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TCC TH EXHIBITOR’S GUIDE TOXOPLASMA CENTENNIAL CONGRESS From discovery to public health management BÚZIOS,RIO DE JANEIRO, BRAZIL SEPTEMBER 19-24 2008 www.toxo100.org Dear Exhibitor, Please read the contents of this exhibitor manual carefully as the conditions detailed shall govern the operation of the exhibition. If you have any questions or you cannot find what you are looking for in this manual, please contact us for assistance ([email protected]). We strongly recommend your Company in Brazil to contact us for shipments and booth questions by Phone: (55) 22 9224-8415 Email: [email protected] Please see in the table at right the Sponsor Benefits for your company. We wish you a very successful event and look forward to a great conference. Sincerely, The Organizing Committee CONGRESS SECRETARIAT TOXOPLASMA CONGRESS PROGRAD- Univ. Estadual do Norte Fluminense Darcy Ribeiro Av. Alberto Lamego 2000 Campos dos Goytacazes, RJ Zip-code 28013-602 Phone: +55 22 2726 2031 22 2726 1400 Fax: +55 22 2726 1511 [email protected] 2 TCC TH SPONSOR BENEFITS Sponsor Benefits Booth sq. meters 1 Advertisements in Program 2 Book Registration for staff members included in sponsorship and exhibitor 3 badges Company logo in Conference Program4 Banner (0.7X 1.00 m) exhibition in pre-congress tutorials and workshops and 5 during the congress days Lunch symposia, (Sunday and congress days) 6 Insert Congress bags 7 Gold 18 sq. m. Silver 12 sq. m. Bronze 6 sq. m. 1 full page (A4) ½ page (A4) - 6 staff 4 staff 2 staff yes yes yes yes yes yes 10 10 10 3 3 3 Exhibition space booking fee includes: allocated exhibition space in the exhibition area, one table and four chairs for Gold, one table and two chairs for Silver and 2 chairs for Bronze package, 1 Wastebasket to each booth and daily cleaning. For technical supplies and exhibition services please fill up the proper order form. 1 For details see the floor plan in this manual. 2 Send your advertisements in CorelDraw version 12 (or earlier) to [email protected] at your earliest convenience or until August 30, 2008 at the latest. 3 Send the list of the staff member names to [email protected] at your earliest convenience or until September 6, 2008 at the latest. 4 Send the logo company in CorelDraw version 12 (or earlier) to [email protected] at your earliest convenience or until August 30, 2008 at the latest. 5 The company banner must to be sent to the address on page 2 of this guide. Please see deadline for shipments received in the session Important Dates (page 4). 6 Get the lunch tickets at the Congress Secretariat. 7 The Insert Congress bags must to be sent to the address on page 2 of this guide. Please see deadline for shipments received in the session Important Dates (page 4). 3 TCC TH I MPORTANT DATES Deadlines YAugust 16: Deadline for submission of technical plans for approval please send it to [email protected]. YAugust 30: Deadline to send the electronic files (Company Logo and Advertisements). YSeptember 5: Deadline for Shipment received. General Informations SEPTEMBER DAYS Set-up of the booth area Exhibition Welcome reception 20 13:00 21 19:00 22 07:00 13:00 13:30 16:30 20:30 23 24 25 08:30 12:30 08:30 12:30 08:30 12:30 13:45 19:00 13:45 20:30 13:45 17:00 22:00 Dismantling of the booth area 07:00 20:00 10:00 23:00 Storage of empties: You will be informed about storage of empties during the Congress. Shipment and Deliveries Please address your shipping to the Congress Secretariat (see address on page 2). Make sure to indicate the following information on all shipments: @COMPANY NAME @TOXOPLASMA CENTENNIAL CONGRESS @21-24 September, 2008 4 TCC TH C ONGRESS VENUE Congress Venue Hotel Atlântico Búzios-Convention & Resort Estrada da Usina, 294 –Praia da Armação - Armação dos Búzios - RJ - Brazil ZIP code 28950-000 Tel + 55 22 2620-8850 / 8855 Fax + 55 22 2620-8851 www.atlanticobuzios.com.br Distances City Km Time by Road Rio de Janeiro 169 2:00 São Paulo 620 6:50 Belo Horizonte 625 7:00 Salvador 1749 22:00 Armação dos Búzios, often referred to as just Búzios, is a resort town and a municipality located in the state of Rio de Janeiro in Brazil. Mello Faro Turismo is the official travel agency for Toxoplasma Centennial Congress offers special conditions and prices for hotel accommodation in Búzios, round trip transportation Rio de Janeiro - Búzios and travel arrangements within Brazil.Online secure Congress Venue request at Mello Faro website: http://www.mellofaro.com.br/evento.php?id=78&lang=2 The Hotel Atlântico Búzios are just five minutes from the centre of town, so visitors can take a pleasant evening stroll along the Bardot Promenade to the "Rua das Pedras" street and enjoy the Búzios nightlife. Atlântico Búzios are also close to the Ossos, Azeda and Azedinha beaches. 5 Mello Faro Turismo e Viagens Ltda Av. São Luis, 165 Cj. 01 A 01046-911 São Paulo SP Tel: 55 11 3258.5044 – Fax: 55 11 3231.1343 http://www.mellofaro.com.br/index.php?lang=2 [email protected] CONGRESS VENUE TCC TH Electricity Standard supply of electrical current available is 8 KVA: @Double-phase, 110V or 220 V, 50 cycles/hertz @Current can be provided upon request. Internet Access The TCC will provide a Wi-Fi high speed wireless network in order to access the Internet in the exposition and booth areas. Rules and Regulations for Exhibitors @ Changes in the Exhibition Set up Plan The Congress reserves the right to make minor alterations to the exhibition site plan as necessary and to accommodate the requirements of the venue, the delegates and the exhibitors. Any change will be confirmed to the exhibitor in writing. @ Free Flow of Delegates Nothing may impede the free flow of delegates in the aisle, ie. nothing may be built in the aisle, nor may furniture or equipment stand in the aisle space. @ Cleaning The aisles and gangways of the exhibition areas will be kept free and clean by the hotel staff. Cleaning of the individual booths will be provided by the Congress. @ Activities Outside of the Exhibitors Booth All demonstrations or other promotional activities must be confined to the relevant company's booth. No exhibitor will be allowed to display signs in the common areas of the hotel without prior consent from the organizers. Stand personnel, including hostesses are not allowed to distribute items of any kind outside the confines of the contracted exhibit booth. 6 C ONGRESS VENUE TCC TH Rules and Regulations for Exhibitors @ Disruption of other Exhibits The Congress organizers reserves the right to restrict exhibits which, because of noise, method of operation, materials or any other reason, become objectionable. No microphones or loud speakers are to be used on the exhibition floor. @ Security Although security will be provided for the overall protection of the exhibition, exhibitors are entirely responsible for the security of any goods or personal belongings brought to the exhibition. Also please note that exhibit booths must be staffed by at least one person during the exhibition opening times. @ Liability The Congress cannot accept responsibility for damage caused by an exhibitor nor for loss sustained by an exhibitor. Restrictions from the Hotel @Display of sign or banner is not allowed within all public areas of the hotel. @Consumables, i.e. food and beverage items, may not be brought into the hotel. @ The exhibit can only be the area placed as its disposal and cannot be extended to the other public areas of the hotel. @The exhibitor undertakes to return the space in its original condition. @The use of adhesive tape is prohibited on the granite floor of the foyer. @The hotel will not advertise the exhibit except within the exhibit area itself. Any signs and/or advertisement in the exhibit area, which the hotel may object to, will be removed. 7 TCC TH CONGRESS VENUE Booths Booth - Box Shape Booth sq. meters Length Width Maximum building height (Foyer) Gold 18 sq. m. 6m 3m 3,08m Silver 12 sq. m. 4m 3m 3,08m Bronze 6 sq. m. 2m 3m 3,08m The dimensions of the access door to the exposition area are: width 3, 0 m and height 2,4 m. Please fill out the Order Form at http://www.toxo100.org/html/orderform.html for technical supplies and exhibition services at the latest August 14, 2008. 8 C ONGRESS VENUE MEETING ROOM LAYOUT 9 TCC TH CONGRESS VENUE TCC TH MEETING ROOM LAYOUT 101 TCC TH C ONGRESS VENUE 011 FOYER TARTARUGA ROOM TCC TH CONGRESS VENUE Hotel Atlântico Búzios PREFEITURA EST R AD AD AU NOVA USINA A D DA ESTRA VELHA SINA U A DA D ESTRA VA NO A N SI A ESTR DA DA A VELH A N USI ORLA BARDOT PRAIA DE ARMAÇÃO Congress Venue Hotel Atlântico Búzios-Convention & Resort Estrada da Usina, 294 –Praia da Armação - Armação dos Búzios - RJ - Brazil ZIP code 28950-000 Tel + 55 22 2620-8850 / 8855 Fax + 55 22 2620-8851 www.atlanticobuzios.com.br 121 TCC TH C ONGRESS VENUE 213 Rio de Janeiro - Búzios Getting to Buzios by land By car Coming from Rio de Janeiro, about 2 hours trip. By Bus From Rio de Janeiro to Búzios, direct: Every day from Rodoviária Novo Rio in the company Auto Viação 1001. TCC TH CONGRESS VENUE Rio de Janeiro - Búzios Useful telephones: Auto Viação 1001: 0300-313-1001 Bus station - Rodoviária Novo Rio: (21) 2291-5151 Website: www.autoviacao1001.com.br Getting to Buzios by air Buzios Airport Regular flights: TEAM Airlines offer regular flights to Buzios from Rio de Janeiro every Friday and Sunday in two motor ships for at least 19 people. For further information call: (21) 3318-1616 or website www.voeteam.com.br Particular flights, not regular: Buzios Airport, Umberto Modiano, works with a 1300m X 30m track, airway lighting, covered by asfalt and supports excecutive ships. Airport - Aeroporto Umberto Modiano (Buzios), for further information call: (22) 2629-1225 Companies that work with helicopters/ air taxi in Rio * Líder Táxi Aéreo - Tel: (21) 2431-5545 * Helistar Táxi Aéreo - Tel: (21) 3325-6300 * Aeróleo Táxi Aéreo - Tel: (21) 2543-1260 * Starjet Tel: (21) 7894-5910 / 3325-5180 * KS Táxi Aéreo - Tel: (21) 2431-2305 * Team - Tel: (21) 3318-1616 * Zeus Taxi Aereo - Tel: (11) 6676-4198 / (11) 9187-8622 14