Untitled - Newbury Town Council
Transcription
Untitled - Newbury Town Council
APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility Cost Due Date Completion Date HS070 Town Hall Annual Fire Risk Assessment Review (annually) Safety Officer / Services Manager £385.00 RES Group End February 2011 Completed 20/01/2011 HS090 Football changing rooms Safety Inspection Safety Officer Nil End January 2011 (Delayed due to Safety Officer Moving House) HS100 City Recreation Ground Football Changing Room – Periodical Electrical Test Safety Officer / Subcontractor £216.00 End January 2011 Completed 19/01/2011 Recreation Ground R&M Budget Improved Safety / compliance with legislation HS110 Town Hall (PAT) Portable Electrical Appliance Testing Safety Officer / Subcontractor £446.00 End February 2011 Completed 11/02/2011 Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation HS120 Town Hall 6 monthly emergency light test Safety Officer / Subcontractor 175 01 March 2011 Completed 18/02/2011 Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation HS130 Wash Common Changing Rooms Electrical Safety works Safety Officer / Subcontractor 748 End February 2011 Completed 27/02/2011 Recreation Ground R&M Budget Improved Safety / compliance with legislation HS140 Town Hall Emergency Evacuation Drills (bi-annually) Services Manager / Safety Officer Nil Without warning, but by end March 2011 HS150 Town Hall Fire Alarm Maintenance (quarterly) Safety Officer / Subcontractor Included in contract End March 2011 V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Pre-requisites / Notes Benefits Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation Completed June 2011 N/A Delayed due to staff absences / holidays N/A but ad hoc false alarms suffice in meantime Completed 09/03/2011 Town Hall Contract Information for Emergency Services and Facility users Improved Town Hall Safety / compliance with legislation Information for Emergency Services and Town Hall occupants Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility Cost Due Date Completion Date Pre-requisites / Notes Benefits HS160 Victoria Park New Play Area Risk Assessment (including separate ROSPA inspection) Safety Officer / Grounds Maintenance Officer Nil = £395 (ROSPA) 01 April 2011 Completed 08/04/2011 N/A / Playground budget To establish risks / control measures HS170 Football changing rooms Legionella Risk Assessment (LRA) survey Safety Office / Subcontractor 300 Survey being carried out on 20 April 2011 Completed April 2011 Recreation Ground R&M Budget To establish extent of containment works required / compliance with legislation HS180 Town Hall LRA survey Safety Office / Subcontractor 200 Survey being carried out on 20 April 2011 Completed April 2011 Town Hall R&M Budget To establish extent of containment works required / compliance with legislation HS190 Shaw Cemetery LRA survey Safety Office / Subcontractor 150 Survey being carried out on 20 April 2011 Completed April 2011 Shaw Cemetery R&M Budget To establish extent of containment works required / compliance with legislation HS200 Further Investigations into the possible installation of a sprinkler system to selected parts only of the Town Hall HS210 £1163 (£249.90 Portable Fire equipment (Fire Extinguishers) renewal of old Safety Officer / Shaw, £26.00 Victoria equipment / additional items and consolidations of contracts Services Manager / Park & £887.10 and Shaw Cemetery, Victoria Park Kiosk and Town Hall Contractor Town Hall) HS220 Town Hall Fire Extinguishers Maintenance (annually) Safety Officer / Subcontractor HS230 Town Hall Fire Alarm Maintenance (quarterly) Safety Officer / Subcontractor Safety Officer Nil (investigation) End April 2011 Completed - Not required for Health and Safety of Town Hall N/A users / moved to Town Hall Service Plan for asset protection Shaw Cemetery, Victoria Park and Town Hall R&M Budgets End May 2011 Completed May 2011 Included in contract End June 2011 Completed June 2011 Town Hall Contract Included in contract End June 2011 V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Completed 09 June 2011 Town Hall Contract Town Hall asset protection Improved Safety for users / occupiers of the premises. Improved Town Hall Safety / compliance with legislation Information for Emergency Services and Town Hall occupants Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility Cost Due Date Completion Date Pre-requisites / Notes Benefits HS240 Lightning Conductor Maintenance / Inspection (annually) Safety Officer / Subcontractor £235 / annum (Omega) End June 2011 Completed 17 June 2011 Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation HS250 Shaw Cemetery (PAT) Portable Electrical Appliance Testing Safety Officer / Subcontractor £80.00 End June 2011 Completed 15/06/2011 Shaw Cemetery R&M Budget Improved Shaw Cemetery Safety / compliance with legislation HS260 Bandstand Electrical Supply Testing Safety Officer / Subcontractor £100 End June 2011 Completed June 2011 Victoria Park R&M Budget Improved Bandstand Safety / compliance with legislation HS270 3 year kiosk / Changing Rooms Electrical Supply Testing Safety Officer / Subcontractor £174 End June 2011 Completed June 2011 Victoria Park R&M Budget Improved Kiosk / Changing Room Safety / compliance with legislation HS280 Disabled Access Lift Maintenance supplier change [unhappy with costs / inflexibility of existing supplier] Safety Officer / Subcontractor Potential saving 16 January 2012 Notice given 3/10/11 New supplier chosen Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation / cost saving HS290 Football changing rooms Domestic Water Services hygiene Safety Office / regimes following LRA - Weekly Purging, Monthly temp reading, quarterly descaling of shower heads (VP - Annual Subcontractor disinfection of water tank) Included in contract (subject to negotiation) On Going Weekly/Monthly/On going Recreation Ground R&M Budget To minimise risk of legionella / compliance with legislation HS300 Town Hall Domestic Water Services hygiene regimes following LRA - Weekly Purging, Monthly temp reading, Safety Office / Subcontractor Included in contract (subject to negotiation) On Going Weekly/Monthly/On going Town Hall R&M Budget To minimise risk of legionella / compliance with legislation HS310 Shaw Cemetery Domestic Water Services hygiene regimes Safety Office / following LRA - Weekly Purging, Monthly temp reading, Subcontractor Included in contract (subject to negotiation) On Going Weekly/Monthly/On going Shaw Cemetery R&M Budget To minimise risk of legionella / compliance with legislation HS320 Town Hall Inspections (Offices and communal areas) Nil On going / ad hoc Officers V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Daily/Weekly/Monthly/O N/A n going Improved Town Hall Safety Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility Cost Due Date Completion Date Pre-requisites / Notes Benefits HS330 Town Hall Plans for Safety Documents file (to include call point, smoke/heat detection and emergency lighting locations) Safety Officer Nil (in-house) End Aug 2011 Completed 20/10/2011 N/A Information for Emergency Services and Town Hall occupants HS340 Shaw Cemetery - additional fire extinguisher at diesel store Safety Officer / Subcontractor £200 End June 2011 Completed September Shaw Cemetery 2011 R&M Budget Improved Shaw Cemetery Safety / compliance with legislation HS350 Purchase of parish specific risk assessment tool Safety officer £100 Completed September IT budget 2011 Simplified risk assessment process / expert information HS360 CEO / Services Review of Town Hall Service Risk Assessments (annually) Manager / Services Officers / GMO Nil End Aug 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS370 Review of Victoria Park Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End Aug 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS380 Review of Newtown Road Cemetery Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End Aug 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS390 Review of Shaw Cemetery Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End Aug 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS400 Town Hall 6 monthly emergency light test Safety Officer / Subcontractor £175.20 01 September 2011 HS410 Town Hall Fire Alarm Maintenance (quarterly) Safety Officer / Subcontractor Included in contract End September 2011 V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Completed 06/09/2011 Town Hall R&M Budget Completed 13/09/2011 Town Hall Contract Improved Town Hall Safety / compliance with legislation Information for Emergency Services and Town Hall occupants Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility HS420 Review of Market Service Risk Assessments (annually) HS430 HS440 Completion Date Pre-requisites / Notes Cost Due Date Benefits CEO / Services Manager / Services Officers / GMO Nil End August 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets Review of Recreation Grounds Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End September 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets Review of Christmas Lights Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End October 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets Completed 07/11/2011 Public Health Improved knowledge for those with responsibility for arranging, undertaking or observing the exhumation of human remains and those who make funeral arrangements under Section 46 of the Public Health (Control of Disease) Act 1984 HS450 Exhumation & Public Health Act Funerals Training Course Cemeteries Officer / Safety Officer £150.00 Course date: 07/11/2011 HS460 Review of Play Ground Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End November 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS470 CEO / Services Review of Allotments Service Risk Assessments (annually) Manager / Services Officers / GMO Nil End November 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS480 Review of Bus Shelter Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End November 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility HS490 Review of Clocks Service Risk Assessments (annually) HS500 Review of Public Seating (Benches) Service Risk Assessments (annually) Due Date CEO / Services Manager / Services Officers / GMO Nil End December 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets CEO / Services Manager / Services Officers / GMO Nil End December 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS510 CEO / Services Review of Skate Park Service Risk Assessments (annually) Manager / Services Officers / GMO Nil End December 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS520 Review of Footway Lighting Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End December 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS530 Review of War Memorial Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End December 2011 Completed 25/10/2011 N/A Improved information on Risks for NTC own / managed assets HS540 Training - Legionnaires’ Disease: Role of the Responsible Person Part 1 Management Safety Officer £245 6 December 2011 Completed 06/12/2011 Public Health HS550 Training - Legionnaires’ Disease: Role of the Responsible Person Part 2 Technical Safety Officer £245 7 December 2011 Completed 07/12/2011 Public Health HS560 Annual Lift Inspection Safety Officer Included in Insurance End December 2011 Completed December Legal requirement 2011 Improved Town Hall Safety / compliance with legislation HS570 Town Hall Fire Alarm Maintenance (quarterly) Safety Officer / Subcontractor Included in contract End December 2011 Completed 15/12/2011 Town Hall Contract Information for Emergency Services and Town Hall occupants V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Completion Date Pre-requisites / Notes Cost Benefits Improved knowledge on the risks of legionella / compliance with legislation Improved knowledge on the risks of legionella / compliance with legislation Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility HS580 Town Hall Emergency Evacuation Drills (bi-annually) HS590 Cold Water Storage Tanks and associated services drain and disinfect (also at VP500) HS595 Civic Stairs Safety check (at request of 14/11/11 P&R) and Services Manager resulting works HS597 Suite 1 Electrical Safety testing HS599 Town Hall Emergency Evacuation Drill - False Alarm through boiling kettle HS600 Town Hall Annual Fire Risk Assessment Review (annually) Safety Officer / Services Manager HS610 Town Hall (PAT) Portable Electrical Appliance Testing HS620 Cost Due Date Services Manager / Safety Officer Nil End December 2011 Safety Officer / SMS Environmental 250 January 2012 Nil TBD Contractor Completion Date Pre-requisites / Notes Benefits Successful Improved Town Hall Safety / Completed 06/01/2012 evacuation of entire compliance with legislation building confirmed Completed 04/12/2011 VP R&M Budget To ensure safe water systems December 2012 Completed 12/12/2011 N/A Improved Town Hall Safety December 2012 Suite 1 Completed 23/12/2011 Refurbishment funds Improved Town Hall Safety / compliance with legislation Successful Completed 02/01/2012 evacuation and report completed Compliance with legislation Nil TBC RES Group End February 2012 Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation Safety Officer / Subcontractor TBC End February 2012 Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation Town Hall 6 monthly emergency light test Safety Officer / Subcontractor 175 End March 2012 Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation HS630 Town Hall Fire Alarm Maintenance (quarterly) Safety Officer / Subcontractor Included in contract End March 2012 Town Hall Contract Information for Emergency Services and Town Hall occupants HS640 Portable Fire equipment (Fire Extinguishers) renewal of old Safety Officer / equipment / additional items and consolidations of contracts Services Manager / and Shaw Cemetery, Victoria Park Kiosk and Town Hall Contractor Shaw Cemetery, Victoria Park and Town Hall R&M Budgets Improved Safety for users / occupiers of the premises. TBC V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report End May 2012 Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility Pre-requisites / Notes Benefits HS650 Town Hall Fire Extinguishers Maintenance (annually) End June 2012 Town Hall Contract Improved Town Hall Safety / compliance with legislation HS660 Included in contract End June 2012 Town Hall Contract Information for Emergency Services and Town Hall occupants Safety Officer / Subcontractor TBC (Omega) End June 2012 Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation Shaw Cemetery (PAT) Portable Electrical Appliance Testing Safety Officer / Subcontractor TBC End June 2012 Shaw Cemetery R&M Budget Improved Shaw Cemetery Safety / compliance with legislation HS690 Town Hall Emergency Evacuation Drills (bi-annually) Services Manager / Safety Officer Nil End June 2012 N/A Improved Town Hall Safety / compliance with legislation HS700 CEO / Services Review of Town Hall Service Risk Assessments (annually) Manager / Services Officers / GMO Nil End August 2012 N/A Improved information on Risks for NTC own / managed assets HS710 Review of Victoria Park Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End August 2012 N/A Improved information on Risks for NTC own / managed assets HS720 Review of Newtown Road Cemetery Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End August 2012 N/A Improved information on Risks for NTC own / managed assets HS730 Review of Shaw Cemetery Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End August 2012 N/A Improved information on Risks for NTC own / managed assets Cost Due Date Safety Officer / Subcontractor Included in contract Town Hall Fire Alarm Maintenance (quarterly) Safety Officer / Subcontractor HS670 Lightning Conductor Maintenance / Inspection (annually) HS680 V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Completion Date Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility Pre-requisites / Notes Benefits HS740 Review of Market Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO N/A Improved information on Risks for NTC own / managed assets HS750 Town Hall 6 monthly emergency light test End September 2012 Town Hall R&M Budget Improved Town Hall Safety / compliance with legislation HS760 Included in contract End September 2012 Town Hall Contract Information for Emergency Services and Town Hall occupants CEO / Services Manager / Services Officers / GMO Nil End September 2012 N/A Improved information on Risks for NTC own / managed assets Review of Christmas Lights Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End October 2012 N/A Improved information on Risks for NTC own / managed assets HS790 Review of Play Ground Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End November 2012 N/A Improved information on Risks for NTC own / managed assets HS800 CEO / Services Review of Allotments Service Risk Assessments (annually) Manager / Services Officers / GMO Nil End November 2012 N/A Improved information on Risks for NTC own / managed assets HS810 Review of Bus Shelter Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End November 2012 N/A Improved information on Risks for NTC own / managed assets HS820 Review of Clocks Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End December 2012 N/A Improved information on Risks for NTC own / managed assets Cost Due Date Nil End August 2012 Safety Officer / Subcontractor TBC Town Hall Fire Alarm Maintenance (quarterly) Safety Officer / Subcontractor HS770 Review of Recreation Grounds Service Risk Assessments (annually) HS780 V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Completion Date Printed: 10/01/2012 APPENDIX 1 Health & Safety Report for P&R Committee - Last Updated 06/01/2012 Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services remains operationally with the principle service manager and ultimately with the Chief Executive Officer. RefDescription of Action Required erence Responsibility Cost Due Date Completion Date Pre-requisites / Notes Benefits HS830 Review of Public Seating (Benches) Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End December 2012 N/A Improved information on Risks for NTC own / managed assets HS840 CEO / Services Review of Skate Park Service Risk Assessments (annually) Manager / Services Officers / GMO Nil End December 2012 N/A Improved information on Risks for NTC own / managed assets HS850 Review of Footway Lighting Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End December 2012 N/A Improved information on Risks for NTC own / managed assets HS860 Review of War Memorial Service Risk Assessments (annually) CEO / Services Manager / Services Officers / GMO Nil End December 2012 N/A Improved information on Risks for NTC own / managed assets HS870 Town Hall Fire Alarm Maintenance (quarterly) Safety Officer / Subcontractor Included in contract End December 2012 Town Hall Contract Information for Emergency Services and Town Hall occupants HS880 Town Hall Emergency Evacuation Drills (bi-annually) Services Manager / Safety Officer Nil End December 2012 N/A Improved Town Hall Safety / compliance with legislation V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report Printed: 10/01/2012 SCHEDULE OF PAYMENTS 1 OCTOBER TO 30 NOVEMBER 2011 APPENDIX 2 OCTOBER 2011 Date Chq No Payee 03/10/2011 DDR 03/10/2011 10903 WBDC Alderbury Forge 03/10/2011 10904 Broxap 03/10/2011 10905 Berkshire Bearings 03/10/2011 03/10/2011 10906 10907 Berkshire Pressure Cleaning Chubb Fire 03/10/2011 10908 GB Sport & Leisure 03/10/2011 10909 Greenham 03/10/2011 10910 JS Maintenance 03/10/2011 10911 Millennium Quest 03/10/2011 03/10/2011 03/10/2011 03/10/2011 10912 10913 10914 10915 Ramsbury Silver Band SSE Contracting Swalec TDM Technology 03/10/2011 10916 West Berkshire Shop Safe Scheme 03/10/2011 04/10/2011 10917 DDR Sun In The Wood PHS 13/10/2011 10918 Petty Cash 13/10/2011 10919 Town & Country Caterers 18/10/2011 10920 Aqualicity 18/10/2011 18/10/2011 18/10/2011 10921 10922 10923 Aasvogel Skip Hire Cllr Phil Barnett Copy Right Systems 18/10/2011 10924 DCK Beavers 18/10/2011 10925 IAM Consulting Services 18/10/2011 10926 JPH Forestry 18/10/2011 10927 JS Maintenance 18/10/2011 18/10/2011 10928 10929 Lushglen Link Up Details Rates Newtown Rd Cemetery: Cast urns to match urns on railings, fix with base plates and painting with red oxide Newtown Rd Cemetery: Dog refuse bin No Ball Games' signs for play areas £181.01 'CCTV In Operation' signs £51.60 Washing out of Granite Bowl and jetting of pipe work, Sept 2011 Shaw Cemetery Alarm box Site inspection to assess the extent of repairs and maintenance work to 12 play areas for annual inspection report Red and yellow spot marking paint Victoria Park: Re--instated security spikes on facia of club house and painted with anti-vandal paint. Labour: £75.00 Dismantled dangerously damaged bench for disposal Labour £75.00 Southbys Allotments: Repaired leaking pipe by supplying and installing new pipe work and stop tap Materials £86.60 Labour £200.00 Total £286.60 Fifth Rd Play Area: Repaired gym apparatus damaged by vandals labour £40.00 Newtown Rd Cemetery: Removed temporary signs from gates and erected new ones Labour: £36.00 Andover Rd Bus Stop: Cut fence & post next to bus stop, secured hinges and latch bolts Materials: £38.00 Labour: £42.00 Total: £80.00 Supply & replace failed LED light strings Supplied and replaced failed sections of LED rope light in Northbrook Street Supply and replace failed LED lamps, LED light strings and lamp holders Concert performance in Victoria Park on Sunday 26 June 2011 Street lighting maintenance charge for the September quarter 2011 Victoria Park: For period 29/06/2011 - 22/09/2011 Town Hall: Cleaned waterlogged carpet due to flooding Annual membership for period October 2011 - October 2012 (As per Data Protection Act 1998, this is for the usage of the Shopsafe Radios) Staff Team Event Town Hall: Annual Duty of Care Allotment key deposit refund Dairy Farm 3a £10.00 Allotment key deposit refund R Parsons West Mills 65 £10.00 Allotment key deposit refund Djekic West Mills 12b £10.00 Screws for Chamber door £5.45 Santa Hats and Glow sticks £47.99 G Taylor Monthly mobile charge £17.42 Keys cut Newtown Rd Cemetery £13.75 Market management fee for International Market October 2011 Shaw Cemetery: Water cooler rental for the period 01/11/2011 01/02/2012 Parsons Allotments: Skip hire for October 2011 Mileage costs to Knowl Hill for attending BALC Executive Meeting Meterage on Photocopier for September 2011 VAT Partial Exemption - Preparation and reconciliation of schedules for year ending 31/03/2011, plus analysing future apportionment of all costs Software Support for CAS for period 01/11/2011 - 31/10/2011 Newtown Road Cemetery: Raised crowns of all trees along pathways and tidied cedars £3 444.00 Shaw Cemetery: Rectify storm damage to trees £456.00 Victoria Park Boat Shed: Planed down edges of main doors and stain doors Labour: £36.00 Newtown Road Cemetery: Supply Hammerite paint and paint 'finials' (19) on top of railings along edge of cemetery Materials £ 12.98 Labour £102.00 Total £114.98 58 Benches reoiled (Autumn) Changed posters at bus stops on September 19th & 20th Amount £1,701.00 £3,100.00 £270.00 £232.61 £144.00 £240.96 £432.00 £14.44 £592.60 £2,028.00 £150.00 £2,007.68 £491.30 £40.00 £75.00 £150.00 £83.94 £131.53 £300.00 £105.48 £192.60 £45.50 £420.64 £648.00 £1,032.00 £3,900.00 £150.98 £594.00 £45.00 SCHEDULE OF PAYMENTS 1 OCTOBER TO 30 NOVEMBER 2011 18/10/2011 10930 Lyreco 18/10/2011 10931 Minster Cleaning Services 18/10/2011 10932 La Maison du Fromage 18/10/2011 10933 C. Bidgood 18/10/2011 10934 Mazars 18/10/2011 18/10/2011 10935 10936 RoTel Telecommunications Southern Electric 18/10/2011 10937 Watermarcs 18/10/2011 18/10/2011 18/10/2011 10938 10939 10940 Town & Country Caterers Lushglen Broxap 19/10/2011 DD12 PHS 10941 Cancelled 21/10/2011 10942 Zurich Municipal 23/10/2011 Autopay 24/10/2011 10943 24/10/2011 25/10/2011 DDR DDR 28/10/2011 DD14 British Gas 31/10/2011 31/10/2011 31/10/2011 31/10/2011 31/10/2011 31/10/2011 DDR DDR DDR DDR DDR DDR Thames Water Thames Water Thames Water Thames Water Thames Water Thames Water 31/10/2011 DDR British Gas APPENDIX 2 Laser cartridges Inkjet cartridges Paper clips Post-It pads Hot chocolate Key rings Spring files Office cleaning services for October 2011 Goodwill part refund for holding Continental Market in Newbury Market Place on 6th, 7th, 8th October 2011 Allotment key deposit refund C. Bidgood, Southbys 56a External audit work undertaken on behalf of the Audit Commission for the year ended 31 March 2011 Phone charges for September 2011 Footway Lighting: For period 02/09/2011 - 03/10/2011 Town Hall: Supply and fitting of float valve to cold water tank in Gents' toilet. Repaired float valve in disabled toilet Market management fee for November 2011 Supplied and installed bollards at entrance to Sayers Close Newtown Road Cemetery: Cast iron 'Lion Head' seats and bins Town Hall: Sanitary supplies for period of 22/10/11 - 21/11/11 £136.18 Shaw Cemetery: Sanitary supplies for period 22/10/11 - 21/11/11 £4.58 £466.99 £865.90 £300.00 £10.00 £3,600.00 £736.16 £561.70 £66.50 £430.00 £570.00 £6,380.76 £140.76 Salaries Replacement cheque for #10766 which has been mislaid and cancelled. (Reimbursement for Insurance payout for Symphony of the Trees) October payroll £15,910.83 English Landscapes Grounds maintenance, Payment 7, for period 16th Sept to 13th Oct 2011 £27,693.32 Natwest Natwest Stopped cheque fee (Zurich Municipal Ch# 10766 Monthly service fee Electricity for: Suite 7: 01/08/11 - 28/08/11 £7.88 Band Stand: 01/09/11 - 30/09/11 £6.93 Suite 9: 01/09/11 - 30/09/11 £7.44 Town Hall: 01/09/11 - 30/09/11 £415.67 Suite 4: 01/09/11 - 30/09/11 £63.28 Suite 2: 01/09/11 - 30/09/11 £48.52 C/N Suite 7: 01/08/11 - 31/08/11 £13.70 Water for Victoria Park for period 13/07/11 - 1/10/11 Water for Town Hall for period 8/7/11 - 10/10/11 Water for One Tree Park Allotments for period 7/7/11 - 10/10/11 Water for City Rec for period 7/7/11 - 10/10/11 Water for Wash common Rec for period 8/7/10 - 10/10/11 Water for Wash Common Allotments for period 8/7/11 - 10/10/11 Electricity for: Clock Tower (31/7 - 31/8) £13.97 Mayor's Suite (31/07 - 31/8) £29.79 Shaw Cemetery (31/7 - 31/8) £38.65 City Rec (12/7 - 31/8) £446.45 (Later credited and re-invoiced) Suite 12 (31/7 - 31/8) £97.80 Shaw Cemetery (31/8 - 30/9) £42.67 Mayor's Suite (31/8 - 30/9) £31.16 Suite 12 (31/8 - 30/9) £103.50 Clock Tower (31/8 - 30/9) £14.64 Total Payments for October 2011 £5,458.50 £10.00 £1.56 £536.02 £56.18 £105.75 £34.10 £49.54 £44.88 £11.72 £818.63 £84,179.06 NOVEMBER 2011 Date Chq No Payee 01/01/2011 03/11/2011 03/11/2011 03/11/2011 DDR 10944 10945 10946 WBDC Cancelled The Active Organisation Berkshire Bearings & Transmissions 03/11/2011 10947 Barcham 03/11/2011 10948 BACYP - Charity 03/11/2011 10949 English Landscapes Details Rates Website 'refresh' Remembrance Day signs Metasequoia Glyptostroboides' tree £180.00 Liquidamber and various other trees £1056.00 Fagus Syvatica Purpurea Tree £117.60 Ready Steady Change - Councillor Training Course for 22/10/2011, 26/11/2011 and 21/01/2012 for Cllr Catherine Kent Digby Rd: Repair to kick rail £ 44.40 Victoria Park: Removal of overhanging branches from the Queen Victoria Statue £ 54.00 Amount £1,701.00 £900.00 £261.00 £1,353.60 £30.00 £98.40 SCHEDULE OF PAYMENTS 1 OCTOBER TO 30 NOVEMBER 2011 03/11/2011 10950 JS Maintenance 03/11/2011 10951 Millennium Quest 03/11/2011 10952 Rosstournoffs 03/11/2011 10953 Technique 03/11/2011 03/11/2011 10954 10955 WBDC WBDC 03/11/2011 DDR British Gas 10956 Cancelled Cresswell Rd: Sign for fence around play area Labour: £ 36.00 War Memorial: Painted railings around war memorial with black and gold metal paint Materials & Labour £ 396.00 Digby Rd: Put up signs on basket ball frame Labour £ 36.00 Wash Common Play Area: Removed broken section of play equipment, supplied, fitted and stained new board. Supplied nut and bolt to repair wheelbarrow in allotment Materials: £ 12.68 Labour: £ 72.00 Total: £ 84.68 Wash Common Play Area: Repaired gate leading to playground Materials: £ 8.76 Labour: £ 36.00 Total: £ 44.76 Cresswell Rd Play Area: Put up signs on fence around playground Labour: £ 36.00 City Rec Changing Rooms: Repaired water leak and supplied and fitted new lock on Referees door Materials & Labour: £ 124.86 Supply and installation of Christmas Lights as per 5 year agreement dated 22/08/2007 Printing of newsletter Telephone support contract for period 19/10/2011 - 18/10/2012 £ 1 974.00 One year Prime Support Renewal £404.06 Election Fees May 2011 Street Cleaning of market for period July to Sept 2011 Town Hall: Gas charges:Period 09/04/2011 - 29/06/2011 £210.33 Period 30/06/2011 - 13/10/2011 £156.06 10/11/2011 10957 Petty Cash Cleaning materials £38.82 Cutlery for kitchen £8.08 Bin and Liners £7.05 Cake for S. Attrill £5.00 G. Taylor monthly mobile charge £14.77 S. Attrill monthly mobile charge £20.90 Milk £ 10.82 Allotment key deposit refund Newman Wash Common 36e £10.00 Red/White tape for Remembrance Day £4.93 03/11/2011 10958 Desiree Kongered An Act Above' - Stilt walkers hired for Christmas Lights Switch-On Event 11/11/2011 10959 APC Environmental Services 11/11/2011 10960 Aquaid 11/11/2011 10961 ADT 11/11/2011 11/11/2011 11/11/2011 11/11/2011 10962 10963 10964 10965 Berkshire Bearings & Transmissions BT Global Crescent Signs Copy Right Systems 11/11/2011 10966 Mr B Digby 11/11/2011 10967 English Landscapes Southbys Allotments: 2 x Wasp nest treatments £ 108.00 Wash Common Allotments: 2 x Wasp nest treatments £ 66.00 Basic Pest Prevention contract 12 visits per year at Victoria Park and Bowling Club - October 2011 - Jan 2011 £241.20 Yearly water cooler rental for Town Hall Maintenance and monitoring of the fire alarm system for period 01/11/11 31/10/12 No overnight parking signs for Remembrance Sunday Rental of BACS line for period 01/10/11 - 31/12/11 Supplied and fitted insert panels to Town Hall notice board Meterage for month of October 2011 Duties: 26/06/11 Mace Bearer - Armed Forces 19/09/11 Mace Bearer - Full Council 08/10/11 Attendant - Soup & Roll 12/10/11 Attendant - Michaelmas Fair Fifth Rd: Remove broken branches from various trees £114.00 Victoria Park: Refit slats to benches £12.00 Southby's Allotments: Supply and installed 4 water troughs £468.48 Greenham House Gardens: Treat Japanese knotweed & cut back Buddlea £90.00 Dairy Farm Allotments: Attended to fallen tree £216.00 Supplied 2 rolls Chestnut fencing and posts £100.80 Shaw Cemetery: Clear gutter, repair drain pipe, tarmac potholes £222.00 Blossom's Field: Installed 2 metal litter bins and removed old bin £600.00 Three Acre Road: Reduced hazel hedge £428.40 Wash Common Rec: Removed rubbish, cut overhanging branches and strimmed heritage mounds £702.00 APPENDIX 2 £758.30 £37,924.00 £1,316.00 £2,378.06 £21,091.73 £11,124.34 £366.39 £120.37 £1,009.20 £415.20 £432.00 £2,139.76 £166.80 £22.50 £456.00 £665.47 £90.00 £30,647.00 Grounds maintenance work carried out as per payment 8. 14th Oct - 10th Nov 2011 £27693.32 11/11/2011 11/11/2011 10968 10969 Hugh Harris t/a Fresh Air Fitness Gardner Leader 11/11/2011 10970 Greenham 11/11/2011 10971 HM Revenue & Customs Only 2 x Replacement seats for gym equipment Legal services Locker for Services Office £90.82 Tape (Red/White) for dispenser £26.33 Income Tax (£2,915.66) and NI (£3,026.24) for October payroll £81.60 £1,012.20 £117.25 £5,941.90 SCHEDULE OF PAYMENTS 1 OCTOBER TO 30 NOVEMBER 2011 11/11/2011 10972 JS Maintenance Installation of kitchen at Town Hall: Cut away plumbing under sink, dismantled old cupboard, sink and worktop. Supplied and installed new sink, cupboard and worktop. Rejoined new plumbing and waste pipe. Supplied and fitted new cupboard. Cut worktop to fit cupboard. Retiled around sink. Supplied and fitted new towel holders, shelf and end caps for work tops. Put up notice board. Supplied, fitted and painted quadrant at bottom of cupboard. Materials £ 488.82 Labour: £ 630.00 Total £1,118.82 Town Hall: Supplied and fitted aluminium strips along rear edges of desks. Materials: £ 25.00 Labour: £ 36.00 Total: £ 61.00 Town Hall: Supplied and installed new handles and locks in doors leading to Suite 1. Materials: £ 43.96 Labour: £ 72.00 Total £ 115.96 Digby Rd Play Area: Removed broken seat on gym equipment. Supplied new bolts and fitted new seat. Labour: £ 36.00 West Mills Allotments: Repaired leaking pipe. Supplied and fitted new tap. Materials: £ 45.68 Labour: £ 96.00 Total: £141.68 Town Hall: Drilled holes in Remembrance Sunday signs Labour: £ 36.00 11/11/2011 10973 Justeel Parsons: Continuation of hire of container for period 06/10/11 - 04/12/11 11/11/2011 10974 Lyreco 11/11/2011 10975 Peter J Legg 11/11/2011 10976 Millennium Quest 11/11/2011 11/11/2011 11/11/2011 11/11/2011 11/11/2011 11/11/2011 10977 10978 10979 10980 10981 10982 Charlotte Bidgood Minster Cleaning Services Newbury Sound Royal British Legion RoTel Telecommunications The Berkshire Pension Fund 11/11/2011 10983 SLCC 11/11/2011 10984 SWALEC 11/11/2011 10985 Southern Electric 11/11/2011 10986 Mr R Thomason 11/11/2011 11/11/2011 10987 10988 Trade UK (Screwfix) CT Electrical (Newbury) Ltd 17/11/2011 DD22 PHS 22/11/2011 10989 Town & Country Caterers 22/11/2011 10990 HM Revenue and Customs Only 22/11/2011 10991 The Berkshire Pension Fund Post-It Index Folders Display racks Graph paper Paper document holders Envelopes Plastic pockets Blu tack Batteries Labels Glue sticks Monitor riser Manual Storage box Double sided tape Photo paper Sign writing on Mayor's Board For Engineers installing/removing additional 4 strings of lights into large Christmas Tree, attending 'Switch-On' and re-installing/removing transformers in Market Square trees. Allotment pro-rata refund Southbys 56a Cleaning Services for Town Hall for month of November 2011 Advertising for Newbury market - 6 Month campaign 2 Wreaths for Remembrance Day Phone charges for October 2011 Pension - October payroll Membership Subscription £305.00 Institute of Local Council Management subscription £66.00 Wash Common Rec: Electricity for period 01/0711 - 24/10/11 Electricity for: Footway Lighting: 04/10/11 - 01/11/11 Wash Common Rec: 01/07/11 - 24/10/11 Market Pillar 2: 23/07/11 - 26/10/11 Market Pillar 1: 23/07/11 - 25/10/11 Duties: 26/06/11 Mace Bearer - Armed Forces 02/07/11 Coffee Morning 01/10/11 Coffee Morning 03/10/11 Attendant - Speenhamland School 22/10/11 Assistant - First Aid Event Blue pipe Suite 1: Carried out repairs to camera cables (Invoiced out to WBDC) Town Hall: Sanitary supplies for period of 22/11/11 - 21/12/11 £138.36 Shaw Cemetery: Sanitary supplies for period 22/11/11 - 21/12/11 £4.58 Market management fee for December 2011 November payroll: Income tax - £2998.67 NI - £3098.71 November payroll pension payment APPENDIX 2 £1,509.46 £57.60 £723.31 £51.00 £1,812.00 £17.00 £865.90 £1,080.00 £40.00 £225.38 £3,466.04 £371.00 £138.34 £823.60 £115.00 £119.96 £297.18 £142.94 £430.00 £6,097.38 £3,466.04 SCHEDULE OF PAYMENTS 1 OCTOBER TO 30 NOVEMBER 2011 24/11/2011 10992 Petty Cash 24/11/2011 10993 Playground Facilities 24/11/2011 25/11/2011 25/11/2011 28/11/2011 10994 DD29 Autopay 10995 Trophy Pet Foods Natwest Salaries Berkshire Pressure Cleaning APPENDIX 2 Allotment key refund D Lewis Southbys 74c £10.00 Allotment key refund A Connorton Dairy Farm 9b £10.00 Allotment key refund E Gee £10.00 Allotment key refund A Jones Southbys 85a £20.00 Allotment key refund G Jones Wash Common 17 £10.00 Milk £10.35 Insecticides, pliers, plants and ice cubes £82.62 Hi Vis vests for Switch On £11.85 Second Payment: Supply and installation of a Combat Cableway and safer surfacing at Fifth Rd play area (£9250 less deposit of £2775 = £6475.00 + VAT) Refund for Market rent for December as he has given up his Market stall Monthly service fee for October 2011 November payroll War Memorial: High pressure cleaning for Remembrance Day £174.82 £7,770.00 £110.33 £5.43 £16,364.52 £180.00 28/11/2011 10996 JS Maintenance Peace Gardens: Repairs to benches Materials: £35.88 Labour: £36.00 Total: £71.88 Shaw Cemetery Supplies plasterboard to repair toilet ceiling. Painted walls and ceiling. Materials: £26.93 Labour: £108.00 Total: £134.93 Victoria Park Erected 'Dogs on Leads' sign onto guard rails by play area. Materials: £16.31 Labour: £36.00 Total: £52.31 Supplied paint and painted walls in reception and main entrance hallway. Materials: £26.78 Labour: £90.00 Total: £116.78 28/11/2011 10997 Link Up Changed bus stop posters on October 10th, 11th (27), 24th and 25th (25) £225.64 £375.90 £88.00 28/11/2011 10998 Newbury Locks Parsons: Removed faulty padlock and replaced new retaining ring. £112.82 Wash Common Allotments: Removed faulty padlock and replaced new retaining ring £112.32 28/11/2011 10999 Millennium Quest Test and certificate 6-off banner anchor bolts £237.60 (Charged to TCP) Supply, fit and certificate additional anchor bolts by Waterstones £180.00 £417.60 28/11/2011 28/11/2011 28/11/2011 28/11/2011 28/11/2011 11000 11001 11002 11003 11004 D. Lewis A. Connorton Sun In The Wood Mediforce Cancelled Allotment rent refund. Southby's 74b/c Allotment rent refund Dairy Farm 9b Staff Team Event 2 First Aiders for Remembrance Day Parade £15.00 £11.57 £149.25 £196.80 28/11/2011 11005 D Pawley 28/11/2011 28/11/2011 28/11/2011 28/11/2011 28/11/2011 11006 11007 11008 11009 11010 Paul San Casciani Pangbourne and District Silver Band R & D General Building Shaw & Sons Siemens 28/11/2011 11011 Swift Group 28/11/2011 11012 Woods Farm Christmas Trees 28/11/2011 DD30 British Gas 28/11/2011 11013 Southern Electric Service and maintenance for the period October to December 2011 on the Broadway Clock (£270) and Town Hall Clock (£270) Full condition report on window at Newtown Road Cemetery chapel Performance at Victoria Park in Sunday 7th August 2011 Wash Common Allotments: Removed unwanted padlock Repairs to Cemetery Register (Rebound) Lease rental on Franking machine for period 02/01/2012 - 01/04/2012 Courier costs for Cemetery Register to Shaw & Sons (£17.58) Courier costs for application to Heritage Lottery for grant (£91.42) Christmas tree for Market Square Electricity for: Suite 2 - 30/09/11 - 31/10/11 £55.51 Suite 9 - 30/09/11 - 30/10/11 £7.85 Town Hall - 30/09/11 - 31/10/11 £492.06 Suite 4 - 30/09/11 - 31/10/11 £73.71 Band Stand - 30/09/11 - 31/10/11 £7.15 Town Hall: Electricity for period 20/04/11 - 20/07/11 30/11/2011 11014 Royal British Legion Funds raised for British Legion by NYPC's Poppy day (Cash was deposited) £183.08 28/11/2011 11015 FP Teleset Credit for Franking machine £464.80 £540.00 £1,850.00 £150.00 £30.00 £324.00 £300.00 £109.00 £1,210.00 £636.28 £435.58 Total Payments for November 2011 £176,786.80 NEWBURY TOWN COUNCIL ADMINISTRATION EXPENDITURE Training and Development Advertising (Recruitment) Insurance Telephone Postage Printing/Stationery Office Equipment IT support & web site management Professional fees Audit Subscriptions Photocopier charges Advertising (General) General administration Recycling Costs INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 101 Cost Centre 4008 4009 4015 4021 4022 4023 4024 4025 4026 4027 4028 4030 4031 4032 4036 Administration costs COMMITTEE EXPENDITURE EXPENDITURE Members' expenses: basic allowance travel and subsistence Grant aid of which S137 specific Big Society Project Fund Expenditure: Citizens Advice Bureau Marketing Newsletter P & R Committee Fund Environmental Improvement Scheme NYPC Town Centre Partnership Gift of Chamber Lettings WBC - Toilets Newbury Neighbourhood Warden Scheme Newbury Neighbourhood Warden Scheme - North Volunteer Centre West Berkshire Greenham Community Centre A & L Committee Fund Newbury Carnival Donation to K&A 200 Canal Project 2012 Olympics / Diamond Jubiliee Project Fund P & H Committee CHisiB Plaques / Appraisals / Panels Broadway Interpretation Panels Committee expenditure Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 102 Cost Centre 4007 Actual 2010/11 Budget for year to March 2012 4,964 0 18,449 3,246 2,592 4,793 1,971 7,499 6,801 5,129 3,465 5,375 1,738 0 278 7,500 1,200 19,500 4,000 3,000 4,500 2,000 7,050 4,000 14,500 4,250 5,500 2,000 500 300 66,300 79,800 Actual 2010/11 390 489 4,700 4,300 4050 4137 4108 4051 4052 4068 4053 16,000 750 3,161 690 4056 4061 4062 4064 4065 4066 4066 4073 4109 963 165 4,000 3,794 20,525 32,000 16,000 1,000 3,000 4054 4075 4054 4054 4055 863 149 112,939 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved 0 Earmarked from 2010/11 0 Additional Expenditure Approved Total Available 5,500 1,200 20,104 £604 overspend authorised P&R 14/11/11 Minute 27 3,200 3,000 5,000 2,500 Under budgeted 9,200 Under budgeted, plus additional refreshed web-site costs 4,000 3,200 4,000 6,000 1,500 0 300 79,800 52,659 68,704 750 9,000 9,000 3,500 16,000 1,800 5,580 1,000 3,500 16,000 1,800 5,580 1,500 500 1,169 2,000 18,525 32,640 16,320 1,000 3,000 1,500 1,000 500 500 100 500 118,715 2,169 2,500 4,000 18,525 32,640 16,320 1,000 3,000 1,500 100 500 4,130 7,299 2,600 PAGE 1 Notes 20,104 1,995 1,287 3,736 2,304 7,396 2,289 2,559 3,673 3,824 1,026 0 69 Total Available 3,100 1,000 500 500 600 500 4,130 128,614 2,397 Forecast to Mar 2012 7,500 1,200 19,500 4,000 3,000 4,500 2,000 7,050 4,000 14,500 4,250 5,500 2,000 500 300 750 1,000 500 4,000 8 Months to November APPENDIX 3 8 Months to November 260 91 2,700 5,800 16,000 1,081 4,715 496 4,000 1,910 32,640 16,320 1,000 3,000 372 1,000 91,385 Forecast to Mar 2012 Notes 520 200 2,700 5,800 1,000 16,000 1,500 7,000 1,200 £500 earmarked for Greening Wash Common £1,169 earmarked for Hydro Electric Scheme on Lock Island 1,000 £1,000 allocated to grit bins - CS 3/10/11 Minute 47 500 £2,000 funds underwritten for music competition / fund raising event - Council 19/9/11 Min 44 4,000 3,800 18,525 32,640 16,320 1,000 3,000 £1,000 earmarked for Town Trail symposium / £500 earmarked for Carnival Float 1,000 £250 allocated to gallery postcards - A&L 12/9/11 Minute 19 1,000 0 500 £500 allocated to Quadkids event - A&L 12/9/11 Minute 20 480 £500 allocated to Public Meeting re Core Strategy - P&R 14/11/11 Minute 32 500 4,130 124,315 NEWBURY TOWN COUNCIL CIVIC RESPONSIBILITY EXPENDITURE Honorarium Mayor's allowance Deputy Mayor's allowance Mayor Making Regalia/uniforms Civic hospitality Remembrance Day Twin Town Twin Town Funds for 2013 50th Anniversary and 2016 reunion Civic events Civic awards Watership Brass - Newbury Town Band INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 103 Cost Centre 4040 4041 INCOME Lettings - Suite Lettings - Chamber - Projector hire Gift of Lettings 4042 4043 4044 4045 4046 4047 4048 4049 0 300 550 3,250 3,000 250 2,000 1,000 1,000 500 3,000 1,000 1,000 400 550 10,868 16,950 104 Cost Centre 1030 1032 Actual 2010/11 23,846 13,300 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved 500 500 Earmarked from 2010/11 0 Additional Expenditure Approved 25,000 15,000 Total Available 4012 4013 4014 4016 40,940 40,000 9,990 282 7,981 24,730 12,200 650 12,000 13,000 0 8 Months to November 3,250 3,000 250 2,000 1,000 1,000 500 3,000 1,500 1,000 400 550 1,475 117 17,450 7,448 Total Available 1,933 101 18 990 2,000 292 -28 550 8 Months to November Forecast to Mar 2012 3,000 3,000 250 1,933 1,000 500 990 Second podium / signage / first aid 3,000 0 Will request earmark running balance 500 400 Negative amount due to 2010-11 accruals 550 15,123 Forecast to Mar 2012 Notes 15,433 11,556 460 1,910 22,210 15,000 600 3,800 0 40,000 29,359 41,610 15,000 12,200 650 12,000 13,000 15,000 8,527 122 6,104 13,255 200 8,527 220 9,000 16,000 Emergency Lift repairs / Fire Risk Assessment costs / Cement fillet failure 15,000 1,800 9,500 3,000 1,400 5,773 2,248 615 8,660 3,500 1,400 359 1,800 4017 4019 4020 Will request re-earmark 8,730 2,659 1,055 9,500 3,000 1,400 Town Hall expenditure 55,786 51,750 1,800 15,000 68,550 36,844 62,307 Net Town Hall costs 14,846 11,750 1,800 15,000 28,550 7,485 20,697 Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 PAGE 2 Notes 25,000 15,000 3,794 Town Hall income EXPENDITURE Rates Water Energy supplies Repairs and maintenance Suite 1 refurbishment Service Plan Expenditure: Oven for Servery Back Stairs Evacuation Chair Cleaning contract Cleaning, sanitary & domestic materials Fire extinguishers Budget for year to March 2012 2,210 2,036 188 1,808 82 589 353 2,752 Civic expenditure TOWN HALL Actual 2010/11 APPENDIX 3 NEWBURY TOWN COUNCIL NEWTOWN ROAD CEMETERY INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 204 Cost Centre INCOME Newtown Road Cemetery Income EXPENDITURE Rates Repairs and maintenance Contract Contract - unscheduled works Reopening Project Newtown Road Cemetery costs INCOME Shaw Cemetery income EXPENDITURE Rent - Office and toilet Rates Water charges Energy supplies Repairs and maintenance Contract Contract - unscheduled works Disability Access Toilet Shaw Cemetery expenditure 4012 4016 4017 4018 205 Cost Centre INCOME Market income EXPENDITURE Market management Lease of market facilities Rates Energy supplies Repairs & maintenance Refuse contract NABMA subscription Marketing Security Market entertainment Market expenditure Market margin Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 Earmarked from 2010/11 Additional Expenditure Approved Total Available 8 Months to November Forecast to Mar 2012 PAGE 3 Notes 207 4,494 13,145 17,846 14,388 62,067 62,067 0 220 4,000 9,168 1,000 62,067 76,455 17,490 14,388 62,067 0 76,455 Actual 2010/11 220 4,000 9,168 1,000 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved Total Available 217 -174 6,960 55 17,538 24,596 217 500 Negative amount due to 2010-11 accruals 9,155 500 45,000 55,372 24,596 55,372 8 Months to November Forecast to Mar 2012 Notes 1002 55,120 38,000 38,000 31,160 45,000 4011 4012 4013 4014 4016 4017 4018 4071 1,000 1,339 493 596 15,496 660 1,000 1,400 800 1,000 8,000 61,937 2,000 750 985 1,099 312 2,814 47,005 1,505 1,000 985 1,200 £299 overspend authorised P&R 14/11/11 Minute 27 700 7,000 Request £380 tree storm damage to be allocated from Tree Reserve 61,850 3,000 19,584 76,137 5,015 5,015 0 1,000 1,400 800 1,000 8,000 61,937 2,000 5,015 81,152 54,470 75,735 -35,536 38,137 5,015 0 43,152 23,310 30,735 Shaw Cemetery margin MARKETS Budget for year to March 2012 356 Newtown Road Cemetery margin SHAW CEMETERY Actual 2010/11 APPENDIX 3 206 Cost Centre Actual 2010/11 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved Total Available 8 Months to November Forecast to Mar 2012 Notes 1003 58,184 58,000 58,000 38,525 58,000 4005 4011 4012 4014 4016 4017 4028 4031 4037 5,160 1,575 6,090 558 553 31,015 318 1,748 110 280 47,407 5,160 1,575 6,500 1,300 1,500 44,270 330 2,000 160 3,870 6,840 688 133 32,830 318 1,393 120 5,160 1,575 6,840 £340 overspend authorised P&R 18/07/11 Min 8 1,100 1,500 55,078 Final 2010-11 figures actually only included three quarters 318 2,000 120 62,795 0 0 5,160 1,575 6,500 1,300 1,500 44,270 330 2,000 160 0 62,795 46,192 73,691 -10,777 4,795 0 0 4,795 7,667 15,691 NEWBURY TOWN COUNCIL ALLOTMENTS INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 207 Cost Centre Budget for year to March 2012 Actual 2010/11 Earmarked from 2010/11 Additional Expenditure Approved Total Available 8 Months to November APPENDIX 3 Forecast to Mar 2012 PAGE 4 Notes INCOME Allotment rental income 1001 18,402 18,402 18,250 18,250 18,250 18,250 18,306 18,306 18,306 18,306 EXPENDITURE Rent, Parsons allotment site Water 4011 4013 600 3,914 620 4,000 620 4,000 300 1,559 600 4,000 4016 4017 4017 4018 4016 11,820 2,044 7,000 2,100 4,699 2,000 1,241 8,241 2,100 4,699 2,000 7,444 1,020 3,563 1,080 £1,020 Southbys beech tree removal from Tree Reserve P&R 14/11/11 Minute 27 9,241 £221 tree inspection costs from Tree Reserve P&R 14/11/11 Minute 27 2,040 4,692 2,000 Request £180 Dairy Farm fallen tree removal to be allocated from Tree Reserve Maintenance Rodent Control Contract Contract - unscheduled works Fencing Dairy Farm Awards for All Grant Allotment expenditure Allotment margin WAR MEMORIAL EXPENDITURE Repairs & maintenance 208 Cost Centre 5,436 8,742 32,556 20,419 0 1,241 21,660 14,966 22,573 14,154 2,169 0 1,241 3,410 -3,340 4,267 4016 War Memorial costs FOOTWAY LIGHTING EXPENDITURE Energy supplies Repairs & maintenance Footway Lighting costs Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 209 Cost Centre 4014 4016 Budget for year to March 2012 Actual 2010/11 5 500 5 500 Actual 2010/11 Budget for year to March 2012 5,191 9,110 6,000 9,000 14,301 15,000 Earmarked from 2010/11 Additional Expenditure Approved 0 Earmarked from 2010/11 0 Additional Expenditure Approved 0 0 Total Available 8 Months to November Forecast to Mar 2012 500 546 750 500 546 750 Total Available 8 Months to November Forecast to Mar 2012 6,000 9,000 3,090 3,554 5,500 9,000 15,000 6,644 14,500 Notes Notes NEWBURY TOWN COUNCIL CLOCK HOUSE EXPENDITURE Energy supplies Repairs & maintenance Service Plan Expenditure Works following survey INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 210 Cost Centre 4014 4016 EXPENDITURE Repairs & maintenance 8,457 212 Cost Centre 4016 Infrastructure Asset costs CHRISTMAS STREET LIGHTS INCOME Sponsorship of Tree Income for Switch-on Event Town Centre Partnership Christmas Lights income 224 4,057 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved 350 1,400 Total Available 8 Months to November Forecast to Mar 2012 350 1,400 -44 720 150 1,000 1,750 676 1,150 PAGE 5 Notes 4,176 Clock House costs INFRASTRUCTURE ASSETS (seats, bins, dog bins, grit bins, bus shelters, works of art) Actual 2010/11 APPENDIX 3 213 Cost Centre Budget for year to March 2012 2,280 3,500 2,280 3,500 Actual 2010/11 Budget for year to March 2012 0 Earmarked from 2010/11 0 Additional Expenditure Approved 0 Earmarked from 2010/11 0 Additional Expenditure Approved Total Available 8 Months to November Forecast to Mar 2012 3,500 1,339 3,000 3,500 1,339 3,000 Total Available 8 Months to November Notes 600 1,100 1,100 5,000 6,100 5,000 6,100 2,130 1,116 1,280 3,053 2,762 21,150 1,300 1,500 3,500 3,000 29,066 250 1,430 1,300 1,500 5,180 3,000 29,066 -1,200 1,210 1,359 3,430 21,150 1,300 Negative amount due to 2010-11 accruals 1,300 5,180 4,000 21,150 £12,544 of Capital Expenditure not included, as already forward capitalised Christmas Lights expenditure 29,361 38,366 250 1430 40,046 25,949 32,930 Christmas Lights Costs 23,761 32,266 250 1,430 33,946 23,819 25,800 Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 4014 4078 4079 4016 4017 700 1,430 Forecast to Mar 2012 Notes 5,000 5,600 EXPENDITURE Energy supplies Tree Costs of Switch-on Event Repairs and Maintenance Contractor 1000 1000 Actual 2010/11 1,750 700 1,430 5,000 7,130 NEWBURY TOWN COUNCIL RECREATION GROUNDS INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 214 Cost Centre Actual 2010/11 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved Total Available 8 Months to November APPENDIX 3 Forecast to Mar 2012 PAGE 6 Notes INCOME Recreation Ground income 1015 1,849 1,849 2,000 2,000 2,000 2,000 1,519 1,519 2,000 2,000 EXPENDITURE Water Energy supplies 4013 4014 368 920 500 700 500 700 372 653 500 800 4016 4017 4018 4,410 29,541 1,954 37,193 3,500 26,865 2,000 33,565 0 100 2,010 5,410 26,865 2,100 35,575 4,293 20,382 515 26,215 Additional £1,010 relating to table tennis table 5,410 £900 tree inspection costs from Tree Reserve P&R 14/11/11 Minute 27 26,827 1,000 £100 From Jubillee Park Project 34,537 35,344 31,565 0 2,010 33,575 24,696 32,537 Repairs & maintenance Contract Contract - unscheduled works Recreation Ground expenditure Recreation Grounds net costs PLAYGROUND EQUIPMENT EXPENDITURE Repairs & maintenance Contract - unscheduled works Playground equipment expenditure Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 215 Cost Centre 4016 4018 Actual 2010/11 Budget for year to March 2012 7,960 3,263 8,500 3,500 11,223 12,000 1,910 Earmarked from 2010/11 Additional Expenditure Approved 0 Total Available 8 Months to November 300 8,800 3,500 3,229 1,678 300 12,300 4,907 Forecast to Mar 2012 Notes 8,500 £300 Skyllings tree root inspection / report costs from Tree Reserve P&R 14/11/11 Minute 27 3,500 12,000 NEWBURY TOWN COUNCIL VICTORIA PARK INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 216 Cost Centre Actual 2010/11 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved Total Available 8 Months to November APPENDIX 3 Forecast to Mar 2012 PAGE 7 Notes INCOME Bowling Club Kiosk Sundry Income Victoria Park income 1016 1017 1000 700 1,736 700 1,736 700 1,736 2,436 2,436 2,436 350 1,736 75 2,161 Water Energy supplies 4013 4014 459 324 600 1,050 600 1,050 249 -94 Repairs & maintenance 4016 21,471 8,000 13,907 9,922 Victoria Park Contingency S106 Expenditure/Deferred Grants: Victoria Park (J Sainsbury) Contract Contract - unscheduled works Security Park enhancement scheme Music 4057 30,000 9,497 600 500 Final Bill refund from SEC / invoiced on to kiosk £5,602 additional skate park / playground works allocated from S106 P&R 14/11/11 Minute 27 13,907 £230 net Park Way tree pruning costs allocated from Tree Reserve P&R 14/11/11 Minute 27 Hydro expenses as agreed at Urgency Sub-Committees on 28/3/11 & 6/12/11; 45,000 Resurfacing agreed at CS meeting 6/6/11 Minute Minute 7 35,466 2,482 120 46,649 6,187 £1,687 additional skate park / playground works allocated from S106 P&R 14/11/11 Minute 27 120 4017 4018 4037 4242 4059 5,907 30,000 482 60,549 4,616 46,714 4,500 160 1,687 11,327 1,810 2,500 Victoria Park expenditure 89,711 93,524 11,327 7,594 Victoria Park net costs 87,275 91,088 11,327 7,594 Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 0 46,714 6,187 160 11,327 2,500 700 1,736 75 £75 Friends of Victoria Park - plants for Victoria Park 2,511 1,625 2,525 112,445 59,267 115,488 110,009 57,106 112,977 NEWBURY TOWN COUNCIL OPEN SPACES INCOME Wayleaves Open Space Licences INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 217 Cost Centre 1004 1000 25 Open Spaces income EXPENDITURE Easement & Rents payable Water Repairs and maintenance Contract Contract - unscheduled works Fence - Derby Road Resolve recreation conflicts - Sayers Close. Signage - Old Hospital Green St Johns Memorial Gardens - Plaque & Information board Barrier - Elizabeth Avenue S106 Expenditure/Deferred Grants: Fifth Road / Elizabeth Avenue (51 Valley Road) Open Spaces expenditure 4011 4013 4016 4017 4018 4016 INCOME Floral displays' sponsorship EXPENDITURE Repairs and maintenance Contract Contract - unscheduled works Tree Planting in Open Spaces/Rec Grounds/Vic Park Floral displays expenditure Floral display net costs Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 Earmarked from 2010/11 Additional Expenditure Approved 25 Total Available 25 25 25 135 165 140 120 140 120 2,451 74,388 3,070 624 8 Months to November 25 2,000 75,029 2,800 5,835 500 1,000 1,200 7,835 75,029 2,800 0 500 1,000 1,200 100 3,750 3,850 142 6,274 56,956 1,447 Forecast to Mar 2012 PAGE 8 Notes 25 100 3,750 £3750 WBC contribution towards Cromwell Rd playground (dragons teeth) 3,875 142 50 £450 tree inspection costs from Tree Reserve P&R 14/11/11 Minute 27 £440 Greenham House Gardens tree works from Tree Reserve P&R 14/11/11 Minute 27 £460 Wash Common tree works from Tree Reserve P&R 14/11/11 Minute 27 £180 Greenham House Gardens yew report costs from Tree Reserve P&R 14/11/11 Minute 27 7,835 £555 tree inspection costs from Tree Reserve P&R 14/11/11 Minute 27 74,924 2,800 1,000 1,200 690 Open Spaces net costs FLORAL DISPLAYS Budget for year to March 2012 Actual 2010/11 APPENDIX 3 219 Cost Centre 81,523 80,089 2,700 5,835 0 88,624 64,819 87,951 81,498 80,064 2,700 5,835 88,599 60,969 84,076 Actual 2010/11 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved Total Available 1000 2,640 2,300 2,300 4016 4017 4018 4080 47 8,650 360 9,057 200 18,827 500 1,000 20,527 200 18,827 500 1,000 20,527 6,417 18,227 0 0 18,227 8 Months to November 2,020 Forecast to Mar 2012 2,020 980 15,270 200 18,800 500 980 20,480 13,250 18,460 14,290 Notes NEWBURY TOWN COUNCIL BRITAIN IN BLOOM INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 402 Cost Centre Budget for year to March 2012 Actual 2010/11 Earmarked from 2010/11 Additional Expenditure Approved Britain in bloom sponsorship 1000 0 0 Britain in bloom expenditure 4218 0 0 378 0 0 378 Britain in bloom net costs MAYORS MOSAIC 220 Cost Centre Income for Mosaic Income for/from book 1000 1000 Expenditure - Capital Expenditure - Revenue (book) 4090 4091 TOWN TRAIL 220 Cost Centre Town Trail income 1070 Town Trail expenditure 4091 Town Trail costs Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 Budget for year to March 2012 Actual 2010/11 17 17 0 0 0 0 -17 0 Actual 2010/11 20,000 -20,000 Budget for year to March 2012 Forecast to Mar 2012 PAGE 9 Notes 0 Earmarked from 2010/11 378 0 Additional Expenditure Approved Earmarked from 2010/11 Additional Expenditure Approved 0 0 8 Months to November Total Available APPENDIX 3 378 0 0 8 Months to November Total Available Forecast to Mar 2012 5 5 5 5 -5 -5 8 Months to November Total Available 0 Forecast to Mar 2012 Notes Sovereign £20k contribution to Town Trail piece on Old Hospital Green 0 0 Notes 34,957 34,957 15,592 32,259 34,957 34,957 15,592 32,259 NEWBURY TOWN COUNCIL CAPITAL EXPENDITURE INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 500 Cost Centre Actual 2010/11 PWLB capital repayment 4092 5,000 Infrastructure Assets 4100 S106 monies / Deferred Grants: St George's Avenue (16 Rockingham Road) St George's Avenue (17-18 Western End) St George's Avenue (24-26 Rockingham Road) St George's Avenue (21 Western End) Wash Common (134, 134a Andover Road) Wash Common / City Rec (161 Andover Road) Wash Common (Warren Road) Wash Common (16 Mansell Drive) Wash Common (Hampden, Enborne Row) Wash Common (Southlands, Garden Close Lane) Wash Common (58 Conifer Crest) Wash Common (27 Skippons Close) Wash Common (6 Conifer Crest) Wash Common (35 Glendale Avenue) Elizabeth Avenue / Fifth Road (41-45 Elizabeth Avenue) Elizabeth Avenue / City Rec (Sandal Combe, Andover Rd) City Rec (24 Three Acre Road) City Rec / Newtown Road Cemetery (132/134 Paddock Rd) City Rec (77 London Road) Three Acre Rd / Newtown Rd Cem / Old Hosp Green / City Rec (121 Andover Rd) Greenham Hse Gdns (Greenham House, Greenham Rd) Greenham Hse Gdns / Victoria Park (48 Queens Road) Greenham Hse Gdns / Victoria Park (48 Queens Road) Victoria Park (Land at Park Way) Victoria Park (49 London Road) Victoria Park (Land at Parkway) Victoria Park / Hutton Close (YMCA / Craven Dene) Skyllings / Victoria Park (244A/244B London Road) Newtown Road Cemetery (122 Newtown Road) Newtown Road Cemetery/City Rec (Land at Willow Close/Malvern Court) North Newbury / Shaw Cemetery (Highbank House) Skate Park Play equipment Victoria Park 2 x new PCs (Reception/Accounts) Fifth Rd Cromwell Rd (fencing) Laptop / Dreamweaver Flood Alleviation Expenditure capitalised: 2010/2011 St George's Avenue Playbuilder Project 10/11 Table Tennis Blossom's Field Total Capital expenditure Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved 5,000 5,000 0 6,169 9,510 17,977 588 2,623 4,440 9,418 4,440 4,443 4,440 4,133 268 4,440 1,385 2,958 4,964 4,133 4,133 1,385 5,607 3,159 2,339 268 64,392 1,935 536 494 4,493 702 20,750 1,690 3,217 25,411 99,994 2,723 285,422 6,690 196,522 8 Months to November 2,500 Forecast to Mar 2012 PAGE 10 Notes 5,000 6,169 9,510 17,977 588 2,623 4,440 9,418 4,440 4,443 4,440 4,133 268 4,440 1,385 2,958 4,964 4,133 4,133 1,385 5,607 3,159 2,339 268 64,392 1,935 28,632 890 104,250 44,827 Total Available APPENDIX 3 £1,460 (plus £73 Proj Off) allocated to Old Hospital Green - Council 27/06/11 - Minute 23 £2,510 (plus £132 Proj Off) allocated to Fifth Road aerial runway - CS 1/8/11- Minute 28 £5,340 (plus £267 Proj Off) allocated to Old Hospital Green - Council 27/06/11 - Minute 23 £1,838 (plus £97 Proj Off) to Victoria Skatepark / Playground (R&M) P&R 14/11/11 Minute 27 £5,451 (plus £287 Proj Off) to Victoria Skatepark / Playground (R&M) P&R 14/11/11 Minute 27 £5,056 (plus £266 Proj Off) toVictoria Skatepark / Playground (Cap) P&R 14/11/11 Minute 27 75,214 50,015 28,632 890 536 494 4,493 702 95,964 50,015 95,964 50,015 140 2,510 3,134 1,830 2,510 3,134 1,830 2,510 3,134 45,000 45,000 205,535 408,747 155,953 95,964 £214 overspend allocated from S106 P&R 14/11/11 Minute 27 50,015 £4,827 2010-11 shortfall and £15 overspend allocated from S106 P&R 14/11/11 Minute 27 £1,690 from Sale of Asset Reserve / £140 from Capital Equipment Reserve P&R 18/07/11 Min 8 1,830 Request £140 reallocated from Sale of Asset Reserve for simplicity 2,510 Full cost £9,250; £6,740 contribution from WBC; £2,510 from S106 CS 1/8/11 - Minute 28 3,134 Funded from Sale of Assets Reserve - CS 1/8/11 - Minute 29 1,370 {Will request funding from Sale of Assets Reserve £885 + £485} Urgency Sub-Committee of 10/10/11 - to be funded by Capital Building Reserve 159,823 NEWBURY TOWN COUNCIL SUMMARY OF EXPENDITURE INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 100 Cost Centre Actual 2010/11 Budget for year to March 2012 Earmarked from 2010/11 Additional Expenditure Approved Total Available 8 Months to November APPENDIX 3 Forecast to Mar 2012 PROFIT AND LOSS Staffing costs - In house Salaries/PAYE/NI Misc Staff Expenses Project Officer Council utility truck running expenses Election expenses PWLB Loan interest Bank charges COSTS brought forward Administration costs Committee expenditure Civic expenditure Town Hall expenditure COSTS OF SERVICES brought forward Newtown Road Cemetery costs Shaw Cemetery expenditure Market expenditure Allotment expenditure War Memorial costs Footway Lighting costs Clock House costs Infrastructure Asset costs Christmas Lights Costs Recreation Ground expenditure Playground equipment expenditure Victoria Park expenditure Open Spaces expenditure Floral Displays Britain in Bloom Expenditure Town Trail Expenditure Total Expenditure Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 4001 4003 386,907 716 4010 4029 4033 4034 2,151 Page 1 1 2 2 3 3 3 4 4 4 5 5 5 6 6 7 8 8 9 9 338,085 338,085 17,682 217,312 353 335,000 500 Covered within Staffing cost budget 2,544 78 1,500 2,000 5,090 2,500 100 392,396 349,275 66,300 112,939 10,868 55,786 79,800 118,715 16,950 51,750 0 7,299 500 1,800 0 2,600 0 15,000 79,800 128,614 17,450 68,550 52,659 91,385 7,448 36,844 68,704 124,315 15,123 62,307 17,846 19,584 47,407 32,556 5 14,301 8,457 2,280 29,361 37,193 11,223 89,711 81,523 9,057 0 0 1,038,793 14,388 76,137 62,795 20,419 500 15,000 1,750 3,500 38,366 33,565 12,000 93,524 80,089 20,527 0 0 1,089,050 62,067 5,015 0 0 0 0 0 0 250 0 0 11,327 2,700 0 378 0 91,336 0 0 0 1,241 0 0 0 0 1,430 2,010 300 7,594 5,835 0 0 34,957 70,967 76,455 81,152 62,795 21,660 500 15,000 1,750 3,500 40,046 35,575 12,300 112,445 88,624 20,527 378 0 1,245,988 24,596 54,470 46,192 14,966 546 6,644 676 1,339 25,949 26,215 4,907 59,267 64,819 15,270 0 15,592 786,308 55,372 75,735 73,691 22,573 750 14,500 1,150 3,000 32,930 34,537 12,000 115,488 87,951 20,480 0 32,259 1,208,443 11,910 19,182 2,000 17,000 2,500 100 2 17,576 1,169 112 2 17,576 2,300 200 378,867 236,524 355,578 PAGE 11 Notes NEWBURY TOWN COUNCIL INCOME AND EXPENDITURE ACCOUNT 8 MONTHS TO 30 NOVEMBER 2011 100 Cost Centre SUMMARY OF INCOME PROFIT AND LOSS Precept on West Berkshire Council Sale of Assets Reserve Income Pull Down on Sale of Assets Reserve Investment income 1176 1175 1190 Miscellaneous Income: Sovereign Housing (St George's Avenue) Playbuilder Project 10/11 Cromwell Road Playbuilder Project 10/11 Fifth Road Playbuilder Project 10/11 Victoria Park Skate Park Big Lottery Fund (Dairy Farm) Wash Common Jubilee Park Project / Residents West Berkshire Council (Cromwell Road) Sovereign Housing (Cromwell Road) Sovereign Housing (Newtown Rd Cemetery) Greenham Common Trust Victoria Park Skatepark Greenham Common Trust Victoria Park Play park Greenham Common Trust Table Tennis Table Carnival Prize Section 106 Income: 2010/12 Total Land at Parkway (Victoria Park) YMCA/Craven Dene (Victoria Park/Hutton Close) 27A Rectory Close (City Recreation Ground)) 1177 INCOME FROM SERVICES Town Hall income Newtown Road Cemetery Income Shaw Cemetery income Market income Allotment rental income Christmas Lights income Recreation Ground income Victoria Park income Open Spaces income Floral displays sponsorship Britain in Bloom Income Total income Page 2 3 3 3 4 5 6 7 8 8 9 11 Margin (-deficit) Total income less total expenditure Top up of Tree Reserve Top up of Capital Equipment Reserve Pull Down on General Reserves 904,523 916,867 4,513 909,036 1,690 2,500 921,057 Additional Expenditure Approved 8 Months to November Total Available 10 Forecast to Mar 2012 916,867 Tax base 12,739.58 (last year 12,567.69) Band D = £71.97 (last year £71.97) 7,600 sale of machinery and equipment from Shaw Cemetery, Trailer and ride-on mower 1,867 926,334 1,960 926,427 25,000 25,000 100 0 0 PAGE 12 Notes 916,867 7,600 100 £100 grant returned to Council for direct spend on tree 50,000 50,000 1,510 100 Offset against carnival float costs 44,486 28,632 890 8,059 1,090,625 0 5 28,632 890 8,059 1,090,718 0 5 29,359 0 31,160 38,525 18,306 2,130 1,519 2,161 3,850 2,020 0 1,219,660 41,610 0 45,000 58,000 18,306 7,130 2,000 2,511 3,875 2,020 0 1,271,175 1,141,497 20,000 17 921,057 40,940 356 55,120 58,184 18,402 5,600 1,849 2,436 25 2,640 0 1,347,066 40,000 38,000 58,000 18,250 6,100 2,000 2,436 25 2,300 0 1,088,168 0 1,038,793 1,089,050 91,336 70,967 786,308 1,208,443 308,273 -882 91,336 70,967 433,352 62,732 285,422 6,690 196,522 205,535 155,953 159,823 22,851 -7,572 -9,769 -1,470 18,811 0 287,858 276,502 277,399 -97,091 Agreed to budget Kim Hammond / Graham Hunt / Granville Taylor Newbury Town Council 19 December 2011 Earmarked from 2010/11 50,000 50,000 1,510 100 1070 4090 Total Capital expenditure Budget for year to March 2012 27,000 50,000 25,000 8,742 1,233 10,000 3,000 63,000 Town Trail Income Mayors Mosaic Income - sale of books LESS: Expenditure and cost of services Actual 2010/11 APPENDIX 3 APPENDIX 4