.~~~FVRL - the Commons
Transcription
.~~~FVRL - the Commons
I• .~~~FVRL I=RASER VALLEY REGIONAL LIBRARY .\dmini:,tr;l.rivl.· Centre 34SS'i Del .air Road Abbor,I;>nL Ii( V2S ~YJ 'kl:t\1)4<,S')-71-l1 '1',,11 FnT ! .. SS8·/)I)::l··4141 : F:l'c('U4··R'i2·'701 ~\pril :'leI, 20'}:' Public Libran' Sen'ices Branch P. O. Box ()S.':q Stu Proy Govt Y'ictoria, B. C. VS\X7 1V2 '\ttemion: Da,;d Ryland, .-\.dministrati\'e Assistant Dear Da"id: Enclosed is me 2012 Statement of Financial Information for the Fraser Valley Regional Library District for the year ended December 31, 2012. If you have any questions about the enclosed statement, please call me at (604) 859-7141. Sinccrelv, Gavrielle Tran. CI\L\ Finance 1\lanager 2012 FRASER VALLEY REGIONAL LIBRARY BOARD ; i , Name Bateman, Councillor Jordan G. Dickey, Director William M. ("Bill") Fassbender, Mayor H. Peter Fathers, Councillor Helen (no other aiven names) Gibson. Councillor Simon J. Gidda, Councillor Tarlok S. ("Terry") Hullema. Councillor Kenneth F. King, Councillor Linda A. Martin, Councillor Gayle M.E. Perrv, Councillor Robert A. Peterson, Councillor S. Anne Smith, Councillor Ron Van Laerhoven, Councillor John F. Walters, Councillor Debra-Anne M. Wright, Councillor Michael R. Local Goyernment ,Township of Langley i Fraser Valley Regional District :City of Langlev ;City of White Rock ICity of Abbotsford :District of Mission ,City of Chilliwack iDistrict of Maple Ridge iMetro Vancouver iVillage of Harrison Hot Springs ICorporation of Della IDistrict of HODe District of Kent District of Pill Meadows City of Port Coauillam 'Residence Address :6951 - 208A Street 53500 Eigey Road ,20479 - 45A Avenue .1321 Lee Street :3329 Harvest Drive '7436 Dunsmuir Street :5840 Blackburn Road :#2 - 22268 - 116 Avenue '4718 - 209 Street !308 - 378 Esplanade Avenue '6460 McKenzie Drive '301 -7th Avenue '7180 McDonald Road i 12404 - 194 Street !80 - 758 Riverside Drive I City/Proy/Code 'Langley, BC V2Y OG1 iRosedale, BC VOX 1XO !Langley, BC V3A 6K5 iWhite Rock, BC V4B 4P7 iAbbotsford. BC V3G 2Y6 ,Mission, BC V2V 4B2 iChilliwack, BC V2R 4N9 :Maple Ridge, BC V2X 1P5 ,Langley, BC V3A 7E8 IHarrison Hot Springs, BC VOM 1KO iDelta, BC V4E 1N9 :Hope, BC VOX 1LO 'Agassiz, BC VOM 1A2 jPilt Meadows, BC V3Y 1A5 .Port Coauillam, BC V3B 7V8 : -r Home Telephone 604-539-5085 604-794-3347 604-533-1178 604-536-7625 604-853-1746 604-826-3365 604-823-4971 604-467-2688 604-534-4896 604-796-8475 604-572-3693 604-869-3628 604-796-9084 604-465-0969 604-942-8897 Date of Birth 4/16/1976 I 11/1/1955 12/20/1946 7/18/1970 3/26/1950 12/20/1938 1/13/1961 12/2/1942 4/15/1947 11/21/1939 2/16/1963 7/14/1967 5/26/1947 2/18/1962 4/4/1937 FRASER VALLEY REGIONAL LIBRARY DISTRICT STATEMENT OF FINANCIAL INFORMATION (SOFI) Fiscal Year Ended December 31, 2012 TABLE OF CONTENTS Documents are alTanged in the following order: 1. Approval of Statement of Financial Information 2. Financial Information Act Checklist 3. Management RepOli 4. Audited Financial Statement 5. Schedule of Debt 6. Schedule of Guarantee and Indemnity Agreements 7. Schedule of Remuneration and Expenses including: a. Statement of Severance Agreements b. Reconciliation or explanation of differences to Audited Financial Statements 8. Schedule of Payments for the Provision of Goods and Services including: a. Reconciliation or explanation of differences to Audited Financial Statements FRASER VALLEY REGIONAL LIBRARY DISTRICT STATEMENT OF FINANCIAL INFORMATION (SOFI) FRASER VALLEY REGIONAL LIBRARY DISTRICT I MAILING ADDRESS 34589 DeLair Road CITY PROVINCE POSTAL CODE Abbotsford B.C. V2S 5Yl NAME OF CHIEf EXECUTIVE OFFICER Rob O'Brennan TELEPHONE NUMBER 604-859-7141 NA1vlE OF DIRECTOR OF CORPORATE SERVICES Mary 0'Callaghan TELEPHONE NUMBER 604-859-7141 I DECLARATION AND SIGNATURES: We, the undersigned, approve all the statements and schedules included in this Statement of Financial Information for the year ended December 31, 2011 for the Fraser Valley Regional Library District as required under Section 2 of the Financial Information Act. .", " SIGNATURE~OI;:~~~C.'~,'" AIRPERSON O.FTHE BOARD OF DIRECTORS ./ ." .F" ~"'" --7 _-e::~J <)-, /' L~./ .£-/-' I - ~'---" DATESIUNED (.. SIGNATURE OF THE CHIEF EXECUTIVE OFFICER ~~/1/1/\/Ut~-SIGNATURE OF THE DIRECTOR OF CORPORi\TE SERVICES '-'I V"-) /"; ./f77, ~} (:~U~:~L April 30, 20] 3 DATE SIGNED April 30, 2013 DATE SIGNED April 30, 2013, Financial Information Regulation, Schedule 1 2. Checklist - Statement of Financial Information (SOFI), For the Corporation: Corporate Name: Fraser Valley Regional Contact Name: Gavrielle Tran Library District Finance Manager Fiscal Year End: December 31,2012 Date Submitted: April 30, 2013 Phone Number: 604-859-7141 ext 7040 --------_._E-mail: [email protected] For the Ministry: Ministry Name: Reviewer: Date Received: Deficiencies: Yes Date Reviewed: Deficiencies Addressed: Yes Approved (SFO): Further Action Taken: Distribution: .' <'.' D -- .FIR Schedule 1 Section Legislative Library Item ~ -~ 0 i ••·i.·.·. • .i ..... Ministry Retention .Yes~ '"( , No< ~lj,: '0 General 1 (1) (a) I Statement of assets and liabilities , X 1 (1) (b) Operational statement 1 (1 )(c) Schedule of debts 1 (1) (d) Schedule of guarantee and indemnity agreements X 1 (1) (e) Schedule of employee remuneration and expenses X 1 (1) (f) Schedule of suppliers of goods and services X 1 (3) Statements prepared on a consolidated basis or for each fund, as appropriate X X X ';-:i: >-;,>:, ' ' :~ ., ~ .~ ~. i I- • >'. ,.' t,' . ,!.7'" -"." - -- ~tJlntl1ents " .. .",r , :' .'.,<," "(;()mments .• '.' . 1 (4) 1 (5) Notes to the financial statements for the statements and schedules listed above x Statement of Assets & Liabilities 2 • II) A balance sheet prepared in accordance with GAAP or stated accounting principles I policies, and x x Show changes in equity and surplus or deficit due to operations Operational Statement 3 (1) 3 (2) 3 (3) 3 (4) Prepared in accordance with GAAP or stated accounting principles I policies and consists of: e a Statement of Income or Statement of Revenue and Expenditures, and • a Statement of Changes in Financial Position • The Statement of Changes in Financial Position may be omitted if it provides no additional information " The omission must be explained in the notes x X x Community colleges, school districts, and municipalities must prepare a Statement of Changes in Financial Position for the Capital Fund x Schedule of Debts 4 (1){a) 4 (2) 4(1)(b) List each long-term debt (secured by debentures, mortgages, bonds, etc.), stating the amount outstanding, the interest rate, and the maturity date x Identify debts covered by sinking funds or reserves and amounts in x '<i. ···.xiii ~Iff ... ....... .. .... these accounts 4 (3) 4 (4) .. 'lO The schedule may be omitted if addressed under section 2 or 5 and it provides no additional information X The omission must be explained in a note to the schedule X Schedule of Guarantee and Indemnity Agreements 5 (1) List financial agreements that required government approval prior to being given (see Guarantees and Indemnities Regulation in FIA Guidance Package) X 5 (2) State the entities involved, and the specific amount involved if known X I 5 (3) 5 (4) .. . The schedule may be omitted if addressed under section 2 or 4 and it provides no additional information X The omission must be explained in a note to the schedule X Schedule of Remuneration and Expenses (See Guidance Package for suggested format) List separately, by name and position, the total remuneration and the total expenses for each elected official, member of the board of directors, and employee appointed by Cabinet X 6 (2) (b) List each employee whose total remuneration exceeds $75,000 and the total expenses for each [exclUding the persons listed under 6 (2) (a)] X 6 (2) (c) Include a consolidated total for employees whose remuneration is $75,000 or less [excludino the X 6 (2) (a) 1----- -'-eornm~nts - -FIR _S~hedu{a.:1;_ -Item Section ,.-",.-.--"--;..-, persons listed under 6 (2) (a)] 6 (2) (d) Reconcile or explain any difference between total remuneration in this schedule and related information in the operational statement x f------+-------------+---}--+--j-------------- - 6 (3) f--- Exclude personal information other than name, position, function or remuneration and expenses of employees .L- x - l -_ _L - _ - l - _ - L _ Schedule of Remuneration and Expenses (See Guidance Package for suggested format) 1------.,--------------,.---,---,.----,--------------- 6 (6) Report the employer portion of EI and CPP as a supplier payment to the Receiver General for Canada rather than as employee remuneration 6 (7) (a) 6 (7) (b) Include a statement of severance agreements providing: • the number of severance agreements under which payment commenced in the fiscal year being reported on for non-union employees, and • the range of equivalent months' compensation for them x x (see Guidance Package for suggested format) 6 (8) Provide the reason for omitting a statement of severance agreements in a note to the schedule of remuneration and expenses x Schedule of Suppliers of Goods or Services (See Guidance Package for suggested format) 7 (1) (a) List in alphabetical order all suppliers of goods and services who received aggregate payments exceeding $25,000 x ~IR - - .. 7 (1 )(b) I Include a consolidated total of all X payments to suppliers who received $25,000 or less 7 (1) (c) Reconcile or explain any difference between the consolidated total and . related figures in the operational statement .. 7 (2) (b) X "-~ Include a statement of payments for the purposes of grants or contributions X Inactive Corporations I 8 (1) The ministry reports for the corporation if the corporation is not operating to the extent required to produce a SOFI X 8 (2) (a) The ministry's report contains the statements and schedules required under section 1 (1), to the extent possible X 8 (2) (b) The ministry's report contains a statement of the operational status of the corporation (see Guidance Package regarding what to include) X Approval of Financial Information 9 (1) 9 (2) I Corporations other than municipalities - the SOFI is signed as approved by the board of directors or the governing body (see Guidance Package for example) Municipalities - the SOFI is approved by its council and by the officer assigned responsibility for financial administration (see Guidance Package for example) X X 9 (3) A management report is included, signed by the head and chief financial officer, or by the municipal officer assigned responsibility for financial administration (see examples in annual report at http://www.gov.bc.ca/cas/popt/) X 9 (4) The management report explains the roles and responsibilities of the board of directors or governing body, audit committee, management, and the auditors X 9 (5) Signature approvals required in section 9 are for each of the statements and schedules of financial information, not just the financial statements X FRASER VALLEY REGIONAL LIBRARY DISTRICT STATEMENT OF FINANCIAL INFORMATION (SOFI) Fiscal Year Ended December 31, 2012 3. - MANAGEMENT REPORT The Financial Statements contained in this Statement of Financial Information under the Financial !;?fiJrmation Act have been prepared by management in accordance with generally accepted accounting principles. The integrity and objectivity of these statements are management's responsibility. Management is also responsible for all the statements and schedules. and for ensuring that this infornlation is consistent, where appropriate. with the infolmation contained in the financial statements. Management is also responsible for implementing and maintaining a system of internal controls to provide reasonable assUJance that reliable financial information is produced. The Regional Library District Board of Director's is responsible for ensUJing that management fulfils its responsibilities for fmancial reporting and internal control. The external auditors, KPMG Enterprise, conduct an independent examination, in accordance with generally accepted auditing standards, and express their opinion on the financial statements. Their examination does not relate to the other schedules and statements required by the Financiallr?formation Act. Their examination includes a review and evaluation of the library district's system of internal control and appropriate tests and procedures to provide reasonable assurance that the financial statements present fairly the financial position of the regional library district and the results of its operation. The external auditors have full and free access to the regional library district board. On behalf,9f-Fraser Valley Regional Library District Date: , 1B61011.r11-..a~.) Chief Executive Officer Date: Prepared as required by Financiallnjormarion Regulation, FRASER VALLEY REGIONAL LIBRARY DISTRICT STATEMENT OF FINANCIAL INFORMATION (SOFI) FOR THE YEAR ENDED DECEMBER 31,2012 4 AUDITED FINANCIAL STATEMENTS (including a statement of assets and liabilities and an operational statement) Prepared as required by Financial Information Regulation, Schedule 1, section 1 a & b Financial Statements of FRASER VALLEY REGIONAL LIBRARY DISTRICT Year ended December 31,2012 FRASER VAllEY REGIONAL liBRARY DISTRICT Financial Statements Year ended December 31,2012 Financial Statements Independent Auditors' Report Statement of Financial Position 1 Statement of Operations and Accumulated Surplus 2 Statement of Change in Net Financial Assets 3 Statement of Cash Flows 4 Notes to Financial Statements 5 KPMGllP Chartered Accountants Telephone 32575 Simon Avenue Abbotsford BC V2T 4W6 Canada Internet Fax (604) 854-2200 (604) 853-2756 www.kpmg.ca INDEPENDENT AUDITORS' REPORT To the Board of the Fraser Valley Regional Library District We have audited the accompanying financial statements of Fraser Valley Regional Library District which comprise the statement of financial position as at December 31, 2012, the statements of operations and accumulated surplus, change in net financial assets and cash flows for the year then ended, and notes comprising a summary of significant accounting policies and other explanatory information. Management's Responsibi1ity for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform an audit to obtain reasonable assurance about whether the consolidated financial statements are free from material. misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on our judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circuf1}stances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Fraser Valley Regional Library District as at December 31, 2012, and the results of its operations, changes in net financial assets, and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. Chartered Accountants February 27, 2013 Abbotsford, British Columbia KPMG LiP, l:S :I C:m:ldu\,O Iimi1~d linbility partnership and a memher firm of the KJ>'!vIO net\Vork of independent member firms affililltcd WIth KPMG IrtcmnllonaJ, n Swiss coollerauve, KPMG Caroda provides services to KPMG LLP FRASER VALLEY 'REGIONAL LIBRARY DISTRICT Statement of Financial Position December 31,2012, with comparative information for 2011 2012 Financial assets: Cash (note 3) Portfolio investments (note 3) Accounts receivable $ Financial liabilities: Accounts payable and accrued liabilities Deferred revenue Employee future benefits Net financial assets Non-financial assets: Tangible capital assets (note 4) Prepaid expenses and deposits Accumulated surplus (note 5) $ 435,960 3,086,608 378,797 3,901,365 2011 Restated . (note 2) $ 6,447 4,070,050 307,117 4,383,614 1,177,937 439,815 436,637 2,054,389 1,016,646 1,098,203 418,269 2,533,118 1,846,976 1,850,496 9,419,129 320,727 9,739,856 8,235,095 118,134 8,353,229 11,586,832 $ 10,203,725 See accompanying notes to financial statements. On behalfofth. 80a'd <- . ~- X~. '. ~ :_.- . . { / i.- ~~\\~ Director Director 1 FRASER VALLEY REGIONAL LIBRARY DISTRICT Statement of Operations and Accumulated Surplus Year ended December 31,2012, with comparative information for 2011 2012 Budget Unaudited (note 11) Revenues: Member assessments Federal government grants Provincial government grants Fine revenue Other library-based revenue Other donations and grants Return on investments $ Expenses: Salaries and benefits Amortization of tangible capital assets Operating expenses (note 7) Library materials Library interlink Annual surplus (deficit) Accumulated surplus, beginning of year Accumulated surplus, end of year $ 21,364,565 8,000 1,410,695 715,865 400,218 149,994 11,000 24,060,337 2012 Actual $ 21,931,708 9,500 1,484,157 497,300 434,252 163,573 33,611 24,554,101 2011 Actual Restated (note 2) $ 19,359,553 9,285 1,543,551 569,254 509,370 21,426 43,738 22:056,177 16,588,616 3,134,355 3,094,036 840,582 135,000 23,792,589 16,331,940 3,134,355 2,974,270 614,661 115,768 23,170,994 15,477,019 3,046,459 2,806,103 762,140 129,972 22,221,693 267,748 1,383,107 (165,516) 10,203,725 10,203,725 10,471,473 $ 11,586,832 10,369,241 $ 10,203,725 See accompanying notes to financial statements. 2 FRASER VALLEY REGIONAL LIBRARY DISTRICT Statement of Change in Net Financial Assets Year ended December 31,2012, with comparative information for 2011 2012 Budget Unaudited (note 11) Annual surplus (deficit) $ Acquisition of tangible capital assets Amortization of tangible capital assets 267,748 $ (6,294,983) 3,134,355 (3,160,628) 1,383,107 $ (4,318,389) 3,134,355 (1,184,034) Change in prepaid expenses and deposits Net financial assets, beginning of year $ (2,892,880) (3,520) 1,850,496 1,850,496 (1,042,384) $ 1,846,976 (165,516) (3,554,715) 3,046,459 (508,256) (202,593) Change in net financial assets Net financial assets, end of year 2011 Restated (note 2) 2012 24,801 (648,971) 2,499,467 $ 1,850,496 See accompanying notes to financial statements. 3 FRASER VALLEY REGIONAL LIBRARY DISTRICT Statement of Cash Flows Year ended December 31,2012, with comparative information for 2011 2012 2011 Restated (note 2) Cash provided by (used in): Operating activities: Annual surplus (deficit) Item not involving cash: Amortization of tangible capital assets Change in non-cash operating assets and liabilities: Accounts receivable Prepaid expenses and deposits Accounts payable and accrued liabilities Deferred revenue Employee future benefits $ Capital activities: Acquisition of tangible capital assets 1,383,107 $ (165,516) 3,134,355 3,046,459 (71,680) (202,593) 161,291 (658,388) 18,368 3,764,460 '(34,785) 24,801 (10,463) 359,484 41,287 3,261,267 (4,318,389) (3,554,715) Investing activities: Change in portfolio investments 983,442 ·(99,331) Increase (decrease) in cash 429,513 (392,779) Cash, beginning of year Cash, end of year 6,447 $ 435,960 399,226 $ 6,447 See accompanying notes to financial statements. 4 FRASER VALLEY REGIONAL LIBRARY DISTRICT Notes to Financial Statements Year ended December 31, 2012 The Fraser Valley Regional Library District (the "Library") was established by an Order in council by the Lieutenant Governor of the Province of British Columbia. The Library's principal activity is to provide centralized administrative services to member libraries in the Fraser Valley. The Library is a registered charity under the Income Tax Act (Canada) and is not subject to income taxes. 1. Significant accounting policies: The accounting policies of the Library conform to Canadian generally accepted accounting principles for local government reporting in British Columbia and have been presented in accordance with current recommendations as issued by the Public Sector Accounting Board of Canadian Institute of Chartered Accountants. (a) Portfolio investments: Portfolio investments, consisting of short-term and medium-term deposits held with the Municipal Finance Authority, are carried at amortized cost. If it is determined that there is a permanent impairment in the value of an investment, it is written down to net realizable value. (b) Employee future benefits: The Library and its employees make contributions to the Municipal Pension Plan. These contributions are expensed as incurred. Additional employee future retirement benefits are also available to the Library's employees. The costs of these benefits are determined based on service and best estimates of retirement ages. The liabilities under this plan are accrued based on projected benefits prorated as the employees render services necessary to earn the future benefits. (c) Non-financial assets: Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. 5 FRASER VALLEY REGIONAL LIBRARY DISTRICT Notes to Financial Statements (continued) Year ended December 31,2012 1. Significant accounting policies (continued): (d) Tangible capital assets: Tangible capital assets are recorded at cost which includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost of the tangible capital assets are amortized on a straight line basis over their estimated useful lives as follows: Asset Useful life - years Buildings Furniture and equipment Book collection Furniture and fixtures Computer hardware Computer software Automated library system Assets under capital lease 20 5-20 3-5 5 4 2 7 4 Annual amortization is charged in the year of acquisition and in the year of disposal. Tangible capital assets are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amounts of an asset may exceed its long-term service potential. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and also are recorded as revenue. (e) Revenue recognition: Restricted transfers from governments are deferred and recognized as revenue in the year in which the related expenses are incurred. Unrestricted transfers are recognized as revenue when received. Unrestricted revenues are recognized as revenue in the year received or receivable if the amount received can be reasonably estimated and collection is reasonably assured. Externally restricted contributions are recognized as revenue in the period in which the related expenses are incurred. Externally restricted contributions not expended are recorded as deferred revenue. 6 FRASER VALLEY REGIONAL LIBRARY DISTRICT Notes to Financial Statements (continued) Year ended December 31,2012 1. Significant accounting policies (continued): (f) Segment disclosure: The operations of the Library are comprised of a single function. As a result, the expenses are presented by object in the statement of operations. (g) Use of estimates: The preparation of the financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the. reported amounts of revenues and expenses during the reporting period. Significant items sUbject to such estimates and assumptions include the useful lives of tangible capital assets and obligations related to employee future benefits. Actual results could differ from those estimates. These estimates are reviewed periodically, and, as adjustments become necessary, they are reported in the statement of operations in the year in which they become known. 2. Prior period adjustment: The Library made an adjustment to the 2011 comparative figures to defer certain amounts that were incorrectly recognized as revenue in prior periods. This adjustment has resulted in an increase to deferred revenue of $351,010 in the 2011 comparative figures, a decrease in total 2011 revenues of $326,863, and a decrease to accumulated surplus at the beginning of the 2011 year of $24,147. 7 FRASER VALLEY REGIONAL LIBRARY DISTRICT Notes to Financial Statements (continued) Year ended December 31,2012 3. Restrictions on cash and portfolio investments: Of the cash and portfolio investments, certain portions are restricted for specific purposes as noted below: 2012 Cash Portfolio investments Internally restricted for operating reserves: Automation Asset replacement Collection development Future services Municipality surplus allocations Specific programs 2011 $ 435,960 3,086,608 $ 6,447 4,070,050 $ 3,522,568 $ 4,076,497 $ 349,866 382,919 155,633 31,726 479,963 194,677 1,594,784 439,815 1,487,969 $ 471,930 378,903 544,858 31,393 445,217 184,730 2,057,031 1,098,203 921,263 $ 3,522,568 $ 4,076,497 Externally restricted for deferred revenue Unrestricted (a) Automation reserve: In accordance with a board resolution, an amount of $349,866 (2011 - $471,930) has been internally restricted as funding for replacement of outdated computer equipment and software, as related to the automated library system. (b) Asset replacement reserve: In accordance with a board resolution, an amount of $382,919 (2011 - $378,903) has been internally restricted as funding for future replacements such as equipment, vehicles or Administration centre furniture and equipment. (c) Collection development reserve: In accordance with a board resolution, an amount of $155,633 (2011 - $544,858) has been internally restricted as funding for acquisition of library materials in new and expanding libraries. 8 FRASER VALLEY REGIONAL LIBRARY DISTRICT Notes to Financial Statements (continued) Year ended December 31,2012 3. Restrictions on cash and portfolio investments (continued): (d) Future services reserve: In accordance with a board resolution, an amount of $31,726 (2011 - $31,393) has been internally restricted as funding to fulfil urgent requirements for non-budgeted salary items. (e) Municipality surplus allocations: In accordance with a board resolution, an amount of $479,963 (2011 - $445,217) has been internally restricted as funding for individual branches. (f) Specific programs: In accordance with board resolution, an amount of $184.730 (2011 - $194,677) has been internally restricted as funding for various specific programs. (g) Externally restricted for projects: Amounts totalling $439,815 (2011 - $1,098,203) have been externally restricted for specific projects and correspond to the amounts recorded as deferred revenues. 9 FRASER VALLEY REGIONAL LIBRARY DISTRICT Notes to Financial Statements (continued) Year ended December 31,2012 4. Tangible capital assets: Cost Balance December 31, 2011 Additions Land Buildings Furniture and equipment Computer equipment Computer software Automated library system Library materials $ 115,000 1,496,103 587,571 1,660,632 342,090 1,460,146 12,782,626 $ Total $ 18,444,168 $ Accumulated amortization Balance December 31, 2011 Buildings Furniture and equipment Computer equipment Computer software Automated library system Library materials $ Total $ 10,209,073 1,050,384 276,290 1,526,016 342,090 952,789 6,061,504 Net book value December 31, 2011 Land Buildings Furniture and equipment Computer equipment Computer software Automated library system Library materials $ Total $ 115,000 445,719 311,281 134,616 Balance December 31 , Disposals 2012 - $ 5,032 62,294 231,108 17,157 506,798 3,496,000 - $ (2,671,905) 4,318,389 $ (2,671,905) $ 20,090,652 Disposals Balance Amortization December 31 , expense 2012 - $ $ (2,671,905) 33,173 35,652 123,229 4,214 176,764 2,761,323 $ (2,671,905) $ 3,134,355 $ 10,671,523 $ 1:083,557 311,942 1,649,245 346,304 1,129,553 6,150,922 Net book value December 31 , 2012 $ 115,000 417,578 337,923 242,495 12,943 837,391 7,455,799 $ 9,419,129 507,357 6,721,122 8,235,095 115,000 1,501,135 649,865 1,-891,740 359,247 1,966,944 13,606,721 10 FRASER VALLEY REGIONAL LIBRARY DISTRICT Notes to Financial Statements (continued) Year ended December 31,2012 5. Accumulated surplus: The library segregates its accumulated surplus as follows: 2012 Financial equity: Unrestricted Internally restricted for Municipality surplus allocations Internally restricted for specific programs Internally restricted for other operating reserves Investment in tangible capital assets 6. $ 572,919 479,963 194.677 920,144 2,167,703 2011 $ (88,401) 445,217 184,730 1,427,084 1,968,630 9,419,129 8,235,095 $ 11,586,832 $ 10,203,725 Municipal pension plan: The Library and its employees contribute to the Municipal Pension Plan (the Plan), a jointly trusteed pension plan. The board of trustees, representing plan members and employers, is responsible for overseeing the management of the Plan, including investment of the assets and administration of benefits. The Plan is a multi-employer contributory pension plan. Basic pension benefits provided are based on a formula. The Plan has about 176,000 active members and approximately 67,000 retired members. Active members include approximately 35,000 contributors from local governments. The most recent actuarial valuation as at December 31,2009 indicated a $1,024 million funding deficit for basic pension benefits. The next valuation will be as at December 31, 2012 with results available in 2013. Defined contribution plan accounting is applied to the Plan as the Plan exposes the participating entities to actuarial risks associated with the current and former employees of other entities, with the result that there is no consistent and reliable basis for allocating the obligation, Plan assets and cost to individual entities participating in the Plan. The Library paid $1,118,290 (2011 - $1,025,129) for employer contributions and employees contributed $924,649 (2011 - $829,378) to the Plan in fiscal 2012. 11 FRASER VALLEY REGIONAL LIBRARY DISTRICT Notes to Financial Statements (continued) Year ended December 31,2012 7. Operating expenses: 2012 Actual 2012 Budget Administration Board expenses Building maintenance Collections for municipalities Computer maintenance Equipment repairs and maintenance Human resources · Library programs Marketing Office supplies Postage and courier Professional fees Telephone and fax Vehicle operations $ 106,650 12,000 416,928 127,937 891,498 97,620 370,193 142,330 273,375 309,667 39,645 53,000 71,067 182,126 $ $ 3,094,036 $ 2011 Actual $ 89,025 10,455 354,668 127,481 776,584 69,589 240,604 136,183 259,203 351,859 21,736 150,811 56,328 161,577 2,974,270 .$ 2,806,103 95,673 15,029 414,480 127,938 868,444 81,226 292,981 121,464 244,392 265,635 20,647 194,294 60,740 171,327 8. · Fair value of financial assets and financial liabilities: The fair value of the Library's cash, portfolio investments, accounts receivable and accounts payable and accrued Ii.abilities approximate their carrying amounts due to the immediate or shortterm maturity of these financial instruments. 9. Economic dependence: The library is economically dependent on the member municipalities for its continued operations. 10. Bank indebtedness: The Library has a $500,000 line of credit facility which is unutilized at the year-end and bears interest at prime, and is unsecured. 11. Budget data: The unaudited budget data presented in these financial statements is based on the original 2012 ·operating budgets approved by the Board on February 29, 2012, adjusted for changes in deferred and appropriated revenues and expenditures. 12 FRASER VALLEY REGIONAL LIBRARY DISTRICT SCHEDULE OF DEBTS A Schedule of Debts has not been prepared because the information required is disclosed in the statement of assets and liabilities (or included in a note to the financial statements) and no additional infonnation would be provided in the Schedule. Prepared under the Financial Information Regulation. Schedule I, section 4. FRASER VALLEY REGIONAL LIBRARY DISTRICT SCHEDULE OF GUARANTEE AND INDEMNITY AGREElVIENTS This organization has not given any guarantees or indemnities under the Guarantees and Indemnities Regulation. Prepared under the Financialln!ormatiol1 Regulation, Schedule 1, section 5. FRASER VALLEY REGIONAL LIBRARY DISTRICT STATEMENT OF SEVERANCE AGREEMENTS There was no severance agreement made between Fraser Valley Regional Library District and its non~unionized employees during the fiscal year ended December 31, 2012 Prepared under the Financial b?!ormation Regulation. Schedule 1, subsection 6 (8). Fraser Valley Regional Library SOFI Report Schedule Showing the Remuneration and Expenses Paid to or on Behalf of Each Employee For the year ended December 31,2012 Members of the Library Board IName Position I Expenses ITotal: Members of the Library Board: Employees Name Bradley Fenrick Caroline O'Kennedy Cathy Wurtz David Thiessen Earla legault Gavrielle Tran Gillian Mcleod Hilary Russell Mary Kierans Mary O'Callaghan Patricia Dawson Rita Penco Rob O'Brennan Scott Hargrove Teresa Macleod Remuneration 99,008.06 98,345.36 $ 104,033.24 $ 99,776.11 81,602.20 $ $ 95.769.83 $ 99,008.06 100,544.09 $ 99,113.29 $ 124,722.77 $ 100,400.06 $ $ 124.098.74 176,159.29 $ $ 124,722.77 $ 100,399.86 vonsolldated total ot other employees with remuneration and expenses of $75,000 or less $ 11,814,766.35 I....To..;..;t,;,;.;al...;;E;...;.m;.:.;,p.;.;lo,:.ye..;..;e...;.s $ $ Expenses $ 3,482.69 $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1$ 13,442,470.081 $ Reconciliation Total Remuneration - employees $ 13,442.470.08 Reconciling item - taxable benefits $ Adjusted total $ 13,191,316.98 - 1,460.42 2,840.53 811.00 1,596.02 3,089.77 281.81 232.92 211.93 2,301.46 2,072.71 3,578.38 1,383.52 1,791.02 25,134.181 (remuneration includes taxable benefits) (251,153.10) Salaries plus benefit= per ::itatement ot Kevenue and Expenditure - salaries only $ 13,143,671.87 Variance * $ 16,313,573.13 i IOlal 11 47,645.11 due to charges to wages payable,reversal of prior year's payables, vacation accruals, etc. Fraser Valley Regional Library SOFI Report For the year ended December 31,2012 Total Vendors who received aggregate payments exceeding $25,000: (as per attached report) Electronic Remittances - Visa payments, bank charges, etc. Consolidated total of payments of $25,000 or less paid to suppliers: (as per attached report) $8,648,037.42 221,310.89 1,351,723.19 Total supplier payments: 10,221,071.50 Less: Employee Expenses Direct Deposit AC Staff Fund Bank of Nova Scotia Coast Capital Savings CUPE, Local 1698 GroupHEALTH Global Benefit System ING Direct Royal Bank of Canada Prospera Credit Union United Way of the Fraser Valley (156,411.23) (1,162.00) (2,000.00) (4,568.20) (209,533.34) (1,131,848.34) (3,057.60) (13,365.00) (8,232.00) (5,973.92) Sub Total (1,536,151.63) Adjusted total payments Less prepaid expenses Plus accounts payable Less prior year's accounts payable Less GST claimed Adjusted payments: Total per Statement of Revenue and Expenditure: Total expenses Less salaries and benefits 8,684,919.87 (320,727.00) 1,614,574.00 (1,434,915.00) (324,584.99) 8,219,266.88 23,170,994.00 (16,331,940.00) Net Expenditures Capital purchases adjustment 6,839,054.00 1,184,034.00 Subtotal 8,023,088.00 Variance: 196,178.88 Fraser Valley Regional library Purchases for 2012 Under $25,000 4/25/2013 360 Car & Marine Audio 36th Elders Gathering 4imprint Inc 3,168.46 200.00 2,493.42 A Martin Plumbing and Heating 218.40 ABC Stationers Limited ABCPLD 35.84 692.00 AC Staff Fund ALTAFF 1,162.00 255.00 ARC 7 Media 6,378.40 ASM Printing AV Solutions 711.20 2,125.76 Abbotsford Banquet & Conference Centre 1,176.00 Abbotsford Friends of Library Abbotsford News Abbotsford Sign Services AbleTech Assistive Tech. Inc Aboriginal Multi-Media Society Access Computer Solutions Inc Ada Con Advantage Fleet Services African Animal World Agassiz Farm Fresh Market 384.00 355.50 67.20 616.00 89.60 8,114.40 4,312.27 11,898.57 211.10 43.50 Agassiz Harrison Printers Ltd. Agassiz Library Society 266.14 501.78 Agassiz-Harrison Observer Alaska Highway News 200.00 Albany Books Ltd. Alisha Yau Amanda Fennema Amanda Flint Amanda Hurst Amanda Hurst (FL Petty Cash) Amanda Minchau 61.50 136.08 505.41 100.00 100.00 1,549.55 376.92 1,279.20 Amanda Walsh 15.94 Amber Godfrey Amrit Gill 573.54 160.99 Amy Gosling (MA Petty Cash) 163.71 Andrea Lister Andrew Gunson 100.00 74.97 Angela Day Angela Kreklewetz Angela Meyer Angela Voght Angus McDonald MD, CCFP Anila Schneider Anna Chabada Anne O'Leary Annette Verbeek Annie Gibson Anthea Goffe Antonia Neumann 100.00 1,400.11 59.36 150.00 60.00 783.69 1,149.07 40.55 39.75 150.00 1,518.18 84.80 Apex Wireless Apna Roots Asian Publications Asian Super Cleaning Services Associated Labels Aulona Paintings & Restoration Ltd B.C. Bookworld B.C. Historical Federation 7,038.34 196.00 297.86 17,281.60 1,342.34 705.60 448.00 60.00 BBNBES - General BC Automobile Association 25.00 685.55 BC Childrens Hospital Found 700.00 BC Genealogical Society 270.00 BC Historical Federation BC Library Association 60.00 6,283.80 BC Library Trustee Association BC/Yukon Command 3,000.00 40.00 BCLMR Publications BFI Canada Vancouver 134.29 8,621.64 Balbir Singh Gill 1,080.45 Balkan Signs 154.56 Ballistic Enterprises Inc. Balvir Bahia 2,781.53 971.57 Balvir Bahia (NO Petty Cash) Bank of Nova Scotia 296.81 2,000.00 Bar Code Applications 2,077.60 Barbara Boldt 300.00 Barbara Grant Barbara Hallam 39.32 163.77 Barbara Wyss 130.00 Beatrice MacPherson 672.34 Beckville Woodcrafts Ltd Bel-Par Industries Ltd. Bernadine Isamura Best Buy Canada Ltd Bibi Kearney Bill & Marie Burgess Bill Shannon 4,060.00 1,011.12 19.95 2,257.85 954.08 200.00 287.50 2,774.95 Black Bond Books Black Press Group Ltd 4,834.62 Blackwood Building Centre Ltd. 3,768.50 Bongarde Book and Periodical Council Boston Bar/Northbend May Days Brad Fenrick Brandy Y Productions Inc Brenda Smith Bro-dart Bronwyn Punch Bryan Pezzi Burnaby Public Library Buyers Packaging Group CARP CBI Health Centre 609.16 366.02 25.00 3,482.69 191.55 725.00 11,252.15 221.76 153.42 23.95 5,672.91 239.40 69.70 CCH Canadian Ltd. 1,153.60 CCHSBC CEED Centre Society 85.00 3,504.00 2 CMU Bookstore CVS Midwest Tape Canada Post Corporation NPC Canadian Bar Assoc BC Branch Canadian Childrens Book Centre Canadian Library Association Canadian Linen Supply Canadian MoneySaver Canadian Payroll Association Canadian Red Book Canadian Springs Water Company Canadian Univ College Library Canadian Urban Libraries Cncil Candoe Jacksen Carla Dearman Carly Schellenberg Carmen Mehling Carol Bartels Carol Logan Carol MacNeil Carol Mason Carol Wiebe Carol Wiebe - CB Petty Cash Caroline Wandell Carr McLean Carrie Mac Carson Office Products Carswell Cathy Watson Cathy Wurtz Cecelia Duncan Cecilia Duncan LD Petty Cash Centax Books & Distribution Chairlines Charhdi Kala Newspaper Charlene Araki Charlene Deglopper Charlene Penny Charles Hou Cheryl Thomas Chester Eason Chilliwack Academy of Music Chilliwack Carpet One Floor & Home Chilliwack Chamber of Commerce Chilliwack Community Policing Chilliwack Museum Chilliwack Progress Ltd. Chilliwack Water Store Choosing To Smile Chris Cooper Chris Dennis Chris Hamilton Chris Longley Chris's Gardening Chrissy Thom Christiane LaChapelle 80.99 289.76 2,241.68 470.40 352.40 326.40 1,626.70 279.44 347.20 1,596.00 3,273.39 20.00 10,906.40 5.30 150.00 761.35 200.00 45.00 106.83 35.00 469.12 419.67 531.82 604.62 918.54 1,200.00 476.00 1,482.15 62.04 1,460.42 571.35 563.04 110.15 291.20 336.00 44.95 100.00 248.60 159.00 580.00 151.90 800.00 4,004.00 294.00 100.00 40.00 394.50 40.62 119.95 450.00 15.00 3,500.00 100.00 11,380.00 91.58 129.17 3 Christina McSweeney Christine Conroy Christine McPhee Christine Millar Christopher Jantzen Cindy Mcintosh Cindy Patrick Citrix Systems Inc City of Chilliwack City of Pitt Meadows City of Port Coquitlam CivicInfo BC 20.00 2,314.30 489.91 200.00 21.99 9.99 346.26 11,981.25 20.28 8,346.08 181.35 168.00 Claim To Frame Claire Richardson 448.00 Classic Party Rentals 146.10 Claudia Cornwall 100.00 315.41 112.00 Clearbrook Glass Ltd. Club Cariboo Indoor Playground Coast Capital Savings Colebrook Family Practice Colleen Marks Colleen Ruttan Colnuck Ltd Computers By Design, Inc. Concise Communications Corp Connie Chapman Coquitlam Public Library Cora Kollin Corporation of Delta Costco Wholesale Renewal Dept. Cottage Book Arts Council of Seniors Citizens Org of BC Creative Insignia Ltd. 100.00 4,568.20 125.00 39.22 69.24 8,335.04 .8,974.95 5,392.80 1,348.11 62.39 334.44 3,775.00 61.60 125.00 750.00 509.60 Crew Home Service Ltd. 697.10 Cristina Champagne Cristina Champagne (MV-PC) 518.24 868.64 Criterion Pictures Crystal Baughman Crystal Stranaghan Curtis Acton Cynthia Churchill Dale McGregor Damil Canada Corp. Danalonson 1,190.84 774.81 1,083.83 513.76 194.06 100.00 21,785.51 2,692.32 Darlene Smith Darren Raven 49.48 379.53 Darren Smith David Cooper 163.84 180.00 David McLauren David Thiessen 2,840.53 Davinci Institute Inc Dawn Arnold 7,580.59 10.34 Dayle Thiessen Dean Kelly Deb Buchner Deb Ireland 99.80 75.00 577.90 43.80 1,667.62 4 Deb Ireland (Petty Cash) Debbie Rutledge Debra Brandrick Della Conner Delport Electric 2000 Ltd Delta Chamber of Commerce Delta Museum and Archives Society Delta Optimist Denbigh Fine Art Services Denise Laier Denise Rogers Dennis Neumann Dennis Sliziak Devan Mitchell Devika's Dynamite Catering Diana Marshall Diane Salmon Dianne Allan Dianne Mitchell District of Kent District of Mission Parks Dominique Watt-Esteban Don Harder Donald Chivers Donna Hiebert Dorothee Anderson Dorothy Liddle Dorothy Van der Ree Down Syndrome Research Foundation Dr Bevan Voth Dr. Alandra Quayle Dr. Clayton Tuffnell Dr. Ian McKendry Dr. Ron Lewis Earla Legault EcoParent Ed Griffin Eddie's Hang-Up Display Ltd Edward Richardson Elaine Dickenson ElderHostel Elizabeth Bartel Ellaine Ashby Elsie Norguay-Brown Elspeth Bowers Emily Kessler Emma Van Erin Atkinson Esprit de Corps Magazine Eunice Joseph Evans Palmer Evelin C Buelow Evelyn Van Egmond Evin Ross Publications Ltd. FSEAP Vancouver Far Eastern Books 563.03 1,205.26 40.28 20.23 308.28 465.00 60.00 418.21 9,340.80 39.15 43.85 2,546.11 156.34 353.00 9,445.26 2,242.67 64.00 90.38 1,923.01 1,010.00 947.52 222.38 100.00 41.97 385.72 657.29 69.98 219.62 500.00 153.00 37.50 150.00 125.00 125.00 811.21 56.00 60.00 136.04 50.00 58.95 234.00 120.00 100.00 100.00 952.25 199.10 330.00 258.50 34.95 16.96 100.00 100.00 97.16 2,033.78 17,591.45 925.40 5 Fastamps & Laser Engraving 504.33 Federal Express Canada Ltd 13.33 Federal Express Canada Ltd. 493.82 Findaway World LLC First Book Canada Folkmanis Puppets Foothills Systems FortisBC - Natural Gas Frances Thomson 1,068.84 482.35 233.75 6,146.71 11,486.69 4,648.92 Frances Welwood 100.00 Francie Willumsen 378.02 Fraser Health Advance Care Planning 100.00 Fraser Valley Fire Protection 374.19 Fraser Valley Reg. District 1,827.84 Friends of Chilliwack Library 4,894.75 Friends of Langley Library 400.00 Friends of Terry Fox Library 556.53 Friends of the Abbotsford Libraries 1,867.87 Friends of the Delta Library 1,701.16 Friends of the Hope Library 481.00 Fun Services Canada 261.28 GFOAofBC 196.00 Gale 336.00 Gareth Richards 30.00 Garibaldi Secondary School 172.00 Gary Baker 100.00 Gateway Casinos & Entertainment Ltd Gavrielle Tran Geeta Bharadwaj 18,846.99 1,596.02 420.00 Georgette Blondheim 55.00 Georgina Van Kooten 47.05 Gerald Hirsch Getty Images International Gillian Campbell Gillian McLeod 40.00 3,588.89 336.00 3,089.77 Gina Gontes 20.00 Globe & Mail 8,339.38 Golden Ears Bridge Tolls 136.45 Golden Temple Wholesale Inc. 711.35 Graham D Bing Grant Baldwin Grant Lawrence Graphic Office Interiors Ltd Gurcharan Dhillon Gurmit Singh 60.42 251.83 125.00 10,508.73 173.04 27.00 Gwyneth Jones 1,278.04 Gypsy Rug Cleaners Ltd 1,064.00 H. L. Malowane HUB International Barton Ltd. Halifax Chronicle Herald Hallmark Promotions Harsimran Singh Sidhu Haycock & Associates Hayley Reekie Heartfelt Stories Heather Martin 42.00 482.00 139.33 1,296.16 18.98 2,240.00 75.00 309.17 45.01 6 Heather Scanlon Helen Lescheid Helen Schroeder Helena Ashcroft-Loberg Helene Vanderveen Helmut Froese Hemlock Printers ltd Henry Sikorski Heritage Group Distribution 87.24 31.50 762.29 89.91 460.60 75.00 392.00 2,656.00 349.01 Herta Friesen 308.05 Hilary Russell 281.81 Hip Strategic Consulting Holly Humphreys 20,147.82 106.58 Hope Chamber of Commerce 125.00 Hope Standard 215.50 Hope and District Recreation 200.00 HumanWare 8,135.12 ICBC- PNP 100.00 lain Lawrence 1,496.10 Image Improved 125.00 Imagine That Art Works 505.00 Impact Canopies Canada Inc Indigo Books & Music Inc. Indo Canadian Times Industrial Plastics & Paints Info-Tech Research Group Inc. Infogroup #B9159 Infomart Ing Direct 3,404.76 14,375.19 570.00 265.44 4,200.00 19,432.00 403.20 3,057.60 Inge Wilson 50.00 Ingrid Dagis 627.53 Insights Learning & Development 836.87 Insurance Corporation of BC 19,449.00 Inter City Refrigeration & AC 3,489.07 Irene Geng 1,251.24 Irene Hill J & W Electric Limited 49.63 1,687.69 JANDt Enterprises Inc 246.40 Jack Christie 400.00 Jack Kopstein 100.00 Jackie MacLeod - AG Petty Cash Jacob Wiebe Jacquelynne Garden 90.74 60.00 2,464.17 James Bobick 100.00 Jamie Geertsema 200.00 Jane Mitchell 119.04 Jane Schrag 100.00 Janell Martin Janelle F. de Jager JanetWoyke 32.44 799.64 5.72 Janice Kelly 370.85 Janice McAusland 787.14 Janine Markham 13.94 Janine Spring 825.00 Janis Glende 416.67 Jasbir Gill 100.00 7 Jason Swan Jasper van Voorstvader Jean Greatbatch & Associates Jean Smith Jeannie Cockcroft 91.16 462.50 3,696.00 251.39 2,010.77 Jeff C Bowman 100.00 Jennifer Douglas Jennifer Fehr 986.48 Jennifer Seward Jennifer Seward (Petty Cash) Jessica Armstrong 1,907.96 750.00 2,235.64 775.04 Jewel Spenst 43.98 Jill Arseneau 84.80 Jill Josephine Cockriell 43.98 Jillian Amrit Jim Harris Jo Yearsley Jo-Ann Sieiman Joann Pierre Joanne Maubert Jodi Demitri Joe Smuin 50.00 100.00 274.00 3,687.77 785.59 1,171.96 550.51 75.00 Joei Carlton Hossack 125.00 John Brian Young 200.00 John Gordon 895.00 John Hamilton John Mitchell Johnny Beach Jon Bartlett & Rika Ruebsaat Jonathan Morgan & Company Ltd 17.40 1,081.51 183.83 150.00 2,225.70 Jonathon Dalton 178.33 Jordan Garn 794.04 Joy Neufeld 80.00 Julia Fraser 1,141.89 June Ariano-Jakes Jurgen lIander, Mr. I Justice Institute of BC Justin Tanguay KPMG LLP, T4348 Kal Tire Kamloops Daily News Karen Rushlow 110.00 500.00 16,841.58 100.00 19,320.00 450.46 327.75 1,062.78 Karen Rushlow (BB Petty Cash) 203.18 Karen Rushlow Yale Petty Cash 218.25 Katarina Clutchey 75.00 Katey Stickle 246.42 Kathryn Britnell 100.00 Kathy & Mark Amyotte 45.00 Kathy McDowell 37.10 Katie Myers 77.66 Kelly Tasker Kelowna Daily Courier Kerry Hutcheon Kieu Trieu Kim Self Kimberley Davison 30.00 851.63 1,821.46 150.24 100.00 1,728.10 8 Kimberly Hildebrandt Kirk Lawson Kirk Lawson (AB Petty Cash) Klassic Catering Kristin Trelenberg Kristine Friesen Kulwant Parmar Ladner Business Association Langley Centennial Museum Langley Meals on Wheels Larry Jacobsen Laura Gates Laura Thomas Laurel Bieber LawStudentsLegalAdviceProgram Leader Post Leanna Daly Leanne Fruno Learning Disabilities Assoc of BC Lee McKenzie LexisNexis Canada Inc. Liberty Quest Enterprises Inc Library Technologies Inc. Lilli Friesen Linda Bailey Linda Jarvie Linda Madill Lisa Lynn Sami Lisa Scatchard Livingston International Inc. Liza Morris Lois Beck Lois MacKenzie Lois Peterson London Drugs Loretta Williams Lori Nick Lorre Gibson Louise Baumbrough Lucinda Lyall Lucinda Lyall (WR Petty Cash) Lynda Watson M. Diane Rogers . MPL Communications Inc MSA Moving & Storage Ltd MSA Museum Society Mad Science - Fraser Valley Mad Science Of Greater Vancouver & Interior Magic Lantern Media Inc Magpie's Bakery Main Street Communications Ltd Make Your Mark Malonie Hewstan Maple Ridge Friends of Library Marcia Wall Maria Godart 450.49 247.27 268.59 958.16 5,178.98 212.50 1,800.00 112.00 200.00 200.00 138.56 123.98 33.00 731.58 1,440.00 573.30 1,554.91 41.87 200.00 724.68 2,104.80 924.00 2,687.40 188.53 2,172.00 30.00 28.62 17.50 42.40 593.35 1,474.42 255.02 100.00 1,390.71 1,132.50 125.00 782.32 200.00 4,080.00 234.80 1,128.86 25.44 250.00 357.28 5,307.96 25.00 1,176.00 2,744.00 358.29 75.00 44.80 7,425.60 50.00 2,051.82 54.38 406.99 9 Marianne Hyland Marilee Jones Mark Barron Marla Yendall Mary Kierans Mary O'Callaghan 200.00 75.00 42.95 109.38 232.92 211.93 Mary White 75.00 Master Young Lee 40.00 Maureen Werning Maxwell Paper Products Co McMaster University McNabb & Connolly McNews Megan Buchholz 45.80 307.36 10.00 5,659.53 16,702.64 43.98 Megan Carich Melanie Finch-Cowie 700.00 Melinda Jansen MelodicArts Media 703.26 250.00 Merna Forster Michael Deas 250.00 500.00 Michael Riel 206.00 51.49 Micheline Rettich 23.95 Michelle Chiasson 402.50 Michelle Rickaby Mike Larson Mike Norden Minakshi Sidhu Ming Pao Newspapers Canada 75.00 145.60 3,870.00 252.22 1,332.00 Minister Of Finance OP Minister of Finance 367.92 42.98 Mission City Record Mission Community Archives 170.50 42.00 Mission Friends of the Library Mission Public Schools Mitech Services Ltd Mosaic Translation Services 1,967.98 60.00 9,839.20 1,820.00 Moving Images Distribution Municipal World Inc 375.20 110.88 My Art Enterprises 893.66 130.84 Nancy Ayers Nancy Bolton Nancy Boorman 156.14 Nancy Moore 125.00 Nansen Group Inc Naomi Lemckert Naomi Lester Natalie Fouquette Nathan Martin National Geographic Soc 30.00 7,996.82 345.11 758.05 392.04 23.99 National Graphic Solutions Inc 10.08 3,376.80 National Post 3,814.27 Navraj Sweets & Restaurant Naxos of America Inc 240.00 6,300.00 Neale Bacon 400.00 Neil McKinnon 227.40 Nelson Public Library 25.00 10 Nena Wong New Dawn Classic Cabinets Inc News Circulation Dept Nicolas Deacon Nicole Glentworth Nimisha Kuber Norma Smith Norman Olsen North Shore Black Bear Society Novex Delivery Solutions O.C. TANNER OW.L. Rehab OCLC Inc Okanagan Regional Library Options Community Services Orca Book Publishers Ltd P S Knight Co Ltd Pacwest Truck & RV Wash Inc. Pal Industries Ltd. Paladin Security Systems Ltd Pam & Duane Duff Pamela Duff Pangaea Arts Pasquale Pascucci Pat Anderson Agencies Ltd Pat Chipperfield Patricia Dawson Patrick Kincaid Patrick Kincaid~WG Petty Cash Patrick O'Brien Paula Funk Paula Justus 3,478.58 4,306.40 246.40 9.99 2,614.94 714.64 50.00 28.85 108.31 1,751.60 13,002.29 366.00 837.90 12.49 361.20 125.37 613.89 940.80 1,662.36 11,296.32 75.00 75.00 3,675.00 200.00 1,084.00 44.28 2,301.46 1,454.67 332.17 100.00 950.00 100.00 Perfect Pen & Stationary Peter Broznitsky 818.54 275.00 Petronella Aders Mirabel 60.00 7,839.13 24,142.80 335.00 1,561.92 15.95 162.60 595.04 28.80 7,695.53 1,008.80 19.76 Pitney Bowes of Canada Ltd PitneyWorks Pitt Meadows Friends of the Library Planet Clean (Vancouver) Ltd Polly-Anna Cote Port Coquitlam Heritage and Port Coquitlam Lions Club Port Moody Public Library Precision Sound Corp. Prince George Citizen Prisca Yael Bird Priska Helfenstein Prospera Protek Province Provincial Health Services Authority Publications CCH Ltd Pummy Kaur Purolator Courier Ltd Purple Pirate Entertainment aCED Inc 24.80 8,232.00 624.96 9,166.74 147.21 1,677.24 100.00 5,495.91 3,136.00 22,736.00 11 Quickscribe Services Ltd R.C.L. Br. NO.4 RBC Royal Bank RainCoast Property Mgmnt Ltd Raincoast Property Management Ltd dba Rand Walker Rand Walker (AL Petty Cash) Ranka Burzan Ravina Dhesi Ray's Security Patrol Raymee McDonald Raymond Hill Rebecca Kool Rebecca Morrill Rebekah Seller Receiver General Canada NFB Receiver General for Canada Recorded Books Recorded Books LLC Redman Bobcat Reed Construction Data Renuka Goodapati Resource Links Rev Dorothy Blandford Richard Zervini Rick Millikan Rita Penco 757.05 45.00 13,365.00 7,350.80 420.00 1,389.74 150.47 100.00 260.83 10,095.12 37.80 125.00 125.92 70.28 59.36 6,986.59 56.00 12,839.80 101.02 1,232.00 902.16 125.00 47.25 100.00 30.00 200.00 2,072.71 Ritz Catering & Coffee House 1,120.00 Rob O'Brennan Robert Stelmach 3,578.38 751.36 Robin Braidwood 836.89 929.67 180.00 Rosebay Florist Ltd Rosemary Godden Rosendahl's Upholstery 5,168.01 Royal Printers Ltd. 1,265.60 Russ Crossley Ryerson University Library S & B Books Ltd 100.00 10.00 18,090.77 SOCAN 2,640.17 SPARC BC Society SYMANTEC 9,609.60 Saint Mary's University Sandra Dufault Sandra Smith Sandy Richardson Sandy Shih Sara Marazzi Sara McDonald Sarah Dearman Sarwan Randhawa 7,950.00 8.00 66.60 790.30 2,114.92 150.00 19.50 1,640.29 201.24 2,247.58 Saskatchewan Archives Board 118.39 Say Magazine 105.84 Scholastic Book Fairs Scott Hargrove 382.50 1,383.52 Scripta Services 16,681.33 Seabird Island Indian Band 60.00 12 Securit Records Management Self Storage Depot Senior Living Magazine Shade Henderson Shamrock PUblishing Inc Sharie Hertzog Sharon Arthur Sharon Hope Inc Sharon McCulloch Sharon McCulloch MI Petty Cash Sharon Miller Sharon Visser Araujo Sharon Visser Araujo (TF Petty Cash) Sharyle Peters Shaw Direct Shawna Kristin Sherry Fraser Shi Yang Shirley Anning Shred-it International Inc Simratpal Dhade SkiliSoft Canada Ltd SmileMakers Smithers Public Library Sonja Nedd MacDonell Sophie Klassen Source Office Furnishings Speed pro Signs Srirajan Subramaniam St. John Ambulance Staples Staples BD#237 Staples Bus Depot #212 Starpak Industries Steve Hillis Steve Smith Stevie Olsthoorn Stuffed Animal House Ltd Sudden Impact Sue's Copy Place Sun Media Corporation Suncorp Valuations Sunita Lakhanpal Superior Door Services Surrey Now Surrey Public Library ILL DEPT Susan Barclay-Nichols Susan Clark Susan 0 Neumann Susan Easton Susan Neumann Susan Redmond Susan Spaeti Sylvia Hampton Take 2 Video Inc Talbot Marketing 2,556.44 2,249.82 32.00 135.00 169.60 39.75 35.40 73.01 216.01 72.81 3,373.34 539.72 133.64 1,413.07 750.24 248.95 255.00 9.49 864.98 14,187.22 40.82 14,754.90 1,063.95 10.00 411.70 114.54 7,203.82 2,569.11 14.60 194.00 138.22 1,960.57 1,815.82 14,082.63 200.00 100.00 43.98 319.20 21,456.60 79.13 440.16 952.00 927.49 585.31 1,133.44 47.90 2,175.00 320.68 96.43 1,918.74 181.26 388.05 30.00 1,027.75 2,271.36 1,871.98 13 Tamahi Publications Tamara Okoti Tanya D lee-Jones Tanya Kyi Taranjeet Lalli Taryn Hesketh Taylor Jorgenson-Shaw Teachers' learning Store TeamViewer GmbH Tek Truck Services Teresa Macleod Terrance Harder Terrill Scott 70.00 100.00 50.00 896.00 25.00 19.95 768.58 331.27 3,558.00 53.31 1,791.02 9.00 Terrill Scott AG Petty Cash 1,440.24 825.17 Terry Stewart That Door Guy 2,227.68 The Answer Company Consulting Ltd The Corporation of the The Magic Boyes The Reach Gallery Museum Abbotsford The Rustic Gourmet The Shoop Group Ltd The Tent Guys Thelma E. Storozuk Theresa Chevalier Times Colonist Times Newspapers Timothy Taylor Tina West Tom Coles Photography Toni Krahn Tony Prophet TraGi Monchamp Tracy Yearsley Trader Corporation Trevor Robinson Tri-Cities Chamber of Commerce Trophy Centre Tropical Touch Interior landscaping Ty's Career Guide ULiNE 33.92 18,676.06 23,519.71 495.00 292.06 112.00 2,310.64 560.00 106.00 127.00 1,680.00 252.00 358.12 158.97 3,233.44 459.67 350.00 1,892.22 397.63 415.52 3,215.98 481.60 11.20 1,265.60 3,696.00 343.70 United Way of Fraser Valley 5,973.92 University of Alberta Library University of BC 2,267.50 University of Calgary (AIR) University of Denver University of Guelph University of the Fraser Valley UofCal Berkeley Wellnessletter Upper Canadian Ursula Easterbrook V.M. Ribbon Sales Valerie Patenaude Valley Caterers Van Houtte Coffee Services Inc Vancouver Kidsbooks 1,000.00 10.00 30.00 10.00 150.00 36.00 188.16 125.00 129.19 1,996.00 1,308.16 4,160.01 663.81 14 Vancouver Public Library Vancouver Sun Verge Magazine Victoria Grant 18.00 6.00 Victoria Simcox 60.00 Viola Esau 43.98 Violette Clark 200.00 Visitors' Choice 378.00 Vladimir Jan 150.00 WR Display & Packaging 337.29 WRA Wildlife Rescue Association of BC Wanda Lindsay Wanda Lindsay (PC) 300.00 2,294.69 483.41 Watershed Sentinel 40.00 Wendel's Bookstore 247.94 Wendy Delorme 100.00 Wendy Dewar-Hughes 125.00 Western Producer 245.01 Whistler Public Library/RMOW White Rock Friends of Library -34.95 4,209.41 White Rock Leisure Services 944.84 Wiena Groenewold 655.50 Wild Earth Photo 150.00 Wild Horse Creek Press Wildfire Interactive William Harasymow WindWord Communications Inc 89.80 300.00 250.00 10,750.92 Winning Trophies 56.00 Wood Wyant Inc. 3,667.09 World Book Educational Prod. Wylie Jones Xerox Canada Ltd 759.15 200.00 24,053.67 YMCA of Greater Vancouver -16.74 Yellow Pages Group 294.95 Yvonne Gronau Zibit Design & Display caTECH Systems Ltd iON Secured Networks Inc Grand Total: 132.98 6,180.30 28.97 1,360.80 369.60 12,745.60 $1,351,723.19 15 Fraser Valley Regional Library Purchases for 2012 $25,000 or Over 4/25/2013 3M Canada Company 662,700.65 Abbotsford Nissan ltd 32,255.91 B C Hydro BCLibraries Cooperative Baker & Taylor Inc. 62,016.35 Bull, Housser & Tupper 58,823.59 CDW Canada Inc. 61,631.06 CUPE, Local 1698 209,533.34 Chevron 40,480.27 City of Abbotsford 50,795.21 Collectrite Services 26,972.02 Com-Pro Business Solutions ltd 68,105.08 Dave's Handyman Service David Hallam 93,593.76 126,018.40 District of Mission 60,348.71 Ebsco Canada ltd. 95,501.70 Elaine Yamamoto Grand & Toy GroupHEALTH Global Benefit Sys LT. Blueprint Solutions Consulting Inc Imperial Hobbies Innovative Interfaces CAN Inc Interactive Learning Corp Isaac Print It Productions Inc Library Bound Inc. 25,615.04 129,292.12 1,131,848.34 93,046.34 72,490.61 354,571.47 30,000.00 83,970.27 1,367,073.64 Library Services Centre 90,191.94 Mark's Work Warehouse (713) 49,409.00 News Group 106,815.76 Northwest Supply Management Services 41,406.40 Open Storage Solutions Inc 47,813.89 Opus Consulting Group ltd 37,169.57 OverDrive Inc Public Library Interlink Ramada Plaza 28,741.31 310,781.30 35,064.11 Ryder Truck Rentals Canada ltd 115,224.94 Skyway West 199,399.82 Stricker Books 48,555.14 TELUS 94,816.30 TELUS Mobility 29,251.65 TELUS Services Inc. 57,886.08 . Telus Communications Company Total Green Commercial Cleaning & United Library Services Inc. Grand Total: 32,247.69 307,730.48 54,816.16 25,510.65 1,998,521.35 $8,648,037.42