Welcome to the Hillbarn Theatre SummerStage 2016

Welcome to the Hillbarn Theatre
SummerStage 2016
ThispacketwillserveasyourguidetoallthingsHillbarnConservatory.Please
readallofit.
Wewillalsobesendinghomeinformationwiththestudentsregardingcostuming,
make-upandotherremindersthroughouttherehearsalperiod.TheConservatory
atHillbarnTheatreprovidestheatretraininginafun,safe,supportiveand
creativeatmosphere.Itisimportanttousthatyoubringanyconcernstoour
attentionimmediatelysothatwemayresolvethemquicklyandtothebest
advantageofourparticipants.
Wewillinviteyoutoshareyourthoughtsandopinionsregardingourprogramat
theendofeachsession.Wehopeyouseizethisopportunitytoprovideyour
valuableinputaswestrivetomaketheConservatoryaplaceyouwillwantto
returntoformanyyearstocome.
Thankyouforjoiningus;wearegoingtohaveagreatproduction!
Inthispacket…
Section1:Staff/ContactInformation
Section2:GuidelinesforKidsandParents
Section3:ATypicalDay
Section4:PerformanceDatesandTimes
HillbarnTheatreConservatorys1285E.HillsdaleBlvd.sFosterCity
InfoEmail:[email protected]:650.349.6411
1:STAFF/CONTACTINFORMATION
Thisyearwearethrilledtoannounceourfacultyandstaff!Theinstructionand
directionissuretobethebestofthebest.
DirectorofConservatory:EricaWyman
OperationsManager:DanielleSantana-Combs
AssistantConservatoryDirector:AlexandraNemchik
SummerCampCoordinator:JimAmbler
StarTots:BeccaCarteris,LeadTeacher
StarShinersI&II:LaurenHerman,LeadTeacher
Forquestionsabout…
Enrollment&Tickets:contactPhyllisGarlandorAlanHafterinourBoxOffice
[email protected]
Volunteering:[email protected]
GeneralQuestions:650-349-6411x307
EMERGENCYCONTACT:415-990-0996(pleaseuseonlyforemergencies)
Attendance:Itisimportantthateachparticipantispresentforeverydayof
sessionduringclassweeksandalsoforalltheperformances.Intheeventof
unforeseendifficultyorillness,pleasecalltheemergencycontactnumberand
leaveamessage.Pleasetrytonotifyusofabsences24hoursinadvance,ifitis
within24hours,[email protected].
FormoreFREQUENTLYASKEDQUESTIONS,visitourwebsiteat
http://www.hillbarntheatre.org/conservatory-faq/
HillbarnTheatreConservatorys1285E.HillsdaleBlvd.sFosterCity
InfoEmail:[email protected]:650.349.6411
2:GUIDELINES
WHATTOBRINGEVERYDAY:
*Wearappropriatefootwear:sneakersanddanceshoesarebest.Pleasedonot
wearsandalsoropen-toedshoes-NOFLIP-FLOPS.
*Wearclothesthatarecomfortabletomovein,dressesandskirtsare
discouraged.NOrevealingclothing.
*Afolderorbinderwithpocketsformaterials.Pencilswitherasers.Bringany
borrowedscripts,andmusicbookseverydayaswellevenifyouare“off-book”
(memorized).
*Anymedicinesthatyourchildispermittedtotakeandadministerontheirown
(Hillbarnstaffcannotberesponsibleforstoringoradministeringmedications).
*Asnack(s)andlabeledbottledwater.
*Lunchlabeledwithyourname.(StarShinersonly)
BEHAVIOR:
*Iwillbeateveryrehearsal.IfIcannotbeatrehearsal,IwilllettheStaffknow
viaemailassoonasIknowIwillbemissingatsummerstage@hillbarntheatre.org.
*Iwillberespectfulofmyfellowactorsatalltimes.
*Iwillberespectfulofmydirectorsatalltimes.
*Iwilldomybesttositstillandlistenandlearn.
*Iwillbepatientandwaitforthedirectorstoreleasemeforasnackorabreak.I
willnotchewgum!
*Iwilldomybesttokeepapositiveattitudeaboutmyplaceintheshow,the
scenesandsongs,andmycostume.
*IwillTRYEVERYTHINGthatIamaskedtotry.
SAFETY
*Actors,pleasereportanyunsafe/unsanitarysituationtotheStageManageror
Director.
*Actorsarenotpermittedtotouchfirealarms/fireextinguishers.Whenanyone
touchesorplayswithanalarm,itwillsoundandthefiredepartmentwillbe
HillbarnTheatreConservatorys1285E.HillsdaleBlvd.sFosterCity
InfoEmail:[email protected]:650.349.6411
called.
*Actorswillonlytouchequipmentwheninstructedbystaff.Thisincludespianos,
props,setpieces,costumes,mirrors,etc.
ILLNESS
ChildrenshouldNOTattendsessionifthey:
*Showsignsofacommunicableillness.
*Aresneezingorcoughingexcessively.
*Aretoosickoruncomfortabletoparticipateinregularactivities.
*Havesymptomsof"stomachflu"(vomiting,diarrhea),orhaveafeverover100
degreesFahrenheitor38degreesCentigrade.Achildwhohashadafevershould
befeverfreefor24hoursbeforeattendingsession.
*Requirefrequentdoses(morethan2timesaday)ofprescriptionmedicationto
treatanunstablecondition,e.g.asthma.
GUIDELINESFORPARENTS
*Aparent,guardianorotherauthorizedadultmustsigntheirchildouteachday.
Pleasebeontimetopickupyourchild.Ourstaffdoesnotleaveuntilallthekids
arepickedup.
*PleasenotifytheStaffifsomeoneotherthanaparentwillbepickingupyour
child.
*Toallowthecastandstafftofocusandmaintainfullconcentrationontheir
activities,classesareclosedtothepublic(non-castmembers),noexceptions.
*HelpwithHomework!Forexample:Helpingfindcostumesthatfitfromhome
foruseintheshow,practicingsongsanddances,reviewing,memorizinglines,
takinghomeallpersonalbelongings,andreturningallpaperwork,etc.
*Workingonaproductionisateameffort.Fromtimetotime,aconflictmay
ariseamongmembersofthecast.Oneshouldfirsttrytoresolvetheproblemby
communicatingrespectfullyandcalmlywiththeinvolvedparties.Ifthisdoesnot
worktoresolvetheconflict,oryouwouldlikeassistancewiththisapproach,
pleasebringittotheattentionofEricaWyman,ConservatoryDirector.
*TheteamatHillbarnviewsourConservatoryprogramprimarilyasalearning
HillbarnTheatreConservatorys1285E.HillsdaleBlvd.sFosterCity
InfoEmail:[email protected]:650.349.6411
environment.Soifachildcomesinwithapositiveattitude,iswillingtolearn,and
workshard,wedoeverythingwecantorewardthat.Wedoeverythingwecanto
trytomakeeachchild’sexperienceafunandpositiveexperience.
3:ATYPICALDAYOFCAMP–
StarTots
8:30am-9:00am-Signin
9:00am-:10:00am–Rehearsal,Classes,andGames
10:00am-10:15am–Break&Snack
10:15am-11:15am–Rehearsal,Classes,andGames
11:15am-12:00pm–LunchandRecess
12:00pm-1:00pm-CraftsandPlayTime
1:00pm–Signout
StarShiners
8:30am-9:00am-Signin
9:00am-10:30am–Rehearsal,ClassesandGames
10:30am-10:45am–Break&Snack
11:00am-11:45am–Rehearsal,ClassesandGames
11:45am-12:30pm–Lunch
12:30pm-1:00pmPlaytime
1:00pm-2:00pm–Crafts
2:00pm–Signout
4:PERFORMANCEDATESANDTIMES
Freeadmissiontotheseperformanceshoweverseatingislimitedto182seats.
Performances:
StarTots:Friday,June17,2016at12:30pm-1:30pm
StarShinersSession1:Friday,June24,2016at1:30pm-2:30pm
StarShinersSession2:Friday,August5,2016at1:30pm
HillbarnTheatreConservatorys1285E.HillsdaleBlvd.sFosterCity
InfoEmail:[email protected]:650.349.6411
Congrats!You’vereaditall!!
ToRECAP:
□HaveIreadallrulesandpolicies?
□HaveImadeanoteoftheemergencyphonenumberandemailcontact?
□HaveImadeachecklistofthingstobringeachdayofclass?
□AmIexcited?Answer:Yes,wearegoingtohaveagreatsummer!!!!!
HillbarnTheatreConservatorys1285E.HillsdaleBlvd.sFosterCity
InfoEmail:[email protected]:650.349.6411
Hillbarn Theatre Conservatory
Emergency Medical Form
Please print clearly
Child’s Name __________________________________________DOB___________________
Mother’s Name _______________________________ Home Phone ( ) _________________
(Parent or Guardian)
Address _____________________________________________________________________
Day Phone ( ) ________________________Cell Phone ( ) _________________________
Company Name_______________________________________________________________
Father’s Name _______________________________ Home Phone ( ) _________________
(Parent or Guardian)
Address _____________________________________________________________________
Day Phone ( ) ______________________ Cell Phone ( )________________________
Please provide the following information:
Insurance Provider __________________________________Phone (
Insurance Policy Number ______________________________
Family Doctor ______________________________________Phone (
Address ___________________________________________
Family Dentist ______________________________________Phone (
Address ___________________________________________
)_________________
) ________________
) ________________
In the unlikely event of an emergency, please give the name of a friend or relative you would
like us to call:
Emergency Contact Name ____________________________ Phone ( ) ________________
Address _____________________________________________________________________
Relationship __________________________________________________________________
In the unlikely event of a situation where your child is rendered incapacitated or unconscious,
whom would you like us to call first? (I.e. doctor, family member, hospital). Please include
phone number:
____________________________________________________________________________
Is there any additional medical information we need to know (i.e. allergies):
____________________________________________________________________________
In the unlikely event your child is injured or an emergency occurs, Hillbarn Theatre will try to reach
your emergency contact. If possible, Hillbarn Theatre will call your designated doctor or dentist.
However, if deemed necessary because of the nature of the injury or emergency, Hillbarn Theatre
will obtain treatment from the nearest hospital. By signing this form, you agree to hold Hillbarn
Theatre harmless for any injury sustained on its premises. You also give your permission to obtain
medical assistance as described above in the event of an injury or emergency situation.
Signature ______________________________________________Date __________________
(Parent or Guardian if under 18 years of age)
Cancellation Policy
Summer Conservatory 2016
If your child(ren) is unable to participate in SummerStage after
they have been enrolled, we are able to offer refunds in the
following manner:
• Before April 15, 2016 – Full refund less $50 (processing
fee/hold spot fee)
• After April 15, 2016 – 50% refund
• 3 weeks prior to enrolled camp start date – No refunds*
• Cancellation after the first week of a program has passed and
you cancel, no tuition is refunded under any circumstance.*
Please understand we structure our programs and hire teachers
according to early enrollment. Last minute cancellations cost the
company time and money and often deprive another child of the
opportunity to participate in a conservatory class or camp that was
assumed to be filled. Once a camp has begun, fees are nonrefundable and non-transferable.
*We know that sometimes things come up that are emergencies that can’t be controlled,
so we reserve the right to waive the formality of the cancellation policy depending on
circumstances.
Hillbarn Theatre Conservatory Summer
LIABILITY FORM
You understand that there are risks of physical injury associated
with, arising out of and inherent to the activity of dance/movement
& performance. In recognition of this, you agree to release
Hillbarn Theatre/Conservatory, Staff & Independent Contractors
and hold them harmless of all liability, and hereby acknowledge
that you are knowingly and voluntarily assuming full responsibility
for all risks of physical injury arising out of active participation in
the dance/movement related activity.
Hillbarn Theatre/Conservatory (Erica Wyman and Danielle
Santana-Combs) reserves the right to refuse service to anyone for
any reason.
Child’s Name
(Please print)
Parent Signature
Date
(Please sign this form and include along with all other class information)
Hillbarn Theatre
Photo Permission and Release Form
Student Name
I, the undersigned, hereby authorize Hillbarn Theatre and any of its designees, to
photograph, videotape, film or otherwise record me, my voice, my musical or other
theatrical performances, or any other activities in which I am engaged at Hillbarn
Theatre. In addition, I hereby assign all rights to photographs taken of me to Hillbarn
Theatre and its designees. I understand and agree that all such materials, including
without limitation, all negatives, positives, prints, film, tapes, DVDs, CDs and any other
media now known or hereafter shall remain the sole property of Hillbarn Theatre. I
understand the photos may or may not be used for advertising and publicity purposes or
any other use Hillbarn Theatre intends, which may include (but is not limited to)
billboards, print, web and broadcast advertisements, catalog and schedule covers or
fillers, or other publicity and advertising purposes.
I understand that I will not be compensated for use of the photos or time spent while
taking the photos. I also acknowledge that there will be no notice given to me as to
when or how Hillbarn Theatre or its designees may use the photos.
By signing below, I acknowledge that I have received a copy of this release form and
agree to all conditions herein.
Signature:
Date:
(Parent or Guardian if under 18 years of age)
Parent Name:
(Please Print)
SIGN IN/OUT FORM
Please select one option and sign at the bottom:
□ I choose Option 1:
My child__________________________ must be signed in and out of the
(full name of child)
Hillbarn Theatre Conservatory SummerStage programs by one of the following adults:
Name and Relationship:
Address:
1.________________________________________________
__________________________________________________
2.________________________________________________
__________________________________________________
3.________________________________________________
__________________________________________________
4._______________________________________________
If someone other than those listed above is picking up your child please send a note at the
beginning of the day.
□ I choose Option 2 (Only applicable to 13 & Footloose):
My child ____________________________can sign
(full name of child)
him/herself in and out of camp at the beginning and ending times of the theatre camp
only. Signing in or out at non-standard times will require a note.
Parent or Guardian Signature___________________________________ Date_________
Parent or Guardian Name (Please Print)_______________________________________
Extended Care (After Care)
We will again be offering Hillbarn Conservatory’s staff-supervised extended care program with
organized games and fun activities. This program will be available for all camps at additional fees.
We recognize and understand that some families need extra time due to work schedules and we are
happy to provide this service.
If you plan to participate in Extended Care, please email Erica prior to the start date of your camp.
We appreciate knowing in advance in order to staff accordingly.
The rates and hours are listed below.
RATES
Per hour
Additional child
Drop in Rate
Charge for every 15 min. late
CAMP
StarTots
StarShiners
Rising Stars
SuperStars
Footloose
•
=
=
=
=
Session
9:00 – 1:00pm
9:00 – 2:00pm
9:00 – 5:00pm
9:00 – 5:00pm
9:00 – 5:00pm
$15.00 hr.
$10.00 hr.
$20.00 hr.
$10.00
Extended Care
1:00-6:00pm* (5 hrs available)
2:00-6:00pm* (4 hrs. available)
5:00-6:00pm* (1 hr. available)
5:00-6:00pm* (1 hr. available)
5:00-6:00pm* (1 hr. available)
Fees will apply after Hillbarn Theatre Conservatory summer camp ends by 15 minutes
• There is no early care offered for mornings
*Extended care is staffed according to early enrollment, if we do not receive your child’s
enrollment prior to the first day of camp, you will be charged the drop-in rate listed above to
compensate for the additional staffing.
v Extended Care is available to Hillbarn Theatre Summer Conservatory students only.
v A credit card is required to hold your spot in the extended care program.
Email: [email protected]
Please detach the below form and mail it to Erica with the rest of your paperwork
YTC Extended Care Enrollment Form
Child’s Name_________________________________________ Camp __________________________
Dates & Hours of Extended Care needed___________________________________________________
Parent’s Name___________________________________________ Phone_______________________
Credit Card #__________________________________________ Exp:_______________CID#_______
*You will be billed according to your child’s attendance at Extended Care.
Areyouatheatreproduceratheart?
AreyouexcitedaboutplayingaleadingroleinHillbarnTheatre
Conservatory’sSeasonproductionsandcelebrations?
WHYBECOMEADONOR?HillbarnTheatreneedsthesupportofgenerouspatronslikeyou
whoshareourbeliefintheater’sabilitytoinspireandcreatecommunitywithyoung,
talentedperformers.WeinviteyoutojoinourConservatoryProducer’sCircleGiving
Program.
Conservatory
Producers'
Circle
ALL donors receive
recognition by donor level in
our Conservatory Programs.
Audience
Member
($1 $99)
Stage
Crew
($100 $249)
Thespian
($250 $499)
Chorus
($500 $749)
Supporting
Role ($750 $999)
Starring
Role
($1,000 $2,499)
Diva
($2,500 +)
X
X
X
X
X
X
X
Two (2) Complimentary Tickets to
an upcoming Conservatory Show
X
X
X
X
X
Hillbarn Conservatory Bumper
Sticker
X
X
X
X
X
X
Join a circle and watch your
gift come to life!
Program Listing in all 2016
Conservatory Programs
Signed Oklahoma! 2016 poster
X
X
X
Name included in Monthly Enewsletter, "The Courier"
X
X
X
1/4 page Ad or ShoutOut in
SummerStage 2016 program*
X
X
X
Name on SummerStage 2016
poster as Show Sponsor*
X
X
Name recognition in Curtain
Speech*
X
X
Your child will be photographed
for the SummerStage 2017
brochure
X
You will receive Title Page Billing
in the Program*
X
You will receive four (4)
complimentary tickets for the
Cabaret by the Bay Fundraiser
Evening in June
X
*Associated with show of your
choice
WaystoGive…
• GiveOnline:Gotohillbarntheatre.organdclicksupport&thenselectConservatory.
• Givebyphoneormail:Call650-349-6411orFillouttheattachedformandmailitin.
• GiveDouble:manycompanieshavematchinggiftprogramstomatch
donationsmadebyemployees.Pleasecheckwithyouremployer.
ForothergivingopportunitiespleasecallDanDemersat650-349-6411ext.303
HillbarnTheatreConservatorySummerStage
TicketOrderForm
ALLTicketsare$15each
#Tickets
Show/Dates/Times
$SubTotal
SHRockFriJuly157:30
SHRockSatJuly162:00
SHRockSaturdayJuly167:30
13Friday,July227:30
13Saturday,July232:00
13SaturdayJuly237:30
13SundayJuly242:00
FootlooseFri.July297:30
FootlooseSat.July302:00
FootlooseSat.July307:30
FootlooseSun.July312:00
XanaduFri.Aug57:30
XanaduSat.Aug62:00
XanaduSat.Aug67:30
XanaduSun.Aug72:00
TotalTickets
x$15
x$15
x$15
x$15
x$15
x$15
x$15
x$15
x$15
x$15
x$15
x$15
x$15
x$15
x$15
OrderFee
TOTAL
$4.00
EachStudentisentitledto2complimentarytickets*forthisproduction.Additionally,
forevery10ticketsyoupurchase,youwillreceiveonefreeticket(theyneednotall
beforthesameperformance).
PaymentMethod
NameofCastMember
NameofOrderingAdult
Address
City,State,Zip
Phone
CheckorCashEnclosed
CreditCard(VisaorMastercard)
CC#
ExpDate:
CID#
*YoumustcalltheBoxOfficetoreserveyour2ComplimentaryTickets.
BOXOFFICEPHONE:(650)349-6411x2