town of stettler regular council meeting november 17, 2015 6:30 pm

TOWN OF STETTLER
REGULAR COUNCIL
MEETING
NOVEMBER 17, 2015
6:30 P.M.
1
WE WILL PROVIDE A HIGH
QUALITY OF LIFE FOR OUR
RESIDENTS AND VISITORS
THROUGH LEADERSHIP AND
THE DELIVERY OF EFFECTIVE,
EFFICIENT AND AFFORDABLE
SERVICES THAT ARE SOCIALLY
AND ENVIRONMENTALLY
RESPONSIBLE
2
TOWN OF STETTLER
REGULAR COUNCIL MEETING
NOVEMBER 17, 2015
6:30 P.M.
AGENDA
1.
Agenda Additions
2.
Agenda Approval
3.
Confirmation of Minutes
(a)
Minutes of the Regular Council Meeting of November 3, 2015
(b)
Business Arising from the November 3, 2015 Council Minutes
(c)
Minutes of the Committee Meeting of November 10, 2015
(d)
Business Arising from the November 10, 2015 Committee Meeting
4.
Citizens Forum
5.
Delegations
(a)
6.
5-15
16-18
None
Administration
(a)
Committee of the Whole Recommendation re: Traffic Counter
19
(b)
Memo re: Staff Christmas Bonus
(c)
Memo re: Dog & Cat License Fees for 2016
33
(d)
Memo re: Business License Fees for 2016
34
(e)
Meeting Dates
- Tuesday, November 24 – Council 2016-2019 Operational Budget Deliberations
– 3:00pm
- Friday, November 27 – Regional Water Meeting
- Tuesday, December 1- Council Meeting
- Tuesday, December 8 – Committee of the Whole Meeting
- Tuesday, December 15 – Council Meeting
- Tuesday, January 5 – Council Meeting
- Tuesday, January 12 – Committee of the Whole Meeting
- Wednesday, January 13 – Strategic Planning Workshop – 3:00pm
- Tuesday, January 19 – Council Meeting
- Tuesday, January 26 – Council 2016-2019 Capital Budget Deliberations
- Tuesday, February 2 – Council Meeting
20-32
3
COUNCIL AGENDA
NOVEMBER 17, 2015
PAGE 2
7.
(f)
Bank Reconciliation as of October 31, 2015
(g)
Accounts Payable in the amount of $245,028.72
None
Bylaws
(a)
11.
None
Public Hearing
(a)
10.
Meeting Reports
Minutes
(a)
9.
36-43
Council
(a)
8.
35
2073-15 re: Business Tax Bylaw & Memo
44-45
Correspondence
(a)
AUMA – Alberta Environment Response from Meeting
12.
Items Added
13.
In-Camera Session
14.
Adjournment
4
46-47
MINUTES OF THE REGULAR MEETING OF THE TOWN OF STETTLER COUNCIL
HELD ON TUESDAY, NOVEMBER 3, 2015 IN THE MUNICIPAL OFFICE,
COUNCIL CHAMBERS
Present:
Mayor Dick Richards
Councillors A. Campbell, D. Bachman, W. Brown, M. Fischer,
S. Nolls & K. Sernecky
CAO G. Switenky
Assistant CAO S. Gerlitz
Director of Operations M. Robbins
Press (2)
Absent:
None
Call to Order:
Mayor D. Richards called the meeting to order at 6:30 p.m.
1/2. Agenda Additions/Approval:
Motion 15:11:01
Moved by Councillor Bachman to approve the agenda as
presented.
MOTION CARRIED
Unanimous
3.
Confirmation of Minutes:
(a)
Motion 15:11:02
Minutes of the Regular Meeting of Council held October
20, 2015
Moved by Councillor Fischer that the Minutes of the
Regular Meeting of Council held on October 20, 2015 be
approved as presented.
MOTION CARRIED
Unanimous
(b)
Business Arising from the October 20, 2015 Meeting Minutes
None
(c)
Motion 15:11:02
Minutes of the Organizational Meeting held October 20,
2015
Moved by Councillor Fischer that the Minutes of the
Organizational Meeting held on October 20, 2015 be
approved as presented.
MOTION CARRIED
Unanimous
(d)
Business Arising from the October 20, 2015 Organizational
Meeting Minutes
None
4.
Citizen’s Forum:
(a)
No one was present at the Citizen’s Forum
5.
Delegations:
(a)
6:35 P.M. – Welcome Sgt. Phil Penny
Stettler RCMP Detachment Sgt. Phil Penny & Cpl. Ryan
Koehli entered the meeting at 6:35 p.m.
Mayor Richards welcomed Sgt. P. Penny & Cpt. R. Koehli to
the meeting.
5
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 2
Sgt. P. Penny introduced himself as the new Stettler RCMP
Detachment Sergeant and provided a history of his 14
years in the service.
Mayor Richards noted that the Town is looking forward to
working together on community priorities. The Town has
enjoyed the great working partnership with the local
detachment.
Sgt. P. Penny explained his primary internal goal of the
detachment is to streamline operations and internal
procedures.
This will enhance his external goals of
increase visibility of RCMP members in the community.
Members of Council and staff thanked the RCMP for their
increased presence at the school zones.
CAO G, Switenky thanked Cpl. R. Koehli for his continued
community involvement and acknowledged Cpl. C. Russell
and Cpl. Koehli for their management of detachment
operations in this transition period.
Mayor Richards thanked Sgt. P. Penny & Cpl. R. Koehli for
attending the meeting.
(b)
6:45 P.M. – Tracey Marko & Kelsey McNeil re: 68th Street
Speed Concerns
Tracey Marko & Kelsey McNeil along with residents from
68th Street entered the meeting at 6:45 p.m.
Mayor Richards welcomed T. Marko, K. McNeil and
residents to the meeting and outlined the process for the
evening.
T. Marko & K. McNeil explained that they have lived in the
area for 9 and 4 years respectively and thanked Council
for speaking to them and the numerous residents attending
the meeting about the several safety concerns on 68th
Street.
T. Marko & K. McNeil advised that they have gone door to
door to over 27 residents along 68th Street and they have
heard several concerns:
• Excessive speeding
• Loud mufflers
• Increased vehicles using 68th Street as a through fare
to access to local commercial and highway regions.
• Construction vehicles using roadway to access the
new Meadowlands subdivision
• The roadway has become more than just an internal
residential street.
• Safety of children walking on road due to the fact
there is no sidewalks on either side of the road
• The existing crosswalk is hidden and not ideal
location
• The walking paths are not lit and become
dangerous at night
• The existing school bus stop does not provide
adequate sight lines
• Due to the number of holiday trailers parked in
driveways, it is difficult to back out of driveways
safely and also be mindful of pedestrians on the
roadway
6
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 3
•
The existing playground is in the vicinity, but not
close enough to 68th Street to warrant a 30km
playground zone
T. Marko & K. McNeil also provided Council with several
solutions to be considered in the discussion:
• Increased RCMP enforcement
• Reduce speed to 30km per hour through a
community bylaw.
• Parking be allowed only on 1 side of the street
• A 4 way stop be installed at the corner of 41Avenue
and 68th Street
• Speed bumps be installed at strategic locations
along the roadway
• Speed signs be installed to monitor vehicles
• Installing a sidewalk(s)
Mayor Richards welcome Director of Operations M.
Robbins and RCMP Sgt. P. Penny & Cpl. R. Koehli to the
discussion. General discussion took place on the following
issues and solutions:
• Increase RCMP enforcement - Sgt. P. Penny advised
that the detachment would work with the residents
to capture a detailed time violation trend to
establish a pattern for enforcement. It was noted
that a traffic counter could also be used to establish
a trend when the majority of violations occur. Traffic
counters collect information such as speed and time
of each vehicle.
• Sidewalks – CAO G. Switenky advised that sidewalks
are usually built and cost allocated as part of the
development.
Residents living within the
development would then have the cost of the
sidewalks included in the lot purchase. This was not
the case in terms of 68th Street. The developer did
not include sidewalks built into the development,
therefore no sidewalk cost was included in the lot
price.
Sidewalks can be installed through a local
improvement paid for by the residents living along
68th street. CAO G. Switenky encouraged residents
living along 68th Street to work with Town
administration on the local improvement process,
options and costing of sidewalks.
• Vehicle calming procedures such as speed bumps
and 4 way stops. Director of Operations M. Robbins
advised that speed bumps create additional
maintenance issues/concerns for the transportation
department. She further noted that 68th Street was
built a little wider, being a residential collector, to
better accommodate the accumulation of higher
traffic volumes.
• Holiday Trailers, it was noted that a partial solution
could be to limit the parking of holiday trailers in
front yards.
• Speed control signs, Director of Operations M.
Robbins advised that the current speed control sign
is owned and operated by the local RCMP
detachment. The Town of Stettler is looking at a
new traffic counter in the 2016 capital budget. The
traffic counter measures the speed and time of
each passing vehicle and would be very helpful in
establishing a trend to be used by the RCMP for
enforcement.
7
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 4
Mayor Richards summarized the discussion by suggesting
that traffic complaints should continue to be forward to the
Town Office where they can be documented on “green
sheets” and addressed appropriately. He concluded that
support from the local RCMP detachment, elected officials
and senior administration is required to assess and
implement workable/effective solutions that assist to
improve desirable traffic/safety concerns.
Mayor Richards thanked T. Marko, K. McNeil and residents
for attending the meeting and for their concerns and
possible solutions regarding 68th Street.
Delegation members departed the meeting at 7:36 p.m.
6.
Administration:
(a)
2015 Strategic Plan Update
CAO G. Switenky reviewed the Town’s 2015 Strategic Plan
and updated Council with respect to the top five actions
that will be achieved on a goal by goal basis.
1.
2.
3.
4.
5.
Health Care Advocacy
Community Webcams
Multi-Use Recreation Facility
School Zone Treatment
Hwy 12 West Traffic Improvements
It was noted that this update is presented to Council for
information purposes on a regular/quarterly basis.
(b)
Battle River Watershed Alliance Annual Funding Request
CAO G. Switenky advised that the Town of Stettler has
received an invoice from Battle River Watershed Alliance in
the amount of $2874 which represents a $0.50 per capita
annual membership fee. It was noted that the Town of
Stettler does appoint a representative (Councillor
Campbell) to the BRWA, but to date has not made any
financial contributions.
CAO G. Switenky explained that the Town’s water comes
from the Red Deer River and that the Town is a member of
the Red Deer River Watershed Alliance.
The Town of
Stettler currently pays an annual membership fee to the
RDRWA because of our involvement and the importance
of water quality supporting the Town and our regional
partners from the Red Deer River. It was noted however
that the Town of Stettler is located within the Battle River
Watershed. When the lagoons are discharged, the filtered
water may eventually find its way to the Battle River.
The Town of Stettler agreed to join the BRWSA in 2010, but
has not contributed financially.
General discussion ensued regarding membership. Mayor
Richards summarized the discussion by adding that we
remain a member in support but not financially.
This item was discussed for information purposes only.
8
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 5
(c)
AUMA Provincial Budget Analysis Fall 2015 – October 27,
2015
CAO G. Switenky advised that the NDP’s 2015-16 budget
was introduced on October 27, 2015 and replaces the
budget tabled earlier this spring by the prior government.
A key interest to the Town of Stettler was the Municipal
Sustainability Initiative (MSI) funding. It was noted that MSI
funding levels announced in the Provincial Budget were as
expected at levels approved by previous government.
This item was discussed for information purposes only.
(d)
Meeting Dates
- Tuesday, November 10 – Committee of the Whole
Meeting
- Tuesday, November 17 – Council Meeting
- Friday, November 27 – Regional Water Meeting
- Tuesday, November 24 – Council 2016-2019 Operational
Budget Deliberations – 3:00pm
- Tuesday, December 1- Council Meeting
- Tuesday, December 8 – Committee of the Whole Meeting
- Tuesday, December 15 – Council Meeting
- Tuesday, January 5 – Council Meeting
- Tuesday, January 12 – Committee of the Whole Meeting
- Wednesday, January 13 – Strategic Planning Workshop –
3:00pm
- Tuesday, January 19 – Council Meeting
- Tuesday, January 26 – Council 2016-2019 Capital Budget
Deliberations
- Tuesday, February 2 – Council Meeting
(e)
CAO Report
CAO G. Switenky provided departmental highlights of the
monthly organizational report to Council.
Motion 15:11:03
Moved by Councillor Nolls that the Town of Stettler accept
the CAO Report for the month of October.
MOTION CARRIED
Unanimous
(f)
Motion 15:11:04
Accounts Payable in the amount of $1,485,528.91
Moved by Councillor Fischer that Accounts Payable in the
amounts of $1,310,013.27 & $175,515.64 for the period
ending October 30, 2015 for a total amount of
$1,485,528.91 having been paid, be accepted as
presented.
MOTION CARRIED
Unanimous
7.
Council:
Mayor and Councillors outlined highlights of meetings they
attended.
(a)
Mayor Richards
- Oct 21
- Oct 23
- Oct 26
- Skate Park Grand Opening.
- Family Violence Proclamation.
- Signed cheques and reviewed
Agenda.
- Luncheon with CAO & Sg. P. Penny.
9
Council
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 6
- Oct 30
- Nov 2
(b)
- Signed cheques and reviewed Council
Agenda.
- Museum Haunted House.
- Meeting with CAO, County Reeve & CAO re:
Citizens Program.
- Health Advisory Update.
Councillor Bachman
-
(c)
Oct 21
Oct 22
Oct 27
Nov 2
-
Councillor Brown
- Oct 21
- Oct 22
- Oct 30
(d)
- Brought greetings at Skate Park Grand
Opening.
- Brought greetings at the Board of Trade
Awards banquet.
- Brought greetings at the Rotary Friendship
dinner.
Councillor Campbell
- Oct 21
- Oct 22
- Oct 26
- Oct 28
- Oct 30
(e)
- Skate Park Grand Opening.
- RDRWA Executive & AB Environment Meeting.
- Meeting to discuss Provincial concerns in the
Red Deer River Basin.
- GE LED Light Meeting.
- Pumpkin Carving at the Museum.
- Rotary Friendship dinner.
Councillor Fischer
-
Oct 23/24
Oct 24 Oct 26 Oct 27 -
- Oct 29/30
- Oct 30 - Nov 3
(f)
-
- Volunteered at the Museum – Booseum.
Attended funeral for Gertie Savage.
Attended the GE LED lighting presentation.
Toured Spring Structures facility in Aldersyde
and Edge School structures near Springbank
airport followed by tour of Olds Arena re:
lighting with Assistant CAO S. Gerlitz & Director
of Parks & Leisure Services L. Penner.
- Volunteered at the Museum – Booseum.
Checked out the new climbing wall at the
pool.
UFA’s 50th Anniversary Open House.
Tri-Lodge volunteer supper at the Parish Hall.
Councillor Nolls
-
Oct 22
Oct 23
Oct 24
Oct 27
Oct 28
- Oct 29
- Oct 30
(g)
Skate Board Park Grand Opening.
Board of Trade Awards Gala.
Ag. Society Meeting.
Library Board resignation of member-at-large.
-
Business & Citizenship Awards dinner.
Night at the Booseum – 35 groups attended.
Night at the Booseum – 45 groups attended.
Ag. Society Meeting.
Pumpkin carving contest versus the County at
the Museum.
- Stettler Steel Wheel Stampede Meeting.
- Night at the Booseum – 58 groups attended.
- Night at the Booseum – 162 groups attended.
Councillor Sernecky
- Oct 27
- Oct 28
- Website Design Meeting.
- Pumpkin Carving Contest at the Museum.
10
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 7
8.
Minutes:
(a)
None
9.
Public Hearing:
(a)
None
Bylaws:
(a)
2063-15 re: Northeast Industrial Area Structure Plan
10.
Mayor Richards explained that Bylaw 2063-15 is for 2nd & 3rd
Readings of the Northeast Industrial Area Structure Plan.
CAO, G. Switenky advised that the Northeast Area
Structure Plan is a long-range planning document, to assist
and guide developers when development is ready to
occur.
CAO G. Switenky advised that the existing Plan was
adopted in 1980. The amended Plan addresses changes
which have occurred in the community. It also provides for
more economical servicing through an efficient road and
utility plan, and addresses stormwater management, which
has become a significant issue within the Town over the
past three decades.
The Plan development process included extensive
stakeholder consultation, which involved two public
sessions.
Invitations to attend these sessions were
distributed to all landowners, neighboring landowners as
well as agencies, including the County of Stettler No. 6.
The majority of the Plan area is in agricultural use, and will
remain so until such time as a project is proposed. This
Area Structure Plan is a product of the Town taking the
initiative to develop long-range land use plans for lands
under Town jurisdiction.
Advertising of the proposed bylaw took place April 29 &
May 6 and the Public Hearing was held on May 19, 2015.
1st reading of the Bylaw was given April 7, 2015
Motion 15:11:05
Moved by Councillor Bachman that the Town of Stettler
Council give second reading as amended to Bylaw 206315 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:06
Moved by Councillor Nolls that the Town of Stettler Council
give third and final reading as amended to Bylaw 2063-15
as presented.
MOTION CARRIED
Unanimous
(b)
2068-15 re: Local Improvement Bylaw
Mayor Richards explained that Bylaw 2068-15 is to authorize
construction of water line by levying a special assessment
therefore as a local improvement on the parcels
contained in Plan 1423243, Block 12, Lot 2.
Motion 15:11:07
Moved by Councillor Brown that the Town of Stettler
Council give first reading to Bylaw 2068-15 as presented.
MOTION CARRIED
Unanimous
11
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 8
Motion 15:11:08
Moved by Councillor Campbell that the Town of Stettler
Council give second reading to Bylaw 2068-15 as
presented.
MOTION CARRIED
Unanimous
Motion 15:11:09
Moved by Councillor Sernecky that the Town of Stettler
Council give permission for third and final reading to Bylaw
2068-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:10
Moved by Councillor Fischer that the Town of Stettler
Council give third and final reading to Bylaw 2068-15 as
presented.
MOTION CARRIED
Unanimous
(c)
2069-15 re: Local Improvement Bylaw
Mayor Richards explained that Bylaw 2069-15 is to authorize
construction of pavement by levying a special assessment
therefore as a local improvement on 50 Avenue from 38
Street to 42 Street.
Motion 15:11:11
Moved by Councillor Bachman that the Town of Stettler
Council give first reading to Bylaw 2069-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:12
Moved by Councillor Nolls that the Town of Stettler Council
give second reading to Bylaw 2069-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:13
Moved by Councillor Brown that the Town of Stettler
Council give permission for third and final reading to Bylaw
2069-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:14
Moved by Councillor Campbell that the Town of Stettler
Council give third and final reading to Bylaw 2069-15 as
presented.
MOTION CARRIED
Unanimous
(d)
2070-15 re: Local Improvement Bylaw
Mayor Richards explained that Bylaw 2070-15 is to authorize
construction of water & sanitary sewer by levying a special
assessment therefore as a local improvement on NE 5-39-19-4
(5302-42 Street).
Motion 15:11:15
Moved by Councillor Sernecky that the Town of Stettler
Council give first reading to Bylaw 2070-15 as presented.
MOTION CARRIED
Unanimous
12
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 9
Motion 15:11:16
Moved by Councillor Fischer that the Town of Stettler
Council give second reading to Bylaw 2070-15 as
presented.
MOTION CARRIED
Unanimous
Motion 15:11:17
Moved by Councillor Bachman that the Town of Stettler
Council give permission for third and final reading to Bylaw
2070-15 as presented.
MOTION CARRIED
Unanimous
Moved by Councillor Nolls that the Town of Stettler Council
give third and final reading to Bylaw 2070-15 as presented.
Motion 15:11:18
MOTION CARRIED
Unanimous
(e)
2071-15 re: Debenture Bylaw
Mayor Richards explained that Bylaw 2071-15 to authorize
the Council of the Municipality to incur Indebtedness by
the issuance of debenture(s) in the amount of up to THREE
HUNDRED FIFTY NINE THOUSAND ONE HUNDRED SIXTY SIX
DOLLARS ($359,166) for the purpose of constructing a
ROAD/PAVEMENT LOCAL IMPROVEMENT (the “Project”).
Motion 15:11:19
Moved by Councillor Brown that the Town of Stettler
Council give first reading to Bylaw 2071-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:20
Moved by Councillor Campbell that the Town of Stettler
Council give second reading to Bylaw 2071-15 as
presented.
MOTION CARRIED
Unanimous
Motion 15:11:21
Moved by Councillor Sernecky that the Town of Stettler
Council give permission for third and final reading to Bylaw
2071-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:22
Moved by Councillor Fischer that the Town of Stettler
Council give third and final reading to Bylaw 2071-15 as
presented.
MOTION CARRIED
Unanimous
(f)
2072-15 re: Debenture Bylaw
Mayor Richards explained that Bylaw 2072-15 is to
authorize the Council of the Municipality to incur
Indebtedness by the issuance of debenture(s) in the
amount of up to ONE HUNDRED THIRTY FOUR THOUSAND
FOUR HUNDRED FORTY FIVE DOLLARS ($134,445.00) for the
purpose of constructing a WATER AND SANITARY SEWER
SERVICE LOCAL IMPROVEMENT (the “Project”)
13
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 10
Motion 15:11:23
Moved by Councillor Bachman that the Town of Stettler
Council give first reading to Bylaw 2072-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:24
Moved by Councillor Nolls that the Town of Stettler Council
give second reading to Bylaw 2072-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:25
Moved by Councillor Brown that the Town of Stettler
Council give permission for third and final reading to Bylaw
2072-15 as presented.
MOTION CARRIED
Unanimous
Motion 15:11:26
Moved by Councillor Sernecky that the Town of Stettler
Council give third and final reading to Bylaw 2072-15 as
presented.
MOTION CARRIED
Unanimous
11.
Correspondence:
(a)
Pheasant Festival Brings Visitors to Stettler – Media Release
(b)
New Town Float Makes Miles – Media Release
(c)
Honourable Danielle Larivee - Minister of Municipal Affairs
(d)
Brownlee LLP – Emerging Trends Conference
(e)
Family Violence Prevention Month
Motion 15:11:27
Moved by Councillor Fischer that correspondence items
11(a) to 11(e) inclusive be accepted for information.
MOTION CARRIED
Unanimous
12.
Items Added:
(a)
None
13.
In-Camera Session:
(a)
There was no In-Camera Session at this meeting.
General discussion took place regarding the purchase of a
Traffic Counter in the 2016 Capital Budget. Mayor Richards
advised that in light of today’s delegation regarding
speeding and other safety concerns on 68th Street, the
purchase of a traffic counter is very timely.
Given a
possible delivery date prior to the end of the year, Council
may want to consider purchasing the traffic counter prior
to the 2016 Council deliberations.
Council mutually
agreed to have Administration provide costing and a
recommendation to purchase a traffic counter at the
Committee of the meeting on November 10, 2015.
14
COUNCIL MINUTES
NOVEMBER 3, 2015
PAGE 11
14.
Adjournment:
Motion 15:11:28
Moved by Councillor Campbell that this regular meeting of
the Town of Stettler Council be adjourned.
MOTION CARRIED
Unanimous at 8:48 p.m.
___________________________________
Mayor
____________________________________
Assistant CAO
15
MINUTES OF THE COMMITTEE OF THE WHOLE MEETING
HELD NOVEMBER 10, 2015
Present:
Mayor D. Richards, Councillors A. Campbell, M. Fischer, D. Bachman, W.
Brown, K. Sernecky & S. Nolls
CAO G. Switenky
Assistant CAO S. Gerlitz
Director of Operations M. Robbins
Absent:
None
Call to Order: Mayor D. Richards called the meeting to order at 4:30 p.m.
1.
Agenda Additions/Deletions
(a) None
2.
Agenda Approval
Moved by Councillor Campbell that the agenda be approved as presented.
MOTION CARRIED
Unanimous
3.
2016 Capital Budget/Traffic Counter
Director of Operations M. Robbins explained that the Town’s existing portable traffic
counter has failed due to aging technology. A replacement purchase was planned to
be included in the 2016 Capital Budget. At the request of Town Council on November
3rd, Administration is presenting the purchase for consideration prior to 2016 capital
budget approval.
Traffic Counter:
The purpose of a traffic counter is to collect data on vehicles travelling on Town roads.
The model intended to purchase collects:
•
•
•
•
•
•
•
•
Volume of traffic
Speeds
Time stamped
Collects traffic on 1 and 2 lane roads in opposite
directions
Utilizes wireless communication for parameter
setting and data collection
Determines peak times for speed violations
Collects data without affecting driver behavior
Can be mounted on Town’s existing base, or
attached to street lights or power poles.
It was noted that the traffic counter could be used
in all seasons, up to -30 in the winter. CAO G.
16
Switenky advised that delivery of the Traffic Counter is expected before the end of the
year, therefore the expenditure could be a 2015 expense.
Moved by Councillor Fischer that Administration respectfully recommends that Town of
Stettler Council approves the purchase of a replacement traffic counter and
accessories up to $7,500 excluding GST, funded from General Reserve, 2015 Capital
Budget.
MOTION CARRIED
Unanimous
4.
2016 Capital Budget/Compost Bins
CAO G. Switenky advised Council that Mayor Richards, Councillor Fischer, Councillor
Nolls and senior administration met with the Town’s waste and recycling contractor to
discuss operational procedures including composting. It was noted that in previous
years the compost bins were owned by the contractor, who was no longer able to
supply the bins. As such the town purchased 10 - 4yd composting bins under the 2015
Capital Budget.
CAO G. Switenky explained that the composting program
implemented by the Town has been very successful and that the demand for more
composting bins is increasing. To meet early spring demand and given lead time
considerations, senior administration has pre-ordered an additional 10 – 4yd
composting bins at a cost of $6960.00 to be included in the 2016 Budget.
The
additional bins would be placed at current composting locations, with an additional
location to be in the greenspace at 40th Avenue – 66th Street.
Delivery of the
composting bins is not expected until 2016.
Council mutually agreed that the Town of Stettler purchase the additional 10 – 4yd
composting bins at total cost of $6960.00 from Environmental Metal Works Ltd to be
included in the 2016 Capital Budget.
5.
Correspondence
a. Stettler Independent – November 4, 2015
Moved by Councillor Fischer that correspondence item 11(a) be accepted for
information.
MOTION CARRIED
Unanimous
6.
Additions
a. None
7.
In-Camera Session
a. Land re: Utilities Service
b. Land re: Development
17
County of Stettler No. 6 Reeve W. Nixon and CAO T. Fox entered the meeting at 4:52
p.m.
Director of Operations M. Robbins left the meeting at 4:52 p.m.
Mayor Richards welcomed County of Stettler No. 6 Reeve W. Nixon and CAO T. Fox to
the meeting.
Moved by Councillor Bachman that the Town of Stettler Council proceed into an InCamera Session with the County of Stettler No. 6 Reeve and CAO, Town of Stettler CAO
& Assistant CAO present to discuss the In-Camera items.
MOTION CARRIED
Unanimous at 4:53 p.m.
County of Stettler No. 6 Reeve W. Nixon and CAO T. Fox left the meeting at 5:34 p.m.
Director of Operations M. Robbins entered the meeting at 5.34 p.m.
Moved by Councillor Fischer that the Town of Stettler Council return to the regular
meeting.
MOTION CARRIED
Unanimous at 5:57 p.m.
8.
Adjournment
Moved by Councillor Campbell that the Committee of Whole Meeting be adjourned.
MOTION CARRIED
Unanimous at 5:57 p.m.
___________________________________
Mayor
____________________________________
Assistant CAO
18
COMMITTEE OF THE WHOLE RECOMMENDATION
NOVEMBER 10, 2015
1.
Traffic Counter
That Town of Stettler Council approves the purchase of a replacement traffic
counter and accessories up to $7,500 excluding GST, funded from General
Reserve, 2015 Capital Budget.
19
MEMORANDUM
To:
Greg Switenky, CAO
From:
Steven Gerlitz, Assistant CAO
Date:
November 13, 2015
Re:
2015 Christmas Staff Bonus
Historical Background:
Over the past number of years Council has considered an annual Christmas/
Recognition/Retention bonus for all Town Staff as follows:
2007
2008
2009
2010
2011
2012
2013
2014
-
$250 in local Heart of Alberta Dollars
$200 in local Heart of Alberta Dollars
$250 in local Heart of Alberta Dollars
$250 in local Heart of Alberta Dollars
$300 in local Heart of Alberta Dollars
$300 in local Heart of Alberta Dollars
$325 in local Heart of Alberta Dollars
$325 in local Heart of Alberta Dollars
2015 Perspective
Stettler has always been a “showcase community” and a great model of sustainability in
rural Alberta. We are very lucky to live in a place where our Mission Statement means so
much; ``We will provide a high quality of life for our residents and visitors through leadership
and the delivery of effective, efficient and affordable services that are socially and
environmentally responsible. Yes Stettler is a great place to Live Work and Play. 2015 will
be simply remembered as a year of continued growth, where we all work together because
that is just what we do. Stettler is a community that is strong, vibrant and innovative thanks
to the residents, community groups, and community leaders. Council has stood strongly
behind our investment and ongoing commitment to infrastructure in roads, water, sewer,
parks and recreation, libraries, and unsightly properties being cleaned and being put back
into a useable state to name a few. This ongoing commitment means the entire
organization receives a clear direction, and gives the residents in the Town of Stettler a clear
view of our performance.
20
Major
Activity
Development
Stettler is a GREAT
place to live which is
evident by the 12 new
dwellings in 2015; we
have seen significant
commercial
and
industrial development
in 2014 and 2015.
Recent
In-Town
taxable development
includes:






McDonald’s Restaurant
Wal-Mart Addition and Renovation
Town Centre Properties Renovation for
Pet Valu
Northstar Trucking Concrete
Production Facility
Reconstruction of the Shoe Closet
Petrofield Equipment Shop






Perry Heintz Industrial Work Shop
TKS Controls Addition to Shop
Clear Glycol Industrial Shop
B&B Construction – Completed
Construction of CrossFit Gym
White Goose Restaurant Renovation
Cindy Savage Three Bay Commercial
Retail Building
The primary nature (business) of our organization is to provide/deliver basic services to our
residents. Once again in 2015 our residents did not express any desire to receive reduced
levels of services given our local economic conditions or their financial situation; rather they
continue to expect the usual high level of services from our Town and its employees.
Our employees share in Council’s
pride respecting that our services,
utilities, programs and facilities are
provided at a good value to our
residents and our tax base.
A significant share of the overall
2015 - 2017 Interim Operating
Budget is committed to human
resources (39%).
Town Council
understands and appreciates that
our most valuable resource are our
employees: energetic, innovative,
appreciative workers who care
equally about providing great
service for municipal residents while
21
working safely and effectively with others. Our employees constantly strive to be the best
they can be in the performance of their jobs and responsibilities.
Senior Administration works hard at promoting a healthy, civil, respecting and appreciative
culture in the workplace. Municipal services are enhanced by employing and maintaining
a well-trained, experienced and dedicated team, therefore the retention of
knowledgeable staff is considered a very high priority within our organization. The Town of
Stettler is proud to offer its employees not just a job, but a career.
Town Council has assisted greatly by being a genuine champion for its employees.
With this in mind, Senior Administration is proud of the many accomplishments and progress
made throughout our entire
organization in 2015. A few of the
many results achieved, and
cooperative
efforts
with
community
volunteers
are
mentioned below:

Replaced the water and
sanitary mains in 48 Avenue
behind KFC. Water main
was cast iron and prone to
sudden breaks.
Replacement ensures
continued safe supply of
water to residents. Small
amount of contamination
in the roadway was
reclaimed at the same
time.
 Public Works staff
coordinated and
assisted with building the
four bay storage shed for
under $35,000 in the
town yard.
 Worked with the
Kinettes to build the base
for the playground and
built a road into the
location so that
equipment could access
the site.
 Town staff have
started to update fleet
with new logos.
22



Successful partnership with Alberta Transportation with the reconstruction of
Highway 56 through town.
Staff continued to repair leaking valves and service lines to reduce water loss in
system and diminish risk of contamination to water supply.
Coordination with TELUS Fibre Build project – field alignment changes, priority
weekly utility locates (approx. 1200), restoration of private property.
 Public Works
installed a storm
overflow to
prevent flooding
to landowner on
66 Street.
 Coordination
with volunteers to
rehab the goose
nests and islands
in Cold Lake.
 Pedestrian
Safety
improvements
with installation of
solar crossing
lights installed at
two locations on
44 Avenue and on
46 Street at 49
Avenue.
 Radar speed
signs installed to
reduce traffic
speeds on Rec
Road.
23








New climbing wall at the
pool.
Paul (Skip) Hayden
Canadian Swim Patrol
Winner
Marilyn Moore National
Lifeguard Service Award
Winner
Skate park official Opening
Down town park concrete,
tree, and monument
completion
Events held: Santa day on
the ice at the SRC, Family
Day Carnival at the SRC,
Annual Stettler Art Walk,
Annual Fishing day and Very successful summer Wednesdays at the Park,
The Stettler community began hosting Block Parties with help from the Wellness
Committee. 5 very successful community gatherings were very well received.
New concession operators at the SRC.
 New back
board at the tennis
courts.
 New
playground with
pour in place
rubber fall surface.
 New
community Garden
 Community hall
sidewalk
 Cemetery
material handling
upgrades
 Ball diamonds
received new shale
 Support for new
Gymnastics
program building
and association.
24

Significant removal of problem trees and pruning of street trees due the new lift
available at all times
25
Community
partnerships

Continued
Planning for a new
NE Industrial Area
Structure Plan

Continued with
Alberta Health
Services for the A.E.
Kennedy building,
the increased lease
rates will
yield$1,859,788.75
over the ten year
term.

Regional
Collaboration grant
received for Master
Servicing Study
($240,000) and Red
Willow Creek Basin



Study ($250,000)
The Town of Stettler received 91%
on our external safety audit under
the Provincial Partners in
Reduction Program
Significant financial
enhancement to the Altagas
Franchise Agreement
Participated in numerous
community organization
fundraising activities
26

The Town of Stettler welcomed 4 new Doctors who will begin their practice in
2015/2016
 On May 5, 2015 the Alberta New
Democratic Party (NDP) was elected to a
majority government under new leader
Rachel Notley. The NDP formed the
government for the first time in its history and
ousted the Progressive Conservatives, who
were reduced to third place in seats.




March 12-15, 2015 the town of Stettler Hosted the 2015 Hockey Alberta Bantam A
Provincial Championship with 10 teams competing
June 20 & 21,
2015 the Town
of Stettler
hosted the
U12-U18
Central
Alberta Soccer
Playdown to
go to
Provincials
July 10-12, 2015
the Town of
Stettler hosted
the U14 Girls
and Boys
Provincial
Soccer
Championship
July 24-26,
2015 the Town
of Stettler
hosted the 2015 Mosquito A Provincial A Baseball Championships
27
Stettler Regional Fire
Department
2015 ACCOMPLISHMENTS
MISSION STATEMENT
The Stettler Regional Fire Department exists to enhance the quality of life within our
community by providing innovative protection and safety to life, property and the
environment. We are a professional organization that accomplishes our mission
through prevention, emergency response, education and training.
The following is a snapshot of some of the great community services the Fire Department
has provided this year.
FIRE PREVENTION
Delivered fire safety education to organizations such as Clear View School Division, Stettler
Day Cares, Stettler Library, ATCO Electric, County of Stettler Housing Authority, Stettler Vet
Clinic, Stettler Forest Wardens and a wide verity of other organizations throughout our
response area.
FIRE INSPECTION
Completed fire safety inspections on assembly types of occupancy such as Day Care
facilities, Schools, Hospital, Senior Lodges and Commercial buildings. Completed plans
review on all new construction and change of occupancy regarding Commercial and
Industrial buildings.
PUBLIC SERVICE
“DON’T PUT US TO WORK” presentation for the William E Hay Composite graduating class.
A re-enactment of the results of a fatal car accident involving young adults. The
presentation involves RCMP, EMS, FIRE DEPARTMENT, FUNERAL HOME and GRADE 12
DRAMA CLASS.
28
Annual Fire Department Food Bank Blitz to support the Stettler Food Bank. Also
participated in the Ronald McDonald House charity, and RCMP Charity Check Stop.
RECRUITMENT
We recruited and trained 12 new fire fighters from September 2014 to September 2015.
Our recruitment program has been very effective over the last three years we have
recruited over 30 new recruits. That sounds great however the trend is that we loose 50%
of the recruits from the previous years efforts every year.
RETENSION
We have a very dedicated group of Fire Fighters on staff with lots of positive momentum
happening. We have made progress in creating a core commitment toward physical
fitness training and awareness of the importance of realistic hands-on training to promote
sustainability.
29
TRAINING
Fire fighter training is our number one top priority the following are some of the highlights.
Three Fire Fighters have completed NFPA 1001 Level II Professional Qualifications. Twelve
firefighters achieved NFPA S600 pump operator level status. Deputy Chief Brugman and
Captain Walker attended the Fire Department Instructor Conference in Indianapolis.
Brugman and Walker attended live fire training with the National Institute of Standards
and Technology. Chief Dennis attended this year’s Disaster Conference and participated
in a Table top exercise, System wide electrical outage, Crisis communications and Social
Media in Emergency Management. Seven Fire Fighters attended Large Animal Rescue
training dealing with cattle liner roll overs.
EMERGENCY CALL OUTS
19
13
24
37
59
12
47
8339
Structure Fires
Vehicle Fires
Grass/Brush Fires
Motor Vehicle Accidents
Medical Assist
Miscellaneous - Rescue, down power line, and Hazardous materials spill or leak
Alarm- Carbon monoxide, Smoke detector, and Accidental alarm activation
Staff hours
30
Financial Implications
2015 - $21,000
2014 - $20,770
2013 - $20,445
Conclusion:
Given the current global
pricing downturn impacting
further growth in Alberta’s
rural oil and gas sectors, our
community remains fortunate
to have a diverse local
economy including, relatively
strong agricultural sectors,
health and education
employment sectors, and
regional retail and service
sectors. It is always a
challenge to retain our trained operational staff even when there are declining lucrative
jobs in other local industries or other communities. Whether we like it or not we have to
compete for good people in our local market place. Retention of knowledgeable and
experienced operational staff is a key to our performance and our continued success as a
municipal organization. Even in this current challenging economy, we continue to
experience challenges recruiting skilled staff for vacancies within our organization.
Our highly valued
employee Pension Plan
(LAPP) remains intact
however the threat exists
that may be legislatively
adjusted so as to
defer/reduce the timing
of participation benefits.
Every employee benefit
approved by Council is a
positive tool for retention
purposes.
The employees working in
our organization are
appreciative of having
good jobs and therefore
embrace our 5th Annual
Food Bank Fill-Up (1/2 ton
truck) challenge to help
prevent hunger and
improve dignity for those
less fortunate and in
need. In addition Town
31
employees (with a matching
contribution from the CAO) will
attempt to collectively donate
approximately $600 to a local
organization in 2015 through
participation in our supplier
provided employee gift draw
table.
Genuine and consistent
appreciation, acknowledgement
and reinforcement go a long
way to help maintain our most
necessary resource.
Recommendation:
That the Town of Stettler Council
recognize the efforts of its entire
team of valued employees
through the award of a $325
Christmas Bonus to be paid in
(local) Heart of Alberta Dollars
per full time employee (prorated
for part time employees) as an
appreciation for their continued
effort, commitment and loyalty,
as well as appreciation for the
overall level of organizational
accomplishment and dedication
in 2015.
32
MEMORANDUM
To:
From:
Date:
Re:
Steven Gerlitz
Angela Stormoen
November 10, 2015
Dog & Cat License Fees for 2016
Background
Town administration has conducted a review of our existing Dog & Cat Licenses and Rates. The
Dog Bylaw 2050-14 & Cat Bylaw 2049-14 were passed in March of 2014, these Bylaws repealed
and replaced the bylaws from 2007. The Dog & Cat License Fees did not change from the previous
bylaw. Below is a chart showing the number of Dog and Cat licenses currently registered as well
as the potential revenue for 2016:
Animal Type
DOG -Unaltered
DOG -Altered
CAT- Unaltered
CAT -Altered
TOTAL
Total Number of
2015 Licenses
41
704
0
221
966
Total
Potential Revenue
2016*
$19,650.00
$5,525.00
$25,175.00
In reviewing the Dog Bylaw 2050-14 & Cat Bylaw 2049-14 license rates, administration
compared the rates to those of other municipalities similar in population size:
Dog
Dog
Cat
Cat
Unaltered Altered
Unaltered Altered
Bonnyville
$65.00
$20.00
$50.00
$10.00
Vermilion
$50.00
$20.00
$50.00
$20.00
St. Paul
$20.00
$10.00
$20.00
$10.00
$60.00
$45.00
$60.00
$45.00
Blackfalds
Stettler
$25.00
$25.00
$50.00
$50.00
Average
$48.75
$23.75
$45.00
$21.25
**Discount
*Discount rate is from December 1 - January 31
Replacement Discount
Tag
Rate
$5.00
n/a
$10.00
n/a
$5.00
n/a
$6.00
$30.00 / $15.00**
$10.00
$10.00*
$6.50
rate is from January 1 - January 31
Recommendation
That Town Council set the 2016 Dog & Cat License fees at the same rate as 2015:
• $25 for an altered dog or cat
• $50 for an unaltered dog or cat
• $10 for a replacement tag
• $10 Discount between December 1 -January 31
Alternatives
That Town Council increase or decrease the Dog & Cat License fees for 2016.
33
MEMORANDUM
To:
From:
Date:
Re:
Steven Gerlitz
Angela Stormoen
November 10, 2015
Business License Fees for 2016
Background
Each year Town of Stettler Council sets the Business License Fees for the upcoming year;
administration has conducted a review of our existing Business Licenses and the Business License
Bylaw 1807-99. As of October 30, 2015 we have the following number of Active Business
Licenses:
Business Type
Resident (Rate $150/year):
Commercial
Home Occupation
Non- Resident (Rate $350/year)
TOTAL
Number Of Licenses
2013 2014
2015
402
396
398
75
71
71
57
56
36
507
526
529
Potential 2016 Revenue
*Based on 2015 Licenses
$59,400
$11,250
$12,600
$83,250
In reviewing the Business License Bylaw 1807-99 our existing rates for 'resident' businesses and
'non-resident' businesses were compared to those of other municipalities in Alberta. The
following table illustrates this comparison:
Municipality
Ponoka
Coaldale
Bonnyville
Westlock
Devon
Olds
Wainwright
Red Deer
Camrose
Peace River
AVERAGE
Town of Stettler
Resident fee
$100.00
$60.00
$200.00
$100.00
$150.00
$100.00
$100.00
$172.50
$125.00
$150.00
$125.75
$150.00
Non Resident Fee
$250.00
$300.00
$400.00
$200.00
$300.00
$200.00
$200.00
$345.00
$250.00
$300.00
$274.50
$350.00
The last change to the Business License Bylaw 1807-99 was in November 2013, which increased
the business license fees from $325.00 to $350.00 for 'non-resident' and from $125.00 to $150.00
for 'resident' businesses.
Recommendation
That Town Council set the 2016 Business License fees as the same rate as 2015, $150.00 for a
Resident License and $350.00 for a Non-Resident License.
34
TOWN OF STETTLER
BANK RECONCILIATION
AS OF OCTOBER 31, 2015
Net Balance at End of Previous Month
$
8,120,990.05
ADD: General Receipts (summarized below)
Interest Earned
Investments Matured
SUBTOTAL
818,531.12
6,879.11
8,946,400.28
LESS: General Disbursements
Payroll
Investments
Debenture Payments
Returned Cheques
Bank Charges
SUBTOTAL
2,093,841.45
351,457.69
341.24
1,070.51
2,446,710.89
NET BALANCE AT END OF CURRENT MONTH
(General Ledger)
$
Balance at End of Month - Bank
ADD: Outstanding Deposits
LESS: Outstanding Cheques
6,499,689.39
6,775,061.11
8,366.66
283,738.38
NET BALANCE AT END OF CURRENT MONTH
(Bank)
$
6,499,689.39
INVESTMENTS:
$U.S. Money Market Account
SUBTOTAL
-
TOTAL CASH ON HAND AND ON DEPOSIT
$
6,499,689.39
THIS STATEMENT SUBMITTED TO COUNCIL THIS 17th DAY OF NOVEMBER 2015
_________________________________
MAYOR
GENERAL RECEIPTS SUMMARY
Tax
AR
Utility
AR
Bus License
AR
Alta Gas
Franchise
ATCO
Franchise
Health Unit
Rental
SMRWSC
Water
Library
Salary
Alberta Finance
FCSS
County
Fire Agreement
Other
Total
______________________________________
ASSISTANT CAO
235,529
258,739
0
50,136
29,671
14,424
14,539
10,020
42,561
15,812
0
0
0
147,100
35
818,531
System:
2015-11-04 1:45:56 PM
User Date: 2015-11-04
Ranges:
Vendor ID
Vendor Name
Cheque Date
From:
First
First
First
Town Of Stettler
CHEQUE DISTRIBUTION REPORT
Payables Management
To:
Last
Last
Last
From:
Chequebook ID GENERAL
Cheque Number 67702
Page:
1
User ID: Veronica
To:
GENERAL
67736
Sorted By: Cheque Number
Distribution Types Included:All
Vendor Name
Cheque Number
Cheque Date
Cheque Amount
======================================================================================================================
APEX Supplementary Pension Pla 67702
2015-11-06
$299.06
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Sup Pension Plan PP22-15
2015.10.27
$299.06
======================================================================================================================
Barnes, Roger
67703
2015-11-06
$25.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Nov Telephone Allowance
2015.11.01
$25.00
======================================================================================================================
Bilodeau, Gates
67704
2015-11-06
$400.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Nov Telephone Allowance
2015.11.01
$400.00
======================================================================================================================
Blue Grass Sod Farm Ltd.
67705
2015-11-06
$27,697.95
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Screened compost @ Transfr Stn G36854.
$27,697.95
======================================================================================================================
Border Paving Ltd.
67706
2015-11-06
$1,152.27
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Roads Asphalt Hotmix
51925
$1,152.27
======================================================================================================================
Bounty Onsite Inc.
67707
2015-11-06
$181.49
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Fire Extinguisher&Sign Barrica 001-026457
$181.49
======================================================================================================================
Canadian Union of Public Emplo 67708
2015-11-06
$472.50
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Union Dues PP#22-15
2015.10.27
$472.50
======================================================================================================================
Central Sharpening
67709
2015-11-06
$215.25
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Sharpen Zamboni & Chipper Blad 24621
$215.25
======================================================================================================================
Dodd, Sonia
67710
2015-11-06
$25.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Nov Telephone Allowance
2015.11.01
$25.00
======================================================================================================================
Enmax Energy Corporation
67711
2015-11-06
$64,868.10
Invoice Description
Invoice Number
Invoice Amount
36
-------------------------------------------------------------------------------
System: 2015-11-04 1:45:56 PM
User Date:
2015-11-04
Town Of Stettler
CHEQUE DISTRIBUTION REPORT
Payables Management
Page:
2
User ID: Veronica
Vendor Name
Cheque Number
Cheque Date
Cheque Amount
----------------------------------------------------------------------------------------------------------------------------------Sept Power Bills
15-2527485
$64,868.10
======================================================================================================================
Fischer, Malcolm
67712
2015-11-06
$302.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Travel & Subsistence
2015.10.30
$302.00
======================================================================================================================
George, Carolyn
67713
2015-11-06
$240.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Sep 9-Oct 28 Fitness Instructo 2015.10.28
$240.00
======================================================================================================================
Gerlitz, Steven
67714
2015-11-06
$100.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Nov Phone & Travel Allowance
2015.11.01
$100.00
======================================================================================================================
Industrial Machine Inc.
67715
2015-11-06
$10,494.75
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Hiway Sander Unit #109
25456EQ
$10,494.75
======================================================================================================================
KaizenLAB Inc.
67716
2015-11-06
$963.07
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------WTP Sample Testing
INV0014642
$118.97
WTP Sample Testing
INV0015413
$120.75
WTP Sample Testing
INV0015455
$216.20
WTP Sample Testing
INV0015414
$362.25
WTP Sample Testing
INV0015452
$144.90
======================================================================================================================
Kneeland & Sons Construction L 67717
2015-11-06
$5,458.10
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Security Release
2015.11.02
$5,458.10
======================================================================================================================
Penner, Lee
67718
2015-11-06
$420.50
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------P&L Travel & Subsistence Oct 2 2015.10.29
$420.50
======================================================================================================================
Practica Ltd.
67719
2015-11-06
$461.33
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Park Dog Waste Bags
36176
$461.33
======================================================================================================================
Priore, Emma
67720
2015-11-06
$1,800.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------October 2015 Hall Janitor
2015.10.31
$1,800.00
======================================================================================================================
Pro Water Conditioning
67721
2015-11-06
$60.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Pool - Bottled Water
10128
$60.00
37
System: 2015-11-04 1:45:56 PM
User Date:
2015-11-04
Town Of Stettler
CHEQUE DISTRIBUTION REPORT
Payables Management
Page:
3
User ID: Veronica
Vendor Name
Cheque Number
Cheque Date
Cheque Amount
----------------------------------------------------------------------------------------------------------------------------------======================================================================================================================
QM Contracting
67722
2015-11-06
$1,575.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------October Water Meter Reader
2015.11.01
$1,575.00
======================================================================================================================
Receiver General for Canada
67723
2015-11-06
$36,386.36
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Tax Deductions PP#22
2015.10.27
$28,358.78
Tax Deductions PP#22
2015.10.27.
$6,759.44
Tax Deductions PP#22
2015.10.27.BOT
$1,268.14
======================================================================================================================
Rowles, Marty
67724
2015-11-06
$173.99
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Rec Centre Clothing Allowance
2015.10.28
$173.99
======================================================================================================================
Roynat Lease Finance
67725
2015-11-06
$913.50
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------SRC Copier Lease Dec/Jan/Feb
2015.11.01
$913.50
======================================================================================================================
Scott, Graham
67726
2015-11-06
$492.63
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------GIS Travel & Subsistence
2015.10.30
$492.63
======================================================================================================================
Shaw Direct
67727
2015-11-06
$81.86
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Joint Office TV 10.26-11.25
2015.10.24
$81.86
======================================================================================================================
Startec Refrigeration Services 67728
2015-11-06
$8,072.68
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Ice Plant Service & Repair
SO-62198
$5,993.93
Ice Plant Service & Repair
SO-63604
$2,078.75
======================================================================================================================
Stettler Regional Board of Tra 67729
2015-11-06
$230.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Town rec'd money thru bank rec 2015.10.16
$130.00
HBC Awards Banquet Tickets
3683
$100.00
======================================================================================================================
Stormoen, Angela
67730
2015-11-06
$100.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Nov Plan & Dev Travel Allowanc 2015.11.01
$100.00
======================================================================================================================
Switenky, Greg
67731
2015-11-06
$370.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Nov Travel Allowance
2015.11.01
$370.00
38
System: 2015-11-04 1:45:56 PM
User Date:
2015-11-04
Town Of Stettler
CHEQUE DISTRIBUTION REPORT
Payables Management
Page:
4
User ID: Veronica
Vendor Name
Cheque Number
Cheque Date
Cheque Amount
----------------------------------------------------------------------------------------------------------------------------------======================================================================================================================
Team Aquatic Supplies Ltd.
67732
2015-11-06
$946.09
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Pool Program Uniforms
IN086126
$782.29
Pool Programs Uniforms
IN086348
$163.80
======================================================================================================================
Telus Communications
67733
2015-11-06
$3,203.15
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Oct 22 to Nov 21, 2015
2015.10.23
$3,203.15
======================================================================================================================
Town Centre Properties (Brooks 67734
2015-11-06
$3,320.59
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Security Release
2015.11.02
$3,320.59
======================================================================================================================
Ventnor, Coralee
67735
2015-11-06
$6,515.48
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Contracted Sidewalk Sealing
201550
$6,300.00
Contracted Weed Control SMRWSC 201553
$215.48
======================================================================================================================
Yellow Pages
67736
2015-11-06
$50.30
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Oct Directory Advertising
15-2041237
$50.30
--------------------$178,068.00
=====================
Total Cheques
39
System:
2015-11-13 9:19:45 AM
User Date: 2015-11-13
Ranges:
Vendor ID
Vendor Name
Cheque Date
From:
First
First
First
Town Of Stettler
CHEQUE DISTRIBUTION REPORT
Payables Management
To:
Last
Last
Last
From:
Chequebook ID GENERAL
Cheque Number 67737
Page:
1
User ID: Veronica
To:
GENERAL
67761
Sorted By: Cheque Number
Distribution Types Included:All
Vendor Name
Cheque Number
Cheque Date
Cheque Amount
======================================================================================================================
Alberta Animal Services
67737
2015-11-13
$8,898.75
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Oct 2015 Bylaw Enforcement
11544
$8,898.75
======================================================================================================================
Alberta Land Titles
67738
2015-11-13
$91.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Oct Admin/P&D Searches
2015.10.31
$91.00
======================================================================================================================
Alberta One-Call Corporation 67739
2015-11-13
$658.35
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Oct 1st Calss
IN119859
$658.35
======================================================================================================================
Alta West Group Ltd.
67740
2015-11-13
$840.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------SRC Software Maintenance
2K15-57-2
$840.00
======================================================================================================================
AMSC Insurance Services Ltd. 67741
2015-11-13
$84.06
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Fire Equipment Insurance U#221 19970
$84.06
======================================================================================================================
Canada Post Corporation
67742
2015-11-13
$1,678.87
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Oct Water Billing Postage
9577554692
$1,678.87
======================================================================================================================
Clearview Public Schools
67743
2015-11-13
$2,115.15
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Admin Office Insurance/Bond Pr 4314
$2,115.15
======================================================================================================================
Commercial Aquatic Supplies
67744
2015-11-13
$15,932.70
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Used 12 x 12 Climbing Wall
134594
$15,932.70
======================================================================================================================
Hach Sales & Service Ltd.
67745
2015-11-13
$665.08
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------WTP Lab Supplies & Freight
109981
$665.08
======================================================================================================================
Howe, Kelly
67746
2015-11-13
$250.00
Invoice Description
Invoice Number
Invoice Amount
40
-------------------------------------------------------------------------------
System: 2015-11-13 9:19:45 AM
User Date:
2015-11-13
Town Of Stettler
CHEQUE DISTRIBUTION REPORT
Payables Management
Page:
2
User ID: Veronica
Vendor Name
Cheque Number
Cheque Date
Cheque Amount
----------------------------------------------------------------------------------------------------------------------------------2015 Clothing Allowance
2015.11.03
$250.00
======================================================================================================================
Newcap Radio
67747
2015-11-13
$491.40
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Misc Dept Advertising
74956-7
$491.40
======================================================================================================================
Odor Tech International
67748
2015-11-13
$98.18
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Community Hall janitor supplie 25653
$98.18
======================================================================================================================
Praxair Distribution
67749
2015-11-13
$715.68
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Pool Chemicals/Cylinder Lease
22030604
$715.68
======================================================================================================================
Railside Design
67750
2015-11-13
$105.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Shop Inspection/Engineers Repo 2013378
$105.00
======================================================================================================================
Robinson, Holly
67751
2015-11-13
$72.00
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------HBC Meeting Lunch
7657251
$72.00
======================================================================================================================
Russell Food Equipment Ltd.
67752
2015-11-13
$414.65
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Community Hall Jugs & Trays
IN097148
$414.65
======================================================================================================================
Schwartz Home Building Centre 67753
2015-11-13
$76.64
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Skatepark Supplies
582029
$76.64
======================================================================================================================
Shaw Cablesystems GP
67754
2015-11-13
$142.70
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Fitness Area Cable TV
2015.11.01
$142.70
======================================================================================================================
Star Diamond Tools Inc.
67755
2015-11-13
$2,425.92
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Trans - Grinder Repairs
IN52598
$2,425.92
======================================================================================================================
Stettler & District Handibus 67756
2015-11-13
$125.74
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Oct Handibus Garage Utilites
1751
$125.74
======================================================================================================================
Stettler Vet Clinic
67757
2015-11-13
$391.39
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------41
2015 Vet Clinic Fees
712931
$15.28
System: 2015-11-13 9:19:45 AM
User Date:
2015-11-13
Town Of Stettler
CHEQUE DISTRIBUTION REPORT
Payables Management
Page:
3
User ID: Veronica
Vendor Name
Cheque Number
Cheque Date
Cheque Amount
----------------------------------------------------------------------------------------------------------------------------------2015 Vet Clinic Fees
714164
$376.11
======================================================================================================================
Summer Village of White Sands 67758
2015-11-13
$1,431.98
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Refund double Payment
2015.11.09
$1,431.98
======================================================================================================================
Telus Mobility Inc.
67759
2015-11-13
$1,166.52
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Oct 22 to Nov 21, 2015
2015.10.21
$1,166.52
======================================================================================================================
The Soap Stop
67760
2015-11-13
$79.34
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Rec Centre Supplies
406511
$79.34
======================================================================================================================
Trinus Technologies Inc
67761
2015-11-13
$52.50
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Nov Manage Gateway email Hosti R18603-14063
$52.50
--------------------$39,003.60
=====================
Total Cheques
42
System:
2015-11-13 11:18:44 AM
User Date: 2015-11-13
Ranges:
Vendor ID
Vendor Name
Cheque Date
From:
First
First
First
Town Of Stettler
CHEQUE DISTRIBUTION REPORT
Payables Management
To:
Last
Last
Last
From:
Chequebook ID GENERAL
Cheque Number 67762
Page:
1
User ID: Veronica
To:
GENERAL
67763
Sorted By: Cheque Number
Distribution Types Included:All
Vendor Name
Cheque Number
Cheque Date
Cheque Amount
======================================================================================================================
Mike's Place Inc.
67762
2015-11-13
$4,861.45
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Fire Purchase DJI Inspire
I-11928
$4,861.45
======================================================================================================================
Spieth-Anderson International 67763
2015-11-13
$23,095.67
Invoice Description
Invoice Number
Invoice Amount
------------------------------------------------------------------------------Gymnastic Club Equipment
INC-00006819
$19,870.20
Gymnastic Club Equipment
INC-00007136
$3,225.47
--------------------$27,957.12
=====================
Total Cheques
43
MEMORANDUM
To:
From:
Date:
Re:
Steven Gerlitz
Penni Doucette
November 17, 2015
Business Tax Fees for 2016
Background
Each year Town of Stettler Council sets the Business Tax Fees for the upcoming year;
Administration has conducted a review of our existing Business Taxes and the Business Tax Bylaw
2061-15. As of November 17, 2015 we have the following number of Active Business Tax rolls:
Business Type
(Rate $150/year):
Business roll:
TOTAL
Number Of Licenses
2013 2014
2015
43
43
43
43
43
42
Potential 2016 Revenue
*Based on 2015 Licenses
$6,300.00
$6,300.00
The last change to the Business Tax Bylaw 2061-15 was in November 2013, which increased the
business tax fees from $125.00 to $150.00.
Recommendation
That Town Council set the 2016 Business Tax fees at the same rate as 2015, of $150.00 per
roll.
44
BYLAW 2073-15
WHEREAS under the provisions of the Municipal Government Act, RSA 2000, Chapter M-26
as amended, or repealed and replaced from time to time a Council is authorized to pass
a bylaw providing for the assessment of any or all businesses carried on within its area and
for the payment by any person carrying on any such business of a tax upon the
assessment thereof to be known as a business tax.
AND WHEREAS the Town of Stettler having passed Bylaw No. 1783-97 to assess certain
businesses within the Town of Stettler;
AND WHEREAS the Town of Stettler wishes to fix the 2016 Business Tax Mill Rate for the
purposes of levying a Business Tax in 2016;
NOW THEREFORE the Municipal Council of the Town of Stettler, duly assembled, enacts as
follows:
1. That the millrate for Business Tax in the Town of Stettler shall be fifteen (15.0) mills on
the business assessment for the taxation year 2016.
2. That the Assistant CAO of the Town of Stettler is hereby authorized and empowered
to levy and collect the rate herein affixed in accordance with the Municipal
Government Act, RSA 2000, Chapter M-26 as amended, or repealed and replaced
from time to time.
3. The 2016 Business Tax Levy is for ordinary Municipal expenditures.
4. This bylaw shall come into force and effect on the date of final passing thereof.
READ a first time this ____ day of ______, A.D. 2015.
READ a second time this ____ day of ______, A.D. 2015.
READ a third time and finally passed this ____ day of ______, A.D. 2015.
_______________________________________
MAYOR
________________________________________
ASSISTANT CAO
45
Environment and Parks
Operations
Red Deer North Saskatchewan Region
111 Twin Atria Building, 4999-98 Avenue
Edmonton, Alberta T6B 2X3
Telephone: 780-427-7617
Fax: 780-427-7824
www.alberta.ca
November 9 2015
Melissa Robbins
Director of Operational Services
Town of Stettler
P.O. Box 280
Stettler, AB T0C 2L0
[email protected]
Dear Ms. Robbins:
Subject: 2015 Alberta Urban Municipalities Association (AUMA) Convention
On behalf of Environment and Parks staff, I would like to thank you for meeting with us at this
year’s convention and providing updates on your issue with Red Willow Creed master drainage
plan and Flood Hazard Mapping.. These sessions help us to understand your needs for support
in the area of environmental management.
I understand that Environment and Parks staff met with the Town of Stettler and the County of
Stettler in January and March of 2013 to discuss Water Management for the Red Willow Creek
Watershed.
The key function of the Red Willow Creek Water Drainage Plan would be to:
• Consider Functional Watershed Area
• Assessment of Environmental Concerns
• Assessment of Future Drainage Requirements
• Assessment of Flood Protection Levels
• Establishment of Environmental Constraints
• Assessment of Future Drainage Requirements
• Establish Policies and Criteria for Drainage Improvements
I have recently been informed that the Redwillow Creek Watershed Regional Master Drainage
Plan has been completed by the Town and County and submitted to Environment and Parks
staff for Water Act approval. Department staff will review the plan and work with the Town, the
County and their consultant on this application. Once this Master Drainage Plan is approved
under the Water Act, it will set rules for development and water management within the
watershed, determine measures to reduce the potential for downstream flooding, reduce
potential for compliance action and stream line the approval process for water management
projects and activities within the watershed. The Department Contact is Gordon Ludtke, Sr.
Water Administrative Engineer. Gordon can be reached at 403-340-7668 or via email at
[email protected].
46
Page 2
We also discussed the concern that the flood hazard mapping for the Town of Stettler should be
reviewed due to new information from engineering studies conducted by the Town. I
recommend that the Town of Stettler Continue to engage the River Engineering group in
Environment and Parks to try and resolve this concern with how the flood plain and flood fringe
are currently being mapped. The best contact there is Peter Onyshko who may be reached by
phone at 780-422 7826) or by e-mail at [email protected]. For program questions,
please contact the manager of River Engineering team, Evan Friesenhan. Evan Friesenshan
may be reached by phone (780-427-8218) or by e-mail [email protected].
Yours truly,
Randall Barrett
Director, Red Deer North Saskatchewan Region
cc: Gordon Ludtke
Evan Friesenhan
Peter Onyshko
47