2015 Budget - City of Arkadelphia

Transcription

RESOLUTION R-_____
A RESOLUTION PROVIDING FOR AND ADOPTING THE BUDGET FOR THE CITY OF
ARKADELPHIA, ARKANSAS, FOR THE TWELVE (12) MONTH PERIOD BEGINNING JANUARY 1,
2015 AND ENDING DECEMBER 31, 2015, APPROPRIATING MONEY FOR EACH AND EVERY ITEM
OF EXPENDITURE THEREIN.
WHEREAS, Section 2 of Act No. 28 of 1959 provides that the City Board of Directors shall adopt an annual budget
for operations of the City Government for the calendar year; and
WHEREAS, the City Board has made a comprehensive study and review of the proposed budget; and
WHEREAS, it is the opinion of the City Board of Directors that the schedule and exhibits of financial information
prepared and reviewed revealing anticipated revenues and expenditures for the calendar year appear to be as
accurate as possible for budgetary purposes.
NOW THEREFORE, BE IT ORDAINED BY THE CITY BOARD OF DIRECTORS OF ARKADELPHIA,
ARKANSAS:
Section 1. This resolution shall be known as the budget resolution for the City of Arkadelphia, Arkansas for the
twelve month period beginning January 1, 2015 and ending December 31, 2015 reflecting estimated revenues and
expenditures as hereinafter set forth in the budget attached hereto containing approximately 216 pages. The
appropriations made herein include additional pay for holidays for all agents, servants, and employees of the City of
Arkadelphia including but not limited to uniformed employees as provided for by the State of Arkansas. All
revenues herein are estimated and subject to change and all appropriations are calculated upon available revenues
and are also subject to change.
Section 2. The following respective amounts for each and every item of revenue and expenditure classification
herein proposed in the budget for 2015 are hereby authorized and appropriated for the purposes herein set forth for
the calendar year ending December 31, 2015.
General Fund
Street Fund
Water and Sewer
Franchise Fee Fund
Fireman’s Act 833
Series 2014 Capital Improvement Bonds
Administration of Justice Act 1256
Act 988
District Court Cost
Re Use Fund
Revenues
$8,412,474
$975,938
$7,430,787
$1,473,472
$80,443
$2,032,511
$443,470
$38,831
$7,845
$162,911
Expenditures
$8,049,121
$951,815
$2,585,554
$1,270,100
$80,000
$1,947,000
$443,470
$30,000
$7,000
$132,900
Section 3. Whereas, by reason of the fact that the cities of Arkansas are required by law to adopt an annual budget
each year beginning January 1, and ending December 31, in order to operate the City Government; NOW
THEREFORE, this resolution being necessary for the preservation of the public peace, health and safety, shall take
effect and be in force from and after its passage and approval.
PASSED THIS 16th DAY OF December, 2014
__________________________
C.T. Hollingshead, Mayor
ATTEST:
______________________________
Rendi Currey, City Clerk
FY 2015 Cash Statement of Revenue and Expenses
Revenues
State aid
General
Street
Other Fund
1,039,300
696,430
48,160
Federal aid
793,579
Property taxes
486,000
52,000
Franchise fees
Sales tax
W&S Utilities
773,117
1,862,000
Fines, forfeitures, and costs
Interest
342,403
952
Local permits and fees
Sanitation fees
9
20
629,962
1,436,718
Water & Sewer
Other
Total Revenues
19,450
3,171,337
242,460
15,600
6,833,374
764,039
Page 1 of 216
821,297
3,190,787
FY 2015 Cash Statement of Revenue and Expenses and Changes in Fund Balances
Expenses
General
Street
Other Fund
954,310
1,749,007
General Government
Law Enforcement
Water & Sewer Utilities
Highway & Streets
Public Safety
Sanitation
Recreation & Culture
Airport
1,047,668
1,256,133
1,471,678
1,440,365
903,084
W&S Utilities
2,275,385
80,000
1,515,000
Debt Service:
Bond
Notes
432,000
292,643
2,027,000
821,297
(1,205,703)
2,568,028
3,190,787
622,759
109,961
8,029,121
6,833,374
(1,195,747)
48,731
951,815
764,039
(187,776)
1,054,100
(20,000)
20,000
Fund Balances - January 1
525,000
191,899
2,765,129
4,240,000
Excess of Revenues and other Financing Sources
Over (Under) Expenses and Other Uses
(161,647)
(167,776)
(2,259,803)
622,759
Fund Balance - December 31
363,353
24,123
505,326
4,862,759
Total Expenditures
Total Revenues
Excess of Revenues Over (under) Expenditures
Other financing (use)
Transfer in
Transfer out
Loan Proceeds
Page 2 of 216
(1,054,100)
Other Funds (Restricted)
Projected Revenues & Expenditures
FY 2015
Firemen's Act 833
2014 Ending Balance
Dec-14
Interest
Fund
Revenues
Total
$32,263
$48,160
$20
$80,443
Franchise Fee Fund
2014 Ending Balance
Revenue
$700,355
$773,117
Expenditures
$80,000
Justification
Use funds towards purchasing rescue truck
$80,000
$216,000
$835,000
$219,100
$1,270,100
$203,372
2014 Series Bond payment
Transfer to General Fund
Transfer to G.F. for one time expenses and Community Events Startup
$1,515,000
$1,515,000
YSC Design and construction expenses
Debt Reserve (Acct # 6603)
$85,511
$0
Bond Funding (Acct #6596)
$216,000
$216,000
Account used to bank semi annual payments
Paying Agent (Acct # 6587)
$216,000
$216,000
Used to make semi annual payments (Debt Service)
$2,032,511
$1,947,000
Total
Series 2014 Capital Improvement Bonds
As of October 31, 2014
Project Account (Acct # 6612)
Total
$1,473,472
Page 3 of 216
2015 Ending Balance
Reserve account
Inter Agency Funds (Restricted)
FY 2015
Administration of Justice Act 1256
Not included in financial statements,
the dollar amounts listed here are a
description of how funds are generally
distributed.
Total
Act 988
2014 Ending Balance
Total
District Court Cost
2014 Ending Balance
Transferred from Act 1256
Interest
Total
Re Use Fund
2014 Ending Balance
Repayment from City of Gurdon
Interest
Total
$443,470
$443,470
$16,916
$21,915
$38,831
$1,800
$6,045
$0
$7,845
$132,900
$30,000
$11
$162,911
$239,890
$853
$1,293
$4,311
$5,441
$161,472
$30,210
$443,470
Arkadelphia - Supplements Police Dept budget
Caddo Valley
Amity
Gurdon
Supplements Mun Court Cost
Clark County
DF&A
$30,000
Debt Service, Hybrid cruiser payoff 1-2019
$30,000
$7,000
Direct pay to County for District Court operations
$7,000
Independent fund. Not part of City financial.
$132,900
$132,900
Possible Economic Dev Expenditures
Page 4 of 216
FY 2015
Revenue
Airport
Source
Acct #
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
State Aid
-
351,448
40,000
-
-
(40,000)
860,000
Federal Aid
-
-
360,000
-
62,414
(297,586)
360,000
12,528
134,912
17,640
9,662
17,495
(145)
19,305
Other
-
-
-
-
-
Totals
12,528
486,360
417,640
9,662
79,909
Local Permits & Fees
Page 5 of 216
(337,731)
187,360
1,426,665
FY 2015
Revenue
Airport
Acct #
Source
4213
Hangar Deposits
4214
Airport Lease (HSU)
4176
Hangar Leases
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
-
-
200
200
200
1,228
607
400
266
370
(30)
400
11,300
14,340
17,040
9,196
16,925
(115)
18,705
119,965
-
-
-
Other
-
-
200
187,360
SubTotal
12,528
134,912
17,640
9,662
17,495
(145)
206,665
State Aid
-
351,448
40,000
-
-
(40,000)
860,000
Federal Aid
-
-
360,000
-
62,414
(297,586)
360,000
12,528
486,360
417,640
9,662
79,909
(337,731)
1,426,665
Totals
Page 6 of 216
Revenue Justification
Airport
Acct#
Airport
$0
4213
Hangar Deposits
$200
A $200 deposit is required for each of the 8 hangars. Staff anticipates one tenant change per year.
4214
Airport Leases (HSU)
$400
Below is a breakdown of how the monthly leases are calculated from Henderson.
AV gas
Jet Fuel
Hangar Rentals
Tie Down fees
Agriculture Pad Use
4176
Hangar Leases
Zeagler, Bob - 1 Hangar
Zeagler, Oscar - 1 Hangar
Davis, Terry
Commercial Hangar
Commercial Hangar 2
Eight Hangars
4841
Total Monthly sales x 5 %
Total Monthly sales x 7 %
50%
10%
50%
$18,705
$ 20 x 12
$ 20 x 12
$ 20 x 12
$440 x 12
$555 x 3
$115 x 12
$240
$240
$240
$5,280
$1,665
$11,040
$18,705
Federal Aid
$360,000
FAA Entitlement Funds- Improvements recommended by airport committee. Fencing and Planning projects
State Aid
$860,000
Arkansas Dept. of Aeronautics Grant(s). Match for FAA projects ($40,000) and Ag-Pad Grant ($320,000), new commercial hangar ($500,000)
Other
$187,360
Uncategorized revenues. Economic Development Partner match for relocation of Ag-Pad ($87,360), commercial hangar match ($100,000)
Page 7 of 216
FY 2015
Department Expense Summary
Airport
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2015
Airport
161,468
716,190
424,727
17,348
26,932
397,795
1,440,365
Totals
161,468
716,190
424,727
17,348
26,932
397,795
1,440,365
Page 8 of 216
FY 2015
Department Summary Page
Airport
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2015
5200
Supplies
5,204
751
6,140
1,721
5,215
925
6,500
5300
Maintenance
3,570
2,643
3,300
1,175
2,439
861
5,300
5400
Miscellaneous
11,628
14,796
15,287
14,451
19,278
(3,991)
21,205
O & M Subtotal
20,402
18,190
24,727
17,348
26,932
(2,205)
33,005
Capital Outlay
141,066
698,000
400,000
-
-
400,000
1,407,360
TOTAL BUDGET
161,468
716,190
424,727
17,348
26,932
397,795
1,440,365
5999
Page 9 of 216
FY 2015
Supply Summary Page
Airport
Acct #
Item
5203
Motor Vehicles
5210
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
419
-
1,260
-
1,415
Other
4,785
751
4,880
1,721
3,800
1,080
5,000
Total Supplies
5,204
751
6,140
1,721
5,215
925
6,500
Page 10 of 216
(155)
Request
FY 2015
1,500
Supply Justification
Airport
5203
Motor Vehicle
$1,500
Fuel for mowing the airport is charged out of this account.
5210
Other
$5,000
This account is for runway lights, taxiway lights, and beacon lights as well as replacement light covers. This is also for the repair, upgrade or purchase of items for airport safety
and for uncategorized items. This includes hangar deposit refunds.
Page 11 of 216
FY 2015
Maintenance Summary Page
Airport
Acct #
Item
5305
Instruments
5306
Building/Facilities
5314
Runway/Taxiway
Totals
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
2,609
1,768
2,300
959
1,439
861
2,300
-
-
-
-
-
-
2,000
961
874
1,000
216
1,000
-
1,000
3,570
2,643
3,300
1,175
2,439
861
5,300
Page 12 of 216
Maintenance Justification
Airport
5305
Instruments
$2,300
This is to provide maintenance to the non-directional beacon, including repairs to the antenna, replacement wiring, other required maintenance and papi lights. Testing of radio category has
been moved to this line item.
5306
Building/Facilities Maintenance
$2,000
This is to provide for maintenance/repainting of the terminal building, etc.
5314
Runway/Taxiway
$1,000
This category is for maintenance service on lights and other associated expenses.
Page 13 of 216
FY 2015
Miscellaneous Summary Page
Airport
Acct #
Item
5402
Property / Vehicle Insurance
5404
Contracts and Services
5407
Telephone
5408
Electric
5409
Gas
Totals
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
1,576
2,687
3,687
4,085
4,085
(398)
4,085
-
780
-
2,080
3,120
(3,120)
5,020
501
536
600
416
623
(23)
650
9,435
10,495
11,000
7,582
11,000
116
299
-
290
450
(450)
450
11,628
14,796
15,287
14,451
19,278
(3,991)
21,205
Page 14 of 216
-
11,000
Miscellaneous Justification
Airport
5402
$4,085
Coverage per bid / Arkansas Municipal League. Includes Army Reserve Building.
5404
$5,020
Includes cleaning service contract for Airport terminal, $60/week. Fuel farm service contract, $150/mo, split with HSU 50/50.
5407
Telephone
$650
The city provides one line for the airport, fuel system, security system, pilot weather check, and flight plan.
5408
Electric
$11,000
This appropriation is based on historical usage. Includes Army Reserve Building.
5409
Gas
$450
This appropriation is based on historical usage. Includes Army Reserve Building and Airport Terminal.
Page 15 of 216
FY 2015
Capital Summary Page
Airport
Actual
FY 2012
Actual
FY 2013
State Aeronautics Grant
-
428,000
5999 FAA Entitlement Funds
141,066
141,066
Acct #
5999
Item
Totals
Actual
8 month
Year End
Projection
40,000
-
-
40,000
1,047,360
270,000
360,000
-
-
360,000
360,000
698,000
400,000
-
-
400,000
1,407,360
Page 16 of 216
Budget
FY 2014
(Over)
Under
Request
FY 2015
Capital Justification
Airport
5999
FAA Perimeter Fencing and Planning
$360,000
Scheduled CIP as recommended by the Airport Advisory Committee; includes engineering fees.
5999
State Aeronautics Grant
$1,047,360
Provides match for FAA grant. Ag-Pad relocation grant. Commercial hangar match.
Page 17 of 216
FY 2015
Revenue
Animal Control
Acct #
Source
Local permits & fees
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
185
535
500
399
984
484
1,000
Spay/Neuter Program
-
-
-
-
-
-
12,688
Other
-
350
-
-
-
-
-
Totals
185
535
500
399
984
484
13,688
Page 18 of 216
FY 2015
Revenue
Animal Control
Acct #
Source
4124
Animal Control Fees
4124
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
185
535
500
399
984
484
1,000
Spay/Neuter Program
-
-
-
-
-
-
12,688
Other
-
350
-
-
-
-
-
185
885
500
399
984
484
13,688
Totals
Page 19 of 216
Animal Control
4124
Animal Control Fees
$1,000
These are fees collected by enforcing our dog ordinance B-381 on animals impounded from within our city limits.
With the new policy in place, staff anticipates increase in fee revenue.
4124
Spay/Neuter and Facility Program
$12,688
$0.25 fee to be added to water bill (Ordinance required)
Program to assist spay/neuter costs to increase adoption rate of animals and assist with additional vetting costs (shots, worming, etc)
Any unused fees will be put towards facility improvements/maintenance and operations
3,803 Customers x $0.25 x 10 months =
$9,508
10 months budgeted animal adoption, $20 per animal revenue, 159 assisted adoptions =
$3,180
Page 20 of 216
FY 2015
Animal Control
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY2015
Law Enforcement
49,868
42,600
51,191
34,116
49,324
1,867
64,455
Totals
49,868
42,600
51,191
34,116
49,324
1,867
64,455
Page 21 of 216
FY 2015
Department Summary
Animal Control
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
41,290
35,138
35,438
20,825
33,124
Supplies
4,900
3,882
5,650
4,173
5,818
(168)
7,250
5300
Maintenance
1,100
888
7,000
7,048
7,312
(312)
4,500
5400
Miscellaneous
2,578
2,692
3,103
2,071
3,070
33
16,360
49,868
42,600
51,191
34,116
49,324
1,867
64,455
-
-
-
-
-
-
-
49,868
42,600
51,191
34,116
49,324
1,867
64,455
O & M Subtotal
5999
Capital Outlay
TOTAL BUDGET
Page 22 of 216
2,314
36,345
FY 2015
Personnel Allocation/Costs
Animal Control
Full Time Authorized Positions
Number
1
Employee
Sanders, Mark
cell allowance
Overtime
Total
Title
Animal Control
Base Pay
Unemply.
1.50%
Workers'
Comp
1.36%
Retire
14.63%
Fica
7.65%
Insurance
Total
23,108
480
2,000
347
7
30
314
-
3,381
293
1,768
37
153
4,428
33,346
524
2,476
25,588
384
314
3,673
1,958
4,428
36,345
Page 23 of 216
FY 2015
Supply Summary Page
Animal Control
Acct #
Item
5201
Office
5202
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
19
46
600
526
Clothing & Uniform
344
480
350
(113)
5203
Motor Vehicles
358
-
500
5222
Fuel
3,759
3,355
5205
Janitorial
-
5206
Chemical Supplies
5210
Miscellaneous
Totals
(Over)
Under
Request
FY 2015
526
74
500
-
350
400
10
10
490
250
3,500
3,558
5,000
(1,500)
4,500
-
50
182
182
(132)
300
363
-
150
11
100
50
500
-
-
500
-
-
500
800
4,843
3,882
5,650
4,173
5,818
Page 24 of 216
(168)
7,250
Animal Control
5201
Office Supplies
Computer and software
$500
5202
Clothing & Uniform
Uniform and personal protective items.
$400
5203
Motor Vehicles
For supplies other than fuel.
$250
5222
Fuel
1000 gallons at $4.50 a gallon.
5205
Janitorial
$300
This category is reserved for brooms, light bulbs, and other things needed in the shelter.
5206
Chemical Supplies
$500
This is primarily for fly bait needed in the summer and bleach to disinfect kennels.
5210
Miscellaneous
$800
Costs associated with dog food and other supplies. Wal-Mart donates a substantial amount of dog food, but cannot be considered a
permanent arrangement.
$4,500
Page 25 of 216
FY 2015
Animal Control
Acct #
Item
5303
Motor Vehicle
5304
Radio
5306
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY2015
358
411
1,000
526
789
211
1,500
-
-
-
-
-
-
1,000
Buildings/Facilities
349
477
6,000
6,523
6,523
(523)
2,000
Totals
707
888
7,000
7,048
7,312
(312)
4,500
Page 26 of 216
Animal Control
5303
Motor Vehicle
$1,500
For maintenance on 2007 pickup. Truck is in need of LED warning light and worklight repair for rear of truck.
5304
Radio
5306
Building/Facilities
$2,000
This item is for maintenance on the shelter. In need of a fence to surround the building to allow volunteers to walk the dogs.
$1,000
Page 27 of 216
FY 2015
Animal Control
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
78
94
103
72
72
31
72
5402
5403
Special Services
2,335
2,598
3,000
1,999
2,998
2
16,288
Totals
2,413
2,692
3,103
2,071
3,070
33
16,360
Page 28 of 216
Animal Control
5402
Coverage per bid.
$72
5403
Special Services
$16,288
This is for euthanization of animals. Dr. Bradshaw charges us $250 per month plus medicine.
Program to assist spay/neuter costs to increase adoption rate of animals and assist with additional vetting costs (shots, worming, etc)
Page 29 of 216
FY 2015
Revenue
Aquatic Park
Source
Acct #
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
180,568
154,187
157,000
102,044
130,901
-
-
-
-
-
-
-
Transfers In
-
-
-
-
-
-
-
Loan Proceeds
-
-
-
-
-
-
-
180,568
154,187
157,000
102,044
130,901
Other
(26,099)
155,000
Other Financing Sources
Totals
Page 30 of 216
(26,099)
155,000
FY 2015
Revenue
Aquatic Park
Acct #
Source
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
4165
Admissions
98,240
87,509
90,000
67,661
72,510
(17,490)
90,000
4162
Concessions
36,928
31,795
32,000
9,128
23,967
(8,033)
30,000
4168
Fees
45,400
34,883
35,000
25,255
34,424
(576)
35,000
180,568
154,187
157,000
102,044
130,901
(26,099)
155,000
Totals
Page 31 of 216
Aquatic Park
2012 year attendance was 22,163. Estimated 40% of patrons are from outside of 71923.
4165
Aquatic Park Admissions
$90,000
$6 Aquatic Park daily admission.
Actual
2012 Collections:
2013 Collections:
2014 Collections:
4162
$98,240
$87,509
$72,510
Concessions
$30,000
Includes Aquatic Park concession sales.
Actual
2012 Collections:
2013 Collections:
2014 Collections:
4168
$36,928
$31,795
$23,967
Fees
$35,000
Includes all Aquatic Park fees including season passes, coupons, reservations, water classes, swimming lessons, etc. Continue family passes at $200.
Actual
2012 Collections:
2013 Collections:
2014 Collections:
$45,400
$34,883
$34,424
Page 32 of 216
FY 2015
Expense
Aquatic Park
Source
Acct #
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
163,036
140,337
175,684
136,122
149,195
26,573
177,179
Totals
163,036
140,337
175,684
136,122
149,195
26,573
177,179
Page 33 of 216
FY 2015
Aquatic Park
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2015
5100
Personnel Costs
75,825
64,591
87,496
65,608
68,151
19,345
87,499
5200
Supplies
53,705
39,165
44,300
35,617
36,891
6,109
43,200
5300
Maintenance
14,352
14,690
22,000
17,329
19,038
962
22,200
5400
Miscellaneous
19,154
21,891
21,888
17,569
25,115
157
24,280
163,036
140,337
175,684
136,122
149,195
26,573
177,179
-
-
-
-
-
-
-
163,036
140,337
175,684
136,122
149,195
26,573
177,179
O & M Subtotal
5999
Capital Outlay
TOTAL BUDGET
Page 34 of 216
FY 2015
Aquatic Park
Number
Employee
Title
Base Pay
Unemply.
Workers'
Comp
1.50%
1
Mike Volz
Director
Parks and Recreation Director will over see manager of facility
Total Full Time
Retire
Fica
14.00%
7.65%
Insurance
Total
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Part Time Authorized Positions
Number
18 wks
13 wks
Employee
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
Sub Total Part Time
Title
Manager - $11.00 hr
Manager - $11.00 hr
Assistant Manager - $8.20 hr
Maintenance - $7.70 hr
Life Guard - $7.70 hr
Conc Worker - $7.70 hr
Jr Grd/Conc Worker - $6.25 hr
Gate Worker - $7.25 hr
Total Pay
7,920
2,280
1,279
2,495
5,205
5,205
5,205
5,205
5,205
5,205
5,205
4,225
4,225
4,225
4,225
4,901
Unemply.
Workers'
Comp
Retire
Fica
1.50%
3.70%
14.00%
7.65%
72,211
Page 35 of 216
119
34
19
37
78
78
78
78
78
78
78
63
63
63
63
74
1,083
293
84
47
92
193
193
193
193
193
193
193
156
156
156
156
181
2,672
-
Insurance
Total
606
174
98
191
398
398
398
398
398
398
398
323
323
323
323
375
-
8,938
2,573
1,444
2,815
5,874
5,874
5,874
5,874
5,874
5,874
5,874
4,768
4,768
4,768
4,768
5,531
5,524
-
81,491
FY 2015
Aquatic Park
Special Event or Private Party
Number
65
Employee
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
Title
Assistant Manager - $8.20 hr
Conc Worker - $7.70 hr
Junior Guard - $6.25 hr
Sub Total Special Evnt
Total Personnel
Total Pay
533
501
501
501
501
501
501
501
406
406
406
Unemply.
Workers'
Comp
Retire
Fica
1.50%
3.70%
14.63%
7.65%
8
8
8
8
8
8
8
8
6
6
6
20
19
19
19
19
19
19
19
15
15
15
78
-
Insurance
Total
41
38
38
38
38
38
38
38
31
31
31
-
679
565
565
565
565
565
565
565
458
458
458
5,255
79
194
78
402
-
6,009
77,467
1,162
2,866
78
5,926
-
87,499
Page 36 of 216
FY 2015
Supply Summary Page
Aquatic Park
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
5201
Office & Computer
472
938
1,000
713
773
5202
Clothing & Uniform
635
841
1,000
1,210
1,210
5204
Minor Tools
145
95
300
120
186
114
300
5205
Janitorial
2,074
1,384
1,500
1,243
1,336
164
1,500
5206
Chemical
20,574
16,719
18,000
16,173
16,242
1,758
17,000
5207
Education & Recreation
483
172
500
906
906
5208
5,852
3,709
5,000
3,916
3,916
1,084
6,000
5209
Special Events
-
-
400
265
265
135
400
5212
Concession
23,427
15,216
15,000
10,812
11,799
3,201
15,000
5213
Safety Program
43
91
300
258
258
42
300
53,705
39,165
43,000
35,617
36,891
6,109
43,200
Totals
Page 37 of 216
227
1,000
(210)
1,200
(406)
500
Aquatic Park
5201
Office & Computer
$1,000
Office supplies, season pass materials, receipt books, and IT, etc.
5202
Clothing & Uniform
Shirts, whistles, etc for staff.
5204
Minor Tools
$300
Tools needed for the facility. Facility aging expected needs for nuts, bolts, chains and other similar items.
5205
Janitorial
Cleaners, soap, toilet paper, trash bags, etc.
5206
Chemical
Chlorine and chemicals for the pool.
5207
Education & Recreation
$500
Items to be sold at the kiosk, including t-shirts, goggles, swim diapers, etc.
5208
$6,000
More deck chairs, new signage, Need new umbrellas, need 2 Life guard stands etc.
5209
Special Events
$400
Radio Remote back to school, decorations, bands, promotions, etc. for special events.
5212
Concession
Concession stand food and drink supplies.
5213
Safety Program
$300
First aid supplies including gloves, new tubes, sunscreen, etc.
$1,200
$1,500
$16,000
$15,000
Page 38 of 216
FY 2015
Aquatic Park
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
5301
Office Equipment
-
-
500
-
-
5302
Machinery
-
2,890
3,000
4,702
5,402
5304
Radio & Electronic
-
-
500
-
-
500
500
5306
Building/Facility
5,852
8,344
9,000
6,403
7,412
1,588
9,000
5315
Pool
8,500
3,456
7,000
6,224
6,224
776
7,000
14,352
14,690
20,000
17,329
19,038
962
22,200
Totals
Page 39 of 216
500
Request
FY 2015
(2,402)
500
5,200
Aquatic Park
5301
Office Equipment
Repairs on the computers, cash registers, etc.
$500
5302
Machinery
$5,200
Repairs on machinery and equipment. Scheduled pump rebuilds, replace chemical sensors and acid pump.
5304
Radio & Electronic
Repairs on sound system.
5306
Building/Facility
$9,000
Repairs on restrooms, concession stand, permanent structures, diving board, paint towers, etc. includes:
refurbish slide landing, floating feature & more outside lighting repair.
5315
Pool
$7,000
Plumbers, electricians, deck maintenance, minor repairs, etc. to the actual pool. More patching needed than previous years & replacing
lights, relay switches/sensors. repainting section of pool.
$500
Page 40 of 216
FY 2015
Aquatic Park
Acct #
Item
5402 Insurance - Other
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
2,524
3,054
3,358
2,705
2,705
653
2,705
163
561
735
68
68
667
855
7,842
6,626
9,000
7,507
9,087
5406 Association Dues & Meetings
250
250
300
-
-
5407 Telephone Service
403
442
550
546
7,797
10,100
10,000
175
131
5410 Postage & Shipping
-
5417 Refunds
5404 Contracts & Special Services
5405 Advertising & Legal
5408 Electric Service
5409 Gas Service
Totals
(87)
7,000
300
300
680
(130)
700
5,622
10,675
(675)
11,000
250
30
108
220
477
500
992
992
(492)
1,000
-
250
500
100
800
(300)
500
19,154
21,891
25,193
17,569
25,115
Page 41 of 216
157
220
24,280
Aquatic Park
5402
Insurance - Other
Real property insurance.
$2,705
5404
Contracts & Special Services
$855
Pest Control $60 x 6 = $360 , health permit $125, add $35 for concessionns etc. CPO class $250 CPR $85
5405
Advertising & Legal
$7,000
Radio ads, local news ads, new brochure, employment notices, new rack cards, etc. Increased to advertise in surrounding areas.
Includes $1,000 for interstate signs.
5406
Association Dues & Meetings
$300
Dues, meetings, and training to meet required pool certifications. CPO class for 1 staff member.
5407
Telephone Service
Office phone services.
5408
Electric Service
Electricity service.
5409
Gas Service
Gas service.
5410
Postage & Shipping
$1,000
Stamps and postal services, postcard direct mail-out.
5417
Refunds
Refunds to patrons.
$700
$11,000
$220
$500
Page 42 of 216
FY 2015
Revenue
Building
Source
Acct #
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
24,704
34,821
29,620
30,972
36,412
6,792
31,615
Other
-
-
-
-
-
-
-
Totals
24,704
34,821
29,620
30,972
36,412
6,792
31,615
Page 43 of 216
FY 2015
Revenue Summary Page
Building Department
Acct #
Source
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
4131
Building Permits
10,347
16,514
14,500
15,927
18,729
4132
Plumbing Permits
2,907
4,024
3,150
2,522
3,077
(73)
3,000
4133
Electrical Permits
3,785
3,798
3,600
3,358
3,800
200
3,700
4134
HVACR Permits
2,264
2,544
2,400
2,565
2,911
511
2,500
4135
Land Disturbing Permits
76
-
50
50
50
-
50
4136
Variance Fees
55
550
165
110
330
165
330
4137
Rezoning Fees
100
310
100
100
200
100
100
4138
Nonresidential Construction Permit Surcharge
2,726
3,633
2,800
3,549
3,904
1,104
3,600
4139
Miscellaneous: Land Use Books & Antenna Fees
260
709
-
1,061
1,061
1,061
250
4140
Contractor Permits
2,060
1,960
1,780
1,480
2,000
220
1,960
4845
Demolition Reimbursements
-
754
1,050
250
350
(700)
100
125
25
25
-
-
(25)
25
24,704
34,821
29,620
30,972
36,412
TBA Street Breaking Permits
Totals
Page 44 of 216
4,229
6,792
16,000
31,615
Building Department
4131
Building Permits
$16,000
4132
Plumbing Permits
$3,000
4133
Electrical Permits
$3,700
4134
HVACR Permits
$2,500
4135
Land Disturbing Permits
Ordinance 0-98-3 set the fee for these permits at $25 each.
4136
Variance Fees
$330
We collect $55.00 for each variance application to cover publication and administrative costs.
4137
Rezoning Fees
4138
Nonresidential Construction Surcharge
$3,600
Act 474 of 1999, as amended by 785 of 1999, mandated a surcharge be collected at the rate of fifty cents per each $1,000 of non-residential construction. There's a maximum
$1,000 surcharge per permit. The City collects these revenues monthly for the Dept. of Finance and Administration. The City retains five percent of these projected revenues.
4139
Misc.: Land Use Book Sales, Antenna Fees, Etc.
$250
Under this category, we expect to receive revenue for plats, re-inspections, land use ordinance books, cell tower/antenna review fees, and zoning applications.
4140
Contractor Permits
$1,960
Ordinance 0-00-8 set the fee of $20 for contractor's permits.
4845
Demolition Reimbursements
Demolition reimbursement payments.
TBA
Street Breaking Permits
We collect $25.00 for each street breaking permit.
$50
$100
$100
$25
Page 45 of 216
FY 2015
Expense
Building
Source
Acct #
General Government
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
71,966
117,900
131,724
86,303
133,566
Other
-
-
-
-
-
Totals
71,966
117,900
131,724
86,303
133,566
Page 46 of 216
(Over)
Under
Request
FY 2015
(1,842)
(1,842)
148,892
148,892
FY 2015
Department Summary
Building Department
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
5100
Personnel
63,386
102,132
111,309
75,138
117,084
5200
Supplies
2,413
5,482
9,840
4,999
7,002
2,838
9,117
5300
Maintenance
1,042
1,145
1,713
746
977
736
5,713
5400
Miscellaneous
5,125
9,141
8,862
5,420
8,503
359
8,993
71,966
117,900
131,724
86,303
133,566
-
-
-
-
-
71,966
117,900
131,724
86,303
133,566
O & M Subtotal
5999
Capital Outlay
TOTAL BUDGET
Page 47 of 216
(5,775)
(1,842)
(1,842)
125,069
148,892
148,892
FY 2015
Building Department
Full-Time Authorized Positions
Number
Employee
Title
1
2
Wiley, A.
Gaither, T.
Bldg. Dept. Supv.
Building Inspector
Certification Pay
Sub Total
Base Pay
42,820
29,969
588
73,376
Unemploy.
1.50%
Workers'
Comp
642
450
9
1,101
111
78
2
191
Retire
14.63%
FICA
7.65%
Insurance
Total
6,265
4,384
86
10,735
3,276
2,293
45
5,613
4,428
4,428
FICA
7.65%
1,117
14
170
Insurance
38
0
Retire
14.63%
2,136
27
4,428
22,540
232
2,425
38
229
2,164
12,899
1,301
6,915
4,428
13,284
25,198
125,069
8,856
57,542
41,601
729
99,872
Part-Time Authorized Position
Employee
1
2
Hillard, W.
Vacant
Sullivan, J.
Sub Total
TOTAL
Base Pay
Permits Clerk
20 hrs. vacation staffing
Building Inspector
14,602
187
2,222
Unemploy.
1.50%
219
3
33
17,011
90,387
255
1,356
Workers'
Comp
Page 48 of 216
Total
FY 2015
Supplies Summary
Building Department
Acct #
Item
5201
Office
5202
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
1,741
1,945
3,260
1,224
2,600
660
3,260
Clothing
-
50
60
-
-
60
-
5203
Motor Vehicles
-
-
350
-
50
300
350
5222
Fuel
-
448
2,025
518
800
1,225
2,025
5207
Educational Supplies
672
2,032
2,680
1,995
2,290
390
2,882
5210
Other
-
1,007
1,465
1,262
1,262
203
600
2,413
5,482
9,840
4,999
7,002
2,838
9,117
Totals
Page 49 of 216
FY 2015
Supplies Justification
Building Department
5201
Office Supplies
$3,260
Includes paper, pens, ink for printers, copier, fax machine, file folders, printing forms, and etc. $1,781
$41.07 per month each for 3 computers = $1,479
5202
Clothing
$0
This covers department shirts/protective clothing for new building department staff.
5203
Motor Vehicles
Oil and filters
5222
Fuel
Estimated use is 450 gallons at $4.50.
$2,025
5207
Educational
$2,882
$350
This category provides educational training materials, programs and transportation for 2 staff, 2 back-up inspectors and nine planning commissioners. It enables our staff to comply
with state inspection licensing requirements by attending required training and maintenance workshops to attain and maintain their certification. This improves our overall ISO rating.
APA (1) conference, hotel, meals, mileage $260
ICC zoning inspector recertification:
Electrical licenses: 4 @50.00 = $200.00
HVACR training & meals:
$60 Mileage $210.00
HVACR licenses: 4 @ 25.00 = $100.00
Plumbing training & meals:
$95 Mileage $191.00
Plumbing licenses: 4 @ 25.00 = $100.00
Electrical/IAEI training 2 days: registrations & meals
$475 Mileage $241.00
hotel: $400
Floodplain training & meals $80.00
PC training meals & mileage (3) $270.00
COAR/other bldg. training, hotel, meals, registration:
$200
5210
Other
$600
All other necessary items not covered in any other category under supplies.
City must adopt Plumbing and Fuel Gas Codes expected to be adopted by Arkansas in 2015. Estimated costs to purchase code books for adoption and inspection:
AR Plumbing Code books: 4 @ $66.00 = $264.00
AR Fuel Gas Code books: 4 @ 66.00 = $264.00
Tax: $44.00
Shipping: $28.00
Page 50 of 216
FY 2015
Maintenance Summary
Building Department
Acct #
Item
5301
Office Equipment
5303
Motor Vehicle
5306
Building/ Facility Maintenance
Totals
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
352
488
713
376
577
136
713
-
602
1,000
370
400
600
1,000
690
55
-
-
-
-
4,000
1,042
1,145
1,713
746
977
736
5,713
Page 51 of 216
(Over)
Under
Request
FY 2015
FY 2015
Building Department
5301
Office Equipment
$713
Maintenance contracts: $575.52 (Sharp copier : $32.70 X 12 = $392.40) Xerox Multifunction Fax: $15.26 x 12 = $183.12
Repair and maintain computers (replacement of hard drives, memory, keyboards or monitors): $137.00
5303
Motor Vehicle Maintenance
For necessary repairs and maintenance.
$1,000
5306
Building Maintenance
Carpet replacement, painting, etc.
$4,000
Page 52 of 216
FY 2015
Miscellaneous Summary
Building Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
-
-
100
-
100
-
100
5402
Vehicle Insurance
5404
Contracts and Special Services
232
613
500
366
504
(4)
531
5405
Advertising and Legal
517
699
700
474
824
(124)
800
5406
1,193
1,103
1,200
467
1,142
58
1,200
5407
Telephone
1,576
1,863
2,172
1,184
1,943
229
2,172
5410
Postage
178
-
300
-
300
-
300
5413
Certification Exams
-
-
200
-
-
200
200
5415
Nonresidential Construction Permit
Surcharge (minus 5% Retention)
1,429
4,863
3,690
2,929
3,690
-
3,690
Totals
5,125
9,141
8,862
5,420
8,503
359
8,993
Page 53 of 216
FY 2015
Building Department
5402
Vehicle Insurance
$100
5404
$531
Cintas contract for Dept. mat cleaning. $44.26 X 12 = $531.12
5405
Advertising & Legal
$800
We expect to publish legal notices in the newspaper for variances, rezoning requests.
5406
$1,200
This category is for annual membership dues, organizational conferences and meetings for 2 staff and 2 back-up inspectors to remain current. It also includes planning subscriptions. This
category also includes dues and subscriptions for nine planning commissioners in the American Planning Association.
STAFF PROFESSIONAL MEMBERSHIPS
Engineer/Inspector:
Arkansas Natural Resources Commission
Int'l Assoc. Electrical Inspectors
Anita Wiley:
Arkansas Natural Resources Commission
American Planning Association
ICC/COAR
Planning Comm:
APA memberships/magazine subscriptions
SUBSCRIPTIONS
City & Town
Daily Siftings Herald
Zoning Bulletin
Building Law Permits
$20
$102
$20
$185
$125
$550
$20
$118
$0
$0
5407
Telephone
$2,172
In addition to cellular phones for personnel whose job descriptions require access during all working hours, this appropriation includes a pro rata share of the basic service the city pays for
all their lines.
5410
Postage
$300
Monthly mailings include Planning Commission and other meeting packets, assorted correspondence to contractors, architects, and developers, etc. A portion is attributed to certified
mailings.
5413
Certification Exams
$200
This covers the cost of applications/exams to acquire ICC certification.
5415
Nonresidential Construction Permit Surcharge (Minus 5% Retention)
$3,690
Act 474 of 1999, as amended by 785 of 1999 mandated a surcharge be collected at the rate of fifty cents ($.50) per each $1000 of non-residential There is a maximum surcharge of $1000 on
each non-residential building permit. The City collects these revenues monthly for the Dept. of Finance and Administration and retains a 5% administrative fee. This projection is the
difference between the projected revenue minus .05% retention for our administrative cost.
Page 54 of 216
FY 2015
Revenue
Community and Special Events
Actual
FY 2012
Source
Acct #
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
State Aid
-
-
-
-
-
-
-
Federal Aid
-
-
-
-
-
-
-
-
-
-
-
-
-
115,900
Transfers In
-
-
-
-
-
-
-
Loan Proceeds
-
-
-
-
-
-
-
-
-
-
-
-
-
115,900
Totals
Page 55 of 216
FY 2015
Revenue
Acct #
Actual
FY 2012
Source
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
4162
Concessions
-
-
-
-
-
-
18,000
4163
-
-
-
-
-
-
52,900
4198
Other
-
-
-
-
-
-
45,000
Subtotal
-
-
-
-
-
-
115,900
Federal Aid
-
-
-
-
-
-
-
State Aid
-
-
-
-
-
-
-
Transfers In
-
-
-
-
-
-
-
Loan Proceeds
-
-
-
-
-
-
-
-
-
-
-
-
-
115,900
Totals
Page 56 of 216
4162
Concessions
Small tournament
Large tournament
1
1
1
1
1
1
4
4
4
2
3
1
First Weekend of August
Christian Film Festival
Crawfish Boil (softball event)
Youth Soccer Tournament - 8 teams @ $200 each
Adult Soccer Tournament - 8 teams @ $250 each
Volleyball - 12 teams @ $150 each
3 on 3 Basketball - 12 teams @ $100 each
Softball - 10 team @ $180 each, 4 events
Youth Baseball - 12 teams @ $250 each, 4 events
Youth Softball - 12 teams @ $250 each, 4 events
Gate Fees (Youth baseball/softball)
2 USSSA tournaments ($100/field per day)
Outdoor Expos
Cruisin (BBQ1500/Car 900/ Run 300/ SB500)
$18,000
$12,000
$6,000
1
2
10
1
$1,600
$2,000
$1,800
$1,200
$7,200
$12,000
$12,000
$8,000
$2,400
$1,500
$3,200
$52,900
Other Revenue
Sponsorships for Advertising/Promotions, awards, clothing, and events.
$45,000
Page 57 of 216
Halloween on Main
Music on Main (YSC)
Movies on Main
Haunted House (Rec Center)
FY 2015
Expense
Source
Acct #
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
(Under)
Request
FY 2015
-
-
-
-
-
-
152,620
Totals
-
-
-
-
-
-
152,620
Page 58 of 216
FY 2015
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
5100
Personnel Costs
-
-
-
-
-
-
91,870
5200
Supplies
-
-
-
-
-
-
22,050
5300
Maintenance
-
-
-
-
-
-
200
5400
Miscellaneous
-
-
-
-
-
-
18,500
O & M Subtotals
-
-
-
-
-
-
132,620
Capital Outlay
-
-
-
-
-
-
20,000
TOTAL
-
-
-
-
-
-
152,620
5999
Page 59 of 216
FY 2015
Number
1
Employee
Title
Base Pay
Vacant
Director
Director - Cell Allowance
Director - Car Allowance
Subtotal Full Time Salaries
Unemply.
1.50%
Workers'
Comp
Retire
14.63%
Fica
7.65%
Insurance
Total
44,063
480
4,200
661
7
63
115
1
11
6,446
70
614
3,371
37
321
4,428
-
59,084
595
5,210
48,743
731
127
7,131
3,729
4,428
64,889
Part-time Authorized Positions
Number
23 games
23 games
88 games
108 games
108 games
Unemply.
1.50%
Workers'
Comp
3.70%
5,075
76
188
-
388
-
5,727
Official at $12/game
Scorekeeper at $7.25/game
276
276
167
4
4
3
10
10
6
-
21
21
13
-
311
311
188
Referee $12/game
Referee $12/game
Scorekeeper $7.25/game
276
276
167
4
4
3
10
10
6
-
21
21
13
-
311
311
188
Employee
Laborers
To be filled Part-time
Volleyball
Volleyball Staff
Volleyball Staff
Volleyball Staff
3 on 3 Basketball
Basketball Staff
Basketball Staff
Basketball Staff
Softball
Softball Staff
Softball Staff
Youth Baseball
Baseball Staff
Baseball Staff
Youth Softball
Softball Staff
Softball Staff
Title
Special Event Labor $7.25 hour
Total Pay
Retire
14.63%
Fica
7.65%
Insurance
Total
Umpire
Umpire
$15/game
$15/game
1,320
1,320
20
20
49
49
-
101
101
-
1,490
1,490
Umpire
Umpire
$30/game
$30/game
3,240
3,240
49
49
120
120
-
248
248
-
3,656
3,656
Umpire
Umpire
$30/game
$30/game
3,240
3,240
49
49
120
120
-
248
248
-
3,656
3,656
Page 60 of 216
Part-time Authorized Positions (continued)
Number
18 games
18 games
Employee
Title
Basketball Staff
Basketball Staff
Youth Soccer
Soccer Staff
Soccer Staff
Adult Soccer
Soccer Staff
Soccer Staff
Referee $12/game
132
80
Unemply.
1.50%
2
1
Workers'
Comp
3.70%
5
3
Total Pay
Retire
14.63%
Insurance
-
Fica
7.65%
10
6
Total
-
149
90
Referee
Referee
$19/game
$19/game
342
342
5
5
13
13
-
26
26
-
386
386
Referee
Referee
$25/game
$25/game
450
450
7
7
17
17
-
34
34
-
508
508
Subtotal Recreation Part Time
22,325
335
826
-
1,708
-
26,981
Subtotal Full Time Positions
Subtotal Part Time Positions
48,743
22,325
731
335
127
826
7,131
-
3,729
1,708
4,428
-
64,889
26,981
Total Personnel
71,068
1,066
953
7,131
5,437
4,428
91,870
Page 61 of 216
FY 2015
Supply Summary Page
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
(Under)
Request
FY 2015
5201
Office & Computer
-
-
-
-
-
-
250
5202
Clothing & Uniform
-
-
-
-
-
-
400
5206
Chemical
-
-
-
-
-
-
1,100
5207
Special Events
-
-
-
-
-
-
11,500
5210
Other/Safety
-
-
-
-
-
-
800
5212
Concession
-
-
-
-
-
-
8,000
Totals
-
-
-
-
-
-
22,050
Page 62 of 216
5201
Office & Computer
Paper for correspondence and event flyers
$250
5202
Clothing & Uniform
Staff hats and shirts used for identification.
$400
5206
Chemical
Chalk, Paint, Field Dry, Pesticide
5207
$1,100
Special Events
$11,500
Purchase supplies and awards for different programs offered by Community and Special Events
Adult sports:
Youth sports:
$2,500
$9,000
Softball Tournaments
$1,000
Basketball 3 on 3
Volleyball
Soccer
$1,000
$500
$250
Crusin' In The Park
Winter Event-Outdoor Expo
Baseball - Tournaments
Basketball
Soccer
$4,000
$1,500
$3,000
$500
$500
5210
Other/Safety
$800
Unexpected uncategorized items. Safety related items moved to this account. Tournament staff hydration.
5212
Concession
$8,000
Concession will be operated at the Recreation Center. This includes supplies for the Coke machine. Event t-shirts
Page 63 of 216
FY 2015
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
(Under)
Requested
FY 2015
5301
Office Equipment
-
-
-
-
-
-
200
5302
Machinery
-
-
-
-
-
-
-
Totals
-
-
-
-
-
-
200
Page 64 of 216
5301
Office Equipment
$200
To maintain and repair computer, printers, fax, copy machine, phone, ID maker, and other office equipment.
5302
Machinery
Repairs to any machinery, equipment.
$0
Page 65 of 216
FY 2015
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
5404
-
-
-
-
-
-
-
5405
Advertising & Legal
-
-
-
-
-
-
5,000
5406
Association Dues & Meeting
-
-
-
-
-
-
3,000
5407
Telephone Service
-
-
-
-
-
-
-
5417
Refunds
-
-
-
-
-
-
500
5426
Miscellaneous/Other
-
-
-
-
-
-
10,000
Totals
-
-
-
-
-
-
18,500
Page 66 of 216
5404
$0
5405
Advertising & Legal
$5,000
Classified ads, promotions, and various promotional marketing campaigns for Community and Special Events.
5406
$3,000
Covers dues & meetings of the following:
ARPA Membership, State Conference & lodging
Fuel/Mileage reimbursement
USSSA Dues
5407
Telephone Service
5417
Refunds
5426
Miscellaneous/Other
$10,000
Unanticipated startup costs to be categorized in 2016
$0
$500
Page 67 of 216
FY 2015
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
5999
YSC Infield Tarps
-
-
-
-
-
-
10,000
5999
Feaster Park
-
-
-
-
-
-
10,000
Totals
-
-
-
-
-
-
20,000
Page 68 of 216
5999
YSC Infield Tarps
Five youth fields, one Babe Ruth field
Needed to reduce rainouts
$10,000
5999
Feaster Park
Field repairs (including dirt work)
$10,000
Page 69 of 216
FY 2015
Revenue
Fire
Source
Acct #
Federal Aid
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
-
-
-
-
-
Other
33,128
35,240
36,213
16,081
21,466
(14,747)
46,100
Totals
67,520
35,240
36,213
28,198
21,466
(14,747)
436,100
Page 70 of 216
-
390,000
FY 2015
Revenue
Fire Department
Acct #
4195
Source
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
Outside Fire Protection
23,589
22,908
22,000
12,117
21,466
(534)
21,500
Miscellaneous/Other
11,651
13,305
425,000
16,081
35,600
(389,400)
24,600
-
-
-
-
-
35,240
36,213
447,000
28,198
57,066
Federal Aid
Totals
Page 71 of 216
(389,934)
390,000
436,100
Fire Department
4195
Outside Fire Protection
$21,500
This figure represents the gross collections for outside fire protection membership dues and interest income. As per
ordinance, and Board action these annual dues are to be transferred to the Firemen's Pension Fund.
4198
Miscellaneous/Other
$24,600
All miscellaneous income, including insurance claims.
Includes any LOPFI SIT, AT&T tower lease dedicated to local pension fund $24,600
Federal Aid
$390,000 FEMA grant- pumper truck.
$390,000
Page 72 of 216
FY 2015
Fire Department
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2015
Public Safety
577,439
717,330
1,035,372
396,581
631,575
403,797
1,047,668
Debt Service
35,370
35,229
-
-
-
-
-
612,809
752,559
1,035,372
396,581
631,575
403,797
1,047,668
Total
Page 73 of 216
FY 2015
Fire Department
Acct #
Item
5100
Personnel Costs
5200
Supplies
5300
Maintenance
5400
Miscellaneous
O & M Subtotal
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
457,098
527,954
537,736
327,487
491,240
46,496
550,093
23,411
20,358
29,200
12,827
23,634
5,566
38,875
5,642
19,739
26,400
19,918
36,637
(10,237)
24,000
20,689
78,821
52,036
36,349
80,064
(28,028)
80,700
506,840
646,872
645,372
396,581
631,575
13,797
693,668
5999
Capital Outlay
35,229
35,229
390,000
-
-
390,000
390,000
5998
Debt Service
35,370
35,229
-
-
-
-
-
577,439
717,330
1,035,372
396,581
631,575
403,797
1,047,668
TOTAL BUDGET
Page 74 of 216
FY 2015
Fire Department
Num
1
2
3
4
5
6
7
8
9
10
Employee
Title
Base Pay
Arnold, R
Chief
44,067
Still, R
Cpt
32,460
Thomason, M
Cpt
29,680
Russell, D
Cpt
29,680
Neel, A
Lt/ Rec. Mgr. 28,032
Thomason, T
Inspector
28,032
Adair, M
Lt
27,640
Williams,K
Driver
27,326
Wade, R
Driver
27,326
White, Q
Driver
27,326
Car Allowance
Arnold, R
4,800
Cell Allowance
Arnold, R
480
Full Time Subtotal
306,848
Part-time Subtotal
39,204
Uniform
*Officer
*Fire
*Training
**Adjusted Holiday Unemply.
Pay
6.60%
1.50%
800
800
800
800
800
800
800
800
800
800
1,800
720
720
1,800
420
-
756
756
756
756
756
756
756
756
756
320
320
320
320
320
320
320
320
320
44,867
36,136
32,276
32,276
31,708
29,908
29,936
29,202
29,202
29,202
2,908
2,142
1,959
1,959
1,850
1,816
1,824
1,804
1,804
1,804
8,000
5,460
6,804
2,880
324,712
-
-
-
-
-
Retire
Fica
3.55%
18.30%
1.45%
Insurance
4,428
4,428
6,408
4,428
6,408
6,408
6,408
4,428
4,428
4,428
Total
19,869
673
542
484
484
476
449
449
438
438
438
72
7
4,950
1,593
1,283
1,146
1,146
1,126
1,062
1,063
1,037
1,037
1,037
170
17
11,715
8,211
6,613
5,907
5,907
5,802
5,473
5,478
5,344
5,344
5,344
878
88
60,389
651
524
468
468
460
434
434
423
423
423
70
7
4,785
52,200
63,331
51,669
48,647
46,667
47,829
45,549
45,592
42,675
42,675
42,675
5,990
282
483,583
-
588
1,392
1,112
568
13,860
66,510
Total Salaries
*Officer
*Fire
*Training
Workers'
Comp
550,093
This description reflects full-time firemans volunteer rank.
These employees recieve compensation per run outside their normal hours.
This is based on 28 meetings at $22 per meeting when not on duty. They average attending 2/3 of the meetings.
Page 75 of 216
FY 2015
Fire Department
Num
Employee
Title
Base Pay
Uniform
*Officer
*Fire
*Training
Adjusted
Holiday Unemply.
1.50%
18 partime
Meetings
9,504
18 partime
Fires
29,700
2 Capt. 3 Lt.
Officer Pay
Retirement $5.15 per month per employee
Insurance for Part-Time
Total Part-time
39,204
-
-
-
-
-
-
Workers'
Comp
Retire
3.55%
143
446
337
1,054
588
1,392
2,700
1,112
3,812
Fica
Insurance
1.45%
City match
138
431
568
13,860
13,860
Total
10,122
31,631
2,700
1,112
13,860
66,510
* Avg 75 runs @ 18 each
** 28 meetings @ $22 each for 18 pay-per call
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Part-time
Chris Sparks
Blake Batson
David Fenocchi
Title
Lt.
Officer Insurance
4,620
420
Part-time
16 Micheal Shepard
17 Robert Eakin
18 Vacant
Scott Speights
David Green
Justin Kirksey
Jimmy McNabb
Tommy Neel
Ken Sparks
Russ Walker
Lon Ware
David Suttle
Roger Wingfield
Sub total
Capt.
Lt.
Lt.
720
420
420
4,620
4,620
-
Page 76 of 216
Title
Capt.
Officer
720
Insurance
-
2,700
13,860
FY 2015
Supply Summary Page
Fire Department
Acct #
Item
5201
Office
5202
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 months
Year End
Projection
(Over)
Under
Request
FY 2015
252
1,000
2,500
425
2,500
Clothing & Uniform
3,139
1,113
4,500
4,084
5,939
5203
Motor Vehicle
2,856
2,027
3,000
768
3,000
-
3,000
5222
Fuel
3,965
4,463
5,200
3,050
4,575
625
5,625
5217
Outdoor Sirens
2,743
513
1,000
-
-
1,000
1,000
5205
Janitorial
857
1,197
1,500
617
1,300
200
1,500
5206
Chemical Supplies
287
1,442
2,000
929
929
1,071
2,000
5207
Educational Supplies
1,183
1,077
1,500
629
693
807
1,500
5223
Equipment
7,968
7,071
6,000
1,529
3,198
2,802
15,750
5210
Other
161
455
2,000
795
1,500
500
2,000
23,411
20,358
29,200
12,827
23,634
5,566
38,875
Totals
Page 77 of 216
(1,439)
2,000
4,500
Fire Department
5201
Office
$2,000
This category is for office supplies. Replace one new computer.
5202
Clothing & Uniform
$4,500
This category covers all uniforms for the fire department.
5203
Motor Vehicles
$3,000
This is for oil, filters, batteries, tires, gauges, strobe lights, head and tail lights, fuses, etc.
5222
Fuel
$5,625
This account is for fuel. Estimated 1250 gallons at $4.50.
5217
Outdoor Sirens
$1,000
This category is to purchase accessories for sirens and parts or equipment to repair outdoor sirens. Sirens are 23 years and 15 years old.
5205
Janitorial
$1,500
This category is for all cleaning and bathroom supplies.
5206
Chemical
$2,000
DE Neutralizer helps take all the smoke odor out of the homes after a fire and we help the home owners get rid of the smell. We also get our fire foam from this category.
5207
Educational
$1,500
This account is for training aids, handicap/children stickers for homes, and educational pamphlets for school programs.
5223
Equipment
$15,750
This account is to replace fire equipment. New pagers for firefighters ($9,745).
5210
Other
$2,000
This account is for coffee supplies for both stations. Any supplies that do not fit in other categories are also posted into this account. Includes grass weed and feed maintenance and pest
control.
Page 78 of 216
FY 2015
Fire Department
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
5303
Motor Vehicle
3,717
12,429
9,500
7,558
9,500
-
9,500
5305
Instruments
1,873
3,726
5,500
2,889
3,800
1,700
5,500
5306
52
3,585
11,400
9,471
23,337
(11,937)
9,000
5,642
19,739
26,400
19,918
36,637
(10,237)
24,000
Totals
Page 79 of 216
Fire Department
5303
Motor Vehicle
$9,500
This category is for motor vehicle repair, tires and maintenance; also annual pump test and to have the ladder truck certified.
5305
Instruments-Maintenance
$5,500
This category is for maintenance and testing on equipment; i.e.: radios, pagers, SCBA's, PC's, repeater, etc. Updating radio system.
5306
$9,000
This account is for maintenance on buildings and facilities. This includes overhead doors at both stations, three flags for each station, plumbing, electrical, and painting needs.
Yearly replacement of furnishings and various flooring needs. Station 2 repairs on ceiling in bay. Place security cameras at station one and place hoist in hose tower at station1.
Page 80 of 216
FY 2015
Fire Department
Acct #
Item
5402
5405
Advertising
5406
5407
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
7,235
8,648
9,512
7,800
7,800
1,712
7,800
95
-
-
-
-
-
100
583
1,195
1,030
2,100
2,100
(1,070)
2,200
Telephone Service
5,963
9,529
5,794
7,532
11,298
(5,504)
11,500
5408
Electric Service
3,675
8,956
7,400
4,441
7,400
-
7,400
5409
Gas Service
2,848
2,982
6,000
4,226
5,400
600
5,500
5410
Postage
290
-
300
-
-
300
100
5498
Fireman's Pension Fund Transfer
-
47,511
22,000
10,250
46,066
(24,066)
46,100
20,689
78,821
52,036
36,349
80,064
(28,028)
80,700
Totals
Page 81 of 216
Fire Department
5402
$7,800
Alliance Insurance Group / Arkansas Municipal League.
5405
Advertising
Advertising costs due to bids and employment ads.
5406
$2,200
This account is for any association dues and meetings the firefighters attend. Examples are membership in the Arkansas Firefighters association, Fire Chiefs' Association, Annual
Firefighters Convention, and Clark County Firefighters Association.
5407
Telephone Service
$11,500
This account is for phone service at both stations, our Emergency line at the Police station and at both Fire Stations. This account also covers internet service at both stations.
5408
Electric Service
$7,400
This covers electric service at both stations 1 and 2. Adjusted for new station.
5409
Gas Service
$5,500
This covers natural gas service at both station 1 and 2. Adjusted for new station.
5410
Postage
$100
This account is for postage. Includes 350 Outside Fire Protection invoicing.
5498
Fireman's Pension Fund Transfer
$46,100
Revenues from Outside Fire Protection are transferred to Firemen's Pension Fund per ordinance O-93-2 and Board action.
$100
Page 82 of 216
FY 2015
Fire Department
Acct #
Item
5999
Pumper Truck (debt service)
5999
5999
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 months
Year End
Projection
(Over)
Under
Request
FY 2015
35,229
-
-
-
-
-
-
Pumper (pending FEMA grant)
-
-
390,000
-
-
390,000
390,000
Rescue truck ( act 833 money)
-
-
-
-
-
-
-
35,229
35,229
390,000
-
-
390,000
390,000
Totals
Plan to spec new Pumper Truck to replace Rescue #3 in late 2015 for purchase/financing early 2016 utilizing 833 money for partial payment
Page 83 of 216
Fire Department
5999
Pumper Truck
Pending FEMA grant.
5999
Rescue Truck
(Act 833)
$390,000
$0
Page 84 of 216
FY 2015
Revenue
General Government
Acct #
Source
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
State Aid
173,550
176,284
175,000
128,900
172,641
Federal Aid
200,029
-
-
-
-
Property Tax
479,351
482,014
493,000
200,311
485,749
(7,251)
486,000
1,925,945
1,840,702
1,862,000
1,232,110
1,861,446
(554)
1,862,000
123
134
150
49
95
(55)
95
13,361
16,582
16,500
17,688
18,688
2,188
19,000
6,321
8,912
3,000
14,437
33,089
30,089
3,000
359,141
504,794
815,000
300,000
300,000
(515,000)
1,054,100
3,157,820
3,029,422
3,364,650
1,893,495
2,871,708
(492,942)
3,597,195
Sales Tax
Interest
Local Permits and Fees
Other
(2,359)
-
173,000
-
Transfers In
Loan Proceeds
Totals
Page 85 of 216
FY 2015
Revenue
General Government
Acct #
Source
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
Under
Request
FY 2015
4102
(Property Tax)
479,351
482,014
493,000
200,311
485,749
(7,251)
486,000
4103
State Turnback (State Aid)
173,550
176,284
175,000
128,900
172,641
(2,359)
173,000
4104
City Sales Tax (Sales Taxes)
1,925,945
1,840,702
1,862,000
1,232,110
1,861,446
(554)
1,862,000
4810
(Transfers In)
359,141
504,794
815,000
300,000
300,000
(515,000)
1,054,100
4201
General Fund (Interest)
123
134
150
49
95
(55)
95
4198
(Other) Revenue
6,321
8,912
3,000
14,437
33,089
30,089
3,000
13,361
16,582
16,500
17,688
18,688
2,188
19,000
2,957,791
3,029,422
3,364,650
1,893,495
2,871,708
-
200,029
-
-
-
-
-
45,608
40,108
-
-
-
-
-
3,003,399
3,269,558
3,364,650
1,893,495
2,871,708
Alcohol Permits & Fees
Sub Total
Federal Aid
4833
State Aid
Totals
Page 86 of 216
(492,942)
(492,942)
3,597,195
3,597,195
General Government
4102
Property Tax
$486,000
This is the city's five mill property tax based on receipts from 10-1-2013 through 9-31-2014 with no growth projected.
4103
$173,000
This budget request based on receipts from 10-1-2013 through 9-31-2014 with no growth projected.
4104
City Sales Tax (Sales Taxes)
$1,862,000
Sales tax is based on receipts from 11-1-2013 through 10-31-2014 with no growth projected.
4810
(Transfers In)
$1,054,100
The majority of these transfers are derived from the Franchise Fee Fund as stated in the Other Funds section of this budget.
4201
General Fund Interest
Interest from General Fund account.
4198
Other Revenue
$3,000
This category is a catchall for irregular, unpredicted or nominal sources of revenue. Examples of some of those collected are: refunds and reimbursements. Non
Federal or State Aid grants.
$95
Grants/Disaster Recovery
Federal Aid
$0
State Aid
$0
Page 87 of 216
FY 2015
Expense
General Government
Acct #
Source
General Government
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
682,802
721,406
701,102
416,621
674,070
27,032
725,895
129,778
101,368
65,000
22,784
22,784
42,216
20,000
812,580
822,774
766,102
439,405
696,854
69,248
745,895
Other Financing Uses
Transfers Out
Totals
Page 88 of 216
FY 2015
General Government
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
368,009
313,348
314,796
208,051
312,076
2,720
323,011
Supplies
14,796
3,173
18,500
8,061
14,792
3,709
18,250
5300
Maintenance
19,519
8,658
15,100
4,135
8,203
6,897
14,500
5400
Miscellaneous
280,478
396,226
311,706
168,374
297,999
13,707
334,134
129,778
101,368
65,000
22,784
22,784
42,216
20,000
812,580
822,774
725,102
411,405
655,854
69,248
709,895
-
-
41,000
28,000
41,000
-
36,000
812,580
822,774
766,102
439,405
696,854
69,248
745,895
Transfers Out
O & M Subtotal
5999
Capital Outlay
TOTAL BUDGET
Page 89 of 216
FY 2015
General Government
Number
Employee
Title
Base Pay Unemply.
1.50%
1
2
3
5
6
Bolt, Jimmy
Bryant, Jennifer
Currey, Rendi
Vacant
Williams, Chama
8
Taylor King
City Manager Car Allowance
Subtotal
City Manager
City Treasurer
City Clerk / Administrative Assistant
Grants / Research Assistant
Acct/Pay - Payroll
Workers'
Comp
Retire
Fica
1.43%
14.63%
7.65%
Insurance
Total
79,604
42,448
36,312
35,166
27,050
1,194
637
545
527
406
1,138
607
519
503
387
11,646
6,210
5,312
5,145
3,957
6,090
3,247
2,778
2,690
2,069
4,428
4,428
6,408
6,408
6,408
104,100
57,578
51,874
50,439
40,278
-
-
-
-
-
8,976
8,976
7,800
117
112
1,141
597
228,380
3,426
3,266
33,412
17,471
Assistant City Attorney
Total Personnel
9,766
37,056
323,011
323,011
Page 90 of 216
FY 2015
Supply Summary Page
General Government
Acct #
Item
5201
Office/Computer
5203
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
8,733
285
14,500
7,160
12,740
1,760
14,000
Motor Vehicles
394
-
-
-
-
-
-
5222
Fuel
961
465
-
-
-
-
-
5205
Janitorial
1,157
1,194
500
369
554
5207
Educational
415
90
-
-
-
-
-
5208
Building/Facility
1,221
854
1,000
532
798
202
1,000
5210
Other
1,914
285
2,500
-
700
1,800
2,500
Totals
14,795
3,173
18,500
8,061
14,792
3,709
18,250
Page 91 of 216
(54)
750
General Government
5201
Office & Computer Suppliess
$14,000
Charges for all copy paper, binders, toner, report folders, pens, anti-virus software, laminating materials etc. needed for administration and accounting
come out of this account. Also funded are staff and board meetings, retreats and planning or educational sessions. Needs are driven by the number of
requests for special reports or requests for material to be developed requiring supplies and presentations. Includes lease/financing new computers.
5203
Motor Vehicles
$0
5222
Fuel
$0
5205
Janitorial
$750
This category incurs the expenses for toilet tissue, paper towels, air freshener, window cleaner and other specialized janitorial supplies required to
maintain Town Hall.
5207
Educational
$0
This appropriation fluctuates depending on the resources offered annually. Provides reimbursement for employee education per handbook if funds are
available .
5208
Building
$1,000
This account funds equipment and supplies for the upkeep of Town Hall. This includes landscaping supplies.
5210
Other
$2,500
Coffee is purchased out of this account for all meetings, and daily reception to our public offices. Staff clothing is included in this category.
Page 92 of 216
FY 2015
General Government
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
5301
Office Equipment
471
543
1,600
431
500
1,100
1,000
5303
Motor Vehicle
394
117
-
-
-
-
-
5306
Building Facilities (Town Hall)
15,823
3,034
8,000
3,703
7,703
297
8,000
5316
Heat & Air Maintenance
2,831
4,965
5,500
-
-
5,500
5,500
19,519
8,658
15,100
4,135
8,203
6,897
14,500
Totals
Page 93 of 216
General Government
5301
Office Equipment
$1,000
Repair and maintenance on admin computers, a fax machine, copier, shredder, adding machines and typewriters.
5303
Motor Vehicle
5306
Building Facilities (Town Hall)
$8,000
The Town Hall maintenance charges are funded from this account, such as service calls. Includes funds for repainting/reflooring sections as budgets allows.
5316
Heat & Air Maintenance
$5,500
This is for maintenance of Town Hall's heating and air system.
$0
Page 94 of 216
FY 2015
General Government
Acct #
Item
5402
5404
5405
Advertising/Legal
5406
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
4,851
5,060
5,522
6,268
6,268
(746)
6,268
23,027
41,856
40,000
27,916
41,736
(1,736)
42,000
5,429
4,324
7,000
4,933
7,400
(400)
6,900
Assn. Dues & Meetings
13,210
14,802
17,000
10,472
15,000
2,000
17,000
5407
Telephone
16,265
19,896
20,000
16,041
24,062
(4,062)
25,000
5408
Electric Service
27,031
14,176
23,000
10,740
16,110
6,890
23,000
5409
Gas Service
716
636
185
49
185
-
185
5410
Postage
2,974
2,243
3,000
2,400
3,600
5411
Miscellaneous
1,878
6,891
2,500
5,256
-
5418
Election Expenses
-
-
6,500
9,341
5421
Legal Services
61,475
66,618
67,000
5422
District Court Costs
108,123
102,856
5423
Advertising and Promotion
-
5108
Clerk's Pension
Sub Totals
5802
Transfers to Other Funds
Totals
(600)
3,600
2,500
2,500
9,341
(2,841)
10,000
49,872
63,618
3,382
67,000
104,500
14,754
95,182
9,319
115,182
-
-
-
-
-
-
15,499
15,499
15,499
10,333
15,499
-
15,499
280,478
294,858
311,706
168,374
297,999
13,707
334,134
-
101,368
65,000
22,784
22,784
42,216
25,000
280,478
396,226
376,706
191,158
320,783
55,923
359,134
Page 95 of 216
General Government
5402
5404
Contracts & Services
$42,000
This account is used for surveys, accounting services hardware, appraisals, studies and new contracts. It covers OBU's recording agreement of $100 per
meeting ($1800 annually), pest control, special cleaning services, and the Otis Elevator contract. This also includes $2,400 for the senior adult center
contract and Employee Wellness Program. Cleaning services for Depot and Town Hall building and Non CDL Drug Testing program.
5405
Advertising
$6,900
The City is required by law to publish ordinances, public hearings, job advertisements and public notices.
5406
$17,000
Dues, memberships, travel, lodging, and meeting registrations for administrative staff and board members are funded by this item. This category also
covers training in conjunction with informational and educational meetings attended by the administrative staff or city board. Meeting attendance and
participation fluctuates with the level of board member involvement. Staff anticipated higher level of state involvement to promote Arkadelphia state
wide beginning in 2011. This includes City Manager's travel to both state and national conferences. Includes $1,000 for RCDC sponsored events.
5407
Telephone
$25,000
This covers administration telephones (base charge $20,577 + tax + $600 long distance), cell phones ($900 tax included) and DSL ($1080 + tax) for
entire building.
5408
Electric Service
This figure represents historical usage at 700 Clay St.
5409
Gas Service
$185
Pays for gas service to Town Hall for the community living room gas fireplace. It is the only heat source in the building during power outages.
5410
Postage
$3,600
This account funds postage for the city administrative offices, accounts payable, meeting packets, mailings and packages. Increased due to postage
increase and historical usage.
$2,500
Miscellaneous
This account covers any unanticipated costs and refunds throughout the year that will not otherwise fit in any other category.
Includes bank charges for General Fund.
5411
$6,268
$23,000
Page 96 of 216
General Government
5418
Election Expenses
$10,000
This item funds the city's portion on any elections to be held. Historically the bill does not arrive until January of the following year.
5421
Legal Services
$67,000
City Attorney/Prosecutor legal fees and Arkansas Municipal League Legal Defense Fund fees are charged to this account.
Arkansas Municipal League Legal Defense Fund
Additional legal fees
Ed McCorkle- 3 hrs/week @$150
Taylor King- (Receives health insurance too, see personnel page)
$1500 x 12 months
$22,600
$3,000
$23,400
$18,000
$67,000
5422
District Court Costs
$115,182
City's share of the total cost. Cost will vary from year to year based on previous year experience. Funding for full time
Judge ($18,181.50). 2014 requires 100% funding to come from this account.
5423
City newsletter and radio advertisements.
5802
Transfers to Other Funds
Street Fund Transfer -$65,000
$65,000
5108
Clerk's Pension
Required by State Statute (Moved from Personnel
Summary page)
$15,499
$0
Page 97 of 216
FY 2015
Capital Summary
General Government
Acct #
Item
5999
Clark County Historical Assn.
5999
Arkadelphia Alliance
5999
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
6,000
-
6,000
4,000
6,000
-
6,000
30,000
-
30,000
24,000
30,000
-
30,000
Computer System
1,000
-
-
-
-
-
-
5999
Streetscape Project
7,100
-
-
-
-
-
-
5999
Grants - Studies/Plans
2,380
-
5,000
-
5,000
-
-
46,480
-
41,000
28,000
41,000
-
36,000
Totals
Page 98 of 216
General Government
5999
Clark County Historical Assn.
$6,000
This supplements the Association's maintenance of the Arkadelphia Train Depot. Includes utilities for Amtrak waiting room.
5999
Arkadelphia Alliance
$30,000
Economic development. Supplements Chamber budget for Director and provides funding for Visitor Center
5999
$0
Grants
Funding for downtown events through Downtown Arkadelphia, moved to Community and Special Events
Page 99 of 216
FY 2015
Revenue
Grounds Maintenance
Source
Acct #
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
-
-
-
-
-
Interest
-
855
857
2
2
Other
-
300
-
100
2,552
Totals
-
855
857
2
2
Page 100 of 216
Over
(Under)
Request
FY 2015
-
(855)
2,552
(855)
857
857
FY 2015
Revenue
Grounds Maintenance
Acct #
Source
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
4191
Cemetery Lot Dues
-
-
-
-
-
4201
Interest off Cemetery Accts
-
37
857
2
2
4198
Miscellaneous (Other)
-
300
-
100
2,552
2,552
-
Totals
-
337
857
102
2,554
1,697
857
Page 101 of 216
(855)
857
Grounds Maintenance
4191
Cemetery Lot Dues
$0
Patrons have elected to participate in the one-time fee plan offered by ordinance No. B-488 and B-490. Revenues created by ordinances establishing
annual dues of $10 per grave space for grounds keeping or $100 per grave space for Lifetime Care.
4201
Cemetery Acct Interest
This is interest from the following accounts
* Rose Hill Savings - US Bank
Certificate - Southern
Certificate Total
$857
$46,266
$4,470
$100,000
$150,735
0.40%
0.50%
0.65%
* interest income rolls back into the account
4198
Miscellaneous
$0
This category is a catchall for irregular or nominal sources of revenue.
Page 102 of 216
$185
$22
$650
$857
FY 2015
Grounds Maintenance
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2015
General Government
210,856
199,194
73,649
39,802
60,825
12,824
79,523
-
-
184,767
99,853
152,595
32,172
199,504
210,856
199,194
276,195
158,644
63,000
184,961
279,027
Total
Page 103 of 216
FY 2015
Grounds Maintenance
Acct #
Item
General Government 28.5%
Town Hall
Fire Station 1 & 2
Cemetery
Airport
Request
FY 2014
79,523
Recreation & Culture 71.5%
All parks & trails
199,504
Total
279,027
Page 104 of 216
FY 2015
Grounds Maintenance
Acct #
Item
5100
Personnel Costs
5200
Supplies
5300
Maintenance
5400
Miscellaneous
O & M Subtotals
5999
Capital Outlay
TOTAL BUDGET
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
155,539
140,107
177,670
96,294
144,441
33,229
197,527
26,680
21,876
31,200
16,915
30,000
1,200
28,500
8,329
11,153
12,500
6,085
12,000
500
12,500
20,308
12,158
21,325
17,177
21,000
741
20,000
210,856
185,294
242,695
136,470
207,441
35,670
258,527
-
13,900
33,500
22,174
30,924
2,576
20,500
210,856
199,194
276,195
158,644
238,365
38,246
279,027
Page 105 of 216
FY 2015
Grounds Maintenance
Number
1
2
3
4
5
Employee
Buckley, L
Scott, A
Buckley,C
Kenny Thomas
Gustavo Zuniga
Title
Crew Leader
Crew Leader
Labor
Labor
Labor
*Overtime
Subtotal
Base Pay
Unemply.
1.50%
Workers'
Comp
Retire
14.63%
Fica
7.65%
Insurance
Total
28,883
28,386
24,705
23,803
23,803
433
426
371
357
357
1,069
1,050
914
881
881
4,226
4,153
3,614
3,482
3,482
2,210
2,171
1,890
1,821
1,821
4,428
4,428
4,428
4,428
4,428
8,000
120
296
1,170
612
-
41,248
40,614
35,922
34,772
34,772
10,198
137,580
2,064
5,090
20,128
10,525
22,140
197,527
*cemetery maintenance
Page 106 of 216
FY 2015
Supply Summary Page
Grounds Maintenance
Acct #
Item
5201
Office
5202
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
-
497
250
-
200
50
250
Clothing & Uniform
2,040
1,888
2,500
1,324
1,986
514
2,500
5203
Motor Vehicles
8,528
5,507
9,500
6,344
9,450
50
9,500
5222
Fuel
11,889
10,853
14,000
8,520
12,780
1,220
15,939
5204
Minor Tools
1,872
985
2,000
542
1,500
500
2,000
5205
Janitorial
-
-
200
-
200
-
200
5206
Chemical Supplies
1,376
1,648
1,750
-
1,750
-
2,250
5210
Other
974
497
1,000
185
700
300
750
26,679
21,876
31,200
16,915
28,566
2,634
33,389
Totals
Page 107 of 216
Grounds Maintenance
5201
Office Supplies
$250
This supplies ink and paper for the fuel dispensing system, along with other office supply needs.
5202
Clothing & Uniform
$2,500
Uniforms, jackets, coveralls, hats, and a $100 boot allowance for employees.
5203
Motor Vehicles
$9,500
This is for routine maintenance, filters, oil, etc. for grounds maintenance equipment. Anticipated higher repair costs due to extended life of
equipment.
5222
Fuel
This is based on 3542 gallons at $4.50/gal.
5204
Minor Tools
$2,000
Grease guns, screwdrivers, rakes, shovels, hand tools, weed eaters, blowers and push mowers.
5205
Janitorial
$200
Bathroom supplies, hand cleaner, hand towels,etc. (Grounds and Street share the same bathroom and shop facilities)
5206
Chemical Supplies
$2,250
These chemicals are for grass retardation, (Most of this is used at the Airport) mosquito control and ant killer.
5210
Other
$15,939
$750
Page 108 of 216
FY 2015
Grounds Maintenance
Acct #
Item
5303
Motor Vehicle
5304
5306
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
8,329
11,103
12,000
5,722
11,500
500
12,000
Radio
-
-
-
-
-
-
-
-
50
500
363
450
50
1,700
8,329
11,153
12,500
6,085
11,950
550
13,700
Totals
Page 109 of 216
Grounds Maintenance
5303
Motor Vehicle
$12,000
This account will include work on all tractors, mowers, and vehicles.
5304
Radio
5306
$1,700
Maintenance for Grounds Maintenance building located at the Street Department, covered maintenance area.
$0
Page 110 of 216
FY 2015
Grounds Maintenance
Acct #
Item
5402
Real Property/Vehicle Insurance
5404
Contracts/Services
5406
Association Dues & Training
5407
5408
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
930
527
580
222
222
358
222
18,900
11,115
19,995
16,736
19,995
-
9,000
-
-
-
-
-
-
-
Telephone Service
366
309
500
157
235
265
500
Electric Service
112
207
250
63
132
118
250
20,308
12,158
21,325
17,177
20,584
741
9,972
Totals
Page 111 of 216
$222
Grounds Maintenance
5402
Coverage Per Bid / Arkansas Municipal League.
5404
$9,000
Contract/Services
Services to assist in cemetery maintenance. Reset headstones, money from certificate at Southern - $4,470.
5406
Association Dues & Training
$0
This account is scheduled to be used for training such as OSHA and safety classes.
5407
Telephone Service
This is the phone service for one cell phone.
5408
Electric Service
$250
No longer supplying electric service to shop at cemetery but we still have a flood light for the tool sheds.
$500
Page 112 of 216
FY 2015
Grounds Maintenance
Account
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
5999
(3) -Zero turn mowers
-
13,900
-
-
-
-
28,500
5999
1/2 Ton Pickup
-
-
21,000
18,964
18,964
2,036
-
5999
10-Foot Bush Hog
-
-
8,750
-
8,750
-
-
5999
Tool shed
-
-
3,750
3,210
3,210
540
-
Totals
-
13,900
33,500
22,174
30,924
2,576
28,500
Page 113 of 216
FY 2015
Grounds Maintenance
5999
(3) -Zero turn mowers
$28,500
(2) 60-inch, (1) 48-inch for cemetery
Page 114 of 216
FY 2015
Revenue
Parks and Recreation
Actual
FY 2012
Source
Acct #
State Aid
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
25,000
-
70,000
83,000
83,000
-
-
48,000
-
-
59,696
61,550
60,000
60,061
Transfers In
-
-
-
Loan Proceeds
-
-
84,696
61,550
Federal Aid
Over
(Under)
Request
FY 2015
13,000
-
(48,000)
48,000
269,213
209,213
288,142
-
-
-
-
-
-
-
-
-
178,000
143,061
352,213
174,213
336,142
Totals
Page 115 of 216
FY 2015
Revenue
Parks & Recreation
Acct #
Actual
FY 2012
Source
4162
Concessions
4163
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
5,147
3,006
4,000
1,894
2,652
(1,348)
43,000
Recreation Fees
36,627
37,369
37,000
14,641
28,876
(8,124)
35,450
4166
Center Fees
17,365
18,329
18,000
11,735
15,469
(2,531)
16,000
4198
(Other) Miscellaneous
557
-
1,000
31,791
222,216
221,216
193,692
Subtotal
59,696
58,704
60,000
60,061
269,213
209,213
288,142
Federal Aid
-
-
48,000
-
-
(48,000)
48,000
State Aid
-
-
70,000
83,000
83,000
13,000
-
Transfers In
-
-
-
-
-
-
-
Loan Proceeds
-
-
-
-
-
-
-
59,696
58,704
178,000
143,061
352,213
174,213
336,142
Totals
Page 116 of 216
Parks & Recreation
4162 Concessions
Facilities
Recreation Center
$43,000
$42,000
$1,000
4163 Recreation Fees
Park Reservations
$35,450
Pavilion rental $35
Field rental - $100
River Park Vendor Rental at $25
Light charge per field, per hour $50 per hour
Arkadelphia Public School - sports
Youth Fast Pitch Soft Ball
YSC-Little league YSC-Soccer Association - $5 per player
4163 Center Fees
Room Rental
$20 per hour for small room rental
$30 per hour for medium room rental
$50 per hour for large room rental
$50 per hour for gymnasium rental
$2,000
$1,000
$2,750
$1,500
$20,425
State Aid
State GIF for Girls softball fencing (YSC)
Picture Comission
$5,500
$600
$600
$600
$500
$500
$3,200
$3,500
$400
$15,400
$16,000
$6,500
Other Revenue
Grants and donations from citizens supporting events. Includes Arkadelphia
Public Schools funding YSC ($183,617), and GIF grant funding ($10,075).
Federal Aid
Feaster trail - North 10th connector AHTD
Adult Softball fee Kickball- 6 Teams - $150 per team
Adult Flag Football - $150 per team
Adult Volleyball - City league $150 per team
Youth basketball Tournaments (MLK/March)
Youth Volleyball
Youth Tackle FB- 40@ $80
Youth Flag Football Fee -100@$35
$500
$3,000
$9,300
Daily Admissions $4
Activity Cards:
Seniors
$40
18-54
$45
to 18
$30
APS Students - $1 per month
$193,692
$48,000
$0
Page 117 of 216
$2,500
$7,000
FY 2015
Expense
Parks and Recreation
Source
Acct #
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
304,696
339,502
571,985
252,969
420,765
151,220
942,374
Totals
304,696
339,502
571,985
252,969
420,765
151,220
942,374
Page 118 of 216
FY 2015
Parks & Recreation
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
187,898
189,543
207,969
126,773
190,159
17,810
214,403
Supplies
24,439
33,249
40,050
23,869
33,090
6,960
72,450
5300
Maintenance
15,446
19,947
38,000
23,015
24,222
13,778
34,200
5400
Miscellaneous
76,913
96,764
97,854
69,313
99,008
(1,154)
111,454
304,696
339,502
383,873
242,969
346,479
37,394
432,507
-
-
188,112
10,000
74,286
113,826
509,867
304,696
339,502
571,985
252,969
420,765
151,220
942,374
O & M Subtotals
5999
Capital Outlay
TOTAL
Page 119 of 216
FY 2015
Parks & Recreation Department
Number
1
2
3
Employee
Title
Volz, Mike
Director
Hansen, MaryJo
Administrative Assistant
Vacant
Sports Supervisor
Director - Cell Allowance
Director - Car Allowance
Subtotal Full Time Salaries
Base Pay
Unemply.
1.50%
Workers'
Comp
Retire
14.63%
Fica
7.65%
Insurance
Total
45,900
23,191
27,050
480
4,200
689
348
406
7
63
119
60
70
1
11
6,715
3,393
3,957
70
614
3,511
1,774
2,069
37
321
6,408
4,428
6,408
-
63,342
33,194
39,961
595
5,210
100,821
1,512
262
14,750
7,713
17,244
142,302
Part-time Authorized Positions
Total Pay
Unemply.
1.50%
Workers'
Comp
3.70%
Number
Employee
Title
8 months
7 months
Park Maintenance
To Be Filled (20 hr/wk)
Pk Mnt/Field Prep $7.50/hr
Pk Mnt/Field Prep $7.50/hr
7,200
4,060
108
61
266
150
12 months
12 months
12 months
12 months
Recreation Center
To be Filled (20 hrs)
Desk Aide $7.25/hr
Desk/Rec Aide 7.25/hr
Desk Aide $7.25/hr
Laborer $8.00/hr
5,655
7,540
5,655
10,400
85
113
85
156
209
279
209
385
Page 120 of 216
Retire
14.63%
1,053
594
Fica
7.65%
Insurance
Total
551
311
9,133
5,150
433
577
433
796
6,382
8,509
6,382
11,736
Part-time Authorized Positions (CONT.)
Number
Employee
Football
Football Staff
Football Staff
Football Staff
Football Staff
2
Youth Jamboree (BBall)
30 games
Basketball Staff
Basketball Staff
Basketball Staff
Basketball Staff
Softball
225 games
Softball Staff
Softball Staff
Softball Staff
Volleyball
42 matches
Volleyball Staff
Baseball
28 weeks
28 weeks
Concession
28 weeks
42 games
Title
Total Pay
Workers'
Unemply.
1.50%
Comp
3.70%
Retire
14.00%
Fica
7.65%
Insurance
Total
Scorekeeper at $7.25/game
504
504
504
305
8
8
8
5
19
19
19
11
39
39
39
23
569
569
569
344
Referee $12/game
Referee $12/game
360
360
188
188
5
5
3
3
13
13
7
7
28
28
14
14
406
406
212
212
Umpire $15/game
Umpire $15/game
3,375
3,375
1,632
125
125
60
20
258
258
125
41
3,809
3,809
1,842
540
51
51
24
8
YSC Grounds $7.25 hour
YSC Grounds $7.25 hour
5,075
5,075
76
76
188
188
388
388
5,727
5,727
Concession at $8.00 hour
11,200
168
414
857
12,639
62,495
937
2,312
1,647
4,781
-
72,101
Subtotal Full Time Positions
Subtotal Part Time Positions
100,821
62,495
1,512
937
262
2,312
14,750
1,647
7,713
4,781
17,244
-
142,302
72,101
Total Personnel
163,315
2,450
2,574
16,397
12,494
17,244
214,403
Referee
Subtotal Recreation Part Time
$12/match
Page 121 of 216
609
FY 2015
Supply Summary Page
Parks & Recreation
Acct #
Item
5201
Office & Computer
5202
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
(Under)
Request
FY 2015
2,484
2,442
4,000
1,701
2,225
1,775
4,000
Clothing & Uniform
514
463
1,000
781
991
9
1,250
5203
Motor Vehicle
295
917
2,000
165
1,943
57
2,000
5222
Fuel
584
644
1,000
416
553
447
1,200
5204
Minor Tools
102
1,959
1,500
1,161
1,276
224
1,500
5205
Janitorial
3,389
1,704
3,000
4,077
4,077
(1,077)
3,500
5206
Chemical
4,247
6,982
7,000
6,124
7,842
(842)
8,900
5207
Education/Recreation
9,068
13,964
14,000
7,472
9,807
4,193
14,000
5208
1,692
3,166
4,500
1,473
3,331
1,169
4,500
5210
Other/Safety
273
238
300
5
257
43
300
5211
Coffee
266
415
250
-
250
-
300
5212
Concession
1,525
354
1,500
494
538
962
31,000
24,439
33,249
40,050
23,869
33,090
6,960
72,450
Totals
Page 122 of 216
Parks & Recreation
5201
Office & Computer
$4,000
Supplies for the operation of the P & R Department and administrative supplies. These expenses include: numbered receipt books, pens, pads, poster
boards, legal pads, markers, computer lease ($145.00 x 12 months = $1,740) and supplies, copy paper, fax machine, printer and software(est. $1,100),
5202
Clothing & Uniform
$1,250
Staff hats and shirts used for identification. Three new employees this year.
5203
Motor Vehicle
$2,000
Supplies for the truck, tractor and Gator plus 1 new ball field groomer used by our staff.
5222
Fuel
$1,200
This is based on approximately 267 gals for fuel at $4.50 per gallon.
5204
Minor Tools
$1,500
Tools purchased for the grounds keepers and maintenance of fields, Recreation Center, and other facilities add weed eater and push lawn mower.
5205
Janitorial
$3,500
Cleaning supplies, mops, brooms, disinfectants, deodorizers, buffing pads, vacuum bags, paper products, trash bags, etc. Grounds keepers and janitor
purchase their supplies from this account. Recreation Center and Park facilities
5206
Chemical
$8,900
Category used for fertilizer, seeds, plants, etc. for ball fields and parks. Also athletic field markers and other chemicals such as insect killers:
Fertilizer
Herbicide, weed killer, oil dry
Round - Up
Wasp, hornet, fire ant killer
$200
$400
$200
$1,100
Lining dust
Lining paint
Seeds
Mound Clay and Field Dry
*increases in tournaments/activities/fields
Page 123 of 216
$1,000
$2,500
$500
$3,000
Parks & Recreation Pg 2
5207
Education/Recreation
$14,000
Purchase supplies and awards for different programs offered by Parks & Recreation.
Adult sports:
$3,200
Youth sports:
Rec Cntr & Spc Evnt:
Softball
Kickball
Flag Football
Volleyball
Softball Tournaments
$1,200 awards/bases
$200
$500 flags
$300 new net /post covers
$1,000
$4,000
Football
Basketball
Baseball - Tourn.
Volleyball
$500 flags/balls
$500 MLK / March youth tourny
$2,500
$500 new net / girls league
$6,800
YSC Festival
Crusin' In The Park
Winter Event
Halloween
Activity Functions
$300 fishing derby/disc golf
$4,000
$500
$200
$1,800 (PP&K, Pitch Hit & Run, Hershey Track & Camp)
5208
$4,500
Used to purchase building supplies such as signage $500,replacing trash receptacles feaster $1500, extra chairs & tables $1500, etc.
1 bench for Feaster Trail @ $500 each and unanticipated.
5210
Other
$300
Unexpected uncategorized items. Safety related items moved to this account.
5211
Coffee
$300
Purchasing coffee supplies for the Recreation Center office, events, and meetings.
5212
Concession
$31,000
Concession will be operated at the Recreation Center utilizing contract management. This includes supplies for the Coke machine. Event t-shirts
Contract concession management, family coverage insurance ($9,828)
28 weeks at 25 hours/week, at $150/day ($21,000 food supplies)
Page 124 of 216
FY 2015
Parks & Recreation
Acct #
Item
5301
Office Equipment
5302
Machinery
5306
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
42
459
1,000
1,164
1,164
1,624
915
2,000
-
697
1,303
2,000
Building/Facility
13,780
18,574
35,000
21,850
22,361
8,600
31,000
Totals
15,446
19,947
38,000
23,015
24,222
9,739
34,200
Page 125 of 216
(164)
Requested
FY 2015
1,200
Parks & Recreation
5301
Office Equipment
$1,200
To maintain and repair computer, printers, fax, copy machine, phone, ID maker, and other office equipment.
5302
Machinery
Repairs to any machinery, equipment.
$2,000
5306
Building/Facility
Repairs and maintenance to facilities.
Scheduled repairs
Resurface BB courts Feaster/rec
Turf management
Paint and general upkeep
Fencing at YSC / Feaster
Unanticipated
$31,000
$12,000 (7,700 materials Feaster, 1,700 labor Feaster, 2,600 all rec) could do rec in 1/16
$6,000 YSC / Feaster
$4,000 Rec Center & Parks
$7,000
$2,000
$31,000
Page 126 of 216
FY 2015
Parks & Recreation
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
5402
Insurance - Other
4,152
13,723
15,094
12,358
12,358
2,736
13,594
5404
3,277
5,527
6,860
5,061
6,860
-
7,360
5405
Advertising & Legal
1,945
4,003
5,000
443
2,100
2,900
5,000
5406
1,030
4,353
2,400
950
950
1,450
4,500
5407
Telephone Service
6,529
7,236
7,200
5,472
8,272
(1,072)
8,500
5408
Electric Service
56,853
58,407
56,000
39,946
61,950
(5,950)
67,000
5409
Gas Service
2,771
2,740
4,500
4,741
5,500
(1,000)
4,500
5410
Postage & Shipping
356
-
300
258
300
5417
Refunds
-
775
500
85
718
(218)
500
76,913
96,764
97,854
69,313
99,008
(1,154)
111,454
Totals
Page 127 of 216
-
500
Parks & Recreation
5402
Insurance - Other
$13,594
To purchase accidental, property, and vehicle insurance.
Property
Annual - Secondary Accident Policy
Supplemental Football Policy
Vehicle Ins AML
5404
$7,360
This covers the service contract on the elevator $600, security system fees 460 x 4 = $1,840, pest control at the Rec Center, and parks,
Musco Lighting maintenance fees $800 Feaster 3 & 4.
**pest control $60x12= $720 for Rec and $25x3x12 =$900 for 3 concession stands $1,620. Tournament umpires $2000
Wellness Program health savings account ($500)
5405
Advertising & Legal
$5,000
Classified ads, bidding, promotions, and other required legal notices related to this department, and various
educational/instructional/promotional marketing campaigns for Recreation Center and Youth Sports Complex.
5406
$4,500
Covers dues & meetings of the following:
National Recreation Parks Association membership
ARPA Membership, State Conference & lodging
Fuel/Mileage reimbursement
Sports Tournament Fees (District & State)
$500
$500
$500
$3,000
5407
Telephone Service
$8,500
Phone services at the Recreation Center (Phone, fax and DSL - 5 total lines).
5408
Electric Service
$67,000
Electric Service at 26th Street fountain, Clark Park, Feaster Park, Recreation Center, River Park, and Youth Sports Complex.
5409
Gas Service
Gas services at the Recreation Center.
5410
Postage & Shipping
Stamps and post card mail outs.
5417
Refunds
$500
Refunds for those who drop out of Parks and Recreation and Recreation Center programs before participating.
$4,500
$500
Page 128 of 216
$1,200
FY 2015
Parks & Recreation
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
5999
Feaster trail connector
-
-
76,112
-
-
76,112
76,112
5999
Girls softball/boys baseball field fencing (YSC)
-
-
85,000
-
49,286
35,714
64,444
5999
YSC Improvements
-
-
-
-
-
-
349,411
5999
DeSoto Bluff (ALCOA grant)
-
-
10,000
10,000
10,000
-
-
5999
Ballfield / bunker utillity maintenance vehicle
-
-
17,000
-
15,000
2,000
-
5999
Restroom Facility Feaster
-
-
-
-
-
-
19,900
Totals
-
-
188,112
10,000
74,286
113,826
509,867
Page 129 of 216
Parks & Recreation
5999
Feaster Trail connector
$76,112
5999
Girls softball/boys baseball field fencing (YSC)
$64,444
5999
YSC Improvements
APS funded improvements
5999
Restroom facility at Feaster
Current facility is unuseable/unsafe
$349,411
$19,900
Page 130 of 216
FY 2015
Revenue
Police Department
Source
Acct #
State Aid
Federal Aid
Fines, Forfeitures & Costs
Other
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
-
12,785
6,300
-
6,300
-
6,300
42,756
60,058
39,279
17,994
39,279
-
43,579
319,560
293,183
293,344
198,637
340,312
46,968
342,403
16,133
7,936
-
5,633
33,447
33,447
6,000
-
-
162,000
162,000
162,000
-
-
378,449
373,962
500,923
384,264
581,338
80,415
398,282
Loan Proceeds
Totals
Page 131 of 216
FY 2015
Revenue
Police Department
Acct #
4121
4122
4123
4126
4128
Source
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
Bonds and Fines
Parking
Accident
Act 1256
Dispatching Services
Special Services
Cops In School - SRO 1
Subtotals
173,314
1,727
3,874
72,437
24,050
44,158
319,560
140,123
4,379
11,191
67,883
12,500
11,848
45,258
293,183
148,000
2,500
3,500
72,500
12,500
8,000
46,344
293,344
128,581
2,600
1,912
55,660
7,292
2,592
198,637
184,458
3,576
2,942
81,632
12,500
6,427
48,777
340,312
36,458
1,076
(558)
9,132
(1,573)
2,433
46,968
4198
16,133
7,936
-
5,633
33,447
33,447
6,000
4833
State Aid
-
12,785
6,300
-
6,300
-
6,300
4186
Federal Aid
DTF Group 6 (NEU)
Dept. of Justice JAG grant
42,756
-
60,058
-
39,279
-
17,994
-
39,279
-
-
39,279
4,300
Subtotal
42,756
60,058
39,279
17,994
39,279
-
43,579
378,449
373,962
338,923
222,264
419,338
80,415
398,282
4183
Totals
DTF Group 6 (NEU)
Page 132 of 216
192,872
2,500
3,000
83,490
12,500
3,000
45,041
342,403
Police Department
4121
Bonds and Fines
These costs are assessed by Municipal Court.
$192,872
4122
Parking
$2,500
Parking ticket revenues are down due to more time spent on traffic enforcement.
4123
Accidents
Revenue from accident reports.
4126
Act 1256
$83,490
Act 1256 established uniform filing fees for the court system.
4128
Dispatch Services
$12,500
Revenues from contract with Caddo Valley Police Department.
$3,000
Special Services
Fees for hiring officers for special events.
$3,000
4198
Other unanticipated revenue.
$6,000
4183
Cops In School - SRO 1 & 2
$45,041
Funded (50%) by City of Arkadelphia and (50%) by Arkadelphia Public School District for SRO.
4833
4186
Drug Task Force - Group 6
$45,579
Currently the City is a member of Group 6 - Drug Task Force. Salary and 1/2 benefits are reimbursed under this grant.
State Aid
$6,300
Federal Aid
$39,279
Page 133 of 216
FY 2015
Expense
Police Department
Acct #
Source
Law Enforcement
5998
Debt Service
Totals
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
1,497,945
1,586,744
1,779,799
1,020,270
1,764,272
44,397
44,397
98,360
75,488
102,109
1,542,342
1,631,141
1,878,159
1,095,759
1,866,381
Page 134 of 216
Actual
8 month
Year End
Projection
(Over)
Under
11,446
(3,749)
7,697
Request
FY 2015
1,684,552
4,381
1,688,933
FY 2015
Police Department
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
1,328,053
1,419,710
1,387,699
905,729
1,376,676
11,023
1,422,793
5100
Personnel Costs
5200
Supplies
88,883
72,922
100,100
49,640
71,127
26,024
109,450
5300
Maintenance
26,605
37,739
33,500
23,192
34,377
123
15,000
5400
Miscellaneous
54,404
56,373
81,964
41,710
59,561
20,271
79,709
1,497,945
1,586,744
1,603,263
1,020,270
1,541,741
57,441
1,626,952
-
-
176,536
-
222,531
1,497,945
1,586,744
1,779,799
1,020,270
1,764,272
44,397
44,397
98,360
75,488
102,109
1,542,342
1,631,141
1,878,159
1,095,759
1,866,381
O & M Subtotals
5999
Capital Outlay
O & M / Capital (Law Enforcement)
5998
Debt Service
TOTAL BUDGET
Page 135 of 216
(45,995)
11,446
(3,749)
7,697
32,600
1,659,552
4,381
1,663,933
FY 2015
Police Department
Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Employee
Harris, A
Jackson, J
Yeagle, K
Williams, A
Palmer, D
Cleek, D
Jones, R.
Evans, J
O'Brien, D
Paull, J
Taylor, A
Ward, D.
Welch, D
Abbott, A
Burroughs, R
Johnson, A
Chaves, B
Sparks, C
Sayre, W.
Free, J.
Hasley, C
Nowlin, C
Campbell, J
Pierce, D
Campbell, K
Clemmons, R
Whitworth, B
Shearin, J
Overtime
Subtotals
Title
Chief
CID -Lt
CID -Sgt
Sgt
Sgt
Sgt
Sgt
Cpl.
Cpl.
Cpl.
Cpl.
Patrolman
Patrolman
Patrolman
Patrolman
Patrolman
Patrolman
Patrolman
Patrolman
Code Enforcement/Cpl
SRO1 AHS/Cpl
Dispatch/Admin
Dispatch
Admin
Dispatch
Dispatch
NEU
SRO2 Goza/Cpl.
Base Pay
58,517
37,741
37,741
33,259
33,259
33,259
33,259
31,489
31,488
31,489
31,489
29,969
29,969
29,969
29,969
29,969
29,969
29,969
29,969
31,849
31,489
25,350
25,350
29,969
25,350
25,350
41,792
31,488
20,400
921,126
Uniform
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
800
21,600
Holiday
6.60%
3,862
2,491
2,491
2,195
2,195
2,195
2,195
2,078
2,078
2,078
2,078
1,978
1,978
1,978
1,978
1,978
1,978
1,978
1,978
1,978
2,078
1,673
1,673
1,978
1,673
1,673
2,038
1,346
57,871
Cert.
2,400
2,400
1,800
600
600
600
600
600
1,200
600
1,200
600
600
600
600
600
600
1,800
18,000
Page 136 of 216
Unemply.
0.75%
439
283
283
249
249
249
249
236
236
236
236
225
225
225
225
225
225
225
225
227
236
190
190
225
190
190
313
236
153
6,897
W. Comp
1.52%
889
574
574
506
506
506
506
479
479
479
479
456
456
456
456
456
456
456
456
460
479
385
385
456
385
385
635
479
310
13,977
Retire
14.63%
8,561
5,521
5,521
4,866
4,866
4,866
4,866
4,607
4,607
4,607
4,607
4,384
4,384
4,384
4,384
4,384
4,384
4,384
4,384
4,504
4,607
3,709
3,709
4,384
3,709
3,709
6,114
4,607
2,985
134,605
Fica
7.65%
4,477
2,887
2,887
2,544
2,544
2,544
2,544
2,409
2,409
2,409
2,409
2,293
2,293
2,293
2,293
2,293
2,293
2,293
2,293
2,315
2,409
1,939
1,939
2,293
1,939
1,939
3,197
2,409
1,561
70,345
Ins.
4,428
4,428
6,408
4,428
6,408
6,408
4,428
4,428
4,428
4,428
4,428
6,408
4,428
6,408
4,428
4,428
4,428
4,428
6,408
4,428
6,408
6,408
4,428
6,408
4,428
4,428
4,428
137,376
Total
84,373
57,125
58,505
49,447
51,428
51,428
49,448
47,125
47,725
47,125
47,725
47,112
44,532
47,112
45,132
44,532
45,132
44,532
46,512
47,161
49,105
40,455
38,475
46,512
34,047
38,475
56,481
48,285
26,755
1,381,797
Police Department
Part time Authorized Positions
Number
Employee
Title
Base Pay
Uniform
Holiday
Cert.
6.60%
1
2
Batson, K - 24 hr/wk
PT Dispatch - 15.06 hr
Billingsly, C
PT Dispatch -11.46 hr
Subtotals
Total:
19,171
18,235
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.52%
14.63%
7.65%
288
193
291
369
Ins
Total
1,467
983
21,216
19,780
37,405
0
0
0
481
660
0
2,450
0
40,996
958,532
21,600
57,871
18,000
7,377
14,637
134,605
72,795
137,376
$1,422,793
Page 137 of 216
FY 2015
Supply Summary Page
Police Department
Acct #
Item
5201
Office Supplies
5202
Clothing & Uniform
5203
Motor Vehicles Supplies
5222
Fuel
5204
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2015
9,544
5,565
10,000
6,220
8,815
1,185
10,600
10,075
13,374
12,000
6,111
11,436
564
12,000
819
6,250
4,000
750
3,030
821
4,000
33,794
33,794
49,500
27,931
33,379
16,121
52,350
Minor Tools
3,940
1,479
3,800
745
1,503
2,297
7,000
5205
Janitorial
2,312
2,648
3,000
1,877
2,615
385
3,000
5206
Chemical
302
1,009
1,500
-
-
1,500
1,500
5207
Educational
1,837
600
3,000
1,568
2,543
457
3,500
5208
Building/Facilities
260
2,639
3,500
2,428
3,500
-
8,500
5210
Other
4,590
5,565
7,000
2,009
4,306
2,694
7,000
Totals
67,473
72,922
97,300
49,640
71,127
26,024
109,450
Page 138 of 216
Police Department
5201
Office Supplies
$10,600
Staff anticipates the replacement of at least two obsolete computers plus normal supply purchases.
5202
Clothing & Uniform
$12,000
This category is used to provide trousers, shirts, etc., and the replacement of unserviceable uniforms, as well as jackets and vests. Budgeted amount is lowered due to reduced turnover
rate.
5203
Motor Vehicles
$4,000
This category includes, oil, etc., for department owned vehicles.
5222
Fuel
$52,350
Hybrid/conventional fleet estimated fuel is 11,100 gallons at $4.50 gallon, DTF account limited to $2,400 ($200 per month).
5204
Minor Tools
$7,000
This appropriation is for ammunition and the city's matching portion of hand gun agreements ($300) customarily come out of this account. Ammunition costs have increased. Supply
availability an issue in 2014.
5205
Janitorial
$3,000
Covers supplies for cleaning of building at 5th and Clay.
5206
Chemical
$1,500
Charges for chemical supplies used in criminal investigations comes out of this account. For example: fingerprint dusting powder, chemical spray for development of prints at crime
scenes and fingerprint lifting tape and backing.
5207
Educational
$3,500
Used for the purchase of materials for drug and alcohol awareness in the public schools. This account is also used for officer training where expenses are not covered by Arkansas Law
Enforcement Training Academy. Additionally, in efforts to enhance public awareness of crime & safety issues, the department is participating in the Recreation
Center "Safe Halloween".
5208
Building/Facilities
$8,500
Covers cost of supplies for routine maintenance. Includes new carpet for high traffic areas (dispatch, squad room, and hallway).
5210
Other
$7,000
Rechargeable flashlight batteries, portable radio batteries and parts for the radios. Replacing two hand held per year.
Page 139 of 216
FY 2015
Police Department
Acct #
Item
5301
Office Equipment
5303
Motor Vehicle
5304
Radio
5305
Instruments
Totals
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
-
1,675
2,000
88
846
23,380
24,329
25,000
17,871
27,871
4,272
11,286
6,500
5,234
5,660
840
6,500
490
450
1,000
-
-
1,000
1,000
28,142
37,739
34,500
23,192
34,377
123
40,000
Page 140 of 216
1,154
7,500
(2,871)
25,000
Police Department
5301
Office Equipment
$7,500
This covers expenses repairing equipment not covered under service agreements, for example, the typewriters, shredder, adding machines, voice recorders, etc.
5303
Motor Vehicle
Outsourcing repairs and tires for motor vehicles.
5304
Radio
$6,500
Equipment repair. New radios funded by JAG grant -$4,200.
5305
Instruments
$1,000
Maintenance on radar, video cameras, shot gun locks, switch boxes, and a portable breathalyzer.
$25,000
Page 141 of 216
FY 2015
Police Department
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
5402
6,684
1,411
7,352
2,225
3,209
4,143
3,209
5404
2,260
13,582
24,480
16,956
22,500
1,980
27,600
5405
Advertising & Legal
421
628
1,000
243
243
757
1,000
5406
2,675
3,083
4,000
2,474
3,174
826
3,200
5407
Telephone Service
9,689
9,294
10,000
5,617
8,946
1,054
9,000
5408
Electric Service
8,784
9,124
9,400
7,139
9,946
(546)
10,000
5409
Gas Service
415
549
600
588
950
(350)
1,000
5411
Miscellaneous
4,226
8,177
600
1,329
1,499
(899)
600
5412
Equipment Rental
6,002
5,685
6,800
3,840
5,760
1,040
6,000
5419
Prisoner Support
12,738
4,289
15,000
1,003
2,742
12,258
10,000
5420
Code Enforcement
-
-
-
-
-
-
7,500
5410
Postage and Shipping
337
552
600
294
592
8
600
54,231
56,373
79,832
41,710
59,561
20,271
79,709
Totals
Page 142 of 216
Police Department
5402
Coverage per bid / Arkansas Municipal League.
5404
$27,600
This account covers the maintenance contract on the radio console and repeater as well as the service contract on the mobile and portable radios, internet service,
Employee Wellness Program, building cleaning services and other such needs. Includes $2,500 for health savings account (20% participation estimated by Municipal
League program director). Utilizing 3 year lease program to replace computer/server equipment.
5405
Advertising & Legal
$1,000
Advertising for employment opportunities within the PD and requests for bids on equipment.
5406
$3,200
Arkansas Crime Information Center (ACIC) required training for dispatchers, recertification's, attendance at law enforcement training other than academy Criminal
Justice Institute, subscriptions to trade publications and membership in the Arkansas Police Chief's Assn. come out of this account. The 2 SRO's and their training are
charged to this account in addition to the Southwest Ark. Tech. English and Spanish courses for certification. Tuition reimbursement.
5407
Telephone Service
$9,000
This account includes both telephone and DSL service currently through AT&T, and cell phone service. Cell phone replacements are also charged to this account.
5408
Electric Service
This is the estimated cost of electric service.
5409
Gas Service
$1,000
This is annual estimated costs for natural gas service at the department.
5411
Miscellaneous
$600
All physicals and psychiatric exams on new hires are charged to this account.
5412
Equipment Rental
$6,000
This category covers Arkansas Crime Information Center computer services, two terminals.
5419
Prisoner Support
$10,000
These costs are driven by the number of APD arrests incarcerated at the County and other jails by their need for medical attention.
5420
$7,500
Code Enforcement
All costs associated with Code Enforcement (mowing, house demolition, cleanup services, etc.)
5410
Postage and Shipping
$600
This account covers postage and shipping charges. Mailing costs associated with Code Enforcement included.
$10,000
Page 143 of 216
FY 2015
Police Department
Acct #
Actual
FY 2012
Item
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
Capital
Hybrid Police Cruisers
-
-
176,536
-
222,531
Body Cameras
-
-
-
-
-
-
12,947
Tasers
-
-
-
-
-
-
19,653
-
-
176,536
-
222,531
(45,995)
32,600
Police Cars (10) Debt Service
44,397
44,397
29,598
29,647
33,347
(3,749)
-
Police Cars (6) Debt Service
-
-
34,381
22,921
34,381
TOTAL
44,397
44,397
63,979
52,568
67,728
TOTAL
5998
(45,995)
-
Debt Service
Page 144 of 216
(3,749)
4,381
4,381
FY 2015
Police Department
5999
Body Cameras
For officer safety
$12,947
Tasers
For Officer Safety
$19,653
Police Cruisers (Debt Service)
6 Hybrid police cruisers
$4,381 $2,865.08 12 months, pay off 1-2019
($30,000 from Act 988 funds)
Page 145 of 216
FY 2014
Revenue
Sanitation
Acct #
Source
Sanitation Fees
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
1,462,135
1,465,781
1,318,500
940,118
1,430,938
112,438
1,436,718
-
122,480
-
224,900
224,900
224,900
-
1,462,135
1,588,261
1,318,500
1,165,018
1,655,838
337,338
1,436,718
*Loan Proceeds
Totals
* Frontload truck was anticipated to be a simple lease, not a loan
Page 146 of 216
FY 2015
Revenue
Sanitation
Acct #
Source
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
4371
Residential Collection
669,672
669,425
666,000
452,092
677,766
11,766
670,000
4372
Commercial Collection
520,865
514,215
519,000
341,175
514,426
(4,574)
520,000
4375
Dumping Fee Revenue
217,193
232,753
123,000
136,999
223,968
100,968
223,968
4198
Miscellaneous Revenue / Bag sales
54,405
49,388
10,500
9,852
14,778.24
4,278
22,750
State Aid
27,465
-
-
-
-
-
-
1,462,135
1,465,781
1,318,500
940,118
1,430,938
112,438
1,436,718
Totals
Page 147 of 216
Sanitation
4371
Residential Revenue
$15.00 per month.
$670,000
4372
Commercial Revenue
$520,000
Commercial rates. A couple new stores have built and opened in the last quarter of 2014 and will increase our revenue in 2015.
4375
Dumping Fee Revenue
$223,968
This revenue is received from Clark County, Gurdon, Arkansas Highway Department, and other small businesses.
Tipping fees derived from transfer station operations ($44.00/ton).
4198
Miscellaneous Revenue - Bags
$22,750
This revenue is derived from trash bag sales ($8.00 per roll) and recycling receipts earned through the sale of recyclables. Prices are very uncertain right now. Recycle goal
250 tons ($12,250).
Page 148 of 216
FY 2015
Sanitation Department
Acct #
Item
Sanitation
5998
Debt Service
Total
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
1,120,208
1,337,133
1,461,081
1,073,401
1,333,910
-
10,581
105,580
70,387
105,580
1,120,208
1,347,714
1,566,661
1,143,788
1,439,490
Page 149 of 216
Year End
Projection
(Over)
Under
(17,864)
2,147
(15,717)
Budgeted
FY 2015
1,256,133
105,580
1,361,713
FY 2015
Sanitation
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2015
5100
Personnel Costs
493,807
503,825
514,470
347,010
509,477
4,993
527,921
5200
Supplies
230,351
215,027
205,260
157,037
220,901
(15,641)
266,090
5300
Maintenance
157,714
148,192
146,000
80,532
122,000
24,000
171,500
5400
Miscellaneous
240,709
224,667
186,255
169,223
236,276
(50,021)
274,622
1,120,208
1,091,711
1,187,524
753,801
1,088,654
(36,669)
1,240,133
O & M Subtotals
5999
Capital Outlay
-
245,422
50,200
245,821
245,821
(195,621)
16,000
5998
Debt Service
-
-
135,280
90,187
122,490
12,790
105,580
1,120,208
1,337,133
1,461,081
1,089,809
1,456,965
TOTAL BUDGET
Page 150 of 216
(219,500)
1,361,713
FY 2015
Sanitation
Number
1
2
3
4
5
6
7
8
9
10
11
12
Employee
Bopp, A
Ross, R
Hill, T
Akers, T
Vail, M
Cessor, R
Rowland, B
Summerville, C
Brim, R
House, D
Smith, D
Wingfield, M
Title
Supt.
Driver
Driver
Transfer Op
Mechanic
Driver
Mechanic
Driver
Sideload
Transfer Op
Sideload
Driver
Overtime
Subtotal
Number
Employee
Three days annually
Vacant
Subtotal
Total Personnel Costs:
Title
Bag Deliverers
20hr/week
Base Pay
Workers'
Comp
9.90%
Unemply.
1.50%
Retire
14.63%
Fica
7.65%
Insurance
Total
53,814
28,803
28,229
23,496
30,533
26,386
25,192
23,688
22,655
23,108
22,655
22,655
807
432
423
352
458
396
378
355
340
347
340
340
140
2,852
2,795
2,326
3,023
2,612
2,494
2,345
2,243
2,288
2,243
2,243
7,873
4,214
4,130
3,438
4,467
3,860
3,686
3,466
3,314
3,381
3,314
3,314
4,117
2,203
2,160
1,797
2,336
2,018
1,927
1,812
1,733
1,768
1,733
1,733
6,408
4,428
4,428
4,428
4,428
4,428
6,408
4,428
4,428
4,428
4,428
4,428
73,158
42,932
42,165
35,838
45,244
39,700
40,085
36,094
34,713
35,319
34,713
34,713
17,900
269
1,772
2,619
1,369
-
23,929
349,114
5,237
29,375
51,075
26,707
57,096
518,604
Workers'
Base Pay
Unemply.
Comp
$7.55/hr
1.50%
9.90%
453
7,540
746
Retire
14.63%
-
Fica
7.65%
Insurance
Total
577
-
453
8,863
7,993
-
746
-
577
-
9,316
357,107
5,237
30,121
51,075
27,284
57,096
527,921
Page 151 of 216
FY 2015
Supply Summary Page
Sanitation
Acct #
Item
5201
Office
5202
Clothing & Uniform
5203
Motor Vehicles
5222
Fuel
5204
Minor Tools
5205
Janitorial
5206
Chemical Supplies
5214
Trash Bags
5210
Other
Totals
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
991
562
2,000
412
500
5,188
6,339
5,500
5,185
50,161
20,648
25,000
120,304
115,361
-
(Over)
Under
Request
FY 2015
1,500
1,000
7,000
(1,500)
7,000
11,236
17,000
8,000
25,000
95,000
88,159
121,000
-
250
26
250
415
325
500
543
800
(300)
800
1,408
979
1,200
1,500
1,700
(500)
2,500
51,884
68,938
75,310
49,564
72,239
3,071
76,000
-
1,875
500
412
412
88
500
230,351
215,027
205,260
157,037
220,901
Page 152 of 216
(26,000) 143,290
-
10,000
(15,641) 266,090
Sanitation
5201
Office
This category is for all office supplies.
$1,000
5202
Clothing & Uniform
$7,000
This category is for uniforms for 12 employees with 5 changes. All shop towels and mats come out of this account. As a part of our safety program, the City furnishes a boot allowance for
steel toe boots for 12 employees whose job description requires protective footwear and PPE
5203
Motor Vehicles
$25,000
This account is for all supplies needed for our vehicles except fuel. Our sideloads are aging and will require additional maintainance.
5222
Fuel
$143,290
With the purchase of new transfer and disposal trucks and trailers our fuel consumption has fallen considerably. Fuel prices are, however,
still unstable. Estimated 31,842 gallons at $4.50 per gallon
5204
Minor Tools
$10,000
This is for any tools needed. Mel Vail is planning on retiring and 90% of the tools we use are his personal tools--when he leaves, so do his tools.
5205
Janitorial
$800
All purchases of brooms, mops, toilet paper, and mop buckets are charged to this account.
5206
Chemical
$2,500
This account is for car wash soap and any other chemicals needed.
5214
Trash Bags
$76,000
Bid was for $88.46 per thousand @ $60,525.94 for 600,000 bags. We currently have 300,000 bags in stock (6,000 rolls.)
This represents 2/3 of our normal order. We anticipate ordering clear bags for recycling, $15,000 or utilizing voucher system for all bags.
5210
Other
$500
Ice supplies, door stickers, advertising for recycling promotion, and other items not listed above.
Page 153 of 216
FY 2015
Sanitation
Acct #
Item
5303
Motor Vehicle
5304
Radio
5306
5310
Dumpster Maintenance
Totals
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
135,569
94,819
100,000
66,215
95,000
5,000
110,000
-
-
-
-
-
-
6,000
2,665
38,465
30,000
2,103
5,000
25,000
31,500
19,480
14,908
16,000
12,213
22,000
(6,000)
24,000
157,714
148,192
146,000
80,532
122,000
24,000
171,500
Page 154 of 216
Sanitation
5303
Motor Vehicle
$110,000
Equipment is aging and will require more work, of special concern are sideloads.
5304
Radio
$6,000
Upgrade our fleet to include radios with GPS capability.
5306
$31,500
New Scales Building-Classic Gable 10X12 $3,200. Wash Rack Concrete Burm-Per ADEQ Regulations $4,500.
We also need to place more concrete on the Transfer Station bottom to help drainage Per ADEQ Regulations $4,500.
Shop addition $13,500.
5310
Dumpster Maintenance
$24,000
The city has over 200 containers that we maintain by replacing rusted out bottoms and other repairs and painting them. Ordering new dumpsters is less expensive over
building our own. The dumpsters set out for customers are deteriorating and are in need of replacement or repair.
16 replacement units anticpiated
100
4 yd containers
85
6 yd containers
35
8 yd containers
Page 155 of 216
FY 2015
Sanitation
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
5402
6,732
6,841
6,255
6,022
6,022
233
6,022
5404
1,260
1,010
1,500
1,076
1,146
354
41,100
5407
Telephone Service
2,522
2,887
3,000
2,309
3,468
(468)
3,500
5408
Electric Service
5,801
4,733
6,000
3,307
4,956
1,044
6,000
5409
Gas Service
1,710
1,756
2,500
3,898
5,500
(3,000)
3,000
5416
Landfill Fees
222,684
207,440
167,000
152,611
215,184
(48,184)
215,000
Totals
240,709
224,667
186,255
169,223
236,276
(50,021)
274,622
Page 156 of 216
Sanitation
5402
$6,022
5404
$41,100
Licenses for the transfer station operators, Southwest Central Solid Waste Management District permits and fees. Combined association dues and meetings with the
account. 12 months, front load compactor truck (lease) $39,600.
5407
Telephone Service
$3,500
This appropriation covers two phone lines, 246-1803 and 246-1804, and a cell phone for use in the transfer truck that makes 2-3 trips daily to Little Rock. Also, this
category covers the Superintendent's cell phone.
5408
Electric Service
This is based on historical usage.
5409
Gas Service
$3,000
This is based on historical usage (2014 billing is in question and has not been resolved as of budget creation).
5416
Landfill Fees
$215,000
This amount is determined by the tonnage transported to both the Jefferson County landfill at $18.60/ton and the Clark County landfill at $25.75/ton.
$6,000
Page 157 of 216
FY 2015
Sanitation
Acct #
5999
New transfer station (turn key)
5999
5999
5998
Actual
FY 2012
Item
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
61,248
-
-
-
-
-
-
Transfer trailers-3
204,447
-
-
-
-
-
-
Transfer truck (new)
113,640
-
-
-
-
-
-
46,565
-
79,827
53,218
79,827
-
79,827
23,400
-
-
-
-
-
-
5 year financing-Annual payments (debt service)
5999
Transfer truck (used)
5999
Pick-up truck (three quarter ton)
-
-
-
-
-
-
-
5999
-
-
-
-
-
-
-
5998
Knuckleboom Truck
Knuckleboom Truck
5 year financing-Annual payments (debt service)
-
25,753
17,169
25,753
-
25,753
5999
Pick-up truck (One ton) recycle
-
-
20,500
-
20,921
5999
Pick-up truck (half ton)
-
-
-
-
-
5999
Front load compactor truck
-
-
29,700
224,900
3,392
224,900
16,910
5999
Side Load Compactor Truck
-
-
-
-
-
-
-
5999
Backhoe
-
-
-
-
-
-
-
5999
Forklift
6,000
-
-
-
-
-
-
5999
Recycling Paper Bailer
-
-
-
-
-
-
16,000
5999
E-WasteRecyle Building
31,965
-
-
-
-
-
-
2 year lease
Page 158 of 216
(421)
(224,900)
12,790
-
FY 2015
Sanitation
Acct #
Item
5999
5999
5999
New transfer station
Transfer trailers-3
Transfer truck (new)
Required financing
5 year financing-Annual payments
Knuckleboom truck
5 year financing-Annual payments
Total debt service
5998
5998
5998
Front load compactor truck (lease)
*Item posted in Contracts and Services
5999 Recycling Paper Bailer
$0
$0
$0
$0
$79,827
$0
$25,753
$105,580
*39,600
$16,000
Page 159 of 216
(2012- 12 months) Payoff in 2017.
(2013- 12 months) Payoff in 2019.
3,300
12 month lease of 24 months. Replacing 2000 Mack
Street Fund
FY 2015
Street Fund
Revenues
Expenditures
Street Fund Ending Balance 2014
Projected Revenues
Projected O&M
Debt Service
191,899
784,039
-
903,084
48,731
Street Fund Totals
975,938
951,815
Balance Remaining
24,123
Page 160 of 216
FY 2015
Revenue
Street Department
Acct #
Source
4202
Road Tax (Property Tax)
4103
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
52,157
52,942
52,000
20,722
52,350
490,011
549,467
722,000
471,878
696,430
(25,570)
696,430
4819
Transfers In
110,000
101,112
65,000
22,784
22,748
(42,252)
20,000
4201
Interest Earned
15
12
15
6
9
(6)
9
4230
(Local Permits & Fees)
-
-
-
-
-
-
-
4198
48,364
25,950
39,600
18,794
23,350
-
-
-
-
-
700,547
729,483
878,615
534,184
794,887
Federal Aid
Totals
Page 161 of 216
350
(16,250)
(83,728)
52,000
15,600
784,039
FY 2015
Revenue
Street Department
Acct #
Source
4202
4103
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
52,157
52,942
52,000
20,722
52,350
490,011
549,467
722,000
471,878
696,430
(25,570)
696,430
4819
Transfers In
110,000
101,112
65,000
22,784
22,748
(42,252)
20,000
4201
Interest Earned
15
12
15
6
9
(6)
9
4230
(Local Permits & Fees)
-
-
-
-
-
-
-
4198
48,364
25,950
39,600
18,794
23,350
-
-
-
-
-
700,547
729,483
878,615
534,184
794,887
Federal Aid
Totals
Page 162 of 216
350
(16,250)
(83,728)
52,000
15,600
784,039
Street Department
4202
This figure is based on historical taxes collected.
$52,000
4103
$696,430
State Turnback (Aid)
State Turnback revenues. Amounts vary from $38,000 to $45,000 per month. Also includes State assistance from Presidential and/or
Governor declared disasters. Act 1 is estimated to produce an estimated $190,000 annually beginning July 1, 2013.
4819
Transfers In
Transfer from General Fund.
4201
Interest Earned
Interest income from the Street Fund.
4230
$0
Revenues from repairs to streets from utility companies. Utilities now making own repairs.
4198
$20,000
$9
$15,600
Revenues in this category come from cell tower lease ($15,600/year), and other unanticipated revenue.
Federal Aid
$0
Federal assistance during a Presidential declared disasters.
Loan Proceeds
$0
Funding to purchase (3) 5yd Dump Trucks for hot mixing.
Page 163 of 216
FY 2015
Street Department
Acct #
Item
Highway & Streets
5998
Debt Service
Total
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2015
691,076
630,412
1,146,181
663,436
839,289
306,892
903,084
-
-
65,603
36,469
52,749
12,854
48,731
691,076
630,412
1,211,784
699,905
892,038
319,746
951,815
Page 164 of 216
FY 2015
Street Department
Acct #
Item
5100
Personnel Costs
5200
Supplies
5300
Maintenance
5400
5999
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
336,837
328,968
336,343
191,308
325,025
11,318
346,538
76,428
78,058
104,000
68,050
63,742
40,258
112,500
133,216
110,173
289,500
79,378
95,053
194,447
311,196
Miscellaneous
95,963
113,213
140,338
72,910
95,000
45,338
132,850
Capital
48,632
-
276,000
251,789
260,469
15,531
-
691,076
630,412
1,146,181
663,436
839,289
306,892
903,084
-
-
65,603
36,469
52,749
12,854
48,731
691,076
630,412
1,211,784
699,905
892,038
319,746
951,815
SUB TOTAL BUDGET
5998
Actual
FY 2012
Debt Service
TOTAL BUDGET
Page 165 of 216
FY 2015
Street
Number
Employee
Title
1
2
3
4
5
6
7
8
9
Myers, K
Middelton, F
Jensen, M
Jester, B
Taylor, R
Williams, T
Vacant
Vacant
Vacant
Overtime
Total full-time costs
Supervisor
Crew Leader
Mec/Crew Ldr
Operator
Operator
Laborer
Laborer
Laborer
Laborer
Number
1
Employee
Title
Base Pay
51,946
38,253
32,864
27,468
23,985
23,985
23,985
16,000
238,488
Unemply.
1.50%
779
574
493
412
360
360
360
240
3,577
Workers'
Comp
4.25%
2,208
1,626
1,397
1,167
1,019
1,019
1,019
680
10,136
Workers'
Base Pay
Unemply.
Comp
1.50%
4.25%
Retire
14.63%
Fica
7.65%
7,600
5,596
4,808
4,019
3,509
3,509
3,509
2,341
34,891
Retire
14.63%
3,974
2,926
2,514
2,101
1,835
1,835
1,835
1,224
18,244
Fica
7.65%
Insurance
4,428
4,428
4,428
4,428
4,428
4,428
4,428
30,996
Insurance
Total
70,934
53,404
46,504
39,596
35,136
35,136
35,137
20,485
336,332
Total
Part-time
9,000
135
383
-
689
-
10,206
Total part-time costs
9,000
135
383
-
689
-
10,206
Total Personnel Costs
346,538
Page 166 of 216
FY 2015
Supply Summary Page
Street Department
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
5201
Office
1,282
1,230
1,000
317
900
5202
Clothing & Uniform
3,647
2,307
3,500
2,512
5203
Motor Vehicles
15,804
18,359
20,000
5222
Fuel
24,983
27,972
5204
Minor Tools
5,375
5205
Janitorial
5206
(Over)
Under
Request
FY 2015
100
1,000
3,768
(268)
4,000
16,270
19,982
18
20,000
40,000
23,806
35,709
4,291
45,000
4,817
7,500
4,479
6,718
782
7,500
1,045
416
1,000
301
602
398
1,000
Chemical Supplies
4,175
5,961
5,000
2,610
3,987
1,013
5,000
5207
Education/Training
-
-
500
-
-
500
500
5208
Building/Facilities
228
-
500
-
-
500
1,000
5210
Other
9,729
3,912
7,500
4,191
6,286
1,214
7,500
5220
Signage
9,408
4,235
7,500
4,858
9,700
(2,200)
10,000
5221
Streetlight/Traffic Control
752
8,848
10,000
8,707
3,064
6,936
10,000
76,428
78,058
104,000
68,050
90,716
13,284
112,500
Totals
Page 167 of 216
Street Department
5201
Office Supplies
$1,000
The account is for office supply items for the Street Department such as paper, toner, work orders, notebooks, etc.
5202
Clothing & Uniform
$4,000
This covers change outs of shirts, pants, $100 steel toe boot allowance, jackets, t-shirts and winter coveralls for seven employees.
5203
Motor Vehicles
$20,000
This account is for supplies such as freon, filters, tires, belts, grease, oil, and other necessary items for vehicle service.
5222
Fuel
$45,000
Estimated 10,000 gallons of fuel usage at $4.50 a gallon.
5204
Minor Tools
$7,500
This account is for tools for the City trucks to operate on the streets: shovels, brooms, hammers, sledge hammers, loops for hot-mix, squeegees for slurry seal, and other items. This will
include a one time purchase of mist cooler for shop.
5205
Janitorial
$1,000
Annually items charged to this account are glass cleaner, hand cleaner, gojo cleaner, bathroom spray, roll towels, hand towels, brooms, toilet paper, and etc.
5206
Chemical Supplies
Detars and weed control are charged to this account.
5207
Education/Training
$500
Staff has appropriated $500 for training and shop manuals. One example is CDL certification. Arkansas T2 programs are available at no cost.
5208
Building/Facilities
For unanticipated repairs.
5210
Other
$7,500
This account is for water coolers, nuts, bolts, sprayers, gloves, safety glasses, and other assorted supplies that don't fit in other categories. Beaver control is also paid for out of this
account. Employee Wellness Program. Includes request for a new printer in 2014.
5220
Signage
Replacement/Upgrades of signs.
$10,000
5221
Streetlight/Traffic Control
Upgrade to LED Lights at Goza.
$10,000
$5,000
$1,000
Page 168 of 216
FY 2015
Street Department
Acct #
Item
5301
Office Equipment
5303
Motor Vehicle
5304
Radio
5306
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
-
-
500
-
450
50
500
43,311
19,347
55,000
19,475
29,212
25,788
35,000
289
-
6,500
244
4,500
2,000
6,500
6,362
5,835
7,500
3,809
5,012
2,488
7,500
5316
Streetlights/Traffic Control
1,897
2,838
15,000
6,178
11,953
3,047
15,000
5311
Street/Drive/Parking
81,357
82,153
205,000
49,672
96,000
109,000
246,696
133,216
110,173
289,500
79,378
147,127
142,373
311,196
Totals
Page 169 of 216
Street Department
5301
Office Equipment
$500
This account is for the unanticipated repairs of the computer, printer, and copier at the Street Department.
5303
Motor Vehicle
$35,000
This account is for maintenance of the Street Departments vehicles. Items repaired were water pumps, transmissions, motors, injectors, turbos, etc.
5304
Radio
$6,500
Start upgraging. 6 digital radios. Includes $2,500 GPS tracking software.
5306
Unanticipated repairs to facilities.
5316
Streetlights/Traffic Control
Unanticipated repairs and upgrades.
5311
Street/Drive/Parking
$246,696
$40,000 is required for the day to day maintenance of the streets and storm drainage. $206,696 is available for projects (see next page).
$7,500
$15,000
Page 170 of 216
2015 Proposed Street Improvements
NAME
LENGTH(FT) LENGTH(YD) WIDTH(FT) WIDTH(YD) AREA SQ YDS
Est. Price
BOARD APPROVED
Hot Mix
N15th-MH Russell to Country Club
23rd- Crawford to Caddo
Crawford-22nd to 24th
2,209
1,310
520
736
437
173
22
30
28
7
10
9
5,400
4,367
1,618
$
$
$
34,451 Staff recommends for 2015
27,859 Pending availible funds
10,321 Pending availible funds
Down Town Mirco Seal
* Main- 6th to 9th
* Clinton- 6th to 10th
* 7th- Clinton to Main
* 10th- Clinton to Caddo
875
1,150
225
225
225
210
292
383
75
75
75
70
44
39
33
28
28
30
15
13
11
9
9
10
4,278
4,983
825
700
700
700
12,186
$
40,823 Staff recommends for 2015
2,580
869
852
815
3,200
1,643
1,456
11,415
$
38,241
$
$
$
50,000
5,000
$
206,696
Total
5th- Clay to Caddo
7th- Clinton to Caddo
8th- Clinton to Caddo
8th- Main to Clay
Clay- 5th to 8th
Main- 5th to 6th
Clinton- 5th to 6th
774
237
274
262
960
336
336
258
79
91
87
320
112
112
30
33
28
28
30
44
39
Patching/Parking
Walnut St. & Caddo St. Sidewalk Improvements (2014 and 2015)
Crack Sealing (down town area)
10
11
9
9
10
15
13
16th Street prep between Crawford and Main (pending availible funds)
*Actual bid for 2014 Budget, contractor to honor in early 2015
*Estimated cost of $3.25 per sq yds
Page 171 of 216
Staff recommends
Staff recommends
FY 2015
Street Department
Acct #
Item
5402
5406
5407
Telephone Service
5408
Electric Service
5409
Gas Service
5412
Equipment Rental
5426
Miscellaneous
Totals
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
(Under)
Request
FY 2015
8,862
17,808
19,588
10,243
15,364
4,224
12,000
80
80
250
100
150
100
250
2,738
3,337
3,500
2,142
3,213
287
3,500
80,700
86,965
90,000
57,380
86,070
3,930
90,000
3,438
4,911
15,000
2,984
6,250
8,750
15,000
-
-
12,000
-
2,250
9,750
12,000
145
111
-
62
93
95,963
113,213
140,338
72,910
113,390
Page 172 of 216
(93)
26,948
100
132,850
Street Department
5402
$12,000
5406
$250
This account is for attending meetings and paying dues for any professional organization pertaining to the Street Department.
5407
Telephone Service
$3,500
Currently this appropriation covers the Street department mainline (246-1802), FAX line, internet service and three cell phones.
5408
Electric Service
$90,000
This account is primarily for streetlights as well as the Street Department electrical service and traffic signals.
5409
Gas Service
$15,000
This is primarily gas service for the hot mix plant, as well as Street Department shop.
5412
Equipment Rental
$12,000
Undetermined projects within the course of next year that may require rental of unspecified equipment.
Includes up to four months lease for front end loader for hot mixing season.
5426
Miscelaneous
Bank account service fees
$100
Page 173 of 216
FY 2015
Capital Summary
Street Department
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
5999
(3) 5yd Dump Trucks-(Loan Proceeds)
-
-
253,500
5999
1/2 Ton Pickup
-
-
22,500
5999
One Ton Truck & Bed
-
-
-
Totals
-
-
5999
Side arm mower & Sweeper (Debt Srv)
-
5999
(3) 5yd Dump Trucks (Hot Mix)(Debt Srv)
-
Actual
8 month
Year End
Projection
Request
FY 2015
229,615
-
-
23,205
705
-
-
-
-
-
276,000
229,615
252,820
705
-
-
24,608
-
48,632
24,024
-
-
-
-
-
-
48,731
Page 174 of 216
229,615
(Over)
(Under)
Street Department
5999
(3) 5yd. Hot Mix Trucks
(Debt Service)
These trucks are vital to the Hot Mix Program. (Debt Service) Pay-off 5-2019.
Page 175 of 216
$48,731
FY 2015
ARKADELPHIA WATER & SEWER UTILITIES
Ending Balance 12/31/14
$4,240,000
Anticipated Water & Sewer Revenues
Total Funds Available
$3,190,787
EXPENSES:
Operation & Maintenance Requests
Bond Payment for 1992 RLF Issue (Sewer - retires 2015)
Bond Payment for 2004 RLF Issue (Water - retires 2027)
$7,430,787
$2,275,385
$102,655
$189,988
$2,568,028
SUBTOTAL OF EXPENSES
CAPITAL ITEMS AND DEPRECIATION
Capital Expenditures
Depreciation Expenditures
$1,224,500
$223,508
$1,448,008
SUBTOTAL OF CAPITAL ITEMS AND DEPRECIATION
TOTAL EXPENSES AND CAPITAL ITEMS/ PROJECTS
$4,016,036
12-31-2015 ESTIMATED ENDING BALANCE
$3,414,751
NET CHANGE IN CASH BALANCE
($825,249)
DEPRECIATION ALLOCATION PER AUDIT ESTIMATE
($733,179)
($1,558,428)
NET INCOME (LOSS)
Page 176 of 216
FY 2015
RESTRICTED & UNRESTRICTED CASH BALANCES
AUGUST 31, 2014
RESTRICTED CASH BALANCES:
Depreciation Fund
Depreciation Reserve - C.D.
2004 Filter Project Fund – C.D.
Customer Deposit Fund
Customer Deposit Fund - C.D.
2004 Construction Fund
$244,015
$400,000
$100,000
$157,515
$100,000
$67,031
Committee Action Reserve - C.D.
$500,000
TOTAL RESTRICTED CASH BALANCES
$1,568,561
UNRESTRICTED CASH ASSETS:
Combined Revenue Fund Checking
Combined Revenue Fund - C. D.
Construction Fund Checking
Combined Savings
Operation & Maintenance Checking
Depreciation Fund Checking
$207,501
$2,050,000
$5,671
$179,966
$152,419
$74,864
TOTAL UNRESTRICTED CASH ASSETS
$2,670,421
TOTAL CASH BALANCES
$4,238,982
Page 177 of 216
FY 2015
Revenue
Actual
FY 2012
Source
Acct #
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
Federal Aid
-
-
-
-
-
-
-
State Aid
-
-
-
-
-
-
350,000
Water Revenue
1,780,553
1,672,722
1,728,165
1,068,395
1,632,348
(37,652)
1,675,000
Sewer Revenue
1,020,023
1,001,634
1,023,415
655,480
983,220
(24,780)
985,000
Penalties
46,859
48,685
48,765
32,702
49,053
Tie Ons
20,855
31,630
23,000
12,545
18,818
Other
24,626
105,555
20,800
62,247
95,320
2,892,916
2,860,226
2,844,145
1,831,369
2,778,759
9,043
7,261
8,700
6,253
9,082
2,901,959
2,867,487
2,852,845
1,837,622
2,787,841
Transfers In *
-
-
-
-
-
-
-
Loan Proceeds
-
-
-
-
-
-
-
5,803,918
5,734,974
5,705,690
3,675,244
2,787,841
Subtotal
Interest
Sub total
Totals
Page 178 of 216
288
(4,182)
943
(65,383)
382
(65,001)
(130,002)
48,000
19,500
93,837
3,171,337
19,450
3,190,787
3,190,787
FY 2015
Revenue
Acct
#
Source
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2015
301
302
303
304
305
306
WATER DEPT.
Water Sales
Tie-Ons
Street Cuts
RH/CG Surcharge
FSDW Fee
Miscellaneous
WATER TOTAL
1,726,508
13,930
1,750
12,440
14,407
25,448
1,794,483
1,672,722
21,830
4,600
13,660
14,480
28,960
1,756,252
1,670,000
12,500
2,500
12,960
14,760
27,945
1,740,665
1,068,395
6,455
1,500
8,620
9,636
20,408
1,115,014
1,632,348
9,683
2,250
12,930
14,454
30,612
1,702,277
(37,652)
(2,817)
(250)
(30)
(306)
2,667
(38,388)
1,675,000
10,000
2,500
12,960
14,760
27,945
1,743,165
321
322
323
325
326
327
328
SEWER DEPT.
Sewer Revenue
Tie-Ons Sewer
Street Cuts
N. 15th St. Surchg.
Miscellaneous
Hauled Liquid Waste
Friendship Dr. Surchg.
SEWER TOTAL
1,011,099
6,925
4,500
2,679
1,025
720
1,026,948
1,001,634
9,800
10,000
2,592
3,100
700
1,027,826
1,008,000
10,500
9,000
2,592
100
3,000
720
1,033,912
655,480
6,090
5,000
1,728
825
440
669,563
983,220
9,135
7,500
2,592
2,500
660
1,005,607
(24,780)
(1,365)
(1,500)
(100)
(500)
(60)
(28,305)
985,000
9,500
9,000
2,592
100
2,500
480
1,009,172
370
371
372
373
374
376
377
378
ADMINISTRATIVE
Penalties
Interest Income
Miscellaneous
Service Charges
Bad Debts Collected
Gain on Sale of Equip.
Federal Aid (Grants)
State Aid
ADMIN. TOTAL
46,859
9,043
4,474
19,430
722
80,528
48,685
7,261
540
19,775
499
6,649
83,409
48,765
8,700
750
19,500
550
78,265
32,702
6,253
109
13,740
241
53,045
49,053
9,082
850
20,610
362
-
288
382
100
1,110
(188)
-
79,957
1,692
48,000
19,450
500
20,000
500
350,000
438,450
TOTAL REVENUE
2,901,959
2,867,487
2,852,842
1,837,622
2,787,841
Page 179 of 216
(65,001)
3,190,787
FY 2015
WATER REVENUE JUSTIFICATION
301
Water Sales
$1,675,000
This amount is the estimated revenue from the sale of water. All steps of the last rate increase have been implemented.
302
Tie-Ons -Water
$10,000
The estimated amount generated by new taps or connections to the water system. Residential taps cost $325. Other taps range in cost depending on the size and the
cost of the parts. Our most expensive tap is $2000 for a six-inch tap. There are also tie on fees that are charged when a developer installs a line and the utility does
not make a physical tap. The tie on fee per meter is $35.
303
Street Cuts
$2,500
Estimated amount collected from customers when a street cut is necessary for a water tap. Street cuts are $500 each. This offsets our expense to repair the street as
required.
304
Red Hill Road/Cedar Grove Surcharge
$12,960
These charges are collected to repay the cost of extending the water line to the Red Hill Road and Cedar Grove residents. The charges will be discontinued when the
cost of the line is recovered. Each customer pays $20.00 per month in addition to their monthly bill. Currently averaging $1,080.00 per month, 54 customers.
305
Federal Safe Drinking Water Fee
$14,760
This fee is 30 cents per meter. It is collected and passed through to the Arkansas Department of Health for drinking water testing. The testing is required by the
Federal Safe Drinking Water Act. Estimate is based on 4,100 customers per month.
306
$27,945
Income generated from any other source, primarily income from the cell tower space lease with Verizon, which is now $2,328.75 per month.
Page 180 of 216
FY 2015
SEWER REVENUE JUSTIFICATION
321
Sewer Revenue
$985,000
This is the estimated revenue for sewer service. Sewer charges are calculated yearly based on an average of the four winter month's water usage. The new calculated
amount each year is assessed beginning in April. All steps of the last rate increase have been implemented.
322
Tie-on Fees
$9,500
Amount projected to be collected from new connections to the sewer system. Sewer taps cost $325 for a four or six-inch residential tap. Sewer tie-on fees are
charged when a developer installs the sewer tap. The Utility collects $25 for each unit being connected in this manner.
323
Street Cuts
$9,000
Projected amount to be collected from a customer when a street cut is necessary for a new sewer tap. Street cuts are $500 each. This offsets our expense to repair the
streets as required.
325
N. 15th Street Surcharge
$2,592
Based on the number of customers currently connected to the North 15th Street sewer line. Repays the utility for the cost of installing the main. Currently it averages
$216 per month. Nine homes are currently receiving service that are connected with the surcharge being $24 per month per bill.
326
Miscellaneous
Income generated from any other source.
327
Hauled Liquid Waste
$2,500
Program where the utility will be accepting septic tank waste from licensed haulers in Clark County. The annual permit per hauler is $250. Each load dumped is $75.
328
Friendship Drive Surcharge
$480
This is another project installed by the City to an area with no sewer. Residents pay a $20 surcharge on their monthly bill until the cost of the materials is recovered.
Two customers are paying the surcharge at this time.
$100
Page 181 of 216
FY 2015
ADMINISTRATIVE REVENUE JUSTIFICATION
370
Penalties
$48,000
Income generated from late fees that are charged when the customer does not pay their bill by the 10th of the month. The penalty for paying the bill late is 10% of the
bill.
371
Interest
$19,450
Income received from interest bearing bank accounts; CD's, savings, and checking accounts. The CD's are placed by competitive bidding. We have varied the
maturity terms of the CD's in an effort to get better interest rates. Current terms are from 12 to 36 months.
372
Miscellaneous
Any other source of income.
373
Service Charges
$20,000
Reconnect fees and returned check charges make up this service charge. Reconnects are collected when a customer is turned off for non-payment. The fee for
Collection/Disconnect is $25. The fee for returned checks is also $25.
374
Bad Debts Collected
$500
Bad debts are the bills left unpaid when a customer moves and does not pay their bill. If they return and desire service again, staff collects the bad debt before service
is restored.
378
State Aid
$350,000
Reimbursement for utility relocation, includes engineering in contract.
$500
Page 182 of 216
FY 2015
Expense
Actual
FY 2012
Actual
FY 2013
1,816,968
1,886,233
2,208,375
1,288,577
1,974,486
233,889
2,275,385
Debt Service
395,301
395,292
395,301
263,528
395,301
-
292,643
Depreciation*
716,184
488,600
738,264
738,264
738,264
-
733,179
2,928,453
2,770,125
3,341,940
2,290,369
3,108,051
233,889
3,301,207
Acct #
Source
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
Loan Proceeds
Totals
*Estimated from Auditor
Page 183 of 216
FY 2015
Acct.
#
Expense Item
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
400
Water Treatment
561,126
574,822
694,675
355,380
534,887
159,788
602,685
500
Sewer Treatment
187,666
167,495
236,962
90,235
170,008
66,954
237,890
600
Water Distribution
308,239
340,038
369,381
295,203
453,693
(84,312)
446,674
700
Sewer Collection
216,538
221,093
219,078
141,391
218,880
198
272,243
800
Common
243,554
285,647
355,481
197,914
282,198
73,283
363,780
900
Administration
299,845
297,138
332,798
208,454
314,820
17,978
352,113
1,816,968
1,886,233
2,208,375
1,288,577
1,974,486
233,889
2,275,385
O & M Subtotal
991
Capital
40,133
177,357
944,050
267,166
612,522
331,528
1,224,500
992
Depreciation Expenditures
12,557
19,490
253,042
41,675
195,618
53,371
223,508
1,869,658
2,083,080
3,405,467
1,597,418
2,782,626
618,788
3,723,393
TOTAL
Page 184 of 216
FY 2015
Water Treatment
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
(Under)
Request
FY 2015
Personnel Costs
197,677
206,383
211,075
128,370
192,555
18,520
176,735
Supplies/Maint/Miscellaneous
363,449
368,439
483,600
227,010
342,332
141,268
425,950
TOTAL
561,126
574,822
694,675
355,380
534,887
159,788
602,685
Page 185 of 216
FY 2015
Water Treatment
Number
1
2
3
4
Employee
Dale Box
Cory Johnson
Thomas Fagan
Timothy Dickey
Overtime
Total Personnel
Title
Supervisor
Treatment Operator
Treatment Operator
Treatment Operator
Base Pay
Unemply.
1.50%
Workers'
Comp
1.88%
Retire
14.63%
Fica
7.65%
Cert
Pay
Insurance
Total
38,735
25,253
23,214
22,214
10,800
581
379
348
333
162
728
475
436
418
203
5,667
3,695
3,396
3,250
1,580
2,963
1,932
1,776
1,699
826
1,750
1,750
500
-
6,408
4,428
6,408
4,428
-
56,832
37,911
35,579
32,842
13,571
120,215
1,803
2,260
17,588
9,196
4,000
21,672
176,735
Page 186 of 216
FY 2015
Supply/Maint/Miscellaneous Summary
Water Treatment
Acct #
Item
400
Treatment Chemicals
401
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
156,369
115,517
150,000
75,050
112,575
37,425
140,000
Supplies
5,874
10,127
15,000
4,488
6,732
8,268
13,000
402
Line Maint. & Repairs
9,780
13,412
10,000
5,711
8,567
1,433
10,000
403
Equipment Repair
8,571
5,511
10,000
7,223
10,835
404
Pump Maint. & Repairs
7,095
41,106
20,000
7,502
11,253
8,747
18,000
405
Instrumentation
1,350
710
20,000
842
6,000
14,000
12,000
406
Contract Services
449
2,779
58,800
16,508
20,000
38,800
10,000
407
Utilities
151,552
147,822
165,000
94,705
142,058
22,942
160,000
408
Communications
4,435
4,955
5,500
3,636
5,454
46
6,000
411
Miscellaneous
159
262
350
253
300
50
350
420
Cross Connection Prog.
158
168
400
-
400
-
400
421
FSDW
14,400
14,400
14,400
9,600
14,400
-
14,400
422
Safety
949
554
850
320
700
150
850
426
Building/Facility Maintenance
998
10,206
12,000
1,172
1,758
10,242
27,650
440
Permit Fee
1,310
910
1,300
-
1,300
-
1,300
449
Contingency
-
-
-
-
-
-
-
363,449
368,439
483,600
227,010
342,332
141,268
425,950
Total
Page 187 of 216
(835)
12,000
Water Treatment Justification
400
Treatment Chemicals
$140,000
Chemicals used in the process of treating the raw water to the finished product. Prior to 2012, chemicals were combined in #401 with supplies. This split has allowed the
water plant personnel to more accurately track costs of production.
401
Supplies
Assorted items necessary for water plant operations.
402
Line Maintenance & Repairs
$10,000
Repairs to lines and appurtenances at the Treatment Plant. There are lines from the river to the plant and from all treatment processes through the plant to the clearwells
and from the high service pumps into the system. Most are 10 inches or larger.
403
Equipment Repair
Repairs to lab equipment, or other equipment at the plant.
404
$18,000
Pump Maintenance & Repairs
Maintenance and repairs to all versions of critical pumps at the Water Plant - raw water, backwash, and high service pumps.
405
Instrumentation
Covers cost of instruments used in lab and treatment plant.
406
Contract Services
$10,000
This pays for work to be done that staff cannot do "in house" such as professional calibrations of meters and lab equipment, work on controls, etc.
407
Utilities
Electrical costs and gas costs are paid from this fund.
408
Communications
Telephone, radios, and cell phones.
$13,000
$12,000
$12,000
$160,000
$6,000
Page 188 of 216
Water Treatment Justification
411
Miscellaneous
For expenses that are not budgeted in other categories.
$350
420
Cross Connection Program
$400
This covers the cost of monitoring and testing all the domestic and non-commercial backflow prevention devices in the City.
This is a cost-saving service to our customers as they don't have to have their equipment tested independently.
421
FSDW
$14,400
This fee is collected and passed through the department and paid to the Arkansas Department of Health to cover drinking water testing at the State lab and assures
compliance with the Federal Safe Drinking Water Act. Currently paying $1,200 per month.
422
Safety
$850
Money to be used to insure employee safety. May be used for equipment or other safety related needs.
426
Building/facility Maintenance
$27,650
Includes $15,650 for specific painting and repairs of buildings at the water treatment facilities.
440
Permit Fee
$1,300
Paid to Arkansas Department of Environmental Quality for backwash ponds permit. This fee is paid annually in November.
Page 189 of 216
FY 2015
Sewer Treatment
Acct #
Item
Personnel Costs
Total
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
117,686
109,288
139,212
60,640
90,960
48,252
139,090
69,980
58,207
97,750
29,595
79,048
19,056
98,800
187,666
167,495
236,962
90,235
170,008
67,308
237,890
Page 190 of 216
FY 2015
Sewer Treatment
Number
1
2
3
Employee
David Thomason
Christi Daniel
Chad Russell
Overtime
Total
Title
WW. Supt.
WW Operator
Treatment Operator
Base Pay
Unemply.
1.50%
Workers'
Comp
1.88%
Retire
14.63%
Fica
7.65%
Cert
Pay
Insurance
Total
38,735
27,797
23,928
581
417
359
728
523
450
5,667
4,067
3,501
2,963
2,126
1,831
2,000
1,750
750
4,428
6,408
4,428
55,102
43,088
35,246
4,500
68
85
658
344
-
-
5,655
94,960
1,424
1,785
13,893
7,264
4,500
15,264
139,090
Page 191 of 216
FY 2015
Sewer Treatment
Acct
#
Item
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
500
Treatment Chemicals
12,152
3,422
7,500
5,236
7,854
501
Supplies
13,453
12,101
15,000
6,640
9,960
5,040
12,000
502
Maintenance & Repairs
3,847
1,196
5,000
168
252
4,748
7,500
503
Equipment Repair
2,719
9,229
15,000
1,429
16,000
(1,000)
15,000
504
5,856
7,666
8,000
4,885
7,328
505
Instrumentation
1,367
855
2,000
545
6,500
(4,500)
3,000
506
Contract Services
7,084
6,585
9,000
4,141
7,500
1,500
8,500
507
Utilities
2,705
3,639
5,000
1,849
4,000
1,000
5,000
508
Communications
2,674
2,974
3,100
2,421
3,632
511
Miscellaneous
121
20
150
-
100
50
100
520
Industrial Pretrmt. Prog.
-
-
10,000
-
2,500
7,500
10,000
522
Safety
491
305
2,000
1,701
2,552
526
10,011
3,215
6,000
580
870
5,130
6,000
540
Permit Fee
7,500
7,000
10,000
-
10,000
-
10,000
549
Contingency
-
-
-
-
-
-
-
57,828
58,207
97,750
29,595
79,048
18,702
98,800
Total
Page 192 of 216
(354)
Request
FY 2015
672
(532)
(552)
7,500
8,000
3,700
2,500
Sewer Treatment Justification
500
Treatment Chemicals
$7,500
Chemicals used in the operation and maintenance at the Wastewater Plant. Recently changed chemicals at oxidation ponds for a safer one.
501
Supplies
$12,000
Assorted items necessary for wastewater treatment - lab/testing supplies, pipe, fittings, etc.
502
Maintenance and Repairs
$7,500
Covers repairs on the lines inside the treatment facility and on the discharge line that runs from the Treatment Plant to the river. Also includes
valves, weirs, and other equipment on site. Includes money for repairs to oxidation pond levees.
503
Equipment Repair
$15,000
Equipment repair in the Treatment system, flow meters, baffles, injectors, and other equipment.
504
Pump Maintenance and Repairs
$8,000
Five pumps are maintained within the treatment system. Two are at the industrial waste pond, two are chemical feed pumps and one is on the
effluent and is used to recirculate water to the chemical feed pumps.
505
Instrumentation
$3,000
For Wastewater Lab and plant, includes sampling device repairs, batteries, portable ph meters, etc.
506
Contract Services
$8,500
Contracts for lab services, priority pollutant scans, and other services to meet permit requirements. Revised permit from ADEQ includes new testing parameters for
Phosphorus and Nitrites. We are now outsourcing this testing as well.
507
Utilities
$5,000
Electricity at Wastewater Treatment Plant. The pumps, aerators, flow monitoring equipment, and heat all run off electricity.
508
Communications
$3,700
Includes telephone, radios, and cell phones for the Treatment Plant and lab. Some of the monitoring controls are connected by telephone lines.
Page 193 of 216
Sewer Treatment Justification
511
Miscellaneous
This covers items that do not fit into other budget areas.
$100
520
Industrial Pretreatment Program
$10,000
This program will be used to monitor industrial discharges and develop a full pretreatment permitting and testing program if necessary.
Currently, staff samples, tests, and works with the industry to maintain compliance.
522
Safety
$2,500
To ensure employee safety and compliance with State and Federal Safety guidelines.
526
$6,000
Covers the lab building and sewer pump buildings at the Wastewater Treatment Plant. Includes $1500 for rebuilding the Totalizer Structure
at the oxidation ponds.
540
Permit Fee
$10,000
Paid to ADEQ for NPDES permit on the ponds at the Wastewater Treatment Facility. This fee is paid annually in November.
Page 194 of 216
FY 2015
Water Distribution
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
Personnel Costs
201,048
219,561
211,531
150,697
226,045
(14,514)
227,274
Supply/Maint/Miscellaneous
107,191
120,477
157,850
144,506
227,648
(69,798)
219,400
Total
308,239
340,038
369,381
295,203
453,693
(84,312)
446,674
Page 195 of 216
FY 2015
Water Distribution
Full/Part Time Authorized Positions
Number
1
2
3
4
5
Employee
David M. Green
Ryan Arnold
Wes Lemons
John Rutherford
Brad Williams
Part Time
Overtime
Total
Title
Field Supt.
Field Foreman
Field Oper.
Field Oper.
Field Oper.
Laborer
Base Pay
39,501
33,109
26,985
26,487
23,109
5,100
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.88%
14.63%
7.65%
593
497
405
397
347
77
743
622
507
498
434
96
5,779
4,844
3,948
3,875
3,381
746
Cert
Pay
Insurance
Total
3,022
2,533
2,064
2,026
1,768
390
1,250
1,250
1,750
500
500
-
4,428
6,408
4,428
4,428
4,428
-
55,314
49,263
40,088
38,212
33,967
6,409
3,200
48
60
468
245
-
-
4,021
157,491
2,362
2,961
23,041
12,048
5,250
24,120
227,274
Water Distribution and Sewer Collections personnel work between both departments depending on workload.
Page 196 of 216
FY 2015
Water Distribution
Acct
#
Item
602
603
Equipment Repair
604
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
62,951
65,931
95,000
103,433
150,000
(55,000)
150,000
493
245
1,200
626
15,000
(13,800)
2,000
-
-
1,000
-
250
605
Instrumentation
-
400
1,000
-
1,650
606
Contract Services
2,526
7,409
9,500
3,456
5,184
4,316
8,000
607
Utilities
37,790
37,575
40,000
27,483
41,225
(1,225)
43,000
608
Communications
1,484
1,589
2,000
1,241
1,862
610
Street Repair
1,096
4,770
7,000
7,945
11,918
611
Miscellaneous
167
45
150
33
125
25
150
622
Safety
684
2,513
1,000
289
434
566
750
649
Contingency
-
-
-
-
-
-
-
107,191
120,477
157,850
144,506
227,648
TOTAL
Page 197 of 216
750
(650)
138
(4,918)
(69,798)
500
1,000
2,000
12,000
219,400
Water Distribution Justification
602
Line Maintenance and Repairs
$150,000
Water line repairs, valves, taps, etc. Includes pipe, valves, repair parts, hydrants, meters and all other materials and supplies necessary to maintain the water distribution
system.
603
Equipment Repair
Pumps, saws, mowers, etc.
604
$500
Water pump station repairs and repairs to pumps used in the construction and repair of the water system.
605
Instrumentation
$1,000
For line locating equipment and other devices used in mapping and location of lines.
606
Contract Services
$8,000
Pays for hiring of services that cannot be performed with "in-house" crews. Includes road bores that might be necessary. Includes money to install valves on lines that
cannot be shut down if repairs are needed. Such valves are installed on "hot" lines while in service.
607
Utilities
Gas and electricity to the water pumping stations and water tanks.
608
Communications
Radio, phones, and cell phones.
610
Street Repair
$12,000
Pays for repairs when streets are cut for line maintenance or repair. Utility crew is now repairing street cuts and projects, rather than the
Street department doing the work. Concrete costs and cold mix will be in this category.
611
Miscellaneous
622
Safety
$750
Items to ensure employee safety and compliance with State and Federal Safety standards.
$2,000
$43,000
$2,000
$150
Page 198 of 216
FY 2015
Sewer Collection
Acct #
Item
Personnel Costs
TOTAL
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
141,097
141,617
119,678
90,349
135,523
(15,845)
176,393
75,441
79,476
99,400
51,042
83,357
16,043
95,850
216,538
221,093
219,078
141,391
218,880
198
272,243
Page 199 of 216
FY 2015
Sewer Collection
Number
1
2
3
4
Employee
Armando Munoz
David P. Long
Michael Shepherd
M. Jeffery King
Part Time
Overtime
Total
Title
Field Foreman
Field Oper.
Field Oper.
Field Oper.
Laborer
Base Pay
33,109
34,190
25,337
22,658
5,100
2,700
123,095
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.88%
14.63%
7.65%
497
513
380
340
77
41
1,846
622
643
476
426
96
51
2,314
4,844
5,002
3,707
3,315
746
395
18,009
Cert
Pay
Total
2,533
2,616
1,938
1,733
390
207
1,250
1,750
750
250
-
4,428
4,428
4,428
4,428
-
47,283
49,142
37,016
33,150
6,409
3,393
9,417
4,000
17,712
176,393
Water Distribution and Sewer Collections personnel work between both departments depending on workload.
Page 200 of 216
Insurance
FY 2015
Sewer Collection
Acct
#
Item
701
Chemicals
702
703
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Actual
8 month
Year End
Projection
325
1,902
2,500
108
575
19,920
16,815
25,000
16,613
30,000
Equipment Repair
1,267
266
2,000
572
704
2,542
9,789
8,000
705
Instrumentation
-
-
706
Contract Services
9,165
707
Utilities
708
Communications
710
(Over)
Under
Request
FY 2015
1,925
1,000
(5,000)
25,000
858
1,142
1,500
-
1,000
7,000
8,000
1,000
-
250
750
1,000
6,003
6,500
3,456
5,184
1,316
6,500
39,310
36,614
45,000
23,566
35,349
9,651
40,000
1,432
1,593
1,800
1,270
1,905
(105)
2,000
Street Repairs
782
3,936
6,500
5,114
7,671
(1,171)
10,000
711
Miscellaneous
45
45
100
33
100
-
100
722
Safety
653
2,513
1,000
310
465
535
750
75,441
79,476
99,400
51,042
83,357
16,043
95,850
TOTAL
Page 201 of 216
SEWER COLLECTION JUSTIFICATION
701
Chemicals
$1,000
These chemicals are for odor control and sanitation when a manhole overflows and for grease dissolving chemicals in mains.
702
Line Maintenance and Repairs
$25,000
Includes pipe and all parts and materials used to maintain the sewer collection system.
703
Equipment Repair
$1,500
Repairs to any equipment used in the sewer collection system; could include pumps, rodding machine, tractors, or other.
704
$8,000
The Utility has thirteen sewer pumping stations. Cost to maintain the pump stations is expected to increase due to aging equipment.
705
Instrumentation
Instruments used for line locations and equipment repair.
706
Contract Services
$6,500
Repair on lines that are more dangerous or are larger repairs than we have equipment or expertise to accommodate. Includes $5,000 for root control contract for sewer lines. Covers cost of
pouring manholes if needed.
707
Utilities
Electrical for pumping stations, etc.
$40,000
708
Communications
$2,000
710
Street Repairs
$10,000
Pays for repairs when streets are cut for line maintenance or repair. Utility crew is now repairing street cuts rather than the Street Department doing the work. Concrete costs and cold mix
will be in this category.
711
Miscellaneous
722
Safety
$750
Items necessary for employee safety and compliance with State and Federal Safety guidelines.
$1,000
$100
Page 202 of 216
FY 2015
Common
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
Personnel Costs
119,770
127,097
144,501
83,862
125,793
18,708
144,630
123,784
158,550
210,980
114,052
156,405
54,575
219,150
TOTAL
243,554
285,647
355,481
197,914
282,198
73,283
363,780
Page 203 of 216
FY 2015
Common
Number
1
2
3
Employee
Scarlett McClure
Chuck Fitzsimmons
William A. Harris
Overtime
Salary Upgrades
Total
Title
Meter Reader
GIS/IT
Cust. Service
Base Pay
26,402
39,501
31,281
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.88%
14.63%
7.65%
396
593
469
496
743
588
3,863
5,779
4,576
Cert
Pay
Insurance
Total
2,020
3,022
2,393
750
1,250
-
4,428
4,428
4,428
38,354
55,314
43,736
750
11
14
110
57
-
-
942
5,000
75
94
732
383
-
-
6,283
102,934
1,544
1,935
15,059
7,874
2,000
13,284
144,630
Page 204 of 216
FY 2015
Common
Acct
#
801
Item
Actual
FY 2012
-
Actual
FY 2013
-
Budget
FY 2014
2,500
Actual
8 month
-
Employee Wellness Prog.
802
Vehicle-Rep., Maint., Supplies
11,461
17,258
20,000
10,708
803
Equip.-Rep., Maint., Supplies
10,623
17,514
14,000
805
Instrumentation
-
-
806
Contract Services
3,336
807
Utilities
808
Communications
811
Miscellaneous
822
Safety
823
Travel, Training, & Educ.
824
(Over)
Under
2,500
Request
FY 2015
2,500
19,000
1,000
20,000
7,075
10,613
3,387
14,000
150
-
50
100
150
697
25,000
-
-
25,000
25,000
6,919
7,637
8,500
4,843
7,264
1,236
8,500
7,973
8,720
9,500
7,133
10,700
(1,200)
11,000
677
266
1,000
218
327
673
750
-
-
250
-
50
200
250
9,158
12,374
20,000
9,338
14,007
5,993
20,000
Clothing/Uniforms
11,954
14,192
15,000
10,996
16,494
(1,494)
15,000
825
Fuel (Vehicles & Equip.)
38,681
40,265
52,380
26,919
40,379
12,001
47,000
826
-
350
1,000
300
800
200
16,000
827
Vehicle Insurance
7,802
7,833
8,000
8,474
8,673
(673)
9,000
828
Property Insurance
12,818
15,489
17,700
13,649
13,649
4,051
14,000
829
Worker's Comp/Unempl.
2,382
15,955
16,000
14,399
14,399
1,601
16,000
849
Contingency
-
-
-
-
-
-
-
123,784
158,550
210,980
114,052
156,405
54,575
219,150
TOTAL
Page 205 of 216
Year End
Projection
-
COMMON JUSTIFICATION
801
Employee Wellness Program
$2,500
Costs for providing up to $250 matching funds per employee for health savings accounts (Muncipal League Program Provider estimates 20% participation rates with the matching incentive).
802
Vehicle Repairs, Maint. & Supplies
$20,000
Expenses for maintenance and repairs to all vehicles driven by the Water and Sewer Utilities. Vehicles are aging, increasing costs.
803
Equipment Repairs, Maint. & Supplies
$14,000
Includes tires, belts, hoses, etc. on tractors, backhoes, vac-truck, and other equipment.
805
Instrumentation
$150
Includes electronic line locators, the GPS unit and any expenses related to the various pieces of instrumentation that are shared between water and wastewater.
806
Contract Services
$25,000
Includes security, janitorial services, etc. Economic development projects moved to this category
807
Utilities
Electric and gas. Includes the shop at 16th and Caddo.
808
Communications
811
Miscellaneous
822
Safety
$250
Tools, equipment, or training and other related expense related to employee safety.
823
Travel, Training, & Education
$20,000
This includes travel and training expenses for all utility employees. Most positions require licenses. New employees will be sent to school and employees will be sent to maintain the
tenured employees will be sent to maintain the required licensing hours. Some will attend state and possibly national water and wastewater
seminars. GIS/IT included in this budget item. Increase to help with inspection services for City.
$8,500
$11,000
$750
Page 206 of 216
COMMON JUSTIFICATION
824
Clothing/Uniforms
$15,000
This includes required uniforms and weekly uniform service for all employees. Also includes allowance for steel-toed boots.
825
Fuel (vehicles & equip.)
$47,000
This covers all vehicles, tractors, backhoes, pumps, generators, etc. Estimated fuel consumption for 2015 is 10,445 gallons (which includes diesel and gasoline). Fuel is
budgeted at $4.50 per gallon.
826
Includes $15,000 for roof repairs at the 16th & Caddo shop.
$16,000
827
Vehicle Insurance
Vehicle coverage through the Arkansas Municipal League.
$9,000
828
Property Insurance
Alliance Insurance Group in 2014.
$14,000
829
Worker's Comp/Unempl.
Based on previous year's expenses.
$16,000
Page 207 of 216
FY 2015
Administration
Acct #
Item
Personnel Costs
TOTAL
Actual
FY 2012
Actual
FY 2013
Budgeted
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
229,741
239,602
247,648
161,960
242,940
4,708
257,363
70,104
57,536
85,150
46,494
71,880
13,270
94,750
299,845
297,138
332,798
208,454
314,820
17,978
352,113
Page 208 of 216
FY 2015
Administration
Number
1
2
3
4
5
Employee
Brenda C. Gills
Lisa L. McNeese
Deborah A. Brown
Karla Steel
Tammy McMurry
Overtime
Total
Title
Base Pay
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.88%
14.63%
7.65%
Utilities Manager
Acct. Clerk/Adm. Asst.
Office Manager
Clerk I/Cashier
Clerk I/Cashier
55,417
37,913
35,737
24,612
22,658
831
569
536
369
340
1,042
713
672
463
426
Mgr. Auto Allowance
4,200
63
79
900
14
181,437
2,722
Insurance
Total
4,239
2,900
2,734
1,883
1,733
1,750
1,750
1,750
-
4,428
4,428
6,408
4,428
4,428
75,814
53,820
53,065
35,355
32,900
614
321
-
-
5,278
17
132
69
-
-
1,131
3,411
26,544
13,880
5,250
24,120
257,363
Page 209 of 216
8,107
5,547
5,228
3,601
3,315
Cert
Pay
FY 2015
Administration
Acct
#
Item
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
901
Office Supplies/Equip.
11,510
9,170
12,000
6,093
9,600
2,400
12,000
902
Maint/Repairs/Supplies
477
184
750
-
200
550
750
905
Instrumentation
-
-
100
-
50
50
100
906
Contract Services
5,619
5,269
5,700
2,621
3,932
1,768
5,700
908
Communications
480
1,430
1,000
1,429
2,143
(1,143)
2,200
910
Bank Fees
6,373
8,186
8,600
3,411
5,117
3,483
7,500
911
Miscellaneous
915
1,366
1,500
785
1,178
322
1,500
926
200
85
500
1,732
2,000
(1,500)
10,000
931
Engineering
14,844
1,827
10,000
7,700
13,532
(3,532)
10,000
932
Legal & Prof. Services
10,795
10,630
16,000
10,465
15,698
302
16,000
933
Postage
15,307
16,520
18,000
11,071
16,607
1,393
18,000
934
Mbrshp., Dues, Prof. Organ.
481
409
1,000
305
500
500
1,000
935
Advertising & Promotion
3,103
2,460
10,000
882
1,323
8,677
10,000
70,104
57,536
85,150
46,494
71,880
13,270
94,750
TOTAL
Page 210 of 216
ADMINISTRATION EXPENSE JUSTIFICATION
901
Office Supplies/Equipment
$12,000
Provides for all office supplies within the Utility and includes printer cartridges, paper, cost of water bills, shut-off notices, office forms that are used daily such as disconnect orders, connect
orders and deposit receipt books. Includes $1,500 for miscellaneous computer supplies such as RAM chips, network cabling, network cards, etc.
902
Maintenance, Repairs & Supplies
This covers all office equipment.
$750
905
Instrumentation
Covers costs of repairs to instruments.
$100
906
Contract Services
Janitorial, copy machine maintenance contract.
$5,700
908
Communications
$2,200
910
Bank Fees
$7,500
Fees paid to banks for drafting and credit card services. The bank charges approximately 10 cents for each draft that is submitted. The Utility has 1,000 customers on automatic draft.
Credit card charges are based on the volume of cards processed and the total dollar amounts processed. Also, includes additional charge for processing online payments.
911
Miscellaneous
926
$10,000
Repairs to Town Hall, includes one-time expense of $8,000 for new carpet.
931
Engineering
Used to pay engineering fees not included in major projects.
$1,500
$10,000
Page 211 of 216
ADMINISTRATION EXPENSE JUSTIFICATION
932
Legal & Professional Serv.
$16,000
City Attorney fees, auditor expenses and other professional services.
933
Postage
$18,000
The Utility mails about 4,200 bills per month and about 800 shut-off notices per month. Postal costs continue to rise.
934
Memberships, Dues, &
$1,000
Professional Organizations
Dues to Arkansas Water and Wastewater Manager's Assoc., American Waterworks Assoc., Southwest Section AWWA, Arkansas Rural Water Assoc., and Water Environment Federation.
935
$10,000
Covers all advertising and promotional expenses such as purchasing bottled water with City logo and possibly adopting an I-30 gateway area.
Page 212 of 216
FY 2015
Depreciation Summary Page
Acct #
Item
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
492
Water Treatment
6,220
309
158,954
3,777
154,893
4,061
12,054
592
Sewer Treatment
1,325
882
4,789
-
500
4,289
4,758
692
Water Distribution
411
1,480
7,388
-
500
6,888
8,933
792
Sewer Collection
-
11,245
25,345
-
500
24,845
5,445
892
Common
4,601
4,400
7,110
-
500
6,610
7,276
992
Administration
-
1,174
6,656
-
500
6,156
7,042
492
Filter Media Repl.
-
-
-
-
-
-
120,000
692
Submersible &
Trash Pump
-
-
11,500
11,314
11,314
186
-
692
Wacker Packer
-
-
3,300
2,964
2,964
336
-
592
Wastewater Vehicle Truck
-
-
23,000
21,272
21,599
-
23,000
692
Field Ops. Truck
-
-
-
-
-
-
11,500
792
Field Ops. Truck
-
-
-
-
-
-
11,500
792
Sewer Valve Repair
-
-
-
-
-
-
12,000
992
Office Computers
-
-
5,000
2,348
2,348
-
-
12,557
19,490
253,042
41,675
195,618
53,371
223,508
Total
Page 213 of 216
DEPRECIATION JUSTIFICATION
492
Water Treatment
Used to replace equipment after the useful life has expired.
2% of this department's total expenses, used only if necessary.
$12,054
592
Sewer Treatment
$4,758
Used to replace equipment after the useful life has expired. No specific request at this time.
692
Water Distribution
$8,933
792
Sewer Collection
$5,445
892
Common
$7,276
992
Administration
$7,042
492
Filter Media Replacement - WT
$120,000
Media in Filters #1 and #2 not functioning effectively. This work was held over from 2014 when the filter control repairs
took precedent.
592
Wastewater Vehicle
$23,000
To replace a 2002 Chevy S-10 Blazer used in wastewater treatment operations. Used primarily for sample collecting, the current vehicle has 74,000 miles and has
started requiring expensive repairs with more needed in the future. The vehicle sees rough terrain and sometimes gets in difficult spots that a regular vehicle cannot.
Anticipated to be transferred to Code Enforcement.
692
Field Operations Vehicle
$11,500
To replace a 2001 Dodge truck used in Field Operations for general service route work. Current vehicle has 106,000 miles, has mechanical issues and is worn out. This
cost will be split equally between 692 and 792.
792
Field Operations Vehicle
See explanation on #692 above.
792
Sewer Valve Repair/Replace
$12,000
Replace a sixteen inch influent valve on Pump #1 at South Pump Station that was installed in 1969 and is no longer
working.
$11,500
Page 214 of 216
FY 2015
Acct #
Item
991 Master Plan Upgrades/Line Work
Actual
FY 2012
Actual
FY 2013
Budget
FY 2014
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2015
31,453
177,357
500,000
114,692
172,038
327,962
500,000
991 Engineering for Water Plant Work
-
-
-
-
-
-
315,000
991 Ouachita River Bridge Relocation
-
-
-
-
-
-
350,000
991 Paving at Water Plant
-
-
-
-
-
-
32,500
8,680
-
-
-
-
-
12,000
991 Water Tank Painting
-
-
-
-
-
-
-
991 Malone Tank Painting
-
-
268,050
-
288,030
(19,980)
-
991 Mini-excavator for field operations
-
-
55,000
35,657
35,637
19,363
-
991 Large Dump Truck (12-15 yard)
-
-
121,000
116,817
116,817
4,183
-
991 Lawnmower - Commercial Grade
-
-
-
-
-
-
15,000
40,133
177,357
944,050
267,166
612,522
331,528
1,224,500
991 Radio System for Sewer Pump Station
Total
Page 215 of 216
CAPITAL JUSTIFICATION
991
Master Plan Upgrades/Line Work
Upgrades and replacements of water distribution and sewer collection system. Includes Master Plan
$500,000
991
Engineering for Water Plant Work
To do the design work for plant improvements.
$315,000
991
Ouachita River Bridge Relocation
Cost of engineering and construction to relocate utility lines necessary for new AHTD River Bridge Project
$350,000
991
Paving at Water Plant
To replace the crumbling asphalt at the water treatment plant and to add additional paved areas.
$32,500
991
Radio Systems for Pump Station
The SCADA system added to the South Pump Station will allow for 24/7 monitoring without
use of a telephone line. Some of our lift stations already have this system and have proven
to be much more effective. Our goal is eventually to have all pump stations mornitored in this manner.
$12,000
991
Lawnmower - Commercial Grade
This type of mower is needed for all the Utility acreage at the water treatment plant and the wastewater
$15,000
Page 216 of 216

2015 Budget - City of Arkadelphia

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2015 Bud﻿get - City of Arkadelphia

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