Agenda of Ordinary Meeting of Council - 26 May

ORDINARY
MEETING OF
COUNCIL
AGENDA
26 MAY 2015
Ordinary Meeting of Council
Welcome
Public Question Time
Welcome to this Meeting of the Port Phillip City
Council.
Provision is made at the beginning of the
meeting for general question time from
members of the public. Questions relating to
a topic on the agenda are not permitted
during this time but can be asked prior to the
discussion of that item.
Council Meetings are an important way to
ensure that your democratically elected
representatives are working for you in a fair and
transparent way. They also allow the public to
be involved in the decision making process of
Council.
About this meeting
There are a few things to know about tonight’s
meeting. The first page of tonight’s Agenda
itemises all the different parts to the meeting.
Some of the items are administrative and are
required by law. In the agenda you will also find
a list of all the items to be discussed this
evening.
Each report is written by a Council officer
outlining the purpose of the report, all relevant
information and a recommendation. Council will
consider the report and either accept the
recommendation or make amendments to it. All
decisions of Council are adopted if they receive a
majority vote from the Councillors present at the
meeting.
If you would like to ask a question during
Public Question Time, please fill in the blue
‘Do You Wish to ask a Question or make a
Public Comment’ form located outside the
chamber and give it to the Administrative
Officer.
Public Comment / Question
Any person who has made a written
submission on an item and requested that
she or he be heard in support of that written
submission pursuant to section 223 of the
Local Government Act will be entitled to
address Council.
If you would like to address the Council and /
or ask a question on any of the items being
discussed tonight, please fill in the blue ‘Do
You Wish to ask a Question or make a Public
Comment’ form located outside the chamber
and give it to the Administrative Officer.
When your item is being discussed the
Chairperson will call your name and ask you
to address the Council. The length of time
available to each speaker will be at the
Chairpersons discretion.
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
PORT PHILLIP CITY COUNCIL
ORDINARY MEETING OF COUNCIL
To Councillors
Notice is hereby given that an Ordinary Meeting of Council of the Port Phillip City Council
will be held in Council Chamber, St Kilda Town Hall on Tuesday, 26 May 2015 at 6:00pm.
At their discretion, Councillors may suspend the meeting for a short break at 8pm and 10pm as
required.
AGENDA
1
APOLOGIES
An apology has been received from Cr Horvath.
2
MINUTES OF PREVIOUS MEETINGS
Minutes of the Ordinary Meeting of Council of the Port Phillip City Council held on 12 May 2015.
3
DECLARATIONS OF CONFLICTS OF INTEREST
4
PETITIONS AND JOINT LETTERS .............................................................................................. 6
5
SEALING SCHEDULE .......................................................................................................................... 8
6
PUBLIC QUESTION TIME
7
COUNCILLOR QUESTION TIME
8
PRESENTATION OF REPORTS
8.1
Marina Reserve Event- Community Consultation ...............................................................................13
8.2
Proposed Lease Port Melbourne Football Club.....................................................................................71
8.3
Proposed Lease Gasworks Arts Park .......................................................................................................79
8.4
Proposed Lease South Melbourne Community Chest ........................................................................83
8.5
CEO Report - Issue 14 May 2015 ..........................................................................................................89
8.6
Discontinuance and Sale of Road R3253 ......................................................................................... 107
8.7
Drainage Maintenance Services Contract........................................................................................... 115
9
NOTICES OF MOTION
Nil
10
REPORTS BY COUNCILLOR DELEGATES
11
URGENT BUSINESS
3
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
12
CONFIDENTIAL MATTERS ........................................................................................................ 127
The information contained in the following Council reports is considered to be Confidential Information in
accordance with Section 77(2)(a) and Section 89(2) of the Local Government Act 1989 (as amended).
12.1
Education and Community Precinct
4
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
3.
DECLARATIONS OF CONFLICTS OF INTEREST
5
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
4.
PETITIONS AND JOINT LETTERS
Item 4.1
A Petition was received from 60 signatories requesting immediate action be taken to improve
Turner Reserve in Evans Street, Port Melbourne.
The Petition states the following:“This park has been degraded through years of neglect and a systematic restoration program is now
essential. The line of mature trees on the road side has been damaged by drastic and unnecessary pruning
in 2014 and the cutting of the roots of the trees due to the installation of a storm water drain two months
ago. No action was taken to aid the recovery of these trees.
In 1995 some infill planting was done along the road side. None of the 16 trees planted has survived. Along
the pedestrian/bike path 34 new trees were planted in 1995. 20 trees remain and several are in bad
condition.
The central grass area has an irrigation system that has not been used for the past ten years. The result is a
churned up dust bowl every summer.
We suggest immediate watering and mulching of the mature trees and extensive new planting along the
pedestrian/bike path. The grass area should be covered with some decent top soil and several groups of
additional trees added to help hold the soil. There should be a regular watering program.”
OFFICER COMMENT
Turner Reserve is located along the Port Melbourne light rail and is one of the eight lineal parks
located along the length of the light rail, these reserves are managed consistently. The soil condition
is poor along the entire length of the light rail, making it difficult to establish and maintain good grass
and good tree health. A number of methods have been used to manage this including mulching of
trees and maintenance on newly planted trees to support establishment.
Civil works were completed on Evans Street during the month of January and April 2015, grass was
damaged during these works but was reinstated, this was included in the project scope. One of the
benefit of these civil works was to direct storm water into the reserve to improve tree health.
As a part of Council’s annual infill tree planting program 54 new trees are programmed to be planted
this year in May. Trees will be mulched and maintained for two years to support establishment, this
should allow the trees to be successfully established. All current trees in the reserve will also be
mulched.
The irrigation system has not been operational since water restrictions were applied during the
drought; this is consistent to other similar reserves throughout the municipality.
In 2010 council undertook an Open Space water management plan for the 176ha of Council
managed open space throughout the municipality. The plan addresses future watering requirements
and responds to the challenge of climate change and seeks to ensure the liveability and sustainability
of parks and open space into the future.
Port Phillip has a growing municipality and increased use of our parks and open space highlighting the
importance of water harvesting projects and water management.
6
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
Council has invested in a water harvesting project in partnership with Bayside for Elwood which
when on line will yield an optimum catchment of 27ML/Yr. Officers are also investigating other
opportunities at J.L Murphy Reserve, Alma Park and Albert Park for Council consideration. Delivery
of water harvesting projects would reduce our potable water creating opportunities to increase the
use of potable water at sites that are currently not irrigated.
Currently Turner Reserve and other similar reserves across the municipality are not watered to
reduce Council’s use of potable water to assist with achieving Council’s water target 155ML per
year across the whole municipality.
Non irrigated sites are impacted by seasonal conditions. It is common to see these sites brown and
grass coverage reduced during summer. These sites all recover as part of the standard maintenance
programs that are undertaken. Grass at Turner Reserve is currently showing signs of recovery after
recent rainfall.
OFFICER RECOMMENDATION
That Council:
•
•
•
•
•
Receives and notes the petition acknowledging the community passion and appreciation for
green open space and trees.
Notes that the grass damaged during the civil works has been reinstated and 54 new trees
will be planted in May that will have a two year maintenance program.
Notes that all existing trees will be mulched.
Continues the current management practices at Turner Reserve that are consistent with
management at other reserves across the municipality, noting that that the grass coverage
returns in autumn.
Continues to investigate opportunities for future water harvesting projects to support
higher use of our parks and open space in a drier climate.
7
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
5.
SEALING SCHEDULE
Item 5.1
Deed of Variation to Resource Recovery Services Contract between BRIMBANK CITY COUNCIL,
MELBOURNE CITY COUNCIL, PORT PHILLIP CITY COUNCIL, WYNDHAM CITY COUNCIL,
METROPOLITAN WASTE AND RESOURCE RECOVERY GROUP (MWRRG) and SKM
INDUSTRIES PTY LTD.
On 1 May 2005, the following parties entered into a Resource Recovery Services Contract:
•
•
the Contractor;
the Western Regional Waste Management Group; and
•
Brimbank City Council; Hobsons Bay City Council; Maribyrnong City Council; Melbourne
City Council; Melton Shire Council; Moonee Valley City Council; Port Phillip City Council;
Wyndham City Council; and Yarra City Council.
MWRRG is the successor in law to the Metropolitan Waste Management Group, which was the
successor in law to the Western Regional Waste Management Group.
The Contractor, MWRRG and the Extending Councils wish to vary certain terms of the Resource
Recovery Services Contract and provide for the final contamination audit to be undertaken in May
2015.
The Variation Deed of the current contract is required for up to 12 months until the new contract
has gone through the public tender process.
Responsible Manager:
Darren Brownscombe, Acting Manager Maintenance and
Renewal
RECOMMENDATION
That the Common Seal of the Port Phillip City Council be affixed to the above document.
8
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
6.
PUBLIC QUESTION TIME
9
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
7.
COUNCILLOR QUESTION TIME
10
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
8.
PRESENTATION OF REPORTS
8.1
Marina Reserve Event- Community Consultation ...............................................................................13
8.2
Proposed Lease Port Melbourne Football Club.....................................................................................71
8.3
Proposed Lease Gasworks Arts Park .......................................................................................................79
8.4
Proposed Lease South Melbourne Community Chest ........................................................................83
8.5
CEO Report - Issue 14 May 2015 ..........................................................................................................89
8.6
Discontinuance and Sale of Road R3253 ......................................................................................... 107
8.7
Drainage Maintenance Services Contract........................................................................................... 115
11
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
9.
NOTICES OF MOTION
Nil
123
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
10.
REPORTS BY COUNCILLOR DELEGATES
124
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
11.
URGENT BUSINESS
125
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
12.
CONFIDENTIAL MATTERS
RECOMMENDATION
That in accordance with Section 77(2)(a) of the Local Government Act 1989 (as amended), the
meeting be closed to members of the public in order to deal with the following matters, that are
considered to be confidential in accordance with Section 89(2) of the Act, for the reasons
indicated:
12.1
Education and Community Precinct
The information in this report is considered to be confidential in accordance with
the Local Government Act 1989 (as amended), as it relates to:
89(2)(e). Proposed developments.
127
AGENDA - ORDINARY MEETING OF COUNCIL – 26 MAY 2015
128