Business Meeting Agenda Saturday, April 12 , 2014 9:30 p.m.

Business Meeting Agenda
Saturday, April 12th, 2014
9:30 p.m.
Call to Order: Deputy Governor (DG) Donna Collens called the meeting to order at 9:39.
 O Canada was led by Ros Cairns - CBS Kin
 Kin Song was led by Sarah Brittain – Mount Pearl Kinettes
 Kin Prayer was led by Michelle Harfitt – Mount Pearl Kinettes
 Moment of Silence for Departed Kin
 Welcome from the Host Club – All members were welcomed by Kinette Club of
Mount Pearl president Wanda Rees.
 Address to the Chair: Deputy Governor Donna, Fellow Kin and Guests
 Motion to Adopt the Agenda: Kim Smith (Mount Pearl Kinettes) moved for the
adoption of the agenda as published. Seconded by Bobbi Neil (Paradise Kin). Motion
carried.
Introductions:

Distinguished Kin were introduced by DG Donna
o Mount Pearl
 Michelle Harfitt – Past Deputy Governor, Past District Service
 Michele Case – Past National Director, Past National Secretary, Past
Governor, Past Deputy Governor
 Wanda Rees – Past Deputy Governor, Past District Coordinator
 Donna Collens – Deputy Governor, Past District Treasurer
 Kim Smith – Past Deputy Governor
 Wanda Fairfax – Past Deputy Governor
 Barb Garland – Past Deputy Governor, Past HREF Trustee, Past
District Treasurer
 Life member Gail Brittain – Past Deputy Governor, Past Governor,
Past National Board Committee
o Paradise KIN
 Connie Penney – Past Zone Coordinator
o CBS Kin
 Life member Ros Cairns – Past Zone Coordinator
 Gloria Evans – Past District Officer
 Diane Butler – Past Deputy Governor

Introduction of New Members and First Timers:
o From Mount Pearl - Maureen Hodder and Shelly Fletcher
o From CBS - Diane Taylor
o Guest: Wanda Fairfax (past Mount Pearl Kinette)
Governor Peggy Hefler was introduced and spoke about her goals.
o This year’s goals are retention and strengthen. Continuity and accountability
and she is working with vice Governor Lee Bury for continuance of these ideas.
o Technology leveraging - Adobe Connect is a conference service on the internet
that allows for face to face meetings and has no cost to clubs. District has
purchased the license for the adobe.
o District convention is hosted by the Kin Club of Nashwaaksis in Frederiction,
NB. President’s meeting is on Saturday, speak off and first timer’s is on Friday.
Service director Barb York wants to try something different…. She would like
you to wear a service shirt from any of your projects to the service banquet.
o The National board has a consulting firm to look at strategic planning. She said
if you are requested to participate in surveys please do so as your opinion really
counts for the strategic planning.
o National Board Report is on pages 44-49 which includes the Strategic Plan and
Aperio’s Vision, Mission and Values. In addition, National president Melodie
focus includes trying to bring back minimum standards in order to achieve
standards for running meetings and such. More to follow on minimum standard.
o DG Donna acknowledged that we as a Zone have used teleconferencing in our
presidents meeting. But we will avail of the Adobe Connect when we learn more
about it.
First Call for Nominations of Deputy Governor: No nominations were made.
Appointments: DG Donna announced the following appointments:




Fines Mistress: Mary Power, Marystown Kinettes
Credentials report: Bobbi Neil of Kin Club of Paradise
Rules of Order presented by Edie Sharp of Kin Club of CBS
Resolutions report presented by Wanda Rees Kinette Club of Mount Pearl.
Credential Reports
 Credentials report read by Bobbi Neil of Kin Club of Paradise…32 kinettes, 4 clubs,
32 with 17 for 50%, 21 required 2/3.
Reports: DG Donna announced that the reports would not be read out loud and directed
members to the page number in the booklet.
District Reports: Announced by Governor Peggy Hefler:





District Governor’s Report (Peggy Hefler) page 11
District Vice-Governor’s Report (Lee Burry) page 12
District Service Director’s Report (Barb Yorke) page 13
Membership Director’s report (Jennifer Burry) page 14
Zone D Deputy Governors’ Report (Donna and Terry) page15
Business Meeting Agenda
Presidents’ Reports




Kin Club of Conception Bay South (Edie Sharp), page 17
Kinette Club of Mount Pearl (Mount Pearl), page 21
Kinette Club of Marystown (Mary Power), page 19
Kin Club of Paradise (Bobbie Neil), page 23
Wanda made a motion to accept in block. Connie Penney of Paradise seconded. All
reports were accepted.
Old Business
 Motion to Adopt the Minutes – “Eighties Dream in 2013”
DG Donna made motion to accept. Wanda Rees seconded the motion. Motion carried.
 Non-Dues Revenue – Atlantic Tides. Tides editor Terry Janes has sent out two
issues. There is a survey to complete that will be passed around regarding the Atlantic
Tides.
 Kin Sales – Donna urged clubs to use for purchasing club supplies.
 Kin Magazine - Donna enquired if everyone received a copy. Lots of good stories!
 Hal Rogers Endowment Fund (HREF) – Michelle Harfitt of Mount Pearl Kinettes
provided a summary of the origin and purpose of HREF. The HREF Board of Trustees
carry out the funds purpose which is to promote, encourage, and sponsor educational
programs and activities. Since inception in 1994 there have been 822 Kin Canada
bursaries awarded totalling $822,000. 787 applications were received for 2013-2014
school year and 48 students across the country received $1,000 bursaries. Michelle
encouraged every club to support this fund.
Second Call for Nominations of Deputy Governor. DG Donna encouraged all members to
run as it was a fulfilling experience. No takers.
New Business
Resolutions / Notice of Motions presented by Wanda Rees as on pages 32-34.
DISTRICT RESOLUTIONS
 District Resolution # 1 - Building Community Service Project: The intent is to have
the “Building Community Service Project” event as a permanent part of Friday
afternoon activities at Fall Leadership Convention (FLC).
 District Resolution # 2 - Elspeth Rogers National Service Award. Intent is
housekeeping, to align our District 7 Kinette Service Award with the proper name of
the National Award.
 District Resolution #3 - Ed White Service Award. Intent is housekeeping, to align our
Ed White Service Award with the proper name of the National Service Award.
No questions or concerns were brought forth.
NATIONAL RESOLUTIONS.





#A-1: APPROVAL OF ARTICLES OF CONTINUANCE. Intent is to allow us to file our
drafted applications to Industry Canada under the new Canada Nor For Profit
Corporation Act (CNCA).
#A-2: APPROVAL OF GENEREAL OPERATING BY-LAW NO. 2. Proposed version #2
of the General Operating By-laws; called number 2 because number 1 replaced our
constitution and by-laws. They are a condensed version of our by-laws with the
required information to be CNCA approved. Our previous GOB was approximately 67
pages, this one is approximately 20 pages. Information not required to be compliant
for the Act, but more to explain our policies and procedures will be moved to a policy
and procedure manual.
#A-3: PROPOSED REVISION OF GENERAL OPERATING BY-LAW NO. 2 RE TERM OF
OFFICE OF ELECTED DIRECTORS. Intent is to change the term of office for the
National Directors from 2 years to 3 years. This will assist with continuity and
productivity of the board.
#B-1: APPROVAL OF PROPOSED AMENDMENTS TO OBJECTS. This will be voted on
at District Convention. It is to legally clarify the members of the Association are the
clubs, and we are members of a club. The intent of the objects are not changing, just
the language.
#B-2: APPROVAL OF PROPOSED REMOVAL OF SECTION 3.03 ( c )(ii) OF GENERAL
OPERATING BY-LAW NO. 1 RELATED TO QUALIFICATION REQUIREMENTS OF
ACTIVE MEMBERS OF CLUBS: This will be voted on at District Convention. This
concerns moving the section to policy as it deals with how we classify members of a
club – moving non-essential provisions from the GOB2 to policy and procedures and
simplify the GOB. To be moved from the GOB2 needs approval from our District
membership from GOB to policies and procedures. Manual.
No questions or concerns were brought forth.

Service Membership Presentation: Govenor Peggy Hefler presented an interactive
activity on behalf of District Service Director Jennifer Burry. The intention of the
activity was to stimulate club membership and retention. Kinette volunteers were
asked questions based on a 2010 survey concerning volunteerism and statistics about
reasoning for volunteering. It was a fun, interactive presentation that provided factual
insight based on the survey as to why people volunteer. We can use that information
to know how to motivate people to volunteer in your clubs.
15 minute break.
Before the resumption of the business meeting, DG Donna asked all of the past DGs to
say a few words on what they took away from being a DG. Wanda Rees, Kim Smith,
Connie Penney, Michelle Harfitt, Diane Butler, Ros Cairns, Gail Brittain, Michelle Case
all provided some inspiring stories and insights. Thank you!!
Business Meeting Agenda
New business resumes:
o Focus Group: Marion Joy explained that the Focus group came to be as a result of
discussions that occurred at the Interclub held by the St. John’s East Kinsmen.
Volunteers have held a few meetings to discuss the various concerns of the clubs
in the Zone. The concerns include club recruitment and retention and ways to
resolve these issues. The overall resolutions seemed to come back to awareness
and promoting our association. It was suggested to have a PR person at club and
Zone levels. It was noted that the National website has a Resource Library with lots
of material available to help clubs address these issues. Marion encouraged all
clubs to visit the National website.
o Zone Service Banquet: The second annual will be held on May 10, 2014 at Park
Place in Mount Pearl. DG Donna provided details concerning the purpose of the
service banquet.
o National Convention Information is on pages 57-58. The proxy form is on page 59.
o Spring Zone 2013 financial statement is on page 31. A motion to adopt the
statement was made by Patsy Inkpen and seconded by Wanda Rees.
o District operating budget is included for information purposes on pages 35-37.
Information on District Awards and submission dates is on pages 38-40.
Lunch Break
Adjourned at 11:45 and resumed at 1:45.
Speak Offs - Introduction of the judges by Gloria Burke. Jo Morry, Madeline Snow and
Sadie Kenny all former members of the Kinette Club of Lord Baltimore.


First speaker Edie Sharpe – Kin Club of CBS
Second speaker Debbie Baker – Kinette Club of Mount Pearl.
New business resumes:

Bids for Spring Zone 2015 by CBS Kin Club – March 27-29, 2015. “KIN Karibean
Dream, 2015” Accommodations at Sunset Motel, activities at Kiwanas Club

Bids for Interclub – no bids.
Third and Final Call for Nominations for Deputy Governor. Gail Brittain nominated Patsy
Inkpen and Kim Smith seconded. Patsy was thankful but declined.
Question for discussion regarding Spring Zone - Lilly from CBS questioned whether it is
still mandatory to have memorabilia, ie. pins, mugs, etc for Spring Zones. Barb Garland, as
host of current Spring Zone, had already researched this point and it was determined that
they are not mandatory.
Host Club Announcements. – Mt Pearl Kinettes are asked to stay for a short meeting.
Adjournment 2:45
FELLOWSHIP!!!!