Effective Use of - The Chamber of Tax Consultants

Transcription

Effective Use of
The Chamber of Tax Consultants of India
Thursday, 17th October 2013
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Google - Meaning
CA Sanjay Chheda - CA Samir Kapadia
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Did you know ? ? ? ?
• Google doesn’t recognize most special
characters like § ¶ ¥ £ € © ® ≠ √
• Google can search by Colour
• Google can search with Voice Command
• Google can search by Images
• Google has upper cap of 10 words in search
• Google name was accident. Promoters wanted
to Register Googol – which means 1 followed
by 100 Zero
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Google – What we will / wont cover
• No exact web address / web link
• Will cover only concept
• Wont discuss Diff. Operating System / Needs
•
•
•
•
•
•
Will avoid showing live demo of slides 
Will discuss TOOL; Google not an end in itself
Nothing other than linked to Office Usage
Not for any unethical purpose
Not for Mobiles, Smart Phones
Will cover Safeguarding / Security
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Google Product Family
Finance
Chrome
Play
Voice
Blogger
Wallet
Gmail
Reader
News
Translate
Places
Google
earth
Scholar
Offers
Drive
Docs
YouTube
Image
Maps
Plus
Calendar
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Personalising Google
• Bored of Seeing
• Want to see your own name or your company
name in place of Google
• Visit www.goglogo.com
• And have your own homepage like this
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Personalising Google
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Safe Search
• More than often, our own PC / laptop are
used by our family / kids
• Google search results unless protected, can
give some explicit, adult results
• To ensure Safe Search on your PC / laptop
• Go to www.google/preferences
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Safe Search
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Power Saving through Google
• Almost 99% of one’s office PC use Google as
their home page
• Lot of Power Consumed in White Background
of Google Homepage can be saved by
• www.blackle.com
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Power Saving through Google
• Blackle saves energy because the screen is predominantly black.
"Image displayed is primarily a function of the user's color settings
and desktop graphics, as well as the color and size of open
application windows; a given monitor requires more power to
display a white (or light) screen than a black (or dark)
screen."Roberson et al, 2002
• In January 2007 a blog post titled Black Google Would Save 750
Megawatt-hours a Year proposed the theory that a black version of
the Google search engine would save a fair bit of energy due to the
popularity of the search engine. Since then there has been
skepticism about the significance of the energy savings that can be
achieved and the cost in terms of readability of black web pages.
• We believe that there is value in the concept because even if the
energy savings are small, they all add up. Secondly we feel that
seeing Blackle every time we load our web browser reminds us that
we need to keep taking small steps to save energy.
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Power Saving Search - Blackle
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Google Doodles
• Each day Google Logo remembers some of the
event / birthday in History
• These are called Doodles and can be viewed at
http://www.google.com/doodles/finder/2012/All%
20doodles
• One of the best Doodle of recent time
http://www.google.co.in/logos/2011/lespaul.html
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Google Evolution. . .
Quote on Temple Wall – Please come inside.
There are some questions, Google cant answer
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http://www.google.co.in/insidesearch/tipstricks
Web history
Find recipes
Start simple
Search numbers in a range Locate earthquake activity Search for an address
Ignore spelling
Get number conversions
Use web friendly words
Get the time
Less is more
Calculate anything
Search by location
Similar terms
Search locations by zip, area
codes
Search by voice
Get currency conversions
Search the web in all
Search with an exact phrase languages
Shop and compare
Get local sunrise/sunset
times
Use descriptive words
Discover local business
Check the weather
Get world news
Don't worry about cases
Examine public dataNew
Get interactive financial
info
Find medication
information
Get realtime stock quotes Get movie times
Check sport scores and
Search within a specific site schedules
New Read public domain books
Don't worry about
Hone in on a particular
punctuation
Search with Goggles
range
Instant on mobile
Use instant preview on
mobile
Search by file type
Include or ignore words,
characters
Get interactive weather
Find related pages
Track your packages
Check flight schedules
Search by location
Get definitions
Research health conditions
Search by advanced image
search
Check flight times
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Search - Advanced Search
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Search - Advanced Search
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Advanced Search
Either/or
Google normally searches for pages that contain all the
words you type in the search box, but if you want
pages that have one term or another (or both), use the
OR operator -- or use the "|" symbol (pipe symbol) to
save you a keystroke. [sweet | little | Girl]
Quotes
If you want to search for an exact phrase, use quotes.
["sweet little Girl"] will only find that exact phrase.
[sweet "little Girl"] will find pages that contain the
word sweet and the exact phrase "little Girl“.
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Advanced Search . . . .
• Not
If you don't want a term or phrase, use the "-"
symbol. [-sweet little Girl] will return pages
that contain "little" and "Girl" but that don't
contain "sweet".
• Similar terms
Use the "~" symbol to return similar terms.
[~sweet little Girl -sweet] will get you pages
that contain “Cute little Girl" and
“Darling little Girl" but not "sweet little Girl".
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• Wildcard
The "*" symbol is a wildcard. This is useful if
you're trying to find the lyrics to a song, but can't
remember the exact lyrics. [can't * me love lyrics]
will return the Beatles song you're looking for. It's
also useful for finding stuff only in certain
domains, such as
educational information: ["sweet little Girl"
research *.edu].
• Advanced search
If you can't remember any of these operators,
you can always use Google's advanced search.
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Definitions
Use the "define:" operator to get a quick
definition. [define: sweet] will give you a whole
host of definitions from different sources, with
links.
• Calculator
One of the handiest uses of Google, type in a
quick calculation in the search box and get an
answer. It's faster than calling up your computer's
calculator in most cases. Use the +, -, *, / symbols
and parentheses to do a simple equation.
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• Numrange
This little-known feature searches for a range of
numbers. For example, ["best books 2002..2007]
will return lists of best books for each of the years
from 2002 to 2007 (note the two periods
between the two numbers).
• Site-specific
Use the "site:" operator to search only within a
certain website. [site:sweetlittleGirl.com leo] will
search for the term "leo" only within this blog.
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Advanced Search. . . .
• Back links
The "link:" operator will find pages that link to
a specific URL. You can use this not only for a
main URL but even to a specific page. Not all
links to an URL are listed, however.
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• Movies
Use the "movie:" operator to search for a
movie title along with either a zip code or U.S.
city and state to get a list of movie theatres in
the area and show times.
• Music
The "music:" operator returns content related
to music only.
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• Unit converter
Use Google for a quick conversion, from yards
to meters for example, or different currency:
[12 meters in yards]
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• Types of numbers
Google algorithms can recognize patterns in numbers
you enter, so you can search for:
Telephone area codes
Vehicle ID number (US only)
Federal Communications Commission (FCC) equipment
numbers (US only)
UPC codes
Federal Aviation Administration (FAA)
airplane registration number (US only)
Patent numbers (US only)
Even stock quotes (using the stock symbol) or a
weather forecast regarding the next five days
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• File types
If you just want to search for .PDF files, or Word
documents, or Excel spreadsheets, for example, use
the "filetype:" operator.
• Location of term
By default, Google searches for your term throughout a
web page. But if you just want it to search certain
locations, you can use operators such as "inurl:",
"intitle:", "intext:", and "inanchor:". Those search for a
term only within the URL, the title, the body text, and
the anchor text (the text used to describe a link).
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• Cached pages
Looking for a version of a page the Google
stores on its own servers? This can help with
outdated or update pages. Use the "cached:"
operator.
• Answer to life, the universe, and everything
Search for that phrase, in lower case,
and Google will give you the answer.
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Improve your search
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Improve your search
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Improve your search
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Vertical Search. . . .
Instead of searching for a term across all pages on the web, search within a
specialized field. Google has a number of specific searches, allowing you to
search within blogs, news, books, and much more:
Blog Search; Book Search
Scholar; Catalogs
Code Search; Directory
Finance
Images
Local/Maps
News
Patent Search
Product Search
Video
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Google . . . Lighter Side
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Other Search
• Scholar (Articles / Legal Documents)
Articles, theses, books, abstracts and court
opinions
from academic publishers, professional
societies, online repositories, universities and
other web sites
(Not having Indian Courts so far)
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Google - Scholar
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Google – Regional Languages
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Cloud Printing
• With Cloud Printing, one can print from his
iPad, iPhone, Smart Phone, Tablet or any PC
which is not connected to printer
• Steps
– If you have cloud ready printer, just connect your
printer to Web
– From Chrome log on to Google Cloud Printing
– Add your printer
– You can even share this printer to others
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Cloud Printing
• In your Smartphone, iPad, Tablet, etc, add
Cloud Printing App
• Map your printer which you connected to
Web on your Cloud Printing App
• Whenever you want to take any print, just give
print command from your device
• Cloud Printing App will ask you to select
Printer and will then Print
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Cloud Printing
• In case, your printer is not Cloud Ready (i. e.
when you have classic printer)
• Go to
• Chrome – Settings – Show Advanced Settings
– Google Cloud Print – Add Printer
• Once you add Printer, you can manage / share
printer with friends / family members
• Rest of the steps are as given in earlier two
slides
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Cloud Printing
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Maps
• Google Earth
3D images from various angle
• Panaramio
Photos of various cities / countries on fingertip
• Maps
– Get Directions
• By Car
• Walking
– Traffic
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Maps - Traffic
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Trends
• To get idea of trends of various topics
searched on Google
• Year wise
• Region wise
• Various Related Terms wise
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Trends – Domestic Transfer Pricing
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Trends – Demo – Vodafone
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Google . . . Lighter Side
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Entertainment
• Play
All those with smart phones don’t need any
information on Google Play
More than 7,00,000 Android Apps
– Movies, TV, Music, Apps, Games, Books,
Magazines and what not. . . .
• YouTube
– Apart from normal forwards, useful to share
important videos, seminars, study materials
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YouTube - Uploads
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Updates
• News
Search for News
– Topic wise
– Top Stories
• Alert
– Set Alert for your clients
– Any update / news on your client
– Instant alert through email / sms
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News
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Alerts
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Alerts
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We have won. . We got answer. .
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Mails
• Gmail
– Normal emails
– Storage of 15 GB
– Sync of Contacts from Smart Phones
– Email Filters
– Labels
– Vacation Emails
– Only thing which we will cover at length is
SECURITY
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Securing your Gmail Account
• Don’t use your Gmail password on other sites
• Many sites offer something free and in turn
ask for access of your Gmail accounts for some
contact details. Refuse
• Keep check on your password recovery option
• Use 2 Step Verification
• Notification on your email / cell
– For any hacking type / notorious activity
• Manage Access of various connected sites
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Enhancing Security. . .
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2 Step Verification. . . .
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Sites, Apps, etc having access to. .
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Application Specific Passwords . . .
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Other Security Tips
Avoid using confidential data on Public PC
If cant avoid, use virtual keyboards
Always have practise of LOG OUT / SIGN OUT
Whenever making any payment or sharing
crucial information; ensure that it is HTTPS
• If you want to check website before opening
•
•
•
•
http://google.com/safebrowsing/diagnostic?site=
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Other Security Tips
• Whenever come across anything
objectionable; Report ABUSE; Raise Red Flag
• Set Screen Lock after lapse of certain time
• Avoid sharing, posting, changing too many
personal photo, sharing cell numbers and
other confidential information on Social
Websites, etc
• Avoid installing Untrusted, Uncertified Games,
Applications, etc
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Storage
• Google Drive (5 GB Free)
– Storage Space provided by Google
– Used for Sharing Large Files / Folders
– Select – Upload – Share
• Google Docs
– Create Online Document like Spreadsheet,
Document, Presentations
– Create, Share, Parallel Update, Download
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Google Drive
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Google Drive – Collaborate docu
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Google Drive
• Google Drive is storage of your data on Web
• One can install Google Drive Software on own
laptop at office, home or even smart phone,
tablet and then Sync all of them
• Once you install Google Drive Software on
your PC, etc; one Google Drive Icon as well as
folder is created on your PC which keeps Sync
with Google Drive on Web, whenever you click
Sync
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Google Drive
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Calendar
•
•
•
•
Create Events
Invite Guests
Manage Guests’ List
Reminder by way of
– Emails
– Pop-ups
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Calendar
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Calendar
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Other Google Products
• Orkut
– Once upon a time,
was popular in youth as these days is
It was online chat group which is now left behind
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Google for Images
• Image Search
– Search for various images across topic, age, region
• Picasa
– Application to organise your photo albums
– Tag them
– Share them over Google+
– Emails
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Google for Images
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Image Search – 1972 Hindi movies
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Image Search – 2013 Hindi movies
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Image Search – 2012 Hindi movies (B & W)
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Blogger
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Groups
• Similar to Yahoo groups, but not as popular as
yahoo groups
• One can create group on common topic of
interest
• Invite friends, clients, family members,
common school / college friends, members of
same profession
• One email id can be used to share any email to
whole group
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Groups
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Google Plus
• Similar to
• Chats
• Photo / Video Upload
• Better Linkage from your Gmail Contacts
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Chrome
• Very popular explorer, but not friendly for
MCA, Income Tax, various Net Banking Sites,
but otherwise very light, fast
• Some features one should know in Chrome
– History
– Extensions
– Settings
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Chrome – things one should know
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Chrome – more one should know
Delete your cache and other browser data - You have full control over your
browsing data. This data includes your browsing and download history,
cache, cookies, passwords, and saved form data. Use the "Clear browsing
data" dialog to delete all your data or just a portion of your data, collected
during a specific period of time.
Delete all your data - Click the Chrome menu on browser toolbar.;
Select Tools; Select Clear browsing data - In dialog that appears, select
checkboxes for the types of information that you want to remove. - Use
the menu at the top to select the amount of data that you want to delete.
Select beginning of time to delete everything; Click Clear browsing data
Delete specific items from your browsing data - Instead of deleting entire
categories of your browsing data, you can pick specific items to delete.
Click these links to see more instructions. - Specific pages from your
browsing history; Specific downloads; -Specific passwords; Specific cookies
and site data; Specific Autofill entries
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Chrome – History
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Chrome – History
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Chrome – Incognito Mode
•
•
•
•
Incognito Mode
When you want
to hide your
entire browsing
history of that session
Once you open Google Chrome, press
Ctrl + Shift + N
Icon as circled in Red will appear beside your Tab,
which indicates that you are now in Incognito
Mode
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Google Hangouts
• Group Video Chat
• For upto 10 persons at one go
• With Hangouts, you can
–
–
–
–
–
Chat
Share Your Screen
Share Your Presentations
Share Your Google Drive
Share Videos that you are watching
• Good for even Seminars at many places in one go
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Google Hangouts
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Books
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Google . . Lighter Side
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Calculator
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Translate
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Thank U Very Much
[email protected]
[email protected]
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Password
• Treat it like Toothbrush; Never share with
anyone; change regularly
• Do we use same key for Garage Door and
Safety Vault ? NO; same would for Password
• Should be combination of CAPS, small, Special
Characters
• Check strength of your Password
• www.passwordmeter.com
• www.howsecureismypassword.net
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Password
• How to memorise Passwords
– I@1eomo
– “I am first employee of my office”
• Or it can be
– “Ek main aur ek tu; dono mile”
– Em@1t2m
• Password Recovery Options
• Keep easy questions; but select questions;
answers for which are not commonly known
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Virtual Keyboard
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Effective Use of - The Chamber of Tax Consultants

Transcription

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