October 11

Transcription

October 11

CITY OF HAYS COMMISSION MEETING
THURSDAY, OCTOBER 11, 2012 – 6:30 P.M.
AGENDA
1.
Call to order by Chairperson.
2.
MINUTES: Consider approval of the minutes from the regular meeting held on
September 27, 2012. (PAGE 1)
3.
CITIZEN COMMENTS: (non-agenda items).
4.
CONSENT AGENDA: (Items to be approved by the Commission in one motion,
unless objections are raised).
Mayoral Appointments (for approval): Sister Cities Advisory Board and Hays
Convention and Visitors Bureau Advisory Committee (PAGE 5)
UNFINISHED BUSINESS
(No business to review)
NEW BUSINESS
5.
ADDITIONAL FUNDING FOR LARKS PARK TURF: Consider authorizing the use of
funds from the City Commission Financial Policy Projects line for the City of Hays to
pay half of the additional cost of the turf for Larks Park. (PAGE 9)
6.
DOWNTOWN HAYS DEVELOPMENT CORPORATION PAVILION FUNDING:
Consider authorizing the use of funds from the City Commission Financial Policy
Projects line item for City of Hays participation in the funding of the downtown pavilion
project. (PAGE 13)
7.
GOLDEN BELT 8TH ADDITION REPLAT (LOT 2, BLOCK 9): Consider approving
Resolution No. 2012-013 accepting the Replat of Lot 2, Block 9, Golden Belt 8th
Addition. (PAGE 31)
8.
PRE-ANNEXATION AGREEMENT FOR SANITARY SEWER SERVICE FOR 2807
HIGHWAY 183 ALTERNATE: Consider approving the Pre-annexation Agreement
allowing the owners of the property at 2807 Highway 183 Alternate to connect one
commercial structure to the City of Hays sanitary sewer system. (PAGE 39)
9.
VACATE OF ALLEY IN RESERVATION ADDITION: Consider approving Ordinance
No. 3857 authorizing the vacate of the south portion of the platted alley between Lots
21 and 22, Block 1, of the Reservation Addition. (PAGE 51)
10.
REPORT OF THE CITY MANAGER (PAGE 59)
11.
COMMISSION INQUIRIES AND COMMENTS
12.
EXECUTIVE SESSION (IF REQUIRED)
13.
ADJOURNMENT
ANY PERSON WITH A DISABILITY NEEDING SPECIAL ACCOMMODATIONS TO ATTEND THIS MEETING
SHOULD CONTACT THE CITY MANAGER'S OFFICE 48 HOURS PRIOR TO THE SCHEDULED MEETING
TIME. EVERY ATTEMPT WILL BE MADE TO ACCOMMODATE ANY REQUESTS FOR ASSISTANCE.
MINUTES OF A MEETING
OF THE GOVERNING BODY OF
THE CITY OF HAYS, KANSAS
HELD ON SEPTEMBER 27, 2012
1. CALL TO ORDER BY CHAIRMAN: The Governing Body of the City of Hays,
Kansas met in regular session on Thursday, September 27, 2012 at 6:30 p.m.
Roll Call: Present: Troy Hickman
Kent Steward
Ron Mellick
Absent: Henry Schwaller IV
Barbara Wasinger
Chairperson Hickman declared that a quorum was present and called the
meeting to order.
2. MINUTES: Commissioner Steward corrected the minutes of the September
13, 2012 meeting to reflect the Chairman as Troy Hickman. The minutes stand
approved as corrected.
3. FINANCIAL STATEMENT: Finance Director Kim Rupp reported that monthto-date sales tax collections for the Sports Complex were $273,610, which was
an increase of $45,878 when compared to last year. Year-to-date collections are
$1,997,880 and inception-to-date collections total $8,938,963.
General Fund
month-to-date sales tax collections were $671,019, an increase of $115,458 or
20.78% compared to last year. Year-to-date General Fund sales tax collections
are up $364,041 or 8.03%. The six month running average is 8.48%.
The Finance/City Clerk’s Office invested $3,750,000 of new or renewing
certificates with a weighted average interest rate of .20%.
The portfolio of
certificates of deposit on August 31, 2012 totaled $47,750,000 with a weighted
average interest rate of .24%. The total balance of the Money Market account on
August 31, 2012 was $600,000 with a current yield of .20%. Total investments
are up $9,200,000 when compared to this time last year.
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Ron Mellick moved, Kent Steward seconded, that the Financial Statement
for the month of August 2012 be approved.
Vote: Ayes: Troy Hickman
Kent Steward
Ron Mellick
4. CITIZEN COMMENTS: There were no comments.
5. CONSENT AGENDA: Chairperson Hickman presented the following proposed
mayoral appointments:
Sister Cities Advisory Board
Max Maximov – three-year term to expire January 1, 2016
Hays Convention & Visitors Bureau Advisory Committee
Connie Schmidt – unexpired term to expire December 1, 2013
The proposed appointments will be presented for approval at the October
11, 2012 City Commission meeting.
NEW BUSINESS
6. 2012 STREET MAINTENANCE PROGRAM UPDATE: I. D. Creech, Director
of Public Works, updated the Commissioners on the 2012 Street Maintenance
Program. Approximately $1,260,000 has been spent on polypatch, stripe and
seal, chip and seal, and brick, curb and gutter repair.
7. TERMINATION OF HAYS PARTICIPATION IN PUBLIC WHOLESALE
WATER SUPPLY DISTRICT #15: Public Wholesale Water Supply District #15
was formed in the 1990’s by the cities of Hays and Russell to be a vehicle to
bring water to Hays and Russell from the R-9 Ranch. To date, that has not
materialized. The District has no assets, no holdings of any kind; it has a board
of directors. There is one item of record identified with the District, that being an
application, through the District on behalf of the cities of Hays and Russell, for
water rights in Wilson Lake should they become available. It is the only
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application on file and it is highly unlikely that water from Wilson Lake will be
made available to cities. The City could put in an application for water rights in
the City of Hays’ name if the Commission should desire to do so.
Terminating the City’s participation in the Water Supply District does not change
the ownership of the R-9 Ranch; Hays owns 82% of the Ranch and Russell owns
18%. Hays manages the Ranch with input from Russell; that will not change.
Kent Steward moved, Ron Mellick seconded, that Ordinance No. 3856,
being an ordinance providing for the withdrawal by the City of Hays, Kansas,
from Public Wholesale Water Supply District No. 15, be approved.
Commissioner Mellick stated that this is not something the City wants to
do; however if Russell has lost confidence in Hays, it has become necessary to
dissolve the partnership. The District could be reinstated at some point in the
future if both parties desire to do so. Russell has an urgent need for water now
and Hays is looking long-term. When the District was formed, both cities had
urgent needs, but the City of Hays, through conservation and well rehabilitation
activities, has pushed our needs to long term.
Vote: Ayes: Troy Hickman
Kent Steward
Ron Mellick
8. CITY OF HAYS WATER WATCH UPDATE: City Manager Toby Dougherty
updated the Commissioners on the conditions of the Big Creek Wellfield and the
Smoky Wellfield. The watch was triggered by low levels on three wells in the Big
Creek Wellfield six weeks ago, followed by low levels in the monitoring well in the
Smoky Wellfield two weeks later. Residents were asked to cut back on outside
watering and a decline in water usage was noticed. There has been some small
recharge in the Big Creek Wellfield, but none in the Smoky Wellfield. The water
watch is going to continue and may continue throughout the winter months. The
area needs lots of rain for the aquifers to soak up and recharge.
9. PROGRESS REPORT: Assistant City Manager Paul Briseno reported on
various city-related activities and events that have occurred in the past month.
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10. REPORT OF THE CITY MANAGER: The City Manager had no additional
items to report on.
11. COMMISSION INQUIRIES AND COMMENTS: Commissioner Steward
thanked the Public Works staff for their work on city streets. Massive
improvements have been made.
The meeting was adjourned at 7:23 p.m.
Submitted by:__________________________________________
Doris Wing – City Clerk
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CITY OF HAYS
AGENDA ITEM COVER SHEET
COMMISSION AGENDA ITEM NO. 4
MEETING DATE: 10-11-12
TOPIC:
Mayoral Appointments
ACTION REQUESTED:
Consider approving Mayoral appointments to the Sister Cities Advisory Board and the Hays
Convention and Visitors Bureau Advisory Committee.
NARRATIVE:
The following appointments were recommended by Mayor Hickman at the September 27, 2012 City
Commission meeting and are now being presented for approval.
Sister Cities Advisory Board
Max Maximov – 3-year term to expire 1-1-16 (1st term)
Hays Convention & Visitors Bureau Advisory Committee
Connie Schmidt (Super 8 Motel) – unexpired term to expire 12-1-13 (1st term)
PERSON/STAFF MEMBER(S) MAKING PRESENTATION:
Mayor Hickman
ADMINISTRATION RECOMMENDATION:
N/A
COMMITTEE RECOMMENDATION(S):
N/A
ATTACHMENTS:
Applications
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CITY OF HAYS
APPLICATION FOR SERVING ON A CITY BOARD OR COMMITTEE
Email: [email protected]
Date: 9/13/2012
Name: Max Maximov
Address: 207 West 4th Hays, KS 67601
Day Time Phone Number: 1-785-432-0112
Evening Phone Number: 1-785-432-0112
Place of Employment: FHSU
How long have you been a Resident of Hays: 1994-99, 2009-present
Name of Board(s) you are interested in serving on: Sister Cities
How much time could you devote per month: 4 hrs
Are you related to anyone who is currently serving on a Board/Committee?: No
If Yes, Explain:
Briefly describe why you are interested in serving on a Board/Committee for the City of
Hays: I teach German and Spanish at FHSU, and travel extensively both professionally
and personally. I oversee and organize various study abroad programs. Last but not least,
I grew up and lived until recently in Europe. I believe to be able to contribute to the work
of this Board because of its international orientation and mission statement.
Please list any groups or activities that you participate in, or have previously participated
in, that demonstrates your involvement in the community:
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CITY OF HAYS
TOPIC:
Additional Funding for Larks Park Turf
ACTION REQUESTED:
Consider authorizing the use of funds from the City Commission Financial Policy Projects line
for the City of Hays to pay half of the additional cost of the turf for Larks Park.
NARRATIVE:
On June 28th the City Commission authorized, not to exceed, $150,000 to cost-share with
Fort Hays State University for the replacement of turf at Larks Park. Received bids exceeded
estimates. FHSU is requesting the City Commission commit an additional $20,325 to split
the exceeded bids.
Staff recommends approval.
Paul Briseno, Assistant City Manager
Jeff Boyle, Director of Parks
Curtis Hammeke, FHSU Director of Athletics
Authorize additional funds not to exceed $20,325 for additional costs of turf replacement at
Larks Park from the City Commission Financial Policy Projects line.
N/A
ATTACHMENTS:
Bids for Turf
Visual
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12
CITY OF HAYS
TOPIC:
Downtown Hays Development Corporation Pavilion Funding
ACTION REQUESTED:
Consider authorizing the use of funds from the City Commission Financial Policy Projects line
item for the City of Hays to contribute, not to exceed, $276,534 toward the downtown pavilion
project.
NARRATIVE:
The Downtown Hays Development Corporation presented a request for financial support of
the proposed pavilion project September 20th. The project is estimated to cost $576,534,
which includes facility construction and site improvements. Specifically, their request from
the City is not to exceed $276,534. Broken down, this request equates to a $100,000 cash
contribution and $176,534 in match noncash (site improvements). DHDC will raise the
remaining funds necessary for the project. They have also requested the City provide project
oversight.
The expected ongoing cost incurred by the Parks Department for operations would be
$6,000, and the maintenance fund for future improvements would be $3,000 to $5,000. It is
requested that, if approved, the total capital cost of $276,534 be funded with City
Commission Financial Policy Projects.
Approve an amount not to exceed $276,534 to partially fund the construction of a
Downtown Pavilion as presented by the DHDC to be paid out of the City Commission
Financial Policy Projects.
N/A
ATTACHMENTS:
Staff Memo
DHDC Presentation
13
Commission Work Session Agenda
Memo
From:
Work Session:
October, 4 2012
Subject:
DHDC Pavilion Operating Costs
Person(s)
Responsible:
Toby Dougherty, City Manager
Summary
The City Commission requested an estimate of annual operating expenditures for the
Downtown Hays Development District proposed pavilion. Based on the design given,
staff projected costs at $6,000. This item is brought forward to give greater insight into
potential ongoing operational costs and respond to DHDC's funding/participation request.
Staff asks the City Commission to give further guidance.
Background
th
At the September 20 Work Session the City Commission asked staff to calculate annual
operating costs for the Downtown Hays Development Corporation proposed pavilion
project. DHDC estimates the project to cost $576,534, which includes facility
construction and site improvements. Specifically, their request from the City is not to
exceed $276,534. Broken down, this request equates to a $100,000 cash contribution and
$176,534 in match noncash (site improvements). DHDC will raise the remaining funds
necessary for the project.
The September 20th DHDC presentation outlining the project and costs are attached to
this memo.
Discussion
Based on DHDC’s proposal staff has conservatively estimated the following reoccurring
costs:
Pavilion Project
Annual Operational Costs
$
$
$
$
$
1,800
2,600
750
850
6,000
Electricity - Pavilion & Restroom
Cleaning 1.5 Hrs Per Occurrence
Cleaning Supplies
Mow, Fuel, Trimming, 20 weeks
Total Annual Operational Costs
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Staff would recommend $3,000 to $5,000 be placed in a replacement fund for future
facility maintenance costs/depreciation.
There is no calculation for additional advertising of the farmers market or potential event
scheduling by City staff. The Parks Department envisions a similar process currently
used to reserve shelters. It’s assumed a fee will be charged for utilization of this facility
to recoup some costs. DHDC has committed ongoing marketing of the facility through
its endeavors.
Financial Consideration
If approved the expected ongoing cost incurred by the Parks Department for operations
would be $6,000, and the maintenance fund for future improvements would be $3,000 to
$5,000. The requested total capital cost of $276,534 would be funded with City
Commission Financial Policy Projects.
Options
1. Approve an amount not to exceed $276,534 to partially fund the construction of a
Downtown Pavilion as presented by the DHDC to be paid out of the City Commission
Financial Policy Projects.
2. Direct Staff to gather additional information.
3. Do nothing.
Recomendation
Staff recommends the City Commission give guidance for further participation of this
project financially as well as the management of it.
Action Requested
Give guidance for further participation of this project financially as well as the
management of it.
Supporting Documentation
September 20th DHDC Presentation
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DHDC Strategic Plan
DHDC Mission
To foster awareness and promote
Downtown Hays as a vibrant
center of commerce, recreation,
arts, government and history that
serves the people of Hays, the
surrounding region and visitors
from around the world.
DHDC will strive to prevent the
deterioration and enhance the
viability of the community’s
cultural centers, historical
landmarks and public
infrastructure important to the
community’s economic and
cultural well being.
Strategic Goals
1.Improve the physical appearance of Downtown
Hays and the Chestnut Street District.
2.Grow the number and variety of businesses in
Downtown Hays.
3.Develop and implement a branding/marketing plan
to advertise and promote patronage of Downtown
Hays and the Chestnut Street District.
4.Support the quality of housing in the Downtown
area.
5.Develop new events and continue to support the
growth of currently held successful events in
Downtown.
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Future
• Implementation of Downtown
Pavilion Phases
• Railroad Corridor
Development to FHSU Plan
• Development with the City of
Hays hike/bike trail
• 2nd Phase – Way finding Signs
• Banners for Downtown
• Additional aesthetic street
signs Downtown
• Stronger Relationship with
FHSU
• New Website/Mobile Presence
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Multi-Use
Pavilion
• Multi-Use
•
•
•
•
•
•
•
•
Farmer’s Market
Family Reunions
Weddings
Outdoor Entertainment
Art Venue
Event Venue
University Events
Fundraising Event Site
• Projected cost
• Public/Private Investment
Construction
•
City of Hays Management
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Proposed Location Site
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Downtown Hays Multi‐Use Pavilion
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22
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24
25
26
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Projected Cost
ITEM
TOTAL
Site Work
Site Demolition (remove foundation)
Stormwater Plan and BMP
Landscape (from Jeff Boyle)
Environmental Assessment
Infrastructure Improvements
Water Improvements
Sanitary Sewer Improvements
UP Park Sidewalk Repair
Electrical/Gas Service
Restroom Facility
Concrete Pavement around Pavilion
UPRR Permitting/Insurance
COST BREAKDOWN $ 35,000
City of Hays (Match Noncash)
City of Hays (Cash Contribution)
City of Hays (Total Contribution)
$ 125,760
Building
$ 276,534
$ 300,000
Total Project Cost $ 576,534
City of Hays (Total Contribution)
Donor (Cash Contribution)
$ 10,000
Sub‐Total
Contingency (15%)
Other Sub‐Total
$ 170,760
$ 25,614
$ 196,374
3,168 SF
$120
TOTAL BUILDING AND OTHER SUB‐COST
SALES TAX
$ 380,160
$ 576,534
$ ‐
TOTAL PROJECT COST
$ 576,534
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$ 176,534
$ 100,000
$ 276,534
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Executive Director – Traci Konrade
Pavilion Committee Chair – Michele Flax
2700 Vine Street | Hays Kansas
785.621.4171
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CITY OF HAYS
TOPIC:
Golden Belt 8th Addition Replat (Lot 2, Block 9)
ACTION REQUESTED:
Approve Resolution No. 2012-013 accepting the final plat known as the Replat of Lot 2, Block
9, Golden Belt 8th Addition.
NARRATIVE:
The owner of Lot 2, Block 9 of the Golden Belt 8th Addition has submitted a replat of the
property for consideration. The proposed plat will contain 24 residential lots, and is
consistent with the Comprehensive Plan and Future Development Map while also complying
with the City’s Subdivision and Zoning Regulations. Staff, as well as the Planning
Commission, recommends approval of the final plat as submitted.
ID Creech, Director, Public Works
Staff, as well as the Planning Commission, recommends approving this plat as submitted.
By a unanimous vote of 6-0, the Planning Commission recommends approving this final plat
as submitted.
ATTACHMENTS:
Staff Memo
Resolution No. 2012-013
Final Plat
Planning Commission Minutes
31
Memo
From:
Jesse Rohr, PIE Superintendent
Work Session:
October 4, 2012
Subject:
Golden Belt 8th Addition Replat (Lot 2, Block 9)
Person(s)
Responsible:
I.D. Creech, Director of Public Works
Summary
property for consideration. The proposed plat will contain 24 residential lots, and is
consistent with the Comprehensive Plan and Future Development Map while also
complying with the City’s Subdivision and Zoning regulations. Staff, as well as the
Planning Commission, recommends approval of the final plat as submitted.
Background
This property was originally platted in 1983. It was platted as one lot (440’ x 450’) and is now
being split into residential sized lots. The original intention for this lot was for commercial
development of the area. However, as the land around developed, it became primarily
residential, with a large portion of it being two-family or multi-family dwellings.
Discussion
property for consideration. The plat contains 24 residential lots. There is a 30’ wide
platted access/utility easement running north/south through the middle of the property.
This will provide access to the interior lots within the block and will remain a private
drive similar to some other recent in-fill developments in Hays over the past couple of
years. While the developer did consider a 60’ wide dedicated right-of-way, the size of
the block was just not accommodating to such a wide right-of-way. Several
configurations were looked at before this one was settled on.
There are some utilities required as development occurs. The developer will be required
to establish the proper sanitary sewer, water, and storm water utilities necessary for the
development. It is unknown at this time if the developer will special asses the costs or
will pay for them up front in full. Staff has reviewed the proposed plat which has also
been reviewed by the Utility Advisory Committee. All proper easements are in place.
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On August 20, 2012 the final plat was reviewed and approved (6-0 vote) by the Hays
Area Planning Commission. All parties recommend approval of the submitted plat.
Legal Consideration
There are no known legal obstacles to the proposed action.
This action has no immediate financial effect, unless during the construction phase over-sizing
of infrastructure (water and sanitary sewer) is required, in which case the City of Hays will
pay for the over-sizing per the current Development Policy. Upon initial review, it is unlikely
any oversizing will be necessary.
Options
Options include the following:
 Approve the plat as submitted
 Recommend changes to the plat
 Do not approve the plat
Recommendation
Staff, as well as the Planning Commission, recommends approving this plat as submitted.
Action Requested
Approve the resolution accepting the final plat known as the Replat of Lot 2, Block 9,
Golden Belt 8th Addition.
Final Plat
Planning Commission Minutes
Resolution
P:\Agenda Materials\2012\10-04-12\Golden Belt 8th Add. Final Plat memo 1.1.doc
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RESOLUTION NO. 2012-013
GOVERNING BODY OF THE CITY OF HAYS, KANSAS, TO THE PUBLIC:
WHEREAS, Laverne Schumacher, an individual, has presented to the
Governing Body of the City of Hays, Kansas, a certain replat of LOT 2, BLOCK 9,
GOLDEN BELT 8TH ADDITION situated within the corporate limits of the City of
Hays, Kansas, being lots and streets comprising the following described real
estate, to-wit:
LOT 2, OF BLOCK 9, OF THE GOLDEN BELT 8TH ADDITION TO
THE CITY OF HAYS, ELLIS COUNTY, KANSAS;
to be known as REPLAT OF LOT 2 BLOCK 9 GOLDEN BELT 8TH ADDITION to
the City of Hays, Kansas; and,
WHEREAS, the said plat has been examined and considered by the Hays
Area Planning Commission of the City of Hays, Kansas; and,
WHEREAS, the City Attorney of the City of Hays, Kansas, has found that
the proposed plat conforms to the requirements of the statutes in such matters
made and provided;
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY
OF THE CITY OF HAYS, KANSAS, that the City of Hays, Kansas, hereby
approves the replat of LOT 2 BLOCK 9 GOLDEN BELT 8TH ADDITION to the
City of Hays, Kansas, and the City Clerk is instructed to endorse such approval
on said plat.
Passed and adopted by the Governing Body of the City of Hays, Kansas,
this 11th day of October, 2012.
_______________________________
Troy Hickman - Mayor
ATTEST:
BY_____________________________
Doris Wing - City Clerk
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DRAFT MINUTES
HAYS AREA PLANNING COMMISSION
CITY HALL IN COMMISSION CHAMBERS
AUGUST 20, 2012
MINUTES
6:30 P.M.
1.
CALL TO ORDER:
The Hays Area Planning Commission met in regular
session Monday, August 20, 2012 at 6:30 p.m. in Commission Chambers at City Hall.
The meeting was called to order by Chairman Larry Gould.
Present:
Larry Gould
Jim Fouts
Absent:
Tom Denning
Paul Phillips
Pam Rein
Jake Glover
Emery Jennings
Lou Caplan
Terry Claycamp
City Staff: Jesse Rohr, Superintendent of Planning, Inspection and Enforcement
and Administrative Secretary Linda K. Bixenman.
2.
MINUTES: The minutes from the July 16, 2012 meeting were approved by
consensus.
3.
CITIZEN COMMENTS: - None.
4.
CITY/COUNTY COMMISSION ACTION & PLANNING & DEVELOPMENT ISSUE
UPDATES: Jesse Rohr presented the updates.
6. CONSIDER FINAL PLAT OF REPLAT OF LOT 2, BLOCK 9, GOLDEN BELT 8TH ADDITION:
Jesse Rohr showed the location of the above property on the overhead.
Harvey Ruder, engineer, presented the application request on behalf of the owner
Laverne Schumacher, to consider the final plat of the above. The proposed
development would be for two-family dwelling units. It is currently zoned “C-O”
Central Business and Office District.
The replat of lot 2 would consist of 24 residential lots north of the Oak Park Medical
Center with a 30 foot access and utility easement through the middle. There
would be a 24 foot paved private street in the middle with water and sewer
addition. There is an ample turning radius at the end of the access (Judith Drive)
approved by the fire department. This layout of the plat would be comparable to
the development of the area where the duplexes were built at 13th and
Canterbury and the Paul-Wertenberger Development near the Country Club area.
The plans for the development are for two-family dwelling units. Paul Phillips asked
if the east lots face Harvest Road, and the far west lots face Anthony Dr and the
1
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interior lots face Judith Drive. He asked if the utilities would come in from 17th
Street. It was answered that was correct.
Jesse Rohr stated that the Utility Advisory Committee has no opposition to the
replat.
Larry Gould asked if it had come up for discussion by the City for having the alleys
to maintain; he thought the City discouraged alleys because of the additional
maintenance. Jesse Rohr answered that alleys are an option in the development
policy; although it has not been seen in several years. Due to the increase in
development costs, the developer has retained the extra 20 feet for the lots.
Jack Glover asked if the lots back up against each other. It was answered that
they would back up against each other. He asked if there was ample green
space. Jesse Rohr answered that there was a park (Kiwanis Park) and a drainage
dedication not for development nearby.
Emery Jennings asked if there was water drainage on one corner. Jesse Rohr
answered that the development would have to meet the stormwater
requirements.
Jim Fouts asked if the Oak Park Medical Center were aware of this potential
development. The center was designed to add two legs to the complex when
needed. Jesse Rohr answered that the Oak Park Medical Center had sold off
their ownership of the parcel of land to the north.
Paul Phillips asked what process they plan to take since the property is zoned “CO” and the proposed zoning is “R-3” Two Family Dwelling District. Jesse Rohr
answered they can either go before the Hays Area Board of Zoning to request a
special use permit for two-family dwellings or they can go through the rezoning
process or it could develop as commercial as it stands.
Jesse Rohr noted that the current zoning on adjacent properties were two-family
dwelling units to the west, single family to the north and east and commercial to
the south. This is ideal for a mixed use area.
Larry Gould entertained a motion.
There was a motion by Pam Rein and a second by Paul Phillips for their
recommendation to the City Commission to approve the final plat of replat of Lot
2, Block 9, Golden Belt 8th Addition.
Motion: AYES:
Larry Gould
Jim Fouts
Paul Phillips
Pam Rein
2
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Jake Glover
Emery Jennings
37
Golden Belt 8th
Lot 2, Block 9
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CITY OF HAYS
TOPIC:
Pre-annexation Agreement for Sanitary Sewer Service for 2807 Hwy 183 Alt.
ACTION REQUESTED:
Approve the pre-annexation agreement which would allow the owners of 2807 Hwy 183 Alt.
to connect one commercial structure to the City sanitary sewer system.
NARRATIVE:
The City of Hays Development Policy allows connection to one or both utilities (water or
sanitary sewer) when the subject property lies outside the City Limits, as long as the parties
involved first agree to a pre-annexation agreement. The owner of 2807 Hwy 183 Alt. (map
attached) has requested a sanitary sewer connection for an existing commercial structure on
the property. The owner has agreed to the terms of the standard pre-annexation agreement.
If approved, the owner will pay the current outside rate of $36.10 per month for sanitary
sewer service, or will have their well water metered for the purpose of establishing the
monthly sewer rate. Staff, including Public Works and Utilities, recommends approving the
agreement allowing the property owner to connect to City of Hays sanitary sewer.
Staff, including Public Works and Utilities, recommends approving the agreement allowing
the property owner to connect to City of Hays sanitary sewer.
N/A
ATTACHMENTS:
Staff Memos
Owner Request
Location Map
Pre-Annexation Agreement
39
Memo
From:
Work Session:
October 4, 2012
Subject:
Pre-annexation Agreement for Sanitary Sewer Service
for 2807 Hwy 183 Alt.
Person(s)
Responsible:
Summary
sanitary sewer) when the subject property lies outside the City Limits, as long as the
parties involved first agree to a pre-annexation agreement. The owner of 2807 Hwy 183
Alt. (map attached) has requested a sanitary sewer connection for an existing commercial
structure on the property. The owner has agreed to the terms of the standard preannexation agreement. If approved, the owner will pay the current outside rate of $36.10
per month for sanitary sewer service, or will have their well water metered for the
purpose of establishing the monthly sewer rate. Staff, including Public Works and
Utilities, recommends approving the agreement allowing the property owner to connect
to City of Hays sanitary sewer.
Background
sanitary sewer) when the subject property lies outside the City Limits, as long as the parties
involved first agree to a pre-annexation agreement.
Discussion
The owner of 2807 Hwy 183 Alt. has requested a sanitary sewer connection for an existing
commercial structure on the property. The City sewer main does lie along the east side of
HWY 183 Alt., making it available for connection. There is currently a septic system on the
property, however Ellis Co. environmental regulations restrict the use of septic systems when
a public sewer is readily available. Also, a minimum of 2 acres is required for a septic system,
and the subject property is only comprised of 1.1 acres. The existing septic system is
essentially “grandfathered”. The new owners of the property have consulted with Dale Wing
from the Ellis Co. Environmental Office and he strongly recommended to them to pursue
connection to the public sewer system. The owners have agreed to the terms of the standard
40
pre-annexation agreement as detailed on Pg. 14 of the Development Policy Infrastructure
Guidelines for New Development, last revised October 8, 2009. (See excerpt below)
14) Annexation:
a. An individual or business located outside the city limits may submit a written
application to the Planning, Inspection, Enforcement Superintendent asking for
permission to connect a legally recorded lot or tract to a sanitary sewer line or water
main.
b. The requesting individual or business must file a Petition for Annexation or agree
to enter into a Pre-annexation Agreement, which either annexes the property to be
served with sanitary sewer and/or water service immediately or provides for the point
in time when annexation will take place. The Petition for Annexation or Preannexation Agreement must be approved by the City Commission.
Once a property is connected to both public water and sewer services and/or
property is contiguous with the City Limit on at least 3 sides, the City will consider
annexing the property.
c. The requesting individual or business must agree to comply with all zoning
regulations, subdivision regulations and building codes, building permits, building
inspections, and building and inspection fees now in force or as may be amended in
the City of Hays for all improvements commenced after annexation or adoption of the
Pre-annexation Agreement.
d. The requesting individual or business must agree to participate in any Special
Assessment District, which might be formed for the purpose of paving roads/street,
and or extending public water mains or sanitary sewer lines to the property.
e. The above conditions, as well as any conditions, which might be imposed by the
City Commission at the time of application, shall apply to subsequent owners of the
property for which the request is being made.
f. Water and sewer service charges, as provided through ordinance and as amended
from time to time, shall be assessed against properties, that connect to the public
utility infrastructure.
g. A non-refundable fee of $200.00 shall be collected for the purpose of administrating
each application for connection.
Legal Consideration
There are no known legal obstacles to proceeding as recommended by City Staff.
If approved, the owner will pay the current outside rate of $36.10 per month for sanitary
sewer service or will have their well water metered for the purpose of establishing the
monthly sewer rate.
41
Options
 Approve the pre-annexation agreement and allow the property owner to connect
to the City sanitary sewer service.
 Do not approve the agreement therefore not allowing the property owner to
connect to City of Hays sanitary sewer service.
Recommendation
Staff, including Public Works and Utilities, recommends approving the agreement
allowing the property owner to connect to City of Hays sanitary sewer.
Action Requested
Approve the pre-annexation agreement which would allow the owners of 2807 Hwy 183
Alt. to connect one commercial structure to the City sanitary sewer system.
Utilities Memo
Owner Request
Location Map
Pre-Annexation Agreement
P:\Agenda Materials\2012\10-04-12\2807 Hwy 183 Alt. Pre-annexation Agreement memo 1.1.doc
42
PRE-ANNEXATION AGREEMENT AND PROVISION FOR CITY
SANITARY SEWER SERVICE
THIS AGREEMENT is made and entered into this 11th day of October 2012, by
and between the City of Hays, Ellis County, Kansas, a duly organized municipal
corporation hereinafter referred to as “FIRST PARTY”, and Brandon and Julie
Weidenhaft, hereinafter referred to as “SECOND PARTY”.
WHEREAS, Second Party is the owner of a tract of land described as follows,
to-wit:
A tract of land situated in the Southeast Quarter (SE/4) of Section 30, Township 13
South, Range 18 West of the Sixth Principal Meridian in Ellis County, Kansas, also
known as 2807 HWY 183 Alternate, and more particularly described as follows:
Commencing at the Northeast corner of the Southeast Quarter (SE/4) of Section 30,
Township 13 South, Range 18 West; THENCE on an assumed bearing of S 1° 44' 08'' E
along the East line of said Section 30, a distance of 1,667.00 feet; THENCE on a bearing
of S 87° 37' 51” W parallel with the North line of the Southeast Quarter (SE/4) of said
Section 30 a distance of 20.00 feet; THENCE on a bearing of N 62° 01' 11" W a distance
of 69.78 feet to the West right-of-way line of U.S. Highway 183 Alternate and the point
of beginning; THENCE continuing on the last described course a distance of 309.42 feet;
THENCE on a bearing of N 1° 44' 08" W parallel with the East line of said Section 30, a
distance of 59.57 feet; THENCE on a bearing of N 88° 15' 52" E a distance of 329.33 feet
to the West right-of-way line; THENCE on a bearing of S 1° 44' 08" E parallel with the
East line of said Section 30 and along the West right-of-way line a distance of 88.00 feet;
THENCE on a bearing of S 87° 36' 08" W a distance of 23.69 feet along the West rightof-way line of said U.S. Highway 183 Alternate; THENCE on a bearing of S 14° 45' 36"
W along the right-of-way line a distance of 130.03 feet to the point of beginning;
THEREFORE, the parties agree that in consideration of the approval of the
connection of the above described tract of land to the existing system for the providing of
sanitary sewer service by the City of Hays, and the following agreements and promises
made by Second Party, it is agreed as follows:
1.
Second Party, as the owner of record of the area above described, hereby
petitions the Governing body of the City of Hays to annex such land to the City, as
authorized by K.S.A. 12-520c, and subject to the condition that First Party shall not
submit its resolution of intent to annex any or all of such tract of land to the Ellis County
Board of County Commissioners unless and until the property becomes contiguous with
the Corporate City Limits of Hays on at least two sides.
Upon the meeting of this condition and a decision by the Ellis County
Commission which allows First Party to annex pursuant to K.S.A. 12-520c, First Party
may so exercise its power to annex any or all of the above described tract.
43
2.
The parties intend for this petition for annexation to be binding upon any
successors in interest to the above described area now owned by Second Party, The
parties agree that First Party shall file this agreement with the Ellis County Register of
Deeds within thirty (30) days of execution of this agreement, following the procedure set
forth in K.S.A. 12-534. The parties understand that Second Party shall advise each and
every purchaser of any of the above described lot, in writing, of this petition for
annexation and that it is binding upon all owners and successors in interest.
3.
Following execution of this agreement. Municipal services shall be
provided with respect to the above-described lot as follows:
SANITARY SEWER. Second Party shall connect one commercial structure on
the above-described tract to the City’s sanitary sewer system in accordance with the
City’s rules and regulations for the extension of such service to new customers. For any
period of time such service is provided prior to the effective date of annexation, First
Party shall provide sanitary sewer service at rates established for non-resident outside
City limit customers.
STREETS. Any streets constructed following annexation of the abovedescribed lot shall be constructed to those adopted street standards deemed applicable to
such construction by the Hays City Engineer. The parties agree that the costs of such
construction shall be assessed 100% to the above-described lot annexed by First Party,
following creation of a benefit district formed in accordance with K.S.A. 12-6a01et seq.
WATER. The parties agree that water will be provided to the above-described lot
through a private well and that if at anytime the owner(s) of the above-described lot
desire to connect to the First Party’s public water supply system for domestic use or for
fire protection, the cost of such connections shall be paid by the property owners through
direct payment or through the creation of a special benefit district.
Second Party hereby petitions First Party for the formation of a special benefit
district, as authorized by K.S.A. 12-6a01et seq., for the purpose of financing the
construction of public streets and/or installation of public water mains serving
domestic/fire protection needs for the above-described lot. The parties understand that
Second Party shall inform each and every purchaser, in writing of this petition for
formation of a benefit district for street improvements and/or installation of public water
mains, that by purchasing the above-described lot such purchaser has also petitioned for
the creation of the benefit district, and that this petition is binding upon all owners and
successors in interest.
Any use of land and any improvements commenced after the execution of this
agreement by Second Party or any successors in interest to any of the above described lot
shall be in accordance with zoning regulations, subdivision regulations and building
codes, building permit(s), building inspections, building and inspection fees now in force
or as they may be amended in the City of Hays.
44
The parties understand that upon annexation into the City of Hays, the use of and
improvements to such lots shall be subject to First Party’s land use regulations and
building codes in the same manner as with other newly annexed land.
4. BREACH In the event Second Party breaches the terms of this agreement
First Party may discontinue sanitary sewer service to the above described tract and shall
recover from Second Party all necessary costs incurred as a result of such discontinuance
of service, including but not limited to the cost of removal of lines, meters or other
sewerworks.
5. SEVERABILITY If any part or parts of this agreement are held to be
invalid, unlawful or unconstitutional by any court, it shall be conclusively presumed that
First Party and Second Party would have agreed to the remainder of this agreement
without such invalid, unlawful or unconstitutional part or parts.
IN WITNESS WHEREOF, we hereunto set our hands this _____ day of ________,
2012.
CITY OF HAYS, KANSAS
by_____________________
ATTEST:
_______________________
________________________
Brandon Weidenhaft, Owner
________________________
Julie Weidenhaft, Owner
ACKNOWLEDGMENTS
STATE OF KANSAS, COUNTY OF ELLIS, ss:
BE IT REMEMBERED, That on this____day of _________, 2012, before me, the
undersigned, a Notary Public in and for the County and State aforesaid, came the City of
Hays, Kansas, by ________________________, its___________________________,
who is personally known to me to be the same person who executed the foregoing PreAnnexation Agreement and Provision for Sanitary Sewer Service, and duly
acknowledged the execution of the same.
IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my
notarial seal the day and last above written.
____________________________________
NOTARY PUBLIC
My Commission Expires________________
45
BE IT REMEMBERED, That on this _____ day of _________, 2012, before me,
the undersigned, a Notary Public in and for the County and State aforesaid, came
Brandon Weidenhaft, who is personally known to me to be the same person who
executed the foregoing Pre-Annexation Agreement and Provision for Sanitary Sewer
Service, and duly acknowledged the execution of the same.
notarial seal the day and year last above written.
____________________________________
NOTARY PUBLIC
BE IT REMEMBERED, That on this _____ day of _________, 2012, before me,
the undersigned, a Notary Public in and for the County and State aforesaid, came Julie
Weidenhaft, who is personally known to me to be the same person who executed the
foregoing Pre-Annexation Agreement and Provision for Sanitary Sewer Service, and duly
acknowledged the execution of the same.
notarial seal the day and year last above written.
____________________________________
NOTARY PUBLIC
4
46
City of Hays
Utilities Department
Memo
To:
From: Bernie Kitten, Director of Utilities
CC:
John Braun, Assistant Director of Public Works
Kyle Sulzman, Assistant Utilities Director
Jim Cooper, Utilities Superintendent Water
Mark Darnall, Utilities Supervisor
Tessa Scheck, Utilities Administrative Secretary
Date:
9/21/2012
Re: Pre-Annexation of Property 2807 Hwy 183 Alt
The owner of 2807 Hwy 183 Alt. has requested a sanitary sewer connection for a
residential single-family dwelling. The City sewer main is available for connection.
The owner has agreed to the terms of the standard pre-annexation agreement and the
sewer rate for outside the city limits.
The property owner will be responsible for the sewer line from the main tap to his
buildings. The effluent must be residential sewage only.
City of Hays Planning, Inspection and Enforcement Division will be inspecting the
system tap
Utilities Department, recommends approving the agreement allowing the property
owner to connect to City of Hays sanitary sewer.
47
8-23-12
To whom it may concern:
I will be opening Big Creek Veterinary Services, PA and would like to apply to connect
to city sewer to better facilitate my business. Enclosed is the legal description for the
property where it will be located. Thank you for your time and consideration.
Sincerely,
Brandon Weidenhaft, DVM
48
2807 183 Alt.
Subject Property
49
50
CITY OF HAYS
TOPIC:
Vacate of Alley in Reservation Addition
ACTION REQUESTED:
Approve Ordinance No. 3857 authorizing the vacate of the south 704.66’ portion of the 20’
wide platted alley between lots 21 and 22, Block 1, of the Reservation Addition.
NARRATIVE:
The Reservation Addition was platted in 1976. Within this plat, there is a platted alley
dedication identified, however it was never improved in any manner. A request has been
made by property owner Tom Alm (Discovery Drilling) to vacate a portion of a platted 20 foot
alley within the Reservation Addition located between lots 21 and 22 of Block 1. There are
also no utilities within the 20’ alley dedication, and no future plan for utilities within the area.
This request has been reviewed by city staff and has gone before the Utility Advisory
Committee and the Hays Area Planning Commission for review and comment. All those
involved have determined that the alley is not necessary, do not anticipate any future
development requiring the alley, and do agree with the vacate request.
N/A
ATTACHMENTS:
Staff Memo
Vacate Ordinance No. 3857
Copy of Plat Map and Image
51
Memo
From:
Work Session:
October 4, 2012
Subject:
Vacate of Alley in Reservation Addition
Person(s)
Responsible:
Summary
dedication identified, however it was never improved in any manner. A request has been
made by property owner Tom Alm (Discovery Drilling) to vacate a portion of a platted
20 foot alley within the Reservation Addition located between lots 21 and 22 of Block 1.
There are also no utilities within the 20’ alley dedication, and no future plan for utilities
within the area. This request has been reviewed by city staff and has gone before the
Utility Advisory Committee and the Hays Area Planning Commission for review and
comment. All those involved have determined that the alley is not necessary, do not
anticipate any future development requiring the alley, and do agree with the vacate
request.
Background
dedication identified, however it was never improved in any manner.
Discussion
A request has been made by property owner Tom Alm (Discovery Drilling) to vacate a
portion of a platted 20 foot alley within the Reservation Addition located between lots 21
and 22 of Block 1. The alley was dedicated during the platting process when the plat was
approved in September of 1976. The alley was never improved and it actually only exists
on paper. No physical or visible indications of the alley are present on site. There are
also no utilities within the 20’ alley dedication, and no future plan for utilities within the
area.
The current property owner owns both adjacent lots (21 and 22) and is planning to
expand his business yard onto the east property (lot 22) and has no need for the alley.
Attached is a plat drawing showing the location of the alley to be vacated.
52
Legal Consideration
There are no known legal obstacles to proceeding as recommended by City Staff.
There are no known financial considerations for this request. The lot owner requesting
the vacate will pay for any necessary recording of documents if the vacate is approved.
Options
 Approve the Ordinance vacating the platted alley
 Do not approve the ordinance
 Provide other alternatives
Recommendation
Action Requested
Approve the ordinance authorizing the vacate of the south 704.66’ portion of the 20’
wide platted alley between lots 21 and 22, Block 1, of the Reservation Addition.
Copy of Plat Map and Image
Vacate Ordinance
P:\Agenda Materials\2012\10-04-12\Reservation Addition Alley Vacate Memo 1.1.doc
53
ORDINANCE NO. 3857
AN ORDINANCE VACATING A PORTION OF A PUBLIC
PLATTED ALLEY LOCATED BETWEEN LOTS 21 AND 22,
BLOCK 1 OF RESERVATION ADDITION TO THE CITY OF
HAYS, KANSAS.
WHEREAS, the Governing Body of the City of Hays, Kansas, finds it necessary and
expedient that a portion of the platted alley located between Lots 21 and 22, Block 1, of Reservation
Addition to the City of Hays, described as follows, to wit:
The alley to be vacated is 20.00 feet wide and runs parallel with the line
between Lots 21 and 22, Block 1, of the Reservation Addition to the City
of Hays, Kansas. The portion of the alley to be vacated is further described
as follows:
The South 704.66 feet of the 20.00 feet wide platted alley located parallel
to and between Lots 21 and 22, Block 1, Reservation Addition to the City
of Hays, Kansas,
be vacated;
WHEREAS, K.S.A. 12-504, authorizes the vacation of lands by the City Governing Body
under certain conditions, which have now been met;
NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY
OF HAYS, KANSAS:
Section 1.
That a portion of the platted alley located between Lots 21 and 22, Block 1, of
Reservation Addition to the City of Hays, described as follows, to-wit:
The alley to be vacated is 20.00 feet wide and runs parallel with the line
between Lots 21 and 22, Block 1, of the Reservation Addition to the City
of Hays, Kansas. The portion of the alley to be vacated is further described
as follows:
The South 704.66 feet of the 20.00 feet wide platted alley located parallel
to and between Lots 21 and 22, Block 1, Reservation Addition to the City
of Hays, Kansas, to be vacated, be and the same is hereby vacated.
54
ORDINANCE NO.
Page 2
This ordinance shall be effective upon publication in The Hays Daily News,
Section 2.
the official city newspaper.
PASSED AND ADOPTED this 11th day of October, 2012.
______________________________
Troy Hickman, Mayor
City of Hays
ATTEST:
_____________________________
Doris Wing, City Clerk
City of Hays
55
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56
Alley Vacate
Request to Vacate
Alley
57
58
City of Hays
Office of the City Manager
COMMISSION INFORMATIONAL MEMORANDUM
TO:
City Commission
FROM:
Toby Dougherty, CPM
City Manager
DATE:
October 4, 2012
Attached are the following items:
1. The minutes of the August 27, 2012 meeting of the Hays Housing Authority Board of
Commissioners.
2. The minutes of the September 10, 2012 meeting of the Airport Advisory Committee.
3. The minutes of the September 10, 2012 meeting of the Fort Hays Municipal Golf Course
Advisory Board.
4. The minutes of the September 11, 2012 meeting of the Hays Public Library Board.
5. The Great Lakes On-Time Reports for September 2012.
If you have any questions regarding this information, please do not hesitate to contact me.
aw
59
60
61
62
Airport Advisory Committee Meeting Minutes
September 10, 2012
Members Present;
Dan Stecklein
Don Benjamin
I. D. Creech
Bob Johnson
Chris Springer
Mike Konz
Gary Wentling
Errol Wuertz
1.) Call to order
2.) Approval of August 6, 2012 Minutes - Approved
3.) Discuss and Review Minimum Standards.
Some written comments to the proposed written standards were made by Dan Stecklein. Bob
Johnson waiting for comments by other members and the FBO.
4.) Discuss Flight School - Update.
Wichita Area Vo-Tech is still planning to meet with Hays Vo-Tech and Advisory Committee
concerning a partnership between Wichita and Hays. Meeting date was pushed out due to
schedule conflicts.
5.) Discuss Airport Maintenance.
Painting requirements on taxiways is complete. All paint markings on airport should pass FAA
inspections. Damage to taxiways due to snow removal last winter has been repaired. Pot holes
around airport have been repaired.
6.) Discuss Snow Plan.
Snow removal on main runway and connecting taxiways are main priority. All other snow
removal is dependent on available equipment and snow removal requirements throughout the
city. If someone needs to get their hangar cleared for mission critical business the city will try to
accommodate them it they have the resources. Part of airport plan is to commit money for a
needed snow blower to move cleared snow further away form runway and taxiways - beyond the
lights.
7.) Discuss Tenant Meeting scheduled for October.
A meeting is planned for October 16 for airport tenants. There will be a BBQ for attendees and
Bob Johnson will have open discussions on minimum standards, rules and regulations, airport
improvements, runway project, terminal renovation, snow plan and concerns that may be brought
up at the meeting. The fire depart will also schedule annual hangar inspections at that time.
63
8.) Discuss Terminal Expansion.
A terminal expansion plan has been discussed with the FAA. A larger terminal is necessary for
plans to expand the airport operations.
9.) Discuss Big Hangar.
Bob Johnson has been keeping data on the type of aircraft landing at Hays in an effort to
determine the financial feasibility of building a big hangar. The big hangar would generate
income from transient aircraft paying to park inside hangar. Based on bad weather alone, an
estimate of up to $2,000 per month could be realized from sheltering transient airplanes. Actual
numbers could be higher because many aircraft owners want their aircraft hangared whenever
possible, not just in bad weather. The city is also considering a big hangar with office facilities
to accommodate certain users.
10.) Discuss Add-on items.
Dan Stecklein - Suggested that the city not make any commitments to remove snow from tenants
hangar approaches. The city makes that a low priority, will only clear snow within 3 feet of
hangar door and makes it hard for hangar owners and the FBO to decide whether to invest in
snow removal equipment. If it was left to the owners to remove snow on their hangar
approaches it would save tax money and enable the FBO to make a decision if it would be worth
offering snow clearing services to tenants. A hangar owner could also decide if they want to
invest in equipment to remove their own snow or have FBO remove it.
11.) Schedule Next Meeting.
October 1, 2012. 6:30 PM.
12.) Adjourn.
Respectfully submitted,
Errol Wuertz
64
Fort Hays Municipal Golf Course
Advisory Board Meeting
September 10, 2012
In Attendance:
Bill Bieker, President
Karen Schueler, Secretary
Doug Huston
Ron Speier
Jim Krob
Ron Augustine, Men’s Association
Janet Schmidt, Ladies Association
Jeff Boyle, Director, Parks Department
Travis Haines, Parks Superintendent (absent)
Mike Cure, Golf Course Superintendent
Bob Wilhelm, Historical Society (absent)
Rich Guffey, ProShop Manager, Tournament Chair (absent)
Guest: Dan McMillan, FHGC member.
The meeting was called to order at 5:30 pm by President Bill Bieker. He welcomed Janet Schmidt as a new
member representing the FH Ladies Association.
1. Approval of the minutes from August 2012 meeting: Approved with correction on item 7; Ellis Country
Club rather than Ellis County Club.
2. Board membership: current status - appointed members (3 year terms)
Bill Bieker 07/01/15 (4th term)
Ron Speier, 07/01/13 (1st term)
th
Karen Schueler 07/01/15 (5 term)
Doug Huston 7/01/14 (4th term, non consecutive)
Jim Krob 07/01/14 (1st term)
3. Historical Fort Hays: No report.
4. Old Business:
Jim Krob made a motion to recommend to the City of Hays that a junior golf fee be put in place at The Fort. Bill
seconded the motion, and it was passed unanimously. Jeff will discuss this with the City, as well as
recommending that a fee be added for tournaments, to pay one or two marshals.
Another item brought up in a previous meeting regarding improving the look of the concrete thing on #18; Jeff
discussed this further with Nick Nierenberger and others, and decided that planters on that would not be a good
idea, but that painting it the color of the blocks would be OK.
5. New Business:
There was no new business.
6. Pro-Shop report: Rich Guffey was not presen, but provided the following:
Rounds Played August 2012 August 2011 August 2010 3665 3457 3584 Rounds Played July 2012 July 2011 July 2010 3110 3515 3936 Year‐to‐Date Rounds Played Green Fees Total Green Fees for Year $ 15,324.00 $ 16,720.00 $ 98,458.00 Year‐to‐Date Rounds Played 14,570 14,410 15,020 Green Fees Total Green Fees for Year 65
2
Rounds Played January, 2012 February, 2012 February 2011 March 2012 March 2011 March 2010 April 2012 May 2012 May 2011 May 2010 June 2012 June 2011 June 2012 23 474 0 2139 1313 984 2564 3203 3279 3430 2980 3545 3583 Year‐to‐Date Rounds Played Green Fees Total Green Fees for Year $ 11,648 $ 15,313 $ 17,221 $ 15,152 $14,717 #14,927 Rich’s report indicated that the final day of Senior golf is October 23rd at 3:00 pm, with a steak dinner to follow.
The FH Ladies Golf Association voted at their August 28th meeting, to donate $500 to help pour a concrete walk
on the new driving range tee box, on which to put tee mats. There was some discussion by the Board on other
items that the Ladies Association had discussed, including some kind of shelter, like a gazebo, by #3 tee box.
Karen Schueler will visit with Bob Wilhelm on what would or would not be approved by the historical society.
7. Tournament report: The Ellis County Challenge is set for October 13th and 14th at Smoky Hill Country
Club. This was moved from Ellis Country Club, due to the deterioration of those fairways.
8. Course report: Mike’s monthly report indicated they are working on over seeding and sodding. #4, 5 and 6
may eventually need a temporary green for a while, to allow for growth of seed and grass. #1 green continues to
accumulate water, right in front. Mike suggested a sand trap be put there. Tees, fringes and fairways have all
been aerified. The crew has been very busy with several projects. The back nine will likely be closed for several
weeks. Carts may be allowed on the fairways on the front, within a few days. Several aerifications are needed to
improve the root layer around the edges of greens, where anaerobic bacteria have resulted in a black layer. This is
due to the very high summer temperatures, little natural rainfall, and lots of affluent water settling there.
9. Parks Department update: Jeff Boyle: nothing to add that has not already been discussed.
10. Women’s Association report: Janet Schmidt is the newly elected president of the FH Ladies Golf
Association. She reported that the final evening of Ladies Golf on August 28th included a 9-hole tournament and
dinner.
11. Men’s Association report: Ron Augustine reported that this Wednesday is the last Men’s Nite, and the FH
Men’s Association tournament is this coming weekend. They will have tee times on Saturday, and the course
closed part of the day on Sunday for a shotgun start.
Add-ons:
Ron Speier initiated discussion on the meaning of Advisory Board vs. Advisory Committee. The key term being
“advisory”. This is not a governing board.
Adjourned: 6:35 pm.
Submitted by Karen Schueler, Secretary
66
September 18, 2012
Minutes from the Hays Public Library Board Meeting
Tuesday, September 11, 2012
The meeting was called to order at 4:00 by Chairman Avry St. Peter. Others
present were Ann Crowley, Marcia Dinkel, David Dunn, Judy Flax, Eric Norris,
Jenifer Riat and Kerri Sunley.
Guests: Luci Flaim, Patty Rohr and Ann Liston (Friends Liason).
Public Comment: There was no public comment.
Bills: It was moved and seconded (J. Flax/D. Dunn) to approve the August bills
for payment. Motion passed 7-0.
Minutes: It was moved and seconded (K. Sunley/J. Riat) to approve the minutes
from the August 14, 2012 meeting. Motion passed 7-0.
Director’s Report:
•
•
•
•
•
•
•
•
•
•
Eric introduced the board to Luci Flaim, who is the new Kansas Room
librarian.
Workers’ Compensation claim: Tom was injured while cleaning and
organizing storage areas. Claim is in process.
Sick leave sharing: To be discussed in new business.
e-Cigarettes: Eric wishes to add prohibition of the use of e-cigarettes in
the service policy.
The recent watering abuse complaint was discussed.
The library will be closed on Columbus Day for staff training.
Eric presented the issue of having an attorney on retention, and will be
asking for retainer information from various attorneys in Hays.
The dress code was discussed.
Eric reported that Luci and Emma are now part of Hays Area Young
Professionals.
Eric pointed out that the YA stats for public interenet use are not
accurate; measures are underway to even out the inaccuracy.
Old Business:
Second Vote on Addition to Sick Leave Policy: It was moved and seconded (D.
Dunn/J. Flax) that the following verbiage be permanently added to the current
sick leave policy:
The Hays Public Library complies with the Family Medical Leave Act, details of
which can be access at this website – http://www.dol.gov/whd/fmla/.
In the case of emergency medical situations employees will be allowed to
voluntarily share sick leave with other employees who do not have enough paid
leave to cover an unforeseen absence.
67
Motion passed 7-0.
New Business:
First Vote on Addition to Building Use Policy: It was moved and seconded (J.
Riat/M. Dinkel) to add the verbiage regarding prohibiting the use of e-cigarettes
to the building use policy.
The policy currently reads: “No use of tobacco products, consumption of
alcoholic beverages, or illegal drug use is allowed in the Library.” The verbiage
“use of electronic cigarettes” will be added as follows: “No use of tobacco
products, use of electronic cigarettes, consumption of alcoholic beverages, or
illegal drug use is allowed in the Library.”
Motion passed 7-0. The policy change will be brought up for a second vote
during the October board meeting.
Board Open Discussion:
•
The Friends of the Library Annual Meeting is scheduled for September 11,
2012 at 6:30 p.m.
With no further business to discuss, the meeting adjourned at 4:45 p.m.
Respectfully Submitted
Kerri Sunley
Secretary
Hays Public Library Board
68
Great Lakes Airlines On-Time Report
105
Min
Under 15-44 45-74 75 -104 Late
15 Min Min
Min
Min
or
Late
more Canceled
Sep-12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 On-Time Late Late
Mon-Fri
630
645
1016
1026
1316
1326
1425
1435
1626
1636
2156
2206
Saturday
715
725
1250
1300
1406
1416
1931
1941
Sunday
845
855
1250
1300
1626
1636
2156
2206
x
x
x
x
x
x
x
x
x
L
x
x
x
x
x
x
x
x
x
x
C
C
x
x
x
x
x
x
L
L
L
L
x
x
x
x
x
x
L
L
x
x
x
x
L
L
x
x
x
x
x
x
x
C
C
x
x
x
x
x
x
x
x
x
x
x
L
x
x
x
L
L
L
L
L
L
L
L
x
x
x
x
x
x
x
x
x
x
x
x
x
x
L
L
L
L
x
x
x
x
x
x
x
x
L
L
x
x
x
x
x
x
x
x
x
x
x
x
L
L
x
x
x
x
x
x
x
x
x
L
x
x
x
x
x
L
x
L
x
x
x
x
x
x
x C
x C
x L
x L
x x
x x
x x
x x
x x
x x
C x
C x
x
x
x
L
x
L
L
L
x
x
x
x
L
L
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
L
C
C
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
L
L
C
C
L
L
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
x
L
L
x
x
x
x
x
x
x
x
x
L
x
x
x
x
x
x
L
L
x
x
x
x
L
L
x
x
L
L
x
x
x
x
x
x
x
x
x
x
L
x
x
x
x
x
C
C
x
L
x
x
x
x
90%
90%
80%
70%
80%
65%
80%
85%
80%
65%
80%
80%
x
x
x
L
C
C
x
x
x
x
x
x
x
x
L
L
100%
100%
80%
60%
80%
60%
60%
80%
x
x
x
x
x
x
x
x
Average
No time logged =na
Late=L
On Time=x
Canceled=C
Total Flights - 320
Percentage of flights delayed or canceled
On time means </= 15 minutes
69
5%
5%
15%
20%
20%
25%
10%
10%
5%
20%
10%
10%
20%
20%
5%
5%
5%
5%
5%
5%
10%
10%
5%
5%
5%
10%
5%
5%
5%
5%
5%
20%
20%
20%
20%
20%
20%
20%
80%
80%
100%
80%
60%
60%
60%
60%
20%
20%
20%
20%
20%
20%
20%
20%
20%
20%
20%
78%
12%
3%
1%
2%
5%
248
38
11
2
5
16
23%

October 11

Transcription

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