2014 Budget - City of Arkadelphia

Transcription

RESOLUTION R-_____
A RESOLUTION PROVIDING FOR AND ADOPTING THE BUDGET FOR THE CITY OF
ARKADELPHIA, ARKANSAS, FOR THE TWELVE (12) MONTH PERIOD BEGINNING JANUARY 1,
2014 AND ENDING DECEMBER 31, 2014, APPROPRIATING MONEY FOR EACH AND EVERY ITEM
OF EXPENDITURE THEREIN.
WHEREAS, Section 2 of Act No. 28 of 1959 provides that the City Board of Directors shall adopt an annual budget
for operations of the City Government for the calendar year; and
WHEREAS, the City Board has made a comprehensive study and review of the proposed budget; and
WHEREAS, it is the opinion of the City Board of Directors that the schedule and exhibits of financial information
prepared and reviewed revealing anticipated revenues and expenditures for the calendar year appear to be as
accurate as possible for budgetary purposes.
NOW THEREFORE, BE IT ORDAINED BY THE CITY BOARD OF DIRECTORS OF ARKADELPHIA,
ARKANSAS:
Section 1. This resolution shall be known as the budget resolution for the City of Arkadelphia, Arkansas for the
twelve month period beginning January 1, 2014 and ending December 31, 2014 reflecting estimated revenues and
expenditures as hereinafter set forth in the budget attached hereto containing approximately 204 pages. The
appropriations made herein include additional pay for holidays for all agents, servants, and employees of the City of
Arkadelphia including but not limited to uniformed employees as provided for by the State of Arkansas. All
revenues herein are estimated and subject to change and all appropriations are calculated upon available revenues
and are also subject to change.
Section 2. The following respective amounts for each and every item of revenue and expenditure classification
herein proposed in the budget for 2014 are hereby authorized and appropriated for the purposes herein set forth for
the calendar year ending December 31, 2014.
General Fund
Street Fund
Water and Sewer
Franchise Fee Fund
Fireman’s Act 833
Series 2010/2014 Capital Improvement Bonds
Administration of Justice Act 1256
Act 988
District Court Cost
Re Use Fund
$
$
$
$
$
$
$
$
$
$
Revenues
6,930,388
1,234,641
6,984,216
1,244,690
114,816
2,008,000
283,744
35,359
20,742
142,980
$
$
$
$
$
$
$
$
$
$
Expenditures
6,532,200
1,211,784
3,800,768
1,020,000
65,000
1,910,000
283,744
30,000
20,000
142,900
Section 3. Whereas, by reason of the fact that the cities of Arkansas are required by law to adopt an annual budget
each year beginning January 1, and ending December 31, in order to operate the City Government; NOW
THEREFORE, this resolution being necessary for the preservation of the public peace, health and safety, shall take
effect and be in force from and after its passage and approval.
PASSED THIS 17th DAY OF December, 2013
__________________________
C.T. Hollingshead, Mayor
ATTEST:
______________________________
Rendi Currey, City Clerk
FY 2014 Cash Statement of Revenue and Expenses
Revenues
General
Street
Other Fund
State aid
291,300
722,000
15,000
Federal aid
447,279
Property taxes
493,000
Franschise fees
0
Sales tax
W&S Utilities
52,000
972,651
1,862,000
Fines, forfeitures, and costs
Interest
293,344
1,007
Local permits and fees
Sanitation fees
15
20
281,260
1,318,500
Water & Sewer
Other
Total Revenues
8,700
2,844,142
450,000
39,600
5,437,690
813,615
Page 1 of 204
987,671
2,852,842
FY 2014 Cash Statement of Revenue and Expenses and Changes in Fund Balances
Expenses
General
General Government
Law Enforcement
Water & Sewer Utilities
Highway & Streets
Public Safety
Sanitation
Recreation & Culture
Airport
Debt Service:
Street
Other Fund
911,541
1,827,058
1,089,678
1,099,485
945,153
424,727
Bond
Notes
1,146,181
W&S Utilities
3,405,467
65,000
410,000
395,301
475,000
987,671
512,671
3,800,768
2,852,842
(947,926)
169,559
6,467,200
5,437,690
(1,029,510)
65,603
1,211,784
813,615
(398,169)
815,000
65,000
162,000
65,000
253,500
Fund Balances - January 1
450,698
102,526
312,793
4,131,374
Excess of Revenues and other Financing Sources
Over (Under) Expenses and Other Uses
12,490
(79,669)
(302,329)
(947,926)
Fund Balance - December 31
463,188
22,857
10,464
3,183,448
Total Expenditures
Total Revenues
Excess of Revenues Over (under) Expenditures
Other financing (use)
Transfer in
Transfer out
Loan Proceeds
Page 2 of 204
(815,000)
FY 2014
Other Funds in the Aggregate (Revenues)
Act 833
Franchsie
2010 Bond
2014 Bond
Total
Beginning Balance
58,796
477,039
431,011
1,500,000
2,466,846
State aid
15,000
Acct #
15,000
Federal aid
Property taxes
Franschise fees
767,651
205,000
972,651
Sales tax
0
Fines, forfreitures, and costs
Interest
20
20
Local permits an fees
Sanitation fees
Airport
Other
Total
73,816
1,244,690
636,011
Page 3 of 204
1,500,000
3,454,517
FY 2014
Other Fund in the Aggregate (Expense)
Act 833
Franchise
Cap Bond
Total
General Government
Law Enforcement
Highway & Streets
Public Safety
65,000
65,000
Sanitation
Airport
Capital Project (YSC)
Debt Service:
Bonds
Notes
205,000
Other financing (use)
Transfers out
Total Expenditures
1,500,000
1,500,000
205,000
410,000
815,000
65,000
1,020,000
Page 4 of 204
815,000
1,705,000
2,790,000
Other Funds (Restricted)
Projected Revenues & Expenditures
FY 2014
Fund
Revenues
Total
$58,796
$15,000
$41,000
$20
$114,816
$65,000
Total
$477,039
$767,651
$1,244,690
$205,000
$815,000
$1,020,000
2010 or 2014 Series Bond payment
Transfer to General Fund
$1,500,000
$1,500,000
YSC Design and construction expenses
Debt Reserve (Acct # 6603)
$98,000
$0
Bond Funding (Acct #6596)
$205,000
$205,000
Account used to bank semi annual payments
Paying Agent (Acct # 6587)
$205,000
$205,000
Used to make semi annual payments (Debt Service)
$2,008,000
$1,910,000
Firemen's Act 833
2013 Ending Balance
Jan-14
Dec-14
Interest
Franchise Fee Fund
2013 Ending Balance
Revenue
Expenditures
$65,000
Series 2010/2014 Capital Improvement Bonds
Project Account (Acct # 6612)
Total
Page 5 of 204
Justification
Use funds towards purchasing rescue truck
$224,690 - 2014 Ending Balance
Reserve account
Inter Agency Funds (Restricted)
FY 2014
Administration of Justice Act 1256
Total
Act 988
2013 Ending Balance
Total
$283,744
$283,744
$28,420
$6,939
$35,359
District Court Cost
2013 Ending Balance
Transferred from Act 1256
Interest
Total
$15,351
$5,388
$3
$20,742
Re Use Fund
2013 Ending Balance
Repayment from City of Gurdon
Interest
Total
$132,900
$10,000
$80
$142,980
$73,488
$844
$1,281
$4,269
$5,388
$168,823
$29,652
$283,744
Arkadelphia - Supplements Police Dept budget
Caddo Valley
Amity
Gurdon
Supplements Mun Court Cost
Clark County
DF&A
$30,000
Hybrid Cruisers down payment
$30,000
$20,000
Direct pay to County for District Court operations
$20,000
Independent fund. Not part of City financial.
$142,900
$142,900
Possible Economic Dev Expenditures
Page 6 of 204
FY 2014
Revenue
Airport
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
State Aid
30,013
0
350,900
351,448
351,448
548
40,000
Federal Aid
116,344
0
280,000
0
0
(280,000)
360,000
Local Permits & Fees
14,428
12,528
80,560
94,701
105,324
24,764
17,640
Totals
160,785
12,528
711,460
446,149
456,772
(254,688)
417,640
Source
Acct #
Page 7 of 204
Request
FY 2014
FY 2014
Revenue
Airport
Source
Acct #
4213
Hanger Deposits
4214
Airport Lease (HSU)
4176
Hanger Leases
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
0
0
200
0
0
(200)
200
3,098
1,228
1,500
246
369
(1,131)
400
11,330
11,300
11,760
6,910
13,940
2,180
17,040
67,100
87,545
91,015
23,915
0
Other
SubTotal
14,428
12,528
80,560
94,701
105,324
24,764
17,640
State Aid
30,013
0
350,900
351,448
351,448
548
40,000
Federal Aid
116,344
0
280,000
0
0
(280,000)
360,000
Totals
160,785
12,528
711,460
446,149
456,772
(254,688)
417,640
Page 8 of 204
Revenue Justification
Airport
Acct#
Airport
$
17,640
Hanger Deposits
$
200
A $200 deposit is required for each of the 8 hangers. Staff anticipates one tenant change per year.
Airport Leases (HSU)
$
400
Below is a breakdown of how the monthly leases are calculated from Henderson.
AV gas
Jet Fuel
Hanger Rentals
Tie Down fees
Agriculture Pad Use
Hanger Leases
Total Monthly sales x 5 %
Total Monthly sales x 7 %
50%
10%
50%
$17,040.00
Zeagler, Bob - 1 Hanger
Zeagler, Oscar - 1 Hanger
Davis, Terry
Commercial Hangar
Eight Hangars
4841
$ 20 x 12
$ 20 x 12
$ 20 x 12
$440 x 12
$115 x 12
$240.00
$240.00
$240.00
$5,280.00
$11,040.00
$17,040.00
Federal Aid
$
360,000
FAA Entitlement Funds- Improvements recomended by airport committee. Fencing and Planning projects
State Aid
$
40,000
Arkansas Dept. of Aeronautics Grant(s). Match for FAA projects
Other
Uncatagorized revenues
$0
Page 9 of 204
FY 2014
Department Expense Summary
Airport
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2014
Airport
151,871
161,351
718,487
433,474
476,302
242,185
424,727
Totals
151,871
161,351
718,487
433,474
476,302
242,185
424,727
Acct #
Item
Page 10 of 204
FY 2014
Department Summary Page
Airport
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2014
5200
Supplies
1,564
5,203
6,140
3,107
5,576
564
6,140
5300
Maintenance
3,193
3,570
3,300
825
3,225
75
3,300
5400
Miscellaneous
6,396
11,513
11,047
10,194
11,261
(214)
15,287
11,153
20,286
20,487
14,126
20,062
425
24,727
Capital Outlay
140,718
141,066
698,000
419,348
456,240
241,760
400,000
TOTAL BUDGET
151,871
161,351
718,487
433,474
476,302
242,185
424,727
O & M Subtotal
5999
Page 11 of 204
FY 2014
Supply Summary Page
Airport
Acct #
Item
5203
Motor Vehicles
5210
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
0
419
1,260
106
1,075
185
1,260
Other
1,564
4,785
4,880
3,001
4,502
379
4,880
Total Supplies
1,564
5,203
6,140
3,107
5,576
564
6,140
Page 12 of 204
Supply Justification
Airport
5203
Motor Vehicle
$1,260
Fuel for mowing the airport is charged out of this account.
5210
Other
$4,880
This account is for runway lights, taxiway lights, and beacon lights as well as replacement light covers. This is also for the repair, upgrade or
purchase of items for airport safety and for uncategorized items. This includes hangar deposit refunds.
Page 13 of 204
FY 2014
Maintenance Summary Page
Airport
Acct #
Item
5305
Instruments
5314
Runway/Taxiway
Totals
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
2,631
2,609
2,300
825
2,225
75
2,300
562
961
1,000
0
1,000
0
1,000
3,193
3,570
3,300
825
3,225
75
3,300
Page 14 of 204
Maintenance Justification
Airport
5305
Instruments
$2,300
This is to provide maintenance to the non-directional beacon, including repairs to the antenna, replacement wiring, other required maintenance and
papi lights. Testing of radio category has been moved to this line item.
5314
Runway/Taxiway
$1,000
This category is for maintenance service on lights and other associated expenses.
Page 15 of 204
FY 2014
Miscellaneous Summary Page
Airport
Acct #
Item
5402
Property / Vehicle Insurance
5407
Telephone
5408
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
1,604
1,576
1,397
2,687
0
1,397
3,687
565
501
750
345
518
232
600
Electric
4,227
9,435
8,900
7,162
10,743
(1,843)
11,000
Totals
6,396
11,513
11,047
10,194
11,261
(214)
15,287
Page 16 of 204
Miscellaneous Justification
Airport
5402
$1,397
Coverage per bid / Arkansas Municipal League.
Includes Army Reserve Building
5407
Telephone
$600
The city provides one line for the airport, fuel system, security system, pilot weather check, and flight plan.
5408
Electric
$11,000
This appropriation is based on historical usage. Includes Army Reserve Building
Page 17 of 204
FY 2014
Capital Summary Page
Airport
Acct #
5999
Item
State Aeronatics Grant
5999 FAA Entitlement Funds
Totals
Actual
FY 2011
Actual
FY 2012
15,025
0
125,693
140,718
Actual
8 month
Year End
Projection
428,000
396,228
433,120
141,066
270,000
23,120
23,120
246,880
360,000
141,066
698,000
419,348
456,240
241,760
400,000
Page 18 of 204
Budget
FY 2013
(Over)
Under
(5,120)
Request
FY 2014
40,000
Capital Justification
Airport
5999
FAA Perimeter Fencing and Planning
$360,000
Scheduled CIP as recommended by the Airport Advisory Committee; includes engineering fees.
5999
State Aeronatics Grant
Provides match for FAA grant.
$ 40,000
Page 19 of 204
FY 2014
Revenue
Animal Control
Source
Acct #
Local permits & fees
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
244
185
300
485
500
15
500
244
185
300
485
500
15
500
Other
Totals
Page 20 of 204
FY 2014
Revenue
Animal Control
Acct #
4124
Source
Actual
FY 2011
Animal Control Fees
244
Totals
244
Actual
FY 2012
Budgeted
FY 2013
185
185
Page 21 of 204
Actual
8 month
Year End
Projection
Over
(Under)
300
485
500
15
300
485
500
15
Request
FY 2014
500
500
Animal Control
4124
Animal Control Fees
$500
These are fees collected by enforcing our dog ordinance B-381 on animals impounded from within our city limits.
With our new policy pending, I am unsure of what will happen.
Page 22 of 204
FY 2014
Animal Control
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY2014
Law Enforcement
49,868
44,873
44,873
28,081
43,287
986
$51,191
Totals
49,868
44,873
44,873
28,081
43,287
986
51,191
Acct #
Item
Page 23 of 204
FY 2014
Department Summary
Animal Control
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2014
41,568
41,290
34,881
23,557
35,336
(455)
35,438
Supplies
3,746
4,900
5,400
2,588
4,351
949
5,650
5300
Maintenance
1,647
1,100
1,500
315
1,215
(215)
7,000
5400
Miscellaneous
2,375
2,578
3,092
1,621
2,385
707
3,103
49,336
49,868
44,873
28,081
43,287
986
51,191
0
0
0
0
0
0
0
49,336
49,868
44,873
28,081
43,287
986
51,191
O & M Subtotal
5999
Capital Outlay
TOTAL BUDGET
Page 24 of 204
FY 2014
Personnel Allocation/Costs
Animal Control
Full Time Authorized Positions
Number
1
Employee
Bryant, Victor
cell allowance
Overtime
Total
Title
Animal Control
Base Pay
Unemply.
1.50%
Workers'
Comp
1.36%
Retire
14.88%
Fica
7.65%
Insurance
Total
22,655
480
2,000
340
7
30
308
0
0
3,371
0
298
1,733
37
153
4026
32,433
524
2,481
25,135
377
308
3,669
1,923
4,026
35,438
Page 25 of 204
FY 2014
Supply Summary Page
Animal Control
Acct #
Item
5201
Office
5202
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
0
19
50
20
0
Clothing & Uniform
298
344
300
236
5203
Motor Vehicles
168
358
500
5222
Fuel
3,234
3,759
5205
Janitorial
0
5206
Chemical Supplies
5210
Miscellaneous
Totals
(Over)
Under
Request
FY 2014
0
600
354
(54)
350
0
500
0
500
4,050
2,332
3,497
553
3,500
0
50
0
0
0
50
46
363
150
0
0
150
150
0
0
300
0
0
300
500
3,746
4,844
5,400
2,588
4,351
949
5,650
Page 26 of 204
Animal Control
5201
Office Supplies
$600
For office supplies and for an iPad for AC officer use.
5202
Clothing & Uniform
Uniform and personal protective items.
$350
5203
Motor Vehicles
For supplies other than fuel.
$500
5222
Fuel
778 gallons at $4.50 a gallon.
5205
Janitorial
$50
This category is reserved for brooms, light bulbs, and other things needed in the shelter.
5206
Chemical Supplies
$150
This is primarily for fly bait needed in the summer.
5210
Miscellaneous
$500
Costs associated with dog food. Wal-Mart donates a substantial amount of dog food, but can not be considered a permanent arrangement.
$3,500
Page 27 of 204
FY 2014
Animal Control
Acct #
Item
5303
Motor Vehicle
5304
Radio
5306
Buildings/Facilities
Totals
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY2014
1,567
358
500
105
900
0
0
500
0
0
0
0
80
349
500
210
315
185
6,000
1,647
707
1,500
315
1,215
(215)
7,000
Page 28 of 204
(400)
1,000
Animal Control
5303
Motor Vehicle
$1,000
For maintenance on 2007 pickup. We just spent over $700 on brakes. I am raising amount for unanticipated repairs.
5304
Radio
5306
Building/Facilities
$6,000
This item is for maintenance on the shelter. I am putting money for new dog pens for 2014 in this budget.
Estimate on pens are $350.00 each. We will build 16 pens.
$0
Page 29 of 204
FY 2014
Animal Control
Acct #
Item
5402
5403
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
80
78
92
94
94
Special Services
2,295
2,335
3,000
1,527
2,291
709
Totals
2,375
3,092
1,621
2,385
707
2,413
Page 30 of 204
(2)
Request
FY 2014
103
3000
3,103
Animal Control
5402
Coverage per bid.
$103
5403
Special Services
$3,000
This is for euthanization of animals. Dr. Bradshaw charges us $200 per month plus medicine.
With our new policy we could see more owner euthanization.
Page 31 of 204
FY 2014
Revenue
Aquatic Park
Source
Acct #
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
173,597
180,568
177,000
122,404
154,187
(22,813)
157,000
173,597
180,568
177,000
122,404
154,187
(22,813)
157,000
Other
Other Financing Sources
Transfers In
Loan Proceeds
Totals
Page 32 of 204
FY 2014
Revenue
Aquatic Park
Acct #
Source
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
4165
Admissions
98,347
98,240
98,000
70,790
87,509
(10,491)
90,000
4162
Concessions
39,627
36,928
38,000
25,948
31,795
(6,205)
32,000
4168
Fees
35,623
45,400
41,000
25,666
34,883
(6,117)
35,000
173,597
180,568
177,000
122,404
154,187
(22,813)
157,000
Totals
Page 33 of 204
Aquatic Park
2012 year attendance was 22,163. Estimated 40% of patrons are from outside of 71923.
2013 year attendance was 17,751. Estimated 42% of patrons are from outside of 71923.
4165
Aquatic Park Admissions
Actual
2011 Collections:
2012 Collections:
2013 Collections:
4162
$98,347
$98,240
$87,509
Concessions
Includes Aquatic Park concession sales.
Actual
2011 Collections:
2012 Collections:
2013 Collections:
4168
$90,000
$6 Aquatic Park daily admission.
$32,000
$39,627
$36,928
$31,795
Fees
$35,000
Includes all Aquatic Park fees including season passes, coupons, reservations, water classes, swimming lessons, etc. Continue family passes at $200.
Actual
2011 Collections:
2012 Collections:
2013 Collections:
$35,623
$45,400
$34,883
Page 34 of 204
FY 2014
Expense
Aquatic Park
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
138,950
163,036
173,111
121,103
139,156
33,977
175,689
Totals
138,950
163,036
173,111
121,103
139,156
33,977
175,689
Source
Acct #
Page 35 of 204
FY 2014
Aquatic Park
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2014
5100
Personnel Costs
75,673
75,825
84,923
62,555
63,882
21,041
87,496
5200
Supplies
37,497
53,706
44,300
36,320
39,074
5,226
43,000
5300
Maintenance
6,938
14,352
22,000
9,656
14,690
7,310
20,000
5400
Miscellaneous
18,842
19,154
21,888
12,572
21,510
400
25,193
138,950
163,036
173,111
121,103
139,156
33,977
175,689
0
0
0
0
0
0
0
138,950
163,036
173,111
121,103
139,156
33,977
175,689
O & M Subtotal
5999
Capital Outlay
TOTAL BUDGET
Page 36 of 204
FY 2014
Aquatic Park
Number
Employee
Title
Base Pay
Unemply.
Workers'
Comp
1.50%
1
Mike Volz
Director
Parks and Recreation Director will over see manager of facility
Total Full Time
Retire
Fica
14.00%
7.65%
Insurance
Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Part Time Authorized Positions
Number
18 wks
13 wks
Employee
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
Sub Total Part Time
Title
Manager - $11.00 hr
Manager - $11.00 hr
Assistant Manager - $8.20 hr
Maintenance - $7.70 hr
Life Guard - $7.70 hr
Conc Worker - $7.70 hr
Jr Grd/Conc Worker - $6.25 hr
Gate Worker - $7.25 hr
Total Pay
7,920
2,280
1,279
2,495
5,205
5,205
5,205
5,205
5,205
5,205
5,205
4,225
4,225
4,225
4,225
4,901
Unemply.
Workers'
Comp
Retire
Fica
1.50%
3.70%
14.00%
7.65%
72,211
Page 37 of 204
119
34
19
37
78
78
78
78
78
78
78
63
63
63
63
74
1,083
293
84
47
92
193
193
193
193
193
193
193
156
156
156
156
181
2,672
Insurance
606
174
98
191
398
398
398
398
398
398
398
323
323
323
323
375
0
5,524
Total
8,938
2,573
1,444
2,815
5,874
5,874
5,874
5,874
5,874
5,874
5,874
4,768
4,768
4,768
4,768
5,531
0
81,491
FY 2014
Aquatic Park
Special Event or Private Party
Number
65
Employee
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
To Be Filled
Title
Assistant Manager - $8.20 hr
Conc Worker - $7.70 hr
Junior Guard - $6.25 hr
Sub Total Special Evnt
Total Personnel
Total Pay
533
501
501
501
501
501
501
501
406
406
406
Unemply.
Workers'
Comp
Retire
Fica
1.50%
3.70%
14.00%
7.65%
8
8
8
8
8
8
8
8
6
6
6
20
19
19
19
19
19
19
19
15
15
15
75
Insurance
41
38
38
38
38
38
38
38
31
31
31
Total
676
565
565
565
565
565
565
565
458
458
458
5,255
79
194
75
402
0
6,005
77,467
1,162
2,866
75
5,926
0
87,496
Page 38 of 204
FY 2014
Supply Summary Page
Aquatic Park
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
5201
Office & Computer
873
472
1,000
649
938
62
1,000
5202
Clothing & Uniform
737
635
1,000
841
841
159
1,000
5204
Minor Tools
295
145
300
77
95
205
300
5205
Janitorial
482
2,074
1,500
156
1,384
116
1,500
5206
Chemical
20,059
20,574
18,000
16,719
16,719
1,281
18,000
5207
Education & Recreation
1,122
483
1,000
158
172
828
500
5208
823
5,852
5,000
2,758
3,709
1,291
5,000
5209
Special Events
0
0
200
0
0
200
400
5212
Concession
12,873
23,427
16,000
14,870
15,216
784
15,000
5213
Safety Program
233
43
300
91
0
300
300
37,497
53,706
44,300
36,320
39,074
5,226
43,000
Totals
Page 39 of 204
Aquatic Park
5201
Office & Computer
$1,000
Office supplies, season pass materials, receipt books, and IT, etc.
5202
Clothing & Uniform
Shirts, whistles, etc for staff.
5204
Minor Tools
$300
Tools needed for the facility. Facility aging expected needs for nuts, bolts, chains and other similar items.
5205
Janitorial
Cleaners, soap, toilet paper, trash bags, etc.
5206
Chemical
Chlorine and chemicals for the pool.
5207
Education & Recreation
$500
Items to be sold at the kiosk, including t-shirts, goggles, swim diapers, etc.
5208
$5,000
Need deck chairs, some signage, filters, Need umbrellas, Life guard stands etc.
5209
Special Events
$400
Planned 2 Radio Remotes, decorations, bands, promotions, etc. for special events.
5212
Concession
Concession stand food and drink supplies.
5213
Safety Program
$300
First aid supplies including gloves, tubes, CPR certification, sunscreen for the lifeguards, etc.
$1,000
$1,500
$18,000
$15,000
Page 40 of 204
FY 2014
Aquatic Park
Acct #
Item
5301
Office Equipment
5302
Machinery
5304
Radio & Electronic
5306
Building/Facility
5315
Pool
Totals
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
0
0
500
0
0
500
500
217
0
3,000
0
2,890
110
3,000
0
0
500
0
0
500
500
6,221
5,852
10,000
6,200
8,344
1,656
9,000
500
8,500
8,000
3,456
3,456
4,544
7,000
6,938
14,352
22,000
9,656
14,690
7,310
20,000
Page 41 of 204
Aquatic Park
5301
Office Equipment
$500
Repairs on the computers, cash registers, etc.
5302
Machinery
$3,000
Repairs on machinery and equipment. Scheduled motor rewind in 2014 - $1,400, replace clorine pump.
5304
Radio & Electronic
Repairs on sound system.
5306
Building/Facility
$9,000
Repairs on restrooms, concession stand, permanent structures, etc, diving board repair, paint towers. 2014 includes:
replace frog slide landing, netting, ropes and 1 floating feature & Outside lighting.
5315
Pool
$7,000
Plumbers, electricians, deck maintenance, minor repairs, etc. to the actual pool. More patching needed then previous years & replacing
lights, relay switches/sensors. 2014 includes repainting pool.
$500
Page 42 of 204
FY 2014
Aquatic Park
Acct #
Item
5402 Insurance - Other
5404 Contracts & Special Services
5405 Advertising & Legal
5406 Association Dues & Meetings
5407 Telephone Service
5408 Electric Service
5409 Gas Service
5410 Postage & Shipping
5417 Refunds
Totals
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
3,358
2,587
2,524
3,053
3,054
3,054
302
163
735
424
561
5,819
7,842
6,000
3,009
6,626
28
250
300
0
250
50
300
175
403
550
197
312
238
550
9,408
7,797
10,000
5,302
9,849
151
10,000
198
175
250
109
131
141
250
0
0
500
477
477
23
500
325
0
500
0
250
250
500
18,842
19,154
21,888
12,572
21,510
400
25,193
Page 43 of 204
(1)
174
(626)
735
9,000
Aquatic Park
5402
Insurance - Other
Real property insurance.
$3,358
5404
Contracts & Special Services
$735
Pest Control $60 x 6 = $360 , health permit $125, etc. CPR class $250.
5405
Advertising & Legal
$9,000
Radio ads, local news ads, new brochure, employment notices, new rack cards, etc. Increased to advertise in surrounding areas.
Includes $1,000 for interstate signs.
5406
Association Dues & Meetings
$300
Dues, meetings, and training to meet required pool certifications. CPO class for 1 staff member.
5407
Telephone Service
Office phone services.
5408
Electric Service
Electricity service.
5409
Gas Service
Gas service.
5410
Postage & Shipping
$500
Stamps and postal services, postcard direct mail-out.
5417
Refunds
Refunds to patrons.
$550
$10,000
$250
$500
Page 44 of 204
FY 2014
Aquatic Park
Acct #
5999
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2014
Security Cameras
0
0
0
0
0
0
0
Totals
0
0
0
0
0
0
0
Page 45 of 204
FY 2014
Revenue
Building
Source
Acct #
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
9 month
Year End
Projection
Over
(Under)
Request
FY 2014
33,048
24,704
23,185
26,971
35,535
12,350
29,620
33,048
24,704
23,185
26,971
35,535
12,350
29,620
Other
Totals
Page 46 of 204
FY 2014
Revenue Summary Page
Building Department
Acct #
Source
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
9 month
Year End
Projection
Over
(Under)
Request
FY 2014
4131
Building Permits
16,018
10,347
9,500
12,662
17,310
7,810
14,500
4132
Plumbing Permits
3,963
2,907
3,000
2,846
3,512
512
3,150
4133
Electrical Permits
3,917
3,785
3,500
2,977
3,959
459
3,600
4134
HVACR Permits
2,787
2,264
2,500
2,300
2,500
0
2,400
4135
Land Disturbing Permits
75
76
0
0
50
50
50
4136
Variance Fees
275
55
110
330
385
275
165
4137
Rezoning Fees
100
100
100
200
200
100
100
4138
Nonresidential Construction Permit Surcharge
2,899
2,726
1,500
2,877
3,990
2,490
2,800
4139
Miscellaneous: Land Use Books & Antenna Fees
59
260
0
500
750
750
0
4140
Contractor Permits
1,480
2,060
1,650
1,600
1,800
150
1,780
4845
Demolition Reimbursements
1,200
0
1,200
654
1,054
(146)
1,050
275
125
125
25
25
(100)
25
33,048
24,704
23,185
26,971
35,535
TBA Street Breaking Permits
Totals
Page 47 of 204
12,350
29,620
Building Department
4131
Building Permits
$14,500
4132
Plumbing Permits
$3,150
4133
Electrical Permits
$3,600
4134
HVACR Permits
$2,400
4135
Land Disturbing Permits
$50
Ordinance 0-98-3 set the fee for these permits at $25 each.
4136
Variance Fees
$165
We collect $55.00 for each variance application to cover publication and administrative costs.
4137
Rezoning Fees
4138
Nonresidential Construction Surcharge
$2,800
Act 474 of 1999, as amended by 785 of 1999, mandated a surcharge be collected at the rate of fifty cents per each $1,000 of non-residential
construction. There's a maximum $1,000 surcharge per permit. The City collects these revenues monthly for the Dept. of Finance and Administration.
The City retains five percent of these projected revenues.
4139
Misc.: Land Use Book Sales, Antenna Fees, Etc.
$0
Under this category, we expect to receive revenue for plats, re-inspections, land use ordinance books, cell tower/antenna review fees, and zoning
applications.
4140
Contractor Permits
$1,780
Ordinance 0-00-8 set the fee of $20 for contractor's permits.
4845
Demolition Reimbursements
Demolition reimbursement payments.
TBA
Street Breaking Permits
We collect $25.00 for each street breaking permit.
$100
$1,050
$25
Page 48 of 204
FY 2014
Expense
Building
Source
Acct #
General Government
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
106,158
71,965
123,607
83,641
123,363
(756)
131,724
106,158
71,965
123,607
83,641
123,363
(756)
131,724
Other
Totals
Page 49 of 204
FY 2014
Department Summary
Building Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
Personnel
92,169
63,386
105,580
74,201
108,121
5200
Supplies
2,280
2,413
8,083
3,964
5,647
2,436
9,840
5300
Maintenance
911
1,042
1,700
346
1,057
643
1,713
5400
Miscellaneous
7,043
5,125
7,244
5,130
8,538
(1,294)
8,862
102,403
71,965
122,607
83,641
123,363
(756)
131,724
0
0
0
0
0
102,403
71,965
122,607
83,641
123,363
O & M Subtotal
5999
Capital Outlay
TOTAL BUDGET
Page 50 of 204
(2,541)
111,309
5100
0
(756)
0
131,724
FY 2014
Building Department
Full-Time Authorized Positions
Number
Employee
Title
1
2
Wiley, A.
Gaither, T.
Bldg. Dept. Supv.
Building Inspector
Sub Total
Base Pay
Unemploy.
1.50%
Workers'
Comp
Retire
14.88%
FICA
7.65%
Insurance
Total
41,980
29,969
630
450
109
78
6,247
4,459
3,211
2,293
4,026
4,026
56,203
41,274
71,949
1,079
187
10,706
5,504
8,052
97,478
Part-Time Authorized Position
Employee
1
2
Hillard, W.
Hillard, W.
Sullivan, J.
Sub Total
TOTAL
Base Pay
Permits Clerk
40 hrs. vacation staffing
Building Inspector
Unemploy.
1.50%
9,880
148
570
9
2,222
33
12,672
84,621
190
1,269
Page 51 of 204
Workers'
Comp
187
Retire
10,706
FICA
7.65%
756
44
170
969
6,473
Insurance
Total
10,784
622
2,425
8,052
13,831
111,309
FY 2014
Supplies Summary
Building Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
1,993
1,741
2,000
1,343
1,800
200
3,260
Clothing
0
0
60
0
50
10
60
5203
Motor Vehicles
0
0
350
0
0
350
350
5222
Fuel
0
0
2,025
306
758
1,267
2,025
5207
Educational Supplies
287
672
2,048
2,032
2,032
16
2,680
5210
Other
0
0
1,600
283
1,007
593
1,465
2,280
2,413
8,083
3,964
5,647
2,436
9,840
5201
Office
5202
Totals
Page 52 of 204
FY 2014
Supplies Justification
Building Department
5201
Office Supplies
$3,260
Includes paper, pens, ink for printers, copier, fax machine, file folders, printing forms, and etc. $2,000
$35.00 per month each for 3 computers = $1,260
5202
Clothing
$60
This covers department shirts/protective clothing for new building department staff.
5203
Motor Vehicles
Oil and filters
5222
Fuel
Estimated use is 450 gallons at $4.50.
$2,025
5207
Educational
$2,680
$350
This category provides educational training materials, programs and transportation for 2 staff, 2 back-up inspectors and nine planning commissioners. It
enables our staff to comply with state inspection licensing requirements by attending required training and maintenance workshops to attain and maintain
their certification. This improves our overall ISO rating.
APA (1) conference, hotel, meals, mileage $257
ICC zoning inspector recertification:
Electrical licenses: 4 @50.00 = $200.00
HVACR training & meals: $60.00
HVACR licenses: 4 @ 25.00 = $100.00
Plumbing training & meals
$60.00 Mileage: 1 @ $77.00
Plumbing licenses: 4 @ 25.00 = $100.00
Electrical/IAEI training 2 days: (8) registrations and meals $570
Floodplain training & meals $85.00
hotel: $400
PC training meals & mileage (3) $270.00
COAR/other bldg. training, hotel, meals, registration:
$500
5210
Other
$1,465
All other necessary items not covered in any other category under supplies.
City must adopt NEC 2014 and AFPC 2013 as adopted by Arkansas. Estimated costs to purchase code books for adoption and inspection:
AFPC 2013: 3 @ $233.00 = $699
Shipping: $28.00
Tax: $63.00
NEC 2014: (4) $675
Page 53 of 204
FY 2014
Maintenance Summary
Building Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
339
352
700
301
563
137
713
0
0
1000
45
494
506
1,000
Building/ Facility Maintenance
572
690
0
0
0
0
0
Totals
911
346
1,057
643
5301
Office Equipment
5303
Motor Vehicle
5306
1,042
Page 54 of 204
1,700
1713
FY 2014
Building Department
5301
Office Equipment
$713
Maintenance contracts: $562.56 (Sharp copier : $32.70 X 12 = 392.40) Xerox Multifunction Fax: $14.18 x 12 = $170.16
Repair and maintain computers (replacement of hard drives, memory, keyboards or monitors): $150.00
5303
Motor Vehicle Maintenance
For necessary repairs and maintenance.
5306
Building Maintenance
$0
Cleaning carpet mats in the department office. Moved to Contracts & Special Services.
$1,000
Page 55 of 204
FY 2014
Miscellaneous Summary
Building Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
Vehicle Insurance
0
0
100
0
100
5404
Contracts and Special Services
0
232
480
494
646
(166)
500
5405
Advertising and Legal
737
517
900
309
630
270
700
5406
1,646
1,193
1,200
326
1,140
60
1,200
5407
Telephone
1,481
1,576
2,000
1,308
2,032
(32)
2,172
5410
Postage
325
178
320
0
200
120
300
5413
Certification Exams
0
0
0
0
0
0
200
5415
Nonresidential Construction Permit
Surcharge (minus 5% Retention)
2,854
1,429
2,244
2,693
3,790
5420
Condemnation Services
0
0
0
0
0
7,043
5,125
7,244
5,130
8,538
Totals
Page 56 of 204
0
100
5402
(1,546)
0
(1,294)
3,690
0
8,862
Building Department
5402
Vehicle Insurance
$100
5404
$500
Cintas contract for Dept. mat cleaning. $37.99 X 12 = $455.88. Moved from Bldg. Facility Maintenance 5306.
5405
Advertising & Legal
$700
We expect to publish legal notices in the newspaper for variances, rezoning requests.
5406
$1,200
This category is for annual membership dues, organizational conferences and meetings for 2 staff and 2 back-up inspectors to remain current. It also
includes planning subscriptions. This category also includes dues and subscriptions for nine planning commissioners in the American Planning
Association.
STAFF PROFESSIONAL MEMBERSHIPS
Engineer/Inspector:
Arkansas Natural Resources Commission
Int'l Assoc. Electrical Inspectors
Anita Wiley:
Arkansas Natural Resources Commission
American Planning Association
ICC/COAR
Planning Comm:
APA memberships/magazine subscriptions
$20
$102
$20
$185
$125
$550
SUBSCRIPTIONS
City & Town
Daily Siftings Herald
Zoning Bulletin
Building Law Permits
$20
$118
$0
$0
5407
Telephone
$2,172
In addition to cellular phones for personnel whose job descriptions require access during all working hours, this appropriation includes a pro rata share
of the basic service the city pays for all their lines.
5410
Postage
$300
Monthly mailings include Planning Commission and other meeting packets, assorted correspondence to contractors, architects, and developers, etc. A
portion is attributed to certified mailings.
5413
Certification Exams
$200
This covers the cost of applications/exams to acquire ICC certification.
5415
Nonresidential Construction Permit Surcharge (Minus 5% Retention)
$3,690
Act 474 of 1999, as amended by 785 of 1999 mandated a surcharge be collected at the rate of fifty cents ($.50) per each $1000 of non-residential
There is a maximum surcharge of $1000 on each non-residential building permit. The City collects these revenues monthly for the Dept. of Finance
and Administration and retains a 5% administrative fee. This projection is the difference between the projected revenue minus .05% retention for our
administrative cost.
5420
Condemnation Services
Grant funding has been exhausted.
$0
Page 57 of 204
FY 2014
Revenue
Fire
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
Other
33,128
35,240
31,250
21,733
22,033
(9,217)
447,000
Transfers In
34,392
0
0
0
0
0
0
Totals
67,520
35,240
31,250
22,230
22,033
(9,217)
447,000
Source
Acct #
Page 58 of 204
FY 2014
Revenue
Fire Department
Acct #
Source
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
4195
Outside Fire Protection
25,317
23,589
25,250
21,733
22,033
4809
Transfer from Fireman's Act 833
34,392
0
0
0
0
0
0
7,811
11,651
6,000
496
34,867
28,867
425,000
67,520
35,240
31,250
22,230
56,900
25,650
447,000
Miscellaneous/Other
Totals
Page 59 of 204
(3,217)
Request
FY 2014
22,000
Fire Department
4195
Outside Fire Protection
$22,000
This figure represents the gross collections for outside fire protection membership dues and interest income. As per ordinance, and Board action these
annual dues are to be transferred to the Firemen's Pension Fund.
4809
Transfer from Fireman's Act 833
$0
Transfer from Fireman's Act 833 in Other Funds section. This is a restricted fund for equipment purchases.
4198
Miscellaneous/Other
$425,000
All miscellaneous income. Includes $390,000 FEMA grant- pumper truck.
Includes $29,000 LOPFI SITT credit.
Page 60 of 204
FY 2014
Fire Department
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2014
Public Safety
580,261
521,379
613,152
405,144
624,346
24,035
1,089,678
Debt Service
35370
35,229
35,229
0
0
35,229
0
615,631
556,608
648,381
405,144
624,346
59,264
1,089,678
Acct #
Item
Total
Page 61 of 204
FY 2014
Fire Department
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2014
477,845
457,098
522,820
357,310
522,715
105
537,736
Supplies
12,079
23,411
29,025
13,358
26,379
2,646
29,200
5300
Maintenance
13,139
5,641
19,000
10,234
21,625
(2,625)
26,400
5400
Miscellaneous
41,828
0
42,307
24,242
53,627
(11,320)
56,342
544,891
486,150
613,152
405,144
624,346
(11,194)
649,678
0
0
0
0
35,370
35,229
35,229
0
580,261
521,379
648,381
405,144
O & M Subtotal
5999
Capital Outlay
5998
Debt Service
TOTAL BUDGET
Page 62 of 204
0
0
440,000
0
35,229
0
624,346
24,035
1,089,678
FY 2014
Fire Department
Num
1
2
3
4
5
6
7
8
9
10
Employee
Title
Arnold, R
Chief
Buckley, O
Cpt
Still, R
Cpt
Adair, M
Lt
Thomason, M
Cpt
Wade, R
Driver
Russell, D
Lt.
Neel, A
Rec. Mgr.
Rowe, A
Driver
Thomason, T
Driver
Car Allowance
Arnold, R
Cell Allowance
Arnold, R
Full Time Subtotal
Part-time Subtotal
Base Pay
Uniform
*Officer
*Fire
0
756
756
756
756
756
756
756
756
756
*Training **Adjusted Holiday Unemply.
Pay
6.60%
0
320
320
320
320
320
320
320
320
320
43,203
34,213
35,500
29,394
31,694
28,666
29,394
30,466
28,666
28,666
2,851
2,087
2,100
1,788
1,920
1,768
1,788
1,768
1,768
1,545
1.50%
43,203
31,617
31,824
27,098
29,098
26,790
27,098
26,790
26,790
26,790
4,800
240
302,138
800
800
800
800
800
800
800
800
800
0
720
1,800
420
720
0
420
1,800
0
0
7,200
5,880
6,804
2,880
319,862
19,385
648
513
533
441
475
430
441
457
430
430
72
4
4,874
39,204
0
0
0
0
0
0
588
Workers'
Comp
Retire
Fica
3.55%
18.30%
1.45%
Total Salaries
*Officer
*Fire
*Training
1,534 7,906
1,215 6,261
1,260 6,497
1,043 5,379
1,125 5,800
1,018 5,246
1,043 5,379
1,082 5,575
1,018 5,246
1,018 5,246
170
878
9
44
11,534 59,457
1,392
1,112
Insurance
4,026
4,026
4,026
5,556
5,556
4,026
4,026
5,556
4,026
5,556
Total
626
496
515
426
460
416
426
442
416
416
70
3
4,711
46,380
60,795
48,811
50,430
44,028
47,031
41,569
42,498
45,346
41,569
42,876
5,990
282
471,226
568
20,946
66,510
537,736
This description reflects full-time firemans volunteer rank.
These employees recieve compensation per run outside their normal hours.
This is based on 28 meetings at $22 per meeting when not on duty. They average attending 2/3 of the meetings.
Page 63 of 204
FY 2013
Fire Department
Num
Employee
Title
Base Pay
Uniform
*Officer
*Fire
*Training
Adjusted
Holiday Unemply.
18 partime
Meetings
9,504
18 partime
Fires
29,700
3 Capt. 3 Lt.
Officer Pay
Retirement $5.15 per month per employee
Insurance for Part-Time
Total Part-time
39,204
0
0
0
0
0
0
Workers'
Comp
Fica
Insurance
1.50%
3.55%
1.45%
City match
143
446
337
1,054
138
431
588
1,392
Retire
2,700
1,112
3,812
568
Total
20,946
10,122
31,631
2,700
1,112
20,946
20,946
66,510
* Avg 75 runs @ 18 each
** 28 meetings @ $22 each for 18 pay-per call
1
2
3
4
5
Part-time
Paul Goza
Blake Batson
David Fenocchi
Kate Hawthorn
Scott Speights
Title
Lt.
Officer
Insurance
2,466
4,620
420
0
Part-time
16 Micheal Shepard
17 Robert Eakin
18 Vacant
6 David Green
7 Justin Kirksey
8
9
10
11
12
13
14
15
Jimmy McNabb
Tommy Neel
Ken Sparks
Russ Walker
Lon Ware
David Suttle
Roger Wingfield
Kenny Williams
Sub total
Capt.
Lt.
Lt.
720
420
420
4,620
0
4,620
0
0
4,620
0
Page 64 of 204
Title
Capt.
Officer
720
2,700
Insurance
0
0
0
20,946
FY 2014
Supply Summary Page
Fire Department
Acct #
Item
5201
Office
5202
Clothing & Uniform
5203
Motor Vehicle
5222
Fuel
5217
Outdoor Sirens
5205
Janitorial
5206
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 months
Year End
Projection
(Over)
Under
Request
FY 2014
156
252
1,000
16
990
10
2,500
3,482
3,139
4,500
12
4,500
0
4,500
160
2,856
3,000
747
2,420
580
3,000
3,858
3,965
5,625
3,033
4,850
775
5,200
377
2,743
2,000
513
750
1,250
1,000
2,569
857
1,500
777
1,350
150
1,500
Chemical Supplies
252
287
1,000
649
948
52
2,000
5207
Educational Supplies
634
1,183
1,600
351
1,500
100
1,500
5223
Equipment
426
7,968
6,500
7,071
7,071
(571)
6,000
5210
Other
165
161
2,300
188
2,000
300
2,000
12,079
23,411
29,025
13,358
26,379
2,646
29,200
Totals
Page 65 of 204
Fire Department
5201
Office
$2,500
This category is for office supplies. Replace two new computers.
5202
Clothing & Uniform
$4,500
This category covers all uniforms for the fire department.
5203
Motor Vehicles
$3,000
This is for oil, filters, batteries, tires, gauges, strobe lights, head and tail lights, fuses, etc.
5222
Fuel
$5,200
This account is for fuel. Estimated 1250 gallons at $4.50.
5217
Outdoor Sirens
$1,000
This category is to purchase accessories for sirens and parts or equipment to repair outdoor sirens. Sirens are 23 years and 15 years old.
5205
Janitorial
$1,500
This category is for all cleaning and bathroom supplies.
5206
Chemical
$2,000
DE Neutralizer helps take all the smoke odor out of the homes after a fire and we help the home owners get rid of the smell. We also get our fire foam
from this category.
5207
Educational
$1,500
This account is for training aids, handicap/children stickers for homes, and educational pamphlets for school programs.
5223
Equipment
$6,000
This account is to replace fire equipment.
5210
Other
$2,000
This account is for coffee supplies for both stations. Any supplies that do not fit in other categories are also posted into this account. Includes grass
weed and feed maintenance and pest control.
Page 66 of 204
FY 2014
Fire Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2014
5303
Motor Vehicle
8,862
3,717
9,500
4,873
12,225
5305
Instruments
2,481
1,873
5,500
3,423
5,500
0
5,500
5306
1,796
52
4,000
1,939
3,900
100
11,400
13,139
5,641
19,000
10,234
21,625
Totals
Page 67 of 204
(2,725)
(2,625)
9,500
26,400
Fire Department
5303
Motor Vehicle
$9,500
This category is for motor vehicle repair, tires and maintenance; also annual pump test and to have the ladder truck certified.
5305
Instruments-Maintenance
$5,500
This category is for maintenance and testing on equipment; i.e.: radios, pagers, SCBA's, PC's, repeater, and copier. Updating radio system.
5306
$11,400
This account is for maintenance on buildings and facilities. This includes overhead doors at both stations, three flags for each station, plumbing,
electrical, and painting needs. Yearly replacement of furnishings and various flooring needs. Station 2 repairs on ceiling in bay. Generator for station
two and install walls and ceiling in up stairs storage room at station 1.
Page 68 of 204
FY 2014
Fire Department
Acct #
Item
5402
5405
Advertising
5406
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
7,270
7,235
9,482
8,648
8,648
834
9,512
89
95
0
0
0
0
100
1,481
583
1,000
1,030
1,030
(30)
1,030
5407
Telephone Service
4,998
5,963
5,200
5,794
9,765
(4,565)
10,000
5408
Electric Service
7,435
3,675
7,400
6,188
8,524
(1,124)
7,400
5409
Gas Service
4,848
2,848
6,400
2,581
3,660
2,740
6,000
5410
Postage
0
290
200
0
0
200
300
5498
Fireman's Pension Fund Transfer
15,707
0
12,625
0
22,000
(9,375)
22,000
Totals
41,828
20,689
42,307
24,242
53,627
(11,320)
56,342
Page 69 of 204
Fire Department
5402
$9,512
Alliance Insurance Group / Arkansas Municipal League.
5405
Advertising
$100
Advertising costs due to bids and employment ads.
5406
$1,030
This account is for any association dues and meetings the firefighters attend. Examples are membership in the Arkansas Firefighters association, Fire
Chiefs Association, Annual Firefighters Convention, and Clark County Firefighters Association.
5407
Telephone Service
$10,000
This account is for phone service at both stations, our Emergency line at the Police station and at both Fire Stations. This account also covers internet
service at both stations.
5408
Electric Service
$7,400
This covers electric service at both stations 1 and 2. Adjusted for new station.
5409
Gas Service
$6,000
This covers natural gas service at both station 1 and 2. Adjusted for new station.
5410
Postage
$300
This account is for postage. Includes 350 Outside Fire Protection invoicing.
5498
Fireman's Pension Fund Transfer
$22,000
Revenues from Outside Fire Protection are transferred to Firemen's Pension Fund per ordinance O-93-2 and Board action.
Page 70 of 204
FY 2014
Fire Department
Acct #
Item
5999
Pumper Truck (debt service)
5999
Pumper (pending FEMA grant)
5999
Rescue truck ( act 833 money)
Totals
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 months
Year End
Projection
(Over)
Under
Request
FY 2014
35,370
35,229
35,229
0
0
35,229
0
0
0
0
0
0
0
390,000
35,370
35,229
35,229
Page 71 of 204
-
-
35,229
0
440,000
Fire Department
5999
Pumper Truck
Pending FEMA grant.
5999
Rescue Truck
(Act 833)
$390,000
$0
Page 72 of 204
FY 2014
Revenue
General Government
Source
Acct #
State Aid
Federal Aid
Property Tax
Sales Tax
Interest
Local Permits and Fees
Other
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
174,662
173,550
216,407
173,289
215,328
(1,079)
175,000
0
0
505,000
119,014
374,966
(130,034)
0
453,665
479,351
450,000
205,871
493,163
43,163
493,000
1,853,782
1,925,945
1,913,000
1,243,154
1,862,000
(51,000)
1,862,000
90
123
100
108
149
49
150
7,945
13,361
15,000
16,542
16,542
1,542
16,500
320,656
6,321
4,000
1,982
2,973
(1,027)
3,000
0
Transfers In
529,445
359,141
1,000,000
504,794
619,794
(380,206)
815,000
3,340,245
2,957,791
4,103,507
2,264,755
3,584,914
(518,593)
3,364,650
Loan Proceeds
Totals
Page 73 of 204
FY 2014
Revenue
General Government
Acct #
Source
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
4102
(Property Tax)
453,665
479,351
450,000
205,871
493,163
43,163
493,000
4103
State Turnback (State Aid)
174,662
173,550
174,000
133,181
175,220
1,220
175,000
4104
City Sales Tax (Sales Taxes)
1,853,782
1,925,945
1,913,000
1,243,154
1,862,000
(51,000)
1,862,000
4810
(Transfers In)
529,445
359,141
1,000,000
504,794
619,794
(380,206)
815,000
4812
Transfer from Municipal Court
18,000
0
0
0
0
0
0
4201
General Fund (Interest)
90
123
100
108
149
49
150
4198
(Other) Revenue
320,656
6,321
4,000
1,982
2,973
(1,027)
3,000
7,945
13,361
15,000
16,542
16,542
1,542
16,500
3,358,245
2,957,791
Alcohol Permits & Fees
Sub Total
Federal Aid
4833
State Aid
Totals
0
3,556,100
2,105,633
3,169,840
(386,260)
3,364,650
0
505,000
119,014
374,966
(130,034)
0
45,608
42,407
40,108
40,108
(2,299)
0
3,358,245
3,003,398
2,264,755
3,584,914
(518,593)
3,364,650
4,103,507
Page 74 of 204
0
General Government
4102
Property Tax
$493,000
This is the city's five mill property tax based on receipts from 9-1-2012 through 8-31-2013 with no growth projected.
4103
State Turnback (State Aid)
$175,000
This budget request based on receipts from 9-1-2012 through 8-31-2013 with no growth projected.
4104
City Sales Tax (Sales Taxes)
$1,862,000
Sales tax is based on receipts from 9-1-2012 through 8-31-2013 with no growth projected.
4810
(Transfers In)
$815,000
The majority of these transfers are derived from the Franchise Fee Fund as stated in the Other Funds section of this budget.
4201
General Fund Interest
Interest from General Fund account.
4198
Other Revenue
$3,000
This category is a catchall for irregular, unpredicted or nominal sources of revenue. Examples of some of those collected are: refunds and reimbursements.
Non Federal or State Aid grants.
Grants/Disaster Recovery
$150
Federal Aid
State Aid
$0
$0
Page 75 of 204
FY 2014
Expense
General Government
Source
Acct #
General Government
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
1,059,718
682,802
1,282,592
857,327
1,040,407
171,135
701,102
129,778
350,000
99,778
99,778
250,222
65,000
812,580
1,632,592
957,105
1,140,185
421,357
766,102
Other Financing Uses
Transfers Out
Totals
87,000
1,146,718
Page 76 of 204
FY 2014
General Government
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
355,864
368,009
309,476
206,737
299,921
9,555
314,796
Supplies
16,413
14,796
15,975
9,751
14,726
1,249
18,500
5300
Maintenance
26,046
19,519
15,600
7,814
9,339
6,261
15,100
5400
Miscellaneous
292,998
280,478
308,541
189,107
294,804
13,737
311,706
87,000
129,778
350,000
99,778
99,778
250,222
65,000
O & M Subtotal
778,321
812,580
999,592
513,187
718,568
281,024
725,102
Capital Outlay
368,397
0
633,000
443,918
421,617
140,333
1,146,718
812,580
1,632,592
957,105
1,140,185
421,357
Transfers Out
5999
TOTAL BUDGET
Page 77 of 204
41,000
766,102
FY 2014
General Government
Number
Employee
1
2
3
5
6
Bolt, Jimmy
Bryant, Jennifer
Currey, Rendi
Sesser, Deborah
Williams, Chama
8
Taylor King
Title
City Manager
City Treasurer
City Clerk / Administrative Assistant
Grants / Research Assistant
Acct/Pay - Payroll
City Manager Car Allowance
Subtotal
Assistant City Attorney
Base Pay
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.43%
14.88%
7.65%
Insurance
Total
78,043
41,616
35,600
34,476
26,520
1,171
624
534
517
398
1,116
595
509
493
379
11,613
6,192
5,297
5,130
3,946
5,970
3,184
2,723
2,637
2,029
4,026
4,026
5,556
5,556
5,556
101,939
56,237
50,220
48,810
38,828
0
0
0
0
0
8,976
8,976
7,800
117
112
1,161
597
224,055
3,361
3,204
33,339
17,140
Total Personnel
9,786
33,696
314,796
314,796
Page 78 of 204
FY 2014
Supply Summary Page
General Government
Acct #
Item
5201
Office/Computer
5203
Motor Vehicles
5222
Fuel
5205
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
10,814
8,733
10,000
8,322
12,483
180
394
350
0
100
250
0
1,463
961
1,125
465
697
428
0
Janitorial
907
1,157
1,000
295
443
557
500
5207
Educational
463
415
0
0
0
0
0
5208
Building/Facility
425
1,221
1,000
577
865
135
1,000
5210
Other
2,161
1,914
2,500
92
138
2,362
2,500
Totals
16,413
14,796
9,751
14,726
1,249
Page 79 of 204
15,975
(2,483)
14,500
18,500
General Government
5201
Office & Computer Supplies
$14,500
Charges for all copy paper, binders, toner, report folders, pens, anti-virus software, laminating materials etc. needed for administration and accounting
come out of this account. Also funded are staff and board meetings, retreats and planning or educational sessions. Needs are driven by the number of
requests for special reports or requests for material to be developed requiring supplies and presentations. Includes lease/financing new computers.
5203
Motor Vehicles
$0
5222
Fuel
$0
5205
Janitorial
$500
This category incurs the expenses for toilet tissue, paper towels, air freshener, window cleaner and other specialized janitorial supplies required to maintain
Town Hall.
5207
Educational
$0
This appropriation fluctuates depending on the resources offered annually. Provides reimbursement for employee education per handbook if funds are
available .
5208
Building
$1,000
This account funds equipment and supplies for the upkeep of Town Hall. This includes landscaping supplies.
5210
Other
$2,500
Coffee is purchased out of this account for all meetings, and daily reception to our public offices. Staff clothing is included in this category.
Page 80 of 204
FY 2014
General Government
Acct #
Item
5301
Office Equipment
5303
Motor Vehicle
5306
Building Facilities (Town Hall)
5316
Heat & Air Maintenance
Totals
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
1,660
471
1,600
543
814
786
1,600
312
394
1,000
0
100
900
0
14,257
15,823
8,000
2,307
3,461
4,540
8,000
9,817
2,831
5,000
4,965
4,965
35
5,500
26,046
19,519
15,600
7,814
9,339
6,261
15,100
Page 81 of 204
General Government
5301
Office Equipment
$1,600
Repair and maintenance on admin computers, a fax machine, copier, shredder, adding machines and typewriters.
5303
Motor Vehicle
5306
Building Facilities (Town Hall)
$8,000
The Town Hall maintenance charges are funded from this account, such as service calls. Includes funds for repainting sections as budgets
allows.
5316
Heat & Air Maintenance
$5,500
This is for maintenance of Town Hall's heating and air system.
$0
Page 82 of 204
FY 2014
Acct #
Item
5402
5404
Contracts and Services
5405
Advertising/Legal
5406
Actual
FY 2011
General Government
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
2014
5,424
4,851
5,877
5,011
5,011
866
5,522
24,566
23,027
39,080
25,751
38,627
453
40,000
9,488
5,429
10,000
2,820
4,230
5,770
7,000
Assn. Dues & Meetings
17,688
13,210
20,000
9,737
14,605
5,395
17,000
5407
Telephone
12,523
16,265
16,300
13,200
19,580
(3,280)
20,000
5408
Electric Service
22,864
27,031
23,000
7,926
11,890
11,110
23,000
5409
Gas Service
185
716
185
636
954
5410
Postage
3,523
2,974
4,000
1,072
1,608
2,392
3,000
5411
Miscellaneous
11,194
1,878
2,500
4,587
5,311
(2,811)
2,500
5418
Election Expenses
6,477
0
6,500
0
6,500
5421
Legal Services
48,972
61,475
61,600
52,818
66,618
(5,018)
67,000
5422
District Court Costs
108,407
108,123
104,000
55,216
104,371
(371)
104,500
5423
Advertising and Promotion
6,188
0
0
0
0
0
0
5108
Clerk's Pension
15,499
15,499
15,499
10,333
15,499
0
15,499
Sub Totals
5802
Transfers to Other Funds
Totals
292,998
280,478
87,000
379,998
308,541
0
280,478
Page 83 of 204
350,000
658,541
189,107
99,778
288,885
294,804
99,778
394,582
(769)
0
13,737
250,222
263,959
185
6,500
311,706
65,000
376,706
General Government
5402
$5,522
5404
Contracts & Services
$40,000
This account is used for surveys, accounting services hardware, appraisals, studies and new contracts. It covers OBU's recording agreement of $100
per meeting ($1800 annually), pest control, special cleaning services, and the Otis Elevator contract. This also includes $2,400 for the senior adult
center contract and Employee Wellness Program. Cleaning services for Depot and Town Hall building and Non CDL Drug Testing program.
5405
Advertising
$7,000
The City is required by law to publish ordinances, public hearings, job advertisements and public notices.
5406
$17,000
Dues, memberships, travel, lodging, and meeting registrations for administrative staff and board members are funded by this item. This category also
covers training in conjunction with informational and educational meetings attended by the administrative staff or city board. Meeting attendance and
participation fluctuates with the level of board member involvement. Staff anticipated higher level of state involvement to promote Arkadelphia state
wide beginning in 2011. This includes City Managers travel to both state and national conferences.
5407
Telephone
$20,000
This covers administration telephones, cell phones and DSL for entire building.
5408
Electric Service
This figure represents historical usage at 700 Clay St.
5409
Gas Service
$185
Pays for gas service to Town Hall for the community living room gas fireplace. It is the only heat source in the building during power outages.
5410
Postage
$3,000
This account funds postage for the city administrative offices, accounts payable, meeting packets, mailings and packages. Increased due to postage
increase and historical usage.
5411
Miscellaneous
$2,500
This account covers any unanticipated costs and refunds throughout the year that will not otherwise fit in any other category.
Includes bank charges for General Fund.
$23,000
Page 84 of 204
General Government
5418
Election Expenses
$6,500
This item funds the city's portion on any elections to be held. Historically the bill does not arrive until January of the following year.
5421
Legal Services
$67,000
City Attorney/Prosecutor legal fees and Arkansas Municipal League Legal Defense Fund fees are charged to this account.
Arkansas Municipal League Legal Defense Fund
Additional legal fees
Ed McCorkle- 3 hrs/week @$150
Taylor King- (Receives health insurance too, see personnel page)
$1500 x 12 months
$
$
$
$
22,600
3,000
23,400
18,000
$
67,000
5422
District Court Costs
$104,500
City's share of the total cost. Cost will vary from year to year based on previous year experience. Beginning 2013 funding for full time Judge.
5423
City newsletter and radio advertisements.
5802
Transfers to Other Funds
Street Fund Transfer -$65,000
$65,000
5108
Clerk's Pension
Required by State Statute (Moved from Personnel
Summary page)
$15,499
$0
Page 85 of 204
FY 2014
Capital Summary
General Government
Acct #
Item
5999
Clark County Historical Assn.
5999
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
6,000
6,000
6,000
4,000
6,000
0
6,000
Arkadelphia 2025
25,000
0
0
0
0
0
0
5999
Arkadelphia Alliance
30,000
30,000
30,000
20,000
30,000
0
30,000
5999
Real Property
247,192
0
0
0
28,950
0
0
5999
Computer System
9,765
1,000
0
0
0
0
0
5999
HSU Small Business
1,875
0
0
0
0
0
0
5999
Streetscape Project
28,400
7,100
497,000
324,166
356,667
140,333
0
5999
Cooling Units
0
0
0
0
0
0
0
5999
Administrative Vehicle
0
0
0
0
0
0
0
5999
Grants - Studies/Plans
20,165
2,380
100,000
95,752
95,752
4,248
5,000
368,397
46,480
633,000
443,918
421,617
140,333
41,000
Totals
Page 86 of 204
General Government
5999
Clark County Historical Assn.
$6,000
This supplements the Association's maintenance of the Arkadelphia Train Depot. Includes utilities for Amtrak waiting room.
5999
Arkadelphia Alliance
$30,000
Economic development. Supplements Chamber budget for Director and provides funding for Visitor Center
5999
Grants
$5,000
Funding for downtown events through Downtown Arkadelphia.
Page 87 of 204
FY 2014
Revenue
Grounds Maintenance
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
0
0
0
0
0
0
0
Interest
541
0
855
13
855
0
857
Other
100
0
0
300
300
300
0
Totals
541
0
855
13
855
0
857
Source
Acct #
Page 88 of 204
FY 2014
Revenue
Grounds Maintenance
Acct #
Source
4191
Cemetery Lot Dues
4201
4198
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
0
0
0
0
0
0
0
Interest off Cemetery Accts
541
0
855
13
855
0
857
Miscellaneous (Other)
100
0
0
300
300
300
0
Totals
641
0
855
313
1,155
300
857
Page 89 of 204
Grounds Maintenance
4191
Cemetery Lot Dues
$0
Patrons have elected to participate in the one-time fee plan offered by ordinance No. B-488 and B-490. Revenues created by ordinances
establishing annual dues of $10 per grave space for grounds keeping or $100 per grave space for Lifetime Care.
4201
Cemetery Acct Interest
$857
This is interest from the following accounts
* Rose Hill Savings - US Bank
Certificate - Southern
Certificate Total
$46,227.54
$4,469.56
$100,000.00
$150,697.10
0.40%
0.50%
0.65%
* interest income rolls back into the account
4198
Miscellaneous
This category is a catchall for irregular or nominal sources of revenue.
Page 90 of 204
$185
$22
$650
$857
FY 2014
Grounds Maintenance
Acct #
Item
General Government
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2014
252,645
210,855
73,649
39,802
60,825
12,824
78,716
184,767
99,853
152,595
32,172
197,479
258,416
139,655
216,579
41,837
276,195
Total
252,645
210,855
Page 91 of 204
FY 2014
Grounds Maintenance
Acct #
Item
General Government 28.5%
Town Hall
Fire Station 1 & 2
Cemetery
Airport
Request
FY 2014
78,716
Recreation & Culture 71.5%
All parks & trails
197,479
Total
276,195
Page 92 of 204
FY 2014
Grounds Maintenance
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
201,924
155,539
174,816
96,593
148,973
25,843
177,670
Supplies
35,860
26,680
31,150
13,653
25,848
5,302
31,200
5300
Maintenance
12,891
8,329
12,500
10,681
12,000
500
12,500
5400
Miscellaneous
1,970
20,308
21,200
4,827
15,858
5,342
21,325
252,645
210,855
239,666
125,755
202,679
36,987
242,695
0
0
18,750
13,900
13,900
4,850
33,500
252,645
210,855
258,416
139,655
216,579
41,837
276,195
O & M Subtotals
5999
Capital Outlay
TOTAL BUDGET
Page 93 of 204
FY 2014
Grounds Maintenance
Number
1
2
3
4
5
Employee
Buckley, L
Scott, A
Buckley,C
Sabian Ware
Vacant
Subtotal
Title
Crew Leader
Crew Leader
Labor
Labor
Labor
Base Pay
Unemply.
1.50%
Workers'
Comp
Retire
14.88%
Fica
7.65%
Insurance
Total
27,492
27,019
23,515
22,656
22,656
412
405
353
340
340
1,017
1,000
870
838
838
4,091
4,020
3,499
3,371
3,371
2,103
2,067
1,799
1,733
1,733
4026
4026
4026
4026
4026
39,142
38,537
34,062
32,965
32,965
123,338
1,850
4,564
18,353
9,435
20,130
177,670
Page 94 of 204
FY 2014
Supply Summary Page
Grounds Maintenance
Acct #
Item
5201
Office
5202
Clothing & Uniform
5203
Actual
FY 2011
Actual
FY 2012
Budgeted
FY2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY2014
0
0
250
0
250
0
250
3,180
2,040
2,500
1,031
1,546
954
2,500
Motor Vehicles
12,785
8,528
9,500
2,203
7,500
2,000
9,500
5222
Fuel
16,069
11,889
14,000
8,043
12,065
1,935
14,000
5204
Minor Tools
1,522
1,872
2,000
985
1,960
40
2,000
5205
Janitorial
289
0
200
0
200
0
200
5206
Chemical Supplies
1,123
1,376
1,500
1,051
1,577
5210
Other
892
974
1,200
340
35,860
26,680
31,150
13,653
Totals
Page 95 of 204
(77)
1,750
750
450
1,000
25,848
5,302
31,200
Grounds Maintenance
5201
Office Supplies
$250
This supplies ink and paper for the fuel dispensing system, along with other office supply needs.
5202
Clothing & Uniform
$2,500
Uniforms, jackets, coveralls, hats, and a $100 boot allowance for employees.
5203
Motor Vehicles
$9,500
This is for routine maintenance, filters, oil, etc. for grounds maintenance equipment. Anticipated higher repair costs due to extended life of
equipment.
5222
Fuel
$14,000
This is based on historical use at $4.50/gal.
5204
Minor Tools
$2,000
Grease guns, screwdrivers, rakes, shovels, hand tools, weed eaters, blowers and push mowers.
5205
Janitorial
$200
Bathroom supplies, hand cleaner, hand towels,etc.( Grounds and Street share the same bathroom and shop facilities)
5206
Chemical Supplies
$1,750
These chemicals are for grass retardation, (Most of this is used at the Airport) mosquito control and ant killer.
5210
Other
$1,000
Page 96 of 204
FY 2014
Grounds Maintenance
Acct #
Item
5303
Motor Vehicle
5304
Radio
5306
Totals
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
12,785
8,329
12,000
10,681
12,000
0
12,000
0
0
0
0
0
0
0
106
0
500
0
0
500
500
12,891
8,329
12,500
10,681
12,000
500
12,500
Page 97 of 204
Grounds Maintenance
5303
Motor Vehicle
$12,000
This account will include work on all tractors, mowers, and vehicles.
5304
Radio
5306
$500
Maintenance for Grounds Maintenance building located at the Street Department.
$0
Page 98 of 204
FY 2014
Grounds Maintenance
Acct #
Item
5402
Real Property/Vehicle Insurance
5404
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
881
930
900
527
527
373
580
Contracts/Services
0
18,900
19,800
3,960
14,820
4,980
19,995
5406
Association Dues & Training
0
0
0
0
0
0
0
5407
Telephone Service
446
366
500
199
298
202
500
5408
Electric Service
643
112
0
142
213
($213)
250
1,970
20,308
21,200
4,827
15,858
Totals
Page 99 of 204
5,342
21,325
Grounds Maintenance
5402
$580
Coverage Per Bid / Arkansas Municipal League.
5404
$19,995
Contract/Services
Annual property service contract for cemetery.
5406
Association Dues & Training
$0
This account is scheduled to be used for training such as OSHA and safety classes.
5407
Telephone Service
$500
This is the phone service for one cell phone.
5408
Electric Service
$250
No longer supplying electric service to shop at cemetery but we still have a flood light for the tool sheds.
Page 100 of 204
FY 2014
Grounds Maintenance
Account
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2014
5999
(2) -Turn 60 inch mowers
0
0
18750
13,900
13,900
4,850
0
5999
1/2 Ton Pickup
0
0
0
0
0
0
21,000
5999
10-Foot Bush Hog
0
0
0
0
0
0
8,750
5999
Tool shed
0
0
0
0
0
0
3,750
Totals
0
0
13,900
13,900
4,850
Page 101 of 204
18,750
33,500
FY 2014
Grounds Maintenance
5999
1/2 ton Pick Up
$21,000
This truck is (NEEDED) to replace a 1992 Ford that was handed down to us from the Water Dept. in June of 2006.
5999
$8,750
10 Foot Bush Hog
This is (NEEDED) to replace a 5ft. Bush hog that is to small for our tractor.
(We were able to get a bigger tractor in Sept. of 2007)
5999
Tool Shed
$3,750
This is (NEEDED) to replace a late 70's (Butler Built) tool shed that we use to store our push mowers, weedeaters blowers etc.
Page 102 of 204
FY 2014
Revenue
Parks and Recreation
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
25,000
0
0
0
0
0
70,000
0
0
25,000
0
0
(25,000)
48,000
68,466
59,696
61,550
49,753
69,628
8,078
60,000
Transfers In
0
0
0
0
0
0
0
Loan Proceeds
0
0
0
0
0
0
0
93,466
59,696
86,550
49,753
69,628
(16,922)
178,000
Source
Acct #
State Aid
Federal Aid
Totals
Page 103 of 204
FY 2014
Revenue
Parks & Recreation
Acct #
Actual
FY 2011
Source
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
4162
Concessions
15,718
5,147
4,300
1,701
3,588
(712)
4,000
4163
Recreation Fees
31,360
36,627
38,500
23,423
37,001
(1,499)
37,000
4166
Center Fees
19,094
17,365
18,000
13,679
18,089
89
18,000
4198
(Other) Miscellaneous
2,294
557
750
10,950
10,950
10,200
1,000
Subtotal
68,466
59,696
61,550
49,753
69,628
8,078
60,000
Federal Aid
0
0
25,000
0
0
(25,000)
48,000
25,000
0
0
0
0
0
70,000
Transfers In
0
0
0
0
0
0
0
Loan Proceeds
0
0
0
0
0
0
0
93,466
59,696
86,550
49,753
69,628
State Aid
Totals
Page 104 of 204
(16,922)
178,000
4162 Concessions
Recreation Center
Rental at $25 per event
4163 Recreation Fees
Adult Softball fee Park Reservations
Softball Tournament
Kickball- 6 Teams - $150 per team
Adult Flag Football - $150 per team
Youth Football
Tackle- $80, not providing equipment
Youth Flag Football Fee -$35
Youth Fast Pitch Soft Ball
Parks & Recreation
$4,000
$1,975
$2,025
$37,000
Pavilion rental $35
Field rental - $100
4163 Center Fees
Room Rental
$20 per hour for small room rental
$30 per hour for medium room rental
$50 per hour for large room rental
$50 per hour for gymnasium rental
$5,500
Picture Commission
Youth Volleyball
YSC-Little league YSC-Soccer Association - $5 per player
2 Youth Sports Complex Tournament Fees
Per field rental fee - $75
Light charge per field, per hour $50 per hour
Youth Sports Complex Tournament Parking
4 $5 per car (single); $10 per car (multiple occupancy)
Arkadelphia Public School -girls sports
Adult Volleyball - City league $150 per team
$545
$2,375
$600
$600
$4,760
$3,570
$680
$18,630
$18,000
Daily Admissions $4
Activity Cards:
Seniors
$40
18-54
$45
to 18
$30
APS Students - $1 per month
$4,365
Other Revenue
Grants and donations from citizens supporting events.
$1,000
Federal Aid
Feaster trail - North 10th connector AHTD
$48,000
State Aid
State GIF for Girls softball fencing (YSC)
$70,000
Page 105 of 204
$1,000
$2,750
$2,510
$525
$225
$9,760
$1,000
$600
$18,370
$3,676
$9,959
FY 2014
Expense
Parks and Recreation
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
392,265
304,697
398,812
226,253
334,705
64,107
571,985
Totals
392,265
304,697
398,812
226,253
334,705
64,107
571,985
Source
Acct #
Page 106 of 204
FY 2014
Parks & Recreation
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2014
194,688
187,898
207,351
128,185
189,946
17,405
207,969
Supplies
43,234
24,439
34,862
21,908
32,836
2,026
40,050
5300
Maintenance
11,383
15,447
21,000
10,434
19,763
1,237
38,000
5400
Miscellaneous
84,710
76,913
85,599
65,727
92,160
(6,561)
97,854
334,015
304,697
348,812
226,253
334,705
14,107
383,873
58,250
0
50,000
0
0
50,000
188,112
392,265
304,697
398,812
226,253
334,705
64,107
571,985
O & M Subtotals
5999
Capital Outlay
TOTAL
Page 107 of 204
FY 2014
Parks & Recreation Department
Number
1
2
3
Employee
Title
Volz, Mike
Director
Burnside, Melia
Administrative Assistant
Kenny Evans
Sports Supervisor
Director - Cell Allowance
Director - Car Allowance
Subtotal Full Time Salaries
Base Pay
Unemply.
1.50%
43,199
22,736
26,520
480
4,200
648
341
398
7
63
97,135
1,457
Workers'
Comp
Retire
14.88%
Fica
7.65%
Insurance
Total
112
59
69
1
11
6,428
3,383
3,946
71
625
3,305
1,739
2,029
37
321
5,556
4,026
5,556
0
0
59,249
32,284
38,518
597
5,220
253
14,454
7,431
15,138
135,868
Insurance
Total
Part-time Authorized Positions
Number
Employee
Title
Total Pay
Workers'
Comp
3.70%
Retire
14.00%
Fica
7.65%
8 months
7 months
Park Maintenance
To Be Filled (20 hr/wk)
Unemply.
1.50%
Pk Mnt/Field Prep $7.50/hr
Pk Mnt/Field Prep $7.50/hr
7,200
4,060
108
61
266
150
1,008
568
551
311
9,133
5,150
12 months
12 months
12 months
12 months
Recreation Center
Desk Aide $7.25/hr
(NEW) TBF (20 hrs)
Office/Book Keeping 7.25/hr
Desk Aide $7.25/hr
Laborer $8.00/hr
5,655
7,540
5,655
10,400
85
113
85
156
209
279
209
385
433
577
433
796
6,382
8,509
6,382
11,736
Page 108 of 204
Part-time Authorized Positions (CONT.)
Number
Title
Total Pay
Unemply.
1.50%
Workers'
Comp
3.70%
Official at $12/game
Scorekeeper at $7.25/game
504
504
504
305
8
8
8
5
19
19
19
11
39
39
39
23
569
569
569
344
Referee $12/game
Referee $12/game
Scorekeeper $6.25/game
360
360
188
188
5
5
3
3
13
13
7
7
28
28
14
14
406
406
212
212
Umpire $15/game
Umpire $15/game
3,375
3,375
1,632
125
125
60
0
20
258
258
125
0
41
3,809
3,809
1,842
540
51
51
24
0
8
5,075
5,075
76
76
188
188
388
388
5,727
5,727
Subtotal Recreation Part Time
62,495
937
2,312
1,576
4,781
0
72,101
Subtotal Full Time Positions
Subtotal Part Time Positions
97,135
62,495
1,457
937
253
2,312
14,454
1,576
7,431
4,781
15,138
0
135,868
72,101
Total Personnel
159,630
2,394
2,565
16,030
12,212
15,138
207,969
Employee
Football
Football Staff
Football Staff
Football Staff
Football Staff
2
Youth Jamboree (BBall)
30 games
Basketball Staff
Basketball Staff
Basketball Staff
Basketball Staff
Softball
225 games
Softball Staff
Softball Staff
Softball Staff
Volleyball
42 matches
Volleyball Staff
Baseball
28 weeks
28 weeks
42 games
Referee
$12/match
YSC Grounds $7.25 hour
YSC Grounds $7.25 hour
Page 109 of 204
Retire
14.00%
Fica
7.65%
Insurance
Total
609
FY 2014
Supply Summary Page
Parks & Recreation
Acct #
Item
5201
Office & Computer
5202
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
3,117
2,484
3,000
2,134
2,407
593
4,000
Clothing & Uniform
467
514
1000
463
663
337
1,000
5203
Motor Vehicle
596
295
1000
43
917
83
2,000
5222
Fuel
570
584
1012
535
643
369
1,000
5204
Minor Tools
507
102
2000
1,042
1,605
395
1,500
5205
Janitorial
2,950
3,389
3,000
542
1,711
1,289
3,000
5206
Chemical
5,465
4,247
6,000
5,738
6,851
(851)
7,000
5207
Education/Recreation
11,694
9,068
12,300
9,361
13,963
(1,663)
14,000
5208
3,351
1,692
3,500
1,846
3,043
457
4,500
5210
Other/Safety
909
273
300
8
188
112
300
5211
Coffee
170
266
250
146
414
(164)
250
5212
Concession
13,438
1,525
1,500
51
431
1,069
Totals
43,234
24,439
21,908
32,836
2,026
34,862
Page 110 of 204
1,500
40,050
Parks & Recreation
5201
Office & Computer
$4,000
Supplies for the operation of the P & R Department and administrative supplies. These expenses include: numbered receipt books, pens, pads, poster
boards, legal pads, markers, computer lease and supplies, copy paper, new desktop for front desk, fax machine, printer and software, etc.
5202
Clothing & Uniform
Staff hats and shirts used for identification.
5203
Motor Vehicle
$2,000
Supplies for the truck, and Gator used by our staff.
5222
Fuel
$1,000
This is based on approximately 222.22 gals for fuel at $4.50 per gallon.
5204
Minor Tools
$1,500
Tools purchased for the grounds keepers and maintenance of fields, Recreation Center, and other facilities.
5205
Janitorial
$3,000
Cleaning supplies, mops, brooms, disinfectants, deodorizers, buffing pads, vacuum bags, paper products, trash bags, etc. Grounds keepers and janitor
purchase their supplies from this account.
5206
Chemical
$7,000
Category used for fertilizer, seeds, plants, etc. for ball fields and parks. Also athletic field markers and other chemicals such as insect killers:
Fertilizer
Herbicide, weed killer, oil dry
Round - Up
Wasp, hornet, fire ant killer
$1,000
$200
$400
$200
$1,100
Lining dust
Lining paint
Seeds
Mound Clay and Field Dry
Page 111 of 204
$600
$2,000
$200
$2,300
Parks & Recreation Pg 2
5207
Education/Recreation
$14,000
Purchase supplies and awards for different programs offered by Parks & Recreation.
Adult sports:
$2,775
Youth sports:
Rec Cntr & Spc Evnt:
Softball
Kickball
Flag Football
Volleyball
Softball Tournament
$1,135
$285
$435
$285
$635
$4,440
Football
Basketball
Baseball - Tourn.
Volleyball
$635
$385
$3,135
$285
$6,785
YSC Festival
Crusin' In The Park
Winter Event
Halloween
Activity Functions
$250
$4,135
$500
$100
$1,800 (PP&K, Pitch Hit & Run, Hershey Track & Camp)
5208
$4,500
Used to purchase building supplies such as signage$500, trash receptacles$500, extra chairs & tables $1000, etc. painting for YSC, park areas.
2 benches for Feaster Trail @ $1000 each.
5210
Other
$300
Unexpected uncategorized items. Safety related items moved to this account.
5211
Coffee
$250
Purchasing coffee supplies for the Recreation Center office, events, and meetings.
5212
Concession
$1,500
Concession will be operated at the Recreation Center. This includes supplies for the Coke machine. Event t-shirts
Page 112 of 204
FY 2014
Parks & Recreation
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2014
5301
Office Equipment
347
42
1,000
118
459
541
1,000
5302
Machinery
777
1,624
1,000
156
914
86
2,000
5306
Building/Facility
10,259
13,780
19,000
10,160
18,390
8,600
35,000
Totals
11,383
15,447
21,000
10,434
Page 113 of 204
19,763
9,227
38,000
Parks & Recreation
5301
Office Equipment
$1,000
To maintain and repair computer, printers, fax, copy machine, phone, ID maker, and other office equipment.
5302
Machinery
$2,000
Repairs to any machinery, equipment. Gator repair front axel and drag lift.
5306
Building/Facility
Repairs and maintenance to facilities.
Scheduled repairs
Tuff management
Paint and general upkeep
Replace Water Fountian on Trail
Repair scoreboard @ Feaster
Replace/repair parking lot/park lights
Repair Fence/ Dugouts
Unanticipated
Feaster Trail Overlay
$35,000
$5,000
$4,000
$2,200
$700
$2,400
$4,000
$700
$16,000
$35,000
YSC / Feaster
Rec Center & Parks
Rec Center, River Park Amp.
Feaster #3 & #4
Twin Rivers from approx. Cypress to upgraded section near 26th
Page 114 of 204
FY 2014
Parks & Recreation
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
5402
Insurance - Other
5,220
4,152
4,899
11,659
13,723
(8,824)
15,094
5404
3,813
3,277
4,200
3,473
5,379
(1,179)
6,860
5405
Advertising & Legal
2,047
1,945
5,500
625
3,940
1,560
5,000
5406
Association Dues & Meeting
1,627
1,030
2,500
3,353
2,407
93
2,400
5407
Telephone Service
7,153
6,529
7,200
4,878
6,155
1,045
7,200
5408
Electric Service
59,740
56,853
56,000
38,614
55,700
300
56,000
5409
Gas Service
4,552
2,771
4,500
2,725
3,725
775
4,500
5410
Postage & Shipping
243
356
300
0
356
(56)
300
5417
Refunds
315
0
500
400
775
(275)
500
84,710
76,913
65,727
92,160
(6,561)
Totals
85,599
Page 115 of 204
97,854
Parks & Recreation
5402
Insurance - Other
$15,094
To purchase accidental, property, and vehicle insurance.
Property
Annual - Secondary Accident Policy
Supplemental Football Policy
Vehicle Ins AML
5404
$6,860
This covers the service contract on the elevator $600, security system fees 460 x 4 = $1,840, pest control at the Recr Center, and parks,
Professional pre emergence and aeration. Musco Lighting maintenance fees $800 Feaster 3 & 4.
**pest control $60x12= $720 for Rec and $25x3x12 =$900 for 3 concession stands $1,620. Tournament umpires $2000
5405
Advertising & Legal
$5,000
Classified ads, bidding, promotions, and other required legal notices related to this department, and various educational/instructional/promotional
marketing campaigns for Recreation Center and Youth Sports Complex.
5406
Association Dues & Meeting
$2,400
Covers dues & meetings of the following:
National Recreation Parks Association membership
ARPA Membership, State Conference & lodging
Fuel/Mileage reimbursement
Sports Tournament Fees (District & State)
$500
$500
$200
$1,200
5407
Telephone Service
$7,200
Phone services at the Recreation Center (Phone, FAX, and DSL - 5 total lines).
5408
Electric Service
$56,000
Electric Service at 26th Street Fountain, Clark Park, Feaster Park, Recreation Center, River Park, and Youth Sports Complex.
5409
Gas Service
Gas services at the Recreation Center.
5410
Postage & Shipping
Stamps and post card mail outs.
5417
Refunds
$500
Refunds for those who drop out of Parks and Recreation and Recreation Center programs before participating.
$4,500
$300
Page 116 of 204
FY 2014
Parks & Recreation
Acct #
Item
5999
LWCF 09- Outdoor Parks Grant
5999
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2014
53,109
0
0
0
0
0
0
LWCF - Outdoor Parks Grant (Fencing)
0
0
50,000
0
0
0
0
5999
Feaster tail connector
0
0
0
0
0
0
76,112
5999
Girls softball field fencing (YSC)
85,000
5999
DeSoto Bluff (ALCOA grant)
10,000
5999
Ballfield / bunker utillity maintenance vehicle
Totals
0.00
53,109
0.00
0
Page 117 of 204
0.00
50,000
0.00
0.00
0.00
0
0
0
17,000
188,112
Parks & Recreation
5999
Feaster Trail connector
$76,112
5999
Girls softball field fencing (YSC)
$85,000
5999
DeSoto Bluff
Benches and tables
$10,000
5999
Ballfield / bunker utillity maintenance vehicle
For dressing fields. Includes attacthments:
Center rake, front blade, drag and brush.
$17,000
Page 118 of 204
FY 2014
Revenue
Police Department
Source
Acct #
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
State Aid
Request
FY 2014
6,300
Federal Aid
Fines, Forfeitures & Costs
Other
63,014
42,756
73,159
27,096
55,920
4,300
39,279
278,700
319,560
279,476
208,261
295,642
16,166
293,344
17,831
16,133
2,500
5,633
6,633
4,133
0
Loan Proceeds
Totals
162,000
359,545
378,449
355,135
Page 119 of 204
240,990
358,195
24,599
500,923
FY 2014
Revenue
Police Department
Acct #
4121
4122
4123
4126
4128
Source
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
131,277
2,305
4,020
71,940
25,000
0
44,158
278,700
173,314
1,727
3,874
72,437
24,050
0
44,158
319,560
140,135
2,500
3,900
72,400
12,500
3,000
45,041
279,476
97,312
2,449
1,764
49,330
6,250
5,876
45,280
208,261
148,354
3,699
3,218
73,777
12,500
8,814
45,280
295,642
4198
17,831
16,133
2,500
5,633
6,633
4,133
0
4833
State Aid
0
0
0
0
0
0
6,300
4186
Federal Aid
DTF Group 6 (NEU)
Dept. of Justice JAG grant
USDA Hybrid Car Grant
58,014
0
5,000
42,756
0
0
51,620
0
21,539
27,096
0
0
51,620
4,300
0
0
4,300
0
39,279
0
0
Subtotal
63,014
42,756
73,159
27,096
55,920
4,300
39,279
359,545
378,449
355,135
240,990
358,195
24,599
338,923
4183
Totals
DTF Group 6 (NEU)
Page 120 of 204
8,219
1,199
(682)
1,377
0
5,814
239
16,166
148,000
2,500
3,500
72,500
12,500
8,000
46,344
293,344
Bonds and Fines
Parking
Accident
Act 1256
Dispatching Services
Special Services
Cops In School - SRO 1
Subtotals
Police Department
4121
Bonds and Fines
$148,000
These costs are assessed by Municipal Court. This is a reflection of the economy, people are less able to pay and community service
hours are up.
4122
Parking
$2,500
Parking ticket revenues are down due to more time spent on traffic enforcement.
4123
Accidents
$3,500
Revenue from accident report sales has increased due to increased accident report costs. (was $4.00 now $10.00)
4126
Act 1256
$72,500
Act 1256 established uniform filing fees for the court system.
4128
Dispatch Services
$12,500
Revenues from contract with Caddo Valley Police Department.
Special Services
Fees for hiring officers for special events.
$8,000
4198
Other unanticipated revenue.
4183
Cops In School - SRO 1 & 2
$46,344
Funded (50%) by City of Arkadelphia and (50%) by Arkadelphia Public School District for SRO.
4833
4186
0
Drug Task Force - Group 6
$45,579
Currently the City is a member of Group 6 - Drug Task Force. Salary and 1/2 benefits are reimbursed under this grant.
State Aid
$6,300
Federal Aid
$39,279
Page 121 of 204
FY 2014
Expense
Police Department
Source
Acct #
Law Enforcement
5998
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
1,530,857
1,492,468
1,729,232
1,053,676
1,616,201
113,031
1,775,867
Debt Service
Totals
63,979
1,530,857
1,492,468
1,729,232
Page 122 of 204
1,053,676
1,616,201
113,031
1,839,846
FY 2014
Police Department
Acct #
Item
5100
Personnel Costs
5200
Actual
FY 2011
Actual
FY 2012
1,316,468
1,328,053
Supplies
88,883
5300
Maintenance
5400
Miscellaneous
O & M Subtotals
5999
Capital Outlay
TOTAL BUDGET
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
1,316,439
931,187
1,416,076
37,647
100,100
42,123
70,825
29,275
97,300
26,605
28,141
33,500
22,598
32,226
1,274
34,500
54,404
54,230
81,964
28,170
52,676
29,288
79,832
1,486,360
1,448,072
1,532,003
1,024,078
1,571,804
44,497
44,397
197,229
29,598
44,397
152,832
240,515
1,530,857
1,492,468
1,729,232
1,053,676
1,616,201
113,031
1,839,846
Page 123 of 204
(99,637)
Requested
FY 2014
(39,801)
1,387,699
1,599,331
FY 2014
Number
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Employee
Harris, A
Jackson, J
Yeagle, K
Williams, A
Palmer, D
Cleek, D
Jones, R.
Evans, J
Burnett, TJ
Paull, J
Shearin, J
O'Brien, D
Welch, D
Abbott, A
Burroughs, R
Johnson, A
Chaves, B
Taylor, A
Sayre, W.
Burroughs, J
Hasley, C
Nowlin, C
Campbell, J
Pierce, D
Campbell, K
Cogburn, S
Whitworth, B
Whittle, J
Overtime
Subtotals
Title
Police Department
Base Pay Uniform Holiday
6.60%
Chief
57,370
800
3,786
CID -Sgt
37,001
800
2,179
CID -Sgt
37,001
800
2,442
Sgt
33,680
800
Sgt
32,607
800
2,152
Sgt
32,607
800
2,152
Sgt
32,607
800
2,152
Cpl.
30,871
800
2,038
Cpl.
30,871
800
2,038
Cpl.
30,871
800
2,038
Cpl.
30,871
800
2,038
Patrolman
29,381
800
1,939
Patrolman
29,381
800
1,939
Patrolman
29,381
800
1,939
Patrolman
29,381
800
1,939
Patrolman
29,381
800
1,939
Patrolman
29,381
800
1,939
Patrolman
29,381
800
1,939
Patrolman
29,381
800
1,939
800
1,998
Code Enforcement
30,871
SRO1 Goza/Cpl.
30,871
800
1,998
Dispatch/Admin
24,853
800
1,640
Dispatch
24,853
800
1,640
Admin
29,381
800
1,939
Dispatch
24,853
800
1,640
Dispatch
24,853
800
1,640
NEU
40,973
0
0
SRO 2 AHS/Sgt.
32,607
800
2,152
20,400
1,346
905,921
21,600
54,522
Cert.
2,400
1,800
1,800
600
600
600
600
600
1,200
600
1,200
600
0
1,200
600
0
600
600
0
600
600
0
0
0
0
0
0
2,400
19,200
Page 124 of 204
Unemply. W. Comp Retire
0.75%
1.52%
14.88%
430
872
8,537
278
562
5,506
278
562
5,506
253
512
5,012
245
496
4,852
245
496
4,852
245
496
4,852
232
469
4,594
232
469
4,594
232
469
4,594
232
469
4,594
220
447
4,372
220
447
4,372
220
447
4,372
220
447
4,372
220
447
4,372
220
447
4,372
220
447
4,372
220
447
4,372
227
460
4,504
232
469
4,594
186
378
3,698
186
378
3,698
220
447
4,372
186
378
3,698
186
378
3,698
307
623
6,097
245
496
4,852
153
310
3,036
6,790
13,761 134,711
Fica
Ins.
7.65%
4,389
4,026
2,831
4,026
2,831
5,556
2,577
4,026
2,494
5,556
2,494
5,556
2,494
4,026
2,362
4,026
2,362
4,026
2,362
4,026
2,362
4,026
2,248
4,026
2,248
4,026
2,248
5,556
2,248
4,026
2,248
4,026
2,248
5,556
2,248
4,026
2,248
5,556
2,315
4,026
2,362
5,556
1,901
4,026
1,901
4,026
2,248
5,556
1,901
0
1,901
4,026
3,134
4,026
2,494
4,026
1,561
69,257 120,942
Total
82,610
54,982
56,775
47,458
49,802
49,802
48,272
45,991
46,591
45,991
46,591
44,032
43,432
46,162
44,032
43,432
45,562
44,032
44,962
45,801
47,481
37,483
37,483
44,962
33,457
37,483
55,160
50,072
26,806
1,346,703
Police Department
Part time Authorized Positions
Number
Employee
Title
Base Pay
Uniform
Holiday
Cert.
6.60%
1
2
3
Batson, K - 24 hr/ PT Dispatch - 15.06 hr
PT Dispatch -11.46
Billingsly, C
Sparks, C
PT Dispatch -11.46
Subtotals
Total:
19,171
18,235
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.52%
14.88%
7.65%
288
193
291
369
Total
1,467
983
37,405
0
0
0
481
660
0
943,326
21,600
54,522
19,200
7,270
14,421
134,711
Page 125 of 204
Ins
2,450
21,216
19,780
0
40,996
71,706 120,942
$1,387,699
FY 2014
Supply Summary Page
Police Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Requested
FY 2014
5201
Office Supplies
10,062
9,544
10,000
1,675
2,512
7,488
10,000
5202
Clothing & Uniform
12,030
10,075
12,000
7,249
10,874
1,126
12,000
5203
Motor Vehicles Supplies
5,020
819
377
3,179
821
4,000
5222
Fuel
44,611
3,969
54,000
23,532
41,291
12,709
49,500
5204
Minor Tools
2,910
3,940
3,800
0
0
3,800
3,800
5205
Janitorial
2,204
2,312
3,000
1,889
2,833
167
3,000
5206
Chemical
95
302
1,500
225
337
1,163
1,500
5207
Educational
2,374
1,837
2,100
27
27
2,073
3,000
5208
Building/Facilities
4,086
260
3,200
2,042
3,064
136
3,500
5210
Other
5,491
4,590
6,500
5,108
6,709
(209)
7,000
Totals
88,883
37,647
100,100
42,123
70,825
Page 126 of 204
4000
29,275
97,300
Police Department
5201
Office Supplies
$10,000
Staff anticipates the replacement of at least two obsolete computers plus normal supply purchases.
5202
Clothing & Uniform
$12,000
This category is used to provide trousers, shirts, etc., and the replacement of unserviceable uniforms, as well as jackets and vests. Budgeted amount is
lowered due to reduced turnover rate.
5203
Motor Vehicles
$4,000
This category includes, oil, etc., for department owned vehicles.
5222
Fuel
$49,500
Hybrid/conventional fleet estimated fuel is 11,000 gallons at $4.50 gallon.
5204
Minor Tools
$3,800
This appropriation is for ammunition and the city's matching portion of hand gun agreements ($300) customarily come out of this account. Ammunition
costs have increased.
5205
Janitorial
$3,000
Covers supplies for cleaning of building at 5th and Clay.
5206
Chemical
$1,500
Charges for chemical supplies used in criminal investigations comes out of this account. For example: fingerprint dusting powder, chemical spray for
development of prints at crime scenes and fingerprint lifting tape and backing.
5207
Educational
$3,000
Used for the purchase of materials for drug and alcohol awareness in the public schools. This account is also used for officer training where expenses are
not covered by Arkansas Law Enforcement Training Academy. Additionally, in efforts to enhance public awareness of crime & safety issues, the
department is participating in the Clark County Fair and the Recreation Center "Safe Halloween".
5208
Building/Facilities
$3,500
Covers cost of supplies for routine maintenance.
5210
Other
$7,000
Rechargeable flashlight batteries, portable radio batteries and parts for the radios. Replacing two hand held per year.
Page 127 of 204
FY 2014
Police Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
0
0
1,000
1,675
2,375
25,372
23,380
25,000
16,275
24,753
247
25,000
5301
Office Equipment
5303
Motor Vehicle
5304
Radio
585
4,272
6,500
4,648
4,648
1,852
6,500
5305
Instruments
648
490
1,000
0
450
550
1,000
26,605
28,141
33,500
22,598
32,226
1,274
34,500
Totals
Page 128 of 204
(1,375)
Request
FY 2014
2,000
Police Department
5301
Office Equipment
$2,000
This covers expenses repairing equipment not covered under service agreements, for example, the typewriters, shredder, adding machines,
voice recorders, etc.
5303
Motor Vehicle
$25,000
Outsourcing repairs and tires for motor vehicles.
5304
Radio
$6,500
Equipment repair. New radios funded by JAG grant -$4,200.
5305
Instruments
$1,000
Maintenance on radar, video cameras, shot gun locks, switch boxes, and a portable breathalyzer.
Page 129 of 204
FY 2014
Police Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
5402
6,566
6,684
6,684
1,411
1,411
5,273
7,352
5404
4,142
2,260
21,480
9,075
13,613
7,868
24,480
5405
Advertising & Legal
412
421
1,000
232
347
653
1,000
5406
1,400
2,675
4,000
2,280
3,420
580
4,000
5407
Telephone Service
7,589
9,689
10,000
6,528
9,793
207
10,000
5408
Electric Service
9,500
8,784
9,400
447
8,964
436
9,400
5409
Gas Service
550
415
600
482
586
14
600
5411
Miscellaneous
3,194
4,226
6,400
0
160
6,240
600
5412
Equipment Rental
5,734
6,002
6,800
3,288
5,711
1,089
6,800
5419
Prisoner Support
14,782
12,738
15,000
4,060
8,120
6,880
15,000
5410
Postage and Shipping
535
337
600
368
552
48
600
54,404
54,230
81,964
28,170
52,676
29,288
79,832
Totals
Page 130 of 204
Police Department
5402
Coverage per bid / Arkansas Municipal League.
5404
$24,480
This account covers the maintenance contract on the radio console and repeater as well as the service contract on the mobile and portable radios,
Employee Wellness Program, building cleaning services and other such needs.
5405
Advertising & Legal
$1,000
Advertising for employment opportunities within the PD and requests for bids on equipment.
5406
$4,000
Arkansas Crime Information Center (ACIC) required training for dispatchers, recertification's, attendance at law enforcement training other than
academy Criminal Justice Institute, subscriptions to trade publications and membership in the Arkansas Police Chief's Assn. come out of this
account. The 2 SRO's and their training are charged to this account in addition to the Southwest Ark. Tech. English and Spanish courses for
certification. Tuition reimbursement.
5407
Telephone Service
$10,000
This account includes both telephone and DSL service currently through AT&T, and cell phone service. Cell phone replacements are also
charged to this account.
5408
Electric Service
This is the estimated cost of electric service.
5409
Gas Service
$600
This is annual estimated costs for natural gas service at the department.
5411
Miscellaneous
$600
All physicals and psychiatric exams on new hires are charged to this account.
5412
Equipment Rental
$6,800
This category covers Arkansas Crime Information Center computer services, two terminals.
5419
Prisoner Support
$15,000
These costs are driven by the number of APD arrests incarcerated at the County and other jails by their need for medical attention.
5410
Postage and Shipping
$600
This account covers postage and shipping charges. Mailing costs associated with Code Enforcement included.
$9,400
Page 131 of 204
FY 2014
Police Department
Acct #
Actual
FY 2011
Item
5999
Police Cars - 6
5998
Debt Service
Police Cars (10) Debt Service
Actual
FY 2012
Budgeted
FY 2013
0
0
44,497
44,397
Police Cars (6) Debt Service
Total
44,497
44,397
Page 132 of 204
162,000
Actual
8 months
Year End
Projection
0
0
17979
29,598
44,397
17250
0
29,598
197,229
(Over)
Under
Request
FY 2014
0
176,536
(26,418)
29,598
0
17,250
34,381
44,397
152,832
240,515
FY 2014
Police Department
5999
Police Cruisers (Debt Service)
10 Hybrid police cruiser final payment 8-2014
6 Hybrid police cruiser Final payment 12-2018
$29,598
$34,381 $2,865.08 12 months, pay off 1-2019
Police Cruiser
6 Hybrid police cruisers
$176,536 $160,000 Financing required ($30,000 direct from 988 Fund)
Page 133 of 204
FY 2014
Revenue
Sanitation
Source
Acct #
Sanitation Fees
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
1,073,139
1,462,044
1,427,000
972,313
1,436,729
9,729
0
0
122,480
122,480
122,480
0
0
1,073,139
1,462,044
1,549,480
1,094,793
1,559,209
9,729
1,318,500
1,318,500
Loan Proceeds
Totals
Page 134 of 204
FY 2014
Revenue
Sanitation
Acct #
Source
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
4371
Residential Collection
415,019
669,672
668,000
444,248
4372
Commercial Collection
414,469
520,865
519,000
345,985
4375
Dumping Fee Revenue
218,498
217,103
220,000
137,704
4198
Miscellaneous Revenue / Bag sales
25,153
54,405
20,000
35,948
666,372
0
518,978
0
206,556
0
36,396
State Aid
Totals
1,073,139
Over
(Under)
Request
FY 2014
(1,628)
666,000
(23)
519,000
(13,444)
123,000
16,396
10,500
27,465
0
8,428
8,428
8,428
0
1,462,044
1,427,000
972,313
1,436,729
9,729
1,318,500
Page 135 of 204
Sanitation
4371
Residential Revenue
$15.00 per month.
$666,000
4372
Commercial Revenue
Commercial rates.
$519,000
4375
Dumping Fee Revenue
$123,000
This revenue is received from Clark County, Gurdon, Arkansas Highway Department, and other small businesses.
Eight month average of $14,748.32. Includes large item pick-fees(trees), tipping fees($44.00/ton), and some businesses billed separately that
(Clark Co. is planning to open its own transfer station July 1)
4198
Miscellaneous Revenue - Bags
$10,500
This revenue is derived from trash bag sales ($8.00 per roll) and recycling receipts earned through the sale of recyclables. We will not be going
to Hot Springs anymore with our recyclables. We have partnered with the Arkadelphia Human Development Center in handling our paper
goods and cardboard. Prices are very uncertain right now.
Page 136 of 204
FY 2014
Sanitation Department
Acct #
Item
Sanitation
5998
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2014
1,120,208
1,122,582
1,461,081
919,234
1,291,175
142,989
1,099,485
10,581
68,241
103,434
2,147
105,580
1,471,662
987,475
1,394,609
145,136
1,205,065
Debt Service
Total
1,120,208
1,122,582
Page 137 of 204
FY 2014
Sanitation
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Budgeted
FY 2014
5100
Personnel Costs
466,803
493,807
510,112
336,067
504,100
6,012
514,470
5200
Supplies
232,765
230,352
230,186
133,387
202,230
27,706
205,260
5300
Maintenance
178,450
157,714
143,500
80,538
119,692
23,808
146,000
5400
Miscellaneous
242,190
240,710
286,555
159,179
219,896
66,659
186,255
1,120,208
1,122,582
1,187,524
709,171
1,045,919
124,184
1,051,985
158,480
141,822
141,822
16,658
47,500
105,581
68,241
103,434
2,147
105,580
1,461,081
919,234
1,291,175
142,989
O & M Subtotals
5999
Capital Outlay
5998
Debt Service
TOTAL BUDGET
0
1,120,208
0
1,122,582
Page 138 of 204
1,205,065
FY 2014
Sanitation
Number
1
2
3
4
5
6
7
8
9
10
11
12
Employee
Manning, D
Ross, R
Hill, T
Akers, T
Vail, M
Brumley, D
Rowland, B
Summerville, C
Brim, R
House, D
Smith, D
Heyward, T
Title
Supt.
Mechanic
Driver
Overtime
Subtotal
Number
Employee
Three days annually
Vacant
Subtotal
Total Personnel Costs:
Title
Bag Deliverers
20hr/week
Base Pay
Workers'
Comp
9.90%
Unemply.
1.50%
Retire
14.88%
Fica
7.65%
Insurance
Total
52,758
28,239
27,676
23,036
29,934
25,868
24,698
23,223
22,211
22,655
22,211
22,211
791
424
415
346
449
388
370
348
333
340
333
333
137
2,796
2,740
2,281
2,963
2,561
2,445
2,299
2,199
2,243
2,199
2,199
7,850
4,202
4,118
3,428
4,454
3,849
3,675
3,456
3,305
3,371
3,305
3,305
4,036
2,160
2,117
1,762
2,290
1,979
1,889
1,777
1,699
1,733
1,699
1,699
5556
4026
4026
4026
4026
4026
5556
4023
4026
4026
4026
4026
71,130
41,846
41,092
34,878
44,117
38,671
38,634
35,126
33,773
34,368
33,773
33,773
17,900
269
1,772
2,664
1,369
0
23,973
342,620
5,139
28,833
50,982
26,210
51,369
505,154
Workers'
Base Pay
Unemply.
Comp
$7.55/hr
1.50%
9.90%
453
0
0
7,540
746
Retire
14.88%
0
Fica
7.65%
Insurance
Total
0
577
0
453
8,863
7,993
0
746
0
577
0
9,316
350,613
5,139
29,580
50,982
26,787
51,369
514,470
Page 139 of 204
FY 2014
Supply Summary Page
Sanitation
Acct #
Item
5201
Office
5202
Clothing & Uniform
5203
Motor Vehicles
5222
Fuel
5204
Minor Tools
5205
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
996
991
1,000
346
0
7,167
5,188
5,000
3,533
5,299
(299)
5,500
22,514
50,161
23,000
16,673
25,009
(2,009)
25,000
119,011
120,304
127,000
67,520
101,281
25,719
95,000
5
0
250
0
0
0
250
Janitorial
373
415
500
325
488
12
500
5206
Chemical Supplies
897
1,408
1,000
810
1,216
5214
Trash Bags
81,802
51,884
71,936
44,179
68,938
2,998
5210
Other
0
0
500
0
0
500
500
232,765
230,352
230,186
133,387
202,230
27,706
205,260
Totals
Page 140 of 204
1,000
(216)
2,000
1,200
75,310
Sanitation
5201
Office
$2,000
This category is for all office supplies. I have budgeted for a new computer. The one we have is a hand-me-down of a hand-me-down.
5202
Clothing & Uniform
$5,500
This category is for uniforms for 12 employees with 5 changes. All shop towels and mats come out of this account. As a part of our safety program,
the City furnishes a boot allowance for steel toe boots for 12 employees whose job description requires protective footwear.
5203
Motor Vehicles
$25,000
This account is for all supplies needed for our vehicles except fuel.
5222
Fuel
$95,000
With the purchase of new transfer and disposal trucks and trailers our fuel consumption has fallen considerably. Fuel prices are, however,
still unstable. (Clark Co. is planning to open its own transfer station July 1)
5204
Minor Tools
This is for any tools needed.
5205
Janitorial
$500
All purchases of brooms, mops, toilet paper, and mop buckets are charged to this account.
5206
Chemical
$1,200
This account is for car wash soap and any other chemicals needed.
5214
Trash Bags
$75,310
Bid was for $74,175.59 per thousand for 850,000 bags. I also included one pallet of oversize bags for the parks. Cost for these was $1,132.80.
5210
Other
$500
Ice supplies, door stickers, advertising for recycling promotion, and other items not listed above.
$250
Page 141 of 204
FY 2014
Sanitation
Acct #
Item
5303
Motor Vehicle
5304
Radio
5306
5310
Dumpster Maintenance
Totals
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
161,419
135,569
125,000
63,062
94,592
30,408
100,000
16
0
500
0
0
500
0
1,484
2,665
2,000
12,775
(11,100)
30,000
15,531
19,480
16,000
4,702
13,100
0
12,000
4,000
16,000
178,450
157,714
143,500
80,538
119,692
23,808
146,000
Page 142 of 204
Sanitation
5303
Motor Vehicle
$100,000
With new equipment our maintenance expenditures have decreased steadily over the past three years. With the addition of a new front
loader compactor truck this year costs should go down even more.
5304
Radio
We don't use radios anymore.
5306
$30,000
Staff is requesting more money to add on to our maintenance shop. We began this a couple of years ago with the pouring of the concrete floor.
We also need to place more concrete on our grounds to help drainage as required by ADEQ.
5310
Dumpster Maintenance
$16,000
The city has over 200 containers that we maintain by replacing rusted out bottoms and other repairs and painting them. We won't have to purchase any
new ones in 2014.
100
85
31
$0
-
4 yd containers
6 yd containers
8 yd containers
Page 143 of 204
FY 2014
Sanitation
Acct #
Item
5402
5404
Special Services/Association Dues
5407
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
6,255
6,732
6,255
6,732
6,732
175
1,260
1,500
1,260
80
Telephone Service
2,282
2,522
2,800
1,952
2,928
5408
Electric Service
6,755
5,801
6,500
3,164
4,747
1,753
6,000
5409
Gas Service
2,126
1,710
2,500
1,606
2,409
91
2,500
5416
Landfill Fees
224,597
222,684
267,000
144,464
203,000
64,000
167,000
Totals
242,190
240,710
286,555
159,179
219,896
66,659
186,255
Page 144 of 204
(477)
Request
FY 2014
1,420
(128)
6,255
1,500
3,000
Sanitation
5402
$6,255
5404
Special Services
$1,500
Licenses for the transfer station operators, Southwest Central Solid Waste Management District permits and fees. Combined associasion dues and
meetings with the account. Employee Wellness Program.
5407
Telephone Service
$3,000
This appropriation covers two phone lines, 246-1803, 246-1804 and 246-5212, and a cell phone for use in the transfer truck that makes 2-3 trips daily
to Little Rock. Also, this category covers the Superintendent's cell phone.
5408
Electric Service
This is based on historical usage.
$6,000
5409
Gas Service
This is based on historical usage.
$2,500
5416
Landfill Fees
$167,000
This amount is determined by the tonnage transported to both the Jefferson County landfill qt $18.60/ton and the Clark County landfill at
$25.75/ton. Amount this year projects to be substantially less than the budgeted amount. Due to much uncertainty in this category, I am
leaving this amount in the budget.
(Clark Co. is planning to open its own transfer station July 1)
Page 145 of 204
FY 2014
Sanitation
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
5999
New transfer station (turn key)
0
61248
0
0
0
0
0
5999
Transfer trailers-3
0
204447
0
0
0
0
0
5999
Transfer truck (new)
0
113640
0
0
0
0
0
46565
79827
53218
79827
0
79827
5998
5 year financing-Annual payments
5999
Transfer truck (used)
0
23400
0
0
0
0
0
5999
Pick-up truck (three quarter ton)
0
0
18000
0
0
18000
0
5999
0
0
122480
122480
122480
0
0
5998
Knuckleboom Truck
Knuckleboom Truck
5 year financing-Annual payments (12 mnths)
25754
15023
23607
2147
25753
5999
Pick-up truck (One ton) recycle
0
0
0
0
0
0
20500
5999
Pick-up truck (half ton)
0
0
18000
19342
19342
(1342)
0
5999
Front load compactor truck (lease)
0
0
0
0
0
0
29700
5999
Side Load Compactor Truck
0
0
0
0
0
0
0
5999
Backhoe
0
0
0
0
0
0
0
5999
Forklift
0
6000
0
0
0
0
0
5999
E-WasteRecyle Building
31965
0
0
0
Totals
0
487,266
Page 146 of 204
264,061
210,063
245,256
0
18,805
0
155,780
FY 2014
Sanitation
Acct #
Item
5999
5999
5999
New transfer station
Transfer trailers-3
Transfer truck (new)
Required financing
Knuckleboom truck
Total debt service
5998
5998
5998
5999
Pick-up truck (one ton)
Front load compactor truck (lease)
Total capital purchase
0
0
0
0
0
79,827 (2012- 12 months)
25,753 (2013- 12 months)
105,580
20,500
29,700
50,200
Page 147 of 204
Replacing 2000 Dodge
3,300 9 month lease of 24 months. Replacing 2000 Mack
Street Fund
FY 2014
Street Fund
Revenues
Street Fund Ending Balance 2013
Projected Revenues
Projected O&M
Debt Service
$102,526
$1,132,115
Street Fund Totals
$1,234,641
Balance Remaining
$22,857
Page 148 of 204
Expenditures
$1,146,181
$65,603
$1,211,784
FY 2014
Revenue
Street Department
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
Property Tax
49,912
52,157
52,211
20,985
52,609
(1,211)
52,000
Federal Aid
10,939
0
0
0
0
0
0
State Aid
510,465
490,011
557,204
330,204
562,000
4,796
722,000
13
15
14
9
13
(1)
15
Permits & Fees
2,897
0
0
0
0
0
0
Other
29,539
48,364
15,600
15,600
15,600
0
39,600
87,000
110,000
100,000
99,522
99,522
(478)
65,000
Source
Acct #
Interest
Transfer In
Loan Proceeds
Totals
253,500
690,765
700,547
725,029
Page 149 of 204
466,319
729,744
3,106
1,132,115
FY 2014
Revenue
Street Department
Acct #
Source
4202
Road Tax (Property Tax)
4103
State Turn back (State Aid)
4819
Transfers In
4201
Interest Earned
4230
4198
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
Over
(Under)
Request
FY 2014
49,912
52,157
52,211
20,985
51,000
(1,211)
52,000
510,465
490,011
557,204
330,204
562,000
4,796
722,000
100,000
99,522
99,522
(478)
65,000
87,000
110,000
13
15
14
9
13
(1)
15
(Local Permits & Fees)
2,897
0
0
0
0
0
0
29,539
48,364
15,600
7,881
15,600
0
39,600
Federal Aid
10,939
0
0
0
0
0
0
690,765
700,547
Totals
725,029
Page 150 of 204
458,600
728,135
3,106
878,615
Street Department
4202
Road Tax (Property Tax)
$52,000
This figure is based on historical taxes collected.
4103
State Turnback (Aid)
$722,000
Street Turn back revenues. Amounts vary from $38,000 to $45,000 per month. Also includes State assistance from Presidential and or
Governor declared disasters. Act 1 is estimated to produce an estimated $190,000 annually beginning July 1 2013.
Staff anticipates $15,833 per-month for last 4 months of 2013.
4819
Transfers In
Transfer from General Fund.
4201
Interest Earned
Interest income from the Street Fund.
4230
$0
Revenues from repairs to streets from utility companies. Utilities now making own repairs.
4198
$65,000
$15
$39,600
Revenues in this category come from cell tower lease ($15,600/year), and other unanticipated revenue.
Includes estimated revenue from sales of used equipment $24,000.
Federal Aid
0
Federal assistance during a Presidential declared disasters.
Loan Proceeds
Funding to purchase (3) 5yd Dump Trucks for hot mixing.
Page 151 of 204
FY 2014
Street Department
Acct #
Item
Highway & Streets
5998
Actual
FY 2011
707,250
Actual
FY 2012
Budgeted
FY 2013
691,074
Debt Service
Total
707,250
691,074
766,142
Actual
8 month
446,554
Year End
Projection
627,218
(Over)
Under
Budgeted
FY 2014
138,924
48,632
36,474
48,632
0
814,774
483,028
675,850
138,924
Page 152 of 204
1,146,181
65,603
1,211,784
FY 2014
Street Department
Acct #
Item
5100
Personnel Costs
5200
Supplies
5300
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
324,581
336,837
329,600
220,097
324,791
4,809
336,343
71,725
76,426
96,000
36,874
63,742
32,258
104,000
Maintenance
139,578
133,216
194,500
72,166
95,053
99,447
289,500
5400
Miscellaneous
118,224
95,963
97,410
80,944
95,000
2,410
140,338
5999
Capital
53,142
48,632
0
0
0
0
276,000
707,250
691,074
717,510
410,080
578,586
138,924
1,146,181
0
65,603
138,924
1,211,784
SUB TOTAL BUDGET
5998
Debt Service
TOTAL BUDGET
48,632
707,250
691,074
Page 153 of 204
766,142
36,474
446,554
48632
627,218
FY 2014
Street
Number
Employee
Title
1
2
3
4
5
6
7
8
9
Myers, K
Middelton, F
Jensen, M
Jester, B
Taylor, R
Williams, T
Vacant
Vacant
Vacant
0ver time
Total full-time costs
Supervisor
Crew Leader
Mec/Crew Ldr
Operator
Operator
Laborer
Laborer
Laborer
Laborer
Number
1
Employee
Wilson, W
Title
Operator
Total part-time costs
Base Pay
50,927
37,503
32,220
26,930
23,515
23,515
23,515
0
0
16,000
234,125
Unemply.
1.50%
Workers'
Comp
4.25%
764
563
483
404
353
353
353
0
0
240
3,512
2,164
1,594
1,369
1,145
999
999
999
0
0
680
9,950
Workers'
Base Pay
Unemply.
Comp
1.50%
4.25%
Retire
14.88%
7,578
5,580
4,794
4,007
3,499
3,499
3,499
0
0
32,457
Retire
14.88%
Fica
7.65%
3,896
2,869
2,465
2,060
1,799
1,799
1,799
0
0
1,224
17,911
Fica
7.65%
Insurance
4026
4026
4026
4026
4026
4026
4026
0
0
28,182
Insurance
Total
69,355
52,135
45,358
38,571
34,191
34,191
34,191
0
0
18,144
326,137
Total
9,000
135
383
689
10,206
9,000
135
383
689
10,206
Total Personnel Costs
336,343
Page 154 of 204
FY 2014
Supply Summary Page
Street Department
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
5201
Office
1,273
1,282
1,000
542
813
187
1,000
5202
Clothing & Uniform
6,748
3,647
3,500
1,153
1,730
1,770
3,500
5203
Motor Vehicles
22,569
15,804
20,000
2,721
15,500
4,500
20,000
5222
Fuel
21,346
24,983
31,500
17,946
26,919
4,581
40,000
5204
Minor Tools
5,197
5,375
7,500
2,552
5,250
2,250
7,500
5205
Janitorial
2,018
1,048
1,000
271
500
500
1,000
5206
Chemical Supplies
2,283
4,172
4,000
4,883
4,883
(883)
5,000
5207
Education/Training
0
0
500
0
0
500
500
5208
Building/Facilities
352
228
500
0
0
500
500
5210
Other
6,373
9,729
10,000
1,148
2,500
7,500
7,500
5220
Signage
2,932
9,408
10,000
2,863
4,500
5,500
7,500
5221
Streetlight/Traffic Control
634
752
6,500
2,795
5,795
705
10,000
71,725
76,426
96,000
36,874
68,390
27,610
104,000
Totals
Page 155 of 204
Street Department
5201
Office Supplies
$1,000
The account is for office supply items for the Street Department such as paper, toner, work orders, notebooks, etc.
5202
Clothing & Uniform
$3,500
This covers change outs of shirts, pants, $100 steel toe boot allowance, jackets, t-shirts and winter coveralls for seven employees.
5203
Motor Vehicles
$20,000
This account is for supplies such as freon, filters, tires, belts, grease, oil, and other necessary items for vehicle service.
5222
Fuel
$40,000
Estimated 7000 gallons of fuel usage at $4.50 a gallon plus $10,000 increase for hot mixing program.
5204
Minor Tools
$7,500
This account is for tools for the City trucks to operate on the streets: shovels, brooms, hammers, sledge hammers, loops for hot-mix, squeegees for
slurry seal, and other items. This will include a one time purchase of mist cooler for shop.
5205
Janitorial
$1,000
Annually items charged to this account are glass cleaner, hand cleaner, gojo cleaner, bathroom spray, roll towels, hand towels, brooms, toilet paper,
and etc.
5206
Chemical Supplies
$5,000
Detars and weed control are charged to this account.
5207
Education/Training
$500
Staff has appropriated $500 for training and shop manuals. One example is CDL certification. Arkansas T2 programs are available at no cost.
5208
Building/Facilities
For unanticipated repairs.
5210
Other
$7,500
This account is for water coolers, nuts, bolts, sprayers, gloves, safety glasses, and other assorted supplies that doesn't fit in other categories. Beaver
control is also paid for out of this account. Employee Wellness Program. Includes request for a new printer in 2014.
5220
Signage
Replacement/Upgrades of signs.
$7,500
5221
Streetlight/Traffic Control
Upgrade to LED Lights at Goza.
$10,000
$500
Page 156 of 204
FY 2014
Street Department
Acct #
Item
5301
Office Equipment
5303
Motor Vehicle
5304
Radio
5306
5316
5311
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
0
0
500
438
919
34,930
43,311
35,000
18,013
27,500
7,500
55,000
778
289
6,500
0
0
6,500
6,500
9,276
6,362
7,500
2,732
5,228
2,272
7,500
Streetlights/Traffic Control
12,957
1,897
10,000
5,627
11,727
(1,727)
15,000
Street/Drive/Parking
81,637
81,357
135,000
45,356
89,610
45,390
205,000
139,578
133,216
194,500
72,166
134,984
59,516
289,500
Totals
Page 157 of 204
(419)
Request
FY 2014
500
Street Department
5301
Office Equipment
$500
This account is for the unanticipated repairs of the computer, printer, and copier at the Street Department.
5303
Motor Vehicle
$55,000
This account is for maintenance of the Street Departments vehicles. Items repaired were water pumps, transmissions, motors, injectors, turbos, etc.
Includes installation of new flat dump bed for 1999 Ford, $20,000.
5304
Radio
$6,500
Start upgraging. 6 digital radios. Includes $2,500 GPS tracking software. Unable to fund in 2013.
5306
Unanticipated repairs to facilities.
5316
Streetlights/Traffic Control
Unanticipated repairs and upgrades.
5311
Street/Drive/Parking
$205,000
$40,000 is required for the day to day maintenance of the streets and storm drainage.$165,000 is available for projects (see next page).
$7,500
$15,000
Page 158 of 204
2014 Proposed Street Improvements
Hot Mix
NAME
LENGTH(FT) LENGTH(YD) WIDTH(FT) WIDTH(YD) AREA SQ YDS
Est. Price
Forrest Park- Millcreek to 26th
N15th-MH Russell to Country Club
23rd- Crawford to Caddo
Crawford-22nd to 24th
2425
3209
1310
520
808
1070
437
173
29
22
30
28
10
7
10
9
7814
7844
4367
1618
Down Town Mirco Seal
Main- 6th to 9th
Clinton- 6th to 10th
7th- Clinton to Main
10th Clinton to Caddo
875
1150
225
225
225
210
292
383
75
75
75
70
42
39
33
28
28
30
14
13
11
9
9
10
4083
4983
825
700
700
700
11,992 $
Total
Patching/Parking
Walnut St. & Caddo St. Sidewalk Improvements
Crack Sealing (down town area)
$
$
$
$
$
$
$
16th Street prep between Crawford and Main (pending availible funds)
Walnut and South 10th (Main to Walnut) Pending appoval a state aid grant $250,000
The above list is recommended by the Street Supervisor for 2014.
Page 159 of 204
49,853
50,046
27,859
10,321
BOARD APPROVED
Staff recommends for 2014
Staff recommends for 2014
Pending availible funds
Pending availible funds
Estimated cost of $3.25 per sq yds
38,973 Staff recommends for 2014
25,000
5,000
Staff recommends
Staff recommends
FY 2014
Street Department
Acct #
Item
5402
5406
5407
Telephone Service
5408
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY2014
8,767
8,862
10,620
17,808
17,808
193
80
250
80
120
2,421
2,738
3,000
2,199
3,298
(298)
3,500
Electric Service
95,940
80,700
80,000
58,288
87,432
(7,432)
90,000
5409
Gas Service
10,887
3,438
3,500
2,488
3,732
(232)
15,000
5412
Equipment Rental
0
0
0
0
0
5426
Miscellaneous
16
145
40
81
122
(82)
0
118,224
95,963
97,410
80,944
112,511
(15,101)
140,338
Totals
Page 160 of 204
(7,188)
130
0
19,588
250
12,000
Street Department
5402
$19,588
5406
$250
This account is for attending meetings and paying dues for any professional organization pertaining to the Street Department.
5407
Telephone Service
$3,500
Currently this appropriation covers the Street department mainline (246-1802), FAX line, internet provider service and three cell phones.
5408
Electric Service
$90,000
This account is primarily for streetlights as well as the Street Department electrical service and traffic signals.
5409
Gas Service
$15,000
This is primarily gas service for the hot mix plant, as well as Street Department shop.
5412
Equipment Rental
$12,000
Undetermined projects within the course of next year that may require rental of unspecified equipment.
Includes up to four months lease for front end loader for hot mixing season.
5426
Miscelaneous
Bank account service fees
$0
Page 161 of 204
FY 2014
Capital Summary
Street Department
Acct #
Item
5999
(3) 5yd Dump Trucks (Hot Mix)
5999
1/2 Ton Pickup
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
253500
22500
Backhoe
5999
0
One Ton Truck & Bed
27241
0
0
0
0
0
0
Totals
27241
0
0
0
0
0
276000
5999
Side arm mower & Sweeper (Debt Srv)
48632
48632
48632
0
48632
0
24608
5999
(3) 5yd Dump Trucks (Hot Mix)(Debt Srv)
40995
Page 162 of 204
Street Department
5999
Side arm mower and Sweeper
(Debt Service)
$
24,608
These two items are vital in the operations of the street department. (Debt Service) Pay-off 4-2014.
5999
(3) 5yd. Hot Mix Trucks (Loan Proceeds)
$253,500
These trucks are vital to the Hot Mix Program and have gone past there usefull life.They will replace a 1975, 1980 and 1981model.
We plan to use the five year payment option that is allowed by state law. (Debt Service)
5999
1/2 Ton Pickup
$22,500
This truck is needed to replace a 1992 model that was handed down to us from the Water Dept.
5999
Backhoe
This is needeed to replace a machine that is 14 years old.
$0
Page 163 of 204
FY 2014
ARKADELPHIA WATER & SEWER UTILITIES
Ending Balance 12/31/13
$
4,131,374
Anticipated Water & Sewer Revenues
Total Funds Available
$
2,852,842
$
$
$
2,208,375
205,312
189,989
$
6,984,216
$
2,603,676
$
1,197,092
TOTAL EXPENSES AND CAPITAL ITEMS/ PROJECTS
$
3,800,768
12-31-2013 ESTIMATED ENDING BALANCE
$
3,183,448
EXPENSES:
Operation & Maintenance Requests
Bond Payment for 1992 RLF Issue (Sewer - retires 2015)
Bond Payment for 2004 RLF Issue (Water - retires 2027)
SUBTOTAL OF EXPENSES
CAPITAL ITEMS AND DEPRECIATION
Capital Expenditures
Depreciation Expenditures
$
$
944,050
253,042
SUBTOTAL OF CAPITAL ITEMS AND DEPRECIATION
NET CHANGE IN CASH BALANCE
DEPRECIATION ALLOCATION PER AUDIT ESTIMATE
NET INCOME (LOSS)
Page 164 of 204
$
(947,926)
$
(738,264)
$
(1,686,190)
FY 2014
RESTRICTED & UNRESTRICTED CASH BALANCES
AUGUST 31, 2013
RESTRICTED CASH BALANCES:
Depreciation Fund
Depreciation Reserve - C.D.
2004 Filter Project Fund – C.D.
Customer Deposit Fund
Customer Deposit Fund - C.D.
2004 Construction Fund
$
$
$
$
$
$
201,674
400,000
100,000
125,480
100,000
66,957
Committee Action Reserve - C.D.
$
500,000
TOTAL RESTRICTED CASH BALANCES $
1,494,111
$
$
$
$
$
$
250,170
1,750,000
5,666
294,756
253,623
31,048
TOTAL UNRESTRICTED CASH ASSETS $
2,585,263
TOTAL CASH BALANCES $
4,079,374
UNRESTRICTED CASH ASSETS:
Combined Revenue Fund Checking
Combined Revenue Fund - C. D.
Construction Fund Checking
Combined Savings
Operation & Maintenance Checking
Depreciation Fund Checking
Page 165 of 204
FY 2014
Revenue
Actual
FY 2011
Actual
FY 2012
0
0
0
0
0
Water Revenue
1,696,531
1,780,553
1,795,524
1,079,665
1,669,229
Sewer Revenue
1,042,128
1,020,023
1,016,660
665,143
997,715
(18,946)
1,023,412
Penalties
46,552
46,859
46,100
32,566
48,849
2,749
48,765
Tie Ons
21,625
20,855
24,780
16,510
24,053
(728)
23,000
Other
89,850
24,626
82,967
65,344
95,612
12,645
20,800
2,896,686
2,892,916
2,966,031
1,859,228
2,835,457
(130,574)
2,844,142
14,356
9,043
13,000
4,106
5,310
(7,690)
8,700
Source
Acct #
Federal Aid
Subtotal
Interest
Budgeted Actual 2013 Year End
FY 2013
8 month Projection
Sub total
Over
(Under)
Request
FY 2014
0
0
(126,295) 1,728,165
2,852,842
Transfers In *
0
Loan Proceeds
Totals
2,911,042
2,901,959
2,979,031
1,863,334
Page 166 of 204
2,840,767
(138,264) 2,852,842
FY 2014
Revenue
Acct
#
Source
Actual
FY 2011
Actual
FY 2012
Budget Actual 2013
FY 2013 8th Month
Year End
Projection
Over
(Under)
Request
FY 2014
301
302
303
304
305
306
WATER DEPT.
Water Sales
Tie-Ons
Street Cuts
RH/CG Surcharge
FSDW Fee
Miscellaneous
WATER TOTAL
1,696,531
15,100
3,000
12,300
14,351
22,816
1,764,098
1,726,508
13,930
1,750
12,440
14,407
25,448
1,794,483
1,795,524
14,880
2,625
12,480
14,400
24,300
1,864,209
1,079,665
9,035
2,000
9,320
9,612
18,810
1,128,442
1,669,229
13,553
3,000
13,660
14,418
28,215
1,742,075
(126,295)
(1,328)
375
1,180
18
3,915
(122,135)
1,670,000
12,500
2,500
12,960
14,760
27,945
1,740,665
321
322
323
325
326
327
328
SEWER DEPT.
Sewer Revenue
Tie-Ons Sewer
Street Cuts
N. 15th St. Surchg.
Miscellaneous
Hauled Liquid Waste
Friendship Dr. Surchg.
SEWER TOTAL
1,042,128
6,525
6,500
2,880
0
0
720
1,058,753
1,011,099
6,925
4,500
2,679
0
1,025
720
1,026,948
1,016,660
9,900
5,000
2,592
100
500
720
1,035,472
665,143
7,475
6,500
1,728
0
2,375
460
683,681
997,715
10,500
9,000
2,592
0
3,200
690
1,023,697
(18,946)
600
4,000
0
(100)
2,700
(30)
(11,776)
1,008,000
10,500
9,000
2,592
100
3,000
720
1,033,912
46,552
14,356
608
18,700
475
7,500
0
46,859
9,043
4,474
19,430
722
0
0
46,100
13,000
1,000
18,650
600
0
0
32,566
4,106
580
13,625
334
0
0
48,849
5,310
736
19,600
501
0
0
2,749
(7,690)
(264)
950
(99)
0
0
48,765
8,700
750
19,500
550
0
0
ADMIN. TOTAL
88,191
80,528
79,350
51,211
74,996
(4,354)
78,265
TOTAL REVENUE
2,911,042
2,901,959
2,979,031
1,863,334
2,840,767
(138,264)
2,852,842
370
371
372
373
374
376
377
ADMINISTRATIVE
Penalties
Interest Income
Miscellaneous
Service Charges
Bad Debts Collected
Gain on Sale of Equip.
Federal Aid (Grants)
Page 167 of 204
FY 2014
WATER REVENUE JUSTIFICATION
301
Water Sales
$
1,670,000
This amount is the estimated revenue from the sale of water. All steps of the last rate increase have been implemented.
302
Tie-Ons -Water
$
12,500
The estimated amount generated by new taps or connections to the water system. Residential taps cost $325. Other taps range in cost depending on
the size and the cost of the parts. Our most expensive tap is $2000 for a six-inch tap. There are also tie on fees that are charged when a developer
installs a line and the utility does not make a physical tap. The tie on fee per meter is $35.
303
Street Cuts
$
2,500
Estimated amount collected from customers when a street cut is necessary for a water tap. Street cuts are $500 each.
304
Red Hill Road/Cedar Grove Surcharge
$
12,960
These charges are collected to repay the cost of extending the water line to the Red Hill Road and Cedar Grove residents. The charges will be
discontinued when the cost of the line is recovered. Each customer pays $20.00 per month in addition to their monthly bill. Currently averaging
$1,080.00 per month, 54 customers.
305
Federal Safe Drinking Water Fee
$
14,760
This fee is 30 cents per meter. It is collected and passed through to the Arkansas Department of Health for drinking water testing. The testing as
required by the Federal Safe Drinking Water Act. Estimate is based on 4,100 customers per month.
306
$
27,945
Income generated from any other source, including income from the cell tower space lease with Verizon, which is now $2,328.75 per month.
Page 168 of 204
FY 2014
SEWER REVENUE JUSTIFICATION
321
Sewer Revenue
$
1,008,000
This is the estimated revenue for sewer service. Sewer charges are calculated yearly based on an average of the four winter month's water usage.
The new calculated amount each year is assessed beginning in April. All steps of the last rate increase have been implemented.
322
Tie-on Fees
$
10,500
Amount projected to be collected from new connections to the sewer system. Sewer taps cost $325 for a four or six-inch residential tap. Sewer tieon fees are charged when a developer installs the sewer tap. The Utility collects $25 for each unit being connected in this manner.
323
Street Cuts
$
9,000
Projected amount to be collected from a customer when a street cut is necessary for a new sewer tap. Street cuts are $500 each.
325
N. 15th Street Surcharge
$
2,592
Based on the number of customers currently connected to the North 15th Street sewer line. Repays the utility for the cost of installing the main.
Currently it is $216 per month. Nine homes are currently receiving service that are connected with the surcharge being $24 per month per bill.
326
Miscellaneous
Income generated from any other source.
327
Hauled Liquid Waste
$
3,000
New program started in 2012 where the utility will be accepting septic tank waste from licensed haulers in Clark County. The annual permit per
hauler is $250. Each load dumped is $75.
328
Friendship Drive Surcharge
$
720
This is another project installed by the City to an area with no sewer. Residents pay a $20 surcharge on their monthly bill until the cost of the
materials is recovered. Three customers are paying the surcharge at this time.
$
100
Page 169 of 204
FY 2014
ADMINISTRATIVE REVENUE JUSTIFICATION
370
Penalties
$
48,765
Income generated from late fees that are charged when the customer does not pay their bill by the 10th of the month. The penalty for paying the bill
late is 10% of the bill.
371
Interest
$
8,700
Income received from interest bearing bank accounts; CD's, savings, and checking accounts. The CD's are placed by competitive bidding. We
have varied the maturity terms of the CD's in an effort to get better interest rates. Current terms are from 12 to 36 months.
372
Miscellaneous
Any other source of income.
373
Service Charges
$
19,500
Reconnect fees and returned check charges make up this service charge. Reconnects are collected when a customer is turned off for non-payment.
The fee for Collection/Disconnect is $25. The fee for returned checks is also $25.
374
Bad Debts Collected
$
550
Bad debts are the bills left unpaid when a customer moves and does not pay their bill. If they return and desire service again, staff collects the bad
debt before service is restored.
$
750
Page 170 of 204
FY 2014
Expense
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual 2013
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
2,561,773
1,869,203
2,583,263
1,268,188
2,218,470
364,793
3,405,467
Debt Service
395,300
395,301
395,300
395,300
395,300
0
395,301
Depreciation*
744,231
716,184
766,751
766,751
766,751
0
738,264
3,701,304
2,980,688
3,745,314
2,430,239
1,817,681
589,850
4,539,032
Source
Acct #
Loan Proceeds
Totals
*Estimated from Auditor
Page 171 of 204
Acct.
#
Expense Item
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Actual 2013
8th Month
Year End
Projection
(Over)
Under
Request
FY 2014
400
Water Treatment
556,677
560,671
693,552
377,557
593,497
100,055
694,675
500
Sewer Treatment
155,909
187,666
225,305
116,793
197,282
28,023
236,962
600
Water Distribution
327,407
308,239
373,057
227,168
348,709
24,348
369,381
700
Sewer Collection
227,437
216,538
289,006
140,980
232,931
56,075
219,078
800
Common
251,127
243,554
326,487
199,243
285,515
40,972
355,481
900
Administration
278,139
299,845
330,241
198,902
301,481
28,760
332,798
1,796,696
1,816,513
2,237,648
1,260,643
1,959,415
278,233
2,208,375
O & M Subtotal
991
Capital
377,382
40,133
314,500
5,903
244,575
69,925
944,050
992
Depreciation Expenditures
387,695
12,557
31,115
1,642
14,480
16,635
253,042
2,561,773
1,869,203
2,583,263
1,268,188
2,218,470
364,793
3,405,467
TOTAL
Page 172 of 204
FY 2014
Water Treatment
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual 2013
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
Personnel Costs
186,254
197,677
207,309
138,040
207,060
249
211,075
Supplies/Maint/Miscellaneous
365,536
362,994
486,243
239,517
387,592
98,651
483,600
TOTAL
551,790
560,671
693,552
377,557
594,652
98,900
694,675
Acct #
Item
Page 173 of 204
FY 2014
Water Treatment
Title
Base Pay
Unemply.
1.50%
Workers'
Comp
1.88%
Retire
14.88%
Fica
7.65%
Cert
Pay
Insurance
Total
Supervisor
Treatment Operator
Treatment Operator
Treatment Operator
Treatment Operator
37,975
26,550
24,758
22,210
22,759
570
398
371
333
341
714
499
465
418
428
5,651
3,951
3,684
3,305
3,387
2905
2,031
1,894
1,699
1,741
1,750
1,750
1,750
0
0
5,556
4,026
4,026
4,026
5,556
55,120
39,205
36,949
31,991
34,212
Overtime
10,800
162
203
1,607
826
0
0
13,598
Total Personnel
145,052
2,176
2,727
21,584
11,096
5,250
23,190
211,075
Number
1
2
3
4
5
Employee
Dale Box
Roy Springer
Cory Johnson
Chad Russell
Thomas Fagan
Page 174 of 204
FY 2014
Supply/Maint/Miscellaneous Summary
Water Treatment
Acct #
Item
400
Treatment Chemicals
401
Supplies
402
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual 2013
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
0
156,369
155,000
62,771
116,000
39,000
150,000
142,884
5,874
10,000
9,518
14,277
(4,277)
15,000
Line Maint. & Repairs
7,135
9,780
14,000
4,043
9,471
4,529
10,000
403
Equipment Repair
9,658
8,571
10,000
4,184
6,276
3,724
10,000
404
Pump Maint. & Repairs
6,152
7,095
72,843
35,209
41,700
31,143
20,000
405
Instrumentation
6,236
1,350
20,000
710
1,065
18,935
20,000
406
Contract Services
30,189
449
5,000
2,586
3,879
1,121
58,800
407
Utilities
140,324
151,552
155,000
98,421
159,900
(4,900)
165,000
408
Communications
4,143
4,435
5,500
3,247
4,871
630
5,500
411
Miscellaneous
4
159
350
40
60
290
350
420
Cross Connection Prog.
303
158
400
0
400
0
400
421
FSDW
14,400
14,400
14,400
9,600
14,400
0
14,400
422
Safety
323
494
850
249
700
150
850
426
Building/Facility Maintenance
2,940
998
21,700
8,929
13,394
8,307
12,000
440
Permit Fee
510
1,310
1,200
10
1,200
0
1,300
449
Contingency
335
0
0
0
0
0
0
365,536
362,994
486,243
239,517
387,592
98,651
483,600
Total
Page 175 of 204
Water Treatment Justification
400
Treatment Chemicals
$ 150,000
Chemicals used in the process of treating the raw water in the finished product. Prior to 2012, chemicals were combined in #401 with supplies. This
split has allowed the water plant personnel to more accurately track costs of production.
401
Supplies
$
Assorted items necessary for water plant operations.
402
Line Maintenance & Repairs
$
10,000
Repairs to lines and appurtenances at the Treatment Plant. There are lines from the river to the plant and from all treatment processes through the plant
to the clearwells and from the high service pumps into the system. Most are 10 inches or larger.
403
Equipment Repair
Repairs to lab equipment, or other equipment.
404
Pump Maintenance & Repairs
$
20,000
Maintenance and repairs to all versions of critical pumps at the Water Plant - raw water, backwash, and high service pumps. #3 intake pump and
electric motor upgrade Board approved is $33,843. Includes $2,150 for spare motors for pumps at two water tanks.
405
Instrumentation
$
20,000
Covers cost of instruments used in lab and treatment plant. Again, includes $17,500 to replace turbidimeters as needed on Raw water, Finished water,
#1 filter, and #2 filter with LED ones, only to be replaced as current ones malfunction. The finished water one would include a degasser that would be
more efficient in that spikes caused by air in the lines would be eliminated.
406
Contract Services
$
58,800
This pays for work to be done that staff cannot do "in house" such as professional calibrations of meters and lab equipment, work on controls, etc.
Includes $53,800 to clean our filter backwash ponds, normal three to five year maintenance.
407
Utilities
$ 165,000
Electrical costs and gas costs are paid from this fund.
408
Communications
Telephone, radios, and cell phones.
$
$
15,000
10,000
5,500
Page 176 of 204
Water Treatment Justification
411
Miscellaneous
$
For expenses that are not budgeted in other categories.
350
420
Cross Connection Program
$
400
This covers the cost of monitoring and testing all the domestic and non-commercial backflow prevention devices in the City.
This is a cost-saving service to our customers as they don't have to have their equipment tested independently.
421
FSDW
$
14,400
This fee is collected and passed through the department and paid to the Arkansas Department of Health to cover drinking water testing at the State lab
and assures compliance with the Federal Safe Drinking Water Act. Currently paying $1,200 per month.
422
Safety
$
850
Money to be used to insure employee safety. May be used for equipment or other safety related needs.
426
Building/facility Maintenance
$
12,000
Painting and repairs of buildings at the water treatment facilities.
440
Permit Fee
$
1,300
Paid to Arkansas Department of Environmental Quality for backwash ponds permit. This fee is paid annually in November.
Page 177 of 204
FY 2014
Sewer Treatment
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual 2013
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
Personnel Costs
113,497
117,686
132,055
81,211
121,817
10,238
139,212
42,412
69,980
93,250
35,582
72,254
18,630
97,750
TOTAL
155,909
187,666
225,305
116,793
194,070
28,868
236,962
Acct #
Item
Page 178 of 204
FY 2014
Sewer Treatment
Number
1
2
3
Employee
Vacant
Christi Daniel
Wes Lemons
Overtime
Total
Title
WW. Supt.
WW Operator
WW Operator
Unemply.
1.50%
Workers'
Comp
1.88%
37,975
26,458
26,456
570
397
397
714
497
497
5,651
3,937
3,937
2,905
2,024
2,024
4,500
68
85
670
344
95,389
1,431
1,793
14,194
7,297
Base Pay
Page 179 of 204
Retire
14.88%
Fica
7.65%
Cert
Pay
Insurance
2,000
1,750
1,750
Total
4,026
5,556
4,026
53,840
40,619
39,087
0
0
5,666
5,500
13,608
139,212
FY 2014
Sewer Treatment
Acct
#
Item
500
Treatment Chemicals
501
Supplies
502
Maintenance & Repairs
503
Equipment Repair
504
Actual
FY 2011
Actual
FY 2012
Budget Actual 2013
FY 2013 8th Month
Year End
Projection
(Over)
Under
Request
FY 2014
0
12,152
7,500
3,422
5,133
2,367
7,500
10,964
13,453
13,000
10,131
15,197
(2,197)
15,000
2,515
3,847
5,500
459
1,250
4,250
5,000
669
2,719
7,500
9,229
13,844
(6,344)
15,000
1,426
5,856
8,000
1,786
6,909
1,091
8,000
505
Instrumentation
2,123
1,367
2,500
329
494
2,007
2,000
506
Contract Services
4,896
7,084
8,000
6,403
8,447
507
Utilities
4,667
2,705
5,500
1,607
3,007
2,493
5,000
508
Communications
2,455
2,674
3,100
1,911
2,867
234
3,100
511
Miscellaneous
14
121
150
0
150
0
150
520
Industrial Pretrmt. Prog.
0
0
10,000
0
0
10,000
10,000
522
Safety
279
491
2,500
305
458
2,043
2,000
526
0
10,011
10,000
0
4,500
5,500
6,000
540
Permit Fee
7,000
7,500
10,000
0
10,000
0
10,000
549
Contingency
1,480
0
0
0
0
0
0
38,488
69,980
93,250
35,582
72,254
18,630
97,750
TOTAL
Page 180 of 204
(447)
9,000
Sewer Treatment Justification
500
Treatment Chemicals
$ 7,500
Chemicals used in the operation and maintenance at the Wastewater Plant. Prior to 2012, chemicals were combined in #501 with supplies. This split
allows personnel to more accurately track costs. Recently changed chemicals at oxidation ponds for a safer zone.
501
Supplies
$ 15,000
Assorted items necessary for wastewater treatment - lab/testing supplies, pipe, fittings, etc.
502
Maintenance and Repairs
$ 5,000
Covers repairs on the lines inside the treatment facility and on the discharge line that runs from the Treatment Plant to the river. Also includes
valves, weirs, and other equipment on site.
503
Equipment Repair
$ 15,000
Equipment repair in the Treatment system, flow meters, baffles, injectors, Harvester and other equipment.
504
Pump Maintenance and Repairs
$ 8,000
Five pumps are maintained within the treatment system. Two are at the industrial waste pond, two are chemical feed pumps and one is on the
effluent and is used to recirculate water to the chemical feed pumps.
505
Instrumentation
$ 2,000
For Wastewater Lab and plant, includes sampling device repairs, batteries, portable ph meters, etc.
506
Contract Services
$ 9,000
Contracts for lab services, priority pollutant scans, and other services to meet permit requirements. Revised permit from ADEQ includes new testing
parameters for Phosphorus and Nitrites. We are now outsourcing this testing as well.
507
Utilities
$ 5,000
Electricity at Wastewater Treatment Plant. The pumps, aerators, flow monitoring equipment, and heat all run off electricity.
508
Communications
$ 3,100
Includes telephone, radios, and cell phones for the Treatment Plant and lab. Some of the monitoring controls are connected by telephone lines.
Page 181 of 204
Sewer Treatment Justification
511
Miscellaneous
$
150
This covers items that do not fit into other budget areas.
520
Industrial Pretreatment Program
$ 10,000
This program will be used to monitor industrial discharges and develop a full pretreatment permitting and testing program if required by the
State. Currently, staff samples, tests, and works with the industry to maintain compliance.
522
Safety
$ 2,000
To ensure employee safety and compliance with State and Federal Safety guidelines.
526
$ 6,000
Covers the lab building and sewer pump buildings at the Wastewater Treatment Plant.
540
Permit Fee
$ 10,000
Paid to ADEQ for NPDES permit on the ponds at the Wastewater Treatment Facility. This fee is paid annually in November.
Page 182 of 204
FY 2014
Water Distribution
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual 2013
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
Personnel Costs
205,418
201,048
207,957
149,987
224,981
(17,023)
211,531
Supply/Maint/Miscellaneous
121,989
107,191
165,100
77,181
122,419
42,682
157,850
Total
327,407
308,239
373,057
227,168
347,399
25,658
369,381
Acct #
Item
Page 183 of 204
FY 2014
Water Distribution
Full/Part Time Authorized Positions
Number
1
2
3
4
5
Employee
David M. Green
Ryan Arnold
Vacant
John Rutherford
Brad Williams
Overtime
Total
Title
Field Supt.
Field Foreman
Field Oper.
Field Oper.
Field Oper.
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.88%
728
610
470
488
426
14.88%
5,762
4,830
3,721
3,864
3,371
7.65%
3,200
48
60
148,019
2,220
2,783
Base Pay
38,726
32,460
25,009
25,968
22,656
581
487
375
390
340
Cert
Pay
Insurance
Total
2,963
2,483
1,913
1,987
1,733
1,250
1,250
0
500
500
4,026
5,556
4,026
4,026
4,026
54,036
47,676
35,515
37,222
33,052
476
245
0
0
4,029
22,025
11,323
3,500
21,660
211,531
Water Distribution and Sewer Collections personnel work between both deaprtments depending on workload.
Page 184 of 204
FY 2014
Water Distribution
Acct
#
Item
602
603
Equipment Repair
604
605
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Actual 2013
8th Month
76,610
62,951
610
493
1,200
0
0
Instrumentation
658
606
Contract Services
607
Utilities
608
Year End
Projection
(Over)
Under
Request
FY 2014
63,850
31,150
95,000
0
1,000
200
1,200
1,000
0
750
250
1,000
0
1,000
0
0
1,000
1,000
135
2,526
14,500
6,504
9,756
4,744
9,500
28,666
37,790
40,000
24,882
37,323
2,677
40,000
Communications
1,410
1,484
2,000
1,033
1,550
451
2,000
610
Street Repair
7,991
1,096
7,500
2,800
5,400
2,100
7,000
611
Miscellaneous
0
167
150
18
90
60
150
622
Safety
660
684
2,750
2,433
2,700
50
1,000
649
Contingency
3,016
0
0
0
0
0
0
107,191
165,100
77,181
TOTAL
119,756
95,000
Page 185 of 204
39,511
122,419
42,682
157,850
Water Distribution Justification
602
Line Maintenance and Repairs
$ 95,000
Water line repairs, valves, taps, etc. Includes pipe, valves, repair parts, hydrants, meters and all other materials and supplies necessary to maintain the water
distribution system.
603
Equipment Repair
Pumps, saws, mowers, etc.
604
$ 1,000
Water pump station repairs and repairs to pumps used in the construction and repair of the water system.
605
Instrumentation
$ 1,000
For line locating equipment and other devices used in mapping and location of lines.
606
Contract Services
$ 9,500
Pays for hiring of services that cannot be performed with "in-house" crews. Includes road bores that might be necessary. Includes money to install valves
on lines that cannot be shut down if repairs are needed. Such valves are installed on "hot" lines while in service.
607
Utilities
Gas and electricity to the water pumping stations and water tanks.
$ 40,000
608
Communications
Radio, phones, and cell phones.
$
610
Street Repair
$ 7,000
Pays for repairs when streets are cut for line maintenance or repair. Utility crew is now repairing street cuts and projects, rather than the
Street department doing the work. Concrete costs and cold mix will be in this category.
611
Miscellaneous
622
Safety
$ 1,000
Items to ensure employee safety and compliance with State and Federal Safety standards.
$
$
1,200
2,000
150
Page 186 of 204
FY 2014
Sewer Collection
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual 2013
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
Personnel Costs
130,648
141,097
174,156
96,802
145,203
28,953
119,678
96,789
75,441
114,850
44,178
72,174
42,676
99,400
TOTAL
227,437
216,538
289,006
140,980
217,377
71,629
219,078
Acct #
Item
Page 187 of 204
FY 2014
Sewer Collection
Number
1
2
3
4
Employee
Title
Armando Munoz
David P. Long
Michael Shepherd
M. Jeffery King
Field Foreman
Field Oper.
Field Oper.
Field Oper.
Base Pay
32,460
33,520
24,840
22,214
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.88%
14.88%
7.65%
487
503
373
333
610
630
467
418
4,830
4,988
3,696
3,305
Cert
Pay
Insurance
2,483
2,564
1,900
1,699
1,250
1,750
750
250
0
Overtime
2,700
41
51
402
207
Total
83,274
1,209
1,515
11,989
6,164
2,750
4,026
4,026
4,026
4,026
0
12,078
Water Distribution and Sewer Collections personnel work between both departments depending on workload.
Page 188 of 204
Total
46,146
47,981
36,052
32,246
3,400
119,678
FY 2014
Sewer Collection
Acct
#
Item
701
Chemicals
702
703
Equipment Repair
704
705
Instrumentation
706
Contract Services
707
Utilities
708
Actual
FY 2011
Actual
FY 2012
Budget Actual 2013
FY 2013 8th Month
Year End
Projection
(Over)
Under
Request
FY 2014
1,327
325
4,000
0
2,500
1,500
2,500
21,430
19,920
29,000
14,436
17,000
12,000
25,000
522
1,267
2,000
0
100
1,900
2,000
9,431
2,542
10,000
0
0
10,000
8,000
0
0
1,000
0
1,000
0
1,000
162
9,165
6,500
258
6,500
0
6,500
40,402
39,310
50,000
23,781
35,672
14,329
45,000
Communications
1,410
1,432
2,000
1,035
1,553
448
1,800
710
Street Repairs
5,980
782
7,500
2,217
5,000
2,500
6,500
711
Miscellaneous
0
45
100
18
100
0
100
722
Safety
670
653
2,750
2,433
2,750
0
1,000
749
Contingency
3,016
0
0
0
0
0
0
84,350
75,441
114,850
44,178
72,174
42,676
99,400
TOTAL
Page 189 of 204
SEWER COLLECTION JUSTIFICATION
701
Chemicals
$ 2,500
These chemicals are for odor control and sanitation when a manhole overflows and for grease dissolving chemicals in mains.
702
Line Maintenance and Repairs
$ 25,000
Includes pipe and all parts and materials used to maintain the sewer collection system.
703
$ 2,000
Equipment Repair
Repairs to any equipment used in the sewer collection system; could include pumps, rodding machine, tractors, or other.
704
$ 8,000
The Utility has thirteen sewer pumping stations. Cost to maintain the pump stations is expected to increase due to aging equipment.
705
$ 1,000
Instrumentation
Instruments used for line locations and equipment repair.
706
$ 6,500
Contract Services
Repair on lines that are more dangerous or are larger repairs than we have equipment or expertise to accommodate. Includes $5,000 for root control
contract for sewer lines. Includes cost of pouring manholes if needed.
707
Utilities
$ 45,000
Electrical for pumping stations, etc. Decreased due to less load from industrial park.
708
Communications
710
Street Repairs
$ 6,500
Pays for repairs when streets are cut for line maintenance or repair. Utility crew is now repairing street cuts rather than the Street Department doing the
work. Concrete costs and cold mix will be in this category.
711
Miscellaneous
$
100
722
Safety
$ 1,000
Items necessary for employee safety and compliance with State and Federal Safety guidelines.
$
1,800
Page 190 of 204
FY 2014
Common
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual 2013
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
Personnel Costs
107,856
119,770
133,289
83,586
125,379
7,910
144,501
143,271
123,784
193,198
115,657
169,986
23,212
210,980
TOTAL
251,127
243,554
326,487
199,243
295,365
31,122
355,481
Acct #
Item
Page 191 of 204
FY 2014
Common
Number
1
2
3
Employee
Scarlett McClure
Chuck Fitzsimmons
William A. Harris
Title
Meter Reader
IT/GIS
Cust. Service
Overtime
Part Time
Salary Upgrades
Total
Utility Wide
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.88%
487
607
577
14.88%
3,852
4,804
4,563
7.65%
750
11
14
10,200
153
5,000
104,790
Base Pay
25,884
32,288
30,668
Cert
Pay
Insurance
Total
1,980
2,470
2,346
750
1,250
0
4,026
4,026
4,026
37,367
45,930
42,640
112
57
0
0
944
192
0
780
0
0
11,325
75
94
744
383
0
0
6,296
1,572
1,970
14,075
8,016
2,000
12,078
144,501
388
484
460
Page 192 of 204
FY 2014
Common
Acct
#
801
Item
(Over)
Under
2,860
Request
FY 2014
2,500
Employee Wellness Prog.
802
Vehicle-Rep., Maint., Supplies
14,173
11,461
17,000
10,610
19,000
(2,000)
20,000
803
Equip.-Rep., Maint., Supplies
8,253
10,623
14,000
6,960
10,440
3,560
14,000
805
Instrumentation
0
0
150
0
0
150
150
806
Contract Services
310
3,336
25,000
0
12,000
13,000
25,000
807
Utilities
7,705
6,919
8,500
5,377
8,066
435
8,500
808
Communications
7,351
7,973
8,000
6,214
9,321
811
Miscellaneous
1,006
677
1,100
64
500
600
1,000
822
Safety
70
0
250
0
100
150
250
823
Travel, Training, & Educ.
11,349
9,158
20,000
10,487
15,731
4,270
20,000
824
Clothing/Uniforms
13,662
11,954
15,000
9,217
13,826
1,175
15,000
825
Fuel (Vehicles & Equip.)
41,912
38,681
51,138
27,551
41,327
9,812
52,380
826
265
0
1,000
0
500
500
1,000
827
Vehicle Insurance
7,897
7,802
8,000
7,833
7,833
167
8,000
828
Property Insurance
13,034
12,818
17,700
15,389
15,389
2,311
17,700
829
Worker's Comp/Unempl.
10,253
2,382
3,500
15,955
15,955
(12,455)
16,000
849
Contingency
5,190
0
0
0
0
0
0
142,430
123,784
193,198
115,657
169,986
23,212
210,980
TOTAL
Actual
FY 2011
0
Actual
FY 2012
0
Budget Actual 2013
FY 2013 8th Month
2,860
0
Page 193 of 204
Year End
Projection
0
(1,321)
9,500
COMMON JUSTIFICATION
801
Employee Wellness Program
$ 2,500
Costs for professional testing, training, education and other expenses covered in the EWP.
802
Vehicle Repairs, Maint. & Supplies
$ 20,000
Expenses for maintenance and repairs to all vehicles driven by the Water and Sewer Utilities. Vehicles are aging, increasing costs.
803
Equipment Repairs, Maint. & Supplies
$ 14,000
Includes tires, belts, hoses, etc. on tractors, backhoes, vac-truck, and other equipment.
805
Instrumentation
$
150
Includes electronic line locators, the GPS unit and any expenses related to the various pieces of instrumentation that are shared between water and
wastewater.
806
Contract Services
$ 25,000
Includes security, janitorial services, etc. Economic development projects moved to this category
807
Utilities
$ 8,500
Electric and gas. Includes the shop at 16th and Caddo.
808
Communications
811
Miscellaneous
$ 1,000
822
Safety
$
250
Tools, equipment, or training and other related expense related to employee safety.
823
Travel, Training, & Education
$ 20,000
This includes travel and training expenses for all utility employees. Most positions require licenses. New employees will be sent to school and
tenured employees will be sent to maintain the required licensing hours. Some will attend state and possibly national water and wastewater
seminars. GIS/IT included in this budget item. Increase to help with inspection services for City.
$
9,500
Page 194 of 204
COMMON JUSTIFICATION
824
Clothing/Uniforms
$ 15,000
This includes required uniforms and weekly uniform service for all employees. Also includes allowance for steel-toed boots.
825
Fuel (vehicles & equip.)
$ 52,380
This covers all vehicles, tractors, backhoes, pumps, generators, etc. Estimated fuel consumption for 2014 is 11,640 gallons (which includes diesel and
gasoline.) Fuel is budgeted at $4.50 per gallon.
826
827
Vehicle Insurance
$ 8,000
Vehicle coverage through the Arkansas Municipal League.
828
Property Insurance
$ 17,700
Alliance Insurance Group in 2013. Will be bid before the end of the year.
829
Worker's Comp/Unempl.
Based on previous year's expenses.
$
1,000
$ 16,000
Page 195 of 204
FY 2014
Administration
Actual
FY 2011
Actual
FY 2012
Budgeted
FY 2013
Actual 2013
8 month
Year End
Projection
(Over)
Under
Request
FY 2014
Personnel Costs
207,139
229,741
243,991
160,343
240,515
3,477
247,648
71,000
70,104
86,250
38,559
60,966
25,284
85,150
TOTAL
278,139
299,845
330,241
198,902
301,481
28,761
332,798
Acct #
Item
Page 196 of 204
FY 2014
Administration
Number
1
2
3
4
5
Employee
Brenda C. Gills
Deborah A. Brown
Lisa L. McNeese
Karla Steel
Tammy McMurry
Overtime
Total
Title
Base Pay
Unemply.
Workers'
Comp
Retire
Fica
1.50%
1.88%
992
659
678
454
418
14.88%
7,849
5,213
5,370
3,590
3,305
7.65%
791
526
541
362
333
Cert
Pay
Insurance
Total
4,035
2,680
2,761
1,846
1,699
1,750
1,750
1,750
0
0
4,026
5,556
4,026
4,026
4,026
72,191
51,420
51,213
34,407
31,996
Utilities Manager
Office Manager
Acct. Clerk/Adm. Asst.
Clerk I/Cashier
Clerk I/Cashier
52,748
35,036
36,087
24,129
22,214
Mgr. Auto Allowance
4,200
63
79
625
321
0
0
5,288
900
14
17
134
69
0
0
1,133
175,314
2,630
3,296
26,087
13,412
5,250
21,660
247,648
Page 197 of 204
FY 2014
Administration
Acct
#
Item
Actual
FY 2011
Actual
FY 2012
Budget Actual 2013
FY 2013 8th Month
Year End
Projection
(Over)
Under
Request
FY 2014
901
Office Supplies/Equip.
12,804
11,510
17,300
5,819
8,729
8,572
12,000
902
Maint/Repairs/Supplies
500
477
750
125
188
563
750
905
Instrumentation
48
0
100
0
100
0
100
906
Contract Services
6,908
5,619
5,000
2,029
4,900
100
5,700
908
Communications
720
480
1,200
400
1,000
200
1,000
910
Bank Fees
5,799
6,373
6,200
5,258
8,050
911
Miscellaneous
1,694
915
1,500
705
1,058
443
1,500
926
98
200
500
85
400
100
500
931
Engineering
9,651
14,844
10,000
1,827
2,741
7,260
10,000
932
Legal & Prof. Services
10,740
10,795
15,000
10,630
15,945
933
Postage
14,722
15,307
17,500
10,547
16,156
1,344
18,000
934
Mbrshp., Dues, Prof. Organ.
1,087
481
1,200
301
452
749
1,000
935
Advertising & Promotion
3,682
3,103
10,000
833
1,250
8,751
10,000
949
Contingency
2,137
0
0
0
0
0
0
70,590
70,104
86,250
38,559
60,966
25,284
85,150
TOTAL
Page 198 of 204
(1,850)
(945)
8,600
16,000
ADMINISTRATION EXPENSE JUSTIFICATION
901
Office Supplies/Equipment
$ 12,000
Provides for all office supplies within the Utility and includes printer cartridges, paper, cost of water bills, shut-off notices, office forms that are used
daily such as disconnect orders, connect orders and deposit receipt books. Includes $1,500 for miscellaneous computer supplies such as RAM chips,
network cabling, network cards, etc.
902
Maintenance, Repairs & Supplies
This covers all office equipment.
$
750
905
Instrumentation
Covers costs of repairs to instruments.
$
100
906
Contract Services
Janitorial, copy machine maintenance contract.
$
5,700
908
Communications
$
1,000
910
Bank Fees
$ 8,600
Fees paid to banks for drafting and credit card services. The bank charges approximately 10 cents for each draft that is submitted. The Utility has
1,000 customers on automatic draft. Credit card charges are based on the volume of cards processed and the total dollar amounts processed. Also,
includes additional charge for processing online payments.
911
Miscellaneous
$ 1,500
926
Includes repairs to Town Hall.
931
Engineering
$ 10,000
Used to pay engineering fees not included in major projects.
$
500
Page 199 of 204
ADMINISTRATION EXPENSE JUSTIFICATION
932
Legal & Professional Serv.
$ 16,000
City Attorney fees, auditor expenses and other professional services.
933
Postage
$ 18,000
The Utility mails about 4,200 bills per month and about 800 shut-off notices per month. Postal costs continue to rise.
934
Memberships, Dues, &
$ 1,000
Professional Organizations
Dues to Arkansas Water and Wastewater Manager's Assoc., American Waterworks Assoc., Southwest Section AWWA, Arkansas Rural Water Assoc.,
and Water Environment Federation.
935
$ 10,000
Covers all advertising and promotional expenses such as purchasing bottled water with City logo and possibly adopting an I-30 gateway area.
Page 200 of 204
FY 2014
Depreciation Summary Page
Acct #
Item
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Actual 2013
8th Month
Year End
Projection
(Over)
Under
Request
FY 2014
492
Water Treatment
4,887
6,220
9,634
0
0
9,634
158,954
592
Sewer Treatment
3,924
1,325
2,055
882
1,000
1,055
4,789
692
Water Distribution
411
3,267
380
0
792
Sewer Collection
13,545
0
9,782
380
10,080
892
Common
0
4,601
4,652
0
1,700
2,952
7,110
992
Administration
410
0
1,725
0
1,700
25
6,656
792
Bar Screen
33,817
0
0
0
0
0
0
692
Submersible &
Trash Pump
0
0
0
0
0
0
11,500
692
Wacker Packer
0
0
0
0
0
0
3,300
792
Vac Truck
270,000
0
0
0
0
0
0
892
Tractor
29,595
0
0
0
0
0
0
492
Water Plant Truck
16,445
0
0
0
0
0
0
892
GPS/GIS
11,731
0
0
0
0
0
0
592
Wastewater Truck
0
0
0
0
0
0
23,000
992
Office Computers
0
0
0
0
0
0
5,000
387,695
12,557
31,115
1,642
14,480
16,635
253,042
Total
3,341
Page 201 of 204
3,267
7,388
(298)
25,345
DEPRECIATION JUSTIFICATION
492
Water Treatment
$ 158,954
Used to replace equipment after the useful life has expired.
2% of this department's total expenses, used only if necessary.
Includes $120,000 for replacing filter media in #1 and #2 filters that is not functioning effectively.
#2 raw water pump rebuild and possible electrical motor upgrade estimated $25,000 to $35,000.
592
Sewer Treatment
$
4,789
Used to replace equipment after the useful life has expired. No specific request at this time.
692
Water Distribution
$
7,388
792
Sewer Collection
$
25,345
2% of this department's total expenses, used only if necessary. Includes $20,000 to replace
two sixteen inch valves at the south pump station that were installed in 1969 that are no longer working.
892
Common
$
7,110
992
Administration
$
6,656
692
Submersible & Trash Pumps
$
11,500
Two pumps to be used on leak sites to aid in moving blowing water from work area
692
Wacker Packer/Vibrating Rammer
$
3,300
Packer/Rammer to assist in compacting soils at repair sites
592
Wastewater Truck
$
23,000
To purchase a heavy duty, 4x4 truck. Replacing a 2004 with over 168,000 miles that needs many repairs. Heavy duty vehicle needed to
handle all the areas of travel and the equipment hauled. Pumps weigh from 800 to 2,000 pounds and are transported to and from repair in
this truck. Considerable amount of weight hauled from tools that are kept on the truck in order to repair & maintain lift stations in system.
992
Office Computers
$
5,100
To replace 3 aged computers in the front office. The computers are outdated and operating systems
will no longer be supported by Microsoft. Will need increased capabilities to support
on-line customer transactions.
Page 202 of 204
FY 2014
Acct #
Item
991 Master Plan Upgrades/Line Work
Actual
FY 2011
Actual
FY 2012
Budget
FY 2013
Actual 2013
8th Month
Year End
Projection
(Over)
Under
Request
FY 2014
0
31,453
100,000
5,903
92,500
0
500,000
9,000
0
0
0
0
0
0
991 Radio Systems for Pump Station
0
8,680
9,500
0
0
0
0
991 Water Tank Painting
0
0
175,000
0
152,075
0
0
991 Malone Tank Painting
0
0
30,000
0
0
0
268,050
991 Mini-excavator for field operations
0
0
0
0
0
0
55,000
991 Fencing at Water Plant
991 Large Dump Truck (12-15 yard)
Total
121,000
9,000
40,133
314,500
Page 203 of 204
5,903
244,575
0
944,050
CAPITAL JUSTIFICATION
991
Master Plan Upgrades/Line Work
$ 500,000
Upgrades and replacements of water distribution and sewer collection system. Includes Master Plan upgrades.
Also includes $37,500 for engineering of Sewer Master Plan authorized in 2013.
991
Water Tank Painting
To overcoat/paint the exterior and interior of the 1,000,000 gallon tank on Malone Drive.
Includes engineering and tank inspection for the work.
$ 268,050
991
Mini-Excavator for Field Operations
$ 55,000
Mini-excavator would allow crews to work in much smaller, tighter areas with less intrustion and lessen the area of road/lawn repairs.
991
Large Dump Truck
Replace 1980's street department truck used to haul track-hoe and materials
Page 204 of 204
$ 121,000

2014 Budget - City of Arkadelphia

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