talking shop
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talking shop
TALKING SHOP MERCHANT NEWS JUNE 2006 What influences the level of fees you pay PAGE 4 WEB-BASED MARKETING IN THE FITNESS INDUSTRY PAGE 13 WHAT’S NEW IN EFTPOS PAGE 9 june features What influences the level of fees you pay (part 2) Page 4 WELCOME What’s new in EFTPOS Page 9 Meet one of our Commonwealth Games competition winners Web based marketing in the fitness industry Page 13 what you have to say Welcome to the June issue of Talking Shop. I hope that your business has had a great start to the year and that you have achieved success in the first half of 2006. Your feedback is important to ensure NAB is providing suitable payment solutions for your business. Please contact us by email or in writing: As the financial year comes to a close we are approaching another busy time for your business. It is important to be aware of the increased risk of fraud during busy periods and you need to be well prepared. To assist you with this we have supplemented our regular fraud update on page 5 with some additional fraud hints and tips on the back cover. Email: [email protected] Mail: Merchant News National Australia Bank UB4440 800 Bourke Street Docklands Melbourne Victoria 3008 In the last issue of Talking Shop we explained the types of costs the Merchant Service Fee Covers. I hope this helped you understand the costs of our business and where your money goes. In this issue we will fill in the gaps by outlining the remaining costs recovered through discrete fees and one-off charges. We have also further explained the changes to our closure fee on page 10. This is to follow up the many enquiries we received after communicating this change in April. The goal of this change was to align closure fees with the actual costs incurred relating to the recovery and refurbishment of the terminal. As such, customers using non terminal card acceptance products will not be impacted. Many other merchants will see a fee reduction as a result of these changes. We look forward to continuing to communicate practical information to you and wish your business every success. Regards Peter Roeleven General Manager of Acquiring, Business and Private Banking Editor - Jenni Tucker Designed and produced by www.twenty20.com.au Talking Shop is published by National Australia Bank Limited June 2006 ABN 12 004 044 937 AFSL 230686 2 FEEDBACK In the last edition of Talking Shop we announced our ‘Going to the games’ competition winners and what a prize it was! Les Holm and his family were able to soak up the atmosphere and enjoy three wonderful days at the Melbourne 2006 Commonwealth Games. Our five runners up enjoyed a sneak peak into what was to come at the exclusive dress rehearsal for the Games opening ceremony. The Melbourne Commonwealth Games was a great success and we hope that you also had the opportunity to take time out to enjoy the wonderful events. We received some positive feedback from our winners and we are pleased to report that it was a good result for all. On page 13, we have included another inspirational story received from one of our competition runners up. Dear Feedback Just a short note to thank everyone for the wonderful prize we received to the Commonwealth Games in Melbourne. My family and I had a wonderful time and the organisation was first class. I’ll write more in a while. Again thank you for offering such a wonderful prize. The photo and article in the Talking Shop, Merchant News, February 2006 is great. Thank you, Les Holm Dynamic Dental Care how to unsubscribe If you do not wish to receive a copy of Talking Shop, NAB’s quarterly educational merchant newsletter covering scheme compliance, operational changes, fraud updates and general interest merchant information, please unsubscribe by email: [email protected] (Please note this will not change a specific product or service consent you may have given us in the past). 3 WHAT INFLUENCES THE LEVEL OF FEES YOU PAY? It is important that you understand why each fee is charged and exactly what you are receiving in return. In the previous edition of Talking Shop we outlined the costs recovered through the Merchant Service Fee for Credit card and Debit (EFTPOS) transactions. In this edition we will describe the remaining costs that are recovered through discrete fees and one-off charges. The following table outlines the other types of fees that may apply to your merchant services. We have explained the possible fees and charges, however you need to be aware that these charges only apply to the relevant merchant services. Fees and rebates Establishment fee ✓ Annual fee ✓ Monthly access fee ✘ Terminal and/ or imprinter fees ✓ Remote & internet products ✓ ✓ excludes BPAY ✓ excludes BPAY ✘ What is it? What does it cover? How is it recovered? ✓ A new merchant fee to cover the set up costs of your merchant facility. One off fee charged on establishment ✓ Administration costs associated with the provision of merchant services, such as: PRM (credit card fraud prevention system), 24 hr Helpdesk Support and system maintenance. Annual charge on the anniversary date of establishment ✘ Ongoing security processing, infrastructure and scheme compliance costs for remote products. Applied monthly ✓ EFTPOS equipment/manual imprinter and software costs. Applied monthly Applied monthly Paper Loyalty rebate ✓ ✘ ✘ Designed to reduce the Terminal Fee where merchants average more than $50,000 credit card turnover per terminal on a monthly basis. Stationery ✓ ✓ ✓ Based on the actual costs of stationery items (& postage) to provide a fair cost recovery system. Charged per order KeyAuth ✘ ✓ ✓ The KeyAuth service is provided by an external provider and this fee covers the cost of this service. Charged per authorisation ✓ Available through the KeyAuth service provided by an external provider. Voice Authorisation costs are higher than Key Authorisation costs as an operator is required. Charged per authorisation ✓ A chargeback occurs when the cardholder (or their bank) raises a dispute in connection with a credit card transaction. If the dispute is resolved in favour of the cardholder, the transaction is charged back (debited) to the merchant. A chargeback fee is applied to cover the costs of investigating the dispute. Applied on dispute finalisation ✘ These fees relate to the actual costs incurred by NAB to close your merchant service. This includes the collection and inspection of equipment by an external party. On closure Voice authorisation Chargeback fees Closure/ termination fees 4 Terminal products ✓ ✓ ✓ ✓ ✓ ✘ FRAUD UPDATE Taking fraud seriously is an essential part of minimising risk and enhancing consumer confidence. Walk into a retail store and it wouldn’t be too surprising to find a shop assistant processing a credit card transaction without checking the signature. Some assistants confess that they find it awkward to verify a customer’s signature because they feel it could be insulting to the customer. While putting trust in your customers is important, this should not be at the expense of good business sense. And that means ensuring that all staff check that a customer’s credit card is genuine. You want to minimise your exposure to credit card fraud because certain volumes of fraudulent card transactions can lead to penalties imposed by card schemes such as Visa and Mastercard. It is just good business to follow some simple precautions and you can reduce your risk immediately. You need to make sure you avoid the radar of scammers who are looking for an easy target. That could happen if you become known as having slack processing procedures. Check these features are present on all cards: • Does the card appear altered or tampered with? • Does the name match the customer? • Is the embossing clear and well aligned? • Does the hologram appear three-dimensional and change colour? • Can the hologram be scratched off? Is it simply a sticker? • Is the magnetic stripe smooth and free of tampering? • Can the signature be smudged? • Does the number embossed on the card match the printed terminal receipt? • If it’s a Visa card, does the number start with a ‘4’? • If it’s a Mastercard, does the number start with a ‘5’? Remember that there are other benefits of being vigilant. If a merchant identifies and retains a stolen or counterfeit card, they may sometimes be entitled to a cash reward. what should you do if you suspect fraud? While the above features alone may not indicate that a transaction is potentially fraudulent, it’s important to note customer behaviour as well. This can be a good indicator that something may not be right. If a transaction is declined, it is generally for a good reason. Don’t lower the sale amount in an attempt to complete the sale. Often the fraudster will be unaware of the available funds on the card. If a transaction is declined, refer your customer to their bank. If you are suspicious of a card or customer, call 13 25 15 and press 1 for Extension 500. TIP Customer information, sales receipts and paper vouchers should be kept secure from theft at all times and appropriately destroyed after 18 months. Ensure only authorised staff have access to the information. Fraud enquiries: Ph: (03) 8634 3222 Email: [email protected] 5 BUSINESS ASSISTANCE WHEN YOU NEED IT MOST Whether it’s help with your EFTPOS terminal, processing a refund or minimising fraud, NAB’s Merchant Service Centre offers support 24 hours a day. Merchants are often working around the clock. And knowing that you have 24 hour support not only gives you peace of mind, it helps you run your business more efficiently. That’s the job of NAB’s Merchant Service Centre (MSC), says Howard Barclay, the centre’s Executive Manager. one-stop shop Based in Melbourne, the MSC receives more than 30,000 calls from all over Australia each month. It operates 24 hours a day, seven days a week. Howard describes it as “a one-stop-shop” assisting merchants with everything from technical support for non-performing EFTPOS machines, to transaction and value queries, stationery requirements, card assistance, customer detail amendments and fraud enquiries. technical recovery Howard says that the MSC’s primary objective is to resolve a customer’s problems first time, every time. “We achieve this objective more than 85% of the time in any given year,” he says. “In terms of technical support for electronic terminals, we are usually able to help merchants get their terminals up and running at the time of the call,” he says. “On those occasions where the terminal is faulty and cannot be recovered via over the phone support, we organise for a technician to repair or replace the faulty terminal within four hours of the call being made in metropolitan areas, and within 24 hours in country areas.” business partner Not just a technical support centre, the MSC works in partnership with businesses by providing general assistance with transaction processing, including posting refunds and reconciling accounts. For merchants making the jump to online business, staff are also able to provide merchant facility support. New merchants thinking of joining NAB can also take advantage of the MSC and they can even apply for merchant facilities over the phone (8am-6pm AEST) suspicious minds Another important role played by the MSC is assisting customers to deal with suspicious transactions. “We take every enquiry seriously,” says Howard, “and offer customers assistance with identifying suspect transactions as well as helping them to minimise their exposure to people intent on defrauding them.” Howard continues: “If a transaction is reported and appears unlawful, we feed that information back to the NAB’s Merchant Fraud Investigation Team which examines that transaction and responds appropriately. Protecting merchants from illegal activities is an essential part of the NAB’s business support ethic.” Merchant Service Centre 1300 369 852 6 ARE YOU AT RISK? Your volume of transactions determines the process you should have in place to protect customer information. Does your business comply? As a merchant you are always dealing with sensitive customer information. NAB is committed to helping you safe-guard this information and protect your customers. The number of transactions you process determines the combination of validity procedures that need to be passed. These procedures are based on a set of standards that are designed to minimise risk and maximise security. They are called the Payment Card Industry Data Security Standards do you want to comply? For further information, email [email protected] quoting your merchant number. Or visit: • http://www.visa-asia.com/ap/sea merchants/riskmgmt/ais.shtml • https://sdp.mastercardintl.com • http://www.scanalert.com/ If you are required to comply with these standards, you may have been notified of this obligation. However, it is recommended that all merchants become compliant with the Payment Card Industry standards, regardless of volume of transactions. how do you protect customer information? From a risk management point of view, NAB recommends that merchants are pro-active in safe-guarding customer data. A good benchmark is the Payment Card Industry (PCI) Data Security Standard. It contains requirements and guidelines for all major credit card payment brands including Visa, Mastercard, American Express, Diners Club and JCB. Merchants can find out if they are compliant and both Visa and Mastercard offer programs that can determine how well you comply with the PCI Data Security Standards. Visa’s program is called Visa Account Information and Security (AIS). Mastercard’s is Mastercard Site Data Protection (SDP). See the box pictured right for the relevant webpages. There are two key things merchants can do to maximise security of their customer data. The first is an annual self-assessment questionnaire. The second is a quarterly network security scan. The annual self-assessment questionnaire is 75 questions based on your systems and procedures. Another valuable tool is a quarterly network security scan after which merchants receive a compliance report highlighting any vulnerability to the customer information stored on the system. Scan Alert, in partnership with Visa, offer this online tool which means you can submit the self-assessment questionnaire via this website. It also currently offers the free quarterly network security scan. 7 8 NAB Escape STREAMLINE YOUR TRANSACTIONS NAB’s new range of EFTPOS terminals are designed for busy businesses that want reliable and quick customer transactions. Every merchant has different needs and NAB is committed to developing tools to help you work more efficiently – no matter what size your business is. NAB’s new range of EFTPOS terminals will make doing business with your customers easier and quicker. NAB has designed a range of terminals which are reliable and easy to use, with features that suit your needs. which terminal suits your needs? or mobile operators such as mowing services or party plan managers. It can also be used in restaurants so diners can pay for their bill while still at their table, or by real estate agents who want to take an auction deposit on site. This NAB Escape terminal also has the following features: • Fully mobile and compact device • Broad telecommunications coverage (98% of the Australian population) • 200 hours battery life • Fast printing and transaction speed NAB Essentials The NAB Essentials terminal is ideal for sole proprietors who are keen to grow their businesses. It’s a basic terminal that’s most suitable for businesses with a low volume of transactions such as hairdressers and corner stores. You can use this terminal anywhere there is a phone line. This NAB Essentials terminal also has the following features: • Single cable from terminal for power and communications. • Fast printing and transaction speed • Large backlit screen for easy reading • Processes debit, credit and charge cards • Transactions include purchase, refund, cash out, settlements and transaction history • Terminal Fee estimated at $16.90 per terminal, per month* NAB Escape The NAB Escape terminal is a mobile terminal. This wireless terminal is ideal for businesses that need to accept payments while on the go. For example, it’s suitable for trades people who want to charge clients while on site, • Large backlit screen for easy reading • Terminal Fee estimated at $29.95 per terminal, per month* • Ability to work as a dial up terminal when seated on base station/recharge unit, which means you can use any telephone line as a backup if you are in a low coverage area * Other fees and charges apply NAB Eclipse The NAB Eclipse will be a full functionality desktop version of the NAB Escape and will be released later this year. register your interest If you would like to improve the efficiency and reliability of your merchant transactions, you can find out more information by contacting 1300 EFTPOS to register your interest. important note The new terminal range will be available later this year. Once you have registered your interest we will contact you directly upon launch of the new range to discuss your needs and EFTPOS terminal upgrade options. 9 MERCHANT NEWS closure fee The changes to the closure fee will apply to electronic terminal merchants only and in many cases these customers will be better off. The Merchant Service Centre has received a number of enquiries from merchants and we assure you that you should not be concerned by this change. The closure fee changes were made to closer align the actual costs of closing your merchant service to the fee you are charged. For example, when an EFTPOS merchant closes their facility we pay a fee to an external party for the collection of equipment and refurbishment. There were also previously many different closure fee rates that applied in particular circumstances. This was confusing to customers who have more than one merchant facility. A closure fee that is the same across all card present products is a clearer approach. the key points you should be aware of include: • The changes replace any closure/termination fee you would have been charged This change flows on from the fee review last year as we work towards providing transparency in the fees we charge. We want you to understand the fees you incur and the reasons they are charged. In April 2006, merchants were sent a notification regarding changes to the closure fee. This notification was sent in error to card not present merchants and these changes will not affect these customers. Please be assured no fees have been charged in error, and the new standardised rate for this fee for the closure of terminal based merchant facilities applied from 15 May 2006. further information If you have any questions regarding the closure fee please email [email protected] and we will be pleased to provide further information. • This charge is aligned with the actual costs charged to NAB for collection and refurbishment of your equipment • Applies to card present merchant services ie. EFTPOS only new stationery ordering procedure To place a stationery order for your manual imprinter please contact the Merchant Service Centre on 1300 369 852 (select option 3). Simply order the stationery items you require and generally your order will be sent to you within 5 working days. Mail orders for stationery will no longer be fulfilled and merchants should dispose of any stationery order forms to avoid delays. 10 The ‘stationery ordering made easy’ brochure has been updated and loaded to the NAB website nab.com.au Full details of stationery items and costs are available in this brochure. If you require further information regarding stationery for your merchant facility, please contact the Merchant Service Centre on 1300 369 852 (select option 3). new merchant agreement The new NAB Merchant Agreement has been designed to provide merchants with a quick reference guide for key issues and procedures that is easy to understand (section 1). This summary will help you comprehend the full legal agreement (section 2) and your obligations as a merchant. We will send you a copy of the Merchant Agreement in the coming months with your statement. The new Merchant Agreement replaces any previous agreements you have received. It is important that you review this document in full as it is a legal agreement and all merchants are required to understand the terms and conditions outlined. The user friendly section is provided to assist you with your review but does not replace the legal agreement. If you have any questions regarding your Merchant Agreement please contact the Merchant Service Centre on 1300 369 852 (select option 1). what’s new in eftpos? mastercard PayPass and visa wave Mastercard PayPass and Visa Wave provide a new technology that can increase service speed for certain business types, typically utilising a contactless card reader. The readers connect to your EFTPOS terminal and to process a transaction the cardholder taps their card against the card reader. Card scheme rules articulate which industries best suit this type of facility. A pin number or signature is not required for transactions under $35. Receipts only need to be produced on request by the cardholder. This technology is designed to meet the needs of certain businesses that process high volumes of transactions for small amounts. The devices could increase the speed of transactions for merchants such as fast food outlets, video stores or venues selling tickets. what do we think of it? It is clear that this innovative technology could add value for some of our merchants. A key consideration is that only contactless card devices can be used on these readers and there are not many currently on issue in the Australian market. can we do it? Our new range of EFTPOS terminals are produced by Sagem, one of the first terminal manufacturers to certify the Mastercard PayPass card reader with its terminal. We can enable this functionality and provide suitable readers if required. register your interest To register your interest in this new technology, email [email protected] 11 HOW TO COMPLETE YOUR MERCHANT SUMMARY 12 1. Place a summary voucher (brown) over the top of the summary card and plate. 2. Imprint – roll the imprinter handle all the way to the right hand side and back again. 3. Remove summary voucher and tear away the cover sheet. Ensure all details have imprinted onto the voucher. 4. Use a BLACK or BLUE PEN to complete your merchant summary voucher – coloured inks cannot be processed. 5. List all of your sales and credit voucher totals in the left-hand column. Add all the sales and subtract any credits (refunds) and write in the total. Please check your calculations so that the correct amount can be credited to your account. 6. Enter the total number of sales vouchers (blue) and next to this – write the total value of sales vouchers. Enter the total number of credit vouchers (red) and next to this – write the total value of credit vouchers. 7. Subtract the total value of credits from the total value of sales and enter the amount in the red merchant summary box. 8. Sign and date the summary voucher. 9. Tear off the rear page – merchant copy and keep for your records. 10. Place the original merchant summary (bank copy) on top of all your sales and credit vouchers. Place all of these into a red merchant eummary envelope. 11. Deposit at your local NAB branch. MERCHANT PROFILE As runner up in our ‘Going to the Games’ competition, Tina Gallesch of Fitness Warehouse provides us with some insight into how website marketing can work even when you least expect it…. web-based marketing in the fitness industry Many businesses believe that if you have a website, all it has to do is give a profile of the business, the address and phone number, and that is enough. Indeed, why would you want a full-scale shopping cart based website that people can actually buy through, especially in the fitness industry. Generally speaking the equipment is bulky, heavy and freight costs are very high. The experience of Fitness Warehouse, 148 Port Rd., Hindmarsh SA, has been very different. Fitness Warehouse established their website 7 years ago, and right from the very start, decided that it would be a full-blown site with SSL security that customers could actually purchase from, as well as use as a research tool. Over the last 7 years we have sent items, large and small, all over the world - dumbells to Chicago USA, treadmills to East Timor, supplements all over Australia and to the USA. And more than 60% of people calling Fitness Warehouse locally will begin their conversation by saying “I was just on your website and…..” There is no doubt that web-based shopping is on the increase and Fitness Warehouse intends to take full advantage of that by continuing to build their website to meet their customers demands and expectations. Kind regards, Tina Gallasch, Managing Director FITNESS WAREHOUSE www.fitnesswarehouse.com.au 13 CONTACT US help desk support For customer assistance, to report system faults or failures or for enquiries relating to NAB’s Payment Solutions, including: • general merchant enquiries • merchant statement enquiries • change of address notifications Contact the Merchant Service Centre on 1300 369 852 (select option 1), 24 hours a day, 7 days a week. We’ve listed our product support numbers below for your convenience: NAB Secure Internet Payments Service (NSIPS) 1300 138 313 24 hours a day, 7 days a week NAB E-mail Payments Service (NEPS) 1300 139 439 technical support • 9.00am – 5.00pm, AEST, Monday – Friday automated services • 24 hours a day, 7 days a week NAB Online Corporate 1300 652 565 8.00am – 8.00pm, AEST, Monday – Friday authorisations For authorisations of transactions over your floor limit, mail/ telephone and internet orders and transactions processed when a terminal is in fallback, please call: Bankcard/MasterCard/Visa 13 25 15 (select option 2) Debit account 1300 360 852 American Express 1300 363 614 Diners Club 1800 331 112 Authorisation services are available 24 hours a day, 7 days a week. sales enquiries For all queries or information requests on the NAB’s range of payment solutions for your business: • call our sales consultants on 1300 EFTPOS (1300 338 767) (select option 2) 8am – 6pm AEST • ask your business banker • visit nab.com.au YOUR QUESTIONS ANSWERED Q. I am an electronic merchant, how will the recent changes regarding Zero Floor Limits impact me? A: If the cardholder is present, and you swipe a card or key a card number through your terminal, the terminal will automatically obtain an authorisation for the transaction. Therefore the Zero Floor Limit will not impact you. Q: What about if I process mail & telephone orders manually via a Merchant Summary sheet? A: Because there is a higher risk of fraud with this method of trading, the Zero Floor Limit applies, meaning that you will have to obtain an authorisation for all of these types of transactions. Q: I’m a manual merchant, and I need to process a refund to a cardholder. What should I do? A: If the cardholder is present, imprint their card on a refund voucher and make sure they sign it. Place the refund voucher and an imprinted Merchant Summary voucher in the Merchant Summary envelope. If there are Sales vouchers also included in the batch and the refund amount exceeds the total sales, you will need to ensure that you accompany the envelope with a cheque for the net amount made payable to the National Australia Bank and then either bank it at a NAB branch or post the envelope to GPO Box 4511, Melbourne Vic 3001. 15 HINTS AND TIPS card present be wary in situations where: • Customers appear nervous or anxious. • Customers make indiscriminate purchases without regard to size, style, colour or price. • Customers hurry you at closing time. • Customers purchase a large item, such as a television, and insist on taking the item with them rather than having it delivered. • Goods or services have been ordered over the telephone to be collected in person at a later date. (Make sure your customer signs the card and swipe or take an imprint of the card upon collection of the item). • You are requested to split transactions over two or more cards. • Multiple cards are presented with multiple declines. it pays to swipe the stripe Always attempt to swipe the card through your terminal or take an imprint of the card. Key entering a card number greatly increases your exposure to loss as there is no proof that the credit card was present for the transaction. Key entering increases the risk of chargebacks. data security • Always keep your terminal secure. • Store only the customer’s account information that is necessary for your business and only with the cardholder’s knowledge and consent (eg name, address or email address). • Store all data containing cardholder information (eg. authorisation logs, transaction reports and transaction receipts) in a secure place that allows access to authorised personnel only. Disclaimer The material in this publication, including any advice (the “information”) is current as at (June 2006), is of a general nature only and is intended for distribution to Australian residents only. Statements about future matters may not be realised and should not be relied upon. The information has been prepared without taking into account your objectives, financial situation or needs. Before acting on any of the information, you should consider whether it is appropriate for your circumstances. To the extent allowed by law, National Australia Bank Limited ABN 12 004 044 937, its affiliates and their respective directors, officers, employees and agents (“NAB”) disclaim any warranty or representation about the accuracy or completeness of the Information. Views expressed by external contributors are not necessarily endorsed by NAB. Neither NAB nor contributors to this publication will be liable in any way for any direct, indirect or consequential loss or damage however caused, whether in negligence 16 or otherwise, which may be suffered by any person relying on the information, or otherwise arising in connection with the information or any omission from it. NAB does not endorse the contents of the advertisements placed in this publication, or accept liability for any direct, indirect or consequential loss or damage sustained from or after publication of any advertisement. The information is subject to copyright and any reproduction of it without the prior written consent of the copyright owner is prohibited. © 2006 National Australia Bank Limited ABN 12 004 044 937