Training Components Guide

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Training Components Guide
Teacher Interface
User Guide
v. 3.4.0
Copyright © 2002-2013 eSchoolData, LLC All rights reserved.
eSchoolData Student Management System
TEACHER INTERFACE
TABLE OF CONTENTS
Overview ........................................................................................................................................ 3
Staff Schedule Views ...................................................................................................................... 3
Taking Attendance ......................................................................................................................... 6
Attendance Menu .......................................................................................................................... 8
Seating Chart .................................................................................................................................. 9
Field Trips ..................................................................................................................................... 10
Bus Information ........................................................................................................................... 10
Attendance History by Class ........................................................................................................ 11
Attendance Summary by Marking Period .................................................................................... 11
Viewing Guardian and Emergency Contacts ................................................................................ 12
Viewing Class Roster .................................................................................................................... 13
Parent Portal Conversations ........................................................................................................ 14
Generating Class Labels ............................................................................................................... 15
Viewing Class Enrollment History ................................................................................................ 16
Progress Report Entry .................................................................................................................. 16
Teacher Course Recommendations ............................................................................................. 18
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TEACHER INTERFACE
Overview
The eSD® Teacher Interface is a fully customizable tool for teachers to use on a daily basis,
allowing accessibility from work or home. This chapter will provide instruction on the many
features within the Teacher Interface.
Staff Schedule Views
Go to Staff > Staff Schedule Views. From this screen, teachers can access theirschedule in
three different formats (Today’s Personal Schedule, This Week’s Schedule, or Semester View)
and specify their preferred default view. While viewing the desired schedule format, click Set
as Personal Page to select that schedule view as their default view.
The My Students tab allows access to the teacher’s student list, while the Toolkit tab displays
selectable Gradebook preferences. Teachers can access Class Attendance Rosters by clicking
the Roster icon . Click the Print icon to print a copy of the selected schedule view. The red
Exclamation Point icon indicates attendance has not yet been taken for that class. The CoTeacher icon , which appears on all three schedule view tabs, indicates the teacher has been
assigned to co-teach the class.
Note:
The material presented
in this guide assumes the
user has a basic familiarity
with the eSD System.
For information on how
to access the system
or perform basic user
functions, please refer
to the Getting Started
User Guide.
Note:
For more information
about the My Students
tab, see page 5.
For more information
about the Toolkit tab,
please refer to the Teacher
Gradebook User Guide.
Note:
This screenshot displays
the version 3.4 look of the
teacher interface. All
following screenshots
reflect the Classic look of
the teacher interface.
To change to the Classic
look, select Preferences
from the My eSD menu.
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Click a Course Number to open the Attendance screen for that class. Click the Connect
Gradebook icon
to open the Connect Gradebook for the class.
Teachers can also "right-click" a class to directly access the Class Roster, various Attendance
screens, the Classic Gradebook (including Report Card Entry and Rapid Entry), Progress Report
Entry, and Other miscellaneous screens. Using the right-click context-specific menus, teachers
can bypass the Attendance screen. Right clicking will refresh class specific options.
Note:
For more information
about the Connect
Gradebook, see the
Connect Gradebook User
Guide.
By selecting the Roster icon , teachers are able to access and print Attendance Rosters for
specific classes. This can be useful for printing rosters for Substitute Teachers. Use the Search
criteria to filter the Results list, which defaults to all of the teacher’s classes. Check all courses
(the checkbox to the left of Select) or individual courses, and click Print. If desired, use the Days
filter to limit the output of student names.
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TEACHER INTERFACE
The My Students tab allows teachers to filter students using the search criteria and/or class
filter drop-down menus. Student profiles and contact information can be accessed by
clicking the corresponding icons. In addition, teachers can view Potential Sessions, Potential
Minutes, Actual Sessions, and Actual Minutes of student instruction. Potential calculations are
based upon all scheduled class meeting times with each student. Actual calculations reflect
student attendance.
Note:
The red Phone icon
indicates that the student
has a Guardian Alert.
Note:
The Potential Sessions and
Potential Minutes reflect
details to the current date.
The default of All Classes
reflects the Potential
Sessions and Potential
Minutes for all classes for
the student, regardless of
the teacher. The selection
of a Class Filter will
automatically update the
Potential Session and
Potential Minutes values
for the class selected.
The My Students tab also allows teachers to run Excessive Absence Reports based on the Date
Range and other selected criteria. Click the Exclude Reasons icon to exclude attendance
reasons from the Excessive Absences report. Users can choose to Export to Excel or Print
the results.
Note:
The Excessive Absence
Report displays the total
attendance tally for each
meeting time associated to
a section, by default.
Below is a sample report.
When the Multiple
Meeting Times option is
selected from the School
Information page, the
Excessive Absences report
displays the total
attendance tally for
sections with multiple
meeting times.
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The My Students tab also allows teachers to run the Student Assessments Report to generate
a report of assessments taken by their current year students. Users can filter by Class and
select up to ten (10) Assessment/s, then click View Student Assessment Report.
The report will list the students in the selected class(es), and their scores (if any) on the
selected Assessments(s). Users can Print
or Export the report in a number of formats.
Taking Attendance
Go to Staff > Staff Schedule Views. Click on a Course Number to access the Attendance Roster
screen.
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The Attendance Roster screen defaults to the current date. A Time Stamp indicates when
attendance information was saved. All students will default to Present. Click the green Present
button once to change the status to Absent and once more to change the status to Tardy with
the option to enter a tardy time. Depending on district policy, the option to enter attendance
reasons may be available. After entering the attendance statuses, or if all students are present,
click Save to record the attendance for the class. The Time Stamp will update to reflect the
time the attendance was saved.
Use the Class drop-down menu to navigate between classes. Dropped students will be listed at
the bottom of the class roster for five days after the drop, and indicated by the superscripted
red D after the Schedule icon . A student who has been absent for previous classes that day
will display a red Absent icon , while a student who is absent for entire day will display a
blue Absent icon . The Attendance Lock icon indicates the student’s attendance has been
locked by a Super User, while the Partial Schedule icon indicates the student is partially
scheduled for the selected class. Clicking the Attendance Letter icon opens a log of
attendance letters the student has received. Clicking the Schedule Icon opens the student’s
schedule.
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Note:
Teachers with the Security
permission “Override
Event” can click the
Attendance Lock icon
to unlock and override
attendance events
previously entered by
Attendance Super-Users.
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The Calendar icon
TEACHER INTERFACE
allows teachers to select and view prior attendance for their classes.
Attendance Menu
Clicking on the Attendance drop-down displays the Attendance Menu in the Teacher interface,
which provides the following attendance options: Seating Chart, Field Trips, Buses, Attendance
History and Attendance Summary.
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Seating Chart
Select Seating Chart from the Attendance Menu to view a visual representation of the selected
class. Take attendance by clicking the Attendance buttons below student pictures. Like the
Attendance Roster, student attendance defaults to Present, and the Partial Schedule icon
indicates the student is partially scheduled for the selected class. When finished, click Save to
record the student attendance.
Note:
Click Print Chart to print
the current Seating
Chart.
Click the Setting button to set the Max Columns and Max Rows for the Seating Chart grid, then
Save. Click OK to close the “Record updated Successfully.” message.
Once the settings are saved, the Seating Chart will automatically refresh to reflect the new
settings. Rearrange the class layout by clicking and dragging the students’ blue name bar from
one placeholder to another. When finished, click Save to save the changes to student
placements on the Seating Chart. Clicking on a student’s photo will temporarily increase the
size of the image, moving the mouse away restores it to original size.
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Field Trips
Select Field Trips from the Attendance Menu to identify the field trips that have been assigned
to the teacher in the current school year. Click the checkbox next to a field trip and click the
Field Trip Attendance icon to generate an attendance roster.
Click the checkbox next to any students that need to be dropped from the field trip and click
Drop. Click the Phone icon to access contact information for the student.
Students are Present by default. Click the No Show radio button
for each absent student.
Click the Present checkbox to mark all students as Present. Click the Present checkbox again to
uncheck it and mark all students as No Show. Click Save when attendance is complete.
Click the Print icon
to print the attendance roster.
Tip:
Print the saved Attendance
Roster to use during the
field trip, to ensure that all
students are present for
the return trip.
Bus Information
Select Buses from the Attendance Menu to identify buses linked to students in the selected
class. Users can Print
or Export to Excel the bus information displayed on the screen. By
default, the bus list is sorted alphabetically by Last Name.
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Note:
The Buses screen available
within the teacher’s roster
is a View Only screen.
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TEACHER INTERFACE
Attendance History by Class
Select Attendance History from the Attendance Menu. To view monthly attendance history,
select the Month and Year, then click the Go icon
immediately to the right of the Year dropdown menu. Alternately, users can view Attendance History for a selected Marking Period or
Progress Report. Click the Print icon
to print the results. Click the Class drop-down menu to
select another class.
Attendance Summary by Marking Period
Select Attendance Summary from the Attendance Menu to view the Attendance Summary by
Marking Period for the selected class. Select the Marking Period. Below the Marking Period,
select which attendance should be displayed: All currently-enrolled students (default option) or
an individual student. Click Display All Periods (default option) or Display This Period Only (the
period of the selected class) and click Search. Check Show Dropped Students to display the
dropped students’ Attendance Summary. Click the Print icon
to print the displayed results.
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Note:
In eSD® the following
Attendance Status Codes
appear on Attendance
reports:
P – Present
A – Absent
T – Tardy
AE – Absent Excused
TE – Tardy Excused
AU – Absent Unexcused
TU – Tardy Unexcused
A* – Absent Unknown (no
reason entered)
T* – Tardy Unknown (no
reason entered)
Note:
For both Attendance
History and Attendance
Summary, Attendance
Status Codes other than
Present will display with a
red background.
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TEACHER INTERFACE
Viewing Guardian and Emergency Contacts
Select Guardian/Emergency Contacts from the Other Menu.
Choose the Contact Type to view: All, Household, Guardian, and/or Emergency. Alternately,
click the Expand icon and/or Collapse icon to view/hide Contact Types and/or students’
Contact Information. A red Alert icon will appear to the right of the guardian name to
indicate a Guardian Alert. Click the arrow to view alert details. Users can Export to Excel or
Print
the students’ contact information. Click 5160 Label to generate guardian mailing
labels.
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Note:
Teachers can view an
individual student’s
Contacts from the Class
Roster. See Viewing
Class Roster on page 13
for more information.
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TEACHER INTERFACE
Viewing Class Roster
Click the Class Roster button to access the roster for the selected class. Click anywhere on the
student’s information (Name, ID, etc.) to access the student’s Profile. Click Export to Excel
or Export to Word
to export the class rosters. Click Print Roster to print the class roster.
The Special Education icon indicates the student is classified Special Education and the 504
icon indicates the student has a 504 plan, while the Declassified icon indicates the
student was formerly classified Special Education. Day codes in the Partial Schedule column
indicate the days that a partial-schedule student is scheduled in the class. A green checkmark
icon in the LEP column indicates the student is classified Limited English Proficiency / ESL
(English as Second Language).
Note:
To view an individual
student’s Contacts,
check the box at the left
end of that student’s
row, then click View
Contact.
A Test Accommodations icon
indicates the student is entitled to one or more test
accommodations. Hover over the icon to display the Accommodations. Non-zero numbers in
the Parent Portal Conversations column
indicate the teacher has Conversation Messages
via the Parent Portal with a parent/guardian. The Parent Portal icon identifies those
students who have Parent Portal accounts associated to their records. Hover over the icon to
view the Parent Accounts and the date and time they were last accessed. Click on a Parent
Account name to open a view of the Gradebook from the Parent Portal.
The Guardian Alert icon
indicates that an alert has been created for the corresponding
student’s guardian, which can be accessed by checking the box at the left end of the student’s
data row and then clicking View Contact. The Medical Allergy icon and Medical Condition
icon indicate the student has health alerts. Users with the proper permissions may view this
health information by hovering over the icon.
Note:
Classes associated to an
ERC Template will
display an Individual
ERC Entry icon
at the
right end of each data
row. Click the icon to
open that student’s
Individual ERC Grade
Entry screen.
To Customize Column Order, click and drag Column Headings until the arrows point to the
desired position, then release.
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To Hide/UnhideColumns, click the drop-down menu icon that appears when hovering over
a column heading, click or hover over Columns and uncheck/check the desired column.
Note:
Home District, Home
School, and Advisor
columns are available, but
are hidden by default.
Tip:
Teachers can Sort student
data via the column dropdown menus, as illustrated
at left.
Teachers can also Sort by
clicking on the column
heading. The first click on a
column heading will Sort
Ascending by that column.
A second click on the same
column heading will Sort
Descending.
Parent Portal Conversations
From the Class Roster screen, click the number in the Parent Portal Conversations column
left of a student to View Conversations regarding that student. Click the View icon next to a
conversation to view the message. Click New Conversation to send a new message.
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Enter a Title for the conversation. Check Display on parent portal and/or Display on student
portal to send the message to parents/guardians and/or students (default is both). Check All or
the corresponding Guardians to send the message to specific parents/guardians. Enter the
message and click Submit.
Tip:
Note the scroll bar to the
right of the Guardian
names, indicating that
more Guardian names are
listed than are currently
visible.
Generating Class Labels
From the Class Roster, click the 5160 Label button. Click the desired label format, then click
Generate Labels. Labels will generate in Microsoft Word® and, if desired, can be further
formatted within Word®.
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Viewing Class Enrollment History
From the Class Roster screen, click the Class Enrollment History button to view the enrollment
history for the selected class. Click Send to Print to print the report.
Progress Report Entry
Click the Progress Report tab to enter Progress Reports for the selected class (including Mini
Courses). The Progress Report Period defaults to the current grade entry window’s progress
report period or, if no open grade entry window, to the current progress report period. If
necessary, select the appropriate Progress Report Period.
Note:
Progress Report grade
entry windows are
controlled by the Start and
End Dates entered in the
Progress Report Calendar
Event.
Check Show Dropped Students to enter Progress Reports for dropped students.
Click the Comments button to view or print the Comments Table. To assign comments to
students, click the Selected Comments field and enter the Comment numbers separated by
commas, or click the Comments icon , check the desired comments and click Save. Click the
Fill Empty Text Box icon to copy the selected comments to empty Comment fields.
If the Course Setting for Typed Comment is set to Yes, the Typed Comments column will
appear on the Progress Report entry screen, allowing teachers to enter free text progress
report comments.
Tip:
Use the Fill Empty Text
Box icon to copy the
most frequently assigned
comments to all students,
then edit as needed for
individual students.
If the Course Setting for Progress Report Grade Entry is set to Yes, two columns will appear on
the Progress Report entry screen: Weighted Assignment Average and Grade.
The Weighted Assignment Average column calculates an average of all assignment grades in
the teacher’s gradebook whose Due Dates fall within the selected Progress Report Period dates
(regardless of Marking Period). Category Weights specified in Gradebook Setup are applied to
the calculation. Drop Lowest, Drop Highest and Bonus Points are considered in the calculation.
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In the Grade column, teachers can choose to copy over all students’ averages by clicking the
Copy icon (>>) in the Grade column heading, or copy individual students’ averages by clicking
the Copy icon (>>) next to each student. Teachers can also manually enter or change grades by
clicking in the Grade field.
Click Clear to clear all entered comments and grades. When finished entering progress report
comments and grades, click Save. Click Print to print a copy of the Progress Report comments
and grades.
If the Progress Report did not save properly, the user will receive an error message. Click the
OK button, check network/internet connections and resave the Progress Report.
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Note:
The Progress Report error
message will be generated
when internet connection
problems prevent the
database server from
receiving and/or replying
to the transmission.
Check network/internet
connections and resave.
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TEACHER INTERFACE
Teacher Course Recommendations
Click Course Recommendation from the Other Menu to enter course recommendations for the
selected class. Select a Scheduling School. Students assigned to that Scheduling School will
display, along with any previously assigned Course Recommendations.
Select a Subject and Course Name, or enter a Course Number. Click Apply To All to add the
course recommendation to all students, or click Fill The Rest to add it to students that do not
have a course entered. Click Clear All to clear all unsaved course recommendations.
Click the Delete icon to delete a course recommendation (saved or unsaved). If needed, click
the Add New Course Number icon to the right of a student’s name to add another Course
Number field and Course Recommendation. When finished, Save the recommendations.
Click the Print icon
to print a copy of the saved recommendations.
Note:
Course Recommendations
can only be added for
students with assigned
Scheduling Schools and
Scheduling Grades.
Note:
Typically, only offered
courses, in the subject
area(s) taught by the
teacher, will be available
from the Subject and
Course drop-down menus.
The ability to add Course
Recommendations outside
the teacher’s subject areas
is permission-driven.
Note:
The grey Delete icon
indicates that the Course
Recommendation was
entered by another person.
The ability to delete Course
Recommendations made
by others is permissiondriven.
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