Technologies for Land Data Generation and Cadasters

Technologies for Land Data
Generation and Cadasters
THE E-MIGRATION:
PROGRESS ON AUTOMATION AND LAND
SYSTEMS FOR BETTER GOVERNANCE IN KENYA
A Paper Presented at the Land Governance and Poverty Conference
by Mariamu el-Maawy
Principal Secretary, State Department of Land
Washington, March 2016
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Introduction : Land Administration and Management
Core Functions of State
Department of Land
Physical
planning
Land use
planning
Survey
Cadastral
and
mapping
Land
Adjudication and
Settlement
Adjudication
and
settlement
Lands
Administration
& Planning
Land
administration
, Registration
and Valuation
Policy
formulation
&
Implementati
on
2
Types of records
Correspondence
Files,
Adjudication
records
TOPOGRAPHIC
MAP
Physical
dev..plans
Cadastral maps
3
The Problem Statement : e-Conversion of the
Paper Based Land Records
• The Ministry has accumulated a large
number of land information records. The
first known Kenyan registration of being
in the 1890’s
• Use of the outdated manual systems,
cumbersome procedures & Practices
• Uncoordinated Land Records Data Sets
11/03/2016
4
Challenges
•
•
•
•
•
•
•
Infrastructure and equipment for an e- platform was
very lean.
Non-integration of systems in the various
departments within the Ministry.
Slow adoption of ICTs due to lack of
comprehensive sensitization programme.
Capacity skill levels whereas the Ministry has
highly qualified and technical staff, the levels of e
literacy is still low.
Space Facilities that are not able to host einfrastructure.
Logistical constraints as the registries are in 57
locations countrywide.
Links to Data Sets held by various government
agencies not yet fully developed
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Opportunities
• Political and Executive goodwill.
• Improved access to development partners
resources.
• Strong commitment in Public Sector Reforms.
• Sectoral e-government strategies and policies.
• Country wide ICT cabling development.
11/03/2016
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11/03/2016
7
Digitization and Automation of Land Services
• A Computer-Based Land Information System
and supported by Geographically referenced
data sets.
• Business process re-engineering
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.4 Showing Parce l Numbe r : Nairobi /Block 37/65 And Al
Objectives…
• To create flexible, reliable and secure databases
that includes, land administration, management
and spatial representation.
• Create document management systems to
manage the existing paper records in the four
technical departments.
• Provide an online platform to enable customers
access the services seamlessly.
• Develop GIS based Cadaster Information
System.
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Objectives
• Provide standardized and integrated
implementation platforms
– Software & Hardware.
– Operations, Procedures and Policies.
– Relevant ICT policies.
– Knowledge Transfer & Training Projections.
• Embrace efficient, timely and cost effective land
management processes.
• Create National Spatial Data Infrastructure.
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Online Centre of Excellence
Unify People, Processes, and
Citizens
Employees
Systems
Executive
User Interface
Online PORTAL- Integrated Systems and
Processes
Department
Specific
Financial,
Valuation,
Taxes
Human
Resources
Shared
Services
(Revenue,
Devolved
Governments
, NLC…)
Procurement
Content
Manageme
nt
Systems
Integration
(SOA) &
BPM
Content – GIS….
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Digitization Roadmap – Linear Approach.
Digitizing
Land records
Safeguarding of Paper
records and Scanning.
(Pilot - Lands
Departments,Registries)
Phase 2
Process Reengineering
Processes
Mapping &
Bench marking
Phase 3
Database
Development
Integrated Database
System
(Digitized processes)
Hands- On
System Testing,
Capacity Building,
Change Management
System Rollout
OPERATIONALIZE
Phase 1
Phase 4
Phase 5
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Safeguarding paper records Objectives
• Restore and Conserve Land Information.
• Prevent further deterioration of paper records
• Secure the land records from unauthorised
access.
• Ensure timely access and retrieval of land
records.
• Ensure availability of Land Information date to
enable building of modern Land Information
Systems.
• Improve Public Service delivery.
LAND RECORDS : Re-organisation of Registries
• Appraisal of Records
• Verification and validation
• Cataloguing and filing
Before
After
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Records Appraisal
Conservation and restoration
Records Storage
Digitization
Expected Benefits
• Improved records keeping, revenue generation
• Re-branded and improved the Ministry Image
• Improved tracking of records using digitized
records
• Fast decision making with electronic referenced
documents
• Recovery files declared missing
• Improved storage and retrieval of information
• Improved searches timelines
• Improved work environment and confidence
Levels
• Reduced the corruption and data manipulation
• Motivated work force
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Current Status
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Modernized Land Registries’ Records storage
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2. ICT Infrastructure
• Established LANS
Infrastructure In Ministry
HQ & 13 no. Field Offices
Out of 58 Lands offices.
• Established Internet
connectivity in the 13 out
of 56 Land Registries.
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3. Digitization and Computerization of Land
Registration Processes
• Acquired, and Configured a
Web-based Document
Management System (DMS)
And Related Work-flows.
• Digitized Nairobi registry as a
model online registry.
• 12 Registries are in the final
processes of Digitization.
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4. Online registration of Land Documents
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5. Online Land Details Search.
https://lands.ecitizen.go.ke
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6. National Titling Center
 National Titling Centre was operationalized on
May, 2014.
 It was geared towards achieving secure lands
tenure with a capacity to produce 15,000 Titles
per day
 It Incorporates all the four technical departments
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Areas of Further Improvements And
Opportunity For Partnership.
•
•
•
•
Research on land matters
 Optimization of technology and business
investments
 Innovation in the operating models:
governance, economic and business.
Training, Capacity Building and Change
Management.
Infrastructure development – establishment of
e-registries and land records centre.
Standardization of business processes and
technology.
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Je vous remercie
‫شكرا‬
谢谢
Vielen Dank
Obrigado
Спасибо
Gracias
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