ordinary meeting minutes - Mackay Regional Council

FINAL MINUTES
25 June 2008
ORDINARY MEETING MINUTES
WEDNESDAY 25 JUNE 2008
Table of Contents
Folio
Date
Particulars
572
25.06.08
Ordinary Meeting
578
25.06.08
Executive Financial Performance Report - May 2008
584
25.06.08
Complete Approval Service Performance Management Report
- May 2008
Declaration of Material Personal Interest
Nil
MIN/25.06.2008
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ORDINARY MEETING MINUTES
1.
ATTENDANCE:
His Worship the Mayor, Cr C Meng (Chairperson), Crs G R Christensen, D T Comerford, P F
Steindl, D J Perkins, D R Hatfield, D E Camilleri, W A Cameron, G R Thomsen, K J Casey
and K L May were in attendance at the commencement of the meeting. Also present was Mr P
Franks (Chief Executive Officer) and Ms D Jeffery (Minute Secretary).
The meeting commenced at 10:02am.
The Mayor welcomed the new Chief Executive Officer, Mr Peter Franks. The Mayor
commented that he and all Councillors were looking forward to working with him over the
coming years.
2.
APOLOGIES:
Nil.
3.
CONDOLENCES:
Nil.
4.
CONFIRMATION OF MINUTES:
4.1
ORDINARY MEETING MINUTES - 18 JUNE 2008
THAT the Minutes of the Ordinary Meeting held on 18 June 2008 be
confirmed.
Moved Cr Comerford
Seconded Cr Cameron
CARRIED 11/0
5.
BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:
Nil.
6.
MAYORAL MINUTES:
Nil.
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7.
WEDNESDAY 25 JUNE 2008
CORRESPONDENCE AND OFFICERS’ REPORTS:
7.1
PROPOSED JOINT LEASE - CITY BROTHERS SOCCER, LIFE STREAM
FOUNDATION, MACKAY LADIES VIGORO ASSOCIATION INC AND
MACKAY CRICKET ASSOCIATION INC
File No
Author
003835-532-CI-1
Manager Recreational Facilities & Property
Purpose
To consider a request from City Brothers Soccer Club, Life Stream Foundation, Mackay Ladies
Vigoro Association Inc and Mackay Cricket Association Inc for the issue of a joint Lease for
the Reserve on the corner of Bridge Road and Juliet Streets
Background/Discussion
Life Stream Foundation, Mackay Ladies Vigoro Association Inc and Mackay Cricket
Association Inc presently hold a Lease over a 7.2 hectare section of the Sport and Recreation
Reserve on the corner of Bridge Road and Juliet Street. The Lease is a standard Trustee Permit
Lease, issued by Council with the approval of the Department of Natural Resources and Water.
The current Lease expires on the 31 December, 2022.
Following an approach by City Brothers Soccer Club regarding the use of the area, a meeting
was held also involving the Vigoro and Cricket Associations, and local neighbours. It is the
Soccer Club’s intention to use the facilities during the winter month. They are also proposing to
erect lights for two playing fields and complete separate change rooms including toilet
facilities. The necessary building permits and consents will need to be obtained prior to these
being installed. Lighting will also be in accordance with the necessary Australia Standard for
lighting, including spillage. The Soccer Club are also intending to use the existing parking
facilities located on Juliet Street instead of on-site parking.
An Agreement has been reached by all parties that the leased area could be held jointly to the
satisfactory use of all involved. As Soccer is considered to be a winter sport, it would not
propose any inconveniences for the Vigoro and Cricket Associations whose operations are
during the summer months and Life Stream activities are operated during the day on weekdays.
Consultation
Agreement has been obtained for a joint lease from the Vigoro and Cricket Associations and
the Life Stream Foundation.
Consultation with nearby neighbours by way of a public meeting was undertaken on the 15
May, 2008. All neighbours backing onto the Reserve area were invited by way of letter. At the
meeting a number of issues were raised by the residents including usage issues by current
groups, littering, and dust associated with access via the internal road. In relation to the internal
road the residents were advised that the groups had arranged for a bitumen strip to be installed
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WEDNESDAY 25 JUNE 2008
with installation to occur shortly. The residents did not raise any major concerns to the proposal
of City Brothers Soccer, including the lighting.
Given that the area is a Reserve for which Council is simply the Trustee, final approval of any
Lease rests with the Department Natural Resources and Water. Such approval is usually sought
following drafting of the Lease document and submission of a Management Plan for the area.
Resource Implications
Encouragement should be given to groups who are willing to work together in the use of
Council Reserve areas. By joining, the combined groups have a better chance of resourcing
maintenance needs, and also of obtaining funding grants. This will mean better facilities for all
groups than could be achieved individually.
Further, this means that the reserve will be used all year round, instead of it sitting idle during
the winter months.
Conclusion
It is considered that a joint Lease should be approved by Council over the area. In doing so the
combined resources of the groups will enable better development of the area, and also diverse
and increased usage. To achieve this the exiting Lease to the Mackay Ladies Vigoro Club Inc,
Mackay Cricket Association Inc and Life Stream Foundation would need to be first
surrendered.
Council Resolution
General Manager's Recommendation
THAT Council approve a new joint Lease for a term of twenty (20) years in the names of
Mackay Ladies Vigoro Association Inc, Mackay Cricket Association Inc, Life Stream
Foundation and City Brothers Soccer Club Inc over a 7.2 hectare section of Lot 532 on CI
3835, being on the corner of Bridge Road and Juliet Street, subject to the approval of the
Department Natural Resources & Water.
AND THAT the existing Lease to the Mackay Ladies Vigoro Association Inc, Mackay
Cricket Association Inc and Life Stream Foundation be surrendered to allow the new
Lease to be entered into.
Council Resolution
THAT the item be deferred to a future Ordinary Meeting.
Moved Cr Comerford
Seconded Cr Camilleri
CARRIED 11/0
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7.2
EXECUTIVE FINANCIAL PERFORMANCE REPORT - MAY 2008
Author
GENERAL MANAGER CORPORATE SERVICES
Purpose
To present the Executive Financial Performance Report for the period ending May 2008.
Background/Discussion
The Progress at a Glance summary for May 2008 indicates that most Programs are tracking in
line with budget other then:
•
Office of the CEO (Red)
Amalgamation costs to date equal $1.5m and after State Government reimbursement
totalling $740,000, this leaves a net cost impact of $760,000 with possible further costs still
pending.
•
Development Assessment – Engineering (Orange)
CAS approvals are fluctuating in a reducing approvals market.
•
Construction (Red)
As reported at the November briefing of Council, the Capital Program is over budget and
some Projects will need to be deferred.
•
Capital Works Water and Waste Water (Orange)
Flooding rectification works will have an impost but these will be funded within overall
capital program.
•
Mackay Water Recycling Project – MWRP (Orange)
Dependant on confirmation of funding from State and Federal government for effects of
flooding in February 2008.
As at 31 May 2008 Council’s Operating Income totalled $161,239,387 and Operating
Expenditure totalled $132,207,663. Total Capital Expenditure to date equals $127,708,900.
Consultation
Chief Executive Officer, General Managers and Program Managers.
Resource Implications
Nil.
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Conclusion
Overall most programs are tracking in line with budget as at 31 May 2008 with exceptions
noted.
Council Resolution
General Manager's Recommendation
THAT the Executive Financial Performance Report for the month ended 31 May 2008 be
received.
Council Resolution
THAT the General Manager's Recommendation be adopted.
Moved Cr Camilleri
Seconded Cr Cameron
CARRIED 11/0
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7.3
WEDNESDAY 25 JUNE 2008
MAY 2008 - MANAGEMENT - PERFORMANCE REPORT - COMPLETE
APPROVAL SERVICE
Attaching Management / Performance Report for Complete Approval Services for the period
ended May 2008.
Council Resolution
General Manager's Recommendation
THAT the Report be received.
Council Resolution
THAT the General Manager's Recommendation be adopted.
Moved Cr Camilleri
Seconded Cr Thomsen
CARRIED 11/0
8.
CONSIDERATION OF COMMITTEE REPORTS:
Nil.
9.
RECEIPT OF PETITIONS:
Nil.
10.
TENDERS:
Nil.
11.
CONSIDERATION OF NOTIFIED MOTIONS
Nil.
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12.
WEDNESDAY 25 JUNE 2008
LATE BUSINESS:
12.1
URBAN LOCAL
CONFERENCE
GOVERNMENT
ASSOCIATION
57TH
ANNUAL
THAT Cr Christensen attend the Urban Local Government Association's 57th
Annual Conference to be held in Gympie from 23-25 July 2008 as Council's
delegate.
Moved Cr Camilleri
Seconded Cr Perkins
CARRIED 11/0
12.2
INNOVATION IN
CONFERENCE
PLANNING
&
DEVELOPMENT
ASSESSMENT
THAT Cr Hatfield attend the Innovation in Planning and Development
Assessment Conference to be held in Sydney from 6-7 August 2008 as
Council's delegate.
Moved Cr Camilleri
Seconded Cr Steindl
CARRIED 11/0
12.3
WOMEN IN LOCAL GOVERNMENT CONFERENCE
THAT Cr Cameron and Cr May attend the Women in Local Government
Conference in Moranbah from 30 July 2008 to 1 August 2008.
Moved Cr Camilleri
Seconded Cr Comerford
CARRIED 11/0
13.
PUBLIC PARTICIPATION:
Nil.
14.
CONFIDENTIAL REPORTS:
Nil.
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The meeting closed at 10:10am.
Confirmed on Wednesday 2 July 2008.
………………………………………
MAYOR
MIN/25.06.2008
…..…………………………………
CHIEF EXECUTIVE OFFICER
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