PAvCon 2015 General - The Police Aviation Conference

Unusually this year PAvCon is not travelling a great distance from last year’s event in Brussels.
Just an hour north of last year’s venue is Breda International Airport. Until the summer of 2014
the location was known as Seppe Airport but a significant injection of money and extensive new
building has expanded the location and will provide us with excellent new facilities for the conference.
Because of the newness of these building works we cannot yet show the building at completion –
scheduled for late December 2014. This guide therefore uses current state of build and projection
images. A number of the new hangar’s are already occupied.
The location of the event will be Breda International Airport, Pastoor van Breugelstraat 93c 4744
RC Bosschenhoofd The Netherlands www.seppeairparc.com
Our hosts in 2014 were police but for 2015 we are again going
commercial. The hosts are the airport operating company, Forum
Real Estate [Stef Have] Breda International Airport [formerly Seppe
Airparc], and AEC Air Support, co-located at Pastoor van Breugelstraat 93c, 4744 RC Bosschenhoofd, The Netherlands, Tel: +31 (0)165 332 100 Fax: +31 (0) 165
332 109 T +31 165 – 332 100 • F +31 165 – 332 109 [email protected]
www.aecairsupport.nl
AEC have attended several PAvCon events and you may therefore have already met Michel Versteeg and Patrick de Jong. Both of these entities are currently on the other side of the airport from
the actual conference venue but will move to the new accommodations in 2015.
Road access to the site is second to none as there is a motorway class road the A58/E312 passing the site with an access point direct into the airport and village of Bosschenhoofd.
The event dates are May 26-27 and the set up date is Monday May 25. Outline hotel availability
enquiries have been made by the organisers covering the period Sunday May 24 to Thursday 28
inclusive.
There are plenty of hotels available and plenty of rooms and some of these are listed later.
ATTENDEES
The number of organisations that have indicated they are
attending includes all the police services in central Europe
and, so far at the time of writing, two dozen from industry.
The venue provides extensive ground floor hangar space
suitable for an exhibition hall and a conference room
suited for disabled access.
Car parking is available on-site. This is not a secure site
so we will be able to relax the amount of detail required
from attendees and vehicles subject to changes in the
terror threat level.
Bell Helicopter and Thommen have again indicated they
wish to again take up significant sponsorship. A list of
Sponsorship Options is available.
What PAvCon is all about—the meeting of a wide range of International Guests
in convivial surroundings to Network. In this image are an American contractor
and three police representatives from the UK, Slovenia and The Netherlands.
EXHIBITORS
It is expected that the exhibition area held under cover within the facility will comprise 24 2.5 metre units but, as last year, the accommodation of 34 should not present any difficulty. There are
plentiful power points for units close to the walls so if you need power state you need it. Island
exhibit spots do not have power so book a wall space early.
An external static area for 4-6 aircraft is envisaged but there is no actual limit on numbers. Access
will require exhibitors to obtain ATC clearance from the airport [the partner hosts] .
Basic exhibitor and delegate rates for the event will be largely unchanged from the last two editions in Austria and Belgium [£1,000 for inside exhibit stand area/external static including two staff
and £240 per additional person or delegate].
Exhibitors wishing to take both a static position and an inside exhibit the fee for the second facility
will be £240 [i.e. £1,240 for both]. Non delegate visitors to the exhibition area only and media will
be dealt with on a case by case basis. See separate forms.
EQUIPMENT RENTAL
Our IT suppliers, Dynamic Range Ltd., can supply audio visual services and equipment including power cables and monitors but as
these have to be transported to the site you will need to contact
them and agree both your needs and a price at least 14 days prior
to the event.
Dynamic Range
Unit 4
North End Trading Estate
Erith
Kent
DA8 3PP
United Kingdom
Speak to Steve McNair +44 1322 333600
[email protected] www.dynamicrange.co.uk
This is not an exclusive arrangement, you may source this equipment from your own suppliers.
HANDLING AGENTS
For those exhibitors requiring logistic support you may use the usual operators [FedEx, UPS etc]
but we have the option of two local agents offering their services to the exhibitors. We do not normally offer this service so this is based wholly on their offer rather than previous experience.
Some attendees have asked for agents in the past. The following are local agents that may meet
your needs. As the event is in The Netherlands close to the border with Belgium exhibitors will
have a clear choice of whether to send their material through Antwerp, Brussels or Amsterdam.
From last year there is the ZIEGLER Group with headquarters in Brussels, an international provider of logistic services and multimodal transport by air, sea and road. They are offering Freight
Forwarding Instructions giving full information about on-site people (names/phone numbers, email
address), forwarding instructions, latest arrival deadlines Antwerp port, Brussels airport and their
own warehouse storage.
Contact: Jean-Marc Salmon—Manager Direct telephone +32 2 475 45 45 E-mail: [email protected]
Ziegler Expo Logistics
Boechoutlaan 107
1853 STROMBEEK-BEVER
BELGIUM
+32 2 475 45 40
+32 2 475 45 69
www.ziegler-expolog.com
In addition there is CEVA Showfreight based in the Netherlands and Birmingham UK they are already acting for a 2015 US exhibitor at the event. With three dedicated Show freight offices in
Holland they are well placed to help you handle the logistics side of the show. They have a large
office at Schiphol Airport to handle any customs clearance and a dedicated team who specialises
in unloading / reloading and storage of exhibits onsite. Your contact at the UK office is Mark Bristoll the Sales Director.
CEVA Showfreight / Unit 3A, National Exhibition Centre, Birmingham, B40 1PJ, United Kingdom /
T +44 (0)121 782 8888 / M +44 (0)7900 165279 / F +44 (0)121 782 2875 /
[email protected]
CEVA Showfreight
Phone: +31 (0)88 0283 147
E-mail: [email protected]
Consignment:
Road, courier, Air- and Seafreight shipments should be consigned as follows/can be picked up
form the following address:
CEVA Showfreight / PAvCon 2015
Elektronweg 12
3542 AC UTRECHT
THE NETHERLANDS
Notify:
CEVA Showfreight
Phone: +31 (0)88 0283 147
E-mail: [email protected]
Roadfreight and courier shipments : 2 working days prior the first official build up day at warehouse Utrecht
Arrival Airfreight: 5 working days prior the first official build up day at Amsterdam Schiphol
Arrival Seafreight : 8 working days prior the first official build up day at Rotterdam
www.cevalogistics.com
The Event Hotel – where the organisers and speakers will be staying – is the Novotel in Breda.
The organisers have block booked part of this hotel for PAvCon into April so early bookings would
be advantageous .
NOVOTEL Breda, Dr. Batenburglaan 74, 4837 BR Breda, Netherlands Telephone +31 76 5607
741 or +31 76 565 8758 E-mail [email protected]
Individual reservations: +31 76 202 9000 E-mail [email protected]
The 106 room Novotel Breda is a modern, comfortable
hotel in Breda conveniently located a few kilometeres from
both the venue and the Belgian border. It is entirely nonsmoking. The rooms are air conditioned and come with flat
tv and free wifi. A pay for ADSL link is available as an
option. The rooms have coffee and tea making facilities
and an electronic safe.
Importantly the hotel has an excellent and welcoming bar
and restaurant which we expect to be the centre of interest
for most delegates..
OTHER HOTELS
The following hotels have not been visited by the
organising team at the time of this report being written.
They are chosen simply because they are located close to
the conference venue or the conference hotel and appear
suitable for exhibitor/delegate use. Most of the words are
those used by the hotels to market themselves.
Close by the conference venue is the 4* Hotel Golden
Tulip.
Golden Tulip De Reiskoffer ****
Pastoor van Breugelstraat 45
4744 AA Bosschenhoofd
Netherlands
goldentulipdereiskoffer.nl
+31 165 316 310
[email protected]
Typical room price [November 2014] Euro 68/£54/$85
This 4-star hotel is housed in a restored monastery, set in wooded gardens and offering a calm
and peaceful environment ideal for business or leisure breaks. They offer 56 modern and comfortable guest rooms, a restaurant, a bar with terrace, a wellness centre with sauna, solarium, Turkish bath and steam room, as well as meeting facilities.
All guest rooms offer balconies or terraces and are located in a separate building from main reception and restaurant. They are filled with natural light and feature free Wi-Fi, flat screen TVs
with satellite channels, as well as tea and coffee making facilities. Our private en suite bathrooms
are equipped with bathtubs.
The hotel is only 1 km away from the A 58 motorway and therefore ideally located close to the
conference venue.
OTHER HOTELS IN BREDA CLOSE TO THE NOVOTEL
Van der Valk Hotel/Hotel Princeville
Hotel Princeville
Princenhagelaan 5
4813 DA Breda
[email protected]
+31 76 808 02 65
Hotel Mastbosch Breda
Burgemeester Kerstenslaan 20
4837 BM Breda
Netherlands
+31 76 565 00 50
E-mail [email protected]
The Golden Tulip Mastbosch Hotel Breda, an authentic four-star hotel on the edge of the centuries old forest. The hotel is situated just a stone’s throw of the historic centre of Breda. Just outside the centre of Breda you are assured of free parking spaces as well as a relaxing stay.
The hotel offers tastefully furnished rooms and suites , a variety of rooms for business gatherings.
The hotel offers free WiFi internet access.
AMSTERDAM AIRPORT
PAvCon EVENT 2015
ANTWERP AIRPORT
BRUSSELS AIRPORT
Calais to Breda
Brussels Airport
Antwerp Airport
Amsterdam Airport
261.4km
96.4km
58km
109.9km
via E40 [Gent and Antwerp]
via E19 [Mechelen and Antwerp]
via E19
via A2 and A27
Breda to Breda International Airport 14km
2h 42min
1h 7min
44min
1h 14min