Untitled - Newbury Town Council

Transcription

APPENDIX 1
Health & Safety Report for P&R Committee - Last Updated 06/01/2012
Note: Health and Safety is considered in all that we do, and that this report includes aspects of all services, while ensuring no unnecessary duplication within individual service plans. Service plans also contain details
such as health and safety inspections where relevant. The Health and Safety officer continues to co-ordinate and provide advice on all services, while the health and safety responsibility for each of those services
remains operationally with the principle service manager and ultimately with the Chief Executive Officer.
RefDescription of Action Required
erence
Responsibility
Cost
Due Date
Completion Date
HS070
Town Hall Annual Fire Risk Assessment Review (annually)
Safety Officer /
Services Manager
£385.00 RES Group
End February 2011
Completed 20/01/2011
HS090
Football changing rooms Safety Inspection
Safety Officer
Nil
End January 2011
(Delayed due to Safety
Officer Moving House)
HS100
City Recreation Ground Football Changing Room –
Periodical Electrical Test
Safety Officer /
Subcontractor
£216.00
End January 2011
Recreation Ground
R&M Budget
Improved Safety / compliance
with legislation
HS110
Town Hall (PAT) Portable Electrical Appliance Testing
Safety Officer /
Subcontractor
£446.00
End February 2011
Town Hall R&M
Budget
Improved Town Hall Safety /
compliance with legislation
HS120
Town Hall 6 monthly emergency light test
Safety Officer /
Subcontractor
175
01 March 2011
Town Hall R&M
Budget
HS130
Wash Common Changing Rooms Electrical Safety works
Safety Officer /
Subcontractor
748
End February 2011
Recreation Ground
R&M Budget
Improved Safety / compliance
with legislation
HS140
Town Hall Emergency Evacuation Drills (bi-annually)
Services Manager /
Safety Officer
Nil
Without warning, but
by end March 2011
HS150
Town Hall Fire Alarm Maintenance (quarterly)
Safety Officer /
Subcontractor
Included in contract
End March 2011
V:\Committees\Policy & Resources\Appendicies\For 2012\Appendix 1 - 16.01.12 - Health & Safety Report
Pre-requisites /
Notes
Benefits
Town Hall R&M
Budget
Completed June 2011 N/A
Delayed due to staff
absences / holidays N/A
but ad hoc false alarms
suffice in meantime
Completed 09/03/2011 Town Hall Contract
Information for Emergency
Services and Facility users
Services and Town Hall
occupants
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
Cost
Due Date
Completion Date
Pre-requisites /
Notes
Benefits
HS160
Victoria Park New Play Area Risk Assessment (including
separate ROSPA inspection)
Safety Officer /
Grounds
Maintenance
Officer
Nil = £395 (ROSPA)
01 April 2011
N/A / Playground
budget
To establish risks / control
measures
HS170
Football changing rooms Legionella Risk Assessment
(LRA) survey
Safety Office /
Subcontractor
300
Survey being carried
out on 20 April 2011
Completed April 2011
Recreation Ground
R&M Budget
To establish extent of
containment works required /
HS180
Town Hall LRA survey
Safety Office /
Subcontractor
200
Town Hall R&M
Budget
HS190
Shaw Cemetery LRA survey
Safety Office /
Subcontractor
150
Shaw Cemetery
R&M Budget
HS200
Further Investigations into the possible installation of a
sprinkler system to selected parts only of the Town Hall
HS210
£1163 (£249.90 Portable Fire equipment (Fire Extinguishers) renewal of old Safety Officer /
Shaw, £26.00 Victoria
equipment / additional items and consolidations of contracts Services Manager /
Park & £887.10 and Shaw Cemetery, Victoria Park Kiosk and Town Hall
Contractor
Town Hall)
HS220
Town Hall Fire Extinguishers Maintenance (annually)
Safety Officer /
Subcontractor
HS230
Safety Officer /
Subcontractor
Safety Officer
Nil (investigation)
End April 2011
Completed - Not
required for Health and
Safety of Town Hall
N/A
users / moved to Town
Hall Service Plan for
asset protection
Shaw Cemetery,
Victoria Park and
Town Hall R&M
Budgets
End May 2011
Completed May 2011
End June 2011
Completed June 2011 Town Hall Contract
End June 2011
Completed 09 June
2011
Town Hall Contract
Town Hall asset protection
Improved Safety for users /
occupiers of the premises.
occupants
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
Cost
Due Date
Completion Date
Pre-requisites /
Notes
Benefits
HS240
Lightning Conductor Maintenance / Inspection (annually)
Safety Officer /
Subcontractor
£235 / annum
(Omega)
End June 2011
Completed 17 June
2011
Town Hall R&M
Budget
HS250
Shaw Cemetery (PAT) Portable Electrical Appliance
Testing
Safety Officer /
Subcontractor
£80.00
End June 2011
Shaw Cemetery
R&M Budget
Improved Shaw Cemetery Safety
/ compliance with legislation
HS260
Bandstand Electrical Supply Testing
Safety Officer /
Subcontractor
£100
End June 2011
Completed June 2011
Victoria Park R&M
Budget
Improved Bandstand Safety /
HS270
3 year kiosk / Changing Rooms Electrical Supply Testing
Safety Officer /
Subcontractor
£174
End June 2011
Completed June 2011
Victoria Park R&M
Budget
Improved Kiosk / Changing Room
Safety / compliance with
legislation
HS280
Disabled Access Lift Maintenance supplier change
[unhappy with costs / inflexibility of existing supplier]
Safety Officer /
Subcontractor
Potential saving
16 January 2012
Notice given 3/10/11
New supplier chosen
Town Hall R&M
Budget
compliance with legislation / cost
saving
HS290
Football changing rooms Domestic Water Services hygiene
Safety Office /
regimes following LRA - Weekly Purging, Monthly temp
reading, quarterly descaling of shower heads (VP - Annual Subcontractor
disinfection of water tank)
(subject to
negotiation)
On Going
Weekly/Monthly/On
going
Recreation Ground
R&M Budget
To minimise risk of legionella /
HS300
Town Hall Domestic Water Services hygiene regimes
following LRA - Weekly Purging, Monthly temp reading,
Safety Office /
Subcontractor
(subject to
negotiation)
On Going
Weekly/Monthly/On
going
Town Hall R&M
Budget
HS310
Shaw Cemetery Domestic Water Services hygiene regimes Safety Office /
following LRA - Weekly Purging, Monthly temp reading,
Subcontractor
(subject to
negotiation)
On Going
Weekly/Monthly/On
going
Shaw Cemetery
R&M Budget
HS320
Town Hall Inspections (Offices and communal areas)
Nil
On going / ad hoc
Officers
Daily/Weekly/Monthly/O
N/A
n going
Improved Town Hall Safety
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
Cost
Due Date
Completion Date
Pre-requisites /
Notes
Benefits
HS330
Town Hall Plans for Safety Documents file (to include call
point, smoke/heat detection and emergency lighting
locations)
Safety Officer
Nil (in-house)
End Aug 2011
Completed 20/10/2011 N/A
occupants
HS340
Shaw Cemetery - additional fire extinguisher at diesel store
Safety Officer /
Subcontractor
£200
End June 2011
Completed September Shaw Cemetery
2011
R&M Budget
HS350
Purchase of parish specific risk assessment tool
Safety officer
£100
Completed September
IT budget
2011
Simplified risk assessment
process / expert information
HS360
CEO / Services
Review of Town Hall Service Risk Assessments (annually) Manager / Services
Officers / GMO
Nil
End Aug 2011
Improved information on Risks for
NTC own / managed assets
HS370
Review of Victoria Park Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End Aug 2011
HS380
Review of Newtown Road Cemetery Service Risk
Assessments (annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End Aug 2011
HS390
Review of Shaw Cemetery Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End Aug 2011
HS400
Safety Officer /
Subcontractor
£175.20
01 September 2011
HS410
Safety Officer /
Subcontractor
End September 2011
Town Hall R&M
Budget
occupants
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
HS420
Review of Market Service Risk Assessments (annually)
HS430
HS440
Completion Date
Pre-requisites /
Notes
Cost
Due Date
Benefits
CEO / Services
Manager / Services
Officers / GMO
Nil
End August 2011
Review of Recreation Grounds Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End September 2011
Review of Christmas Lights Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End October 2011
Completed 07/11/2011 Public Health
Improved knowledge for those
with responsibility for arranging,
undertaking or observing the
exhumation of human remains
and those who make funeral
arrangements under Section 46 of
the Public Health (Control of
Disease) Act 1984
HS450
Exhumation & Public Health Act Funerals Training Course
Cemeteries Officer
/ Safety Officer
£150.00
Course date:
07/11/2011
HS460
Review of Play Ground Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End November 2011
HS470
CEO / Services
Review of Allotments Service Risk Assessments (annually) Manager / Services
Officers / GMO
Nil
End November 2011
HS480
Review of Bus Shelter Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End November 2011
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
HS490
Review of Clocks Service Risk Assessments (annually)
HS500
Review of Public Seating (Benches) Service Risk
Due Date
CEO / Services
Manager / Services
Officers / GMO
Nil
End December 2011
CEO / Services
Manager / Services
Officers / GMO
Nil
End December 2011
HS510
CEO / Services
Review of Skate Park Service Risk Assessments (annually) Manager / Services
Officers / GMO
Nil
End December 2011
HS520
Review of Footway Lighting Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End December 2011
HS530
Review of War Memorial Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End December 2011
HS540
Training - Legionnaires’ Disease: Role of the Responsible
Person Part 1 Management
Safety Officer
£245
6 December 2011
Public Health
HS550
Training - Legionnaires’ Disease: Role of the Responsible
Person Part 2 Technical
Safety Officer
£245
7 December 2011
Public Health
HS560
Annual Lift Inspection
Safety Officer
Included in Insurance
End December 2011
Completed December
Legal requirement
2011
HS570
Safety Officer /
Subcontractor
End December 2011
occupants
Completion Date
Pre-requisites /
Notes
Cost
Benefits
Improved knowledge on the risks
of legionella / compliance with
legislation
Improved knowledge on the risks
of legionella / compliance with
legislation
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
HS580
HS590
Cold Water Storage Tanks and associated services drain
and disinfect (also at VP500)
HS595
Civic Stairs Safety check (at request of 14/11/11 P&R) and
Services Manager
resulting works
HS597
Suite 1 Electrical Safety testing
HS599
Town Hall Emergency Evacuation Drill - False Alarm
through boiling kettle
HS600
Town Hall Annual Fire Risk Assessment Review (annually)
Safety Officer /
Services Manager
HS610
Town Hall (PAT) Portable Electrical Appliance Testing
HS620
Cost
Due Date
Services Manager /
Safety Officer
Nil
End December 2011
Safety Officer /
SMS
Environmental
250
January 2012
Nil
TBD
Contractor
Completion Date
Pre-requisites /
Notes
Benefits
Successful
Completed 06/01/2012 evacuation of entire
building confirmed
Completed 04/12/2011 VP R&M Budget
To ensure safe water systems
December 2012
Improved Town Hall Safety
December 2012
Suite 1
Completed 23/12/2011 Refurbishment
funds
Successful
Completed 02/01/2012 evacuation and
report completed
Compliance with legislation
Nil
TBC RES Group
End February 2012
Town Hall R&M
Budget
Safety Officer /
Subcontractor
TBC
End February 2012
Town Hall R&M
Budget
Safety Officer /
Subcontractor
175
End March 2012
Town Hall R&M
Budget
HS630
Safety Officer /
Subcontractor
End March 2012
Town Hall Contract
occupants
HS640
Portable Fire equipment (Fire Extinguishers) renewal of old Safety Officer /
equipment / additional items and consolidations of contracts Services Manager /
and Shaw Cemetery, Victoria Park Kiosk and Town Hall
Contractor
Shaw Cemetery,
Victoria Park and
Town Hall R&M
Budgets
Improved Safety for users /
occupiers of the premises.
TBC
End May 2012
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
Pre-requisites /
Notes
Benefits
HS650
Town Hall Fire Extinguishers Maintenance (annually)
End June 2012
Town Hall Contract
HS660
End June 2012
Town Hall Contract
occupants
Safety Officer /
Subcontractor
TBC (Omega)
End June 2012
Town Hall R&M
Budget
Shaw Cemetery (PAT) Portable Electrical Appliance
Testing
Safety Officer /
Subcontractor
TBC
End June 2012
Shaw Cemetery
R&M Budget
HS690
Services Manager /
Safety Officer
Nil
End June 2012
N/A
HS700
CEO / Services
Review of Town Hall Service Risk Assessments (annually) Manager / Services
Officers / GMO
Nil
End August 2012
N/A
HS710
Review of Victoria Park Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End August 2012
N/A
HS720
Review of Newtown Road Cemetery Service Risk
CEO / Services
Manager / Services
Officers / GMO
Nil
End August 2012
N/A
HS730
Review of Shaw Cemetery Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End August 2012
N/A
Cost
Due Date
Safety Officer /
Subcontractor
Safety Officer /
Subcontractor
HS670
Lightning Conductor Maintenance / Inspection (annually)
HS680
Completion Date
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
Pre-requisites /
Notes
Benefits
HS740
Review of Market Service Risk Assessments (annually)
CEO / Services
Manager / Services
Officers / GMO
N/A
HS750
End September 2012
Town Hall R&M
Budget
HS760
End September 2012
Town Hall Contract
occupants
CEO / Services
Manager / Services
Officers / GMO
Nil
End September 2012
N/A
Review of Christmas Lights Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End October 2012
N/A
HS790
Review of Play Ground Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End November 2012
N/A
HS800
CEO / Services
Review of Allotments Service Risk Assessments (annually) Manager / Services
Officers / GMO
Nil
End November 2012
N/A
HS810
Review of Bus Shelter Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End November 2012
N/A
HS820
Review of Clocks Service Risk Assessments (annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End December 2012
N/A
Cost
Due Date
Nil
End August 2012
Safety Officer /
Subcontractor
TBC
Safety Officer /
Subcontractor
HS770
Review of Recreation Grounds Service Risk Assessments
(annually)
HS780
Completion Date
Printed: 10/01/2012
APPENDIX 1
erence
Responsibility
Cost
Due Date
Completion Date
Pre-requisites /
Notes
Benefits
HS830
Review of Public Seating (Benches) Service Risk
CEO / Services
Manager / Services
Officers / GMO
Nil
End December 2012
N/A
HS840
CEO / Services
Review of Skate Park Service Risk Assessments (annually) Manager / Services
Officers / GMO
Nil
End December 2012
N/A
HS850
Review of Footway Lighting Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End December 2012
N/A
HS860
Review of War Memorial Service Risk Assessments
(annually)
CEO / Services
Manager / Services
Officers / GMO
Nil
End December 2012
N/A
HS870
Safety Officer /
Subcontractor
End December 2012
Town Hall Contract
occupants
HS880
Services Manager /
Safety Officer
Nil
End December 2012
N/A
Printed: 10/01/2012
SCHEDULE OF PAYMENTS
1 OCTOBER TO 30 NOVEMBER 2011
APPENDIX 2
OCTOBER 2011
Date
Chq No
Payee
03/10/2011
DDR
03/10/2011
10903
WBDC
Alderbury Forge
03/10/2011
10904
Broxap
03/10/2011
10905
Berkshire Bearings
03/10/2011
03/10/2011
10906
10907
Berkshire Pressure Cleaning
Chubb Fire
03/10/2011
10908
GB Sport & Leisure
03/10/2011
10909
Greenham
03/10/2011
10910
JS Maintenance
03/10/2011
10911
Millennium Quest
03/10/2011
03/10/2011
03/10/2011
03/10/2011
10912
10913
10914
10915
Ramsbury Silver Band
SSE Contracting
Swalec
TDM Technology
03/10/2011
10916
West Berkshire Shop Safe Scheme
03/10/2011
04/10/2011
10917
DDR
Sun In The Wood
PHS
13/10/2011
10918
Petty Cash
13/10/2011
10919
Town & Country Caterers
18/10/2011
10920
Aqualicity
18/10/2011
18/10/2011
18/10/2011
10921
10922
10923
Aasvogel Skip Hire
Cllr Phil Barnett
Copy Right Systems
18/10/2011
10924
DCK Beavers
18/10/2011
10925
IAM Consulting Services
18/10/2011
10926
JPH Forestry
18/10/2011
10927
JS Maintenance
18/10/2011
18/10/2011
10928
10929
Lushglen
Link Up
Details
Rates
Newtown Rd Cemetery: Cast urns to match urns on railings, fix with base
plates and painting with red oxide
Newtown Rd Cemetery: Dog refuse bin
No Ball Games' signs for play areas £181.01
'CCTV In Operation' signs £51.60
Washing out of Granite Bowl and jetting of pipe work, Sept 2011
Shaw Cemetery Alarm box
Site inspection to assess the extent of repairs and maintenance work to 12
play areas for annual inspection report
Red and yellow spot marking paint
Victoria Park: Re--instated security spikes on facia of club house and
painted with anti-vandal paint.
Labour:
£75.00
Dismantled dangerously damaged bench for disposal
Labour
£75.00
Southbys Allotments: Repaired leaking pipe by supplying and installing
new pipe work and stop tap
Materials
£86.60
Labour
£200.00
Total
£286.60
Fifth Rd Play Area: Repaired gym apparatus damaged by vandals
labour
£40.00
Newtown Rd Cemetery: Removed temporary signs from gates and erected
new ones
Labour:
£36.00
Andover Rd Bus Stop: Cut fence & post next to bus stop, secured hinges
and latch bolts
Materials:
£38.00
Labour:
£42.00
Total:
£80.00
Supply & replace failed LED light strings
Supplied and replaced failed sections of LED rope light in Northbrook Street
Supply and replace failed LED lamps, LED light strings and lamp holders
Concert performance in Victoria Park on Sunday 26 June 2011
Street lighting maintenance charge for the September quarter 2011
Victoria Park: For period 29/06/2011 - 22/09/2011
Town Hall: Cleaned waterlogged carpet due to flooding
Annual membership for period October 2011 - October 2012 (As per Data
Protection Act 1998, this is for the usage of the Shopsafe Radios)
Staff Team Event
Town Hall: Annual Duty of Care
Allotment key deposit refund Dairy Farm 3a £10.00
Allotment key deposit refund R Parsons West Mills 65 £10.00
Allotment key deposit refund Djekic West Mills 12b £10.00
Screws for Chamber door £5.45
Santa Hats and Glow sticks £47.99
G Taylor Monthly mobile charge £17.42
Keys cut Newtown Rd Cemetery £13.75
Market management fee for International Market October 2011
Shaw Cemetery: Water cooler rental for the period 01/11/2011 01/02/2012
Parsons Allotments: Skip hire for October 2011
Mileage costs to Knowl Hill for attending BALC Executive Meeting
Meterage on Photocopier for September 2011
VAT Partial Exemption - Preparation and reconciliation of schedules for year
ending 31/03/2011, plus analysing future apportionment of all costs
Software Support for CAS for period 01/11/2011 - 31/10/2011
Newtown Road Cemetery: Raised crowns of all trees along pathways and
tidied cedars £3 444.00
Shaw Cemetery: Rectify storm damage to trees £456.00
Victoria Park Boat Shed: Planed down edges of main doors and stain
doors
Labour:
£36.00
Newtown Road Cemetery: Supply Hammerite paint and paint 'finials' (19)
on top of railings along edge of cemetery
Materials
£ 12.98
Labour
£102.00
Total
£114.98
58 Benches reoiled (Autumn)
Changed posters at bus stops on September 19th & 20th
Amount
£1,701.00
£3,100.00
£270.00
£232.61
£144.00
£240.96
£432.00
£14.44
£592.60
£2,028.00
£150.00
£2,007.68
£491.30
£40.00
£75.00
£150.00
£83.94
£131.53
£300.00
£105.48
£192.60
£45.50
£420.64
£648.00
£1,032.00
£3,900.00
£150.98
£594.00
£45.00
18/10/2011
10930
Lyreco
18/10/2011
10931
Minster Cleaning Services
18/10/2011
10932
La Maison du Fromage
18/10/2011
10933
C. Bidgood
18/10/2011
10934
Mazars
18/10/2011
18/10/2011
10935
10936
RoTel Telecommunications
Southern Electric
18/10/2011
10937
Watermarcs
18/10/2011
18/10/2011
18/10/2011
10938
10939
10940
Lushglen
Broxap
19/10/2011
DD12
PHS
10941
Cancelled
21/10/2011
10942
Zurich Municipal
23/10/2011
Autopay
24/10/2011
10943
24/10/2011
25/10/2011
DDR
DDR
28/10/2011
DD14
British Gas
31/10/2011
31/10/2011
31/10/2011
31/10/2011
31/10/2011
31/10/2011
DDR
DDR
DDR
DDR
DDR
DDR
Thames Water
Thames Water
Thames Water
Thames Water
Thames Water
Thames Water
31/10/2011
DDR
British Gas
APPENDIX 2
Laser cartridges
Inkjet cartridges
Paper clips
Post-It pads
Hot chocolate
Key rings
Spring files
Office cleaning services for October 2011
Goodwill part refund for holding Continental Market in Newbury Market Place
on 6th, 7th, 8th October 2011
Allotment key deposit refund C. Bidgood, Southbys 56a
External audit work undertaken on behalf of the Audit Commission for the
year ended 31 March 2011
Phone charges for September 2011
Footway Lighting: For period 02/09/2011 - 03/10/2011
Town Hall: Supply and fitting of float valve to cold water tank in Gents' toilet.
Repaired float valve in disabled toilet
Market management fee for November 2011
Supplied and installed bollards at entrance to Sayers Close
Newtown Road Cemetery: Cast iron 'Lion Head' seats and bins
Town Hall: Sanitary supplies for period of 22/10/11 - 21/11/11 £136.18
Shaw Cemetery: Sanitary supplies for period 22/10/11 - 21/11/11 £4.58
£466.99
£865.90
£300.00
£10.00
£3,600.00
£736.16
£561.70
£66.50
£430.00
£570.00
£6,380.76
£140.76
Salaries
Replacement cheque for #10766 which has been mislaid and cancelled.
(Reimbursement for Insurance payout for Symphony of the Trees)
October payroll
£15,910.83
English Landscapes
Grounds maintenance, Payment 7, for period 16th Sept to 13th Oct 2011
£27,693.32
Natwest
Natwest
Stopped cheque fee (Zurich Municipal Ch# 10766
Monthly service fee
Electricity for:
Suite 7: 01/08/11 - 28/08/11 £7.88
Band Stand: 01/09/11 - 30/09/11 £6.93
Suite 9: 01/09/11 - 30/09/11 £7.44
Town Hall: 01/09/11 - 30/09/11 £415.67
Suite 4: 01/09/11 - 30/09/11 £63.28
Suite 2: 01/09/11 - 30/09/11 £48.52
C/N Suite 7: 01/08/11 - 31/08/11 £13.70
Water for Victoria Park for period 13/07/11 - 1/10/11
Water for Town Hall for period 8/7/11 - 10/10/11
Water for One Tree Park Allotments for period 7/7/11 - 10/10/11
Water for City Rec for period 7/7/11 - 10/10/11
Water for Wash common Rec for period 8/7/10 - 10/10/11
Water for Wash Common Allotments for period 8/7/11 - 10/10/11
Electricity for:
Clock Tower (31/7 - 31/8) £13.97
Mayor's Suite (31/07 - 31/8) £29.79
Shaw Cemetery (31/7 - 31/8) £38.65
City Rec (12/7 - 31/8) £446.45 (Later credited and re-invoiced)
Suite 12 (31/7 - 31/8) £97.80
Shaw Cemetery (31/8 - 30/9) £42.67
Mayor's Suite (31/8 - 30/9) £31.16
Suite 12 (31/8 - 30/9) £103.50
Clock Tower (31/8 - 30/9) £14.64
Total Payments for October 2011
£5,458.50
£10.00
£1.56
£536.02
£56.18
£105.75
£34.10
£49.54
£44.88
£11.72
£818.63
£84,179.06
NOVEMBER 2011
Date
Chq No
Payee
01/01/2011
03/11/2011
03/11/2011
03/11/2011
DDR
10944
10945
10946
WBDC
Cancelled
The Active Organisation
Berkshire Bearings & Transmissions
03/11/2011
10947
Barcham
03/11/2011
10948
BACYP - Charity
03/11/2011
10949
English Landscapes
Details
Rates
Website 'refresh'
Remembrance Day signs
Metasequoia Glyptostroboides' tree £180.00
Liquidamber and various other trees £1056.00
Fagus Syvatica Purpurea Tree £117.60
Ready Steady Change - Councillor Training Course for 22/10/2011,
26/11/2011 and 21/01/2012 for Cllr Catherine Kent
Digby Rd: Repair to kick rail £ 44.40
Victoria Park: Removal of overhanging branches from the Queen Victoria
Statue £ 54.00
Amount
£1,701.00
£900.00
£261.00
£1,353.60
£30.00
£98.40
03/11/2011
10950
JS Maintenance
03/11/2011
10951
Millennium Quest
03/11/2011
10952
Rosstournoffs
03/11/2011
10953
Technique
03/11/2011
03/11/2011
10954
10955
WBDC
WBDC
03/11/2011
DDR
British Gas
10956
Cancelled
Cresswell Rd: Sign for fence around play area
Labour:
£ 36.00
War Memorial: Painted railings around war memorial with black and gold
metal paint
Materials & Labour £ 396.00
Digby Rd: Put up signs on basket ball frame
Labour
£ 36.00
Wash Common Play Area: Removed broken section of play equipment,
supplied, fitted and stained new board.
Supplied nut and bolt to repair wheelbarrow in allotment
Materials:
£ 12.68
Labour:
£ 72.00
Total:
£ 84.68
Wash Common Play Area: Repaired gate leading to playground
Materials:
£ 8.76
Labour:
£ 36.00
Total:
£ 44.76
Cresswell Rd Play Area: Put up signs on fence around playground
Labour:
£ 36.00
City Rec Changing Rooms: Repaired water leak and supplied and fitted
new lock on Referees door
Materials & Labour: £ 124.86
Supply and installation of Christmas Lights as per 5 year agreement dated
22/08/2007
Printing of newsletter
Telephone support contract for period 19/10/2011 - 18/10/2012 £ 1 974.00
One year Prime Support Renewal £404.06
Election Fees May 2011
Street Cleaning of market for period July to Sept 2011
Town Hall: Gas charges:Period 09/04/2011 - 29/06/2011 £210.33
Period 30/06/2011 - 13/10/2011 £156.06
10/11/2011
10957
Petty Cash
Cleaning materials £38.82
Cutlery for kitchen £8.08
Bin and Liners £7.05
Cake for S. Attrill £5.00
G. Taylor monthly mobile charge £14.77
S. Attrill monthly mobile charge £20.90
Milk £ 10.82
Allotment key deposit refund Newman Wash Common 36e £10.00
Red/White tape for Remembrance Day £4.93
03/11/2011
10958
Desiree Kongered
An Act Above' - Stilt walkers hired for Christmas Lights Switch-On Event
11/11/2011
10959
APC Environmental Services
11/11/2011
10960
Aquaid
11/11/2011
10961
ADT
11/11/2011
11/11/2011
11/11/2011
11/11/2011
10962
10963
10964
10965
Berkshire Bearings & Transmissions
BT Global
Crescent Signs
Copy Right Systems
11/11/2011
10966
Mr B Digby
11/11/2011
10967
English Landscapes
Southbys Allotments: 2 x Wasp nest treatments £ 108.00
Wash Common Allotments: 2 x Wasp nest treatments £ 66.00
Basic Pest Prevention contract 12 visits per year at Victoria Park and
Bowling Club - October 2011 - Jan 2011 £241.20
Yearly water cooler rental for Town Hall
Maintenance and monitoring of the fire alarm system for period 01/11/11 31/10/12
No overnight parking signs for Remembrance Sunday
Rental of BACS line for period 01/10/11 - 31/12/11
Supplied and fitted insert panels to Town Hall notice board
Meterage for month of October 2011
Duties:
26/06/11 Mace Bearer - Armed Forces
19/09/11 Mace Bearer - Full Council
08/10/11 Attendant - Soup & Roll
12/10/11 Attendant - Michaelmas Fair
Fifth Rd: Remove broken branches from various trees £114.00
Victoria Park: Refit slats to benches £12.00
Southby's Allotments: Supply and installed 4 water troughs £468.48
Greenham House Gardens: Treat Japanese knotweed & cut back Buddlea
£90.00
Dairy Farm Allotments: Attended to fallen tree £216.00
Supplied 2 rolls Chestnut fencing and posts £100.80
Shaw Cemetery: Clear gutter, repair drain pipe, tarmac potholes £222.00
Blossom's Field: Installed 2 metal litter bins and removed old bin £600.00
Three Acre Road: Reduced hazel hedge £428.40
Wash Common Rec: Removed rubbish, cut overhanging branches and
strimmed heritage mounds £702.00
APPENDIX 2
£758.30
£37,924.00
£1,316.00
£2,378.06
£21,091.73
£11,124.34
£366.39
£120.37
£1,009.20
£415.20
£432.00
£2,139.76
£166.80
£22.50
£456.00
£665.47
£90.00
£30,647.00
Grounds maintenance work carried out as per payment 8. 14th Oct - 10th
Nov 2011 £27693.32
11/11/2011
11/11/2011
10968
10969
Hugh Harris t/a Fresh Air Fitness
Gardner Leader
11/11/2011
10970
Greenham
11/11/2011
10971
HM Revenue & Customs Only
2 x Replacement seats for gym equipment
Legal services
Locker for Services Office £90.82
Tape (Red/White) for dispenser £26.33
Income Tax (£2,915.66) and NI (£3,026.24) for October payroll
£81.60
£1,012.20
£117.25
£5,941.90
11/11/2011
10972
JS Maintenance
Installation of kitchen at Town Hall: Cut away plumbing under sink,
dismantled old cupboard, sink and worktop. Supplied and installed new
sink, cupboard and worktop. Rejoined new plumbing and waste pipe.
Supplied and fitted new cupboard. Cut worktop to fit cupboard. Retiled
around sink. Supplied and fitted new towel holders, shelf and end caps for
work tops. Put up notice board. Supplied, fitted and painted quadrant at
bottom of cupboard.
Materials
£ 488.82
Labour:
£ 630.00
Total
£1,118.82
Town Hall: Supplied and fitted aluminium strips along rear edges of desks.
Materials:
£ 25.00
Labour:
£ 36.00
Total:
£ 61.00
Town Hall: Supplied and installed new handles and locks in doors leading
to Suite 1.
Materials:
£ 43.96
Labour:
£ 72.00
Total
£ 115.96
Digby Rd Play Area: Removed broken seat on gym equipment. Supplied
new bolts and fitted new seat.
Labour:
£ 36.00
West Mills Allotments: Repaired leaking pipe. Supplied and fitted new tap.
Materials:
£ 45.68
Labour:
£ 96.00
Total:
£141.68
Town Hall: Drilled holes in Remembrance Sunday signs
Labour:
£ 36.00
11/11/2011
10973
Justeel
Parsons: Continuation of hire of container for period 06/10/11 - 04/12/11
11/11/2011
10974
Lyreco
11/11/2011
10975
Peter J Legg
11/11/2011
10976
Millennium Quest
11/11/2011
11/11/2011
11/11/2011
11/11/2011
11/11/2011
11/11/2011
10977
10978
10979
10980
10981
10982
Charlotte Bidgood
Minster Cleaning Services
Newbury Sound
Royal British Legion
RoTel Telecommunications
The Berkshire Pension Fund
11/11/2011
10983
SLCC
11/11/2011
10984
SWALEC
11/11/2011
10985
Southern Electric
11/11/2011
10986
Mr R Thomason
11/11/2011
11/11/2011
10987
10988
Trade UK (Screwfix)
CT Electrical (Newbury) Ltd
17/11/2011
DD22
PHS
22/11/2011
10989
22/11/2011
10990
HM Revenue and Customs Only
22/11/2011
10991
The Berkshire Pension Fund
Post-It Index
Folders
Display racks
Graph paper
Paper document holders
Envelopes
Plastic pockets
Blu tack
Batteries
Labels
Glue sticks
Monitor riser
Manual Storage box
Double sided tape
Photo paper
Sign writing on Mayor's Board
For Engineers installing/removing additional 4 strings of lights into large
Christmas Tree, attending 'Switch-On' and re-installing/removing
transformers in Market Square trees.
Allotment pro-rata refund Southbys 56a
Cleaning Services for Town Hall for month of November 2011
Advertising for Newbury market - 6 Month campaign
2 Wreaths for Remembrance Day
Phone charges for October 2011
Pension - October payroll
Membership Subscription £305.00
Institute of Local Council Management subscription £66.00
Wash Common Rec: Electricity for period 01/0711 - 24/10/11
Electricity for:
Footway Lighting: 04/10/11 - 01/11/11
Wash Common Rec: 01/07/11 - 24/10/11
Market Pillar 2: 23/07/11 - 26/10/11
Market Pillar 1: 23/07/11 - 25/10/11
Duties:
26/06/11 Mace Bearer - Armed Forces
02/07/11 Coffee Morning
01/10/11 Coffee Morning
03/10/11 Attendant - Speenhamland School
22/10/11 Assistant - First Aid Event
Blue pipe
Suite 1: Carried out repairs to camera cables (Invoiced out to WBDC)
Town Hall: Sanitary supplies for period of 22/11/11 - 21/12/11 £138.36
Shaw Cemetery: Sanitary supplies for period 22/11/11 - 21/12/11 £4.58
Market management fee for December 2011
November payroll:
Income tax - £2998.67
NI
- £3098.71
November payroll pension payment
APPENDIX 2
£1,509.46
£57.60
£723.31
£51.00
£1,812.00
£17.00
£865.90
£1,080.00
£40.00
£225.38
£3,466.04
£371.00
£138.34
£823.60
£115.00
£119.96
£297.18
£142.94
£430.00
£6,097.38
£3,466.04
24/11/2011
10992
Petty Cash
24/11/2011
10993
Playground Facilities
24/11/2011
25/11/2011
25/11/2011
28/11/2011
10994
DD29
Autopay
10995
Trophy Pet Foods
Natwest
Salaries
Berkshire Pressure Cleaning
APPENDIX 2
Allotment key refund D Lewis Southbys 74c £10.00
Allotment key refund A Connorton Dairy Farm 9b £10.00
Allotment key refund E Gee £10.00
Allotment key refund A Jones Southbys 85a £20.00
Allotment key refund G Jones Wash Common 17 £10.00
Milk £10.35
Insecticides, pliers, plants and ice cubes £82.62
Hi Vis vests for Switch On £11.85
Second Payment: Supply and installation of a Combat Cableway and safer
surfacing at Fifth Rd play area (£9250 less deposit of £2775 = £6475.00 +
VAT)
Refund for Market rent for December as he has given up his Market stall
Monthly service fee for October 2011
November payroll
War Memorial: High pressure cleaning for Remembrance Day
£174.82
£7,770.00
£110.33
£5.43
£16,364.52
£180.00
28/11/2011
10996
JS Maintenance
Peace Gardens: Repairs to benches
Materials: £35.88
Labour:
£36.00
Total:
£71.88
Shaw Cemetery
Supplies plasterboard to repair toilet ceiling. Painted walls and ceiling.
Materials: £26.93
Labour:
£108.00
Total:
£134.93
Victoria Park
Erected 'Dogs on Leads' sign onto guard rails by play area.
Materials: £16.31
Labour:
£36.00
Total:
£52.31
Supplied paint and painted walls in reception and main entrance hallway.
Materials: £26.78
Labour: £90.00
Total:
£116.78
28/11/2011
10997
Link Up
Changed bus stop posters on October 10th, 11th (27), 24th and 25th (25)
£225.64
£375.90
£88.00
28/11/2011
10998
Newbury Locks
Parsons: Removed faulty padlock and replaced new retaining ring.
£112.82
Wash Common Allotments: Removed faulty padlock and replaced new
retaining ring £112.32
28/11/2011
10999
Millennium Quest
Test and certificate 6-off banner anchor bolts £237.60 (Charged to TCP)
Supply, fit and certificate additional anchor bolts by Waterstones £180.00
£417.60
28/11/2011
28/11/2011
28/11/2011
28/11/2011
28/11/2011
11000
11001
11002
11003
11004
D. Lewis
A. Connorton
Sun In The Wood
Mediforce
Cancelled
Allotment rent refund. Southby's 74b/c
Allotment rent refund Dairy Farm 9b
Staff Team Event
2 First Aiders for Remembrance Day Parade
£15.00
£11.57
£149.25
£196.80
28/11/2011
11005
D Pawley
28/11/2011
28/11/2011
28/11/2011
28/11/2011
28/11/2011
11006
11007
11008
11009
11010
Paul San Casciani
Pangbourne and District Silver Band
R & D General Building
Shaw & Sons
Siemens
28/11/2011
11011
Swift Group
28/11/2011
11012
Woods Farm Christmas Trees
28/11/2011
DD30
British Gas
28/11/2011
11013
Southern Electric
Service and maintenance for the period October to December 2011 on the
Broadway Clock (£270) and Town Hall Clock (£270)
Full condition report on window at Newtown Road Cemetery chapel
Performance at Victoria Park in Sunday 7th August 2011
Wash Common Allotments: Removed unwanted padlock
Repairs to Cemetery Register (Rebound)
Lease rental on Franking machine for period 02/01/2012 - 01/04/2012
Courier costs for Cemetery Register to Shaw & Sons (£17.58)
Courier costs for application to Heritage Lottery for grant (£91.42)
Christmas tree for Market Square
Electricity for:
Suite 2 - 30/09/11 - 31/10/11 £55.51
Suite 9 - 30/09/11 - 30/10/11 £7.85
Town Hall - 30/09/11 - 31/10/11 £492.06
Suite 4 - 30/09/11 - 31/10/11 £73.71
Band Stand - 30/09/11 - 31/10/11 £7.15
Town Hall: Electricity for period 20/04/11 - 20/07/11
30/11/2011
11014
Royal British Legion
Funds raised for British Legion by NYPC's Poppy day (Cash was deposited)
£183.08
28/11/2011
11015
FP Teleset
Credit for Franking machine
£464.80
£540.00
£1,850.00
£150.00
£30.00
£324.00
£300.00
£109.00
£1,210.00
£636.28
£435.58
Total Payments for November 2011 £176,786.80
NEWBURY TOWN COUNCIL
ADMINISTRATION
EXPENDITURE
Training and Development
Advertising (Recruitment)
Insurance
Telephone
Postage
Printing/Stationery
Office Equipment
IT support & web site management
Professional fees
Audit
Subscriptions
Photocopier charges
Advertising (General)
General administration
Recycling Costs
INCOME AND EXPENDITURE ACCOUNT
8 MONTHS TO 30 NOVEMBER 2011
101
Cost
Centre
4008
4009
4015
4021
4022
4023
4024
4025
4026
4027
4028
4030
4031
4032
4036
Administration costs
COMMITTEE EXPENDITURE
EXPENDITURE
Members' expenses: basic allowance
travel and subsistence
Grant aid
of which S137 specific
Big Society Project Fund
Expenditure: Citizens Advice Bureau
Marketing
Newsletter
P & R Committee Fund
Environmental Improvement Scheme
NYPC
Town Centre Partnership
Gift of Chamber Lettings
WBC - Toilets
Newbury Neighbourhood Warden Scheme
Newbury Neighbourhood Warden Scheme - North
Volunteer Centre West Berkshire
Greenham Community Centre
A & L Committee Fund
Newbury Carnival
Donation to K&A 200 Canal Project
2012 Olympics / Diamond Jubiliee Project Fund
P & H Committee
CHisiB Plaques / Appraisals / Panels
Broadway Interpretation Panels
Committee expenditure
Kim Hammond / Graham Hunt / Granville Taylor
Newbury Town Council
19 December 2011
102
Cost
Centre
4007
Actual
2010/11
Budget
for year to
March 2012
4,964
0
18,449
3,246
2,592
4,793
1,971
7,499
6,801
5,129
3,465
5,375
1,738
0
278
7,500
1,200
19,500
4,000
3,000
4,500
2,000
7,050
4,000
14,500
4,250
5,500
2,000
500
300
66,300
79,800
Actual
2010/11
390
489
4,700
4,300
4050
4137
4108
4051
4052
4068
4053
16,000
750
3,161
690
4056
4061
4062
4064
4065
4066
4066
4073
4109
963
165
4,000
3,794
20,525
32,000
16,000
1,000
3,000
4054
4075
4054
4054
4055
863
149
112,939
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
0
Earmarked
from
2010/11
0
Additional
Expenditure
Approved
Total
Available
5,500
1,200
20,104 £604 overspend authorised P&R 14/11/11 Minute 27
3,200
3,000
5,000
2,500 Under budgeted
9,200 Under budgeted, plus additional refreshed web-site costs
4,000
3,200
4,000
6,000
1,500
0
300
79,800
52,659
68,704
750
9,000
9,000
3,500
16,000
1,800
5,580
1,000
3,500
16,000
1,800
5,580
1,500
500
1,169
2,000
18,525
32,640
16,320
1,000
3,000
1,500
1,000
500
500
100
500
118,715
2,169
2,500
4,000
18,525
32,640
16,320
1,000
3,000
1,500
100
500
4,130
7,299
2,600
PAGE 1
Notes
20,104
1,995
1,287
3,736
2,304
7,396
2,289
2,559
3,673
3,824
1,026
0
69
Total
Available
3,100
1,000
500
500
600
500
4,130
128,614
2,397
Forecast
to
Mar 2012
7,500
1,200
19,500
4,000
3,000
4,500
2,000
7,050
4,000
14,500
4,250
5,500
2,000
500
300
750
1,000
500
4,000
8 Months
to
November
APPENDIX 3
8 Months
to
November
260
91
2,700
5,800
16,000
1,081
4,715
496
4,000
1,910
32,640
16,320
1,000
3,000
372
1,000
91,385
Forecast
to
Mar 2012
Notes
520
200
2,700
5,800
1,000
16,000
1,500
7,000
1,200 £500 earmarked for Greening Wash Common
£1,169 earmarked for Hydro Electric Scheme on Lock Island
1,000 £1,000 allocated to grit bins - CS 3/10/11 Minute 47
500 £2,000 funds underwritten for music competition / fund raising event - Council 19/9/11 Min 44
4,000
3,800
18,525
32,640
16,320
1,000
3,000
£1,000 earmarked for Town Trail symposium / £500 earmarked for Carnival Float
1,000 £250 allocated to gallery postcards - A&L 12/9/11 Minute 19
1,000
0
500 £500 allocated to Quadkids event - A&L 12/9/11 Minute 20
480 £500 allocated to Public Meeting re Core Strategy - P&R 14/11/11 Minute 32
500
4,130
124,315
CIVIC RESPONSIBILITY
EXPENDITURE
Honorarium
Mayor's allowance
Deputy Mayor's allowance
Mayor Making
Regalia/uniforms
Civic hospitality
Remembrance Day
Twin Town
Twin Town Funds for 2013 50th Anniversary and 2016 reunion
Civic events
Civic awards
Watership Brass - Newbury Town Band
103
Cost
Centre
4040
4041
INCOME
Lettings - Suite
Lettings - Chamber
- Projector hire
Gift of Lettings
4042
4043
4044
4045
4046
4047
4048
4049
0
300
550
3,250
3,000
250
2,000
1,000
1,000
500
3,000
1,000
1,000
400
550
10,868
16,950
104
Cost
Centre
1030
1032
Actual
2010/11
23,846
13,300
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
500
500
Earmarked
from
2010/11
0
Additional
Expenditure
Approved
25,000
15,000
Total
Available
4012
4013
4014
4016
40,940
40,000
9,990
282
7,981
24,730
12,200
650
12,000
13,000
0
8 Months
to
November
3,250
3,000
250
2,000
1,000
1,000
500
3,000
1,500
1,000
400
550
1,475
117
17,450
7,448
Total
Available
1,933
101
18
990
2,000
292
-28
550
8 Months
to
November
Forecast
to
Mar 2012
3,000
3,000
250
1,933
1,000
500
990 Second podium / signage / first aid
3,000
0 Will request earmark running balance
500
400 Negative amount due to 2010-11 accruals
550
15,123
Forecast
to
Mar 2012
Notes
15,433
11,556
460
1,910
22,210
15,000
600
3,800
0
40,000
29,359
41,610
15,000
12,200
650
12,000
13,000
15,000
8,527
122
6,104
13,255
200
8,527
220
9,000
16,000 Emergency Lift repairs / Fire Risk Assessment costs / Cement fillet failure
15,000
1,800
9,500
3,000
1,400
5,773
2,248
615
8,660
3,500
1,400
359
1,800
4017
4019
4020
Will request re-earmark
8,730
2,659
1,055
9,500
3,000
1,400
Town Hall expenditure
55,786
51,750
1,800
15,000
68,550
36,844
62,307
Net Town Hall costs
14,846
11,750
1,800
15,000
28,550
7,485
20,697
19 December 2011
PAGE 2
Notes
25,000
15,000
3,794
Town Hall income
EXPENDITURE
Rates
Water
Energy supplies
Repairs and maintenance
Suite 1 refurbishment
Service Plan Expenditure:
Oven for Servery
Back Stairs Evacuation Chair
Cleaning contract
Cleaning, sanitary & domestic materials
Fire extinguishers
Budget
for year to
March 2012
2,210
2,036
188
1,808
82
589
353
2,752
Civic expenditure
TOWN HALL
Actual
2010/11
APPENDIX 3
NEWTOWN ROAD CEMETERY
204
Cost
Centre
INCOME
Newtown Road Cemetery Income
EXPENDITURE
Rates
Contract
Contract - unscheduled works
Reopening Project
Newtown Road Cemetery costs
INCOME
Shaw Cemetery income
EXPENDITURE
Rent - Office and toilet
Rates
Water charges
Energy supplies
Contract
Disability Access Toilet
Shaw Cemetery expenditure
4012
4016
4017
4018
205
Cost
Centre
INCOME
Market income
EXPENDITURE
Market management
Lease of market facilities
Rates
Energy supplies
Repairs & maintenance
Refuse contract
NABMA subscription
Marketing
Security
Market entertainment
Market expenditure
Market margin
19 December 2011
Earmarked
from
2010/11
Additional
Expenditure
Approved
Total
Available
8 Months
to
November
Forecast
to
Mar 2012
PAGE 3
Notes
207
4,494
13,145
17,846
14,388
62,067
62,067
0
220
4,000
9,168
1,000
62,067
76,455
17,490
14,388
62,067
0
76,455
Actual
2010/11
220
4,000
9,168
1,000
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
Total
Available
217
-174
6,960
55
17,538
24,596
217
500 Negative amount due to 2010-11 accruals
9,155
500
45,000
55,372
24,596
55,372
8 Months
to
November
Forecast
to
Mar 2012
Notes
1002
55,120
38,000
38,000
31,160
45,000
4011
4012
4013
4014
4016
4017
4018
4071
1,000
1,339
493
596
15,496
660
1,000
1,400
800
1,000
8,000
61,937
2,000
750
985
1,099
312
2,814
47,005
1,505
1,000
985
1,200 £299 overspend authorised P&R 14/11/11 Minute 27
700
7,000 Request £380 tree storm damage to be allocated from Tree Reserve
61,850
3,000
19,584
76,137
5,015
5,015
0
1,000
1,400
800
1,000
8,000
61,937
2,000
5,015
81,152
54,470
75,735
-35,536
38,137
5,015
0
43,152
23,310
30,735
Shaw Cemetery margin
MARKETS
Budget
for year to
March 2012
356
Newtown Road Cemetery margin
SHAW CEMETERY
Actual
2010/11
APPENDIX 3
206
Cost
Centre
Actual
2010/11
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
Total
Available
8 Months
to
November
Forecast
to
Mar 2012
Notes
1003
58,184
58,000
58,000
38,525
58,000
4005
4011
4012
4014
4016
4017
4028
4031
4037
5,160
1,575
6,090
558
553
31,015
318
1,748
110
280
47,407
5,160
1,575
6,500
1,300
1,500
44,270
330
2,000
160
3,870
6,840
688
133
32,830
318
1,393
120
5,160
1,575
6,840 £340 overspend authorised P&R 18/07/11 Min 8
1,100
1,500
55,078 Final 2010-11 figures actually only included three quarters
318
2,000
120
62,795
0
0
5,160
1,575
6,500
1,300
1,500
44,270
330
2,000
160
0
62,795
46,192
73,691
-10,777
4,795
0
0
4,795
7,667
15,691
ALLOTMENTS
207
Cost
Centre
Budget
for year to
March 2012
Actual
2010/11
Earmarked
from
2010/11
Additional
Expenditure
Approved
Total
Available
8 Months
to
November
APPENDIX 3
Forecast
to
Mar 2012
PAGE 4
Notes
INCOME
Allotment rental income
1001
18,402
18,402
18,250
18,250
18,250
18,250
18,306
18,306
18,306
18,306
EXPENDITURE
Rent, Parsons allotment site
Water
4011
4013
600
3,914
620
4,000
620
4,000
300
1,559
600
4,000
4016
4017
4017
4018
4016
11,820
2,044
7,000
2,100
4,699
2,000
1,241
8,241
2,100
4,699
2,000
7,444
1,020
3,563
1,080
£1,020 Southbys beech tree removal from Tree Reserve P&R 14/11/11 Minute 27
9,241 £221 tree inspection costs from Tree Reserve P&R 14/11/11 Minute 27
2,040
4,692
2,000 Request £180 Dairy Farm fallen tree removal to be allocated from Tree Reserve
Maintenance
Rodent Control
Contract
Fencing Dairy Farm Awards for All Grant
Allotment expenditure
Allotment margin
WAR MEMORIAL
EXPENDITURE
208
Cost
Centre
5,436
8,742
32,556
20,419
0
1,241
21,660
14,966
22,573
14,154
2,169
0
1,241
3,410
-3,340
4,267
4016
War Memorial costs
FOOTWAY LIGHTING
EXPENDITURE
Energy supplies
Footway Lighting costs
19 December 2011
209
Cost
Centre
4014
4016
Budget
for year to
March 2012
Actual
2010/11
5
500
5
500
Actual
2010/11
Budget
for year to
March 2012
5,191
9,110
6,000
9,000
14,301
15,000
Earmarked
from
2010/11
Additional
Expenditure
Approved
0
Earmarked
from
2010/11
0
Additional
Expenditure
Approved
0
0
Total
Available
8 Months
to
November
Forecast
to
Mar 2012
500
546
750
500
546
750
Total
Available
8 Months
to
November
Forecast
to
Mar 2012
6,000
9,000
3,090
3,554
5,500
9,000
15,000
6,644
14,500
Notes
Notes
CLOCK HOUSE
EXPENDITURE
Energy supplies
Service Plan Expenditure
Works following survey
210
Cost
Centre
4014
4016
EXPENDITURE
8,457
212
Cost
Centre
4016
Infrastructure Asset costs
CHRISTMAS STREET LIGHTS
INCOME
Sponsorship of Tree
Income for Switch-on Event
Town Centre Partnership
Christmas Lights income
224
4,057
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
350
1,400
Total
Available
8 Months
to
November
Forecast
to
Mar 2012
350
1,400
-44
720
150
1,000
1,750
676
1,150
PAGE 5
Notes
4,176
Clock House costs
INFRASTRUCTURE ASSETS
(seats, bins, dog bins, grit bins, bus shelters, works of art)
Actual
2010/11
APPENDIX 3
213
Cost
Centre
Budget
for year to
March 2012
2,280
3,500
2,280
3,500
Actual
2010/11
Budget
for year to
March 2012
0
Earmarked
from
2010/11
0
Additional
Expenditure
Approved
0
Earmarked
from
2010/11
0
Additional
Expenditure
Approved
Total
Available
8 Months
to
November
Forecast
to
Mar 2012
3,500
1,339
3,000
3,500
1,339
3,000
Total
Available
8 Months
to
November
Notes
600
1,100
1,100
5,000
6,100
5,000
6,100
2,130
1,116
1,280
3,053
2,762
21,150
1,300
1,500
3,500
3,000
29,066
250
1,430
1,300
1,500
5,180
3,000
29,066
-1,200
1,210
1,359
3,430
21,150
1,300 Negative amount due to 2010-11 accruals
1,300
5,180
4,000
21,150 £12,544 of Capital Expenditure not included, as already forward capitalised
Christmas Lights expenditure
29,361
38,366
250
1430
40,046
25,949
32,930
Christmas Lights Costs
23,761
32,266
250
1,430
33,946
23,819
25,800
19 December 2011
4014
4078
4079
4016
4017
700
1,430
Forecast
to
Mar 2012
Notes
5,000
5,600
EXPENDITURE
Energy supplies
Tree
Costs of Switch-on Event
Repairs and Maintenance
Contractor
1000
1000
Actual
2010/11
1,750
700
1,430
5,000
7,130
RECREATION GROUNDS
214
Cost
Centre
Actual
2010/11
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
Total
Available
8 Months
to
November
APPENDIX 3
Forecast
to
Mar 2012
PAGE 6
Notes
INCOME
Recreation Ground income
1015
1,849
1,849
2,000
2,000
2,000
2,000
1,519
1,519
2,000
2,000
EXPENDITURE
Water
Energy supplies
4013
4014
368
920
500
700
500
700
372
653
500
800
4016
4017
4018
4,410
29,541
1,954
37,193
3,500
26,865
2,000
33,565
0
100
2,010
5,410
26,865
2,100
35,575
4,293
20,382
515
26,215
Additional £1,010 relating to table tennis table
26,827
1,000 £100 From Jubillee Park Project
34,537
35,344
31,565
0
2,010
33,575
24,696
32,537
Contract
Recreation Ground expenditure
Recreation Grounds net costs
PLAYGROUND EQUIPMENT
EXPENDITURE
Playground equipment expenditure
19 December 2011
215
Cost
Centre
4016
4018
Actual
2010/11
Budget
for year to
March 2012
7,960
3,263
8,500
3,500
11,223
12,000
1,910
Earmarked
from
2010/11
Additional
Expenditure
Approved
0
Total
Available
8 Months
to
November
300
8,800
3,500
3,229
1,678
300
12,300
4,907
Forecast
to
Mar 2012
Notes
8,500 £300 Skyllings tree root inspection / report costs from Tree Reserve P&R 14/11/11 Minute 27
3,500
12,000
VICTORIA PARK
216
Cost
Centre
Actual
2010/11
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
Total
Available
8 Months
to
November
APPENDIX 3
Forecast
to
Mar 2012
PAGE 7
Notes
INCOME
Bowling Club
Kiosk
Sundry Income
Victoria Park income
1016
1017
1000
700
1,736
700
1,736
700
1,736
2,436
2,436
2,436
350
1,736
75
2,161
Water
Energy supplies
4013
4014
459
324
600
1,050
600
1,050
249
-94
4016
21,471
8,000
13,907
9,922
Victoria Park Contingency
S106 Expenditure/Deferred Grants:
Victoria Park (J Sainsbury)
Contract
Security
Park enhancement scheme
Music
4057
30,000
9,497
600
500 Final Bill refund from SEC / invoiced on to kiosk
£5,602 additional skate park / playground works allocated from S106 P&R 14/11/11 Minute 27
13,907 £230 net Park Way tree pruning costs allocated from Tree Reserve P&R 14/11/11 Minute 27
Hydro expenses as agreed at Urgency Sub-Committees on 28/3/11 & 6/12/11;
45,000 Resurfacing agreed at CS meeting 6/6/11 Minute Minute 7
35,466
2,482
120
46,649
6,187 £1,687 additional skate park / playground works allocated from S106 P&R 14/11/11 Minute 27
120
4017
4018
4037
4242
4059
5,907
30,000
482
60,549
4,616
46,714
4,500
160
1,687
11,327
1,810
2,500
Victoria Park expenditure
89,711
93,524
11,327
7,594
Victoria Park net costs
87,275
91,088
11,327
7,594
19 December 2011
0
46,714
6,187
160
11,327
2,500
700
1,736
75 £75 Friends of Victoria Park - plants for Victoria Park
2,511
1,625
2,525
112,445
59,267
115,488
110,009
57,106
112,977
OPEN SPACES
INCOME
Wayleaves
Open Space Licences
217
Cost
Centre
1004
1000
25
Open Spaces income
EXPENDITURE
Easement & Rents payable
Water
Contract
Fence - Derby Road
Resolve recreation conflicts - Sayers Close.
Signage - Old Hospital Green
St Johns Memorial Gardens - Plaque & Information board
Barrier - Elizabeth Avenue
S106 Expenditure/Deferred Grants:
Fifth Road / Elizabeth Avenue (51 Valley Road)
Open Spaces expenditure
4011
4013
4016
4017
4018
4016
INCOME
Floral displays' sponsorship
EXPENDITURE
Contract
Tree Planting in Open Spaces/Rec Grounds/Vic Park
Floral displays expenditure
Floral display net costs
19 December 2011
Earmarked
from
2010/11
Additional
Expenditure
Approved
25
Total
Available
25
25
25
135
165
140
120
140
120
2,451
74,388
3,070
624
8 Months
to
November
25
2,000
75,029
2,800
5,835
500
1,000
1,200
7,835
75,029
2,800
0
500
1,000
1,200
100
3,750
3,850
142
6,274
56,956
1,447
Forecast
to
Mar 2012
PAGE 8
Notes
25
100
3,750 £3750 WBC contribution towards Cromwell Rd playground (dragons teeth)
3,875
142
50
£450 tree inspection costs from Tree Reserve P&R 14/11/11 Minute 27
£440 Greenham House Gardens tree works from Tree Reserve P&R 14/11/11 Minute 27
£460 Wash Common tree works from Tree Reserve P&R 14/11/11 Minute 27
£180 Greenham House Gardens yew report costs from Tree Reserve P&R 14/11/11 Minute 27
74,924
2,800
1,000
1,200
690
Open Spaces net costs
FLORAL DISPLAYS
Budget
for year to
March 2012
Actual
2010/11
APPENDIX 3
219
Cost
Centre
81,523
80,089
2,700
5,835
0
88,624
64,819
87,951
81,498
80,064
2,700
5,835
88,599
60,969
84,076
Actual
2010/11
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
Total
Available
1000
2,640
2,300
2,300
4016
4017
4018
4080
47
8,650
360
9,057
200
18,827
500
1,000
20,527
200
18,827
500
1,000
20,527
6,417
18,227
0
0
18,227
8 Months
to
November
2,020
Forecast
to
Mar 2012
2,020
980
15,270
200
18,800
500
980
20,480
13,250
18,460
14,290
Notes
BRITAIN IN BLOOM
402
Cost
Centre
Budget
for year to
March 2012
Actual
2010/11
Earmarked
from
2010/11
Additional
Expenditure
Approved
Britain in bloom sponsorship
1000
0
0
Britain in bloom expenditure
4218
0
0
378
0
0
378
Britain in bloom net costs
MAYORS MOSAIC
220
Cost
Centre
Income for Mosaic
Income for/from book
1000
1000
Expenditure - Capital
Expenditure - Revenue (book)
4090
4091
TOWN TRAIL
220
Cost
Centre
Town Trail income
1070
Town Trail expenditure
4091
Town Trail costs
19 December 2011
Budget
for year to
March 2012
Actual
2010/11
17
17
0
0
0
0
-17
0
Actual
2010/11
20,000
-20,000
Budget
for year to
March 2012
Forecast
to
Mar 2012
PAGE 9
Notes
0
Earmarked
from
2010/11
378
0
Additional
Expenditure
Approved
Earmarked
from
2010/11
Additional
Expenditure
Approved
0
0
8 Months
to
November
Total
Available
APPENDIX 3
378
0
0
8 Months
to
November
Total
Available
Forecast
to
Mar 2012
5
5
5
5
-5
-5
8 Months
to
November
Total
Available
0
Forecast
to
Mar 2012
Notes
Sovereign £20k contribution to Town Trail piece on Old Hospital Green
0
0
Notes
34,957
34,957
15,592
32,259
34,957
34,957
15,592
32,259
CAPITAL EXPENDITURE
500
Cost
Centre
Actual
2010/11
PWLB capital repayment
4092
5,000
Infrastructure Assets
4100
S106 monies / Deferred Grants:
St George's Avenue (16 Rockingham Road)
St George's Avenue (17-18 Western End)
St George's Avenue (24-26 Rockingham Road)
St George's Avenue (21 Western End)
Wash Common (134, 134a Andover Road)
Wash Common / City Rec (161 Andover Road)
Wash Common (Warren Road)
Wash Common (16 Mansell Drive)
Wash Common (Hampden, Enborne Row)
Wash Common (Southlands, Garden Close Lane)
Wash Common (58 Conifer Crest)
Wash Common (27 Skippons Close)
Wash Common (6 Conifer Crest)
Wash Common (35 Glendale Avenue)
Elizabeth Avenue / Fifth Road (41-45 Elizabeth Avenue)
Elizabeth Avenue / City Rec (Sandal Combe, Andover Rd)
City Rec (24 Three Acre Road)
City Rec / Newtown Road Cemetery (132/134 Paddock Rd)
City Rec (77 London Road)
Three Acre Rd / Newtown Rd Cem / Old Hosp Green / City Rec (121 Andover Rd)
Greenham Hse Gdns (Greenham House, Greenham Rd)
Greenham Hse Gdns / Victoria Park (48 Queens Road)
Greenham Hse Gdns / Victoria Park (48 Queens Road)
Victoria Park (Land at Park Way)
Victoria Park (49 London Road)
Victoria Park (Land at Parkway)
Victoria Park / Hutton Close (YMCA / Craven Dene)
Skyllings / Victoria Park (244A/244B London Road)
Newtown Road Cemetery (122 Newtown Road)
Newtown Road Cemetery/City Rec (Land at Willow Close/Malvern Court)
North Newbury / Shaw Cemetery (Highbank House)
Skate Park
Play equipment Victoria Park
2 x new PCs (Reception/Accounts)
Fifth Rd
Cromwell Rd (fencing)
Laptop / Dreamweaver
Flood Alleviation
Expenditure capitalised:
2010/2011
St George's Avenue
Playbuilder Project 10/11
Table Tennis Blossom's Field
Total Capital expenditure
19 December 2011
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
5,000
5,000
0
6,169
9,510
17,977
588
2,623
4,440
9,418
4,440
4,443
4,440
4,133
268
4,440
1,385
2,958
4,964
4,133
4,133
1,385
5,607
3,159
2,339
268
64,392
1,935
536
494
4,493
702
20,750
1,690
3,217
25,411
99,994
2,723
285,422
6,690
196,522
8 Months
to
November
2,500
Forecast
to
Mar 2012
PAGE 10
Notes
5,000
6,169
9,510
17,977
588
2,623
4,440
9,418
4,440
4,443
4,440
4,133
268
4,440
1,385
2,958
4,964
4,133
4,133
1,385
5,607
3,159
2,339
268
64,392
1,935
28,632
890
104,250
44,827
Total
Available
APPENDIX 3
£1,460 (plus £73 Proj Off) allocated to Old Hospital Green - Council 27/06/11 - Minute 23
£2,510 (plus £132 Proj Off) allocated to Fifth Road aerial runway - CS 1/8/11- Minute 28
£5,340 (plus £267 Proj Off) allocated to Old Hospital Green - Council 27/06/11 - Minute 23
£1,838 (plus £97 Proj Off) to Victoria Skatepark / Playground (R&M) P&R 14/11/11 Minute 27
£5,451 (plus £287 Proj Off) to Victoria Skatepark / Playground (R&M) P&R 14/11/11 Minute 27
£5,056 (plus £266 Proj Off) toVictoria Skatepark / Playground (Cap) P&R 14/11/11 Minute 27
75,214
50,015
28,632
890
536
494
4,493
702
95,964
50,015
95,964
50,015
140
2,510
3,134
1,830
2,510
3,134
1,830
2,510
3,134
45,000
45,000
205,535
408,747
155,953
95,964 £214 overspend allocated from S106 P&R 14/11/11 Minute 27
50,015 £4,827 2010-11 shortfall and £15 overspend allocated from S106 P&R 14/11/11 Minute 27
£1,690 from Sale of Asset Reserve / £140 from Capital Equipment Reserve P&R 18/07/11 Min 8
1,830 Request £140 reallocated from Sale of Asset Reserve for simplicity
2,510 Full cost £9,250; £6,740 contribution from WBC; £2,510 from S106 CS 1/8/11 - Minute 28
3,134 Funded from Sale of Assets Reserve - CS 1/8/11 - Minute 29
1,370 {Will request funding from Sale of Assets Reserve £885 + £485}
Urgency Sub-Committee of 10/10/11 - to be funded by Capital Building Reserve
159,823
SUMMARY OF EXPENDITURE
100
Cost
Centre
Actual
2010/11
Budget
for year to
March 2012
Earmarked
from
2010/11
Additional
Expenditure
Approved
Total
Available
8 Months
to
November
APPENDIX 3
Forecast
to
Mar 2012
PROFIT AND LOSS
Staffing costs - In house Salaries/PAYE/NI
Misc Staff Expenses
Project Officer
Council utility truck running expenses
Election expenses
PWLB Loan interest
Bank charges
COSTS brought forward
Administration costs
Committee expenditure
Civic expenditure
Town Hall expenditure
COSTS OF SERVICES brought forward
Newtown Road Cemetery costs
Shaw Cemetery expenditure
Market expenditure
Allotment expenditure
War Memorial costs
Footway Lighting costs
Clock House costs
Infrastructure Asset costs
Christmas Lights Costs
Recreation Ground expenditure
Playground equipment expenditure
Victoria Park expenditure
Open Spaces expenditure
Floral Displays
Britain in Bloom Expenditure
Town Trail Expenditure
Total Expenditure
19 December 2011
4001
4003
386,907
716
4010
4029
4033
4034
2,151
Page
1
1
2
2
3
3
3
4
4
4
5
5
5
6
6
7
8
8
9
9
338,085
338,085
17,682
217,312
353
335,000
500 Covered within Staffing cost budget
2,544
78
1,500
2,000
5,090
2,500
100
392,396
349,275
66,300
112,939
10,868
55,786
79,800
118,715
16,950
51,750
0
7,299
500
1,800
0
2,600
0
15,000
79,800
128,614
17,450
68,550
52,659
91,385
7,448
36,844
68,704
124,315
15,123
62,307
17,846
19,584
47,407
32,556
5
14,301
8,457
2,280
29,361
37,193
11,223
89,711
81,523
9,057
0
0
1,038,793
14,388
76,137
62,795
20,419
500
15,000
1,750
3,500
38,366
33,565
12,000
93,524
80,089
20,527
0
0
1,089,050
62,067
5,015
0
0
0
0
0
0
250
0
0
11,327
2,700
0
378
0
91,336
0
0
0
1,241
0
0
0
0
1,430
2,010
300
7,594
5,835
0
0
34,957
70,967
76,455
81,152
62,795
21,660
500
15,000
1,750
3,500
40,046
35,575
12,300
112,445
88,624
20,527
378
0
1,245,988
24,596
54,470
46,192
14,966
546
6,644
676
1,339
25,949
26,215
4,907
59,267
64,819
15,270
0
15,592
786,308
55,372
75,735
73,691
22,573
750
14,500
1,150
3,000
32,930
34,537
12,000
115,488
87,951
20,480
0
32,259
1,208,443
11,910
19,182
2,000
17,000
2,500
100
2
17,576
1,169
112
2
17,576
2,300
200
378,867
236,524
355,578
PAGE 11
Notes
100
Cost
Centre
SUMMARY OF INCOME
PROFIT AND LOSS
Precept on West Berkshire Council
Sale of Assets Reserve Income
Pull Down on Sale of Assets Reserve
Investment income
1176
1175
1190
Miscellaneous Income:
Sovereign Housing (St George's Avenue)
Playbuilder Project 10/11 Cromwell Road
Playbuilder Project 10/11 Fifth Road
Playbuilder Project 10/11 Victoria Park Skate Park
Big Lottery Fund (Dairy Farm)
Wash Common Jubilee Park Project / Residents
West Berkshire Council (Cromwell Road)
Sovereign Housing (Cromwell Road)
Sovereign Housing (Newtown Rd Cemetery)
Greenham Common Trust Victoria Park Skatepark
Greenham Common Trust Victoria Park Play park
Greenham Common Trust Table Tennis Table
Carnival Prize
Section 106 Income:
2010/12 Total
Land at Parkway (Victoria Park)
YMCA/Craven Dene (Victoria Park/Hutton Close)
27A Rectory Close (City Recreation Ground))
1177
INCOME FROM SERVICES
Town Hall income
Newtown Road Cemetery Income
Shaw Cemetery income
Market income
Allotment rental income
Christmas Lights income
Recreation Ground income
Victoria Park income
Open Spaces income
Floral displays sponsorship
Britain in Bloom Income
Total income
Page
2
3
3
3
4
5
6
7
8
8
9
11
Margin (-deficit)
Total income less total expenditure
Top up of Tree Reserve
Top up of Capital Equipment Reserve
Pull Down on General Reserves
904,523
916,867
4,513
909,036
1,690
2,500
921,057
Additional
Expenditure
Approved
8 Months
to
November
Total
Available
10
Forecast
to
Mar 2012
916,867 Tax base 12,739.58 (last year 12,567.69) Band D = £71.97 (last year £71.97)
7,600 sale of machinery and equipment from Shaw Cemetery, Trailer and ride-on mower
1,867
926,334
1,960
926,427
25,000
25,000
100
0
0
PAGE 12
Notes
916,867
7,600
100 £100 grant returned to Council for direct spend on tree
50,000
50,000
1,510
100 Offset against carnival float costs
44,486
28,632
890
8,059
1,090,625
0
5
28,632
890
8,059
1,090,718
0
5
29,359
0
31,160
38,525
18,306
2,130
1,519
2,161
3,850
2,020
0
1,219,660
41,610
0
45,000
58,000
18,306
7,130
2,000
2,511
3,875
2,020
0
1,271,175
1,141,497
20,000
17
921,057
40,940
356
55,120
58,184
18,402
5,600
1,849
2,436
25
2,640
0
1,347,066
40,000
38,000
58,000
18,250
6,100
2,000
2,436
25
2,300
0
1,088,168
0
1,038,793
1,089,050
91,336
70,967
786,308
1,208,443
308,273
-882
91,336
70,967
433,352
62,732
285,422
6,690
196,522
205,535
155,953
159,823
22,851
-7,572
-9,769
-1,470
18,811
0
287,858
276,502
277,399
-97,091
Agreed to budget
19 December 2011
Earmarked
from
2010/11
50,000
50,000
1,510
100
1070
4090
Total Capital expenditure
Budget
for year to
March 2012
27,000
50,000
25,000
8,742
1,233
10,000
3,000
63,000
Town Trail Income
Mayors Mosaic Income - sale of books
LESS: Expenditure and cost of services
Actual
2010/11
APPENDIX 3
APPENDIX 4

Untitled - Newbury Town Council

Transcription

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