docreceived - City of Owasso
download 
Report Transcription
received - City of Owasso
PUBLIC NOTICE OF THE MEETING OF THE OWASSO CITY COUNCIL TYPE OF MEETING DATE Regular January 21 TIME 30 pm 6 PLACE RECEIVED 7 7014 2014 Council Chambers Old Central Building 109 N Birch Notice and agenda filed in the office of Friday January 17 2014 1y the Clerk and posted pt Juliann M Stevens Dep C y Hall at 6 00 pm on City Clerk AGENDA 1 Call to Order Mayor Doug Bonebrake 2 Roll Call 3 Invocation Reverend Bruce 4 Flag Salute 5 Presentation of McCarty of Owasso First Assembly of God Employee of the Quarter Warren Lehr 6 Consideration and appropriate action relating to a request for approval of the Consent Agenda All matters listed under Consent are considered by the City Council to be routine and will be enacted by one motion Any Councilor may however remove an item from the Consent A Agenda by request Approval of Minutes A motion to of the January 7 adopt the Consent Agenda 2014 Regular Meeting is non debatable and Minutes of the January 14 2014 Work Session Attachment 6A B Approval of Claims Attachment 66 C Acknowledge Receipt of Monthly Budget Status Report Attachment 6C D 7 Acknowledge Receipt of the FY 2012 2013 Audit Consideration and appropriate action Report relating to items removed from the Consent Agenda Owasso City Council January 21 2014 Page 8 2 Consideration and appropriate action relating to an amendment to the agreement for engineering services with Matrix Architects Engineers Planners Incorporated for the Vehicle Maintenance Facility and authorization for the Mayor to architecture and execute necessary documentation Larry White Attachment 8 Staff recommends approval of a contract amendment in for additional civil south of the engineering and geotechnical existing building and authorization an amount not to exceed 000 26 services of the potential site located just for the Mayor to execute the contract amendment 9 Consideration and appropriate action relating to a contract between the City of Owasso and FOP Lodge 149 and authorization for the Mayor to execute the Fraternal Order of Police the contract Michele Dempster Attachment 9 Staff recommends approval of an contract between the City of Owasso and the Fraternal Order of Police FOP Lodge 149 for FY 2013 2014 and authorization for the Mayor to execute the contract 10 Consideration and appropriate action relating to a Change Order in the construction Firing Range Training Facility Phase ll and authorization for the Mayor contract for the Police to execute necessary documentation Scott Chambless Attachment 10 Staff recommends approval of Change Order No 1 to the contract with Cherokee Pride Construction in the amount of 180 bringing the total contract amount to 56 660 and authorization for the Mayor to execute the Change Order document 11 Consideration and appropriate action relating to Ordinance No 1028 closing to the public portion utility easement located on property known as lot one 1 block one 1 Commercial Center 62R located south of HWY 20 and east of HWY 169 QuikTrip Bronce Stephenson use a of a Attachment 11 Staff recommends approval of Ordinance No 1028 12 Consideration and appropriate action relating to the partial vacation of the QuikTrip plat Commercial Center 62R final Bronce Stephenson Attachment I 1 Staff recommends approval to partially vacate the QuikTrip Commercial Center 62R final plat located south of HWY 20 and HWY 169 Owasso City Council January 21 2014 Page 3 13 Consideration and Amended final appropriate action relating to the QuikTrip Commercial Center 6211 plat Bronce Stephenson Attachment 11 Staff recommends approval of the QuikTrip Commercial Center 62R Amended final plat located south of HWY 20 and east of HWY 169 14 Consideration and appropriate action relating to bids received for the Stormwater Fund Bridge Cleaning Project Dwayne Henderson Attachment 14 Staff recommends rejection of all bids received and re advertise for bids at a Staff intends to revise the scope of work later date 15 Consideration and Rehabilitation appropriate action relating to bids received for the FY 2013 2014 Street Program Dwayne Henderson Attachment 15 Staff recommends Star Construction of Tulsa Oklahoma to awarding the project to Tri project fog sealing of Meadowcrest subdivision roadways and striping of the Frontage Road in the amount of 827 296 include the base 16 Report from City Manager Monthly Project Status Report 17 Report from City Attorney 18 Report from City Councilors 19 New Business New Business is any item of business which could not have been foreseen at the time of posting of the agenda 20 Adjournment OWASSO CITY COUNCIL MINUTES OF REGULAR MEETING Tuesday January 7 2014 The Owasso City Council met in regular session on Tuesday January 7 2014 in the Council Chambers at Old Central per the Notice of Public Meeting and Agenda filed in the office of the City Clerk and posted on the City Hall bulletin board at 6 00 pm on Friday 3 2014 January 1 Call to Order Mayor Doug Bonebrake called the meeting to order at 631 pm 2 Roll Call Present Mayor Doug Bonebrake Chris Kelley Mayor Vice Councilor Councilor Charlie Brown Jeri Moberly Councilor Patrick Ross A quorum was declared present Staff Interim City Manager Warren City Attorney Julie Lombardi 3 Lehr Invocation The invocation was offered by Pastor Bill Ascol of Bethel Baptist Church Councilor Moberly led the flag salute 4 Presentation of the Character Trait of Mike Punctuality Henry Character Council Member presented Punctuality January 2014 the Character Trait of the Month for 5 Consideration and appropriate action relating to a request for approval of the Consent All matters listed under Consent are considered the by City Council to be routine and will be enacted by one motion Any Councilor remove an item from the however may Consent Agenda by request A motion to adopt the Consent debatable Agenda is non Agenda A B C Approval of Minutes of the December 17 2013 Regular Meeting Approval of Claims Acceptance of Infrastructure including Streets Sanitary Sewer Water and Stormwater Drainage Systems at Camelot Estates located at E 92nd Place N 145th E Avenue Owasso City Council January 7 2014 Page 2 Mr Brown seconded requested item B be removed for separate consideration by Mr Ross to approve items A and C of the Consent Agenda YEA Brown Kelley Moberly Ross Bonebrake NAY None Mr Brown moved Motion carried 5 0 6 Consideration and appropriate action relating After discussion Mr Brown moved seconded totaling 220 31 Also included for review 273 payroll report for 12 13 and 12 14 13 28 to items removed from the Consent by Ms were YEA Brown Kelley Moberly Ross Bonebrake NAY None Agenda Moberly to approve item B with claims the insurance self claims report and the Motion carried 5 0 7 Consideration and appropriate action relating to a project for Precision Aerospace and the issuance of Industrial Development Revenue Bonds Incorporated by the Owasso Economic Development Authority Chelsea Levo presented the item recommending City Council review the OEDA Inducement Resolution and declare the City s intent to approve future OEDA action to issue the bonds of the Authority in a principal amount not to exceed 000 000 2 Allan Brooks with the Public Finance Law Firm discussion Ross Mr moved seconded Group PLLC addressed the Council After by Dr Kelley to declare the City s intent as recommended YEA Brown Kelley Moberly Ross Bonebrake NAY None Motion carried 5 0 B Consideration and appropriate action relating to Resolution No 2014 01 designating the Interim City Manager as the settlement representative for the settlement conference scheduled to be held on January 13 2014 in the litigation Mazzanff v of styled Alysia City Owasso 12CV PJC and additionally granting full and final settlement authority in GKF 022 this litigation matter to the Interim City Manager Julie Lombardi presented After discussion Ms 01 as the item recommending adoption Moberly moved seconded by recommended YEA Brown Kelley Moberly Ross Bonebrake NAY None Motion carried 5 0 of Resolution No 2014 01 Mr Ross to approve Resolution No 2014 Owasso City Council January 7 2014 Page 9 3 Report from City Manager Roger Stevens presented the Mr letter received Lehr advised of a monthly Public Works project from the status National report Transportation Safety Board acknowledging the Owasso Fire and Police departments for their generous hospitality during the investigation of a fatality plane crash that occurred in Owasso November 10 2013 Mr Lehr recognized Robert Stacy for his initiative and efforts to coordinate a Christmas outreach with cards and gift bags for 30 local veterans using funds donated by city employees Mr Lehr introduced 10 Report from City Attorney No 11 newly appointed Deputy Police Chief Jason Woodruff report Report from City Councilors Mayor Bonebrake expressed appreciation to the Public Works Department for being proactive and diligent during the recent winter weather Mayor Bonebrake stated the City Manager search is progressing and would provide information during the January 14 Council worksession meeting 12 New Business None 13 Adjournment Mr Ross moved seconded by Dr Kelley to adjourn YEA Brown Kelley Moberly Ross Bonebrake NAY None Motion carried 5 0 and the meeting adjourned the City Council Meeting at 7 21 pm Doug Bonebrake Mayor Lisa Wilson Minute Clerk more OWASSO CITY COUNCIL OPWA AND OPGA MINUTES OF JOINT REGULAR MEETING Tuesday January 14 2013 The Owasso City Council Owasso Public Works Authority and Owasso Public Golf Authority met in a joint regular meeting on Tuesday January 14 2014 in the Council Chambers at Old Central 109 N Birch Street per the Notice of Public Meeting and Agenda posted on the City Hall bulletin board at 6 00 pm on Friday January 10 2014 ITEM 1 CALL TO ORDER Mayor Bonebrake called the meeting to order at 0 6 0 pm PRESENT ABSENT Doug Bonebrake Mayor Chairman Chris Kelley Vice Mayor Vice Chairman Charlie Brown Trustee Councilor Jeri Moberly Councilor Trustee Patrick Ross Councilor Trustee A quorum ITEM 2 was declared present PRESENTATION AND DISCUSSION OF THE FY 2013 AUDIT Linda Jones presented the item and introduced John Manning Chairman of the Citizen Audit Committee and Mike Gibson with Cole and Reed Mr Manning provided a report from the Audit Committee Mr Gibson presented the audit findings and discussion was held Ms Jones explained that an item will be included on the January 21 meeting agenda for Council to acknowledge receipt of the FY 2013 audit findings ITEM 3 DISCUSSION RELATING TO ADMINISTRATION ITEMS A B Vehicle Maintenance FOP Contract Larry White presented Facility Engineering Contract Amendment item A and discussion was held Michele Dempster presented Item B and further explained that both items will be placed on the January 21 2014 agenda for consideration and appropriate action discussion was ITEM 4 DISCUSSION RELATING TO OPERATIONAL ITEMS A held It was QT Commercial Center Plat Amendment Utility Easement Closure Bronce Stephenson presented the item and discussion was held Mr Lehr provided an update regarding the installation of a traffic signal at this location to include the anticipation of the City providing matching funds towards this project It was further explained that staff anticipates placing the planning items on the January 21 2014 agenda for Council consideration and appropriate action on recent discussions ITEM 5 DISCUSSION RELATING TO CITY MANAGER ITEMS Sales Tax Report City Manager Report Warren Lehr introduced Linda Jones who provided the monthly sales tax report and discussion held Under the City Manager Report Mr Lehr announced the following HWY 169 bridge was January 14 2014 Page 2 construction is anticipated in FY 2015 the Bailey Trust has agreed to donate land for use by the railroad companies to relocate their switching operations curbside collection of tree debris from the last winter weather event has been completed the Refuse Division experienced hydraulic equipment malfunctions due to the extremely cold temperatures in route ups pick causing delays The Refuse regular worked overtime and Saturdays to ensure all routes were collected and the City achieved the designation of a Certified Healthy Community In addition the Council received a draft copy of the Bidding Reference Guide and a memorandum related to the activities of the Charter Review Committee ITEM 6 crews DISCUSSION RELATING TO FINANCIAL DISCLOSURE POLICY Councilor Brown presented this item Discussion was held regarding revisions to the draft financial disclosure statement Councilor Brown requested Council comments and suggestions to be forwarded to him or Julie Lombardi He advised that he will make additional revisions and bring it back before the Council for additional consideration ITEM 7 REPORT FROM CITY COUNCILORS Mayor Bonebrake reviewed the schedule of events for the City Manager hiring process Michele Dempster provided the Council with copies of the public notice and meeting agenda related to the hiring process Mayor Bonebrake provided information on the Tulsa County Jail and Juvenile Justice Initiative He further explained that the Sheriff s office will be holding public education throughout Tulsa County to include Owasso on January 26th at 6 00pm at the Owasso Community Center forums Councilor Brown commented on the unsightliness of the donation acceptance and commercial containers located in recycling business and school parking lots Mr Lehr advised that staff was reviewing the issue for code violations and potential policies the or use of regarding placement such containers ITEM 8 ADJOURNMENT Councilor Brown moved for adjournment seconded by Councilor Moberly YEA Brown Moberly Ross Bonebrake NAY None Motion carried 4 0 Meeting adjourned at 0 8 2 pm Doug Bonebrake Mayor Chairman Juliann Stevens Minute Clerk Claims List 21 1 2014 Vendor Name Budget Unit Title GENERAL Payable Description Payment Amount 06 15 PSO AEP STREET LIGHTS TREASURER PETTY CASH OC REFUNDIRAMIREZ 00 100 TREASURER PETTY CASH OC REFUNDIJAMESON 00 100 TREASURER PETTY CASH CC REFUNDIARNOLD 00 50 TREASURER PETTY CASH CC REFUND ROBINSON 00 50 TREASURER PETTY CASH OSBORN CC REFUND 00 50 TREASURER PETTY CASH ADOPTION REFUND BOYD 00 75 TREASURER PETTY CASH DAY ADOPTION REFUND 00 75 TREASURER PETTY CASH CC REFUND GITTLEMAN 00 50 TOTAL GENERAL MUNICIPAL COURT 06 565 OKLAHOMA MUNICIPAL COURT CLERKS OKLAHOMA MUNICIPAL COURT CLERKS MUNICIPAL COURT MANAGERIAL BAILEY CE SAMSCLUE SUPPLIES JPMORGAN CHASE BANK TOTAL 7 JACKSON CE TOTAL 00 4 33 58 CITY GARAGE OVERHEAD CHARGES LABOR FLEETCOR TECHNOLOGIES FUELMAN JPMORGAN CHASE BANK EMPLOYEE APPRECIATION JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 1715 JPMORGAN CHASE BANK EMPLOYEE APPREC SAMS 70 32 JPMORGAN CHASE BANK G2G MEETING EXPENSE 47 17 TREASURER PETTY CASH PASTOR MEETING EXPENSE 20 11 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 80 10 JPMORGAN CHASE BANK MEETING EXPENSE 38 37 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 52 1 JPMORGAN CHASE BANK EMPLOYEE APPRECIATION 00 200 DEC 2013 67 33 00 500 22 920 CITY GARAGE OVERHEAD CHARGES LABOR JPMORGAN CHASE BANK SUPPLIES SAMSCLUB FINANCE HUMAN RESOURCES 00 50 00 104 TOTAL MANAGERIAL FINANCE 7 00 50 33 00 4 33 37 JPMORGAN CHASE BANK SUPPLIES OFFICE DEPOT 76 7 JPMORGAN CHASE BANK SUPPLIES OFFICE DEPOT 61 5 JPMORGAN CHASE BANK MEETING EXPENSE 35 13 AMERICANCHECKED INC ATTN BILLING EM BACKGROUND CHECKS PRE 45 65 COMMUNITYCARE EAP EMPLOYEE ASSISTANCE PROGR 00 227 EQUAL OPPORTUNITY COUNCIL INC ADVERTISING 00 300 WORKHEALTH SOLUTIONS LLC POSTACCIDENT OFFICE DEPOT SUPPLIES JPMORGAN CHASE BANK GREENWOOD PERFORMANCE SYSTEMS INC EMPLOYEE DEVELOPMENT Page 1 00 60 87 8 00 500 Claims List 21 1 2014 Vendor Name Budget Unit Title TOTAL HR Payable Description HUMAN RESOURCES PaymentAmount 188 1 04 CHARACTER INITIATIVE JPMORGAN CHASE BANK SUPPLIES OFFICE DEPOT 70 212 JPMORGAN CHASE BANK CHARACTER INIT ON SAV 00 136 TOTAL HR CHARACTER INITIATIVE GENERAL GOVERNMENT COFFEE SUPPLIES DRAKE SYSTEMS INC COPIER JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES INC OKLAHOMA NATURAL GAS 42 353 98 54 901 1 48 NATURAL GAS USAGE 99 28 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES JPMORGAN CHASE BANK POSTAGE USPS 0 M E CORPORATION POSTAGE LABELS COPY WORLD BUSINESS SOLUTIONS LLC QTRLY BILLING FOR COPIER 00 144 JPMORGAN CHASE BANK AMER WASTE REFUSE SERVICE 97 139 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 49 27 CINTAS CORPORATION MAT CLEANING CARPET 70 51 TULSA COUNTY CLERK FILING FEES RICOH USA INC COPIER SERVICE 10 1 45 58 00 125 SUPPLIES GENERAL GOVERNMENT ON PRINTING SAV TULSA COUNTY LAND RECORDS 00 30 00 60 BUISNESS CARDS SIGNS LLC 02 721 JPMORGAN CHASE BANK TONER CARTRIDGES DELL JPMORGAN CHASE BANK DOOR HANGERS SAV ON PRINT JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES CITY GARAGE OVERHEAD CHARGES LABOR JPMORGAN CHASE BANK SUPPLIES SAMSCLUB CITY GARAGE VEHICLE PARTS CITY VEHICL 22 16 VERIZON WIRELESS WIRELESS CONNECTION 95 88 JPMORGAN CHASE BANK SUPPLIES SAMSCLUB FLEETCOR TECHNOLOGIES FUELMAN 00 45 98 97 66 166 98 11 98 12 52 217 DEC 2013 COMMUNITY DEVELOPMENT ENGINEERING 49 199 115 3 00 COMMUNITY DEVELOPMENT TULSA COUNTY INFORMATION TECH DEPT TOTAL 1 93 28 TULSA COFFEE SERVICE INC ONEOK TOTAL 70 348 468 1 31 41 161 FLEETCOR TECHNOLOGIES FUELMAN VERIZON WIRELESS WIRELESS CONNECTION DEC 2013 CITY GARAGE VEHICLE PARTS CITY VEHICL BLUE ENERGY FUELS LLC CNG FUEL PURCHASES JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 65 29 DEC 3160 34 54 40 45 33 208 CITY GARAGE OVERHEAD CHARGES LABOR TRAFFIC ENGINEERING CONSULTANTSJNC TRAFFIC SIGNAL STUDY UNITED STATES CELLULAR CORPORATION CELL BILL 78 62 UNIFIRST HOLDINGS LP UNIFORM RENTAL 96 19 Page 2 600 1 00 Claims List 21 1 2014 Vendor Name Budget Unit Title ENGINEERING TOTAL 1 Payable Description UNIFORM RENTAL 96 19 UNIFIRST HOLDINGS LP UNIFORM RENTAL 96 19 ENGINEERING 254 2 39 OVERHEAD CHARGES LABOR 33 58 ICON ENTERPRISES INC CITY WEBSITE AND CONTENT 86 897 14 JPMORGAN CHASE BANK SUPPLIES LOWES JPMORGAN CHASE BANK CITY INTERNET COX VERIZON WIRELESS WIRELESS CONNECTION JPMORGAN CHASE BANK BUSINESS CARDS ON SAV JPMORGAN CHASE BANK REFUND PAYPAL INFORMATION TECHNOLOGY CITY GARAGE TOTAL 00 100 00 100 JPMORGAN CHASE BANK LIGHT BULBS LOCKE SUPPLY JPMORGAN CHASE BANK BATTERIES INTERSTATE FLEETCOR TECHNOLOGIES FUELMAN 1135 DEC 00 990 OKLAHOMA DEPT OF CORRECTIONS TULSA DOC WORKER PROGRAM VERIZON WIRELESS WIRELESS CONNECTION JPMORGAN CHASE BANK SINK REPAIR LOCKE 23 11 JPMORGAN CHASE BANK HANDWASH MURPHY 44 58 JPMORGAN CHASE BANK SINK REPAIR LOWES 65 29 74 9 23 77 BLUE ENERGY FUELS LLC CNG FUEL PURCHASES JPMORGAN CHASE BANK SUPPLIES SAMSCLUB JPMORGAN CHASE BANK OUTLET COVERS LOWES JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES JPMORGAN CHASE BANK SUPPLIES LOWES 96 21 JPMORGAN CHASE BANK SUPPLIES LOWES 98 10 JPMORGAN CHASE BANK LOT A PARKING FEE JPMORGAN CHASE BANK LIGHT BULBS LOWES 98 18 JPMORGAN CHASE BANK LIBERTY FLAGS 50 76 TREASURER PETTY CASH PARKING DEC OVERHEAD CHARGES LABOR 86 362 09 2 92 1 00 5 00 6 66 291 387 2 17 L DIRT FOR CEMETERY B DIRT PIT VERDIGRIS VALLEY ELECTRIC COOP CEMETERY ELECTRIC JPMORGAN CHASE BANK HOME DEPOT DRILL BIT CEMETERY POLICE SERVICES 39 63 79 337 DEC 2013 SUPPORT SERVICES CEMETERY TOTAL 67 172 87 710 16 CITY GARAGE TOTAL 01 32 550 1 00 INFORMATION TECHNOLOGY SUPPORT SERVICES Payment Amount UNIFIRST HOLDINGS LP 00 100 05 35 97 5 02 141 00 178 JPMORGAN CHASE BANK CABLES VIEVU JPMORGAN CHASE BANK CHIEF SUPPLY SUPPLIES 80 119 JPMORGAN CHASE BANK UNIFORM APPAREL GALLS 99 137 JPMORGAN CHASE BANK GYM USE OWASSO FITNESS Page 3 00 45 Claims List 21 1 2014 Vendor Name Budget Unit Title POLICE SERVICES Payable Description PaymentAmount JPMORGAN CHASE BANK AMMO ULTRA MAX 698 5 49 JPMORGAN CHASE BANK TASER INT TASERS L 100 3 00 JPMORGAN CHASE BANK SUPPLIES OFFICE DEPOT JPMORGAN CHASE BANK SUPPLIES AMAZON 69 23 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 66 58 JPMORGAN CHASE BANK RESTROOM RENTAL SKYADD 32 60 JPMORGAN CHASE BANK PENSION PHYSICAL INTEGRIS JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 JPMORGAN CHASE BANK SUPERVISOR TRAINING FBI 00 650 COPY WORLD BUSINESS SOLUTIONS LLC QTRLY BILLING FOR COPIER 00 576 JPMORGAN CHASE BANK TAX REFUND WALMART CITY GARAGE VEHICLE PARTS CITY VEHICL BLUE ENERGY FUELS LLC CNG FUEL PURCHASES ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 53198 VERIZON WIRELESS WIRELESS CONNECTION 25 280 JPMORGAN CHASE BANK SOUTHERN RUBBER INK KEVYN GRAY TUITION REIMBURSEMENT JPMORGAN CHASE BANK RETURN LOWES 72 2 025 1 00 46 7 DEC DEC 2013 602 3 22 30 6 25 14 70 332 88 3 175 8 47 FLEETCOR TECHNOLOGIES FUELMAN OWASSO FOP LODGE 149 POLICE DEPT LEGAL DEFENSE FY14 50 157 DAVIEL DEPAZ CAR PAINTING BROCK 00 400 DAVIEL DEPAZ CAR PAINTINGILATTA 00 600 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES JPMORGAN CHASE BANK TRAINING BOOK AMAZON JPMORGAN CHASE BANK SUPPLIES SAMS JPMORGAN CHASE BANK MEMBERSHIP FEE TAPE LYNN CORVETTE SHOP LLC HUDSON CAR PAINTING JPMORGAN CHASE BANK SPECIAL OPS UNIFORM ITEM 99 6 88 8 43 63 00 50 00 700 00 39 31 152 JPMORGAN CHASE BANK TRAINING BOOKS AMAZON JPMORGAN CHASE BANK SUPPLIES WALMART JPMORGAN CHASE BANK NUTSIBOLTS LOWES JPMORGAN CHASE BANK K9 FEEDING SUPPLIES HILLS JPMORGAN CHASE BANK OFFICE DEPOT CHAIR CITY GARAGE OVERHEAD CHARGES LABOR 166 5 66 JPMORGAN CHASE BANK OFFICE DEPOT FILE CABINET 78 139 Page 4 48 9 60 0 28 159 99 154 Claims List 21 1 2014 Vendor Name Budget Unit Title POLICE SERVICES 1 Payable Description JPMORGAN CHASE BANK OFFICE DEPOT PRINTER CART JPMORGAN CHASE BANK SUPPLIES ATWOODS TOTAL 35 290 39 LAMPS PLUS TRACK LIGHTING JPMORGAN CHASE BANK 58 20 LANGUAGE LINE SERVICES LANGUAGE LINE DEC TRAINING APCO 00 798 JPMORGAN CHASE BANK TRAINING APCO 00 359 JPMORGAN CHASE BANK PRISONER BOARD SAMS 02 186 JPMORGAN CHASE BANK SUPPLIES OFFICE DEPOT DEPARTMENT OF PUBLIC SAFETY OLETS USER FEE JAN JPMORGAN CHASE BANK SUPPLIES WALMART JPMORGAN CHASE BANK SUPPLIES TIGERDIRECT JPMORGAN CHASE BANK ZIP TIES TAPE LOWES 28 19 00 450 00 6 77 25 25 8 00 92 JPMORGAN CHASE BANK DUES APCO JPMORGAN CHASE BANK HEADSET HEADSETS DIRECT 95 542 JPMORGAN CHASE BANK AWARDS CLUB911 00 172 022 3 57 00 825 JPMORGAN CHASE BANK CREMATION SVCS COMPANIONS JPMORGAN CHASE BANK HOME DEPOT SUPPLIES 98 12 HARBOR FREIGHT SUPPLIES 04 39 JPMORGAN CHASE BANK BLUE ENERGY DEC 91 36 HEATER REPAIR LEES 44 227 CNG FUEL PURCHASES FUELS LLC JPMORGAN CHASE BANK DALE VERIZON WIRELESS WIRELESS CONNECTION ANNE K KARN SPAY NEUTER SERVICES DEC 2013 08 80 00 430 16 187 FLEETCOR TECHNOLOGIES FUELMAN JPMORGAN CHASE BANK AC FEEDING SUPPLIES HILLS 22 127 CITY GARAGE OVERHEAD CHARGES LABOR 66 166 TOTAL ANIMAL CONTROL FIRE SERVICES 34212 JPMORGAN CHASE BANK POLICE COMMUNICATIONS ANIMAL CONTROL 20 83 75 268 TOTAL POLICE SERVICES POLICE COMMUNICATIONS Payment Amount 132 2 49 250 1 00 CITY GARAGE OVERHEAD CHARGES LABOR FLEETCOR TECHNOLOGIES FUELMAN MARK STUCKEY TUITION REIMBURSEMENT NORTH AMERICA FIRE EQUIPMENT CO SUSPENDERS JPMORGAN CHASE BANK AMER OVERHEAD DOOR REPAIR JPMORGAN CHASE BANK BAILEY EDUC ROOM RENTAL JPMORGAN CHASE BANK REPAIR TIRE WINGFOOT JPMORGAN CHASE BANK REPAIR LIGHTHOUSE ELEC 00 150 JPMORGAN CHASE BANK SUPPLIES SAMS 08 107 JPMORGAN CHASE BANK SUPPLIES WALMART JPMORGAN CHASE BANK TROPHY VERIZON WIRELESS WIRELESS CONNECTION Page 5 DEC 2013 UNIFORMS PLAQUE 576 2 19 20 817 24 33 00 765 00 316 235 2 06 01 15 64 59 65 158 Claims List 21 1 2014 Budget Unit Title FIRE SERVICES TOTAL Vendor Name Payable Description TRAVEL EXPENSE 60 9 JPMORGAN CHASE BANK TRAVEL EXPENSE 19 10 JPMORGAN CHASE BANK SUPPLIES OFFICE DEPOT BLUE ENERGY CNG FUEL PURCHASES FUELS LLC DEC ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE CITY GARAGE VEHICLE PARTS CITY VEHICL JPMORGAN CHASE BANK RETURN LOWES 67 36 46 281 559 2 28 15 212 64 10 96 4 JPMORGAN CHASE BANK RETURN LOWES JPMORGAN CHASE BANK VALVE REMOVAL ACCURATE JPMORGAN CHASE BANK BATTERIES INTERSTATE JPMORGAN CHASE BANK SMOKE MACH TRAINING NSC JPMORGAN CHASE BANK OK POLICE SUPPLY PATCHES JPMORGAN CHASE BANK SUPPLIES LOWES JPMORGAN CHASE BANK SUPPLIES LOWES JPMORGAN CHASE BANK VEHICLE PARTS CONRAD FIRE 16165 JPMORGAN CHASE BANK VEHICLE PARTS CONRAD FIRE 42 43 JPMORGAN CHASE BANK SUPPLIES LOWES 76 6 JPMORGAN CHASE BANK SUPPLIES LOWES 97 129 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 00 75 30 7 23 194 00 6 60 10 87 28 99 28 70 23 JPMORGAN CHASE BANK BATTERIES INTERSTATE JPMORGAN CHASE BANK MAINT SERVICES TULSAAUTO JPMORGAN CHASE BANK TRAVELEXPENSE JPMORGAN CHASE BANK SUPPLIES WEATHERTECH 95 127 NORTH AMERICA FIRE EQUIPMENT CO UNIFORMS 80 353 NORTH AMERICA FIRE EQUIPMENT CO UNIFORMS 63 55 NORTH AMERICA FIRE EQUIPMENT CO UNIFORMS 16 311 NORTH AMERICA FIRE EQUIPMENT CO REPAIRS OF FIRE GEAR 00 452 FIRE SERVICES 97 385 92 10 99214 13 SMOKE MACH TRAINING NSC FIREFIGHTERS TIRING GRANT JPMORGAN CHASE BANK TOTAL Payment Amount JPMORGAN CHASE BANK FIREFIGHTERS TRNG GRANT 74811 1 748 1 11 EMERGENCY PREPAREDNES JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 92 1 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES 45 10 VERIZON WIRELESS WIRELESS CONNECTION 65 29 VERDIGRIS VALLEY ELECTRIC COOP ELECTRIC BILL STORM SIREN 84 21 VERDIGRIS VALLEY ELECTRIC COOP STORM SIREN ELECTRIC BILL 55 21 TOTAL EMERGENCY PREPAREDNESS STREETS 41 85 DEC 2013 FLEETCOR TECHNOLOGIES FUELMAN VERIZON WIRELESS WIRELESS CONNECTION JPMORGAN CHASE BANK FIBER PATCH PMSI CITY GARAGE VEHICLE PARTS CITY VEHICL Page 6 111 2 85 02 80 27 213 730 1 10 Claims List 21 1 2014 Budget Unit Title STREETS TOTAL Vendor Name BLUE ENERGY Payable Description CNG FUEL PURCHASES FUELS LLC DEC 32 125 000 1 00 AMERICAN ELECTRIC POWER MAIN STREET LIGHTING AMERICAN ELECTRIC POWER SILVER CREEK LIGHTING JPMORGAN CHASE BANK I NLAND JPMORGAN CHASE BANK TARP FASTENAL JPMORGAN CHASE BANK GREASE BUMPER2BUMPER 09 3 JPMORGAN CHASE BANK AMERIFLEX HOSE FITTINGS 29 69 JPMORGAN CHASE BANK ANNUAL DUES IMSA JPMORGAN CHASE BANK REPAIR SVCS CLASSIC CHEVY 55 621 JPMORGAN CHASE BANK FIBER PATCH PMSI 37 210 JPMORGAN CHASE BANK FLUIDS OREILLYS JPMORGAN CHASE BANK SUPPLIES OREILLYS JPMORGAN CHASE BANK FLUIDS OREILLYS JPMORGAN CHASE BANK TRANSCO SUPPLY PPE JPMORGAN CHASE BANK STD SUPPLY ROPE LAWN JPMORGAN CHASE BANK FLEET DIST SAFETY JACKET 95 49 JPMORGAN CHASE BANK TRANSCO SUPPLY PPE 70 10 JPMORGAN CHASE BANK FEES PIKEPASS 85 13 JPMORGAN CHASE BANK PARTS FASTENAL 66 68 JPMORGAN CHASE BANK SVGS PARTS CLASSIC CHEVY 234 2 62 CITY GARAGE OVERHEAD CHARGES LABOR 500 1 00 TULSA COUNTY BOCC MISC SIGNS OKLAHOMA INC APAC ASPHALT 76 285 HANCOCK RACING STABLES INC SAND 50 283 HANCOCK RACING STABLES INC SAND 00 225 HOLLIDAY SAND GRAVEL CO SAND 00 725 BINGHAM SAND GRAVEL CO INC REPLACEMENT SALT CABLE TRUCK BUNGEES 00 513 91 69 59 92 00 70 38 15 63 88 88 131 79 51 21 2 80 64 964 1 86 UNIFIRST HOLDINGS LP UNIFORM RENTAL 90 42 UNIFIRST HOLDINGS LP UNIFORM RENTAL 85 44 UNIFIRST HOLDINGS LP UNIFORM RENTAL 90 42 JPMORGAN CHASE BANK CABLE TIES ATWOODS PSO AEP STREET LIGHTS 98 29 414 5 85 STREETS STORMWATER PaymentAmount 43 202 20 JPMORGAN CHASE BANK TRASH BAGS ATWOODS 88 11 JPMORGAN CHASE BANK BAR OIL ATWOODS 64 17 UNIFIRST HOLDINGS LP UNIFORM RENTAL 26 28 UNIFIRST HOLDINGS LP UNIFORM RENTAL 26 28 UNIFIRST HOLDINGS LP UNIFORM RENTAL CITY GARAGE OVERHEAD CHARGES LABOR JPMORGAN CHASE BANK KEYS LOWES JPMORGAN CHASE BANK LOCK LOWES JPMORGAN CHASE BANK PARTS LOWES JPMORGAN CHASE BANK TRAILER PLUG LOWES Page 7 26 28 166 1 66 74 3 CHAIN 85 19 49 22 98 8 Claims List 21 1 2014 Budget Unit Title STORMWATER Vendor Name Payable Description CONTINUITY TESTER LOWES JPMORGAN CHASE BANK TRANSCO SUPPLY PPE 70 10 JPMORGAN CHASE BANK TRANSCO SUPPLY PPE 79 51 JPMORGAN CHASE BANK RETURN LOWES 98 9 JPMORGAN CHASE BANK MOTOR OIL OREILLYS JPMORGAN CHASE BANK HOME DEPOT SUPPLIES TOTAL 45 7 JPMORGAN CHASE BANK TRASH BAGS HOME DEPOT 84 16 JPMORGAN CHASE BANK HOME DEPOT TRASH BAGS 84 16 JPMORGAN CHASE BANK AMERICAN HOSE PARTS BLUE ENERGY FUELS LLC CNG FUEL PURCHASES CITY GARAGE VEHICLE PARTS CITY VEHICL 05 712 JPMORGAN CHASE BANK YELLOWHOUSE MACH PARTS 34 274 JPMORGAN CHASE BANK INSPECT SVCS YELLOWHOUSE 76 318 VERIZON WIRELESS WIRELESS CONNECTION FLEETCOR TECHNOLOGIES FUELMAN DEC 00 9 DEC 2013 67 109 48 847 DEC 2013 577 1 99 FLEETCOR TECHNOLOGIES FUELMAN VERIZON WIRELESS WIRELESS CONNECTION 65 29 JPMORGAN CHASE BANK ADVANCE AUTO SUPPLIES 99 10 JPMORGAN CHASE BANK OFFICE DEPOT SUPPLIES CITY GARAGE VEHICLE PARTS CITY VEHICL 03 986 CITY GARAGE OVERHEAD CHARGES LABOR 00 500 WASHINGTON CO RURAL WATER DISTRICT WATER SERVICE MCCARTY PAR UNIFIRST HOLDINGS LP UNIFORMS 25 11 40 34 95 8 ROGERS COUNTY RURAL WATER DISTRICT WATER SERVICE CENNTENIAL ADT SECURITY SERVICES INC ALARM SERVICE AT PARKS MILES J MARLAR EDUCATION COMPENSATION PARKS 45 186 6107 019 1 16 427 4 94 JPMORGAN CHASE BANK BATTERIES LOWES 94 19 CITY GARAGE LABORIOVERHEAD CHARGES 8333 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 021 1 68 FLEETCOR TECHNOLOGIES FUELMAN 2013 20 41 JPMORGAN CHASE BANK ICE MAKER REPAIR MAGIC JPMORGAN CHASE BANK TUCKER JANT SUPPLIES L 00 99 JPMORGAN CHASE BANK TUCKER JANT SUPPLIES L 30 138 DEC COMMUNITY CENTER HISTORICAL MUSEUM 10 125 837 3 53 COMMUNITY CENTER TOTAL 48 7 99 3 TOTAL STORMWATER PARKS Payment Amount JPMORGAN CHASE BANK 60 66 470 1 05 DOOR BELL LOWES JPMORGAN CHASE BANK 97 28 JPMORGAN CHASE BANK ADMIRAL EXP STORAGE CAB 44 847 ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 67 261 Page 8 Claims List 21 1 2014 Vendor Name Budget Unit Title TOTAL ECONOMIC DEV TOTAL Payable Description HISTORICAL MUSEUM 138 1 08 CITY GARAGE OVERHEAD CHARGES LABOR 33 58 VERIZON WIRELESS WIRELESS CONNECTION 65 29 FLEETCOR TECHNOLOGIES FUELMAN 42 38 JPMORGAN CHASE BANK HOSTING WEBSCRIBBLE 99 19 JPMORGAN CHASE BANK OEDA MEETING EXPENSE 17 11 DEC 2013 ECONOMIC DEV 56 157 120 745 3 FUND GRAND TOTAL AMBULANCE SERVICE FLORENCE KING WILD AMBULANCE REFUND 00 10 COVENTRY HEALTH CARE AMBULANCE REFUND 172 1 27 COMMUNITYCARE HMO AMBULANCE REFUND 02 70 KATHRYN TUMLESON AMBULANCE REFUND 00 150 BCBS OF OKLAHOMA AMBULANCE REFUND 27 678 JPMORGAN CHASE BANK SUPPLIES FULLERTON JPMORGAN CHASE BANK BOUND TREE SUPPLIES 12 105 JPMORGAN CHASE BANK BOUND TREE SUPPLIES 80 224 JPMORGAN CHASE BANK BOUND TREE SUPPLIES 50 669 JPMORGAN CHASE BANK L REG OF EMTS NAT RECERT 00 20 JPMORGAN CHASE BANK L REG OF EMTS NAT RECERT 00 20 JPMORGAN CHASE BANK L REG OF EMTS NAT RECERT JPMORGAN CHASE BANK SUPPLIES PSI 50 79 00 15 00 304 2013 FLEETCOR TECHNOLOGIES FUELMAN VERIZON WIRELESS WIRELESS CONNECTION JPMORGAN CHASE BANK PHARM SYSTEMS SUPPLIES 80 13 JPMORGAN CHASE BANK PHARM SYSTEMS SUPPLIES 19 162 JPMORGAN CHASE BANK PHARM SYSTEMS SUPPLIES 00 204 JPMORGAN CHASE BANK SUPPLIES SOVEREIGN MED 014 1 00 CITY GARAGE OVERHEAD CHARGES LABOR 416 1 66 CITY GARAGE VEHICLE PARTS CITY VEHICL DEC TOTAL AMBULANCE 590 2 58 67 158 40 129 30719 7 387 9 7 FUND GRAND TOTAL HOTEL TAX Payment Amount NEIGHBORHOOD SIGNS DOC JPMORGAN CHASE BANK HOTEL TAX Page 9 50 24 Claims List 21 1 2014 Budget Unit Title HOTEL TAX TOTAL Vendor Name ECON DEV HOTEL TAX ELECTRIC USE AEPIPSO ELECTRIC USE RETAIL ATTRACTIONS LLC RETAIL DEVELOPMENT CONTRA ECON DEV STRONG NEIGHBORHOODS OTAL Payable Description PSO AEP CITY GARAGE OVERHEAD CHARGES LABOR JPMORGAN CHASE BANK LAPTOP FAN LAPZONE JPMORGAN CHASE BANK TRAILER RECEIVER CLASSIC STRONG NEIGHBORHOODS PUBLIC SAFETY PUBLIC SAFETY FIRE 1 C L ASSOCIATES P ENGINEERING SERVICES 767 1 50 ENGINEERING SERVICES 115 2 00 JPMORGAN CHASE BANK NEENAH FOUNDRY CURB HOOD 791 4 95 CARTER CHEVROLET AGENCY LLC CHEVY TRUCK 00 063 28 CARTER CHEVROLET AGENCY LLC CHEVYTRUCK 00 063 28 POLICE 00 126 56 GAN CHASE BANK EQUIPMENT SPORTSMITH 90 495 GAN CHASE BANK EQUIPiMACHINERY DICKS 625 1 24 FIRE HOSES 607 5 50 7 NOR THERN SAFETY COMPANY INC FIRE 728 7 64 6 854 63 FUND GRAND TOTAL CDBG GRANT CDBG 12 TOTAL CDBG GRANT FY 2013 CDBG SIDEWALK PRO MAC CONSTRUCTION INC CDBG 12 TOTAL CI Cl 9 926 10 ARCHIT DESIGN NEW VEH MAI MATRIX ARCHITECTS ENGINEERS VEH MAINT FAC BLDG 106TH GARN WID 96TH 90 926 10 90 926 10 FUND GRAND TOTAL CI VEH MAINT FAC BLDG 45 909 791 4 9 O TOTAL PUBLIC SAFETY 95 19 99 269 MESHEK ASSOCIATES P C L FUND GRAND TOTAL TOTAL 33 58 4 554 9 STORMWATER POLICE 96 39 000 4 00 27 348 3TORMWATER STORMWATf MESHEK DUBLIC SAFETY 21 142 182 4 17 FUND GRAND TOTAL TOTAL Payment Amount 00 850 20 00 850 20 ENGINEERING SERVICES DEWBERRY INC PSA Page 10 607 7 50 Claims List 21 1 2014 Budget Unit Title Vendor Name Payable Description 106TH GARNWID96TH TOTAL CI TRANSPORTATION MSTR PLF C H GUERNSEY TOTAL 607 7 50 ENGINEERING SERVICES COMPANY TRANSPORTATION MSTR PLAN TOTAL 5 573 35 JPMORGAN CHASE BANK UNITED FORD PARTS RESALE 76 458 JPMORGAN CHASE BANK SHOP SUPPLIES MYERS TIRE 74 166 JPMORGAN CHASE BANK NORTHERN TOOL PARTS JPMORGAN CHASE BANK TIRES WINGFOOT JPMORGAN CHASE BANK TIRES WINGFOOT 182 1 44 JPMORGAN CHASE BANK TIRES WINGFOOT 684 2 70 TREASURER PETTY CASH LIGHT BULBS TREASURER PETTY CASH TURNPIKE FEE CITY GARAGE VEHICLE PARTS CITY VEHICL ONEOK INC OKLAHOMA NATURAL GAS NATURAL GAS USAGE 94 971 JPMORGAN CHASE BANK FUEL SYSTEM REPAI RC AUTO 33 370 DEC 2013 94 38 00 8 25 22 41 61 FLEETCOR TECHNOLOGIES FUELMAN PARTS RESALE UNITED FORD JPMORGAN CHASE BANK TOWING LENOX JPMORGAN CHASE BANK M OIL B PARTS RESALE 12195 2 JPMORGAN CHASE BANK TIRES WINGFOOT 687 1 62 JPMORGAN CHASE BANK TIRES WINGFOOT 12 527 JPMORGAN CHASE BANK PARTS RESALE UNITED FORD 26 520 JPMORGAN CHASE BANK UNITED FORD PARTS RESALE 01 595 00 75 00 444 04 701 13 0 701 13 FUND GRAND TOTAL CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 00 289 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 00 323 ACCOUNT WORKERS COMP CLAIMS PAYME 00 323 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 00 289 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 00 323 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 00 323 CITY OF OWASSO IMPREST INS TOTAL WORKERS COMP SELF WORKERS COMP SELF INS 94 59 852 1 63 JPMORGAN CHASE BANK CITY GARAGE WORKERS COMP SELF INS 116 7 05 116 7 05 FUND GRAND TOTAL CITY GARAGE PaymentAmouni 870 1 00 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 50 823 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 329 2 80 IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 98 366 CITY OF OWASSO IMPREST ACCOUNT WORKERS COMP CLAIMS PAYME 00 49 CITY OF OWASSO Page 11 Claims List 21 1 2014 Vendor Name Budget Unit Title Payable Description WORKERS COMP CLAIMS PAYME WORKERS COMP SELF INS CITY OF OWASSO IMPREST ACCOUNT UNITED SAFETY CLAIMS INC OK TAX COMMISSION SPECIAL TAX UNIT TOTAL 658 1 33 MITF QUARTERLY ASSESSMENT 398 2 45 078 8 87 94 9 8 FUND GRAND TOTAL 7 LJ 81 452 ADMINISTRATION FEE TPA WC INS WORKERS COMP SELF PR O IP SELF INS LIAB Payment Amount T AT TORT CLAIM JPMORGAN CHASE BANK TORT CLAIM STREETLAMPS PROP SELF INS B 4 461 67 47 82 544 4 14 544 4 1 GRAND TOTAL GRAND TOTAL 1 029 278 Page 12 CITY OF OWASSO HEALTHCARE SELF INSURANCE FUND 14 CLAIMS PAID PER AUTHORIZATION OF ORDINANCE 789 AS OF 1121 VENDOR DESCRIPTION AETNA HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE HEALTHCARE MEDICAL SERVICE ADMIN FEES STOP LOSS FEES DELTA DENTAL 198 1 59 68 29 402 33 600 76 22 962 53 20 814 16 25 69 874 HEALTHCARE DEPT TOTAL 32 852 242 DENTAL MEDICAL SERVICE 00 377 DENTAL MEDICAL SERVICE 772 1 47 DENTAL MEDICAL SERVICE 751 4 58 ADMIN FEES 55 1 2 87 088 9 60 DENTAL DEPT TOTAL VSP AMOUNT VISION MEDICAL SERVICES VISION DEPT TOTAL HEALTHCARE SELF INSURANCE FUND TOTAL 77 5 1 78 578 1 77 69 519 253 CITY OF OWASSO GENERALFUND PAYROLL PAYMENT REPORT PAY PERIOD ENDING 01 11114 Department Municipal Court Managerial Finance Human Resources Community Development Engineering Information Systems Support Services Payroll Expenses 80 6 4 48 08 507 17 496 11 326 7 53 58 951 11 38 286 17 35 389 12 Total Expenses 16 6 6 84 78 440 24 76 760 17 76 018 12 55 242 18 90 255 25 101 41 711 957 9 82 499 2 30 42 146 107 487 1 23 053 8 19 346 6 16 33 012 11 023 3 70 18 70 988 92627 10 24 047 161 70 506 17 978 3 31 67 728 162 134 2 36 41 462 13 47 225 10 95 237 16 648 4 67 40 554 47 622 126 3 92 107 4 93 General Fund Total 71 753 344 06 018 531 Garage Fund Total 223 4 59 228 7 58 Ambulance Fund Total 42 326 29 15 681 44 Emergency 911 Fund Total 388 5 68 Police Central Dispatch Animal Control Fire Emergency Preparedness Streets ROW Maint Stormwater Park Maintenance Senior Community Center Historical Museum Economic Development 229 7 00 311 9 99 Stormwater Fund 27 Total s Compensation Total Worker Strong Neighborhoods 765 2 31 202 4 86 CITY OF OWASSO GENERALFUND 2014 FISCAL YEAR 2013 Statement of Revenues Expenditures As of December 31 2013 MONTH YEAR DATE TO DATE TO PERCENT BUDGET OF BUDGET REVENUES 22 000 700 500 273 814 840 560 564 000 724 200 156 80 48 44 960 529 3 11 928 076 081 98 792 418 156 235 718 287 110 131 TOTAL REVENUES 035 2 298 784 247 12 074 259 25 49 48 EXPENDITURES Personal services 141 1 376 14 521 686 656 795 11 48 72 065 303 135 539 49 184 0 7 66 782 375 640 890 777 206 148 6 1 90 605 894 70 52 398 1 283 539 8 383 930 066 18 27 47 015 637 708 3 401 192 7 144 56 51 482 6 830 000 575 13 21 000 250 675 7 000 76 47 Taxes Licenses permits Intergovernmental Charges for services Fines forfeits Other Materials supplies Other services Capital outlay TOTAL EXPENDITURES REVENUES OVER EXPENDITURES 331 8 1 87 030 10 329 49 119 40 OUT TRANSFERSIN Transfers in Transfers out TOTALTRANSFERS NET CHANGE IN FUND BALANCE FUND BALANCE Beginning 224 30 10 893 139 657 3 063 339 51 856 482 268 1 2 56 207 2 607 564 9 1 45 462 1 708 Budgetary Basis Balance Ending Balance 198 1 1 92 798 1 989 791 606 86 35 81 49 65 41 39 74 94 83 23 47 11 23 72 47 65 47 The Wit City Limits out TO The Honorable Mayor and City Council City of Owasso FROM Larry D White Support Services Director SUBJECT New Vehicle Maintenance DATE January 17 2014 Facility Support Services Department BACKGROUND The City Council approved an Agreement for Professional Services with Matrix Architects Engineers Planners Incorporated of Tulsa Oklahoma for professional architecture and engineering services for a new vehicle maintenance facility for the City of Owasso These services were would would deemed necessary as the first step toward providing the Vehicle Maintenance building large enough to serve the City s growing fleet of vehicles which include state art technology for a new generation of vehicles The new the of building enable all City trucks and equipment to fit into a covered facility for maintenance service Division with a new and repairs Some of the city s trucks and equipment do not fit into the current maintenance During the latter part of 2012 the Owasso Capital Improvements Committee listed the construction of a new vehicle maintenance center as a priority on the capital improvements list center The scope of the design and engineering services under the Agreement included the obligation to conduct site assessments of the current building site and potential future sites for the new Matrix has determined that a location south of the current building building could accommodate the new facility but the site would have the following challenges Civil engineering services will be needed for the main connection the public sanitary sewer connection and the off site drainage area Geotechnical services for dumping accumulation testing area conceptual utility plan the public connection the public storm and research will be needed of a water sewer previous dirt and rock to determine if the rubble must be removed REQUESTED AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES The lump fee of 139 000 in the Agreement with Matrix was based on the original scope of professional services for the entire project However the professional services mentioned in the Agreement did not include the scope of work needed to remedy the work sum for challenges listed above Matrix has advised Staff that an additional fee will be charged to this remedial architectural and design work This fee should not exceed 26 000 This fee includes 24 000 for the civil engineering services needed for of utilities and for cover design 000 2 geotechnical services needed for testing and research of the dirt and rock accumulation area FUNDING Funding for this project is included in the Capital Improvement Fund RECOMMENDATION Staff recommends approval to amend the Agreement for Professional Services with Matrix Engineers Planners Incorporated of Tulsa Oklahoma to provide for the additional architectural and design services necessary to provide a remedy for the site challenges Architects mentioned above This amendment would include an additional fee not to exceed Staff also recommends authorization for the Mayor to execute all necessary documents 000 26 ATTACHMENT A Proposed Amendment to Agreement for Professional Services with Engineers Planners Inc of Tulsa Oklahoma Matrix Architects AMENDMENT 1TO AGREEMENT FOR PROFESSIONAL SERVICES FOR ARCHITECTURE AND ENGINEERING FOR THE CITY OF OWASSO OK NEW VEHICLE MAINTENANCE FACILITY The City of Owasso Architects Engineers Oklahoma hereinafter referred to as CITY and MATRIX Planners Inc hereinafter referred to as ARCHITECT ENGINEER entered into an Agreement for Professional Services for Architecture and dated November 7 2012 for the purpose of providing CITY with required services hereinafter referred to as the SERVICES in connection with the Engineering professional building of a new vehicle maintenance PROJECT and center hereinafter referred to as the WHEREAS the original Scope of Services set forth in Attachment B Section B a Site 1 and Subsection to 3 analysis said Agreement provided that a discovery work Geotechnical Survey would be conducted for the proposed site but that survey did not include geotechnical services for testing and research on the designated site for a previous dirt and rock accumulation area for determination whether the rubble must be removed and WHEREAS the original Scope of Services set forth in Attachment B Section B b 1 Design services to said Agreement provided for facility design services for a vehicle maintenance facility but those design services did not include civil engineering services for utility connections WHEREAS the original Compensation set forth in Attachment D Section D 1 Total Compensation to said Agreement provided for a lump sum fee of 139 000 to be paid to ARCHITECT ENGINEER for the work done under this Project by ARCHITECT ENGINEER including an ALTA Survey and one Geotechnical Report for one chosen site but did not include the additional geotechnical services fees for testing and research on the designated site for dirt and rock accumulation area on the site and did not include civil engineering services fees for utility connections for a vehicle maintenance NOW hereto A facility THEREFORE in consideration of the promises contained herein the parties mutually agree to amend said Agreement as follows Subsection 5 shall be added to Section B a of Attachment B Scope of 1 Services of said Agreement which shall read Conduct Geotechnical services for testing and research for the proposed site for a previous dirt and rock accumulation area for determination whether the rubble must be removed new Page 1 A Subsection 4 shall be added to Section B b of Attachment B Scope of 1 of said Services Agreement which shall read Civil engineering services for utility connection design new The current Subsections 4 5 6 and 7 of Section 1 B of Attachment B Scope of b Services of said Agreement shall be renumbered to become Subsections 5 6 7 and 8 respectively Attachment following D Section DA shall be removed new in its entirety and replaced with the Section DA Additional Services These services shall include twenty four thousand for civil 000 24 engineering services needed for design of utilities for the designated site for the new vehicle maintenance facility and two thousand dollars 2 for 000 geotechnical services needed for dollars testing and research of the dirt and rock accumulation area for said designated site Unless otherwise provided for in an accepted and authorized proposal for additional services any further additional services shall be compensated for on the same basis as provided for in this Attachment D IN WITNESS WHEREOF the parties hereto have executed this Amendment on the dates herein below reflected to be effective on date executed by the Mayor of respective the City of Owasso MATRIX ARCHITECTS ENGINEERS PLANNERS INC By Date ATTEST CITY OF OWASSO OKLAHOMA Sherry Bishop City Clerk Doug Bonebrake Mayor Date APPROVED AS TO FORM Julie Page Lombardi City Attorney 2 Th 0 mc o c TO Limits The Honorable City Mayor and City Council of Owasso FROM Michele Dempster Human Resources Director SUBJECT Fraternal Order of Police FOP Fiscal Year 2013 2014 Contract DATE January 17 2014 BACKGROUND The Fraternal Order of Police FOP and the City have been meeting since last March to develop a contract that would meet the needs of both parties Just prior to the holidays a tentative agreement was reached on the remaining articles The proposed contract has been voted on and approved by the members of the FOP The contract ratify being presented is for two years and includes language agreeing by June 30 2014 extending the contract for fiscal year 2014 15 that both parties will the contract The proposed agreement provides for the following Year One o o board increase of 2 the Across 5 effective pay period of annual increases Condensing step ending date January 25 2014 Currently members of the FOP receive a step increase on their anniversary date for years one through five and then again at years seven ten thirteen sixteen and twenty The proposed contract provides for the same step increases but occurring on the anniversary for one through ten years of service This establishes a pay proposal plan that is consistent with that of Owasso s International Association of o Removal of Firefighters IAFF and other communities language that would allow members of the FOP to receive a pay increase board pay increase to any other City department the across during the term of the contract which exceeded the average for the FOP members over the last four years should the City offer an o the 4 city paid retirement into the employees base pay Four hours of Union leave per month for current Lodge President with method of accrual o Modification o Rolling of Wellness Program language to provide for a reimbursement for gym membership selected by the employee versus a a lose it or it use 15 per month facility selected by the City o Addition of shift differential pay of work night shift o Minor per hour for officers who bid and corrections clarifications wording modifications articles and 20 0 were made to are assigned the to following Personnel Files Promotions Sick Leave Work Schedule Uniform and Equipment Temporary Assignment YearTwo o Addition of eleven year step to the pay plan will be effective on the fiscal year 2014 2015 for employees with eleven or more of service years Increase of difference between Lieutenant and Captain by 5 an This additional o step anniversary separating date the two ranks by 10 This increase in separation is congruent with the separation between Officer and Sergeant and Sergeant and Lieutenant The proposed contract provides for a continuation of existing contract language on all other issues The increase in compensation costs for fiscal year 2013 14 is 65 125 and 42 456 for fiscal year 2014 15 contract The FOP negotiating team worked diligently greatly appreciated to come to an acceptable agreement and their commitment is RECOMMENDATION Staff recommends Police FOP Lodge approval of the contract between the City of Owasso and the Fraternal Order of 149 and authorization for the Mayor to execute the contract T CTyw O f t limits TO The Honorable Mayor and City of Owasso FROM Scott Chambless City Council Chief of Police SUBJECT FY 2013 2014 Police Change DATE Firing Range Training Facility Phase II Order No I January 17 2014 BACKGROUND The FY 2013 2014 Public Safety Fund allows for the expenditure of funds for Phase II construction Firing Range training facility for the Owasso Police Department In October of 2013 City Council awarded the contract to Cherokee Pride Construction in the amount of 56 480 of a use multi CHANGE ORDER The shoot house slab was designed to be four inches thick however within the contract there is a line item for six inch concrete The contractor has agreed to construct this pad with a thickness of six inches utilizing pay item 7 of the contract at a square foot unit price of 8 00 for six inch concrete as compared to line item AA1 which has a square foot unit price of 7 90 The proposed change order will eliminate pay item AA1 of the contract for four inch concrete and increase the square foot of line item 7 for six inch concrete from 2 250 square feet to 4 050 square feet Total change to the contract will be a net increase of 180 FUNDING Funding is included in the FY 2013 2014 Public Safety Fund NOTE It is important to note that during a concerning the slope of a concrete level surface which could stand in water during additional cost agreed to move cause recent meeting with the contractor a question was raised pad In design this pad was to be constructed with a ponding of water This would potentially cause officers to shoot minor rain events The contractor has agreed to slope the concrete pad at no any dirt work and concrete work will be minimal The contractor has also two sidewalks from their original design location at no cost as RECOMMENDATION Staff recommends approval of Change Order No 1 bringing the total contract amount to 56 660 ATTACHMENT A Proposed Change Order Prepared by Public Works amending the contract price by 180 SECTION 00600 CHANGE ORDER PROJECT Firing Range Improvements CHANGE ORDER NUMBER I CONTRACT DATE October 15 2013 DATE 1 2014 7 TO CONTRACTOR Cherokee Pride Construction CONTRACT FOR The Contract is changed Not valid until signed by as the Owner and Contractor 00 480 56 Net 0 original Contract Sum was change by previously authorized Change Orders The Contract Sum prior to this Change Order was The Contract Sum will be increased decreased unchanged by this Change Order in the amount of The new Contract Sum including this Change Order will be The Contract Time will be increased decreased unchanged by The date of Substantial Completion as of the date of this Change NOTE 00 480 56 00 180 00 660 56 days February 18 2014 This summary does not reflect Construction Change Directive changes in the Contract Sum Time which have been authorized by Cherokee Pride Construction City of Owasso CONTRACTOR OWNER PO Box 28 111 N Main ADDRESS ADDRESS Owasso Ok 74055 Sapulpa OK 74067 BY BY DATE DATE 0509 Phase II follows The Order therefore is Firing Range SPECIAL PROVISIONS 00900 Page 1 of 4 OT City Wit out Limits TO The Honorable Mayor and City Council FROM Bronce L Stephenson Community Development Director of SUBJECT Partial Vacation of Plat for QuikTrip Commercial Center 62R DATE January 17 2014 BACKGROUND The City of Owasso received applications for the review and approval of a final plat a utility easement closure and a partial plat vacation for Commercial Center 62R located QuikTrip 169 on Hwy 20 directly east of US A QuikTrip has operated at this location for a number of years and now has reason for expansion The expansion will construct new gas pumps and a southern parking lot and entrance to the store SURROUNDING ZONING Direction North Use Land Use Plan Jurisdiction Church Commercial Tulsa County Undeveloped Commercial Commercial Commercial Zoning AG Agriculture CS South Commercial Shopping City of Owasso CS East Commercial Shopping West AG Agriculture 169 US Commercial SUBJECT PROPERTY PROJECT DATA Property Size Current Zoning Proposed Use Blocks lots Number of Reserve Areas Within PUD Within Overlay District Water Provider Applicable Po backs Streets public or private 24 2 CS acres Commercial Shopping Commercial 1 lot 1 block A N i N A 169 Overlay US Washington County Water District 3 A N A N Rural City of Owasso City of Owasso EASEMENT CLOSURE ANALYSIS As a part of any commercial plat a 17 5 foot utility easement is required along the perimeter of the lot to allow for the location of utilities to serve the subject property and other properties City and franchise utility companies can utilize these easements for the placement of their infrastructure QuikTrip Commercial Center 621 provided the required utility easements but now the property owner is adding additional land to the south from the Hi Point Now what plat were once perimeter utility easements in the middle of what will be the new plat for QuikTrip Commercial Center 62R Amended and will not allow the proposed development of the property The applicant worked with utility companies to relocate all utility lines within the easement and is requesting approval to close and vacate the easements are now The new plat for QuikTrip Commercial Center 62R Amended provides perimeter utility easements No utility issues appear with the proposed closure and vacation of these easements and no City of Owasso utilities will be affected PARTIAL PLAT VACATION ANALYSIS The applicant is requesting to vacate portions of the existing plat for the QuikTrip Commercial 62R and subsequently re plat the existing lot along with a portion of another commercial lot to the south Hi Point Adding this portion of the lot and re platting the area will allow for expansion of the QuikTrip and create a larger lot The roadway dedication to the City of Owasso N 140th E Ave that was a part of the original plat will not be affected by the vacation of the plat and will remain in effect Center Once the original plat is vacated the subsequent plat QuikTrip Commercial Center 62R Amended will be filed to take its place Essentially this requested action wipes the slate clean of all former easements and dedications and replaces them with new ones plus additional land FINAL PLAT ANALYSIS The proposed new plat QuikTrip Commercial Center 62R Amended will provide the dedications easements and requirements for the City of Owasso Oklahoma Department of Transportation and all utility holders Perimeter and interior utility easements will allow utility companies adequate access to provide and maintain service to the proposed development One additional driveway will be added on the south portion of the lot to accommodate the expansion Limits of Access and Limits of No Access are depicted on the plat to control ingress and egress to the site This plat will simply replace the existing plat once the vacation process has been completed Any development that occurs on the subject property must adhere to all subdivision zoning and engineering requirements including but not limited to paved streets landscaping and sidewalks TECHNICAL ADVISORY COMMITTEE The Technical on Advisory Committee reviewed these requests at their regularly scheduled December 18 2013 All TAC comments have been addressed by the applicant meeting PLANNING COMMISSION The Owasso Planning Commission reviewed these items at their regular 2013 and recommended City Council approval of the applications meeting on December 9 RECOMMENDATION Staff recommends approval of the partial utility easement closure for the QuikTrip Commercial Center approval of the partial plat vacation for QuikTrip Commercial Center 62R and approval of the final plat for QuikTrip Commercial Center 62R Amended ATTACHMENTS A Area 8 Aerial C D Easement Closure Ordinance Plat Vacation Document E New Plat for Map Map QuikTrip Commercial Center 62R U SO 7 u f0 41 N E O u O 43 O O O C O u D N 4 f0 u m O N m 0 rn Q 0 v cu Y m 0 CL r Q O N Q r r Q o C 4 U E L a c m oa N o h 0 O N o O CU N a a o co o N m co l4 C G1 Q y o U6 c II Q o CU E au m L F O a u L u u ca F U O G7 J N 13 0 c 0 u a ai 0 v a as ar c L N V Q a Q a i 0 CL d cv T O N Q T O o I4 E C o0 c u m F L Q Q fL6 C Qf N m m a a O i y Q F N 0 Lo N N a L o CO 0 N 0 co O I ce r O II Q m o c T F N N m t a CITY OF OWASSO OKLAHOMA ORDINANCE NO 1028 AN ORDINANCE CLOSING TO THE PUBLIC USE A PORTION OF A UTILITY EASEMENT LOCATED ON PROPERTY KNOWN AS LOT ONE 1 BLOCK ONE 1 QUIKTRIP COMMERCIAL CENTER 62R AN ADDITION TO THE CITY OF OWASSO TULSA COUNTY STATE OF OKLAHOMA ACCORDING TO THE RECORDED PLAT THEREOF THE GENERAL LOCATION IS SOUTH OF THE QUIKTRIP LOCATED AT 11590 NORTH 140TH EAST AVENUE WHEREAS the City of Owasso Oklahoma has deemed it necessary and expedient to close to public use a portion of a certain public utility easement the WHEREAS NOW THEREFORE BE IT ORDAINED BY THE COUNCIL OF THE CITY OF OWASSO OKLAHOMA THAT TO WIT The City of Owasso deems it necessary and expedient to close to the public use a portion of the following public utility easement and retains the absolute right to reopen the same without expense to the municipality and repealing all ordinances or parts of ordinances in conflict herewith said portions of utility easements are described as follows A TRACT OF LAND THAT IS PART OF LOT ONE ADDITION TO THE CITY OF OWASSO TULSA 1 BLOCK ONE POINT 1 HI AN COUNTY STATE OF OKLAHOMA ACCORDING TO THE RECORDED PLAT THEREOF SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 1 THENCE NORTH 24 EAST ALONG THE NORTHERLY LINE OF SAID LOT 1 FOR 17 89059 52 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND THENCE CONTINUING NORTH 24 89059 EAST ALONG SAID NORTHERLY LINE FOR 279 03 FEET THENCE SOUTHWESTERLY ALONG A CURVE TO THE RIGHT WITH A CENTRAL ANGLE OF 10 A RADIDS OF 895 O1 00 FEET A CHORD BEARING OF SOUTH 16 27 WEST 39 A CHORD LENGTH OF 18 27 FEET FOR AN ARC LENGTH OF 18 27 FEET THENCE SOUTH 89 24 WEST FOR 274 59 73 FEET TO A POINT OF CURVE THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT WITH A CENTRAL ANGLE OF 31 A RADIUS OF 89 00039 1524 FEET A CHORD BEARING OF NORTH 03002 05 EAST A CHORD LENGTH OF 17 52 FEET FOR AN ARC LENGTH OF 17 52 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND SAID TRACT OF LAND CONTAINS 0 111 ACRES OR 4 846 SQUARE FEET MORE OR LESS and A TRACT OF LAND THAT IS PART OF LOT ONE 1 BLOCK ONE 1 QUIKTRIP COMMERCIAL CENTER 62R A SUBDIVISION TO THE CITY OF OWASSO TULSA COUNTY STATE OF OKLAHOMA ACCORDING TO THE RECORDED PLAT THEREOF SAID TRACT OF LAND BEING DESCRIBED AS FOLLOWS COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 1 THENCE NORTH 24 EAST ALONG THE SOUTHERLY LINE OF SAID LOT 1 FOR 20 89059 25 FEET THENCE NORTH 00000 36 WEST FOR 5 00 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND THENCE NORTHEASTERLY ALONG A CURVE TO THE LEFT WITH A CENTRAL ANGLE OF 00013 31 A RADIUS OF 1527 38 FEET A CHORD BEARING OF NORTH 12 EAST A CHORD LENGTH OF 6 02024 01 FEET FOR AN ARC LENGTH OF 6 01 FEET THENCE NORTH 89059 24 EAST FOR 279 15 FEET TO A POINT OF THENCE CURVE SOUTHWESTERLY ALONG A CURVE TO THE RIGHT WITH A CENTRAL ANGLE OF 55 A RADIUS OF 895 00023 00 FEET A CHORD BEARING OF SOUTH 15 26 WEST 32 A CHORD LENGTH OF 6 23 FEET FOR AN ARC LENGTH OF 6 23 FEET THENCE SOUTH 24 WEST FOR 277 89059 73 FEET TO THE POINT OF BEGINNING OF SAID TRACT OF LAND SAID TRACT OF LAND CONTAINS 0 038 ACRES OR 1 671 SQUARE FEET MORE OR LESS Section 1 That all ordinances or parts of ordinances in conflict with this ordinance are hereby expressly repealed Section 2 All ordinances or parts of ordinances in conflict with this ordinance repealed to the extent of the conflict only are hereby Section 3 If any part or parts of this ordinance are deemed unconstitutional invalid or ineffective the remaining portion shall not be affected but shall remain in full force and effect Section 4 The provisions of this ordinance shall become effective date of final passage as provided by state law a Section 5 That there be filed in the office of the true and correct copy of this Ordinance County thirty 30 days from the Clerk of Tulsa County Oklahoma PASSED AND APPROVED this 21st day of January 2014 Doug Bonebrake Mayor ATTEST Sherry Bishop City Clerk APPROVED AS TO LEGAL FORM Julie Lombardi City Attorney reserved for PARTIAL VACATION OF PLAT BY OWNER 1 0 2011 S 108 106 42 KNOW ALL BY THESE PRESENTS OWASSO LAND TRUST L C an Oklahoma limited liability company pursuant to the provisions of Section 42 106 of the Oklahoma Municipal Code in Title I1 of the Oklahoma Statutes 2011 at Chapter 1 Article 42 hereby partially vacates the Plat and Deed of Dedication of QuikTrip Commercial Center 62R dated filed for 20 February record 2002 duly March 12 2002 in the Office of the County Clerk of Tulsa County Oklahoma recorded as Document No 02033141 in Book 6709 at Page 45 and designated Plat No 5600 with regard to the property described herein on 1 Owasso Land C is the Trust L of the entire subdivision of land represented by the above described Plat and Deed of Dedication and all of the lands comprised thereby including without limitation the following portion thereof owner A Tract of Land that is All of Lot One 1 Block One 1 QUIKTRIP COMMERCIAL CENTER 62R City Of Owasso Tulsa County State of to the recorded Plat thereof described with Oklahoma according particularity by metes and bounds in the attachment appended hereto Said Tract of Land contains 1 739 Acres 2 No lots within the subdivision more or represented by less the above described Plat and Deed of Dedication have been sold 3 is The Plat and Deed hereby declared of Dedication with regard only to the property described above to be vacated DATED this day of 20 OWASSO LAND C TRUST L By Signature 1 1199420 Please Print or Type Please Prior ar Type STATE OF OKLAHOMA COUNTY OF This instrument ss was acknowledged before 20 by me this day of as Name of Owasso Land Trust L C SEAL Notary Public Commission No Commission Expiration CONSENT OF MUNICIPALITY APPROVAL The this foregoing day of Partial Vacation of Plat by Owner is hereby approved and consented to 20 CITY COUNCIL OF THE CITY OF OWASSO By Mayor of the City of Owasso ATTEST City Clerk Approved City Attorney 11 9420 LOT 1 BLOCK 1 QUIKTRIP COMMERCIAL CENTER 62R LOT ONE 1 BLOCK ONE 1 QUIKTRIP COMMERCIAL CENTER 62R A OF OWASSO TULSA COUNTY STATE OF OKLAHOMA ACCORDING TO THE RECORDED PLAT THEREOF SAID LOT ONE 1 BEING DESCRIBED BY METES AND BOUNDS AS FOLLOWS SUBDIVISION TO THE CITY BEGINNING AT A POINT THAT IS THE NORTHEAST CORNER OF LOT 1 BLOCK 1 QUIKTRIP COMMERCIAL CENTER 62R THENCE SOUTHERLY AND SOUTHWESTERLY ALONG A CURVE TO THE RIGHT AND ALONG THE EASTERLY LINE OF SAID LOT 1 SAID CURVE HAVING A CENTRAL ANGLE OF 15 00 FEET A CHORD BEARING OF SOUTH 42 A RADIUS OF 915 22 58 01 08 85 FEET FOR AN ARC LENGTH WEST A CHORD DISTANCE OF 244 OF 245 59 FEET TO THE SOUTHEAST CORNER OF SAID LOT 1 THENCE DUE WEST ALONG THE SOUTHERLY LINE OF SAID LOT 1 FOR 317 35 FEET TO THE SOUTHWEST CORNER OF SAID LOT 1 THE SAME BEING A POINT ON THE EASTERLY RIGHT WAY LINE OF U OF S HIGHWAY 169 THENCE NORTHEASTERLY AND NORTHERLY ALONG A CURVE TO THE LEFT AND ALONG THE WESTERLY LINE OF SAID LOT 1 AND ALONG SAID EASTERLY WAY LINE SAID CURVE HAVING A CENTRAL ANGLE OF OF RIGHT 14 A RADIUS OF 150738 FEET A CHORD BEARING OF NORTH 04000 42 EAST A CHORD DISTANCE OF 105 44 00 32 FEET FOR AN ARC LENGTH OF 105 34 FEET THENCE NORTH 01 26 WEST ALONG SAID WESTERLY 15 LINE AND ALONG SAID EASTERLY RIGHT WAY LINE FOR 100 OF 00 FEET TO THE NORTHWEST CORNER OF SAID LOT 1 THENCE NORTH 83 45 58 EAST ALONG THE NORTHERLY LINE OF SAID LOT 1 AND ALONG SAID EASTERLY RIGHT WAY LINE FOR OF BEGINNING OF SAID TRACT OF LAND 34 354 2014AI January CouncilMeetingDocs CCPY 0AALL Jan 21 Comtcil QnLot I QT 16 agm 1 14 FEET doc 62R TO THE POINT OF fr yy 4 yy n q 44 Egg a n B 3S j 94 Y YY@ Oa pp6d tip ja aij 66 i5 6 e ab b4 e g d aa 3 Flo Y Y R cc lga g CNI 5 3wg gg f E d w N 4 c Y ab mD oy J3 yyj W 9 m a Z vm z tn 0 l 6V l v F dgc o R y b FS w g CL rn u i a kg 3 2 E v9 P i gZ ii Es 8 F Ef i 8 ul1g S f Y j v i 5k 9 E btlsixy2 r 2 3M gg p 4 2 i S s4p e 9a Sx 0 Jvai3 o s M I s k 2 Y a 4 y q 6 og9g X67 C I i 1 1 1 Ir N I pp g I vsror w sgq Y ter a x 1 CIR A I W d Q d t c 4 je i Se EtvZ rY vAv d og i a j r g iE 1 1 1 1 1 q fsms sac e E n I 99 9 i 1 i 5 K 1Z B 4 gIDFs s 1 I I i o a 7 ih17 1 jI i 8 i leoe wool Al w y I uol e e e sn E 3 Fn S dY E a 84a n s ii FF Bn1PyS 1 9 a Ed3 3 ef5 C Iei of a 8 s bs J2 g pex tl zY f ne3 I 5 44 x 3zg T @ SSfigS i y p3P ip 5 3 t 1 C14 gin nsy y W N 2 LL W O j ax 8 s W s1 U sK8se g 8 z O sagSE tgP Ss 2O iq YtiP C y q EgEg 39 8x pdZM s7 g d34 gs 8 i e 6 g gy a s k a8 Q g 4n tL9 k M i s S Y a s sn It C bz 8 U t V g g S n Lm 8k ey e VA t x A i a F E n q e t CL L t @Ef 8x 8 xxr 3R s ggyk ee e 31 r 1 k k k y fj d r8fx f as Him i 3 ipjIfflil 9 x g g e 2SeSe y9y 2 x e 5 Y F g e g x 89 3 3 y3 a 8 d q x S 8 t in 9 eyp53 e Sk P ul g alp ag5 5s I g3 3 Pfr Ifl M nM fY J 3bT F 449 qa gns1 a Y Y@x n 3a og I@ ea Ex xn gxF Hx 3 3 gi e Sy iY X 8 z4 9 P s6 4 chi G va n v s k g nal y3 CB 33 I la i Q R@ s Gg y s ie gRaPF3G It 1 Ammim o tea p xxF x p S e Vg exl8 Y fr S M g ni4i3 3 s 3kW kA x g x 5M3 Y 9 yes Gg i Mby5 Mix 3 11 g5 g k3H QR 3 32d c g 6gRge g NH H x gxg gg f x i 5 x 9 8 8 n xa xi 3 IEn xs8 g 5 a g 9 Y 6 xye 1 1S iki Sy x g k S g w Y I s 6 2 k 5k 1Z s s4 n U Ai s i e n nz dg 7 4t RE gn epi si54 t xy89 e g tx g ES sy2r 4 4SPp5 g A s S 4 gEyyybgyyy 3y Y r 9 b n np R kAA g8g4 V y3 g d f z sx d r isip Z g k i fr sk S 3 s y p n93Reg E 8 s@ g 58 d n e4se xBYE 9 g gG gG S Y9X5G In k k x oIA O City Wot Limirs TO The Honorable City Mayor and City Council of Owasso FROM H SUBJECT Bridge Cleaning Project Rejection of Bids DATE January 17 2014 Dwayne Henderson City Engineer E P BACKGROUND Similar to other communities and counties throughout the state the in the Oklahoma Department of Transportation City of Owasso participates ODOT Bridge Inspection Program Under this program ODOT considers any drainage structure wider than 20 20 such structures that qualify under these criteria a bridge In Owasso there are In the past Public Works has selected an engineer with a National Bridge Inspection Standard NBIS certification to perform inspections For each inspection the bridges are scored 0 100 100 being the best and rated based on siltation erosion structural condition loading factors age etc Recommended improvements to each bridge are given to increase the scores The last few years have yielded various maintenance issues that each bridge needs to undergo to improve structure integrity and stormwater flow The Owasso 5 in 2013 bridges averaged 76 The bridges have scored low sediments and erosion issues do to siltation building up in the cutting the walls on the downstream side of the bridge aprons The Stormwater Division budgeted funds to remove the siltation and work on the erosion In November 2013 the Engineering Division prepared a set of plans and advertised for competitive bidding The Engineer s estimate for this project was 75 700 box cells on and water FUNDING The Stormwater Fund has 000 allocated for the Bridge Cleaning Project 80 PROJECT The structures that which are are considered bridges by ODOT are shown in the Elm Creek area found along 861h Street North on Attachment A Several of ADVERTISING FOR BIDS Advertisements for bids were published on November 27 and December 4 2013 in accordance with state law A mandatory pre bid meeting was held at City Hall on December 18 2013 with five 5 contractors in attendance The bid opening was held on January 8 2014 at City Hall BID OPENING Two 2 bidders submitted bids on this project The bid results Bidder are included in the following Table Bid Star Construction Tri 00 071 118 Earth Smart 00 785 189 a s Estimate Engineer 00 700 75 The s estimate for this project was 75 Engineer 700 The low bidder was Tri Star Construction Tulsa Oklahoma in the amount of 071 118 Cleaning the bridge cells were within the available project funding but the repair of the concrete walls exceeded engineering estimates RECOMMENDATION Staff recommends rejection of all bids received After modifications advertise the project and solicit bids specifications staff will re ATTACHMENT A Location Map are made to the plans and LL to91H Si U 1 49 0 10 5 ID7 Sr N E 108tH ST E 109H ST N 3 N t t 1 W CTN 1 J rP2 i lom sl 5 ST N 10 5 ST N 10 5 1047N 7GSrry IoS9D E c 10151 fag sr x H q z 9 PL 101ST 51 100tH 5f r FT W w sT I 101 STN te N 110 1D7 ST r H E W 99 1 N 19 ST 39 51 M H 1 00 Sr 00 5T 98TH ST 99 STN E1H ST 1 S 97TH 971N Sr PL y71H 96711 PL 96M 94TH S1 9i1H Cr 95 PL 95TH ST i a 4TH Cr 1FM b p0 pr 8 N S ST R 002 91ST ST 21 ST Y FF Gf S1 ST 91 ST 0 tOIH 901 51 ry 91St 9 g w eh 18TH ST 1 p am ST N 179 88TH a G N PL R s x 14TH Cl in 0 em FLH 2 r m S1 g S7 TIH BSiH 3S um 1g 0 S 3xo s Bbd Si S R vL rH 6Try w t801 W r 801 R x b PL Y 89H ST 2 87 VA ST w Ism SiFI 31sT S w S Sr 31S T N eS x N 1sT PL 31sT i i Ol je c am fy rF 80 TH 0 t e i w 5 j M t I9T 2013 BRIDGE 7X57 0 a 73TNn 7UH INSPECTION 6TH 7111 0 Tm ST 7n LOC MAP 77TH 6T I5T 76 tH 7m QF 2W 75 1X 0 CITY OF OWASSO 7911 AVE 4TH ASE North I t7 YS 111 N Main Street 7m PL Mm 0 O Box 180 P 5TH Awc 1280 ST 715T V Owasso Bridge Owasso OK 74055 Locations 918 376 1500 2013 31 12 111 T f TO Limits The Honorable City FROM Mayor and City Council of Owasso H Dwayne Henderson P E City Engineer SUBJECT FY 2013 2014 Street Rehabilitation Bid Award DATE January 17 2014 Program BACKGROUND Annually the Capital Improvements Fund allows for the expenditure of funds to repair and or resurface residential and residential non roadways Street rehabilitation sites are evaluated and selected based on a comprehensive assessment of roadway conditions The selection process is aimed at maximizing the taxpayer s return on investment by increasing roadway lifecycle and minimizing future maintenance costs while enhancing overall roadway driving conditions and public safety The priority list for the FY 13 14 Street Rehabilitation was submitted for Project Council consideration and approved on City August 20 2013 As in previous years the City of Owasso desires to further maximize cost savings by partnering County to complete various asphalt overlay portions of the rehabilitation project A formal request via an Interlocal Agreement for the use of County labor and equipment for roadway segments receiving a 2 asphalt overlay was approved by Council on September 17 2013 and by the Tulsa County Commissioners on October 7 2013 with Tulsa PROJECTS In July 2013 the Public Works staff completed an update to the city street inventory The data s collected for the model was adjusted to reflect changes in segment conditions and a new priority listing sites are was generated A map depicting the location of the Council approved priority attached for review West 7th Street Atlanta to Main Street West 9th Street Atlanta to Main Street Original Base Bid Original Town Base Bid West 1 1 th Street Atlanta to Main Street Original Town Base Bid East 7th Street Main Street to Birch Original Town Base Bid North Ash Street East 6th Street to East 7th Street Original Town Base Bid East 19th Street Birch Street to Garnett Road Ator Heights Base Bid Frontage Road 99th Street North to 106th Street North Striping was an Additive Alternate Meadow Crest Subdivision Additive Alternate East 16th Street Cedar Street to Elm Street Additive Alternate Sac Afar Height Additive Alternate de Dogwood Cul West 6th Street Atlanta to Main Street Original Town Additive Alternate BID ADVERTISEMENT Advertisements for bids published on November 27 and December 4 2013 in accordance mandatory pre bid meeting was held at City Hall on December 18 2013 with five 5 contractors in attendance The bid opening was held on January 8 2014 at City Hall with state law were A ANALYSIS OF BIDS Three 3 bidders submitted bids on this project The bid results are included in the Table Bidder Base Bid Add Alt W 61h Sir Add Alt W 16th following Add Alt Add Alt Add Alt Dogwood Meadow Striping Street Star Tri 00 695 789 00 943 80 00 510 51 00 072 19 00 800 21 00 801 15 05 712 792 96 273 82 10 260 59 14 823 30 000 23 180 9 80 041 1 10 443 25 464 118 05 475 69 90 061 24 0 505 30 00 181 13 00 313 673 00 605 95 00 572 124 00 676 20 00 400 53 00 526 10 Construction KSL Dirtworks JLT s Engineer Estimate The low bidder 695 798 was Tri Star Construction Tulsa OK The Base Bid from Tri Star Construction is With all of the alternates the bid for Tri Star Construction is 978 821 PROJECT FUNDING Funding in the amount of the Street Division in the bid 1 million is included in the Capital Improvements Fund In addition operating budget has funds allocated for the striping component contained RECOMMENDED PROJECT As mentioned the project budget is 1 million which has to include the costs for the street rehabilitation bid the cost of asphalt and tack oil for the county to use for overlaying contract traffic control devices during the overlay and crack sealing through the state bid to prepare the streets for the fog seal project After reviewing the bids the recommended base bid and alternates Star Construction Tri Bid are as follows Recommended Award Base Bid 695 789 695 789 800 21 800 21 801 15 801 15 W 16th Street 510 51 0 Dogwood 072 19 0 943 80 0 821 978 296 827 Meadowcrest Fronta e Road Stri in W 6th Street Total Bid Use Street Budget Additional Project Cost Estimates Tack Oil Asphalt Crack Sealing Traffic Control Total 000 150 000 35 000 5 Project Estimate 296 017 1 RECOMMENDATION Staff recommends Council award the Star Construction of Tulsa Oklahoma to project to Tri include the base project fog sealing of Meadowcrest Subdivision roadways and striping of the Frontage Road in the amount of 827 296 and authorize the Mayor to execute the contract document ATTACHMENTS A Location Map BASE e E ADD BI D ALTERNATE
