City Council Meeting August 4, 2015 - Robinson, TX

City Council Meeting
August 4, 2015
City of Robinson
111 W. Lyndale, Robinson, TX 76706-5619
Phone (254) 662-1415 ❖
Fax (254) 662-1035
PUBLIC NOTICE
THE ROBINSON CITY COUNCIL WILL MEET ON TUESDAY, AUGUST 4, 2015 AT
6:00 P.M. IN THE COUNCIL ROOM AT ROBINSON CITY HALL, 111 WEST
LYNDALE, ROBINSON, TEXAS TO CONSIDER AND ACT ON THE ITEMS ON THE
FOLLOWING AGENDA.
1. Call to order
2. Invocation
3. Roll Call.
4. Approve Minutes: July 1, 2015; July 6, 2015; July 7, 2015; and July 28, 2015
5. Citizen Comments.
6. City Manager Response to Citizen Comments regarding July 7, 2015 City Council
Meeting: general repair work and maintenance (shredding in ditches, culvert, and speed
limit on Grieg), Street Quality Testing, and phone system.
7. Discussion, consideration, action, if any re: Consider all matters incident and related to
the issuance and sale of City of Robinson, Texas, Combination Tax and Revenue
Certificates of Obligation, Series 2015, including the adoption of an ordinance 2015-003
authorizing the issuance of such certificates of obligation.
8. Discussion, consideration, action, if any re: Renewal of a lease agreement between the
City of Robinson and Behnke Farms.
9. Discussion, consideration, action, if any re: Resolution No. 2015-010; Ordering a
General Election for the City of Robinson on November 3, 2015 to be held as a Joint
Election with McLennan County.
City Council Meeting Agenda
August 4, 2015
Page 1 of 2
10. Discussion, consideration, action, if any re: Conduct a vote by the City Council to
place a proposal to adopt a tax rate of $0.505321 on Tuesday, September 1, 2015, and
call for two public hearings on a proposed tax rate to be held on Thursday, August 20,
2015 and Tuesday, August 25, 2015, at 6:00 p.m. at Robinson City Hall, 111 W Lyndale
Ave, Robinson, Texas 76706.
11. Discussion, consideration, action, if any re: Walker Partners proposal for replacing
existing membranes in the reverse osmosis (RO) trains and rehabilitation, including
painting, of the City of Robinson Water Treatment Plant.
12. Councilmember requests for items to be placed on future agendas.
13. Adjourn.
*The Governing Body reserves the right to go into Executive Session on any of the above items
as provided by Government Code Chapter 551.
*Public Hearings will be held in accordance with procedures set forth in Resolution R-95-011,
adopted by the City Council on June 13, 1995.
Note: Persons with disabilities who plan to attend this meeting and who need auxiliary aids or
services should contact the City Secretary at 254-662-1415 at least twenty-four (24) hours
before this meeting so that appropriate arrangements can be made.
City Council Meeting Agenda
August 4, 2015
Page 2 of 2
MEETING DATE: August 4, 2015
AGENDA ITEM:
CALL TO ORDER:
INVOCATION:
ROLL CALL:
PRESENT
ABSENT
MASTERGEORGE
_________
________
ECHTERLING
_________
________
BAKER
_________
________
FERGUSON
_________
________
STEED
_________
________
JOHNSON
_________
________
STIVENER
_________
________
MEETING ADJOURNED AT:
MEETING DATE: August 4, 2015
AGENDA ITEM:
4.
Comments:
Approve Minutes: July 1, 2015; July 6, 2015; July 7, 2015; and July 28, 2015
Copies of the Minutes have been provided for your review.
Motion by: _________________________________________________________________________
Seconded by: _______________________________________________________________________
Content of Motion: ___________________________________________________________________
___________________________________________________________________________________
Vote: Mastergeorge__________; Echterling __________; Baker ____________; Ferguson
___________; Steed ___________; Johnson ___________; Stivener ____________
Motion Carried:
Yes___________; No __________
MINUTES OF CITY COUNCIL MEETING JULY 1, 2015
This meeting was cancelled due to lack of quorum.
1.
Call to order:
2.
Invocation:
3.
Roll Call:
4.
Citizen Comments:
5.
Budget Workshop: Discussion of proposed budget for FY 2015-2016.
6.
Councilmember comments on agenda items set out above and requests for items to be
placed on future agendas. (No matter that is not specifically contained on this agenda may
be discussed except, and limited to, asking that an item be placed on future agendas.)
7.
Adjourn:
__________________________________________
Bryan Ferguson, Mayor
ATTEST:
_______________________________
Jana Lewellen, City Secretary
MINUTES OF CITY COUNCIL MEETING JULY 6, 2015
1.
Call to order: Meeting called to order at 6:00 P.M. by Mayor Bryan Ferguson.
2.
Invocation: Rusty Steed gave the invocation.
3.
Roll Call; Councilmembers present: James Mastergeorge, Bert Echterling, Doye Baker,
Bryan Ferguson, Rusty Steed, and Warren Johnson. Councilmember Jeremy Stivener was
absent.
4.
Citizen Comments: Dan Jackson with Willdan Financial Services provided an overview
regarding a stormwater cost of service and fee analysis for the City of Robinson.
5.
Budget Workshop: Discussion of proposed budget for FY 2015-2016. Robert Cervenka,
City Manager, provided Council with an overview of the proposed 2015-2016 budget.
Budget discussed by Council, no action taken at this time.
6.
Councilmember comments on agenda items set out above and requests for items to be
placed on future agendas. (No matter that is not specifically contained on this agenda may
be discussed except, and limited to, asking that an item be placed on future agendas.)
None
7.
Adjourn: Meeting adjourned at 6:51 p.m.
__________________________________________
Bryan Ferguson, Mayor
ATTEST:
_______________________________
Jana Lewellen, City Secretary
MINUTES OF CITY COUNCIL MEETING July 7, 2015
1. Call to order: Meeting called to order at 6:00 P.M. by Mayor Bryan Ferguson.
2. Invocation: Bryan Ferguson provided the Invocation.
3. Roll Call: Councilmembers present: James Mastergeorge, Bert Echterling, Doye Baker,
Bryan Ferguson, Rusty Steed, and Warren Johnson. Councilmember Jeremy Stivener was
absent
4. Approve Minutes from: June 2, 2015. James Mastergeorge motioned to approve the
minutes as written. Rusty Steed seconded this motion. Voting in favor; Mastergeorge,
Echterling, Baker, Ferguson, Steed, and Johnson. Motion carried unanimously.
5. Citizen Comments: Vernon Leuschner, 299 Peevy Lane, Robinson, Texas 76706
commented on the Street Quality Testing, and the City of Robinson Phone System. John
Vorderkunz, 1811 Greig Drive, Robinson Texas, 76706, commented on the general repair
work and maintenance (shredding in ditches, culvert, and speed limit on Grieg), and City
of Robinson Phone System.
6. PUBLIC HEARING – Conduct a Public Hearing and action: Regarding a zoning
change from R-1, Single Family Residential to AG, Agricultural. The tract of land is
a 9.695 acre tracts conveyed to Melissa and Mark Benson by deed recorded in
Instrument # 2011035571 of the Official Public Records of McLennan County, Texas.
It is located at 5901 Rosenthal Pkwy. The public hearing was opened at 6:11 p.m. Tracy
Lankford provided a brief background of this zoning request. Mr. Lankford stated the
Planning & Zoning Commission voted 3 to 0 to approve the request, and recommend
approval. Sharon Benson, property owner, spoke in favor of the proposed zoning change.
The hearing closed at 6:16 p.m. Following a brief discussion by Council, James
Mastergeorge made motion to approve the request from R-1, Single Family Residential to
AG, Agricultural. Rusty Steed seconded the motion. Voting in favor: Mastergeorge,
Echterling, Baker, Ferguson, Steed, and Johnson. Motion carried unanimously.
7. Discussion, consideration, action, if any re: Award of proposal for lease of Cityowned property regarding S. Old Robinson Road (former church property), Block 2,
Plat of Original Town of Robinson. City Manager Robert E. Cervenka provided an
overview of this item. Following a brief discussion by Council, Rusty Steed made a
motion to award the lease to Bridgepoint Fellowship as presented. Warren Johnson
seconded this motion. Voting in favor: Mastergeorge, Echterling, Ferguson, Steed, and
Johnson. Motion carried by a vote of 5-1 with Baker voting in opposition.
8. Discussion, consideration, action, if any re: Walker Partners proposal to provide
professional surveying services to the City of Robinson in connection with the City of
Robinson Topographic Survey for Reservoir No. 2. City Manager Robert E. Cervenka
City Council Meeting Minutes
July 7, 2015
Page 1 of 3
provided an overview of this item. Following a brief discussion by Council, Rusty Steed
made a motion to approve the proposal from Walker Partners as presented. James
Mastergeorge seconded this motion. Voting in favor: Mastergeorge, Echterling, Ferguson,
Steed, and Johnson. Motion carried by a vote of 5-1 with Baker voting in opposition.
9. Discussion, consideration, action, if any re: Application for eligibility regarding the
Federal Surplus Property Program. City Manager Robert E. Cervenka provided an
overview of this item. Following a brief discussion by Council, Rusty Steed made a
motion to approve the execution of the application as presented. Warren Johnson seconded
this motion. Voting in favor: Mastergeorge, Echterling, Baker, Ferguson, Steed, and
Johnson. Motion carried unanimously.
10. Discussion, consideration, action, if any re: Authorizing the City Manager to execute
an engagement letter with Willdan Financial Services to provide for a stormwater
cost of service and fee analysis for the City of Robinson. City Manager Robert E.
Cervenka provided an overview of this item, and stated Dan Jackson with Wildan
Financial Services provided as summery to Council at the Special Called Meeting
conducted on July 6, 2015. Following a brief discussion by Council, Doye Baker made a
motion to delay this engagement for one year. This motion died for lack of second. No
further action was taken.
11. Discussion, consideration, action, if any re: Walker Partners Capital Improvement
Projects Quarterly Update. Clark Gauer, Walker Partners, LLC, appeared and provided
the Council with an oral and visual update on current water and wastewater capital
improvements projects. No further action taken.
12. Discussion, consideration, action, if any re: Discussion of the FY 2015-2016 Budget.
City Manager Robert E. Cervenka provided Council with an overview of the proposed
2015-2016 budget. Mr. Cervenka stated an additional Budget meeting will be conducted
on July 28, 2015 for final review. Budget discussed by Council, no action taken at this
time.
12(A). Discussion, consideration, action, if any re: Resolution No. 2015-009 McLennan
County Appraisal District Accounting Practices and Management. Councilmember
Rusty Steed provided an overview of this item. Following a brief discussion by Council,
Rusty Steed made a motion to approve the resolution as presented. James Mastergeorge
seconded this motion. Voting in favor: Mastergeorge, Steed, and Johnson. Motion carried
by a vote of 3-2 with Councilmembers Ferguson and Baker voting in opposition, and one
abstention from Councilmember Echterling.
13. Councilmember comments on agenda items set out above and requests for items to
be placed on future agendas. (No matter that is not specifically contained on this
agenda may be discussed except, and limited to, asking that an item be placed on future
agendas.)
City Council Meeting Minutes
July 7, 2015
Page 2 of 3
Councilmember Echterling directed staff to follow-up on comments made during citizen
comments regarding street testing and the phone system.
Councilmember Steed directed staff to follow-up on the phone system.
Councilmember Johnson asked for follow-up on the phone system, and suggest a customer
service workshop.
14. Discussion, consideration, action if any, re: Monthly Departmental Reports. None.
Court Report
Communications Report
Building Permit Reports
Code Enforcement Reports
Finance Report
ETMC Report
Fire Department Report
Police Department Report
Public Works Reports
15. Adjourn. Meeting adjourned at 7:01 p.m.
__________________________________________
Bryan Ferguson, Mayor
ATTEST:
_______________________________
Jana Lewellen, City Secretary
City Council Meeting Minutes
July 7, 2015
Page 3 of 3
MINUTES OF CITY COUNCIL MEETING JULY 28, 2015
1.
Call to order: Meeting called to order at 6:00 P.M. by Mayor Bryan Ferguson.
2.
Invocation: Rusty Steed gave the invocation.
3.
Roll Call; Councilmembers present: James Mastergeorge, Bert Echterling, Doye Baker,
Bryan Ferguson, and Rusty Steed. Councilmember Jeremy Stivener arrived at 6:08 PM.
Councilmember Warren Johnson was absent.
4.
Citizen Comments: None
5.
Budget Workshop: Discussion of proposed budget for FY 2015-2016. Robert Cervenka,
City Manager, provided Council with an overview of the proposed 2015-2016 budget.
Budget discussed by Council, no action taken at this time.
6.
Councilmember comments on agenda items set out above and requests for items to be
placed on future agendas. (No matter that is not specifically contained on this agenda may
be discussed except, and limited to, asking that an item be placed on future agendas.)
Councilmember Echterling notified Council he would not be at the August 4, 2015
meeting.
7.
Adjourn: Meeting adjourned at 7:13 p.m.
__________________________________________
Bryan Ferguson, Mayor
ATTEST:
_______________________________
Jana Lewellen, City Secretary
MEETING DATE: August 4, 2015
AGENDA ITEM:
Citizen Comments
Comments:
Motion by: _________________________________________________________________________
Seconded by: _______________________________________________________________________
Content of Motion: ___________________________________________________________________
___________________________________________________________________________________
Vote: Mastergeorge__________; Echterling ___________; Baker ____________; Ferguson
___________; Steed ___________; Johnson ___________; Stivener ____________
Motion Carried:
Yes___________; No __________
MEETING DATE: August 4, 2015
AGENDA ITEM:
6.
City Manager Response to Citizen Comments regarding the July 7, 2015 City Council
Meeting: general repair work and maintenance (shredding in ditches, culvert, and speed limit
on Grieg), Street Quality Testing, and phone system.
Comments:
Please see the attached comments provided by City Manager Robert E Cervenka.
Motion by: _________________________________________________________________________
Seconded by: _______________________________________________________________________
Content of Motion: ___________________________________________________________________
___________________________________________________________________________________
Vote: Mastergeorge__________; Echterling ___________; Baker ____________; Ferguson
___________; Steed ___________; Johnson ___________; Stivener ____________
Motion Carried:
Yes___________; No __________
City Manager Response to Citizen Comments City Council Hearing of Visitors July 7, 2015 John Vorderkunz (1811 Greig Drive) – Commented on the general repair work and maintenance (shredding in ditches, culvert, and speed limit on Grieg), and phone system. Stated no returned phone calls by City. General Repair Work The City Manager contacted Mr. Vorderkunz several days after the City Council meeting and went and met with him at his home. It was discussed to clean out the ditch in front of his house along Grieg Drive to a point toward the creek in which it would flow better. It was also agreed to work with him to realign his drive approach what currently has three culvert pipes. Mr. Vorderkunz wants the City to pull out the existing pipes and he will replace and include a larger culvert pipe. He will tear out the existing concrete sides before the City begins. He also wants the City to clean up the drainage inlet along Hoffmeyer Drive at Grieg Drive. The City Manager agreed to get this done in a timely manner and instructed the Public Works Director on site of what needs to be done. The new speed limit (40 mph) was determined by a study by the Police Department once Greig Drive was completed and passed by the City Council. Phone System The City Manager discussed the phone system issues with the Police Chief and receptionist. All calls received in the absence of the receptionist are deferred to the water utility employees at the front counter. We will continue to look for opportunities to improve customer service regarding the Phone System. Our job in handling the matter is to listen, understand, and then discuss with the customer their concerns in a calm and friendly manner while conducting an open discussion regarding the issues complained of and how they will be responded to in their specific issue. Once we have heard the complaint and understand, we can refer the customer to a supervisor or manager where possible. Possibly creating and maintaining a manner of tracking customer complaints and the resolution. We will do a better job at answering and returning calls within one work day. Vernon Leuschner – Street Quality Testing – Phone System Street Quality Testing The City Manager discussed (phone call) the street conditions of Lux with Mr. Leuschner several days after the Council meeting. The reason the utility cut was not patched is due to the fact that Lux Dr. will be reclaimed in the next two weeks. However, the street crew did go out to Lux and placed a temporary patch on the utility cut and other areas that needed attention. Walker Partners (City Engineer) advised that testing was to be done on all street sections for this year’s projects. The City budget for testing on these projects was limited for engineering and testing services as of May 2015 for the approximately 12 miles of streets that are proposed for reconstruction. There were 30 borings performed in various streets in March 2015 (LFE Project W15‐020, Report dated April 23); and several Proctors along with associated Atterberg Limits and ‐200 Mesh sieves were done during April. While the Proctors and associated testing were on samples from specific streets, density tests were not conducted. The reconstruction plans have been reduced to 2 primary alternatives, both of which include a seal‐coat topping: 1) Use an asphaltic emulsion to stabilize at least 6 inches of existing granular base, whenever at least 8 inches of granular base exists; and 2) Use a fly‐ash/lime stabilizer on 8 inches of existing material whenever clayey soils exist within the material to be stabilized. Ergon has been retained to prepare mix designs for the asphaltic stabilizer. LFE previously conducted mix designs for fly‐ash/lime stabilizer, and conducted limited testing and engineering for some of the streets. The City Engineer feels it's important for the City to move forward to continue to work with Langerman‐Foster (regarding their on‐call materials testing services) to perform field densities, gradations, any strength cylinders, etc. that are needed to show that the means and methods being employed met the full depth emulsion designs (or lime stabilization). It is anticipated that the City will authorize field density tests to be performed on a typical street section and mix design over the next 30 days by Langerman‐Foster to verify current designs. It should be noted that this testing is limited due to financial constraints per council action (i.e. funds were limited to a joint effort between Walker Partners, and Langerman & Foster). Phone System The City Manager discussed the phone system issues with the Police Chief and receptionist. All calls received in the absence of the receptionist are deferred to the water utility employees at the front counter. We will continue to look for opportunities to improve customer service regarding the Phone System. Our job in handling the matter is to listen, understand, and then discuss with the customer their concerns in a calm and friendly manner while conducting an open discussion regarding the issues complained of and how they will be responded to in their specific issue. Once we have heard the complaint and understand, we can refer the customer to a supervisor or manager where possible. Possibly creating and maintaining a manner of tracking customer complaints and the resolution. We will do a better job at answering and returning calls within one work day. Councilmember Requests/Comments Bert Echterling – Follow‐up on citizen comments regarding street quality testing, and phone system (said this was not the first time he’s heard this complaint). Please refer to City Manager response. Rusty Steed, Mayor ProTem – Phone System. Please refer to City Manager response. Warren Johnson – Schedule a Customer Service Workshop. It was recommended by the City Manager that a retreat would be scheduled during the month of September‐October to discuss the customer service issues. Please refer to City Manager response. MEETING DATE: August 4, 2015
AGENDA ITEM:
7.
Consider all matters incident and related to the issuance and sale of City of Robinson,
Texas, Combination Tax and Revenue Certificates of Obligation, Series 2015,
including the adoption of an ordinance 2015-003 authorizing the issuance of such
certificates of obligation.
Comments:
At the June 2, 2015 Council Meeting, Council approved Resolution 2015-006 to consider all matters
incident and related to approving and authorizing publication of notice of intention to issue certificates
of obligation.
Notice was placed in the Waco Tribune-Herald on July 3, 2015 and July 10, 2015 as required.
CO’s will be priced by the Financial Advisor on the morning of August 4, 2015, and this information
will be provided at the meeting.
Recommend adoption of ordinance 2015-003 authorizing the issuance of such certificates of obligation
as presented.
Motion by: _________________________________________________________________________
Seconded by: _______________________________________________________________________
Content of Motion: ___________________________________________________________________
___________________________________________________________________________________
Vote: Mastergeorge _________; Echterling__________; Baker _________; Ferguson _________;
Steed ___________; Johnson ___________; Stivener ____________
Motion Carried:
Yes___________; No __________
MEETING DATE: August 4, 2015
AGENDA ITEM:
8.
Renewal of a lease agreement between the City of Robinson and Behnke Farms.
Comments:
The City of Robinson entered into an agreement with Behnke Farms on September 1, 2008 to lease land
that is located within the Water Treatment Plant property along South 12th Street at Flat Creek. Behnke
Farms has used the lease area to farm crops during this time period. The term of the lease was for a 5
year period ending September 1, 2013. The lease was renewed for a period of two (2) years at the
September 3, 2013 City Council Meeting ending August 31, 2015.
Recommend approval of lease agreement for 1 additional year as presented.
Motion by: _________________________________________________________________________
Seconded by: _______________________________________________________________________
Content of Motion: ___________________________________________________________________
___________________________________________________________________________________
Vote: Mastergeorge _________; Echterling__________; Baker _________; Ferguson _________;
Steed ___________; Johnson ___________; Stivener ____________
Motion Carried:
Yes___________; No __________
RENEWAL OF LEASE AGREEMENT
The CITY OF ROBINSON, TEXAS as Landlord (hereinafter “Landlord”) and BEHNKE
FARMS—Carl and Donna Behnke as Tenant (hereinafter “Tenant”) previously entered into that
certain Lease Agreement with an effective date of September 1, 2008 for the lease of certain land
by Landlord to Tenant for a term of five years (the “Lease Agreement”). Landlord has a need to
lease to Tenant in order to serve its public purposes. Tenant has chosen to continue the Lease on
an amended term of 1 (one) year as proposed by the Landlord.
1.
The Property described in Section 1 of the Lease Agreement is such that the
Property leased under the Lease Agreement consists of three tracts of land being the following:
a) an approximately 56.96 acre tract that is described in Exhibit “A” hereto;
b) an approximately 6.394 acre tract that is described in Exhibit “B” hereto; and
c) an approximately 30.66 acre tract that is described in Exhibit “C” hereto.
2. The Rental provided for in Section 2 of the Lease Agreement is for annual installments of
$2,000 each, payable in advance on or before the first day of each September throughout
the remaining term of the Lease Agreement. The rental amount is full compensation to
the Tenant for the area leased.
3. If on August 31, 2016, the Tenant has any crops on the property that have not been
harvested, the lease shall be extended to enable the Tenant to harvest the same which
extension shall not exceed 60 days.
4. All terms of the Lease Agreement not expressly amended and modified herein shall
remain if full force and effect as originally written.
1 EXECUTED this 4th day of August, 2015.
Landlord:
Tenant:
CITY OF ROBINSON
BEHNKE FARMS-Carl and Donna Behnke
By: _______________________
Bryan Ferguson
Mayor
By: ______________________/__________
Carl Behnke
Date
Attest:
By: ______________________/__________
Donna Behnke
Date
By: ________________________
Jana Lewellen
City Secretary
2 A
Vannoy & Assoc., Inc.
EXHIBIT
AField Notes Attached
N 57-15'09" E
75.86'
Point o/
Called 314.11 Acres
City of Robinson
1707-627
3" Steel Fence
Comer Found
Co//ed J74.
C/ty of Robinson
1707-627
,-, Denotes 7/2 incn stee/ rod set
unless otherwise noted.
• Denotes 5/8 inch stee/ rod found
C a
3 2
C a rn p o
:
Silos
LEGEND
Electric Meter
Gas Pipeline Riser
Power Pole
Sanitary Sewer Manhole
Telephone Pedestal
Telephone Manhole
Water Well
Water Valve
1"=400
Ca//ed 374. H Acres
City of Robinson
1707-627
No Schedule "B" Provided
Drawn By: jdd
320S
~ 500 N. Valley Mills Dr., Suite 210
Waco, TX 76710
(254)751 -1934
© Copyright 2011 Vannoy & Assoc., Inc. The content, color, and style ot this plat protected by Copyright and all rights are reserved.
Vannoy & Assoc., Inc.
EXHIBIT
&
Reid Notes Attached
Angle Iron Found Q
LEGEND
Electric Meter
Gas Pipeline Riser
Power Pole
Sanitary Sewer Manhole
Telephone Pedestal
Telephone Manhole
Water Well
Water Valve
a r ! o s
0
' C a m p o
Point of
Beginning
\5^
Point of
i Commencement
BEARING
N 6T08'19"
N 87-06'36"
S 4V33'38"
S 88'21'09"
N 02'38' 10"
N 60'56'28"
UNE
L1
L2
L3
L4
L5
L6
DISTANCE
69.21 '
178.04'
175.26'
122.11'
175.82'
192.17'
E
W
W
W
W
E
_ Denotes 1/2 inch steel rod set
unless otherwise noted.
u
,e>6'
• Denotes 5/8 inch steel rod found.
Called 314.11 Acres
,„
' *>.
City of Robinson
1707-627
Co/ted 3? 4.11 Acres
City of Robinson
L2
1707-627
~°-1uoi;
^£•5
1"=500'
No Schedule "B" Provided
Drawn By: jdd
__
32Q8
SOON. Valley Mills Dr., Suite 210
Waco, TX 76710
(254)751-1934
© Copyright 2011 Vannoy & Assoc., Inc. Tfie content, color, and style of this plat protected by Copyright and all rights are reserved.
Vannoy & Assoc., Inc.
Field
EXHIBIT t,
Notes Attached
LEGEND
•
C a r l o s
Electric Meter
Gas Pipeline Riser
Power Pole
Sanitary Sewer Manhole
Telephone Pedestal
Telephone Manhole
Water Well
Water Valve
0 ' C a m p o
G r a n t
Silos
O Denotes 1/2 inch steel rod set.
• Denotes 5/8 inch steel rod found.
Point o/.
Beginning
Called 314.11 Acres
City of Robinson
1707-627
LINE
L1
L2
BEARING
S 44'32'19" W
S 23-29'12" E
DISTANCE
142.44'
154.66'
1 "=400'
No Schedule "B" Provided
Drawn By: jdd
s
.
32oa
500 N. Valley Mills Dr., Suite 210
Waco, TX 76710
(254)751-1934
© Copyright 2011 Vannoy & Assoc., Inc. The content, color, and style of this plat protected by Copyright and all rights are reserved
3 2
MEETING DATE: August 4, 2015
AGENDA ITEM:
9.
Resolution No. 2015-010; Ordering a General Election for the City of Robinson on
November 3, 2015 to be held as a Joint Election with McLennan County.
Comments:
The City of Robinson currently has three (3) at large City Council positions up for election at the joint
General Election to be held on November 3, 2015.
Filing began on Monday, July 27, 2015, and ending August 24, 2015.
Recommend approval of Resolution 2015-010 ordering a General Election as presented.
Motion by: _________________________________________________________________________
Seconded by: _______________________________________________________________________
Content of Motion: ___________________________________________________________________
___________________________________________________________________________________
Vote: Mastergeorge _________; Echterling__________; Baker _________; Ferguson _________;
Steed ___________; Johnson ___________; Stivener ____________
Motion Carried:
Yes___________; No __________
RESOLUTION NO. 2015-010
RESOLUTION ORDERING A GENERAL ELECTION TO BE HELD AS A JOINT ELECTION
WITH MCLENNAN COUNTY TO BE HELD FOR THE CITY OF ROBINSON, TEXAS ON
NOVEMBER 3, 2015 TO ELECT COUNCIL MEMBERS; ESTABLISHING EARLY VOTING
AND POLLING LOCATIONS AND DATES/TIMES.
WHEREAS, in accordance with Resolution No. 2011-011, adopted by the City Council in response to
Senate Bill 100, the General Election for the City of Robinson for the purpose of electing City Council
persons will be held on November 3, 2015 jointly with McLennan County; and
WHEREAS, in accordance with the City Charter and Resolution No. 2011-011 three (3) at large City
Council positions will be up for election at the November 3, 2015 General Election.
BE IT RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF ROBINSON,
TEXAS:
SECTION 1: An election is hereby ordered to be held on November 3, 2015 for voting in the General
Election to elect one person for each position to serve the full term of two years for three (3) At-Large
positions for the City of Robinson.
(Se ordena una eleccion que se lleve el dia 3 de noviembre, 2015 para la votar en una elección general
para elegir una persona para que sirvan los termino completos de dos años para tres (3) posiciones general
de la ciudad de Robinson.)
SECTION 2: That Tuesday, November 3, 2015, is a Uniform Election Day in the State of Texas, and
that the election shall be held as a joint general election with McLennan County.
SECTION 3: That the Mayor is hereby authorized and directed to order, and by his signature hereon
does so order, a General Election to elect three (3) members to the City Council, be held for the City of
Robinson on Tuesday, November 3, 2015 between the hours of 7:00 a.m. and 7:00 p.m. in accordance
with the Constitution and laws of the State of Texas, at which all duly qualified resident voters of the City
of Robinson, Texas shall be eligible to vote.
SECTION 4: That all necessary election officials, judges and clerks shall be appointed by McLennan
County which shall administer the election.
SECTION 5: As part of the joint election with McLennan County, early voting for the City’s general
election will be as follows:
LOCATION(S) OF POLLING PLACES
(UBICACIONES DE LOS LUGARES ELECTORALES)
See attached List
(Véase la lista adjunta)
Early Voting by personal appearance will be conducted at:
(La votación adelantada en persona se llevará a cabo todos los días en:)
Main Early Voting Site:
(Lugar principal de votación adelantada)
McLennan County Elections Administration Office
Records Building
214 North Fourth Street, Suite 300
Waco, Texas 76701
Robinson First Baptist Church
104 E. Stegall Rd.
Robinson, TX 76706
Waco Multi-Purpose Community Center
1020 Elm St.
Waco, Texas 76704
First Assembly of God Church
6701 Bosque Blvd.
Waco, Texas 76710
Brazos Meadows Baptist Church
625 S. Hewitt Dr.
Hewitt, Texas 76643
The dates and times of Early Voting are:
(Los días y horas de votación adelantada son:)
Monday
(lunes)
Tuesday
(martes)
Wednesday
(miércoles)
Thursday
(jueves)
Friday
(viernes)
October 19, 2015
(19 de octubre, 2015)
October 20, 2015
(20 de octubre, 2015)
October 21, 2015
(21 de octubre, 2015)
October 22, 2015
(22 de octubre, 2015)
October 23, 2015
(23 de octubre, 2015)
Monday
(lunes)
Tuesday
(martes)
Wednesday
(miércoles)
Thursday
(jueves)
Friday
(viernes)
October 26, 2015
(26 de octubre, 2015)
October 27, 2015
(27 de octubre, 2015)
October 28, 2015
(28 de octubre, 2015)
October 29, 2015
(29 de octubre, 2015)
October 30, 2015
(30 de octubre, 2015)
8:00 AM - 5:00 PM
8:00 AM - 5:00 PM
8:00 AM - 5:00 PM
8:00 AM - 5:00 PM
8:00 AM - 5:00 PM
8:00 AM - 5:00 PM
8:00 AM - 5:00 PM
8:00 AM - 5:00 PM
7:00 AM - 7:00 PM
7:00 AM - 7:00 PM
Applications to vote by mail should be mailed to:
(Las solicitudes para poder votar por deben ser enviadas a:)
Kathy E. Van Wolfe
McLennan County Elections Administrator
P.O. Box 2450
Waco, Texas 76703-2450
Applications for ballot by mail must be received no later than the close of business on October
23, 2015:
(Las solicitudes para votar por correo tendrán que ser recibidas antes del fin del día laboral el 23
de octubre, 2015:)
SECTION 6: Election Day polling places are attached:
SECTION 7: Notice of the election hereby ordered and called shall be given: (a) by publication one
time in the official newspaper of the City of Robinson, Texas, not less than ten (10) nor more than
twenty-five (25) days prior to the date set herein for such election; and (b) by posting such notice at the
polling place for each election precinct of the City not less than twenty (20) days prior to the date set
herein for such election.
PASSED AND APPROVED, THIS THE 4th DAY OF AUGUST, 2015
_______________________________
Bryan Ferguson, Mayor
ATTEST:
_________________________________
Jana Lewellen, City Secretary
MCLENNAN COUNTY ELECTIONS ADMINISTRATION OFFICE (254) 757-5043
WWW.MCLENNANVOTES.COM
MCLENNAN COUNTY VOTE CENTERS
(LOS CENTROS DE VOTACIÓN DEL CONDADO DE MCLENNAN)
ON TUESDAY, NOVEMBER 3, 2015, REGISTERED VOTERS WILL BE ABLE TO CAST THEIR ELECTION DAY BALLOTS AT ANY
OF THE VOTE CENTERS LISTED BELOW FROM 7:00 AM - 7:00 PM
(El martes, 03 de noviembre 2015, los votantes incritos podrán emitir su voto el día de elecciones en CUALQUIERA de los
Centros de Votación que se indican a continuación de 7:00 AM - 7:00 PM)
AXTELL SCHOOL ATH. MEETING ROOM
BELLMEAD CIVIC CENTER
BEVERLY HILLS CITY HALL
BRAZOS MEADOWS BAPTIST CHURCH
BRUCEVILLE-EDDY ISD SPECIAL EVENTS CENTER
CALVARY BAPTIST CHURCH
CENTRAL CHRISTIAN CHURCH
CENTRAL PRESBYTERIAN CHURCH
CESAR CHAVEZ MIDDLE SCHOOL
CHALK BLUFF BAPTIST CHURCH
CHINA SPRING INTERMEDIATE SCHOOL
CRAWFORD HIGH SCHOOL
FELLOWSHIP BIBLE CHURCH
FIRST ASSEMBLY OF GOD CHURCH
G.W. CARVER ACADEMY
HALLSBURG SCHOOL
HEWITT FIRST BAPTIST CHURCH
H.G. ISBILL JUNIOR HIGH
LACY LAKEVIEW CIVIC CENTER
LORENA CITY HALL
MART COMMUNITY CENTER
MCC CONFERENCE CENTER
MCLENNAN COUNTY WCID
#2 (ELM MOTT WATER)
MHMR CENTER FOR DEV. SERVICES
MOODY FIRST METHODIST CHURCH
PARK LAKE DRIVE BAPTIST CHURCH
PEACE LUTHERAN CHURCH
RIESEL ISD ADMINISTRATION BLDG.
ROBINSON COMMUNITY CENTER
ROBINSON FIRST BAPTIST CHURCH
SOUTH WACO LIBRARY
SPEEGLEVILLE BAPTIST CHURCH
TENNYSON MIDDLE SCHOOL
TSTC STUDENT RECREATION CENTER
UNIVERSITY HIGH SCHOOL
WACO CONVENTION CENTER (Texas North Rm. 115)
WACO HIGH SCHOOL (Performing Arts Center)
WACO MULTI-PURPOSE COMMUNITY CENTER
WEST COMMUNITY CENTER
WOODWAY FIRST BAPTIST CHURCH
312 W. Seley, Axtell
3900 Parrish St., Waco
3418 Memorial Drive, Beverly Hills
625 S. Hewitt Drive, Hewitt
1 Eagle Drive, Eddy
1001 N. 18th A St., Waco
4901 Lake Shore Drive, Waco
9191 Woodway Drive, Waco
700 S. 15th Street, Waco
5993 Gholson Road, Waco
4001 Flat Rock Rd., Waco
200 Pirate Drive, Crawford
5200 Speegleville Rd., McGregor
6701 Bosque Blvd., Waco
1601 J.J. Flewellen Road, Waco
2313 Hallsburg Road, Waco
301 S. 1st Street, Hewitt
305 S. Van Buren St., McGregor
505 E. Craven Ave., Waco
107-A S. Frontage Road, Lorena
804 E. Bowie Ave., Mart
4601 N. 19th Street, Waco
314 W. Elm Mott Dr., Elm Mott
3420 W. Waco Drive, Waco
500 6th St., Moody
3701 N. 27th Street, Waco
9301 Pantherway, Waco
600 Frederick Street, Riesel
106 W. Lyndale, Robinson
104 E. Stegall Rd., Robinson
2737 S. 18th Street, Waco
469 Speegle Road, Waco
6100 Tennyson Drive, Waco
3801 Campus Drive, Waco
3201 S. New Road, Waco
100 Washington Ave., Waco
2020 N. 42nd St., Waco
1020 Elm Street, Waco
200 Tokio Road, West
13000 Woodway Drive, Woodway
MEETING DATE: August 4, 2015
AGENDA ITEM:
10. Conduct a vote by the City Council to place a proposal to adopt a tax rate of $0.505321 on
Tuesday, September 1, 2015, and call for two public hearings on a proposed tax rate to be
held on Thursday, August 20, 2015 and Tuesday, August 25, 2015, at 6:00 p.m. at Robinson
City Hall, 111 W Lyndale Ave, Robinson, Texas 76706.
Comments:
The City Council held Budget Workshops on July 6, 2015, and July 28, 2015 regarding the proposed FY
2015-2016 Budget.
The proposed tax rate will exceed the effective tax rate requiring two public hearings.
Recommend approval to place a proposal to adopt a tax rate of $0.505321 on Tuesday, September 1,
2015, and call for two public hearings on a proposed tax rate to be held on Thursday, August 20, 2015
and Tuesday, August 25, 2015 as presented.
Motion by: _________________________________________________________________________
Seconded by: _______________________________________________________________________
Content of Motion: ___________________________________________________________________
___________________________________________________________________________________
Vote: Mastergeorge _________; Echterling__________; Baker _________; Ferguson _________;
Steed ___________; Johnson ___________; Stivener ____________
Motion Carried:
Yes___________; No __________
MEETING DATE: August 4, 2015
AGENDA ITEM:
11. Walker Partners proposal for replacing existing membranes in the reverse osmosis (RO)
trains and rehabilitation, including painting, of the City of Robinson Water Treatment Plant.
Comments:
See attached Proposal. Recommend approval as presented.
Motion by: _________________________________________________________________________
Seconded by: _______________________________________________________________________
Content of Motion: ___________________________________________________________________
___________________________________________________________________________________
Vote: Mastergeorge _________; Echterling__________; Baker _________; Ferguson _________;
Steed ___________; Johnson ___________; Stivener ____________
Motion Carried:
Yes___________; No __________
SHORT FORM OF AGREEMENT
BETWEEN OWNER AND ENGINEER
FOR
PROFESSIONAL SERVICES
THIS IS AN AGREEMENT effective as of
(“Effective Date”) between
May 29, 2015
(“Owner”)
City of Robinson
and
(“Engineer”)
Walker Partners, LLC
Engineer agrees to provide the services described below to Owner for
Description of Engineer’s Services:
Water Treatment Plant Membrane
Replacement and Painting
(“Project”).
Provide services in accordance with the scope of work defined within attached
proposal letter.
Owner and Engineer further agree as follows:
1.01 Basic Agreement
A. Engineer shall provide, or cause to be provided,
the services set forth in this Agreement, and Owner shall
pay Engineer for such Services as set forth in
Paragraph 9.01.
80% of the fee prior to commencement of construction
administration.
3.01 Additional Services
A. If authorized by Owner, or if required because
of changes in the Project, Engineer shall furnish services
in addition to those set forth above.
2.01 Payment Procedures
A. Preparation of Invoices. Engineer will prepare
a monthly invoice in accordance with Engineer’s standard
invoicing practices and submit the invoice to Owner.
B. Payment of Invoices. Invoices are due and
payable within 30 days of receipt. If Owner fails to make
any payment due Engineer for services and expenses
within 30 days after receipt of Engineer’s invoice, the
amounts due Engineer will be increased at the rate of
1.0% per month (or the maximum rate of interest
permitted by law, if less) from said thirtieth day. In
addition, Engineer may, without liability, after giving
seven days written notice to Owner, suspend services
under this Agreement until Engineer has been paid in full
all amounts due for services, expenses, and other related
charges. Payments will be credited first to interest and
then to principal. The total of invoices may not exceed
B. Owner shall pay Engineer for such additional
services as follows: For additional services of Engineer’s
employees engaged directly on the Project an amount
equal to the cumulative hours charged to the Project by
each class of Engineer’s employees times standard hourly
rates for each applicable billing class; plus reimbursable
expenses and Engineer’s consultants’ charges, if any.
4.01 Termination
A. The obligation to provide further services under
this Agreement may be terminated:
1.
For cause,
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EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services
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a. By either party upon 30 days written
notice in the event of substantial failure by the
other party to perform in accordance with the
Agreement’s terms through no fault of the
terminating party.
b.
By Engineer:
1) upon seven days written notice
if Engineer believes that Engineer is
being requested by Owner to furnish or
perform services contrary to Engineer’s
responsibilities as a licensed professional;
or
2) upon seven days written notice
if the Engineer’s services for the Project
are delayed or suspended for more than
90 days for reasons beyond Engineer’s
control.
3) Engineer shall have no liability
to Owner on account of such termination.
c. Notwithstanding the foregoing, this
Agreement will not terminate as a result of a
substantial failure under paragraph 4.01.A.1.a
if the party receiving such notice begins, within
seven days of receipt of such notice, to correct
its failure and proceeds diligently to cure such
failure within no more than 30 days of receipt
of notice; provided, however, that if and to the
extent such substantial failure cannot be
reasonably cured within such 30 day period,
and if such party has diligently attempted to
cure the same and thereafter continues
diligently to cure the same, then the cure period
provided for herein shall extend up to, but in
no case more than, 60 days after the date of
receipt of the notice.
2. For convenience, by Owner effective upon the
receipt of notice by Engineer.
B. The terminating party under paragraphs
4.01.A.1 or 4.01.A.2 may set the effective date of
termination at a time up to 30 days later than otherwise
provided to allow Engineer to demobilize personnel and
equipment from the Project site, to complete tasks whose
value would otherwise be lost, to prepare notes as to the
status of completed and uncompleted tasks, and to
assemble Project materials in orderly files.
5.01 Controlling Law
A. This Agreement is to be governed by the law of
the state in which the Project is located.
6.01 Successors, Assigns, and Beneficiaries
A. Owner and Engineer each is hereby bound and
the partners, successors, executors, administrators, and
legal representatives of Owner and Engineer (and to the
extent permitted by paragraph 6.01.B the assigns of
Owner and Engineer) are hereby bound to the other party
to this Agreement and to the partners, successors,
executors, administrators, and legal representatives (and
said assigns) of such other party, in respect of all
covenants, agreements, and obligations of this
Agreement.
B. Neither Owner nor Engineer may assign, sublet,
or transfer any rights under or interest (including, but
without limitation, moneys that are due or may become
due) in this Agreement without the written consent of the
other, except to the extent that any assignment, subletting,
or transfer is mandated or restricted by law. Unless
specifically stated to the contrary in any written consent
to an assignment, no assignment will release or discharge
the assignor from any duty or responsibility under this
Agreement.
7.01 General Considerations
A. The standard of care for all professional
engineering and related services performed or furnished
by Engineer under this Agreement will be the care and
skill ordinarily used by members of the subject profession
practicing under similar circumstances at the same time
and in the same locality. Engineer makes no warranties,
express or implied, under this Agreement or otherwise, in
connection with Engineer’s services. Engineer and its
consultants may use or rely upon the design services of
others, including, but not limited to, contractors,
manufacturers, and suppliers.
B. Engineer shall not at any time supervise, direct,
or have control over any contractor’s work, nor shall
Engineer have authority over or responsibility for the
means, methods, techniques, sequences, or procedures of
construction selected or used by any contractor, for safety
precautions and programs incident to a contractor’s work
progress, nor for any failure of any contractor to comply
with laws and regulations applicable to contractor’s work.
C. Engineer neither guarantees the performance of
any contractor nor assumes responsibility for any
contractor’s failure to furnish and perform its work in
accordance with the contract between Owner and such
contractor.
D. Engineer shall not be responsible for the acts
or omissions of any contractor, subcontractor, or supplier,
or of any contractor’s agents or employees or any other
persons (except Engineer’s own employees) at the Project
site or otherwise furnishing or performing any of
construction work; or for any decision made on
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EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services
Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.
interpretations or clarifications of the construction
contract given by Owner without consultation and advice
of Engineer. However, nothing herein shall release the
Engineer from responsibility for the negligence of it or
it’s employees and consultants, including for failure to
carry out Construction Administration services in accord
with the applicable standard of care. The Engineer may be
responsible for the acts or omissions of the contractor or
others where such should have been discovered and
prevented or remedied in the exercise of the applicable
standard of care.
E. The general conditions for any construction
contract documents prepared hereunder are to be the
“Standard General Conditions of the Construction
Contract” as prepared by the Engineers Joint Contract
Documents Committee (No. C-700, 2002 Edition).
F.
All design documents are jointly owned by the
Engineer and the Owner. Owner agrees not to use the
design documents except for maintenance or other
purposes relating to the project.
G.
Time: Engineer understands that time is of the
essence and Engineer shall complete all services in a
timely manner commensurate with the needs of the
project.
Hazardous Environmental Condition (the presence of
asbestos, PCBs, petroleum, hazardous substances or
waste, and radioactive materials). If Engineer or any other
party encounters a Hazardous Environmental Condition,
Engineer may, at its option and without liability for
consequential or any other damages, suspend performance
of services on the portion of the Project affected thereby
until Owner: (i) retains appropriate specialist consultants
or contractors to identify and, as appropriate, abate,
remediate, or remove the Hazardous Environmental
Condition; and (ii) warrants that the Site is in full
compliance with applicable Laws and Regulations.
I.
Engineer shall maintain professional liability
insurance having a coverage limit of no less than
$1,000,000. Proof of such insurance must be provided to
the Owner upon request..
8.01 Total Agreement
A. This Agreement (consisting of pages 1 to 4
inclusive together with any expressly incorporated
appendix), constitutes the entire agreement between
Owner and Engineer and supersedes all prior written or
oral understandings. This Agreement may only be
amended, supplemented, modified, or canceled by a duly
executed written instrument.
H. The parties acknowledge that Engineer’s scope
of services does not include any services related to a
3 of 4
EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services
Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.
9.01 Payment (Lump Sum Basis)
A.
Using the procedures set forth in paragraph 2.01, Owner shall pay Engineer as follows:
1.
B.
Total fee not to exceed $
59,000.00
Left Blank Intentionally
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the Effective Date of which is indicated on
page 1.
OWNER:
City of Robinson
ENGINEER:
By:
By:
Title:
Title:
Date Signed:
Date Signed:
Walker Partners, LLC
Project Manager
License or Certificate No. and State
T.B.P.E. Registration No. 8053
Address for giving notices:
Address for giving notices:
111 W. Lyndale
600 Austin Avenue, Suite 20
Robinson, TX 76706
Waco, TX 76701
4 of 4
EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services
Copyright © 2002 National Society of Professional Engineers for EJCDC. All rights reserved.
80599 – TX
MEETING DATE: August 4, 2015
AGENDA ITEM:
12.
REQUESTS FOR ITEMS TO BE PLACED ON FUTURE AGENDAS.
MASTERGEORGE:
ECHTERLING:
BAKER:
FERGUSON:
STEED:
JOHNSON:
STIVENER: