EXHIBITOR PROSPECTUS - Louisiana Association of Plumbing

Transcription

PLUMBING-HEATING-COOLING CONTRACTORS OF LOUISIANA
2016 ANNUAL CONVENTION &
TRADE SHOW
JULY 14-16, 2016
Paragon Casino Resort
Marksville, LA
EXHIBITOR
PROSPECTUS
2016 ANNUAL CONVENTION & TRADE SHOW
JULY 14-16, 2016
Paragon Casino Resort | Marksville, LA
It’s time to make plans to participate in the 2016 PHCCLA
Annual Convention and Trade Show in Marksville!
The Plumbing-Heating-Cooling Contractors of Louisiana (PHCCLA) invites you to participate as an exhibitor at the
2016 PHCCLA Annual Convention and Trade Show at the Paragon Casino Resort. This annual event has provided an
important venue for interaction between plumbing-heating-cooling contractors, PHCCLA members, and other industry
professionals. Contractors, Master Plumbers and Journeymen Plumbers come to view the latest products, services and
trends in the ever-changing plumbing-heating-cooling profession.
As one of the main highlights of the convention, the trade show is open for three hours without any conflicting events
or CE programs. Attendees will have incentives to visit each vendor with door prizes to be drawn during the last thirty
minutes of exhibiting time. This trade show format provides exhibitors a concentrated time to spend with attendees
and to maximize networking opportunities.
We look forward to a successful show and thank you for your support. Please contact Crystal Carter with the
PHCCLA staff with any questions.
Hotel Accommodations
A block of rooms has been reserved at the Paragon Casino Resort located at 711
Paragon Place, Marksville, LA 71351.
Group Rates
Wednesday - Thursday
Standard Guest Room - $94
Deluxe Atrium Room - $119
Friday - Saturday
Standard Guest Room - $109
Deluxe Atrium Room - $149
ROOMING DEADLINE:
June 22, 2016
Code: PHCC13G
Paragon Casino Resort offers the best of all worlds. A world-class casino packed
with the most popular slots and table games, a full-throttle poker room and a thrill-aminute off track betting parlor. And that’s not all. Lavish hotel accommodations with
more than 500 rooms and suites. An indoor tropical pool with swim-up bar, fullservice spa, three-screen cinema, fabulous dining choices, retail shops, championship
golf course and live entertainment.
Please make your reservation at Paragon Casino Resort by calling 1-800-642-7777
by June 22, 2016. When making your room reservation you must let them know that
you are with the Plumbing-Heating-Cooling Contractors of Louisiana (Code:
PHCC13G) to receive the room rate discount. All room rates are for single/double
occupancy. There is a $30 fee for third and fourth guests in a room.
JULY 14-16, 2016
EXHIBITOR SCHEDULE
Exhibit Set Up
Friday, July 15, 2016
3:00 p.m. - 6:00 p.m.
Reception
Friday, July 15, 2016
6:00 - 8:00 p.m.
Exhibit Hall Hours*
Saturday, July 16, 2016
8:00 a.m. - 1:30 p.m.
Trade Show & Lunch
11:00 a.m. - 1:30 p.m.
Exhibit Tear Down
1:30 p.m. - 5:00 p.m.
*Continuing Education is scheduled from 9:00 - 11:00 a.m. and from
2:00 - 4:00 p.m.
REGISTRATION FEES
Exhibit Booth Registration
$400
The exhibitor fee does not include electricity, if you require
electricity it is a separate cost and will be available through
Clark Services. Packets will be distributed from Clark
Services with all available services.
Additional Exhibitor Personnel Passes
$150/each
Golf Tournament Registration
$100/player
BOOTH INFORMATION
Booths are 8’x10’ area formed with 8’ high back drapes and 3’
high side drapes. Each booth includes one 2’x6’ skirted table and
two chairs. The exhibitor registration fee includes one exhibitor
personnel pass, access to all convention functions (except golf)
and company recognition in the convention program. Additional
exhibitor personnel passes may be purchased and will include
access to all convention functions (except golf).
Please complete the information on the next page pertaining to
your booth. Please see the terms and conditions or contact the
PHCCLA office at (225) 343-2776 for shipment information and
other services.
Booth reservations can only be guaranteed once payment has
been received.
PAST EXHIBITORS
Atmos Energy • AWEB Supply • Besselman
& Little Agency • Billingsley, Barbot, Woolf,
Canale • Blumberg & Associates, Inc. •
Bolinger Sales / Maxitrol • Bradford White •
Champions Marketing • Chumley &
Associates • Coburn Supply Co. • Coleman
Russell & Associates • Collier Consulting •
Con Braco Industries • Corona Brand •
Corvias Military Living • Dealer’s Truck
Equipment Co., Inc. • Ditch Witch of South
Louisiana • Elkhart Products • Federated
Insurance • Ferguson-Aquatherm • Fiorentini
USA • Fire Smarts, LLC • Goodlett Sales /
Rothenberger—USA • Grant and Associates •
HR Solutions, LLC • Hamilton Sales • Hilti •
In Sink Erator / Pace Cooley Sales • John
Guest USA, Inc. • John H. Carter Co. •
Knapheide Manufacturing Co. • Kohler •
Korky Toilet Repair • Louisiana One Call •
Louisiana Propane Dealers • LSP Products
Group, Inc. • Mansfield Plumbing / Chicago
Faucet • Maxitrol Co. • Mercedes Benz
Sprinter of Baton Rouge • Mill-Rose / Miro •
Moen • Moreman, Moore, & Co., Inc. •
Mormino & Associates • Navien •
Networkfleet, Inc. • Noritz / HoldRite • OnBoard Communications • Parks-Peyton •
PermaDrain • Picerne Military Housing •
Plumbmaster, Inc. • Prokeep • Rainbow
International
•
Ralph
Easterday
&
Associates, Inc. • Reliable Plumbing •
RIDGID • Service Hook • Service Roundtable
•
Shamrock Pipe Tools • Sioux Chief
Manufacturing • Southern Pipe & Supply Co.,
Inc. • Spartan Tool, LLC • State Plumbing
Board of Louisiana • Sure-Seal, LLC MFG •
TAKAGI Tankless • Tammany Supply •
Technical Sales International • The Plumbing
Warehouse • The Toilet Master Jack • Tim
Morales & Associates • Total Leak Concepts
Louisiana, LLC • TOTO USA • TPI Custom
Publishing • TUSCO—Target Utility Services
Co. • Viega LLC • Vortens • Whitt Sales, Inc.
• Will and Pierce • Wolverine Brass • Woolf
Harris, LLC • YP • Zoeller/Grundos
JULY 14-16, 2016
SPONSORSHIP OPPORTUNITIES
Platinum Level—$2,000 and above
One exhibit booth registration
Recognition in PHCCLA Newsletter
Full page ad in the convention program
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Logo on all printed materials
Logo on PHCCLA website
Recognition throughout the convention

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
In addition, please select one of the following sponsorships:
a. Friday Reception Sponsor
b. Keynote Speaker Sponsor
c. Exhibit Hall Lunch Sponsor
d. Awards Banquet Sponsor
Gold Level—$1,500
One exhibit booth registration
1/2 page ad in the convention program


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a. Welcome Gift Sponsor
b. Luncheon Sponsor
c. Cocktail Reception Sponsor
d. Golf Lunch Sponsor
Silver Level—$1,000



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a. Golf Prize Sponsor
b. Breakfast Sponsor
c. Audio / Visual Sponsor
d. General Session Speaker Sponsor
Bronze Level—$600

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Hole Sponsor—$125

Golf Tournament Signage on the green
CONTRACTING PROCESS
Following is a contract for your completion. Please read the full contract and rules and regulations carefully. Payment must be received in
full to hold booth space.
CONTRACT DEADLINE: JUNE 12, 2016
Any contracts received after the deadline are not guaranteed to be included in the final printed meeting materials.
EXHIBITING
CONTRACT
JULY 14-16, 2016
CONTRACT DEADLINE: 06/12/2016
Organization Name (as it should appear on the booth ID sign)
Contact Name
E-mail Address
Address
City
Telephone
Fax
State
Zip
Organization Website Address
BOOTH / SPONSOR REGISTRATION
 Exhibit Booth—$400
 Bronze Level Sponsor—$600
 Silver Level Sponsor—$1,000
(Please select all that apply)
 Golf Tournament Hole Sponsor—$125
 Gold Level Sponsor—$1,500
 Platinum Level Sponsor—$2,000 and above
List competitors you do not want in close proximity (if possible):___________________________________
Special Requests: ______________________________________________________________________
Please provide a brief description of your company to be featured on convention website and meeting material ( 50 words or less):
Attending Exhibitor Personnel Name
Email Address
On Site Phone
Number
(First Attendee included in registration price;
additional personnel passes $150/each)
$__________
Booth Registration:
$__________
Add’l Personnel Passes: $__________
Y
/
N
Y
/
N
Y
/
N
Y
/
N
Y
/
N
Y
/
N
Y
/
N
Y
/
N
Check made payable to PHCCLA enclosed (please include check #):______________________
Credit Card:
MasterCard
Visa
Discover
AMEX
Card #: _____________________________________
Expiration Date:______________ Security Code: ____________ Billing Zip Code: _____________
Golf Fees:
$ __________
Grand Total:
$ __________ register:
__________
Attending
Saturday Awards
Banquet
CONTRACT DEADLINE: 06/12/2016
PAYMENT & SUBMISSION
Sponsorship:
Participating in
Golf Tournament
($100 per player)
Payment must be received in full to hold booth space. PHCCLA offers four ways to
1) Online – www.laphcc.org
2) Fax – 225-344-1132
3) Mail – 450 Laurel St., Ste. 1400, Baton Rouge, LA 70801
4) Email—[email protected]
PHCCLA TAX ID #: 72-1491084
I have read and fully understand all of the terms as set forth in this packet and agree to abide by all exhibit rules and regulations, which are a part of this contract.
Authorized Signature
Title
Date
JULY 14-16, 2016
PRIVACY POLICY FOR USE OF ATTENDEE INFORMATION
PHCCLA shares the contact information of attendees before and
after the trade show as a benefit to exhibitors. By signing this
contract, exhibitors acknowledge that the use of this contact
information unrelated to the promotion of products and services
featured at the July 16, 2016 Trade Show, or the distribution of
this information to a third party, is strictly prohibited.
HOTEL RESERVATIONS
Exhibitor personnel are responsible for making hotel
reservations directly with the hotel. Reservations should be
made with the Paragon Casino Resort, 711 Paragon Place,
Marksville, LA 71351. To make reservations, call 1-800-6427777 and use the group code: PHCC13G. Reservations must be
made by June 22, 2016.
PAYMENT & BOOTH SPACE RESERVATION
Full payment must accompany this application. All reservations
are made on a first-come, first-served basis, without exception.
PHCCLA reserves the right to make the final determination of all
space assignments in the best interest of the trade show. All
exhibitor requests will be honored to the best of the
association’s ability.
EXHIBIT CANCELLATIONS AND NO-SHOWS
All exhibitor sales are final. Upon receipt of contract, no refund
will be made for cancellations after June 1, 2016. No refunds
will be given for unused space or for space that is only used
during a portion of the exhibit period.
ON-SITE CHECK-IN
All exhibitor personnel must check-in at the PHCCLA registration
desk during regular meeting registration hours.
NO CONFLICTS
There shall be no activities planned in conflict with exhibiting
hours.
SHIPPING OF MATERIALS
Exhibitor personnel are responsible for making their own
shipping arrangements. Shipping of goods to and from the
exhibiting site must be made at least 1 week prior to the
exhibiting date but should not arrive any earlier than 3 days
prior to the exhibit date. Packages may be shipped to Paragon
Casino Resort Convention Sales and Service, 711 Paragon
Place, Marksville, LA 71351. All items must be numbered and
clearly marked for the Plumbing-Heating-Cooling Contractors of
Louisiana, as well as your organization’s name, the contact
person who will claim the item(s), and the date of the trade
show.
EXHIBIT HALL SERVICES
PHCCLA has contracted with Clark Services to fulfill all special
booth requests, including electricity and additional shipping
services. You will receive a service package from Clark Services
in June for any additional needs you may require. Fees may
apply.
USE AND MANAGEMENT OF SPACE
The trade show will be held in Mari Showroom at the Paragon
Casino Resort. Exhibits must be staffed at all times while
exhibits are open. No subletting or sharing of booth space is
permitted. All exhibitors’ activities must be confined to the
limits of rented space and must not impede traffic or interfere
with the activities of other exhibitors. Exhibitors may arrange
their exhibits as desired, but the arrangement must not
interfere with the light or space of other exhibitors. Should it be
TERMS &
CONDITIONS
necessary for an exhibit to extend beyond the booth
specifications of this contract, permission must be obtained in
writing from the PHCCLA at least 2 weeks prior to the trade
show.
DISTRIBUTION OF LITERATURE/PRODUCTS
Exhibitors are permitted to promote products, equipment,
and/or services, as well as distribute product samples and
literature. Such items may only be distributed within the booth
space assigned to the exhibitor presenting such material.
Organizations not assigned a booth space will not be permitted
to solicit business.
INSTALLATION AND DISMANTLING
Exhibitors must follow PHCCLA guidelines and schedule as
presented in this contract. All exhibits must comply with IAEE
Guidelines for Display Rules and Regulations. No dismantling
may take place prior to the closing of the trade show.
Dismantling early may jeopardize exhibitors’ participation in
future PHCCLA trade shows.
LIABILITY AND INSURANCE
PHCCLA does not guarantee against loss or damage of any kind.
The Exhibitor shall understand that neither PHCCLA nor the
Paragon Casino Resort maintain insurance covering exhibitors’
property. It is the sole responsibility of the exhibitor to obtain
such insurance. Any claims against any party other than
PHCCLA are to be submitted directly to the party involved.
PROTECTION OF THE TRADE SHOW FACILITY
Exhibitors are liable for damage to the property: no material or
matter of any kind shall be posted, tacked, nailed, screwed or
otherwise attached to columns, walls, floors, or other parts of
the building and furnishings. Whatever may be necessary to
protect the building, equipment, or furniture will be installed at
the exhibitor's expense. Painting in the space is prohibited. The
cost of repairing any damage to the facility caused by the
exhibitor, its employees, representatives, or agents will be
billed to and paid by the exhibitor.
TERMINATION OF CONFERENCE AND EXPOSITION
Should the premises in which the trade show is to be held
become, in the sole judgment of the Association, unfit for
occupancy, or should the convention and trade show be
materially interfered with by reason of action of the elements,
strike picketing, boycott, embargo, injunction, war, riot,
emergency declared by a governmental agency, or any other
act beyond the control of PHCCLA, the contract for exhibit space
may be terminated. PHCCLA will not incur liability for damages
sustained by exhibitors as a result of such termination. In the
event of such termination, the exhibitors expressly waive such
liability and release the Association of and from all claims for
damages and agree that the Association shall have no obligation
except to refund to exhibitors pro-rated shares of the aggregate
amounts received by the Association as rental for exhibit spaces
after deducting all expenses in connection with such exhibits,
including reasonable reserves for claims, such deduction being
hereby specifically agreed to by the exhibitor.
CHANGES TO THESE RULES
PHCCLA reserves the right to make changes to these rules. Any
matters not specifically covered herein are subject to change at
the discretion of the Association.
CONTACT INFORMATION
Please contact Crystal Carter at [email protected]
(225) 343-2776 with any questions about this contract.
or

EXHIBITOR PROSPECTUS - Louisiana Association of Plumbing

Transcription

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