Welcome to the 2013-2014 Texas Dreams Season!

Welcome to the 2013-2014
Texas Dreams Season!
and
Working Together to Support Our Gymnasts
Welcome Texas Dreams Families,
Since 2002, the Texas Dreams Parent Club (TDPC) has made a commitment to support athletes, Texas Dreams
Gymnastics and the sport of gymnastics. Accomplishing these goals is done by raising funds, volunteering on
behalf of our team athletes, developing team spirit and communication. TDPC is a 501-C3 non –profit
organization. The dues that Parent Club members pay and the fundraising profits that are earned are used
for:
•
•
•
•
•
Coaches Fees and Travel Expenses
End of the Year Banquets & Awards
Team Building Parties
Back-to-School Pool Party
Coaches gifts
In addition to the activities listed above, TDPC supports Texas Dreams Gymnastics by hosting various level
meets at or around our gym, volunteering at the Texas Prime Meet, as well as, other fun activities throughout
the year. The Parent Club has regularly scheduled meetings and offers a wide variety of ways to get involved
and support the gym and its athletes.
Member’s participation is structured into one of two options. The offering of options is to allow members to
best match their time and resources with the needs and guidelines of the TDPC. Note: All active team
members are required to either join the Parent Club or “Opt-Out” to support Texas Dreams Gymnastics.
The pages to follow outline the two options. We realize that this is a personal decision for each family, and
the Parent Club is available to answer any questions that you may have regarding membership or “OptingOut”.
If you decide that you would like to be a Member, please fill out the membership form stating you wish to be
a member of the Parent Club and commit to fulfilling the obligations of the Parent Club. If you would like to
“Opt-Out” please fill out the membership form stating that you are choosing to “Opt-Out” and pay a fee
directly to Texas Dreams Gymnastics. All TDPC dues or “Opt-Out” fees will be billed in two installments. The
first will be July 15, 2013 and the second August 16, 2013. All payments are due in full no later than August
16, 2013.
Thank you for your encouraging your child’s aspirations as a gymnast and your support and trust of our club
to guide them. We hope that you will be a part of this Parents Club, in whatever role possible.
Sincerely,
Kim Zmeskal Burdette
Texas Dreams Gymnastics, Owner
Chris Burdette
Texas Dreams Gymnastics, Owner
TDPC Supports All Texas Dream Gymnastic Athletes in a Variety of Ways
Your TDPC involvement assists in keeping costs down for ALL team members - this includes your
athlete as well as all the athletes at Texas Dreams.
• Group Competition Expenses
Group competition expenses are the
LARGEST expense supported by TDPC.
In 2013-2014, we project this line item
to be more $90,000. These fees
include:
•
•
•
Coaches Fees
Travel Expenses such as mileage,
airfare and hotel
Meals
• Athlete Banquets and End of Year
Awards
• Team Building Socials:
• Dream Big Party
• Pool Party
• Texas Dreams Gymnastics End of
Season Staff Appreciation
• Spirit wear for parents to display
gym pride and support
TDPC Membership Two Options
Texas Dreams Gymnastics and TDPC are working together so each family can choose to cover their portion of
expenses in a way that works best for them. Below are the two option plans available.
Option #1
Active Parent Club Member:
 Pay a per athlete membership fee
to Texas Dreams Parent Club.
 Participate in fundraising events to
off-set your athlete’s portion of
group competition expenses.
 Volunteer at Level Meets and
various other events to meet your
volunteer hours.
Option #2
Opt-Out Parent Club Member:
 Pay Texas Dreams Gymnastics for
your athlete’s group competition
expenses.
 May choose to participate in
additional fundraising or volunteer
opportunities for the benefit of all
athletes at your discretion.
TDPC Membership Two Option Details
Below are the details for each or the two plans. In each plan, the rates and requirements are based on an
athlete’s level: Intermediate or Advanced.
Active Parent Club Member
Opt-Out
Fee
Fundraising
Volunteer
Requirements
Fee
Intermediate
•
Levels 3,4, & 5 (Girls)
•
Levels 3,4, & 5 (Boys)
•
TAAF Team
$280
Participate in
fundraising
efforts (greenery
sales, gymbucks,
etc) and earn $$
toward your dues
for next year.
You can earn up
to 50% of your
fees.
2 shifts at each
meet hosted & 2
shifts at the Prime
Meet
$600
Advanced
•
Levels 6, 7,8,9 & 10 (Girls)
•
Levels 6, 7,8,9 & 10 (Boys)
• Elite
$320
Participate in
fundraising
efforts (greenery
sales, gymbucks,
etc) and earn $$
toward your dues
for next year.
You can earn up
to 50% of your
fees.
2 shifts at each
meet hosted & 3
shifts at the Prime
Meet
$720
Additional details:
 Fees: You may pay your parent club fees in two installments. The first installment is due July 15,
2013. The second installment is due August 16, 2013. All fees must be paid in full by this time. (or
within two-weeks of joining Texas Dreams)
 Fundraising Goal: Purchasing Gymbucks, selling greenery and other various fundraising items
(Notice it is profit , not sales amount on these items)
 Volunteer Requirements: Members will need to work all meets hosted by TDPC as well as the Prime
Meet
 Opt-Out Fee: Calculated on a dollar per dollar basis for fees and fundraising and $20 per hour for
volunteer hours. Sessions will be calculated at 4 hours per session.
VOLUNTEER REQUIREMENT
Unless otherwise stated, volunteer assignments occur at Texas Dream Gym sponsored meets. During these
meets, volunteers are needed for a variety of tasks and requirements: set-up, take-down, check-in, judge
support, concessions, etc.
All volunteer requirements will be assigned by the Parent Club. If a volunteer is unable to work their assigned
shift, they may "trade with" or find a substitute. There will be "open" opportunities for volunteering
throughout the year. These will be available on a first come first serve basis and will qualify as “1 shift”.
Intermediate - Level 3, 4, and 5 (Girls & Boys) and TAAF:
 Required to complete two volunteer shifts at each meet hosted by TDPC
 Required to complete two volunteer shifts at the Texas Prime Meet hosted by TDG
Advanced – Level 6, 7, 8, 9 &10 (Girls & Boys) and Elite Team:
 Required to complete two volunteer shifts at each meet hosted by TDPC
 Required to complete three volunteer shifts at the Texas Prime Meet hosted by TDG
Additional details:


Volunteer Requirements not completed will be billed at $20 per hour and will be billed immediately
following the hosted meet or Texas Prime Meet.
All fees are due by due dates, and are not refundable for any reason. Fees are defined as parent club
dues and payment for any missed volunteer hours.
FUNDRAISING
Fundraising is absolutely necessary for the success of our program. All fundraising efforts that families
participate in help keep our parent club fees down and will support all athletes in our gym. As families
fundraise, they can earn money to assist in payment of their dues for the next season. Families may earn up
to 50% of their dues toward the next fiscal year. (No more than 50% of profits can be applied toward the
dues for the next year. We appreciate ALL fundraising efforts, and again, realize these efforts control our
billing costs to the families). This is a new venture for our organization, so please do not hesitate to contact
any member of the executive board with any questions you may have.
Communication
Today the TDPC is a thriving organization with hundreds of families and individuals working together toward
advancing its mission. From the executive board down to the single shift volunteer all have contributed in
this success. Perhaps more than any other quality, communication has facilitated this growth and brought
about the effectiveness TDPC now holds. Communicating with and within TDPC has many forms. Below are
the various forms TDPC communicates.

View your account online: You can view your account online at anytime. This will show you all
payments you have made and volunteer hours you have completed for the fiscal year. You can also
pay your account fees with paypal online.

Website: www.texasdreamspc.com – This is the most comprehensive source of information. Find
out about upcoming events, share photos, read gymnastic news, OR advertise a product or service.
Facebook: Share and celebrate team spirit with comments and photos


Email: Executive board members, general board members, level representatives and other TDPC
members can be contacted via email.

Monthly Meetings: Once a month, a TDPC General Meeting is held at Texas Dreams Gym where the
executive board presents status reports, proposes new agendas, takes votes and hears direct input
from its members. Unless otherwise stated, meetings are held on the second Monday of the month
at 6:30 in the back classroom.

Television Screens: Located in the gym, here TDPC communicates social news; monthly athlete
birthday, coach awards, staff recognition, gymnastic news, up-coming events and advertising.
No single person has made TDPC. We value your ideas and concerns. Please utilize any or all the methods of
communication.
Membership Form 2013-2014
Due: July 15, 2013
Athlete Information
Athlete’s Name
Parent’s Names
Street Address
City, State ZIP
Phone
E-Mail Address
Level
Intermediate
___ Level 3-5 (Girls)
___ Level 3-5 (Boys)
___ TAAF
Advanced
___ Level 6-10 (Girls)
___ Level 6-10 (Boys)
___ Elite
Please select one of the Following Agreements:
Membership Agreement and Signature
I wish to be a member of the Parent Club and commit to fulfilling the Fundraising and Volunteer Obligations
of the Parent Club as described in the TDPC Membership packet.
Name (printed)
Signature
Date
st
nd
Make Check Payable by July 15, 2013 1 installment and August 16, 2013 2 installment, to: TDPC. You may also pay
online with paypal. Installments are 50% each payment. You may also pay in full on July 15, 2013.
___ Intermediate $280
___ Advanced $320
 May pay in two installments
 May pay in two installments
 Volunteer = 2 shifts/meet
 Volunteer = 2 shifts/meet except Prime
is 3 shifts
Opt Out Agreement and Signature
I wish to Opt Out of the Fundraising and Volunteer Obligations of the Parent Club. I will pay my Opt Out Fee
directly to Texas Dreams Gymnastics.
Name (printed)
Signature
Date
Make Check Payable by June 30, 2012, to: Texas Dreams
___ Intermediate $600
___ Advanced $720
Photo or Image Release Form
I hereby grant The Texas Dreams Parent club, Inc. their legal representatives,
successors and assigns, the irrevocable and unrestricted right to use and publish
likeness, images, photographs, film and video tape of my child, or in which my child
may be inclined, for any purpose and in any manner or medium whatsoever, to alter
the same without restriction and to copyright the same. I hereby release The Texas
Dreams Parent Club, Inc. and their legal representatives, successors, and assigns from
all claims and liability relating to said likeness, images, photographs, film and video
tape.
Parent/Guardian Name:
__________________________________
Athlete’s Name:
__________________________________
Parent/Guardian Signature:
__________________________________
Date:
__________________________________