Student Handbook - Colton-Redlands

Transcription

Student Handbook
2016-2017
Student
Handbook
July 1, 2016 - June 30, 2017
Colton Redlands Yucaipa
Regional Occupational Program
1214 Indiana Court, Redlands, CA 92374
Mailing: P.O. Box 8640, Redlands, CA 92375
(909) 793-3115 ● FAX: (909) 793-6901 ● www.cryrop.org
Welcome from the Super-intendent
Dr. Stephanie Houston
On behalf of the Governing Board, administration, teachers and staff of the Colton Redlands Yucaipa
Regional Occupational Program (CRY-ROP), welcome to our school.
Congratulations for taking this step in your educational and career journey. At CRY-ROP we strive to
prepare students for the dynamic needs of the 21st century workplace. As a result, we envision a vibrant
economy with a skilled workforce that attracts employers and provides jobs for regional prosperity. The
demands of the 21st century require workforce preparation for the ever-changing, competitive global
economy. Today we are facing innovative and technological changes. Additionally, we know the needs of
our student population have changed. Keeping up with the pace of such change is our commitment. Our
success as an educational institution hinges on our ability to adapt, grow and learn. As CRY-ROP embraces
the complexity associated with creating an aligned, twenty-first century system to prepare students for the
next generation of economic realities, our focus is on knowledge, skill and innovation. The new economy
requires a higher skill set, specifically proficient in thinking and complex communication skills, as well as
the use of the most advanced methods of innovation. Our hope is that your participation in our programs will
provide expanded access to high-growth and emerging industries. The goal is to empower our students to
imagine their futures and inspire possibilities.
Please help us to keep in touch by checking out our website and subscribing to our newsletter, liking us on
Facebook and/or following us on Twitter.
Welcome!
Our Mission:
Training students to be career ready, technically skilled and academically prepared by providing quality
Career Technical Education.
Our Vision:
To be the most influential, respected, industry-focused and student-centered Career Technical Education
program in our state.
About the Handbook
The Colton Redlands Yucaipa Regional Occupational Program Student Handbook is designed to serve
as a valuable resource as you select and progress through the Career Technical Educational program.
The Student Handbook makes it easy to know where to go for resources and information and includes
policies and procedures that are important for you to read and understand.
Section One - General Information
School Calendar ..........................................................................................
Student Services Hours of Operation ........................................................
Program Schedules ......................................................................................
Holiday Schedule .........................................................................................
Student Outcomes ........................................................................................
Rigors - 3R’s .................................................................................................
History ..........................................................................................................
Instructional Facilities .................................................................................
Interest & Motivation ..................................................................................
Learning Community ..................................................................................
Availability of Time .....................................................................................
Institutional Accreditation ..........................................................................
Board of Trustees.........................................................................................
Administration .............................................................................................
Support Staff ................................................................................................
Adult Campus Teacher Credentials ..........................................................
Campus Map ................................................................................................
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Section Two - Registration
Requirements ...............................................................................................
Admission Procedures .................................................................................
Steps to Enroll ..............................................................................................
Testing & Certification Center ...................................................................
Proof of High School Diploma/Equivalency ..............................................
International Transcripts............................................................................
Program Structure ......................................................................................
Student Services Hours of Operation ........................................................
Program Approvals .....................................................................................
Program Information ..................................................................................
Continuing Education .................................................................................
Industry Certification Opportunities - Pearsonvue .................................
GED Testing Opportunity ..........................................................................
HiSet Testing Information ..........................................................................
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Section Three - Financial Aid
Financial Aid Vocabulary ...........................................................................
Eligibility ......................................................................................................
Federal Programs ........................................................................................
New Federal Regulations for Pell Grant ...................................................
New Federal Regulations for Direct Loans ...............................................
Additional Funding Opportunities for Students ......................................
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Financial Aid Continued
Who Sets the Rules, Regulations, and Procedures? ...................................
Fraudulent Information ................................................................................
The Concept of Financial Aid ......................................................................
Cost of Attendance (COA) ............................................................................
Expected Family Contribution (EFC) .........................................................
Independent vs. Dependent Student ............................................................
Verification ....................................................................................................
Pell Grant Recipients ....................................................................................
Clock Hour Measurements ...........................................................................
Disbursement of Funds .................................................................................
Pell Grant Funds ...........................................................................................
Unsubsidized/Subsidized Loan Funds .........................................................
Financial Aid Over-Payments or Over-Awards .........................................
How to Apply for Financial Aid ...................................................................
Federal Loan Entrance/Exit Counseling .....................................................
Student Rights and Responsibilities ............................................................
Financial Aid Frequently Asked Questions ................................................
Program Career/Occupation Information ..................................................
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Section Four - Academic Information
Adults with Disabilities .................................................................................
Advisories .......................................................................................................
Certificate of Competency & Competency Lists ........................................
Customized Industry Training.....................................................................
Employment Placement Services .................................................................
Homework/Outside Study ............................................................................
Housing...........................................................................................................
Lost & Found .................................................................................................
Make-Up Fee for Required Lectures & Labs .............................................
Method of Instruction ...................................................................................
No Smoking/Tobacco Free Institution ........................................................
Official Student Records: Change of Address, Phone or Name ...............
Parking ...........................................................................................................
Personal Belongings ......................................................................................
Release of Student Records ..........................................................................
Resource Center ............................................................................................
Restrooms .......................................................................................................
Review of Records .........................................................................................
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Academic Information Continued
Security ...........................................................................................................
Services Available to All Adult Students.....................................................
Student Break Area .......................................................................................
Tech Center—C Building .............................................................................
Transcripts .....................................................................................................
Transportation ...............................................................................................
Tutoring Services...........................................................................................
Visitors............................................................................................................
Work-Based Opportunities ..........................................................................
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Section Five - Policies & Procedures
Academic Integrity ........................................................................................
Academic and Attendance Policy ................................................................
Adult Transfer Policy ...................................................................................
Complaint & Grievance Procedure .............................................................
Copyright Process .........................................................................................
Drug & Alcohol Abuse Prevention Information ........................................
Electronic Devices .........................................................................................
Equal Opportunity ........................................................................................
Freedom of Expression .................................................................................
Grading System .............................................................................................
Instructional Material Policy .......................................................................
Late Enrollment ............................................................................................
Late Payments ...............................................................................................
Leave of Absence Policy................................................................................
Nondiscrimination/Harassment Policy........................................................
Policy Under Family Educational Rights & Privacy (FERPA) ................
Probation & Dismissal Process ....................................................................
Program Incompletion Process ....................................................................
Refund/Program Cancellation .....................................................................
Reinstatement ...............................................................................................
Rules of Student Conduct .............................................................................
Satisfactory Academic Progress ...................................................................
School Property .............................................................................................
Sexual Harassment ........................................................................................
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Policies & Procedures Continued
Student Dress Code ....................................................................................... 81
Voting Information ....................................................................................... 81
Withdrawal Policy ......................................................................................... 82
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Section One
General Information
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Student Services Hours of Operation
Monday through Thursday: 9:00am - 4:00pm
Closed Monday-Thursday for lunch: 12:30pm - 1:30pm
Friday: 9:00am - 1:00pm
Late Night Registration Hours - Each semester there are special evening hours available for in-person enrollment. Contact
the Student Services office for details.
Program Schedules
Colton Redlands Yucaipa Regional Occupational Program (CRY-ROP) offers programs throughout the year, typically on a
semester basis.
FALL SEMESTER
August - December
SPRING SEMESTER
January - June
Holiday Schedule
There will be no instruction/classes due to school closure on major State and Federal holidays, or during winter and spring
break periods. Please note the holidays and break periods are as follows:
Mon., 7/4/2016
Week of 12/19-12/23/2016
Week of 3/20-3/24/2017
Thurs., 7/28/2016
Week of 12/26-1/2/2017
Mon., 5/29/2017
Mon., 9/5/2016
Mon., 1/16/2017
Fri., 11/11/2016
Mon., 2/13/2017
Thurs. & Fri., 11/26-11/27/2016
Mon., 2/20/2017
Student Outcomes
Upon program completion, the following student outcomes are expected:
 Earn a certificate.
 Demonstrate a willingness to learn.
 Participate as a member of a team.
 Communicate professionally with others through verbal, non-verbal and/or written communication.
 Demonstrate the ability to seek, apply and interview for program related employment.
Rigors - 3R’s
RIGOR - Learn what matters and what counts.
RELEVANCE - Do it. Don’t just talk about it!
RELATIONSHIPS - Connect with business and community.
History
CRY-ROP is a full-service Career Technical Education Center, operating as a Joint Powers Agency serving the following
school districts:
 Colton Joint Unified School District
 Redlands Unified School District
 Yucaipa/Calimesa Joint Unified School District
Serving both high school and adult students, CRY-ROP began offering Career Technical Education in 1971. CRY-ROP
offers Career Technical Education at partner district high school campuses and to adult students at the adult campus located
in Redlands.
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Instructional Facilities
The adult campus consists of three buildings located within a business complex center surrounded by three other businesses located
near the Citrus Plaza shopping center and directly behind the Alta Vista Credit Union.
A-Building is approximately 13,000 square feet and houses the administrative offices.
B-Building is approximately 10,523 square feet and houses the Student Services office, Student Center, as well as five classrooms
where the Nurse Assistant-Certified, Vocational Nurse, and Intravenous Therapy and Blood Withdrawal programs are held.
C-Building is approximately 5,621 square feet and houses our Grant Programs, Testing Center and two multi-purpose/conference
rooms.
Each classroom has a capacity for 20-35 students and contains teaching equipment sufficient to meet the needs of the individual
programs. Restrooms are located in each building and each building is wheelchair accessible and meets ADA requirements. Parking is
located near each building and in the campus parking lot behind the A Building. There is ample parking for all and there are no fees or
parking passes needed. There are outside eating areas in front of B and C-Buildings and behind A-Building. In the B-Building there is
also an inside eating area at the north-west side of the building.
Interest & Motivation
Your desire to succeed is of prime importance. Evidence of a willingness to learn and flexibility is necessary to successfully complete a
career technical education program. In order to prepare for a new career, a proper attitude is essential and will result in optimal
learning. The goal is to assist you to prepare for employment, in a related field, connect you to continuing education and/or assist you to
enlist in the military upon completion of training.
Learning Community
What does it mean to be part of a learning community at the Colton Redlands Yucaipa Regional Occupational Program? It means that
you owe it to your classmates to be prepared, to respect opinions, give authentic, constructive feedback and to learn from others. Your
peers and teachers may have expertise you lack. Give everyone respect.
Availability of Time
Your success hinges upon time and project management. Attendance in all program sessions is extremely important. Additionally,
consideration must be given to the time needed to complete required projects and homework as assigned in each program. The
expectation is to spend one additional hour for each session attended. The more time spent on preparation, the better the chances for
achieving success. Refer to the program syllabus for more details about program participation.
Institutional Accreditation
Accreditation is an important part of selecting a quality school. It’s assurance that the institution meets standards set forth by an
independent accrediting agency that is recognized by the United States Department of Education and the Workforce Development
Department. In order to receive accreditation, a school must meet specific requirements and be approved by an official review board
that certifies its strict adherence to the accrediting body's standards of academic and institutional criteria.
Colton Redlands Yucaipa Regional Occupational Program is accredited by the Western Association of Schools and Colleges (WASC)
and the Commission of the Council on Occupational Education (COE). This joint COE/WASC accreditation was one of the first in
California and CRY-ROP was awarded a six year term.
Accreditation by the
Commission of the
Council on Occupational
Education
Accredited by the Western
Association of Schools and
Colleges
7840 Roswell Road,
Building 300, Suite 325,
Atlanta, Georgina 30350
Phone: (800) 917-2081
Website: wwww.council.org
Accrediting Commission for
Schools
533 Airport Blvd., Suite 200
Burlingame, CA 94010
Phone (650) 696-1060
website: www.ascwasc.org
Accredited through
June 30, 2018
Accredited through
June 30, 2018
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Governing Board
Colton Joint Unified School District
Redlands Unified School District
Pilar Tabera
Clerk
Ron McPeak
President
Frank Ibarra
Member
Patty Holohan
Vice President
Joanne Thoring-Ojeda
Alternate
Donna West
Alternate
Yucaipa/Calimesa Joint Unified School District
Sharon Bannister
Member
Jane Smith
Member
Chuck Christie, Ph.D.
Alternate
Administration
Dr. Stephanie Houston
Superintendent
Dr. Carol Tsushima
Assistant Superintendent of Education Services
Min Gonzalez
Director of Business Services
Sandy Mortensen
Director of Student Services & IX Administrator
Donna Robinson
Program Manager
Carlos Padilla
Program Manager
Laura Koger
Coordinator of Personnel Services
Lynnae Pattison
Program Coordinator—WIOA
Luis Estrada
Facilities Coordinator
Sandra Horvatich
Information and Communications Technology Manager
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Support Staff
Christopher Bailey
Employment Placement Specialist-calWORKS
Julette Barta
Curriculum Developer
Sarah Beld
Kathy Callaway
Breeanna Ceniceros
Maria Cutz
Melissa Dix
Program Support Specialist -Human Resources
Employment Placement Specialist– WorkAbility1
Accounting Specialist
Purchasing /Receiving Specialist
Community Recruiter
Nicole Drazin
Employment Placement Specialist-WIOA
Ryan Fischer
Computer Network Specialist
Holly Hansler
Student Accounts Technician
James Hattar
Community Recruiter
Elena Hernandez
Peer Coach Leader
Alison Johnson
Student Information Specialist
Steven Johnson
Data and Software Analyst
Karla Lechuga
Instructional Technology Facilitator
Lisa Llamas
Erika Menge
Alma Orozco
Accounting Support Specialist
Admissions Technician
Employment Placement Specialist-calWORKS
John Orozco
Facility Worker
Robert Peacher
Project Associate - CTE Teach
Deidra Puentes
Community Recruiter
Kathy Quiggle
Office Assistant - Human Resources
Erika Sherman
Employment Placement Specialist-WIOA
Maria Sterger
Program Support Specialist
Donna Strieby
Payroll Specialist
Rudy Villalobos
Cindy Young
Technology Support Assistant
Instructional Aide
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Adult Campus Teacher Credentials
Colton Redlands Yucaipa Regional Occupational Program employs highly qualified, credentialed adult program teachers:
PATRICIA FRINK
As Assigned, Nurse Assistant—Intravenous Therapy & Blood Withdrawal, & On call Vocational Nursing Teacher
 Designated Subjects Vocational Teaching Credential, Nursing Services
 Associates of Science degree from Regents College, Albany, New York
 California Board of Registered Nurses, Registered Nurse
 Board of Vocational Nursing and Psychiatric Technicians authorized
SHERI KILPATRICK-HANDLEY
Part Time, Nurse Assistant-Certified Teacher, Evening Program
 Designated Subjects Career Technical Education Teaching Credential, Health Science and Medical
Technology
 Bachelor of Science degree from the University of Phoenix
 California Board of Vocational Nursing and Psychiatric Technicians as a Vocational Nurse
 California Department of Health Services, authorized Nursing Assistant-Certified Teacher
FRANCES RAZOR
Full-Time, Teacher on Assignment-Nursing Programs Curriculum Leader
 Designated Subjects Vocational Education Credential, Nursing Services
 Bachelor of Science degree from California State University, Dominguez Hills
 California Board of Registered Nurses, Registered Nurse
JEAN VALKENBURG
Full-Time, Vocational Nursing Teacher and Curriculum Leader
 Designated Subjects Teaching Credential, Health Science and Medical Technology
 Associate of Science-Nursing degree from College of the Desert, Palm Desert
 California Board of Registered Nursing, Registered Nurse
Nurse Assistant—Certified Teacher, Day Program
Vacant
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Colton-Redlands-Yucaipa ROP
1214 Indiana Court
CAMPUS MAP
Redlands, CA 92374
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Section Two
Registration
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Requirements
Colton Redlands Yucaipa Regional Occupational Program offers the majority of its programs twice a year, normally on a semester
system. All adults who can benefit from Career Technical Education have an opportunity to enroll in the programs. Interested adults
may contact the Student Services office or refer to the website at www.cryrop.org to determine specific enrollment requirements for
the programs of interest.
General Adult Program Information:
 Must be at least 18 years of age by the end of the program. Proof of a High School Diploma or equivalency must be provided to
Student Services before the start of the program. Please note: Students in the Vocational Nurse Program must provide an
official High School Transcripts to the Student Services Office.
 All programs are fee-based.
 Successful completion of a basic skills assessment required prior to enrollment. Current government issued photo ID and social
security card must be presented at time of testing.
 All students must maintain a current valid government issued photo ID throughout the program.
 Original Social Security Card or Right to Work document required.
 A program must have a minimum number of students or risk cancellation.
 The Student Services office accepts payments by check, cash, credit card, money order, or partnering agency vouchers. A $25.00
fee will be charged for insufficient funds. Checks for amounts less than $25.00 are not accepted. The check writer and/or card
holder must be present with valid photo ID at time of payment.
Admission Procedures
Adults are required to complete a registration application online in the Student Services office. Each semester there are special
evening hours available for in-person enrollment. Contact the Student Services office for dates and times. Student Services
representatives can be reached at (909) 793-3115. Personal appointments for admission or assessments may be arranged during any
of the normal business hours.
Completion from high school with a diploma or equivalent is required for all programs. Proof must be provided to complete the
registration process. In addition, when entering CRY-ROP adult programs you must satisfy assessment requirements for the desired
program. See the Program Information section for the specific details and required assessment scores.
Steps to Enroll
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Select a program.
Depending on your program selection take the CASAS or ATI TEAS assessment.
Complete basic skills assessment test, meet minimum score required for enrollment, and receive a password in order to register
online. (Vocational Nurse applicants receive a password upon acceptance into the program.)
Register online at www.cryrop.org
Deliver proof of high school diploma/equivalent to the Student Services office.
Meet with the Student Services office to obtain your ID badge, provide uniform sizing information, and present your current
government issued photo ID, and Social Security card immediately after registering online.
Review financing options. (Prior to the first day of class, students who qualify for financial aid will be invited to attend an
orientation to complete the admission process and obtain final authorization to begin the program.)
In addition to subject matter theory, you receive hands-on lab experience and opportunities to participate in clinical or community
classroom experiences to gain real world knowledge and fine tune skills learned in class. Classroom labs have up-to-date equipment
and materials. Additionally, worksite learning combines classroom instruction with practical application to ensure a complete
experience.
All programs include employability skills units of instruction including; completing a job application, interview techniques, and
resume preparation. Students enrolled in most programs, receive hands-on experience. Colton Redlands Yucaipa Regional
Occupational Program cannot guarantee you will obtain employment.
.
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Testing & Certification Center
CASAS Assessment
All potential students interested in the following program must first complete the CASAS basic skills assessment before registering for the
desired program:
Nurse Assistant-Certified
The CASAS, also known as the Comprehensive Adult Student Assessment System, is a computerized multiple choice assessment
measuring reading comprehension in the English language and mathematics. CASAS claims to be the most widely used competency based
assessment system in the United States. For more than three decades, CASAS has strengthened the efforts of education, business and
industry to transition people to post-secondary education and workplace success. CASAS is validated and approved by the United States
Department of Education and the United States Department of Labor. The primary focus of the CASAS assessment is adult education and
workforce development.
Refer to the Program flyer for times, dates, and the location of testing. The CASAS assessment is available on a first come, first serve
basis. It is recommended to arrive early to the testing session to allow time for check-in and to fill out the necessary paperwork. The cost
for the CASAS assessment is $15 for both sections. No checks can be accepted for less than $25.00. The assessment can only be taken
once and potential students will complete both sections in one sitting, unless otherwise specified on the CASAS result form after
remediation. Refer to the CASAS test results scoring form. Students are provided with up to one hour for each section. Results are
available immediately following the assessment. There are no official testing preparation materials available. The purpose of the
assessment is to measure the skills test takers currently possess. Reasonable accommodations are available in compliance with ADA
regulations. Fees are due at the time of testing. Testing fees are non-refundable and are non-transferable. All test takers will need a current
government issued I.D. at the time of check-in.
ATI TEAS Testing
All potential students interested in the Vocational Nursing program must complete the ATI TEAS assessment. Test takers must create a
student account and register for a specific test date online at www.atitesting.com. Test fee of $75.00 must be paid online at the time of
registration. Please refer to the Program flyer for dates, times, and location. All testing fees are non-refundable and not transferable. All
test takers will need a current government issued photo ID at time of test check-in.
Individuals that have already completed the ATI TEAS within the past twelve months may submit an official ATI TEAS transcript with
their application in place of taking the Colton Redlands Yucaipa Regional Occupational Program administered ATI TEAS test. To request
an official ATI TEAS transcript visit www.atitesting.com.
The ATI TEAS (Test of Essential Academic Skills) measures basic essential skills in academic content areas of Reading, Math, Science,
English, and language usage. The test is scheduled over a four and a half hour period. A scheduled 10 minute break will be allotted during
the test. Results are immediately available upon test completion. There are test preparation materials available on-line at the ATI TEAS
official website or the ATI TEAS study guide can be obtained in our Student Services office for a fee. Go to www.atitesting.com to find
out more about the ATI TEAS study guide and practice exams. Reasonable accommodation are available in compliance with ADA
regulations.
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Proof of High School Diploma/Equivalency
Colton Redlands Yucaipa Regional Occupational Program accepts the following as proof of high school diploma/equivalency:
 Original Diploma or official sealed high school or equivalent transcript (VN program requires a sealed official transcript)
 California High School Proficiency Exam (CHSPE) letter
Official documentation must be received before the first day of the program.
International Transcripts
Transcripts issued by schools outside the United States must be translated and/or notarized by a certified educational evaluation service.
These agencies charge a fee and are not affiliated with Colton Redlands Yucaipa Regional Occupational Program.
Program Structure
FALL SEMESTER
August -December
SPRING SEMESTER
January -June
Program outlines are available on our website have been approved by Colton Redlands Yucaipa Regional Occupational Program
Governing Board. Industry advisories are conducted bi-annually to update curriculum/outlines, meet industry standards, and labor market
needs.
The following information is common in all outlines at Colton Redlands Yucaipa Regional Occupational Program.
 Program description
 Program information
 Breakdown of program hours and instructional units
 Foundation units (except Nurse Assistant - Certified)
 Core program units (vary within each program) include key assignments, employability skills, career ready practices, anchor
standards, pathway standards, and common core state standards
In addition to subject matter theory, worksite learning combines classroom instruction with practical application to ensure a complete
experience.
Student Services Hours of Operation
Monday through Thursday: 9:00am - 4:00pm
Closed Monday-Thursday for lunch: 12:30pm - 1:30pm
Friday: 9:00am - 1:00pm
Late night registration hours available each term. Contact the Students Services office for details.
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Program Approvals
CRY-ROP is a recognized community stakeholder aligned with a variety of Career Technical Education partner organizations. CRYROP is approved for training through the Workforce Investment Act, Workforce Development Department and California Department
Rehabilitation. All adult programs are approved and listed on the California Eligible Training Provider List (ETPL). We are dually
accredited by the Western Association of Schools and Colleges (WASC) and by the Commission of the Council on Occupational
Education (COE).
The following programs are accredited under WASC, COE, and California industry based organizations as listed below:
Nurse Assistant-Certified:
Program outline approved by the Colton Redlands Yucaipa Regional Occupational
Program Governing Board. The California Department of Public Health Services
approves this program. Upon successful completion of the program students are eligible to
take the California Department of Public Health Services competency exam.
Vocational Nursing:
Program outline approved by the Colton Redlands Yucaipa Regional Occupational
Program Governing Board. The California Board of Vocational Nurse & Psychiatric
Technicians approves this program. Upon successful completion of the program students
are eligible to take the National Council Licensure Examination (NCLEX).
The Vocational Nursing program is approved and students are eligible to apply and receive Free Student Aid Funds in the
way of Pell Grants or Direct Loans as offered by the Higher Education Act, Title IV and the U.S. Department of Education.
CRY-ROP meets the requirements and is approved through the California State Approval Agency for Veteran’s Education
under Title 38, Chapter 36, U.S. Code Sections 367(a) and 3672 (a)
Both the Nurse Assistant–Certified and the Vocational Nurse Programs are approved to train eligible veterans and dependents
under the GI Bill and Dependents Education Assistance programs.
Continuing Education Course
Intravenous Therapy and Blood Withdrawal: Program approved by the California Board of Vocational Nursing and
Psychiatric Technicians. This is approved for 30 hours of continuing education units. (CEUs).
Provider #V10816.
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Program Description:
The Nurse Assistant—Certified program is designed to prepare
students for employment as a Nurse Assistant in a variety of settings.
Students will learn patient care, observation, and communication skills with
an emphasis on caring for the geriatric resident in a long term care facility.
The program prepares students to be successful in the work place by teaching employability skills and modeling workplace expectations. The program
includes both classroom instruction and 100 hours of hands on clinical work
experience. This program is approved by the California Department of
Public Health Services. In addition, this program is approved and listed on
the California Eligible Training Provider List which is in compliance with the
Workforce Investment Act of 1998.
Enrollment Prerequisites:

Proof of a High School Diploma/
Equivalency required (Original Diploma or official transcript)

Successful completion of the CASAS Exam—a basic academic assessment
(See testing dates on back) - Password required for registration. Password
given with passing assessment score.
Required Immunizations/Health Clearances:

2 step TB Test

Hepatitis B Vaccine: first injection is required by the 1st day of the program. Second and third injections
should be received as recommend by the vaccine schedule.
CORE PROGRAM TOPICS

Communication Skills

Safe Environment

Emergency Procedures

Interpersonal Skills

Body Mechanics

The Long Term Care Resident

Employability Skills

Medical and Surgical Asepsis

Rehabilitation/Restorative Care

Green Concepts

Weight and Measurements

Observation and Charting

Personal and Occupational Safety

Patient/Resident Care Skills

Death and Dying

Introduction to the Nursing Assistant

Patient/Resident Procedures

Nursing Communication and Interpersonal Skills

Patient/Residents Rights

Vital Signs
Colton Redlands Yucaipa ROP
Colleges
1214 Indiana Court,
Schools
Redlands CA 92374
Phone: (650) 696-1060
(909) 793-3115 extension 512
7840 Roswell Road,
Building 300, Suite 325, Atlanta,
Georgina 30350
Phone: (800) 917-2081
website: wwww.council.org
Accredited through:
June 30, 2018
Accredited by the Commission
of the
Education.
17
Accredited through:
June 30, 2018
Program Requirements:

Maintain a minimum of a 70% grade average and a 93% attendance rate.

Must be able to perform job functions (physical and sensory demands) of a Nurse Assistant.

Must be able to pass a criminal background check. A Live Scan will be conducted at the beginning of the
program. Please note: The California Department of Public Health makes the final determination of licensure.
For questions, please refer to www.cdph.ca.gov.

Clinical site training (at least 100 hours) is a requirement of this program.

Transportation to and from the clinical site and class is at the student’s expense.

Upon completion of the program, students should possess a willingness to secure employment in a related
PROGRAM ID LOCATION
4100-201
ROP B5
PROGRAM TIMES
DAYS
START
END
COST
7:30am—1:30pm
MWTh
09/22/2016
02/09/2017
$2,855*
17 weeks—240 hours
4100-207
4100-301
ROP B5
ROP B5
5:00 pm—8:00pm
MWTh
10/03/2016
6:30 am—3:30pm
7 Saturdays
TBD
7:30am—1:30pm
MWTh
02/16/2017
04/19/2017
$2,855*
06/26/2017
$2,855*
Tuition Includes:
Live Scan background check, State
$2610
*Supplies & Materials:
Textbook & Workbook
$ 117
Designated Uniforms (2 sets)
$
65
Stethoscope/Blood Pressure Cuff
$
30
Gait Belt
$
10
Waterproof, Watch w/a Second Hand
$
23
*Student may purchase their own supplies & materials.
TOTAL PROGRAM FEES:
$2,855
Students are responsible for obtaining the required physical examination, immunizations, health screenings and a
pair of closed toe and heel waterproof white shoes.
Possible funding opportunities available through America’s Job Center of California and the Department of Rehabilitation.
2016 CASAS Testing Dates
Wednesday, June 1, at 9:30 am
Friday, June 10, at 8:30 am
Tuesday, June 14 at 10:00 am
Thursday, June 30 at 9:30 am
Thursday, July 7, at 1:30 pm
Monday, July 11 at 9:30 am
Wednesday, July 20 at 9:30 am
Monday, July 25 at 1:30 pm
Wednesday, August 3 at 9:30 am
Monday, August 29 at 1:30 pm
Friday, September 23 at 9:30 am
Friday, October 14 at 9:30 am
Monday, October 31 at 9:30 am
Monday, November 7 at 1:30 pm
Thursday, December 8 at 1:30 pm
Monday, December 12 at 9:30 am
18




No reservations needed.
Check-in will begin 30 minutes prior to
start time.
Allow two hours for testing.
No visitors please.
Must bring the following items on test day:
 $15.00 testing fee (cash, credit, debit)
 Current valid government issued photo ID
 Social security card
The Vocational Nursing Program provides dedicated individuals with the knowledge and skills
needed to complete the program, pass the State Licensing Exam ( NCLEX) and secure entry-level
employment within the nursing industry. The program includes fundamentals of medical terminology, sequential skill building in basic arithmetic, math for medications, and medical
abbreviations. Integrated throughout the program are Academic and Career Technical Education Standards, which includes safety, communication, technology, ethics, career planning and
other employability skills. The Vocational Nursing Program addresses STEM skills necessary for
student success in medical disciplines and careers. Clinical worksite learning is a requirement.
Program Requirements:

18 years of age by the start of the program.

Current valid government issued photo ID and Social Security Card.

Official transcript of a High School Diploma/Equivalency (GED) required.

Completion of Vocational Nursing Application, Criminal Background Form & Application Checklist.

ATI TEAS Completion (register for the test at www.atitesting.com). Test dates are on the back of the flyer.

Must meet one of the three criteria listed below:
 Previous completion of a medical program such as Dental Assistant, Medical Assistant, Nurse Assistant, or other
related/similar training. (Official sealed transcript must submitted to the Student Services Office) and/or
 Work experience (within the past five years) in a health related position. A letter of recommendation is required on
company letterhead, verifying employment experience including title, duties, and dates of employment
(family-related care excluded) to the Student Services Office and/or
 Completed previous college level courses in science or nursing skill programs with a grade of C+ or better.
CORE PROGRAM TOPICS

Terminology for Basic Human
Anatomy & Physiology

Terminology for Clinical and
Diagnostic Procedures


Communication Skills

Interpersonal Skills

Employability Skills

Green Concepts

Personal & Occupational Safety

Healthcare Delivery System

Introduction to Medical Terminology 

Dosage Calculations

Patient/Client Service 
Medical Surgical Nursing

Nursing Fundamentals 
Gerontological Nursing

Nursing Process

Rehabilitation Nursing
Human Structure & Function,
Diseases, and Disorders

Patient Education

Maternity Nursing

Anatomy Physiology

Pediatric Nursing
Math Skills

Nutrition

Career Requirements
Math for Medications

Psychology

Documentation

Pharmacology


Ethical & Legal Considerations

End of Life Care, Death & Dying
Normal Growth &
Development

1214 Indiana Ct., Redlands, CA 92374
Phone (909) 793-3115 ● Fax (909) 793-6901
www.cryrop.org
19
Participant Selection Process:
Selection into the Vocational Nursing Program is a competitive process. All applicants will be
scored using the Vocational Nursing scoring rubric. The highest scoring students will advance
to an interview process and final selections will be made. It is important all applicants submit
completed applications. If an application is submitted incomplete, the candidate will not be
considered for the program.
Accredited by the
Commission of the
Education.
7840 Roswell Road,
Required Clearances and Immunizations:

Health Screening—A physician must complete the CRY-ROP Physical Examination Form

Proof of two step PPD/TB Clearances or chest x-ray

Immunizations including:
Accredited by the
Western Association of
Schools and Colleges
Accrediting Commission
for Schools
533 Airport Blvd., Suite
200 Burlingame, CA 94010
Phone (650) 696-1060
 Dtap, MMR, Varicella—less than 10 years old or positive titer results
 Hepatitis A (series of 2) & B (series of 3)
You will need to start the series before the start of the program
Accredited through:
June 30, 2018
 Annual Influenza Vaccine

BLS CPR Card (for Healthcare Providers)—submitted card must remain valid throughout the entire length of the program
Our next program will begin in May 2017, and is a 16 month program
that meets Monday through Thursday from 6:30 am to 2:30 pm
Applications will be available soon.
Note:
The Colton Redlands Yucaipa Regional Occupational Program Vocational Nursing Program is approved by the California Board of
Vocational Nurses and Psychiatric Technicians.
The Colton Redlands Yucaipa Regional Occupational Program programs are on the approved “California Eligible Training Provider List”
which is in compliance with the Workforce Investment Act (WIA) of 1998.
Possible Funding Opportunities:

America’s Job Center of California

VA Benefits

Department of Rehabilitation

Federal Financial Aid
2016 ATI TEAS ASSESSMENT DATES
Friday, May 13 at 12:30 pm
Friday, June 10 at 8:00 am
Thursday, July 21 at 8:30 am
Monday, August 15 at 8:30 a.m.
Thursday, September 8 at 8:30 am
Monday, September 19 at 12:30 pm
Wednesday, October 5 at 8:30 am
Monday, October 17 at 12:30 pm
Wednesday, November 2 at 8:30 am
Monday, November 14 at 12:30 pm
Wednesday, November 30 at 8:30 am
Register for testing at www.atitesting.com. Fee for the test is $75.00 and must be paid online at the time of registration.
20
Intravenous Therapy and Blood Withdrawal is designed to prepare
students to perform procedures related to the expanded scope of
intravenous therapy. Covered subjects include: the safe
administration and maintenance of intravenous therapy,
commonly used solutions, vein selection and venipuncture
techniques, and recognition of and response to complications. The
program includes laboratory practice. IV Therapy and Blood
Withdrawal meets the certification requirements of the
California Board of Vocational Nursing & Psychiatric Technicians.
Enrollment Prerequisites:

Completion of an approved Nursing Program or current Vocational Nurse Student. (Vocational Nurse License or
school transcripts required for verification to enroll).

Refer to the student handbook to review all program policies at www.cryrop.org or request a free copy in the
Student Services Office.
CORE PROGRAM TOPICS

Overview of Anatomy and Physiology

Methods of Blood Withdrawal

Intravenous Therapy

Safety Concerns and Complications

Equipment

Legal and Ethical Issues

Preparation and Observation of the Patient

Laboratory
Accreditation by the
Commission of the
Education
7840 Roswell Road,
Atlanta, Georgina 30350
Phone: (800) 917-2081
Colleges
Schools
Phone (650) 696-1060
Intravenous Therapy & Blood Withdrawal is
approved under the California Board of Vocational
Nursing and Psychiatric Technicians (BVNPT).
This course is approved for 30 hours of CE’s.
Provider number V10816.
Accredited through
1214 Indiana Ct., Redlands, CA 92374
Phone (909) 793-3115 ● Fax (909) 793-6901
www.cryrop.org
21
PROGRAM ID
LOCATION
PROGRAM TIMES
DAYS
START
END
COST
4050-301
ROP B6
6:30am—3:00pm
TWTh
TBA
TBA
$259
2 weeks—37 hours
If interested, please call for the current schedule.
Note:
Intravenous Therapy & Blood Withdrawal is approved under the California Board of Vocational Nursing
and Psychiatric Technicians (BVNPT). This course is approved for 30 hours of CE’s. Provider number
V10816.
The Colton Redlands Yucaipa ROP programs are on the approved “California Eligible Training Provider
List” which is in compliance with the Workforce Investment Act (WIA) of 1998.
Password required for online registration. Password given with proof of VN program completion.
Contact the Student Services Office for further information.
For placement and retention rates, go to www.cryrop.org located on the Career Seekers page.
“Gainful Employment Disclosures”
22
Industry Certification Opportunities
Pearson VUE Authorized Test Centers are privately owned, third-party testing facilities which
provide on-site, on-demand testing for certification and professional licensure exams.
Pearson VUE provides a full suite of services from test development to data management,
and delivers exams through the world’s most comprehensive and secure network of test
centers in more than 175 countries.
How do I schedule a test with Pearson VUE?
Visit www.pearsonvue.com/programs and select the relevant test program from the Test Taker Services
section. Next, select 'Schedule a Test' on the right-hand side of the page and complete the necessary
fields. Upon confirming the booking, you will receive a confirmation e-mail from Pearson VUE. At a minimum, this confirmation will contain information such as the time, date and location of your test, including directions to the test center.
How do I reschedule a test?
Visit www.pearsonvue.com/programs and select the relevant test program from the Test Taker Services
section. Once you have chosen your test program, select 'Reschedule a Test' on the right- hand side and
complete the necessary fields.
How do I cancel a test?
Visit www.pearsonvue.com/programs and select your test program from the Test Taker Services section.
Once you have chosen your testing program, select 'Cancel a Test' on the right- hand side and complete
the necessary fields.
What happens if I forget my Pearson VUE username and/or password?
Click on the sign-in page relevant to your program at www.pearsonvue.com/signin and select either ‘I
forgot my username’ or ‘I forgot my password'. Provide the details required and you will then be able to
recover your username and/or reset your password.
What if I have a problem?
You can call Pearson VUE’s customer service center by going to www.pearsonvue.com/contact/vuephone
and choosing your relevant program and region.
How often are test centers open for testing?
Pearson VUE Authorized Test Centers usually operate during regular business hours. However, some centers may have evening or weekend appointments available. For test center availability, log in to your
Pearson VUE account at www.pearsonvue.com/signin or contact a Pearson VUE representative at
www.pearsonvue.com/contact/vuephone.
23
GED Testing Opportunity
Refer to the CRY-ROP website for dates and times:
www.cryrop.org
24
Official
Testing Available Now
HiSET® for 2016
How to Register

One of three California approved high school equivalency
exams
Prior to registration, create a test-taker account at
www.hiset.ets.org and you will be assigned an ETS ID number

Computer-based or paper based testing available
English or Spanish testing available

Testing Information

Bring a current, valid government-issued photo ID to register
and on the day of test (Testers with out-of-state licenses,
passports, military IDs or other foreign IDs must provide
proof of CA residency such as utility bill, bank statement,
birth certificate)


You must change or cancel an appointment at least three
business days prior to the scheduled exam date
For refund information, see CRY-ROP/HiSET® Refund Policy
Cost



$140 entire HiSET® test battery (5 subtests)
 $35 retest site fee (for each of the two free retests
offered by HiSET®)
$70 per subtest
Register In Person at:
1226 Indiana Court, Redlands, CA 92374
(Bldg. B, Student Services/Registration Office)
Hours of Registration:
Mondays from 9:00am–12:00pm
Tuesdays from 10:00am–12:00pm or 1:30pm–3:30pm
Fridays from 9:00am–12:00pm
Or, call for appointment outside these hours
Bring the following to Registration:
 Current, valid government-issued photo ID
 ETS ID number (assigned when you created your
HiSET® test-taker account)
 Test Fee (may be paid by cash, check, credit or
debit card)
Questions?
Call (909) 793-3115 ext. 509 or 522
Visit www.cryrop.org, Testing & Certification Center
Reach Your Goals with the HiSET® Exam
Refer to the CRY-ROP website for dates and times:
www.cryrop.org
25
26
Section Three
Financial Aid
& Program Fees
27
28
Financial Aid Vocabulary
Acronyms and initials are frequently used in discussing financial aid; many appear in this publication. Familiarity with the following
terms will be helpful when investigating potential financial aid programs:
AGI
Adjusted Gross Income
COA
Cost of Attendance
ED
U.S. Department of Education
EFC
Expected Family Contribution
FAFSA
Free Application for Federal Student Aid
FSA
Federal Student Aid
DL
Direct Loan
GPA
Grade Point Average
IRS
Internal Revenue Service
ISIR
Institutional Student Information Record
MPN
Master Promissory Note
NSLDS
National Student Loan Database System
SAR
Student Aid Report
Eligibility
All Title IV funds are awarded based on eligibility. You can determine your eligibility by filing a Free Application for Federal Student
Aid (FAFSA). The application can be found online at www.fafsa.ed.gov. Below are some of the standard requirements for receiving
financial aid; please keep in mind that eligibility is not limited to the requirements listed below.
1. The applicant must be a United States citizen, or eligible non-citizen.
2. The applicant must have demonstrated financial need according to the current need analysis procedure.
3. The applicant must be registered with the Selective Service if the applicant is a male, at least 18 years old, and not a current
member of the active armed forces.
4. The applicant must be fully accepted and enrolled at Colton Redlands Yucaipa Regional Occupational Program.
5. The applicant must certify non-participation in the unlawful manufacturing, dispensation, possession, or use of a controlled
substance.
6. Students holding a bachelor’s degree are not eligible for federal grant money. Students who complete a FAFSA may be eligible
for federal loans.
Federal Programs
Since it is important that you fully understand the available financial aid programs and your rights and responsibilities under them, the
United States Department of Education has prepared a brochure entitled “Funding Your Education - The Guide to Federal Student
Aid” which explains them. This brochure can be obtained by going to: https://studentaid.ed.gov/sa/sites/default/files/funding-your
education.pdf, or by visiting the Student Services Office. A good deal of information is contained therein.
Please note our institution participates in the following:
Federal Pell Grant - This is gift aid and does not require repayment.
Subsidized Direct Loan – This is a LOAN and requires repayment. The U.S. Dept. of Education will pay (subsidize) the interest
that accrues while you are in school, during your ‘grace period’ and during deferment.
Unsubsidized Direct Loan – This is a LOAN and requires repayment. The student is responsible for paying all interest. You can
pay the interest while you are in school or during a period of deferment or forbearance.
Direct Parent PLUS Loan - This is a LOAN for parents and requires repayment.
New Federal Regulations for Pell Grant
Effective as of July 1, 2013, the amount of Federal Pell Grant funds a student may receive over his or her lifetime is limited by new
federal regulations to be the equivalent of six years of 100% Pell funding. Since the maximum amount of Pell Grant funding a student
can receive each year is equal to 100% of the maximum Pell amount, the six-year equivalent is 600%. You can log on to the National
Student Loan Data System (NSLDS) Student Access web site at www.nslds.ed.gov/nslds_SA/ using your Federal Student Aid I.D.
and view your Lifetime Eligibility Used (LEU). The LEU will be found on the Financial Aid review page.
New Federal Regulations for Direct Loans
First time borrowers whose loans disbursed on or after July 1, 2013, are subject to 150% Subsidized Loan Limit. There is a limit on
the maximum period of time (measured in academic years) that you can receive Direct Subsidized Loans. In general, you may not
receive Direct Subsidized Loans for more than 150% of the published length of your program. All information regarding student loans
and Parent PLUS Loans will be submitted to the National Student Loan Data System (NSLDS) and will be accessible by guaranty
agencies, lenders and institutions determined to be authorized users of the data system.
29
Additional Funding Opportunities for Students
Possible funding opportunities are available through community resource agencies to assist students with program fees. Students must
contact the agencies to learn of requirements and to see if they qualify for assistance. The agencies CRY-ROP partners with are as
follows:
America’s Job Center of California (AJCC)
Department of Rehabilitation (DOR)
Veterans Administration Benefits
Federal Financial Aid programs such as Pell Grants, Direct Loans and Parent Plus Loans
Transitional Assistant Department (TAD)
Work force Investment Youth Programs funded through WIOA
Students are also encouraged to compete for scholarships. Information regarding scholarships is available on our website at
www.cry-rop.org. In addition CRY-ROP has Foundation Scholarships available to adults, as well as information about other
scholarships opportunities.
Note all scholarships are awarded as per the organization’s process issuing the scholarship. Some scholarships are paid directly to
students while others are paid to the school to be applied to the student’s account. Scholarships paid directly to the school are applied to
the student’s account. If a balance is pending on the account the scholarship will be applied to the pending balance. If the student is
receiving other funds to pay for tuition then a credit balance would have to occur before any disbursements would be paid to the student.
Who Sets the Rules, Regulations, and Procedures?
Federal regulations outline and govern the following items: institutional responsibilities, student responsibilities, the application
procedure, student eligibility, maintenance of student records, analysis procedure, award coordination with state and college awards,
and recipient enrollment requirement.
Fraudulent Information
The institution is required by federal regulations to make referrals to the Department of Education and the Department of Justice if it is
suspected that aid was requested under false pretense. Colton Redlands Yucaipa Regional Occupational Program takes the proper
stewardship of Federal funds seriously and will cooperate with government agencies in the full prosecution of students who were found
to provide falsified information. If a student received financial aid because information was reported incorrectly, any portion of that aid
which should not have been received must be repaid. If you purposely give false or misleading information on your application form,
you may be fined $10,000, receive a prison sentence, or both.
The Concept of Financial Aid
Financial aid is awarded to help supplement the amount you and your family are reasonably able to contribute towards your educational
expenses. You do not have to be considered low income to qualify for financial aid, but you do have to have “financial need.”
How Need is Determined:
Cost of Attendance (COA) - Expected Family Contribution (EFC) =Need
Cost of Attendance (COA)
The COA is the estimated full and reasonable cost of completing a full year as a full-time student. The COA is published by the
educational institution and includes: tuition, books and supplies, room and board, personal expenses, and transportation.
*This amount is not charged to your account; it is simply an estimate of expenses during your school year.
Expected Family Contribution (EFC)
The (EFC) is calculated on the basis of the financial information provided by parents and students on the FAFSA. The analysis system
attempts to judge the family’s financial ability to contribute toward the cost of education, not how much they will pay (i.e., the
calculation is determined using objective facts of a family’s financial position as opposed to the family’s financial practices). The
analysis procedure attempts to determine an EFC based not only upon income, but upon a variety of other variables as well:
investments, family size, siblings attending college at the same time, etc.
Independent vs. Dependent Student
Students (and their families) have the primary responsibility to meet the cost of their college education to the extent determined
possible by the analysis system. Financial aid is available only to cover the difference between each student’s resources and the
required expenses of attendance. To qualify as an independent student for federal funds, the applicant must meet one of the criteria listed
below. The individual must be:
1. At least 24 years old by December 31 st of the award year
2. An orphan or ward of the court, an emancipated minor, or in legal guardianship
3. A veteran of the U.S. Armed Forces or currently serving on active duty for purposes other than training
4. An individual with legal dependents other than a spouse
5. A graduate or professional student
6. An unaccompanied homeless youth, or
30
7. A married person
Verification
Students who are selected for verification by the Department of Education are required to submit all requested documentation to the
Student Accounts Technician for review before they can receive financial aid. Failure to complete the required verification process will
result in the postponement or cancellation of all financial aid.
Selected students are provided a clear explanation of the documentation that is needed to satisfy the verification requirements in the
“Outstanding Verification Request Form.” Submission deadlines and the consequences of failing to provide the requested information are
thoroughly discussed. Students who do not complete their financial aid file within 14 days from the start of the program must pay any
tuition/fees from personal resources. Students are periodically reminded of any documents which have yet to be submitted. Students
selected to verify the information used in the determination of their aid eligibility should submit the required documentation upon request.
This will prevent a delay in the disbursement of their financial aid awards. No grants or Federal Subsidized Direct Loan proceeds are
disbursed prior to receiving all required verification documents. The student is to comply with the verification requests noted in the
comment section of the SAR/ISIR, and any additional requests made by the school. If additional documentation is required, the institution
must request the documentation from the student in writing.
The institution may refer any instance in which there is reason to believe that an applicant has applied for Title IV, HEA program funds
under false pretenses to state or local law enforcement agencies for investigation and report the referral of that instance to the Secretary of
the Department of Education.
Pell Grant Recipients
A Pell Grant applicant must complete the entire verification process before the Pell Grant Program deadline in September or 120 days
after the last day of the student’s enrollment whichever is earlier.
If the process is not complete, the student is not eligible for Pell for that award year. Students who have not completed the verification
process within the required period will be notified in writing.
Clock Hour Measurement
Colton Redlands Yucaipa Regional Occupational Program’s academic calendar is clock hour based. A clock hour equals 60 minutes of
training, of which 10 minutes are allowed for a student break. All breaks are designated by the teacher. The academic year is defined as
900 hours and 26 weeks. If a program is greater or less than the academic year, it shall be measured in clock hours for Title IV programs
payments as follows:
Vocational Nurse: 1720 clock hours
Academic Year One: 0-900 hours, 26 weeks
Academic Year Two: 901-1720 hours, 26 weeks
Disbursement of Funds
Financial aid will be disbursed within 30 days of clock hours: 1, 451, 901, and 1311 for Vocational Nurse students.
Pell Grant Funds
The amount of your Pell Grant will be determined by the Expected Family Contribution (calculated by the federal processor), your cost of
attendance and your enrollment status. Awards are pro-rated for three-quarter time, half-time and less than half-time enrollment. Pell
Grant funds are applied directly to your tuition account for each term that you are eligible. If students are receiving funding financial
assistance from outside agencies disbursement of any loan funds to students will not be made until a credit balance occurs on the
student’s account. Once a credit balance occurs a check will be mailed to the student within 14 days.
Unsubsidized/Subsidized Loan Funds
Enrollment status is verified prior to each loan disbursement. If your loan eligibility changes due to a change in your enrollment status,
the school may need to adjust any subsequent disbursements to avoid an over award. Federal regulations require all student loan funds to
be disbursed in at least 2 payments. The second payment cannot be disbursed until at least one half-of your loan period has expired. When
the loan funds applied towards your account exceed your tuition balance, a credit balance will be created and you will receive a refund for
the amount of the credit on your account*. (Allow 2 weeks for processing).
*Note: If there is a credit balance that results from a Parent Plus Loan, CRY-ROP will determine the recipient of the funds from the
Parent Plus Application. You will be notified by the school whenever Direct Loan funds are applied toward your tuition account and you
will have 14 days to cancel the loan if you choose.
Financial Aid Over-Payments or Over-Awards
What is an overpayment/over-award?
An over-payment or over-award occurs when a student receives more than the amount for which he or she was eligible under the Federal
Pell Grant and Federal Direct Loan programs. A student will be notified by letter when such a discrepancy is discovered. Colton
Redlands Yucaipa Regional Occupational Program will collect the over-payment or over-award from the student via our billing/collection
method. The over-payment or over-award will be reported to the National Student Loan Data System (NSLDS) until it is resolved.
31
How to Apply for Financial Aid
All students who are applying for any type of financial aid are required to first complete a Free Application for Federal Student Aid
(FAFSA), which collects family income and asset information. Be sure that you are filling out the form for the correct year. If you will
begin your training at any time during the period from July 1, 2016 through June 30, 2017 you need to complete the 2016-2017
application. If your education will extend beyond June 30, 2017, you need to complete the 2017-2018 FAFSA when it becomes available
in October of 2016.
We encourage all students to start the financial aid process as early as possible prior to registration. It can take 3-6 weeks from the time all
required applications and documentation are submitted for a student’s financial aid to be packaged and set up for disbursement. To help
you through the process, step-by-step instructions are provided below.
STEP 1: Create FSA ID
You must have an FSA ID to electronically sign the FAFSA. It is recommended you set this up prior to completing the FAFSA. Visit
http://fsaid.ed.gov to create one. Your FSA ID confirms your identity when you access financial aid information and sign Federal Student
Aid documents.
 Create a username and password and enter your e-mail address.
 Enter your name, date of birth, Social Security number, contract information, and challenge questions and answers.
 If you have a Federal Student Aid PIN, you will be able to link it to your FSA ID. You can still create an FSA ID if you have
forgotten or do not have a PIN.
 Review your information, read and accept the terms and conditions.
 Confirm your e-mail address using the secure code, which will be sent to the e-mail address you entered when you created your FSA
ID. Once you verify your e-mail address, you can use it instead of your username to log into to the websites.
You can use your FSA ID to sign a FAFSA right away. Once the Social Security Administration verifies your
information in one to three days, or if you have linked your PIN to your FSA ID, you will be able to use your
FSA ID to access the websites needed to complete this process. For help, visit StudentAid.gov/fsaid.
STEP 2: Complete a FAFSA online
Federal Student Aid is an office of the U.S. Department of Education that manages and regulates Title IV funds of the Higher Education
Act (HEA) of 1965. To be considered for various federal, state, and institutional aid, students need to complete a FAFSA (Free
Application for Federal Student Aid) online. Step-by-step instructions are provided below.
1. Go to www.fafsa.ed.gov
2. Click on “Start a New FAFSA”
3. Enter your personal information
4. Click on “2016-2017” tab for the 2016-2017 academic year
5. Click on “Start New FAFSA” or "FAFSA Renewal"
6. Enter the information requested using your 2015 Federal Taxes
If you were unable to upload your tax information into your FAFSA, you will need to request a Return Tax Transcript (4506-t) online
for 2015 from the Internal Revenue Service http://www.irs.gov/individuals/order-a-transcript
NOTE: When asked for the school code, type in "041943" for Colton Redlands Yucaipa Regional Occupational Program.
7. E-Sign your FAFSA using your FAFSA I.D. Number. Once you have completed your FAFSA, a summary/confirmation report will be
generated. Please keep a copy for your records.
What Happens after My Financial Data is sent to the Federal Processor?
 The federal processor will analyze the income and asset information which has been provided according to a formula that has been
approved by Congress. This formula determines the amount of federal funds you will receive.
 An Institutional Student Information Report (ISIR) will be sent to the school indicating whether you are eligible for a grant under the
Pell program. The Federal processor selects a sample of applications for a process called verification. If your application has been
selected for verification, a remark will be found in the comments section of your SAR/ISIR. If this is the case, we will assist you with
the additional required documentation.
 The financial administrator will next calculate the amount of federal grants, student loans, and/or parent loans for which you are
eligible, based upon the length of your loan period, the cost and the portion of your training which has been designated in the award
year. An awards letter will be generated and sent to each student along with other required financial documents.
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Step 3: Proceed to Admission Process
 Select a program.
 Depending on your program selection take the ATI TEAS test or other required exam.
 Complete your test, meet minimum score required for enrollment, and receive a password to register online. (Vocational Nurse
applicants receive a password upon acceptance into the program.)
 Register online at www.cryrop.org.
 Deliver your official sealed high school transcripts/equivalent to the Student Services Office.
 Meet with the Student Services Office to obtain your ID badge, provide uniform sizing information, and present your current
government issued photo ID, and social security card immediately after registering online.
 Review your financing options prior to the first day of class.
Step 4: Virtual Financial Aid Office (VFAO)
CRY-ROP contracts with a third party servicer for financial aid processing. Once accepted into an eligible program, you will receive steps
to complete a Student Interview through a virtual financial aid system.
Step 5: Complete Entrance Counseling
It is a Department of Education requirement that ALL NEW student loan borrowers complete Entrance Counseling before student loan
funds can be disbursed. Entrance Counseling reviews the terms of the loans and the rights of the borrower, as well as provides insight into
repayment.
1. Log in at www.StudentLoans.gov with you Federal Student Aid ID number. If you do not have a Federal Student Aid ID number,
visit https://fsaid.ed.gov
2. Click on Complete Counseling
3. Click on Complete Entrance Counseling again
4. Click on Start
Choose the first option if you are an Undergraduate student.
5. Go through the entire tutorial at your own pace.
6. Once you have completed and passed the test, print out the page titled “Borrower Rights and Responsibilities” (It should have
your name and social security number on it)
7. Submit this page to the Student Services office.
Step 6: Complete Master Promissory Note (MPN)
The Master Promissory Note (MPN) is a legal document in which you promise to repay your loan(s) and any accrued interest and fees to
the U.S. Department of Education. It also explains the terms and conditions of your loan(s).
 Log in at www.StudentLoans.gov with you Federal Student Aid I.D. Parents must sign in using their own Federal Student Aid PIN to
complete their MPN. If you do not have a Federal Student Aid I.D., visit www.pin.ed.gov
 Click on Complete Master Promissory Note
 Select the type of loan you would like to receive:
 The school will be notified once you’ve completed your MPN
Federal Loan Exit Counseling
It is a Department of Education requirement that ALL student loan borrowers complete Exit Counseling when they: drop below half time,
take a leave of absence, withdraw, or graduate. This process provides the borrower with important information regarding loan
repayment. Follow the steps below to complete the Exit Counseling
1. Log in at www.studentloans.gov with you Federal Student Aid ID number. If you do not have a Federal Student Aid ID number,
please create one - visit https://fsaid.ed.gov
2. Click on Complete Counseling
3. Click on Complete Exit Counseling again
4. Click on Start
5. Go through the entire tutorial at your own pace.
6. Take the quiz at the end of the tutorial.
7. Once you have completed and passed the test, print out page titled “Borrower Rights and Responsibilities” (It should have your
name and social security number on it)
8. Submit this page to the Student Services office.
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Student Rights and Responsibilities
Students who receive federal financial aid funds have the following rights:
 The right to review your financial aid files and to accept or decline your financial aid award.
 The right to know how the financial aid will be distributed.
 The right to know how your financial need was determined.
 The right to request an explanation of various programs in your student aid award.
 The right to know the refund policy of CRY-ROP.
While receiving financial aid, the student has the following responsibilities:
 The student must complete all application forms accurately and honestly.
 The student must provide correct information. If it is found that a student purposefully provided false information, it could be
considered a criminal offense, which could result in an indictment under the U.S. Criminal Code.
 The student is responsible for providing all documentation to the financial aid office in a timely manner. Failure to do so could
result in not receiving a financial aid award.
 The student is responsible for reading and understanding all materials he or she signs and for keeping copies of the documents.
 The student is responsible for all agreements that he/she signs.
 The student has the responsibility to remain in Satisfactory Academic Progress (SAP).
 The student must inform the school with any change to personal information such as, address and phone number immediately
while in the program and for up to 18 months after completion.
Financial Aid staff is available to:
 Provide information on Financial Aid resources.
 Assist in filling out Financial Aid applications.
 Financial Aid programs, procedures, and eligibility requirements change frequently. Students are encouraged to contact the
Student Services office for current requirements and literature.
Note: The Department of Education prohibits students from receiving Federal Financial Aid at different colleges for the same academic
term. For example, if a student receives the full annual Direct Loan limits for the 2016-2017 academic years at another institution, the
student cannot receive a Direct Loan for the same time period at Colton Redlands Yucaipa Regional Occupational Program.
If you have questions about your Title IV program funds, you can call the Federal Student Aid Information Center at 1(800)4-FEDAID
1(800) 433-3243). TTY users may call 1 (800) 730-8913. Information is also available on Student Aid on the Web at
www.studentaid.ed.gov.
Our financial aid office hours and contact information are as follows:
Monday thru Thursday
9:00 a.m. to 4:00 p.m.
closed 12:30pm to 1:30pm for lunch
Friday
9:00 a.m. to 1:00 p.m.
(909) 793-3115 ext. 522
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Financial Aid Frequently Asked Questions
What is verification?
Verification is the confirmation through documentation that the information provided on a student's Free Application for Federal Student
Aid (FAFSA) is correct. The Department of Education requires colleges and universities to verify or confirm the data reported by
students and their parent(s) on the FAFSA. The verification process ensures that eligible students receive all the financial aid to which
they are entitled and prevents ineligible students from receiving financial aid to which they are not entitled.
Why is your file being verified?
While there are several reasons why a student may be selected for verification. Some leading causes are:
 The submitted FAFSA application has incomplete data
 The data on the FAFSA application appears to contradict itself
 The FAFSA application has estimated information on it
 Random selection
What documents are needed after selection?
The verification process requires that students submit documentation such as IRS transcripts and worksheets to be compared to
information from the student’s application. Other documentation, including but not limited to documentation of federal benefits received,
W-2’s, citizenship, or of child support paid may also be requested if it applies to the information on the application.
How will I know I have been selected?
Notification is sent through our third party servicer, Virtual Financial Aid Office (VFAO), via email which will state there are
outstanding requirements and lists the document requirements and the status. You may also be mailed or e-mailed additional documents
that are required.
What happens if there are discrepancies in the application?
After all required documents are submitted, the Financial Aid Office and Weber & Associates (third party servicer) will compare the
documents to the application. If errors are found, corrections will be made. If the errors are significant enough to change the amount of
financial aid that you were awarded, the Financial Aid Office will retransmit the FAFSA to the Department of Education for
reprocessing.
How long does data correction take?
Ten business days should be allowed for the verification review process and an additional 5 business days if corrections have to be made
and transmitted. Additional time may be necessary during peak periods.
Once the verification and/or correction process is completed the student will be notified of their award within 5 business days. An e-mail
notifying the student of the award will be sent via the VFAO system to their email address.
Verification must be completed in advance of disbursing any money from any financial aid program so it is vital to send, complete, and
correct errors as quickly as possible.
When will I receive my 1098-T Tuition Statement?
Tuition statements (Form 1098-T) are mailed to the student on or before January 31 st of every year.
Financial Aid Deadlines
How long do I have to complete verification?
Students are expected to apply for aid and complete the verification process before the program starts, but no later than 30 days after the
program begins. Otherwise, the student is in jeopardy of not receiving any federal aid for their period of enrollment.
All required documents should be submitted or uploaded through their VFAO account to the Financial Aid Office no later than 10
business days from the initial date of request.
Any delay in submitting all required documents will cause a delay in the awarding of financial aid, resulting in the student being
responsible for paying all or part of their bill until awarding takes place.
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Default Prevention and Management Plan
What every student borrower needs to know.
Before you borrow please read this. If you have already borrowed on a student loan pay particular attention to this Q&A as it will provide
valuable information and hopefully keep you out of any legal issue’s concerning your student loan. This Q&A will help answer most of
your questions and give you resources to assist you while in school, during a leave of absence/withdrawal, and after completion of your
program.
We strongly encourage borrowers to carefully weigh the need for loans and to borrow only what is actually needed. We encourage you
to estimate and plan your repayment obligations prior to borrowing. Borrowing in excess of what is actually needed means you must
repay more at a later date. Your monthly payments will be higher and you may be paying over a longer period of time due to the interest
that accrues on your loans.
For federal student and parent loans, borrowers should be aware of the repayment options that are available. In addition, there are a
number of deferment or forbearance provisions available once the loan is in repayment. For some qualifying majors and professions, such
as teaching, federal and state loan cancellation provisions can also be beneficial.
Visit https://studentaid.ed.gov/sa/repay-loans/understand/plans, for estimate, repayment, deferment and forbearance options.
Visit https://studentaid.ed.gov/sa/repay-loans/understand/plans for Loan Forgiveness Program Information.
Remember, loans must be repaid even if you did not complete your program and/or degree.
How do I track and manage my loans?
To keep track of your student loans or to contact your loan servicer for repayment, log onto to the National Student Loan Data System
(NSLDS) at www.nslds.ed.gov or call the Federal Student Aid Information Center at 1-800-4-FED-AID (1-800-433-3243; TTY 1-800730-8913). The Federal Student ID number that you used as your electronic signature for the FAFSA can also be used to gain access to
NSLDS.
This website will not only show you all of the federal loans you borrowed, but also who the servicer is for your loan(s). The servicer is
the entity you will be corresponding with to coordinate repayment.
To see a list of Federal Student Aid servicers for the Direct Loan Program and for FFEL Program Loans purchased by the U.S.
Department of Education, go to the Loan Servicer page.
If you have borrowed loans in the past through the FFEL Program (i.e. a federal loan serviced by Bank of America, Wells Fargo,
Citibank, etc.) these loans have most likely been sold to a third party processor. We cannot stress enough how important it is to know
your loan servicer. Please refer to “Understanding the PUT Program” under the loan consolidation section.
How DO I consolidate My Loans?
If you are expecting to borrow a Federal Stafford or Federal PLUS Loan for this coming year and also have a Federal Family Educational
Loan, Stafford or PLUS Loans from prior years, you will have at least two lenders to repay when you graduate: your selected private
lender and the federal government.
The Direct Lending Consolidation program offers a way for you to combine both loans into one consolidation loan with one point of
repayment. This loan consolidation program will be available to you once you graduate and begin thinking about repayment.
There are advantages and disadvantages to loan consolidation and we recommend that you research this option carefully before
proceeding. If you have questions about whether or not consolidation is right for you, please contact the Direct Loan Consolidation Loan
Information Center at www.loanconsolidation.ed.gov.
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Who is eligible for loan consolidation?
To qualify for a Direct Consolidation Loan, borrowers must have at least one Direct Loan or Federal Family Education Loan (FFEL) that is in
grace, repayment, deferment or default status. Loans that are in an in-school status cannot be included in a Direct Consolidation Loan.
What is PUT program?
Since 2008 Stafford lenders have sold some of their loans to the Department of Education in an attempt to build liquidity in the market and
provide more loans to students. This is called the Loan Purchase Commitment (PUT) Program.
As a result, continuing students may have already received communication from the Department of Education explaining the purchase. These
loans are not considered Direct Loans but continue to be part of the Federal Family Education Loan Program (FFELP).
It is important to note that loans borrowed in the future may not have the servicer as loans you have borrowed already. This means that when
you begin to make payments on your loans after graduation you may be making multiple payments to multiple entities.
How do I repay my student loans?
Your loan servicer will provide information about repayment and will notify you of the date your loan repayment begins. It is very important
that you make your full loan payment on time either monthly (which is usually when you’ll pay) or according to your repayment schedule.
If you don’t, you could end up in default, which has serious consequences (see What is Loan Default?). Student loans are real loans—just as
real as car loans or mortgages. You have to pay back your student loans.
Can you repay your loans while in school?
Yes! Contact your loan servicer through www.nslds.ed.gov.
When should I begin repaying my loans?
After borrowers graduate, leave school, or drops below half-time enrollment, loans that were made for that period of study have several
months before payments are due. This is called the “grace period”.
Grace periods extend to 6 months after a borrower leaves school or ceases to be enrolled in at least half time enrollment for 6 months. Grace
periods can also extend up to 12 months; however, you must contact your loan servicer directly.
During the grace period, no interest accrues on subsidized loans. Interest accrues on unsubsidized loans during grace periods, and this interest
is capitalized when borrowers enter repayment.
Borrower repayment period begins the day after their loan grace period ends. First payment will be due within 60 days after the repayment
period begin.
Each loan has only one grace period. If borrowers return to school after the grace period has expired, the borrower qualifies for deferment
while borrowers are enrolled but return to repayment after borrower leave school. There is no additional grace period.
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What repayment plans are available to me?
When it comes time to start repaying your student loan(s), you can select a repayment plan that’s right for your financial situation.
Generally, you’ll have from 10 to 25 years to repay your loan, depending on which repayment plan you choose.
Standard Repayment
With the Standard Plan, you’ll pay a fixed amount each month until your loans are paid in full. Your monthly payments will be at least
$50, and you’ll have up to 10 years to repay your loans.
Your monthly payment under the standard plan may be higher than it would be under the other plans because your loans will be repaid in
the shortest time. For that reason, having a 10-year limit on repayment, you may pay the least interest.
To calculate your estimated loan payments, go to the Standard Repayment plan calculator.
Extended Repayment
Under the Extended Plan, you will pay a fixed annual or graduated repayment amount over a period not to exceed 25 years. If you are a
FFEL borrower, you must have more than $30,000 in outstanding FFEL Program loans. If you are a Direct Loan borrower, you must
have more than $30,000 in outstanding Direct Loans. For example, if you have $35,000 in outstanding FFEL Program loans and $10,000
in outstanding Direct Loans, you can choose the Extended Repayment plan for your FFEL Program loans, but not for your Direct Loans.
Your fixed monthly payment is lower than it would be under the Standard Plan, but you will ultimately pay more for your loan because of
the interest that accumulates during the longer repayment period.
This is a good plan if you will need to make smaller monthly payments. Because the repayment period will be 25 years, your monthly
payments will be less than with the Standard Plan. However, you may pay more in interest because you are taking longer to repay the
loans. Remember that the longer your loans are in repayment, the more interest you will pay. To calculate your estimated loan payments,
go to the Extended Repayment plan calculator.
Graduated Repayment
With this plan, your payments start out low and increase every two years. The length of your repayment period will be up to ten years. If
you expect your income to increase steadily over time, this plan may be right for you.
Your monthly payment will never be less than the amount of interest that accrues between payments. Although your monthly payment
will gradually increase, no single payment under this plan will be more than three times greater than any other payment. To calculate your
estimated loan payments, go to the Graduated Repayment plan calculator.
Income Based Repayment (IBR) - Effective July 1, 2009
Income Based Repayment is a new repayment plan for the major types of federal loans made to students. Under IBR, the required
monthly payment is capped at an amount that is intended to be affordable based on income and family size.
You are eligible for IBR if the monthly repayment amount under IBR will be less than the monthly amount calculated under a 10-year
standard repayment plan. If you repay under the IBR plan for 25 years and meet other requirements you may have any remaining balance
of your loan(s) cancelled.
Additionally, if you work in public service and have reduced loan payments through IBR, the remaining balance after ten years in a
public service job could be cancelled. For more important information about IBR, go to IBR Plan Information.
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What is Loan Default?
Loan default is failure to repay a loan according to terms of the Master Promissory Note. There can be serious legal consequences for
student loan defaulters.
There are different options to prevent falling into default status.
The following are some options:
Deferment = a postponement of payment on a loan that is allowed under certain conditions and during which interest does not accrue for
subsidized loans. This request can be made if you are returning to school and are enrolled in at least half-time status. For Deferment
options, visit https://studentaid.ed.gov/sa/repay-loans/deferment-forbearance, or contact your loan servicer for more information.
Forbearance = a period during which your monthly loan payments are temporarily suspended or reduced. You may qualify for forbearance
if you are willing but not able to make loan payments due to certain types of financial hardships.
A complete list of Direct Loan forbearances and their eligibility criteria can be reviewed at www.dlservicer.ed.gov.
Repayment Plan = Changing repayment plans is a good way to manage your loan debt when your financial circumstances change. For
example, you can usually lower your monthly payment by changing to another repayment plan with a longer term to repay the loan. There
are no penalties for changing repayment plans.
What if I Default on My Loan?
If you default, it means you failed to make payments on your student loan according to the terms of your promissory note, the binding legal
document you signed at the time you took out your loan. In other words, you failed to make your loan payments as scheduled. Your school,
the financial institution that made or owns your loan, your loan guarantor, and the federal government all can take action to recover the
money you owe.
Consequences of Default
National credit bureaus can be notified of your default, which will harm your credit rating, making it hard to buy a car or a house.
You will be ineligible for additional federal student aid if you decide to return to school. Loan payments can be deducted from your
paycheck. State and federal income tax refunds can be withheld and applied toward the amount you owe. You will have to pay late fees and
collection costs on top of what you already owe and you can be sued.
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How do I get help with my loan problems?
If you are having a problem with your federal student loan, contact the FSA Ombudsman at the US Department of Education. The
FSA Ombudsman is dedicated to helping students resolve disputes and other problems with federal student loans.
The FSA Ombudsman will research your problem in an impartial and objective manner and will try to develop a fair solution. The FSA
Ombudsman does not have the authority to impose a solution. Nevertheless, many students have found the FSA Ombudsman to be
helpful in resolving disputes with lenders.
You can contact the FSA Ombudsman by phone at 1-877-557-2575, by fax at 1-202-275-0549, by mail at U.S. Department of
Education, FSA Ombudsman, 830 First Street, NE, Fourth Floor, Washington, DC 20202-5144, by visiting fsahelp.ed.gov or by e-mail
at [email protected].
For more information and to learn what actions to take if you default on your loans see the Department of Education’s Default
Resolution Group website.
CRY-ROP is committed to helping you be successful while in school, after you have graduated, or while taking time off of school. We
understand finding a job or maintaining employment in our given economy can be difficult as well as managing your student loans.
“Managing student loans in a shaky economy,” is one of the numerous articles found on ConsumerReports.org which addresses this
very concern.
Important: Remember, you are responsible to repay your student loans as agreed on your signed Master Promissory Note(s). Please
keep your contact information up to date with your loan servicer to ensure you receive important correspondence.
When in doubt, contact your loan servicer. Staying in touch with your loan servicer will maintain a good relationship and decrease the
chances of loan default.
What if I need legal help?
If you are seeking legal representation, please read more information on “Civil Legal Assistance Attorney Student Loan Repayment
Program Questions and Answers.”
Program Fees
CRY-ROP is willing to set-up a “Program Fee Agreement” to allow students in the Vocational Nursing program to pay any “out of
pocket” tuition fees. Note, all program fees are required to be paid in full 1 month prior to the end of the program. A late fee in the
amount of $25.00 is assessed for all payments paid after the deadline established. There are no adjustments that will be made.
If a student does not pay their payments as scheduled the student could be terminated from the program and will not qualify for a
refund. The student will be responsible to pay any remaining balance to their student account.
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Program Career/Occupation Information
The U.S. Department of Education, under 34 CFR 668.42, requires the disclosure of general information to students with regard to
consumer-information regulations. The Department of Education requires Colton Redlands Yucaipa Regional Occupational Program to
disclose Standard Occupation Codes (SOC) of each program, as listed below.
Vocational Nurse Program Standard Occupational Code: 292061.0
Cost of Attendance
At Colton Redlands Yucaipa Regional Occupational Program, we strive to keep our costs as low as possible without jeopardizing the
quality of your education.
Vocational Nursing Program
(1720 hours/62 weeks/28 hours per week)
The estimated cost of attendance (COA) for the 16/17 cohort (start date 3/28/2016) is as follows
Academic Year One (est. 9 months)
Living with Parent
Not Living with Parent
Room and Board: $3,888.00
Personal Expenses: $2,205.00
Transportation: $2,214.00
Tuition/Supplies: $11,000.00
Academic Year Two (est. 7 months)
Living with Parent
Not Living with Parent
*This amount is not charged to your account; it is simply an estimate of expenses during your school year.
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Section Four
Academic Information
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Adults with Disabilities
All programs, campus organizations, and campus events are open to all students. Efforts are made to assist individuals with disabilities
to function as independently as possible while attending school. If you require accommodations or assistance you should contact staff in the
Student Services Office in order to schedule an appointment with the Student Accounts Technician or Director of Student Services. Adult
students with disabilities or barriers to career training may qualify for special educational support services to enhance training such as
tutoring, note takers, extra time on tests, adjusted deadlines, use of adaptive equipment and learning aids, and other reasonable
accommodations. No full-time or personal assistance is available. Students must review and complete the “Adult Campus Disability Services
Application” and provide documentation to verify disability and requested accommodations and support services.
Adult Campus Disability Services Application

Students must complete this application and provide documentation of a disability. Documentation guidelines are available on the
following page, available on our website at www.cryrop.org or in person at the Student Services Office. Proper documentation is required
before accommodations can be provided.

Return the completed application along with documentation to the Student Accounts Technician (909) 793-3115 ext. 320.

All documentation will be reviewed by the Student Services Staff.

An appointment will be scheduled within approximately 10 business days after the application and documentation have been reviewed by
the committee.

All requested accommodations must be supported by appropriate documentation.
Student Services Office
1214 Indiana Ct. Redlands, CA 92374
P.O. Box 8640 Redlands, CA 92375
(909)793-3115
www.cryrop.org
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Guidelines for Documentation
For Learning Disabilities:
1. A diagnostic assessment from a licensed psychologist, diagnostician, or other professional knowledgeable in learning
disabilities must be provided. The information should include a complete battery with all subtest and standard scores.
Physical Impairments:
1. Diagnosis of the disability by a medical doctor whose credentials and experience qualifies him/her to render the diagnosis is
required. The documentation must be on letterhead, typed, dated and signed by a doctor or otherwise qualified person to make
the diagnosis.
2. The report should include any functional limitations as a result of the disability, specify how they might impact the student in
an academic setting (for medical classes students must have the ability to participate in both classroom and clinical settings),
and provide specific recommendations for "reasonable accommodations.
3. If the condition is temporary, an estimate of the expected duration must be included. Documentation should not be more than
~ 5 years old. (This requirement does not apply to physical or sensory disabilities of a permanent or unchanging nature).
For Psychiatric Disorders:
1. Documentation must specifically indicate the diagnosis and should be provided by a licensed psychologist, psychiatrist, or a
licensed clinical social worker on his/her letterhead and include the DSM diagnosis and diagnostic code(s).
2. The report should include an explanation of how the disability may affect the student in an academic setting and suggestions
for reasonable accommodations.
3. Documentation should not be more than five years old.
For Attention Deficit Hyperactivity Disorder:
A diagnosis of ADHD/ADD must be provided and signed by a licensed and qualified professional on his/her letterhead. The
diagnosis must be made in the form of a DSM diagnosis, and include diagnostic codes and specified subtype. A multi-axial diagnostic format is preferred. Functional limitations related to ADHD/ADD must be clearly defined for the individual along with suggested academic accommodations. Documentation should not be more than 2– 3 years old.
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Advisories

Institutional Advisory
Annually conduct an Institutional Advisory which includes inviting community agency collaborations and referring agencies to our
school to review the programs, labs, and curriculum to provide feedback to identify the community needs in our area. In addition, we ask
our Institutional Advisory members to participate in a survey to provide feedback about our programs, campus, services, and to help
identify what our surrounding community’s Career Technical Education needs are. The results of the feedback are recorded and reviewed
with each teacher and support staff. Through this process goals and objectives are developed.

Program Advisory
Specific program advisories are conducted two (2) times a year. Private sector businesses have been long-time supporters of Colton
Redlands Yucaipa Regional Occupational Program and serve on Program Advisory Committees that direct and advise on our industryapproved curriculum. The curriculum is in turn delivered in a hands-on, relevant format so that students are ready for work. Our business
and industry partners provide students with work-based learning experiences, such as internships, field trips, guest speakers, and job
shadowing that help grow their interest in various occupations.
In compliance with the California Department of Education's mandates and our accreditation requirements, each of our programs are
supported by a Program Advisory Committee. These committees are comprised of business representatives from program-related fields who
work with our staff to ensure that course curriculum meets business and industry standards and current labor market demands. Approximately
460 businesses are currently participating. In addition, over 200 businesses support the Colton Redlands Yucaipa Regional Occupational
Program by offering their facilities as training sites for Colton Redlands Yucaipa Regional Occupational Program students. Many businesses
also donate equipment for student use.
Certificate of Competency & Competency Lists
Students successfully exiting Colton Redlands Yucaipa Regional Occupational Program programs completing a minimum of 70% grade
average and a 93% attendance rate, as well as meet the industry requirements for licensure will receive a Certificate of Competency within 30
-45 days after the completion of the program.
Students in the Nurse Assistant - Certified and the Vocational Nurse programs are required to complete industry based exams prior to being
eligible for employment specific areas trained. Students completing and passing the Nurse Assistant - Certified exam usually receive results
on the same day, or by mail. The Vocational Nursing students are notified by mail. If a student fails any portion of their exam, they will be
eligible to retake the exam at their own cost.
Customized Industry Training
Colton Redlands Yucaipa Regional Occupational Program responds to the training needs of local business and industry by developing
customized, specific programs. These customized programs are typically funded by the organization or company requesting the program.
Colton Redlands Yucaipa Regional Occupational Program has the ability to respond quickly to labor market demands.
Employment Placement Services
Colton Redlands Yucaipa Regional Occupational Program provides free placement assistance including job seeking skills, resume
development, practice interviews, and connections to local employers. Students are expected to follow-up on all job leads given.
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Job Bank—Student Services prepares listings of current job openings for the programs offered to students (current & previous).
Mock Job Interviews - Each term opportunities are given to participate in mock job interviews both in and outside of the classroom.
Student Services will make arrangements for employers and community representatives to conduct the interviews and provide feedback.
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Employment Workshops - Participate in networking opportunities offered on campus. Workshops, guest speakers, assistance with
resume writing, interview techniques, and job seeking strategies are offered to all existing & alumni students. Contact Student Services
Office for more information.
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Portfolio Development - You will develop a portfolio in your designated program area. Portfolios are used to plan, organize and
document education, work samples and skills. People use career portfolios to apply for jobs, apply to higher education opportunities, to
receive higher salaries, show transferable skills, and to track personal development.
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Homework/Outside Study
Each teacher will assign homework/outside study assignments at their discretion and as warranted by the needs and demands of the
program. Students are required to complete these assignments to be successful in the program.
Housing
Colton Redlands Yucaipa Regional Occupational Program does not maintain housing accommodations for students.
Lost & Found
Lost articles should be promptly reported to staff in the Student Services Office. Colton Redlands Yucaipa Regional Occupational Program is
not responsible for items that are lost or stolen. You are responsible for personal items. You are encouraged to leave valuable personal items
at home, keep cars locked at all times, and to keep valuables left in vehicles out of sight. Items found should be turned into staff in the Student
Services Office. If you misplace an item go to the Student Services office for assistance.
Make-Up Fee for Required Lectures & Labs
Daily attendance is a requirement of each program. If you fail to attend a required lecture, lab experience or minimum required or clinical
hours, the student will need to contact the Student Services Office to schedule a make-up session outside the regular scheduled program
hours. The student will be charged a fee of $59 per hour for missed lecture or lab time.
Method of Instruction
The quality of education students receive is primarily due to the excellence of the teachers and staff. All teachers and administrative staff are
carefully selected for their knowledge, industry experience, and ability to stimulate and develop each student’s potential.
Programs are structured so the student receives practice, reviews, hands-on experiences and regular assessments as a part of each program.
Colton Redlands Yucaipa Regional Occupational Program utilizes current industry-based equipment and software programs. The classroom
labs are fully equipped and located on the premises. Hands-on training with equipment provides students with the knowledge required to
further enhance understanding and application of industry skills and techniques.
All programs have a clinical or community classroom component to allow students to gain real life experience and put into action skills
learned in the program. This practical experience in community worksites enhances the learning experience. To participate in clinical or
community classroom opportunities, students must meet designated program requirements.
No Smoking/Tobacco Free Institution
The Governing Board recognizes the health hazards associated with smoking and the use of tobacco products, including the breathing
of second-hand smoke, and desires to provide a healthy environment for students and staff. In accordance with state and federal law,
smoking is prohibited in all enclosed CRY-ROP facilities and vehicles. (Labor Code 6404.5; 20 USC 6083) Employees and visitors
may smoke outside ROP grounds, except in those areas designated as nonsmoking or otherwise prohibited by law.
Smoking or use of any tobacco-related products and disposal of any tobacco-related waste are prohibited within 25 feet of any campus,
except on a public sidewalk located within 25 feet of the campus. (Health and Safety Code 104495)
The products prohibited include any product containing tobacco or nicotine, including, but not limited to, cigarettes, cigars, miniature cigars,
smokeless tobacco, snuff, chew, close cigarettes, betel, electronic cigarettes, electronic hookahs, and other vapor emitting devices, with or
without nicotine content, that mimic the use of tobacco products.
Smoking or the use of tobacco anywhere, anytime on Regional Occupational Program sites or during any program activities at
community sites while on official school business and/or activities, is prohibited.
Legal Reference:
EDUCATION CODE
44011 Controlled substance offense
44425 Conviction of controlled substance offenses as grounds for revocation of credential
44836 Employment of certificated persons convicted of controlled substance offenses
44940 Compulsory leave of absence for certificated persons
DR44940.5 Procedures when employees are placed on compulsory leave of absence
45123 Employment after conviction of controlled substance offense
45304 Compulsory leave of absence for classified persons
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Official Student Records: Change of Address, Phone or Name
Any change of address, phone number, or legal proof of name change must be submitted in writing to the staff in Student Services. In order to
ensure accurate records, you must keep Colton Redlands Yucaipa Regional Occupational Program informed of all changes.
Parking
Parking is available to all students. It is strongly recommended students park only in designated Colton Redlands Yucaipa Regional
Occupational Program designated parking areas and not in surrounding business’ parking spaces. Parking on the campus is free and parking
passes are not required. The school is not responsible for parking violations, tow away fees, property theft, or damage to vehicles. It is
suggested that you keep your vehicles locked at all times and valuables out of sight. You should not park in areas marked “Handicapped”
unless you possess the appropriate parking permit.
Personal Belongings
You are asked to monitor your own personal property (i.e. school books, wallets, purses, jewelry, clothing, book bags, etc.), as the school is
not responsible for lost or stolen property.
Release of Student Records
The release of all information regarding you is closely monitored and protected. If you desire your records to be sent to an institution,
employer, etc., you must first complete the Student Information Release Authorization Form. Student Services staff will only release your
records to the agency/individual designated on the form. There is a $1.00 charge for requested copies of medical/criminal clearance records
required for Colton Redlands Yucaipa Regional Occupational Program programs such as; immunizations and TB clearance and physical
exams.
Resource Center
You are welcome to use the computer lab located in the Student Services Office. Computers and printer are available for your use to complete
class assignments, renew skills, conduct research, seek employment, or perform other student related business. You may also have notes or
other program related documents copied at no cost. See staff in Student Services Office for assistance. Community resource information is
also available in the lobby and on bulletin boards.
Restrooms
Restrooms are located in each building on campus. You should notify the staff in the Student Services Office if there is a special need or
disability that requires access to a private facility. We do have a designated area for nursing mothers.
Review of Records
Colton Redlands Yucaipa Regional Occupational Program maintains educational records in accordance with state and federal laws. You have
the right to review your records but may be charged a fee for any requested copies. If you are a student under the age of eighteen and is
enrolled at Colton Redlands Yucaipa Regional Occupational Program, your parents or legal guardians may review your records. Students,
who are eighteen or older and enrolled in a postsecondary program, must give written permission for anyone to review their records. Refer to
the FERPA Policy for more specific details and exceptions.
Security
Colton Redlands Yucaipa Regional Occupational Program does not maintain campus police staff. Local law enforcement has authority.
Annually the Colton Redlands Yucaipa Regional Occupational Program compiles a crime, fire and safety report to all of it’s employees and
students as part of the commitment to campus safety and security pursuant to the requirements of the Federal Jeanne Clery Disclosure of
Campus Security Policy and Campus Crime Statistics Act. The report is available on the website: www.cryrop.org.
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Services Available to All Adult Students
The Student Services Office and the Student Center are located in the B-Building. Staff works closely with all students and teachers to ensure
students have the necessary support services that leads to student success. The staff in the Student Services Office will assist you with a
variety of services. The services listed below are available to all current and previous adult students.
Services Available
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Assessment
Career Guidance
Copies
Current Labor Market Information
Educational Guidance
Employability Skills Information
Financial Aid Counseling and Exit Meetings
Financial Aid Information
GED® and HiSET® Information
Guidance Counseling and Referrals
Job Leads
Job Seeking Skills
Resource Center in Student Services Office Lobby
Student Records
Student Safety Information
Substance Abuse Referral
Tutoring
Student Break Area
There are three outside eating\break areas, located outside the Student Services Office, C-building, and in between the Administration
building and student parking lot. Inside the B-building lunch tables are available. Additionally, there are a variety of restaurants in the vicinity
to purchase refreshments. Food and drinks are not permitted near computers or electronic devices.
Tech Center - C-Building
The Colton Redlands Yucaipa Regional Occupational Program has expanded our technological and digital footprint in our community by
opening a Tech Center. The Tech Center is equipped with:
 Testing Center provides a professional atmosphere and welcomes the public to participate in industry testing that leads to professional
certification and skill upgrades.
 Conference Center features state of the art technology. Through the use of video conferencing technology we are able to connect globally
to audiences in real time by bringing people from different sites together for the purpose of learning, sharing and collaborating.
 Grant services provides transitioning youth with guidance, educational support, work experience and placement to all who meet the
requirements of the individual grants.
Our mission is to prepare students to function productively in their community and future workplace. We work together in a climate of high
expectations to offer a variety of Career Technical Education and job-related course offerings. Every employee is an active participant in
supporting local school districts and the community.
Transcripts
Transcripts of grade and program results will be issued upon written request. Students under 18 years of age must have a parent or guardian
present to sign to release records. No fee is charged for transcripts. You may request a transcript online or visit the Student Services Office.
Identification is required to pick up all requested student records.
Transportation
Colton Redlands Yucaipa Regional Occupational Program does not provide transportation. There is an Omni Trans bus stop within one block
of the campus which provides busing throughout the day and into the early evening hours. You can locate busing information and schedules at
www.omnitrans.org or call (800) 966-6428 for more details.
Tutoring Services
Colton Redlands Yucaipa Regional Occupational Program provides free tutoring and career guidance services, in the Student Center. If you
need assistance with program content or career guidance, you may seek services in the Student Services Office or the Student Center or by
discussing your needs with your teacher.
Tutoring services take place in Building B, Room 4 . For more information contact staff at (909) 793-3115, Ex. 513.
In addition, we have a Student Center where students can access computers, receive tutoring, have a quiet place to study and receive
placement assistance.
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Visitors
All visitors must sign-in in the Student Services office in Building B and receive a visitor pass to be worn while on campus. Students may not
bring guests including children to the Colton Redlands Yucaipa Regional Occupational Program.
To protect student privacy, information will not be provided to individuals who come to campus to obtain information.
Work-Based Opportunities
Clinical/Community Classroom Experience
The following programs require participation in a clinical experience: Nurse Assistant-Certified and Vocational Nursing.
You are required to participate in a clinical or externship as scheduled by the teacher and the site to successfully complete the program.
Clinical opportunities may occur outside the regularly scheduled time of the program. Students must complete the minimum amount of hours
or jeopardize successfully completing the program and earning a certificate of competency. If you are receiving financial aid you must
complete the required hours. If the required hours are not completed this may impact your financial aid benefits, a percentage of funds may be
returned, and you may not meet the requirements to be a completer under the financial aid guidelines.
Clinical experiences make it possible for you to earn credit toward program completion while working in a setting related to the program. To
be eligible for the clinical component of the training program, you must:
1. Complete the required percentage of program competencies as designated by the program teacher.
2. Possess and maintain a C (70%) cumulative GPA for Nurse Assistant–Certified or C+ grade average for Vocational Nursing to
participate.
3. Maintain a minimum 93% attendance throughout the program.
4. Demonstrate competence in all areas of study and be recommended by the teacher.
5. Complete the required clinical documents.
6. Follow and complete the guidelines and standards of the clinical site.
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Section Five
Policies & Procedures
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Academic Integrity
Colton Redlands Yucaipa Regional Occupational Program (CRY-ROP) is committed to creating an environment where student
achievement is advocated and celebrated. Because the school values academic integrity as an essential component of academic
excellence, students are expected to be truthful and ethical in their academic work. Commitment to academic integrity is the
responsibility of every student and faculty member at CRY-ROP. Academic dishonesty is defined as: an act of deception in which a
student claims credit for the work or effort of another person or uses unauthorized materials or fabricated information in any
academic work. Academic dishonesty is a violation of the school’s “Rules of Conduct” and will not be tolerated. Academic
dishonesty diminishes the quality of scholarship and hurts students who conduct themselves honestly.
Acts of academic dishonesty include, but are not limited to the following:
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Cheating- Unauthorized copying or collaboration on a test or assignment, or the use or attempted use of unauthorized materials.
Tampering - Altering or interfering with evaluation instruments and documents.
Fabrication - Falsifying experimental data or results, inventing research or laboratory data or results for work not done, or falsely
claiming sources not used; fabricating or falsifying documentation to try to change a grade.
Plagiarism - Representing someone else's words, ideas, artistry, or data as one’s own, including copying another person’s work
(including published and unpublished material, and material from the internet) without appropriate referencing, presenting
someone’s else’s opinions and theories as one’s own, or working jointly on a project, then submitting it as one’s own.
Assisting - Assisting another student in an act of academic dishonesty, such as taking a test or doing an assignment for someone
else, changing someone’s grades or academic records, or inappropriately distributing exams to other students.
Violations of academic integrity demean the violator, degrade the meaning of the grades, discredit the accomplishments of peers, and
tarnish the reputation of CRY-ROP.
This policy applies to all staff and students at CRY-ROP.
Teachers & Student Responsibilities:
1.
Teachers
Teachers are responsible for being aware of the Academic Integrity Policy and contributing to student development by promoting
academic integrity, addressing dishonesty, and assisting in the development of ethical reasoning. Such behavior includes:
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Providing a clear and complete syllabus which describes program expectations, guidelines, and standards of performance.
Holding students responsible for knowing these expectations and guidelines.
Fostering an environment where academic integrity is expected and respected.
Detecting and properly handing breaches of academic integrity.
Fostering a classroom environment in which all students are treated with courtesy and respect.
Creating assessments that are effective evaluations of student mastery of program content.
Giving students timely and honest feedback.
Being available to discuss appropriate academic matters.
Students
Students are responsible for being aware of CRY-ROP’s Academic Integrity Policy and demonstrating behavior that is honest
and ethical in their academic work. Such behavior includes:
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Following CRY-ROP’s Academic Integrity Policy.
Following the teacher’s rules and processes related to academic integrity as directed in the program syllabus and related
program documents.
Asking the teacher for clarification if the standards of academic performance are not clear.
Asking the teacher for clarification if the syllabus, assignments, or grading policies if they seem unclear.
Helping to foster a campus environment where academic integrity is expected and respected.
Treating each other with courtesy and respect and helping to foster a classroom environment in which all students are treated
with courtesy and respect.
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Academic Integrity (continued)
When an act of academic dishonesty comes to a teacher’s attention, the following procedures shall be followed:
1. Notify the Director of Student Services.
2. Collect evidence and document the incident.
3. Permit the accused student an opportunity to explain.
4. Advise the student of possible penalties.
If there is evidence of a violation of CRY-ROP’s Academic Integrity Policy, the student may face the following consequences:
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A formal warning
A reduction or failing grade for the assignment
A reduction for the grade in the program
Disciplinary probation
Program dismissal
The student will be responsible for any unpaid program fees and may have to repay fees to other outside agencies including any Title IV
funds that have to be returned as a result of the student not finishing the program. The student has the right to appeal the academic penalty,
in cases of unintentional, fraud, bad faith or incompetence. However, the removal from the program is not subject to appeal.
Academic and Attendance Policy
Academic Policy
Students are expected to make steady progress towards their educational goals by maintaining a “C” average for Nurse Assistant-Certified
or a “C+” for Vocational Nursing program. Students should refer to their corresponding program handbook or syllabus for the specific
academic and attendance requirements.
Adult Transfer Policy
Colton Redlands Yucaipa ROP (CRY-ROP) welcomes transfer students from other institutions if space is available and if admissions
criteria are met in the Vocational Nursing program only. CRY-ROP does not accept transfer students into the Nurse Assistant-Certified
program. CRY-ROP may grant course competency mastery when students present official transcripts from other institutions to verify the
same competencies have been completed for the Vocational Nursing program.
The transferring student may be required to participate in a written or practical examination to demonstrate their knowledge of the skill.
Student placement into a program will be the result of mutual planning of the student, instructor and administration.
All transfer students must meet with the Director of Student Services and/or the Student Accounts Technician to discuss program fees,
funding and payment requirements and opportunities. Fees paid at another institution will not transfer to CRY-ROP
The transfer policy procedures are as follows:
1. Complete a request to transfer form and attach official transcript(s) from previous institution attended. The form can be found on
CRY-ROP’s website at www.cryrop.org or in Student Services. The Admission Technician and Program Teacher(s) will review and
contact interested transfer students within 10 working days.
2. If interested in Title IV funding complete the FASFA and VFAO process to identify funding availability as soon as possible. This
process takes time.
3. If space is available, meet with the teacher to discuss your previous participation in an accredited program and assess skills/knowledge
acquired in the previous program.
4. Meet with Admission Technician to discuss enrollment process, and discuss funding options for the program.
5. Develop a “Transfer Plan” to (re)admit a student into the desired program.
6. Attend a new program orientation meeting with a student services representative.
7. Attend a new program orientation meeting with the teacher.
8. Complete any program background checks, physicals, immunization records, paperwork or any other program specific procedures as
identified in the plan.
If accepted into the program, the student is responsible to complete the enrollment process with the Admissions Technician in a timely
manner and to meet all deadlines as scheduled.
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Adult Transfer Policy (continued)
In-House Transfer Policy
CRY-ROP does not provide for the transfer of students between programs within the institution nor the transfer from another institution in
the Nurse Assistant- Certified program. Consideration will be made to students who are interested in transferring to our school for
Vocational Nursing. Refer to the Adult Transfer Policy.
Complaint & Grievance Procedure
A complaint may arise out of a decision reached or an action taken by a member of the faculty, staff, or administration of Colton Redlands
Yucaipa Regional Occupational Program (CRY-ROP). For a complaint to be considered a grievance, the action that is alleged must be a
violation of federal or state law, and applicable to CRY-ROP’s policy or procedure, constitute arbitrary, capricious, or unequal application
of written policies or procedures. The purpose of the complaint and grievance procedure is to provide an impartial review process and to
ensure that the rights of students are properly recognized and protected.
The staff identified below are available to explain CRY-ROP’s complaint and grievance procedures to students and as well as provide
appropriate forms. The Student Grievance Reporting Form is also available at our website: www.cryrop.org.
 Teachers
 Admissions Technician
 Student Accounts Technician
 Director of Student Services
 Program Managers
 Program Coordinators
 Assistant Superintendent of Education Services
 Instructional Aid
Overview of Procedure
Step One:
Discuss the complaint with the teacher, Student Account Technician, or staff member. Every attempt will be made by the teacher and/or
staff and student to resolve the matter at this level. Complaints not resolved at this step may proceed to step two.
Step Two:
Contact the Director of Student Services or Assistant Superintendent to schedule a meeting to discuss the complaint further. The meeting
with the Director of Student Services and/or Assistant Superintendent will be provided to the student within ten days of receiving the complaint. Complaints not resolved at this step may proceed to step three.
Step Three:
The student may submit the complaint in writing to the Superintendent. The complaint must:
 Be in writing using the “Student Grievance Reporting Form” (available in Student Services office).
 Describe the nature of the compliant and/or alleged violation(s).
 Describe the steps the student has taken in attempting to resolve the matter.
The Superintendent will review the complaint and provide the student with a decision and resolution within five days of receiving the
completed Student Grievance Reporting Form.
Step Four:
Complaints not satisfactorily resolved by the first three steps of the process may be brought to the attention of the Colton Redlands
Yucaipa Regional Occupational Program Governing Board. To submit a complaint, contact Executive Assistant, Brooke Quinones: Colton
Redlands Yucaipa Regional Occupational Program, Mailing Address 1214 Indiana Court, Redlands, CA 92374, or call (909) 793-3115
extension 103 or email: [email protected].
Step Five:
Complaints not satisfactorily resolved by the first four steps of the process, may be brought to the attention of Colton Redlands Yucaipa
Regional Occupational Program’s accrediting agencies:
Western Association of Schools & Colleges
www.acswasc.org
43517 Ridge Dr., Suite 1, Temecula, CA 92590
(951) 693-2250 Fax: (951) 639-2251
The Commission of the Council on Occupational Education
www.council.org
7840 Roswell Rd. Bld. 300, Suite 325, Atlanta, GA 30350
(800) 917-2081 Fax (770) 396-3790
Students with complaints against services and/or programs provided by a community partner agency must report the complaint
and follow the procedures specific to each agency.
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Copyright Process
The Colton Redlands Yucaipa Regional Occupational Program affirms the obligation of its teachers, staff, and students to comply with
all Federal laws (Title 17, United States Code) regarding copyright. This policy grows out of the time-honored academic tradition that
the creators of works own certain exclusive rights regarding the products of their scholarly, pedagogical, or creative activities. This
principle underlies Colton Redlands Yucaipa Regional Occupational Program’s commitment to encouraging respect for, and the
responsible use of, the intellectual property of others. This policy affirms that copyright legislation exists to encourage the generation
and distribution of intellectual works in order to advance the public good. Copyright law gives copyright holders (writers, publishers,
artists, etc.) the exclusive rights to distribute, copy, perform, or publicly display, their own original works. Colton Redlands Yucaipa
Regional Occupational Program recognizes its obligation to inform members of the campus community about this law, and to promote
the exercise of the rights and responsibilities granted under this law.
Colton Redlands Yucaipa Regional Occupational Program assumes that any questions regarding copyright, as they apply to materials for
instructional or other campus use, will be resolved prior to the use of those materials on any equipment or in any organizational activity.
All members of Colton Redlands Yucaipa Regional Occupational Program’s community are responsible for complying with the
guidelines regarding the legal use of copyrighted materials, regardless of their format or the purpose of that use, and for complying with
the requirements of copyright law, including obtaining required permissions to use copyrighted materials. Teachers, staff, and students
shall not exercise any rights under copyright law in a work owned by others unless one of the following applies:
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The work is in the public domain.
The use of the work qualifies as fair use under copyright law.
The use is permitted under Section 110 regarding performance or display of certain works in educational settings.
Prior written permission from the copyright holder or have paid appropriate royalties or licensing fees in exchange for usage rights
Colton Redlands Yucaipa Regional Occupational Program’s teachers, staff, or students who willfully disregard this policy do so at their
own risk and assume any liability, which may include criminal and/or civil penalties. In addition, disciplinary action may be taken.
The College Affordability and Opportunity Act (CAOA) of 2008
The College Affordability and Opportunity Act of 2008, which amends and extends the 1965 Higher Education Act, requires that
institutions of higher education receiving Federal funding create institutional policies regarding the infringement of copyright. It
mandates that schools inform and educate the school community about copyright infringement, and that the school has developed
policies to prevent copyright infringement.
Section 488 of the law requires that institutions of higher education, as part of that program make an annual disclosure that does the
following:
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Informs students that the unauthorized distribution of copyrighted material (including peer-to-peer file sharing) may subject them to
civil or criminal liability.
Summarizes the penalties for violation of Federal copyright laws.
Describes the institution’s policies regarding unauthorized peer-to-peer file sharing, including what disciplinary actions may be
taken against students who engage in the unauthorized distribution of copyrighted materials using the institution’s information
technology system.
Peer-to Peer File Sharing-Penalties - the following statement is adapted from:
http://www.copyright.gov/help/faq/faq-fairuse.html
Uploading or downloading works protected by copyright without the authority of the copyright owner is an infringement of the
copyright owner's exclusive rights of reproduction and/or distribution. Anyone found to have infringed a copyrighted work may be liable
for statutory damages up to $30,000 for each work infringed and, if willful infringement is proven by the copyright owner, that amount
may be increased up to $150,000 for each work infringed. In addition, an infringer of a work may also be liable for the attorney's fees
incurred by the copyright owner to enforce his or her rights. Colton Redlands Yucaipa Regional Occupational Program’s teachers, staff
& students who are found using Colton Redlands Yucaipa Regional Occupational Program’s information technology system to
download or upload works protected by copyright may be subject to disciplinary action.
Whether or not a particular work is being made available under the authority of the copyright owner is a question of fact. But since any
original work of authorship fixed in a tangible medium (including a computer file) is protected by Federal copyright law upon creation,
in the absence of clear information to the contrary, most works may be assumed to be protected by Federal copyright law.
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Copyright Process (continued)
Since the files distributed over peer-to-peer networks are primarily copyrighted works, there is a risk of liability for downloading
material from these networks. To avoid these risks, there are currently many “authorized” services on the Internet that allow consumers
to purchase copyrighted works online, whether they are music, e-books, or motion pictures. By purchasing works through authorized
services, consumers can avoid the risks of infringement liability and can limit their exposure to other potential risks such as viruses,
unexpected material, or spyware.
Digital Millennium Copyright Act (DMCA) of 1998
The DMCA was developed in response to concerns regarding the ease with which digital materials may be pirated and distributed, as
well as to help clarify how copyright relates to those materials. The DMCA criminalizes the development of technologies that are
intended to circumvent devices (such as passwords or encryption) that limit access to copyrighted material, and it also criminalizes the
act of circumvention itself.
Institutions of higher education that act as Internet Service Providers are granted limited liability for copyright infringement involving
the use of their networks under the DMCA if they take certain steps. These involve designating a local agent who would be responsible
for receiving “take-down” notices regarding instances of infringement over the local network and for then effecting the “take-down” of
the infringing material; they must have procedures in place for terminating the accounts of those who repeatedly appear to be
infringing or who attempt to circumvent electronic safeguards for copyrighted content; they must take measures to guard against illegal
access and additional distribution of copyrighted materials; they must develop a copyright policy and a copyright education program;
and they may only utilize lawfully acquired copies.
Broader Copyright Implications
While the provisions of the College Affordability and Opportunity Act focus primarily on students, and specifically on peer-to-peer file
sharing, and the DMCA deals with digital materials, it is important for all Colton Redlands Yucaipa Regional Occupational Program’s
teachers, staff and students to respect copyright law regardless of the format of the materials or the technologies used to access them.
The CAOA and the DMCA do not offer the only laws to copyright compliance. We must be mindful that U.S. copyright law is as old
as our Constitution. As American citizens, we are required to respect copyright law and to adhere to its provisions. It is incumbent
upon us, as creators and users of intellectual property, to understand the law and what we need to do to comply with it. Colton
Redlands Yucaipa Regional Occupational Program’s teachers, staff and students should recognize and embrace its responsibility to
follow the law and to model it for others.
What is protected by copyright and what is not?
Public domain—not protected under the law:
For the purposes of understanding Colton Redlands Yucaipa Regional Occupational Program’s copyright policy, works or intellectual
property in the public domain are simply those whose use is not restricted by copyright. Works created before copyright laws came into
use are in the public domain, though new editions or creative adaptations of those works may be copyrighted. Materials produced by
the United States Government (and some other governments, as well) are automatically in the public domain, though contractorproduced government materials may be copyrighted. Collections of data or facts cannot be copyrighted though a creative presentation
of those facts or data could be. Of materials covered under copyright law in the U.S., only those produced before 1923 have generally
come into the public domain by virtue of the expiration of their copyright terms.
Materials that are not under copyright may be used without restriction as to amounts of the work cited or reproduced in new materials.
Do note that the term "publicly available, "referring to materials such as those that are accessible on the Internet, does not mean" public
domain." In fact, most materials on the Internet are under copyright.
Since changes to U.S copyright law became effective on January 1, 1978, the term of copyright now extends from the time a work is
produced to the end of the author’s life plus an additional 70 years. This is far longer than the term (even when term renewals were
accounted for) prescribed by the previous law. The new law covers both published and unpublished works, unlike the previous law that
covered only works that had been published. Now all unpublished works, regardless of when they were produced, fall under the
amended law. As noted above, materials produced before 1923 generally are now in the public domain. Those produced between 1923
and 1977 may or may not be under copyright, depending upon a number of factors, though, more often than not, materials produced
during this time period are, at least for the near term, protected by copyright.
If a teacher, staff, or student wishes to use materials that are under copyright in personal work, whether that be for research or in the
classroom, or to copy and distribute such materials in any way, in order to be in compliance with copyright law, it may be necessary to
obtain permission from the publisher (or other holder of the copyright) to use those materials.
59
When it is not necessary to obtain permission or fair use is not as broad
There is a mistaken notion that any and all materials that are used for educational purposes fall under the rubric of "fair use," and
therefore getting permission to use copyrighted materials for educational purposes is not necessary.
The first thing that one needs to know about fair use is that it is not an affirmative right, but rather a defense against claims of
infringement, and it does not protect against such claims. It is up to the person who is accused of infringement to prove to the rights
holder—and the court—that because fair use applies in this case, the use does not constitute infringement.
Fair use, when applied as it was intended, does not excuse the use of large portions of works (or works in their entirety, save—as a rule of
thumb—poems of fewer than 250 words or articles of fewer than 2500 words) or repeated uses of the same work (or portion thereof) over
time. Fair use would be properly applied if a small portion of a work were being used (e.g., 10% of a work or 1,000 words—whichever is
less; one picture, graph or cartoon per book or periodical article; a single article from a periodical) within a few days or weeks of the
decision to use that material and if only one copy per student is made. And one final item: no more than nine instances of such copying
per course per semester are permitted under the fair use guidelines.
What many people are unaware of is that the application of fair use is a one-time arrangement. If you need to use the same material a
second time (or multiple times) you must obtain permission. And, more than that, you must obtain that permission prior to each new use
of the material (i.e., for each course in which it is used) unless an arrangement for multiple usage has been made with the copyright
holder. The idea of fair use applies only when there is "spontaneity" involved in the usage of the material, that is, if there was insufficient
time to obtain permission between the determination that the material would be used and its actual usage for an educational purpose.
When you have had time to anticipate using it in subsequent courses, you have had, presumably, enough time to seek permission to use it.
If you are unsure of whether a use of copyrighted materials may constitute a fair use, consider the factors listed in the chart below.
Factors one through four are enumerated in the current copyright law as the critical factors to consider in determining fair use. If the first
four factors fall on the side of fair use there is probably no need to seek permission to use the material. The spontaneity factor (number 5)
is only available for any given work on the first occasion of its use. Factor 6, needs to be considered in all cases of the use of another’s
work, regardless of whether fair use applies or not: the creator of the work should ALWAYS be acknowledged, even if you have
permission to use the work or it is in the public domain.
Factors to consider
May be fair use if:
1)Purpose and character
of the work
2) Nature of the work
The purpose is: Noncommercial,
educational, scholarly, or newsworthy
The nature is: Factual or based on
public documents
3) Amount used compared to The portion copied is: A small
length of work
percentage of the entire work
4) Effect of use on an existing The work will be used: On one
or potential market
occasion by a single person or a small
audience
5) Premeditation
The use of the work is: Spontaneous
6) Honesty of use—this one The material is used in good faith and
always applies
credit is given to the copyright owner
Probably need permission if:
The purpose is: Commercial or for
entertainment
The nature is: Creative or artistic
The portion copied is: A large percentage (or
all) of the work
The work will be used: Multiple times or by
a large public audience
The use of the work is: Planned, systematic,
or ongoing
The intent of usage is dishonest and/or credit
is not given to the copyright owner
When using materials that are covered under fair use, students and teachers must include (directly on the paper copies or on any
electronic copy) a statement indicating that the copy or electronic presentation has been prepared under the fair use exemption of the U.S.
Copyright Law and is restricted from further use.
Instances of copying that clearly require permission include the following: course packs, copies of textbooks, journal articles, or other
materials that will be used as the sole materials for any class in which a textbook is available and is traditionally used; copies that are sold
or used in a commercial venture that has no educational, research, or commentary (i.e., "news") purpose; copies that are distributed or
posted online and that serve as a substitute for the original material from which the copies were made.
60
Obtain Permission
Unless you know for certain that an item is not covered by copyright, or you are confident that your use of the item falls within the fair
use guidelines, you are obligated to seek permission for the use according to United States copyright law. When in doubt, seek
permission.
It is the responsibility of the individual (whether teacher, staff, or student) who is using copyrighted materials to seek permission to use
those materials if fair use does not apply. Simply put, one must obtain a letter or other documentation from the holder of the copyright or
his/her legal designee that grants the individual the right to use the specified portion of the work for a specified purpose on a specified
occasion or for a specified period of time. The method for obtaining permission may vary depending upon the nature of the material you
wish to copy, but the general process is outlined below. Links to websites that give more specific information are provided.
First determine if permissions are needed http://www.librarycopyright.net/digitalslider/.
 You can contact the Copyright Clearance Center (CCC), a non-profit organization that provides content licensing services. For
many titles, you can apply online, pay the licensing or royalty fee to the CCC, and receive instant permission, but do be aware
that the process can, on rare occasions, take weeks or months. Also be aware that the CCC does not work with all publishers or
rights holders, so there may be times when you will have to do the leg work yourself.
 If you are not working with the Copyright Clearance Center or another content licensing service, contact the publisher of the
materials you would like to use (if the publisher is still in business) directly. Look specifically for a "permissions department."
You may be asked to fill out a permission request form or to write a letter detailing your request.
 Once again, be prepared for this to take some time. Write the letter or fill out the publisher’s form. You should include the
following kinds of information:
Title of the work, author/editor, date of publication, publisher, volume and issue number (if the work is from a periodical), and
edition of the material you wish to use.
Describe the material to be used, including page numbers, chapters, edition, and copyright date and include a photocopy of what you
want to use.
 Specify the number of copies you will be making.
 If you will be using the material in a publication that will be sold, how many sales are anticipated?
 If you are using the material for a class, what dates will it be used?
 The form of distribution of the material-will it be distributed for a class, in a newsletter, in a trade book, or a magazine article?
 Will the material be sold?
Always give appropriate credit to the source of your material, even if the material is no longer under copyright or is exempt from the
need for permission under fair use.
General websites for copyright information:
U.S. copyright office
Higher education committee
Permission FAQs
Stanford copyright and fair use center
Crash course in copyright
Copyright information center
Creative commons
Additional fair use determination checklists:
Copyright basics
Fair use checklist
What is in the public domain (from Washington State University):
University publishing
Links for various campus constituencies:
The campus guide to copyright compliance
Reproduction of copyrighted works by educators and librarians
Steps for getting permissions as outlined by some institutions of higher education:
UC copyright
Academic and educational permissions
Where to start for permissions for music and other audio materials, still images (including photos), and moving pictures and
computer files:
Asking for permission
MPL music publishing
How to get photo copyright permission
Getting permission to use materials from the internet:
Permission template
61
Violations of Copyright Policy demean the violator, discredit the accomplishments of peers, and tarnish the reputation of CRY-ROP.
This policy applies to all staff and students at CRY-ROP.
Teachers & Student Responsibilities:
Teachers
Teachers are responsible for being aware of the Copyright Policy and contributing to student development by promoting integrity,
addressing dishonesty, and assisting in the development of ethical reasoning. Such behavior includes:
 Providing a clear and complete syllabus which describes program expectations, guidelines, and standards of performance.
 Holding students responsible for knowing these expectations and guidelines.
 Fostering an environment where integrity and good citizenship is expected and respected.
 Detecting and properly handing issues involving the Copyright Policy.
Students
Students are responsible for being aware of CRY-ROP’s Copyright Policy and demonstrating behavior that is honest and ethical in their
academic work. Such behavioral includes:





Following CRY-ROP’s Copyright Policy.
Following the teacher’s rules and processes related to integrity as directed in the program syllabus and related program
documents.
Asking the teacher for clarification if the standards of academic performance are not clear.
Asking the teacher for clarification if the syllabus, assignments, or grading policies seem unclear.
Helping to foster a campus environment where integrity is expected and respected.
When an act of Copyright violation comes to a teacher’s attention, the following procedures shall be followed:
1.
2.
3.
4.
Notify the Director of Student Services.
Collect evidence and document the incident.
Permit the accused student an opportunity to explain.
Advise the student of the possible penalties.
If there is evidence of a violation of CRY-ROP’s Copyright Policy, the student may face the following consequences:





A formal warning
A reduction or failing grade for the assignment
A reduction for the grade in the program
Disciplinary probation
Program dismissal
The student will be responsible for any unpaid program fees and may have to repay fees to other outside agencies including any Title IV
funds that have to be returned as a result of the student not finishing the program. The student has the right to appeal the penalty, in cases
of unintentional, fraud, bad faith or incompetence. However, the removal from the program is not subject to appeal.
62
Drug & Alcohol Abuse Prevention Information For a Drug-Free Workplace
The following Drug-Free Workplace Information is to notify all employees, faculty, and students that pursuant to the Federal DrugFree Workplace Act of 1988 (Public Law 101-690) and California Drug-Free Workplace Act of 1990, the Colton Redlands Yucaipa
Regional Occupational Program (CRY-ROP) prohibits the unlawful manufacturing, distribution, dispensing, possession, or use of a
controlled substance in the workplace, on school property, or as part of any school activity. CRY-ROP similarly prohibits the unlawful
use, possession, and distribution of alcohol in the workplace, on school property, or as part of any school activity, as well as any other
unlawful conduct involving alcohol.
For the purpose of this information, the site for performance of work done in connection with grants, and thus the drug-free workplace,
consists of all locations where CRY-ROP does business. This includes, but is not limited to all lecture classrooms, computer labs,
labs, community sites, parking lot, all administrative offices, corridors, storage rooms, and any space to be added in the future.
Health Risks
The abuse of narcotics, depressants, stimulants, hallucinogens, or alcohol can cause serious detriment to a person’s health. The health
risks associated with the misuse of the previously mentioned drugs vary but include, and are not limited to: convulsions, coma,
paralysis, irreversible brain damage, tremors, fatigue, paranoia, insomnia, and possible death. Drug and alcohol abuse is extremely
harmful to a person’s health, interferes with productivity and alertness, and working while under the influence of drugs or alcohol
could be a danger to the employee, faculty, or student under the influence and fellow workers, faculty, and students.
Described below are some of the additional dangers and symptoms relative to use/abuse:
Marijuana
Commonly known as “pot”, it is a plant with the botanical name of cannabis sativa. Pot is almost always smoked but can be ingested.
Use causes the central nervous system to become disorganized and confused. Most users experience an increase in heart rate,
reddening of eyes and dryness of the throat and mouth. Studies have proven that marijuana’s mental effects include temporary
impairment of short-term memory and an altered sense of time. It also reduces the ability to perform tasks requiring concentration,
swift reactions and coordination. Feelings of euphoria, relaxation and bouts of exaggerated laughter are also commonly reported.
Smoking “pot” may cause: brain chemical changes, an altered reality, physically damaged lungs, emphysema, chronic bronchitis, lung
cancer, a weakened immune system, damage to sperm in males, irregular menstrual cycles in females, reduced fertility and sex drive.
Cocaine/Crack
Cocaine is a stimulant drug, which is derived from the coca plant. Street cocaine is available in the form of a powder or a “rock” of
crack and is most commonly inhaled or smoked. Cocaine increases the heart rate and blood pressure and is very addictive. Crack is a
form of smokable cocaine named for the popping sound it makes when burned. It is a mixture of cocaine, baking soda, and water. It is
5-10 times more potent than cocaine and is extremely dangerous. It has been reported that addiction can occur with as few as two
“hits”. Some of the symptoms of cocaine/crack abuse are: personality changes, unexplained weight loss, excess sniffing and coughing,
insomnia, depression, irritability, neglect of responsibility toward work, school, family and friends, and panic attacks.
Alcohol
In small doses, alcohol has a tranquilizing effect on most people, although it appears to stimulate others. Alcohol first acts on those
parts of the brain that affect self-control and other learned behaviors; lowered self-control often leads to the aggressive behavior
associated with those who drink. Alcohol use can also quickly cause dehydration, coordination problems, and blurred vision. In large
doses, alcohol can dull sensation and impair muscular coordination, memory and judgment. Taken in larger quantities over a long
period of time, alcohol can damage the liver and heart and cause brain damage and a great number of other health, medical, and social
issues.
Hallucinogens
These are also known as psychedelics. The effects vary; the same person may have different reactions on different occasions. Most
users are affected by changes in time and space perception, delusions and hallucinations. The effects may be mild or overwhelming,
depending on the dose and quantity or the drug. Physical reactions range from minor changes such as dilated pupils, a rise in
temperature and heartbeat to tumors. High doses can greatly alter the state of consciousness. After taking a hallucinogenic, the user
loses control of thought processes. Although many perceptions are pleasant, others may cause panic or may make a person believe that
he or she cannot be harmed. These delusions can be quite dangerous.
Heroin
Heroin is a narcotic, which relieves pain and induces sleep. Commonly known as “junk” or “smack”, heroin is a highly addictive
depressant and has been attributed as the cause of many deaths. Obvious symptoms include “pin point pupils”, drowsy, lethargic, slurred
speech and an inability to concentrate. Related medications used to treat pain include OxyContin and oxycodone, methadone, and
codeine. The abuse of painkillers ranks second only to the abuse of marijuana in the United States. Heroin users experience a high rate
of infectious diseases due to a weakened immune system and dirty needles shared by users. Children can be born addicted or can
become addicted from heroin in the mother’s milk.
63
Drug & Alcohol Abuse Prevention Information For a Drug-Free Workplace (continued)
Crystal Methamphetamine
Crystal methamphetamine is a colorless, odorless powerful and highly addictive synthetic (man-made) stimulant. Crystal
methamphetamine typically resembles small fragments of glass or shiny blue-white “rocks” of various sizes. Like powdered
methamphetamine, crystal methamphetamine produces long-lasting euphoric effects. Crystal methamphetamine, however, typically has a
higher purity level and may produce even longer-lasting and more intense physiological effects than the powdered form of the drug.
Crystal methamphetamine use is associated with numerous serious physical problems. The drug can cause rapid heart rate, increased
blood pressure, and damage to the small blood vessels in the brain – which can lead to stroke. Chronic use of the drug can result in
inflammation of the heart lining. Overdoses can cause hyperthermia (elevated body temperature), convulsions, and death. Individuals who
use crystal methamphetamine also may have episodes of violent behavior, paranoia, anxiety, confusion, and insomnia. The drug can
produce psychotic symptoms that persist for months or years after an individual has stopped using the drug. Crystal methamphetamine
users who inject the drug expose themselves to additional risks, including contracting HIV (human immunodeficiency virus), scarred or
collapsed veins, infections of the heart lining and valves, abscesses, pneumonia, tuberculosis, and liver or kidney disease.
Depressants
Depressants are highly addictive. They are usually known as “downers”. A user may be drowsy, lethargic, suffer from memory loss and
have slurred speech. Many lawful drugs that have a depressant feature are from the family of drugs called barbiturates. More serious
effects of the abuse of downers are liver damage, paradoxical anxiety and excited rage, coma and death.
Ecstasy
(MDMA) Also known as XTC, X and E, Ecstasy is a mind altering drug with hallucinogenic and speed like side effects. Often used at
raves it is taken to promote loss of inhibition, excited-ness, euphoria, energy, and sexual stimulation. Ecstasy increases the amounts of
serotonin in a person’s brain, which causes increased energy and cheerfulness; it also contains anti-coagulative properties, which can
cause a person to bleed to death if injured. Ecstasy can also cause serious brain damage in a short time. Side effects of ecstasy are:
depression, increase in heart rate and blood pressure, muscle tension, nausea, blurred vision, faintness, chills, brain damage, organ
damage, and death. Similar “designer drugs” include MDEA and MDA (also known as “Adam” and “Eve”)
Ritalin
Methylphenidate (Ritalin) is a medication prescribed for individuals (usually children) who have an abnormally high level of activity or
attention-deficit hyperactivity disorder (ADHD). It contains amphetamines and can be abused as a stimulant by those other than for whom
prescribed. When abused, the tablets are either taken orally or crushed and snorted. Some abusers dissolve the tablets in water and inject
the mixture – complications can arise from this because insoluble fillers in the tablets can block small blood vessels.
GHB
Gamma-hydroxyl butyrate is an intoxicating chemical with medical, recreational, and potentially dangerous uses. Its use is illegal for
any purpose in the United States. Nicknamed the “date rape drug,” it is a clear liquid often mixed in drinks to promote relaxation or
increased sociability. When taken, side effects can be: drowsiness, dizziness, vomiting, amnesia, decreased motor skills, slurring of
speech, unarousable sleep (coma) and death. GHB was used as a dietary supplement until banned by the FDA. GHB is now illegal in the
United States. Common slang names for GHB are: G, Liquid X, GBH, Gamma-oh, Blue Verve, Grievous Bodily Harm, Goop, and
EZLay.
Drug Conviction Notification and Imposed Sanctions
 Any employee, faculty or student must notify Colton Redlands Yucaipa Regional Occupational Program of any criminal drug
statute conviction for a violation occurring in previously identified locations and/or in the workplace no later than five days after
such a conviction.
 Within 30 days after receiving notice of an employee, faculty, or student conviction, Colton Redlands Yucaipa Regional
Occupational Program will impose corrective measures on the employee, faculty, or student convicted of drug abuse violations by:
1.
Taking appropriate action against the employee, faculty or student up to and including expulsion or termination of
employment and referral for prosecution and/or
2.
Requiring such employee, faculty, or student to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes be a federal, state of local health, law enforcement, or other appropriate agency.
Laws relating to Drug Violations
Attached is a list of violation codes associated with the unlawful manufacture, distribution, dispensing, possession or use of any
controlled substance. Any employee, faculty or student violating any of the described laws of the Health and Safety Code or the Business
and Professional Code could be subject to fines and imprisonment.
64
Colton Redlands Yucaipa Regional Occupational Program Board Policy 4020 and 5131 Drug & Alcohol Free
Organization states the following:
Employees (Board Policy 4020)
The Governing Board believes that the maintenance of drug and alcohol-free workplaces is essential to school and Colton Redlands
Yucaipa Regional Occupational Program operations. No employee shall unlawfully manufacture, distribute, dispense, possess, use,
or be under the influence of any alcoholic beverage, drug, or controlled substance as defined in the Controlled Substances Act and
Code of Federal Regulations before, during, or after school hours at school or in any other CRY-ROP workplace.
The Superintendent or designee shall:
1. Publish and give to each employee a notification of the above prohibitions. The notification shall specify the actions that
will be taken against employees who violate these prohibitions. The notification shall also state that as a condition of
employment, the employee will abide by the terms of this policy and notify the employer, within five days, of any criminal
drug or alcohol statute conviction which he/she receives for a violation occurring in the workplace.
2.
3.
4.
5.
For the purpose of this policy, "conviction" shall mean a finding of guilty, including a plea of nolo contendere, or
imposition of sentence, or both, by any judicial body charged to determine violations of federal or state criminal drug or
alcohol statutes.
Establish a drug and alcohol-free awareness program to inform employees about:
a. The dangers of drug and alcohol abuse in the workplace
b. The ROP policy of maintaining drug and alcohol-free workplaces
c. Any available drug and alcohol counseling, rehabilitation, and employee assistance programs and
d. The penalties that may be imposed on employees for drug and alcohol abuse violations
Notify the appropriate federal granting or contracting agencies within 10 days after receiving notification, from an
employee or otherwise, of any conviction for a violation occurring in the workplace.
Initiate disciplinary action within 30 days after receiving notice of a conviction for a violation in the workplace from an
employee or otherwise. Such action shall be consistent with state and federal law, the appropriate employment offer, and
ROP policy and practices.
Make a good faith effort to continue maintaining a drug and alcohol-free workplace through implementation of Board
policy.
In taking disciplinary action, the Superintendent shall require termination when termination is required by law. When termination is
not required by law, the Superintendent shall either take disciplinary action, up to and including termination, or shall require the
employee to satisfactorily participate in and complete a drug assistance or rehabilitation program approved by a federal, state or
local health, law enforcement or other appropriate agency. The Superintendent’s decision shall be made in accordance with
relevant state and federal laws, employment offers, and ROP policies and practices.
(cf. 4117.4 - Dismissal)
(cf. 4118 - Suspension/Disciplinary Action)
(cf. 4159/4258/4359 - Employee Assistance Programs)
(cf. 4218 - Dismissal/Suspension/Disciplinary Action)
Legal Reference:
EDUCATION CODE
44011 Controlled substance offense
44425 Conviction of controlled substance offenses as grounds for revocation of credential
44836 Employment of certificated persons convicted of controlled substance offenses
44940 Compulsory leave of absence for certificated persons
44940.5 Procedures when employees are placed on compulsory leave of absence
45123 Employment after conviction of controlled substance offense
45304 Compulsory leave of absence for classified persons
GOVERNMENT CODE
8350-8357 Drug-free workplace
UNITED STATES CODE, TITLE 20
7111-7117 Safe and Drug Free Schools and Communities Act
812 Schedule of controlled substances
701-707 Drug-Free Workplace Act
CODE OF FEDERAL REGULATIONS, TITLE 21
1308.01-1308.49 Schedule of controlled substances
Policy adopted: May 20, 2009 Redlands, California
65
Students (Board Policy 5131.6 (a)
The Governing Board believes that the use of alcohol or other drugs adversely affects a student's ability to achieve academic success, is
physically and emotionally harmful, and has serious social and legal consequences. The Board desires to keep Colton Redlands
Yucaipa Regional Occupational Program schools free of alcohol and other drugs in order to help prevent violence, promote school
safety and create a well-disciplined environment conducive to learning.
The Superintendent or designee shall clearly communicate to all students, staff and parents/guardians the ROP's policies, regulations
and school rules related to the use of alcohol and other drugs on school campuses or at school activities. Information about program
needs and goals shall be widely distributed in the community.
(cf. 5131.61 - Drug Testing)
(cf. 5131.62 - Tobacco)
(cf. 5131.63 - Steroids)
Intervention, Referral and Student Assistance Programs
School staff, students and parents/guardians shall be informed about early warning signs which may indicate alcohol and other drug
use and about appropriate agencies offering intervention programs, counseling, referral and other student assistance programs.
The Board strongly encourages any student who is using alcohol or drugs to discuss the matter with his/her parent/guardian or with any
staff member. Students suspected of alcohol and drug use may be prohibited from certain activities or programs.
Enforcement/Discipline
The Superintendent or designee shall take appropriate action to eliminate possession, use or sale of alcohol and other drugs and related
paraphernalia on school grounds or at school-sponsored activities.
(cf. 5131 - Conduct)
(cf. 5145.11 - Questioning and Apprehension)
(cf. 5145.12 - Search and Seizure)
Students possessing, using or selling alcohol or other drugs or related paraphernalia shall be subject to disciplinary procedures
including suspension or expulsion and/or referral to law enforcement in accordance with law, Board policy and administrative
regulation. In addition, such students may be referred to an appropriate counseling program, transferred to an alternative placement,
and/or be restricted from extracurricular activities.
(cf. 5144 - Discipline)
(cf. 5144.1 - Suspension and Expulsion/Due Process)
(cf. 6145 - Extracurricular and Co-curricular Activities)
Legal Reference: (see next page)
BP 5131.6(b)
ALCOHOL AND OTHER DRUGS
Legal Reference:
EDUCATION CODE
44049 Known or suspected alcohol or drug abuse by student
44645 In-service training anabolic steroids
48900 Suspension or expulsion (grounds)
48900.5 Suspension, limitation on imposition; exception
48901 Smoking or use of tobacco prohibited
48901.5 Prohibition of electronic signaling devices
48902 Notification of law enforcement authorities; civil or criminal immunity
48909 Narcotics or other hallucinogenic drugs
48915 Expulsion; particular circumstances
49602 Confidentiality of pupil information
51202 Instruction in personal and public health and safety
51203 Instruction on alcohol, narcotics and restricted dangerous drugs
51210 Areas of study
51220 Areas of study, grades 7 to 12
51260-51269 Drug education
60041 Instructional materials
60110-60115 Instructional materials on alcohol and drug education
66
BUSINESS AND PROFESSIONS CODE
25608 Alcohol on school property; use in connection with instruction
HEALTH AND SAFETY CODE
11032 Narcotics, restricted dangerous drugs and marijuana
11053-11058 Standards and schedules
11353.6 Juvenile Drug Trafficking and Schoolyard Act
11357 Unauthorized possession of marijuana; possession in school or on school grounds
11361.5 Destruction of arrest or conviction records
11372.7 Drug program fund; uses
11802 Joint school-community alcohol abuse primary education and prevention program
11998-11998.3 Drug and Alcohol Abuse Master Plans
11999-11999.3 Alcohol and drug program funding; no unlawful use
124175-124200 Adolescent family life program (Department of Health Services)
PENAL CODE
13860-13864 Suppression of drug abuse in schools
VEHICLE CODE
13202.5 Drug and alcohol related offenses by person under age of 21, but aged 13 or over;
Legal Reference: (see next page)
BP 5131.6( )
ALCOHOL AND OTHER DRUGS
Legal Reference continued:
WELFARE AND INSTITUTIONS CODE
828 Disclosure of information re minors
828.1 Disclosure of criminal records; protection of vulnerable staff & students
5812 National education goals
7101-7184 Safe and Drug-Free Schools and Communities Act
Management Resources:
WEB SITES
California Department of Education, Alcohol, Tobacco and Other Drug Prevention: http://www.cde.ca.gov/ls/he/at/
California Healthy Kids: http://www.californiahealthykids.org
U.S. Department of Education, Office of Safe and Drug Free Schools: http://www.ed.gov/about/offices/list/osdfs/index.html
Policy adopted: May 20, 2009 Redlands, California
Where can students go for help?
Call or visit the Resource Office:
1226 Indiana Ct.
Redlands, CA 92374
Phone: (909) 793-3115
Where can staff/faculty go for help?
Call or visit Human Resources at:
1214 Indiana Ct.
Redlands, CA 92374
Phone: (909) 793-3115
67
Drug Abuse & Addiction Information & Treatment Centers
Sorben Recovery (24 hours)
866-207-3271
Inland Valley Recovery Service
909-889-6519
Gibson House
909-884-0840
Veterans Alcoholic Rehab. Program
909-888-6956
Cocaine Anonymous
951-359-3895
Colton Clinical Services
909-370-1777
San Bernardino County Drug/Alcohol Treatment
909-421-9465
Riverside City Drug Abuse Program
951-955-2105
Narcotics Anonymous
951-652-5312
Spanish 888-622-4672
Inland Behavioral Health
909-881-6146
Alcoholics Anonymous
909-881-3230
Information Distribution Procedures
Colton Redlands Yucaipa Regional Occupational Program’s Drug-Free Workplace Information will be distributed to all
employees, faculty and students on an annual basis using the following procedure:
 Students will receive a copy of the Drug-Free Workplace Policy at the time of initial enrollment and at the beginning of every
Fall semester thereafter. The enrollment agreement signed by every student will acknowledge receipt of the Drug-Free
workplace information.
 Faculty and Staff employees will receive a copy of the Drug-Free Workplace Policy with the initial agreement of
employment. It will be read, and the signature page will be returned with the employment agreement. Annually, the Human
Resources Department will be responsible for distributing the policy to current Faculty and Staff employees via website
posting and digital delivery.
68
Federal Trafficking Penalties for Schedules I, II, III, IV, and V (except Marijuana)
Schedule
Substance/Quantity
II
Cocaine
500-4999 grams mixture
II
Cocaine Base
IV
Fentanyl
I
Fentanyl Analogue
10-99 grams mixture
I
Heroin
I
LSD
1-9 grams mixture
II
Methamphetamine
5-49 grams pure or
II
Penalty
First Offense: Not
less than 5 yrs. and
not more than 40
yrs. If death or
serious bodily
injury, not less than
20 yrs. or more than
life. Fine of not
more than $5
million if an
individual, $25
million if not an
individual.
Second Offense:
Not less than 10 yrs.
and not more than
life. If death or
serious bodily
injury, life
imprisonment. Fine
of not more than $8
million if an
individual, $50
million if not an
individual.
PCP
10-99 grams pure or
Substance/Quantity
Cocaine
5 kilograms or more mixture
Cocaine Base
280 grams or more mixture
Fentanyl
Fentanyl Analogue
Heroin
1 kilogram or more mixture
LSD
Methamphetamine
50 grams or more pure
or 500 grams or more mixture
PCP
100 grams or more pure
or 1 kilogram or more mixture
Substance/Quantity
Penalty
First Offense: Not
less than 10 yrs. and
not more than life.
If death or serious
bodily injury, not
less than 20 yrs. or
more than life. Fine
of not more than
$10 million if an
individual, $50
million if not an
individual.
Second Offense:
Not less than 20 yrs,
and not more than
life. If death or
serious bodily
injury, life
imprisonment. Fine
of not more than
$20 million if an
individual, $75
million if not an
individual.
2 or More Prior
Offenses: Life
imprisonment. Fine
of not more than
$20 million if an
individual, $75
million if not an
individual.
Penalty
Any Amount Of Other Schedule I & II Substances
First Offense: Not more that 20 yrs. If death or serious bodily injury, not
less than 20 yrs. or more than Life. Fine $1 million if an individual, $5
million if not an individual.
Any Drug Product Containing Gamma Hydroxybutyric Acid
Second Offense: Not more than 30 yrs. If death or serious bodily injury, life
imprisonment. Fine $2 million if an individual, $10 million if not an
individual.
Flunitrazepam (Schedule IV)
1 Gram
Any Amount Of Other Schedule III Drugs
First Offense: Not more than 10 yrs. If death or serious bodily injury, not
more that 15 yrs. Fine not more than $500,000 if an individual, $2.5 million
if not an individual.
Second Offense: Not more than 20 yrs. If death or serious injury, not more
than 30 yrs. Fine not more than $1 million if an individual, $5 million if not
an individual.
69
Any Amount Of All Other Schedule IV Drugs (other than one gram or First Offense: Not more than 5 yrs. Fine not more than $250,000 if an
more of Flunitrazepam)
individual, $1 million if not an individual.
Second Offense: Not more than 10 yrs. Fine not more than $500,000 if
an individual, $2 million if other than an individual.
Any Amount Of All Schedule V Drugs
First Offense: Not more than 1 yr. Fine not more than $100,000 if an
individual, $250,000 if not an individual.
Second Offense: Not more than 4 yrs. Fine not more than $200,000 if an
individual, $500,000 if not an individual.
Federal Trafficking Penalties for Marijuana, Hashish and Hashish Oil, Schedule I Substances
Marijuana
1,000 kilograms or more marijuana mixture or
1,000 or more marijuana plants
First Offense: Not less than 10 yrs. or more than life. If death or serious bodily injury, not less
than 20 yrs., or more than life. Fine not more than $10 million if an individual, $50 million if
other than an individual.
Second Offense: Not less than 20 yrs. or more than life. If death or serious bodily injury, life
imprisonment. Fine not more than $20 million if an individual, $75 million if other than an
individual.
Marijuana
First Offense: Not less than 5 yrs. or more than 40 yrs. If death or serious bodily injury, not
100 to 999 kilograms marijuana mixture or 100 to less than 20 yrs. or more than life. Fine not more than $5 million if an individual, $25 million if
999 marijuana plants
other than an individual.
Second Offense: Not less than 10 yrs. or more than life. If death or serious bodily injury, life
imprisonment. Fine not more than $8 million if an individual, $50million if other than an
individual.
Marijuana
50 to 99 kilograms marijuana mixture,
50 to 99 marijuana plants
Hashish
More than 10 kilograms
First Offense: Not more than 20 yrs. If death or serious bodily injury, not less than 20 yrs. or
more than life. Fine $1 million if an individual, $5 million if other than an individual.
Second Offense: Not more than 30 yrs. If death or serious bodily injury, life imprisonment.
Fine $2 million if an individual, $10 million if other than an individual.
Hashish Oil
More than 1 kilogram
Marijuana
First Offense: Not more than 5 yrs. Fine not more than $250,000, $1 million if other than an
less than 50 kilograms marijuana (but does not
individual.
include 50 or more marijuana plants regardless of
Second Offense: Not more than 10 yrs. Fine $500,000 if an individual, $2 million if other than
weight)
individual.
1 to 49 marijuana plants
Hashish
10 kilograms or less
Hashish Oil
1 kilogram or less
70
Electronic Devices
Any electronic devices that disrupts learning is prohibited on school grounds. The use of cellular phones, pagers, and similar devices are
specifically prohibited during program hours unless specifically asked by the teacher to use for instructional purposes. Staff may require
a student stop using their phone if it is interfering with the learning process or if it is disrupting others. No taping or recording classes is
permitted upon teacher approval.
This policy includes, but is not limited to, the following devices: radios, tape players, CD players, video recorders, iPods, MP3 players,
games, pagers, laser pointers, and cellular phones.
Equal Opportunity
Colton Redlands Yucaipa Regional Occupational Program does not discriminate in its admissions to, or treatment in, its programs and
activities, including; advertising, training, placement, and employment. Non-discrimination applies to hiring of all positions and
admission of all students into all programs. Students with special needs such as physical, mental conditions or learning disabilities are
considered for admission. For further information regarding this policy or for a copy of the procedure to report an incident, see the staff
in the Student Services Office.
Freedom of Expression
It is the policy of the school to allow and protect reasonable and legal expressions, speeches, and actions according to the federal and
state laws and Education Code section 76120. Students have the right to exercise free expression. The policy excludes expression that is
obscene, libelous or slanderous according to current legal standards or that incites students to create a clear and present danger or to
commit unlawful acts on the school premises or property. Inciting students to riot, or the violation of lawful school regulations or
policies or the substantial disruption of the orderly operation of the school or its programs, is also prohibited.
Grading System
All training at Colton Redlands Yucaipa Regional Occupational Program is competency-based. Competency-based education is learner
centered, allowing students to progress as skills and competencies are mastered. Employment competencies are defined by performance
standards established by employer teams specific to each program. Teachers monitor completion time and evaluate student performance
as outlined on the course competency lists and the program syllabus. Refer to the program syllabus for specific details.
Grading System
A
93-100
A-
90-92.9
B+
87-89.9
B
83-86.9
B-
80-82.9
C+
77-79.9
C
75-76.9
C-
70-74.9
D+
67-69.9
D
63-66.9
D-
60-62.9
F
0-59.9
Instructional Material Policy
Students enrolled and attending programs are required to provide certain instructional and other materials including, but not limited to
reference materials, school supplies, and appropriate shoes. Program syllabus will list the additional items needed for their program.
If items issued to the student become lost or damaged it is the responsibility of the student to replace the items in a timely manner so
their participation in the program is not impacted. The Program Support Specialist in the Student Service Office can assist students by
providing the necessary information to order the items, or the student can locate and purchase the items on their own that meet the
specifications of the program. It is the student’s responsibility to order and pay for all fees associated with replacing the items.
Late Enrollment
Once a program begins, Colton Redlands Yucaipa Regional Occupational Program allows a student to enroll up to one week after the
start date, excluding Nurse Assistant-Certified, provided room is available in the program
Late Payments
Students will be charged a $25.00 fee for all late payments. Two consecutive late payments may result in a student being dropped from
the program. A written request can be made to the Student Accounts Technician to address hardship situations. A meeting will be held to
consider the student’s request. If alternate payment arrangements are approved, the student will be required to sign and follow the terms
set forth in the contract (refer to the Late Payment Policy).
71
Leave of Absence Policy
Colton Redlands Yucaipa Regional Occupational Program (CRY-ROP) is required to have a written formal Leave of Absence (LOA)
policy. The school and students must comply with the stated policy as well as governing regulations when requesting, approving and
processing LOAs.
This policy is applicable to all students enrolled in any programs at the school. If a student is not actively enrolled in a program, the
student is not eligible to apply for a leave of absence. Leave of Absence Request form can be obtained in the Student Services office.
Students may be approved by the school for multiple LOAs in a 12-month period. The total of all LOAs may not exceed 180 calendar
days in a 12-month period. During a LOA, the student is not considered withdrawn and no Return to Title IV (R2T4) calculation is
required for financial aid recipients. The school will not impose additional charges when the approved LOA ends and the student resume
their program of study.
A LOA may be approved if the school determines there is a reasonable expectation the student will return. Students must follow the
school LOA Policy when requesting the LOA, by providing (on or before the start of the LOA) a written, signed and dated request,
including the reason for the LOA to the Student Services office.
If unforeseen circumstances prevent a student from providing a request to the campus on or before the start of the LOA, the school may
grant the LOA if the school has documented the reason and decision. The school must collect the signed LOA request form from the student at a later date within a reasonable amount of time from the last date of attendance. Unforeseen circumstances may include, but are
not limited to, medical and family emergencies, military, jury duty, business travel, school course cancellation and/or facility closure, and
natural disasters.
If a student is out of attendance due to an unforeseen circumstance and considered an unofficial withdrawal and the school can document
the reason and decision for the LOA prior to the Return of Title IV (R2T4) calculation being performed, the student will be placed on an
approved LOA and no calculation will be required. However, if the student is an unofficial withdrawal and the campus does not document
the reason prior to the calculation being performed, the student will be considered an unofficial withdrawal and a Return to Title IV will
be calculated.
A LOA will NOT be approved if a student requests a LOA after seven consecutive days of nonattendance, is in an unofficial withdrawal
status and the request is not due to unforeseen circumstances that occurred prior to the unofficial withdrawal status.
If a student requests a LOA start date in the future and is officially withdrawn, unofficially withdrawn, or administratively withdrawn
from the school prior to the start date of the LOA, the LOA is not valid and will be negated.
Depending on the time missed, and the curriculum covered, the student may have to wait and enter the next scheduled program term and
the return may depend on space available in that program. A student returning from a LOA cannot displace a newly enrolled student.
Failure to Return
The school will advise the student, prior to granting the LOA, the effect that failure to return from a LOA may have on loan repayment
terms, including the expiration of the student’s grace period. If a student does not return from an approved LOA, the withdrawal date and
beginning of the grace period will be the student’s last date of attendance. If the student reenters, after withdrawing from the school, the
previously approved LOA days will count toward the student LOA maximum of 180 days in a 12-month period.
If receiving outside funding, the student must contact the agency or source of funding and follow their procedures. It is not CRY-ROP’s
responsibility to notify community funding agencies of changes resulting from your leave of absence. Most funding agencies will require
LOA documentation. A portion the students’ financial aid may be refunded back to its source (federal and/or private).
72
Nondiscrimination/Harassment Policy
The CRY-ROP Governing Board and staff desires to provide a safe school environment that allows all students equal access and
opportunities in the academic and other educational support programs, services, and activities. The Board prohibits, at any school activity,
unlawful discrimination, harassment, intimidation, and bullying of any student based on the student's actual race, color, ancestry, national
origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender,
gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one
or more of these actual or perceived characteristics.
This policy shall apply to all acts related to school activity or to school attendance occurring within a district school.
Unlawful discrimination, harassment, intimidation, or bullying includes physical, verbal, nonverbal, or written conduct based on one of
the categories listed above that is so severe and pervasive that it affects a student's ability to participate in or benefit from an educational
program or activity; creates an intimidating, threatening, hostile, or offensive educational environment; has the effect of substantially or
unreasonably interfering with a student's academic performance; or otherwise adversely affects a student's educational opportunities.
Unlawful discrimination also includes disparate treatment of students based on one of the categories above with respect to the provision of
opportunities to participate in school programs or activities or the provision or receipt of educational benefits or services.
The Board also prohibits any form of retaliation against any student who files a complaint or report regarding an incident of
discrimination, harassment, intimidation, or bullying.
The Superintendent or designee shall develop a plan to provide students with appropriate accommodations when necessary for their
protection from threatened or potentially harassing or discriminatory behavior.
Students who engage in discrimination, harassment, intimidation, bullying, or retaliation in violation of law, Board policy, or
administrative regulation shall be subject to appropriate discipline, up to and including counseling, suspension, and/or expulsion. Any
employee who permits or engages in prohibited discrimination, harassment, intimidation, bullying, or retaliation shall be subject to
disciplinary action, up to and including dismissal.
The following person has been designated to handle inquiries regarding the non-discrimination and sexual misconduct policies:
Sandy Mortensen
Director of Student Services
1214 Indiana Court, Building B, Student Services Office
Redlands, CA 92374
Phone: (909) 793-3115 extension 504 or Cell: (951) 751-4879
Email: [email protected]
73
Policy under Family Educational Rights & Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy
of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of
Education.
FERPA generally prohibits the improper disclosure of personally identifiable information derived from educational records. Information
that an official obtained through observation or personal knowledge or has heard orally from others is not protected under FERPA.
Under FERPA, a school is not generally required to maintain particular education records or education records that contain specific
information. Rather, a school is required to provide certain privacy protections for those education records it does maintain. Also unless
there is an outstanding request by an eligible student to inspect and review educational records, FERPA permits the school to destroy
such records without notice to the student.
FERPA gives parents and eligible students certain rights with respect to education records. These rights transfer to the student when he or
she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred and adult
students are "eligible students."
These rights include:
 Parents of minors or eligible students have the right to inspect and review the student's education records maintained by the
school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for
parents or eligible students to review the records. Schools may charge a fee for copies.
A student should submit a written request to the Student Services Office, identifying the record(s) the student wishes to inspect.
The school official will make arrangements for access and notify the student of the time and place where the records may be
inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise
the student of the correct official to whom the request should be addressed.

Parents of minors or eligible students have the right to request that a school correct records which they believe to be inaccurate
or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing.
After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a
statement with the record setting forth his or her view about the contested information.
Parents or eligible students who wish to ask the school to amend a record should write the school official responsible for the
record, clearly identify the part of the record the student would like changed, and specify why it should be changed.
The FERPA amendment procedure may be used to challenge facts that are inaccurately recorded; it may not be used to challenge
a grade, an opinion, or a substantive decision made by a school about an eligible student. FERPA was intended to require only
that schools conform to fair recordkeeping practices not to override the accepted standards and procedures for making academic
assessments, disciplinary rulings, or placement determinations. In addition, if FERPA’s amendment procedures are not
applicable to an eligible student’s request for amendment of education records, the school is not required under FERPA to hold a
hearing on the matter.
Disclosure of Education Records
 Schools must have written permission from the parent or eligible student in order to release any information from a student's
education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under
the following conditions (34 CFR § 99.31):






School officials with legitimate educational interest;
Other schools to which a student is transferring;
Specified officials for audit or evaluation purposes;
Appropriate parties in connection with financial aid to a student (Financial aid refers to payment of funds provided to an
individual that is conditioned on the individual’s attendance to school);
Organizations conducting certain studies for or on behalf of the school;
Accrediting organizations;
74
Policy under Family Educational Rights & Privacy Act (FERPA) (continued)






To comply with a judicial order or lawfully issued subpoena;
Appropriate officials in cases of health and safety emergencies; and
State and local authorities, within a juvenile justice system, pursuant to specific State law.
A school may disclose personally identifiable information from education records without consent when the
disclosure is to parents of a “dependent student” as that term is defined in Section 152 of the Internal Revenue
Code. If the parent claimed the student as a dependent on the parent’s most recent year’s income tax statement, the
school may non-consensually disclose the eligible student’s education record to both parents under this exception.
Postsecondary institutions may also disclose personally identifiable information from education records, without
consent, to appropriate parties, including parents of an eligible student, in connection with a health or safety
emergency even if the parents do not claim the student as a dependent.
Schools may also disclose identifiable information from educational records to parents if the student has violated
any Federal, State or local law, or any rule or policy of the institution governing the use or possession of alcohol or
a controlled substance. The school may non-consensually disclose information under the exception if the school
determines that the student has committed a disciplinary violation with respect to the use or possession and the
student is under the age of 21 years of age at the time of the disclosure to the parent.
Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and
place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about
directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose
directory information about them.
Annual Notification Rights
CRY-ROP notifies eligible students in attendance of their rights under FERPA annually. Students have the right to inspect and
review the student’s records, the right to seek to amend records, the right to consent to disclosure of personally identifiable
information from the records and the right to file a complaint with the Office regarding an alleged failure by the school to comply
with FERPA. Colton Redlands Yucaipa Regional Occupational Program defines the term “school official” and “legitimate
educational interest” to include teachers, support staff, school administrators and all partnering community agencies who are
financially supporting the student or paying program fees.
CRY-ROP informs students of their rights under FERPA in the Student Handbook and at www.cryrop.org. The information is
readily available to all and does not require a password to access. Paper copies of the Student Handbook are also available upon
request for no fee in the Student Services Office.
If a parent or eligible student have made attempts to resolve complaints with the school they have the right to file a complaint
with the U.S. Department of Education concerning alleged failures by CRY-ROP to comply with the requirements of FERPA.
The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
400 Maryland Avenue, SW
Washington, DC 20202
Schools must notify parents and eligible students annually of their rights under FERPA. Twice a year, August & February, CRYROP sends an email to notify students where they can access Policy under Family Educational Rights and Privacy Act (FERPA)
(20 U.S.C. § 1232g; 34 CFR Part 99). It is available to students at www.cryrop.org and in the Student Handbook. Students may
also request a copy of the Student Handbook in the Student Services office at no cost.
For additional information regarding the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part
99), you may call 1(800) USA-LEARN (1(800) 872-5327) (voice). Individuals who use TDD may call 1(800)437-0833.
Or you may contact us at the following address:
Family Policy Compliance Office
400 Maryland Avenue, SW
Washington, D.C. 20202-8520
75
Probation & Dismissal Process
Academic Probation
Colton Redlands Yucaipa ROP’s mission is to prepare students to be career ready, technically skilled and academically prepared by
providing quality Career Technical Education. Teachers and support staff desire for all students to be academically successful in their
chosen program. Students are expected to maintain the basic requirements of a “C” or better in Nurse Assistant-Certified /C+ or better in
the Vocational Nursing program as well as meet the standards set forth in their corresponding program handbook, and/or class syllabus.
Vocational Nursing Students should refer to the Vocational Nursing Handbook. If a student’s cumulative record shows unsatisfactory
progress, steps will be taken to provide intervention in an effort to attempt to support the student towards academic success. Students
identified will follow the steps below.
 Students demonstrating Unsatisfactory Academic Progress in the standards will meet with their teacher to review a written
progress report and then will proceed to follow the guidelines agreed upon. The student will be given two weeks to demonstrate
some improvement.
 Students who do not show improvement within the two weeks, or do not make progress towards maintaining a “C” average for
Nurse Assistant-Certified or a C+ for Vocational Nurse or better in their program will then be scheduled to meet with the Student
Accounts Technician and an Academic Agreement will be reviewed and signed by the student. A copy of this will then be
forwarded to the teacher and placed in the student’s file.
 Students who continue to perform below the program standards will then be scheduled to meet with the Student Accounts
Technician and the teacher and will then be placed on probation. If the student does not actively participate and follow the agreed
upon action plan they may be dismissed from the program and this could jeopardize Title IV financial aid, scholarships, and grant
funding received. Students, who are dismissed from their program, may still have an outstanding balance. Refer to the Refund/
Cancellation Policy.
Program Incompletion Process
A student who is not completing their program at the designated program completion date must submit a request to complete the program
beyond the designated completion date. An “Incomplete Grade Petition” form must be approved by the teacher and Director of Student
Services to postpone a final grade. The “Incomplete Grade Petition” form is available upon request in the Student Services Office. The
incomplete grade may not be posted to a transcript.
The petition must be initiated by the student during the final weeks of the program term. Both the teacher and student need to sign the
petition confirming the reasons for not completing the program requirements on time and the program requirements still remaining to be
completed are understood and agreed to by both parties.
A teacher may assign an “incomplete grade” only if the student has maintained satisfactory attendance and work of passing quality until
near the end of the program term when serious illness or extenuating circumstances prevented completion of the work essential to
determine a final grade.
Time Limit for Completion:
The length of time given to the student, not to exceed 150% of the program hours, will be stated in writing on the approved “Incomplete
Grade Petition” form. The student’s final grade will be posted at the end of the designated time period allotted.
If the student needs to make up classroom hours, labs, community classroom hours or clinical hours the student will be charged an hourly
fee of fifty-nine dollars ($59.00) that must be paid in full prior to the makeup time being given.
No incompletes will be given for community classroom if there has been 5 consecutive days of absence. In addition, students needing to
complete more than 2 days of clinical beyond the end date of the program may not be granted an incomplete. The Colton Redlands
Yucaipa Regional Occupational Program’s teacher has to be on site with each student at the community health care site. In addition, the
regulations for clinical sites require that students make up hour for hour.
Once the student completes the designated work or hours the student’s final grade will be posted and available to be placed on a transcript. Appeals by the student can be made in writing to the Director of Student Services if the student is not granted the requested
extended time to complete the requirements of the program.
Checks will be mailed to the student’s address maintained by CRY-ROP. Students are responsible for keeping their address current.
Please notify Student Services of any address changes. Refunds for students who receive financial aid will be first paid to the financial
aid source according to a distribution formula established pursuant to federal regulations.
76
Program Incompletion Process (continued)
Readmission Process
If you have withdrawn from a program and wish to return to continue working toward a certificate you must:
 Contact the Student Services Office for an appointment with the Director of Student Services.
 Meet with the teacher, Student Accounts Technician, or the Director of Student Services to request approval to return. The approval
for students to re-enter the program is contingent on space available in the program.
 Meet with the Director of Students Services if the student was not performing well before withdrawal, and a new assessment may
be required.
 Request a transcript and review previous coursework and performance history with Colton Redlands Yucaipa Regional Occupational Program administration.
 Pay required costs. Depending on the circumstances of the leave prior to re-admission, the program costs may be adjusted based on
the supplies, materials, and uniforms originally issued. Students will be required to pay additional costs for the program, instruction
and/or materials.
Refund/Program Cancellation Policy
The Colton Redlands Yucaipa Regional Occupational Program (CRY-ROP) has a fair and equitable policy for the refund of tuition fees
and other charges. The policy is uniformly administered and published. This policy complies with the regulations published by the
Council on Occupational Education (COE) and U.S. Department of Education.
Program Cancellation
In the event of program cancellation, all fees will be refunded within 30 days of the cancellation date without requiring a request from
the student. All refunds are mailed to student.
Program Refund
Students are provided an orientation on the first day of the program. Orientation presentations outline the refund policy and expectations.
Program fee refunds for CRY-ROP students withdrawing prior to completion of a program, are issued based on the following refund
policy:
Refunds
All refund payments will be mailed within 30 days of the date of cancellation, withdrawal, involuntary withdrawal or completion of a
Refund Request Form (located in Student Service Office).
Refund Policy
Refund for Withdrawal Prior to the Start of Instruction
A refund of all program fees less a $100 fee will be sent to students who withdraw from the program prior to the first day of instruction.
Refund for Withdrawal after the Start of Instruction
Students withdrawing from school after the start of instruction and before completing 60% of the program term or payment period, will
be refunded on a pro-rated basis and calculated by the number of program hours completed and any supplies and materials issued to the
student.
The refund shall be calculated as follows:
 Deduct a non-refundable registration fee not to exceed $100 from the total tuition charge.
 Deduct books or supplies that have not been issued.
 Divide this figure by the number of hours in the program.
 The percentage is the hourly charge for the program.
The amount owed by the student for the purposes of calculating a refund is derived by multiplying the total hours attended by the hourly
charge for instruction, the cost for materials, and the amount of the non-refundable registration fee specified. The refund shall be any
amount in excess that was paid by the student.
For the purposes of determining the amount you owe for the time you attended, you shall be deemed to have withdrawn from the course
when any of the following occurs:
You notify the school of your withdrawal or the actual date of withdrawal.
The school terminates your enrollment.
You fail to meet Satisfactory Academic Policy.
77
Refund/Program Cancellation Policy (continued)
No Refund for Withdrawal after attending 60% of program term or payment period
Students attending 60% or more of the schedule program term or payment period will not receive a refund. Students will be
responsible for any remaining balance on his/her account.
Military Service
A student who is called for active military service shall not incur academic or financial penalties due to performing military services
on behalf of our country. Fees will be refunded on a pro-rated basis and calculated by the number of program hours completed and
any supplies and materials issued to the student.
Refunds to Students Receiving Community or Organizational Funding
All outside agency funding is subject to the refund policy. Students must adhere to the funding agency agreements. Students may be
responsible to pay CRY-ROP any unpaid fees.
Return of Title IV Funds
The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop
out, are dismissed, or take a leave of absence. Prior to completing 60% of a payment period or term, the Federal Title IV financial
aid programs must be recalculated in these situations.
If a student leaves the institution prior to completing 60% of a payment period or term, the financial aid office recalculates
eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV
funds formula: Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided
by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This
percentage is also the percentage of earned aid.
If a student does not officially withdraw from a program and fails to earn a passing grade, federal aid regulations require that we
assume the student has “unofficially withdrawn,” unless it can be documented that the student completed the enrollment period.
Unofficial withdrawals require a Title IV refund calculation at the midpoint of the enrollment period. The reduction of federal aid
may create a balance due to CRY-ROP that must be repaid.
Unofficial Withdrawals
Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: Aid to
be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that
could have been disbursed during the payment period or term.
Title IV Refund Process
If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student
would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may
owe a debit balance to the institution.
If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement
which must be paid within 180 days of the student's withdrawal. The institution must return the amount of Title IV funds for which
it is responsible, no later than 45 days after the date of determination of the date of the student’s withdrawal.
Refunds are allocated in the following order:
• Unsubsidized Direct Stafford Loans
• Subsidized Direct Stafford Loans
• Direct PLUS Loans
• Federal Pell Grants for which a Return of funds is required
• All other Federal Grants for which a Return of funds is required
Title IV Refund Overpayment
1. A bill will be sent with the amount due. You will not be eligible for further financial aid funds until the overpayment is paid in
full. In addition, your school records will be placed on “HOLD.” You will not be able to register for classes or request academic
transcripts until this bill has been paid in full.
2. If you do not pay this bill or make payment arrangements, your overpayment will be reported to the National Student Loan Data
System (NSLDS). NSLDS notifies all other colleges and universities that you now owe money. You will be ineligible to
receive further financial aid, at any college. The NSLDS notification will be removed when your bill is paid in full.
3. If you continue to ignore this bill, and a final notice is sent to you, your account will be turned over to the Department of
Education for all future collection. The Department of Education has the ability to garnish your wages, withhold your tax
refunds, send your account to a collection agency, and take you to court to recover the money owed.
4. You must pay this bill in full within 30 days.
78
Reinstatement after Withdrawals or Termination
A student terminated from the program must submit a written request for reinstatement to the Director of Student Services or the
Student Accounts Technician in the Student Services Office. The student will be informed within 30 days following the receipt of the
request. A student who is denied reinstatement may appeal the decision.
Rules of Student Conduct
Colton Redlands Yucaipa Regional Occupational Programs are designed to reflect the real work environment in every way possible.
Productive and consistent attendance is required in all programs. Similar to the rules, regulations, and guidelines required in industry,
Colton Redlands Yucaipa Regional Occupational Program requires all students to adhere to and comply with basic rules of student
conduct and to abide by the authority of administrators and teachers during their participation in Colton Redlands Yucaipa Regional
Occupational Programs. All students should be self-directed learners who demonstrate concern and respect for others. Students who
make poor decisions will be held accountable for their actions.
Involvement in any of the following actions, including, but not limited to, while on a Colton Redlands Yucaipa Regional Occupational
Program campus, participating in any Colton Redlands Yucaipa Regional Occupational Program sponsored activity, community
classroom training site, or going to or coming from any such location, may result in dismissal from your ROP program as well as
disciplinary action, up to and including expulsion based on “reasonable cause.”
 Willfully using force or violence, causing, attempting to cause, or threatening to cause physical injury to another person, except
in self-defense.
 Possession, sale or otherwise furnishingany firearm, knife, explosive, or other dangerous object.
 Unlawful possession, use, sale or otherwise furnishing or being under the influence of any controlled substance, alcoholic
beverage, or an intoxicant of any kind. Colton Redlands Yucaipa Regional Occupational Program prohibits the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled substance on campus or as part of any school activity.
 Committed or attempt to commit robbery or extortion.
 Causing or attempting to cause damage to school property or private property. School property includes, but is not limited to,
electronic files and databases. Damage also includes violating computer software license/agreements/copyrights or tampering
with computer hardware/software configurations.
 Stealing, attempting to steal, or knowingly receiving stolen Colton Redlands Yucaipa Regional Occupational Program property
or private property.
 This campus is a smoke-free facility. Use of tobacco, or any products containing tobacco or nicotine, including, but not limited
to, cigarettes, cigars, miniature cigars, clove cigarettes, smokeless tobacco, snuff, chew packets, and betel is prohibited.
 Committed an obscene act or engaging in habitual profanity or vulgarity.
 Committed or attempt to commit a sexual assault or sexual battery. Incidents of domestic violence, dating violence, and
stalking. Stalking is defined as engaging in a course of conduct directed at a specific person that would cause a reasonable
person to fear for their safety or the safety of others; or suffer substantial emotional distress.
 Possessing or unlawfully offering, arranging, or negotiating to sell any drug paraphernalia. The Colton Redlands Yucaipa
Regional Occupational Program is a drug free campus.
 Disrupting school activities, dishonest behavior within the classroom or training sites, or otherwise willfully defying the valid
authority of supervisors, teachers, administrators, school officials, or other Colton Redlands Yucaipa Regional Occupational
Program personnel engaged in the performance of their duties.
 Possession of an imitation firearm. As used in this rule, “imitation firearm” means a replica of a firearm that is substantially
similar in physical properties to an existing firearm as to lead a reasonable person to conclude that the replica is a firearm.
 Harassing, threatening, or intimidating a pupil who is a complaining witness or a witness in a school or school disciplinary
proceeding for the purpose of either preventing that pupil from being a witness or retaliating against that pupil for being a
witness, or both.
 Engaging in or attempting to engage in hazing. Hazing is defined as a method of initiation or pre-initiation.
 Wearing inappropriate attire. Teachers will advise students of appropriate classroom and community classroom attire as it
relates to their specific training program.
 Leaving campus without permission. During program hours, students leaving early must sign-out with their teacher or with
staff in the Student Services Office.
 Committing acts of sexual harassment defined as unwelcome sexual advances, requests for sexual favors, and other verbal,
visual, or physical conduct of a sexual nature, including “sexting” (sending sexually explicit text messages or images.)
 No bullying, including cyber bullying. Acts of bullying by use of the internet (e.g. social networking sites, email, etc.), text
messaging, or other electronic devices (including telephones/cell phones) can be grounds for discipline. Bullying is an act by a
person or group directed specifically against another person or group that constitutes sexual harassment, hate violence or severe
or pervasive intentional harassment, threats, or intimidation that is disruptive, causes disorder, and invades the rights of others
by creating an intimidating or hostile education environment.
 The use of any music devices, video cameras, and other distracting devices are prohibited during program times while in class.
The Colton Redlands Yucaipa Regional Occupational Program does not assume responsibility for any lost or stolen property.
The use of cell phones and similar devices are not allowed unless the teacher gives permission and the use is to promote
instruction. Students are encouraged to maintain their own insurance coverage.
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Satisfactory Academic Progress
All students enrolled at Colton Redlands Yucaipa ROP must meet the Satisfactory Academic Progress (SAP) policy as determined by
Colton Redlands Yucaipa ROP in conjunction with the U.S. Department of Education. SAP helps ensure students are moving toward
successful completion of the program in a timely manner or may become at risk of losing financial aid eligibility, incurring fees, or
losing enrollment. Vocational Nursing students will be evaluated at the completion of 450, 900, and 1310 hours. SAP is evaluated both
on quantitative and qualitative measurements. See below for an explanation of both measurements.
Qualitative Standards: Students must maintain a minimum cumulative GPA of a 2.0 (75%) to retain financial aid in their theory
coursework. Additionally, students must meet the clinical standards outlined by their corresponding program handbook.
Quantitative Standards: Students must maintain a minimum 95% attendance record throughout the program; those that drop below
95% must have the approval of the Director of Student Services for all documented absences to be considered as having made SAP.
The maximum time frame a student is allowed to complete their hours is 150% of scheduled hours if that student has documented
medical/extenuating circumstance-related absences and is approved by Director of Student Services.
Students meeting all expectations and requirements at the designated evaluation point will be considered to have SAP and be eligible to
receive financial aid disbursements (if applicable). Students failing to meet requirements for attendance and/or academic progress at the
designated evaluation point will be notified in writing. Pending the result of an appeal, students may be placed on a Warning or
Probationary status, or risk termination of financial aid.
Warning
Students failing to meet SAP will be placed on a “Warning Status” and will have one term to improve to SAP standards. Students
placed on a “Warning Status” are still eligible to receive Title IV Financial Aid for one payment period. If the student is not able to meet
the requirements in the next term, the student will be placed on Financial Aid Suspension, and will be ineligible for financial aid. They
will receive information on submitting an appeal to reinstate their financial aid and if approved, be placed on a “Probation” status.
Otherwise, students may regain eligibility by meeting the GPA and unit completion requirements.
Suspension
Students that held a “Warning” status in the previous term, and have not met SAP standards, will be placed on financial aid suspension
and become ineligible to receive financial aid. Students failing to meet SAP for extreme or mitigating circumstances may follow an
appeal process to re-determine SAP and be placed on “Probation” wherein that student may receive Title IV financial aid. A student may
submit an appeal in the case of medical or mental health issues, extreme financial burden, death in the family, or extreme personal
situations.
Appeal Process
1. The student must submit a written appeal of SAP determination to the Student Accounts Technician during regular business hours and
within 3 business days of the student receiving a determination of failing to meet SAP.
Appeals must be written by the student and contain the following:
 Why the student failed to meet SAP.
 What has changed that will allow the student to make and maintain SAP at the next evaluation point.
2. The student must schedule a meeting with the teacher and to create and sign a Probation Agreement. The Probation Agreement will
provide a detailed plan for the student to follow in order to continue progress toward successful and timely completion. It will include
specific actions and deadlines for the student to meet in order to maintain financial aid eligibility, enrollment, and show progress
towards successful and timely completion of their program. This must be turned in to the Student Accounts Technician within 5 business days of the student receiving a determination of failing to meet SAP.
3. Appeal will be reviewed by the Student Accounts Technician. The written appeal will be reviewed (an in-person interview may be
requested); a determination made and provided to the student in writing within 10 business days with one of the following
determinations:
 Approved- appeal is granted, they will be placed on “Probation.”
 Denied,-Title IV financial aid will not be reinstated and students will be notified.
Probation
Pending the result of a successful appeal, students failing to meet SAP may be granted a “Probation” status wherein that student may
receive Title IV financial aid for one term.
80
School Property
Destruction and abuse of school property will result in dismissal from any CRY-ROP Program and may include restitution.
Sexual Harassment
CRY-ROP’s Governing Board and all staff are committed to maintaining an educational environment that is free from harassment,
intimidation, exploitation, or unwelcomed sexual advances, request for sexual favors, and other verbal, visual, or physical conduct or
communications of a sexual nature as defined and otherwise prohibited by the State and Federal rules, regulations, statues, and laws
prohibiting sexual harassment and retaliation. All students should be aware that CRY-ROP strongly disapproves of any conduct that
constitutes sexual harassment. The Colton Redlands Yucaipa Regional Occupational Program forbids sexual harassment of its students
and employees by faculty, managers, supervisors, employees, other students, or members of the general public. CRY-ROP will take action
and disciplinary measures to ensure compliance. All harassment should be reported immediately to your teacher or to any other Colton
Redlands Yucaipa Regional Occupational Program staff person.
Student Dress Code
All programs require a uniform. Students are expected to conform to the uniform requirements of the program. Uniforms align with
employer expectations and help maintain safe campuses by ensuring students are recognizable. Students are expected to follow industry
standards with regard to piercings and tattoos. Piercings are limited to ears and tattoos are required to be covered. Students’ clothing
should not create a safety hazard or be a disruption to the learning process. Dress code violations will be referred to the Director of
Student Services. Refer to the program syllabi for specific requirements for your program.
Voter Information
In order to be eligible to vote in the state of California, you must be:
 A citizen of the United States.
 A California resident.
 18 years old or older on Election Day.
 Not in prison, on parole, serving a state sentence in county jail, serving a sentence for a felony pursuant to subdivision (h) of Penal
Code section 1170, or on post-release community supervision.
 Not found to be mentally incompetent by a court.
If you're looking to register to vote in California, and you meet the requirements mentioned above, you'll need to complete a voter
application and submit it either online or by mail. You can also register to vote when visiting a Department of Motor Vehicles office to
obtain a California driver's license or register your vehicle.
The deadline to register is by 11:59:59 p.m. on the 15th day before the Election Day in question. If you fail to meet that deadline, your
information will still be processed, but you'll need to wait to vote in the next upcoming election.
NOTE: Once your information has been submitted for registration, it still needs to be approved by your local election official. This
official will contact you once your CA voter registration has been approved, or if they need more information from you.
Online Registration
If you would like to register online, you can submit an application by using the California Online Voter Registration website.
You'll be asked to answer a series of questions and enter your personal information, including:
Your CA driver's license or ID number.
The last 4 digits of your Social Security number.
Your birth date.
The system will check with the California DMV to ensure that your signature is on file. If it is, it will be added to your registration and
you may submit it at the end of the process.
If your signature is NOT on file, your information will be sent to your local county elections board. Print the information you filled out
online, sign the application, and mail it to the address specified on the form. An official will contact you once they've received all of your
information.
Register by Mail
If you prefer to register to vote by mail, you can:




Print the National Mail Voter Registration Form online.
Pick a registration form up at your local DMV office or county elections office.
Request one by calling the voter hotline at (800) 345-8683.
You can also pick up a voter registration application at post offices, public libraries, and other government offices
When you complete your application, mail it to the address provided on the application. You will need to provide your California driver's
license or identification card number or the last 4 digits of your social security number. If you do not have any of these numbers leave the
field blank and the election officials will assign you a voter identification number.
81
Withdrawal Policy
Students who must withdraw from Colton Redlands Yucaipa Regional Occupational Program must do so in writing. Students may fill out
a withdrawal form in person in the Student Services office or send written notice of withdrawal.
Send Letters of Withdrawal to:
Student Accounts Technician
CRY-ROP
P.O. Box 8640
Redlands, CA 92375
Responsibility for filing a notice of withdrawal rests entirely with the student. Any money owed to Colton Redlands Yucaipa Regional
Occupational Program is due on the official date of withdrawal.
Applicable refund, if any, will be issued within 30 days of the effective date of withdrawal. All refunds are based on the amount of tuition
for the program being dropped, minus non-refundable fees, and are calculated from the last date of attendance. Refunds will be issued on
the basis of the Refund Policy signed by the student at orientation.
Call the Student Accounts Technician at 909.793.3115 Ext. 320 for questions.
Your withdrawal and the timing of your withdrawal may have an impact on the following:





Enrollment status
Satisfactory academic progress (SAP)
Student account
Current and future financial aid
VA Educational Benefits
It is highly recommended prior to withdrawing to consult with your teacher and the Student Accounts Technician..
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Student Handbook - Colton-Redlands

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