Regular School Board Meeting (Sep 9, 2013, 6:00 PM)

The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
Regular School Board Meeting (Sep 9, 2013, 6:00 PM)
Administration Center, 613 E. Purl Street, Goshen, IN
This meeting is a meeting of the School Board in public for the purpose of conducting the School Corporation's business and is not to be considered a
public community meeting. There will be time for public participation as indicated by agenda item 8.
1 Call to Order
2 Pledge of Allegiance
3 Opening Remarks
4 Approval of September 9, 2013 Agenda
5 Approval of Minutes of August 26, 2013 Regular Meeting
6 Superintendent's Reports
6.1 Highlighting: Chamberlain (Woodworth)
6.2 TAP Update (Woodworth)
6.3 West Goshen - Standardized Dress (Metcalfe)
6.4 Title I (Longacre)
6.5 Data Process Report (Evans)
6.6 Marzano Research Lab Professional Development Day (Woodworth)
6.7 Invitation to "Success by Six" Summit (Woodworth)
7 Board Committee Reports
7.1 Parks Department (Nafziger)
7.2 Music Council (Ramer)
7.3 Athletic Council (Haimes)
7.4 Building Trades (West)
7.5 Child Care (Duell)
7.6 Legislation (Troup)
7.7 Goshen Redevelopment (Cripe)
8 Public Comment on Non-Agenda Items
9 Consent Agenda Items
9.1 Claims Numbered 3029 - 3242
9.2 August Payroll Distribution
9.3 Renewal of CLASS Program at Parkside
9.4 Renewal of Memo of Understanding with JAG of Indiana for Merit Services
9.5 Renewal of Bea McGarvey Agreement for Professional Development
9.6 Model's 5th Grade Overnight Field Trip, Camp Potawotami, Kendallville
9.7 Personnel
9.7.1 Certified Suspension with Pay
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
10 Action Items
10.1 Approval of the Closure of Oaklawn School (Ummel)
10.2 Approval of 2013-14 Transfer Tuition Application (Woodworth)
10.3 Approval of Common School Loan Application Fall 2013 (Woodworth)
11 Discussion Items
11.1 First Reading of New Board Policy 0164.4 Meeting of the Board Defined; 8930 Animals on School Corporation Property (Woodworth)
11.2 First Reading of Replacement Policies 0165 Notice of Board Meetings; 0165.1 Notice of Regular Meetings; 0165.2 Notice of Special Board
Meetings; 0165.3 Notice of Emergency Meetings; 0165.4 Notice Requirements Established by Other Statutes; and 2510 Adoption of Curricular
Materials (Woodworth)
11.3 First Reading of Revised Policies 0144.5 Gifts and Gratuities; 1537 Military Service; 2270 Religion in the Curriculum; 5111 Determination of
Legal Settlement and Eligibility for Enrollment of Students Without Legal Settlement; 5517.01 Bullying; 6110 Grant Funds; 8750 Defense and
Indemnification of Board Members and Employees; and 9160 Public Attendance at School Events (Woodworth)
11.4 Revocable License with Wieland Design for Use of Property (Woodworth)
12 Miscellaneous Board Items
13 Miscellaneous Administrative Items
13.1 Community Meetings on Proposed Building Project (Woodworth)
13.2 September 23rd Board Meeting to be held on September 24th due to ISBA Fall Conference
13.3 ISBA Region 2 Meeting, Wednesday, October 16th, Christo's in Plymouth
13.4 Board Members & Administrators Christmas Get-together, Tuesday, December 3, 5:00 p.m., Maplecrest CC
13.5 Book Study - "Are We There Yet?" Chapter Six
14 Adjournment
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
1 Call to Order
Minutes:
The regular meeting of the Board of School Trustees of Goshen Community Schools was held on Monday, September 9, 2013 at 6:00 p.m. in the
Administration Center, 613 East Purl Street, Goshen, Indiana. President Jane Troup presided and Vickie Anglemyer recorded the minutes. Other
board members present were Vice President Cathie Cripe, Secretary Dan West and members Perry Haimes, Bob Duell, Jim Ramer and Roger
Nafziger. Administrators present were Superintendent Diane Woodworth, Assistant Superintendents Marceil Royer, Robert Evans and Tamra
Ummel. Also attending were Goshen High School Principal Barry Younghans, GMS Principal Lori Shreiner, West Goshen Principal Alan Metcalfe,
Chamberlain Principal Kim Branham, Chandler Principal Roy Hufford, and Model Principal Lynne Peters. Also attending were Business Manager
Jerry Hawkins and Title I Director Mary Kay Longacre.
The Goshen News and The Elkhart Truth were the media in attendance.
2 Pledge of Allegiance
3 Opening Remarks
4 Approval of September 9, 2013 Agenda
Minutes:
A motion to approve the evening's agenda was made by Mr. West and was seconded by Mr. Nafziger. Motion passed 7/0.
5 Approval of Minutes of August 26, 2013 Regular Meeting
Minutes:
Mrs. Troup called for any additions or corrections to the minutes of the August 26, 2013 regular meeting; there being none the minutes were
approved as presented.
6 Superintendent's Reports
6.1 Highlighting: Chamberlain (Woodworth)
Minutes:
Chamberlain Principal Mrs. Branham introduced Chamberlain's Music teacher Michael Potuck and commended him and Chamberlain's Art
teacher Melissa Chupp for their creative mind set in assisting the staff in creating the new eight-step process.
6.2 TAP Update (Woodworth)
Minutes:
Dr. Woodworth introduced Mrs. Lori Line, who will be serving as the TAP Regional Director for Goshen Schools. Mrs. Line, a former Master
Teacher at West Goshen Elementary, expressed her thanks to the corporation for selecting her for this position.
6.3 West Goshen - Standardized Dress (Metcalfe)
Minutes:
Dr. Metcalfe addressed the Board and shared his vision of standardized dress for students at West Goshen Elementary. Dr. Metcalfe reported
a survey of parents last spring which showed a high interest in the new dress code citing, among many things, the leveling of the field of all
students in appropriate attire for school. Dr. Metcalfe, with the Board's support, will look into forming a study committee by the end of the
month to research standardized dress for the 2014-15 school year.
6.4 Title I (Longacre)
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
Minutes:
Mrs. Longacre gave a concise Title I update including that the 2014 grant has been approved with all seven elementary schools now carrying
the Title I distinction. This will allow all elementary schools funds to supplement the learning environment for all students to increase student
achievement.
6.5 Data Process Report (Evans)
Minutes:
Dr. Evans updated the Board on the progress of the Data Utilization Process. Dr. Evans stated the Common Assessments given to all
students each three weeks yield the data to drive the process. The teachers are then provided clear reports to plan additional instructional
time during the school day to increase student achievement.
6.6 Marzano Research Lab Professional Development Day (Woodworth)
Minutes:
Dr. Woodworth reported Bea McGarvey will be leading a one-day refresher course of the Three Commitments, Academic Vocabulary, and
Learning Goals. This training for district administrators and teacher leaders will be held on October 8th at the West Goshen Church of the
Brethren.
6.7 Invitation to "Success by Six" Summit (Woodworth)
Minutes:
Dr. Woodworth extended an invitation to the Board from Darren Bickel, Vice President of United Way of Elkhart County. This invitation is for
the 2013 Success By 6 Summit set for Friday, November 15th, from 8:30 a.m. ' 1:00 p.m. at College Mennonite Church. Indiana
Superintendent of Public Instruction Glenda Ritz will be speaking on her vision for early childhood education in Indiana.
7 Board Committee Reports
7.1 Parks Department (Nafziger)
7.2 Music Council (Ramer)
Minutes:
Mr. Ramer reported the Music Council met recently and announced that, along with three scholarships awarded by the Music Council, former
GHS graduate and Miss Indiana Anita Hursh Cast will be endowing an annual scholarship for graduating music students.
7.3 Athletic Council (Haimes)
7.4 Building Trades (West)
Minutes:
Mr. West reported the Building Trades house is being closely observed and is progressing with the basement completed and floors being
installed.
There were no other Board reports.
7.5 Child Care (Duell)
7.6 Legislation (Troup)
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
7.7 Goshen Redevelopment (Cripe)
8 Public Comment on Non-Agenda Items
Minutes:
There were no comments from the public.
9 Consent Agenda Items
Minutes:
The consent agenda was approved with one personnel correction and included claims numbered 3029-3242; the August Payroll Distribution; the
Renewal of the CLASS Program at Parkside Elementary; Renewal of a MOU with JAG of Indiana for Merit Services; Renewal of Services
Agreement with Bea McGarvey; and Model's Overnight Field Trip to Camp Potawatomi in Kendallville, Indiana in October.
Dr. Royer requested the name of Stacey Wagner be pulled from the Personnel Agenda. Mr. West commended IB Director Shelly Wilfong and
wished her well as she leaves Goshen Schools to become an Administrator at Northridge High School. [Dr. Woodworth made note of Vickie
Anglemyer's retirement from Central Office and noted that she will be greatly missed!]
The Personnel Roster was approved as presented.
9.1 Claims Numbered 3029 - 3242
9.2 August Payroll Distribution
9.3 Renewal of CLASS Program at Parkside
9.4 Renewal of Memo of Understanding with JAG of Indiana for Merit Services
9.5 Renewal of Bea McGarvey Agreement for Professional Development
Description:
Bea McGarvey, Senior Associate for Marzano Research Lab
Staff Development - Leadership Team
October 8, 2013
$4,500 plus expenses
9.6 Model's 5th Grade Overnight Field Trip, Camp Potawotami, Kendallville
Description:
Model School - 5th Grade Students
Outdoor Education
October 7-8, 2013
Camp Potawotami, Kendallville
9.7 Personnel
9.7.1 Certified Suspension with Pay
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
10 Action Items
Vote: No Vote
10.1 Approval of the Closure of Oaklawn School (Ummel)
Minutes:
Mrs. Ummel reported that with Oaklawn Hospital closing the Oaklawn School last spring the Indiana Department of Education requires
School Board action to approve the closing of the school. Mrs. Ummel stated the students are now receiving their education through
Mishawaka Schools at their J. S. Campus School. Mrs. Cripe entered a motion to approve Oaklawn's decision to close the Oaklawn School.
Motion was seconded by Mr. West and passed 7/0.
Vote: All For
Motioned:
Seconded:
10.2 Approval of 2013-14 Transfer Tuition Application (Woodworth)
Description:
Austin Rubio, Kindergarten, Transfer Tuition, Model Elementary
Minutes:
Dr. Woodworth requested Board approval of a Transfer Tuition application from Austin Rubio to attend at West Goshen Elementary School
for the 2013-14 school year. Motion to approve the application was entered by Mr. Haimes and seconded by Mr. Nafziger. Motion passed
7/0.
Vote: All For
Motioned:
Seconded:
10.3 Approval of Common School Loan Application Fall 2013 (Woodworth)
Minutes:
Dr. Woodworth presented a Common School Loan application for $500,000 to be used for the purchase of technology hardware. Dr.
Woodworth stated the Common School Loan is available twice a year and Goshen Schools have made application and received the loans
for many years. Motion to approve the application was made by Mrs. West. Mrs. Cripe seconded the motion which then passed 7/0.
Vote: All For
Motioned:
Seconded:
11 Discussion Items
11.1 First Reading of New Board Policy 0164.4 Meeting of the Board Defined; 8930 Animals on School Corporation Property
(Woodworth)
Minutes:
Dr. Woodworth presented for the first reading and review new Board policy 0164.4 Meeting of the Board Defined, and policy 8930 Animals
on School Corporation Property. These new policies will return at the September 24th meeting for approval.
11.2 First Reading of Replacement Policies 0165 Notice of Board Meetings; 0165.1 Notice of Regular Meetings; 0165.2 Notice of Special
Board Meetings; 0165.3 Notice of Emergency Meetings; 0165.4 Notice Requirements Established by Other Statutes; and 2510 Adoption
of Curricular Materials (Woodworth)
Minutes:
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
Dr. Woodworth then presented Replacement policies 0165 Notice of Regular Meetings; 0165.2 Notice of Special Board Meetings; 0165.3
Notice of Emergency Meetings; 0165.4 Notice Requirements Established by Other Statutes; and 2510 Adoption of Curricular Materials for a
first reading and review. These replacement policies will also be reviewed and approved at the September 24th meeting.
11.3 First Reading of Revised Policies 0144.5 Gifts and Gratuities; 1537 Military Service; 2270 Religion in the Curriculum; 5111
Determination of Legal Settlement and Eligibility for Enrollment of Students Without Legal Settlement; 5517.01 Bullying; 6110 Grant
Funds; 8750 Defense and Indemnification of Board Members and Employees; and 9160 Public Attendance at School Events
(Woodworth)
Minutes:
Revised policies were presented for review and included 0144.5 Gifts and Gratuities; 1537 Military Service; 2270 Religion in the Curriculum;
5111 Determination of Legal Settlement and Eligibility for Enrollment of Students Without Legal Settlement; 5517.01 Bullying; 6110 Grant
Funds; 8750 Defense and Indemnification of Board Members and Employees; and 9160 Public Attendance at School Events. Dr. Woodworth
reviewed each revision and stated these revisions will return at the September 24th meeting for approval.
11.4 Revocable License with Wieland Design for Use of Property (Woodworth)
Minutes:
Dr. Woodworth then presented for Board review a Revocable License with Wieland Design for the use of school property along Monroe
Street. This document prepared by School Attorney Bill Davis, grants to Wieland Design, Inc. a nonexclusive revocable license to use a
portion of the property, which the legal description appears in the license, to enable their trucks to turn onto their property from Monroe
Street. Mr. West entered a motion to move the agreement to an Action Item and be put to the vote. Motion was second by Dr. Duell. Motion
was then made by Mr. West to approve the agreement as presented. Motion was seconded by Mr. Haimes. Mr. Haimes then questioned the
agreement and the absence of any clause regarding the condition of the property when returned to GCS. Dr. Duell then entered a motion to
table the agreement until a condition clause is considered. Superintendent Woodworth stated she will review this request with Mr. Davis.
12 Miscellaneous Board Items
Minutes:
There were no miscellaneous board items.
13 Miscellaneous Administrative Items
Minutes:
Reminders were given of the Community Meetings on September 10th and 16th; the ISBA Region 2 meeting on October 16th; and the GCS
Board and Administrators Christmas Get-together on December 3rd.
13.1 Community Meetings on Proposed Building Project (Woodworth)
Description:
Thursday, September 5, 7:00 p.m., GHS Auditorium
Tuesday, September 10, 7:00 p.m., GMS Auditorium
Monday, September 16, 7:00 p.m., GHS Auditorium
13.2 September 23rd Board Meeting to be held on September 24th due to ISBA Fall Conference
13.3 ISBA Region 2 Meeting, Wednesday, October 16th, Christo's in Plymouth
13.4 Board Members & Administrators Christmas Get-together, Tuesday, December 3, 5:00 p.m., Maplecrest CC
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
13.5 Book Study - "Are We There Yet?" Chapter Six
Minutes:
Dr. Royer reviewed Chapter 6 of the book 'Are We There Yet?'
14 Adjournment
Minutes:
As there was no further business to come before the Board, the meeting was adjourned at 7:15 p.m.
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
Attached to these minutes are the following files, in the order listed.
5 Approval of Minutes of August 26, 2013 Regular Meeting
1. Minutes
6.3 West Goshen - Standardized Dress (Metcalfe)
1. Memo + Survey
6.4 Title I (Longacre)
1. Memo
6.5 Data Process Report (Evans)
1. Memo
6.6 Marzano Research Lab Professional Development Day (Woodworth)
1. Memo
6.7 Invitation to "Success by Six" Summit (Woodworth)
1. Invitation
9.1 Claims Numbered 3029 - 3242
1. Claims 9-9-13
9.2 August Payroll Distribution
1. August
9.3 Renewal of CLASS Program at Parkside
1. Memo + Agreement
9.4 Renewal of Memo of Understanding with JAG of Indiana for Merit Services
1. MOU
9.5 Renewal of Bea McGarvey Agreement for Professional Development
1. Agreement
9.6 Model's 5th Grade Overnight Field Trip, Camp Potawotami, Kendallville
1. Trip Request
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The GCS mission – ensuring all students acquire knowledge and apply skills, enhancing tomorrow’s opportunities.
9.7 Personnel
1. 9-9-13 Roster
10.1 Approval of the Closure of Oaklawn School (Ummel)
1. Memo
10.2 Approval of 2013-14 Transfer Tuition Application (Woodworth)
1. Application
10.3 Approval of Common School Loan Application Fall 2013 (Woodworth)
1. Application
11.1 First Reading of New Board Policy 0164.4 Meeting of the Board Defined; 8930 Animals on School Corporation Property (Woodworth)
1. New Policies
11.2 First Reading of Replacement Policies 0165 Notice of Board Meetings; 0165.1 Notice of Regular Meetings; 0165.2 Notice of Special Board Meetin
1. Replacement Policies
11.3 First Reading of Revised Policies 0144.5 Gifts and Gratuities; 1537 Military Service; 2270 Religion in the Curriculum; 5111 Determination of Lega
1. Revised Policies
11.4 Revocable License with Wieland Design for Use of Property (Woodworth)
1. Agreement
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