6:25 pm, heritage rooms 6:30

Transcription

AGENDA
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY, FEBRUARY 5, 2013
5:00
6:30
CITY
CENTER
– 6:25 PM, HERITAGE ROOMS
– 7:00 PM, COUNCIL CHAMBER
CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher
Wickstrom, Kathy Nelson, and Ron Case
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Lorene McWaters
Workshop - Heritage Room II
I.
COMMISSION WORK PLANS
A.
CONSERVATION COMMISSION
B.
FLYING CLOUD AIRPORT ADVISORY COMMISSION
C.
HERITAGE PRESERVATION COMMISSION
D.
HUMAN RIGHTS & DIVERSITY COMMISSION
E.
PARKS, RECREATION & NATURAL RESOURCES COMMISSION
Open Podium - Council Chamber
II.
OPEN PODIUM
III.
ADJOURNMENT
AGENDA
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, FEBRUARY 5, 2013
7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner
Michael Franzen, Community Development Director Janet Jeremiah, Parks and Recreation
Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Jan Curielli
I.
CALL THE MEETING TO ORDER
II.
PLEDGE OF ALLEGIANCE
III.
COUNCIL FORUM INVITATION
IV.
PROCLAMATIONS / PRESENTATIONS
V.
APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
VI.
MINUTES
VII.
A.
COUNCIL WORKSHOP HELD TUESDAY, JANUARY 22, 2013
B.
CITY COUNCIL MEETING HELD TUESDAY, JANUARY 22, 2013
REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A.
CLERK’S LICENSE LIST
B.
APPROVE CLEAN WATER FUND GRANT AWARD FROM THE BOARD
OF WATER & SOIL RESOURCES FOR INSTALLATION OF A POND
SAND FILTER
C.
APPROVE JOINT POWERS AGREEMENT WITH THE CITY OF
CHANHASSEN FOR IMPROVEMENTS TO HIGHWAY 101 AT
PLEASANT VIEW ROAD
D.
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF
CONSULTING GROUP INC. FOR FINAL DESIGN SERVICES FOR THE
SOUTHERN SEGMENT OF THE SHADY OAK ROAD IMPROVEMENTS
E.
AWARD CONTRACT FOR MINNESOTA RIVER FLOODPLAIN POND
REPAIR PROJECT TO RACHEL CONTRACTING
CITY COUNCIL AGENDA
February 5, 2013
Page 2
IX .
F.
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO
INC. FOR MITCHELL ROAD SIDEWALK IMPROVEMENT PROJECT
G.
AWARD CONTRACT FOR WELL NO. 4 SERVICE AND UPGRADE TO
BERGERSON-CASWELL INC.
H.
AWARD CONTRACT FOR WELL NO. 6 SERVICE AND UPGRADE3 TO
BERGERSON-CASWELL INC.
I.
ADOPT RESOLUTION DECLARING PROPERTYAS ABANDONED
J.
APPROVE UPDATED POLICY ON COMMUNITY USE OF PARKS AND
RECREATION RENTAL FACILITIES
K.
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO
FOR THE RILEY LAKE PARK IMPROVEMENTS
L.
DECLARE OBSOLETE COMPUTER EQUIPMENT AS ABANDONED
PUBLIC HEARINGS / MEETINGS
A.
RESOLUTION VACATING EASEMENT OVER PART OF COTEAU TRAIL
X.
PAYMENT OF CLAIMS
XI.
ORDINANCES AND RESOLUTIONS
XII.
PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A.
REPORTS OF COUNCIL MEMBERS
B.
REPORT OF CITY MANAGER
C.
REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D.
REPORT OF PARKS AND RECREATION DIRECTOR
E.
REPORT OF PUBLIC WORKS DIRECTOR
F.
REPORT OF POLICE CHIEF
G.
REPORT OF FIRE CHIEF
H.
REPORT OF CITY ATTORNEY
CITY COUNCIL AGENDA
February 5, 2013
Page 3
XV.
OTHER BUSINESS
XVI. CLOSED SESSION TO DISCUSS PURCHASE OF REAL ESTATE PROPERTY
XVII. ADJOURNMENT
ITEM NO.: VI.A.
UNAPPROVED MINUTES
CITY COUNCIL WORKSHOP & OPEN PODIUM
TUESDAY, JANUARY 22, 2013
5:00
6:30
CITY
CENTER
– 6:25 PM, HERITAGE ROOMS
– 7:00 PM, COUNCIL CHAMBER
CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George
Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah,
Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City
Attorney Ric Rosow, and Recorder Lorene McWaters
Workshop - Heritage Room II
Council Member Kathy Nelson was absent due to illness.
I.
QUALITY OF LIFE SURVEY RESULTS (5:30-6:15)
Bill Morris and Peter Leatherman, Decision Resources Inc., presented the results of the Eden
Prairie 2012 Quality of Life Survey. Morris said 400 respondents completed the telephone
survey, with the average interview lasting 28 minutes. The non-response rate was 3%. The
demographics of respondents were similar to those of the 2010 census.
Morris said 99% of respondents rate the quality of life in Eden Prairie as excellent or good.
Top responses to what respondents like most about Eden Prairie included schools (15%),
trails/parks/recreation (15%) and friendly people (14%). Morris said these types of responses
are more typical of residents of a village or town than a suburb. He said residents feel Eden
Prairie has a unique identity and they place a high value on natural resources. When asked
what they liked least about Eden Prairie, 29% said there is nothing they dislike. Traffic
congestion was second on the list at 17%.
Respondents were asked about awareness of and participation in various City-sponsored
events. The Fourth of July had the highest awareness (96%) and participation (70%). Night
to Unite was second highest (87% awareness, 53 % participation). When asked whether or
not they would like to see additional events offered, 88% said no. Council Member Case
asked whether not having an identifiable downtown affects this answer. He also said people
answering that they do not feel additional events are needed does not mean they would not
take advantage of other events. Morris noted that farmers markets rate highest in awareness
and participation in other communities.
Respondents also rated a number of City services. The highest rated services were street
sweeping, police services, water and sewer services and park maintenance. City drinking
City Council Workshop Minutes
January 22, 2013
Page 2
water received a 9% negative rating and street sweeping received a 7% negative rating.
Morris said positive ratings were up by 10 to 15%, and the negative ratings were much lower
than other communities. Thirty-eight percent said they would favor a one percent tax
increase to maintain services at their current levels, down from 49 percent in 2010. Fortyone percent said they would oppose a one percent tax increase. Respondents listed traffic
speeding as the greatest public safety concern (26%), following by none (20%) and youth
crimes/vandalism (14%). Only 53% of respondents were aware of the City’s rental property
licensing and inspection program. Morris said that is fairly low. He said staff may want to
find ways to increase awareness.
Seventy-nine percent of respondents feel the City is doing the right amount to protect its
lakes and ponds, and 84% feel there is about the right amount of natural open space. Eightythree percent said they feel they have input in planning and development of the City. Only
7% say they do not have enough input, the lowest in the metro area according to Morris.
Eight percent said they are aware that LRT is expected to come to Eden Prairie in the next
five to seven years, and 79 percent indicate they support or strongly support LRT. Of those
who said they will use LRT, most will use it to get to sporting events (30%) or entertainment
(32%). Twenty percent said they would use it to get to work.
Forty-three percent of respondents said they consider airport noise as “not at all serious,”
down from 52% in 2010. Eight-two percent favor municipal liquor stores. Of the nine
percent who said they oppose municipal liquor stores, 44% changed their minds when they
were told the liquor stores generate one million dollars in revenue for the City each year.
Seventy-nine percent of respondents rated the City’s large community parks as excellent or
good, and 71 percent rated smaller neighborhood parks as excellent or good.
Sixty-four percent said they had contact with City Hall. Of those who had contact, 99% rated
staff courtesy as positive, ease of reaching staff at 97% and waiting time for response at 96%.
Local newspapers are the preferred source of information (51%) followed by the City’s
website (18%). Eighty percent of residents said they receive the Eden Prairie News, while
only 55% receive the Eden Prairie Sun Current. Ninety-one percent read “Life in the
Prairie,” and of those readers 96% rate the content as excellent or good. Forty-four percent
of respondents were aware that the City launched a new website in 2012. Of those who have
accessed the website, 96% rated it as excellent or good. Morris said that rating is very high
compared to other communities, but suggested that the City could do more to let people
know about the new website.
Mayor Tyra-Lukens said she is very impressed with these numbers, and she feels they are the
result of good decision-making by past leaders and a commitment to maintaining high
standards today.
City Council Workshop Minutes
January 22, 2013
Page 3
II.
AQUATICS TASKS AND COMMUNICATIONS UPDATES (6:15-6:30)
Parks and Recreation Director Jay Lotthammer handed out an outline tasks and
communications related to the proposed Community Center aquatics project. Lotthammer
said that subsequent to the November 20 City Council workshop, the Parks, Recreation &
Natural Resources Commission met and passed a motion recommending that the City
move forward with the process and engage an architect. The Commission also strongly
recommended that both Phase I and Phase II be implemented. Upcoming events include
a fundraising meeting with Foxjets members. Lotthammer said staff could be ready to
recommend an architectural firm as soon as February 5. Under this scenario,
groundbreaking for a new fitness/competition pool could take place in April 2014 and the
proposed community pool could be completed by April 2016. Lotthammer said this
timeline allows for staff to take maximum advantage of grants and fundraising
opportunities.
Mayor Tyra-Lukens said the current pool is not on par with other City facilities, and it
needs to be improved. Case said he would like to see more detail on what Council actions
will be requested during the approval process. He asked how much the architectural
design contract will be. Lotthammer said it will be between $400,000 and $500,000.
Council Member Aho said he feels more community input is needed before going
forward with a project of this magnitude. He would like to see a process that includes an
open house or community forum. Tyra-Lukens agreed, and said she would like to
schedule a town hall meeting that would include a presentation as well as time for
feedback. Case said they need to be careful of what metric they use to determine whether
or not there is enough support for the project.
Open Podium - Council Chamber
III.
OPEN PODIUM
IV.
ADJOURNMENT
ITEM NO.: VI.B.
UNAPPROVED MINUTES
EDEN PRAIRIE CITY COUNCIL MEETING
TUESDAY, JANUARY 22, 2013
7:00 PM, CITY CENTER
Council Chamber
8080 Mitchell Road
CITY COUNCIL:
Mayor Nancy Tyra-Lukens, Council Members Brad
Aho, Sherry Butcher Wickstrom, Ron Case, and
Kathy Nelson
CITY STAFF:
City Manager Rick Getschow, Public Works Director
Robert Ellis, Community Development Director Janet
Jeremiah, Parks and Recreation Director Jay
Lotthammer, Finance Director Sue Kotchevar, City
Attorney Ric Rosow and Council Recorder Jan Curielli
I.
ROLL CALL / CALL THE MEETING TO ORDER
Mayor Tyra-Lukens called the meeting to order at 7:00 PM. Council Member Nelson was
absent.
II.
PLEDGE OF ALLEGIANCE
III.
COUNCIL FORUM INVITATION
IV.
PROCLAMATIONS / PRESENTATIONS
A.
DR. MARTIN LUTHER KING, JR., PROCLAMATION
Mayor Tyra-Lukens read a proclamation proclaiming 2013 as a year to celebrate
human rights and diversity and to recognize and celebrate Dr. Martin Luther King,
Jr.'s dream.
Pam Spera, Chair of the Human Rights & Diversity Commission, announced the
start of the Human Rights Award process. The Human Rights Awards have a goal
to recognize Eden Prairie individuals, non-profits, businesses or school-age youths
who have worked to encourage human rights. Nomination forms for the award are
available on the website and will be accepted through March 8, 2013. On March 14
the Human Rights & Diversity Commission will review the nomination forms and
select award winners in each of the four categories. The award will be presented at
the City Council meeting in April or May.
B.
QUALITY OF LIFE SURVEY RESULTS
Tyra-Lukens said Council Members heard the results of a Quality of Life survey at
their workshop tonight. The survey is done every other year. It gives us a chance to
see how we are doing as a community and gives some direction for our time and
resources.
CITY COUNCIL MINUTES
January 22, 2013
Page 2
Bill Morris, President of Decision Resources, gave general highlights of the survey
results. He said they randomly selected 400 residents from across the community to
participate in the survey which was conducted after the November election. He said
99% of the participants rated the quality of life in Eden Prairie as either excellent or
good, which places the City well within the top ten metropolitan-area suburbs. The
survey used open-ended questions such as what they liked most about living in the
City and what they liked least. He said 84% of the participants rated the value of
City services as excellent or good, which is one of the highest ratings in the
metropolitan area. He noted Eden Prairie is one of the few cities in which tax
hostility has dropped well below the norm for the metropolitan area. He concluded
Eden Prairie has built a phenomenal reservoir of good will.
Tyra-Lukens asked if the report will be available on the website. Getschow replied
the entire survey with graphics and demographic breakdowns will be posted on the
website.
V.
APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS
Case added Item XIV.A.1.
MOTION: Case moved, seconded by Aho, to approve the agenda as amended. Motion
carried 4-0.
VI.
MINUTES
A.
COUNCIL WORKSHOP HELD TUESDAY, JANUARY 8, 2013
MOTION: Butcher Wickstrom moved, seconded by Case, to approve the minutes of
the Council workshop held Tuesday, January 8, 2013 as published. Motion carried
4-0.
B.
CITY COUNCIL MEETING HELD TUESDAY, JANUARY 8, 2013
MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the minutes of
the City Council meeting held Tuesday, January 8, 2013 as published. Motion
carried 4-0.
VII.
REPORTS OF ADVISORY BOARDS & COMMISSIONS
VIII. CONSENT CALENDAR
A.
CLERK’S LICENSE LIST
B.
ADOPT RESOLUTION NO. 2013-20 APPROVING PARTICIPATION IN
HENNEPIN COUNTY HOUSING & REDEVELOPMENT AUTHORITY’S
“OPEN FOR BUSINESS” SMALL BUSINESS TECHNICAL ASSISTANCE
PROGRAM
January 22, 2013
Page 3
C.
APPROVE RELEASE OF AGREEMENT REGARDING SPECIAL
ASSESSMENTS (SUMMIT PLACE SENIOR CAMPUS)
D.
ADOPT RESOLUTION NO. 2013-21 APPROVING JOINT POWERS
AGREEMENT BETWEEN BLOOMINGTON, EDEN PRAIRIE AND
EDINA FOR THE TH 169/I-494 INTERCHANGE IMPROVEMENTS
E.
APPROVE PROFESSIONAL SERVICE AGREEMENT FOR SAND
FILTER DESIGN AND CLEANOUT OF A STORMWATER POND
UPSTREAM OF STARING LAKE
F.
APPROVE DISPOSAL OF CITY VEHICLES, EQUIPMENT AND OTHER
ITEMS CONSIDERED AS “SURPLUS PROPERTY”
G.
APPROVE 2013 PURCHASE OF REPLACEMENT VEHICLES AND
EQUIPMENT
H.
ADOPT RESOLUTION NO. 2013-22 ADVISING THE BOARD OF
HENNEPIN COUNTY COMMISSIONERS REGARDING DISPOSAL OF
TAX FORFEITED LAND WITHIN EDEN PRAIRIE
I.
AWARD CONTRACT FOR MARSH LAKE TRAIL DESIGN TO HTPO
J.
ADOPT RESOLUTION NO. 2013-23 ACCEPTING CONTRIBUTIONS AND
DONATIONS TOTALING OVER $128,800 FROM BUSINESSES AND
INDIVIDUALS DURING 2012
K.
APPROVE PURCHASE OF A CUMMINS 600KW STANDBY GENERATOR
AND ONAN AUTOMATIC TRANSFER SWITCH
L.
ADOPT RESOLUTION NO. 2013-24 AMENDING RESOLUTION NO. 2012166, REGULATING FEES AND CHARGES FOR BUSINESS LICENSES,
PERMITS AND MUNICIPAL SERVICES, BY ADDING FEES RELATED TO
MASSAGE ENTERPRISES AND THERAPISTS
M.
AWARD CONTRACT FOR RINK 2 FLOOR AND REFRIGERATION
SYSTEM TO COMMERCIAL REFRIGERATION SYSTEMS, INC.
N.
AWARD CONTRACT FOR RINK 2 DASHER BOARDS AND
ENHANCEMENTS TO RINK 1 & 3 DASHER BOARDS TO BECKER
ARENA PRODUCTS, INC.
O.
AWARD CONTRACT FOR LOW E CEILINGS IN ALL 3 RINKS TO R & R
SPECIALTIES, INC.
P.
AWARD CONTRACT FOR RINK REFRIGERATION WASTE HEAT
RECOVERY ENHANCEMENTS TO NORTHERN AIR CORPORATION
(NAC)
January 22, 2013
Page 4
Regarding Item VIII.G., Tyra-Lukens said she recently attended the U.S.
Conference of Mayors in Washington, D.C. where the Mayor of Indianapolis gave
a presentation about their initiative to move their entire fleet, other than police
vehicles, to non-gasoline powered vehicles by 2015. She hoped we are thinking
about m.p.g. ratings as we replace vehicles and that we have a constant evaluation
of where the technology has gone. She noted Allied Waste recently put in
compressed natural gas vehicles in their fleet. She hoped we are always pushing
towards more alternative fuel vehicles.
MOTION: Case moved, seconded by Butcher Wickstrom, to approve Items A-P on the
Consent Calendar. Motion carried 4-0.
IX .
PUBLIC HEARINGS / MEETINGS
X.
PAYMENT OF CLAIMS
MOTION: Aho moved, seconded by Butcher Wickstrom, to approve the payment of
claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher
Wickstrom, Case, and Tyra-Lukens voting “aye.”
XI.
ORDINANCES AND RESOLUTIONS
XII.
PETITIONS, REQUESTS AND COMMUNICATIONS
XIII. APPOINTMENTS
XIV. REPORTS
A.
REPORTS OF COUNCIL MEMBERS
1.
State Statute Regarding Gun Rights and Control--Council Member Case
Case said he and other Council Members received emails from residents after
the Newton, CT crisis expressing concern about what cities can and can't do
about gun rights and gun control. He asked the City Attorney to review what
cities are and are not permitted to do by State statute.
Rosow there are two components: regulation with respect to zoning of the
location of fire arm dealers; and regulation with respect to the sale, possession
and use of fire arms. The City has the authority to regulate the location of
dealers of fire arms by zoning ordinance as long as it is not unreasonable,
discriminatory or arbitrary. The City does regulate the locations of our
commercial businesses. We do not have a list of business types allowed, but
rather have general categories of commercial uses. Fire arm dealers are
permitted in those commercial districts. A city is not allowed to zone a use
out of the community, but can require setbacks from protected kinds of uses
such as schools.
January 22, 2013
Page 5
Rosow said a city has very limited authority as to the sale, possession and use
of guns. Minnesota State law has pre-empted the cities' authority to regulate
firearms, ammunition or their components. A city can regulate the discharge
of fire arms and can adopt regulations that are identical to State law. He noted
State law bans the sale of machine gun-type fire arms.
Tyra-Lukens asked what would be the reason to adopt regulations that are
identical to State law. Rosow said a council might decide to show support for
that particular law by putting it into the city code.
B.
REPORT OF CITY MANAGER
1.
2013 Work Plans
Getschow said for a number of years the departments in the City have
produced work plans. Work plans allow the staff to understand what we are
delivering and why. He gave a PowerPoint presentation of the 2012-2013
Work Plans document. He noted the new work plans are two-year plans with
goals, strategies and performance measures. Many of the goals will stay the
same for five to ten years and some will always be City goals. Some of the
strategies may change every year or two and some may not change at all. The
concept of performance measurement is new to the work plans and may
change from year to year.
Getschow said no action is required by the Council tonight. He said staff
hopes our next two-year budget process can be streamlined so that we can
bring budget recommendations based on achieving the goals and strategies of
the work plan. The performance measurements will provide the City Council
with performance score cards or data on how programs and strategies fared.
XV.
C.
REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR
D.
REPORT OF PARKS AND RECREATION DIRECTOR
E.
REPORT OF PUBLIC WORKS DIRECTOR
F.
REPORT OF POLICE CHIEF
G.
REPORT OF FIRE CHIEF
H.
REPORT OF CITY ATTORNEY
OTHER BUSINESS
XVI. ADJOURNMENT
MOTION: Case moved, seconded by Aho, to adjourn the City Council meeting. Motion
carried 4-0. Mayor Tyra-Lukens adjourned the meeting at 7:39 PM.
CITY COUNCIL AGENDA
DATE:
SECTION: Consent Calendar
February 5, 2013
DEPARTMENT/DIVISION:
ITEM DESCRIPTION:
Christy Weigel,
Police/ Support Unit
Clerk’s License Application List
ITEM NO.: VIII.A.
These licenses have been approved by the department heads responsible for the licensed activity.
Requested Action
Motion: Approve the licenses listed below
Temporary Liquor
Organization: Church of Pax Christi of Eden Prairie
Event: Reception after Mass
Date: March 30, 2013
Place: Church Social Hall
12100 Pioneer Trail
-1-
CITY COUNCIL AGENDA
DATE:
SECTION: Consent Agenda
February 5, 2013
ITEM NO.: VIII.B.
DEPARTMENT/DIVISION: ITEM DESCRIPTION: I.C. 12-5825
Leslie Stovring
Approve a CWF Grant Award from BWSR for
Installation of a Sand Filter on a Pond
Engineering
Adjacent to Staring Lake
Requested Action
Move to: Approve a Clean Water Fund Grant Award from the Board of Water and Soil
Resources for Installation of a Sand Filter on a Pond Adjacent to Staring Lake for $53,025.
Synopsis
The City of Eden Prairie has received a Clean Water Fund (CWF) grant from the Board of Water
& Soil Resources for enhancement of a stormwater pond on the northeast corner of Staring Lake.
Hennepin County has agreed to match the CWF grant with an additional $25,000. The total
project cost is estimated as $150,000. The remainder will be paid out of the stormwater utility
fund.
Background Information
The City of Eden Prairie and the Riley Purgatory Bluff Creek Watershed District are jointly
developing and implementing a restoration plan for Staring Lake that includes nutrient
reductions and biomanipulation (carp management). In September 2012 the City applied for a
CWF Grant through a Competitive Grants Program that is being managed by the Minnesota
Board of Water & Soil Resources (BWSR). We were approved for the grant in December 2012
and Wenck Associates has been hired to help manage the project.
Iron-enhanced filtration benches (IEFB) are a relatively new stormwater treatment practice that
is showing good promise in becoming a tool to help improve water quality. Data from the
University of Minnesota shows that IEFB can be very effective at removing dissolved
phosphorus from stormwater that is flowing through a pond. The expected life for the IEFB is
from 10 to 25 years, depending on the amount of phosphorus within the stormwater and the
groundwater conditions on site. Because it is a new practice, the City will work to develop longterm inspection and maintenance practices to maintain filter efficiency and provide data on how
this practice could be incorporated into future areas.
The City is currently working with BWSR to revise the Liability and Data Practices sections of
the grant agreement. Once these sections are completed, the agreement will be ready for
signature.
Attachment
Grant Agreement
STATE OF MINNESOTA
BOARD OF WATER AND SOIL RESOURCES
FY 2013 COMPETITIVE GRANTS PROGRAM
GRANT AGREEMENT
This Grant Agreement is between the State of Minnesota, acting through its Board of Water and Soil Resources (Board), and City of
Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN 55344 (Grantee).
Fiscal Agent: City of Eden Prairie
Project Number
CWF13-153
Grant Description
Clean Water Assistance
TOTAL
Grant Amount
$ 53,025
$
53,025
RECITALS
1. The Laws of Minnesota 2011, 1st Special Session, Chapter 6, Article 2, Section 7; Laws of Minnesota 2012, Chapter 264,
Article 2, Section 3, appropriated Clean Water Fund (CWF) funds to the Board for the FY 2013 Competitive Grants Program.
2. Minnesota Statutes 103B.101, subd. 9 (1), and 103B.3369, authorize the Board to award this grant.
3. The Board has adopted the FY 2013 Clean Water Fund Competitive Grants Policy in Board Resolution 12-54 to implement this
Program.
4. The Grantee has submitted a BWSR approved work plan for this Program which is incorporated into this agreement by
reference.
5. The Grantee represents that it is duly qualified and agrees to perform all services described in this grant contract to the
satisfaction of the State.
6. As a condition of the grant, Grantee agrees to minimize administration costs.
GRANT AGREEMENT
Authorized Representatives
The State's Authorized Representative is David Weirens, BWSR Land & Water Section Manager, 520 Lafayette Road North, Saint
Paul, MN 55155, 651-297-3432, or his successor, and has the responsibility to monitor the Grantee’s performance and the authority
to accept the services and performance provided under this Grant Agreement.
The Grantee’s Authorized Representative is:
Title
Address
City
Telephone Number
If the Grantee’s Authorized Representative changes at any time during this Agreement, the Grantee must immediately notify the
State.
1
Term of Grant Agreement
1.1 Effective date: January 1, 2013, or the date the State obtains all required signatures under Minn. Stat. § 16B.98, Subd.5,
whichever is later. The Grantee must not begin work under this grant contract until this contract is fully executed
and the Grantee has been notified by the State’s Authorized Representative to begin the work.
1.2 Expiration date: December 31, 2015, or until all obligations have been satisfactorily fulfilled, whichever comes first.
1.3 Survival of Terms: The following clauses survive the expiration or cancellation of this Agreement: 7. Liability; 8. State
Audits; 9. Government Data Practices; 11. Governing Law, Jurisdiction, and Venue.
2
Grantee’s Duties
The Grantee is responsible for the specific duties for the Program as follows:
2.1 Implementation: The Grantee will implement the work plan, which is incorporated into this Agreement by reference.
2.2 Reporting: All data and information provided in a Grantee’s report shall be considered public.
Page 1 of 4
2.2.1
2.3
The Grantee will submit an annual progress report to the Board by February 1of each year on the status of
program implementation by the Grantee. Information provided must conform to the requirements and formats set
by the Board.
2.2.2
Display on its website the previous calendar year’s detailed information on the expenditure of these State grant
funds and measurable outcomes as a result of the expenditure of these State grant funds according to the format
specified by the BWSR, by March 15 of each year.
2.2.3
The Grantee will submit a final progress report to the Board by February 1, 2016 or within 30 days of completion
of the Project, whichever occurs sooner. Information provided must conform to the requirements and formats set
by the Board.
Match: Ensure any local match requirement will be provided as stated in Grantee’s approved work plan.
3
Time
The Grantee must comply with all the time requirements described in this Grant Agreement. In the performance of this Grant
Agreement, time is of the essence.
4
Terms of Payment
4.1 Grant funds will be distributed in three installments: 1) The first payment of 50% will be distributed after the execution of
the Grant Agreement. 2) The second payment of 40% will be distributed after the first 50% has been expended and
reporting requirements have been met. Selected grantees will be required at this point to submit an interim itemized
financial report and documentation of the expenditures reported there. 3) The third payment of 10% will be distributed
after final requirements are met, including the submission of a final itemized financial report.
4.2 Any grant funds remaining unspent after the end of the expiration date stated above or after all obligations have been met
will be returned to the Board within 30 days of that date.
4.3 The obligation of the State under this Grant Agreement will not exceed the amount stated above.
4.4 This grant includes an advance payment of 50 percent of the grant’s total amount. Advance payments allow the grantee to
have adequate operating capital for start-up costs, ensure their financial commitment to landowners and contractors, and to
better schedule work into the future.
5
Conditions of Payment
All services provided by the Grantee under this Grant Agreement must be performed to the State’s satisfaction, as set forth in this
Agreement and in the BWSR approved work plan for this program. Compliance will be determined at the sole discretion of the
State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, policies, ordinances, rules,
FY 2013 Clean Water Fund Competitive Grants Policy, and regulations. The Grantee will not receive payment for work found by
the State to be unsatisfactory or performed in violation of federal, State, or local law.
The Minnesota Department of Administration’s Office of Grants Management Policy On Grant Closeout Evaluation (Policy 08 –
13) requires the Board to consider a grant applicant’s past performance before awarding subsequent grants to them. The Board
must consider a grant applicant’s performance on prior grants before making a new grant award of over $5,000. The Board may
withhold payment on this and grants from other programs if the Grantee is not in compliance with all Board reporting
requirements.
6
Assignment, Amendments, and Waiver
6.1 Assignment. The Grantee may neither assign nor transfer any rights or obligations under this Grant Agreement without the
prior consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who
executed and approved this Grant Agreement, or their successors in office.
6.2 Amendments. Any amendment to this Grant Agreement must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original Grant Agreement, or their successors
in office. Amendments must be executed prior to the expiration of the original agreement or any amendments thereto.
6.3 Waiver. If the State fails to enforce any provision of this Grant Agreement, that failure does not waive the provision or its
right to enforce it.
7
Liability
The Grantee must indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action,
including attorney’s fees incurred by the State, arising from the performance of this Grant Agreement by the Grantee or the
Grantee’s agents or employees. This clause will not be construed to bar any legal remedies the Grantee may have for the State's
failure to fulfill its obligations under this Grant Agreement.
8
State Audits
Under Minn. Stat. § 16B.98, subd. 8, the Grantee’s books, records, documents, and accounting procedures and practices of the
Grantee or other party relevant to this Grant Agreement or transaction are subject to examination by the State and/or the State
Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Grant Agreement, receipt and
Page 2 of 4
approval of all final reports, or the required period of time to satisfy all State and program retention requirements, whichever is
later.
8.1 The books, records, documents, accounting procedures and practices of the Grantee and its designated local units of
government and contractors relevant to this grant, may be examined at any time by the Board or Board's designee and are
subject to verification. The Grantee or delegated local unit of government will maintain records relating to the receipt and
expenditure of grant funds.
8.2 The Grantee or designated local unit of government implementing this Agreement will provide for an audit that meets the
standards of the Office of State Auditor. The audit must cover the duration of the Agreement Period and be performed
within one year after the end of the Agreement Period or when routinely audited, whichever occurs first. Copies of the
audit report must be provided to the Board if requested.
9
Government Data Practices
The Grantee and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all
data provided by the State under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained,
or disseminated by the Grantee under this Grant Agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the
data referred to in this clause by either the Grantee or the State. If the Grantee receives a request to release the data referred to in
this Clause, the Grantee must immediately notify the State.
10 Workers’ Compensation
The Grantee certifies that it is in compliance with Minn. Stat. § 176.181, subd. 2, pertaining to workers’ compensation insurance
coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the
Minnesota Workers Compensation Act on behalf of these employees and any claims made by any third party as a consequence of
any act or omission on the part of these employees are in no way the State’s obligation or responsibility.
11 Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choice-of-law provisions, governs this Grant Agreement. Venue for all legal proceedings out
of this Agreement, or its breach, must be in the appropriate State or federal court with competent jurisdiction in Ramsey County,
Minnesota.
12 Termination
12.1 The State may cancel this Grant Agreement at any time, with or without cause, upon 30 days’ written notice to the Grantee.
Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily
performed.
12.2 In the event of a lawsuit, an appropriation from a Clean Water Fund is canceled to the extent that a court determines that
the appropriation unconstitutionally substitutes for a traditional source of funding.
13 Data Disclosure
Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, the Grantee consents to disclosure of its social security number,
federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal
and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used
in the enforcement of federal and State tax laws which could result in action requiring the Grantee to file State tax returns and pay
delinquent state tax liabilities, if any.
14 Prevailing Wage
It is the responsibility of the Grantee or contractor to pay prevailing wages on construction projects to which State prevailing
wage laws apply (Minn. Stat. 177.42 – 177.44). All laborers and mechanics employed by grant recipients and subcontractors
funded in whole or in part with these State funds shall be paid wages at rates not less than those prevailing on projects of a
character similar in the locality.
15 Constitutional Compliance
It is the responsibility of the Grantee to comply with requirements of the Minnesota Constitution regarding use of Clean Water
Funds to supplement traditional sources of funding.
16 Signage
It is the responsibility of the Grantee to comply with requirements for project signage, as provided in Laws of Minnesota 2009,
Chapter 172, Article 5, Section 10, for Clean Water Fund projects.
17 Intellectual Property Rights
The State owns all rights, title, and interest in all of the intellectual property rights, including copyrights, patents, trade secrets,
trademarks, and service marks in the Works and Documents created and paid for under this grant. Works means all inventions,
improvements, discoveries (whether or not patentable), databases, computer programs, reports, notes, studies, photographs,
Page 3 of 4
negatives, designs, drawings, specifications, materials, tapes, and disks conceived, reduced to practice, created or originated by
the Grantee, its employees, agents, and subcontractors, either individually or jointly with others in the performance of this grant.
Works includes "Documents." Documents are the originals of any databases, computer programs, reports, notes, studies,
photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials, whether in tangible or
electronic forms, prepared by the Grantee, its employees, agents, or subcontractors, in the performance of this grant. The
Documents will be the exclusive property of the State and all such Documents must be immediately returned to the State by the
Grantee upon completion or cancellation of this grant at the State’s request. To the extent possible, those Works eligible for
copyright protection under the United States Copyright Act will be deemed to be "works made for hire." The Grantee assigns all
right, title, and interest it may have in the Works and the Documents to the State. The Grantee must, at the request of the State,
execute all papers and perform all other acts necessary to transfer or record the State's ownership interest in the Works and
Documents.
IN WITNESS WHEREOF, the parties have caused this Grant Agreement to be duly executed intending to be bound thereby.
APPROVED:
City of Eden Prairie
Board of Water and Soil Resources
BY:
BY:
TITLE
TITLE:
DATE:
DATE:
H:13CGPG
Land & Water Section Manager
Page 4 of 4
CITY COUNCIL AGENDA
DATE:
February 5, 2013
ITEM DESCRIPTION: I.C. 11-5789
Robert Ellis, Director
Joint Powers Agreement for Improvements
to Highway 101 at Pleasant View Road
Public Works
ITEM NO.: VIII.C.
Requested Action
Move to:
Approve the Joint Powers Agreement with the City of Chanhassen for
Improvements to Highway 101 at Pleasant View Road.
Synopsis
The City of Chanhassen has entered into a cooperative construction agreement with the
Minnesota Department of Transportation for improvements to Trunk Highway No. 101 from Fox
Hollow Drive to West 62nd Street and on Pleasant View Road from Timber Hill Road to T. H.
101, State Project No. 2736-45, and MnDOT Contract No. 01176.
A portion of this project includes the installation of right and left turn lanes on Highway 101 at
the intersection of Pleasant View Road into Eden Prairie. The intersection will also be improved
with pedestrian enhancements. Chanhassen will be the lead agency for the design and
construction administration of the Intersection Project. If satisfactory bids are received,
Chanhassen will award the contract for construction to the lowest responsive and responsible
bidder in accordance with state law. Chanhassen will administer the contract and act as the
paying agent for payments to the contractor. The total project cost is estimated at $920,000.
Eden Prairie agrees to pay Chanhassen $73,800, which Chanhassen will apply towards payment
of the Intersection Project Costs.
The City Staff has been working with the City of Chanhassen to make traffic and pedestrian
improvements to the intersection of Highway 101 and Pleasant View Drive. These
improvements will facilitate a more efficient and safe movement of vehicles and pedestrians.
Attachments




Joint Powers Agreement
Construction Schedule
Construction Cost Estimate
Intersection Improvement Layout
AGREEMENT
THIS AGREEMENT is made and entered into this ________ day of
___________________, 2013, by and between the CITY OF EDE N PRAIRIE, a Minnesota
municipal corporation (“EP”) and the CITY OF CHANHASSEN , a Minnesota municipal
corporation (“Chanhassen”).
RECITALS
A.
The parties have agreed to participate in funding the construction of the Trunk
Highway 101 and Pleasant View Road intersection improvement (the “Intersection Project”).
B.
Chanhassen has entered into a Cooperative Construction Agreement with the
Minnesota Department of Transportation (“MnDOT”) for improvements to Trunk Highway No.
101 from Fox Hollow Drive to West 62nd Street and on Pleasant View Road from Timber Hill
Road to T. H. 101, State Project No. 2736-45, and MnDOT Contract No. 01176.
NOW, THEREFORE, IN CONSID
ERATION
COVENANTS, THE PARTIES AGREE AS FOLLOWS:
OF THEIR MUTUAL
1.
INTERSECTION PROJECT. Right and left turn lanes will be constructed on
Highway 101 at the intersection into Eden Prairie and the intersection will be improved with
pedestrian enhancements.
2.
DESIGN, CONSTRUCTION AND PAYME NT. Chanhassen will be the lead
agency for the design and construction administration of the Intersection Project. Chanhassen,
EP and MnDOT must approve the plans and specifications for the Intersection Project prior to
advertising for bids. If satisfactory bids are received, Chanhassen will award the contract for
construction to the lowest responsive and responsible bidder in accordance with state law.
Chanhassen will administer the contract and act as the paying agent for payments to the
contractor.
3.
COST ALLOCATION. EP agrees to pay Chanhassen Seventy-three Thousand
Eight Hundred and no/100 ($73,800.00) Dollars, which Chanhassen will apply towards payment
of the Intersection Project Costs.
4.
PAYMENT. EP agrees to pay Chanhassen a lump sum payment of seventy three
thousand eight Hundred Twenty and no/100 ($73,800.00) Dollars upon substantial completion of
the Intersection Project as certified by the Chanhassen Public works Director.
5.
PROJECT OWNERSHIP. Upon completion of the Intersection Project, the
Intersection Project shall be owned and maintained by Chanhassen.
Doc. #168445v.1
RNK: 1/21/2013
1
6.
EMPLOYEE STATUS. Any and all persons engaged in the work to be
performed by one party shall not be considered employees of the other party, and any and all
claims that may or might arise out of the employment context on behalf of employees while so
engaged and any and all claims made by any third party as a consequence of any act or omission
on the part of employees while so engaged on any of the work contemplated herein shall not be
the obligation or responsibility of the other party.
7.
AUDITS. Any books, records, documents, and accounting procedures and
practices of a party are subject to examination by the other party and either the Legislative
Auditor or the State Auditor, as appropriate. The parties agree to maintain these records for a
period of six (6) years from the date of performance of all services covered under this
Agreement.
8.
INDEMNIFICATION. Each party is responsible for its own acts and omissions
and the results thereof to the extent authorized by law. Minnesota Statutes Chapter 466 and
other applicable law govern the parties’ liability. To the full extent permitted by law, this
Agreement is intended to be and shall be construed as a “cooperative activity” and it is the intent
of the parties that they shall be deemed a “single governmental unit” for the purposes of liability,
all as set forth in Minnesota Statutes §471.59, subd. 1a(a); provided further that for purposes of
that statute, each party to this Agreement expressly declines responsibility for the acts or
omissions of the other party. In addition to the foregoing, nothing herein shall be construed to
waive or limit any immunity from, or limitation on, liability available to either party, whether set
forth in Minnesota Statutes Chapter 466 or otherwise.
9.
DATA PRACTICES. All data created, collected, received, maintained or
disseminated for any purpose in the course of this Agreement is governed by the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, any other applicable state statute, or any
state rules adopted to implement the act, as well as federal regulations on data privacy.
10.
DISPUTE RESOLUTION. Any dispute relating to this Agreement shall be
submitted to mediation. Upon service of a written notice requesting mediation, the parties shall
have ten (10) days to select a mediator. If the parties are unable to agree upon a mediator, the
Chief Judge of the 4th Judicial District, Hennepin County, Minnesota, shall select a mediator.
The mediation shall be conducted pursuant to the procedures used by the mediator, provided that
the entire mediation process be concluded within thirty (30) days of appointment of the mediator,
or within such other time as the parties may agree in writing. Each party shall bear its own cost
of the mediation process. The parties shall share equally the fees and expenses of the mediator.
No action shall be commenced in any court to enforce or otherwise imply, interpret, or seek cure
for a breach of this Agreement, excluding an action requesting a Temporary Restraining Order,
before the completion of the dispute resolution process outlined in this section. Neither party
shall assert, plead, raise, allege, or rely upon the applicable statute of limitations, laches,
timeliness, delay, or any other defense based on the passage of time during the dispute resolution
process in any subsequent judicial or administrative proceeding.
Doc. #168445v.1
RNK: 1/21/2013
2
11. NOTICES. Notices to be given under this Agreement shall be given by enclosing
the same in a sealed envelope, postage prepaid and deposited in same in the U.S. Postal Service,
addressed to the parties as listed below:
ATTN: Robert Ellis
Eden Prairie City Offices
8080 Mitchell Road
Eden Prairie, MN 55344-2230
City of Chanhassen
ATTN: Todd Gerhardt, City Manager
Chanhassen City Hall
7700 Market Boulevard
PO Box 147
Chanhassen, MN 55317
12. SIGNING OF AGREEMENT. This Agreement may be signed in counterparts and
on different dates by each party without affecting the validity thereof.
13.
INTEGRATION. The entire and integrated agreement of the parties contained
in this Agreement shall supersede all prior negotiations, representations, or agreements between
the parties regarding the Intersection Project, whether written or oral.
IN WITNESS WHEREOF, this Agreement has been executed as of the day and year
first above written.
CITY OF CHANHASSEN
BY:
Thomas A. Furlong, Mayor
BY:
Todd Gerhardt, City Manager
STATE OF MINNESOTA
COUNTY OF CARVER
)
(ss.
)
The foregoing instrument was acknowledged before me this _______ day of
____________, 2013, by Thomas A. Furlong and Todd Gerhardt, the Mayor and City Manager,
respectively, of the City of Chanhassen, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by its City Council.
__________________________________________
Notary Public
Doc. #168445v.1
RNK: 1/21/2013
3
CITY OF EDEN PRAIRIE
BY:
Nancy Tyra-Lukens, Mayor
BY:
Rick Getschow, City Manager
STATE OF MINNESOTA
COUNTY OF HENNEPIN
)
(ss.
)
The foregoing instrument was acknowledged before me this ______ day of
___________, 2013, by Nancy Tyra-Lukens and Rick Getschow, the Mayor and City Manager,
respectively, of the City of Eden Prairie, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by its City Council.
__________________________________________
Notary Public
DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
317 Eagandale Office Center
1380 Corporate Center Curve
Eagan, MN 55121
Telephone: (652) 452-5000
RNK
Doc. #168445v.1
RNK: 1/21/2013
4
TH 101 AND PLEASANT VIEW ROAD INTERSECTION IMPROVEMENTS
CITY OF CHANHASSEN
PROJECT NO. 11-05
December 20, 2012
ADVERTISING/BIDDING SCHEDULE
Advertise Project in Chanhassen Villager
January 24, 2013
January 31, 2013
February 7, 2013
Advertise Project on QuestCDN
January 24, 2013
Bid Opening
February 14, 2013
Council Awards Construction Contract
February 25, 2013
Begin Construction
June 2013
Construction Complete
Early September 2013
TH 101/Pleasant View Road Improvements
City Project # 11-05
State Project No. 2736-45
Total Construction Cost (less ped x-ing imp)
2012 Est.
$920,000
Less Total Grant Funds (Construction Only)
Less Pleasant View Road Improvements
TH 101 Turn Lane Improvement Costs
$570,000
$230,400
$119,600
50% Chanhassen Share
50% Eden Prairie Share
$59,800
$59,700
Total Pedestrian Enhancement Improvements costs
$56,400
50% MnDOT Share
25% Chanhassen Share
25% Eden Prairie Share
$28,200
$14,100
$14,100
Total Eden Prairie Share
$73,800
CITY COUNCIL AGENDA
DATE:
SECTION:
February 5, 2013
Consent Calendar
Carter Schulze
Public Works / Engineering
Approve Professional Services Agreement
with SRF Consulting Group for Final Design
Services for the southern segment of the
Shady Oak Road Improvements
ITEM NO.: VIII.D.
Requested Action
Move to:
Approve Professional Services Agreement with SRF Consulting Group, Inc. for
Final Design Services for the southern segment of the Shady Oak Road
Improvements.
Synopsis
This Professional Services Agreement provides final engineering design services for the southern
segment of the Shady Oak Road Improvements.
The southern segment of the Shady Road Improvements includes the widening and
reconstruction of Shady Oak Road from east of Flying Cloud Drive to the limits of the northern
section of the Shady Road Improvements which are approximately 800 feet north of the Rowland
Road. The proposed improvements will provide additional capacity along Shady Oak Road
including a new expanded bridge over Highway 212. It is also anticipated that multi-use trails
will be provided along both sides of Shady Oak Road for the length of the project. The proposed
improvements have been identified in several traffic studies, including the UnitedHealth Group
(UHG) updated traffic study, and are needed to accommodate existing traffic, the proposed UHG
development, and other future development.
Preliminary design work on the south segment of the Shady Oak Road Improvements is expected
to be complete with the approval of the project layout. This approval is tentatively scheduled for
the February 19, 2013 City Council meeting. The final design services contract will continue
where the preliminary design contract left off with the complete design of the southern segment
of the Shady Oak Road Improvements including bidding documents.
The total project cost of this improvement is currently estimated at $32 million. At this time it is
expected that the project will be funded through a variety of sources including a grant through
the Transportation Economic Development Program (TED), Municipal State Aid (MSA), UHG,
MnDOT and Hennepin County. Currently it is anticipated that the MSA share will need to be in
excess of 25% of the project costs. The UHG share, which is expected to be approximately 25%,
is defined in the UHG Developer’s Agreement. MnDOT will provide $7 million through the
TED grant. In addition, city staff is working with Hennepin County to identify any potential
funding they can provide or help secure.
With this final design Professional Services Agreement, the final engineering design work will
be complete by early 2014 which will allow a potential construction start date as early as 2014.
The actual construction schedule will be determined throughout the final design process as
coordination with the Southwest Light Rail progresses.
Financial Implications
The Professional Services Agreement with SRF Consulting Group has an estimated cost of
$1,283,553. The previously approved preliminary design contract will end once this final
agreement is approved. The initial project development costs will be funded by MSA, however,
as stated above it is anticipated that the project will be funded by a number of sources including
TED, MSA, UHG, MnDOT, and Hennepin County.
Attachment
Professional Services Agreement
CITY COUNCIL AGENDA
DATE:
February 5, 2012
Leslie Stovring
Award Contract for Minnesota River
Floodplain Pond Repair Project
Public Works/Environmental
Services
ITEM NO.: VIII.E.
Requested Action
Move to: Award contract for the Minnesota River Floodplain Pond Repair Project to Rachel
Contracting in the amount of $225,632.
Synopsis
Bids were received on Friday, January 18, 2013 for the Minnesota River Pond Repair Project
within Lower Minnesota River Watershed District (LMRWD). Eight bids were received and
evaluated. Attachment 1 includes a bid table itemizing the project bids. Rachel Contracting was
the low bidder at an amount of $225,632 (52% below the Engineer’s Estimate of $435,807).
Costs for the project will be paid out of the stormwater utility fund.
The City Council signed a Schedule of Compliance (SOC) with the MPCA on January 19, 2010.
Final design plans were submitted to the MPCA in March 2010 and approved on April 7, 2010.
This project includes one area located south of Riverview Road and repair of a floodplain pond
that has partially washed into the Minnesota River. The project will include repair of Old
Riverview Road and stabilization of an erosion gully that has formed through the center of the
former ponding area. Stormwater runoff will be piped to the Minnesota River to avoid future
erosion of the pond.
Eight bids were received. The low bid for the project was from Rachel Contracting with a bid of
$225,632 or about 52% of the engineer’s estimated cost for the project of $435,807. Staff
recommends award of the contract to Rachel Contracting.
Attachments


Recommendation of Award
Bid Summary
CITY COUNCIL AGENDA
DATE:
SECTION
February 5, 2013
Consent Calendar
ITEM DESCRIPTION: IC #11-5802
Jim Richardson
Approve Professional Services
Agreement with HTPO, Inc. for the
Mitchell Road Sidewalk Improvement
Project
ITEM NO.: VIII.F.
Requested Action
Move to: Approve Professional Services Agreement with HTPO, Inc. for the design and
construction phase of services for the Mitchell Road sidewalk from Martin Drive to Roberts
Drive.
Synopsis
This Professional Services Agreement will provide engineering services related to design,
surveying, inspection and construction administration. The estimated cost for these services is
$29,000.00. The project is scheduled to begin construction in the summer of 2013 and to be
completed in the fall of 2013.
The plan for this section of sidewalk is to construct a 5 foot concrete sidewalk on the west side of
Mitchell Road, from Martin Drive to Roberts Drive, which will connect 2 existing segments of
sidewalk. We submitted for a grant from Hennepin County and have been notified that we have
been recommended for a $48,750 grant
Financing
The total project cost of the Mitchell Road/Baker Road [CSAH 60] Sidewalk Improvement is
currently estimated at $200,000. This grant would provide $48,750 and the remaining $151,250
would be the responsibility of the City. The actual City funding has not been determined,
however potential sources include CIP, the Transportation Trails/Sidewalk Fund and Municipal
State Aid.
Attachments


Professional Services Agreement
Letter from HTPO, Inc.
Rev. 3-29-12
Standard Agreement for Professional Services
This Agreement is made on the _ _ _ _ day of______ , 20_ _ _ , between the City of
Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden
Prairie, MN 55344, and Hansen Thope Pellinen Olson, Inc, a Minnesota corporation
(hereinafter "Consultant") whose business address is 7510 Market Place Drive, Eden Prairie, Mn
55344 ..
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for
Mitchell Road Sidewalk Construction hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1.
Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit
"A" (proposal letter dated January 24, 2013) in connection with the Work. The terms of this
Agreement shall take precedence over any provisions of the ConSUltants proposal and/or
general conditions including proposals and/or general conditions. If the Consultants proposal
is attached as the Exhibit A Scope of Work, City reserves the right to reject any general
conditions in such proposal.
2.
Term. The term of this Agreement shall be from February 5th , 2103 through October 31 St.
2013 the date of signature by the parties notwithstanding. This Agreement may be extended
upon the written mutual consent of the parties for such additional period as they deem
appropriate, and upon the terms and conditions as herein stated.
3.
Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $29,000.00 for the services as described in Exhibit
A.
A.
Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
S.
Special ConSUltants may be utilized by the Consultant when required by the complex
or specialized nature of the Project and when authorized in writing by the City.
C.
If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for
performance shall be extended by a period of time lost by reason of the delay.
1
Rev. 3-29-12
Consultant will be entitled to payment for its reasonable additional charges, if any, due
to the delay.
4.
5.
City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A.
Access to the Area. Depending on the nature of the Work, Consultant may from time
to time require access to public and private lands or property. As may be necessary,
the City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B.
Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C.
Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may be
required in the preparation of the Work for the Project.
D.
Owner's Representative.
A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement. He or
she shall have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the services
provided or materials, equipment, elements and systems pertinent to the work covered
by this Agreement.
Method of Payment. The Consultant shall submit to the City, on a monthly basis, an
itemized invoice for professional services performed under this Agreement.
Invoices
submitted shall be paid in the same manner as other claims made to the City for:
A.
Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked,
rate of pay for each employee, a computation of amounts due for each employee, and
the total amount due for each project task. Consultant shall verify all statements
submitted for payment in compliance with Minnesota Statutes Sections 471.38 and
471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall
provide an itemized listing and such documentation as reasonably required by the City.
Each invoice shall contain the City's project number and a progress summary showing
the original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B.
Suspended Work. If any work performed by the Consultant is suspended in whole or
in part by the City, the Consultant shall be paid for any services performed prior to
receipt of written notice from the City of such suspension, all as shown on Exhibit A.
C.
Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D.
Claims. To receive any payment on this Agreement, the invoice or bill must include
the following signed and dated statement: "I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid."
2
Rev. 3-29-12
6.
Project Manager and Staffing.
The Consultant has designated Laurie A. Johnson
and Aaron Carrell to serve on the Project. They shall be assisted by other staff members as
necessary to facilitate the completion of the Work in accordance with the terms established
herein. Consultant may not remove or replace these designated staff from the Project without
the approval of the City.
7.
Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest
extent permitted under applicable law, without limitation, for any injuries, loss, or damages
proximately caused by Consultant's breach of this standard of care. Consultant shall put forth
reasonable efforts to complete its duties in a timely manner. Consultant shall not be
responsible for delays caused by factors beyond its control or that could not be reasonably
foreseen at the time of execution of this Agreement. Consultant shall be responsible for
costs, delays or damages arising from unreasonable delays in the performance of its duties.
8.
Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval.
The books, records, documents and accounting procedures and practices of the Consultant or
other parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9.
Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the
City terminates the Agreement because the Consultant has failed to perform in accordance
with this Agreement, no further payment shall be made to the Consultant, and the City may
retain another consultant to undertake or complete the work identified in Paragraph 1.
10.
Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
3
Rev. 3-29-12
11.
Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12.
Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Consultant shall post in places available to
employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause and stating that all qualified applicants will receive consideration for
employment. The Consultant shall incorporate the foregoing requirements of this paragraph
in all of its subcontracts for program work, and will require all of its subcontractors for such
work to incorporate such requirements in all subcontracts for program work. The Consultant
further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota
Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with
Disabilities Act of 1990.
13.
Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
14.
Services Not Provided For. No claim for services furnished by the Consultant not
specifically provided for herein shall be honored by the City.
15.
Severability. The provisions of this Agreement are severable. If any portion hereof is, for
any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall
not affect the remaining provisions of this Agreement.
16.
Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
17.
Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to
immediately terminate this Agreement.
18.
Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19.
Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the. extent attributable to a negligent or otherwise
wrongfUl act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
4
Rev. 3-29-12
provided by this Agreement and against all losses by reason of the failure of said Consultant
fully to perform, in any respect, all obligations under this Agreement. Consultant further
agrees to indemnity the City for defense costs incurred in defending any claims, unless the
City is determined to be at fault.
20.
Insurance.
A.
General Liability. Prior to starting the Work, Consultant shall procure, maintain and
pay for such insurance as will protect against claims for bodily injury or death, or for
damage to property, including loss of use, which may arise out of operations by
Consultant or by any subcontractor or by anyone employed by any of them or by
anyone for whose acts any of them may be liable. Such insurance shall include, but
not be limited to, minimum coverages and limits of liability specified in this Paragraph,
or required by law. The policy(ies) shall name the City as an additional insured for the
services provided under this Agreement and shall provide that the Consultant's
coverage shall be primary and noncontributory in the event of a loss.
B.
Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker's Compensation
Statutory Limits
Employer's Liability
$500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability
Comprehensive Automobile
Liability
Umbrella or Excess Liability
C.
$1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products - Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
$1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owed
vehicles.
$1,000,000
The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a.
Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b.
Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of
the products-completed operations hazard.
5
Rev. 3-29-12
c.
Personal injury with Employment Exclusion (if any) deleted.
d.
Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e.
Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f.
Additional Insured Endorsement(s), naming the "City of Eden Prairie" as an
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
g.
If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h.
"Stop gap" coverage for work in those states where Workers' Compensation
insurance is provided through a state fund if Employer's liability coverage is not
available.
I.
Severability of Insureds provision.
D.
Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of $2,000,000. Said policy shall not name the City as an insured.
E.
Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant's sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing. In addition to the requirements
stated above, the following applies to the insurance policies required under this
Paragraph:
a.
All policies, except the Professional Liability Insurance policy, shall be written
on an "occurrence" form ("claims made" and "modified occurrence" forms are
not acceptable);
b.
All policies, except the Professional Liability Insurance policy, shall be apply on
a "per project" basis;
c.
All policies, except the Professional Liability Insurance and Worker's
Compensation Policies, shall contain a waiver of subrogation naming "the City
of Eden Prairie";
d.
Compensation Policies, shall name "the City of Eden Prairie" as an additional
insured;
e.
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f.
All polices shall contain a provision that coverages afforded there under shall
not be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
6
Rev. 3-29-12
A copy of the Consultant's Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant's Work. Upon request a copy of the Consultant's insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Consultant of any deficiencies in such documents and receipt
thereof shall not relieve Consultant from, nor be deemed a waiver of, City's right to
enforce the terms of Consultant's obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
F.
Effect of Consultant's Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City,
the City's officials, agents and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation) to the extent necessary
to afford the same protection as would have been provided by the specified insurance.
Except to the extent prohibited by law, this indemnity applies regardless of any strict
liability or negligence attributable to the City (including sole negligence) and regardless of
the extent to which the underlying occurrence (i.e., the event giving rise to a claim which
would have been covered by the specified insurance) is attributable to the negligent or
otherwise wrongful act or omission (including breach of contract) of Consultant, its
subcontractors, agents, employees or delegates. Consultant agrees that this indemnity
shall be construed and applied in favor of indemnification. Consultant also agrees that if
applicable law limits or precludes any aspect of this indemnity, then the indemnity will be
considered limited only to the extent necessary to comply with that applicable law. The
stated indemnity continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a.
Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obUgation; or
b.
Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21.
Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement ("Information") shall become the
property of the City, but ConSUltant may retain copies of such documents as records of the
services provided. The City may use the Information for its purposes and the Consultant also
may use the Information for its purposes. Use of the Information for the purposes of the
project contemplated by this Agreement ("Project") does not relieve any liability on the part of
the Consultant, but any use of the Information by the City or the Consultant beyond the scope
of the Project is without liability to the other, and the party using the Information agrees to
defend and indemnify the other from any claims or liability resulting therefrom.
7
Rev. 3-29-12
22.
Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject
to mediation as a condition precedent to initiating arbitration or legal or equitable actions by
either party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration
Association and the other party. No arbitration or legal or equitable action may be instituted
for a period of 90 days from the filing of the request for mediation unless a longer period of
time is provided by agreement of the parties. Cost of mediation shall be shared equally
between the parties. Mediation shall be held in the City of Eden Prairie unless another
location is mutually agreed upon by the parties. The parties shall memorialize any agreement
resulting from the mediation in a Mediated Settlement Agreement, which Agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
23.
Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24.
Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25.
Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
26.
Entire Agreement. This Agreement constitutes the entire agreement of the parties and
supersedes all prior communications, understandings and agreements relating to the subject
matter hereof, whether oral or written.
Executed as of the day and year first written above.
Mayor
City Manager
FIRM NAME: Hansen Thorpe Pellinen Olson, Inc
~~
a?d--
B~slje,J-
Its:
8
1.1-'
• I
1"' l)
Engineering Surveying
Landscape Architecture
January 24, 2013
Mr. Jim Richardson
8080 Mitchell Road
Eden Prairie, MN 55344
RE: Mitchell Road/Baker Road Sidewalk, LC.11-5802
Eden Prairie, MN
DearJ~
As requested, the following estimate for civil engineering and
surveying services are provided for your consideration for
approximately 3500 linear feet of concrete walk along the west
side of Mitchell Road and Baker Road from Martin Drive to
Roberts Drive.
7510 Market Place Drive
Eden Prairie, MN 55344
952-829-0700
952-829-7806 fax
www.htpo.com
Estimate
Scope of SelVice
$4,000.00
Existing Conditions SUlVey. Includes
shooting curb line, significant trees, wetland
flags, and obstructions within the corridor;
utility locates, and boundary computations.
$2,000.00
Wetland Delineations by Kjolhaug
Environmental Services. Includes winter
delineation with verification in the spring.
$9,300.00
Construction Documents. Includes
grading plans, specifications, and
Stormwater Pollution Prevention Plan
(SWPPP); engineers estimate; permit
applications to County and MPCA;
Assumes that wetland disturbance will not
be required.
$1,600.00
Easement Documents. Includes preparation
of legal descriptions and plan exhibits.
Assumes easement documents will be
required for 4 properties.
HANSEN THORP PELLINEN OLSON, INC.
..
,
Richardson/Johnson
January 24, 2013
Page 2
$11,100.00
Bid Administration, Construction
Administration, Staking, and Inspection.
Includes up to 50 hours of inspection time.
$1,000.00
Reimbursables
$29,000.00
TOTAL
We assume that a geotechnical engineer, if required, will be under
a separate contract directly with the City.
Invoices will be submitted based on actual hours worked using a
2.4 multiplier times direct personal expense, and reimbursable
expenses incurred (printing, courier, and other out-of-house
documents and fees). We will keep you informed of our work
progress and the above fee estimate will not be exceeded without
prior approval from your office. We invoice our services monthly
payable within 30 days.
Thank you for this opportunity to provide our services.
Sincerely,
HANSEN THORP PELLINEN OLSON, INC.
--~"-I
.···Jc1"1.'-'
/! J
.j
~1)11~
Laurie A. Johnsoh, P.E.
Principal
CITY COUNCIL AGENDA
DATE:
February 5, 2013
ITEM DESCRIPTION:
Rick Wahlen
Approve Construction Contract with
Bergerson-Caswell to Service and Upgrade
Municipal Well No. 4
Public Works/Utilities
ITEM NO.: VIII.G.
Requested Action
Move to:
Approve a contract with Bergerson-Caswell, Inc., municipal well drillers, to
service and upgrade Well No. 4 for $30,870.
Synopsis
The City of Eden Prairie Utilities Division obtained proposals from four competent regional well
drillers for the rehabilitation work at Municipal Well No. 4 just north of Highway 212 along
Martin Drive in the commercial area. The least-cost proposal was offered by BergersonCaswell, Inc. Staff recommends acceptance of the proposal in the amount of $30,870 to be paid
from the water utility fund.
Municipal Well No. 4 was constructed in 1982 and provided a sustained pumping rate of 1400
gallons of water per minute for many years. Over time as additional wells were added, and more
and more water was withdrawn from the aquifer, the performance of the well began to diminish
at critical times during the summer months when water use is the greatest. We have already
improved the performance of wells 2, 11, 7, and 3 through a process of adding pump capacity,
and Well No. 4 is our next well that stands the most to gain through this upgrade.
To save mobilization costs, we requested proposals for the upgrade of both Well #4 and Well #6
at the same time. This resulted in a least-cost proposal $8,000 less than last year.
To evaluate our options for improving the performance of the well, we consulted with St. Croix
Environmental, who recommended an economically feasible upgrade, which includes adding
addition pipe to deepen the well pump, installing a higher-RPM electric motor, and installing a
larger, 4-stage higher pressure pump in the well.
Attachments


Recommendation Letter
Proposal Tabulation Sheet
January 25, 2013
Joe Dusek
City of Eden Prairie – Water Utility
14100 Technology Drive
Subject:
Contractor Recommendation
Project - Well 04 Rehabilitation
Dear Joe:
Attached please find the bid tabulation from four independent quotations sought by St. Croix
Environmental, Inc. (SCE) on behalf of the City of Eden Prairie. The quotations are for providing well
rehabilitation services at Eden Prairie Well 04. A total of four pre-qualified drilling firms were invited to
provide quotations, and each firm responded.



Each drilling firm was provided results of the recent pump and motor inspection report and video
inspection report completed by Bergerson-Caswell.
Each firm was allowed the opportunity to visit the well and inspect the equipment at BergersonCaswell’s shop.
All of the companies recommended a similar scope of work, or accepted the recommendations of
Bergerson-Caswell.
The individual cost quotations are summarized on the bid tabulation form, along with each firm’s detailed
pricing. Based upon the results of the proposal process, SCE recommends the City retain the services of
Bergerson-Caswell for completion of the project.
Upon receiving your authorization to proceed, we’ll schedule the well for the recommended repairs and
return the well to service at the earliest opportunity.
Please let us know if you have any questions, or require additional supporting information.
Sincerely,
St. Croix Environmental, Inc.
Kevin Miller, PG
Principal Consultant
Attachments
1094 Golden Oaks Drive • Hudson, Wisconsin 54016 • Phone (715) 381-5701 •Fax: (715) 381-5702
BID TABULATION
REQUEST FOR QUOTATION
WELL REHABILITATION AND UPGRADES
CITY WELL 04
CITY OF EDEN PRAIRIE, MINNESOTA
RFQ DATED JANUARY 21, 2012
DATE OF QUOTE REVIEW: JANUARY 25, 2013
BIDDER NAME
TRAUT WELLS
E.H.RENNER WELL COMPANY
KEYS WELL DRILLING
BERGERSON-CASWELL, INC.
TOTAL
QUOTATION
$42,385.00
$37,636.00
$35,420.00
$30,870.00
CITY COUNCIL AGENDA
DATE:
February 5, 2013
ITEM DESCRIPTION:
Rick Wahlen
Approve Construction Contract with
Bergerson-Caswell to Service and Upgrade
Municipal Well No. 6
Public Works/Utilities
ITEM NO.: VIII.H.
Requested Action
Move to:
Approve a contract with Bergerson-Caswell, Inc., municipal well drillers, to
service and ugrade Well No. 6 for $35,655.
Synopsis
The City of Eden Prairie Utilities Division obtained proposals from four competent regional well
drillers for the rehabilitation work at Municipal Well No. 6 along the north side of Valley View
Drive adjacent to the old railroad right-of-way. The least-cost proposal was offered by
Bergerson-Caswell, Inc. Staff recommends acceptance of the proposal in the amount of $35,655
to be paid from the water utility fund.
Municipal Well No. 6 was constructed in 1981 and provided a sustained pumping rate of 1400
gallons of water per minute for many years. Over time as additional wells were added, and more
water was withdrawn from the aquifer, the performance of the well began to diminish at times
during the summer months. This upgrade will restore the well’s performance at peak pumping
periods.
To save mobilization costs, we requested proposals for the upgrade of both Well #4 and Well #6
at the same time. By combining proposals, we are seeing cost savings of $8,000 in one well and
at least $3,000 in the other well over last-year’s singular well performance upgrade costs.
To evaluate our options for improving the performance of the well, we consulted with St. Croix
Environmental, who recommended an economically feasible upgrade, which includes adding
addition pipe to deepen the well pump, reconditioning the right-angle gear drive on the auxiliary
motor, and a host of repair parts to make the system like new again.
Attachments


Recommendation Letter
Proposal Tabulation Sheet
January 25, 2013
Joe Dusek
City of Eden Prairie – Water Utility
14100 Technology Drive
Subject:
Contractor Recommendation
Project - Well 06 Rehabilitation
Dear Joe:
Attached please find the bid tabulation from four independent quotations sought by St. Croix
Environmental, Inc. (SCE) on behalf of the City of Eden Prairie. The quotations are for providing well
rehabilitation services at Eden Prairie Well 06. A total of four pre-qualified drilling firms were invited to
provide quotations, and each firm responded.



Each drilling firm was provided results of the recent pump and motor inspection report and video
inspection report completed by Bergerson-Caswell.
Each firm was allowed the opportunity to visit the well and inspect the equipment at BergersonCaswell’s shop.
All of the companies recommended a similar scope of work, or accepted the recommendations of
Bergerson-Caswell.
The individual cost quotations are summarized on the bid tabulation form, along with each firm’s detailed
pricing. Based upon the results of the proposal process, SCE recommends the City retain the services of
Bergerson-Caswell for completion of the project.
Upon receiving your authorization to proceed, we’ll schedule the well for the recommended repairs and
return the well to service at the earliest opportunity.
Please let us know if you have any questions, or require additional supporting information.
Sincerely,
St. Croix Environmental, Inc.
Kevin Miller, PG
Principal Consultant
Attachments
1094 Golden Oaks Drive • Hudson, Wisconsin 54016 • Phone (715) 381-5701 •Fax: (715) 381-5702
BID TABULATION
REQUEST FOR QUOTATION
WELL REHABILITATION AND UPGRADES
CITY WELL 06
CITY OF EDEN PRAIRIE, MINNESOTA
RFQ DATED JANUARY 21, 2012
DATE OF QUOTE REVIEW: JANUARY 25, 2013
BIDDER NAME
TRAUT WELLS
E.H.RENNER WELL COMPANY
KEYS WELL DRILLING
BERGERSON-CASWELL, INC.
TOTAL
QUOTATION
$45,410.00
$43,356.00
$42,115.00
$35,655.00
CITY COUNCIL AGENDA
DATE:
February 5, 2013
ITEM DESCRIPTION:
Police Department
Resolution Declaring "Abandoned Property"
ITEM NO.: VIII.I.
Lieutenant Bill Wyffels
Requested Action
Move to: Adopt resolution declaring property as "abandoned property."
Synopsis
The Eden Prairie Police Department has accumulated a quantity of bicycles, stereo/electronic
equipment, and miscellaneous items that remain unclaimed.
City Code 2.86 Subd. 2, Disposal of Unclaimed Property, requires adoption of a resolution by
City Council to declare unclaimed property that has been in the possession of the City for over
90 days as "abandoned property."
In the course of municipal operations, the Eden Prairie Police Department's Evidence/Property
Room has several items that have lawfully come into its possession that remain unclaimed by the
owners and have been in its possession for at least 90 days.
In accordance with City Code Section 2.86 Subdivision 2 C., the Police Department would like
to dispose of this property by sale to the highest bidder at a public auction through the City of
Eden Prairie. In addition, in accordance with City Code 2.86 Subdivision C, the Police
Department would like to convert certain items for City use.
Attachments
Resolution
Exhibits A and B
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2013DECLARATION OF ABANDONED PROPERTY
WHEREAS, City Code 2.86 Subd. 2 requires adoption of a resolution by City Council to
declare unclaimed property such as bicycles, stereo/electronic equipment, and miscellaneous
items as "abandoned property;" and
WHEREAS, the property has lawfully come into the possession of the City in the course
of municipal operations; and
WHEREAS, the property remains unclaimed by the owners; and
WHEREAS, the property has been in the possession of the City for over 90 days.
NOW THEREFORE, BE IT RES OLVED that the City of Eden Prairie declares the
unclaimed property as "abandoned property."
ADOPTED by the City Council on February 5, 2013.
Ron Case, Acting Mayor
ATTEST:
Kathleen Porta, City Clerk
Exhibit A
Abandoned Property for Auction
Case Number
Description
Serial Number
2006-00004073 (8) Mens Hats
2010-00008569 #21 Pkg, Wrapping Paper, Fabric Sheets, SW Pkg
2003-00020602 Fellowes Paper Shredder
2003-00020602 Laptop Computer Case, Black in Color
2008-00014196 JVC Sirius Radio
2008-00014196 Pair of MTX Thunder 4500 Speakers
2008-00014196 Rockford Fosgate Amplifier
2008-00014196 Rockford Fosgate Amplifier, Punch 401s
2008-00014196 Rockford Fosgate Capacitor
2008-00031305 (1) Power-Flite Tee Ball Bat
2009-00033712 (1) XBox Game - Fable II
2009-00038826 (1) LP Gas Hose
2009-00038826 (1) Thermos Red Portable Grill
2009-00038826 PictureFrame
2011-00030191 Belkin iPod Charger, Mod# F8Z498
2011-00030191
Garmin Nuvi GPS, Mod# 255W, Ser# 1Q6339620, wSuction Mount +
1Q6339620
Charging Cord
2012-00002380 Microsoft Xbox Game Console wPower Cord
10/10/2012 - 01/30/2013
Page 1 of 3
627043661505
Exhibit A
2012-00017593 (1) BernzOmatic Propane Torch
2012-00017593 Large Black Construction Bag wMisc Building Supplies
2012-00017593 Makita Mitre Saw, Model LS1016L 10"
19532A
2012-00017593 Ridgid Portable Carrier for Saw
AU1003 41845
2012-00017593 Ridgid Sump Pump, wBox
2012-00017593 Scent Air Machine, Black in Color
2012-00017593 White Tackle Box of Small Copper Fittings
2012-00025934 (1) Fluke 117R Electrician's Multimeter - Voltage Detection
16020718
2012-00026373 Garmin nuvi 1390 GPS Unit
1T1096709
2012-00026373 Garmin nuvi 255W GPS Unit
1WM940895
Slotline Golf Club Bag, Black, wClubs: Wilson Irons, 1,3,4,5,6,8 and
2012-00029326 PW Woods: Rawlings 1, Wilson 1, Firstflight 1 and 3, Orlimar 1,
Northwestern 3
Ladies "14k" Silver Colored Ring wRound Clear Center Stone, three
2012-00029746 smaller Round Clear Stones on either side of Center Stone no
Personalized Engravings
2012-00031786 Garmin Nuvi200 GPS Unit, Ser #1CB648499
1CB648499
2012-00031786 Magellan Maestro GPS Unit, Ser #0726401398248
0726401398248
2012-00031912 Magna Excitor, RedBlkSil Boys, 21 sp, 26"
02TD7051331
2012-00032889 Schwinn Sidewinder, Purple, Women's 21-Spd
CSC2G83452
2012-00033292 Haro V-3 Adult Mens Silver wBlk Pouch on Handlebars, 21Spd
A300781325
10/10/2012 - 01/30/2013
Page 2 of 3
Exhibit A
2012-00033381 Trek MT 220 Womens BlueSilver wRed & White Accents; 21-spd
C53CP909
2012-00034675 Pacific Trail Blazer Boys 18SP SilPurple, #CK52117871
CK52117871
2012-00034675 Pacific Trail Blazer Girls 18SP SilPurple, #CK52128082
CK52128082
2012-00035987 Black & Tan Eddie Bauer Tent in Black Bag
2012-00036201 Citizens Watch, Mens, Silver in Color wBlack Dial
2012-00036275 Diamondback Photon BMX SilRed Boys
2012-00037097
Diamondback Cross Country Purple Men's 18 speed Bicycle
wSchwinn Seat
ACY6F01192
I2L13068
2012-00037184 (1) i-Pad Recharging Cord, White in Color
2012-00037184 (1) Nintendo DS XL, Maroon in Color
WW42154587-6
2012-00037184 Kisai Rogue Touch Mens Black Watch
2012-00037184 Silver Colored Necklace wCrown-Type Pendant
2012-00037184 Xerox MP3 Player, Red in Color wGrayRed Earphones
2012-00038418 Giant Cypress BlueSilver Ladies 21sp
C15D0160
2012-00038703
Schwinn Point Beach WhiteTeal; Female 7 spd wWhite Wire Basket
SNFSD10DC5062
attached to Handlebars
2012-00041430
Cascade Ridge FS Elite Womens Dk Blue Mtn Bike, Gel "Bike" Seat
Cushion, Ser #C06474980
2012-00041835 Huffy Canyon Blue Ladies 15 sp, Serial #965963203522F015
2012-00044118
Diamondback Wildwood Navy BlueCharcoal GrayWhi Mens; 21Speed
2012-00046203 Magna Excitor Series, Red & Silver, Mens 21 Speed Bike
10/10/2012 - 01/30/2013
Page 3 of 3
C06474980
965963203522F015
08B0013654
TD1089005581
Exhibit B
Property for Conversion
Case Number
Property Description
2006-00004073 (1) Pelouze Digital Electronic Scale
2008-00005008 (1) $5 Bill = TOTAL: $5 Cash
2008-00005008 (2) $1 Bills + $5 Bill = TOTAL: $7 Cash
2008-00005008 BlkRed Hammer
2008-00020242 $5 in US Coins
2008-00022044 Sentry Safe
2008-00022044 Silver Digital Scale
2010-00008569 (1) HP Pavillion dv4 Laptop Computer, Silver
2008-00015921 HP Compaq Laptop Computer & Cord (Cord not usable - destroyed on 10-10-12)
2008-00045116 Black Steel Crowbar w Lug Wrench
2008-00045116 Blue Steel Crowbar
2009-00034710 (1) Fuzion Digital Scale
2009-00037116 Prybar
2010-00002229 (2) New Computer Mouses and (1) Surge Protector
2011-00002388 Scale
2011-00029220 External Hard Drive
2012-00031786 Protron PLTV-32C Television, Model LT32C1P1, Ser #YT32AN053300035
2012-00032750 $36.75 in Cash (1-$20, 3-$5, 1-$1, 3-.75)
2012-00037498 $1 Bill
2012-00044218 Dell Latitude D620 Computer wExtended Battery - No Cord
10/10/2012 - 01/30/2013
Page 1 of 1
CITY COUNCIL AGENDA
DATE:
February 5, 2013
ITEM DESCRIPTION:
Jay Lotthammer, Parks and
Recreation Director
Updated Guidelines for Community Use of Parks
and Recreation Rental Facilities
ITEM NO.: VIII.J.
Requested Action
Move to:
Approve the Updated Guidelines for Community Use of Parks and Recreation
Rental Facilities.
Synopsis
The intent of this policy is to promote regular and active use of community facilities. It outlines
scheduling procedures, rental classification, charges, and sets rules and regulations for use of the
facilities. Charges and/or user fees are based on staffing, set-up, and maintenance costs, as well
as market rates for similar facilities.
The following minor updates are proposed by staff:
 Rental Classifications were modified to have similar wording as the fee resolution.
 Riley-Jacques Barn rental schedule was changed to be the same as other park buildings and
pavilions, which is the first business day of the year.
 The Senior Center may be scheduled three months in advance, with a two week advance
notice.
 The Community Center food requirement added “Groups may be able to bring outside snacks
or beverages upon receiving pre-approval from the Community Center.”
City facilities are operated by the City of Eden Prairie under the policies and guidelines adopted
by the Eden Prairie City Council on September 19, 2006 and updated and re-adopted on;
September 19, 2006, February 12, 2008, March 4, 2008 and November 17, 2009. The Council
recognizes the value of these facilities being available to serve Eden Prairie residents, civic and
religious groups, and businesses.
Attachments
Guidelines for Community Use of Parks and Recreation Rental Facilities
Approved by Eden Prairie City Council on September 19, 2006
Re-Adopted by Eden Prairie City Council on February 12, 2008
Re-Adopted by Eden Prairie City Council on March 4, 2008
Re-Adopted by Eden Prairie City Council on November 17, 2009
Re-Adopted by Eden Prairie City Council on February 5, 2013
POLICY
GUIDELINES FOR COMMUNITY USE OF
PARKS AND RECREATION RENTAL FACILITIES
City facilities are operated by the City of Eden Prairie under the following policies and
guidelines adopted by the Eden Prairie City Council on September 19, 2006. The Council
recognizes the value of these facilities being available to serve Eden Prairie residents, civic
and religious groups, and businesses.
PURPOSE AND INTENT
The intent of this policy is to promote regular and active use of the facilities. It outlines
scheduling procedures, rental classification, charges, and sets rules and regulations for use
of the facilities. Charges and/or user fees are based on staffing, set-up, and maintenance
costs, as well as market rates for similar facilities.
The City of Eden Prairie does not discriminate on the basis of race, color, religion, national
origin, gender, age, marital status, sexual orientation, status with regard to public
assistance, or disability in the admission or access to programs, services, activities, or
employment.
1.
Rental Classifications
Eden Prairie City Government: Any activity related to or benefitting the operations
of Eden Prairie’s City Government including, but not limited to, City Council,
Board and Commission meetings, City sponsored or hosted programs, events and
public meetings.
Group 1: Eden Prairie Civic/Non-Profit Agencies: Includes Eden Prairie School
District, Eden Prairie Youth Athletic Associations, PROP, SW Metro Transit, SW
Suburban Cable and Eden Prairie–based religious organizations. A civic, non-profit
or resident group is considered as Eden Prairie-based if it has at least 75% of its
membership roster residing in the City (as in the case of Eden Prairie Homeowner/
Townhome Associations).
Group 2: Eden Prairie Residents and Businesses: Eden Prairie-based businesses and
commercial organizations and Eden Prairie residents who wish to use the facilities
for personal use. (Documented proof may be requested)
Group 3: Non-Eden Prairie Residents/Businesses/Groups: Non-resident
individuals, groups, commercial, and business organizations (including non-profit),
as well as state & county-related committees, including Minnesota’s federal and
Policy – Community Use of Parks & Recreation Rental Facilities
Page 2 of 13
state representatives and political groups (i.e., League of Women Voters, Town
Hall meetings, political conventions, etc.). (Limited to rentals at Eden Prairie
Community Center and Senior Center)
NOTE: Eden Prairie residents and businesses may NOT make reservations for nonEden Prairie based residents and businesses under the Group 2 rate.
2.
Rental Facilities
Park Pavilions & Buildings - Round Lake Park Pavilion, Homeward Hills Park
Barn*, Round Lake Park Building*, Staring Lake Park Building*, Miller Park
Building*, Crestwood Park Building*, Nesbitt-Preserve Park Building*, Prairie
View Park Building*, Edenvale Park Building*, Forest Hills Park Building*, Riley
Lake Pavilion, Riley-Jacques Barn, and Purgatory Creek Park Lambert Pavilion.
Warming Houses - Park buildings* located throughout the City and used for ice
skating and sledding activities from December 15 through March 1.
* Denotes facilities utilized as warming houses.
Amphitheatre - located at Staring Lake Park
Community Center - ice arenas, racquetball courts, swimming pool, meeting
rooms, gym, play structure, dry floor, and play structure.
Senior Center - community room and meeting rooms
Outdoor Athletic Facilities - volleyball courts, basketball courts, softball/baseball
fields, soccer/football/lacrosse fields, tennis courts. These park amenities are
available on a first-come, first-serve basis, unless they are being used for a City
program or have been reserved. Outdoor athletic facilities are available for rent
along with a park pavilion/building rental, for a fee. See the separate document
“Guidelines for Priority Use of Public Facilities” for rental details.
Trail System - for walks and/or runs. Rental of a park building or pavilion is
required to hold a walk and/or run. Walks and/or runs beyond the park property
will require approval from other departments. Walks and/or runs do not have
exclusive use of trails or streets, unless required for safety purposes. In cases of
exclusive use, signage and/or additional staff/volunteers may be required, at the
discretion of the Parks and Recreation Director.
Non-Typical Park Locations – such as, but not limited to, parking lots, sun shelters,
picnic areas, open fields, dog parks, disc golf, hockey rinks in the summer, etc.
These locations cannot be rented for exclusive use. See Large Group Use.
Page 3 of 13
3.
Hours of Operation
City park hours are 6 a.m. to 10 p.m., daily; with the exception of Miller and
Round Lake Park that may remain open until 10:30 p.m. during the summer. Rental
use beyond these hours requires the approval of the Parks and Recreation Director.
The Community Center is open from 5:30 a.m. to 10 p.m., daily during the school
year; summer hours may vary.
The Senior Center business hours are from 8:30 a.m. to 4 p.m., Monday through
Friday. The Senior Center is reserved for Senior and City program use during this
time. The Senior Center may be available for rent, for other uses, on weekday
evenings and weekends.
Warming houses are available for rent during non-public ice skating/sledding hours
only, unless using the upper level of Homeward Hills Park Barn.
4.
General Information
Rental of a facility does not allow for exclusive access of other park amenities
(ballfields, tennis courts, playground, public bathrooms, etc.).
Eden Prairie City Government Group meetings, events, and activities have priority.
All other rental scheduling will be on a first-come, first-serve basis; with special
reservation guidelines pertaining to walks and/or runs. Non-resident groups may
rent at the Community Center and Senior Center only.
No person who has not attained the age of 21 years shall be allowed to rent a
facility.
A minimum notice of 3 business days is required for rental of a facility. Senior
Center reservations require advance notice of 14 days.
User groups are not allowed to reserve City facilities on a continuing basis (i.e.
daily, weekly, monthly) without the approval of the Director of Parks and
Recreation. The City reserves the right to restrict the number of dates an individual
or group may reserve. This is to ensure the availability of facilities to all user
groups.
If deemed necessary, the City reserves the right to substitute a meeting room or
facility other than that stated or requested, in order to minimize conflicts of
compatibility, space, and scheduling.
Rentals are subject to maximum group size and availability.
Rental hours shall be calculated from the time the renter enters the space until the
time of departure. User groups must adhere to the hours requested and approved on
the facility use contract.
Page 4 of 13
At some locations, a half-day rental fee versus a full-day rental fee shall be
determined by City staff, and not by the number of hours renting a facility. A halfday rental fee will be applied if it is reasonable, in the Parks and Recreation
Director’s discretion, to assume the facility will be available for rental by another
renter for the remainder of the day.
Groups renting facilities shall comply with the Equal Opportunity Statutes, and not
discriminate on the basis of race, color, religion, national origin, gender, age,
marital status, sexual orientation, status with regard to public assistance, or
disability.
5.
Scheduling
A.
Pavilions, Buildings, and Amphitheatre
Groups or individuals desiring to use a park pavilion/building shall make
arrangements through the Park Facility Scheduler. Reservations will be
accepted on the first business day of the calendar year; with the exception
of Homeward Hills Park Barn.
B.
Warming House
Some park facilities are used as warming houses from December 15
through March 1. They are not available for rental use during public ice
skating/sledding hours, except for the upper level of Homeward Hills.
Groups or individuals desiring to use a Warming House shall make
arrangements through the Warming House Scheduler.
C.
Homeward Hills Park Barn
Groups or individuals desiring to use the Homeward Hills Park Barn shall
make arrangements through the Park Facility Scheduler.
The Homeward Hills Park Barn is available for rental year-round. During
public ice skating, rentals may occur in the upper level. It may be scheduled
for rental on the first business day according to the following timetable:
Reservations Accepted
First Business Day of January
August 1
D.
Months Available
April - October
November – March of following year
Riley-Jacques Barn
Groups or individuals desiring to use the Riley-Jacques Barn shall make
arrangements through the Park Facility Scheduler.
Page 5 of 13
The Riley-Jacques Barn is available for rental use from the first day of May
through the end of October. It may be scheduled for rental on the first
business day in January.
E.
Community Center
Groups or individuals desiring to use the Community Center shall make
arrangements through the Community Center facility scheduler. See
Community Center Rental Guidelines for rental details.
F.
Senior Center
Groups or individuals desiring to use the Senior Center shall make
arrangements through the Senior Center staff.
Senior Center reservations require a two week advance notice.
The Senior Center may be scheduled three months in advance.
G.
Outdoor Athletic Facilities
Groups or individuals desiring to use an outdoor athletic facility shall make
arrangements through the Athletic Facility Scheduler. See the separate
document “Guidelines for Priority Use of Public Facilities” for rental
details.
H.
Walks and/or Runs
Groups 1 and 2 may request a walk and/or run with the Park Facility
Scheduler no earlier than the first business day of the calendar year in
which they wish to hold the event. Group 2 may request a walk and/or run
no earlier than two weeks after the first business day of the calendar year.
The walks and/or runs offered by Groups 1 and 2 will be limited to two per
month, per park area. If the event uses multiple sites or a major portion of
any roadway or park facility, the number and size of various events might
be limited further.
Any advertising and or promotion of the walk and/or run on park property
must be reviewed by the Park Facility Scheduler prior to publishing to
insure conformance to the approved permit. The City must be included in
the indemnification clause signed by the participants in the event.
6.
Rental Fee
The rental fee is required for all chargeable rentals. Reservations are confirmed
only when full payment is made.
Page 6 of 13
7.
Damage Deposit
A $200 damage deposit, in addition to the rental fee, may be required by Group 3
and Group 4. The damage deposit is required at the same time the rental fee check
is submitted. This deposit shall be returned within one (1) week after the rental date
if no deductions are necessary. A higher damage deposit may be required for
special events such as a Walk/Run.
No damage deposit is required for approved reoccurring rentals.
Failure to comply with this Policy may result in loss of damage deposit.
8.
Special User Fee
In some instances, a special user fee may be required. This fee will be applied to
cover unusual anticipated expenses, such as excessive clean-up, unusual set-up,
excess electricity, and/or damages associated with the user’s program, event,
general use or decorations. The special user fee must be paid at the time the rental
fee payment is made and will be held until it is determined by the City if any or all
of the fee was required. Any remaining balance will be returned to the renter.
There may be a special user fee for large events requiring a special event checklist
or rentals requiring additional portable toilets or additional police or security
measures.
Walks and/or runs will be charged a special user fee based on the anticipated or
actual attendance.
A special user fee is applied to groups with specialized equipment or activities such
as dunk tanks, inflatables, moon walks, etc.
User groups may be required to pay a special user fee when they provide amplified
sound.
User groups will be required to pay a special user fee for the City’s Sound
Technician to operate the City’s sound system and/or the user group’s sound
system. The City’s Sound Technician is required for any musical event with
amplified sound at the amphitheatre.
User groups must receive prior approval for additional electrical use, additional
lighting, etc. An additional fee may be associated with these requested facility use
items.
9.
Special Event Checklist
Any event or activity that may require the assistance of more than one City
department or may extend beyond the park boundaries is required to complete a
Special Event Checklist with the Licensing Clerk at the Eden Prairie Police
Department.
Page 7 of 13
Special event authorization will only be approved if proper accommodations can be
made (i.e. additional parking, transportation to the site, additional toilets, additional
police officers or security measures).
A special user fee may apply.
Renter may be required to apply for permits through the Eden Prairie Police
Department.
10.
Cancellation Policy
The City reserves the right to cancel any reservation. In case of cancellation by the
City, reservation fees will be returned accordingly.
The rental fee is refundable if cancellation notice is received no less than 10 days
prior to the date of the scheduled event.
11.
Liability and Damage
Rental groups using facilities will be required to sign a waiver of liability on the
contract form.
A Certificate of Insurance is required to cover the use of specialized equipment,
walks/runs, or special events open to the public.
The City will not assume liability for loss or damage to property belonging to an
organization or group.
Any organization, group, or individual reserving space shall be fully responsible
for any damage to that space or equipment and any unlawful acts associated with
the user’s program or event.
Any damages to facilities or equipment must be reported immediately. Costs
associated with the damage will be deducted from the damage deposit; additional
charges may apply. The City reserves the right to cancel future reservations.
12.
Regulations
Violations of this Policy may result in forfeiture of a user’s damage deposit and
denial of future use of City facilities; however, that does not exempt violators from
possible prosecution under applicable City ordinances, State, or Federal laws.
City facilities and parks are smoke free. Use of tobacco products is prohibited as
stated in City Ordinance 9.42.
The City reserves the right to terminate a rental contract for City code violations.
Page 8 of 13
Meetings and activities must be confined to the area(s) reserved. Other meetings
and activities may take place at the same time in other rooms. Groups are expected
to have respect for each other’s space.
Disorderly conduct shall be grounds for immediate termination of the activity/event
without refund. This will be determined by City staff or a police officer.
A.
Supervision
Youth using facilities must be under competent adult (minimum age of 21
years old) leadership and supervision. The renter shall assume full
responsibility for the group’s conduct and/or the conduct of any member or
guest of the group, and for any damage to the facilities, buildings, or
equipment. Children must be kept confined to the reserved area of the user
group. The City will not assume liability for unsupervised children. The
City will be reimbursed by user/renter/group for any costs incurred due to
damages or additional cleaning.
Youth groups shall be chaperoned on a ratio of one adult (minimum age of
21 years old) for each ten (10) or fewer youth under the age of 18. The
number of youth attending and the names of the chaperones may be
requested by the staff. If the general public is invited, City staff shall
determine the number of chaperones needed.
If deemed necessary due to the type of function or activity, the City reserves
the right to assign an attendant and/or police officer for a user group. The
cost of such will be paid by the user group.
A building attendant is required to be on site at all times for community use
of the Senior Center and non-regular hours of the Community Center. The
building attendant will assist with set up and take down as required, and
perform general clean up as needed.
A building attendant is required to be on site for warming house rentals.
At all park pavilion/building locations, a park attendant will meet the renter
at the specified rental beginning time and will come back at the specified
ending rental time. The renter is responsible for the rental facility during
this rental time, and shall be on-site during this rental time. Enclosed
buildings will be unlocked at the beginning rental time and locked at the
ending rental time. The renter shall not leave the building unattended during
the rental time.
B.
Park Pavilion/Building Cleaning
Rented space and common areas must be left in the same or better state of
cleanliness as when renter arrived. Park Attendant shall determine the
appropriate level of cleanliness. If additional staff time, beyond that
necessary for normal cleaning is required to clean the facility, an additional
Page 9 of 13
charge for personnel and cleaning supplies will be deducted from the
damage deposit.
User groups are responsible for the basic clean up and bagging of trash.
All chairs or tables used must be taken down and put away.
C.
Parking
Parking is available in designated parking areas. Groups that underestimate
their number of guests may not have adequate parking.
No parking on grass.
No driving on trails or plaza.
D.
Admission Fee
User groups are not allowed to charge an admission fee without the
approval of the City Council. See Section XV, of this Policy.
E.
Specialized Equipment or Activities
Cooking devices suitable for pig roasts are allowed but must remain in the
parking lot or designated area.
Dunk tanks, inflatables, etc. are allowed at designated areas. A Certificate
of Insurance is required. A special user fee is required.
Hayrides or sleigh rides are not permitted by rental groups.
F.
Animals
Rental groups are not permitted to have non-domesticated animals,
including, but not limited to horses, on City property.
G.
Fireworks / Open Fires
Rental groups are not permitted to have fireworks.
Rental groups are not permitted to have fires, fire in fire pits, or any open
flame.
H.
Large Group Use
Resident groups with 20 or more are required to have a rental of a facility or
a large group use permit before using a park facility.
Page 10 of 13
13.
Food Service
Food or beverages may not be sold without prior approval. Food sales must comply
with the Hennepin County Health Department regulations of having a food service
permit.
No food or beverage may be left behind at any facility.
Where available, kitchens may not be used for commercial use (fundraising).
A.
Parks, Shelters, Rented Activity Buildings
Food and beverages (alcoholic included) are permitted at all locations.
Catering services are permitted at all locations.
Outdoor grills are available at some park locations, charcoal is not
provided. Charcoal grills or gas grills may be brought into the park and used
in a safe manner on a hard, flat surface. All charcoal must be removed from
the park; safe charcoal disposal sites are not available at the parks. Propane
tanks or cylinders shall not be disposed of on park/City property.
Groups must provide their own kitchen supplies (towels, paper products,
utensils, etc.) and condiments.
B.
Senior Center
Food and beverages (alcoholic included) are permitted.
Heating of pre-prepared food is permitted in the provided oven.
C.
Community Center (EPCC)
All meals, food and beverages for events and banquets must be contracted
through a Community Center pre-approved caterer or through the
Community Center concessions. Groups may be able to bring outside
snacks or beverages upon receiving pre-approval from the Community
Center.
Grilling is allowed in the upper lot only.
No on-site preparation allowed. No freezer or refrigeration available.
Page 11 of 13
14.
Alcoholic Beverages
Alcoholic beverages are permitted at City facilities, EXCEPT at Eden Prairie City
property adjacent to a school (with the exception of the Eden Prairie Community
Center when served by a licensed vendor), Flying Cloud Fields, and Round Lake
fields north of Valley View Road.
Alcoholic beverages may be given by a host to the host’s guests at a social event,
provided that the host may not sell or engage in a sale of such beverages to the
guests without proper liquor licensing.
No glass containers permitted within an outdoor park.
Prior notice to, and approval of, the Parks and Recreation Director are required of
any group/or user intending to have a keg or kegs of beer on site.
Alcoholic beverages may be dispensed to persons attending a convention, banquet,
conference, meeting or social affair, by the holder of a retail, on-sale intoxicating
liquor license issued by the City of Eden Prairie Eden Prairie or an adjacent
municipality who has been engaged to dispense intoxicating liquor, at an event held
by a person or organization.
Alcoholic beverages may be dispensed by an organization which holds an
intoxicating on-sale license for the on-sale intoxicating liquor to members and bona
fide guests.
15.
Fundraising
Groups 1 and 2 may conduct fundraising activities at City facilities. Fundraising
activities include, but are not limited to: selling articles on-site, advanced ticket
sales, walks and/or runs or any other means of collecting monies for a particular
purpose or group.
The City will allow City facilities to be used for limited fundraising activities to
support Eden Prairie based organizations with pre-approval by the Director of
Parks and Recreation.
At the discretion of the City, any group conducting a fundraiser will be charged a
pre-determined fee by the City to cover costs of set-up, maintenance, cleaning and
security of the areas utilized for the event.
A.
Charitable Gambling Activities
Renters conducting activities involving licensed charitable gambling (not a
licensed gaming company) must provide proof of compliance with State
gaming requirements and receive City Council approval. Requests must
come before the City Council through the Parks and Recreation Department
at least 45 days prior to the event date.
Page 12 of 13
B.
Walks and/or Runs
Groups 1 and 2 may request a walk and/or run with the Park Facility
Scheduler no earlier than the first business day of the calendar year in
which they wish to hold the event. Group 3 may request a walk and/or run
no earlier than two weeks after the first business day of the calendar year.
The walks and/or runs offered by Groups 2, and 3 will be limited to two per
month, per park area. If the event uses multiple sites or a major portion of
any roadway, the number and size of various events might be limited
further.
Any advertising and or promotion of the walk and/or run on park property
must be reviewed by the Parks and Recreation Department prior to
publishing to insure conformance to the approved permit. The City must be
included in the indemnification clause signed by the participants in the
event.
Rental of the park building or pavilion is required to hold a walk and/or run.
Walks and/or runs will be charged a special user fee based on the
anticipated or actual attendance.
A special event checklist will need to be completed with the licensing clerk
at the Eden Prairie Police Department.
16.
Decorations
Failure to comply with decoration policy may result in loss of damage deposit.
A decoration plan and installation methods must be pre-approved by City staff.
The City reserves the right to remove all decorations which do not meet a preapproved plan. All decorating time must be included in the rental hours.
No double-sided tape or Scotch tape shall be used in decorating. Use poster putty,
removable blue painters tape or removable poster tape only on flat painted walls or
tables. No tape shall be used on the ceiling.
No nails shall be used in decorating.
No staples or tacks on flat painted walls or tables shall be used in decorating.
No lit candles or open flame shall be used in decorating.
No banners, streamers, balloons or signs may be attached to any facility structure
or landscaping without prior approval by City staff. Any pre-approved attachments
must be removed by the group using the facility immediately after the reservation
period.
Page 13 of 13
No rice, confetti, or birdseed shall be used in activities or decorating.
17.
Tents and other Props
Tents or other structures with stakes, tarps, or any part or portion thereof attached
to the facility are prohibited.
Free-standing canopy tents are permitted with prior approval. Stakes cannot be
driven into the grounds, so tents may be secured with sandbags or weights.
Any tables, chairs, dance floor, staging, free standing canopy tents or other props
brought in from other sources will not be stored in City facilities, and shall be
brought in only during rental hours; and must be removed from the facility at the
end of the rental time.
18.
Amplified Sound
Sound Technician
The City’s Sound Technician is required for any musical event with amplified
sound at the amphitheatre. The City’s Sound Technician shall have complete
supervisory control over the operation of the facility. Arrangements for equipment
set up and take down must be made with this person. Access to the stage is for
loading and unloading purposes only. The Sound Technician will determine what
vehicles will have access to the stage for loading and unloading of equipment, etc.
User groups will be required to pay a special user fee for the City’s Sound
Technician to operate the City’s sound system and/or the user group’s sound
system.
User groups using a sound amplification system will be required to have the sound
monitored. The noise level will be monitored and controlled by the City staff
equipped with a decibel level meter. The noise level will not be allowed above 70
decibels 100 feet from the source. Failure to comply with this restriction will result
in loss of damage deposit and may result in suspension of electrical power.
G:\Parks and Recreation\Administration\Policy\POLICY - Community Use of P&R Rental Facilities - UPDATED.doc
CITY COUNCIL AGENDA
DATE:
February 5, 2013
ITEM DESCRIPTION:
Stuart Fox, Parks and Natural
Resources Manager, Parks and
Recreation
Contract for Professional Services for
Riley Lake Park Improvements Project
ITEM NO.: VIII.K.
Requested Action
Move to:
Approve the Standard Agreement for Professional Services with HTPO for Riley
Lake Park Improvements Project including surveying and construction document
services at a cost not to exceed $25,000.00.
Synopsis
Laurie Johnson of Hansen, Thorp, Pellinen and Olson Inc. has provided a Scope of Services
proposal that addresses the City’s request for engineering and surveying services related to the
Riley Lake Park Improvements Project. Their proposal for the project includes survey work,
construction documents and cost estimate work with a not to exceed cost of $25,000.
Background
This project scope is the conversion of the two youth baseball fields at Riley Lake Park into adult
softball fields. The construction work would lengthen the fields from the current 250 foot fence
distance to 300 feet long. Lighting would be added to these fields to facilitate evening play.
Additional sport lighting would be added to the tennis and sand volleyball courts in the park to
accommodate evening play as well.
Recommendation
The proposal from HTPO is in line with our estimate and staff recommends approval of this
contract.
Attachment
Scope of Service Proposal Letter
Rev. 3-29-12
This Agreement is made on the 5th day of February, 2013, between the City of Eden Prairie,
Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN
55344, and Hansen, Thorp, Pellinen, Olson, Inc., a Minnesota (hereinafter "Consultant") whose
business address is 7510 Market Place Drive, Eden Prairie, MN 55344.
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of
professional services for City projects. That policy requires that persons, firms or corporations
providing such services enter into written agreements with the City. The purpose of this Agreement is
to set forth the terms and conditions for the provision of professional services by Consultant for
the Riley Lake Park Improvements Project hereinafter referred to as the "Work".
The City and Consultant agree as follows:
1.
Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit
“A” (Existing Conditions Base Map, Construction Documents and Cost Estimate, Bid
Administration and Reimbursables related to the Project) in connection with the Work. The
terms of this Agreement shall take precedence over any provisions of the Consultants
proposal and/or general conditions including proposals and/or general conditions. If the
Consultants proposal is attached as the Exhibit A, Scope of Work, City reserves the right to
reject any general conditions in such proposal.
2.
Term. The term of this Agreement shall be from February 5, 2013 through Project Completion
the date of signature by the parties notwithstanding. This Agreement may be extended upon
the written mutual consent of the parties for such additional period as they deem appropriate,
and upon the terms and conditions as herein stated.
3.
Compensation for Services. City agrees to pay the Consultant on an hourly basis plus
expenses in a total amount not to exceed $25,000 for the services as described in Exhibit A.
A.
Any changes in the scope of the work which may result in an increase to the
compensation due the Consultant shall require prior written approval by an authorized
representative of the City or by the City Council. The City will not pay additional
compensation for services that do not have prior written authorization.
B.
Special Consultants may be utilized by the Consultant when required by the complex
or specialized nature of the Project and when authorized in writing by the City.
C.
If Consultant is delayed in performance due to any cause beyond its reasonable
control, including but not limited to strikes, riots, fires, acts of God, governmental
actions, actions of a third party, or actions or inactions of City, the time for performance
shall be extended by a period of time lost by reason of the delay. Consultant will be
entitled to payment for its reasonable additional charges, if any, due to the delay.
1
Rev. 3-29-12
4.
5.
City Information. The City agrees to provide the Consultant with the complete information
concerning the Scope of the Work and to perform the following services:
A.
Access to the Area. Depending on the nature of the Work, Consultant may from time
to time require access to public and private lands or property. As may be necessary,
the City shall obtain access to and make all provisions for the Consultant to enter upon
public and private lands or property as required for the Consultant to perform such
services necessary to complete the Work.
B.
Consideration of the Consultant's Work. The City shall give thorough consideration to
all reports, sketches, estimates, drawings, and other documents presented by the
Consultant, and shall inform the Consultant of all decisions required of City within a
reasonable time so as not to delay the work of the Consultant.
C.
Standards. The City shall furnish the Consultant with a copy of any standard or
criteria, including but not limited to, design and construction standards that may be
required in the preparation of the Work for the Project.
D.
Owner's Representative.
A person shall be appointed to act as the City's
representative with respect to the work to be performed under this Agreement. He or
she shall have complete authority to transmit instructions, receive information,
interpret, and define the City's policy and decisions with respect to the services
provided or materials, equipment, elements and systems pertinent to the work covered
by this Agreement.
Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized
invoice for professional services performed under this Agreement. Invoices submitted shall be
paid in the same manner as other claims made to the City for:
A.
Progress Payment. For work reimbursed on an hourly basis, the Consultant shall
indicate for each employee, his or her name, job title, the number of hours worked, rate
of pay for each employee, a computation of amounts due for each employee, and the
total amount due for each project task. Consultant shall verify all statements submitted
for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For
reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an
itemized listing and such documentation as reasonably required by the City. Each
invoice shall contain the City’s project number and a progress summary showing the
original (or amended) amount of the contract, current billing, past payments and
unexpended balance of the contract.
B.
Suspended Work. If any work performed by the Consultant is suspended in whole or in
part by the City, the Consultant shall be paid for any services performed prior to receipt
of written notice from the City of such suspension, all as shown on Exhibit A.
C.
Payments for Special Consultants. The Consultant shall be reimbursed for the work of
special consultants, as described in Section 3B, and for other items when authorized in
writing by the City.
D.
Claims. To receive any payment on this Agreement, the invoice or bill must include the
following signed and dated statement: “I declare under penalty of perjury that this
account, claim, or demand is just and correct and that no part of it has been paid.”
2
Rev. 3-29-12
6.
Project Manager and Staffing. The Consultant has designated Laurie Johnson and other
Consultant Staff to serve on the Project. They shall be assisted by other staff members as
necessary to facilitate the completion of the Work in accordance with the terms established
herein. Consultant may not remove or replace these designated staff from the Project without
the approval of the City.
7.
Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in
the performance of its services as is ordinarily exercised by members of the profession under
similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest
extent permitted under applicable law, without limitation, for any injuries, loss, or damages
proximately caused by Consultant's breach of this standard of care. Consultant shall put forth
reasonable efforts to complete its duties in a timely manner. Consultant shall not be
responsible for delays caused by factors beyond its control or that could not be reasonably
foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs,
delays or damages arising from unreasonable delays in the performance of its duties.
8.
Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by
the Consultant under this Agreement which the City requests to be kept confidential, shall not
be made available to any individual or organization without the City's prior written approval.
The books, records, documents and accounting procedures and practices of the Consultant or
other parties relevant to this Agreement are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of
this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the
Minnesota Government Data Practices Act, to the extent the Act is applicable to data and
documents in the possession of the Consultant.
9.
Termination. This Agreement may be terminated by either party by seven (7) days written
notice delivered to the other party at the address written above. Upon termination under this
provision, if there is no fault of the Consultant, the Consultant shall be paid for services
rendered and reimbursable expenses until the effective date of termination. If however, the
City terminates the Agreement because the Consultant has failed to perform in accordance
with this Agreement, no further payment shall be made to the Consultant, and the City may
retain another consultant to undertake or complete the work identified in Paragraph 1.
10.
Subcontractor. The Consultant shall not enter into subcontracts for services provided under
this Agreement except as noted in the Scope of Work, without the express written consent of
the City. The Consultant shall pay any subcontractor involved in the performance of this
Agreement within the ten (10) days of the Consultant's receipt of payment by the City for
undisputed services provided by the subcontractor. If the Consultant fails within that time to
pay the subcontractor any undisputed amount for which the Consultant has received payment
by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the
rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty
payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than
$100, the Consultant shall pay the actual interest penalty due to the subcontractor. A
subcontractor who prevails in a civil action to collect interest penalties from the Consultant
shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing
the action.
3
Rev. 3-29-12
11.
Independent Consultant. At all times and for all purposes herein, the Consultant is an
independent contractor and not an employee of the City. No statement herein shall be
construed so as to find the Consultant an employee of the City.
12.
Non-Discrimination. During the performance of this Agreement, the Consultant shall not
discriminate against any employee or applicants for employment because of race, color,
creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Consultant shall post in places available to
employees and applicants for employment, notices setting forth the provision of this nondiscrimination clause and stating that all qualified applicants will receive consideration for
employment. The Consultant shall incorporate the foregoing requirements of this paragraph in
all of its subcontracts for program work, and will require all of its subcontractors for such work
to incorporate such requirements in all subcontracts for program work. The Consultant further
agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes
363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act
of 1990.
13.
Assignment. Neither party shall assign this Agreement, nor any interest arising herein,
without the written consent of the other party.
14.
Services Not Provided For. No claim for services furnished by the Consultant not specifically
provided for herein shall be honored by the City.
15.
Severability. The provisions of this Agreement are severable. If any portion hereof is, for any
reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not
affect the remaining provisions of this Agreement.
16.
Entire Agreement. The entire agreement of the parties is contained herein. This Agreement
supersedes all oral agreements and negotiations between the parties relating to the subject
matter hereof as well as any previous agreements presently in effect between the parties
relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of
the provisions of this Agreement shall be valid only when expressed in writing and duly signed
by the parties, unless otherwise provided herein.
17.
Compliance with Laws and Regulations. In providing services hereunder, the Consultant
shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of
services to be provided. The Consultant and City, together with their respective agents and
employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota
Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13.
Any violation of statutes, ordinances, rules and regulations pertaining to the services to be
provided shall constitute a material breach of this Agreement and entitle the City to
immediately terminate this Agreement.
18.
Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not
affect, in any respect, the validity of the remainder of this Agreement.
19.
Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and
employees harmless from any liability, claims, damages, costs, judgments, or expenses,
including reasonable attorney's fees, to the extent attributable to a negligent or otherwise
wrongful act or omission (including without limitation professional errors or omissions) of the
Consultant, its agents, employees, or subcontractors in the performance of the services
provided by this Agreement and against all losses by reason of the failure of said Consultant
4
Rev. 3-29-12
fully to perform, in any respect, all obligations under this Agreement. Consultant further
agrees to indemnity the City for defense costs incurred in defending any claims, unless the
City is determined to be at fault.
20.
Insurance.
A.
General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay
for such insurance as will protect against claims for bodily injury or death, or for
damage to property, including loss of use, which may arise out of operations by
Consultant or by any subcontractor or by anyone employed by any of them or by
anyone for whose acts any of them may be liable. Such insurance shall include, but not
be limited to, minimum coverages and limits of liability specified in this Paragraph, or
required by law. The policy(ies) shall name the City as an additional insured for the
services provided under this Agreement and shall provide that the Consultant's
coverage shall be primary and noncontributory in the event of a loss.
B.
Consultant shall procure and maintain the following minimum insurance coverages and
limits of liability on this Project:
Worker’s Compensation
Statutory Limits
Employer’s Liability
$500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Comprehensive General
Liability
Comprehensive Automobile
Liability
Umbrella or Excess Liability
C.
$1,500,000 property damage and bodily injury per
occurrence
$2,000,000 general aggregate
$2,000,000 Products – Completed Operations
Aggregate
$100,000 fire legal liability each occurrence
$5,000 medical expense
$1,000,000 combined single limit each accident (shall
include coverage for all owned, hired and non-owned
vehicles.
$1,000,000
The Comprehensive General/Commercial General Liability policy(ies) shall be
equivalent in coverage to ISO form CG 0001, and shall include the following:
a.
Premises and Operations coverage with no explosions, collapse, or underground
damage exclusion (XCU).
b.
Products and Completed Operations coverage. Consultant agrees to maintain
this coverage for a minimum of two (2) years following completion of its work.
Said coverage shall apply to bodily injury and property damage arising out of
the products-completed operations hazard.
c.
Personal injury with Employment Exclusion (if any) deleted.
5
Rev. 3-29-12
d.
Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent.
e.
Broad Form Property Damage coverage, including completed operations, or its
equivalent.
f.
Additional Insured Endorsement(s), naming the “City of Eden Prairie” as an
Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement
form as is approved by the City.
g.
If the Work to be performed is on an attached community, there shall be no
exclusion for attached or condominium projects.
h.
“Stop gap” coverage for work in those states where Workers’ Compensation
insurance is provided through a state fund if Employer’s liability coverage is not
available.
i.
Severability of Insureds provision.
D.
Professional Liability Insurance. The Consultant agrees to provide to the City a
certificate evidencing that they have in effect, with an insurance company in good
standing and authorized to do business in Minnesota, a professional liability insurance
policy. Said policy shall insure payment of damage for legal liability arising out of the
performance of professional services for the City. Said policy shall provide an
aggregate limit of $2,000,000. Said policy shall not name the City as an insured.
E.
Consultant shall maintain in effect all insurance coverages required under this
Paragraph at Consultant’s sole expense and with insurance companies licensed to do
business in the state in Minnesota and having a current A.M. Best rating of no less
than A-, unless specifically accepted by City in writing. In addition to the requirements
stated above, the following applies to the insurance policies required under this
Paragraph:
a.
All policies, except the Professional Liability Insurance policy, shall be written
on an “occurrence” form (“claims made” and “modified occurrence” forms are
not acceptable);
b.
All policies, except the Professional Liability Insurance policy, shall be apply on
a “per project” basis;
c.
All policies, except the Professional Liability Insurance and Worker’s
Compensation Policies, shall contain a waiver of subrogation naming “the City
of Eden Prairie”;
d.
Compensation Policies, shall name “the City of Eden Prairie” as an additional
insured;
e.
Compensation Policies, shall insure the defense and indemnity obligations
assumed by Consultant under this Agreement; and
f.
All polices shall contain a provision that coverages afforded there under shall
not be canceled or non-renewed, nor shall coverage limits be reduced by
endorsement, without thirty (30) days prior written notice to the City.
6
Rev. 3-29-12
A copy of the Consultant’s Certificate of Insurance which evidences the
compliance with this Paragraph 20, must be filed with City prior to the start of
Consultant’s Work. Upon request a copy of the Consultant’s insurance declaration
page, Rider and/or Endorsement, as applicable shall be provided. Such documents
evidencing Insurance shall be in a form acceptable to City and shall provide
satisfactory evidence that Consultant has complied with all insurance requirements.
Renewal certificates shall be provided to City prior to the expiration date of any of the
required policies. City will not be obligated, however, to review such Certificate of
Insurance, declaration page, Rider, Endorsement or certificates or other evidence of
insurance, or to advise Consultant of any deficiencies in such documents and receipt
thereof shall not relieve Consultant from, nor be deemed a waiver of, City’s right to
enforce the terms of Consultant’s obligations hereunder. City reserves the right to
examine any policy provided for under this paragraph.
F.
Effect of Consultant’s Failure to Provide Insurance. If Consultant fails to provide the
specified insurance, then Consultant will defend, indemnify and hold harmless the City,
the City's officials, agents and employees from any loss, claim, liability and expense
(including reasonable attorney's fees and expenses of litigation) to the extent necessary
to afford the same protection as would have been provided by the specified insurance.
Except to the extent prohibited by law, this indemnity applies regardless of any strict
liability or negligence attributable to the City (including sole negligence) and regardless of
the extent to which the underlying occurrence (i.e., the event giving rise to a claim which
would have been covered by the specified insurance) is attributable to the negligent or
otherwise wrongful act or omission (including breach of contract) of Consultant, its
subcontractors, agents, employees or delegates. Consultant agrees that this indemnity
shall be construed and applied in favor of indemnification. Consultant also agrees that if
applicable law limits or precludes any aspect of this indemnity, then the indemnity will be
considered limited only to the extent necessary to comply with that applicable law. The
stated indemnity continues until all applicable statutes of limitation have run.
If a claim arises within the scope of the stated indemnity, the City may require Consultant
to:
a.
Furnish and pay for a surety bond, satisfactory to the City, guaranteeing
performance of the indemnity obligation; or
b.
Furnish a written acceptance of tender of defense and indemnity from
Consultant's insurance company.
Consultant will take the action required by the City within fifteen (15) days of receiving
notice from the City.
21.
Ownership of Documents. All plans, diagrams, analyses, reports and information generated
in connection with the performance of the Agreement (“Information”) shall become the property
of the City, but Consultant may retain copies of such documents as records of the services
provided. The City may use the Information for its purposes and the Consultant also may use
the Information for its purposes. Use of the Information for the purposes of the project
contemplated by this Agreement (“Project”) does not relieve any liability on the part of the
Consultant, but any use of the Information by the City or the Consultant beyond the scope of
the Project is without liability to the other, and the party using the Information agrees to defend
and indemnify the other from any claims or liability resulting therefrom.
7
Rev. 3-29-12
22.
Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to
this Service Agreement or the relationships which result from this Agreement shall be subject
to mediation as a condition precedent to initiating arbitration or legal or equitable actions by
either party. Unless the parties agree otherwise, the mediation shall be in accordance with the
Commercial Mediation Procedures of the American Arbitration Association then currently in
effect. A request for mediation shall be filed in writing with the American Arbitration
Association and the other party. No arbitration or legal or equitable action may be instituted
for a period of 90 days from the filing of the request for mediation unless a longer period of
time is provided by agreement of the parties. Cost of mediation shall be shared equally
between the parties. Mediation shall be held in the City of Eden Prairie unless another
location is mutually agreed upon by the parties. The parties shall memorialize any agreement
resulting from the mediation in a Mediated Settlement Agreement, which Agreement shall be
enforceable as a settlement in any court having jurisdiction thereof.
23.
Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota.
24.
Conflicts. No salaried officer or employee of the City and no member of the Board of the City
shall have a financial interest, direct or indirect, in this Contract. The violation of this provision
renders the Contract void. Any federal regulations and applicable state statutes shall not be
violated.
25.
Counterparts. This Agreement may be executed in multiple counterparts, each of which shall
be considered an original.
26.
Entire Agreement. This Agreement constitutes the entire agreement of the parties and
supersedes all prior communications, understandings and agreements relating to the subject
matter hereof, whether oral or written.
Executed as of the day and year first written above.
__________________________
Mayor
___
______________________________
City Manager
FIRM NAME
By:
Its:
8
_____
_____
Rev. 3-29-12
EXHIBIT A
SCOPE OF SERVICES
Existing Conditions Base Map: $5,000
Includes topographic survey of ballfield area and verification of site features, trees and utilities
in areas to be disturbed for lighting improvements.
Construction Documents: $17,000
Includes the preparation of plans and specifications including a site plan, grading plan for the
ballfields, Stormwater Pollution Prevention Plan (SWPPP), conceptual irrigation and lighting
plan, engineers estimate and MPCA permit application. Assumes that the irrigation and
lighting systems will be design-build.
Bid Administration: $1,500
Includes plan distribution, answering contractors questions, preparation of bid tabulation and
letter of recommendation.
Reimbursables: $1,500
9
CITY COUNCIL AGENDA
DATE:
SECTION:
February 5, 2013
Consent Calendar
ITEM DESCRIPTION:
Office of City Manager,
Declare obsolete computer equipment as
surplus
Information Technology/ Ryan
Browning
ITEM NO.: VIII.L.
Requested Action
Move to:
Declare obsolete equipment as surplus and authorize the City Manager to dispose
of property to manage end of life computers, monitors and electronics using Asset
Recovery Corporation’s services and the State of Minnesota as authorized under
City Code Section 2.86, Subd. 3.
Synopsis
The City has a surplus of obsolete computer equipment. The equipment is of no use and will be
recycled for the cost of $.14 or $.17 per pound, depending on the type, as shown below.
Misc. electronics
Monitors and TVs
$0.14 per pound
$0.17 per pound
There will be a credit given of $0.15 per pound for PCs (desktops and towers).
All equipment will be disposed of as authorized by City Code Section 2.86, Subd. 3.
Attachment
 List of surplus equipment
Item
AC Adapter
AC Adapter
AC Power Adapter
AC/DC Adapter
Battery
CD‐Rom Drive
Computer
Computer
Computer
Computer
Computer
Computer
Computer
Computer
Computer
Copier
DSL Modem
Fax Machine
Fax Machine
Fax Machine
Floppy Disk Drive
ITE Power Supply
ITE Power Supply
Laptop Computer
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Make
US Robotics
US Robotics
HP
Cisco
Dell
Compaq
Dell
Dell
Dell
Sony
Dell
Antec
Dell
Compaq
Dell
Ricoh
Actiontec
Brother
Brother
Brother
Panasonic
Cisco
HP
Dell
Dell
Dell
Dell
Dell
Dell
Dell
Digital
Esprit
ViewSonic
Proview
Dell
ViewSonic
Dell
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Model
T41091000A040G
T41091000A040G
0950‐4476
EADP‐18FB B
TC030
LTN485
Optiplex GX270
Optiplex GX280
Optiplex GX280
PCV‐RX640
PowerEdge2200
?
MMP
E51028
Optiplex 745
Aficio 1013
GT701‐WG
970MC
FAX2800
MFC8500
Ju‐256A346PC
PSA‐18U‐480C
6120‐6732
D620
1907FPt
1908FPt
E770s
E771a
E773c
M783s
VT320
5000 6102
VA702b
772
E151FPP
VE155B
1908Fpc
Superset 4001
Superset 4001
Superset 4001
Superset 4001
Superset 4001
Superset 4001
Superset 4025
Superset 4025
Superset 4025
Serial #
9937
9647
4Z04857401
DTH1228VXVY
301‐71763‐64J‐E5
2.09034E+11
51DPZ41
DSLBL71
2MPNR71
28440030 300837
B7C1M
?
CRG8J11
181A70012301 8J
3Z0MYC1
3870034
EXFB5510004883
U56352G0K286735
uU56577H1J559833
U56575B3J212014
34076020
I4152215A3
8120‐6732
CN‐0KX350‐12961‐746‐2819
CN‐0DC323‐71618‐6BF‐A893
CN‐0FP182‐71618‐794‐RD9C
KR‐02010V‐47602‐OAR‐AUEF
MY08J854‐4663Z‐Z1R‐86BM
CN‐0P0151‐64180‐496‐33CE
MX‐0X7382‐47605‐4B3‐BF85
HK10229377
6.10291E+11
PSX052502252
FSUU11112174U
CN‐06R644‐47804‐36C‐L4J3
9.17022E+11
CN‐0UW042‐64180‐743‐1DLS
ASAAJ6937
ASABZ1673
AFAFJ2852
AFAFJ2845
AFADT3571
AFAFJ2851
ASABL5650
AFADG6419
04176583
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Superset 4025
Superset 4025
Superset 4025
Superset 4025
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 410
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
04176579
04176587
ASADB3340
N/A
AAADC0144
AAADE7185
AAADE7211
AAACO0212
AAADQ2012
AAADQ2024
AAADK6196
AAACY6082
AAADE7224
AAAER1157
AAADB9599
AAADD1542
AAACY6298
AAADK6177
AFACK8093
AAAFM9891
AAADE7242
AAADE7186
107183
AAACY6335
AADX6258
AAABV1049
AAADK7029
AAAFB0146
AAADX6286
AAAEB7364
AAAEQ0073
AAADY3630
AAADM1494
AAADU8881
AAADL2906
AAADK3189
AFAAL3685
AAAFB0139
AFACL8978
AFACL8665
AFACL8715
AAAGL4610
AAADY3588
AAAFB0152
AAADV3005
AFACS8704
AAADK3120
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone
Phone Stuff
Phone Stuff
Phone Stuff
Phone Stuff
Phone Stuff
Phone Stuff
Power Injector
Power Supply
Printer
Printer
Scanner
Scanner
TV
TV
TV
Typewriter
UPS
UPS
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Mitel
Vtech
Lucent
AT&T
Lucent
Avaya
Avaya
AT&T
Cisco
HP
HP
HP
Canon
Canon
Sony
JC Penney
Symphonic
Xerox
Minuteman
Minuteman
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
Superset 420
2488
103B9
206
400E
R4.0
R5232
206
AIR‐PWRINJ3
PC6019
C8154A
SDGOA‐0403
PC325
Canonscan LiDE90
Bravia 40EX400
?
SC309D
MemoryWriter 6010
MM2000
XRTBP1
AFAAZ0777
AAADY3522
AAADK3127
AAADK3149
AAADX6417
AAADK3150
AAADK3175
AAADK3172
AAAEB2881
AA300940280
107525545103B9
90250.0937
975P32157315
A21624310166
07DR11391948
91053.048
FOC0815MB8U
5ABDP0AG5XD2RZ
TH6CM570GM
CN5202113V
NTV58137
KCPH61025
S01‐14‐02254‐4
?
V02458423
?
M200A0928
1B17881200002
CITY COUNCIL AGENDA
DATE:
SECTION: Public Hearing
February 5, 2013
Denise Christensen
ITEM DESCRIPTION: Vacation 13-01
ITEM NO.: IX.A.
Vacation of the Public Right-of-Way Easement
over part of Coteau Trail, as dedicated on the
recorded plat of The Enclave at Old Shady
Oak, Hennepin County, Minnesota
Requested Action
Move to:
 Close the public hearing; and
 Adopt the Resolution vacating the public right-of-way easement over part of Coteau Trail as
dedicated on the recorded plat of THE ENCLAVE AT OLD SHADY OAK, Hennepin
County, Minnesota.
Synopsis
The developer of the subdivision The Enclave at Old Shady Oak has requested the vacation of
the public right-of-way easement over part of Coteau Trail to accommodate a private retaining
wall. As part of the subdivision plans, a retaining wall was contemplated within Outlot C, the
Enclave at Old Shady Oak. After the private wall was completed, it was determined that the wall
was built in public right-of-way. To re-construct or move the wall entirely onto private property
would be cost prohibitive so the request was made to vacate the public right-of-way. Since
private and public utilities have been installed and are presently operated and maintained within
this portion of the right-of-way, the City will retain drainage and utility easement over the entire
vacation area.
The City Staff has been working with the developer of the subdivision to obtain approval for the
design and construction of a retaining wall within Outlot C, The Enclave at Old Shady Oak for a
few years. The retaining wall is located between MnDOT right-of-way for TH 62 and City rightof-way for Coteau Trail. The wall required a special design that incorporates beams and
boulders. Once constructed, the retaining wall encroached onto City right-of-way. A solution
was reached to request a vacation of the right-of way rather than entering into an encroachment
agreement to allow the wall to remain on private property.
Attachments
 Resolution
 Location Map
 Site Plan
 Published Notice
 Notification List
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2013VACATION OF THE PUBLIC RIGHT-OF-WAY EASEMENT OVER PART OF
COTEAU TRAIL, AS DEDICATED ON THE RECORDED PLAT OF THE ENCLAVE
AT OLD SHADY OAK, HENNEPIN COUNTY
VACATION 13-01
WHEREAS, the City of Eden Prairie has a certain public right-of-way easement for road
purposes over that part of Coteau Trail, as dedicated on the recorded plat of THE ENCLAVE AT
OLD SHADY OAK, Hennepin County, Minnesota, described as follows:
See Attachment A
WHEREAS, a Public Hearing was held on February 5, 2013, after due notice was given to
affected property owners and published in accordance with M.S.A. 412.851; and
WHEREAS, the Council has been advised by City Staff that the proposed vacation of the above
described public right-of-way easement has no relationship to the comprehensive municipal plan;
and
WHEREAS, it has been determined that the said public right-of-way easement is not necessary
and has no interest to the public, therefore, should be vacated; and
WHEREAS, public and private utilities have been installed and are presently operated and
maintained within the right-of-way, an easement allowing governmental and utility company
personal and equipment to enter upon the vacated right-of-way to maintain or construct
additional facilities needs to be retained.
NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council as follows:
1. Said public right-of-way easement as described above is hereby vacated, subject to a
permanent drainage and utility easement being retained over the entire vacated public
right-of-way easement.
2. The City Clerk shall prepare a Notice of Completion of Proceedings in
accordance with M.S.A. 412.851.
ADOPTED by the Eden Prairie City Council on February 5, 2013.
ATTEST:
___________________________
Ron Case, Acting Mayor
SEAL
___________________________
Kathleen Porta, City Clerk
Attachment A
That part of Coteau Trail as dedicated on THE ENCLAVE AT OLD SHADY OAK, according to
the recorded plat thereof, Hennepin County, Minnesota which lies northwesterly, northerly,
northeasterly and easterly of a line to hereinafter be described as Line "A".
Line "A" is described as commencing at the most east southeast corner of Lot 2, Block 2,
said THE ENCLAVE AT OLD SHADY OAK; thence easterly a distance of 44.71 feet
along a curve, concave to the north, having a radius of 89.00 feet, a central angle of 28
degrees 46 minutes 54 seconds and a chord of 44.24 feet which assumes to bear North 78
degrees 53 degrees 39 minutes East to the point of beginning; thence South 25 degrees 29
minutes 48 seconds East a distance of 2.00 feet; thence northeasterly 85.04 feet along a
curve, concave to the southwest and parallel with the northerly right of way line of said
Coteau Trail having a radius of 313.00 feet and a central angle of 15 degrees 33 minutes
59 seconds; thence North 80 degrees 04 minutes 11 seconds East, tangent to the last
curve and parallel with said northerly right of way line, a distance of 45.20 feet; thence
South 09 degrees 55 minutes 49 seconds East a distance of 4.00 feet; thence southeasterly
272.58 feet along a curve, concave to the southwest and parallel with said northerly right
of way line having a radius of 249.00 feet and a central angle of 62 degrees 43 minutes
20 seconds; thence North 52 degrees 47 minutes 31 seconds East, not tangent to the last
described curve, a distance of 3.00 feet; thence southerly 185.92 feet along a curve,
concave to the southwest and parallel with said northerly and easterly right of way line
having a radius of 252.00 feet and a central angle of 42 degrees 16 minutes 21 seconds;
thence South 05 degrees 03 minutes 52 seconds West, tangent to the last described curve
and parallel with said right of way line, a distance of 39.86 feet; thence South 84 degrees
56 minutes 08 second East a distance of 3.00 feet to said right-of-way and there
terminating.
And lying southerly, southeasterly and easterly of a line to hereinafter be referred to as Line "B".
Line "B" is described a commencing at the point of terminus of Line "A"; thence South
05 degrees 03 minutes 52 seconds West, along the easterly right of way line of said
Coteau Trail a distance of 225.13 feet to the point of beginning of said Line "B"; thence
North 84 degrees 56 minutes 08 seconds West a distance of 3.00 feet; thence
southwesterly 176.25 feet along a curve, concave to the northwest and parallel with said
right of way line having a radius of 147.00 feet and a central angle of 68 degrees 41
minutes 52 seconds; thence South 73 degrees 45 minutes 44 seconds West, tangent to the
last described curve and parallel with said right of way line, a distance of 27.22 feet;
thence South 16 degrees 14 minutes 16 seconds East a distance of 3.00 feet to said right
of way line and there terminating.
Area: 3,213 sq. ft.
VACATION 13-01
NOTICE OF VACATION OF THE PUBLIC RIGHT-OF-WAY EASEMENT
OVER PART OF COTEAU TRAIL
AS DEDICATED ON THE RECORDED PLAT OF THE ENCLAVE AT OLD SHADY OAK
Notice is hereby given that a public hearing will be held before the Eden Prairie City Council at the
Eden Prairie City Hall, 8080 Mitchell Road, Eden Prairie, Minnesota, on February 5, 2013 at 7:00 p.m.
to hear all persons present upon the proposed vacation of the public right-of-way easement over that
part of Coteau Trail, as dedicated on the recorded plat of THE ENCLAVE AT OLD SHADY OAK,
Hennepin County, Minnesota, described as follows:
That part of Coteau Trail as dedicated on THE ENCLAVE AT OLD SHADY OAK, according to
the recorded plat thereof, Hennepin County, Minnesota which lies northwesterly, northerly,
northeasterly and easterly of a line to hereinafter be described as Line "A".
Line "A" is described as commencing at the most east southeast corner of Lot 2, Block 2, said
THE ENCLAVE AT OLD SHADY OAK; thence easterly a distance of 44.71 feet along a
curve, concave to the north, having a radius of 89.00 feet, a central angle of 28 degrees 46
minutes 54 seconds and a chord of 44.24 feet which assumes to bear North 78 degrees 53
degrees 39 minutes East to the point of beginning; thence South 25 degrees 29 minutes 48
seconds East a distance of 2.00 feet; thence northeasterly 85.04 feet along a curve, concave to
the southwest and parallel with the northerly right of way line of said Coteau Trail having a
radius of 313.00 feet and a central angle of 15 degrees 33 minutes 59 seconds; thence North
80 degrees 04 minutes 11 seconds East, tangent to the last curve and parallel with said
northerly right of way line, a distance of 45.20 feet; thence South 09 degrees 55 minutes 49
seconds East a distance of 4.00 feet; thence southeasterly 272.58 feet along a curve, concave
to the southwest and parallel with said northerly right of way line having a radius of 249.00
feet and a central angle of 62 degrees 43 minutes 20 seconds; thence North 52 degrees 47
minutes 31 seconds East, not tangent to the last described curve, a distance of 3.00 feet; thence
southerly 185.92 feet along a curve, concave to the southwest and parallel with said northerly
and easterly right of way line having a radius of 252.00 feet and a central angle of 42 degrees
16 minutes 21 seconds; thence South 05 degrees 03 minutes 52 seconds West, tangent to the
last described curve and parallel with said right of way line, a distance of 39.86 feet; thence
South 84 degrees 56 minutes 08 second East a distance of 3.00 feet to said right-of-way and
there terminating.
And lying southerly, southeasterly and easterly of a line to hereinafter be referred to as Line "B".
Line "B" is described a commencing at the point of terminus of Line "A"; thence South 05
degrees 03 minutes 52 seconds West, along the easterly right of way line of said Coteau Trail
a distance of 225.13 feet to the point of beginning of said Line "B"; thence North 84 degrees
56 minutes 08 seconds West a distance of 3.00 feet; thence southwesterly 176.25 feet along a
curve, concave to the northwest and parallel with said right of way line having a radius of
147.00 feet and a central angle of 68 degrees 41 minutes 52 seconds; thence South 73 degrees
45 minutes 44 seconds West, tangent to the last described curve and parallel with said right of
way line, a distance of 27.22 feet; thence South 16 degrees 14 minutes 16 seconds East a
distance of 3.00 feet to said right of way line and there terminating.
By Order of the City Council
Published in the Eden Prairie News on January 17, 2013
NOTIFICATION LIST
VACATION REQUEST 13-01
A copy of the Public Hearing Notice has been sent to owners of the following parcels:
0211622110030
0211622110031
0211622110032
0211622110033
0211622110034
0211622110036
0211622110037
0211622110038
0211622110039
0211622110040
0211622110041
0211622110042
0211622110043
0211622110044
0211622110045
0211622110046
0211622110047
0211622110048
0211622110049
0211622110050
0211622110051
0211622110052
0211622110053
0211622110054
0211622110055
0211622110056
0211622110057
0211622110058
0211622110059
0211622110060
0211622110061
0211622110062
0211622110063
0211622110064
0211622110065
0211622110066
0211622110067
0211622110068
0211622110069
0211622110070
0211622110071
0211622110072
0211622110073
CITY COUNCIL AGENDA
DATE:
February 5, 2013
SECTION: Payment of Claims
Sue Kotchevar, Office of the
City Manager/Finance
ITEM DESCRIPTION:
Payment of Claims
Requested Action
Move to: Approve the Payment of Claims as submitted (roll call vote)
Synopsis
Checks
224001–224250
Wire Transfers
1002589 - 1002706
Wire Transfers
4654– 4662
4661 US Bank Purchasing Card - December
ITEM NO.: X.
Council Check Summary
February 5, 2013
Division
100
101
102
110
111
112
113
114
130
131
132
133
136
137
138
151
153
154
156
157
158
159
160
161
162
163
164
166
167
168
180
183
184
186
200
201
202
301
303
304
308
General
City Manager
Legislative
Legal Counsel
City Clerk
Customer Service
Human Resources
Communications
Benefits & Training
Assessing
Finance
Housing and Community Services
Planning
Public Safety Communications
Economic Development
Community Development Admin.
Park Maintenance
Organized Athletics
Community Center
Youth Programs
Special Events
Senior Center
Recreation Administration
Therapeutic Recreation
Oak Point Pool
Arts
Outdoor Center
Park Rental Facilities
CC-Therapeutic Recreation
CC-Youth Programs
Arts Center
Police
Emergency Preparedness
Fire
Inspections
Engineering
Street Maintenance
Street Lighting
Total General Funds
CDBG
Cemetary Operation
Senior Board
E-911
Total Special Revenue Funds
430 G.O. Improvement Bonds 2006A
Total Debt Service Funds
315
509
528
529
CIP Fund
Shady Oak Rd-CR 61 North
Shady Oak Rd-CR 61 South
Total Capital Project Funds
Amount
Division
86,072
564
11,782
31,344
62
3,688
369
17,938
6,101
252
1,227
28,461
11,960
14,162
175
238
66,666
2,649
9,500
3,327
350
2,546
1,198
1,560
19,442
1,363
163
197
38
6,943
15
22,165
5,943
45,913
1,820
3,707
120,497
71,659
602,055
601
602
603
605
701
702
703
Prairie Village Liquor
Den Road Liquor
Prairie View Liquor
Den Road Building
Water Fund
Sewer Fund
Storm Drainage Fund
Total Enterprise Funds
316
803
807
809
811
812
813
814
815
816
817
WAFTA
Escrow Fund
Benefits Fund
Investment Fund
Property Insurance
Fleet Internal Service
IT Internal Service
Facilities Capital ISF
Facilites Operating ISF
Facilites City Center ISF
Facilites Comm. Center ISF
Total Internal Service Funds
1,546
104,570
668,103
6,603
5,010
43,528
62,786
64,470
45,317
68,551
74,166
1,144,650
Report Totals
3,251,371
12,015
365
38
27,244
39,663
400
400
300
676
685,365
21,890
708,231
Amount
123,251
292,412
161,446
2,157
145,643
8,650
22,814
756,373
Council Check Register
February 5, 2013
Check #
1002671
224154
4656
4654
4660
1002641
224167
1002705
1002627
1002690
224043
1002610
224229
4661
224171
224246
224121
1002649
224226
1002668
1002619
1002642
4658
224100
1002655
224063
1002635
224098
224164
224080
1002701
224016
224042
224037
1002663
224097
224250
4657
224072
1002620
224207
224209
1002599
224217
224096
224247
1002694
224071
Amount
634,248
305,089
225,111
155,890
136,646
109,706
99,813
73,845
71,134
70,417
59,598
56,700
56,430
42,878
41,992
40,218
40,121
35,584
29,708
28,742
26,488
24,464
22,383
21,985
20,782
20,367
20,049
19,819
19,442
18,755
18,612
17,775
17,480
17,424
17,225
16,844
16,778
16,257
15,031
14,567
14,506
12,732
12,561
12,000
11,485
11,358
11,199
10,914
Vendor / Explanation
Account Description
Business Unit
Explanation
MAX STEININGER INC
HEALTHPARTNERS
CERIDIAN
MINNESOTA DEPT OF REVENUE
PUBLIC EMPLOYEES RETIREMENT AS
XCEL ENERGY
JARDIN MAGICO INC
XCEL ENERGY
PEARSON BROTHERS INC
SRF CONSULTING GROUP INC
JOHNSON BROTHERS LIQUOR CO
GUNNAR ELECTRIC CO INC
STEVENS ENGINEERS
US BANK
JOHNSON BROTHERS LIQUOR CO
WIRTZ BEVERAGE MINNESOTA
CARGILL SALT
CENTERPOINT ENERGY SERVICES IN
SOUTHERN WINE & SPIRITS OF MN
LOGIS
MOTOROLA
YOCUM OIL COMPANY INC
ING
ABM JANITORIALSERVICES-NORTH C
DIVERSE BUILDING MAINTENANCE
MOELTER GRAIN INC
THORPE DISTRIBUTING
WIRTZ BEVERAGE MINNESOTA BEER
IND SCHOOL DIST 272
SOUTHERN WINE & SPIRITS OF MN
WALL TRENDS INC
BONNER & BORHART LLP
JJ TAYLOR DISTRIBUTING MINNESO
HENNEPIN COUNTY MEDICAL CENTER
GREGERSON ROSOW JOHNSON & NILA
WIRTZ BEVERAGE MINNESOTA
PRAIRIE PARTNERS SIX LLP
ICMA RETIREMENT TRUST-457
PHILLIPS WINE AND SPIRITS INC
NEW WORLD SYSTEMS
PHILLIPS WINE AND SPIRITS INC
PRAIRIEVIEW RETAIL LLC
DAY DISTRIBUTING
ROBERT C VOGEL
WINE MERCHANTS INC
WIRTZ BEVERAGE MINNESOTA BEER
THORPE DISTRIBUTING
PAUSTIS & SONS COMPANY
Improvement Contracts
Medical/Dental Premiums
State Taxes Withheld
Cash Over/Short
PERA
Electric
Deposits
Electric
Seal Coating
Design & Engineering
Liquor
Improvements to Land
Other Contracted Services
Deposits
Wine Domestic
Transportation
Salt
Gas
Wine Imported
Software Maintenance
Motor Fuels
Deferred Compensation
Janitor Service
Janitor Service
Lime Residual Removal
Beer
Beer
Transportation
Building Repair & Maint.
Legal
Transportation
Tuition Reimbursement/School
Legal
Transportation
Building Rental
Deferred Compensation
Transportation
Other Assets
Wine Domestic
Utilities
Misc Taxable
Transportation
Beer
Beer
Transportation
Health and Benefits
Health and Benefits
General Fund
Health and Benefits
Prairie Village Liquor Store
Escrow
Traffic Signals
Street Maintenance
Shady Oak Rd-CR 61 South
Den Road Liquor Store
Round Lake
Facilities Capital
Escrow
Prairie View Liquor Store
Snow & Ice Control
Water Treatment Plant
IT Operating
E-911 Program
Fleet Operating
General Fund
Utility Operations - General
Senior Center
Oak Point Operations
Legal Criminal Prosecution
Fire
Legal Council
General Fund
CIP - Bonds
Heritage Preservation
Improvements - Shady Oak/61 North
Medical/Dental Premium
Taxes Withheld
Sales & Use Tax
PERA
Monthly Utilities
Check #
1002689
224119
224108
1002618
1002625
224101
224174
224215
224227
224213
224184
224103
1002650
224036
224067
224203
224081
224079
1002687
224196
224134
1002665
224011
224241
224168
1002644
1002596
224175
224202
224179
1002639
1002653
224075
224161
1002664
224206
224001
1002640
224155
1002593
224076
224041
224149
224176
224232
224249
1002626
224159
1002667
224208
1002648
1002609
Amount
10,620
10,500
10,203
9,752
9,337
9,248
9,238
9,041
8,413
7,750
7,579
7,437
7,298
6,934
6,646
6,603
6,512
6,250
6,250
6,206
5,968
5,940
5,917
5,568
5,262
5,256
5,081
5,010
4,924
4,742
4,619
4,566
4,506
4,394
4,317
4,169
4,104
4,000
3,956
3,782
3,525
3,500
3,326
3,289
3,250
3,176
3,174
3,049
3,008
3,000
2,957
2,845
Account Description
Business Unit
SENIOR COMMUNITY SERVICES
BURNSVILLE, CITY OF
BARR ENGINEERING COMPANY
MCQUAY INTERNATIONAL
PARROTT CONTRACTING INC
ACTIVE NETWORK INC, THE
LAVAN FLOOR COVERING
RICE LAKE CONSTRUCTION GROUP
SOUTHWEST SUBURBAN PUBLISHINGPROP
MIDLAND GLASS CO
AMERICAN ENGINEERING TESTING I
CERIDIAN
GRAYMONT
NORTHERN AIR CORPORATION
NORTHSHORE ADVISORS LLC
SPECTRACOM CORPORATION
SOUTHDALE YMCA YOUTH DEVELOPME
RIGHTLINE DESIGN LLC
NATIONAL MARTIAL ARTS ASSOCIAT
CORNERHOUSE
HAWKINS INC
BAUER BUILT TIRE AND BATTERY
VISION INTERNET PROVIDERS INC
JJ TAYLOR DISTRIBUTING MINNESO
ADVANCED ENGINEERING & ENVIRON
CENTERPOINT ENERGY
LEAGUE MN CITIES INS TRUST
NORTHLAND SYSTEMS INC
MARSDEN BLDG MAINTENANCE
WENCK ASSOCIATES INC
DAY DISTRIBUTING
PVS TECHNOLOGIES INC
HOHENSTEINS INC
HANSEN THORP PELLINEN OLSON
PAUSTIS & SONS COMPANY
ABC HOME STORE .COM INC
WINE COMPANY, THE
HENNEPIN COUNTY ACCOUNTS RECEI
BELLBOY CORPORATION
QUICKWAY RIGGING & TRANSFER IN
IND SCHOOL DISTRICT 272
GRAYMONT
LEGACY GYMNASTICS
TEENS ALONE
YALE MECHANICAL INC
PAUL'S TWO-WAY RADIO
HIGHWAY 5 BP
LAWN RANGER, INC, THE
POSTAGE BY PHONE RESERVE ACCOU
CDW GOVERNMENT INC.
GRAINGER
Dues & Subscriptions
Contract Svcs - General Bldg
Advertising
Ceridian
Treatment Chemicals
Contract Svcs - HVAC
Interest
Capital Under $25,000
Instructor Service
Treatment Chemicals
Tires
Transportation
Gas
Insurance
Building Repair & Maint.
Beer
Treatment Chemicals
Beer
Infrastructure-20 yr life
Transportation
Operating Supplies
Transportation
Board of Prisoner
Transportation
Treatment Chemicals
Instructor Service
Maintenance Contracts
Equipment Repair & Maint
Contract Svcs - Snow Removal
Postage
Hardware Maintenance
Housing and Community Service
City Council
Storm Drainage
Facilities Capital
Water Capital
IT Operating
Ice Arena Maintenance
Rehab
Shady Oak Road/CR 61 NORTH
IT Operating
Investment Fund
Communications
CC-Summer Skill Development
Police
Fleet Operating
Communications
Water Capital
Property Insurance
IT Operating
Storm Drainage
General Fixed Asset Account Gr
Fire
Police
City Center Operations
Fall Skill Development
Police
City Hall - CAM
Customer Service
IT Operating
Water Wells
Explanation
Check #
1002638
1002611
224240
224190
224245
224094
1002597
1002691
1002683
1002700
1002600
224214
224046
1002645
1002592
1002675
224150
224235
1002646
224068
224220
224141
1002704
1002680
224165
1002612
1002628
224083
224061
224118
224062
224088
224201
1002703
1002666
224140
1002669
224152
224156
224212
1002658
1002636
1002659
1002676
224180
224239
224089
224045
224192
4655
224087
224027
Amount
2,839
2,802
2,800
2,786
2,660
2,633
2,608
2,600
2,574
2,569
2,432
2,390
2,385
2,292
2,242
2,123
2,105
2,105
2,045
2,042
1,943
1,925
1,886
1,885
1,820
1,820
1,779
1,767
1,712
1,710
1,660
1,598
1,560
1,553
1,463
1,435
1,425
1,398
1,387
1,382
1,371
1,356
1,337
1,212
1,200
1,133
1,127
1,121
1,070
1,030
998
982
Account Description
Business Unit
VINOCOPIA
HAWKINS INC
VERIZON WIRELESS
MINNESOTA SAFETY SERVICES LLC
WINE MERCHANTS INC
US HEALTH WORKS MEDICAL GRP MN
CERIDIAN
STAR TRIBUNE MEDIA COMPANY LLC
PROSOURCE SUPPLY
VINOCOPIA
ELECTRIC PUMP
READY WATT ELECTRIC
KEEPERS
A-SCAPE INC
A-SCAPE INC
MINNESOTA ATHLETIC APPAREL
GREEN TOUCH SYSTEMS
TRUCK UTILITIES MFG CO
BELLBOY CORPORATION
OLSEN'S EMBROIDERY/COMPANY
SHORT ELLIOTT HENDRICKSON INC
EGAN-MCKAY ELECTRICAL CONTRACT
WINE COMPANY, THE
PAUL'S TWO-WAY RADIO
INTERNATIONAL UNION OF OPERATI
ICC
POMP'S TIRE SERVICE INC
SURLY BREWING CO
MINNESOTA PIPE AND EQUIPMENT*
BUREAU OF CRIMINAL APPREHENSIO
MINNESOTA VALLEY ELECTRIC COOP
TOTAL REGISTER
NORTHERN TIER RETAIL LLC
WENCK ASSOCIATES INC
HORIZON COMMERCIAL POOL SUPPLY
EDINA, CITY OF
LYNDALE PLANT SERVICES
HAMLINE UNIVERSITY
HENNEPIN COUNTY I/T DEPT
PROP
EMERGENCY APPARATUS MAINTENANC
USA MOBILITY WIRELESS INC
FASTENAL COMPANY
M-K GRAPHICS
MARTIN-MCALLISTER
US HEALTH WORKS MEDICAL GRP MN
TRANSPORT GRAPHICS
KD KANOPY
MN TRANSPORTATION ALLIANCE
CERIDIAN
TOLL BROTHERS INC
DEALER AUTOMOTIVE SERVICES INC
Liquor
Treatment Chemicals
Wireless Subscription
Instructor Service
Transportation
Health & Fitness
Ceridian
Employment Advertising
Cleaning Supplies
Transportation
Clothing & Uniforms
Clothing & Uniforms
Roads - Dust Control
Misc Taxable
Safety Supplies
Transportation
Union Dues Withheld
Conference Expense
Tires
Beer
Equipment Parts
Electric
Supplies - Pool
Printing
Contract Svcs - Garden Rm/Caf.
United Way Withheld
Repair & Maint. Supplies
Pager & Cell Phone
Small Tools
Operating Supplies
Employment Support Test
Safety Supplies
Operating Supplies
Garnishment Withheld
Cash Over/Short
IT Operating
Pool Lessons
Fire
IT Operating
Organizational Services
Fitness/Conference - Cmty Ctr
Sewer Liftstation
Police
Fire Station #5
Den Bldg. - CAM
Gravel Roads Dust Control
Fleet Operating
Fleet Operating
Storm Drainage
Street Maintenance
General Fund
Inspections-Administration
Fleet Operating
Water System Maintenance
IT Operating
Riley Lake
Storm Drainage
Pool Maintenance
Therapeutic Rec Admin
City Hall - CAM
Fire
General Fund
Fire
IT Operating
Fleet Operating
Finance
Fire
Recreation Admin
Engineering
General Fund
General Fund
Fire
Explanation
Check #
224137
1002598
224048
1002602
224139
224173
224188
1002702
224185
224018
224106
224013
1002632
1002604
224035
224238
224169
1002678
224133
224112
224231
224060
224116
224181
224005
224182
224120
224172
1002674
224077
224178
1002637
4659
224131
1002595
224135
1002617
224233
224132
224015
224051
224198
1002656
224205
1002606
224059
224030
1002662
1002692
224002
224056
224086
Amount
982
943
925
924
922
907
890
882
832
800
799
757
719
719
701
697
685
676
675
668
666
660
651
634
631
627
621
600
600
599
576
574
570
569
559
558
545
543
513
510
500
497
496
496
480
475
464
463
462
462
450
450
Account Description
Business Unit
DEALER AUTOMOTIVE SERVICES INC
CLAREY'S SAFETY EQUIPMENT
LEAGUE MN CITIES INS TRUST
EPCO CARBON DIOXIDE PRODUCTS I
EDEN PRAIRIE CHAMBER OF COMMER
LAMETTRYS COLLISION
MINNESOTA CHIEFS OF POLICE ASS
WATSON CO INC, THE
MIDWEST COCA COLA BOTTLING COM
CENTURY COLLEGE
ASPEN MILLS
BERG-JOHNSON ASSOCIATES INC
STREICHERS
FASTENAL COMPANY
GRAPE BEGINNINGS
UNITED WAY
JOHN HENRY FOSTER MINNESOTA IN
NEW WORLD SYSTEMS
CONTINENTAL SAFETY EQUIPMENT
BERRY COFFEE COMPANY
SURLY BREWING CO
MINNESOTA MUNICIPAL BEVERAGE A
BMI GENERAL LICENSING
MAXIMUM SOLUTIONS INC
ANDERBERG INNOVATIVE PRINT SOL
MEDICINE LAKE TOURS
CAMPBELL KNUTSON, P.A.
KRAFT, MATTHEW E
METRO ELEVATOR INC
RUFFRIDGE JOHNSON EQUIPMENT CO
MARSARS WATER RESCUE SYSTEMS I
VAN PAPER COMPANY
GENESIS EMPLOYEE BENEFITS, INC
COMMUNITY HEALTH CHARITIES
CDW GOVERNMENT INC.
CUMMINS NORTH CENTRAL INC
LITTLE FALLS MACHINE INC
THE OASIS GROUP
CONCRETE CUTTING & CORING INC
BERRY COFFEE COMPANY
MCFOA
NEW PIG CORPORATION
DMX MUSIC
OXYGEN SERVICE COMPANY
FLEETPRIDE INC
MINNESOTA DEPT OF PUBLIC SAFET
EDEN PRAIRIE NOON ROTARY CLUB
GRAINGER
STREICHERS
AMAZING ATHLETES OF SOUTHWEST
MINNESOTA CHIEFS OF POLICE ASS
THREE RIVERS PARK DISTRICT
Small Tools
Insurance
Treatment Chemicals
Merchandise for Resale
Misc Taxable
Clothing & Uniforms
Operating Supplies
Transportation
United Way Withheld
Repair & Maint - Ice Rink
Beer
Conference Expense
Licenses, Permits, Taxes
Printing
Special Event Fees
Legal
Contract Svcs - Elevator
Operating Supplies
Small Tools
C H Robinson - Cleaning Suppli
HRA
United Way Withheld
Other Hardware
Equipment Parts
Employee Assistance
Landscape Materials/Supp
Equipment Parts
Office Supplies
Miscellaneous
Supplies - General Bldg
Clothing & Uniforms
Instructor Service
Fire
Fire
WAFTA
City Council
Fleet Operating
Police
Concessions
Fire
Fire
Animal Control
General Fund
CIP - Bonds
Concessions
Arts
IT Operating
Police
Trips
WAFTA
Winter Theatre
City Hall - CAM
Street Maintenance
Fire
City Hall - Direct Costs
Health and Benefits
General Fund
IT Operating
Fire
Fleet Operating
Street Maintenance
Concessions
Fire
Fire
Fleet Operating
Customer Service
Police
Animal Control
CC-Preschool Events
Police
Environmental Education
Explanation
Check #
224147
224114
224194
1002660
1002589
224023
224078
224006
224244
224085
224020
1002686
224111
224022
224034
1002624
224024
224093
224142
1002590
224052
224124
1002601
224025
224028
224225
1002594
224003
224014
224050
224047
1002631
224162
1002661
224125
4662
224058
224236
1002629
1002699
1002623
224091
224012
1002679
224186
1002657
1002614
224143
1002670
224113
224199
224049
Amount
440
438
435
432
430
428
409
400
400
399
385
384
380
377
376
371
360
360
360
360
357
356
352
350
350
350
339
337
335
333
330
323
309
302
300
300
300
300
299
282
281
280
279
278
278
276
274
267
267
265
260
257
Account Description
Business Unit
GE CAPITAL
BIFFS INC
MRA-THE MANAGEMENT ASSOCIATION
G & K SERVICES
ADAMS PEST CONTROL INC
COMCAST
SHAMROCK GROUP, INC - ACE ICE
ARM OF MINNESOTA
WELLS FARGO BANK MINNESOTA NA
THERMASTOR PRODUCTS GROUP
CENTURYLINK
RCM & ASSOCIATES
BERNICK'S WINE
COMCAST
GE CAPITAL
PARALLEL TECHNOLOGIES INC
COMCAST
UNIVERSITY OF MINNESOTA
FALK & ASSOCIATES
AHO, BRAD
MENARDS
CBIZ FINANCIAL SOLUTIONS INC
EMERGENCY APPARATUS MAINTENANC
COMCAST
DIETHELM, TAMMY L
SOUNDS GREAT
BUCHANAN, KURT
AMERICAN BOTTLING COMPANY, THE
BERNICK'S WINE
MASTER CRAFT LABELS INC
LAW ENFORCEMENT OPPORTUNITIES
SPRINT
HOME DEPOT CREDIT SERVICES
GINA MARIAS INC
CENTURYLINK
GENESIS EMPLOYEE BENEFITS, INC
MINNESOTA DEPT OF LABOR AND IN
TRUE FABRICATIONS
QUALITY PROPANE
VAN PAPER COMPANY
OSI BATTERIES INC
BEARING INDUSTRIAL & SUPPLIES
PARK SUPPLY OF AMERICA INC
MILIO'S SANDWICHES
EDEN PRAIRIE FIREFIGHTER'S REL
KIDS TEAM TENNIS LLC
FLEET MAINTENANCE INC
MATHESON TRI-GAS INC
BERTELSON TOTAL OFFICE SOLUTIO
NORTH STAR PUMP SERVICE
LIFT BRIDGE BREWERY
Other Rentals
Waste Disposal
Clothing & Uniforms
Contract Svcs - Pest Control
Cable TV
Transportation
Conference Expense
Paying Agent
Operating Supplies
Misc Non-Taxable
Cable TV
Other Rentals
Cable TV
Conference Expense
Conference Expense
Travel Expense
Cable TV
Instructor Service
Operating Supplies
Misc Taxable
Misc Non-Taxable
Operating Supplies
Operating Supplies
Computers
Operating Supplies
Telephone
HRA
Licenses & Taxes
Misc Taxable
Motor Fuels
Cleaning Supplies
Conference Expense
Supplies - Plumbing
Union Dues Withheld
Instructor Service
Equipment Parts
Office Supplies
Beer
IT Operating
Park Maintenance
Facilities Staff
Riley House
Fire
Engineering
G.O. Improvement Bonds 2006A
E-911 Program
IT Telephone
Fire
IT Operating
Fire
Engineering
IT Operating
City Council
Fire
Fire
Pleasant Hill Cemetery
Special Initiatives
Fire
Police
IT Operating
Arts Center
Fire
E-911 Program
Health and Benefits
Police
Engineering
Concessions
General Fund
CC-Tennis
Fleet Operating
Fleet Operating
Sewer Liftstation
Explanation
Check #
224026
224054
224066
224110
1002684
1002672
224044
1002615
224210
224144
1002622
1002651
224084
224221
224228
224160
224019
224021
224183
224008
224170
1002654
1002647
224148
224130
224007
224109
224211
224115
224127
1002634
224004
224053
224128
224129
1002688
224074
224038
224070
224092
224197
224204
1002698
224082
224099
224122
1002693
224033
224189
1002613
224153
224065
Amount
250
250
250
250
248
245
243
242
240
236
231
231
227
220
220
216
211
207
207
200
199
198
197
193
192
189
183
175
171
170
168
164
164
161
161
160
159
159
153
150
150
150
150
146
144
142
141
139
138
137
135
135
Account Description
Business Unit
COMMISSIONER OF REVENUE
MID-STATES ORGANIZED CRIME INF
MSSA
BCA/CRIMINAL JUSTICE TRAINING
QUALITY PROPANE
MCQUAY INTERNATIONAL
JOHNSON, DARRELL
KUSTOM SIGNALS INC
PREMIUM WATERS INC
FLYING CLOUD T/S #U70
O'REILLY AUTOMOTIVE INC
CLAREY'S SAFETY EQUIPMENT
TEMPCO SYSTEMS
SIGNSOURCE
STAPLES ADVANTAGE
HIRSHFIELD'S
CENTURYLINK
COMCAST
MENARDS
ASSOCIATION OF TRAINING OFFICE
JOHN'S SEWER & DRAIN CLEANING
DE LAGE LANDEN FINANCIAL SERVI
BROWN, PAUL
GOPHER STATE ONE-CALL
COMCAST
ASPEN MILLS
BAUER BUILT TIRE AND BATTERY
PRISMA LLC
BLOOMINGTON SECURITY SOLUTIONS
COMCAST
TESSCO INC
AMERIPRIDE LINEN & APPAREL SER
METRO FIRE
COMCAST
COMCAST
SCRAP METAL PROCESSORS INC
PRINT SOURCE MINNESOTA
HENNEPIN COUNTY TREASURER
PARLEY LAKE WINERY
NATIONAL PUBLIC EMPLOYER LABOR
ORION SYSTEMS
USA SECURITY
SPRING LAKE PARK FIRE DEPT INC
440400 - NCPERS MINNESOTA
CASCADE SUBSCRIPTION SERVICE I
TEE JAY NORTH INC
FLAHERTYS HAPPY TYME COMPANY
MINNESOTA CONWAY
JASON'S DELI
HD SUPPLY WATERWORKS LTD
MPX GROUP, THE
Licenses & Taxes
Motor Fuels
Accounts Receivable
Waste Disposal
Equipment Parts
Small Tools
Supplies - HVAC
Office Supplies
Telephone
Wireless Subscription
Contract Svcs - Garden Rm/Caf.
Other Rentals
Mileage & Parking
OCS-Leak Detection
Operating Supplies
Clothing & Uniforms
Tires
Contract Svcs - Security
Operating Supplies
Janitor Service
Operating Supplies
Operating Supplies
Waste Disposal
Advertising
Licenses, Permits, Taxes
Wine Domestic
Conference Expense
PERA
Contract Svcs - General Bldg
Misc Taxable
Operating Supplies
Operating Supplies
Printing
Park Maintenance
Police
Street Maintenance
Police
City Hall - CAM
Health and Benefits
Police
Park Maintenance
Fleet Operating
Fire
3rd Sheet of Ice
Rehab
Customer Service
IT Telephone
IT Operating
Water Distribution
Police
City Hall - CAM
IT Operating
Park Facilities
Fire
Fleet Operating
Fire
Park Shelters
Fire
Fire
Fire
Fire
Fleet Operating
Senior Center Programs
Engineering
Human Resources
Police
Fire
Health and Benefits
Fire
Fire
Police
Police
Explanation
Check #
1002621
1002591
1002633
224216
224200
224177
224039
224230
224117
224242
224222
224223
224224
1002616
224187
224040
224105
224145
224010
1002681
224009
1002677
1002643
224069
1002603
1002608
224029
224102
224234
224055
224219
224193
224017
224057
1002630
224095
224248
1002695
224151
224104
1002607
224064
224166
224138
1002697
224157
224146
1002605
224243
224073
1002696
1002673
Amount
134
133
130
129
128
127
125
123
122
121
116
116
116
115
114
112
110
110
109
108
107
106
102
101
101
97
96
95
93
90
87
86
85
81
77
75
70
69
57
54
50
50
50
48
48
46
45
43
42
42
42
37
Account Description
Business Unit
NEWTON, J. RANDALL
AJITAPRASAD, BEENA
TEE JAY NORTH INC
RICHARDSON, JIM
NORTHERN AIR CORPORATION
LIFT BRIDGE BREWERY
HENNEPIN COUNTY TREASURER
SUBURBAN CHEVROLET
BOURGET IMPORTS
WALSER CHRYSLER JEEP
SIGNSOURCE
SIGNSOURCE
SIGNSOURCE
LAWN RANGER, INC, THE
MINNEAPOLIS FINANCE DEPARTMENT
IND SCHOOL DIST 272
AMERIPRIDE LINEN & APPAREL SER
FRONTIER PRECISION INC
BATTERIES PLUS
PRINTERS SERVICE INC
AT&T MOBILITY
NEW FRANCE WINE COMPANY
ADAMS PEST CONTROL INC
OXYGEN SERVICE COMPANY
EXTREME BEVERAGE
GRAFIX SHOPPE
DIRECTV
AFFILIATED EMERGENCY VETERINAR
TKO WINES, INC
MINNESOTA BD OF PEACE OFFICER
SHAMROCK GROUP, INC - ACE ICE
MORGAN CREEK VINEYARDS
CAMERON, PAT
MINNESOTA CONWAY
SHRED-IT USA MINNEAPOLIS
WASHINGTON COUNTY SHERIFF'S OF
WORLD CLASS WINES INC
TOLL GAS AND WELDING SUPPLY
GS DIRECT
AMERICAN RED CROSS
GINA MARIAS INC
MPPOA
J H LARSON COMPANY
DIRECTV
UPS
HENNEPIN COUNTY PUBLIC RECORDS
G & K SERVICES-MPLS INDUSTRIAL
FASTSIGNS
WAYTEK INC
PINNACLE DISTRIBUTING
TRI COUNTY BEVERAGE & SUPPLY
MENARDS
Mileage & Parking
Mileage & Parking
Canine Supplies
Contract Svcs - Plumbing
Beer
Operating Supplies-Escrow
Equipment Parts
Transportation
Equipment Parts
Operating Supplies
Operating Supplies
Operating Supplies
Building Rental
Janitor Service
Operating Supplies
Supplies - Electrical
Repair & Maint - Ice Rink
Pager & Cell Phone
Transportation
Contract Svcs - Pest Control
Operating Supplies
Misc Taxable
Cable TV
Wine Imported
Transportation
Wine Domestic
Deposits-P&R Refunds
Waste Disposal
Transportation
Small Tools
Operating Supplies
Licenses, Permits, Taxes, Fees
Operating Supplies
Supplies - Electrical
Printing
Cleaning Supplies
Operating Supplies
Equipment Parts
Misc Taxable
Misc Taxable
Engineering
Community Center Admin
Police
City Hall - CAM
Planning
Fleet Operating
Fleet Operating
City Hall - CAM
IT Operating
Community Band
Engineering
Outdoor Center Facilities
Fire
Fleet Operating
Animal Control
Police
Fire
City Center Operations
Police
Fleet Operating
Engineering
Pool Lessons
Reserves
Police
Public Works/Parks
Police
Communications
Engineering
Concessions
Fleet Operating
Explanation
Check #
224090
224158
224032
1002682
224136
1002652
224218
224237
1002706
224107
224031
224163
224195
1002685
224191
224123
224126
Amount
36
35
33
33
33
32
30
30
29
23
21
15
12
11
9
9
2
Account Description
Business Unit
TSAI, JANE
HENNEPIN HISTORY MUSEUM
FIRE SAFETY USA INC
PRIORITY COURIER EXPERTS
DALE GREEN COMPANY, THE
CUSTOM HOSE TECH
ROSS, KENNETH
UNITED FIREFIGHTERS ASSN
ZIEGLER INC
AT&T MOBILITY
EDEN PRAIRIE SCHOOL
IIMC
MULTIHOUSING CREDIT CONTROL
QUICKSILVER EXPRESS COURIER
MINNESOTA VALLEY ELECTRIC COOP
CAWLEY COMPANY, THE
COMCAST
Deposits-P&R Refunds
Equipment Parts
Deposits
Equipment Parts
Pager & Cell Phone
Operating Supplies
Electric
Clothing & Uniforms
Planning
Fire
Fleet Operating
Park Maintenance
Fleet Operating
Fire
Fleet Operating
Park Maintenance
Internal Events
City Clerk
Police
Communications
Riley Creek Woods
Police
3,251,371 Grand Total
Explanation
Purchasing Card Payment Report
December 2012
Amount Explanation
34
17
360
55
103
-180
2,320
2,268
28
252
107
45
260
95
20
51
204
252
2
15
32
12
268
541
34
1,506
4
3
4
193
31
21
436
13
351
107
64
120
1,476
2,285
60
571
94
67
35
15
124
US-map holder-outdoor ctr
US-stock/leak
US-gloves
US-measuring wheel
US-table-water plant
US-credit-gloves
US-training
US-pontoon
US-pontoon
US-mobile phone hardware
US-#290
US-vitalchek
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-recognition lunch
US-woodshop lathe parts
US-holiday lunch
US-creamer
US-napkins
US-pop
US-radio/ipod player
US-kitchen supplies
US-ipod radio
US-picnic tables
US-tools for signs
US-picnic tables
US-picnic tables
US-project mgmt software
US-printer for sonja
US-ipads for dispatch
US-Laptop for forensics
US-kvm for liquor
US-study guides
US-Table covers
US-xmas party/kitchen supplies
US-kitchen supplies
US-license renewal
US-pesticide recertification
Vendor
Account Description
Business Unit
MENARDS
OLSEN CHAIN & CABLE
MENARDS
MENARDS
OLSEN CHAIN & CABLE
MINNESOTA POLLUTION CONTROL AG
R & R MARINE INC
MENARDS
SPRINT STORE
BEST BUY
MINNESOTA STATE PATROL
WALMART COMMUNITY
CUB FOODS EDEN PRAIRIE
WALMART COMMUNITY
WALMART COMMUNITY
WALMART COMMUNITY
WALMART COMMUNITY
RAINBOW FOODS INC.
WALMART COMMUNITY
WALMART COMMUNITY
BEARPATH GOLF AND COUNTRY CLUB
PENN STATE
KOWALSKI'S MARKET
WALMART COMMUNITY
DOLLAR TREE STORES, INC.
WALMART COMMUNITY
BEST BUY
US FOOD CULINARY EQUIPMENT & S
BEST BUY
SHERWIN WILLIAMS CO
MENARDS
MENARDS
PODIO INC
HP HOME STORE
BEST BUY
BEST BUY
NEWEGG.COM
AMERICAN WATER WORKS ASSOCIATI
PARTY CITY
MENARDS
TARGET
MINNESOTA DEPARTMENT OF AGRICU
MINNESOTA NURSERY & LANDSCAPE
Building Materials
Clothing & Uniforms
Small Tools
Operating Supplies
Clothing & Uniforms
Conference Expense
Operating Supplies
Equipment Parts
Operating Supplies
Operating Supplies
Special Event Fees
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Small Tools
Operating Supplies
Software
Office Supplies
Computers
Computers
Computers
Training Supplies
Operating Supplies
Office Supplies
Office Supplies
Park Maintenance
Storm Drainage
Storm Drainage
Park Maintenance
Park Maintenance
Communications
Fleet Operating
Fleet Operating
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Internal Events
Senior Center Admin
Senior Center Programs
Senior Board
Senior Board
Senior Center Admin
Senior Center Admin
Senior Board
Senior Center Admin
Park Maintenance
Park Maintenance
Park Maintenance
Park Maintenance
IT Operating
Police
IT Operating
IT Operating
Park Maintenance
Park Maintenance
Amount Explanation
5
99
65
83
60
120
399
70
386
21
13
57
44
69
25
100
219
280
15
21
15
222
16
12
14
53
80
5
150
71
34
13
15
29
24
23
11
12
14
16
52
3
130
40
58
-11
241
6
429
186
219
US-power washer repair
US-tree inspector recert
US-tree inspector recert
US-park maint training
US-Tree bark protectors
US-registration-Schaitberger
US-registration-Schaitberger
US-basic emt-w zafft
US-luncheon
US-wall file-snow eoc room
US-snow eoc room
US-Café food
US-Café food
US-calendars
US-s borg boiler license renew
US-lime residual analysis
US-plaque of mechanics
US-safety videos
US-facilities shipment
US-supplies
US-pesticide spray license
US-conf ernst bourne agness
US-blue card
US-blue card
US-blue card
US-commander meeting
US-commander meeting
US-postage for FCAAC packet
US-computer forensic supplies
US-operating supplies
US-inadvertent personal use
US-welding cord
US-pesticide applicator
US-shop
US-inadvertent personal use
US-shop
US-steves welder
US-woodshop
US-irrigation-RPZ flushing
US-shop tool
US-wood shop tools
US-lk aerators
US-park sign storage
US-fuel for rental unit
US-gaskets for feeder equip
US-gaskets for feeder equip
US-assembley
US-VLI development wkshp
US-cots
US-Truck cylinder
US-Membership dues
Vendor
Account Description
Business Unit
MENARDS
MN NURSERY & LANDSCAPE
MN SOCIETY OF ARBORICULTURE
PLANTRA INC
INTERNATIONAL CODE COUNCIL
NATIONAL REGISTRY OF EMTS
FAMOUS DAVE'S
OFFICE DEPOT CREDIT PLAN
MENARDS
WALMART COMMUNITY
WALMART COMMUNITY
CALENDARS
DEPT OF LABOR & INDUSTRY
IN THE NEWS INC
NEXSTEP
UNITED STATES POSTAL SERVICE
WALGREEN'S #5080
KOWALSKI'S MARKET
BRUEGGERS BAGEL
KOWALSKI'S MARKET
CHIPOTLE
WILDFIRE
BYERLYS
MICRO CENTER A/R
MICRO CENTER A/R
HOLIDAY STATION STORES INC
MENARDS
MENARDS
US BANK
MENARDS
MENARDS
MENARDS
MENARDS
SEARS EDEN PRAIRIE
MENARDS
MENARDS
SUPERAMERICA
SPARLING INSTRUMENTS LLC
SPARLING INSTRUMENTS LLC
MCCROMETER
MPLSPARKING.COM
GANDER MOUNTAIN
LEDWELL & SON ENTERPRISES
NORTHSTAR CHAPTER AMERICAN PAY
Conference Expense
Conference Expense
Operating Supplies
Miscellaneous
Operating Supplies
Operating Supplies
Office Supplies
Testing - Soil Boring
Office Supplies
Safety Supplies
Equipment Parts
Operating Supplies
Conference Expense
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Miscellaneous
Operating Supplies
Deposits
Equipment Parts
Operating Supplies
Deposits
Operating Supplies
Operating Supplies
Operating Supplies
Small Tools
Small Tools
Operating Supplies
Building Materials
Operating Supplies
Mileage & Parking
Safety Supplies
Equipment Parts
Tree Disease
Tree Disease
Park Maintenance
Reforestation
Fire
Fire
Fire
Street Maintenance
Street Maintenance
Street Maintenance
Concessions
Concessions
Park Maintenance
Park Maintenance
Fire
Fire
Fire
Fire
Fire
Fire
IT Operating
Police
Escrow
Park Maintenance
Park Maintenance
Park Maintenance
Escrow
Park Maintenance
Park Maintenance
Park Maintenance
Park Maintenance
Park Maintenance
Park Maintenance
Park Maintenance
Park Maintenance
Street Maintenance
Water Wells
Community Development Admin.
Fleet Operating
Fleet Operating
Human Resources
Amount Explanation
515
175
4,104
46
148
59
252
114
97
15
38
20
40
114
243
2,406
1,278
1,875
-111
14
5
20
77
7
8
36
6
20
3
23
24
61
22
30
6
16
35
40
135
268
18
80
99
73
50
108
60
40
81
55
56
US-orientation video
US-Membership dues
US-rollaway beds
US-radio equip repair
US-polybags
US-standby crew snacks
US-dinner for standby crew
US-office toy for children
US-citizen class materials
US-training-tiffany
US-UB online processing
US-ePermit web security
US-UB recurring cc
US-EP read books
US-EP read books
US-Nov12 Bldg Surchgs
US-Café food
US-pickleball award
US-pickleball award
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-pickleball award
US-spray paint for banner
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-Café food
US-twinwest event
US-legislative priorities dinn
US-cell phone case
US-for meeting
US-shelving
US-storage boxes
US-sunshine fund N Eichman
US-sunshine fund a zilka
US-sunshine fund s wenzel
US-sunshine fund a kalligher
US-heater
US-bandages
US-supplies
US-bobcat filters
Vendor
Account Description
Business Unit
SOCIETY FOR HUMAN RESOURCE MAN
MERSC
ABC HOME STORE .COM INC
ALLIED ELECTRONICS INC
ULINE
PDQ DELI MART
RUBY TUESDAY
TARGET
NEW READERS PRESS
GOVERNMENT FINANCE OFFICERS AS
PAYPAL INC
PAYPAL INC
PAYPAL INC
AMAZON.COM
AMAZON.COM
FRESH SEASONS MARKET
CARIBOU COFFEE
CARIBOU COFFEE
WALMART COMMUNITY
TRADER JOES
WALMART COMMUNITY
KOWALSKI'S MARKET
WALMART COMMUNITY
CARIBOU COFFEE
HIRSHFIELDS PAINT MANUFACTURIN
RAINBOW FOODS INC.
WALMART COMMUNITY
WALMART COMMUNITY
WALMART COMMUNITY
RAINBOW FOODS INC.
HOLIDAY STATION STORES INC
WALMART COMMUNITY
RAINBOW FOODS INC.
TWINWEST
MINNESOTA CHAMBER OF COMMERCE
SPRINT STORE
NATIONWIDE INDUSTRY SUPPLY
MENARDS
FLORIST ONE
BACHMANS CREDIT DEPT
ZEE MEDICAL SERVICE
OFFICEMAX CREDIT PLAN
LANO EQUIPMENT INC
Training Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Miscellaneous
Software
Conference Expense
Bank and Service Charges
Bank and Service Charges
Deposits
Deposits
Building Surcharge
Mechanical Surcharge
Plumbing Surcharge
Other Revenue
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Conference Expense
Conference Expense
Operating Supplies
Operating Supplies
Office Supplies
Operating Supplies
Deposits
Deposits
Deposits
Deposits
Office Supplies
Safety Supplies
Office Supplies
Equipment Parts
Fire
Fire
Fire
Fire
Finance
IT Operating
Escrow
Escrow
General Fund
General Fund
General Fund
General Fund
Concessions
Gymnasium (CC)
Gymnasium (CC)
Concessions
Concessions
Concessions
Concessions
Concessions
Gymnasium (CC)
Ice Rink #1
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Concessions
Communications
Fire
Escrow
Escrow
Escrow
Escrow
Aquatics & Fitness Admin
Pool Lessons
Aquatics & Fitness Admin
Storm Drainage
Amount Explanation
295
15
22
85
9
54
320
13
7
20
8
1,347
67
36
61
139
103
138
33
276
50
65
61
198
9
99
190
14
117
16
19
32
21
15
252
38
30
25
82
12
50
18
189
52
66
51
50
28
27
500
17
US-water cart for plants
US-water cart
US-water cart
US-barricades
US-barricades
US-drill bit sharpener
US-tools for shop
US-barricades
US-hose
US-drill bits
US-belt
US-cert equip
US-exercise equip
US-lube for exercise equip
US-shop supplies
US-tote box for truck
US-side boards
US-caulk
US-caulk
US-ITE dues
US-vending food
US-Café food
US-vending food
US-vending supplies
US-equip repair of two wheel c
US-Green Expo
US-equipment
US-reserve calendar
US-office supplies
US-office supplies
US-office supplies
US-training supplies
US-bolts
US-weaving class supplies
US-2012 MN Statutes
US-moss site
US-supplies for cleaning truck
US-screws for benches
US-Critter food
US-Critter food
US-Critter food
US-Critter food
US-Food for plow drivers
US-tie down round lake unbrell
US-Fraud-M Vandenberghe
US-Station 4 camera
US-Station 4 camera
Vendor
Account Description
Business Unit
NORTHERN TOOL & EQUIPMENT
NAPA AUTO PARTS
MENARDS
MENARDS
MENARDS
MENARDS
NAPA AUTO PARTS
NAPA AUTO PARTS
PROPAC INC
BATTERIES PLUS
FREESHEEL BIKE
MENARDS
NORTHERN TOOL & EQUIPMENT
MENARDS
MENARDS
MENARDS
INSTITUTE OF TRANSPORTATION EN
WALMART COMMUNITY
TARGET
WALMART COMMUNITY
SPORTS WORLD USA INC
MINNESOTA NURSERY & LANDSCAPE
A. M. LEONARD
CALENDAR WIZ
MICHAELS - THE ARTS & CRAFTS S
GANDER MOUNTAIN
MENARDS
BLICK ART MATERIALS
MINNESOTA'S BOOKSTORE
MENARDS
PETCO
PETCO
PETCO
PETCO
GINA MARIAS INC
MENARDS
US BANK
US BANK
US BANK
MY CABLE MART
MY CABLE MART
US BANK
US BANK
Office Supplies
Office Supplies
Office Supplies
Small Tools
Equipment Parts
Equipment Parts
Operating Supplies
Operating Supplies
Operating Supplies
Office Supplies
Office Supplies
Office Supplies
Training Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Building Materials
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Deposits
Deposits
Deposits
Deposits
Deposits
Storm Drainage
Storm Drainage
Sewer System Maintenance
Storm Drainage
Sewer Utility - General
Storm Drainage
Storm Drainage
Engineering
Concessions
Concessions
Concessions
Concessions
Park Maintenance
Park Maintenance
Park Maintenance
Reserves
Fire
Fire
Fire
Fire
Storm Drainage
Arts Center
Assessing
Traffic Signals
Traffic Signals
Park Maintenance
Outdoor Center
Outdoor Center
Outdoor Center
Outdoor Center
Street Maintenance
Park Maintenance
Escrow
Escrow
Escrow
Escrow
Escrow
Amount Explanation
17
17
17
17
20
32
20
17
20
133
102
20
1,000
1,479
170
685
38
405
31
92
8
31
88
250
100
169
29
40
46
114
28
89
US-gift cards for adult league
US-MRPA sanctioning fees volle
US-sanctioning fees basketball
US-ERU training-J Biggar
US-winter break trips
US-sesame street live
US-program and camp supplies
US-sat night out pizza
US-club 204 supplies
US-club 204 supplies
US-battery packs for group fit
US-monthly licensing fee
US-HDMI cables
US-Membership dues
US-decorations
US-decorations
US-traffic light batteries
US-traffic light batteries
US-strap
US-sawhorse table
42,878 Report Total
Vendor
Account Description
Business Unit
US BANK
US BANK
US BANK
US BANK
US BANK
US BANK
US BANK
US BANK
US BANK
US BANK
US BANK
US BANK
GREEN MILL
MINNESOTA RECREATION & PARK AS
MINNESOTA RECREATION & PARK AS
NATIONAL TACTICAL OFFICERS ASS
WALMART COMMUNITY
TARGET
AUTISM SHOP
DAVANNI'S PIZZA
TARGET
TARGET
AV NOW, INC
SCW FITNESS
MY CABLE MART
PROJECT MGMT INSTITUTE
MENARDS
MENARDS
BATTERIES PLUS
BATTERIES PLUS
MENARDS
MENARDS
Deposits
Deposits
Deposits
Deposits
Deposits
Deposits
Deposits
Deposits
Deposits
Deposits
Deposits
Deposits
Awards
Special Event Fees
Special Event Fees
Operating Supplies
Special Event Fees
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Operating Supplies
Computers
Conference Expense
Escrow
Escrow
Escrow
Escrow
Escrow
Escrow
Escrow
Escrow
Escrow
Escrow
Escrow
Escrow
Athletic Programs Admin
Volleyball
Basketball
Police
Special Events & Trips
Therapeutic Rec Admin
Saturday Night Out
CC-New Adaptive
CC-New Adaptive
Fitness Classes
Fitness Classes
IT Operating
IT Operating
Storm Drainage
Storm Drainage
Storm Drainage

6:25 pm, heritage rooms 6:30

Transcription

Similar documents

Document Images

PGCRC Baysox 2016

Bulldog Bark

August 2015 ECRC-Parent Link Centre Stepping Stones Society

2013 – October - Cherryland Community Association

Minutes seminar Netherlands Dec 2nd 2010

prairie management 101 - Potawatomi Wildlife Park

colorsnap® in-home consultations. - Sherwin

IndiaFest - India Association of Minnesota

2013 – August

Returning to Eden