Vendor Center – Sourcing Network - e

A Sourcing Solution that’s Fast, Fair and Feasible.
Vendor Catalogs that’s Instant, Free and Unlimited.
e-Quantum’s Vendor Center is a two-part module allowing Distributors to source vendors for various
product and service needs as well as activate Online Vendor Catalogs that are displayed on your clients
QNet sites providing value added services. And the best news, it’s FREE!
Currently, there are 3 completed Vendor Catalogs that are available for you to assign on your clients
QNet sites with 2 more nearing completion.
Apex Business Systems
Broker Forms
Printco
Hodgins Engraving
Best Forms, Inc.
Following is a list of Vendors currently set up with the Vendor Center and area available for sourcing on
an RFQ or PO.
Apex Business Systems | Apex Color | Best Form, Inc. | Broker Forms | CE Printed Products | Corporate Electronic
Stationery | Data Management Center | Datatel Resources Corporation | Discount Labels | Eagle Graphics | Ennis |
Falls Cities Printing, Inc. | FormStore | Foster Printing Service | Graphic Dimensions | Hodgins Engraving | Identity
Group/Business Stationery | Imagery Group | Independent Folders | Lancer Label | NIC | Norwood | PMG Press |
Printco | Printegra | Printxcel | Pyramid Checks and Printing | Superior Print, Inc. | Synergy Label | ThermCraft, Inc. |
Ward Kraft, Inc. | Wilmer | Wisco | Wise | Wright Enterprises
Vendor Center – Sourcing Network
Overview
The Vendor Center allows you to search and add vendors to the e-Quantum RFQ and PO.
Vendor Center and the RFQ
(O/E → Request for Quotation → RFQ Editing)
Step One:
Step Two:
Step Three:
Step Four:
Create or edit a Request for Quote
Add item and price breaks
Click on Vendor Tab
Click on Find Vendors Button
Step Five:
Make selections by using the Checkbox function. Find Vendors Screen Detail
Property
Function
Tabs
Allows you to search for vendors based on Equipment Used,
Green Printing Capabilities, Fulfillment, General Printing
Capabilities, Geographic Region, or Printing Suppliers.
Red/Black Text
Red Text is displayed if selection does not match any vendor’s
profile. Black text is displayed if selection matches at least (1)
vendor’s profile
Page
Advances to the previous or next tab
Forward/Back
Footer
This footer lets you know as you are making selections how
Message
many complete and partial matches exist.
Load Filter
Loads a previously saved selection eliminating the checkbox
selection process if the same items are requested.
Cancel
Returns you to the RFQ with no selections
Step Six:
Click on Results Tab to display matching vendors.
Step Seven:
Step Eight:
Select desired vendors by using the Checkbox function.
Click the Add to RFQ button.
Results Screen Detail Property
Function
Filter
Displays all selections checked from previous tabs. Black text
signifies a matched selection for partial vendor, grey signifies
unmatched selection for partial vendor.
Save Filter
Allows you to save selection for future lookup
Load Filter
Loads a previously saved selection eliminating the checkbox
selection process.
Check All Icon
Selects all vendors in list
Check None Icon
De-selects all vendors in list
Show Partial
Toggling between checked and unchecked will display only
Matches
exact match or partial match vendors. Partial matches mean
vendor cannot support all criterion selected.
Add to RFQ button Adds all selected vendors to RFQ
Cancel
Returns you to the RFQ with no selections
Vendor Center and the PO
(O/E → Purchase Order → PO Editing)
Step One:
Step Two:
Step Three:
Create or edit a PO
Click on Vendor Tab
Click on Find Vendor Button
Vendor Screen Detail
Property
Follow-Up
Send to Vendor Center
Function
Assigns status codes for follow up (i.e. out for artwork, customer
approval, on schedule, ready to invoice, etc.). A date is also
assigned specifying when follow up needs to be made.
If checked, Quantum will export PO details to the Vendor Center
platform for vendor monitoring purposes.
Step Four:
Make selections by using the Checkbox function.
Step Five:
Click on Results Tab to display matching vendors.
Step Six:
Select desired vendor by using the Checkbox function.
Note: Only one vendor can be selected.
Click the Add to PO button.
Step Seven:
Vendor Catalogs
Overview
Vendor Catalogs are now available and FREE to distributors with Quantum Net. The e-Quantum Vendor
Center allows Vendor/Suppliers to create an online catalog or category of products for you to use as a
turnkey re-sellable solution integrated into your own Quantum Net Client Catalogs. Vendor Catalogs are
activated in e-Quantum where you simply browse and select catalogs, set pricing and assign to clients.
Vendor Matching
The Vendor Center is located in the Q-Send Module, Vendor Center.
Command:
1. Match Vendor Center Vendors
2. Vendor Center Catalog
Subscriptions
3. Upload Documents To/From
Vendor Center
4. Vendor Center Status
Function:
Used to match Vendor Center vendors to eQuantum vendors in AP.
Used to select vendor catalogs and markup
sell price.
Used to update order information to and from
the Vendor Center.
Shows the last automatic upload and
download and allows user to force an
immediate update.
Match Vendor Center Vendors Command:
1. Hide matched vendors
2. Lookup Unmatched vendors
3.
4. –MISS
5. (Vendor #)
Function:
Suppress view of already matched vendors
Displays new vendors on the Vendor Center
and provides the ability to add these vendors
to your AP Vendor Maintenance.
Shows a match by the Duns number, vendor
name, phone number or fax number.
Shows a mismatch
Shows a suggested match
Lookup Unmatched Vendors
“View Capabilities” will
display the Vendor’s Profile
from the Vendor Center. “Add
to e-Quantum” adds the
highlighted vendor to AP
Vendor Maintenance.
Vendor Center Catalog Subscriptions
Vendor Center Catalog Subscriptions displays all available Vendor Catalogs. By selecting View Items, a
list of this vendor items will display. To customize the catalog items may be removed from the list. Select
Edit to subscribe to this Catalog and define a default margin.
“View Items” to remove items from the Vendor’s Catalog.
Check the box to “Subscribe to this catalog”. Custom Title will display the name of this catalog on
Quantum Net. Product Group is the default product used when the items in this catalog are downloaded
into e-Quantum. Default margin % is used for all items in this vendor’s catalog. Default retail margin %
applies to Q-store items. Vendor catalogs may have up to three levels of categories. Each catalog level
may have a different margin % and each category may be Included or Excluded.
“Force upload” forces margins and categories to update Quantum Net.
NOTE: Vendor Catalogs, Categories and Margins may be overwritten at the Client level.
Category Used: Yes, display this category or No, do not display this category. Modify Margin Percentage
by Category. If left 0, this category will use the Catalogs default margin.
Quantum Net Vendor Catalogs
(QNet → QNet Maintenance → Internet Configuration → Catalogs)
Displays all Catalogs including Punchout and Vendor. By using the up and down arrows
Catalog position may be changed.
the
AR Client Overrides For Vendor Catalogs
(Client Maintenance → QNet → QNet Configuration → Catalog)
Ability to override company defaults at the client level. By using the up/down arrows
the QNet
catalog position can be moved. Edit will override company defaults for categories and margins.
Edit the Vendor Catalog Settings by Client. The “Availability” selections are: Use System Default, Yes,
catalog/punchout is available or No, suppress catalog/punchout. Checking “Customize Name” allows you
to name the catalog according to the selection of items. Use the Edit button to modify Categories and
Margin by client.
Update Docs To/From Vendor Center
Selecting “Begin update” updates e-Quantum documents to and from the Vendor Center so all RFQ and
PO statuses are current.
Vendor Center Status
Selecting “Force Update” forces updates to the Vendor Center and Vendor Catalogs.
Vendor Hub
Once logged on, vendors or manufacturers can view open orders and update:
 Job Numbers
 Ship Dates
 Tracking Numbers
 Job Status Follow-Up Codes
 Job Status Follow-Up Dates
 Send and log notes or questions
ALL of this information automatically updates the e-Quantum RFQ or Purchase Order.
Plus Create Vendor Custom Catalogs.
Vendor Center Screen (Catalog Tab)
Vendors Catalogs may be created from an Import of Items or Added Manually. Vendor Catalog features
include:
 Attributes for sizes and colors
 Unlimited number of items

3 Levels for each Category

Cost Breaks

Items may be in multiple categories

Keyword Search

Short, List & Extended Descriptions

Ability to attach artwork files

Ability to Allow Attachments

Ability to enter imprint information

Each Item may have up to 5 images

Minimum order quantity
Categories – Add or Edit Existing Categories
Add New Item – Add Items one at a time
Import Items – Import items from an Excel spreadsheet
Publish Catalog – Publishes the Catalog or changes made to the Catalog
View Catalog – Previews show how the Categories and Items will display on Quantum Net
Add an Item (various features available for each item)
Quantum Net – User Security
Quantum Net User Administration has the ability to assign Catalog Security by User.
Quantum Net – Ordering Screen
The various catalogs for each user displays. Once the Vendor Catalog has been selected, the Categories
of items will display.
Quantum Net – Show Details for the Item
Overview will display the extended description for this item. On the Properties Tab, attributes display,
entry for custom imprint information, ability to attach a file, price breaks and multiple images display. The
More Info Tab has the Back Order Date, Previous PO Date and Previous PO Quantity. You can also View
the Order History.
Vendor Catalog Item & QDesign
Vendors are able to create variable print items as part of their online catalog using the same QDesign
application Distributors use for creating marketing templates. This allows the end user to customize
products according to their preferences including Color, Font, Logo Upload, Text, etc.
Quantum Net – Shopping Cart & Checkout Screens
A Vendor Catalog item added to the Quantum Net shopping cart.
Quantum Net – Order Confirmation
The Order Confirmation may be printed. Also confirming emails will be sent.
e-Quantum Download
After downloading your Quantum Net orders, Purchase Orders are generated for the Vendor Center
Catalog items. The cost displayed is pulled from the Vendor Center Catalog cost.