City of Atchison, Kansas

Transcription

City Commission Agenda Packet September 21, 2015
CITY OF ATCHISON
______________________________________________________________
MEETING OF THE CITY COMMISSION
AGENDA - REGULAR MEETING
SEPTEMBER 21, 2015, 4:30 P.M.
COMMISSION CHAMBERS
ATCHISON CITY HALL
ORDER OF BUSINESS
CALL MEETING TO ORDER
INVOCATION
Sister Loretta McGuire, OSB, Mount Saint Scholastica Convent
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
PUBLIC FORUM
NEW BUSINESS
1. BMW MOTORCYCLE CLUB OF KANSAS CITY - LAND OF OZ ANNUAL RALLY
Presented by: Jacque Pregont, President of the Atchison Area Chamber of Commerce.
RECOMMENDED ACTION: Adopt Resolution No. 2996 and approve the proposed
Special Event Permit, authorizing the City Manager to enter into a five-year agreement with
the BMW Motorcycle Club of Kansas City.
2. WTP FILTER IMPROVEMENT PROJECT BIDS
Presented by: Mike Stec, Asst. Director of Public Works & Utilities.
RECOMMENDED ACTION: Approve a construction contract for the filter improvements
at the Water Treatment Plant with Walters Morgan, Inc. in the amount of $703,242 with an
additional $25,000 for managing small change orders during construction.
3. RESOLUTION NO 2997: PETITION FOR ANNEXATION OF ARMSTRONG
INDUSTRIAL TRACT
Presented by: Trey Cocking, City Manager.
RECOMMENDED ACTION: Adopt Resolution No. 2997, petitioning the annexation of
the Armstrong Industrial Tract.
4. ORDINANCE NO 6511, ANNEXATION OF ATCHISON COUNTY PROPERTY
(SHADE RAILROAD BUILDING)
Presented by: Bob Campbell, City Attorney.
RECOMMENDED ACTION: Adopt Ordinance No. 6511, annexing 10443 US-59 into
City Limits.
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5. PORTABLE AIR COMPRESSOR
Presented by: Clinton McNemee, Deputy Director of Public Works & Utilities.
RECOMMENDED ACTION: Authorize staff to purchase a new Atlas Copco XAS 185 CD
from CMW Equipment in the amount of $17,825.
COMMUNICATIONS
a . August 2015 Financial Statements
b. Atchison Housing Authority Minutes - August 10, 2015.
c. Atchison Library Board Minutes - July 24, 2015.
d. Notice of Grant Award from KDOT for the Geometric Improvement Project.
CONSENT AGENDA
a. Approve the minutes from the Atchison City Commission meeting of September 8,
2015.
b. Authorize purchase of Shop siding from L&L Construction for $11,957.
INFORMATIONAL ITEMS
GOVERNING BODY COMMENTS
Mayor Jack Bower
Vice Mayor Allen Reavis
Commissioner Larry Purcell
Commissioner Charlie Perdue
Commissioner David Hausmann
PUBLIC FORUM
EXECUTIVE SESSION
ADJOURNMENT
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Commission Action Report Title: BMW Motorcycle Club of Kansas City – Land of Oz Annual Rally Proposed Agenda Date: September 21, 2015 Presented by: Jacque Pregont, President of the Atchison Area Chamber of Commerce BACKGROUND:  Earlier this year, the Atchison Area Chamber of Commerce successfully recruited the BMW Motorcycle Club of Kansas City’s annual “Land of Oz Rally” event to Atchison.  230 members of the Club attended the event at Warnock Lake, with 50% camping on site and another 42% staying in local hotels or bed & breakfasts.  Club members enjoyed hosting the event in Atchison so much, that they’ve requested permission to continue holding the Land of Oz Rally at Warnock Lake for the next five years.  The proposed Special Event Permit and Resolution would authorize the City Manager to enter into an agreement with the Atchison Area Chamber of Commerce and the BMW Motorcycle Club of Kansas City to host the event at Warnock Lake for each of the next five years.  The BMW Club conducted a follow‐up survey with the members who attended the event and a summary of the results is attached. FINANCIAL CONSIDERATIONS:  For the exclusive use of Warnock Lake and for the host of special event support services rendered, the City will receive $550 per year. LEGAL CONSIDERATIONS:  Notice of Warnock Lake’s closure to the public for the duration of the two‐day event will be posted several weeks in advance at the entrance to the park and in the local media. POLICY CONSIDERATION:  A key component of economic development in Atchison is tourism and event hosting. This annual event is a big “win” for increasing tourism traffic to Atchison. RECOMMENDED ACTION:  Adopt Resolution No. 2996 and approve the proposed Special Event Permit, authorizing the City Manager to enter into a five‐year agreement with the BMW Motorcycle Club of Kansas City. 3
RESOLUTION NO. 2996
A RESOLUTION OF THE CITY OF ATCHISON, KANSAS
ESTABLISHING A FIVE-YEAR SPECIAL EVENT AGREEMENT
WITH THE KANSAS CITY BMW MOTORCYCLE CLUB
______________________________________________________________________________
WHEREAS, the City of Atchison is charged with promoting economic development for
the Atchison community; and
WHEREAS, the City of Atchison works with the Atchison Area Chamber of Commerce
to provide community assets and programming that promote tourism to the Atchison area; and
WHEREAS, the City of Atchison desires to provide its citizens with high quality, high
value City services; and
WHEREAS, in May 2015, the City of Atchison authorized the Kansas City BMW
Motorcycle Club to conduct their “Land of Oz Rally” event at Warnock Lake; and
WHEREAS, 230 members of the Kansas City BMW Motorcycle Club attended the 2015
event at Warnock Lake with 50% camping on site and another 42% staying in local hotels or bed
& breakfasts.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF ATCHISON, KANSAS:
SECTION 1. The City Commission supports the development of a five-year agreement
between the City of Atchison, the Atchison Area Chamber of Commerce, and the Kansas City
BMW Motorcycle Club to bring the “Land of Oz Rally” to Atchison for the next five years
(2016-2020).
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SECTION 2. Special Accommodations
1)
Due to the size and scale of the Land of Oz Rally, Warnock Lake will be closed to
the public during the event. The closure will be advertised and posted at the entrance to the Park
in advance of the event by the City of Atchison.
SECTION 3. Event Coordination and Fees
1)
The Atchison Area Chamber of Commerce is responsible for coordinating all of
the arrangements leading up to and during the time of the event.
2)
The City of Atchison will receive $550 in payment for the special event services
rendered each year the event occurs.
SECTION 4.
1)
Authorization
The City Commission authorizes the City Manager to enter into an agreement,
within the parameters of this Resolution, with the Atchison Area Chamber of Commerce and the
BMW Motorcycle Club of Kansas City to bring the “Land of Oz Rally” to Atchison’s Warnock
Lake for the next five years (2016-2020).
ADOPTED, this 21st day of September, 2015.
______________________________________
JACK BOWER
ATTEST:
_____________________________________
DEBRA A. CLEM
CITY CLERK
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MAYOR
6
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2015 “Land of Oz” Rally Survey Results and Analysis
The 2015 “Land of Oz” Rally was a pivotal event for the Kansas City BMW Motorcycle Club. An
amazing amount of effort was put into “moving” the event from its almost 30 year location at
Linn County Park over 100 miles north to Warnock Lake, Atchison, Kansas. Not only were many
club members heavily involved, but rally “sponsors” Engle Motors, The Roasterie, and the
Atchison, Kansas Chamber of Commerce committed themselves to the success of the event.
Along with the fiscal success of the rally, a Satisfaction Survey was sent to the 73 Rally
participants who had provided their email address to the club during the registration process.
Goals of this survey were to measure the rally’s success in terms of providing participants the
most enjoyable experience at the most affordable cost, and to isolate the things that we excelled
at and the things that we could realistically improve on in following years. We have also included
improvements already being planned or negotiated for next year.
Survey questions were purposely open-ended so that participants could expand their answers
with “comments” to capture their opinions. The website used limited questions to 10 and
provided the survey service at no cost to the club. Questions were tailored to gather data and
opinions on our effectiveness of advertising and promotion; use of credit cards for registration
and preregistration; camping vs. motels; overall satisfaction of the new rally site, activities, and
entertainment on the rally site; availability and satisfaction with the food on the rally site;
suggested area activities and rides; what we could do to enhance the rally experience; and if
participants would consider returning to the rally in the future.
Effectiveness of Advertising and Promotion: The largest number of participants (over 50%) had
learned about the rally either through word-of-mouth or during club meetings, which highlights
the support and enthusiasm for the rally by our club members. Following that was Facebook
(16%), the club website (12%), the BMW MOA Owners News Where and When (8%), and the
BMW MOA Forum (4%). 70% of participants said that they have viewed the video’s on our
website and the BMW MOA Forum prior to the rally. While not included in the survey results, all
rally vendors said that they were drawn to the rally by the display ad in the BMW Owners
News. These results will be useful in future advertising and promotion of the rally.
Credit Card use: 42% of participants used a credit card to pay for their rally registration, with
58% using cheques. This is a drastic increase over last year’s 10% use and supports featuring
that service in the future.
Accommodations: 50% camped on the rally site, 42% stayed in area motels or B&B’s, and 8%
commuted.
Rally Site Satisfaction: 100% of participants were satisfied with the new site. Useful comments
provided were: “Loved it!!” “Yes beautiful place, maybe the nicest campground of any rally I
have atteneded” and “Great Great location!”
96% were satisfied with activities and
entertainment on the rally site, and 4% were not. Interestingly, useful comments were: “Missed
your band” and “I have been to rallys where there were bands. I never listened to them because
I was there to visit with friends”
Note: We are exploring the possibility of having a band next year.
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Food Availability and Quality: 80% were satisfied and 20% were not. Useful comments were:
“Not enough food” “Girl Scouts did a bang up job” “Only drawback of the rally” “I thought the
pork dinner had small portions” - Please note that based on this feedback we are already in
negotiations with a different caterer to provide Saturday night’s meal. There are also a number
of good quality, affordable restaurants within 3 miles of the rally site.
Use of Suggested Area Activities or Rides: 58% did and 42% did not. Useful comments were:
“Will be easier in years ahead as we get familiar with the area” “Bike show” “Never did go see
the town. Next year with more time, I will.” “However, the town opened up with big arms and it
was a great experience”
What Would Enhance The Rally Experience?: Comments provided were: “Shuttle to downtown”
“Not be so spread out. Closer rest rooms. More electrical hook-ups” “portapotty around the loop,
"one way" signs for traffic, more picnic tables if possible” “Better restrooms Did not know there
were shower facilities available until we got there” “Keep the date” “Can't think of anything”
“Atchison in 2016!” “Great Rally. Shower capacity could be improved or contract with YMCA for
a little longer hours on Saturday. Kind of hard to get back from the GS ride and make the last
Trolly Car” “Registration needs to be open longer Friday night to allow people who come in after
work to register. Opened late on Sat am. Need one-way traffic in the main area. More portajohns. Did the night security work? Showing the bikes in the Commercial Street location was not
effective. Little walking traffic. Being near the farmers market/garage sale site would have been
better. Restaurant in the area was not staffed for us to show even though they should have
known we would be parking right in front of their door. Food ok, service SLOW. Again, what is
expected of this "showing". I was asked to go, went, but had no clue what to do other than look
at other BMW bikes for 2 hours” “Have a band one night” “Have another one” “It seems as the
'late night noise' that the other site developed into has been eliminated. I informed the others at
our meeting. No ticks, 1 chigger.” “I believe more portapotties would be nice with hand washing
stations. I heard people say the showers situation was confusing. It should be noted that
showers were available all day at the YMCA not just when the shuttle ran.” “Have people guide
in rv owners and vendors” “More availability of registration at the rally” “Call my boss. Act like
you're my Dr. and tell him I need all week off. With pay to cover my Dr. bills. (We'll split it) :)”
“More portapots....up on the hill where everyone was...put some towards the back...and more
trash cans”
Notes:
- At this time we cannot charter a shuttle to downtown because of the cost and liability.
- In the future a site map will be posted at registration (and included in the welcome pack) that
notes the location of all electrical hookups, water, portajohns and restrooms.
- Additional portajohns will be available and their placement will be reviewed.
- All portajohns were equipped with “hand sanitizers” with a hand washing station at the most
remote location.
- A map to the YMCA will be posted at Registration and included in the welcome pack. Rally
attendees will be allowed to use their shower facilities anytime Saturday during their normal
hours.
- We will adjust Registration hours for next year.
- The “loop” around Rally Central will be posted “ONE WAY” and “Motorcycle Traffic Only” - this
will be enforced.
- Tow vehicles, “extra” trailers, and other “non-motorcycle” vehicles will be required to be moved
and parked away from the Rally Central Loop after RV’s are set up. This will be enforced.
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- Thursday / Friday morning arrivals must be signed up to volunteer to assist in rally setup / first
shifts on Friday or will be required to pay the city camping / RV fee, and will not be included in
the Thursday night Volunteer Dinner. Volunteer signup sheets will be available at Registration
and Rally Central. No exceptions.
- The Bike Show was staged “downtown” to provide rally attendees reserved parking during the
noon / lunch period. Motorcycles could be removed from that area at anytime.
- More trashcans are being considered, as are recycle containers.
Would You Consider Returning in the Future?: 100% replied yes. Comments provided were:
‘Yes if it stays in a location like Atchinson where there is lots of local stuff to do” “As a first timer,
I came not knowing what to expect and what one can really do or try to do. A lot of the
information was assumed I knew but did not. A map or recommended tent sites would have
been helpful. If provided - missed. Large park, different areas but only a few had facilities near
by - water and or toilets. People very friendly, enjoyed the experience.” “But not every year” “as
long as you keep it at Warnock Lake! No ticks! and the 17 year Cicada's were a hit!”
Notes:
- We are finalizing a 5 year multi-year agreement with the City of Atchison for the rally.
- More local and site information will be posted at Registration and included in the welcome
pack.
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Commission Action Report Title: WTP Filter Improvement Project Bids Proposed Agenda Date: September 21, 2015 Presented by: Mike Stec, Asst. Director of Public Works & Utilities BACKGROUND: 
The water treatment plant (WTP) has had difficulty treating Missouri River water, achieving adequate TOC reduction, and maintaining compliance with TTHMs, which are regulated by the EPA and KDHE. Although the City has made great strides in improving water quality with recent upgrades, additional filter improvements are needed to ensure regulatory compliance.  In February, the City Commission approved a contract with Burns & McDonnell for the design of a filter improvement project that would address these issues by converting the existing physical filters to biologically active filters. This will allow the plant to remove TOC as well as the AOC generated by the ozone treatment process, currently nearing completion. Removal of AOC in the filters will protect downstream clearwells and distribution piping from excessive biological growth and activity.  The new filter improvement project would include the following: 1. Removal and reuse of the existing media; 2. Addition of air scour systems, including a blower, air piping and associated electrical and controls needed to properly clean the filters (current backwash rates are inadequate); and 3. Replacement of the beaded media retention caps to allow biological operation of the filters and AOC removal.  Representatives of Burns and McDonnell will be present at Monday’s Commission meeting to discuss the project and address any questions.  A memo summarizing the expected construction impacts to the neighborhood is attached. FINANCIAL CONSIDERATIONS: 


This project will be funded by a KDHE State Revolving Loan, previously approved by the City Commission. As part of the design contract on the project, Burns & McDonnell managed the bidding process. Bids were opened on August 28, 2015: Bidder Base Bid Amount Crossland Heavy Contractors $775,542.00 Foley Company $774,242.00 Walters Morgan Construction, Inc. $703,242.00 The Engineer’s Estimate was $630,000 and the 2016 CIP includes a $760,000 budget for the construction of this project. 11
LEGAL CONSIDERATIONS: 
Staff is following all of the necessary steps to retain the State Revolving Fund (SRF) loan funding of this project.  The underlying purpose of the improvement work at the WTP is related to achieving compliance regulated levels of TOC. POLICY CONSIDERATION: 
Based on the evaluation of the information provided by Walters Morgan Construction, Inc. and the recommendation of the consulting engineers, staff recommends the award of this contract to the lowest responsible responsive bidder, Walters Morgan Construction, Inc.  A contract award recommendation, authored by Burns & McDonnell, is attached, along with a more comprehensive bid tabulation summary. RECOMMENDED ACTION: 
Approve a construction contract for the filter improvements at the Water Treatment Plant with Walters Morgan, Inc. in the amount of $703,242 with an additional $25,000 for managing small change orders during construction. 12
Burns & McDonnell Engineering, Inc.
9400 Ward Parkway
Kansas City, MO 64114
816.333.9400
Bid Tabulation Summary
The City of Atchison, Kansas
Filter Rehabilitation
City Project: KPWSLF Project No. 2890
Project No: 63229
Bid Received Until: 1:00 PM
Date: August 28, 2015
Project Manager: Jeff Klein
Tabulated by: Rachel Thompson
Sheet No: 1 of 1
Crossland Heavy Contractors
Foley Company
Walters Morgan Construction
Name and Address of Bidder
501 S. East Ave., PO Box 350
Columbus, KS 66725
7501 E. Front St.
Kansas City, MO 64120
2616 Tuttle Creek Blvd.
Manhattan, KS 66502
Description
Summary
Summary
Summary
Bidder is a Plan Holder of Record
Yes
Yes
Yes
Bid Form
Yes
Yes
Yes
5% Bid Security Included
Yes
Yes
Yes
Yes
Yes
Yes
Bidder's Qualification Statement
Yes
Yes
Yes
Underdrain Modifications
Leopold, Inc.
Leopold, Inc.
Leopold, Inc.
Media Removal/Placement
Leopold, Inc.
Leopold, Inc.
Leopold, Inc.
Piping
Crossland Heavy Contractors
Foley Company
Walters Morgan Construction
Electrical
Empire Electric
Empire Electric
Empire Electric
Kansas Act Against Discrimination Form
Yes
Yes
Yes
Compliance with DBE Good Faith Efforts
Yes
Yes
Yes
DBE Subcontract Performance and
Utilization Forms
Yes
Yes
Yes
Certification Regarding Lobbying
Yes
Yes
Yes
American Iron and Steel Cerification
Yes
Yes
Yes
Contractor Lump Sum Base Bid
$395,300.00
$394,000.00
$323,000.00
Leopold, Inc Contract
$380,242.00
$380,242.00
$380,242.00
Total Lump Sum
$775,542.00
$774,242.00
$703,242.00
Addenda Acknowledged
No. 1
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August 31, 2015
Justin Pregont
Director of Utilities
515 Kansas Ave.
Atchison, Kansas 66002
Re: Contract Award Recommendation
Filter Rehabilitation
Burns & McDonnell Project No. 83229
KPWSLF No. 2890
Dear Mr. Pregont:
We have completed our review of the Bid Documents eligible for review received on August 28,
2015 for the above-referenced project. The bidders on the project were as follows:
Bidder
1. Crossland Heavy Contractors
2. Foley Company
3. Walters Morgan Construction, Inc.
Base Bid Amount
$775,542.00
$774,242.00
$703,242.00
The Engineer’s Estimate is in the amount of $630,000.
We have reviewed the bid information provided by Walters Morgan Construction, Inc.. Walters
Morgan Construction, Inc. appears to have the capacity to perform this work for the City of
Atchison. In addition, Walters Morgan Construction, Inc. is currently working at the Atchison
WTP, has performed similar work previously, and is familiar with the State of Kansas required
procedures.
Based on the evaluation of the information provided by Walters Morgan Construction, Inc. and
our evaluation of the bid tabulation, we recommend the award of this Contract to the lowest
responsible responsive bidder, Walters Morgan Construction, Inc.
If there are any questions at all, please don’t hesitate to call me at 816-822-3438 or contact me
by email at [email protected].
Sincerely,
L. Jeffrey Klein, P.E.
Project Manager
9400 Ward Parkway • Kansas City, MO 64114-3319
Tel: 816 333-9400 • Fax: 816 333-3690 • www.burnsmcd.com
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Date:
September 17, 2015
To:
Justin Pregont
From:
Jeff Klein
Rachel Thompson
Subject:
Atchison WTP Filter Rehabilitation
Construction Impacts to Adjacent Properties
BMcD Project No.’s 83229
This memorandum summarizes the construction impacts of the filter rehabilitation project. In
general, the majority of the construction activities are within the existing filter building, which
minimizes the impacts of the filter project on adjacent properties. Furthermore, all materials will
be stored within the WTP property limits, reducing the amount of construction activity and
traffic in the adjacent neighborhood.
Major construction steps include: 1) sluicing out the filter media for storage in 1000 pound
drainable supersacks which will be stored in the drive area between the filter building and the
ozone contactor; 2) cleaning the filter; 3) removing and disposing of the existing media retention
caps; 4) installing new media retention caps; 5) installing air scour equipment and piping; 6)
reinstalling the media; 7) cleaning and testing the filters. Work will be completed on each of the
five filters individually. The sluicing operation to remove the media from the filter will include a
short period of filter flushing; about 200 gpm will drain towards the street for a short duration –
likely Spring Garden Street.
Work outside of the building will consist primarily of the air scour blower installation and
material storage. The blower will be installed adjacent to the filter building which will require a
small concrete pad to be poured on top of the new concrete area adjacent to the generator. Air
scour piping will also be installed from the blower into the building and to each filter prior to
completion of the first filter.
No modifications will be made to lighting on or near the WTP buildings as part of this project.
The use of temporary lighting will be limited to the interior of the filter building and will only be
employed as required. No temporary exterior lighting is anticipated for this project.
Deliveries and material storage are minimal and include the new slotted media retention caps,
blower, air piping, and approximately 300 CY of new media. Additionally, approximately 1100
CY of existing media will be stored outside during the work in each filter. All materials will be
stored within the WTP property limits. Few items of heavy equipment will be required for this
project; those required will likely consist of a forklift boom truck and sluicing equipment.
Construction crews for this type of job generally include 3 to 5 people depending on the tasks
being completed.
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September 17, 2015
Page 2
Leopold requested working hours from 6 a.m. to 8 p.m. so there could be some temporary lights
in the area between the filter building and ozone building but most of the work will be inside the
filter building. We are in the process of checking with Walters Morgan on their plans for any
temporary exterior lighting.
LJK/rlt
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Commission Action Report Title: Resolution No. 2997: Petition for Annexation of Armstrong Industrial Tract Proposed Agenda Date: September 21, 2015 Presented by: Trey Cocking, City Manager BACKGROUND: 
On June 30, 2014, the City of Atchison purchased a property with approximately 88 acres of land near the Shannon Industrial Park. The land is intended to be an addition to the Industrial Park.  The Shannon Industrial Park is annexed into the City of Atchison as an island annexation. Pursuant to K.S.A. 12‐520(c), the Board of County Commissioners must make a determination that an island annexation by a city will not hinder or prevent the proper growth and development of the area or that of any other incorporated city located within Atchison County.  Since the newly purchased property will become part of the Industrial Park, it is in the City’s best interest to annex the property. The City is the landowner and can consent to the annexation, but the County Commission is still required to make the necessary finding to allow the City to proceed with the annexation.  Upon approval of this petition, it will be filed with the County for submission at a County Commission meeting to request the required finding. FINANCIAL CONSIDERATIONS: 
None. LEGAL CONSIDERATIONS: 
Follow K.S.A. 12‐520(c). POLICY CONSIDERATION: 
The City will follow its plan to pursue properties that are in the City’s best interest to annex. RECOMMENDED ACTION: 
Approve Resolution No. 2997, petitioning the annexation of the Armstrong Industrial Tract. 17
RESOLUTION NO. 2997
A RESOLUTION OF THE CITY OF ATCHISON, KANSAS
DECLARING AN INTENT TO ANNEX CERTAIN LANDS
TO THE CITY OF ATCHISON, KANSAS
WHEREAS, the governing body of the City of Atchison, Kansas owns real
property described as:
See Exhibit 1 attached hereto and incorporated by reference
herein.
Which property is wholly located within the County of Atchison, Kansas;
and that
Which the City of Atchison, Kansas desires to annex to the City of
Atchison, Kansas pursuant to K.S.A. 12-519 et seq.; and about
Which the City of Atchison, Kansas wants to petition the Atchison County
Commissioners for a finding and determination that annexation of said land will
not hinder or prevent the proper growth and development of the area or that of
any other incorporated city located within such Atchison County;
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY
OF THE CITY OF ATCHISON, KANSAS:
SECTION 1. The City of Atchison seeks to annex the land described on
Exhibit 1.
SECTION 2. The City Commission of the City of Atchison authorizes the
Mayor to petition the Atchison County Commissioners to find and determine that
annexation of said land will not hinder or prevent the proper growth and
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development of the area or that of any other incorporated city located within such
Atchison county.
ADOPTED AND APPROVED by the Governing Body of the City of
Atchison, Kansas this ____ day of ____________, 2015.
_____________________________
Jack Bower, Mayor
ATTEST:
_ ___________________
Debra Clem, CITY CLERK
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Exhibit 1: The legal description of the lands proposed for annexation is as
follows:
COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST
FRACTIONAL ONE-QUARTER (NW FR 1/4) OF SECTION 6, TOWNSHIP 6
SOUTH, RANGE 20 EAST OF THE SIXTH PRINCIPAL MERIDIAN, ATCHISON
COUNTY, KANSAS; THENCE NORTH 1°27'45" WEST (ASSUMED BEARING),
283.93 FEET ALONG THE WEST LINE OF SAID NW FR 1/4 TO THE TRUE POINT
OF BEGINNING; THENCE CONTINUING NORTH 1°27'45" WEST, 2014.28 FEET
ALONG THE WEST LINE OF SAID NW FR 1/4 TO A POINT ON THE
SOUTHERLY R/W OF UNION PACIFIC RAILROAD (RR); THENCE LEAVING
SAID WEST LINE OF THE NW FR 1/4 AND FOLLOWING THE SOUTHERLY R/W
OF SAID RR ON A CURVE TO THE RIGHT HAVING A RADIUS OF 5679.59 FEET,
AN ARC LENGTH OF 838.37 FEET, A CHORD BEARING OF SOUTH 64°33'33"
EAST AND A CHORD DISTANCE OF 837.61 FEET; THENCE SOUTH 60°19'43"
EAST, 1641.21 FEET; THENCE ON A CURVE TO THE RIGHT HAVING A RADIUS
OF 2814.70 FEET, AN ARC LENGTH 127.30 FEET, A CHORD BEARING OF
SOUTH 59°17'53" EAST AND A CHORD DISTANCE OF 127.29 FEET TO A
POINT ON THE EAST LINE OF SAID NW FR 1/4; THENCE LEAVING SAID RR
R/W AND FOLLOWING SAID EAST LINE, SOUTH 2°06'50" EAST, 918.73 FEET
TO THE NORTHEAST CORNER OF SOUTHWEST FRACTIONAL ONE-QUARTER
(SW FR 1/4) OF SAID SECTION 6; THENCE CONTINUING SOUTH 2°06'50" EAST,
40.46 FEET TO A POINT ON THE NORTHERLY R/W LINE OF U.S. HIGHWAY
NO. 73; THENCE FOLLOWING SAID HWY R/W, SOUTH 84°27'44" WEST, 49.51
FEET; THENCE SOUTH 80°07'19" WEST, 238.08 FEET; THENCE SOUTH
86°28'55" WEST, 496.44 FEET; THENCE NORTH 87°05'25" WEST, 520.45 FEET;
THENCE SOUTH 88°00'19" WEST, 314.77 FEET TO A POINT ON THE SOUTH
LINE OF SAID NW FR 1/4 OF SAID SECTION 6; THENCE SOUTH 88°00'19"
WEST, 62.59 FEET; THENCE NORTH 82°30'26" WEST, 252.44 FEET; THENCE
SOUTH 89°31'26" WEST, 270.00 FEET; THENCE NORTH 7°44'33" WEST, 217.55
FEET; THENCE SOUTH 88°32'15" WEST, 50.00 FEET TO THE POINT AND
PLACE OF BEGINNING. SAID TRACT CONTAINS 85.75ACRES, MORE OR LESS.
SUBJECT TO ALL PUBLIC ROADS, EASEMENTS, RESTRICTIONS,
RESERVATIONS, COVENANTS AND CONDITIONS, IF ANY, NOW OF RECORD.
20
Exhibit 1: The legal description of the lands proposed for annexation is as
follows:
COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST
FRACTIONAL ONE-QUARTER (NW FR 1/4) OF SECTION 6, TOWNSHIP 6
SOUTH, RANGE 20 EAST OF THE SIXTH PRINCIPAL MERIDIAN, ATCHISON
COUNTY, KANSAS; THENCE NORTH 1°27'45" WEST (ASSUMED BEARING),
283.93 FEET ALONG THE WEST LINE OF SAID NW FR 1/4 TO THE TRUE POINT
OF BEGINNING; THENCE CONTINUING NORTH 1°27'45" WEST, 2014.28 FEET
ALONG THE WEST LINE OF SAID NW FR 1/4 TO A POINT ON THE
SOUTHERLY R/W OF UNION PACIFIC RAILROAD (RR); THENCE LEAVING
SAID WEST LINE OF THE NW FR 1/4 AND FOLLOWING THE SOUTHERLY R/W
OF SAID RR ON A CURVE TO THE RIGHT HAVING A RADIUS OF 5679.59 FEET,
AN ARC LENGTH OF 838.37 FEET, A CHORD BEARING OF SOUTH 64°33'33"
EAST AND A CHORD DISTANCE OF 837.61 FEET; THENCE SOUTH 60°19'43"
EAST, 1641.21 FEET; THENCE ON A CURVE TO THE RIGHT HAVING A RADIUS
OF 2814.70 FEET, AN ARC LENGTH 127.30 FEET, A CHORD BEARING OF
SOUTH 59°17'53" EAST AND A CHORD DISTANCE OF 127.29 FEET TO A
POINT ON THE EAST LINE OF SAID NW FR 1/4; THENCE LEAVING SAID RR
R/W AND FOLLOWING SAID EAST LINE, SOUTH 2°06'50" EAST, 918.73 FEET
TO THE NORTHEAST CORNER OF SOUTHWEST FRACTIONAL ONE-QUARTER
(SW FR 1/4) OF SAID SECTION 6; THENCE CONTINUING SOUTH 2°06'50" EAST,
40.46 FEET TO A POINT ON THE NORTHERLY R/W LINE OF U.S. HIGHWAY
NO. 73; THENCE FOLLOWING SAID HWY R/W, SOUTH 84°27'44" WEST, 49.51
FEET; THENCE SOUTH 80°07'19" WEST, 238.08 FEET; THENCE SOUTH
86°28'55" WEST, 496.44 FEET; THENCE NORTH 87°05'25" WEST, 520.45 FEET;
THENCE SOUTH 88°00'19" WEST, 314.77 FEET TO A POINT ON THE SOUTH
LINE OF SAID NW FR 1/4 OF SAID SECTION 6; THENCE SOUTH 88°00'19"
WEST, 62.59 FEET; THENCE NORTH 82°30'26" WEST, 252.44 FEET; THENCE
SOUTH 89°31'26" WEST, 270.00 FEET; THENCE NORTH 7°44'33" WEST, 217.55
FEET; THENCE SOUTH 88°32'15" WEST, 50.00 FEET TO THE POINT AND
PLACE OF BEGINNING. SAID TRACT CONTAINS 85.75ACRES, MORE OR LESS.
SUBJECT TO ALL PUBLIC ROADS, EASEMENTS, RESTRICTIONS,
RESERVATIONS, COVENANTS AND CONDITIONS, IF ANY, NOW OF RECORD.
21
Exhibit B
22
PETITION FOR ANNEXATION PURSUANT TO K.S.A. 12-520(c) OF
LAND OWNED BY THE CITY OF ATCHISON, KANSAS
TO: The Chair and Board of Commissioners, Atchison County, Kansas
1. The Governing Body of the City of Atchison, Kansas, hereby requests that
the Board of Commissioners of Atchison County, Kansas, consider the followingdescribed property for annexation to the City of Atchison, Kansas, to-wit:
See Exhibit A attached hereto and incorporated by reference herein.
2. The land sought to be annexed is shown on the drawing attached hereto as
Exhibit B.
3. The land is wholly owned by the City of Atchison, Kansas. It is not
anticipated that any additional services will be necessary on account of this annexation.
4. Annexation of such land will not hinder or prevent the proper growth and
development of the area or that of any other incorporated city located within Atchison
County.
7. The Governing Body of the City of Atchison, Kansas, hereby requests that
the Board of County Commissioners consider the Petition, make the findings required
pursuant to K.S.A. 12-520(c) and grant an order permitting the subject territory to be
annexed into the corporate limits of the City of Atchison, Kansas.
PASSED AND APPROVED by the governing body of the City of Atchison,
Kansas, this ______ day of _________________ , 2015.
__________________________________
Jack Bower
MAYOR
ATTEST:
_____________________________
DEB CLEM
CITY CLERK
23
Exhibit A
COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST FRACTIONAL
ONE-QUARTER (NW FR 1/4) OF SECTION 6, TOWNSHIP 6 SOUTH, RANGE 20 EAST OF
THE SIXTH PRINCIPAL MERIDIAN, ATCHISON COUNTY, KANSAS; THENCE NORTH
1°27'45" WEST (ASSUMED BEARING), 283.93 FEET ALONG THE WEST LINE OF SAID
NW FR 1/4 TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING NORTH
1°27'45" WEST, 2014.28 FEET ALONG THE WEST LINE OF SAID NW FR 1/4 TO A
POINT ON THE SOUTHERLY R/W OF UNION PACIFIC RAILROAD (RR); THENCE
LEAVING SAID WEST LINE OF THE NW FR 1/4 AND FOLLOWING THE SOUTHERLY
R/W OF SAID RR ON A CURVE TO THE RIGHT HAVING A RADIUS OF 5679.59 FEET,
AN ARC LENGTH OF 838.37 FEET, A CHORD BEARING OF SOUTH 64°33'33" EAST
AND A CHORD DISTANCE OF 837.61 FEET; THENCE SOUTH 60°19'43" EAST, 1641.21
FEET; THENCE ON A CURVE TO THE RIGHT HAVING A RADIUS OF 2814.70 FEET, AN
ARC LENGTH 127.30 FEET, A CHORD BEARING OF SOUTH 59°17'53" EAST AND A
CHORD DISTANCE OF 127.29 FEET TO A POINT ON THE EAST LINE OF SAID NW FR
1/4; THENCE LEAVING SAID RR R/W AND FOLLOWING SAID EAST LINE, SOUTH
2°06'50" EAST, 918.73 FEET TO THE NORTHEAST CORNER OF SOUTHWEST
FRACTIONAL ONE-QUARTER (SW FR 1/4) OF SAID SECTION 6; THENCE
CONTINUING SOUTH 2°06'50" EAST, 40.46 FEET TO A POINT ON THE NORTHERLY
R/W LINE OF U.S. HIGHWAY NO. 73; THENCE FOLLOWING SAID HWY R/W, SOUTH
84°27'44" WEST, 49.51 FEET; THENCE SOUTH 80°07'19" WEST, 238.08 FEET; THENCE
SOUTH 86°28'55" WEST, 496.44 FEET; THENCE NORTH 87°05'25" WEST, 520.45 FEET;
THENCE SOUTH 88°00'19" WEST, 314.77 FEET TO A POINT ON THE SOUTH LINE OF
SAID NW FR 1/4 OF SAID SECTION 6; THENCE SOUTH 88°00'19" WEST, 62.59 FEET;
THENCE NORTH 82°30'26" WEST, 252.44 FEET; THENCE SOUTH 89°31'26" WEST,
270.00 FEET; THENCE NORTH 7°44'33" WEST, 217.55 FEET; THENCE SOUTH 88°32'15"
WEST, 50.00 FEET TO THE POINT AND PLACE OF BEGINNING. SAID TRACT
CONTAINS 85.75ACRES, MORE OR LESS. SUBJECT TO ALL PUBLIC ROADS,
EASEMENTS, RESTRICTIONS, RESERVATIONS, COVENANTS AND CONDITIONS, IF
ANY, NOW OF RECORD.
24
Attachment 1
25
Commission Action Report Title: Ordinance No. 6511, Annexation of Atchison County Property (Shade Railroad Building) Proposed Agenda Date: September 21, 2015 Presented by: Bob Campbell, City Attorney BACKGROUND: 
On March 1, 2006, Vicki Shade entered into an annexation agreement with the City in exchange for water service at 10443 US‐59. The agreement was filed with the Register of Deeds and became a covenant of the property.  The annexation agreement allowed the City to annex the property if the City Limits ever adjoined the property. On January 5, 2015, the City annexed the Bilderback property, and the annexation of that property makes the County/Shade property eligible for annexation.  City staff has reviewed the annexation with Pat Henderson, County Counselor, and the only objection he expressed on behalf of the County Commission was the cost of the City’s building permit fee. In order to address this concern, the proposed ordinance waives any building permit fees for 180 days.  The annexation will become effective upon publication. FINANCIAL CONSIDERATIONS: 
Since the property will be used by the County for governmental purposes the City will not receive any property tax. LEGAL CONSIDERATIONS: 
Follow K.S.A. 12‐520(c). POLICY CONSIDERATION: 
The City will follow its plan to pursue properties that are in the City’s best interest to annex. RECOMMENDED ACTION: 
Approve Ordinance No. 6511, annexing 10443 US‐59 into City Limits. 26
(FIRST PUBLISHED IN THE ATCHISON DAILY GLOBE ______________________)
ORDINANCE NO. 6511
ANNEXING LAND ADJOINING THE CITY OF ATCHISON, KANSAS
PURSUANT TO K.S.A. 12-520 (a) (7)
__________________________________________________________________
WHEREAS, the following described tract of land is located in Atchison County,
Kansas; and
WHEREAS, the tract of land adjoins the City of Atchison, Kansas, and the owner
of the tract has filed a written consent to annexation with the City of Atchison pursuant
to K.S.A. 12-520 (a) (7); and
WHEREAS, the owner of the land and the City of Atchison have entered into
Service Extension / Annexation Agreement dated July 27, 2011 and filed in Atchison
County Register of Deed Book 535 at page 981; and
WHEREAS, the governing body of the City of Atchison, Kansas, finds it
advisable to annex such land; and
NOW THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE
CITY OF ATCHISON, KANSAS:
SECTION 1. That the following described land, meeting the conditions for
annexation prescribed in K.S.A. 15-520, is hereby annexed and made a part of the City
of Atchison, Kansas:
A part of the Northeast Quarter of Section 10, Township 6 South, Range 20 East of the 6th P.M.,
Atchison County, Kansas, more fully described as follows: Commencing at the Southeast corner of
the Northwest Quarter of Section 10,Township 6, Range 20; Thence Northeast along said Section
line 1125 feet more or less to a point being the centerline of US Highway 59; thence East along the
center line of US Highway 59 301.37 feet to a point on said centerline of US Highway 59; thence
Southwest 55.18 feet more or less to a 1/2" iron bar being the point of beginning; thence Southwest
on an angle of 93° a distance of 200 feet more or less to a 1/2" iron bar; thence Southeast on an angle
of 106° 25' a distance of 94.65 feet more or less to a 1/2" iron bar; thence Easterly along the North
right-of-way line of said channel 1266 feet more or less to a 1/2" iron bar; thence Southeasterly 10
feet more or less to a 1/2" iron bar on the North right of way line of said channel; thence Easterly
along the North right of way line of said channel 79.85 feet to a 1/2" iron bar; thence Northwesterly
along the West right of way line of channel 204.60 feet to a 1/2" iron bar being the South right of
way line of US Highway 59; thence West 32 feet more or less along the South right of way of US
Highway 59 to a 1/2" iron bar; thence West along the South right of way line of US Highway 59
27
260.50 feet to the point of beginning, less and except any part thereof taken or used for road or street
purposes.
Common address: 10443 U.S. Highway 59, Atchison, Kansas.
SECTION 2. The City of Atchison agrees to furnish water service to the above
described property in accordance with the written and recorded Service Extension /
Annexation Agreement dated July 27, 2011.
SECTION 3. The City of Atchison agrees to waive building permit fees for one
hundred eighty (180) days from the effective date of this ordinance.
SECTION 4. This ordinance shall take effect and be in full force from and after its
publication in the official city newspaper.
PASSED AND APPROVED by the governing body of the City of Atchison,
Kansas, this _____ day of ________________, 2015.
__________________________________
Jack Bower, Mayor
ATTEST:
_____________________________
CITY CLERK
28
29
30
31
32
Commission Action Report Title: Portable Air Compressor Proposed Agenda Date: September 21, 2015 Presented by: Clinton McNemee, Deputy Public Works Director BACKGROUND:  Public Works staff is proposing the purchase of a construction‐grade, diesel‐powered air compressor. It would be mounted to a compact tow frame that would typically be pulled behind a truck and commonly used to power heavy‐duty air tools such as jackhammers, air drills, and wands.  This equipment would replace the department’s 2002 model compressor, which has been plagued by overheating issues in recent years despite numerous repair attempts.  The compressor assists staff in performing a variety of jobs, such as blowing out irrigation lines, but it is primarily used to remove debris from cracks in street surfaces which is the first step in the crack sealing process. The unreliability of the compressor adversely affects an otherwise efficient and relatively low‐
cost street preservation operation.  The importance of a thorough and timely crack seal operation in terms of a cost‐benefit ratio should not be understated. Unlike more costly operations such as slurry seals and overlays that are a challenge to fund at optimal levels, crack sealing affords city crews ample flexibility, and cost is rarely the limiting factor. FINANCIAL CONSIDERATIONS:  Staff requested bids with the follow results: Vendor Central Power Systems Description
Doosan C185 WKU BG
Central Power Systems Doosan C185 WD2‐T4F Atlas Copco XAS 185 CD T4F Doosan P185 WDO‐T4F
Sullivan Palatek 185
Atlas Copco XAS 185 KD T4F PE Atlas Copco XAS 185 CD T4F CMW Equipment Central Power Systems Logan Contractors Supply Hertz Equipment Rental Victor L. Phillips Price
$13,940.00
Notes Gas engine, bid specified diesel
2,000 Hr Deutz engine warranty. Current $17,284.00 brand. 3,000 Hr Caterpillar engine warranty.
$17,825.00 Recommended by Mission Public Works. $18,872.00
$19,000.00
$19,055.00 $21,984.00 

Public Works staff recommends the Atlas Copco XAS 185 CD T4F air compressor from CMW Equipment due to a superior engine warranty and recommendation from the City of Mission, Kansas. The low diesel engine bid is for a Doosan compressor, formerly Ingersoll Rand, which is the department’s current brand compressor that has been so problematic. Although the recommended purchase exceeds the $15,000 budgeted in the ERP by $2,825, this will be partially offset by the sale of the existing compressor. Comparable used compressors are currently selling in online auctions for around $4,000. 33
LEGAL CONSIDERATIONS:  None. POLICY CONSIDERATIONS:  This purchase is included in the revised 2015 ERP, and bids were acquired in accordance with the City’s purchasing policies. RECOMMENDED ACTION:  Authorize staff to purchase a new Atlas Copco XAS 185 CD from CMW Equipment in the amount of $17,825. 34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
AUGUST 2015 F INANCIAL S TATEMENTS NOTE: While these statements reflect our cash position at 8/31, the figures presented here are not final for August business as the books will not close until final encumbrances are received and paid, including purchase card statements. GENERAL FUND
Revenues: As of August 31, 2015, the General Fund collected 78% of budgeted revenue. Ad Valorem property taxes make up 32% of the general fund revenue stream. The third property tax distribution of the year was received from the County Treasurer in June. Year‐ to‐date collections now total 96% of the budgeted amount. This is approximately 2 percentage points behind the three year average collection rate of 98% at this time of the year. Sales tax collections for the month of August were higher than the monthly Sales Tax Collections
budget benchmark. Year‐to‐date $200,000 $150,000 collections are 1% lower than last year. $100,000 Sales tax reflects June business for the $50,000 most part, but there are several $‐
vendors on varied reporting schedules. JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales tax makes up 22% of total 2013
2014
2015
General Fund revenues, so staff closely monitors it and analyzes sales tax vendor reports. See the attached Sales Tax Revenue Analysis for more detail. Franchise fee collections are 5.6% behind the budget benchmark at the end of August. Franchise fees are the third largest revenue source for the General Fund, consisting of 21% of the budgeted revenue. See the attached Franchise Revenue analysis for more detail. Fines and Municipal Court Fees are ahead of target for assessment of fines and fees, and on target for collection of this revenue. The fines and fees assessed year to date total $142,382, and $74,802 is outstanding. Year‐to‐date, $120,719 has been collected in fines and fees but only $67,580 has been from current year cases. 8_2015 Financial Summary 62
August fines & forfeiture revenues are $7,802. This is below the budgeted target of $145,000 for the year, or $12,083 per month. August Municipal Court fee revenues are $2,871. This is behind the budgeted target of $3,750 per month and the year‐to‐date total is slightly ahead of the budget target. Historically, this revenue stream has been difficult to collect. Projected municipal court collections are often significantly less than the projected assessment of municipal court fines and fees because this revenue source carries a high delinquency rate. Expenditures: As of August 31st, 64% of the General Fund budget has been spent. As of this date, 34 weeks ‐ or 65% ‐ of payroll has been expensed. A number of departments appear to be ahead of budget targets, but this is due mainly to sizeable, one time payments that are made during January, i.e. the 2015 workers compensation premium, property/casualty and general liability insurance premiums, as well as the City’s contribution to employee health savings accounts and payments to Juneteenth and the Chamber of Commerce. One exception to this is the Amelia Earhart Airport. The airport is currently over budget due to repair work on the AWOS system and a survey. The survey was required because an inspection of the airport revealed that the runway was obstructed by trees, resulting in an order to close the airport for instrument approaches. The survey was needed to determine which trees needed to be removed. The trees were removed at a cost of approximately $8,000 and the FAA lifted its restriction on instrument approaches. A second exception is the Atchison Event Center budget. Staff anticipates this department exceeding budgeted expenditures due to the management structure changes that were done in December 2014. In August 2014, when the 2015 budget was adopted, decisions had not been finalized on how the center would be operated. At the time of budget development, the general plan was to bring one staff member over to the City and all other staff and operational expenses would be continued with AHCC, Inc, who was charged with managing the facility at that time. After much consultation with the attorneys who worked on the City’s bond issue for the facility, the City followed legal counsel recommendations and assumed all operations to ensure the tax exempt status of the bonds. As a result of the unbudgeted city expenditures to run the facility, the Atchison Event Center will well exceed the 2015 budget. This will be partially offset by higher than anticipated revenues because all of the center’s revenues are going to the city and there is no revenue sharing with AHCC, Inc., as was projected at the time of the 2015 budget’s adoption. A revised budget may need to be adopted for the General Fund later in the year, if contingency funds are expended for other unanticipated events. OTHER FUNDS
Revenues and expenditures in all other funds are essentially on target and within budget. Due to the $20,000 contribution pledged to Live Well, Live Atchison after the 2015 budget was adopted 8_2015 Financial Summary 63
a budget amendment will be required for the Special Alcohol Fund. There is sufficient cash available in the fund to accommodate the Commission approved request. 8_2015 Financial Summary 64
CASH & BUDGET STATEMENT
Aug-15
Fund
General
Cash Begin
Bal
$ 2,497,613
Revenue
$
Expenses
335,870
$
City Manager
Human Resources
Finance
Court
I/T
Risk Management
General Government
Transfers to Other Funds
Contingency
Police
Animal Control
Fire
Public Works Admin
Streets
Parks
Oakhill Cemetery
Amelia Earhart Airport
Municipal Pool
Fleet Maintenance
Engineering
City Hall
Project Concern
Atchison Events Center
Santa Fe Depot
Community Development
Motor Fuel
Special Alcohol
Special Parks
Watershed
Insurance Reserve
643,614
Change in
Prior Year
Available Cash Cash End Bal Cash End Bal
$
(73,704) $ 2,116,165
$ 2,206,061
Budget
YTD Rev
YTD Exp
$ 7,910,005
$ 5,839,625
$ 5,050,890
$
21,104
7,964
41,477
4,196
3,680
7,521
173,289
4,166
134,139
119,119
634
3,807
550
15,962
21,218
-
212,976
96,506
443,739
110,510
34,500
124,534
317,922
385,000
250,000
1,668,353
58,084
1,428,314
1,112,896
288,747
161,100
10,000
85,016
96,155
106,584
128,318
50,088
289,833
64,648
20,834
117,364
232,264
288,750
1,078,540
32,851
929,344
728,975
154,335
96,790
5,275
68,893
96,367
67,105
17,296
171,011
115,948
2,535
2,179
72,776
14,749
39,537
11,135
22,339
1,751
38,689
115,576
29,500
515,457
179,518
16,695
237,484
$
191,673
$
Remaining
% Spent
64.28%
60.25%
51.90%
65.32%
74.30%
60.39%
94.24%
79.57%
75.00%
0.00%
64.65%
56.56%
65.06%
65.50%
53.45%
59.81%
52.75%
84.66%
100.22%
62.96%
55,066
67.80%
33,239
54.33%
3,614
75.50%
(58,088) 150.26%
12,805
56.59%
(33,517) $ 2,825,598
3
1
5
(17,464)
(20,694)
32
1
28
28
84,661
46,420
153,910
28,398
13,666
7,170
64,964
96,250
250,000
589,845
25,234
498,997
383,949
134,412
64,749
4,725
13,044
(212)
39,479
439
(3,079)
3
5,854
279,299
45.82%
86,803
839,138
206,688
68.83%
86.25%
55.12%
47.77%
79.11%
96.78%
73.23%
69.31%
80.90%
$ 7,305,868 $ 1,016,139 $ 3,664,540 $ (136,268) $ 5,164,813 $ 5,938,182 $ 17,755,781 $ 11,981,662 $ 12,365,530 $ (24,011) $ 5,366,240
69.78%
$
49,079
23,793
$
-
259,959
723
173,866
-
8,417
$
14,558
$
-
317
11,321
317
(400)
(20,616)
-
$
34,521
23,793
8,017
228,746
$
30,388
22,165
4,786
241,903
$
278,476
32,000
32,500
269,020
$
209,923
16,411.38
16,411.40
209,943.58
$
17,600.50
17,915.30
159,268.85
(1,235)
172,631
183,924
15,000
11,735.45
11,866.37
Debt Service
Water
835,304
1,948,817
365,965
702,616
1,462,008
(45,820)
132,687
806,953
303,802
1,076,851
851,990
4,550,252
582,771.38
2,694,618.37
824,535.18
3,321,050.84
Wastewater
Refuse
1,295,658
213,362
228,133
85,448
149,632
36,859
(3,964)
9,154
1,370,194
271,105
-
1,659,080
209,222
2,734,491
1,082,047
1,529,144.26
871,077.11
-
1,895,361.92
875,368.58
-
TOTAL
Net
Encumbrance
65
1,326
(10,000)
30,751
-
$
4,400
14,585
140,502
3,134
(11,263)
9
10
27,455
1,217,938
Fund
Wastewater/CSO CIP
Equipment Reserve
Grants
Façade Loan Fund
Riverfront Development
Capital Projects
Santa Fe Depot Fund
Jackson Park
Fire Insurance Proceeds
Amelia Earhart Trust
Veterans Park Oversight
Various donation
HOME Grant
TOTAL
$
Cash Begin Bal
1,780,809
(326,765)
344
41,709
1,600
1,509,906
54,689
9,974
90,476
1,299
33,898
2,269
$ 3,200,210
CASH & BUDGET STATEMENT (OTHER FUNDS)
Aug-15
Change in
Available
Revenue
Expenses
Cash
Cash End Balance
$
95,280 $
139,810 $
117,831 $
1,854,110 $
(830,948)
(31,038)
473,146
6,758
9,009
1,254
(653)
975
42,684
1,600
2,161,132
1,240,456
(229,979)
2,200,604
4
54,693
9,974
42,074
14,790
(31,612)
86,149
1,299
2,056
(1,054)
34,899
2,269
-
$ 2,308,279
$ 573,116
$ (174,598) $ 4,760,774
YTD Rev
895,530
448,514
15,131
7,915
4,836,824
10,004
404,837
4,693
-
$ 6,623,448
UTILITY STATEMENT
Aug-15
Fund
Water
Wastewater
Refuse
Month
Operating Ratio*
0.25
1.52
2.32
YTD
Operating Ratio
0.81
0.81
1.00
Current Cash
Position
$
806,953.34
$
1,370,194.45
$
271,105.44
Number
of Days **
65
183
91
* Operating Ratio:
The Operating Ratio measures the amount of operating revenue versus the total amount of operating expenses for a utility system (revenues./expenses = operating ratio).
The minimum standard for an operating ratio for a utility system is 1.0 meaning there is enough operating revenue to cover operating expenses.
A financially healthy utility system needs to maintain an ongoing operating ratio greater than 1 to cover debt service. A ratio of less than 1 indicates there is insufficient revenue to meet current expenses.
** Number of Days:
Number of days the system could sustain operations without generating/collecting any revenue.
66
$
YTD Exp
1,018,973
118,179
17,382
5,556,550
10,000
384,062
813
-
$ 7,105,959
Benchmark
70.04%
CITY OF ATCHISON, KANSAS
FRANCHISE REVENUE ANALYSIS
2015
Month
January
February
March
April
May
June
July
August
September
October
November
December
Totals - Cash Basis
Less: PY Accrual/Adj.
Add: CY Accrual/Adj.
Budgetary Basis
VARIANCE
% Collected - Cash Basis
Kansas
Gas Services
Vyve
Westar
Energy
AT & T
Century Link
Bradken
Excess Fees
Remitted
Totals
97,290.67
96,513.81
88,132.83
89,689.72
80,442.53
79,320.12
86,244.66
96,511.08
2,036.82
2,227.09
2,053.35
2,018.83
1,989.98
1,969.66
1,905.69
1,899.26
27.80
10,242.74
26,333.04
43,009.61
86,815.98
52,312.13
19,648.39
11,819.00
8,987.28
7,982.00
31,115.80
256,907.43
714,145.42
16,100.68
27.80
4,981.82
0.00
125,688.33
152,105.02
177,002.16
146,871.64
112,599.45
95,239.64
97,137.63
116,635.08
0.00
0.00
0.00
0.00
0.00
1,023,278.95
0.00
0.00
0.00
0.00
0.00
0.00
0.00
714,145.42
16,100.68
27.80
4,981.82
0.00
1,023,278.95
393,750.00 1,113,912.00
-136,842.57 -399,766.58
27,000.00
-10,899.32
0.00
27.80
8,000.00
-3,018.18
0.00
1,588,662.00
-565,383.05
10,354.51
10,518.55
0.00
31,115.80
46,000.00
-14,884.20
67.64%
256,907.43
65.25%
64.11%
59.63%
2,850.96
2,130.86
#DIV/0!
62.27%
#DIV/0!
64.41%
Benchmark:
TOTALS
Vyve
Kansas Gas Service
Westar Energy
AT & T
Embarq
Bradken
Totals - Cash Basis
2014
2013
2012
2011
2010
2009
2008
2007
2006
2005
31,116
256,907
714,145
16,101
28
4,982
48,444
243,803
1,007,448
30,623
104
7,603
42,783
148,217
1,101,783
32,673
24
12,108
49,813
177,913
998,369
34,787
0
10,241
52,906
188,154
535,473
35,097
342
8,513
59,192
198,124
475,748
44,385
462
8,647
57,790
223,028
512,786
38,622
453
20,114
62,981
207,549
457,421
40,317
461
18,140
64,293
241,037
484,105
40,171
408
22,903
68,540
172,014
504,285
45,168
387
15,643
1,023,279
1,338,026
1,337,588
1,271,123
820,485
786,558
852,793
786,869
852,917
806,037
(2,593)
7,730
(32,735)
37,182
Accrual Adjustment
Total - CAFR
Budget
Variance
70.04%
33,141
1,023,279
1,424,158
-400,879
22,188
616
1,338,026
1,337,588
1,304,264
842,673
787,174
850,200
786,869
820,182
843,219
1,304,151
1,089,800
1,129,980
800,000
815,000
825,000
825000
700,000
610,500
27,793
-38,131
152,917
195,537
33,875
247,788
141,143
20,485
-28,442
Historical Data 2014Franchise Analysis 2015 and previous.xlsx
67
Sales Tax Collection Analysis
2015
City (1%)
Actual
2015
January
February
March
April
May
June
July
August
September
October
November
December
City (1%)
Actual
2014
City of Atchison
Share of
Difference
County (1%)
Total
Received by
the City
139,561.50
141,556.62
130,481.24
127,123.50
134,424.86
138,865.39
131,114.48
140,129.88
137,829.49
148,985.64
127,355.71
132,421.32
137,808.42
144,596.83
137,102.45
131,488.08
126,129.96
136,569.58
136,560.82
140,113.44
1,732.01
(7,429.02)
3,125.53
(5,297.82)
(3,383.56)
(5,731.44)
(5,987.97)
8,641.80
81,492.07
83,631.18
84,193.38
77,180.31
80,921.65
83,537.26
78,162.48
85,180.80
221,053.57
225,187.80
214,674.62
204,303.81
215,346.51
222,402.65
209,276.96
225,310.68
-
1,083,257.47
1,636,961.74
(14,330.47)
654,299.13
1,737,556.60
Period Tax
Coll./Vendor
Nov-10
Dec-10
Jan-11
Feb-11
Mar-11
Apr-11
May-11
Jun-11
Jul-11
Aug-11
Sep-11
Oct-11
Sent to
County
206,045
206,045
1,641,250
Monthly Budget - 2015
8.42%
9.10%
7.78%
8.09%
8.42%
8.83%
8.38%
8.03%
7.71%
8.34%
8.34%
8.56%
$
Totals - Cash Basis
Less: PY Accrual/Adj.
Add: CY Accrual/Adj.
(281,118.12)
Accrual Basis
802,139.35
(286,815.13)
(165,123.25)
412,090
County Portion
Water/WW CIP
1,350,146.61
412,090
242,209
489,175.88
City of Atchison 1% Sales Tax Collections
2015
Actual
Budget
Target
January
February
March
April
May
June
July
August
September
October
November
December
139,562
141,557
130,481
127,124
134,425
138,865
131,114
140,130
0
0
0
0
138,191
149,376
127,689
132,768
138,169
144,976
137,462
131,833
126,460
136,927
136,919
140,480
Cash Basis
1,083,257
1,641,250
Difference
Percentage
1,371
(7,819)
2,792
(5,645)
(3,745)
(6,110)
(6,347)
8,297
0
0
0
0
0.99%
-5.23%
2.19%
-4.25%
-2.71%
-4.21%
-4.62%
6.29%
0.00%
0.00%
0.00%
0.00%
(17,206)
66.00%
68
August
Cash Basis
2014
2015
1,097,588
1,083,257
Increase
-14,330
% Change
-1.31%
Benchmark:
67.05%
100.00%
138,191
149,376
127,689
132,768
138,169
144,976
137,462
131,833
126,460
136,927
136,919
140,480
1,641,250
Target
Accumulative %
8.42%
17.52%
25.30%
33.39%
41.81%
50.64%
59.02%
67.05%
74.76%
83.10%
91.44%
100.00%
Historical Comparison
City 1% Sales Tax Collections
2014
January
February
March
April
May
June
July
August
September
October
November
December
2013
2012
2011
2010
2009
2008
2007
2006
2005
137,829
148,986
127,356
132,421
137,808
144,597
137,102
131,488
126,130
136,570
136,561
140,113
120,785
144,404
122,288
123,159
124,405
131,931
168,666
125,791
121,971
140,375
117,482
134,571
137,829
148,986
127,356
132,421
137,808
144,597
137,102
131,488
126,130
136,570
136,561
140,113
114,082
132,276
136,522
102,406
138,205
144,748
125,424
120,838
128,684
137,329
134,892
148,539
129,065
111,252
136,484
101,570
136,441
142,026
123,693
133,646
124,181
122,811
128,102
125,117
150,487
110,850
170,011
118,171
103,440
127,252
148,736
108,094
115,102
119,603
131,191
142,868
159,796
148,439
138,433
124,818
139,398
127,384
134,117
141,566
135,336
134,850
126,151
125,845
137,536
147,411
114,904
124,780
140,374
114,323
137,627
128,544
125,790
140,085
111,438
136,931
129,679
141,057
118,953
113,196
141,961
131,641
127,343
138,802
129,699
129,609
131,939
123,470
131,026
137,163
110,293
118,239
132,408
124,582
125,775
130,643
123,392
132,354
139,541
129,893
Totals - CASH BASIS
1,636,962
1,575,827
1,636,962
1,563,945
1,514,388
1,545,805
1,636,133
1,559,743
1,557,349
1,535,311
Annual Budget
1,601,237
1,595,000
1,450,000
1,600,000
1,600,000
1,600,000
1,525,000
1,420,000
35,725
-19,173
-54,195
36,133
-40,257
32,349
115,311
Difference
1,525,000
111,962
1,489,500
74,445
64,388
69
70
71
72
73
ATCHISON LIBRARY BOARD MEETING DATE July 24, 2015 TIME: 7:05 PM President Elizabeth Lane called the meeting to order with a roll call of the members. Roll Call Board members present were Diana Moxley, Donald Bratton, and Chris Childers. Gary Landeck, Library Director, was also present. Additional Agenda Items Public Forum‐ None A motion was made to approve the consent agenda (current month’s agenda, last month’s minutes, and statistical reports). MOTION: Chris Childers SECONDED: Donald Bratton APPROVED: Unanimous CORRECTIONS: None Public Forum for non‐agenda items Public Forum for non‐agenda items will be addressed and open for discussion. This is in compliance with Open Meetings Act per J. David Farris. Events and Programming Selection Policy The Events and Programming Selection Policy, was reviewed by J. David Farris. There was motion made to accept the policy as written. MOTION: Donald Bratton SECONDED: Charlie Peitsch APPROVED: Unanimous Fifty Shades of Grey Adult Page to Screen Event 74
It was recommended by J. David Farris to cancel the screen event. The important thing out of it was the writing the policy; Events and Programming Selection Policy. The retiring J. David Farris has offered for the Library Board to contact him anytime they need legal advice. REPORTS: STAFF REPORTS – None FINANCIAL/BUDGET As of June 30, 2015, the library is under budget 2.0 % or ($11,101.70). A motion was made to approve of the Financial Report. MOTION: Chris Childers SECONDED: Donald Bratton APPROVED: Unanimous STANDING COMMITTES A. POLICY – (Gary Landeck, Diana Moxley, Donald Bratton) – Service Policy and Collection Management is pending. B. BUDGET – Finance (Gary Landeck, Don Bratton, and Elizabeth Lane ad hoc member) –The City Commissioners plan to adopt the Atchison Library’s for 2016 on August 25, 2015. The library has small amount of people who are using the health benefit package. The health insurance for a small library is high cost/not paying what they used to. Melody Parsons is going to review all options. It was discussed that the Library used to be under the City’s insurance. It was suggested that Gary visit with Trey Cocking. OLD BUSINESS ‐ None 75
NEW BUSINES: Patron concern was about the type of material in the YA section; naming the Graphic Novels. After much discussion it was decided to put another label marked: Mature/Adult label. Gary said the adults use the materials as well as young adults. Standing Agenda Items: 1. 2015‐2018 Strategic Plan/Performance Management Process update. Gary Landeck’s Director Report listed in the goals section anything completed and made mention the dates completed. Chris Childers made the suggestion to tally them up at the end of the year to see what progress has been made. 2. Board Fundraising Efforts Elizabeth Lane said that Jennifer O’Malley had sent a form letter but she couldn’t open it. Jennifer sent a copy to Gary and Elizabeth said that he could open it up send a copy to her. 3. Renovation Update Gary showed us the renovation update. David Dunfield has done the cost analysis and has divided into Main/Alternate cost figures. Elizabeth Lane suggested that we use our local contractors. David Dunfield will recommend a high quality work because the renovation has to last a long time. The job will be ready to bid in September 2015. 76
ADVANCED AGENDA PLANNING Revisit health insurance. A motion was made to adjourn the meeting at 8:20 pm. MOTION: Donald Bratton SECONDED: Chris Childers APPROVED: Unanimous Respectfully submitted by: Diana Moxley 77
Deb Clem
From:
Sent:
To:
Subject:
Trey Cocking
Thursday, September 17, 2015 11:36 AM
Deb Clem
FW: KDOT NEWS: Cities to receive nearly $13 million in KDOT funding
Add this to communications… T Trey Cocking City Manager City of Atchison 515 Kansas AVE Atchison, KS 66002 (913) 367‐5506 Phone (913) 367‐3654 Fax www.cityofatchison.com From: Kimberly Qualls [mailto:[email protected]]
Sent: Thursday, September 17, 2015 11:01 AM
To: Kimberly Qualls
Subject: KDOT NEWS: Cities to receive nearly $13 million in KDOT funding
FOR IMMEDIATE RELEASE
Sept. 17, 2015
News contact: Kim Stich (785) 296-3585; [email protected]
Cities to receive nearly $13 million
in KDOT funding for road projects
The Kansas Department of Transportation has committed nearly $13 million to projects that
will improve intersections and address road deficiencies in cities throughout the state.
1
78
The funds are from two popular KDOT programs – Geometric Improvement (GI) and City
Connecting Links (KLINK). Projects in nine cities will receive a total of $6.6 million under the GI
program for fiscal year 2018, and 22 projects will receive $6.1 million in KLINK funding for fiscal year
2017.
Under the GI program, a city contributes up to 25 percent of the project cost, based on its
population. Cities under 2,500 in population aren’t required to provide a match. GI projects, which can
receive up to $1million in state dollars, typically improve drainage, capacity and intersections, add
turning lanes and more. KLINK projects involve maintenance work such as resurfacing and are
funded up to $300,000.
“The return on GI and KLINK projects is great for both the cities and the state, and
competition is stiff. This year KDOT received 37 applications for $26 million in GI funding and we
selected nine projects for $6.6 million,” said Kansas Transportation Secretary Mike King.
“Because of the demand, we increased the maximum award per city this year.”
Cities selected for the GI program and the maximum state contribution include:
Atchison, $1 million; Westwood Hills, $300,000; Moundridge, $500,000; Abilene, $500,000;
Russell, $1 million; Coffeyville, $1 million; Great Bend, $800,000; Ness City, $1 million; and Brownell,
$500,000.
Cities selected for KLINK funding include:
Emporia, $241,792; Lawrence, $300,000; Marysville, $300,000; Abilene, $285,390; Junction
City, $262,489; Marion, $221,376; McPherson, $91,631; Colby, $300,000; Coffeyville, $300,000;
Independence, $300,000; Pittsburg, $300,000; Arkansas City, $300,000; El Dorado, $201,967; Great
Bend, $300,000; Kingman, $300,000; Larned, $300,000; Lyons, $300,000; Wichita, $300,000;
Winfield, $300,000; Fowler, $289,882; Garden City, $300,000; Ness City, $300,000.
For more information and a map on the projects GI selections - http://bit.ly/1JaxCxU
KLINK selections - http://bit.ly/1KQDbsL
GI/KLINK map - http://bit.ly/1OViDgw
###
This information can be made available in alternative accessible formats upon request.
For information about obtaining an alternative format, contact the KDOT Office of Public Affairs,
700 SW Harrison St., 2nd Fl West, Topeka, KS 66603-3754 or phone 785-296-3585 (Voice)/Hearing Impaired – 711.
2
79
Click below to connect to KDOT’s Social Networks:
3
80
CITY COMMISSION MEETING
CITY OF ATCHISON, KANSAS
COMMISSION ROOM, CITY HALL
SEPTEMBER 8, 2015, 4:30 P.M.
MEMBERS PRESENT:
Mayor Jack Bower, Commissioners David Hausmann, Charlie Perdue, Larry
Purcell, and Allen Reavis.
OTHERS PRESENT:
City Manager Trey Cocking, Finance Director/Assistant City Manager Becky
Anderson, City Clerk Debra Clem, City Attorney Robert Campbell, Fire Chief
Michael E. McDermed, Public Works Director Justin Pregont, Police Chief
Mike Wilson, Recording Secretary Kathryn Soph, and others.
I.
CALL TO ORDER.
Mayor Bower called the meeting to order at 4:30 p.m.
II.
INVOCATION.
Commissioner Hausmann gave the invocation.
III.
PLEDGE OF ALLEGIANCE.
IV.
PROCLAMATIONS.
None.
V.
PUBLIC FORUM.
Michael and Allison McFerrin, 1120 S. 4th St., spoke about hardships and inconveniences created by
construction work at the Water Treatment Plant across the street. In particular, eight new LED lights
have created a nuisance that affects their enjoyment of their home. They asked to work toward an
agreement that would be amiable for both sides, with provisions that the City establish a firm "do by"
date; memorialize an agreement by resolution or operating policy; and conduct an impact analysis for
future projects.
VI.
NEW BUSINESS.
A.
LEAGUE OF KANSAS MUNICIPALITIES VOTING DELEGATES:
Commissioner Reavis moved to appoint Commissioners Hausmann and Perdue and Mr. Cocking as
voting delegates, and Ms. Anderson, Mr. Pregont, and Chief McDermed as alternates. Commissioner
Purcell seconded. The motion carried by a vote of 5-0.
B.
A RESOLUTION ADOPTING AN A.D.A. COORDINATOR, A.D.A. PUBLIC NOTICE AND
A.D.A. GRIEVANCE PROCEDURES FOR THE CITY OF ATCHISON, KANSAS. (Resolution
No. 2994):
Commissioner Reavis moved to adopt Resolution No. 2994, designating an A.D.A. Coordinator,
establishing an A.D.A. public notification process, and creating a procedure for resolving A.D.A.based grievances. Commissioner Hausmann seconded. The motion passed 5-0.
VII.
COMMUNICATIONS.
81
A.
AUGUST WEED NOTICES - COMMUNITY DEVELOPMENT OFFICE.
B.
AUGUST NUISANCE NOTICES - COMMUNITY DEVELOPMENT OFFICE.
VIII.
CONSENT AGENDA
A.
APPROVE THE MINUTES FROM THE ATCHISON CITY COMMISSION MEETING OF
AUGUST 17, 2015.
B.
APPROVE THE OCCUPATIONAL LICENSE UPON COMPLETION OF INSPECTION
REQUIREMENTS FOR PAOLUCCI'S DELI- RESTAURANT & LOUNGE, 115 S. 3RD STREET,
MARGIE BEGLEY.
Commissioner Purcell moved to adopt the Consent Agenda, seconded by Commissioner Reavis. The
motion carried 5-0.
IX.
INFORMATIONAL ITEMS.
None.
X.
GOVERNING BODY COMMENTS.
None.
XI.
PUBLIC FORUM.
No comments.
XII.
EXECUTIVE SESSION.
None.
XIII.
WORK SESSION WITH ATCHISON COUNTY COMMISSIONERS.
The Commission held a work session with County Commissioners from 6:00 to 8:00 p.m. to discuss
the EMS service and other matters. There was no action taken following the work session.
XIII.
ADJOURNMENT.
The meeting adjourned at 8:00 p.m.
Approved this ____ day of __________, 2015.
Debra A. Clem
City Clerk
82
MEMO
TO:
Justin Pregont, Director of Public Works & Utilities
FROM:
Clinton McNemee, Deputy Public Works Director
DATE:
September 15, 2015
SUBJECT:
City Shop – Metal Siding
Public Works staff requests that a siding replacement project be included as part of the overall 2015 shop improvement
plan. The proposed siding project would replace the siding, trim, and gutter on the sections of the main shop building not
affected by the upcoming restroom addition. The siding work would also coincide with the improvement of the main
entrance door and several windows which are in need of modern, energy efficient replacements.
As you can glean from included photos, the existing siding is a mishmash of different colors and styles with a patchwork of
various signs, window sizes, and abandoned utilities, including numerous points of entry for insects, birds, and rodents.
The work would include closures at the top and bottom of the siding with a rat guard at the bottom. All doors and other
penetrations would include installation of new J-Channel trim, and the garage doors would get new jamb wraps and weather
stripping. The proposed gutters would be the K-Style, seamless aluminum.
This project would result in a clean, professional exterior for the main shop with standardized, energy efficient windows and
the elimination of old utility cut-offs, wood patches, and crude repair jobs from over the years in addition to eliminating
most of the access points for various pests.
Four bids were received for the proposed work:
Ziegler Glass
Kearney Construction
L & L Construction
Hundley Construction
$11,957.00
$16,024.88
$11,530.00
$17,004.00
Staff requests that the proposed work be brought before the City Commission with a recommendation to award the project
to the low bidder, L & L Construction, in the amount of $11,530.00.
City of Atchison | 515 Kansas Avenue | Atchison, KS 66002
Phone: 913/367-5500 | Fax: 913/367-3654 | www.cityofatchison.com
83
Main Entrance
Different Siding
84
Deteriorating Plywood Patch
Around Sewer Vent
Old Cutout for Window AC Unit
85
Siding was covered by sidewalk
…and another type of siding
86
…and another old patch for a window AC unit
Bird nest materials in office closet.
Fire Hazard?
87
Holes in storage attic.
Bird nest materials in file storage boxes.
88
Bird/rodent Access Point
Damage from bird activity
89
Bid Tabulation for Siding
Opened 09/10/15
Vendor
L& L Construction
Ziegler Glass
Hundley Construction
Kearney Construction
Price
$ 7,980.00
$ 11,957.00
$ 12,252.00
$ 12,134.88
90
Alt. Price
$ 3,550.00
$ 4,752.00
$ 3,890.00
91
92
93
94
95
96

City of Atchison, Kansas

Transcription

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