BOARD MEETING AGENDA Tuesday, July 12, 2016 Derby

BOARD MEETING AGENDA
Tuesday, July 12, 2016
Derby Recreation Center
5:45pm
A. Budget Hearing
6:00pm
Regular Meeting
B. Consent Agenda (action required)
1. Meeting Minutes June 2016
2. Checks and Vouchers June 2016
C. Superintendent Report (receive & file)
D. Staff Highlights (receive & file)
PUBLIC FORUM
PROGRAM HIGHLIGHT
E. Rock River Rapids Dive-In Movies (receive & file)
Kathleen Avitt, Director of Programs
OLD BUSINESS
NEW BUSINESS
F. Certification of 2016-2017 Budget (action required)
Frank Seitz, Superintendent of Recreation
G. Derby North Middle School Bus Report (receive & file)
Chris Drum, Director of Facilities
ADD ONS
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Frank Seitz, Superintendent of Recreation
DATE:
July 7, 2016
RE:
BUDGET HEARING
Enclosed under section F in your board packets are the publication notice of the
2016-2017 budget hearing and the notice of certification of our 2016-2017 budget
for USD 260.
In accordance with state statue 12-1927, “the recreation commission shall
prepare an annual budget for the operation of the recreation system. Prior to the
certification of its budget to the city or school district, the recreation commission
shall meet for the purpose of answering and hearing objections of taxpayers
relating to the proposed budget and for the purpose of considering amendments
to such proposed budget. The recreation commission shall give at least 10 days
notice of the time and place of the meeting by publication in a weekly or daily
newspaper having a general circulation in the taxing district. Such notice shall
include the proposed budget and shall set out all essential items in the budget
except such groupings as designated by the director of accounts and reports on
a special publication form prescribed by the director of accounts and reports and
furnished with the regular budget form. A public hearing required to be held
herein shall be held not less than 10 days prior to the date on which the
recreation commission is required to certify its budget to the city or school district.
After such hearing, the budget shall be adopted or amended by the recreation
commission. In order to provide funds to the carry out the provision of this act
and to pay a portion of the principal and interest on bonds issued pursuant to
K.S.A. 12-1774, and amendments thereto the recreation commission shall
Agenda
annually, not later than August 1 of any year, certify its budget to such city or
school district which shall levy a tax sufficient to raise the amount required by
such budget on all taxable tangible property within the taxing district.”
Adoption of the proposed budget by the governing body establishes the
maximum expenditure limit for the next year.
The legal requirement is that one formal public hearing be held.
Step 1. Publish the budget hearing information; completed Wednesday, June 24,
2016. (attached The Derby Informer)
Step 2. A budget presentation to explain the overall budget and address any
major changes from the current budget year.
Step 3. Time for input from the community so any concerns will be understood.
There is no requirement that the budget document by changed as a result of
input from the community.
Adoption of the Budget
Step 4. The governing body should adopt or amend the budget. Changes to the
budget are permitted but the proposed expenditures for the budget year cannot
be increased.
The necessary changes should be made to the budget if
reductions are made.
Step 5. All governing members present at the adoption of the budget should sign
the certification page. This certifies to USD 260 and the County Clerk that this is
the official budget as adopted.
Step 6. At the August board meeting, we will present a line item budget for your
review.
Agenda
BOARD MEETING MINUTES
June 14, 2016
Leon Younger, Pro’s Inc., presented a project understanding and approach to
developing a master plan to the board.
A regular meeting of the Derby Recreation Commission was held at the Derby
Recreation Center, 801 E. Market, Tuesday, June 14, 2016.
Chairman Rick Ruff called the meeting to order. Present were board members
Ken Greteman, Eric Tauer, Kerry Dexter and Brian Johnson remotely. Also
present were Frank Seitz, Superintendent of Recreation, Trina Bauer, Assistant
Superintendent, Derek Smith, Director of Administration, Kathleen Avitt, Director
of Programs, Jen Tribue, Director of Marketing, Rob McDonald, Director of IT,
Debbie Williams, Community Wellness Coordinator, and Caryn Greenstreet,
Administrative Assistant. Guests included Chandler Ochoa, Derby Informer.
Ken Greteman moved to approve the consent agenda, Kerry Dexter seconded,
motion carried 5-0.
The Superintendent Report was reviewed.
The Staff Highlights were reviewed.
Kathleen Avitt highlighted the Derby Kite Festival.
Eric Tauer moved to approve the additional $1,500 for the new pool design for
the pool enhancement project, Kerry Dexter seconded, motion carried 5-0.
Frank Seitz discussed the outcomes of the board and staff retreat and the
progress to date.
Ken Greteman moved to approve the resolution declaring “July: Parks &
Recreation Month” to present to the Mayor and City Council, Eric Tauer
seconded, motion carried 5-0.
Kerry Dexter moved to approve the DRC definition of a family as presented, Ken
Greteman seconded, motion carried 4-1, Brian Johnson opposed.
Frank Seitz announced that Rick Ruff was appointed to an additional four year
term by USD 260 as a DRC board member.
Eric Tauer moved to approve Dr. Laura Branstetter as the replacement at-large
board member beginning September 2016, Ken Greteman seconded, motion
carried 5-0.
Agenda
Kerry Dexter moved to approve the personal policy recommendations as
presented, Ken Greteman seconded, motion carried 5-0.
Rick Ruff moved to go into Executive Session for a period of five minutes, Kerry
Dexter seconded, motion carried 5-0.
Rick Ruff moved to come out of Executive Session, Kerry Dexter seconded,
motion carried 5-0.
Rick Ruff announced that no action was taken as a result of Executive Session.
Ken Greteman moved to adjourn, Brian Johnson seconded, motion carried 5-0.
Agenda
TO: FROM: DATE: RE: DRC BOARD MEMBERS Trina Bauer, Assistant Superintendent July 5, 2016 JUNE FACILITY HIGHLIGHTS Derby Recreation Center  Our Summer Session began June 6th. Making the Center a very busy place.  Continued to finalize the 16’‐17’ budget.  Attended Facility committee meeting with Rick Brown from SJCF Architecture.  Attended Employee Wellness Committee meeting.  Coordinated and attended two days of the discovery phase of our software project with PerfectMind on June 20 and 21.  Attended evaluation tool project meeting with WSU.  Total membership for June – 7033, auto pay members – 3090.  Kids club members 312, usage 1384  Processed invoice request for McConnell AFB. They sell RRR passes on base and we invoice monthly.  Processed batch renewal for monthly auto pay memberships.  Invoiced corporate members for their portion of the employee membership.  Sent usage reports to our corporate members.  Meet with Aquatic staff weekly at RRR.  Reviewed part time wage increases with Director of Facilities and Fitness/Aquatic Director. Fitness Center  Completed weekly schedules for all Fitness Specialists.  Attended Wellness Committee meeting on June 15.  MidStates completed maintenance on one AMT. Indoor Pool 
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Completed weekly schedules for all aquatic staff. Attended weekly aquatic management meeting. Hosted DRC Recreation Station twice weekly throughout the month. Agenda
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Ordered a new Tiger Shark pool vacuum for the indoor pool. Hosted a youth indoor/outdoor triathlon that a local group rented the pool to hold. Staff Emergency Action Preparedness (EAP)  Continued to evaluate the emergency action plan for effectiveness. Oaklawn Activity Center  Attendance for the month of June was 2,279.  Developed weekly work schedules for DRC and OAC facility staff.  Finalized the DRC bus sponsorship plan for 2016.  Met with Five Star Mechanical and a representative from Seresco regarding options for the pool pak replacement.  Met with Rick Brown, SJCF Architect, several DRC staff and the facilities committee regarding plans for the potential Sixth Grade Center renovation.  Met with Frank Seitz, Superintendent and Trina Bauer, Assistant Superintendent regarding the 2016/2017 Budget.  Attended the Perfect Mind Discovery meetings with Richard Lehmann, Implementation Specialist with Perfect Mind and several DRC staff.  Finalized the hiring of the seasonal Outdoor Maintenance staff.  Picked up the new 2016 Ford F‐150 maintenance truck from Rusty Eck Ford.  Sold the 2003 Dodge Dakota to K‐15 Auto.  Attended the June 28th City Council meeting for the proclamation of Parks and Rec Month.  Attended a meeting with WSU staff and DRC staff regarding new employee evaluation plans.  Director of Facilities took one week of vacation.  The following events were facilitated at the OAC in June: o Derby Barn Dance Club o Derby China Painters o Village Steppers Events o Radio Control Club Events o Private Rentals Fitness Center  Operation of the fitness center continues to run smoothly. Rock River Rapids  Pools operations are running smoothly.  Weekly in‐service training is held with Cashiers/Guest Services and Lifeguards every Friday. Agenda
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Weekly meetings held with managers on Thursdays at RRR. Hosted the Aqua Shocks Summer Sizzler swim meet June 3‐5 Hosted three Derby Dolphins swim meets on week nights throughout the month. Multiple events/programs were held during the month of June including: The first 2 sessions of summer swim lessons, our first of two dive in movies, the World’s Largest Swim Lesson….and we are just getting started! Outdoor Maintenance & Fleet  Provided maintenance for one DRC tournament and two rental tournaments.  Continued weekly grounds maintenance at all facilities.  Provided maintenance for the Derby Twins and Derby Baseball Association games.  Sold the 2003 Dodge Dakota to K‐15 Auto.  Picked up the new 2016 Ford F‐150 from Rusty Eck Ford. The new truck is working out great for maintenance purposes.  Irrigation repairs were required at the DRC and OAC Community Garden.  The Blue Bus required glass replacement for the rear door window.  All other equipment is up to date on service. Membership Comparison Report Jan
Feb
Mar
April
May
June
July
Aug
Sept
Oct
Nov
Dec
2012
2013
2014
2015
2016
4460
4400
4367
4225
4106
4006
3750
3268
3568
3515
3501
3622
3961
3863
4113
3854
3742
3709
3502
2940
3153
3571
3963
4354
5008
5126
5174
4944
4990
4920
4881
4129
4508
4668
4766
4849
7089
7025
7259
7005
6786
6708
6330
6512
6019
6156
6397
6486
7104
7182
7259
7052
7125
7033
46788
44725
57963
79772
42755
construction
membership
promotion
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Derek Smith, Director of Administration
DATE:
June 6, 2016
RE:
JUNE ADMINISTRATIVE HIGHLIGHTS
Accounting/Risk Management
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Reviewed monthly revenue and expenditure report.
Reviewed proposed budget for certification process.
Made adjustments on insurance policy for new vehicle and traded vehicle.
Met with bond council and financial advisor about potential financing of 6th grade center
improvements.
Contracts
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Met with WSU on development of new performance review plan.
Met with Perfectmind staff to prepare for software transition.
Personnel
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Placed personnel policy changes in operating personnel policy document in staff books,
drop box, website etc.
Drafting plan to adjust to new Dept. of Labor standards for the Fair Labor Standards Act.
Numerous hires.
Attended Employee Wellness Committee Meeting.
Scheduling financial presentation from ICMA representative.
Other
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Attended an Education Foundation Meeting.
Updating RRR and DRC websites.
Examining issue of fitness class charges.
Technology
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Met a few days with Perfect Mind Software on upcoming transfer.
Made several banners/posters for RRR and DRC.
Worked with the City on connection issues at Rock River Rapids.
Worked on many graphics for RRR new led sign.
Worked with Vitztum tile on DRC Indoor Pool wall tile options.
Agenda
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Repaired copier located at the 6th Grade Center.
Worked with some server issues and updates for many of the workstation in the office.
Started work on the upcoming Fall Program Guide.
Worked on updating the OAC Computer lab with the latest patches and updates.
Took a few days vacation.
Worked with OneSource Technology on some upcoming server moves and updates.
Marketing
Community Involvement
 Attended the Chamber luncheon
 Attended the Community Marketing Partners Meeting
 Coordinated Visit Wichita video shoot at RRR
Program Support
 Edited RNR sponsor request letter and sponsorship levels
 Created promotional slides/content weekly for Channel 7, City calendars, smart board,
etc.
 Mailed Program Guide advertising packet to 170 Chamber of Commerce members
 Worked with current Program Advertisers to renew and update ads
 Promoted “Grease” Dive In Movie Night
 Attended meeting and began branding for “Be University”
 Updated printed materials to reflect family definition
Rock River Rapids
 Promoted events on social media
 Wrote solicitation letters for Pooch Pool Party
 Created promotional plan for ½ price season passes
 Send media alerts for World’s Largest Swim Lesson
 Promoted WLSL on social media
 Coordinated photography for WLSL
 Attended and photographed WLSL
Miscellaneous
 Coordinated Parks & Recreation Proclamation signing
Social Media
DRC Facebook ‘likes’ – 3,045 (increase 57 since May)
RRR Facebook ‘likes’ – 5,195 (increase 570 since May)
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Kathleen Avitt, Director of Programs
DATE:
July 6, 2016
RE:
JUNE PROGRAM BOARD HIGHLIGHTS
Program Area Highlights
 Attended a Derby Circles meeting for Community Partners.
 Pick-up fruit all month for Internal Wellness fruit month.
 Met with Dee Anna on Vision Cards.
 Attended 6th Grade Cafeteria planning meeting.
 Intern weekly duties and when to work schedule.
 Reviewed Monthly Derby Health Collaborative and Wellness email blasts.
 Reviewed monthly Press Releases.
 Met with Dee Anna Claytor, Program Supervisor and Frank Seitz,
Superintendent of Recreation about Medication Administration Training. A
USD 260 Nurse came to Recreation Station to train our staff.
 Submitted Summer Session Below Minimums. All classes with the
exception of one have cleared minimums. We have done social media
efforts on these classes.
 Attended the Kansas Health Foundation Health Symposium June 9-10.
 Assisted with supervision of evening fitness classes at RRR and DRC for
the first two weeks.
 Attended the Wellness Committee Meeting.
 Attended Games People Play on June 16.
 Purchased concessions for Grease.
 Worked the Dive-In Movie. Sold Concessions and assisted Donita.
 Visited the USSSA Fast-Pitch Tournament.
 Attended Perfect Mind brainstorming session on June 20.
 Attended the Derby Health Collaborative Meeting.
 Met with Jennifer Nixon, Program Coordinator and Dee Anna Claytor,
Program Supervisor on the OAC Afterschool Licensing process.
 Attended and assisted with the World’s Largest Swim Lesson on June 24.
 Started work on the Fall Program Guide text.
 Attended the City Council meeting on June 28 for the Parks and
Recreation Proclamation. Gave the proclamation speech.
 Attended the WSU Evaluation draft meeting.
Agenda
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Met with Jen Tribue, Marketing Director and Rob McDonald, IT Director on
the Fall program cover theme.
Submitted bio and photo to Mark Vermillion, Chair & Associate Professor
Department of Sports Management, W.S.U. for feature in next Intro to
Kinesiology textbook. The section I will be featured in is the “Kinesiology
Colleagues.” The textbook is out early next year for use with Kinesiology
class at WSU.
Met bi-weekly with Jen Tribue, Marketing Director in regards to upcoming
events.
Attended weekly all staff meetings.
Held monthly programmers meeting.
Reviewed the Month end Reports.
Reviewed GL Account Report.
Aquatics
 Completed our Summer Swim Lesson Session 1 & 2 with a total of 272
participants enrolled at Rock River Rapids and the DRC.
 Assigned private swim lessons to WSIs, who taught a total of 173 at the
indoor pool.
 Implemented Aquatic Attraction Lifeguarding in-service training to
introduce new skills to assist Rock River Rapids lifeguards with their
responsibilities.
 Hosted the first movie night (Grease) at Rock River Rapids with an
attendance of 448.
 Hosted the World’s Largest Swim Lesson at Rock River Rapids on June
24 with a total of 239 participants.
 Completed and submitted the Fall Session Master list with all classes
entered into the CLASS registration system.
 Attended weekly meetings including Staff, Facility, Rock River Rapids
Manager’s, Rock River Rapids Guest Services/Cashiers and Lifeguard inservice training sessions.
 Gearing up for Jaws movie night, RRR 500 and Pooch Pool Party.
Art
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Attended bi-weekly meeting with Director of Programs.
Attended weekly all staff meetings.
Attended DRC Wellness meetings.
Assisted with all Youth Art Camps.
Attended regular meetings with Summer Theater staff.
Assisted all youth dance classes during first day.
Purchased ceramics supplies from local Wichita vendor for classes bi-weekly.
Loaded, fired and unloaded all bisque and glaze kilns weekly.
Created Grease Car Cutout for Grease Movie at RRR.
Attended art reception at Derby Public Library.
Agenda
Fitness
 Deep cleaned all the equipment in the studios and went through any
damaged items.
 Ordered and received new music for the fitness classes.
 Hosted our summer meeting to go over details for the summer.
 Took all the instructors through the active shooting information with a tour
of the facility. The tour was to show them our emergency plan if there
were to be a shooter in the building.
 Supervised all summer fitness classes including the water park classes.
 Taught Restorative Yoga class while an instructor is out.
 Interviewed and hired two new yoga instructors. Keith Dager and Victoria
McElory will be teaching several classes in the fall and available to sub for
the summer classes.
 Created the lunch and learn for July with the topic being Food Makeover.
 Completed the master list of activities for the fall session of fitness
classes.
 Attended a meeting on the new software Perfect Mind.
 Interviewed and hired Stacy Dinicola for the fall classes. She will be
teaching Kickfit and Senior Strength Training.
 Took our new yoga instructors through orientation to prepare them for
their first class with us.
 In the process of creating a yoga demo day so the community will have
the opportunity to see the style of our new yoga instructors. This is
planned just before the fall session.
 Attended the GAMES PEOPLE PLAY that was hosted by Trina Bauer.
Health and Wellness
Derby Recreation Commission
 Updated website-wellness section.
 Attended DRC Board with Leon Youngers.
 Attended Dee Williams’ retirement reception.
 Attended Perfect Mind meeting.
 Developed programs for Fall Program Brochure.
Derby Health Collaborative
 Updated Facebook wellness pages.
 Developed and sent Healthlink Newsletter.
 Worked in the garden a number of times and kept things watered as
sprinkler system was down.
 Hosted In Sickness & In Health Speaker Series, Healthy Grilling.
 Held two zero classes to present information on the chronic disease
classes.
 Attended the Health Alliance meeting.
 Worked with Healthy Babies on infant mortality in Derby.
Agenda
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Sent church wellness tips.
Attended Access to Transportation Committee.
Attended Working Well Conference Committee.
Attended Coalition of Coalition meeting.
Attended Think Tank.
Attended TFW Leadership meeting.
Hosted DHC meeting.
Attended candidate campaign forum on health.
Attended Tulsa sister city health meeting.
Attended local chronic disease educators meeting.
Met with marketing to see how we can package wellness programs
differently.
Sent invites to KLC Roundtable in August.
Sent thank you notes to those who supported Bike Month.
Employee Wellness
 Lead and attended employee wellness committee meeting.
 Developed and sent newsletter.
 Completed Checklist to Change from Wellsteps.
 Help with Games People Play.
 Attended webinar with Wellsteps.
 Met with Jenny from Wellsteps regarding next campaign.
Corporate Wellness
 Presented two time to the USD260 weight loss group
Special Events, Special Programs and Oaklawn
 Recreation Station completed 4 weeks of camp. Activities so far have
included swimming indoors and at Rock River Rapids, trips to Derby Plaza
Theaters, Chaplin Nature Center, All Star Sports, and the Kids Obstacle
Course.
 Programmed, organized and supervised Summer Primetime.
 Attended a child care orientation for the OAC Afterschool Drop In Program.
Began working on all components of the licensing process.
 Organized and attended the Disc Golf clinic. We had 3 people attend the free
clinic.
 Gathered supplies for Parents as Teachers for a family event and gathered
supplies for the City of Derby for the 4th of July Celebration.
 Organized and prepped for Preschool Game Day at Garrett Park. Kids
enjoyed playing tee ball.
 Met with Linda Ulrich with the OID Board about National Night Out events. A
meeting will be held again in July to finalize plans.
Agenda
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Contacted the Oaklawn Improvement District about Fall Festival planning.
Reviewed and started making changes and adding businesses and
organizations to the Halloween Hullabaloo mailing list.
Drove and supervised the Horseback Riding camp the first week of June.
Organized and held a sports banquet for the Free Spirits swimming and track
& field teams. We had 65 people attend.
Organized Fall Master Lists and entered all programs into CLASS.
Continued gathering information regarding becoming a DCF provider for
Recreation Station beginning next summer.
Sports
 Supervised youth and adult sports on nights and weekends.
 Summer adult softball leagues began this month. 36 teams are participating.
 Held Kansas USSSA state fastpitch tournament for 14U and 12U divisions.
31 teams participated.
 Held youth sports camps for volleyball and basketball.
 Scheduled USD 260 facilities for summer sports season.
 Held open court Pickleball on Wednesdays and Saturdays at DRC and OAC.
 Scheduled sports officials for youth and adult summer sports leagues.
 Held coaches’ meetings for youth baseball, softball, and t-ball.
 Youth baseball, softball, t-ball and blast ball leagues all began this month.
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Kathleen Avitt, Director of Programs
DATE:
July 6, 2016
RE:
DIVE-IN MOVIES
We are excited to present on the RRR Dive-In Movies. At the meeting we will
discuss details of these events and share the wonderful photos from the events.
We will answer any questions you have at the meeting.
Agenda
7/8/2016
•Presenting Sponsor
•American Family
Insurance – Jean
Garinger Agency
•$1000
Agenda
1
7/8/2016
•Swank Motion Pictures
•Another Dimension
•RRR Guest Services,
Lifeguards, Aquatics
Program Coordinator
Concessions
•Concessions
•Set-up 7pm
•Break-down After 11pm
•Program Guide
•Best of Kansas
•Derby Informer
•Wichita Eagle
•Social Media
City Water Bill
•City
•Websites (DRC/RRR)
•Poster Series
•Electronic Signs
•RRR Banners
•Eagle Activity Guide
Agenda
2
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Frank Seitz, Superintendent of Recreation
DATE:
July 5, 2016
RE:
CERTIFICATION OF 2016-2017 BUDGET
Enclosed is the 2016-2017 certificate of budget for the board’s consideration for
approval to request the school district to levy for tax revenues for 2016-2017 for
the Derby Recreation Commission.
Agenda
Affidavit of Legal Publication
STATE OF KANSAS)
SS.
County of Sedgwick )
Jennifer Perrvman, being first duly
sworn, deposes and says:
That he/she is Legal Manager of
Legal Publication
(Published in The Derby Informer on June 29, 2016)
The Derby Informer
a weekly newspaper printed in the State of
Kansas, and published in and of general
circulation in Sedgwick County, Kansas, with
a general paid circulation on a weekly basis
in Sedgwick County, Kansas, and that said
newspaper is not a trade, religious or fraternal
publication.
Said newspaper is -a weekly published
on Wednesdays, and has been so published
continuously and uninterrupted in said county
and state for a period of more than one year
prior to the first publication of said notice, and
has been admitted at the post office of Derby,
Kansas, in said county as second class matter.
That the attached notice is a true copy thereof
and was published in the regular and entire issue
of said newspaper for 1 week the first
publication thereof being made as aforesaid
on the 29th day of
,2016,
June
with subsequent publications being made on the
following dates:
State of Kansas
Recreation Commission
2016-2017
The Governing Body of
ecreation Commission
will meet on the 12th day of July, 2016 at 5:45P.M. at the Derby Receation Center for the purpose of
hearing and answering objections of taxpayers relating to the proposed use of funds.
Derb y
Detailed budget information is available at1hePrbRreation Center and will be available at this hearing.
BUDGET SUMMARY OF EXPENDITURES
The Proposed Budget Expenditures (below) are the maximum expenditure limits for the budget
year.
Proposed Budget
Current Year
Prior Year
Estimated
Year
Actual
2014-2015
Fund
General
Emp. Ben./Gen. Liability
Totals
Lease Purchase:
Princinal Balance (di Beg of FY
1
2015-2016
$4,639,494
$715,230
$8,185,550
$821,265
$4,948,2491
$5,354,7241
$9,006,815j
NA
NA
Recreation Commission Secretary
n/a
6Adw ~)~
0
revised 10/28/08
LKal Manager
Subscribed and sworn to before me this
29th day Lune, 2016.
CWd1tLA#
Notary Public
r*'
--
Emily Gibhan
NOTARY PUBLIC
STATE OF KANSAS
'MyApot. Exp.
2016-2017
$4,254,863
$693,3361
-
Printer's Fee $101.18
Additional copies: $
Agenda
NA
State of Kansas
Recreation Commission
2016-2017
The Governing Body of
Derby Recreation Commission
will meet on the 12th day of July, 2016 at 5:45P.M. at the Derby Receation Center for the purpose of
hearing and answering objections of taxpayers relating to the proposed use of funds.
Detailed budget information is available at the Derby Recreation Center and will be available at this hearing.
BUDGET SUMMARY OF EXPENDITURES
The Proposed Budget Expenditures (below) are the maximum expenditure limits for the budget
year.
Proposed Budget
Current Year
Prior Year
Year
Estimated
Actual
2015-2016
2016-2017
2014-2015
Fund
$8,185,550
$4,254,863
$4,639,494
General
$821,265
$715,230
$693,336
Emp. Ben./Gen. Liability
Totals
Lease Purchase:
Principal Balance @ Beg of FY
$4,948,249
$5,354,724
NA
NA
$9,006,815
NA
Recreation Commission Secretary
Agenda
revised 10/28/08
State of Kansas
Recreation Commission
CERTIFICATE
2016-2017
To the Clerk of Derby USD 260
We, the undersigned officers of
Derby Recreation Commission
certify that the hearing mentioned in the attached publication was held and after the Budget
Hearing this budget was duly approved and adopted as the maximum expenditure for the
various funds for the year.
Table of Contents for Adopted Budget:
Statement of Cond. Lease-Purchase and
Certificate of Particpation
General
Employee Ben./General Liability
TOTAL
Budget Summary
Page
No.
NA
2
3
2016-2017
Adopted Budget of
Expenditures for the
Proposed Budget Year
8,185,550
821,265
9,006,815
0
State Use Only
Received _____________________
Reviewed By __________________
Follow-up: Yes___ No___
Commission Members
FILING REQUIREMENT - A complete copy of this budget (including the publication) must be filed with
the City/USD Clerk and two copies with the County Clerk (K.S.A. 12-1927).
PERMANENT Recreation Commission Address
Sponsoring USD/City Address
Derby Recreation Commission
PO Box 324
Derby, Kansas 67037
Derby USD 260
120 E. Washington
Derby, Kansas 67037
Provide point of contact:
Frank Seitz, Superintendent of Recreation
POC phone number:
(316)788-3781
Agenda
revised 1/15/10
Page No. 1
Adopted Budget
General
FUND
Beginning Balance
2016 - 2017
14-15
Actual Year
$3,003,003
15-16
Current Year
$3,362,974
16-17
Budget Year
$3,407,000
$2,390,291
$983,738
$256,715
$257,436
$596
$14,027
$650,143
$47,280
10,092
$
$2,359,945
$1,036,200
$282,575
$269,200
$2,400
$4,800
$652,700
$65,200
5,500
$
$2,500,000
$1,013,800
$282,100
$284,600
$200
$1,050
$635,600
$49,000
$6,200
$4,544
$4,614,863
$7,617,866
$5,000
$4,683,520
$8,046,494
$6,000
$4,778,550
$8,185,550
$786,477
$948,274
$576,201
$97,859
$314,627
$277,396
$420,854
$64,456
$26,560
$650,143
$0
$92,016
$835,800
$1,112,500
$594,200
$135,500
$316,150
$319,350
$431,200
$111,900
$23,400
$652,700
$0
$106,794
$922,700
$1,176,900
$3,511,230
$1 52,700
$347,850
$353,000
$591,100
$132,200
$22,700
$635,600
$58,070
$281,500
$4,254,863
$3,363,003
$4,639,494
$3,407,000
$8,185,550
$0
Revenues
Appropriation From U.S.D. 260
Recreation Center
Adult Programs
Youth Programs
Oaklawn Programs
Special Programs
Rock River Rapids
Other
Oaklawn Activity Center
Interest On Idle Funds
Total Revenue
Resourses Available
Expenditures
General Operating
Recreation Center
Capital Fund
Maintenance
Youth Programs
Adult Programs
Oaklawn Activity Center
Oaklawn Programs
Special Programs
Rock River Rapids
Ath Grade Center
Other
TOTAL EXPENDITURES
Ending Balance
Page 2
Agenda
Adopted Budget
Emp.Benefit /Liability Ins.
FUND
2016-2017
14-15
Actual Year
$158,291
15-16
Current Year
$68,682
15-'16
Budget Year
$0
$603,777
$595,730
$50,818
$821,265
$603,777
$762,068
$646,548
$71 5,230
$821,265
$821,265
Employee Benefits/Liability Ins.
$693,386
$715,230
$821,265
TOTAL EXPENDITURES
Ending Balance
$693,386
$68,682
$715,230
$0
$821,265
$0
Beginning Balance
Revenues:
Appropriation From U.S.D. 260
General Fund Supplement
Interest On Idle Funds
Total Revenue
Resourses Available
Expenditures:
Page 3
Agenda
MEMORANDUM
TO:
DRC BOARD MEMBERS
FROM:
Chris Drum, Director of Facilities
DATE:
July 5, 2016
RE:
DERBY NORTH MIDDLE SCHOOL BUS REPORT
Staff is pleased to report that the first year of the DNMS student transportation
was a success. The DRC bus program provides before and after school
transportation between the DRC and Derby North Middle School every day while
school is in session, including late start and early release days.
Staff will recap the first year of the transportation program with the Board at the
Board Meeting.
Please find the following documents attached:
Attachment 1 – 2015/2016 DNMS Transportation Usage Report
Attachment 2 – 2015/2016 DNMS Transportation Financial Report
Attachment 3 – 2015/2016 Bus Maintenance Report
Agenda
Attachment 1
DNMS Bus Usage 2015-16
Month
Memberships
Day Pass
Total Check in
Aug
33
46
447
Sep
34
66
796
Oct
32
67
709
Nov
36
84
714
Dec
27
57
508
Jan
31
99
632
Feb
29
98
633
Mar
31
49
607
Apr
30
72
637
May
28
72
539
311
710
6222
Jun
Jul
Total
Attachment 2
2015/2016 DNMS Transportation Financials
Revenues
Memberships
Day Passes
Total
$13,979.03
$2,130.00
$16,109.03
Expenditures
Fuel
Wages & Benefits
Total
$775.38
$10,576.83
$11,352.21
Bus Membership options are as follows:
Monthly Bus Membership
Daily Ride Pass
$48.00
$3.00
Agenda
Attachment 3
2015/2016 Bus Maintenance Report
The following are notable bus repairs in the 2015/2016 fiscal year
Blue Bus
Oil Pressure Switch
Alternator
Batteries
Lights
Door Handle
Radiator
Total
White Bus
Radiator
Radiator sensor
Cameras
Total
$114.00
$225.00
$168.00
$52.00
$59.00
$2,565.00
$3,183.00
$2,620.00
$118.00
$833.00
$3,571.00
On average, 33% of the total miles driven and 65% of the total trips taken in the DRC
buses are attributed to the DNMS Transportation.
Agenda