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Substitute Teacher Handbook (Substitute Teachers Only)
Lafayette Parish School System SUBSTITUTE TEACHER HANDBOOK 2013 Human Resources Department 113 Chaplin Drive Lafayette, LA 70508 p (337) 521-7050 f (337) 521-7051 www.lpssonline.com This handbook is prepared and distributed by the Human Resources Department for the purpose of improving the knowledge and quality of instruction provided by substitute teachers of the Lafayette Parish School System. Table of Contents LAFAYETTE PARISH SCHOOL SYSTEM INFORMATION ................................................................................... 1 VISION ....................................................................................................................................................... 3 MISSION STATEMENT ............................................................................................................................... 3 BELIEF STATEMENTS ................................................................................................................................. 3 THE SUPERINTENDENT.............................................................................................................................. 3 DISTRICT’S SIZE AND GROWTH ................................................................................................................. 3 SCHOOL CONTACT LIST ............................................................................................................................. 3 GENERAL SUBSTITUTE INFORMATION .......................................................................................................... 7 QUALIFICATIONS ....................................................................................................................................... 9 EMPLOYMENT ........................................................................................................................................... 9 SUBSTITUTE TEACHER TRAINING AND ASSESSMENT ............................................................................... 9 RETIRED EMPLOYEES............................................................................................................................... 10 DRESS CODE ............................................................................................................................................ 10 RESPONSIBILITY OF SUBSTITUTES ........................................................................................................... 10 SCHOOL ADMINISTRATOR’S DISCRETION ............................................................................................... 10 PROHIBITED ITEMS ON SCHOOL PROPERTY ........................................................................................... 11 TECHNOLOGY USAGE .............................................................................................................................. 11 PREFERRED LIST ...................................................................................................................................... 11 DO NOT USE LIST ..................................................................................................................................... 11 REMOVAL FROM THE SUBSTITUTE SYSTEM ........................................................................................... 11 SUBSTITUTE PAY PRACTICE ..................................................................................................................... 12 PAYROLL SCHEDULE ................................................................................................................................ 12 INCLEMENT WEATHER ............................................................................................................................ 13 SUBSTITUTE DUTIES AND RESPONSIBILITIES .............................................................................................. 15 GENERAL INFORMATION ........................................................................................................................ 17 STUDENT SCHOOL DAY HOURS ............................................................................................................... 18 SUBSTITUTE PROCEDURES ...................................................................................................................... 18 STUDENT ILLNESS OR ACCIDENTS ........................................................................................................... 19 FIRE AND EMERGENCY DRILLS ................................................................................................................ 19 EXTRA DUTIES ......................................................................................................................................... 19 CONFERENCE/PLANNING PERIOD........................................................................................................... 19 HOW DO I SUBSTITUTE TEACH................................................................................................................ 19 THE PROFESSIONAL SUBSTITUTE ............................................................................................................ 20 BECOMING AN EFFECTIVE SUBSTITUTE TEACHER .................................................................................. 20 USING YOUR VOICE EFFECTIVELY............................................................................................................ 21 Techniques that Backfires ................................................................................................................... 21 NO CHILD LEFT BEHIND ACT (NCLB) ........................................................................................................ 21 WORDS OF WISDOM............................................................................................................................... 22 REMINDERS ............................................................................................................................................. 22 CLASSROOM MANAGEMENT AND ORGANIZATION ............................................................................... 23 BEHAVIOR MANAGEMENT TIPS .............................................................................................................. 24 DISCIPLINE ............................................................................................................................................... 24 Discipline…beyond the classroom ...................................................................................................... 25 Misbehavior ........................................................................................................................................ 25 SAMPLE SPONGE ACTIVITIES .................................................................................................................. 25 Beginning of Class Sponges ................................................................................................................. 25 Dismissal of Class Sponges .................................................................................................................. 26 Elementary and Middle School Sponges............................................................................................. 27 High School Sponges ........................................................................................................................... 28 EMPLOYEE ABSENCE REPORTING AND SUBSTITUTE SYSTEM (EARSS) ....................................................... 29 GENERAL INFORMATION ........................................................................................................................ 31 IF I HAVE QUESTIONS, WHO DO I CALL ................................................................................................... 31 HOW DO I REGISTER ............................................................................................................................... 32 FREQUENTLY ASKED QUESTIONS (FAQ)...................................................................................................... 33 SUBSTITUTING......................................................................................................................................... 35 HUMAN RESOURCES ............................................................................................................................... 37 PAYROLL .................................................................................................................................................. 37 FORMS......................................................................................................................................................... 39 EMPLOYEE INFORMATION CHANGE FORM ............................................................................................ 41 SUBSTITUTE WORK RECORD ................................................................................................................... 43 CLASSROOM MANAGEMENT INFORMATION ......................................................................................... 45 DO NOT USE FORM ................................................................................................................................. 47 VOLUNTARY REMOVAL FROM SUBSTITUTE SYSTEM .............................................................................. 49 POLICIES ...................................................................................................................................................... 51 ELECTRONIC RESOURCES POLICY ............................................................................................................ 53 DRESS CODE FOR PROFESSIONAL, OFFICE PERSONNEL AND OTHER EMPLOYEES ................................. 59 EMPLOYEE DRUG AND ALCOHOL TESTING POLICY................................................................................. 61 TOBACCO PRODUCTS IN THE WORKPLACE............................................................................................. 67 Acknowledgement of Understanding This is to verify that I have received a copy of the Lafayette Parish School System’s Substitute Teacher’s Handbook. I understand that the booklet I receive contains specific information, rules, and guidelines that are extremely important to me and that I must read and complete this form to acknowledge my understanding of district guidelines. I further understand that the information from this handbook will be used to assess my knowledge of certain aspects of substitute teaching and that I will have to score at least a 75% on the Substitute Assessment to be eligible to work as a substitute teacher with the Lafayette Parish School System. I also understand that any changes to district policy or law could cause changes to the content in this handbook. Fingerprinting Date: ____________________ Substitute Teacher training Date: __________________ _____________________________________________________________________________________ All information collected below this line is for verification purposes only. Substitute’s Name (please print): __________________________________________________________ Social Security Number: _________________________________________________ Address: _____________________________________________________________________________ Street City State Zip Code Email Address:_________________________________________________________________________ Substitute’s Signature: ___________________________________________ Date: __________________ SUBSTITUTE TEACHER TRAINING PROGRAM WHERE: LAFAYETTE PARISH SCHOOL SYSTEM Technology Lab 3 113 Chaplin Drive Lafayette, LA 70508 WHEN: ____________________________________ TIME: 8:30 – 11:30am Entrance NOT permitted after 8:45am 12:30 – 3:30pm Entrance NOT permitted after 12:45pm QUESTIONS: Information Regarding Training Program, Please Call (337) 521-7050 NO FOOD OR DRINK IS ALLOWED IN THE TECHNOLOGY LAB The Substitute InService will be given here. LAFAYETTE PARISH SCHOOL SYSTEM INFORMATION Page | 1 Page | 2 VISION The Lafayette Parish School System will become a leader in improving performance for all students. MISSION STATEMENT The Lafayette Parish School System is committed to developing functional members of society through collaborative efforts among stakeholders in providing a quality education for all students. BELIEF STATEMENTS All students can learn. The application of knowledge will lead to the development of functional members of society. The system is committed to continuous improvement. All stakeholders must be committed to high quality standards and expectations. Quality education is the shared responsibility of all stakeholders. Effective collaboration and communication among all stakeholders are essential to the success of our school system. Diversity enriches our school system. A safe and supportive learning environment enhances student achievement. Professional development is an integral part of continuous improvement. THE SUPERINTENDENT The Superintendent is the Chief Administrator of the Lafayette Parish School System, the secretarytreasurer and educational adviser to the School Board. He shall be required to devote his entire time to the Office of the Superintendent. DISTRICT’S SIZE AND GROWTH The Lafayette Parish School System currently has 30,000 plus students divided among 42 school sites throughout Lafayette parish. We employ approximately 2,600 teachers during the school year. Our system always has a need for substitute teachers! SCHOOL CONTACT LIST The following list is to help you contact schools when you have a sub assignment. They also list all addresses to aide in the search for driving directions. You can visit www.lpssonline.com/site4409.php to see an online map of where the schools are located. Page | 3 Alice Boucher Elementary 400 Patterson Street Lafayette, LA 70501 (337) 521-7850 Carencro Heights Elementary 601 Tee Ma Road Carencro, LA 70520 (337) 521-7640 Evangeline Elementary 610 East Butcher Switch Lafayette, LA 70507 (337) 521-7670 J Wallace James Elementary 1500 West Willow Street Lafayette, LA 70501 (337) 521-7700 Live Oak Elementary 3020 North University Avenue Lafayette, LA 70507 (337) 521-7730 Myrtle Place Elementary 1100 Myrtle Place Boulevard Lafayette, LA 70506 (337) 521-7760 Prairie Elementary 2910 Ambassador Caffery Parkway Lafayette, LA 70506 (337) 521-7790 Westside Elementary 912 Delhomme Avenue Scott, LA 70583 (337) 521-7820 ELEMENTARY SCHOOLS Broadmoor Elementary 609 Broadmoor Boulevard Lafayette, LA 70503 (337) 521-7620 Katharine Drexel Elementary 409 St. DePorres Broussard, LA 70518 (337) 521-7650 JW Faulk Elementary 711 East Willow Street Lafayette, LA 70501 (337) 521-7680 L Leo Judice Elementary 5801 Cameron Street Scott, LA 70583 (337) 521-7710 Milton Elementary/Middle 222 West Milton Avenue Milton, LA 70558 (337) 521-7740 Ossun Elementary 400 Rue Scholastique Lafayette, LA 70507 (337) 521-7770 Ridge Elementary 2901 South Fieldspan Road Duson, LA 70529 (337) 521-7800 Woodvale Elementary 100 Leon Drive Lafayette, LA 70503 (337) 521-7830 Acadian Middle 4201 Moss Street Lafayette, LA 70507 (337) 521-7840 Broussard Middle 1325 South Morgan Avenue Broussard, LA 70518 (337) 521-7870 Lafayette Middle 1301 West University Avenue Lafayette, LA 70506 (337) 521-7900 Scott Middle 116 Marie Street Scott, LA 70583 (337) 521-7930 MIDDLE SCHOOLS LJ Alleman Middle 600 Roselawn Boulevard Lafayette, LA 70503 (337) 521-7850 Carencro Middle 4301 North University Avenue Carencro, LA 70520 (337) 521-7880 Edgar Martin Middle 401 Broadmoor Boulevard Lafayette, LA 70503 (337) 521-7910 Youngsville Middle 600 Church Street Youngsville, LA 70592 (337) 521-7940 Charles M Burke Elementary 2845 Ridge Road Duson, LA 70529 (337) 521-7630 Duson Elementary PO Box 7 Duson, LA 70529 (337) 521-7660 Ernest Gallet Elementary 2901 East Milton Avenue Youngsville, LA 70592 (337) 521-7690 GT Lindon Elementary 603 Avenue B Youngsville, LA 70592 (337) 521-7720 SJ Montgomery Elementary 600 Foreman Drive Lafayette, LA 70506 (337) 521-7750 Plantation Elementary 1801 Kaliste Saloom Road Lafayette, LA 70508 (337) 521-7780 Truman Montessori 200 Clara Street Lafayette, LA 70501 (337) 521-7810 Paul Breaux Middle 1400 South Orange Street Lafayette, LA 70501 (337) 521-7860 Judice Middle 245 South Fieldspan Road Duson, LA 70529 (337) 521-7890 Milton Elementary/Middle 222 West Milton Avenue Milton, LA 70558 (337) 521-7740 Page | 4 Acadiana High 315 Rue Du Be’Lier Lafayette, LA 70506 (337) 521-7950 Lafayette High 3000 West Congress Street Lafayette, LA 70506 (337) 984-5284 NP Moss Preparatory 801 Mudd Avenue Lafayette, LA 70501 (337) 521-7590 HIGH SCHOOLS Carencro High 721 West Butcher Switch Lafayette, LA 70507 (337) 521-7960 Northside High 301 Dunand Street Lafayette, LA 70501 (337) 521-7990 ALTERNATIVE SCHOOLS W.D. & Mary Baker Smith Career & Technical Education 200 18th Street Lafayette, LA 70501 (337) 521-7570 Comeaux High 100 West Bluebird Drive Lafayette, LA 70508 (337) 521-7970 Early College Academy (SLCC Campus) 320 Devalcourt Street Lafayette, LA 70506 (337) 521-8956 David Thibodeaux Career & Technical High School 805 Teurlings Drive Lafayette, LA 70501 (337) 521-7920 Page | 5 Page | 6 GENERAL SUBSTITUTE INFORMATION Page | 7 Page | 8 QUALIFICATIONS The Lafayette Parish School System encourages all members of the community with a love and understanding of education to apply to become a substitute teacher. Based on the position, you may have to be certified through the Louisiana Department of Education. Applicants with foreign degrees or certifications must have them evaluated by the district. All substitute paraprofessionals must complete the paraprofessional application and meet the requirements listed on the cover page. All substitute teachers are required to have an active and valid email address. If you currently do not have an email address, you can sign up for one with a free email service, such as Gmail by Google or Yahoo Mail. This address must be setup and in active use before you attend the substitute training. If you do not have an email address by the date of the training you will not be able to take the substitute assessment. EMPLOYMENT Employment of a substitute occurs on an as-needed basis for the Lafayette Parish School System. Individuals desiring employment as a substitute teacher in the Lafayette Parish School System are required to complete a substitute application in the Human Resources Department. Along with the application, a copy of the applicant’s driver’s license and social security card, proof of highest level of education achieved, employment eligibility verification form, and state and federal income tax withholding forms will also be collected. The applicant will also make themselves available for fingerprinting that will result in the Lafayette Parish School System obtaining a complete state and federal background check according to LA R.S. 15:587.1. Applicants must also attend a Substitute Teacher training, at the end of which a Substitute Assessment will be given to obtain the applicants knowledge and readiness of the tasks when employed as a substitute. In order to remain active as a substitute within the Lafayette Parish School System, all substitutes are expected to work at least once in a six (6) month period. Substitutes that do not remain active will have their official substitute file destroyed, thus will have to reapply and attend a new substitute teacher training. SUBSTITUTE TEACHER TRAINING AND ASSESSMENT All applicants for substitute teaching must attend a substitute teacher training and complete a sub assessment at the end of that teacher training. In order to pass the sub assessment an applicant must score at least a 75%. The substitute assessment is comprised of 25 questions that are taken from the content in this booklet. The content on these pages is also covered during the substitute teacher training. Anyone discovered to have cheated will be asked to leave and will not be able to apply to be a substitute until the following school year. Page | 9 RETIRED EMPLOYEES Retired teachers, as defined by the LA R.S. 11:710(A), can substitute as a PreK-12 classroom teacher only and have no earnings limitation. Teachers who retired on or after July 1, 2010 and have fulfilled the one (1) year waiting period requirement, may substitute as a PreK-12 classroom teacher without having their benefits suspended. However, you will have a 25% earnings limitation. The earnings limit is implemented as follows: a. The earnings limit restricts any earnings from such a position in a fiscal year to no more than 25% of the retiree’s annual retirement benefit. b. If earnings exceed 25% of the retirement benefit, the retiree’s benefit will be reduced by the excess amount. c. If a retiree returns to active service in more than one position that is subject to the 25% earnings limit in any fiscal year, the limit applies to the total earnings for all such positions in the fiscal year. DRESS CODE All employees are required to dress in a manner that reflects a professional appearance while appropriate for the position for the employee’s specific job assignment. Questions should be referred to the campus administrator. See Policy File: GAMA on page 59. RESPONSIBILITY OF SUBSTITUTES All substitute assignments are made through the Employee Absence Reporting and Substitute System (EARSS). If an EARSS administrator or teacher requests a specific substitute, every effort will be made to contact that substitute. However, the assignment is not official until confirmed by EARSS and a job number has been issued to the substitute. Substitutes should call into EARSS and review their jobs to be sure assignments have been entered in the system. Substitute assignments are assigned on an as-needed basis as directed by the district. Short term assignments are requested by the individual schools through EARSS. We ask that you keep an open mind and dismiss any rumors you may have heard about a particular school. In addition, we hope that you approach each situation with an open mind and a positive attitude. SCHOOL ADMINISTRATOR’S DISCRETION School Administrators have the discretion to move any substitute to a position that he/she feels has a greater need that will result in a higher success in learning for the students. Failure to follow a school administrators’ directive is considered insubordination and can result in one of the following: 1.) Removal from school site by escort, 2.) Removal from schools’ substitute pool, and/or 3.) Removal from district’s substitute pool. Page | 10 PROHIBITED ITEMS ON SCHOOL PROPERTY Smoking or using tobacco products on district premises, in district vehicles or at school-related activities is prohibited. Possession or use of illegal drugs, alcoholic beverages, and/or dangerous weapons is prohibited. For more information, see Policy Files: GBRAB & GCRJ on pages 61 & 67. TECHNOLOGY USAGE Generally, substitutes do not have access to the district’s technology, with the exception of some longterm positions. When using the district’s technology, substitutes are required to comply with the district’s Electronic Resources Policy. For more information, see Policy File: GAM on pages 53. PREFERRED LIST When a substitute performs exceptionally well at a school, the school administrator may place them on the “Preferred List” for that school. The preferred list allows the substitutes on the list to be called for open jobs before the random callout. DO NOT USE LIST When a school administrator requests that a substitute no longer substitute at his/her school, he/she will add the substitute to the “Do Not Use List.” This will prevent the substitute from receiving calls for available jobs from these schools. If HR receives three “Do Not Use” requests on a substitute, they are removed from the substitute system for the remainder of the school year. If the substitute is removed from the system for two consecutive years, due to “Do Not Use” requests, they will not be permitted to work as a substitute in the Lafayette Parish School System (pg. 47). REMOVAL FROM THE SUBSTITUTE SYSTEM Failure to comply with district policies, the guidelines established in the substitute handbook, and/or the expectations of the school administrator may result in adverse employment action against the substitute including, but not limited to, termination and/or removal from the district’s substitute system. Other actions that may result in removal from the substitute system are: Three “Do Not Use” forms submitted by a principal/campus administrator, as stated above. Any single incident determined by the district to be inappropriate in carrying out the substitute’s responsibilities Multiple cancellations by the substitute on the day of the assigned jobs. Working less than one (1) day per six (6) month during the school year, excluding June and July. A substitute can also request to have themselves voluntarily removed from the substitute system by completing a voluntary removal from the substitute system form (pg. 49). Page | 11 SUBSTITUTE PAY PRACTICE Teacher NON-DEGREED $55.00 per day DEGREED with 4-year university degree $65.00 per day CERTIFIED $80.00 per day After ten (10) consecutive days for the same teacher, the substitute shall be paid as follows: NON-DEGREED $83.00 per day DEGREED $94.00 per day CERTIFIED $222.13 per day Teacher Assistant NON-DEGREED and HIGHLY QUALIFIED $51.00 per day DEGREED $60.00 per day CERTIFIED $75.00 per day After ten (10) consecutive days for the same teacher assistant, the substitute shall be paid as follows: NON-DEGREED $78.47 per day DEGREED $89.04 per day CERTIFIED $89.04 per day PAYROLL SCHEDULE Payroll checks for substitutes are printed and mailed on the 12th day of the month for days worked during the previous month. Checks are mailed to the mailing address listed on the application. If you have a change in address, please complete a Change of Information Form (pg. 41) and return it to the Human Resources Department as soon as possible. It is advised that you maintain a work record (pg. 43) of the dates you worked in case of discrepancies. Deductions taken out of your check include Federal and State income taxes and Social Security. To change these deductions, you may pick up the W-4 (Federal) and/or L-4 (State) form from the Human Resources Department. Dates Worked July 2, 2012 – July 31, 2012 August 1, 2012 – August 31, 2012 September 4, 2012 – September 28, 2012 October 1, 2012 – October 31, 2012 November 1, 2012 – November 30, 2012 December 3, 2012 – December 21, 2012 January 7, 2013 – January 31, 2013 February 1, 2013 – February 28, 2013 March 1, 2013 – March 22, 2013 April 2, 2013 – April 30, 2013 May 1, 2013 – May 30, 2013 June 3, 2013 – June 28, 2013 Date Payroll Check is Printed and Mailed August 13, 2012 September 12, 2012 October 12, 2012 November 12, 2012 December 12, 2012 January 11, 2013 February 13, 2013 March 12, 2013 April 12, 2013 May 13, 2013 June 12, 2013 July 12, 2013 Page | 12 INCLEMENT WEATHER As soon as a decision to close schools has been made by the Superintendent of Schools, staff uses a variety of means to relay the information to the general public. The most expedient means of communication is by listening to the local TV or radio stations. School closing information is immediately reported to each of the stations listed below. The information is then conveyed to the public according to each station’s individual time lines and means of communicating. Television: Channel 3 KATC, Channel 10 KLFY, Channel 15 KADN Radio: Citadel Broadcasting, KSJY FM 89.9, KAJN FM 102.9, KSMB FM 94.5, KJCB, KXKC FM 99.1, KNEK, KVOL, KQIS FM 102.1, La Barter, KRRQ, Pittman Broadcasting, KRVS FM 88.7, Regent Broadcasting of Lafayette Substitutes will not be paid for days when schools are closed suddenly due to inclement weather. Page | 13 Page | 14 SUBSTITUTE DUTIES AND RESPONSIBILITIES Page | 15 Page | 16 GENERAL INFORMATION Professional behavior is expected. Caution should be used in expressing personal opinions. Under no circumstances should the substitute criticize a regular teacher or encourage students to do criticism of students. Comparison of populations or neighborhoods should be avoided. Complaints or comments should be directed to the principal. The substitute teacher is expected to be on duty the entire day (same hours as regular teachers). Leave campus during the day only with permission from the principal. Keep phone calls to a minimum. Check (or sign out) with the principal at the end of the day and find out if services are needed for the next day. Money should not be collected from students unless the substitute is instructed to do so and told where/how to deposit the money by the end of the day. The substitute should follow the regular lesson plans of the teacher unless otherwise instructed. Any deviation from these plans should be described to the regular teacher. Leave brief notes about class behavior, helpful and disruptive students, and significant information about the lesson. All duties of the regular teacher are expected to be performed by the substitute. These might include playground, lunchroom, hallway, or parking lot/bus duties. Leave parent conferences to the regular teacher. The substitute should not assign written work and leave it to be graded, except at the regular teacher’s request. Any extra work assigned should be graded and left to be examined by the teacher. No grades should be recorded in the grade book except as instructed in a long-term assignment. Dress and grooming should meet professional standards while being comfortable and suitable for the day’s assignment. Substitutes, like all district personnel, should model appropriate dress and grooming. Availability is important! Administrators appreciate dependable substitutes – not those who come only at their own convenience. If you wish to limit yourself to certain grade levels or campuses, do so when you complete your application. Page | 17 STUDENT SCHOOL DAY HOURS Substitute hours may be different from student hours. Specific beginning and ending hours for the job are stated on the automated call out system when the position is offered and accepted. Below are the default starting times for schools. Start Dismissal Elementary 7:55 AM 2:55 PM Middle 8:35 AM 3:35 PM High School 7:15 AM 2:15 PM Early College Academy 11:30 AM 6:30 PM David Thibodaux Career & Technical High School 9:30 AM 4:30 PM SUBSTITUTE PROCEDURES Sign in at the front office and record the job number you received from the substitute system. Arrive on time to get organized and prepared for class. (If you accepted a job after it has started, call the school and let them know you will be there in a reasonable amount of time [e.g. 30 – 40 minutes from the time you call the school.) Always meet with other teachers whenever possible. Usually they will provide pertinent information or offer assistance to you during the day. They can discuss with you any extra responsibilities such as lunch, playground, etc. Review lesson plans and the daily schedule of activities. If lesson plans are not available, notify a school administrator or neighboring teacher (if the school administrator is not available). Greet the students as they enter the room. Introduce yourself and explain that the teacher is absent. You are not at liberty to discuss the reason for the teacher’s absence. Check the roll and handle other routine matters (lunch count, before and after school duties, etc.) Begin lesson plans as quickly as possible. Move among students while they are working. Let them understand that they are expected to finish their work. For filler activities, see page 25. Help students check their own work if possible. Use free time to check some of the work (e.g. math or spelling tests). Simply check answers right or wrong. Leave collected papers on the teacher’s desk. Attach a note if some are missing and include an explanation regarding why the papers are missing. Indicate which lesson plans have been completed. Make a note of plans that have not been completed. Make a note of anything unusual that may have happened. Be sure the classroom is left in the same condition as was found at the beginning of the day. Page | 18 STUDENT ILLNESS OR ACCIDENTS If a child becomes ill while at school or has an accident, the child should be sent to the nurse/campus administrator’s office. In the case of a serious illness, accident or injury, do not move the student/ send for the school nurse or administrator immediately. If the substitute is involved in an accident on campus, report it to the office manager immediately. Under no circumstances should a substitute teacher administer medicine to a student. FIRE AND EMERGENCY DRILLS The substitute teacher should be familiar with emergency drill procedures (see fire drill and other emergency routes posted in the classroom). EXTRA DUTIES The substitute will be expected to fulfill all extra duties that have been assigned to the regular classroom teacher. These duties may include bus duty, lunch and hall duty, or other special assignments. CONFERENCE/PLANNING PERIOD Usually, the substitute will follow the daily schedule of a teacher, which includes a conference or planning period. A substitute may be asked to cover/perform other duties and responsibilities as needed by the principal during the day. Substitutes are required to assist in any capacity asked during the assignment, which may include working in another room during the conference or planning period. THE SUBSTITUTE MAY NOT LEAVE CAMPUS EARLY IF THE LAST PERIOD OF THE DAY IS THE CONFERENCE/PLANNING PERIOD UNLESS THEY HAVE THE APPROVAL OF THE PRINCIPAL! HOW DO I SUBSTITUTE TEACH? How to have a pleasant, productive day and be asked to return: Use the Work Record on page 43 or make a daily calendar to keep track of your assignments. Secure a regular folder in which to store your calendar and other forms. Design an index card with your name and phone number to leave in each classroom. Create a substitute teacher “supplies bag” with markers, chalk, a whistle, scissors, tissues, alternate lessons, etc. Organize several emergency lesson plans and activities for various grade levels. Prepare directions to schools ahead of time, so that you can leave promptly in the morning when you’re called. You want to arrive early. When you arrive at the school, check the teacher’s mailbox for the attendance folder and announcements. Collect from the office anything the teacher has left for you. Page | 19 As closely as possible, follow instructions from the classroom teacher. Announce your discipline plan to the students at the start of the class period. Keep a list of any helpful students and one of disruptive students, as well as any changes you made throughout the day. (pg. 45) Write a detailed note to the teacher at the end of the day and leave the index card with your personal data. Clean up the room thoroughly, straightening desks and generally leaving the room better than you found it. Say goodbye to the secretary and, if you enjoyed your day, tell her so and that you would like to return soon. THE PROFESSIONAL SUBSTITUTE Recognize the importance of your job. As a professional, substitute teachers are not “babysitters” who waste learning time when the teacher is absent. The substitute teacher is in charge of the classroom in the absence of the regular teacher. The substitute teacher is responsible for delivery of the instructional program to the class and for the care, welfare, safety and security of students in the classroom. A substitute teacher must work closely with the paraprofessional staff in the class and or other teachers to maintain the continuity and routine of the regular classroom program. These staff members are an invaluable resource who will assist and support you throughout your stay. The substitute teacher is responsible for ensuring that established rules, procedures, and all assigned responsibilities are performed in an effective and professional manner. BECOMING AN EFFECTIVE SUBSTITUTE TEACHER Be flexible. As a substitute teacher, you must be willing to teach any class when called. Report to the school principal or to the principal’s designee when you first arrive at the school. If you do not know where to report, assume that you will report to the main office secretary first. He/She will guide you to the correct person. Become familiar with the routine of the school, including policies, rules and the curriculum. Follow the teacher’s lesson plans as closely as possible. Students do not have a day to waste. Because you are not expected to plan lessons during the regular teacher’s planning period, you may be asked to do other duties during this time. Be prepared to assist in the school office, cover the class of another teacher who is absent, and monitor student common areas such as playgrounds or lunchrooms. Seek guidance from a school administrator in any unusual situation. Organize all papers completed during the day and leave them in a conspicuous place. Return all supplies and equipment to storage areas. Leave a note for the regular teacher regarding the activities of the day. While you will need to list what was accomplished in the learning and who gave you problems, be sure to also note good things that happened during the day, helpful students, classes who were well-behaved, etc. Report any major disciplinary problems to the appropriate administration. Page | 20 After the children have been dismissed, remain in the building until all responsibilities have been completed. USING YOUR VOICE EFFECTIVELY It has been said that the first ten words out of the teacher’s mouth sets the tone for the entire class for that day. Develop your “teacher voice” so that students perceive confidence, authority, and knowledge. In addition, your voice, your words, and your demeanor should let students know that you are friendly but firm. Before you begin substituting, you may want to practice with a recorder to hear yourself and listen to other teachers as they interact with students. Techniques that Backfire Raising my voice Yelling Saying “I’m the boss here” Insisting on having the last word Using tense body language, such as rigid posture or clenched hands Using degrading, insulting, humiliating, or embarrassing put-downs Using sarcasm Attacking the student’s character Acting superior Using physical force Drawing unrelated persons into the conflict Having a double standard – making students do what I say, not what I do Insisting that I am right Preaching Making assumptions Backing the student into a corner Pleading or bribing Bringing up unrelated events Generalizing about students, making remarks such as “All you kids are the same.” Making unsubstantiated accusations Holding a grudge Nagging Throwing a temper tantrum Mimicking the student Making comparisons with siblings or other students Commanding, demanding, dominating Rewarding the student NO CHILD LEFT BEHIND ACT (NCLB) Standing in for a teacher is a difficult task. All students must receive quality instruction from their substitute. Highly qualified teachers and paraprofessionals are a must. Page | 21 If you are trying to get a full-time teaching position, you can contact the HR Department to get evaluated for Highly Qualified status. o Bring transcripts or Praxis scores o You can only be HQ in core content areas (ELA, Math, Science, Social Studies, etc.) Highly Qualified Paraprofessionals o 450 score on the Parapro Assessment; or o 48 hours from a university/9 in ELA, 6 in Math WORDS OF WISDOM These are some words of wisdom from veteran substitute teachers. Get acquainted with the teacher next door. Ask him/her for information regarding schedule, general policy, and procedure. The teacher’s lounge can be a great place to make contacts; socialize and eat your lunch with the staff. Set your behavior expectations early in the day and stick to them, or the students will, most likely, take advantage of you. A substitute teacher is expected to observe the privacy rights of pupils and ethical codes of the teaching profession. Be flexible. Be patient. Look like you’re in charge. Assign work. If a student says that the regular teacher “Let’s us,” assume the opposite. Expect the unexpected and you’ll never be surprised. Compliment students whenever possible. Dress for success: You do not get a second chance to make a first impression! REMINDERS Be pleasant, excited, and positive; motivate students. Do not teach from a lounging position behind the desk. Walk around and give individual help when needed. Do NOT leave students unsupervised at any time. Teacher should be the last one to leave the classroom. Do NOT allow students to open/close windows or turn A/C or fans on-off. YOU MUST ALWAYS BE ON TIME. MEET STUDENTS AT THE DOORWAY. Classroom discipline – be fair and firm, set rules at the start of the day. Report vandalism immediately. All accidents must be reported to the office. There is a form to be filled out. Keep rooms in order. Allow and remind students to keep desk area neat. No students in the classrooms at recess unless supervised by a teacher. Keep students busy at all times. This will eliminate many discipline problems. Use SPONGE activities to soak up in extra time remaining between lessons. Be reasonable when assigning homework. Do not let students file or grade papers. Page | 22 Do not allow students to take names. Do not give lines as punish work. Do not punish the entire class. Punish only the guilty students. Cell phone use is not permitted in the classroom or any area where students are present. CLASSROOM MANAGEMENT AND ORGANIZATION Addressed here are some key principles of successful classroom management and some specific tips to help in making tough decisions that substitutes face daily. With experience you will devise strategies of your own for gaining students cooperation and attention. Check in early and determine if there are any special instructions, “special needs” students, or special events for the day. By arriving early, you will have time to review the teacher’s lesson plans and to possibly meet the teacher next door whom you may have to call on for assistance. As you review the lesson plans, make sure the materials are available. If they are not, ask the department chairman (secondary) or grade chair (elementary) – or the teacher next door. If the plans are not clear, get paper and other materials ready. You may be in your “bag of tricks.” When the bell rings, be standing by the door or in the front of the room to greet the students. You are in charge. Look ready for the day to start, because it has! The students will probably find their seats and wait for you to begin. Oftentimes, it is more similar to chaos (organized). It’s time to get their attention and introduce yourself. FIRST – don’t begin speaking until you have everybody’s attention. Introduce yourself as their teacher for the day. Establish your credibility as a teacher. Discuss your plan and procedures for the class and stick to them. Firmness and consistency are the key. Calling students by name helps them pay attention to your directions. If this is a difficult task for you, make a seating chart if one is not available. It is important to continually reinforce behavior standards in class. Many teachers will have classroom rules posted. If not have your own ready. List them on chart paper or the chalkboard. Do not respond to students who speak without raising their hand. It is very important to reinforce those students who do raise their hands, by giving them positive and specific praise. Generally reinforce behavior you want and do not condone behaviors that are inappropriate. The teacher expects to have an activity completed. Do not let the students talk you out of it. Your effectiveness as a substitute is largely based on how well you run the class according to the teacher’s instructions. The lessons that you bring with you are to be used when the assigned work is either completed or in the event that the plans are not available. Use the classroom management information sheet on page 45 to keep a record of student behavior throughout the day. Prevention is 80% of your success for each class. Be confident, firm, assertive, and positive, and accept only appropriate behavior. Page | 23 BEHAVIOR MANAGEMENT TIPS Expect good behavior. Be a role model for your students. Your success in the management of behavior frequently is related to how you say something as well as what you say. Feedback is a very effective way to help a student change his/her behavior; feedback about incorrect behavior often eliminates the problem. Consistent teacher discipline provides for a predictable environment which is directly linked to a feeling of security. A feeling of security allows a student to center energy on a task. Research shows that many teachers consistently lost 1/3 of the instruction hour to behavior linked to a feeling of security. A feeling of security allows a student to center energy on a task. It is much more sensible to prevent problems (know your discipline plan and procedures) than to cope with them after they have become intolerable. Behaviors that are disturbing to the class or which might result in harm to the child or to others must be effectively suppressed. Children who are punished without an appropriate warning can become insecure and often belligerent and hostile. After a consequence has been administered, it is very important for the teacher to look for some behavior in the child that can be praised or given a word of encouragement. This focuses the consequence on the deed and not the doer. Develop more than one consequence for any rule violation. Remember to be fair. It is appropriate to issue a different consequence to meet different student needs. Make sure that concept is explained to your students to start the school day. Take time to talk with a student who has not complied with the campus rules or classroom rules. Explain what he/she has done and what he/she can do to improve his behavior. Have the student acknowledge the inappropriate behavior and accept ownership. DISCIPLINE Become familiar with basic district discipline policy. Never leave your classroom unattended. Start the day (class) promptly, firmly, and concisely. Be pleasant. Appear confident. Let the students know that “anything doesn’t go.” The substitute’s first words and actions go a long way to set the day’s discipline. You must command respect with your actions. Have a plan for them; otherwise, they will have a plan for you. Be firm, but low-key when handling disruptions. Plan not to lose your temper (lose your temper = lose control). Don’t take student verbal “attacks” personally; you are not usually the real target. Allow a student to “save face” by offering options rather than issuing ultimatums when possible. Make consequences clear, but “never” threaten or physically handle a student (unless your safety or the safety of others is in jeopardy). Deal with the individual rather than the group when discipline is necessary. If you must send a student to the office, send a note which describes the problem and your attempts to solve it. Whenever possible, give each student a “clean slate” every day. Page | 24 Discipline…beyond the classroom Cafeteria Discipline – Monitor students going to and from the cafeteria as well as inside Monitor lining-up of students – receive your students on time at the end of every recess No talking, running, or playing in the hallways DO NOT PLACE STUDENTS OUTSIDE OF THE CLASSROOM AT ANY TIME DO NOT USE TIME-OUTS IN UNSUPERVISED AREAS DO NOT PLACE STUDENTS ON THEIR KNEES Monitor behavior going to bus area upon dismissal Monitor students indoors on rainy days, NEVER leave students unsupervised Misbehavior Why do students misbehave in the first place? o Attention o Power o Revenge o Inadequacy How do I recognize potential misbehavior? Students who are not interested in the lesson will signal their disinterest by: o Not making eye contact with the teacher o Making faces at or eye contact with a fellow student o Slouching or moving around in the desk o Turning away from the teacher o Frowning or staring vacantly into space How do I stop misbehavior at the start? Many signals are available to you to use with misbehaving students, signals that will convey your message without distracting the entire class: o Pick up the text book or the roll book and move to the front of the class o Make direct eye contact with the student who is misbehaving o If you are sitting, stand up and face the students who is off task o If you are standing, step toward the student who is off task o Hold out your hand to signal the student to give you the distracting item o Stand or sit near students who are misbehaving o Pause in the middle of what you are saying until the misbehaving students stop SAMPLE SPONGE ACTIVITIES Beginning of Class Sponges Be ready to tell a playground rule. Be ready to tell the names of the children in our class which begin with “J” or “M”, etc. Be ready to draw something that is only drawn with circles. Be ready to tell a good health habit. Have a color word on the board. Have children draw something that is that color. Flash fingers children tell how many fingers. Page | 25 Say numbers, days of the week, month – and have children tell what comes next. “I went to a sporting goods store and I bought…” – each child names an item. What number comes between these two numbers 31-33, 45-47, etc.? What number comes before/after 46, 52, 13, etc.? Have a word written on the board. Children make a list of words that rhyme. Have a word written on the board. Children list words with the same long or short vowel sound. Put spelling words in alphabetical order. Count to 100 by 2’s, 5’s, 10’s, etc. – either oral or written. Use T squares to drill math fundamentals Think of animals that live on a farm, in the jungle, in water, etc. Give names of fruits, vegetables, meats, etc. Hangman, using the names of the children in the class or colors or numbers. Play Simon Says. List things you can touch, things you can smell, big things, small things, etc. List the colors you are wearing. Clapping games. Dismissal of Class Sponges “I Spy” – who can find something in the room that starts with “M”, “P”, “O”, etc.? Who can find something in the room that has the sound of a short “a”, long “a”, etc.? Number rows or tables. Teacher signals # of table with fingers; children leave accordingly. Those children who have all crayons put away may leave now, etc. Those with freckles/buckled shoes/new front teeth/etc., may leave. Count in order or by 2’s, 5’s, etc. Say the days of the week, the months of the year. What day is it, what month is it, what is the date, what is the year, how many months in a year, how many days in a week, etc.? Reward Activity. We have had a good day! Who helped it be a good day for all of us? Betty, you brought flowers to brighten our room. You may leave. John, you remembered to rinse your hands. Good for you. You may leave. Ellen showed us that she could be quiet coming into the room today. You may leave, Ellen. Bob remembered his library book all by himself. Dawn walked all the way to the playground – she remembered our safety rules. Lori brought things to share with us. Tom surprised us with a perfect spelling paper – he must have practiced, etc. So that students can be grouped together for good deeds to speed things up, teacher can finish, “You’re all learning to be very thoughtful. I’m very proud of all of you, and you should be very proud of yourselves.” Use flash cards. A first correct answer earns dismissal. To review the four basic shapes, place each child’s name on an object in the room either in the shape of a triangle, circle, or square, etc. Say a word that begins or ends with certain consonants, blends, etc. Dismiss by color of eyes, color of clothing, type or color of shoes, month of birthday, season of birthday, beginning letter of first name, beginning letter of last name. Name an object that begins with “B”, “C”, etc. Pretend you are this object as you leave. What will we remember for tomorrow? Page | 26 Elementary and Middle School Sponges List the continents of the world. Make up three names for rock groups. Name as many kinds of windstorms as you can. Take a number. Write it down. Now make a face out of it. Name as many gems or precious stones as you can. Write the names of all the girls in the class. Name as many teachers at this school as you can. List as many states as you can. Write: (a) an abbreviation (b) a Roman numeral (c) a trademark (d) a proper name (biographical) (e) a proper name (geographical). How many countries and their capitals can you name? How many baseball teams can you name? Write down as many cartoon characters as you can. List as many kinds of flowers as you can. Turn to your neighbor. One student tells the other about an interesting experience you have had. The listener must be prepared to retell the story to the class. List all the things in your living room. Write what you would do if you saw an elephant in your backyard. Name as many kinds of ice cream as you can. List five parts of the body above the neck that have three letters. List one manufactured item for each letter of the alphabet. List as many nouns in the room as you can. List the mountain ranges of the U.S. Write the twelve months of the year correctly. Stand up as soon as you are finished. Make a list of five things you do after school. List one proper noun for each letter of the alphabet. Write one kind of food beginning with each letter of the alphabet. Name as many holidays as you can. Name as many balls as you can that are used in sports games. List as many U.S. presidents as you can. List all the work tools you can think of. List as many models as you can. Name all the colors you know. How many animals can you list that begin with vowels? List as many kinds of trees as you can. Name as many personal pronouns as you can. List as many kinds of transportation as you can. How many different kinds of languages can you name? Write as many homonyms as you can? Example: past – passed You have five children. Make up their five names. Name as many things as you can that are made of cloth. Name as many things as you can that you can wear on your head. Name as many stars as you can (not T.V.). List all the musical instruments that begin with “T”. Name as many TV game shows as you can. Page | 27 Name as many politicians as you can. Name as many breeds of dogs as you can. Write the days of the week correctly in order. Stand up when finished. List all the kinds of sandwiches that you can. Scramble five spelling words, trade with someone, and unscramble them. List as many things as you can that make people the same. List as many kinds of soup as you can. List all the places you find sand. High School Sponges List as many breakfast cereals as you can. Make a list of the ten largest things you know. Name as many planets as you can. List all the foods you can that are blue. List all the sports you can think of. List all the foods you can that have milk in them. Name as many rock groups as you can that begin with the letters A-F. Name all the models of Nissan cars you can think of. Name all of the parts of speech and give an example of each. Why were these years important: 1492, 1606, 1776, 1812? Find these rivers on your map: Mississippi, Rio Grande, Colorado, Hudson. Which TV series can you name that have high school-aged characters as regulars? Name as many airlines as you can. Name as many islands as you can. Name the different sections of the newspaper. Name all the types of musical instruments you think of. Name all the foods you can think of that contain protein. Name as many kinds of fish as you can. Name all the words you can that begin with the prefix “in”. Name all the countries that have the letter “E” in them. Page | 28 EMPLOYEE ABSENCE REPORTING AND SUBSTITUTE SYSTEM (EARSS) Page | 29 Page | 30 GENERAL INFORMATION The Employee Absence Reporting and Substitute System (EARSS) is an automated system that tracks and records employee absences and calls substitutes to fill employee’s absences. This automated records system is used to better monitor employee absences, eliminate paper timesheets, and eliminate emergency over-night phone calls to/from school administrators and secretaries. This automated system is available 24 hours a day, 7 days a week, and 365 days a year. Substitutes have the ability to search for jobs at various schools up to 75 days prior to the regular employee’s absence. When a particular school requests a specific substitute, the system will attempt to call and assign the substitute up until 6:00pm on the day before the absence. After that time, if the substitute is not able to be contacted, the system will then begin to call other substitutes who listed that location in their profile. The system calls out for same day assignments beginning at 5:30am and continues until 50% of the job is complete. For future day assignments, the system calls out Monday – Friday 4:30pm – 9:30pm and Saturday and Sunday 12:00pm – 9:30pm. When called by the EARSS system, each substitute will be given the name of the school, starting/ending time of the school, the assignment to be covered, the date(s) of the assignment, and the name of the employee absent. If a voice/text message is available, a notification will also be given. Substitutes are allowed to accept two half-day assignments. However, if a substitute does accept two half-day assignments that will require you to be late to the school in the afternoon, it is required that you contact the school as soon as possible to ensure they are aware of the situation. IF I HAVE QUESTIONS, WHO DO I CALL Contact the SCHOOL directly… (see page 3 for school contact numbers) If you are ill or for some other reason you are not able to work If you need to clarify the assignment (teacher and location) Contact the SCHOOL ADMINISTRATOR… (see page 3 for school contact numbers) If you have encountered any problems during a specific assignment If you become ill and need to leave for the day Contact the HR DEPARTMENT… (337-521-7050) If you have question regarding pay rates If you have questions about obtaining a full-time position with LPSS Contact the PAYROLL DEPARTMENT… (337-521-7339) If you need verification of employment Contact the EARSS OPERATOR… (337-521-7063) If you have been under or overpaid If you have questions about the EARSS SmartFind Express Substitute system If you are having difficulties reaching the school If you accept a job by mistake Page | 31 HOW DO I REGISTER Once you receive your letter in the mail stating you are now an active substitute, call 1 (337) 3476056 and follow the directions below. 1. Enter your Access ID, followed by the star (*) key 2. Enter your PIN, followed by the star (*) key a. (If you do not have a PIN, enter your Access ID again, when prompted for your PIN. ) 3. Record your name followed by the star (*) key a. PRESS 1 to Accept b. PRESS 2 to Re-enter c. PRESS 9 to Exit and hang-up 4. Hear your callback telephone number a. PRESS 1 to Modify your callback number (Remember to include a one (1) and the area code) b. PRESS 1 if Correct c. PRESS 2 to Re-enter d. PRESS 9 to Exit to next step 5. If your PIN is the same as your access ID, enter a PIN, five (5) to nine (9) digits in length, followed by the star (*) key a. PRESS 1 if Correct b. PRESS 8 to Re-enter c. PRESS 9 to Exit and hang-up Once you complete this process you can begin receiving calls from the automated system. Page | 32 FREQUENTLY ASKED QUESTIONS (FAQ) Page | 33 Page | 34 SUBSTITUTING What do I do if I show up for a job assignment and someone else is there with the same job number? This is possible. Only one job number is assigned to a substitute. It will be at the discretion of the school administrator on who receives the position. I accepted a job, but when I got to the school I was told it was cancelled. What should I do? Don’t leave the school. Have the office call the substitute help desk at (337) 521-7063. The EARSS Operator may be able to assist in finding you another job if one is available. How do I stop the system from calling me if I am doing a long-term assignment? The school or teacher must create an absence in EARSS SmartFind Express for the proposed duration of the assignment and provide you with a job number. This will prevent calls for that time period. What does “prearranged” mean? A verbal agreement made between you and the principal or the teacher (that has been approved by the principal) that you will substitute on a particular day. You must receive a job number from the school before reporting. I misplaced my user name and password. How can I get it again? Contact the EARSS Operator at 337-521-7063 between the hours of 6:30 a.m. – 3:30 p.m. We will gladly assist you. How do I add locations and classifications to my profile? You may fax your changes to the EARSS help desk at (337) 521-7051 or e-mail them to [email protected] if it is a few changes. However, if you would like to completely change your locations and/or classifications, please come by the Human Resources Department and complete a profile update. How often do I have to work to remain active in EARSS? Currently, you must work at least one (1) day in a six (6) month period. Can we leave the school premises during our lunch time? This is at the discretion of the individual school. Are substitutes allowed to sub in their child’s school or class? This is at the discretion of the individual school. I am subbing at a school for one day, and the teacher has a planning period. What should I do during this time? When arriving for an assignment, speak to the head of that department or the front office for an assignment to do during that time frame. They may assign hall duty, bus duty, working in the front office, etc. If this period is at the end of the day, you must stay until school lets out. This does not mean you can leave early! Do I have to register every time I call in? No. You only have to register once. Page | 35 What happens if the Substitute System calls me and gets my answering machine? Your answering machine will record some portion of the Substitute system’s greeting and narration asking for your PIN - Personal Identification Number. The Substitute system will realize that the phone was answered, but will not leave any information regarding the job. What if someone in my family answers the phone and it's the Substitute system calling? If you are not home, you can teach family members how to accept jobs for you. If you choose to do this, please make sure they realize how important it is to tell you about the job after they accept it on your behalf!! You can also check over the phone or online to see what jobs you have accepted. However if you are away from your phone or have to locate your login information, you or another person can press the star (*) key and the system will wait two (2) minutes for you to enter your login information. Do I need to remember my job number? Yes. The job number is your confirmation that you have accepted the job. You will also need this number to cancel the job. Can an employee assign or request me for his/her absence? Yes, the employee must have your Substitute system-assigned ID number (Access ID) in order to do this. They should be able to obtain this number from their online profile. A teacher would like to request me for a job and the system says I am not available. Why does this happen? There are several reasons why this may happen; login to your profile and check your daily availability and temporarily unavailable dates. Make sure you are available on that day. Make sure you have their site on your profile. Make sure you have not accepted another job on that day. If a substitute was requested for a job and another substitute shows up for the same job, who gets the job? This is at the discretion of the individual school. What if the days I am available to work change from week to week? You can change this information yourself, using your touch-tone phone or on your online profile. When I call in to review available jobs, will I be given a list of jobs from which to choose? No. You will hear one job at a time and will be able to accept the job, listen to the job again, or listen to the next job. If you accept the job, you may still review jobs for other dates, if there are any available at that time. If I decline a job for a particular day, will the Substitute system quit calling me for that day? If you decline three (3) jobs in one day, you will be removed from the calling list for that day. Also if you get six (6) missed calls, you will be removed from the substitute system for that morning. I am registered with the Substitute system. What do I do now? We suggest you familiarize yourself with the system and update your email address over the web. Page | 36 HUMAN RESOURCES If I no longer wish to be a substitute for Lafayette Parish School System, what do I have to do? The only requirement for leaving the substitute profession with the Lafayette Parish School System is that you complete a Voluntary Removal from Substitute System form on page 49 and send it in to the Human Resources office. Are jobs offered to substitutes during the summer? Unfortunately, we do not have jobs for substitutes during the summer. If requested, we can add your name to the list of substitutes interested in teaching, if one of the summer school teachers needs to take a day. The Substitute system is not used in the summer, so the school will contact you by phone. Are substitutes eligible for benefits? No, benefits are not offered. Do substitutes get badges? Substitutes do not get picture badges. Each school will provide you with a badge that you must return at the end of the day. If you are hired as a long-term sub, the administrator of the school in which you will work will instruct you on the procedure of getting a school badge. PAYROLL I did not get paid for all the hours I worked. What should I do? If the school is unknown, call the substitute help desk at (337) 521-7063 for help in finding the error. Once the error is found you must contact the school where the error was made. It is important that you keep a listing of your assignments. This will help to get your payroll issues solved quicker. Page | 37 Page | 38 FORMS All forms on the following pages can be found in electronic form on the district’s website, www.lpssonline.com/earss and hard copy in the Human Resources Department. Page | 39 Page | 40 Lafayette Parish School System Human Resources Department 113 Chaplin Drive ▪ P.O. Drawer 2158 ▪ Lafayette, LA 70502 337-521-7050 (office) 337-521-7051 (fax) EMPLOYEE INFORMATION CHANGE FORM Employee Name: _______________________________________________________________________ Last First Middle Maiden Social Security #: _______________________________________________________________________ Department / School: ___________________________________________________________________ Job Title / Position: _____________________________________________________________________ Employee Signature: _____________________________________________ Date: _________________ Name Change: (Legal Document reflecting name change must be attached, ex. Divorce Decree or Marriage Certificate. Personnel who hold teaching certificates must change their name with the LA Dept. of Education before changing it with LPSS) Name exactly as it should appear in your personnel file: _____________________________________________________________________________________ Last First Middle Maiden Address Change: New Mailing Address: __________________________________________________________ ______________________________________________________________________________ Old Mailing Address: ___________________________________________________________ ______________________________________________________________________________ Telephone Number Change: New Telephone Number: _____________ (home) ____________ (office) ___________ (alt) HR Representative Signature: _____________________________________ Date___________ _________ Basic _________ EARSS _________ Teacher Cert. _________ Retirement _________ Insurance _________ eFile This form must be forwarded back to the HR Dept. for eFiling within one week. Please make your own copy if you cannot make the time frame. If you are a member of the Teacher’s Credit Union or any other Banking Facilities it is your responsibility to notify those companies of changes. Revised: 5/31/2010 Page | 41 Page | 42 Date Job Number Location Replacing Subject Length of Day Worked Full Half SUBSTITUTE WORK RECORD Page | 43 Page | 44 CLASSROOM MANAGEMENT INFORMATION _____________________________ for _____________________________ on _____________________ Substitute Teacher Date Listed below are the names of students who were especially helpful today. Period Name Reason Listed below are the names of students who left the room and for what purpose. Period Name Purpose Listed below are the names of students who caused problems and the nature of the problem. Period Name Nature of Problem Page | 45 Page | 46 Revised: 06/21/12 LAFAYETTE PARISH SCHOOL SYSTEM EMPLOYEE ABSENCE REPORTING & SUBSTITUTE SYSTEM 113 CHAPLIN DRIVE LAFAYETTE, LOUISIANA 70508 PHONE: 337-521-7063 FAX: 337-521-7051 DO NOT USE FORM Please print clearly. Location Name:__________________________________ Date Added:______________________ Substitute Name:____________________________________ Job#:___________________________ Please select from the list below the appropriate reason(s) this substitute is being added to the “Do Not Use” list. (Please check all that apply.) Failure to follow instructions provided. Failure to properly use judgment with regards to students. Frequently accepts jobs and does not report for work. Frequently late for assignments. Frequently dismisses students before assigned time. Inappropriate conduct or discipline of student Unable to control the classroom environment. Made staff members/students feel uncomfortable. Provided an unsafe environment for students/staff members. Left job assignment or student(s) unattended. Violated district/school rules. Poor classroom management or control of students Please state the actions that prompted you to report this substitute in sufficient detail to support your recommended action: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Comments:____________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ ___________________________________________________________________ _________________ Signature of School Administrator/Position Date PLEASE RETURN VIA PONY WITHIN FIVE DAYS TO: HUMAN RESOURCES ATTENTION: LAUREN DUPUIS Page | 47 Page | 48 LAFAYETTE PARISH SCHOOL SYSTEM VOLUNTARY REMOVAL FROM SUBSTITUTE SYSTEM This form is to notify the Lafayette Parish School System of your decision to voluntarily remove yourself from the Substitute System. Effective Date: _______________ Social Security Number: ___________________________ Name: ________________________________________________________________________ First Middle Last Mailing Address: _______________________________________________________________ Street Apt. # _______________________________________________________________ City State Zip Code Phone Number(s): _(______)_____________________ _(______)_____________________ Home Work/Cell Reason for Removal: Accepted regular employment with Lafayette Parish School System Identify Position: _____________________________________________________________ Accepted employment outside of Lafayette Parish School System Other Describe: ___________________________________________________________________ NOTE: If moving, please submit the Name/Address Change Notification form on page 41. ____________________________ Signature _____________________________ Printed Name __________________ Date Complete form must be submitted to: Lafayette Parish School System Attn: Lauren Dupuis, EARSS Operator P. O. Drawer 2158 Lafayette, LA 70502 Page | 49 Page | 50 POLICIES Page | 51 Page | 52 File: GAM ELECTRONIC RESOURCES POLICY I. Preamble Computer usage and network access to telecommunications resources is available to the staff of Lafayette Parish School System (LPSS). We are very pleased to make this tremendous resource available and believe it offers vast, diverse and unique resources to both staff and students. Our goal in providing this service is to promote educational excellence and innovation in the LPSS by facilitating resource sharing, innovation and communication. Electronic resources, with on-line capabilities, provide an exceptional opportunity for the promotion of intellectual inquiry, comprehensive information gathering, and awareness of global diversity through world-wide exploration and communication. LPSS has made a considerable investment in time and money toward the deployment of electronic communications resources. Successful operation of these resources requires that its users regard it as a shared resource, and cooperate to form a community of diverse interests with the common purpose of advancing a world class public education in our schools. LPSS provides computers and network resources to be used in accordance with LPSS’s general policies and guidelines for propriety and with relevance to our educational mission. Because these resources are funded in part with federal funding, the LPSS administration is obligated to ensure that these resources are not used to support activities of a questionable or objectionable nature. The system administrators are employees of the LPSS and, on behalf of the LPSS, reserve the right to monitor any and all activity on computers and the network. We recognize that as telecommunications and other new technologies shift the ways that information may be accessed, communicated and transferred by members of society, those changes may also alter instruction and student learning. We support access to rich information resources along with the development by staff of appropriate skills to analyze and evaluate such resources for educational use. LPSS requires that all such materials be consistent with district-adopted guides, supporting and enriching the curriculum while taking into account the varied instructional needs, learning styles, abilities and developmental levels of students. Telecommunications, because they may lead to any publicly available fileserver in the world, will open classrooms/offices to electronic information resources that have not been screened by educators. On a global network it is impossible to control all materials and an industrious user may discover controversial information or material that may not be considered of educational value in the context of the school setting. While LPSS firmly believes that the benefits to staff and students far exceed any disadvantages of properly used access, we expect that staff will blend thoughtful use of available information throughout the curriculum and that staff will strictly adhere to the following guidelines for use with students as well as for themselves. These guidelines are provided so that users are aware of the responsibilities they acquire by utilization of these resources. The specific services and conditions for services being offered by LPSS may change periodically. LPSS will make decisions on whether specific uses of our electronic information resources are consistent with this policy. The LPSS will remain the final authority on use of resources and the issuance of user accounts. This policy is available for viewing on the LPSS website (http//:www.lpssonline.com). LPSS may modify these rules at any time by publishing the modified rules(s) on the website. This policy does not attempt to articulate all required or proscribed behavior by the LPSS staff. Page | 53 II. TERMS AND CONDITIONS FOR USE OF COMPUTERS, THE INTERNET, ON-LINE RESOURCES AND SERVICES, AND EMAIL A. RESPONSIBILITY AND ACCEPTABLE USE 1. The purpose of LPSS owned computers and the network is to support education and research in and among academic institutions by providing access to rich resources and the opportunity for collaborative work. Computer and network users are expected to use the services provided strictly as an educational support resource. All other uses are prohibited. The system is not a forum for the expressions of personal opinions on any subject. The use of LPSS owned equipment and resources must be consistent with the educational goals and objectives of our school system. Users are expected to act in a responsible, ethical and legal manner. 2. Access to the information resources infrastructure, sharing of information, and security of intellectual products, all require that each and every user accept responsibility to protect the rights of the community. Any materials or files, such as, but not limited to, lesson plans, schedules, letters, memos, documents, programs, spreadsheets, databases, and/or presentations created with LPSS equipment and/or facilities, or during periods for which the employee is compensated by LPSS, becomes the intellectual property of LPSS. Any member of the LPSS staff who, without authorization, accesses, uses, destroys, alters, dismantles or disfigures any LPSS information technologies, properties or facilities, including those owned by third parties, thereby threatens the atmosphere of increased access and sharing of information, threatens the security within which members of the network may create intellectual products and maintain records, and has engaged in unethical and unacceptable behavior. 3. The users are ultimately responsible for computers under their supervision and all actions and activity with the assigned network accounts. Transmissions of any material in violation of any local, state or federal regulation is prohibited. This includes, but is not limited to: copyrighted material, abusive, threatening, or obscene material, or material protected by trade secret. Use for commercial activities is prohibited. Use for product advertisement or political lobbying is also prohibited. You are advised never to access, keep, or send anything in violation of this policy. You will be held accountable for improper usage, which can result in disciplinary actions including the loss of privileges, disciplinary actions, and/or legal ramifications resulting from any improper usage. Staff can have no rights to, or any expectations of, privacy in email, Internet use, data manipulation, or other work accomplished and/or stored on LPSS owned technology resources. System administrators can and will search any or all LPSS owned computers, locally and/or remotely at any time for any reason. B. PRIVILEGES Computers and access to network services will only be provided to staff who agree to act in a considerate and responsible manner. Usage and access is a privilege, not a right. Both usage and access entail responsibility. The system administrators will deem what is inappropriate use and their decision is final. The system administrators may close an account and revoke/deny usage at any time as required. Page | 54 C. SOFTWARE COPYRIGHT Every computer must have its own original license and the appropriate number of media. It is illegal to purchase a single set of original software to load onto more than one computer or to lend, copy or distribute software for any reason without the prior written consent of the software manufacturer. You may be tried under both civil and criminal law. Federal Judges have shown their intolerance of copyright violators by handing down increasingly large damage awards. D. EMAIL/INTERNET/WEBPAGE/NETWORK SECURITY 1. Although LPSS has purchased filtering hardware and software to help block access or exposure to harmful materials, be warned that the Lafayette Parish School System does not have control of the information on the Internet or sent in email. Be aware that messages may contain material that is illegal, defamatory, inaccurate, abusive, violent, profane, sexually oriented, racially offensive, obscene, encourages the use of controlled substances, or is otherwise offensive to users. LPSS does not condone the use of such materials and does not permit usage of such materials in the school environment. Staff knowingly accessing or maintaining such materials in the school environment will be dealt with according to the discipline policies of the individual school buildings as well as district policy. Information is available to the LPSS system administrators regarding personal use of Internet on-line activities. 2. Ultimately, users are responsible for the content of email messages in their account. Communications on the network should be viewed as public in nature. Email is not a confidential medium for transmitting personal messages. System administrators may review communications to maintain integrity system-wide and ensure that staff are using the system responsibly. LPSS has access to all email and it may be routinely and randomly checked. Inappropriate or profane messages, as well as messages that disrupt the educational and administrative goals of LPSS may result in loss of privileges and/or disciplinary action. Messages relating to, or in support of, illegal activities may be reported to the appropriate authorities. LPSS reserves the right to cooperate fully with any local, state, or federal officials in any investigation concerning or relating to any mail transmitted on LPSS computers. 3. In accordance: a. Email is not to be left on the server. Users are expected to remove old messages on their computers in a timely fashion (monthly) and the system administrators may remove such messages if not attended to regularly and properly by the user. b. Email chain letters and joke lists are expressly forbidden and should immediately deleted, c. Home/private email is not to be accessed by LPSS resources. 4. Electronic information resource security is a high. Staff members should not allow others to use their account or disclose their, or others’, passwords. Passwords should not be easily Page | 55 guessed by others and should be documented in a place not easily accessible. All staff passwords will be on file with their direct line administrator. 5. Staff email accounts shall not be readily assessable by students. 6. The LPSS characterizes as unethical and unacceptable, and just cause for taking disciplinary action, removal of privileges, and/or legal action, any activity through which an individual: a. Submits, publishes, or displays on LPSS owned or maintained resources any material that is illegal, defamatory, inaccurate, abusive, violent, profane, sexually oriented, racially offensive, obscene, encourages the use of controlled substances, or is otherwise offensive to users. b. Violates such matters as institutional or third party copyright, license agreements and other contracts. c. Interferes with the intended use of electronic information resources. d. Seeks to gain or gains unauthorized access to information resources. e. Uses or knowingly allows another to use any computer, network, system, program, or software to conduct any business or activity or solicit the performance of any activity which is prohibited by law. f. Uses or knowingly allows another to use any computer, network, system, program, or software to devise or execute any artifice or scheme to defraud or obtain money, property, services, or other things of value by false pretenses, promises, or representations. g. Uses or knowingly allows another to use any computer, network, system, program, or software for commercial purposes, product advertisement, solicitation of other staff or students to use goods or services, or political lobbying. h. Without authorization, destroys, alters, dismantles, disfigures, prevents rightful access to, or otherwise interferes with, the integrity of computer-based information and/or information resources, without authorization, engages in the use of real-time conference features (talk/chat/internet relay chat). i. Without authorization, utilizes newsgroups, without authorization, utilizes guest books allowing comments on their web site. j. Engages in unbridled and open-ended use of the network in terms of access time, performing activities that limit, waste, or prevent other users from accessing finite resources. k. Refuses to develop, implement, or maintain security procedures that ensure the integrity of individual and institutional files. Page | 56 7. If you feel you can identify a security, network or email problem, you must notify a system administrator at (337) 521-7523 or by email to [email protected]. Do not show/demonstrate the problem to other users. Any user identified as a security risk or having a history of problems with the system may be denied access. E. RISK An account holder uses our network at their own risk. LPSS and the system administrators do not warrant that the functions or services performed by, or that the information or software contained on the system will meet the user’s requirements or that the operation of the system will be uninterrupted or error-free or that defects in the system will be corrected. LPSS electronic information resources are provided on an "as is, as available" basis. LPSS does not make any warranties, expressed or implied, including, without limitation, those of merchantability or fitness for a particular purpose, with respect to any services provided by same and any information or software contained therein, and will not be responsible for any damages suffered by the user. Users specifically agree to indemnify LPSS and the system administrators for any losses, costs, or damages, including reasonable attorneys’ fees incurred by LPSS and the system administrators relating to, or arising out of any breach of this policy by staff. We are not responsible for: 1. Loss of data resulting from delays, non-deliveries, mis-deliveries, or service interruptions caused by LPSS’s own negligence or by user errors or omissions, 2. The use of obtained content or any information received from a network resource is at your own risk and the LPSS specifically denies any responsibility for the accuracy or quality of information obtained through its services, 3. Any costs, liability or damages caused by the way the user chooses to employ their access, 4. Any consequences or service interruptions or changes, even if these disruptions arise from circumstances under the control of the Lafayette Parish School System. This policy is applicable to any member of the LPSS staff, whether at educational institutions, administrative offices, or elsewhere, and refers to all information resources whether individually controlled, or shared, stand alone or networked. F. VIOLATIONS 1. Violations of this policy may result in, but is not limited to: a. Loss of access b. Additional disciplinary action determined at the building or district level c. The involvement of law enforcement agencies, when applicable Adopted: August 17, 1999 Lafayette Parish Public Schools, Louisiana Page | 57 Page | 58 File: GAMA DRESS CODE FOR PROFESSIONAL, OFFICE PERSONNEL AND OTHER EMPLOYEES I. PHILOSOPHY Each employee of the Lafayette Parish School Board is expected to give proper attention to his/her personal appearance as required by work responsibilities. Lafayette Parish Schools constitute the largest business in Lafayette Parish and the image projected by its employees is an important influence on the degree of public support it receives. An appropriately dressed employee is often seen as a more suitable role model. Appropriate dress influences the way staff interacts with students and positively affects the general learning environment. Each employee of the Lafayette Parish School Board will contribute to the formation of a positive, professional public image by maintaining high standards of personal appearance through appropriate dress and grooming. II. GUIDELINES 1. Dresses, skirts, and split skirts must be of a modest and appropriate length. Unacceptable length will be determined by the school administration. 2. Walking/city shorts of appropriate length are acceptable but must be worn with a jacket, blazer or vest and stockings or tights. 3. Loose-fitting stirrup pants are acceptable, but leggings may not be worn. Any tight fitting or clinging attire is not appropriate for school wear. 4. Neckties for men are encouraged but optional. 5. Recreational clothing, warm-up suits, tee-shirts, and wind suits may not be worn. 6. Appropriate foot wear will be required. 7. Blue jeans may be worn on designated “spirit days” when worn with a school spirit shirt. On these occasions, athletic shoes/tennis shoes/sneakers may be worn. Designated “spirit days” for middle and high school faculties should be limited and not a weekly occurrence throughout the year. In addition, elementary faculties may wear jeans, school spirit shirts, and tennis shoes on designated activity days such as field days or field trips. Elementary teachers may wear tennis shoes on special occasions only. 8. School administrators will meet with teachers of physical education, industrial arts and vocational agriculture to determine the appropriate dress for their work activities. Central Office program administrators will also meet with non-clerical support staff in their areas for this purpose. Non-clerical staff will be required to wear uniforms or dress deemed appropriate by their supervisor. Page | 59 9. No hats or caps in the building except for workers who need a hat to perform their duties or people who wear a hat/cap for religious reasons. It is the responsibility of the principal or supervisor to be aware of inappropriate dress and to discuss dress and grooming expectations with those employees who may require guidance. Adopted: Revised: Revised: Revised: Revised: Revised: 06/08/62 09/01/76 11/15/78 06/04/86 11/05/97 11/05/03 Lafayette Parish Public Schools, Louisiana Page | 60 File: GBRAB EMPLOYEE DRUG AND ALCOHOL TESTING POLICY I. STATEMENT OF PURPOSE A. The children of Louisiana are the greatest resource this state provides, and their continued safety and health are of serious importance to state and local education agencies. Therefore, the Lafayette Parish School System has a compelling interest and commitment to eliminate illegal and unauthorized drug use (including the unauthorized use of alcohol), drug users, drug activities, and drug effects from all of its workplaces. B. The Lafayette Parish School System will comply with the requirements of the Drug-Free Workplace Act of 1988 and Act 1036 of the 1990 session of the Louisiana legislature, as well as the Code of Federal Regulations, Title 49 (CFR). C. Of equal interest and commitment are the intent and promise to afford all employees the respect and dignity they deserve and the full protection of the United States Constitution and all enacted laws. D. In pursuit of a drug-free workplace, this policy establishes procedures and guidelines for 1. 2. 3. 4. Drug abuse awareness Employee assistance via an Employee Assistance Program (EAP) Supervisory training Identification of illegal drug use through testing on a carefully controlled and monitored basis and job-related accident testing for drugs and alcohol when there is an individualized suspicion of wrongful drug use. E. In keeping with the above-noted obligations and commitments, the following procedures memorandum is adopted. II. POLICY A. The Lafayette Parish School System’s Regulation for Maintaining a Drug-Free Workplace, dated June 6, 1990, prohibits the manufacturing, distribution, dispensing, possession, or use of a controlled substance, including alcohol and drugs, in any workplace operated by the Lafayette Parish School System. Throughout this policy, the use of the masculine pronouns “he” and “his” shall also refer to female employees. B. The use or possession of alcohol or other intoxicants while on the job on any school system property or in Lafayette Parish School System’s vehicles, including a bus owned by a bus driver owner/operator, is prohibited. Reporting for duty while under the influence of alcohol or other intoxicants is also prohibited. Any violation of this policy by any employee shall result in disciplinary action against the employee and could result in a recommendation for job termination. Page | 61 III. POLICY OBJECTIVES A. To detect and/or deter illegal drugs and unauthorized substances in the workplace B. To provide employees with access to confidential counseling and/or rehabilitation programs C. To create a safe and healthful working environment for our employees, students, visitors, and members of the general public D. To reduce the opportunities for accidental injuries to persons and to protect the property of the Lafayette Parish School System, its employees, students, visitors, and the general public E. To protect the reputation and credibility of the Lafayette Parish School System and its employees within the community and the state of Louisiana F. To comply with the contractual obligations of applicable parish, state, or federal grants, regulations, or agreements and to comply with the requirements of applicable city, state, and/or federal laws. IV. APPLICABILITY A. This policy applies to all full-time, part-time, probationary, temporary, substitute, or contract employees of the Lafayette Parish School System and to employment applicants who have been offered positions with the Lafayette Parish School System. Compliance with this policy will be required as a condition of employment for qualified applicants and for continued employment for persons employed. The cost of alcohol and/or drug testing shall be borne by the Lafayette Parish School System, with the exception of contracted employees. The cost of drug and/or alcohol testing is to be borne by contracted employees. B. A refusal to submit to a post-accident, random or reasonable-suspicion drug and/or alcohol test shall be treated as if the requested test were positive for drugs or alcohol, and the disciplinary consequences will follow. Consequences may include termination of employment. V. DRUGS FOR WHICH TESTING WILL BE CONDUCTED Forensic urine testing shall be performed for all of the following classes of drugs: marijuana, opiates, cocaine, amphetamines, phencyclidine, and/or any of the controlled File: GBRAB 3 of 5 dangerous substances as listed in Schedules I, II, III, IV, or V of Louisiana Revised Statutes 40:964, as may be amended. VI. ALCOHOL USE OR IMPAIRMENT IN THE WORKPLACE AND ALCOHOL TESTING A. Use of alcohol in the workplace and/or possession, concealment, promotion or sale of alcoholic beverages in the workplace is strictly prohibited. Use of alcohol while driving school buses or school board vehicles whether on or off duty is strictly prohibited. Any employee whose off-duty use or abuse of alcohol results in excessive absenteeism or tardiness or is the cause of or a contributing factor in an accident or poor work performance will be subject to disciplinary action up to and including discharge from employment. Page | 62 B. In accordance with CFR 49, Part 655, Paragraph 655.34, if an employee is in an accident while driving a vehicle owned by LPSS or a bus driver is involved in an accident while driving a school bus, he may not consume alcohol for eight hours following the accident or until he undergoes a post-accident drug and/or alcohol test, whichever occurs first. C. If a school bus driver is charged and/or arrested for driving under the influence of drugs or alcohol during his off-duty hours, regardless of the vehicle he is driving, he must, prior to reporting for duty with the Lafayette Parish School System, contact the Department of Human Resources and his immediate supervisor to report the incident. The driver is prohibited from operating any school bus until he has been cleared as fit for duty by the Director of Transportation and the Director of Risk Management. The supervisor and other district administrators designated by the Superintendent shall hold a conference with the employee. The driver shall then be required to submit to an evaluation by a Substance Abuse Professional (SAP) of the school district’s choice and at the school district’s expense. A plan of action will be developed based on the SAP’s recommendation and may include a treatment plan and/or monitoring program. Treatment outside of the negotiated sessions with the EAP will be at the expense of the employee; monitoring will be at the expense of the school district. Under no circumstances is the driver to operate any school bus until he has been cleared as fit for duty by the Director of Transportation and the Director of Risk Management. D. If an employee who operates a vehicle owned by LPSS is charged and/or arrested for driving under the influence of drugs or alcohol during his off-duty hours, regardless of the vehicle he is driving, he must, as soon as practicable, contact the Department of Human Resources and his immediate supervisor to report the incident. The supervisor and other district administrators designated by the Superintendent shall hold a conference with the employee. The employee shall then be required to submit to an evaluation by a Substance Abuse Professional (SAP) of the school district’s choice and at the school district’s expense. E. A plan of action will be developed based on the SAP’s recommendation and may include a treatment plan and/or monitoring program. Treatment outside of the negotiated sessions with the EAP will be at the expense of the employee; monitoring will be at the expense of the school district. The employee is prohibited from operating any vehicle owned by the school district until he has been cleared as fit for duty by the Director of Human Resources and the Director of Risk Management. VII. TYPES OF DRUG TESTING A. POST-ACCIDENT: As a condition of continued employment with the Lafayette Parish School System, any employee involved in an accident during the course and scope of his or her employment shall be tested for the presence of drugs and alcohol where there is an individualized suspicion of wrongful drug or alcohol use. Both urine and blood samples will be used to test for drugs and alcohol. In accordance with CFR 49, Part 655, Paragraph 655.44, all bus drivers and drivers of other LPSS vehicles must undergo post-accident drug and alcohol testing in accidents that result in a fatality. If the driver is involved in a non-fatal accident, the driver shall undergo drug and alcohol testing unless the Director of Risk Management determines, using the best information available at the time of the decision, that the driver’s performance can be completely discounted as a contributing factor to the accident. Page | 63 B. REASONABLE-SUSPICION TEST: A supervisor may reasonably suspect that an employee illegally uses drugs or abuses legal drugs or alcohol or violates this policy based upon any or all of the following: observation of drug use; apparent drug intoxication; abnormal or erratic behavior; investigation, arrest, or conviction for drug-related offenses; reports from reliable, credible sources; or evidence that an employee tampered with a previous drug test. Any employee may be required to provide a urine, saliva, and/or blood sample when such reasonable suspicion arises and a higher level of authority concurs with the supervisor’s suspicions. C. RANDOM DRUG TESTING: Random drug testing shall be limited to safety-sensitive positions. Each workday should present such employee in a random testing program with a new opportunity of having to produce a sample, with odds equal for all employees on each new day, regardless of samples previously produced by any of them. Urine samples will be used for random drug testing, and saliva samples for screening for alcohol. Confirmation of blood alcohol levels shall be performed using blood samples. D. REHABILITATIVE: Employees found to be using drugs or alcohol in violation of this policy are referred to an Employee Assistance Program (EAP), which may assess treatment progress with further drug or alcohol monitoring. Continued employment shall be contingent upon drug and alcohol abstinence to deter relapse. Monitoring for the presence of drug or alcohol use shall be frequent and unannounced with urine specimens collected under direct observation. Blood, saliva, and/or urine may be used as samples for monitoring drug or alcohol use. E. VOLUNTARY TESTING: Some employees may wish to volunteer to participate in random drug tests. Such employees will participate in random, unannounced urine collection. In all instances of drug testing, the Lafayette Parish School System shall respect employee privacy in administering this policy. VIII. DRUG TESTING PROCEDURES All procedures used in drug testing programs, including collection, sealing and labeling of samples, chain of custody, storage and transport of specimens, handling of biohazardous waste, drug testing, reporting of results, review of results, and confidentiality of drug testing must be performed in accordance with Act 1036 of the 1990 Louisiana legislature. IX. REHABILITATION POLICY The Lafayette Parish School System shall afford the opportunity to undergo rehabilitation without termination of employment to any employee whose random drug test is certified positive by the medical review officer. An employee who refuses to—or does not—undergo rehabilitation or does not comply satisfactorily with the referred treatment program shall be discharged from employment. Any employee who returns to service following rehabilitation will be monitored by follow-up drug testing upon his/her return to work up to a period not exceeding 60 months following the return to work. A second positive drug test shall result in termination of employment, whether the test is conducted within the monitoring period or subsequent to the monitoring period. Page | 64 X. EMPLOYER RESERVATION OF RIGHTS The Lafayette Parish School System reserves the right to amend, interpret, change, rescind, or depart from this policy in whole or in part. The employee shall be notified in writing of any such changes. Employees who have questions about this policy should direct them to the Director of Risk Management. Legal References: LSA—R.S. 49:1001 through 1113; 1115 through 1118; 1121; 1122; and 1125 and CFR Title 49. Adopted: 12/16/92 Revised: 10/8/98 Revised: 10/7/09 Lafayette Parish Public Schools, Louisiana Page | 65 Page | 66 File: GCRJ TOBACCO PRODUCTS IN THE WORKPLACE The Lafayette Parish School Board mandates that all school facilities and campuses shall become 100% tobacco-free by February 1, 2006. There will no longer be designated smoking areas. Employees shall be informed of this policy through written notice, policy manuals and orientation training. Visitors shall be informed of this policy through the Use of NO SMOKING/NO TOBACCO signs on the school campuses/and buses. The Risk Manager shall assist employees who wish to quit using tobacco products by facilitating access to smoking cessation programs and materials. Tobacco cessation programs and materials shall be available to employees beginning February, 2006. Tobacco cessation programs and materials shall be available to employees free of charge until July 31, 2006. Tobacco cessation programs shall be available to employees at regularly scheduled times. A calendar of dates shall be given to all employees through the Human Resource Office. Brochures shall be available to employees upon request. ENFORCEMENT A. Violations shall be handled in the following manner: First violation shall constitute a verbal warning. Second violation shall constitute a written warning by the supervisor of the individual. Third violation shall constitute a suspension due to insubordination. Approved: Revised: Revised: Revised: Revised: Revised: 05/17/90 07/18/90 04/21/99 03/19/03 11/19/03 12/07/05 Lafayette Parish Public Schools, Louisiana Page | 67
