Sarah McLachlan School of Music (SoM)

Sarah McLachlan School of Music (SoM)
NEW APPLICANTS for FALL 2013
PARTNERING SCHOOL: FLORENCE NIGHTINGALE
GENERAL NOTICE
A. Grade 3 to grade 7 students will attend an experiential field trip at SoM.
B. Grade 3 to grade 6 students will be eligible to apply to the Junior classes of our Fall Program held at 200 – 138
East 7th Avenue.
C. Grade 7 students will be eligible to apply to our Senior classes of our Fall Program. It is important to note that
even if grade 7 students are not going to be attending one of our senior partner schools (Van Tech, Britannia, Tupper,
Gladstone, King George or John Oliver) they will NOT have to submit a Letter of Reference. We will defer back to you
at Florence Nightingale to determine their eligibility into our program. Just as we will for all other Florence
Nightingale students who apply to our program in the fall.
D. Grade 1 and grade 2 students applying or re-applying to our HSBC Music Fundamentals Program (that takes place
at Florence Nightingale) will get separate Application or Re-Application Forms specific to HSBC Program when they
return from spring break. The HSBC Program is completely separate from the programs that occur at our location. It
is important to know that children in the HSBC Program do not automatically qualify for our Junior Programs at 138
East 7th Avenue.
E. All new children applying to any of our programs will go through a two-tier process. The first component will be
to determine if the applicants qualify based on our mandate to serve at-risk children (financially, socially or
emotionally). For this part we rely on our partnering schools to help us know who those candidate are. Qualifying
children will then be asked to come to SoM for an interview and assessment. After the interview and assessment
(based on ability to commit to our program) successful candidates will be placed in classes starting in September of
2014. In the case of grade 1 and grade 2 students requesting application to the HSBC Program, we will assess their
need at an interview and assessment meeting to be held at Florence Nightingale one Thursday after school in late
April 2014.
SoM FALL PROGRAM
TIMELINE OVERVIEW:
Monday, February 25, 2013
Florence Nightingale student field trip to the Sarah McLachlan School of Music for grades 3 to grade 7 students.
Tuesday, March 12, 2013
Attend PAC meeting to discuss enrollment and registration and Q and A with parents and guardians.
Friday, March 15, 2013
Application Deadline for all new applicants for the SoM Fall Program (September 2013 to June 2014.
Monday, April 8 to Thursday, April 18, 2013
New Applicant Referral Process
During this time SoM will supply Florence Nightingale Administration and their Support Team with the list of students
seeking application to our Fall Program. We will be asking our partners at Florence Nightingale to rate each applicant
(0 – 3) based on their need to attend our school. Selected high rating students (3’s) will be asked to come to SoM for
an interview and assessment.
Thursday, April 25 to Wednesday, May, 201
Qualifying applicants (based on Referral Process) will be notified regarding Interview and Assessment
Day. Mandatory attendance is required.
Friday, May 10 (VSB Pro D) and/or Saturday, May 11, 2013
New Applicant Interview and Assessment Day
Students will be interviewed and assessed in a group format for consideration of placement in the Fall Program.
Monday, 21 to Friday, May 24, 2013
Email notification to parents/guardians of all students who have applied. Notification will let parents/guardians
know if the student has been placed in a class, waitlisted or denied for the Fall Program.
Monday, June 10 to Thursday, June 13, 2013
Registration Week
In order to complete registration all successful candidates, parents/guardian or support workers must come to SoM
during Registration Week (this is our Year End Concert Week) to complete paperwork (Commitment Package,
Transportation Waiver and need, Private Lesson sign-up).
HSBC MUSIC FUNDAMENTALS PROGRAM at FLORENCE NIGHTINGALE
Please note that the Application and Re-Application Process for the on-site HSBC Music Fundamentals Program
(which runs at Florence Nightingale) will take place after Spring Break and will be conducted at Florence
Nightingale. Timeline for the HSBC Program needs to be confirmed.
HSBC PROGRAM
PROPOSED TIMELINE OVERVIEW:
Monday April 8 to Friday, April 12
HSBC Re-Applications and New Applicant Package to returning students in Grade 2 and potential new students in
grade 1 and 2.
Thursday, April 18, 2013
Deadline for HSBC Re-applications and New Applications
Thursday, April 25, 2013, 3:01 to 5:00 pm
HSBC Interview and Assessment to happen concurrently with regular class (TBD)
Monday, May 21 to Friday, May 24, 2013
Email notification to parents/guardians or students of placement in HSBC Program for September 2013. Either placed
in a class, waitlisted or denied.
Monday, June 10 to Thursday, June 13, 2013
(TBD) We may also look to take this part of the HSBC Registration Process to be held at Florence Nightingale.
In order to complete registration for the HSBC Program all candidate’s parents/guardian or support workers must
come to the Sarah McLachlan School of Music (200 – 138 East 7th Avenue) during Registration Week (this is our Year
End Concert Week) to complete paperwork (Commitment Package, Transportation Waiver).
Craig Shervey
Director of Community Relations
The Sarah M cLachlan School of M usic
200 . 138 East 7th Avenue, Vancouver . BC . V5T 1M6
Phone: 604 .709. 4415 I Fax: 604. 709. 4453