ESTABLISHMENT OF EMERGENCY SERVICE AT GUJJU MATTA

Evaluation Report on the Project Titled
ESTABLISHMENT OF EMERGENCY SERVICE AT GUJJU
MATTA, MAIN FEROZEPUR ROAD, LAHORE
c
DIRECTORATE GENERAL MONITORING & EVALUATION
PLANNING & DEVELOPMENT DEPARTMENT
GOVERNMENT OF THE PUNJAB
March, 2016
DGM&E, P&D Department, Civil Secretariat, Lahore – Punjab
Tel: (042) 99213712, Fax: (042) 99214491
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EXECUTIVE SUMMARY
The Punjab Emergency Service (Rescue 1122) is the largest emergency humanitarian
service of Pakistan with infrastructure in all 36 districts of Punjab and is providing
technical assistance to other provinces. Rescue 1122 has rescued over victims of
emergencies through its emergency Ambulance, Rescue & Fire services and
Community Emergency Response Teams while maintaining its average response time
of 7 minutes and standards in all districts of Punjab province with population of over
80 million.
To successfully implement the policy of the Government of Punjab in order to
establish safe communities and to facilitate the citizens, a project titled, “Establishment
of Emergency Service at Gajju Matta, Main Ferozepur Road, Lahore” for the people of
Gajju Matta, Main Ferozepur Lahore and adjacent areas, was conceived by City
District Government Lahore. The original approved cost of the project was Rs.69.861
million (Capital Cost Rs.25.578 Million, Revenue Cost Rs.44.283 Million) with planned
gestation period of 24 months. The actual expenditures against planned cost are
Rs.67.861 Million (Cap. Rs23.428 Million, Rev. Rs. 44.434 Million). The main objectives
of the project are;

Establishment of Rescue 1122 Services for timely response, rescue and
emergency medical treatment to the victims of increasing number of
emergencies in local surrounding area.

Provision of emergency ambulance, rescue & fire extinguishing services and a
community safety program.

Provision of vehicle tracking system, wireless communication system and solar
system for un-interrupted power supply.

Purchase of computer, printer and UPS etc.

Recruitment of staff.
The civil infrastructure component of the project was executed by the C & W
Department, Punjab, whereas the execution of revenue component was the
responsibility of City District Government, Lahore.
Capital and revenue both
components were evaluated separately by the Evaluation Team. After a detailed study
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and analysis of project documents, physical and financial achievements, visit to
project locations and interviews to determine project’s findings and feedback, is
concluded as “Partially successful”.
The overall quality of civil work was moderately satisfactory, as multiple defects in
Rescue 1122 Building were observed during field visit i.e. dampness, seepage,
efflorescence, plaster cracks and paver settlement. It was observed that the height of
boundary wall was not properly mentioned in Rough cost Estimate & technical
sanction of the project was not provided to the evaluation team by the concerned
department. At site height of boundary wall was measured by DGM&E team, which
found 5’5’’. Moreover it was planned to provide two no main gates at rescue station
but at the time of visit that found three no’s instead of two.
During the visit, it was found that all vehicles were procured as per PC-I. However,
01 No. Double cabin (Toyota Vigo) was not present at the time of project site visit and
two ambulances were under fabrication and not handed over to the Rescue 1122.
Other vehicles like Emergency Fire Vehicle & Rescue vehicles were found parked at
rescue station, Muslim Town Lahore. It was also revealed during the visit that the
department still has budget of Rs. 5.25 million and some of equipment of Rs. 4.469
million has not procured as per PC-1 yet. The furniture was procured as per PC-I
quantity and found in store. Staff was not hired at the center, it was made operational
by transferring staff from other centers. It is recommended to hire all the posts as per
PC-1 in non development mode and operationalize the Rescue 1122 center for the
facilitation of people.
Evaluation Team
DGM&E, P & D Deptt.
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ACRONYMS
PC-I:
Planning Commission Performa-I
PC-IV:
Planning Commission Performa-IV
DGM&E:
Directorate General Monitoring & Evaluation
P&DD:
Planning & Development Department
C&WD:
Communication & Works Department
BS:
Basic Scale
TS
Technical Sanction
AA
Administrative approval
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TABLE OF CONTENTS
1. INTRODUCTION ..................................................................................................... 1
1.1PROJECT BRIEF ........................................................................................................ 2
1.2PROJECT OBJECTIVES ............................................................................................. 3
1.3 PROJECT ACTIVITIES: ............................................................................................ 3
1.4 THE EVALUATION REPORT: PURPOSE & STRUCTURE .................................... 4
2. EVALUATION METHODOLOGYOF THE PROJECT .......................................... 5
2.1 TEAM FORMATION................................................................................................ 6
2.2 DOCUMENTS REVIEW ........................................................................................... 6
2.3 IDENTIFICATION OF KEY INDICATORS ............................................................. 6
2.4 PROJECT SITE VISIT ................................................................................................ 6
2.5 INTERVIEWS WITH PROJECT OFFICIALS ........................................................... 7
3 DGM&E ASSESSMENT .......................................................................................... 8
3.1 GENERAL ASSESSMENT ........................................................................................ 8
3.2 PROJECT COST ANALYSIS .................................................................................... 9
4. OBSERVATIONS OF THE EVALUATION TEAM .............................................. 10
4.1CIVIL WORK. .......................................................................................................... 10
4.2 PROCUREMENT OF EQUIPMENT ...................................................................... 12
4.2.1 MAJOR EQUIPMENT: ................................................... Error! Bookmark not defined.
4.3 RECRUITMENT ..................................................................................................... 14
5. CONCLUSION ........................................................................................................ 15
6. LESSON LEARNED ................................................................................................ 15
7. RECOMMENDATIONS ......................................................................................... 16
ANNEXURE A: PICTORAL EVIDENCE .................................................................. 17
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LIST OF TABLES
Table1: Project Brief………………………………………………………………………………...2
Table2: Planned Targets and Objectives of the Project………………………………………….3
Table3: Plan for Evaluation along with detail of Team Members………….…………………..6
Table4: Detail of Project Officials Interviewed……………………………………..……….…....7
Table5: DGM&E Assessment of Planned Objective/Targets………………………….………8
Table6: Scope of work…………………………………………….………………………………10
Table 7: Detail of Vehicle……………………………………………………………….................13
Table 8: Detail of Vehicle not Procured ………………………………………………….….…..13
Table 9: Detail of Equipment not Procured……………………………………………………..13
Table 10: Detail of Furniture…………………………………………………………..……...…..14
LIST OF FIGURES
Figure1: Schematic Diagram for Project Evaluation…………………….............................5
Figure 2: Cost Analysis ……………………………………………………………………….9
Figure 3&4: Settlement in pavers……………...…….……………………………………….10
Figure 5&6: Low height of boundary wall & vent stack...…………………………….…...11
Figure7&8: Seepage and efflorescence traces in walls of main building……....................11
Figure 9&10: Fire vehicle & motor bikes 125cc...……………………………………………12
Figure 11&12: Ambulance during fabrication stages ………………………………………13
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1. INTRODUCTION
The Punjab Emergency Service (Rescue 1122) is the largest emergency humanitarian service of
Pakistan with infrastructure in all 36 districts of Punjab and is providing technical assistance to
other provinces. Rescue 1122 has rescued over victims of emergencies through its emergency
Ambulance, Rescue & Fire services and Community Emergency Response Teams while
maintaining its average response time of 7 minutes and standards in all districts of Punjab
province with population of over 80 million.
The Punjab Emergency Service Act was promulgated in 2006 to provide legal cover to the
Emergency Services Reforms initiated in 2004 from Lahore. Start of Rescue 1122 was necessitated
by failure of repeated attempts to revitalize and modernize the old organizations mandated for
emergency management. Now as a result of the performance of Rescue 1122 during emergencies
and disasters in recent years, it has also been notified as the Disaster Response Force by the
Provincial Disaster Management Authority (PDMA), Government of the Punjab.
The District Emergency Officer is responsible for the day to day operational management and
administration of the service in the Districts under supervision of District Coordination Officer
who is also the Chairman of the District Emergency Board. The Board has become an effective
organization for improving inter-departmental coordination and prevention of emergencies
based on review of emergency data. The Director General who is the Chief Executive Officer of
the organization is mainly responsible for overall operations, monitoring to ensure uniformity &
quality amongst districts, recruitment & training, research, planning and development.
Rescue 1122 is not just providing emergency victims with the basic right to timely emergency
care but believes in saving lives and changing minds. This is vividly reflected in the mission
statement of the Service which is “development of safer communities through establishment of
an effective system for emergency preparedness, response and prevention”.
In order to establish safer communities, Rescue 1122 is implementing the Community Safety
Program which includes capacity building of community emergency response teams, school
safety program, training of citizens in life saving skills and collaboration with Chamber of
Commerce & Industries for fire and work safety. The details of Community Emergency Response
Teams and citizens trained in Life Saving Skills are attached.
Emergency Services Academy has been established for sustainable human resource development
in the field of emergency management which has been long neglected in Pakistan. This Academy
is now imparting training not only to the emergency officials of Punjab but also to other provinces
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of Pakistan. The Academy imparts training in the fields of emergency medical training, fire,
fighting, fire prevention & investigation, urban search & rescue, high angle rescue, confined space
rescue, water rescue and other emergency management skills.
1.1PROJECT BRIEF
The Project brief as appended below provides an overview of the project that entails a project to
reflect its progress from an idea or feasibility study to a formal approval, implementation
/execution and ultimately for evaluation. For this particular project, the details are as under.
Table 1: Project Brief
Project Title
Location
Sponsoring Ministry/
Agency
Execution Agency (s)
Operation & Maintenance
Establishment of Rescue 1122 Station at Gajju Matta Main
Ferozepur Road Lahore.
Gajju Matta, Ferozepur Road Lahore.
City District Government Lahore.
C & W Department, Punjab. (Capital Component).
CDGL. (Revenue Component).
C & iW Department. (Capital Component)
Rescue 1122. (Revenue Component)
PC-I (Original cost)
Rs.69.861
Million (Cap.25.578, Rev. Rs. 44.283)
PC-I (1st Revision)
Rs 69.861
Million (Cap. Rs.25.578, Rev. Rs. 44.283)
PC-IV Actual Cost
Rs.62.901 Million (Cap. Rs23.428,Rev. Rs. 39.474)
Planned Start Date
30-08-2014
Planned End Date
30-08-2016
Actual End Date
Yet to be completed
Planned Gestation Period
24 Months
Actual Gestation Period
Work in Progress
Beneficiaries
General public.
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1.2PROJECT OBJECTIVES
The main objectives of the project are given as below;

Establishment of Rescue 1122 Services for timely response, rescue and emergency medical
treatment to the victims of increasing number of emergencies in local surrounding area.

Provision of emergency ambulance, rescue & fire extinguishing services and a community
safety program.

Provision of vehicle tracking system, wireless communication system and solar system for
un-interrupted power supply.

Purchase of computer, printer and UPS etc.

Recruitment of staff.
1.3 PROJECT ACTIVITIES:
To achieve the objectives of the project, following were the major physical activities with their
targets.
Table 2: Planned Targets and Objectives of the Project:
TARGETS
Objectives
Activates
Capital
Establishment of
Rescue 1122 Service
for timely response,
rescue and
emergency medical
treatment to the
victims of increasing
number of
emergencies.
1. Construction
of main
building
As per PC-I, It was
planned to construct the
following items in main
building;


Revenue
N/A
Ground Floor.
First Floor.
2. Construction
of overhead
water
Reservoir
As per PC-I, It was
planned to construct
OHR of 10,000 Gallon
capacity.
N/A
3. Boundary
Wall With
Gates
As per PC-I, It was
planned to achieve this
target around the rescue
center area.
N/A
3
4. Construction
of
As per PC-I, It was
Washing planned to achieve the
Ramp
5. Procurement
of Vehicles
N/A
target.
N/A
As per PC-I, It
was planned to
achieve this
target.
6. Procurement
of
Electrical
As per PC-I, It
N/A
Equipment
7. Procurement
of Furniture
was planned to
achieve the target.
N/A
As per PC-I, It
was planned to
achieve the target
for the center.
1.4 THE EVALUATION REPORT: PURPOSE & STRUCTURE
This evaluation report is divided into seven different parts. The first part starts with introduction
giving details about the project domain and structure of the project evaluation report. The second
part of the report focuses on evaluation methodology followed by document review, selection of
performance indicators, project site visit plan etc. The third part depicts the DGM&E’s assessment
pertaining to the actual status of the project performance against its planned objectives and data
analysis based on project cost. The fourth part of report consists of observations regarding the
project activities made by the evaluation team of DGM&E, P&D Department.
The fifth part includes conclusion of the project whether it is a successful intervention or
otherwise, based on the site visits and observations of the report.
The sixth part explains the lessons learned during evaluating the project for further improvement
in its implementation phase along with the other sectorial programs planned in future.
The seventh part reflects recommendations for effective usage of project outcomes and resources.
This section addresses suggestions for improvement in project planning and execution as well as
identifying matters requiring follow up actions. The rationale for recommendations is clearly
explained and linked with information collected during the evaluation.
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2. EVALUATION METHODOLOGYOF THE PROJECT
Following criteria has been used to carry out evaluation of the project as elaborated in flow chart
given in Figure 1.
TEAM FORMATION
PC-I REVIEW
PROJECT DOCUMENTS
REVIEW
PC-IV REVIEW
OTHERS
OBJECTIVES
COST
IDENTIFYING PROJECT
KEY INDICATORS
PHYSICAL
ACHIEVEMENTS
FINANCIAL
ACHIEVEMENTS
DURATION
PHYSICAL ACTIVITIES AND
DATA COLLECTION
SITE VISITS
PERIODIC PHYSICAL
PROGRESS REPORTS
PERIODIC FINANCIAL
PROGRESS REPORTS
INTERVIEWS
PROCUREMENT
RECORDS
SITE SNAPS
DATA ANALYSIS AND
INTERPRETATION
PROJECT COST
ANALYSIS
DGM&E ASSESSMENT
OBSERVATIONS/
RECOMMENDATION
REPORT
SUBMISSION
Fig 1: Flow Chart/ Schematic Diagram for Project Evaluation.
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2.1 TEAM FORMATION
Evaluation team was constituted in a meeting held in the office of DGM&E for evaluation of the
project having expertise in project’s domain, data collection methods, data analysis and
interpretation along with preparation of evaluation report. The project was assigned to Mr. Yasar
Maqbool (Health Specialist) and Engr. Fatima Zia (Assistant Project Manager).
2.2 DOCUMENTS REVIEW
Following project documents, evaluation tools and techniques were consulted.
1.
Planning Commission Form-I (PC-I, Original & Revised) of the Project
2.
Planning Commission Form-IV (PC-IV) of the Project
3.
DGM&E approved Evaluation Guidelines
4.
The web-site of rescue 1122 “http://www.rescue.gov.pk/”
5.
The Web-site of Health Department, “http://health.punjab.gov.pk/”
2.3 IDENTIFICATION OF KEY INDICATORS
Project performance parameters are defined in the following terms;
1.
Project cost & duration
2.
Procurement record & quality of procured items (machinery, equipment & furniture etc).
3.
Installation of Medical Equipment in ambulances.
4.
Project achievements against its approved objectives & targets
5.
Quality of civil work
2.4 PROJECT SITE VISIT
The project site visit conducted by evaluation team of the DGM&E, Planning & Development
Department for data collection and evaluation purposes. Detail is given in the table below;
Table 3: Plan for Evaluation along with detail of Team Members
Sr. No
1
LOCATION/
DISTRICT
Establishment of
Rescue 1122 Station at
Gajju Matta main
Ferozpur road Lahore
DATE OF
VISITS
TEAM MEMBERS
04-03-2016
1. Yasar Maqbool
(Health Specialist)
2. Engr. Fatima Zia
(Assistant Project Manager)
3. Engr. Simab Ashraf
(Urban Planning & Transport Specialist)
4. Muhammad Kashif
(M&E Assistant)
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2.5 INTERVIEWS WITH PROJECT OFFICIALS
The interviews and telephonic conversation were conducted with officials who were directly
linked with this project. The detail of the officials belonging to sponsoring & executing agency is
as follow.
Table 4: Detail of the Project Officials interviewed.
Sr.
No
1.
2.
3.
4.
5.
6.
DEPARTMEN
NAME
DESIGNATION
Shahid Waheed
Qammar
Emergency Officer
Operations
Rescue 1122
0321-4090063
Muhammad Arshad
Sub Divisional officer
C&WD.
0321-4321610
Muhammad Farooq
Sub Engineer
C&WD
0303-6219774
Khuram Javed gill
Computer Telephone
wireless operator
Rescue 1122
0313-4691122
Imran Ramy
PS District Emergency
Officer
Rescue 1122
0300-8186993
Project Manager
Arshad
Construction
Company
Muhmmad Jamil
T
CONTACT No.
0321-4090063
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3
DGM&E ASSESSMENT
3.1 GENERAL ASSESSMENT
The DGM&E assessment has been carried out regarding the planned objectives as well as planned
targets of the project as following: Table 5: DGM&E Assessment of Planned Objective/Targets
Sr.
No.
1
TARGETS
ACTIVITIES
DG M&E Assessment
Capital
Revenue
As per PC-I, It
was planned to
the
Construction of construct
following items
main buildings
in main building;
Achieved.
-
 Ground Floor.
 First Floor.
of It was planned to
construct OHR of
Over Head Water
10,000
Gallon
Reservoir
capacity
Construction
2
-
Construction
3
4
5
of It was planned to
this
Boundary Wall achieve
target around the
with gates.
rescue
center
area.
Achieved
Construction
of
Washing Ramp
Procurement
Vehicles
-
Achieved
-
Not Achieved
It was planned to
achieve
the
target.
of
It was planned to
-
Procure 6 Nos.
Achieved
vehicles
8
Procurement
6
of
Electrical
As per PC-I, It was
-
planned to achieve
Equipment
7
Procurement
Furniture
Not Achieved
the target.
of
As per PC-I, It was
-
planned to achieve
Achieved
the target.
3.2 PROJECT COST ANALYSIS
A detailed cost analysis can be performed in addition to the standard overall assessments if the
details in the planned estimate are sufficient and accurate. Following data shows the initial
approved cost of the project and actual cost after two subsequent revisions.
1. Total Planned Cost (Original):
 Capital Cost
 Revenue Cost
TOTAL
2. Total Actual Cost
 Capital Cost
 Revenue Cost
TOTAL
Rs. 25.578 Million
Rs. 44.283 Million
Rs.69.861 Million
Rs 23.427
Rs.39.474
Rs.62.901
Million
Million
Million
Planned Cost Vs Actual Cost
Total Planned Cost Original(M)
Actual Expenditures ( M)
80
69.861
70
62.901
60
44.283
50
40
30
25.578
39.474
23.427
20
10
0
Capital Cost
Revenue Cost
Total
Fig 2: Planned Cost vs Actual Cost
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4. OBSERVATIONS OF THE EVALUATION TEAM
The observations of the Evaluation team were mainly focused on the following three parts;
1. Civil Works.
2. Procurement Works.
3. Recruitment of staff
In Rescue center 1122 Gajju Matta, different sections/ established which were visited by the
Evaluation Team. Observations recorded during site visit are explained accordingly.
4.1CIVIL WORK.
MAIN BUILDING:
1. The following scope of work was included under this project;
Table 6: Scope of Work
Description of Item
No
Construction of main building
1
Construction of boundary Wall
1
Construction of Washing Ramp
1
Provision of main gate
2
However, the washing ramp was not made at site and three gates were installed instead of two
gates, which depicts variation from the planned scope.
2. The overall quality of civil work was moderately-satisfactory, as multiple defects in Rescue
1122 Building were observed during field visit i.e. dampness, seepage, efflorescence, plaster
cracks and paver settlement. Detail of each defect is given below;
3.1
During physical inspection of the Rescue 1122 building at Gajju Matta, paver settlement
was observed showing improper compaction of soil below.
Fig.3 & 4. Settlement in pavers.
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3.2
It was observed that the height of boundary wall was not properly mentioned in rough
cost estimate and technical sanction of the project was not provided to the evaluation
team by the concerned department. The height of boundary wall was measured at the
site by the DGM&E team, which was found out to be 5’5’’ as shown in figure 5 (less than
that of the other rescue centers). Department needs to justify the matter.
3.3
It was also observed that the height of vent stack was too low which may cause foul smell
and polluted environment. Detail is shown in figure 6.
Fig 5 & 6. Low height of boundary wall & vent stack
3.4
Seepage and efflorescence were also observed in the walls of rescue building which
shows that the sanitary works were not done properly by the C&W Department.
Supporting pictures are attached as figures 7 & 8.
Fig 7 & 8. Seepage and efflorescence traces in walls of main building
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4.2 PROCUREMENT WORK
 As per documents provided by the department, it was found that all vehicles were procured as
per PC-I. However, 01 No. Double cabin (Toyota Vigo) was procured but not present at the time
of evaluation team visit. The department needs to justify the matter.
 Upon inquiring about ambulances, the rescue officer said that procured two Nos. ambulances
were not handed over yet. The evaluation team visited the company where these ambulances
were under fabrication. Upon inquiring regarding the delay of handing over, Mr. Arshad Khan
(the representative of the company) said that these ambulances will be fabricated and handed
over within two months.
 Other vehicles like Emergency Fire Vehicle & Rescue vehicles were found parked at rescue
stations.
 Very important equipment of Rs. 4.319 Million as depicted in table 9 were not procured. After
having discussions with officials of the department and reviewing the documents, it was
revealed that an amount of Rs.5, 25, 2000 is still present in account IV of district government. It
is strange how the department can utilize the remaining amount in account IV after submitting
PC-IV.
Fig 9 & 10. Fire vehicle & Motor Bikes 125CC
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Fig 11 & 12. Ambulance during fabrication stages at Ahmed Madex.
Table: 7 Detail Of Vehicle
SR#
Name of Vehicle
Honda 125cc
As Per
Pc I
Actual
01
01
Remarks
2
Double Cabin (4*4) Vigo
01
01
3
Emergency fire Vehicle
01
01
Available in
store
Not available
at site
Available
4
Emergency Rescue Vehicle
01
01
Available
02
Available
(under
fabrication)
1
5
Emergency Ambulance
02
Table8: Detail of Vehicle Not Procured

SR#
Name of Vehicle
1.
Fiber Boat
As Per PC-I Amount
01
0.1 M
Remarks
Not purchased
The following equipment was not procured;
Table9: Detail of Equipment not procured
SR#
1.
2.
3.
Name of Vehicle
As Per
Pc I
Solar
System
for
un01
interrupted power supply
Computer, Photocopy , Fax
L.S
Machine
Wireless
System
Communication
L.S
Amount
Remarks
1.5
Not purchased
1.339
Not purchased
1.08
Not purchased
13
4.
Vehicle Tracking System
L.S
0.2
Not purchased
5.
Installation
System
L.S
0.2
Not purchased
of
monitoring
Total
4.319 M
 The furniture was procured as per PC-I quantity and found in store.
Table 10: Detail of Furniture procured
SR#
Name of Vehicle
As Per PC-I
Actual
Remarks
Found used in Emergency
Service Academy
1.
Office Table Mod. 0.5. New
1
1
2.
Clerk Table Mod. 0.8 MF
3
3
Found used in Emergency
Service Academy
Computer Table Mod. 0.8
New Special
Admn. Office Chair Mod.
0.30 With Arm (Cane)
Office/Library Chair Mod.
0.34 Armless (Cane)
Computer Chair With Arms
Mod.
WSC/COMP-C/b-8
with Arm
2
2
2
2
20
20
Found used in Emergency
Service Academy
Found used in Emergency
Service Academy
Found used in Emergency
Service Academy
1
1
7.
Side Rack Mod. 0.11
3
3
8.
Steel Storage Rack
2
2
3.
4.
5.
6.
9.
10.
11.
Steel Amirah Mod, Special
5
Flush Doors
Bench Three Seater Mod. E18
112 MF
Control Room Table
1
5
18
1
Found used in Emergency
Service Academy
Found used in Emergency
Service Academy
Found used
in Emergency Service
Academy
Found in Store
Found used in Emergency
Service Academy
Found used in Emergency
Service Academy
4.3 RECRUITMENT
Provision of human resource is the foremost key to success of any project. It becomes more crucial
when it applies in emergency services sector.

Staff was not hired at the center, it was made operational by transferring staff from other
centers.
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5. CONCLUSION
After a detailed study and analysis of project documents, physical and financial achievements,
visit to project locations and interviews to determine project’s findings and feedback, is
concluded as “Partially successful”, subject to the departmental clarification and decision of the
Evaluation Committee on the reported discrepancies and observations.
6. LESSON LEARNED
The evaluation of project experience:
1. Demonstrated the need of advance action for recruitment to complete planning and preimplementation preparation activities to ensure that project implementation is not delayed.
Delayed recruitment leads to uncertainty about future.
2.
Showed the requirement of continuous Monitoring and Supervision to ensure that the project
objectives are being met.
3. Required the need of proper care and attention while preparing PC-I and PC-IV.
4. Undertake a survey of facilities and equipment provided under the project to identify those
underutilized and unutilized and introduce appropriate measures including rationalization to
ensure efficient operation and optimal utilization and continued maintenance of project facilities
and benefits.
15
7. RECOMMENDATIONS
To optimally realize the project benefits, following actions / recommendations on the part of
sponsoring and executing agencies should be given due consideration. The rationale for the
recommendations has been clearly explained and linked with the information collected in the
evaluation process. Recommendations about the project are given in ensuring paragraphs:
1. With reference to the observations regarding the civil works, it is recommended that the work
must be completed as per scope and approval must be taken if any change is required
afterwards. It is also recommended that the defects observed in civil works must be addressed
properly and rectification report must be provided to the DGM&E office.
2. Keeping in view the observations of evaluation team of DGM&E regarding vehicles, it is
recommended that the matter of non-available vehicles must be justified by the department.
3.
The matter regarding money in account IV of district government must be probed that why
a huge amount is kept in account IV after submitting PC-IV.
4. All the posts depicted in PC-I are recommended to non-development mode.
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ANNEXURE A: PICTORAL EVIDENCE
Fig 13&14:Overhead Water Reservoir & Pump.
Fig 15&16: Bikes & Almirah Stored in Rescue office Muslim Town Lahore.
Fig17&18: Emergency fire Vehicle
© Directorate General of Monitoring and Evaluation, Planning and Development
Department, Govt. of Punjab
(March, 2016)
\\nas\Evaluation\Reports - PC-IV Evaluation
Soft form of the report and corresponding MOM may be downloaded from
www.dgmepunjab.gov.pk