Alamo GPS - Alamo Colleges

Alamo GPS
Alamo GPS
Goal + Plan = Success
A Degree Evaluation and Advising Tool
for the Alamo Colleges
Overview
Alamo GPS 
is a web‐based degree audit and advising system that utilizes SunGard’s DegreeWorks software and is available 24/7 through ACES.

provides a clear and convenient method for students and advisors to track degree progress, to prepare for registration, and to plan for graduation.

is designed to aid and facilitate academic advising, but is not intended to replace face‐to‐face advising sessions. 
will aid academic departments as they map future course offerings against the projected program needs of their students. 
allows for what‐if scenarios for those students considering a major change.

replaces OnCourse degree auditing program that was available in our legacy system. Since the Banner conversion, we have been in a degree audit gap, doing much of the analysis manually, without the benefit of an updated program audit. This new program is much more user‐friendly, with intuitive web interfaces.
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Who can use Alamo GPS?

All students who:
 enrolled in the Alamo Colleges Fall 2010 or after
 are using the 2010‐2011 or later catalog to fulfill their degree requirements
 Faculty, advisors, deans, department chairs, and academic support staff have access to the Alamo GPS
worksheets for these students
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Why Use Alamo GPS?

Alamo GPS should allow you to focus less on the “nuts and bolts” of the curriculum during advising meetings, and more time on your intellectual and professional needs.

Using Alamo GPS – allows you to prepare before meeting with your advisor – This will allow you to take a more active role in the advising process.

Alamo GPS will ultimately save you time. For instance, this program can help to alleviate the amount of time spent reviewing graduation plan.
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Alamo GPS
Alamo GPS
Goal + Plan = Success
HELPFUL HINTS
Alamo GPS
HELPFUL HINTS
The Catalog and Schedule link will take you back to the Alamo Colleges website to access the catalog and schedule for all colleges. UNDER CONSTRUCTION: The FAQ and HELP tabs will link directly to the Alamo GPS website in early November. The website will display common questions and answers as well as additional support materials.
Hover your Mouse over a Still Needed Course to see the name. Click on the course to open a course description. Page 6
Alamo GPS
Legend
The legend at the bottom of the audit contains all of the unique symbols that are important for interpreting the audit. Page 7
Alamo GPS
Alamo GPS
Goal + Plan = Success
KNOWN ISSUES
Alamo GPS Known Issues
Audit Worksheet
Major Block Not Found : (1) Student may have declared a catalog prior to Fall 2010. (2) Not all degree plans are loaded into Alamo GPS pending the accuracy verification by the college. Student may use the What‐If function to access a current degree plan.
Error 3701: Student declared a catalog prior to Fall 2010. Student may use the What‐If function to access a current degree plan.
Not Applied Toward Degree Block: GENL courses are transfer courses without equivalencies that came over from the legacy student records systems. A course substitution or equivalency process may be used to apply the course to the degree requirements. Major Title Missing (code without title seen in Student View block under Major): Degree verification is pending. The title will appear once the approval is given. If major is not validated, student will need to declare a different major.
Repeatable courses are not being applied to fulfill requirements in the audit. In other cases, non‐
repeatable courses are being applied to multiple requirements. Programming for duplicate credit, old to new course numbers, and cross‐listed courses is still in progress.
Printing feature in the Planner is not accessible.
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NO MAJOR FOUND
Status 3701
No requirement blocks were found for this student.
Check the student's catalog years (pre‐Fall 2010?) and other degree information. Page 10
NO MAJOR FOUND
Major Title Not Found
No major found for this student.
Check with your Advisement Center or Enrollment Service Department at your campus. Page 11
Alamo GPS
Alamo GPS
Goal + Plan = Success
ACCESS & LOG IN
Accessing Alamo GPS
Log into ACES.
If you’ve forgotten your password or your account is disabled, use the Forgot Your Password link under the log in fields to reset your password or to enable your account.
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Alamo GPS in ACES
Click on Alamo GPS.
(Screen shot indicates DegreeWorks)
No additional log in is needed. Page 14
Alamo GPS No Access
No Access to Alamo GPS
If you see this screen you
have not been admitted to Alamo Colleges. Page 15
Alamo GPS
Alamo GPS Degree Worksheets will appear.
Student’s ID will auto populate and degree worksheet will appear. Page 16
Alamo GPS
Help Us Make
Alamo GPS
Even Better
If you have questions, concerns, or suggestions after using Alamo GPS, please contact the Alamo GPS leads at your college.
We will need your name and a brief description of the problem to provide you with the best assistance. We will email you as soon as we have resolved the issue or recorded your suggestion.
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