City of Atchison, Kansas

Transcription

City Commission Agenda Packet December 1, 2014
CITY OF ATCHISON
______________________________________________________________
MEETING OF THE CITY COMMISSION
AGENDA - REGULAR MEETING
DECEMBER 1, 2014, 4:30 P.M.
COMMISSION CHAMBERS
ATCHISON CITY HALL
ORDER OF BUSINESS
CALL MEETING TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
PROCLAMATIONS
PUBLIC FORUM
OLD BUSINESS
1. CHARTER ORDINANCE NO 48, EXEMPTING THE CITY FROM KSA 12-3101
THROUGH 3107, OPERATIONS OF A SEWER SYSTEM
Presented by: Trey Cocking, City Manager.
RECOMMENDED ACTION: Place Charter Ordinance No. 48 on second reading and
adopt.
NEW BUSINESS
1. APPOINTMENT TO ADA BOARD
Presented by: Mayor Dave Butler
RECOMMENDED ACTION: Appoint Julia Henderson to serve an unexpired term on the
ADA Board to expire on April 30, 2016.
2. RESOLUTION NO 2966, ADOPTING THE NORTHEAST KANSAS (REGION K)
MULTI-HAZARD, MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN
Presented by: Mike McDermed, Fire Chief.
RECOMMENDED ACTION: Adopt Resolution No. 2966.
3. ORDINANCE NO 6495 & NO 6496, 2015 WATER & WASTEWATER RATES
Presented by: Becky Anderson, Finance Director/Asst. City Manager.
RECOMMENDED ACTION: Adopt Ordinance No. 6495 and 6496, setting water and
wastewater rates for 2015.
1
4. 2015 EMPLOYEE INSURANCE BENEFITS
RECOMMENDED ACTION: Authorize the City Manager to enter into an agreement with
United Health Care, Gallagher Benefit Plans, Delta Dental, Surency Vision, and UNUM for
2015 employee benefits.
5. RAW WATER INTAKE PUMP #2 INSTALLATION & RECONFIGURATION
Presented by: Justin Pregont, Director of Public Works & Utilities and Jim Owens, Water
Treatment Plant Superintendent.
RECOMMENDED ACTION: Approve the bid from Tedrow Construction, LLC in the
amount of $29,000.
6. SEDIMENTATION BASIN REPAIRS AT THE WATER TREATMENT PLANT
Presented by: Justin Pregont, Director of Public Works & Utilities and Jim Owens, Water
Treatment Plant Superintendent.
RECOMMENDED ACTION: Authorize Commercial Waterproofing, Inc., to proceed for
an amount not to exceed $34,240.
COMMUNICATIONS
a.
b.
c.
d.
November Nuisance Notices – Community Development Office.
Atchison Community Health Clinic Event.
Vyve Broadband Price rate increase.
Atchison Planning Commission Minutes from November 5, 2014.
CONSENT AGENDA
Presented by: Trey Cocking, City Manager
a. Approve the minutes from the Atchison City Commission meeting of November
17, 2014.
b. Authorize funding of up to $23,000 for conference center operations through the
end of the year.
c. Approve the CMB Licenses upon completion of inspection requirements for:
1.
Willie’s, 701 Commercial, D.J. Bruce.
2.
Gambino’s, 610 Commercial, Will Gill.
3.
Wal-Mart, 1020 Highway 73, Michael Coughlin.
d. Approve the Occupational Licenses upon completion of inspection requirements
for:
1.
Mueller’s Lockeroom, 120 S 2nd Street, Larry Wilcox.
2.
Willie’s, 701 Commercial, D.J. Bruce.
INFORMATIONAL ITEMS
GOVERNING BODY COMMENTS
Mayor Dave Butler
Vice Mayor Allen Reavis
2
Commissioner Larry Purcell
Commissioner Rita Hartman
Commissioner Jack Bower
PUBLIC FORUM
EXECUTIVE SESSION
ADJOURNMENT
3
Commission Action Report Title: Charter Ordinance No. 48, Exempting the City from KSA 12‐3101 through 12‐
3107, Operations of a Sewer System Proposed Agenda Date: December 1, 2014 Presented by: Trey Cocking, City Manager BACKGROUND: 

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


In the late 1800s, the City of Atchison was one of the first cities in the area to construct a sewer system. The system was designed to move both sewage and storm water to the Missouri River to dispose of the water and make Atchison a cleaner town. At the time, dilution was the solution and moving the waste to the river was a better solution than outhouses and pivies. The City eventually built a sewer plant to treat the sewage on dry days. With the passage of the Clean Water Act the City is now required to bring the CSO system into compliance. In 1993, voters of Atchison County passed a sales tax referendum to fund joint communications and solid waste. The sales tax eventually created a surplus greater than the amount necessary to operate joint communications and solid waste. In 2004, the City conducted an audit of the sales tax funds and found that the county had spent the funds on items other than joint communications and solid waste. The City then reached an agreement with the County for the City to retain a portion of the sales tax dollars to fund bringing the Combined Sewer System into compliance with the Federal Clean Water Act. In November 2011, the City entered into a consent agreement with the Kansas Department of Health and Environment that dictates the City must dedicate 2% of median household income per year, or roughly $3.1 million annually, to correct the Combined Sewer System. During the 2015 budgeting process, the City Commission decided to fully comply with the 1993 sales tax question and use the excess sales tax dollars to pay the cost of the City’s refuse collection system, and at the same time create a CSO fee to meet the CSO Consent Order. In order to create a CSO fee, and after consulting with the League of Kansas Municipalities, staff is recommending of passage of Charter Ordinance 48 to opt out of the standard state sewer law. The charter ordinance would replace the statutory language with a city ordinance passed at the effective date of the Charter Ordinance. FINANCIAL CONSIDERATIONS: The passage of Charter Ordinance 48 would enable the City to enact a CSO fee to fund the consent order. LEGAL CONSIDERATIONS: The City Attorney has reviewed and approved the ordinance. 4
POLICY CONSIDERATION: The passage of Charter Ordinance 48 moves the City towards fulfilling the voter’s intent of the 1993 sales tax and creates a funding vehicle for the CSO remediation. RECOMMENDED ACTION: Place Charter Ordinance No. 48 on second reading and adopt. 5
(FIRST PUBLISHED IN THE ATCHISON DAILY GLOBE ________________, 2014)
(FINAL PUBLICATION IN THE ATCHISON DAILY GLOBE ______________,2014)
CHARTER ORDINANCE NO. 48
A CHARTER ORDINANCE EXEMPTING THE CITY OF
ATCHISON, KANSAS FROM SECTIONS 12-3101-12-3107,
KANSAS STATUTES ANNOTATED OF THE STATE OF
KANSAS INSOFAR AS IT PERTAINS TO THE OPERATIONS
OF A SEWER SYSTEM
________________________________________________________________________
BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF
ATCHISON, KANSAS:
SECTION 1. The City of Atchison, Kansas, by the power vested in it by Article
12, Section 5, of the Constitution of the State of Kansas, hereby elects to exempt itself
from and make inapplicable to it Sections 12-3101-12-3107, Kansas Statutes Annotated
of the State of Kansas, as far as it pertains to the operations of sewer system.
SECTION 2.
Further the City of Atchison shall also provide by regular
ordinance procedures for operating a sewer system.
SECTION 3. This ordinance shall be published once each week for two
consecutive weeks in the official city paper.
SECTION 4. This charter ordinance shall take effect sixty-one (61) days after
final publication unless a sufficient petition for a referendum is filed requiring a
referendum be held on the ordinance as provided in Article 12, Section 5, Subsection (c)
(3) of the Constitution of the State of Kansas, in which case the ordinance shall be
effective if approved by a majority of the electors voting thereon.
Passed and approved this _______ day of __________________, 2014.
____________________________
DAVID W. BUTLER MAYOR
ATTEST:
_______________________________
DEBRA A. CLEM
CITY CLERK
6
7
Commission Action Report Title: Resolution No. 2966, Adopting the Northeast Kansas (Region K) Multi‐
Hazard, Multi‐Jurisdictional Hazard Mitigation Plan Proposed Agenda Date: December 1, 2014 Presented by: Michael E. McDermed, Fire Chief BACKGROUND:  Mitigation is commonly defined as sustained action taken to reduce or eliminate long‐term risk to people and their property from hazards and their effects. Hazard mitigation planning provides communities with a roadmap to aid in the creation and revision of policies and procedures, and the use of available resources, to provide long‐term, tangible benefits to the community. A well designed hazard mitigation plan provides communities with realistic actions that can be taken to reduce potential vulnerability and exposure to identified hazards.  In order to create an effective, realistic and useful plan, a methodical and thoughtful planning process that included regional and local stakeholders and followed Federal Emergency Management Agency (FEMA) Guidelines has been completed.  This is a multi‐hazard, multi‐jurisdictional mitigation plan combination and update covering Kansas Homeland Security Region K. Region K is comprised of nine participating counties and one participating tribe and is located in the northeast region of the State. This plan was prepared to meet the requirements of the Disaster Mitigation Act of 2000 (DMA 2000), as defined in regulations set forth by the Interim Final Rule (44 Code of Federal Regulation (CFR) Part 201.6).  A regional Hazard Mitigation Planning Committee (HMPC), formed by participating County Emergency Managers and State of Kansas Mitigation Planners, conducted a regional risk assessment that identified and characterized potential hazards, suggested incorporation of review elements from previous plans into new regional plan, conducted a regional vulnerability analysis, and proposed and explored potential mitigation actions. The outcome was a mitigation plan that combined each discrete county plan into one regional plan.  It is worth noting that all neighboring Kansas counties are undergoing a similar mitigation planning effort, and as part of this statewide process all county and state planners are working together toward common mitigation goals. During the creation and adoption of this plan communication channels were opened to facilitate the cross pollination of ideas, to incorporate neighboring regions concerns, and to ensure the overall preparedness of the State of Kansas. FINANCIAL CONSDERATIONS:  Failure to adopt this plan would jeopardize the City’s eligibility to receive FEMA funding for natural disaster related expenses. 8
LEGAL CONSDERATIONS:  This is a FEMA requirement for future reimbursement of funds in the event of a natural disaster. POLICY CONSIDERATION:  Adoption of Resolution No. 2966 will bring the City of Atchison into compliance with FEMA regulations. RECOMMENDED ACTION:  Adopt Resolution No. 2966. 9
RESOLUTION NO. 2966
A RESOLUTION ADOPTING THE NORTHEAST KANSAS
(REGION K) MULTI-HAZARD, MULTI-JURISDICTIONAL
HAZARD MITIGATION PLAN
WHEREAS, the County of Atchison, Kansas recognizes the threat that natural hazards
pose to people and property within our community; and,
WHEREAS, undertaking hazard mitigation actions will reduce the potential for harm to
people and property from future hazard occurrences; and
WHEREAS, the U.S. Congress passed the Disaster Mitigation Act of 2000 (“Disaster
Mitigation Act”) emphasizing the need for pre-disaster mitigation of potential hazards; and
WHEREAS, the Disaster Mitigation Act made available hazard mitigation grants to state
and local governments; and
WHEREAS, an adopted Multi-Hazard Mitigation Plan is required as a condition of future
funding for mitigation projects under multiple Federal Emergency Management Agency (FEMA)
pre and post-disaster mitigation grant programs; and
WHEREAS, the County of Atchison, Kansas fully participated in the FEMA prescribed
mitigation planning process to prepare this Multi-Hazard Mitigation Plan; and
WHEREAS, the Kansas Division of Emergency Management and FEMA Region VII
officials have reviewed the Northeast Kansas (Region K) Multi-Hazard, Multi-Jurisdictional
Hazard Mitigation Plan; and
WHEREAS, the County of Atchison, Kansas desires to comply with the requirements of
the Disaster Mitigation Act and to augment its emergency planning efforts by formally adopting
10
the Northeast Kansas (Region K) Multi-Hazard, Multi-Jurisdictional Hazard Mitigation Plan;
and
WHEREAS, adoption by the governing bodies of the City and County of Atchison,
Kansas demonstrates the jurisdictions’ commitment to fulfilling the mitigation goals and
objectives outlined in this plan; and
WHEREAS, adoption of this legitimizes the plan and authorizes responsible agencies to
carry out their responsibilities under the plan; and
WHEREAS, the County of Atchison, Kansas will submit this Adoption Resolution to the
Kansas Division of Emergency Management and FEMA Region VII officials to enable the
plan’s final approval.
NOW, THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF
THE CITY OF ATCHISON, KANSAS:
SECTION 1. That the Atchison City Commission hereby adopts the Northeast Kansas
(Region K) Multi-Hazard, Multi-Jurisdictional Hazard Mitigation Plan.
SECTION 2. This Resolution shall be in effect from and after its adoption.
ADOPTED, this ______ day of ______________, 2014.
______________________________
DAVID W. BUTLER
MAYOR
ATTEST:
_______________________________
DEBRA A. CLEM, CITY CLERK
11
12
Commission Action Report Title: Ordinance No. 6495 & No. 6496, 2015 Water & Wastewater Rates Proposed Agenda Date: December 1, 2014 Presented by: Becky Anderson, Finance Director/Asst. City Manager BACKGROUND:  Following the Commission’s practice to fully fund utility operations, reserve balance, and capital costs both present and future, staff recommends a rate adjustment of 5% for all wastewater customers, and 5% for all water customers with meters over 1 inch in size. For water customers with meters of 1 inch and under, staff is recommending a $2.00 increase to the base water rate only.  Both utilities have greatly benefitted from the Commission’s actions in recent years to maintain incremental rate adjustments, fund infrastructure projects that reduce water loss, and preserve key relationships with rural water districts. Consequently, the recommendations presented here are much more modest than were projected a few years ago.  Looking ahead, the City will be required to fund $3.1 million per year in wastewater operations and capital investments (including Combined Sewer Overflow separation), per the approved consent order agreement. The wastewater rate adjustment proposed here partially addresses the revenue gap, but additional revenue generating strategies will be required in the future.  During the 2015 budget process, and 6% rate adjustments was projected for water, and 5% for wastewater. Because consumption tends to decrease as rates increase, and the base water rate includes some consumption, staff is recommending an increase to the base rate only for the average residential customer. FINANCIAL CONSIDERATIONS:  The average residential water bill is $36.66/month, and the proposed $2.00 adjustment will increase the bill by 5%, or $24/year.  The average wastewater customer pays $24.90/month, so the proposed 5% adjustment would increase the bill by $1.25/month, or a total of $15/year.  Adoption of these rates increases the minimum usage bill by $3.14/month.  Based on current projections, water should see the equivalent of a 4% rate adjustment through 2018. Future rate adjustments for wastewater will depend on other streams of alternative revenue, which will need to be addressed in the future. LEGAL CONSIDERATIONS:  It is within the City Commission’s purview to set utility rates by ordinance at a threshold that will adequately support operations, capital costs, and cash reserve.  The proposed ordinances are being reviewed by the City Attorney. 13
POLICY CONSIDERATIONS:  The proposed adjustments ensure that the utilities will continue meeting adequate cash reserve thresholds as well as save up for future mandated improvements to both systems. RECOMMENDED ACTION: Adopt Ordinance No. 6495 and 6496, setting water and wastewater rates for 2015. 14
(FIRST PUBLISHED IN THE ATCHISON DAILY GLOBE ____________, 2014)
ORDINANCE NO. 6495
AN ORDINANCE AMENDING SECTION 1. (a), AND (b) OF
ORDINANCE NO. 6464 (PASSED NOVEMBER 18, 2013), THEREBY
REVISING THE WATER RATES CHARGED TO USERS OF
ATCHISON CITY WATER
ATCHISON, KANSAS:
SECTION 1. Section 1. (a), and (b) of Ordinance No. 6464 (Passed November 18,
2013) of the Code of Ordinances of the City of Atchison, Kansas is hereby amended to read
as follows:
The following are hereby established as the monthly meter rates and charges which
the consumers of water shall pay for water furnished by the City of Atchison, Kansas,
to-wit:
For the year 2015:
Section 1. (a) In the City of Atchison
The minimum monthly charge for service through meters shall be as follows, towit:
Size of Meter
5/8 inch
3/4 inch
1 inch
1 1/2 inch
2 inch
3 inch
4 inch
6 inch
8 inch
10 inch
Minimum Monthly Charge
$ 29.34
$ 45.84
$ 75.15
$143.54
$194.18
$379.91
$633.19
$835.82
$970.90
$1,055.32
15
Residential Monthly Charges
0 —267 cubic feet at no additional charge
268 — 667 cubic feet at $0.035580 per cubic foot
668— 1,333 cubic feet at $0.034493 per cubic foot
1,334 — 6,667 cubic feet at $0.032804 per cubic foot
Industrial & Commercial Monthly Charges
133,334— 666,667 cubic feet at $0.016715 per cubic foot
666,668 — 1,333,333 cubic feet at $0.007577 per cubic foot
1,333,334 cubic feet and above at $0.006460 per cubic foot
(b)
Outside the City of Atchison
The rates and minimum monthly charges shall be fifty percent (50%) more than
those herein before specified for service within the City of Atchison.
Size of Meter
5/8 inch
3/4 inch
1 inch
1 1/2 inch
2 inch
3 inch
Minimum Monthly Charge
$44.01
$68.76
$112.73
$215.31
$291.27
$569.87
16
4 inch
6 inch
8 inch
10 inch
$949.79
$1,253.73
$1,456.36
$1,582.99
Residential Monthly Charges
0- 267 cubic feet at no additional charge
268 — 667 cubic feet at $0.053370 per cubic foot
668 — 1,333 cubic feet at $0.051740 per cubic foot
Industrial & Commercial Monthly Charges
13,334—20,000 cubic feet at $0.040840 per cubic foot
20,001 —26,667 cubic feet at $0.037420 per cubic foot
666,668 — 1,333,333 cubic feet at $0.011365 per cubic foot
1,333,334 cubic feet and above at $0.009689 per cubic foot
SECTION 2. Section 1. (a), and (b) of Ordinance No. 6464 (Passed November 18,
2013) of the Code of Ordinances of the City of Atchison, Kansas is hereby amended.
17
SECTION 3. This Ordinance shall take effect from and after its passage and
publication once in the official City newspaper and commencing for the January, 2015
billing.
Passed and approved ______ day of _______________, 2014.
____________________________________
DAVID BUTLER
MAYOR
ATTEST:
________________________________________________
DEBRA A. CLEM, CITY CLERK
18
(FIRST PUBLISHED IN THE ATCHISON DAILY GLOBE ________________, 2014)
ORDINANCE NO. 6496
AN ORDINANCE AMENDING ORDINANCE NO. 6465 (PASSED
NOVEMBER 18, 2013) AND AMENDING SUBSECTION (d) (4), OF
SECTION 33-31 OF THE CODE OF ORDINANCES OF THE CITY OF
ATCHISON, KANSAS
ATCHISON, KANSAS:
SECTION 1. Ordinance No. 6465 (November 18, 2013) and subsection (d) (4)
of Section 33-31 of the Code of Ordinances of the City of Atchison, Kansas, is hereby
amended to read as follows:
(d) (4)
BILLING RATE. The minimum base rate per month shall be:
2015 and thereafter
$24.01 per month
for the first Five Thousand (5,000) gallons of water consumed each month or any part
thereof. For all usage in excess of the aforementioned Five Thousand (5,000) gallons, the
applicable rate shall be:
2015 and thereafter
$4.80 per month
per One Thousand (1,000) gallons of water (or wastewater).
SECTION 2. Ordinance No. 6465 (November 18, 2013) and subsection (d) (4)
of Section 33-31 of the Code of Ordinances of the City of Atchison, Kansas, is hereby
amended.
SECTION 3. This Ordinance shall take effect from and after its passage and
publication once in the official City newspaper and commencing for the January, 2015
billing.
Passed and approved this ________ day of ________________, 2014.
19
_________________________________
DAVID BUTLER
MAYOR
ATTEST:
__________________________________________
DEBRA A. CLEM,
CITY CLERK
20
Commission Action Report Title: 2015 Employee Insurance Benefits Proposed Agenda Date: December 1, 2014 Presented by: Trey Cocking, City Manager BACKGROUND:  As a service organization, employee health insurance is one of the City’s most significant expenditures. Maintaining competitive coverage is important to attract and retain exceptional employees and prevent absenteeism that can affect good performance.  In 2010, the City decided to leave the State health insurance pool, as it was apparent that the rising cost of coverage was unsustainable for both the City and its employees. The City hired Hardman Benefits (now Gallagher Benefit Services) as its health care consultant.  Hardman studied the City’s needs, competitively shopped the market for quotes, and brought us a bold strategy: a high deductible plan from United Health Care combined with a Health Savings Account (HSA) to offset employees’ out‐of‐pocket costs for the deductible.  Over the past three years, the plan has provided significant savings on premiums and the City is able to continue contributing to employees’ HSAs, provide additional HSA contributions for wellness activities, and provide short‐term disability coverage and a supplemental life insurance at no cost to employees.  The current plan creates conscientious healthcare consumers by covering preventive care at 100%, incentivizing better health outcomes through wellness initiatives, and getting employees to shop healthcare dollars more judiciously because they now have more ownership on how, where, and with whom they seek health services.  The health insurance plan is currently operating at 79% loss rate, anything under 80% is considered a healthy plan.  In 2011, the plan generated $73,000 in actual savings to the City. In 2012, the plan only increased 2%, in 2013, there was no increase to the City’s health insurance rate, and then in 2014, the City’s plan increased 7.5% due to changes related to federal healthcare reform. DISCUSSION:  It is time again for the City’s annual health insurance benefits renewal. Staff recommends making a small change to the health insurance plan and adding a second plan that employees can purchase at a small increase in premium. Also, due to a change in federal healthcare regulations, the deductibles must increase from $2,500 and $5,000 to $2,600 and $5,200. 21

United Healthcare initially proposed a 12% premium renewal; however, Gallagher Benefit Services was able to negotiate this down to 6.7%. Unfortunately, based on plan data from this summer, the City had only budgeted a 5% increase in healthcare costs for 2015. Healthcare Reform consists of about 4% of the increase and the remaining 2.7% is a result of our plan usage and demographic changes (your group got a year older) market average renewal for this year is a 12‐15% increase.  The City then began looking at various options to address the unbudgeted expense including increasing the deductible or the employee portion of the premium. After reviewing the options, City Staff is recommending the addition of a drug card to the plan, where the employee would have a co‐pay on all prescriptions once their deductible was met for the year. Employees could then buy up to a plan with no drug card for a small increase in premium. A single employee would pay a $12.99 increase in premium per paycheck, and an employee with family coverage would pay $32 per paycheck to buy up to 100% prescription coverage after the deductible. Employees with a drug card will pay $10 for generics, $35 for formulary and $60 for non‐formulary after reaching their deductible, and premiums will remain virtually the same.  To address the high deductible, staff recommends continuing HSA contributions of $1,200 for employee‐only coverage and $2,000 for employee‐plus coverage. These contributions would be paid 50% on January 1, 25% on April 1, and 25% on July 1. With our current enrollment, this equates to $143,200 in non‐wellness contributions to employees’ HSAs.  To incentivize wellness, management proposes contributing up to $106,000 in wellness dollars to employees’ HSAs. Wellness incentives will maintain at a max of $1,000 for employee‐only, $1,250 for employee/child, and $1,500 for employee/spouse and employee/family, plus up to $350 in retail gift cards from United HealthCare.  Maximum out‐of‐pocket expenses for employees who fully participate in wellness programs will be $400 for employee‐only, $1,950 for employee/child, and $1,700 for employee/spouse and family coverage.  HSAs offer a triple pre‐tax benefit, are portable, and balances roll forward year‐to‐year. So, employees who have built up their HSA balances over the years may have no out‐of‐pocket expenses.  The Delta Dental renewal is a 0% increase, as is the Surency Vision renewal.  City Staff is also recommending changing from Mutual of Omaha for short‐term disability and supplemental life insurance to Unum, to realize a small savings in premium and obtain a short term disability plan that is friendlier to the City’s current leave policy. FINANCIAL CONSIDERATIONS:  The City budgeted $1,040,190 for employee insurance in 2015 based on a 5% increase in premiums. With current employee enrollment, renewal of the City’s policies would result in 22
expenditures of $1,029,529. This is $10,661 below budget and assumes 100% of wellness dollars will be earned. LEGAL CONSIDERATIONS:  The proposed plans meet all requirements of federal healthcare reform for 2015. POLICY CONSIDERATIONS:  City leaders made a bold stride forward in 2010 with an unprecedented strategy for managing health care cost. Three years in, the results can clearly be seen in healthier and more productive employees, lower cost of employee benefits, and better management of taxpayer dollars. RECOMMENDED ACTION: Authorize City Manager to enter into an agreement with United Health Care, Gallagher Benefit Plans, Delta Dental, Surency Vision, and UNUM for 2015 employee benefits. 23
City of Atchison
Cost Analysis
Effective: January 1, 2015
Dual Option # 1 - City Sponsors $2,600 Deductible with 10/35/60 Rx
Total
Monthly
Premium
City
p/month
$393.93
$831.19
$799.66
$945.42
$374.23
$706.51
$679.71
$803.61
$66,400
$796,802
$57,583
$690,991
$419.90
$885.99
$852.38
$1,007.75
$374.23
$706.51
$679.71
$803.61
$0
$0
$0
$0
$31.16
$61.66
$61.08
$103.73
$15.27
$35.52
$35.52
$60.88
Monthly Totals
Annual Totals
$5,796
$69,550
Surency Vision
Employee Only
Employee & Spouse
Employee & Children
Full Family Plan
UNUM
Life and AD&D
Short Term Disability
UnitedHealthCare
$2,600 HSA Plan (10/35/60)
Employee Only
Employee & Spouse
Employee & Children
Full Family Plan
29
21
15
27
Employee
p/month
Per
Payroll
Deduction
Tobacco User
p/Month
Tobacco User
Per Payroll
Deduction
$19.70
$124.68
$119.95
$141.81
$9.85
$62.34
$59.97
$70.91
$69.70
$174.68
$169.95
$191.81
$34.85
$87.34
$84.97
$95.91
$8,818
$105,812
$4,409
$52,906
$13,418
$161,012
$6,709
$80,506
$45.67
$179.48
$172.67
$204.14
$22.84
$89.74
$86.34
$102.07
$95.67
$229.48
$222.67
$254.14
$47.84
$114.74
$111.34
$127.07
$0
$0
$0
$0
$0
$0
$0
$0
$15.89
$26.14
$25.56
$42.85
$7.95
$13.07
$12.78
$21.43
$3,279
$39,352
$2,516
$30,198
$1,258
$15,099
$7.45
$15.64
$13.40
$25.09
$0.00
$0.00
$0.00
$0.00
$7.45
$15.64
$13.40
$25.09
$3.73
$7.82
$6.70
$12.55
Monthly
$436
$1,117
Annually
$5,232
$13,404
95%
85%
85%
85%
92
Monthly Totals
Annual Totals
UnitedHealthCare
$2,600 HSA Plan (100%)
Employee Only
Employee & Spouse
Employee & Children
Full Family Plan
0
0
0
0
89%
80%
80%
80%
0
Monthly Totals
Annual Totals
Delta Dental
Employee Only
Employee & Spouse
Employee & Children
Full Family Plan
35
19
12
27
49%
58%
58%
59%
93
Total
City HSA Contributions
Employee Only
Employee & Spouse
Employee & Children
Full Family Plan
29
21
15
27
$1,200
$2,000
$2,000
$2,000
92
Wellness HSA Contributions
Employee Only
Employee & Spouse
Employee & Children
Full Family Plan
29
21
15
27
92
Total Estimated City Cost
Total Estimated City Increase
$1,000
$1,500
$1,250
$1,500
$34,800
$42,000
$30,000
$54,000
$160,800
Potential
Total
$29,000
$31,500
$18,750
$40,500
$119,750
$1,029,529
-$451
24
CITY OF ATCHISON
Short Term Disability Comparative Analysis
Effective January 1, 2015
Benefit Percentage:
Maximum Weekly Benefit:
Short Term Disability
Mutual of Omaha
60%
Unum
60%
$1,000
$1,000
$10
14th Day
14th Day
24 Weeks
30 hours
$25
Greater of accumlated sick
days or
14th Day
14th Day
24 weeks
30 hours
Currently enforce
100%
2 Years
2 Years
Minimum Weekly Benefit:
Commencement of Benefits:
Accident
Sickness
Benefit Duration:
Eligibility Requirement:
Participation Requirement
Rate Guarantee
Cost Summary Analysis
Per $10 of covered payroll
RATES:
Covered Monthly Payroll
ESTIMATED MONTHLY PREMIUM
% Difference over Current
CURRENT
RENEWAL
$46,554
$0.26
$1,210
$0.26
$1,210
0.0%
$46,554
$0.21
$978
-19.2%
The information herein is subject to the disclosures and disclaimers on the final page of the presentation.
25
Commission Action Report Title: Raw Water Intake Pump #2 Installation & Reconfiguration Proposed Agenda Date: December 1, 2015 Presented by: Justin Pregont, Director of Public Works & Utilities Jim Owens, Water Treatment Plant Superintendent BACKGROUND:  Commissioners approved the re‐purchase of the three original raw water intake pumps at the July 16, 2012 Commission meeting. The first of three pumps was installed in October 2012, and the second of three was installed earlier this year.  These pumps were originally replaced in 2001‐2002 for what was billed as a more efficient pump during the CH2MHill upgrade. After some time, it became apparent that the newer pumps just weren’t performing very well. Those pumps were eventually removed and replaced with a cheaper version of the original pumps. Those pumps have also performed poorly, requiring frequent maintenance and extensive repairs. Since 2012, we have replaced pumps #1 and #3 with the originally designed pumps with no additional problems.  The original raw water intake pump #2 was replaced with the new design in 2001‐2002, rebuilt in 2004 and 2005, replaced completely in 2008, and the entire rotating assembly was replaced with a ceramic coated assembly in 2011.  This item would authorize installing the original raw water intake pump #2, returning operations to a reliable system with pumps designed and built for our exact application. Prior to their replacement in 2001‐2002, the raw water intake pumps had been in service since at least 1993 with minimal maintenance and repairs.  Staff requested bids for the installation/reconfiguration of the second original pump and the results are shown below. Tedrow Construction was the contractor that was selected to perform the installation and reconfiguration on the previous two pumps: Company Tedrow Construction, LLC IHP Industrial Inc. ASC Pump Cost $29,000.00 $31,703.00 Declined to bid 
Following the installation and reconfiguration of the pump, we will conduct a bid process for a custom built motor to operate the newly installed pump. We do believe there will be ample budget in this line item to complete both the pump installation/reconfiguration and motor purchase/installation. FINANCIAL CONSIDERATIONS:  Installation of two pumps is included in the revised 2014 CIP for a total cost of $90,500. The raw water intake pump #3 project from earlier this year was performed by Tedrow Construction at a cost of 26
$33,000, leaving $57,500 remaining in this project budget for the pump installation/reconfiguration as well as the motor purchase/installation work. LEGAL CONSIDERATIONS:  None. POLICY CONSIDERATION:  The installation of the second raw water intake pump will assure the City of a sustainable raw water supply to the water treatment plant for the production of potable water to all of our consumers. RECOMMENDED ACTION:  Approve the bid from Tedrow Construction, LLC in the amount of $29,000. 27
28
29
30
31
32
Commission Action Report Title: Sedimentation Basin Repairs at the Water Treatment Plant Proposed Agenda Date: December 1, 2015 Presented by: Justin Pregont, Director of Public Works & Utilities Jim Owens, Water Treatment Plant Superintendent BACKGROUND:  The sedimentation basins are a critical part of the water treatment plant operation and require dewatering and cleaning at a minimum of one to two time(s) each year. Excessive amounts of mud in the basins can cause short circuiting of raw water in the treatment process and settling is diminished, leading to higher turbidity readings and less clean water.  Evidence of leaks between basins was first found during the 2002 plant upgrade, but CH2MHill engineers and the City decided at that time that repairs could be postponed. The leaks have grown substantially worse over the ensuing years.  The cleaning process requires that one basin is taken off line and cleaned while the remaining basin is kept in service. The leakage through the basin’s dividing wall has grown to the point that the water entering through the leak combined with water used to clean the basin is surpassing the capacity of the drain line used to transport the mud slurry to the Missouri River.  Burns & McDonnell was contacted to provide recommendations for the repair process and a urethane based chemical grout is the product of choice.  Repairs must be completed while both basins are at least partially filled so as to avoid creating undue pressure within the void between the basins while pushing urethane grout into the space.  Two companies known for the niche of commercial style waterproofing work were contacted and they made site visits to assess the situation. Both submitted pricing structures to provide their services. Commercial Waterproofing, Inc. (Parkville, MO) Submitted Bid (Approx. Estimate $25,000) The Judy Company, Inc. (Kansas City, KS) Submitted Bid (Approx. Estimate $36,250) FINANCIAL CONSIDERATIONS:  Funding is contained in the 2014 CIP for an amount of $35,000. To date, $760 has been spent investigating the situation to understand the scope of the project, leaving $34,240 remaining in the project budget.  Mobilization fees and daily charge rate is known; however, materials used is a variable, due to the fact that they do not know the amount of grout material that will be needed to complete repairs. LEGAL CONSIDERATIONS:  None. 33
POLICY CONSIDERATION:  Repairs must be completed in order for the sedimentation basins to be properly cleaned and to protect the integrity of the dividing wall between basins. RECOMMENDED ACTION:  Authorize Commercial Waterproofing, Inc., to proceed for an amount not to exceed $34,240. 34
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36
Date
Address
Nuisance Description
Owner/Tenant
Action
10/23/2014
Notice
No.
180-14N
1300 N. 7th St.
tires, buckets, trash and debris, Gray Chevy truck - flat tires, no apparent tag,
appears inoperable, Blue Chevy truck – wrecked, expired tag, flat tire, appears
inoperable, Blue Geo – flat tire, expired tag, appears inoperable.
Brian M. & Tennille D. Hinson
Progress made,
extension to 12/1/14
10/23/2014
181-14N
904 N. 10th St.
scrap wood, scrap metal, brush, plastic tarps, miscellaneous remodeling and
demolition debris
Joseph P. & Beth A. Cullor
Administrative order
issued.
10/23/2014
182-14N
1620 S. 7th St.
Tires, brush, scrap wood, household items, miscellaneous trash and debris
Thomas C. Strathman
issued.
10/24/2014
183-14N
517 Park St.
Tires, household items, brush, scrap wood, scrap metal, furniture, mattresses,
plastic containers, wood furniture, auto parts, miscellaneous trash and debris.
Thomas F. Sr. & Bonnie S. Reese/
Zachary R. Harding
issued.
10/24/2014
184-14N
914 N. 9th St.
Brush, appliances, scrap wood, inoperable lawn mower, household furniture, tires,
wood furniture, large amounts of outdoor storage, miscellaneous trash and debris,
Orange Buick 4dr – no apparent tag, flat tire, appears inoperable.
Albert Webb
Extension to 12/1/14
10/24/2014
185-14N
505 Park St.
Open cistern.
Gold Mine Investments Inc./
Iva R. Moeck
Corrected
10/31/2014
186-14N
514 "U" St.
Weeds, house is open & unsecured, large amounts of outdoor storage, scattered
household items, trash and debris, brush, tires, broken plastic containers, scrap
wood.
Carol A. Hink
issued.
10/31/2014
187-14N
Weeds and brush, yellow 2 dr – expired tag, black Jeep – no apparent tag, white
and orange box truck – no apparent tag, white Chevy van (880 FSZ) – expired tag.
Tan RV - expired tag.
Goldmine Investments Inc.
issued.
11/06/2014
188-14N
617 S. 6th St., and
adjacent vacant lot
to the north (603 S.
6th St.)
1303 Hickory St.
Dismantled lawnmowers & mower parts, scrap metal, household items,
appliances, misc. trash & debris, large amount of outdoor storage. Red Ford truckexpired tag, flat tire, appears inoperable. Blue Mercury - expired tag, appears
inoperable.
Joseph M. & Karen L. Noll/
Michael Paris
Progress made,
11/06/2014
189-14N
1103 N. 4th St.
Tires, auto parts, scrap wood, scrap metal, household items, miscellaneous trash
and debris, large amounts of outdoor storage.
Paul S. & Janice C. Franklin/
Bryan C. Boldridge
Progress made,
11/06/2014
190-14N
1610 Atchison St.
Brush, household items, trash and debris, Red Cadillac – no apparent tag, White
4dr – no apparent tag, Blue 2 dr – no apparent tag.
Luke Crawford & Jody Crawford
issued.
37
38
39
ATCHISON PLANNING COMMISSION/BOARD OF ZONING APPEALS MEETING
CITY HALL, ATCHISON, KANSAS
NOVEMBER 5, 2014, 4:30 P.M.
MEMBERS PRESENT:
Planning Commission Chairman Derek Franklin, Commissioners D.J. Bruce, Melanie
Brungardt, Gary Kearney, Floyd Robinson, Mike Surritt, and Melissa Wolfe.
OTHERS PRESENT:
Community Development Director Stefanie Leif, City Attorney J. David Farris,
Assistant City Attorney Robert Campbell, Fire Chief Michael E. McDermed, Recording
Secretary Kathryn Soph, and others.
1.
CALL TO ORDER:
Chairman Franklin called the meeting to order at 4:30 p.m. Commissioner Kearney disclosed he would abstain
from Item A, New Business, due to a conflict of interest.
2.
CONSENT AGENDA.
A. MINUTES OF THE REGULAR MEETING OF OCTOBER 1, 2014:
The minutes of the 10/1/14 meeting were approved as presented.
3.
PUBLIC HEARING ITEMS.
A. A PUBLIC HEARING TO CONSIDER AN APPLICATION FOR APPEAL FROM BRADKEN FOR A
SETBACK VARIANCE TO CONSTRUCT A DRUM STORAGE BUILDING EAST OF THE
INTERSECTION OF SOUTH FOURTH AND SMITH STREETS (PART OF BLOCK AA, SOUTH
ATCHISON ADDITION).
Commissioner Kearney left the meeting room during this public hearing and vote.
Rick Stark, Bradken Plant Engineer, said the plant is working toward ISO 2014 compliance. The storage
building will contain drums of oil, antifreeze, etc., which will be put over a containment pit and in the building.
Ms. Leif noted the building would be on private property and off the right-of-way.
Commissioner Bruce moved to grant a setback variance to construct a drum storage building east of the
intersection of South Fourth and Smith Streets, seconded by Commissioner Wolfe. The motion passed 6-0,
with Commissioner Kearney abstaining.
Commissioner Kearney returned to the meeting room.
B. A PUBLIC HEARING TO CONSIDER AN APPLICATION FOR APPEAL FROM MARTHA AGNEW
AND DON HUFF FOR A SETBACK VARIANCE TO CONSTRUCT A GARAGE AT 526 NORTH THIRD
ST. (LOT 14 & S9’ ADJACENT VACATED STREET, BLOCK 59, OLD ATCHISON).
Chairman Franklin opened the public hearing. There were no comments offered.
Ms. Leif said the aerial photo is not accurate, and the property line actually lies further east. She said the
construction would have to be off the right-of-way unless the applicant applies for right-of-way encroachment.
The owners will need to leave room for eave overhang. It is the applicants’ burden to prove the construction is
on their property.
Mr. Huff said the foundation footings are still there from the old garage at the alley.
Commissioner Robinson moved to grant a setback variance to construct a garage at 526 North Third St. so
long as the total structure falls within the property line, seconded by Commissioner Brungardt. The motion
passed by a 7-0 vote.
40
C. A PUBLIC HEARING TO CONSIDER AN APPLICATION FROM BRIAN LEACH FOR AN
AMENDMENT TO THE ZONING AND SUBDIVISION REGULATIONS TO ALLOW PROPANE TANKS
AS CONDITIONAL USES IN THE R-1 (SINGLE FAMILY RESIDENTIAL) ZONING DISTRICT
PURSUANT TO SPECIFIC CRITERIA.
Ms. Leif discussed the request from Mr. Leach to install a propane tank at his residence on the outskirts of the
city. His property is more than 1,250 feet from the Kansas Gas Service main. The zoning regulations currently
only allow propane tanks in industrial zones. City staff recommended the following conditions to allow
propane tanks in residential areas: a) the property is over 1,000 feet from a gas line; the lot size is over 20,000
sq. ft.; the tank is 500 gal. or less; the tank would be set back a minimum of 25 ft. from the property line and
the nearest building; the tank installation is to be inspected at installation; and the tank would cease to be used
and removed within one year of a natural gas line being extended within 250 feet of the property. She felt the
applications should be considered on a case-by-case basis with a conditional use permit.
Chairman Franklin suggested that the setback from other buildings be increased to 35 feet.
Chairman Franklin moved to recommend an amendment to the Zoning and Subdivision Regulations to allow
propane tanks as conditional uses in the R-1 zoning district pursuant to criteria recommended by City staff, but
increasing the setback from other buildings to 35 feet. Commissioner Kearney seconded. The motion passed
7-0.
D. A PUBLIC HEARING TO CONSIDER AN APPLICATION FROM BRIAN LEACH FOR A
CONDITIONAL USE PERMIT TO ALLOW A PROPANE TANK ON PROPERTY ZONED R-1
LOCATED AT 19280 298TH ROAD (S25, T05, R20E, 6TH PRINCIPAL MERIDIAN, BEG 1224.6'W &
20'S OF NE COR SE1/4, S123' SW22.2' W169' N151' E180' TO POB).
Commissioner Kearney moved to grant a conditional use permit to Brian Leach to allow a propane tank at
19280 298th Road contingent upon adoption of an amendment to the Zoning and Subdivision Regulations to
allow propane tanks in the R-1 zoning district pursuant to specific criteria. Commissioner Wolfe seconded.
The motion carried 7-0.
4.
NON-PUBLIC HEARING ITEMS.
None.
5.
OFF AGENDA ITEMS/COMMUNICATIONS.
Ms. Leif announced the Live Well Live Atchison leadership breakfast on Nov. 7th.
6.
ADJOURNMENT.
The meeting adjourned at 5:10 p.m.
Minutes of the Nov. 5, 2014 meeting approved by the Atchison Planning Commission ___________.
41
CITY COMMISSION MEETING
CITY OF ATCHISON, KANSAS
COMMISSION ROOM, CITY HALL
NOVEMBER 17, 2014, 4:30 P.M.
MEMBERS PRESENT:
Mayor David Butler, Commissioners Jack Bower, Rita Hartman, Larry Purcell,
and Allen Reavis.
OTHERS PRESENT:
City Manager Trey Cocking, Finance Director/Assistant City Manager Becky
Anderson, City Attorney J. David Farris, Building Official Malcolm Grier,
Community Development Director Stefanie Leif, Fire Chief Michael E.
McDermed, Human Resources Director Lori Moore, Public Works Director
Justin Pregont, Police Chief Mike Wilson, Recording Secretary Kathryn Soph,
and others.
I.
CALL TO ORDER.
Mayor Butler called the meeting to order at 4:30 p.m.
II.
INVOCATION.
Rev. Nancy Kolhoff, United Methodist Church, gave the invocation.
III.
PLEDGE OF ALLEGIANCE.
IV.
PROCLAMATIONS.
None.
V.
PUBLIC FORUM.
No comments.
VI.
OLD BUSINESS.
A.
WHITE CLAY CREEK DIVERSION TUNNEL INSPECTION:
Mr. Pregont contacted the Corps of Engineers and found that the inspection is due by the end of this
year. Commissioner Bower moved to approve the inspection of the White Clay Creek Diversion
Tunnel by Reddi-Services in the amount of $16,401, seconded by Commissioner Hartman. The
motion carried by a vote of 5-0.
VII.
NEW BUSINESS.
A.
APPOINTMENTS TO THE ECONOMIC DEVELOPMENT ADVISORY GROUP (EDAG):
Commissioner Reavis moved to appoint Dan Raplinger to serve a term to expire on July 31, 2015,
seconded by Commissioner Bower. The motion passed 5-0.
Commissioner Purcell moved to appoint D.J. Bruce to serve a term to expire on July 31, 2016,
seconded by Commissioner Reavis. The motion passed 5-0.
Commissioner Bower moved to appoint Randy Schrick to serve a term to expire on July 31, 2016,
seconded by Commissioner Reavis. The motion passed 5-0.
42
Commissioner Reavis moved to appoint Justin Bottorff to serve a term to expire on July 31, 2017,
seconded by Commissioner Hartman. The motion passed 5-0.
B.
ATCHISON COUNTY JOINT COMMUNICATIONS RADIO SYSTEM UPGRADE:
Wes Lanter, Atchison County Emergency Management Director, presented financing offers for the
radio system upgrade. Mr. Cocking said the City and County Commissions will need to approve an
interlocal agreement.
Commissioner Bower moved to authorize the County to proceed with the radio system upgrade,
seconded by Commissioner Purcell. The motion carried by a 5-0 vote.
C.
A CHARTER ORDINANCE EXEMPTING THE CITY OF ATCHISON, KANSAS FROM
SECTIONS 12-3101-12-3107, KANSAS STATUTES ANNOTATED OF THE STATE OF
KANSAS INSOFAR AS IT PERTAINS TO THE OPERATIONS OF A SEWER SYSTEM. (Charter
Ordinance No. 48):
Mr. Cocking explained the charter ordinance would exempt the City from KSA 2131-01 through
2131-07, and allows the City to establish a storm water fee. The statutes require fees to be based on a
volume calculation, which would be a complicated and difficult calculation.
Commissioner Hartman made a motion to place Charter Ordinance No. 48 on first reading.
Commissioner Reavis seconded. The motion passed by a vote of 5-0.
D.
AN ORDINANCE AMENDING THE ADOPTED ZONING REGULATIONS AND THE
OFFICIAL ZONING MAP OF ZONING DISTRICTS FOR LAND WITHIN THE CITY AND
SUBDIVISION REGULATIONS FOR LAND WITHIN THE CITY AND LAND WITHIN THREE
MILES OF THE CITY'S LIMITS, BY AMENDING ARTICLE VII, SUPPLEMENTARY
REGULATIONS BY ADDING A NEW SECTION AND AMENDING ARTICLE X, TABLE OF
USES, SECTION 1001.62 BY ADDING NEW LANGUAGE. (Ordinance No. 6494):
Ms. Leif discussed the proposed zoning regulations to allow propane tanks on certain outlying
residential properties that are of sufficient size when gas lines are not available to serve the
properties.
Commissioner Purcell said there is an existing propane tank at 10th & Kansas. Ms. Leif said the tank
was installed during the time of a previous building inspector and staff could not find a permit or
information in the file on how that was authorized.
Commissioner Bower moved to adopt Ordinance No. 6494, seconded by Commissioner Hartman.
The motion carried 5-0.
E.
A RESOLUTION OF THE CITY OF ATCHISON, KANSAS DETERMINING THE
ADVISABILITY OF FINANCING THE ACQUISITION OF A STREET SWEEPER VEHICLE BY
THE EXECUTION AND DELIVERY OF A LEASE PURCHASE AGREEMENT. (Resolution No.
2965):
Mr. Pregont gave a video presentation and discussed the street sweeper model proposed to be
purchased.
Commissioner Hartman made a motion to adopt Resolution No. 2965, authorizing a five-year lease
purchase agreement with UMB Bank at an interest rate of 2.3% and annual payment of $42,332.80
43
for the purchase of a Ravo 5-Series Street Sweeper from Red Equipment for $199,900.
Commissioner Reavis seconded. The motion carried by a vote of 5-0.
VIII.
COMMUNICATIONS.
A.
SOUTH 6TH STREET MEMO FOR CART PICK-UP.
B.
CITY OF ATCHISON OCTOBER FINANCIAL STATEMENTS.
C.
ATCHISON HOUSING AUTHORITY MINUTES FOR OCTOBER 13, 2014.
IX.
CONSENT AGENDA
A.
APPROVE THE MINUTES FROM THE ATCHISON CITY COMMISSION MEETING OF
NOVEMBER 3, 2014.
B.
APPROVE THE OCCUPATIONAL LICENSES UPON COMPLETION OF INSPECTION
REQUIREMENTS FOR:
1. BPOE ELKS LODGE #647, 609 KANSAS AVENUE, STEPHEN BRULL.
2. VFW POST #1175, 2201 MAIN STREET, LES SMITH.
C.
APPROVE THE CEREAL MALT BEVERAGE LICENSE APPLICATION UPON COMPLETION
OF INSPECTION REQUIREMENTS FOR CASEY’S GENERAL STORE, 1629 MAIN, JULIA
JACKOWSKI.
Commissioner Reavis moved to approve the Consent Agenda, seconded by Commissioner Bower.
The motion passed 5-0.
X.
INFORMATIONAL ITEMS.
Mr. Cocking announced the City of Atchison team won first place at the United Way trivia contest for
the third year in a row.
XI.
GOVERNING BODY COMMENTS.
Commissioner Hartman announced Santa is coming to the downtown mall Thursday evening. Food
donations will be accepted for local pantries.
Mayor Butler urged everyone to get flu shots and wash hands frequently.
XII.
PUBLIC FORUM.
No comments.
XIII.
EXECUTIVE SESSION.
None.
XIV.
ADJOURNMENT.
44
The meeting adjourned at 5:11 p.m.
Approved this ____ day of __________, 2014.
Debra A. Clem
City Clerk
45
Commission Action Report Title: Atchison Heritage Conference Center Operations Funding Proposed Agenda Date: December 1, 2014 Presented by: Becky Anderson, Finance Director/Asst. City Manager BACKGROUND:  AHCC, Inc. has several events booked for the month of December, and they do not have sufficient funds on hand to cover the upfront costs associated with hosting the events.  Conference Center staff has estimated operational expenses through the end of the year to be approximately $23,000, and their current bank balance is $3,719. Revenue from the parties will not be received until after the 1st of the year, and any other income received before then will be minimal.  The City will assume operation of the facility upon issuance of a liquor license from the State, sometime in mid‐December. To ensure the facility can continue operating until the City assumes operational control (and financial responsibility), AHCC, Inc. will need assistance with operational expenses. FINANCIAL CONSIDERATIONS: 
The AHCC budget in the General Fund is already overspent by $11,544 (23%) due to high utility costs and financial assistance provided to AHCC, Inc. for operations during the renovation of the facility. Approval of this request will result in the division ending the year approximately $46,000 (93%) over budget, but the City will receive approximately $28,000 in revenue in January for the events scheduled in December. LEGAL CONSIDERATIONS:  None. POLICY CONSIDERATION:  Approval of this request allows the conference center to continue operating until the City can receive its liquor license and assume financial responsibility for event management operations. The City has made a substantial capital investment in the facility and has a vested interest in the success of the event catering operations. RECOMMENDED ACTION:  Authorize funding of up to $23,000 for conference center operations through the end of the year. 46
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City of Atchison, Kansas

Transcription

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