High Cascades 24 Tech Manual updated

High Cascades 24 Technical Manual
September 10th and 11th, 2011
Welcome,
First off thank you for considering this event and or signing up for a solo spot or 2 / 4 or 5
person Team person team for 24 hrs of fun in Bend Oregon.
This event is under Special Event Permit from the US Government Department of
Agriculture and is limited to a max of 200 people on the course at one time. With this in
mind only 200 teams may enter this festival of mountain biking fun for the 2011 edition.
Please remember that once you are entered all monies are non-refundable for any reason.
In case of Natural Disaster or the Mayan calendar skipping a year we will gladly return a
portion of your entry fee.l. No entry or name transfers will be allowed after 8/1/11. Please
make sure you are in good riding condition for the extreme nature of 24 hr racing and make
sure your bike is in proper working condition. We’d hate to have to sit around and enjoy
Deschutes brews with you all night long. =)
What’s Included for your Hard Earned Cash
First off this is a partial list and growing as new sponsors come on board. Sweet
prizes and a raffle will be listed from our great sponsors later.
Here’s the package so far:
Full charging support and rental lights will be available prior to the event.
Please E-mail Tommy at [email protected] to reserve a set.
(Cost is 40.00 per Rental and you must reserve ahead of time)
300 Charging stations with the NiteRider vehicle will be onsite to keep you going all night
•
Mechanical Support for 24 hrs in our Tech Zone.
•
Custom Event T-shirt, and Pint Glass
•
Full BBQ after the event from Baldys BBQ of Bend
•
Camping space for your Tent and Car, or RV (limited RV Space)
•
Great beer from Deschutes Brewery on site to make the pain go away
and to celebrate your accomplishments (over 21 please)
•
Chip Timed from Time to Race of Bend Oregon (Team Time or solo)
•
Custom awards 3 deep per category
•
$1500.00 overall in Cash to Solo Men, Women overall and Top overall Mens and womens
Team of 2,4,5 (Minimum 5 teams in division to qualify) Payout will be announced prior
to event
•
Free Race Photo downloads from OregonVelo.com of you racing - Great Photography
What is Mandatory!
1. Check in Thursday 2-4pm and Friday 2-4pm and Saturday 7-9am for your
plates/swag, ect
2. Team Meeting at 10am and role call for the Team Captain and Co-captain
(better for more than 1 set of ears to hear the instructions)
3. First rider will start at 11am with a lemans start and the Team Wristband on
the riders wrist. The running start is a 400 yard dash back to your bike for the
start. Things will thin out after a lap or 2 so be patient while on the trails and
pass safely.
4. The Finish line is chipped timed, meaning it will pick up your chip as you cross
the line to proceed to the manual check in. DO NOT go back under the finish
line, if you do your lap will be canceled. In addition we will have this area
fenced off so if you are spectating please do not have any bike with a chip
inside the fenced in area or where signs say to not go. We want to effectively
time and track you.
5. Do not litter on the course, its 1.5 hrs so please unload your used gels in the
aide station area past the manual timing tent.
6.
Lights on bikes after 5pm is mandatory with Bar/Helmet and Taillight.
Niteride makes an excellent taillight the Stinger or Cherrybomb (I run the
Stinger)
7. The new 1500 race is insane, double the output. DO not skimp on lights! If each
team had 2 sets you could switch and rock the trails.
8. Camping will be allowed entrance at 11am on Friday 9/9/11 in the Wanoga
Camping area and Metal Fire Pits are allowed if we are not in a fire restriction.
Your area will be designated and assigned. Please check in at Wanoga with the
gatekeeper. NO vehicle entrance after Sunset Friday in the dirt to allow for
people to sleep and to keep the dust down. If you come in late friday stay in
the parking area and enter the camping area between 7am and 9am Saturday
am.
Check out more info on night riding at Nite Riders website and info on doing your
first race at http://www.niterider.com/nitelife/nr-101/
Volunteer Discount
In addition if you would like to save 24% off of your entry fee, I do have 24 spots available
for teams that can provide a volunteer for a 9 hr shift. This could be a friend, teammate,
family member or personal assistant. Please e-mail [email protected] and don’t
register online if your team wants to save 115.00 (Team of 4) 90.00 (DUO) 62.00 (Solo)
with the volunteer option. (available until July 31st) or until full
The Course
The Course is a mix of fast cinder doubletrack and sweet twisty, fun singletrack for 16.5
miles each time around. The course winds from Wanoga Sno-Park and takes advantage of
COTA built Dinah Moe Humm trail, Tiddlywinks down to Funner and back to Wangoa. Good
stuff. Check the website for the course map, elevation, aide stations and radio locations.
Turn by Turn Directions
Wanoga, to TW VIA the unnamed trails inside the forest boundry
Tiddlywinks to Right turn on KIWA Butte, to Dinah Moe Humm, right on rd 4613 to left on rd
400 to right on 4614 to left up and over to Wanoga
Sounds simple, it is!
Lap Times: Course was design for a fast Pro to do a lap in 1 hr and fade as the day rolls
along. Average Lap times will be 1hr 15 min to 2 hrs
Timing
Chip Timing will be provided by Doug Cleavenger and Time to Race of Bend.
Your Team Time will be tracked. In addition you are required to go through the manual
timing to record your specific plate number. We want to make sure you are alive!
Aide Stations and Medical Services
ARES Radio group will be on site to control the action and make sure everyone is accounted
for. Basic Medical support will be located on site. If you need a lot more than a bandage we
reserve the right to send you to the hospital or call 911, so ride safe.
Food at the Aide Stations will be and are not limited to the following:
Hammer Nutrition (HEED, Perpetuem, FIZZ)
PB and Jam later in the day and vendors on site to have some real food
Jake the Fry Guy will be serving his delicious frys and other Dinner Vendor Saturday will be
on hand to give you the protein you need. You are on your own for Breakfast, and the finish
meal is delicious from Baldy’s.
Parking pass and spectators: Important
Each Team will be given a parking pass with your pre-registration packet pickup to park in
the Wanoga Complex. The passes will be with your Team captain’s packets so don’t lose
them! No other vehicles will be allowed because of tight parking constraints in the main
upper lot of Wanoga. What this means is you need to travel with your team or get dropped
off if running late. Plan ahead, start together in Bend, travel the 15 minutes to Wanoga, and
finish together for the ride home. All Teams will need to hang the parking pass on your rear
view mirror with the team name or solo name facing outward. You can park in the camping
area or drive in and unload and drive out. Do to dust please keep your speed down to 5mph
Spectators can park in the lower lot of Wanoga while space is available or in the upper lot if
available Please make sure you have an annual Snow park permit. These can be obtained at
many places in town including one of our bike shop sponsors (Pine Mtn Sports)
RV’s Please E-mail me, smaller RV’s will be allowed in the Wanoga Bowl for Camping, larger
ones will be on the pavement and space is limited for the supersized ones over 24 ft.
Team Roster
If you want a spot and do not have your complete team (I understand) enter and designate
a team captain and fill out your roster by sending me further details. This method will only
work by registering via snail mail and will not work online; unless of course you fill out the
online with John Dough or Mary Dough as Team members (I will know that these are not
real people). Please communicate with me regarding your team roster however you choose
to register. I want you to have a great time and it’s the first year, so if you have a transfer
let me know or want to fill in your team prior to labor day that’s great
If filling out a Team on the fly, make sure the new teammate mails me the OBRA waiver
with your team name and 5.00 OBRA license fee if applicable. This way I will add your name
to your team’s roster. The OBRA waiver is inside of this Race Bible.
Refund Policy
75% until May 1st
50% until May 31st
25% after June 1st
Snow park permit other than Wanoga
There are 2 snow parks 1-1.5 miles from Wanoga - Swampy Lakes and Virginia Meissner,
both of which require an annual (25.00) pass or a Weekend Pass (9.00). These can be
purchased at Pine MTN Sports or Sunnyside Sports.
Packet Pickup
Thursday 9/8 2-4 pm and Friday 9/9 2-5 pm at Pine Mtn Sports - 255 SW Century Drive,
Bend, OR 97701.
Late Packet Pickup
Saturday 9/10 from 7-9 am at Wanoga Snow Park (Race Staging area)
No Packet Pickup after this - your team captain needs to pick up and sign for the packet and
all members must sign a waiver and have a one day OBRA license if out of state (No
exception!) in order to start the race. You must sign un and pick up your plate individually
Meal Plan and Vendors
Vendors will be onsite to provide food and drink for you, your family and spectators during
Saturday and Sunday. Cost will range from 6-8 dollars and please bring cash. Complete list
of vendors is coming your way. Don’t worry – we always make sure the racer and fans are
well taken care of.
Race Start
The Race will start with a lemans start at 11am Saturday 9/10 and finish at 11am Sunday
9/11, The last rider allowed to start a lap will be at 10:59am Sunday 9/11. A warning will be
called out at 10:30, 10:45 and 10:50 to line up.
Your Baton
Each Team will be issued your team Baton (wristband) and is responsible for keeping this on
each lap and handing it to the next person to wear for manual tracking of your team. Each
wristband will have your team number on it and if you lose it on a lap you will be assessed a
5 minute penalty and have to wait to have a new one produced before your teammate can
leave. SO do not lose it!
The Flow of the finish line
Each hard plastic plate will have your individual number on it tied to your particular team
that laps are being accumulated. These plate will have a chip placed to time you coming
across the finish line. After rolling across you will need to dismount (mandatory) and go
through the manual timing tent to record your plate with one of the judges. Make sure to
communicate and if you are going back out on the course (“ Going back out”) please let
them know this. Teams switching riders need to be checked in and then can go out of the
tent to the designated hand off area to give the next rider their baton (wristband)
The announcer will announce rider numbers from a half mile out to alert you that your
teammate is approaching. Please know your teammates numbers! People
Finish Line Meal
The Final Meal is included for racers in their entry fee and will be catered by Baldy’s BBQ of
Bend from 10am until 2pm Sunday 9/11/2011. Extra meal tickets will be available for
$10.00. Please make checks payable to Mudslinger Events.
Beer and festivities
Deschutes Brewery, the best in the nation as far as my opinion, and so supportive of cycling
and the community. We have reserved a band from 4-7pm Saturday Night and the raffle
will take place at 11pm Saturday night with great swag to win and a DJ will be announcing
until 11pm. I will have Beer on hand for quite a few of you, but BYOB is in effect while you
are camping and relaxing at your tent area.
Dispersed Camping/Garbage,ect
Unless we are in a fire restriction you are allowed to bring a fire pit for your camp fire,
please make sure to pack out any ashes and dispose of your garbage in our dumpsters and
recycling. I will notify you prior to the event of the fire status.
Dispersed Camping area guidelines
When entering the camping area check in at the tent just before the dirt in the upper bowl
of Wanoga. You will be allowed to enter after 4pm Friday 9/9 to go to your spot that will be
reserved for you and marked. Please do not drive over 5mph as the dust and wind can be
just plain mean to others in the area. After 9am Saturday am the area will be closed off and
no traffic will be allowed in or out for the duration of the event until 1pm Sunday 9/11.
When leaving the area please maintain a 5mph or less attitude and check your area.
Mandatory Quiet Time
Mandatory Quiet Hours are from 12am Midnight until 8am. We want each one of you to
have a great time but please respect these hours to rest and get your body ready for late
night riding.
Driving Directions
How do I get to the course and Wanoga Snow Park?
From Bend, travel west on SW Century Drive for approximately 12 miles towards Mt.
Bachelor. (The road name will change to Cascade Lakes Highway/46). The venue is 7.7
miles from the Inn of the Seventh Mountain. Wanoga is the only Sno-park on the left side of
the road.
From Sunriver, travel west on Highway 40 (S. Century Drive/Spring River Road) towards
Mt. Bachelor. Turn right on Highway 45 (Edison Ice Cave Road). Travel approximately 11
miles until you hit Hwy46/Cascade Lakes Highway. Turn right. Wanoga Sno-Park is
approximately 4 miles, located on the right-side of the road.
Tips on riding in Central Oregon (even when you’re not racing)
1. Skidding causes erosion. Soils here can be very dry in the summer and are easily eroded
by excessive skidding. We try to design and build trails with this in mind but mountain
bikers should ride so that skidding and hard braking are minimized. Control your speed.
Please also AVOID trails that are wet during the spring melting season.
2. Keep Singletrack SINGLE. Most vegetation is fragile and very sensitive to trampling.
When passing others stop your bike and put a foot down rather than ride around. This will
avoid widening the trail unnecessarily. Use passing lanes whenever possible. When you stop
for a break please remove your bike from the trail so others can pass without being forced
to go off the tread of the trail.
3. Some trails can become crowded. - Runners, dog walkers, families, tour groups, racers,
equestrians and recreational cyclists all share the same trails. Please be courteous to other
users, and extend a friendly nod or “hello” when passing. You are not any more entitled to
use these trails than anyone else even though it’s a race please behave and be friendly
regardless of what the other trail users are doing.
4. Fast short knobs are a good choice here. Trail conditions can get loose so your front tire
could have a bit more bite depending on your handling abilities. 2.0-2.3.
What to bring (updated 8/20/11)
•
Extra tubes, chains, brake pads, cables, derailleur, Tire
•
Full suspension is always nice but not necessary as the terrain is not super technical.
Personal Opinion, a nice hardtail can be trusted, and any bike will be great.
•
An extra set of gloves are nice as the hours tick by. I don’t need to tell you to bring
LOTS of chamois’s cream
•
Special food - pack your cooler with the secret race fuel, and or 20.00 for vendor
food to supplement your goods
•
A small packable jacket and arm warmers to stash away – it’s easy to get
hypothermic in a hurry if you go down and stop moving and the weather is always
10 degrees cooler up top. Remember – the course is at ~ 5000ft elevation. When I
did an early am race simulation, it was 61 in Bend at 5am and 38 at Wanoga in
September last year. I know the temp will get down to possibly the mid 30’s at
night.
•
Please bring your Tent, Sleeping Bags, matt for Bike Repair, Bike Stand, Cooler with
Food, Water (we will have 800+ Gallons, but being self sufficient is nice) Extra Set of
racing gear, extra socks, gloves, base layers, sunscreen, bug spray (sometimes
necessary)
•
We will have solar showers set up from 10am until 1pm Sunday 9/11
•
Lights, please bring a main bar mount and a headlamp to wear while you ride. The
trail twists and turns so much that just a bar mount is not the way to go.
•
Please have a taillight set on steady for your night lap as well, this is mandatory so
riders can see you as they come up to pass
Be prepared for 80 degree day temps and 35 or cooler at night.
A great sense of humor and a healthy dose of fortitude will help all to finish the
race!
Rules
An ultra endurance race is held under the General Rules and
Regulations of OBRA.
18.7.2 Race Bible
The Organizer, under the supervision of an OBRA Representative
and/or the Chief Referee, shall prepare a complete set of race
regulations (the race bible) that specify how each ultra endurance
race will be conducted.
18.7.3 Definitions
18.7.3(a) Le Mans start -- a start where racers run to their
bicycles. The run should not be more than 200 meters. It is not
recommended for the run to go downhill.
18.7.3(b) Log Tent- Tent where racers log in and log out, hand the
baton to the registrar, and cancel laps.
18.7.3 (c) Transition area- area where riders completing a lap are
exiting the course and riders starting a lap are entering the course.
The Log Tent is located adjacent the transition area.
18.7.3(d) Team- a racing entity comprising of one or more racers
18.7.4 Team Captains
Each team will designate a team captain and co-captain. Team
captains will represent the team in all official correspondence and
communications before, during and after the event. The co-captain
may represent the team during the event when the captain is
unavailable. Only team captains and co-captains may file protests.
The team captain and/or co-captain must attend the pre-race
meeting.
18.7.5 Technical Assistance/Feed Zones
Ultra endurance races will designate an area for technical
assistance. This area may be the expo area, the camping
grounds, the hotel area or any area that is large enough to
accommodate all teams equally. Each team is permitted to have
only one area. This pit area must be set up in the designated
area. In the team’s technical assistance area, a racer may accept
support from anyone. Only team members and race workers are
allowed in the Log Tent / Transition areas while the race is being
conducted.
18.7.6 Assistance on Course
On the course racers may only receive mechanical assistance
from another registered racer. A rider providing assistance to
another rider must have entered the course under their own
power, either on foot or on a bicycle. Short-cutting the course is
not allowed. Notwithstanding 18.4.3(c) and 18.5, any rider who
has entered the course in support of another may bring equipment
and tools and may even swap bikes with the rider in need of
support. The cannibalizing of bikes is permitted in ultra endurance
racing.
18.7.7 Hand-ups/Feeds
Water and food (hand ups) may be supplied to a racer, by anyone,
anywhere on the course. Both the racer and persons providing a
hand up must stay well clear of the course during the hand up, so
as not to impede another racer.
18.7.8 Riding on Course
Only officially registered racers, credentialed media and event
staff may ride on the designated race course during the event.
18.7.9 Log-in
All solo competitors and the first racer for each team must log-in
at the Log Tent at least 5 minutes prior to the start of the race.
Batons will be handed out upon log-in if utilized or timing chips or
another approved method approved by the Chief Referee. Starting
racers must have their bikes pre-positioned in the Start/Finish
area. The event will use a Le-Mans style start.
18.7.10 Batons
Racers must log-in and log-out on each lap at the Log Tent. The
team baton or scoring device must be passed from the racer
logging out to the Registrar, who records the log-out time. The
log-out time of the first racer automatically becomes the log-in time
of the next racer logging-in regardless of whether or not there is a
racer ready to log-in.
18.7.11 Plates
Racers must display their official bike handlebar number plate
whenever on course. In the case of a bike swap, racers must
swap the bike number to the new bike prior to continuing the race.
18.7.12 Consecutive Laps
To ride a consecutive lap, the racer must log-out from the first
lap by passing the baton to the Registrar. After the Registrar has
recorded the log-out time for the first lap, and the log-in time for
the consecutive lap the racer will receive the baton back from the
Registrar. If this procedure is not followed, only one lap will be
counted. Solo racers must comply with this procedure to record
each and every lap.
18.7.13 Loss of Baton
Loss of the baton will result in a 5-minute time penalty which will
be applied to the team’s finish time on its last lap and will accrue
to the racer finishing that final lap. The Registrar will issue a new
baton.
18.7.14 Lighting
Racers entering the course two hours before sunset and up
to one-half hour before sunrise must have both primary and
secondary light sources installed and in good working order. The
primary light source must have a minimum rated power of 10
watts or more and be able to sustain this charge for 2 hrs. The
secondary or backup light source may be in the form of a penlight,
flashlight or other lighting system, preferably a helmet light or bar
mounted light source.
18.7.15 Lap Cancellation
Once on course, a racer is expected to complete the lap.
However, the team has the option of canceling a racer’s lap and
restarting the lap from the Log Tent with a substitute, should the
first racer be unable to complete the lap for any reason, including
injury. Any team member can cancel a racer’s lap by notifying
the team’s Registrar at the Log Tent and initializing the log sheet
next to the canceled lap. If a team cancels a racer’s lap and is
restarting with a new racer, a new baton will be issued without
penalty. However, the team’s original baton must be returned to
the registrar. The new racer inherits the log-in time of the canceled
racer’s lap. Once a cancellation has been made, it cannot be
rescinded. The canceled lap does not count as a completed lap.
18.7.16 Placing
Each team’s final placing will be determined by the number of laps
the team has completed and the sequential order of finish within
the team’s last lap. The last racer for each team must be logged in
before the end of the last hour in order for the lap to be counted.
Teams electing to stop racing before the end of the last hour must
inform the registrar of that decision. Once the registrar has been
informed of a team’s decision to retire from the race, no more laps
will be recorded.
18.7.17 Calling the Race
In the case of catastrophic failure due to weather or another
extenuating circumstance that prevents the ongoing scoring of
the event or creates a racing environment that is deemed too
dangerous for the participants, the race may be called as of
a certain time. Final results will be calculated based on each
team’s placement at the call time as determined by that team’s
last completed lap. This rule is intended to be exercised as a last
resort, only in the most dire of situations, when no other means is
available to continue scoring the event or when the potential for
serious harm or loss of life becomes imminent.
18.7.18 Ghost Rider
In the event that a racer stops to assist in the care of a seriously
injured fellow racer which requires an EMS response, Ghost Rider
procedures will be implemented. The EMS personnel will radio to
the Log Tent the name and number of the assisting racer. Race
staff will then inform the team of the assisting racer to prepare the
next rider on their team. That rider will be allowed to start his lap
based on the assisting racer’s “ghost rider” lap time which will be
based on the fastest of either the assisting rider’s average lap time
or the team’s average lap time.
18.7.19 Quiet Hours
Quiet hours will be imposed from midnight until 8 a.m. During this
time, noise must be kept to a minimum.
18.7.20 One Lap Requirement
Every team member must complete one lap except in the case of
a report of occurrence (confirmation of an injury)
Feel free to e-mail me with questions and thank you for entering the High Cascades 24
[email protected]
541-847-3030