Agenda - City of Palestine

Will
Brute Council District 1
Denmon Jr Council District 2
Vickey L Chivers Council District 3
Mike
Vernon
hrt City Manager
C
Janette Williams City Secretary
Ronald D
Suutes City Attorney
James H Yelverton Council District 4
Therrell
Steve
Thomas Council District 5
Presley Council District 6
Bob
Herrington Mayor
NOTICE OF MEETING
CITY COUNCIL AGENDA
MONDAY June 25 2012
Worksession r 4
00
City Council Conference Room
30 City Council Chambers
Regular Meeting @ 5
504 N Queen Street
PALESTINE TEXAS
The
City Council may meet in Closed Session regarding any item on this agenda if necessary as permitted
by Subchapter D of Chapter SS1 of the Texas Government Code
WORKSESSION
00
4
1 Discussion of a Letter of Commitment with Trane far a Comprehensive Energy Savings Study
2 Discussion of Outdoor Storage Regulations
REGULAR MEETING
30
5
A
CALL TO ORDER
B
INVOCATION and PLEDGE OF ALLEGIANCE
Invocation followed
C
by Pledge of Allegiance
PUBLIC COMMENTS PUBLIC RECOGNITION AND ANNOUNCEMENTS
PUBLIC HEARINGS
D
1
A
public hearing
for
located at 3320 S
2
A public
a
specific use permit to allow anoff
premises pale sign for the Comfort Suites to
Loop
be
256
hearing for a specific use permit to
allow awork
live unit in the
building located at 119 E Oak
Street
E
S REPORT
MAYOR
F
CITY MANAGER
S REPORT
1 Junior Pollee Academy Report
2 Audit Status Report
3 City Attorney Fees
4 Departmental Reports
a Economic Development
b Development Services
c Customer Service
d Utilities
G
REGULAR AGENDA
1 Consider authorizing the
City Manager to sign a Letter of Intent with Trane far
Energy Savings Study
2 Consider accepting a proposal from Coastal Securities for PEDC Debt Refunding
3
Consider
an
Ordinance
Amplification Systems
owner
amending
to
Section 27
46 of the Code of Ordinances
extend the
far
responsibility
being used
of the property where the system is
operating
an
a
Comprehensive
regarding Sound
amplification system to the
4 Consider
an
Ordinance granting
use
permit
to allow an
premises pole sign
off
for the
6
Consider
authorizing
the
City Manager to receive
formerly Rusk School
bids for the sale of city property located at 420
ITEMS FROM COUNCIL
1 Update
L
specific
5
West Palestine Avenue
H
a
Comfort Suites to be located at 3320 S Loop 256
Consider an Ordinance granting a specific use permit to allow awork
live unit on property zoned
9 E Oak Street
CBD Central Business District located at 11
an
Attendance Upcoming Activities and Future Development at the Texas State Railroad
CLOSED SESSION
Council will go into Closed Session pursuant to Section 087
551
regarding
Economic
Development
Negotiations
1J
2
J
Discussion of Project Pica
RECONVENE IN REGULAR SESSION
1
2
K
Discussion of Project Swiss
Take any action necessary
Take any action necessary
regarding Project Swiss
regarding Project Pico
ADJOURNMENT
CERTIFICATION
I the undersigned authority do hereby certify that this Notice of Meeting was posted an the outdoor bulletin
board at the main entrance to City Nall 504 N Queen Street Palestine Texas on the following date and time
jnNELLE WILLIAMS CITY SECRETARY
In compliance with the Americans with Disabilities Act the City of Palestine will provide for reasonable
accommodations for persons attending City Council meetings Requests for accommodations or
interpretive services must be made 48 hours prior to the meetings Please contact the City Secretary
s
office for further information at 8414
903
731
City
Council
City of Palestine Texas
r
Agenda Action Forr
2
251201
106
AGENDA DATE
AGENDA SUBJECT
Consider
a
AGENDA ITEM
Letter of Commitment with Trane for
a
Comprehensive
Energy Savi
igs Study
Date Submitted
Mike C
hrt
PREPARED BY
EXHIBITS
Proposal
BUDGETARY IMPACT
on I
fi
ranc
0
0
0
00
0
00
0
Required Expenditure
Budgeted
on Required
lppropriat
tt
Amou
CITY MANAGER APPRO
AL
SUMMARY
AC units at City Hall and to
City of Palestine contractal with Trane to install some new HV
ur
initial
the rk the individuals from
some
of
our
u
I
u
rin
about
update
lighting
ncetings
Trane indicated that they would like to perf
rm a preliminary cncr
y audit to analyze our energy
The
usage to
see
iftheycould
They have completed
there to warrant
to
full
find
us
additional sa
s
in
that preliminary
study
facilities
and they helie
e
that there is
Trane auld like to
enoughpotential savings
very detailed analysis
confirm what they found
durin their v
hcy would then present a detailed plan
prcliminar stud l
a
of
study
our
pcriortn
a
to Council
Representatives from
proposal with you
Trane will
beat both the Lvorksessian
and
theregular meeting
to discuss the
RECOMMENDED ACTION
Staff recommends that Council authorize the
City Manager to sign the letter of intent with Trane
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XXX
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EXHIBIT A
Planning
and
Outdoor storage and display
13
Zoning Commission recommended revisions to Section 16
requirements
Section 16
will
be
13
repealed and replaced with the fallowing revisions
Purpose
It shall be the purpose of these
regulations
display of merchandise outdoors This
to
provide adequate
section shall
apply
space far the storage of materials outdoors and the
to all outdoor
storage and outdoor display activities that
6 Zoning Use Graphs that involves
proposed whether or not a permit is required Any land use listed in Section 4
outdoor storage and or display shall comply with these standards Outdoor storage or outdoor display that is legally
are
in effect at the time of
of any materials
prohibited
storage of
adoption of these standards shall be considered legally nonconforming The outdoor storage
products
in any residential
building
material
or
supplies used
or
district provided
on a
lot
or
designed for commercial
or
industrial
use
is
hereby expressly
however that provisions of this subsection shall not apply to the
parcel of land during construction
Definitions
Residential Outdoor Storage and Display Defined
Non
Outdoor storage is defined as the staring of goods merchandise inventory equipment or other tangibles for any
purpose other than outdoor display that is exterior to any permanent fully enclosed building or structure The
outdoor storage regulations apply to items stored outside of an enclosed building or structure when the items are
not accessible to the general public They also apply to junk and auto salvage yards contractor storage yards and
other similar
uses
Outdoor
sale to
display is defined as areas outside of a completely enclosed building or structure used to display goods for
the general public that are part of and subordinate to the retail establishment such as garden supplies and
building supplies
Performance Standards
No outdoor
with the
a
b
display or outdoor storage shall be conducted outside of an enclosed building unless the use complies
following provisions and limitations except as may otherwise be permitted by this ordinance
Fire lanes and or maneuvering isles shall be kept clear for vehicular and pedestrian maneuvering
Outdoor storage and display may take place where designated off
street parking spaces
the minimum amount of required off
street parking is maintained on the property
are
located
as
long
as
c
Any outdoor storage that is adjacent to
standards
as
a
residential district shall be in
compliance with the screening
17 of this ordinance
outlined in Section 15
All outdoor storage shall be made of a material that is resistant to
exposure to the outside environment
damage or deterioration
from
Outdoor
feet from the outside curb or edge of
display and storage must be setback a minimum of 10
pavement of a public street for visibility purposes as shown in Insert A and B In no event shall any items be
way
af
placed within the street right
Outdoor storage and
display shall be conducted
improved surface such
asphalt
storage yards
required
in Chapter 40 Development Article XI Off
Street Parking Driveway and Storage Yard Standards Section
283 however in the event that items for display are placed outside of the building and removed
40
after normal business hours items may be placed on anon
improved surface
on
an
concrete pavers or crushed rock that is dust free and shall meet the standards for
as
concrete
as
g
In the addition of
storage
may not be
setbacks See
Planning and Zoning
1Q setback from an adjacent public street outdoor
meeting the required foot
conducted in front of the primary building area that constitutes the front yard
Insert B
Commission recommended revisions to Section 16
17
Temporary Sales and Special
Events
1
Fundraising
by nanprofitgraups
organizations
permit the sale of goods and commodities at a fixed location
and may include the use of a structure or parcel of land for such sales by non
profiting institutions such
as churches schools and fraternal societies where such sales are
clearly incidental to the primary
function of such institutions and the use of the premises where such sale is conducted is with or as a
special event and for a specified time period
Outdoor promotional sale special events sales and the sale of seasonal ar temporary goods and
commodities except food items by commercial establishments and private vendors
a The building inspector may issue a
temporary use permit for the sale of certain goods and
commodities which are strictly of a temporary nature provided the following conditions and
requirements are met
1 Such sales shall not be permitted on any public street rights
way except in the central business
of
district CBD
2 The sales period for seasonal or temporary goods such as Christmas trees shall not exceed 30 days
called midnight madness truck sale tent sale
promotional sales such as characterized by the so
or sidewalk sale shall not exceed 72 hours and
special event sales such as may be permitted in
conjunction with a parade festival or other such event shall not exceed the specific period approved
for such event Not more than one temporary use permit shall be issued in any given three
month
for
seasonal
and
not
more
than
one
use
shall
be
issued
in any
period
type sales
temporary
permit
of
for
time
given 60
day period
promotional type sales
3 Application far a permit under the provisions herein shall be examined and approved by the
appropriate departments of the City of Palestine to insure protection of the public health safety and
general welfare In addition to normal concerns of each such department particular attention shall be
given to traffic flow and control auto and pedestrian safety and the effect which such use and activity
will have on surrounding uses particularly where the adjoining use is residential
a
2
sales
or
The intent of this subsection shall be to
5
Any decision
provisions of this
3
b
and
building inspector
or
other administrative official with reference to the
subsection may be appealed to the
in the manner prescribed by ordinance of the
City of Palestine
garage sales Garage sales
a
The
of the
are permitted under the following conditions
Such sales shall not be conducted longer than 96 hours or four days in Length
Such sales may only be conducted at any one location address once every three months
following
outdoor storage
Building Regulations
regulations currently reside
in the Palestine Code of Ordinances
while the remainder of the outdoor storage
Staff recommends removing the
following
section from
Chapter
regulations
22 and
placing
are
Chapter 22 Building
listed in Appendix A Zoning
it within
Appendix A Zoning along
with any revisions
Chapter 22
BUILDINGS AND BUILDING REGULATIONS
DIVISION 3 OUTDOOR STORAGE
Sec 22
61 Restrictions
a A person shall not place store or maintain outside for a continuous period in excess of 24 hours an item which is not
1 Customarily used or stored outside ar 2 Made of a material that is resistant to damage or deterioration from exposure to
the outside environment b Far purposes of this division an item located on a porch of a building is considered to be outside
the parch is not enclosed
Sec 22
63
Exceptions
adjustments
The board of
the front yard
exception will
appeals may grant a special exception to the sections of this division relating to outdoor storage in
porch of a building when in the opinion of the board of adjustments and appeals the special
affect
adversely
neighboring property
or on a
not
Sec 64
22 Area
and
if
front
permitted for storage
A person shall not use mare than five percent of the lot area of a premises for outdoor storage The area occupied by an
operable motor vehicle with valid state registration is not counted when calculating the area occupied by outdoor storage
City Council
City of Palestine Texas
Agenda Action Form
AGENDA DATE
June 25 2012
AGENDA ITEM
AGENDA
A
SUBJECT
Comfort Suites to be located at 3320 S
PREPARED
Jeffrey Lyons
public hearing regarding
a
specific
use
permit
to
allow
n
off premises
pole sign for
the
Loop 256
June 19 2012
Date Submitted
BY
Location map site
EXHIBITS
pict c pplication Punning
n
and
oning
L
Commission final
report
BUDGETARY IMPACT
00
00
X00
00
X00
Required E
penditure
Budgeted
ro IZcquired
1
ation
Amount
CITY MANAGER 1PPR0
AL
SUMMARY
An
application
r
has been subn
l Ic
itte
Suites to be located at 332u S
approved by a specific
use
p
x
L
a
e
peci
use
iit jllu
crn
an
h fin off rcmiscs i
n
le sign for the Comfort
ises E
olfpicn
deiinecl in article X Signs may be
as
permit
The
I
nmfort Suite would like to install an olf
C
applicant Prime Hospitality 1
rcrnises pole sign on the
f
north
the
to
the
m
C
fort
Suites
3320
S
he authorized
I SS I
C
property directly
being
Loop
for
has
to
ACCESS
the
Comfort
Suites
to install
gitcn pcrmissi
representative
u
i on their property
c on
On the June 7th regular mee
n tl
i
mi
misson adopted the
in f the l
nnin nd Zoning Con
attached final zoning report recomu
f
ihhe
cnclin appro
ai
nit subject to the conditions in
pcr
specific
the final report
Please review the attached
Planning
RECOMMENDED ACTION
No action
required
and
onin Commission anal report for
7
a
full
case
summary
Exhibit A
Sign
Location
Map
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o
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o
sna
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Exhibit B
premises sign
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CITY OF PALESTINE
Flanning and Zoning Commission
Final
Report
Q3
12
Case XZ
SUBJECT
specific use permit to allow an off premises pole sign advertising the Comfort Suites
at 3320 S Laap 256
A
to be located
SUMMARY OF SITE INFORMATION
Property
Owners
Location
Anderson Cherokee Community Enrichment Services
ACCESS
3320 S Loop 256
Legal
ACCESS Addition
Existing
Use
ACCESS
serves
people in Anderson
and Cherokee Counties who
are
in crisis
Proposed
Use
A Lease space in front of the building at 3320 S
have advertising for the Comfort Suites
Zoning
4 Highway Commercial
C
Laap
256 for
a
pole sign that will
PUBLIC COMMENT
Eleven notices have been mailed out to
adjacent property owners
None have been returned
CASE SUMMARY
Mr Pete Patel
behalf of Prime
Hospitality LLC has filed an application far a specific use permit
premises pale sign that will advertise the Comfort Suites to be lacated at 3320 S
256
Loop
location of ACCESS The applicant would tike to install the pale sign at this location for
visibility purposes fram South Loap 256
to allow an
An
or
an
aff
premises sign
aff
is defined in
service which is not lacated
that
an
Chapter
40
Development
sign which identifies a use facility
displayed Article X Signs states
permit Pale signs are allowed by right
as a
the premises where such sign is
an aff
premises sign may be approved by a specific use
in the Commercial Corridor Overlay District The subject properly is lacated within this district
According to the applicant if a pale sign were restricted to the property where the Camfart Suites is
lacated visibility of the sign fram S Laap 256 would be very limited The applicant has negotiated a
lease agreement with the property owner of ACCESS that will advertise the Comfort Suites see
attached sign rendering If approved per the submitted survey location map and sign rendering
the pole sign would be 60
feet tall approximately 185 square feet and lacated mare than 20
feet
inside the front property line
The current
regulations far a pale signs within the Commercial Corridor Overlay District are
10 feet maximum height
yard setbacks
SO feet above the level of the crown of
the adjacent street The difference between the elevation of the crown of S Laap 256 and where
the base of the sign will be lacated is approximately 10 feet This would alIaw the maximum sign
height to be approximately 60 feet
Front and side
STAFF RECOMMENDATION
On the
June 7 2012 Planning and Zoning Commission meeting Staff recommended to adopt this
recommending approval of the specific use permit subject to the following conditions
final report
The off premises sign is approved per the submitted survey Iacation map
approximate location of the sign
showing the
CITY QF PALESTINE
Planning and
2
Zoning Commission Final Report
The off
premises sign is approved per the submitted sign rendering including the square
and total sign height the sign cannot exceed the SOfact maximum sign
height
above the level of the crown of an adjacent street as part of this specijc use permitj
3 The sign shall only advertise the Comfort Inn and Suites as shown an the submitted
rendering and shall not be transferred to any other entity
4 In the event that the sign has to be removed for repair or any type of maintenance the
sign
owner shall reinstall the sign in the preexisting condition no later than 90
days
footages
PLANNING AND ZONING COMMISSION ACTION
On the June 7 2012 Planning and Zoning Commission
matter and
adopted this final report recommending
the following stipulations
L
2
3
4
meeting
the Commission discussed the
to approve the
specific
use
permit subject
to
The off premises sign is approved per the submitted survey location map
showing the
location
of
the
approximate
sign
The off premises sign is approved per the submitted sign rendering including the square
footages and total sign height
The sign shall only advertise the Comfort Inn and Suites as shown on the submitted
rendering and shall not be transferred to any other entity
In the event that the sign has to be removed for repair ar any type of maintenance the sign
owner shall reinstall the
sign in the preexisting condition no later than 90 days
r
Dan Davis
Planning and Zoning Commission Chairman City of Palestine Texas
File No
Request
03
12
XZ
Q
permit to allow the
installation of an off
premises pole sign
advertising the Comfort Suites to be
located at 3320 S Coop 256
specific
use
Applicant Mr Pete Patel
on
behalf of the
Comfort Suites
v
Vicinity Map
City Council
City of Palestine Texas
Agenda Action Form
AGENDA DATE
June 25 2012
AGENDA
A
SUBJECT
Oak Street to be used
PREPARED
Jeffrey Lyons
AGENDA ITEM
public hearing regarding
as a
a
specific
use
permit
to allow the
building
heated at 119 E
live unit
work
June 1
Date Submitted
2012
BY
Zoning change application
EXHIBITS
BUDGETARY IMPACT
Re uired
email
correspondence and site pictures
flfl
OO
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Ofl
afl
v
rc
Expendih
Amount etcd
Rud
A rO
rCd
U
ItIOR ZC
C1
CITY MANAGER APPRtaVA1
SUMMARY
An
application
has been subn
ittcd for
Street to be used
asa
c
li
work
ui it
Business District if it is eonsiclcrc
l
an
a
eific
c
s
use
live unit
ork
ropriatc
a
it
pcrn
m
uu
he
to
allow t1
c huil
r located at 119 F Oak
lin
approved by spcci fie use permit in the Central
d 7onin Commission and City
Planning a
r
h tl
Council
The
applicant
would like to
c
u
requirements
of the
building
rr or a combination
v
ilcaibly as living units nits
the
on
1oo of the building and the
dchend
square agc
nd and 3rd s
thc
rir
lled would
of both The number of unit inslG
cock
ion tl
e Commission adopted
regular mectin f Tic Planning rind Zoning Coninii
of
c
u
the
al
o
crmit as submitted
encling app
t
n
specific
zoning report reeo
On the June 7th
attached final
Please review the
attachedPlannint andloning Commission final report for
RECOMMENDED ACTION
No action
required
a
full
case
summary
the
Jeffrey Lyons
Dorsett dorsett
eoml
gmail
41 PM
Tuesday May 29 2012 2
Jeffrey Lyons
119 E Oak multiple work live units
From
Sent
To
Subject
Just to summarize what
internal walls Thee are
which
The
are
we were
a
currently being
couple
discussing today
of roams
an
The current 2nd and 3rd Haar
the first Haar and mezzanine which
are
completely empty na
axe not
part of the storefront
used far residential purposes
plan is to convert the 2nd and 3rd floors
and
possibly the rear part of the mezzanine
into
multiple work
live
unitsllofts The actual use would be up to the individual tenants Some would use it as a residence some as an
office some as both The main grraund floor would be used far commercial purposes I would like to get this
building zoned to allow these possibilities and determine if their is a maximum number of units per floor that
would be allowed Also the current structure has a regular door in the back alley corner away from the street
this is the NW comer of the building If passible I would like a special use zoning that would allow a small
in apartment for a maintenance man Obviously I would need to
warkllive unit there for possible use as a live
and
for
construction
approvals
anything before I started I just want to determine what zoning will
get permits
and will not prevent me from doing
Thank you for your time
Jason Dorsett
760
1
8
717
56
N ItE ntf it r
ir
r
r
i eaa
dn
C f tlea
It i a host loriyinc r
tU
tC
i3 yet afraid
k
F
a
fir
Jhi
4
i1 d k3i i
P20
I don
t think this is hat F e
re seeking
I think what we
r r
seph Campbell The P
ri
r
nc
F
III
CITY OF PALESTINE
Planning and Zoning Commission
Final
Report
Case XZ
12
04
SUBJECT
A specific
use
live unit in the existing building located at
permit to allow awork
119 E Oak Street
SUMMARY OF SITE INFORMATION
Property
Owners
Jason and Erik Dorsett
Location
119 E Oak Street
Legal
Lots 4 and 5 Block 143 of the
Original Town Addition
Existing
Use
Owner is
currently using a portion of the bottom floor as a residence as part of a
preexisting nonconformity The second and third floors are currently vacant
Proposed
Use
Applicant plans
to convert second and third
floors to residential lofts where the
live
live work orlive
occupants could use the spaces flexibly far work
Zoning
District
Central Business District
Access
Houston Street E Oak Street and
an
street
On
Parking
spaces
Utilities
existing alley behind the building
in spaces on E Oak
designated head
adjacent to the building on Houston Street
Public water and
Street Two
parallel parking
sewer
PUBLIC COMMENT
Sixteen notices h ave been mailed
out to
adjacent property owners One has been returned in favor
CASE SUMMARY
The property
of 119 E Oak Street has made an application requesting the approval of a
live unit The definition of a
building to be used flexibly as a work
live unit per Appendix A Zoning is a multi
work
that
can be used flexibly for wark
story building
work and live purposes that will encourage a variety of uses in the building The
live live
specific
use
owner
permit
to allow the
dwelling units may be located above the ground floor attached to the rear of a shop front
detached and located in the rear or side yard The first Hoar is a shop front
frontage type
or
The Planning Commission and City Council adapted changes to the zoning ordinance two years ago
that allowed the work
live unit concept in the Central Business District in an effort to provide the
downtown property owners more flexibility in attempting to increase occupancy in thane buildings
The
use can
only
be
approved by
a
specific
Council the discretion of where the dual
uses
use
permit allowing the Planning Commission and
appropriate in the Central Business District
would be
to the application the applicant proposes to convert the second and third stories to
residential Iofts Each Haar will have five units where the tenants could use the rented spaces for
According
office space ar a combination of both It is staffs interpretation based on the
work unit that the use is intended to accommodate more than one individual
live
who may have an office space residence or bath in some area of the building The area in the
ground Boor that is visible from the sidewalk and public street should be reserved far a commercial
use to maintain the shop frontage lank An area behind the
shop may be used as residential The
does
not
intend
to
the
floor
as
a
residence
applicant
occupy
ground
living quarters
definition of
a
CITY OF PALESTINE
Planning
and
Zoning Commission
Final
Report
Parking has always been a concern in the downtown area A downtown parking plan was adopted
several years ago and the streets department striped parking places on the shoulders of the public
streets Off
street parking is not required in the Central Business District The location of 119 E Oak
Street has access to head
in parking spaces on both sides of E Oak Street and access to several
spaces on Houston Street If the applicant is approved for the specific use permit the
Commission could limit the number of units allowed to be occupied in each floor if parking is a
concern At the current request of ten units altogether the
required amount of parking to
accommodate those individuals if all units were occupied would be in excess of ten spaces None of
the an
street parking is reserved for any particular building It is a first came first serve basis Staff
has provided the adopted copy of the downtown parking plan for the Commission
s review
parallel
STAFF RECOMMENDATION
On the
June 7 2012 Planning and Zoning Commission meeting Staff recommended that the
Commission adopt this final report recommending approval of the specific use permit with the
fallowing conditions
1
2
The
Planning Commission may consider limiting the amount of units to be used flexibly
under the live
work definition if there are any concerns such as Iimited parking
Each unit in the second and third Haar may be used flexibly for work
work and
live live
live purposes
PLANNING AND ZONING COMMISSION ACTION
On the June 7 2412 Planning and Zoning Commiss
an
matter with Staff and
with
na
limitations
an
meeting the Commission discussed the
this
final
adopted
report recommending approval of the specific use permit
how many units may be used flexibly far wank
live purposes
i
Dan Davis
Planning and Zoning Commission Chairman City of Palestine Texas
s
Z
d
Q
S
ST
E OAK
i
O
z
W
E MAtN ST
ST
MA4N
File No
XZ
permit to allow a
unit in the existing bvildi
Request A specific
work live
use
Location i i 9 E Oak Street
Applicant
Jason Dorsett
vrcirnzy neap
The feedback session at the end of the first week of the Palestine Police Academy 2012 revealed the
following information
What did you expect from the
academy that did
not
happen
1
The students advised that
2
Students
expected
3
Students
expected that the Officers would be
What would you like to
they expected that it would be
to go to the Police
see
in the next
1
Students want to
2
Students want to compete
3
Students want
4
Students would like for the
5
Students want
6
Learn
What
see more
more
more
more
meaner
Academy
CSI kind of equipment and situations
against each other
outdoor activities
Academy to
Police tactics to be
be
more
like boot camp
taught
Military time
are same
military style
Department
fun things you would like to do
1
Shoot guns
2
Arrest tactics
3
Have
A
Learn takedown
5
Compete against each
6
Learn
7
Hiking like
8
Have
shooting competitions with paint ball
or
water guns
techniques
other
military chants Cadence
at upper lake or
shirts
matching T
Davy Dogwood Park
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Date June 19 2012
To Mike
hrt City Manager
Wendy Ellis Economic Development
From
Re Economic
Director
Development Department Report Apri12012
travel to promote our
the initiation of new events in our Main
April was a month involving continuing work on a number of projects
community for tourism and economic development
Street district and laying the groundwork for new projects
proposal they continued their due diligence work and
we assisted with the logistics ofbringing companies out to do some surveying and core sampling
work We continue work with them and anticipate final word on this project at the beginning of
July
After
Project
Swiss received
our
initial
Palestine Workforce Education
representatives attended the open house for the TVCC
Center and discussed partnership opportunities to continue to grow the programs available
through this center We also attended the Lakeview Methodist Camp ribbon cutting for their new
meetinglbanquet facility and continue work with them on how to utilize their resources to help
promote tourism opportunities in our region
PEDC
large portion of the month was spent preparing for and attending the Industrial Assets
Managers Conference in Bastrop TX This event brings together site selectors economic
development directors and corporate real estate representatives for major industries across the
United States and Canada We built relationships with several asset managers and site selectors
and will continue to maintain contact so they will think of our community the next time they are
locating a new operation The number of economic developers allowed membership in this
organization is limited so the ratio of site selectors and real estate executives to ED professionals
time with the decision makers at the networking and educational
ensures we get one
on face
sessions Their next meeting will be held in October in Omaha NE
A
efforts with site visits We had one set up for
each week but some got cancelled at the last minute and will be rescheduled for a later date We
did make a visit to Comet School Supplies and learned about some interesting new products in
their future They have been in business in Palestine since the 70s and employ around 35 people
We continued
our
business retention and
expansion
project we started working on was the planning for a small business forum to be held in
s Office of Economic Development We had an initial conference
conjunction with the Governor
call to go over details with them and began work to submit our preliminary proposal If
s
000 in grant money from the Governor
approved we will be eligible to receive up to 10
A
new
Office to offset the cost of hosting the conference It will be used
for small businesses in
our
region
and
an
opportunity
to
as an
recognize
educational opportunity
of our outstanding small
some
businesses
We mailed invitations to The Retail Coach
community meeting
and made
up phone
follow
calls
promoted the event through emails and press releases
The meeting was held May 8t at 6
30pm at the Civic Center
and
The
following pages provide information on the work completed toward the Marketing and Main
Street promotions during the month of March in addition to the other projects highlighted from
their activities this month
Marketing Report
March 2012
The main focus of the
ision of Economic Development was the planning a
Marketing Di
for
the
4 Annual Dogwood Trails Celebration and the Carson
executing
marketing plan
and Barnes Circus beriefitting Legacy in the Park
rch far the Dogwood Trails Marketing plan took place as well as the
Dogwood Trails Rese
of
the
ntation of the plan
implen
beginning
Purchased ads in Texas Monthly TX IIWY Discover East Texas Magazine I Iouston
Chronicle Spring Bazaar Co
nty Line Pin
y Woods hive
Articles in Discover Ieast Te
s Magazine 360 fast NFocus
0 regional rind local publications
part series to 4
Six
Online advertising purchased with TylerPaper
com County Life Dallas Observer and
the
YoI exas
zrllast
com
Radio
Radio
he
advertising purchased on The Breese I
I
advertising donated on KYYK and KBI f
I acebook and social media
Blaze
promotions
Sent out Constant Contact emails
ood
o
I
giti Bloom Watch
Sent out flyer in mater bill
Ad in NFocus Magazine
to about 9x00 residents
Banners
Carson and 3arnes Circus Public Relation efforts
Legacy
in the Park
Slide
on
Coupons
were
executed for the Circus
benefitting
the
Program
Channel 14
in the water
Flyerslposters
Janelle
bill
X000
copies
Team effort
Team effort
Constant Contact emails
employee newsletter
that VC
DC VI
I
MS
R 1
000 CON
TS
TAC
Constant Contact emails to email address
TS
TAC
CON
Lysa
individual
employee email
all contacts
Lysa
provided by Library
OVER 4000
er emai blast
Chanel
Mayor
Lysa
in the
I will be
morning
him
reminding
Icly to
emailing hire information
discuss it on air Lysa Roy
about the circus and
Press release to local outlets KY
astI
exas and Palestine
corn
l Ierald Press
K YourI
Lysa
Press release to
gional
rt
outlets
Lysa
ens
tl
o
o
I rankston
o
Crockett
o
Fairfield
o
Cherokecan Flerald
o
Jacksonville
Booth at
Ijogwood
Put it
ce
fi
on
c
nt
t
ral l cstival in the Kid lone
I
Roy
sit Colleen
0
o
0
0
0
0
0
0
0
o
Facebook cov
rag
on
City
VC and
ood
llog
Trails
forget to have your volunteers spread the word
an do in Palestine
advertising you c
Roy and crewl
t
Don
Lv and Laura
Word of mouth is the best FR1
E
General Communications The
were
foIlowing are communication and
in
completed
progress
of
Palestine
City
employee newsletter for March
marketing projects
that
or are
pprovcd
I
bid with contracted company
Visitor Guide
Bought
ComputerLand
design currently in process
ad in Texas Wide
to
redesign
Visitor Center wehsite
received first draft
conomic Development
Open for Business for h
rlrt alk press release and radio interview
Main Street
Redesigned
the
Shopping
Report
ldded
Gllidc
v
ne
March 2012
businesses to the
guide
tc for th iz
Our open r
s
i
r
pt rate of
c
eragc n
a
Our click t h r Hugh rai
ranged
from 19
4 to 34
1
for the emails
was
1
depending on
the
message
for
an
to 7
0 lo
campaign generated 37 new likes for the Main Street March 1 March 31 generated
impressions and we had 37 talking about us This means they interacted with our page
shared it to their page or posted on our wall
I acebook
204n i
1SAI3
1
monthly report attached
to
this email
ents
MS hosted e
0
3110112 2nt rt Walk in the series 7 artists in
locations
12 Main Street hosted a building tour during Dogwood Trails Rich History and
3131
Ii
ing Secrets featured six main street busin and attracted approximately 50
people to the district Many stayed to eat at Denby
s and Old Magnolia
0
MS the planting effort in Davey Dogtrood Park
joined
Crc ated print ad for Palestine I Ierald Press
lain Street began selling historic Jars as a fundr
i
aiser
Visitor Center
Report
March 2012
postcards as thank you
Visitors and Citirc
ns helped
E3
Visitor Vefcomc Bags made
36E
Visitor Center worked closely with Lysa to get all the info for the Visitor Guide
ailable March 2 2012 Complete
iVIonthly calendar of events for VC completed and made ac
front
is
back
is
ents Stafl
rnadc it much
calendar
description ofe
redesign pages
page
page
c sent out 35
more
friendly
l
i
r
VC sta
eated all the
pri
events
meetings
on
City P and VC PB for
partnered with Chamber and EDC to print and
e
ood Park Seemed to be ery eflectii
Dog
VC
place
directional
Dogwood Trails
signs within Davey
driving tour verbiage into Publisher in preparation for revamping the
driving tour in partnership with the Chamber This was a IIUGk1 project that took
Staff typed all of
the
historic
many hours
VC began selling T
shirts coffee mugs and
Sales have been slow but steady
plastic tumblers
with the
City of Palestine Logo
TEXAS
MONTHLY REPORT
MAIN
STREET
Monthly Report is due no later than the 1Q of each month Please use
electronic version type or print legibly Reports must be sent in monthly NO
The
NS
EXCEPTIt
CITY Palestine Texas
MONTH March 2012
DATE SUBMITTED
1
Please list
meeting
Apri14
2011
dates and activities for the
ORGANIZATION
After typing
following committees
TAB to the
next
cell
i
1
612012
3
318 2012
15
3
mont 7
y
eering
Participated in planning for Dogwood Trails Festival located in Main
Main S
eer
Street District
3
1
012012
3131
2012
Art
March 2012
Source prepare and sale historic Mason Jars
Walk featuring 6 historic buildin s and 8 local artists
Hosted Building Tour of Main Street Rich History c Living Secrets
featured 6 historic properties
as a
fundraiser
fiery
successful
ROMOTION
I
L
is
F
r
E
4
5
0
6
3
Iarn Stre
3212012
Planted L
ogwood Trees in historic
wide coalition
community
3110
2012
Arc
24
3
2012
Helped take surveys during Dogwood Trails Festival located in Main
Street district to poll festival goers
Promoted Main Street Special events on radio stations KYYK
KNUE
Coordinated buildings and historic information on building tour of
Main Street Rich History
Living Secrets featured 6 historic
properties
2012
3
3
0
313112012
monthly
meeting
dogwood park
Walk featuring 6 historic buildin
s
apart of
a
and 8 local artists
DESIGN
S
6
3
2
012
2012
312
H
Main Street
l
rt
x
monthly meeting
Planted Dogwood Trees in historic
wide
community
311712012
dogwood park
a
part of
a
coalition
Worked with new business in Main Street District for sign
requirements
ECONOMIC RESTRUCTURING
2012
6
3
Main Street
912012
3
Worked with National Trust for Historic Preservaxion
monthly meeting
on
information
provide for the opening session at the national conference in
Maryland
Part of multi
3123f 2012
department effort to place signage in Davey Dogwood
Park for the 74 Annual Dogwood Trails Festival Partnership
Chamber
between City
Program Commentary list critzeal issues prablems and successes of the past manth
Strengthened partnership with other city departments Anderson County and the
Chamber of Commerce by partnering with them on Dogwood Trails events
to
2
Resulting
in thousands of people in the main
festival
The Llistoric Mason
Jar fundraiser was
a
street
district
huge success Jars
over
the three weekend
made
at
the local
glass
found in storage and donated to Main Street to sell as a
factory
fundraiser The jars are collectible because they are from the Knox Mass Factory
and because they are part of festival memorabilia All proceeds raised will be used
for Main Street projects The Palestine Flerald Press featured the fundraiser on the
in 1985
front page
were
which has expired
but the article is available
at
this link
produced the first 1Zich History and Living Secrets tour This tour featured
aspects of each building that are not normally open to the public Six properties
s Award Winner Denby
were featured Duncan Depot 2011 TDA President
s An
The
Calhoun
American Grill Eilenberger
Redlands and Texas
Building
s Bakery
Theatre Four of the six buildings were recipients of the Facade Improvement
We
Grant
newsletter and e
fur e
updates continue to be successful Email list grows after
each event and our social media sight has almost doubled in 6 months
Main Street will host a Preservation Seminar in
tradition from a few years back
Outlook
4
Do you have any
please
continue the
list goals and challenges of thefuture
3
so
May this will
e streetscapes
plans for upcoming public improvement projects i
If
describe
Main Street will begin working on alley beautification and sculptures throughout the main street
thru spaces
district Pending City Council approval the board will create pockets of art and walk
that feature rotational art The hope is to encourage more strolling and less pass thru
ics
Suggestions for Texas Main Street Center lzstsuggestzans an services or training ta
nezeJ resources questians
More smaller meetings in hosted in diverse locations on preservation marketing landscaping
heritage tourism etc Due to budget constraints two and three day events on the other side of
the state are cost prohibitive but I need to keep current and would be able to attend
something within a couple hours drive Thank you
S
6
If there is
newsworthy event or announcement that would be appropriate for the
Mazn Street Matters e
with
newsletter please email
a
the information
Development Services Department Monthly Report
May
Interim
2012
DirectorJeffrey Lyons
Brenda Murray City Sanitarian Code Enforcement
Ricky Dorsey Code Enforcement
Clydell McPeak Code Enforcement Plumbing Inspector
MarkAmara Building Inspector
Alene Leveston Administrative Assistant
Janet Migiliaccio Receptionist
Planning and Zoning Commission
Discussed and approved a specific use permit
Scheduled for action by Council on June 25
Discussed and
approved a specific use permit
Scheduled for action by Council on June 25
Continued work sessions
possible adoption
on
the
on
July
for
to
an
premises sign
off
for the Comfort Suites
allow awork
live unit at 119 E Oak Street
mobile food units Instructed Staff to prepare final
5th
regulations
for
regular meeting
Staff Planner
approved subdivision plat for Bacon Autoplex Addition
Discussed several zoning changes with potential applicantsjproperty owners
Discussed several items during work session with the Planning and Zoning Commission including
development code and zoning ordinance amendments
Processed two zoning changes jspeeific use permit requests as listed above
Reviewed and
Historic Landmarks Cornmissian
No action taken in
May
Historic Preservation Officer
Prepared upcoming CLG grant application
Discussed proposed renovations to several downtown buildings
Discussed procedures and requirements for historic landmarks and historic districts within the
city at a preservation workshop hosted by Palestine Main Street at Sherwin Williams
Building Permits
Includes commercial and residential
of permits issued
Certifieates of
lcs C
inclu
s
O
cY
Occuiru
110
10
Valuation of permit fees collected
757
3
00
Building Inspection jHealth
Includes commercial and residential
of plans reviewed
25
May 2012
of inspections
73
of health inspections
39
Other Activities
Gateway Travel Plaza s
Denny was issued a conditional certificate of occupancy C
0
until
the
to
29th
train
CO
is
June
occupy
building
employees
good
temporarily
MKS Services
issued
oil
field service
conditional C
0
industry
located just north of the
4th to allow full
June
stipulated that the proper landscaping
a
an
to
s restaurant was
previous Lafitte
of
the
business
The condition
operation
is installed onsite
0 on May 23rd for full operation
Loop 256 was issued final C
Staff began scanning street files an a daily basis The scanned folders will be discarded
infarmatian will be stored digitally into Incode
s 8 at 1000 S
Kim
Implemented requirement
for
building plans
to be submitted
electronically
to reduce
and all
storage of
paper files
Code violations
investigated and processed by Cade Enforcement Officers
Includes commercial residential and health violations
Typeafviolation
of incidents
of incidents
Comments
resolved
large
13
odor
1Z
5
1
0
rash and debris
T
13
L
Graffiti
14
0
Animals at
Rod taste
or
Damage
to
13
property
Established
procedureswfth Keep
Palestine Beautilul to
coordinate with C
t Staff status of nratfiti renuwal
High grass and
151
120
58
f3
weeds
Junk vehicles
lihor
Ncii
complaints
1
No waCCr
1
1
Outdoor storage
12
5
hi
c
ti
eet ri
t f ilcniS tivRhinsa
Stnr
r nul ic
w
of
ht
ca
impro
Parking violations
1
Restaurant
1
n nnn
surfac
1
nu
n
iinton Dairy Queen
itizencompl
Violations liatcd
complaint
Sewer leak
3
1
51gt1
Il
f
0
Smoking
2
Visualhazard
3
Zoning
2
Ilicrial siPns in
t
SUe
i
ht
i
of
ti
and
cl signs
prohiPiitt
2
Other Activities
Met with
Jerry
Laza to discuss code violations that
currently
exist at 1101 West Oak Street
location
repair shop Some removal of outdoor storage has taken
Fort Street Staff will continue to monitor this property
of lawn
mower
Cade Enforcement Officers will
violation of city ordinances after
garage sale
now
2012
citations to any property
notifications are sent by maih
issuing
required
regulations
Began distributing
being inserted in monthly water bills
May
be
place along
s
owner
infarmatian to ail residential property
who
owners
are
N
in
This is
City
of Palestine
Customer Service
Month of
Monthly Report
May 2012
Transactions Dollars
Clerk
Utili
Pa meets
Utili
Clerk
Kiosk
Web
Total
49
625
13
79
526
35
288
677
35
Court Clerk
Court Clerk
Pa menu
156
278
22
279
02
501
76
376
61
102
9
07
Deposits
780
3
00
200
4
00
00
420
00
180
580
8
00
Bad Debt Pa meet
504
1
98
04
311
44
96
44
45
956
1
91
On Off
00
20
00
30
00
704
01
836
Unlit
Unlit
On Da
Garba
Ba
e
00
50
962
1
41
40
70
00
352
Telephone
Franchise
Cable TV
16
56
56
16
Franchise
53
632
27
53
632
27
Zonis J Plat Fee
00
21
00
150
00
450
00
450
Animal Shelter
250
1
00
00
375
00
875
134
1
75
756
1
50
75
684
00
455
031
4
00
29
423
27
00
553
32
007
3
07
630
14
50
613
77
Contractor License
Permits
Inspections
Account
Receivable
HotellMotel
Occp
Tax
263
5
85
263
5
85
00
1
24
3
00
1
20
0
Open Record
Swimming Pool
00
1
Fee
00
60
00
60
Sale of Fuel
260
2
92
260
2
92
500
1
00
500
1
00
Cell Tower Rental
Misc
Total
60
461
61
69
421
62
234
1
01
105
3
11
85
551
404
387
11
749
23
621
67
17
238
29
49
625
13
79
526
35
128
41
222
64
938
141
Pa men
Cut Off Non
Date of Disconnect
No of Accts
C cle
17 2012
C cle 1
33 Thursda
Ma
C cle 2
38 Thursda
Ma
C cle 3
48 Thursda
24 2012
Ma 31 2012
C cle 4
24 Thursda
Ma
10 2012
143 Total
Service Orders
Meter
T
e
of Order
Chan
Disconnect
Connect
e
MisclMeter
Occupant
Info
Chan
Reinstate
e
Total
Number of
61
Orders
Albert Buitron
Albert Buitron
54
118
Co
Per
167
Ca
Per
23
6
79
Total Service Orders
18
90
308
308
Transactions Gounts
Number of
Transactions
Utility Payments
Utility Deposits
Utility Clerk Utility
Clerk
Terminal4
Terminal3
Court Clerk
Court Clerk
Terminal1
Terminal2
Kiosk
Web
Total
19d
471
825
6
2664
2817
556
127
36
4d
4
1
81
12
3
1
1
17
1
2
57
62
Bad Debt
Payment
On Day On Off
Garbage Bag
Telephone
Franchise
3
29
154
6
2
2
Gable TV
Franchise
2
Plat Fes
1
Zoning
2
2
1
Animal Shelter
20
2d
Contractor
License
1
3
7
29
41
17
13
10p
15
24
3
5
47
2
2
1
1
4
Permits
Inspections
Account
Receivable
HatellMotel
Qccp
Tax
C
p
en Record
Swimming Pool
1
Fee
1
Sale of Fuel
1
1
1
Cell Tower Rental
Misc
21
33
5
1
1
6
65
471
846
2
032
3
636
162
190
Hours avail per week
00
40
00
40
00
40
00
40
00
168
00
168
Weeks avail per year
00
52
00
52
00
52
00
52
00
52
00
52
080
2
04
080
2
00
080
2
00
080
2
04
736
8
00
736
8
00
Hours avail per month
33
173
33
173
33
173
33
173
00
728
00
728
Transactianihour
42
16
49
17
67
3
93
0
26
0
65
0
Total
Hours avail per year
Avg
336
7
Transaction Count
l
Kiosk
Ia
6
a
Court Clerk 3
a
nternetl
Court Admin3la
CS Clerk Walker
39
CS Clerk Bain
431
Transactions
Dollars
Kiosk
t
C
Clerk 3
a
Interned
Caurt Admin3
CS Clerk Walker
50
CS Clerk Bain
a
43
9
12
15
6
2012
OPERATOR
ALL
TERMINAL
ALL
SUNII3ARY CODE
DEPARTMENT
PAGE
CASH COLLECTION HISTORY REPOR2
PM
DATES
CASH LONG SHORT
0
RECEIPTS
ALL
TRAM
ALL
AMOUNT
TOTAL
LONG
BATCH
NAME
07292
TH
64CR
208
30
07306
TH
46CR
905
15
OlCR
6
07311
TH
66CR
509
22
08CR
4
07318
TH
485
8
67CR
07347
TH
763
1
83CR
07360
CP
545
2
62CR
07373
CP
94CR
235
CASH LONG
25
0
66CR
10
REVISED
39CR
208
30
47CR
911
15
4CR
509
22
08
0
485
8
59CR
763
1
85CR
02CR
0
02
0
545
2
60CR
84CR
240
90CR
4
OlCR
11
TOTALS
SHORT
35
0
0000
0
THRU
THRU
246
31
5
2012
01 THRU
5
2012
99999999
9999
999
00 THRU
0
999
999
9
99
1512012
6
DATES
35
12
PAGE
MONTHLY BILLING REPORT
PM
TOTAL ARREARS
NUMBER
ACTIVE ACCOUNT RECONCILIATION
TOTAL BALANCE
NEW AGCOUNT3
114
NO TRF
DISCONNECT
234
308
7
34
308
7
34
TRANSFER
DISCONNECT
305
19
00
0
00
0
634
27
117
81
242
05
060
92
DISCONNECTED ACCTS
234
42
4
8
17
FINALED ACCOUNTS
669
INACTIVE ACCOUNTS
GRAND TOTALS
CALCULATION SUMMARY
TOTAL CURRENT
677
9
37
426
7
ACTIVE ACCOUNTS
19
8
05CR
778
760
31
44CR
239
16
538
744
87
TOTAL CURRENT
C E
C A T E G O R Y
T O T A L S
BILLED
BD
BILLED DEPOS
CON CONTRACT
NUMBER
TOTAL NET
ADJ
FUEL
TOTAL TAX
TAXABLE
61
814
1
00
00
0
00
0
40
0
3
56
95
00
0
00
0
00
0
7454
92
738
70
00
0
00
0
00
0
88
00
880
00
0
00
0
00
0
13109
191
21
666
00
4
72
314
14
49
249
173
MC
METER CHARGE
NC
NEW CONNECT
RF
REFUSE
SS
SEWER SURCHA
6665
048
101
73
00
0
00
0
00
0
SSF
STREET
6538
14
278
11
40
0
00
0
04
0
6754
199
19
487
00
0
00
0
04
0
3
50
42
00
4
00
0
00
0
71
7
416
164
34
00
0
00
0
00
0
59
463
746
40
0
72
314
14
49
249
173
SANIT
SWR SEWER
VF
VACATION FEE
WTR WATER
TOTALS
33
781
861
68
87
538
744
TOTAL CHARGES
S E R V I
97
795
844
735
752
92
DEPOSIT RETURNS
CATEGORY
2
31
5
2012
01 THRU
5
2012
R E V E N U E
C O D E
CONSUMPTION
VNBILLED
CONSUMPTION
TOTAL
CONSUMPTION
4800
423
46
4804
423
46
8700
556
47
8700
656
47
0000
738
77
T O T A L S
C
R DESCRIPTION
L ACCOUNT
G
WATER
104
2554
1
500
79
104
103
METER CHARGE
141
2554
1
600
77
846
69
RAW WATER
102
2554
1
600
52
78
SEWER
300
2555
1
610
44
362
198
SEWER SURCHARGE
400
2555
1
610
18
705
100
REFUSE
500
2550
1
620
21
666
191
STREET SANITATION
501
2550
1
620
14
276
11
IP
W
600
6
5
010
3051
10
2554
1
600
12
792
610
5
010
IP
MC
601
3051
2554
1
600
25
442
614
5
010
IP
SS
642
3051
2555
1
610
05
56
IP
S
603
6
5
010
3051
10
2555
1
610
25
207
571
5
600
IP
SS
609
3051
2555
1
610
65
9
Z
S
610
5
5
600
3051
71
P
2555
1
610
85
34
AMOUNT
SERVICES
I
W
613
010
640
P FACITY MAINT
2554
1
600
64
101
530
5
010
ZP
SS
614
3051
2555
1
610
01
142
IP
S
615
5
5
010
3051
30
2555
1
610
01
394
530
5
010
IP
MC
616
3051
2554
1
600
45
184
475
0000
213
78
1512012
6
PAGE
MONTHLY BILLING REPORT
5 PM
12
3
BOOR
R E V E N U E
C O D E
T O T A L S
CONTINUED
C DESCRIPTION
R
L ACCOUNT
G
340
5
010
IP
SS
619
3051
2554
1
600
17
08
IP
S
620
8
5
010
3051
40
2555
1
610
48
67
840
5
010
IP
MC
621
3051
2554
1
600
70
26
305
IP
W
627
1
5
240
10
2554
1
600
00
0
110
5
240
IP
MC
628
3051
2554
1
600
10
27
IP
W
624
4
5
010
3051
20
2554
1
600
20
16
420
5
010
IP
SS
630
3051
2555
1
610
28
32
IP
S
631
4
5
O10
3051
20
2555
1
610
88
10T
420
5
010
IP
MC
632
3051
2554
1
600
45
10
410
IP FIRE ADM
W
633
010
2554
1
600
00
0
410
5
010
IP
33
634
3051
2555
1
610
80
AMOUNT
IP
S
635
4
5
010
3051
10
2555
1
610
00
33
410
5
010
IP
MC
636
3051
2554
1
600
10
18
IP LIBRARY
W
637
10
010
2554
1
600
36
3
710
5
010
IP
MC
638
3051
2554
1
600
54
10
710
5
010
IP
SS
639
3051
2555
1
610
48
40
IP
S
640
7
5
010
3051
10
2555
1
610
48
166
WATER
641
2554
1
600
39
674
63
Z
W
646
7
5
150
3051
51
P
2554
1
600
68
1
751
5
150
IP
MC
647
3051
2554
1
600
00
18
IP
S
648
7
5
150
3051
51
2555
1
610
74
56
751
5
150
IP
SS
649
3051
2555
1
610
34
16
IP
W
650
5
5
610
3051
81
2554
1
600
541
1
40
581
5
610
IP
MC
651
3051
2554
1
600
56
25
IP
W
654
6
5
010
3051
40
2554
1
600
94
92
IP
S
661
6
5
010
3051
40
2554
1
600
06
47
640
5
010
IP
MC
662
3051
2554
1
600
18
10
010
IP
SS
663
3051
640
2555
1
610
86
21
IP
W
665
3
5
010
3051
40
2554
1
600
36
3
NEW CONNECT CHG
900
2554
1
600
00
880
VACATION FEE
906
2554
1
600
50
42
2545 SALES TAX
8
810
2557
1
620
49
287
14
7585 SALES TAX
6
811
2557
1
620
23
27
BILLED DEPOSIT
903
2554
1
600
810
1
00
HIGH BZLL CONTRACT
913
2554
1
600
56
95
TAX
CONTRACTS
778
760
31
C TOTALS
R
R A T
CAT CODE T8L DESCRIPTION
BD
903
CON 904
MC
200
SCHED
NO
E
T A B L E
T O T A L S
TOTAL NET
ADJ
FUEL
TOTAL TAX
TAXABLE
010 BILLED DEPOSIT
010
61
810
1
00
00
0
00
0
00
0
010 HIGH BILL CONTRACT
010
3
95
56
00
0
00
0
00
4
010
6307
85
535
56
00
0
00
0
00
0
010 MC
RES
INSIDE
CONSUMPTION
MLT
15
06
2012
CUSTOMER SET
PERIOD
A R
36
12 AM
14
O1f2012
5
M O N T H L Y
R E C A P
PAGE
R E P O R T
2
COMP
OFF
SANITATION ROLL
THRU
31
5
2012
BASED ON ITEM DATE
TRANSACTION CODES All
CODE TOTALS
TYPE
CODE
DESCRIPTION
INVOICE
01
14
INVOICE
P
COUN
TAX
GROSS
16
54
739
21
REPLIED
265
5
37CR
UNAPPLIED
40
136
18
662
1
23
PAYMENT
PMT
14
PAYMENT
13
23CR
197
22
85
194
20
002
2
38CR
DISCOUNT
ADJUSTMENT
15
06
2012
PERIOD
A R
36 AM
12
CUSTOMER SET
14
01
5
2012
M O
N T H L Y
R E C A P
R E P
O R T
COMP
OFF
SANITATION ROLL
THRU
31
5
2012
BASED ON ITEM DATE
TRANSACTION CODES
All
CODES TO WHICH PAYMENTS
CREDITS WERE APPLIED
CODE
01
14
DESCRIPTION
INVOICE
UNAPPLIED PAYMENTS
TOTALS
NO
S
ERROR
AMOUNT
85CA
194
20
002
2
38CR
23CR
19T
22
PAGE
3
UTILITIES
MONTHLY REPORT
May
2012
Water Treatment
Total Gallons Raw
MG
Total Gallons Treated MG
Total Gallons Used Flushing
and Leaks MG
Total Gallons Sold
Bacteriological Samples
Bacteriological Samples that
exceed TCEQ rules
Number of Training Hours
78
146
97
125
05
46
77
74
20
0
40
Water Distribution
call Hours Worked
On
Taps Made
Taps Repaired
Feet of Line Placed
4
3
pipe
b 1
pipe
e 2
8 pipe
14 pipe
d 12
Line Repairs Made
a
a
103
5
3
269
0
150
119
0
4
4 pipe
3
b
l
p
ipe
pipe
d 2 pipe
e 4 pipe
f 6 pipe
14 pipe
g 10
Fire Hydrants Flushed
Valves ChangedlRepaired
c
1112
1
3
26
15
Wastewater Collection
Sewer Mains
Repaired
Manholes ChangedCRepaired
Sewer Stoppages
Clean outs installedlrepaired
Sewer services repaired
Sewer pipe installed ft
15
10
8
2
365
Wastewater Treatment
5
2
Average Daily Flow MGD
1
Average Daily BOD mg
44
2
Capital Improvement Projects
Lines completed
South Pressure Plan Water Construction
Substantially complete Contractor is working on
Pamp Station
Elevated Tank
Substantially complete
Contractor is
punch list items
working
punch list items
on
City Council
City of Palestine Texas
Agenda Action Form
I AGENDA DATE
10612512012
AGENDA SUBJECT
Consider
a
AGENDA ITEM I
I
Letter of Commitment with Trane for
a
Comprehensive
Energy Savings Study
DBY
PREPART
cC7hrt
Mil
EXHIBITS
Proposal
BUDGETARY IMPACT
DateSubmitted
m Trane
fi
Q
0
0
flO
O
OQ
Q
c
n
ndiT
Required Exp
Budgeted
appropriation Required
Amount
CITY MANAGER APPRO
Al
SUMMARY
The
City of Palestine contracted ith Trane to install some new HVAC units at City
Iall and to
some
initial
of
oUr
the
about
r
w
k
the
our
individuals from
update
lightin Uuring
meetings
Trane indicated that they w
uld like t n
crf preliminary cncr
i
m
y audit to analyze our energy
us
to
see
find
mal
additi
s
in
sa
usage
iftheycould
They have eompleted
hat preliminary
study and
they
c hat there is
hclic
potential savings
enough
there to warrant a full studyof our facilities Franc uld like t pcrforma very detailed analysis
to confirm what they found during their preliminary stud I
hcy would then present a detailed plan
to
Council
Representatives from
proposal with you
Trane will be at both the worksession and the
regular meeting
to
discuss the
RECOMMENDED ACTIQN
Staffrecommends that Council authorize the
City Manager to sign the letter of intent with Trane
i
City Council
City of Palestine Texas
Agenda Action Form
AGENDA DATE
AGENDA SUBJECT
25
6
2012
AGENDA ITEM
Recommendation from PEDC Board to accept
existing debt
proposal from Coastal
Securities
to refinance
PREPARED BY
Tara
EXHIBITS
DC
PI
BUDGETARY IMPA
T
ndy 1
ThampsonlW
I lip
eht Kcfun
I
1in nalvsis of 1Z1
20
6
201
Date Submitted
I
l April 2012
SubmitCe
OQ00
00
00
c
Nequired xpendirw
lmount Budgeted
Approrllanon Required
CITY MANAGER
1
PPRO
l
SUMMARY
o outstanding loans This clcht was created
the PEllC h
i t
to pay for tha construction of the
Willow Creek Busuirss Perk and the building that eurrcnily houses the CapGenlini Call C
inter
Currently
Loan 1 is currently with Ca
tl
ital hm Bank c
is 15
61
35 and the interest rata is 4
478
Loan 2 is with Austin Bank the
L000 Our monthly payment
l
U
approximate payoff is t
845
2
U
t
O
approximate payoff i5 0O
Our
is
82
303
27
an RFP for
refinancing
monthly payment
and the interest rate is l0
45
7
Based
on
current
the debt to
see
c
economicconditions and the lo
interest rates the
LI
f
Cputout
if money could be savedon the inlcrest pa
nts
mc
1 Based oil proh
lch
analysis of the proposals submitted is att
ls submitted the PEDC voted
0
6
to
recommend
the
Cram
Coastal
Securities to use the issuance of
unanimously
acceptili
osai
pro
revenue bonds to refinance the debt By going this routr we use the revenue stream to collateralize the debt
and free up our existing land and real estate to be used for other projects The estimated interest rate for the
debt at the time Coastal Securities submitted their proposal was 2
43 Depending on the market rate on the
the
debt
is
this
could
fluctuate
but
at
this rate it represents a savings on interest
issued
some
day
actually
of
close
to
over
the
life
of
the
debt
0
1
00
000
00
payments
An
RECOMMENDED ACTION
Based
on
the
accepting
the
process
savings to be recognized and
proposal for refinancing from
the PEDC s
board recommendation staff is recommending
move forward with the
Coastal Securities to allow them to
I
II
I
1
i
i
i
I
I
City Council
City of Palestine Texas
Agenda Action Farm
12
5
16
AGENDA DATE
AGENDA SUBJECT
Proposed
PREPARED BY
Jci h
EXHIBITS
l
Amplitic
cv
BUDGETARY IMPAt
T
1
I AGENDA ITE
Ordinance Amendment
Date Submitted
l P
ti
ell
ic Ch
11
anee
clin
ith amcnchncn
s
Reduired Expenditure
Budgeted
Appropriation Required
mount
CITY MANAGER PPRO
AL
12
19
ab
ao
aa
oa
ao
aa
oo
1
SUMMARY
The Palestine Police Department is facing ehallcn
cs regarding cnt
enforcen 1
thc amplified music
ti who hear the music t idcT
ordinance in part due to the iiahility of fticcr
tify where the source
om tassi
of the music is coming ti
nin criminal liability prior
t it hcinr turned down especially
when it is being played within a lark rou I chieles ith the amcndm
nt to the ordinance
wh
alh
ethers
on
their
owners
I
in
kn
private property
crty to play loud music in
i
pr
violation ofthe ordinance eau als he held resix
nsihlc
RECOMMENDED ACTION
To accept and approve the
Amplified
Music Orcl iuancc
a
amended
ORDINANCE NO
AN ORDINANCE OF THE CITY OF
PALESTINE TEXAS AMENDING
IENDING SECTION 27
THE CODE OF ORDINANCES BY AI
46 SOUND
AMPLIFICATION SYSTEMS IN ARTICLE II NOISE IN CHAPTER 46
ENVIRONMENT TO EXTEND THE RESPONSIBILITY FOR OPERATING
AN AMPLIFICATION SYSTEM TO THE OWNER OF THE PROPERTY
WHERE
THE
SYSTEM
IS
BEING
CLAUSE PROVIDING FORA
USED
PENALTY
PROVIDING A SAVINGS
AND
ESTABLISHING AN
EFFECTIVE DATE
WHEREAS the City Council of the City of Palestine Texas determined in the past that the
amplification system in a way that is disturbing to other residents and citizens should be
prohibited and
use
of
often
an
WHEREAS the Police Department ofthe City ofPalestine has determined that such incidents
at gatherings where numerous people are present making the determination of which
occur
specific individual is operating the sound system and
WHEREAS it is reasonable to assign responsibility for controlling excess volume from
amplification systems to the owner ofthe property where the disturbance is occurring and
WHEREAS the City Council has determined that assigning responsibility to the owner of the
property who knowingly allows such noise to go on at disturbingly high volume would facilitate the
control of such public disturbances
OF
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
PALESTINE TEXAS
I
That the Code of Ordinances of the City of Palestine Texas is hereby amended by
Section 46
27 Sound Amplification Systems to read as follows
amending
ARTICLE II NOISE
Section 46
27 Sound
a
amplification systems
It is unlawful for any person in either
any sound
a
public or private place within the city to operate
connected to any radio stereo receiver compact
amplifier which is part of
cassette tape player or other similar device in such a manner that when
operated it is audible at a distance of 30 feet or when operated causes a person to be
aware of the vibration accompanying the sound at a distance of 3Q feet from the source
or
disc player
AMPLIFICATION AMENDMENT
816112
0003IW0
6319
n47
Page
1
b
It is unlawful for any
o
eration
to any
n
radio
that
operated
of private property within the city to knowingly allow the
private propert
stereo
device in such
owner
amplifier which is part of or connected
layer cassette tape player or other sllnilar
receiver compact disc
a manner
causes a
of any sound
that when
person to be
distance of 30 feet from the
operated
aware
it is audible at
of the vibration
a
distance
o
C
accompanying the
feet or when
sound at
a
source
The
provisions of this section do not apply to an authorized emergency vehicle or horns or
other warning devices defined or required under r
onn
t r
aChapter 546 of the Texas Transportation Code
Penalty
A person
violating
any ofthe
provisions
ofthis section shall be
misdemeanor and upon conviction shall be fined parr
13 of this Cade
00 as provided in Section 1
040
52
t an
aZ
guilty of a class
C
amount not to exceed
II
All ordinances of the
and the
same are
City of Palestine in conflict with the provisions of this ordinance shall be
hereby repealed provided however that all other provisions of said ordinances not
in conflict herewith shall remainn in full force and effect
III
Should any part of this ordinance be
adjudged
ar
held to be void
shall not affect the validity of the remaining portions of said ordinance
amended hereby which shall remain in full force and effect
or
or
unconstitutional the same
the Code of Ordinances
as
IV
This ordinance shall take effect
caption as required by law
immediately
PASSED APPROVED and ADOPTED
Palestine Texas on this the 25th day of June 2012
from and a
er its passage and
at a
publication of the
Regular Meeting of the City Council City of
BOB
HERRINGTON MAYOR
ATTEST
JANELLE
WILLIAMS
CITY SECRETARY
AMPLIFICATION AMENDMENT
2
81611
a31W0
40
A47I6319
Page 2
RONALD D
STUTES CITY ATTORNEY
City Council
City of Palestine Texas
Agenda Action Form
AGENDA DATE
June 25 2012
AGENDA ITEM
AGENDA
An ordinance for
SUBJECT
Suites to be located at 3320 S
PREPARED
Jeffrey Lyons
a
specific
permit to
Loop 256
use
allow
an
off premises
Date Submitted
pole sign
for the Comfort
June 19 2012
BY
Ordinance
EXHIBITS
BUDGETARY IMPACT
00
00
Required h
xpenditurc
Amount
Budgeted
eiation Required
Appro
00
AL
CITY MANAGER 1PPRO
SUMMARY
r
ihmitic f
ic use
spcci
application has been i
fib
Suites to be located at 33
O S
fin off
uc
p
An
approved by a specific
use
t icmiscs E
ole sign for the Comfort
pen all an oi
lii
in
as
l
d
inrd
rtiele X Signs may be
i
c
rcmi
hcrmii
itality LI Cuulfurt Suite u1d like to install Dui hrcrr
Cf pole sign an the
c
ises
applicant Prime Hos
ul
the
the
north
omfort
Suites
3320
S
2
hcin
Loop
SS The authorized
i
C
property directly tc
for
to
instal
the
ACCESS
has
l
C
lzfort
Suites
to
n opt their property
si
cn permission
i
representative
The
the r mmission
n
adopted the attached
f he 1 and
nnin Zoning Comil i
l
regular 111ectin
specific
thc
pcnuit
appro al
z
sulajecC to the conditions in the
I
use
report ree nuncnclin
On the June 7th
final zoning
final report Please
review the attached Planning and ning
Commission tnal
report for a full case summary RECOMMENDED
N
taff
ACTIC S
recommends that Council adopt the attached ordiiianee granting the specific use permit for the off premises
pole sign subject to the conditions adapted b the Planning and Zoning Commission as shourn in the
attached final report and ordinance
ORDINANCE NO
AN ORDINANCE GRANTING A SPECIFIC IISE PERMIT TO
ALLOW AN OFF PREMISES POLE SIGN ON PROPERTY ZONED
4 HIGHWAY COMMERCIAL DISTRICT
C
WHEREAS
a
public hearing was held before the Planning
and
Zoning Commission of the City of
Palestine Texas on the 1 day of June 2012 and a public hearing was held before the
h day of June 2012 at 5
30
City Council of the City of Palestine Texas on the 25
m where all interested persons were provided with an opportunity to be heard on a
p
proposed application for a Specific Use Permit to the allow an off premises pole sign
on property zoned C
4 Highway Commercial District located at 3320 South Loop 256
as provided in the Comprehensive Zoning Ordinance of the City of Palestine Texas
said hearing being held at City Hall with all notices being given as required by law
and
pursuant thereto the Planning and Zoning Commission gave written notice of such
hearing to all real property owners within two hundred 200 feet of the hereinafter
WHEREAS
described
territory as reflected by the last approved tax roll for the City of Palestine
being given more than ten 10 days prior to the date of said hearing by
the
same properly addressed to said owners and
mailing
and notice
Planning and Zoning Commission considered all of the testimony and all persons
were given an opportunity to be heard and said
Planning and Zoning
Commission did make its final report in writing to the City Council and
the
WHEREAS
present
the City Council considered all of the testimony and all persons present
WHEREAS
were
given an
opportunity to be heard and
the
City Council is of the opinion that the following Ordinance should be passed and
that the same is in the public interest and necessary for the promotion of health safety
morals and general welfare of the City
WHEREAS
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
PALESTINE TEXAS
I
That
a
Specific Use Permit to allow
an
off premises pole sign on property zoned C
4
Highway
Commercial District located at 3320 South Loop 256 as provided in the Comprehensive
Zoning Ordinance of the City of Palestine Texas and that said property be subject to and
governed by the terms of the aforesaid Ordinance the property or territory herein involved being
described
shown
on
Drawing
Specific Use Permit
Page
1 of 2
as
Lot
1 Block 1 of the Access Addition Palestine Anderson County Texas
Exhibit A
Sign
Location
Map
and
on
Exhibit B Off Premises
Sign
as
Elevation
II
The
Specific Use Permit authorized and permitted hereby shall be and is subject to the
following additional limitations restrictions and conditions
1 The off premises sign is approved per the submitted survey location map showing
the approximate location of the sign
The
off premises sign is approved per the submitted sign rendering including the
2
foot maximum
square foatages and total sign height The sign cannot exceed 50
rn of an adjacent street as part of this specific
sign height above the level of the crov
use permit
3 The sign shall only advertise the Comfort Inn and Suites as shown on the submitted
rendering and shall not be transferred to any other entity
4 In the event that the sign has to be removed for repair or any type of maintenance
the sign owner shall reinstall the sign in the preexisting condition no later than 90
davs
III
Any person violating any provision of this ordinance shall upon a conviction be fined any sum
00 and each day and every day that the provisions of this ordinance are
exceeding S2
not
violated shall constitute
a
separate and distinct offense
PASSED APPROVED and ADOPTED this 25 day of June 2012
Bob
ATTEST
Janelle Williams
Herrington Mayor
APPROVED AS TO F
RM
City Secretary
Ronald D States
City Attorney
City Council
City of Palestine Texas
Agenda Action Form
June 25 2012
NDA DATE
I
AC
AGENDA
An ordinance for
SUBJECT
be used
PREPARED
ieffrey Lyons
as a
a
AGENDA ITEM
specific
use
permit
to a11ow the
building
located at 119 E Oak Street to
live unit
work
June 18 2012
Date Submitted
BY
EXHIBITS
Ordinance
s
BUDGETARY IMPACT
i
CITY MANAGER
e
00
Required h
xpencliturc
oun Bud
r
00
etcd
00
X00
lppropriation Required
APPRO l
A
SUMMARY
An
application
r
has fiecn suhmiuecl I
Street to be used
a
as
c unit
1i
work
Business District if it is eoni
lcrccl
applicant
would
like to
u r
n
th
a
ic
cri
an
crrni
c
u
live unit
rk
ti
priate
r
j
use
v
rn
I
t
Ilc floc huilclin 1
cated at 119 E Oak
I ccl
iru
t
the l
h
cciiic
SE
tie
u
nin
1
ssion and
lani Commi
n
im
permitin the Central
City Council The
u cl Ord
storic t Yibly
The number of unil in i lied
deprn n
would
the
bui
l
d
i
n
g
the cuclc
On
units or a combination of both
as ur 1 rl
lining
square
f
he building and the requirements of
I
the
u a
n missan adopted
tl
the attached
nin C mn issi
u
Zoning
I the I I and
uc
submitted
review
specific
Please
r appro
crmit
al Cthe
Tune 7th regular nectin
zoning reportrecommcndin
the attached Planning and
Doing Commission
final
report for a full
case
summary RECOMMENDED ACTION
Staffrecommends that
Council adopt the
ince
at ached ordin
ntiiig
er
pecific
the
use
permit
for
119
E Oak Street
final
ORDINANCE NO
AN ORDINANCE GRANTING A SPECIFIC USE PERiVIIT TO ALLOW A
LIVE UNIT ON PROPERTY ZONED CBD CENTRAL BUSINESS
WORD
DISTRICT
public hearing was held before the Planning and Zoning Commission of the City of
h day of June 2012 and a public hearing was held before the
Palestine Texas on the 7
30
City Council of the City of Palestine Texas on the 24 day of June 2012 at 5
where
all
interested
were
with
an
to
be
heard
on a
m
p
persons
provided
opportunity
for
a
to
Use
Permit
the
allow
live unit on property
awork
proposed application
Specific
WHEREAS
a
zoned CBD Central Business District located at 119 E Oak Street as provided in the
Comprehensive Zoning Ordinance of the City of Palestine Texas said hearing being
held at City Hali with all notices being given as required bylaw and
pursuant thereto the Planning and Zoning Commission gave ritten notice of such
hearing to all real property owners within two hundred 200 feet of the hereinafter
described territory as reflected by the last approved tax roll for the City of Palestine
WHEREAS
and notice
mailing
being given more than ten 10 days prior to the
properly addressed to said owners and
date of said
hearing by
the same
the
WHEREAS
Planning and Zoning Commission considered all of the testimony and all persons
present were given an opportunity to be heard and said Planning and Zoning
Commission did make its final report in writing to the City Council and
WHEREAS
the City Council considered all of the
opportunity
testimony and all persons present were given an
to be heard and
the
City Council is of the opinion that the following Ordinance should be passed and
that the same is in the public interest and necessary for the promotion of health safety
morals and general welfare of the City
WHEREAS
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF
PALESTINE TEXAS
THE CITY OF
I
That
a
live unit on property zoned CBD Central Business
Specific Use Permit to allow awork
District located at 119 E Oak Street as provided in the Comprehensive Zoning Ordinance of
the City of Palestine Texas and that said property be subject to and governed by the terms of
the aforesaid Ordinance the property or territory herein involved being described as Lots 4 and
5 Block 143 of the Original Town Addition Palestine Anderson County Texas
II
The
Specific Use Permit authorized and permitted hereby shall be and is subject to the
and conditions
following additionallimitations restrictions
1 The Planning and Toning Commission may consider limiting the amount of units to be
used flexibly under the work
live definition if there are any concerns such as limited
parking
Specific Use Permit
Page 1 of 2
2
Each unit in the second and third floor
live
maybe used flexibly for work
work
live
and live purposes
III
Any person violating any provision of this ordinance shall upon a conviction be fined any sum
not exceeding 00
000 and each day and every day that the provisions of this ordinance are
2
violated shall constitute
a
separate and distinct offense
PASSED APPRQVED and ADOPTED this 25 day of June 2012
Bob
VED AS TO FORM
APPRC
ATTEST
Janelle Williams
Herrington Mayor
City Secretary
Ronald D Stutes
City Attorney
City Council
City of Palestine Texas
Agenda Action Form
I AGENDA DATE
10612512Q12
AGENDA ITEM
I
Consider
AGENDA SUBJECT
authorizing the city manager to receive bids for sale of city
cst Palestine Avenue formerly Rusk School
located
at 421 ti
property
PREPARED
Mike Ohrt
EXHIBITS
rat 13id L
cumcnt
BUDGETARY IMPA
I
Uate Submitted
OQ
OO
oa
oo
0
00
Required Expenditure
Amount Bad
cted
Appro rplotion Rcyuired
CITY MANAGh
R APPRO I
I
SUMMARY
Some
private individuals
c contacted the
hay
City
about Rusk School
hcy have expressed
I
an
purchase of the p
l
crty The building has functioned as a stc
rage facility since its
The
intent
was
to
the
make improvcil
y
i
inal
ri
purchase by the C
cnts on
property and use it as
e not been n
ofpice space Those in
adc The buildim is not climate controlled at
cmcnts ha
r
interest in
the present time and is dcteri
is
ratin martially because ftl
deteriorate unless ililpr
cmcuts are made at the r
herty
Since there
are
he
I
building
individuals interested in urchasin the crty
ro and since it
E
be able to dedicate money in the bud
et t make
Council to consider the sale of the pr
y
crt
nccessar
will
tlly continue
to
unlikely that we will
is
cmcr staff
r
E
in
ts
would like the
RECOMMENDED ACTIQN
Staff recommends that the
the
city property
City
Council authorize the
at 4
0 W Palestine Ave
former
manager to receive bids for the sale of
Rusk School building
city
CITY OT PALE
TINT
INVITATION TO BID
SEALED BID RFP
21
SALE OF FORMER RUSK SCHOOL
BUILDING OPEN FOR VIEWING
JULY
1 2012
Oa A
9
M TIL NOON
TABLE OF CONTENTS
1 Instructions
2
Property
Information
3 Bid Form and General Conditions
Attachment 1 Purchase
Agreement
Attachment 2 Certification of No Debts Owed to the
City
of Palestine Texas
Attachment 3 List of Properties Owned within the City of Palestine
Attachment 4 Additional Bidder Information Form
Attachment 5 Conflict of Interest Statement
Attachment 6
s Check or Money Order or Irrevocable Letter of
500 Cashier
2
Credit in a form acceptable to the City Bid DepositlEarnest
Money
1
INSTRUCTIONS
Sealed Bid RFP
21
Sale of Former Rusk School
420 W Palestine
Building
01
Avenue Palestine TX 75
YOU MUST SUBMIT A COMPLETE BID
OR
IT MAY BE
DISQUALIFIED
L GENERAL INFORMATION
A Read these the
Instructions General Conditions
Bid Form and all attachments
carefully
B
Complete
ALL ofthe
following
Bid Form
Attachment 1 Purchase
Agreement
Attachment 1 Certification of No Debts Owed to the City
Attachment 2 List of Properties Owned with the City of Palestine TX
Attachment 3 Additional Bidder Information Form
Attachment 4 Conflict of Interest Statement
Attachment 5 2
s Check
500 Cashier
Bid
Money
DepositlEarnest Money
C Submit your bid for the
or
Order
Property in a sealed envelope to
City of Palestine
Attn Ruth
504 North
Palestine
with the
Berry Purchasing Agent
Queen Street
TX 75
01
following words typed on the exterior of the envelope
SURPLUS PROPERTY SALE
SEALED BID RFP
21
SALE OF FORMER RUSK SCHOOL BUILDING
TO BE OPENED JULY
D All bids must be received at the
TX
75801
no
23 2012
City of Palestine 504 North Queen Street Palestine
on July 23 2012
3
0m
later than 0
p
2
E You may but are not required to attend the bid opening which will be in the
Council Chambers 504 North Queen Street Palestine TX 01
75 at 5
30 p
1n on
City
July
23 2Q12
F
ALL SALES ARE SUBJECT TO APPROVAL O THE CITY OF PALESTINE
CITY COUNCIL
G No oral guarantee
or
concerning
assurance
the property has been made and
furthermore
City employee is authorized to make any guarantee ar assurance
Bidders are cautioned to investigate the property thoroughly before submitting a bid
no
H No Public
Official employee
property that violates federal
of Texas Government Code
or
or
agent of the City shall have any interest in this
state
Chapter
law including
without limitation the
provisions
171
II RULES FQR BIDDING
A Bids must be
the official Bid Form including all attachments and the Bid
DcpositlEarnest Money signed by the authorized representative of the Bidder and
placed in a sealed envelope with the Bid Title and Bid Number on the outside of the
an
envelope
B Bids may be mailed
delivered to the address shown below
hand
facsimile transmission or electronic mail will not be accepted
or
Responses
sent
by
City of Palestine
Berry Purchasing Agent
504 North Queen Street
Palestine TX 75801
Attn Ruth
C
Any questions relating to this Invitation
for Bid must be submitted in
writing to
City of Palestine
Berry Purchasing Agent
504 North Queen Street
Palestine TX 75801
Attn Ruth
Sealed Bid RFP
21
D Bids will be received
Sale of Rusk Schaol
Building
00 p
by the City by 3
m
July 23 2012 NO BIDS WILL BE
date all bids will be opened and
read
aloud
3
5
0
at
publicly
m Council Meeting in the City Council Chambers of the
p
City of Palestine 504 North Queen Street Palestine TX 75801
ACCEPTED AFTER THAT TIME
E All bids shall remain in effect for 90
an
On that
days after the due date of the submission
3
F The
City Council shall have the final authority to make a final decision and may
a bid deemed by the City Council to be in the City
s best interest considering
proposed use of the Property the fiscal soundness of the respondent and the
select
the
greatest
amount
G The
City reserves the right to reject any ar all responses to waive any minor
irregularities or technicalities and to accept any response it deems to be in the
s best interest The City further reserves the right to reject a response if more
City
than one response is received from an individual or entity or if it is found that
collusion exists amongst responders Incomplete submittals may not be considered
H Selection of
successful
respondent is subject to the recommendation of the City
City Council The City reserves the right to negotiate an
Manager
approval
with
the
agreement
respondent who is ranked by the City Manager or his designee
as the 1 Responder however if no agreement is reached then the City may in his
sole discretion commence negotiations with the responder who is ranked by the City
Manager or his designee as the
Responder and so forth until an agreement is
reached with a Responder or all responses are rejected The City is not required to
accept any response or offer or to complete a sale or exchange
a
and
L
o f the
ALL SALES ARE SUBJECT TO APPROVAL BY THE CITY COUNCIL OF
TIIE CITY QF PALESTINE TEXAS
THE CITY COUNCIL RESERVES
THE RIGHT TO REJECT ANY AND ALL BIDS
NOT
REQUIRED
THE CITY COUNCIL IS
TO ACCEPT ANY BID OR OFFER TO COMPLETE A
SALE OR EXCHANGE
J
Conflicts of Interest will be subject to the provisions Chapter 176 of the Texas Local
Government Code are required to fill out a Conflicts of Interest Questionnaire
K The bidder agrees to and shall indemnify and hold harmless City its officers agents
employees and elected officials from and against any and all claims losses damages
of action suits and
liability of every kind including ail but not limited to
expenses of litigation court cost and attorney
s fees for injury to or death of any
or
to
damage
person
any property arising out of ar in connection with the acts or
omissions of bidder under this contract The City assumes no liability for anyone on
causes
the property
L Bids cannot be altered
amended after the submission deadline Any interlineations
opening must be initialed by the signer of the bid
A
bid
authenticity
guaranteeing
may not be withdrawn or canceled by the bidder
without the permission of the City for a period of 90 days following the date
designated far the receipt of bids and bidder so agrees upon submittal of a bid For
alteration
or erasure
or
made before
the purpose of proper bid evaluation and approval ail bids shall remain firm and valid
fora 90 day period commencing of the day of the bid opening
4
M No oral statement of any person shall
modify or otherwise change or affect the terms
specifications
resulting contract All changes to the
contract must be made in writing by the City of Palestine
conditions
N
stated in the
or
Any interpretation corrections or changes to this Invitation to Bid will be made by
addenda Sole issuing authority of addenda shall be vested in City of Palestine
Purchasing Agent Addenda will be mailed to all who are known to have received a
copy of this Invitation to Bid Bidders shall acknowledge receipt of all addenda
O Bidder shall
with the sealed bid response all documentation required by this
Invitation to Bid Failure to provide information Specifically requested may result in
provide
rejection of your bid
P
provided by this bid or required by law to be given to the successful
bidder by the City of Palestine shall be conclusively deemed to have been given and
received on the next day after such written notice has been deposited in the mail in
Palestine Texas by Registered or Certified Mail with sufficient postage affixed
thereto addressed to the successful bidder at the address so provided provided that
this provision shall not be construed to prevent the giving of actual notice in any other
Any
notice
manner
Q The successful bidder shall
Agreement
in whole
or
not
sell assign transfer or convey the Bid or the Purchase
prior written consent of the City of
in part without the
Palestine
BUILDING WILL BE OPEN FOR VIEWING ON JULY 10 2012
00 A
9
M TIL NOON
5
JPERTY II
PR
TFORMATIQN
SEALED BID RFP
2l
SALE OF FORMER RUSK SCHOOL BUILDING
A
Location
Description
309 Square Feet
Building Approximately 17
Brick Veneer Building on Pier and Beam Foundation
Land
420 W Palestine Avenue
s Addition Lots 8
s
8 block 20 Green
10 Block 19 Green
s Addition
Addition Lots 9 10 112 of alley Block 21 Green
Lots I
B Current
Zoning
2 Local Retail
C
Commercial The property is also designated
as a
Palestine Landmark
C Water and Wastewater Service
City water and
wastewater
service available
D Electric Service Electric service available
E
Title Insurance
Base
premium
cost of Owner
s
policy
to be
paid by
the successful
Bidder
F Minimum Bid
G
Bid
00
000
15
00
5
00 to be submitted with the bid and paid in the
DepositlEarnest Money 2
or Money Order made payable to the City of Palestine In
form of a Cashier
s Cheek
lieu of a certified check
of Credit in
H
a
form
or
money
acceptable
to
order the Bidder
City
may submit
an
Irrevocable Letter
the
The
Property will be sold AS IS WHERE IS WITH ALL FAULTS
CONDITION subject to any and all conditions of record in the Official Records of
Anderson County Texas and any conditions or encumbrances set forth in the
conveyance documents The City does not warrant against any defects in title and the
Property will be conveyed by Special Warranty Deed in the farm attached hereto
Purchaser shall pay all cost of closing
accordance with an accepted bid will
Properties
I
if any but
na
Full payment of the
satisfy
all
purchase price in
delinquent City taxes on the
other taxes
Each bidder must
complete the BID FORM and all required attachments which can
be obtained by contacting Ruth Berry Purchasing Agent City of Palestine 504 North
00 a
m and 5
00 p m
Queen Street Palestine Texas 75801 between the hours of 8
903
731 and requesting the BID FORM
Monday through Friday or by calling 8441
to be sent via fax or e
mail All bid submissions will be the property of the City and
6
are
returnable
non
Bids must be
submitted shall be valid for
in
a
sealed
envelope
envelope
and free from
All bids
ambiguity
must
with the
SEALED BID
Rusk School
complete
ofnot less than 90
be submitted
period
days Bids
following information marked on the outside of the
RFP
21 Sale of City Owned property Former
a
Building
J The
proposed Purchase Agreement is attached to the Bid Form as Attachment 1
successful bidder shall sign the Purchase Agreement with 30 calendar days
acceptance of the bid by the City Council
K The
Proposed form of Special Warranty
Deed is attached to the Bid Form
as
The
after
Exhibit
A to Attachment 1
L The
Proposed
Bill of Sale is attached to the Bid Form
as
Exhibit B to Attachment 1
7
SID FORM AND GENERAL CONDITIONS
SEALED BID RFP
21
SALE OF FORMER RUSK SCHOOL BUILDING
ALL BIDS MUST BE RECEIVED
NO LATER THAN 3
00 P
M ON
Mailed
or
MONDAY
JULY
23 2012
Delivered ta
City of Palestine
Berry Purchasing Agent
504 North Queen Street
Palestine TX 75801
Attn Ruth
With the
following words typed on the
exterior of the
envelope
SURPLUS PROPERTY SALE
SEALED BID RFP
21
SALE OF FORMER RUSK SCHOOL BUILDING
TO BE OPENED JULY
23 2012
30 P
5
M
CITY COUNCIL MEETING
I
herby submit
my bid for the
purchase of the following
described
Property including
the building located thereon
Property DescriptionlAddress
Bid Amount for the
Property
420 W Palestine
Ave Palestine TX X5801
Proposed Use ofthe Property
I understand and agree that
by submitting this after for the Property the General
Conditions described below are part of the proposal and the General Conditions for
Proposals survive the closing of this transaction if approved and delivery of any deed
or other instrument in connection with the sale of the
Property I understand that in
addition to the Bid Amount for the property I must pay a deed recording fee
9
GENERAL CONDITIONS
SEALED BID RFP
21
SALE OF FORMER RUSK SCHOOL BUILDING
The land and any improvements described in the Invitation to Bid Sealed Bid RFP 21
shall herein be referred to as the Property I understand that the Property is purchased
as is where is with all faults
I understand that is my responsibility to examine all
applicable building
codes and
zoning
ordinances to determine if the
Property
can
be used
for the purposes desired I understand that it is my responsibility to check for outstanding
pending code enforcement actions including but not limited to repair or demolition
or
orders
Code Enforcement
Enforcement
number
Department
731
903 8417
I understand that the
inquiries can be directed to City of Palestine Code
Queen Street Palestine Texas 75801 telephone
504 North
City of
Palestine disclaims
responsibility as to the accuracy or
completeness of any information relating to the Property for sale and that the data in the
Invitation for Bids and the newspaper advertisement is for information only
The transaction
is
to
the maximum extent allowed by law made
as is where is
subject to all visible and apparent easements and any other
Taxes will be assessed from the date of closing except taxes for
on an
with all faults basis and is
instruments
or
record
omitted property
as
defined in Section 21
25 of the Texas
Property
Tax
Cade
are
the
purchaser responsibility I understand that the City of Palestine is not responsible far
s
any misrepresentation failures of disclosure errors or any negligent or wrongful acts
occurring in the context of or pertaining to the closing of this transaction
I
hereby represent by submitting this response that I am financially capable of obtaining
ready access to sufficient funds to pay the purchase price The Bid Deposit will
be returned without interest if my proposal is not accepted The City of Palestine
s
to
return
the
to
me
shall
extend
in
to
same
the U S
deposit
responsibility
only depositing
mail to the undersigned at the address below on or before 30 days from the date this bid is
rejected The City reserves the right to reject any and all bids
and have
If my bid is
deposit
accepted I understand that the Bid Deposit will become the Earnest
and will be forwarded to Texas First Title Company along with the
Purchase
Money
signed
Agreement
I understand that the
City of Palestine will not provide a title policy for the Property but
that I may obtain a title policy at my own expense I represent and certify to the City that
I have no outstanding City of Palestine judgments against me or my property and I am
not delinquent on the payment of any taxes or non
tax liens on property owned by me in
the City of Palestine This statement is true and correct for the individuals or entities
10
submitting this proposal their
shared controlling interest
spouses and any
individual their spouse
or
entity
with
a
To the maximum extent allowed
by law the City of Palestine expressly disclaims and I
expressly waive any warranty or representation express or implied including without
limitation any warranty of condition habitability merchantability or fitness for a
particular purpose The City of Palestine makes no representations of any nature
regarding the Property and that the City of Palestine specifically disclaims any warranty
guaranty or representation oral or written express or implied past present or future
concerning i the nature and condition of the Property including without limitation the
water soil and geology and the suitability thereof and the Property for any and all
activities and uses which Grantee may elect to conduct thereon and the existence of any
environmental substances hazards or conditions or presence of any endangered or
protected species thereon or compliance with all applicable laws rules or regulations ii
the nature and extent or any right
way lease possession lien encumbrance license
of
condition
or
reservation
otherwise and iii the compliance of the property or its
operation with any law ordinance or regulation of any federal state or heal
governmental authority and iv whether or not the Property can be developed or utilized
for any purpose For purposes hereof environmental substances means the following
a any hazardous substance under the Comprehensive Environmental Response
A Section 9601 et
C
S
Compensation and Liability Act of 19
0 42 U
seq as amended
hazardous
the
substance
under
Texas
Hazardous
Substances
b any
Spill Prevention
and Control Act Tex Water Code Section 26
261 et Seq as amended c petroleum or
or hazardous constituents thereof or
derivative
or
based products
petroleum
any
additives thereto including without limitation fuel and lubrication oils d any
hazardous chemicals or toxic chemicals under the Occupational Safety and Health
A Section b51 et Seq as amended e any hazardous waste under the
C
S
Act 29 U
Resource Conservation and Recovery Act 42 U
A Section 6901 et Seq as
C
S
amended f asbestos g polychlorinated biphenyls h underground storage tanks
whether empty filled ar partially filled with any substance i any substance the
presence of which is prohibited by federal state or heal laws and regulations and j any
other substance which by federal state or local laws and regulations requires special
handling or notification of governmental authorities in its collection storage treatment or
disposal References to particular acts or codifications in this definition include all past
and future amendments thereto as well as applicable rules and regulations as now or
hereafter
promulgated thereunder
By submitting this proposal I hereby waive and release any rights I may have either now
or in the future to undertake any legal or equitable action
against the City of Palestine
itself for failure to properly advertise or notice the sale of the Property or to properly
conduct the sale of this Property and hereby covenant not to sue the City of Palestine in
connection with the advertisement notice of the sale or sale of the Property Upon my
death or mental incapacity the proposal submitted shall become null void and
unenforceable and the City shall have no further obligation to me my estate or my
guardian On behalf of me my heirs or my estate I hereby waive any rights I may have
11
to an award or conveyance of the
Properties
in the event of my death
or
mental
incapacity
Attached hereto
are
the
following executed documents
o
Attachment 1
Purchase
a
Attachment 2
c
Attachment 3
Certification of No Debts C
wed to the City of Palestine Texas
List of Properties Owned within the City of Palestine
c
Attachment 4
Additional Bidder information Form
o
Attachment 5
a
Agreement
Conflict of Interest Statement
Attachment 6 2
s Check or Money Order or Irrevocable Letter of
500 Cashier
Credit in a form acceptable to the City Bid DepositlEarnest
Ioney
I
SIGNATURE
PRINTED NAME
ADDRESS
CITY
STATE
TELEPHONE
Please
ZIP
OR
print names
to appear
on
deed if different than above
ALL PROPOSALS MUST BE SIGNED BY HAND
12
Attachment 1
Purchase and Sale
Agreement
THIS PURCHASE AND SALE AGREEMENT
this Agreement is made and entered
defined below by
between the City of Palestine a Texas
rule municipal corporation situated in Anderson County Texas Seller and
home
a
Purchaser
into
the Effective Date
on
and
WITNESSETH
ARTICLE
1
Property
For the
purchase price and upon the terms and conditions hereinafter set forth
Seller does herby agree to sell to Purchaser and Purchaser does hereby agree to purchase
from Seller
420 W Palestine
Avenue Palestine Texas 75801
Lots 1
s Addition Lots
s Addition
8 block 20 Green
10 Block 19 Green
Lots 9 10 112 of alley Block 21 Green
s Addition
The
Land Improvements Appurtenances and
Property
Person
ARTICLE
Property collectively
are
called the
2
Purchase Price
The
purchase price
of
the
Property
the
Purchase
Price
shall
be
and NO1100 Dollars
payable
in
cash
at
Closing
ARTICLE
3
Earnest Money
On the Effective
Date Purchaser shall deliver to the Texas First Title Company
601 East Lacy Street Palestine Texas 75801 a cheek in the amount of Two Thousand
Five Hundred and No
100 Dollars 02
00 as an earnest money deposit the Earnest
500
Money All Earnest Money deposited hereunder shall be held and disbursed by the
City as herein specified
13
ARTICLE
4
Survey
Purchaser may at Purchaser
s expense obtain a current or updated on
ground
the
the
Survey of
Property prepared by a Registered Professional Land Surveyor Purchaser
shall
promptly deliver
a
copy of the
Survey to
Seller and to the Title
ARTICLE
Company
5
Title Matters and Conveyancing Documents
Within 7
1
5
er the Effective
days a
Date
hereof Seller shall obtain from the
Title
er the
Company and deliver to Purchaser a current commitment which is dated a
s Policy of Title Insurance the Commitment
hereof for the issuance of an Owner
in ownership of and encumbrances upon the Property together with copies of all
exceptions to title reflected thereon If the Commitment of the Survey reveals defects in
title or other conditions which Purchaser finds unacceptable in Purchaser
s sole
discretion Purchaser shall give notice to Seller of such unacceptable conditions with 15
days after receipt by purchaser of the Commitment Any liens or security interests
securing indebtedness or title defects described on Schedule C of the Commitment
shall be deemed unacceptable regardless of Purchaser
s failure to object to all such
matters as aforesaid
Seller may but shall not be obligated to cure Purchaser
s
If
does
not
Seller
cure
all
at
least
one
business
objections
objections
day prior to
of
the
s sole election either i may
expiration
Inspection Period Purchaser at Purchaser
cancel this Agreement prior to expiration of the Inspection Period and received a return
of the Earnest Money or ii may accept such title as Seller can deliver Seller shall be
deemed to have agreed to cure before Closing all matters set forth on Schedule C of
the Commitment unless Seller notifies Purchaser al least five days before expiration of
the Inspection Period that Seller will nat cure any such matter A11 matters permitted or
approved or accepted by Purchaser hereunder shall be Permitted Exception The
Commitment shall be updated to the time of Closing and at that date shall reveal no other
exceptions to title than appeared in the Commitment previously approved by Purchaser as
date
aforesaid
2
5
Seller shall furnish Purchaser at Closing i a Special Warranty Deed to
the Property the Deed which hall except from the warranty of title all matters filed of
record and reflected in the Commitment to which Purchaser has agreed accepted or to
which Purchaser has been deemed to have waived objection and to as valorem taxes for a
year of Closing and shall otherwise be in the form attached to the Agreement as Exhibiti
A and
Property
ii
a
Quitclaim
Bill of
s interest in the Personal
Sale conveying Seller
without warranty in the form attached
ARTICLE
Inspections
as
Exhibit B
6
and Contin encies
1
6
PURCHASER ACKNOWLEDGES THAT SELLER HAS AGREED
TO PROVIDE PURCHASER WITH NO SPECIFIC PROPERTY INFORMATION
14
AND THAT ANY INFORMATION PROVIDED HAS BEEN OR SHALL BE
PROVIDED BY SELLER AS A COURTESY TO PURCHASER
OTHERWISE PROVIDED
WARRANT
I
THE
HEREIN SELLER
ACCURACY
OR
EXCEPT AS
DOES NOT REPRESENT OR
COMPLETENESS
OF
THE
INFORMATION SUPPLIED OR MADE AVAILABLE BY SELLER II ANY
METHOD USED TO COMPILE THE INFORMATION OR III THE
QUALIFICATIONS OF THE PERSONS PREPARING THE INFORMATION
The provisions of the paragraph shall expressly survive a termination of the
Agreement
Purchaser shall have from the Effective Date until 0
5
0 m
p local time on
the Inspection Period to conduct such feasibility
studies with respect to the Property as Purchaser deems necessary in order to determine
whether the Property is suitable for Purchaser
s intended use If Purchaser determines for
6
2
the
30 day
after the Effective Date
reason or no reason in Purchaser
s discretion that the Property is unacceptable then
Purchaser may give written notice to Seller prior to the expiration of the Inspection
Period of its election to terminate this Agreement If Purchaser fails to give Seller written
any
notice
prior to the end of the Inspection Period that Purchaser wishes to terminate
this Agreement the Purchaser shall be deemed to be satisfied with the condition of the
Property and willing to close this transaction in the manner and for the purchase Price
herein specified
If Purchaser terminates this Agreement or if this Agreement
automatically terminates pursuant to this Section 6 then this Agreement shall be
terminated the Title Company shall return the Earnest Money to Purchaser less the
amount of 500 which shall be paid to Seller as independent consideration for
s right to terminate this Agreement pursuant to the provisions of this Section
Purchaser
62 and neither party shall have any further rights duties or obligations hereunder
except for those matters which expressly survive a termination of this Agreement
on ar
6
3
representative
Upon
a
least 24 hours
if deemed necessary
by
notice to Seller and accompanied by a Seller
Seller in Seller
s sole discretion from and after the
prior
Effective Date Purchaser its agents or employees shall have reasonable access to the
Property during all normal business hours and Seller agrees to cooperate with Purchaser
in Purchaser
s inspection of the Property
All inspections and testing of the Property on behalf of Purchaser are done
4
6
s sole cost risk and expense Purchaser will not alter the physical condition
Purchaser
of the Property without notifying Seller of its requested tests and obtaining Seller
s
written consent which maybe granted or denied in Seller
s sole discretion
at
5
6
Purchaser agrees to
indemnify hold harmless and defend with counsel
s officers
reasonably satisfactory
Seller and hereby releases Seller Seller
employees and agents from and against all losses claims costs damages and liabilities
arising out of or in connection with i damage to the Property caused during an
inspection of the Property by Purchaser and its agents servants employees and
contractors including without limitation attorneys fees and court costs and expenses
whether at the trial or appellate level ii injury to persons caused by purchaser and its
to
IS
agents servants employees and
contractors arising out of Purchaser
s inspection oftihe
liens
and
filed
the
s
iii any
Property
against
Property arising out of Purchaser
of
the
Section
will
S
6
inspection The provisions
expressly survive termination of the
Agreement
ARTICLE
7
Terms of Sale
Seller is
representation
the property of Purchaser on an As
Is basis and without any
warranties other than those expressly set forth in this Agreement
selling
or
Purchaser is
being afforded a lengthy inspection and feasibility period under this
Agreement during which Purchaser will have the opportunity to inspect and study every
s choice to
aspect of the Property both personally and through consultants of Purchaser
s entire satisfaction Purchaser agrees that anything herein to the contrary
Purchaser
notwithstanding if Purchaser closes its purchase of the Property Purchaser will be doing
so based upon its own studies and conclusions and not based upon any representations or
warranties of Seller or any agent of Seller other than those expressly contained in this
Agreement Seller specifically disclaims all implied warranties concerning the Property
including the implied warranties of condition habitability merchantability or fitness for
a particular purpose Further Seller makes no warranties regarding endangered species
ar environmental conditions and specifically disclaims any warranty
guaranty or
oral
or
or
or
written
future
implied
representation
express
past present
concerning i
the nature and condition of the Property including without limitation the water soil and
geology and the suitability thereof and the Property for any and all activities and uses
which Purchaser may elect to conduct
substances hazards
conditions
thereon and the existence of
any environmental
presence of any
endangered or protected species
compliance
applicable
regulation ii the nature and
extent of any right
way lease possession lien encumbrance license reservation
of
condition or otherwise and iii the compliance of the Property or its operation with any
law ordinance or regulation of any federal state or local governmental authority and
iv whether or not the Property can be developed or utilized for any purpose For
purposes hereof environmental substances means the following a any hazardous
substance under the Comprehensive Environmental Response Compensation and
S Section 960 et Seq as amended b any hazardous
A
0 42 C
Liability Act of 19
substance under the Texas Hazardous Substances Spill Prevention and Control Aet Tex
mater Code Section 26
261 et Seq as amended c petroleum or petroleum
based
products or any derivation or hazardous constituents thereof or additives thereto
including without limitation fuel and lubrication oils d any hazardous chemicals or
toxic chemicals under the Qccupational Safety and Health Act 29 U
A Section
C
S
thereon
or
or
with all
or
laws rules
or
651 et seq as amended e any hazardous waste under the Resource Conservation
and Recovery Act 42 U
A Section 6901 et seq as amended f asbestos g
C
S
polychlorinated biphenyls h underground storage tanks whether empty filled or
partially filled with any substance i any substance the presence of which is prohibited
by federal state or local laws and regulations and j any other substance which by
federal state or local laws and regulations requires special handling or notification of
governmental authorities units collection storage treatment or disposal References to
16
particular
thereto
acts
as
or
well
codifications in this definition include all past and future amendments
applicable rules and regulations as now or hereafter promulgated
as
thereunder Purchaser agrees and this provision of the Agreement is a material portion of
s purchase and acknowledges that Seller would not agree
the consideration for Purchaser
sell the Property to Purchaser
survive closing
to
on
any other basis
ARTICLE
Closing
8I
Unless this
8
At
a
Purchaser shall
The
provisions
of the Section will
8
Matters
Agreement is earlier terminated the transactions contemplated
hereby shall be closed the Closing on the 3flt day after expiration of the Inspection
Period or on such earlier date as Purchaser and Seller shall mutually agree the Closing
Date Closing shall be at the offices of the Title Company or at such other location
acceptable to both Seller and Purchaser
b
Closing
1
pay to Seller the Purchase
2
execute a
3
closing statement prepared by the Title Company setting
forth the charges to Purchaser and prorations specified below and
4
deliver to Seller and the Title Company
existence and authority of Purchaser
counterpart original of the Bill of Sale
execute a
appropriate evidence of the
Seller shall
1
execute
and deliver to Purchaser the Deed and
counterpart original
2
c
Price
an
executed
of the Bill of Sale and
closing statement prepared by the Title Company setting
forth the charges to Seller and the prorations specified below
execute a
The Title
s policy of title insurance the
Company shall issue an owner
to
in
Purchaser
standard promulgated form in the
Policy
amount of the Purchase Price and reflecting only the standard printed
exceptions and the Permitted Exceptions
s
Owner
3
8
At
Closing purchaser shall
pay the base
premium
cost of the Owner
s
Policy and any additional cost or premiums for deleting any exceptions
endorsements to the Owner
s Policy if such deletion or endorsement is
obtaining
requested by
or
17
Purchaser and available Other expenses charged by the Title Company in connection
Closing such as escrow fees and recording costs shall be divided equally
between Seller and Purchaser at Closing Each party shall bear its own legal expenses
with the
and all other expenses not specifically addressed in this
is customary in Anderson County Texas
Agreement shall
be allocated
as
4
8
At Closing real estate and personal property taxes shall be prorated based
most
the
recent tax bill available If for any reason ad valorem taxes for such
upon
have
not been assessed as of the Closing Date such proration shall be
calendar year
based upon the tax rate for the immediately preceding year applied to the latest assessed
valuation of such taxing entity which proration shall be considered final for all purposes
and not
subject
8
5
to
adjustment
Seller shall
the
providers of all utilities to the
Property
charges with respect to such
and
service on
through
responsible for all such utility
to
Date
and
the
Purchaser
shall
be
expenses prior
Closing
responsible for any utilities
on
or
to
the
Date
If
is
not able to get a particular
Seller
provided
subsequent
Closing
utility service to read the meter or otherwise determine the charges for such utility
through the Closing Date Seller and purchaser shall prorate the expenses associated with
such utility service after the Closing based on the number of days covered by the bill sent
by such utility which includes the Closing Date Seller shall be entitled to have all utility
services discontinued from its name or the name of its property manager on the Closing
Date and shall be entitled to receive all deposits and refunds paid by the utility providers
with respect to such service Seller and Purchaser shall cooperate reasonably in arranging
for utility services to be provided in the name of the Purchaser or its property manager
provided that Purchaser shall be responsible for all deposits connection fees and other
charges and expenses associated with such services
to
Ifreasonably possible
read the meters
cause
otherwise determine the
the Closing Date Seller shall be
or
ARTICLE
9
Default
If Seller is in default hereunder Purchaser not being in default Purchaser
remedies either enforce specific performance of this Agreement
1
9
may
as
s sole
Purchaser
cancel this
Agreement and receive a refund of all Earnest Money
survey objections shall not be treated as a default by Seller and in
s only remedy shall be to terminate this Agreement and receive a
such cases Purchaser
refund of all Earnest Money as provided herein
against Seller
Failure to
cure
or
title
or
If Purchaser is in default hereunder Seller not being in default Seller as
s sole remedy may cancel this Agreement and retain all Earnest Money such
Seller
2
9
constituting liquidated damages and not a penalty it being agreed that such sum
reasonable in view of the difficulty of ascertaining actual damages Seller waiving any
amount
is
other remedies to which Seller may otherwise be entitled
18
9
3
Notwithstanding
the
remedies available to either Seller
closing or termination
herein contained shall limit the
Purchaser far any matter which expressly survives
foregoing nothing
or
of this Agreement
ARTICLE
10
Condemnation and Casualty
1
10
During
condemnation
proceedings
or
are
the
from the date hereof to
period
eminent domain shall be borne
instituted
or
Closing
If any condemnation
by
threatened between the date hereof and Closing Purchaser
may elect to close and receive an assignment of all condemnation
Agreement and receive a refund of all Earnest Money
2
10
from fire
or
During the period
other casualty shall
amount in excess of
all risk of loss from
Seller
00
000
50
awards
or
cancel this
from the date hereof
through Closing all risk of loss
Seller
If any such casualty loss in an
by
between the date hereof and Closing Purchaser
be borne
occurs
may elect to close and receive
an assignment of all insurance
proceeds or cancel this
refund of all Earnest Money If Purchaser elects to cancel this
pursuant to this paragraph Seller shall be entitled to retain any and all
Agreement and receive
a
Agreement
insurance proceeds
ARTICLE
11
s Fees
Attorney
If either party brings suit for the breach of any covenant condition or agreement
contained herein the prevailing party shall be entitled to recover all reasonable attorney
s
fees and expenses in connection therewith
ARTICLE
12
Notices
Any notice pursuant to this Agreement shall be given in writing by a personal
delivery or b expedited delivery service with proof of delivery or c United States
Mail postage prepaid registered or certified mail return receipt requested or d prepaid
telegram telex fax or electronic mail provided that such telegram telex fax or
electronic mail is confirmed by expedited delivery service or by mail in the manner
previously described sent to the intended addressee at the address set forth below or to
such other address
or
to the
attention of such other person
as
the addressee shall have
designated by written notice sent in accordance herewith and shall be deemed to have
given either at the time of personal delivery or in the ease of expedited delivery
service as of the date of first attempted delivery at the address and in the manner
er deposited in the U
S
provided herein or in the case of mail on the 3rd business day a
mail as provided in subpart c of this Section 12
1 or in the case of telegram telex or
Unless
accordance
in
upon
herewith the address for notices
telecopy
receipt
changed
to
this
shall
be
as
follows
given pursuant
Agreement
been
19
To Seller at
City ofPalestine
504 North Queen Street
Palestine Texas 1580I
Attn Mike Ohrt City Manager
8415
Tel 903 731
Fax 903 73 I 8486
Mail mohrt tx
E
palestine
c
org
With
Copy to
Ronald States
otteT Mlnton
l
Attorneys at Lau
I I0 N college Ave suite 500
Tyler Texas 75102
Tel 903 591
8311
Fax 903 593
084b
Mail ronstutes potterminton
E
com
And to Purchaser at
Tele
Fax
Mail
E
ARTICLE
13
Time is ofthe Essence
The
obligations and undertakings of the parties hereto shall be performed within
the time specified therefore time being of the essence and failure to perform within such
time shall constitute a breach of the Agreement on the part of the party who fails to
perform
ARTICLE
l4
Binding Effect Assi ngment
This
hereto their
Agreement shall be binding
respective heirs successors
upon and inure to the benefit of the parties
and permitted assigns
Purchaser shall not
assign or transfer all of any part of its interest under this
written consent of Seller
Agreement without the
express
20
ARTICLE 15
ther Provisions
C
1
15
This
the
parties
recognized
subsequent
and
or
writing
and the exhibits hereto set forth the entire agreement between
written will be
other statement agreement or understanding oral or
enforced unless the same shall be in writing and signed
no
to the date
2
15
of this
Purchaser may at Purchaser
s option waive any condition or
Agreement and proceed to close despite the condition or contingency
3
15
This
Agreement
may
be
counterparts each of which shall be deemed
one
by
and the
same
both
parties
hereof
contingency
executed
an
simultaneously in 2
original but all ofwhich shall
or
more
constitute
instrument
4
15
This
5
15
If any of the deadlines set forth herein end
shall be
governed by Texas law and all causes of action in
connection herewith shall be maintained in proceedings filed in Anderson County Texas
Agreement
on a Saturday Sunday or legal
holiday such deadline shall automatically be extended to the next day which is not a
Saturday Sunday or legal holiday The term business days as used herein shall mean
all days which are not a Saturday Sunday or legal holiday
6
15
full
authority
Seller and Purchaser each represent and warrant to the other that they have
this Agreement and fulfill all afthe terms and conditions hereof
to execute
Seller and Purchaser shall present to each other and the Title Company all reasonable
evidence of authority which maybe requested in connection with this Agreement
7
15
If and only if this transaction closes in accordance with this Agreement
Seller shall pay any broker retained by Seller by separate written agreement Seller
s
Broker a commission in accordance with such separate agreement Any broker retained
by
Purchaser will be entitled to share this commission
only
if it executes
separate
Seller Broker Seller shall not be a party to
agreement for sharing commission with s
such agreement and is not liable for the payment of any commission directly to
a
s broker
Purchaser
ARTICLE
16
Offer Effective Date
The
parties agree to deposit with the Title Company a fully executed copy of this
with
all attachments and exhibits hereto The date of the Title Company
Agreement
s
receipt of such fully executed copy of this Agreement as set forth below shall be deemed
to be the date of this Agreement and shall be referred to as the date hereof or the
Effective Date
21
IN WITNESS
below
to
WHEREOF this Agreement has been duly executed on the dates
be et
ective
on
set
forth
the Eftecti e Date
SELLER
ITYOF PALESTINE
C
A Texas home
rule
Date
municipal corporation
By
Name
Title
APPROVED AS TO FORM
PURCHASER
A
Date
By
Name
Title
Receipt of executed
copy of this
2012
Agreement is hereby acknowledged this
day of
By
22
EXHIBIT A
TO
PURCHASE AND SALE AGREEMENT
NOTICE
OF CONFIDENTIALITY
RIGHTS
IF YOU ARE A
NATURAL
PERSON YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING
INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR
RECORD IN THE PUBLIC RECORDS
YOUR SOCIAL SECURITY NUMBER
OR YOUR DRIVER
S LICENSE NUMBER
SPECIAL WARRANTY DEED
WITH
S
VENDOR
LIEN
THE STATE OF TEXAS
KNOW ALL PERSONS BY TI
IESE PRESENTS
COUNTY OF ANDERSON
That CITY OF PALESTINE a Texas home
rule municipal corporation situated
in Anderson County Texas Grantor for and in consideratian of the sum of Ten and
100 Dollars 10
No
00 and other valuable consideration to the undersigned paid by
a
purposes hereofis
Grantee whose address far
the receipt and sufficiency of which
is
hereby acknowledged and confessed and for the further consideration of the
execution and delivery by principal sum of
and Na
100 Dollars
the
order
of
to
of
new
provider
payable
party financing Lender
third
upon the terms and bearing interest as therein provided and secured in part by the
s lien herein retained and transferred to Lender in this deed has GRANTED
vendor
BARGAINED SOLD and CONVEYED and by these presents does GRANT
BARGAIN SELL and CONVEY unto Grantee that certain tract of real property
situated in Anderson County Texas being mare particularly detailed in Exhibit A
attached hereto and made a part hereof the Land together with all improvements
thereon Improvements and all of Grantor
s right title and interest if any in and to
all related rights and appurtenances to the Land and Improvements collectively the
Property
TO HAVE AND TO HOLD the
Property together with all and singular the rights
and appurtenances thereto in anywise belonging unto Grantee and its successors and
assigns forever and Grantor does hereby bind itself its successors and assigns to
WARRANT AND FOREVER DEFEND all and singular the Property unto Grantee its
successors and assigns against every person whosoever lawfully claiming or to claim the
same or any part thereof by through or under Grantor but not otherwise
Lender
cash to Grantor
instance and request of Grantee having advanced and paid in
portion of the purchase price of the Property a portion of the
at the
as a
s Lien and the Superior Title in
proceeds of the loan evidenced by the Note the Vendor
and to the Property are retained against the Property far the benefit of Lender and the
23
same are
without
hereby transferred
to Grantor
recourse
right to release said
and
assigned
s Lien
Vendor
This conveyance is made and
as
successors
and
and
assigns
shall have the
assigns
upon the payment of the Note or otherwise
successors
accepted subject
in Exhibit B attached hereto and made
EXECUTED
to Lender and its
and Lender and its
a
to
the
exceptions
to title described
part hereof
of
2012
R
GRANTC
CITY OF PALESTINE
a
Date
Texas home
rule
municipal corporation
13y
Name
Title
24
EXHIBIT A
to
special Warranty
Deed
Land Descri tpion
A11 that certain tract
or
parcel of land comprising
420 West Palestine
Avenue Palestine Texas 75801
Lots 1
s Addition Lots 8
s Addition
8 block 20 Green
10 Block 19 Green
Lots 9 10 ll2 of alley Block 21 Green
s Addition
25
EXHIBIT B
to
Special Warrant
Deed
Permitted Exceptions
Ta be added
26
EXHIBIT B
TO
PURCHASE AND SALE AGREEMENT
uitclaim Bill of Sale
t
Date
2012
Grantor
rule municipal corporation
City of Palestine a Texas home
Texas
County
situated in
Anderson
s
Grantor
Mailing
Address
Grantee
s
Grantee
Real
at
Mailing Address
Property including improvements
All that certain tract
or
parcel
of land
comprising
420 West Palestine
Avenue Palestine Texas 75801
s Addition Lots 8
Green Addition
8 block 20 Green
10 Block 19 s
Lots 9 10 112 of alley Block 21 Green
s Addition
Lots 1
Transferred
Properties
All of Grantor
s
if any in any to any licenses and permits relating to the
Real Property as of the date hereof and any personal property or fixtures located on the
Real property as of the date hereof
Consideration
rights
Ten and No1100 Dollars
00 and other good and valuable
S 10
Consideration the receipt of which is hereby acknowledged
For the
Consideration Grantor does hereby CONVEY AND QUITCLAIM UNTO
Grantee the Transferred properties TO HAVE AND TO H
LD the same unto Grantee
its successors and assigns forever The Transferred properties are hereby conveyed and
quitclaimed and this Bill of Sale is made and is accepted by Grantee on an AS IS
27
WHERE
IS WITH ALL FAULTS basis without covenants representations
warranties of any kind whether
warranties that might have existed
hereby expressly
Executed
on
excluded to
and all
expressed
implied
representations
or been applied under statutory or common law
the maximum extent allowed by law
or
or
and
are
the dates set forth below
GRANTOR
CITY OF PALESTINE
a
Date
Texas home
rule
municipal corporation
By
Name
Title
Grantee
I
a
Date
By
Name
Title
28
Attachment 2
Certification of No Debts Owned to the
City
of Palestine Texas
THE STATE OF TEXAS
KNOW ALL B THESE PRESENTS
COUNTY OF ANDERSON
individually or as an authorized
representative of the entity submitting a proposal for the property Purchaser
represent and certify to the City of Palestine that for any and all properties located within
the City of Palestine that are owned by Purchaser including the individuals or entities
submitting the proposal to purchase the property their spouses and any individual their
spouse or entity with a shared controlling interest that there are
I
1
no
2
3
4
5
6
no
no
no
no
no
outstanding City of Palestine judgments
tax delinquencies
unpaid liens or outstanding open City Cade violations
defaults on Municipal Court or District Court orders
assessments or fees awed to the City of Palestine
more
than 1 citation per property within the last 6 months for
City Code
violations
7
no
more
that 2 citations per property within the last 12 months for
City Code
violations
8
no more
than 1
mowlclean securing
or
demolition lien
on
each property within
the last 12 months
A
complete list of all properties located within
the
City of Palestine that are owned by
specified including
Purchaser and the additional individuals and entities hereinabove
s names addresses and tax account numbers is attached hereto and made a part
owner
hereof City Code violations are defined herein as high weeds litter illegal storage junk
motor vehicle
violations securing and zoning or structure violations excluding parking
on
unimproved surfaces bulky trash put out too early for pickup and signs A citation
that has been dismissed or the defendant found not guilty shall not be included in the
determination of the number of citations issued
hereby certify that the information in this Certification of No Debts Owed to the City
Form including any and all attachments and referenced information is factual and
complete
I
Name
Signature
Date
29
ATTACHMENT 3
LIST OF PROPERTIES OWNED WITHIN THE CITY OF PALESTINE
list of all properties located within the City of Palestine that are owned by
s
Purchaser and the additional individuals and entities herein specified including owner
A
complete
names
addresses
and tax account numbers
s Name
Owner
Pro erty Address
Tax Account Number
i
hereby certify that the information in this List ofProperties Owned within the City of
Palestine form including any and all attachments and referenced information is factual
and complete
I
Name
Signature
Date
30
ATTACHMENT 4
ADDITIONAL BIDDER INFORMATION FORM
Upon the successful
property
1
bid of this property what is your
2
Legal Name or Company Name
3
Legal
Status
Individual
I
certify that IJwe do business
as a
purpose for this
check one anly
Limited Paz
tnership
Limited Liability Company
Corporation
s
Corporation Trust or Estate
Profit Corporation
for
Nat
Other
4
primary
Type or Nature of Business
Management
Please
Identify All Officers ofthe Company
Title
Title
Title
Name
Name
Name
Title
Name
5 Have you successfully bid
Yes
No
6 If you checked Yes above
these
properties
7 Are you
Yes
I
a
been
an
a
other
surplus properties held by the City
How many
developed vacant
or
properties have you purchased
Improved
and
b
Have
renovated
builderldeveloper
No
hereby certify
including any and
that the information in this Additional Bidder Information Form
all attachments and referenced information is factual and complete
Name
Signature
Date
31
STATE OF TE
AS
JR
F
M
CIQ
CtJNFLICT tJF INTEF
EST QUESTIONNAIF
E
For A Vendor
or
l7ther Person
Doing
Business with the
City
of Palestine
Effective
January 1 2006 Chapter 176 of the Texas Local Government Cade requires that any vendor or person
considering doing business with a local government entity disclose on this form the vendor name person
s
affiliation or business relationship that might cause a conflict of interest with a local government entity By law
the questionnaire must be filed with the Purchasing Agent of the City of Palestine not later than the 7th business
day after the date the person becomes aware ofthe facts that require the statement to be filed
Please return the
completed
form to
City of Palestine
Attn
Purchasing
504 N
Queen St Palestine
See Section 006
176 of the Local Government Code for further details Nate A person commits
006
Class C misdemeanor if the person violates Section 176
an
T 75801
offense
City of Palestine employee or officer is defined as a member ofthe Palestine City Council Palestine
Development Corporation Board of Directors and any employee of the City that makes purchasing
or
recommendations regarding the use of funds of the City or said corporations
decisions
A
Economic
1
Please
provide the following
information
Company Name
Representative
Name
Address Phone
2
3
Cheek this box if you
are
filing
an
update to
a
previously
filed
questionnaire
Name of each
employee official or contractor of the City of Palestine who makes purchasing decisions
regarding the use of funds of the City or corporations listed above and describe the
or business relationship with your firm
or
recommendations
affiliation
Name
Affiliation
or
Business
Relationship
32
State of Texas
Conflict of Interest Form
Continued
Page
CIQ
2
only if you have listed someone in item 3 on the previous page This
section must be completed for each officer with whom the vendorlbusiness filer has an
affiliation or other relationship Attach additional pages if necessary
item 4 below
Complete
4
Name of
City
of Palestine officer with whom the vendor
business has afFiliation
or
business
relationship
A
Is the
YES
NO
questionnaire receiving or likely to receive taxable income
the direction of the Gity of Palestine officer named in this section
and the taxable income is not from the Gity of Palestine
YES
NO
Is the filer of this
YES
NO
likely
B
D
5
or
Is the filer of the
from
C
of Palestine employee or officer named in this section receiving
to receive taxable income from the filer of the questionnaire
City
or at
questionnaire affiliated with a corporation or other business
entity that the Gity of Palestine employee or officer serves as an officer or
director or hold an ownership of 10 percent or mare
Describe each affiliation or business relationship
Signature
Signature of person doing business
City of Palestine filer
Date
with the
33
ATTACHMENT 6
BID DEPOSITIESCROW DEPOSIT
to be provided by bidder
34