408 EB Saunders Way Clarksburg, West Virginia 26301 304-326-7300

Transcription

408 E. B. Saunders Way
Clarksburg, West Virginia 26301
304-326-7300
Visit us on the web at www.harcoboe.com.
HARRISON COUNTY SCHOOLS
EMERGENCY CODES
HIGH SCHOOLS
CODE RED
Bridgeport High ..................................................................... 326-7137
Liberty High .......................................................................... 326-7470
Lincoln High .......................................................................... 326-7400
Robert C. Byrd High .............................................................. 326-7200
South Harrison High .............................................................. 326-7440
Alternative Learning Center .................................................. 326-7560
United Technical Center ........................................................ 326-7582
Lockdown
If not a drill, parents will be notified via “School Messenger”
and via our website harcoboe.com
CODE YELLOW
Precautionary Lockdown
Instruction Continues
MIDDLE SCHOOLS
Bridgeport Middle ................................................................. 326-7142
Lumberport Middle................................................................ 326-7540
Mountaineer Middle .............................................................. 326-7620
South Harrison Middle .......................................................... 326-7460
Washington Irving Middle..................................................... 326-7420
CODE BLUE
Medical Emergency
CODE ORANGE
ELEMENTARY SCHOOLS
Adamston Elementary ........................................................... 326-7070
Big Elm Elementary .............................................................. 326-7280
Johnson Elementary ............................................................... 326-7109
Lost Creek Elementary .......................................................... 326-7040
Lumberport Elementary ......................................................... 326-7020
North View Elementary ......................................................... 326-7650
Norwood Elementary ............................................................. 326-7050
Nutter Fort Primary ............................................................... 326-7520
Nutter Fort Intermediate ........................................................ 326-7501
Salem Elementary .................................................................. 326-7180
Simpson Elementary .............................................................. 326-7060
West Milford Elementary ...................................................... 326-7030
Wilsonburg Elementary ......................................................... 326-7640
SPECIAL PROGRAMS
Parent Education Resource Center ........................................ 326-7692
Pressley Ridge ....................................................................... 624-9875
Bomb Threat/Chemical Spill or
Hazardous Materials on School Grounds
CODE WHITE
Weather Emergency
5-YEAR STRATEGIC PLAN GOALS

Create positive learning environments

Advance innovative technologies

Maximize student achievement

Promote family, community, and school partnerships
Policy 3102 Equal Opportunity Employment Statement of Purpose
The Harrison County Board of Education shall extend equal employment opportunities to all qualified persons in all occupations and at all levels of occupation without regard to sex, race, handicap, religion, color, national origin, and ancestry. The Harrison County Board of Education shall not discriminate against nor grant preferential treatment to any person on account of that person’s
sex, race, handicap, religion, color, national origin, or ancestry. All employment policies and practices, including salaries, hiring, promotion, transfer, and fringe benefits of employment, shall be
provided without discrimination or preferential treatment on any of the aforementioned basis.
HARRISON COUNTY BOARD OF EDUCATION
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
CORE BELIEFS
All students can succeed.
Education is the shared responsibility of the school, families,
and community.
All schools should provide a healthy, safe and drug free
environment.
Everyone can be a lifelong learner and productive citizen.
Everyone should demonstrate positive character, civility and
integrity.
COUNTY OFFICE CONTACT LIST
Title
Name
Email
Phone
Superintendent
Dr. Mark A. Manchin
[email protected]
304-326-7345
Assistant Superintendent
Operations and Facilities
Anthony Fratto
[email protected]
304-326-7092
Curriculum and Instruction and
Technology
Wendy Imperial
[email protected]
304-326-7342
Human Resources and Policy
Donna Hage
[email protected]
304-326-7329
Child Nutrition
Tiffany Curran
[email protected]
304-326-7322
Federal Programs
Lola Brown
[email protected]
304-326-7369
Finance
Sharon Haddix
[email protected]
304-326-7344
Health Services
Donna Moore
[email protected] 304-326-7690
Pupil Services
Victor Fisher
[email protected]
304-326-7360
Purchasing
Steve Casto
[email protected]
304-326-7343
Safety & Discipline
Ken Winkie
[email protected]
304-326-7337
Technology
James Eschenmann
[email protected]
304-326-7377
Pictured Left to Right : Dr. Mark A. Manchin, Superintendent; Gary M. Hamrick, Member;
Frank Devono, Jr., Vice President; Douglas K. Hogue, President; Kristin Messenger,
Member, Michael Daugherty, Member
The Harrison County Board of Education meets regularly on the
first and third Tuesday each month at 6:00 p.m. in the board office
conference room located at 408 E. B. Saunders Way in Clarksburg.
Artwork for this publication was by Harrison County students.
The artwork on the cover was chosen as the grand prize
winner of the 2014 Sargent Art Brighter World Teachers’
Online Art Contest. Carolyn Light, an art teacher at Lincoln
High School submitted the drawing.
Meet Our New Superintendent
Dr. Mark A. Manchin
A Message to Parents
As I begin my tenure as your new superintendent, I am appreciative of this incredible opportunity to work
hand-to-hand and shoulder-to-shoulder with parents and the community to help each student reach his or her full
potential. As a father of five children myself, I recognize and appreciate that you are your child’s first teacher and
that as such you have the power to create a learning environment that can make the 2014-2015 school year one of
discoveries for your child. Please take full advantage of this opportunity, and let us help!
The ensuing school year will be full of change for all of us, but what is foremost in our thoughts is to keep
what is best for all the children as the top priority. Please know that we stand ready to meet the emerging needs of
your child. You may feel free to call at any time.
You are a big part of what makes Harrison County Schools a place where “we can imagine a better world, and
make it real!”
Dr. Manchin was born and raised in Farmington, West Virginia, and attended public schools in Marion County. He attended Potomac State
College where he was a member of the football team. In 1976, he completed his undergraduate studies at Fairmont State College. He received a
Masters’ Degree in Educational Administration at West Virginia University in 1982, and was conferred with the Doctorate of Educational Administration from West Virginia University with a minor in curriculum and instruction in 1986.
Dr. Manchin started his educational career as a teacher in Greenbrier County in 1976. He taught in Wood County from 1978 to 1982. He was
named Coordinator of Services to Business and Industry and Staff Development with RESA III in 1982. In 1988, Dr. Manchin was elected to the
West Virginia State Senate from Kanawha County. While in the Senate, he served as the vice-chair or the Senate Education Committee and
chaired the Sub-committee on Tax and Revenue for the Finance Committee.
Dr. Manchin was named Superintendent of Webster County Schools in 1996. In 2001 he was selected by the State Board of Education to be
the Superintendent of McDowell County which came under state control earlier that year. During that time, Dr. Manchin was also appointed to
the West Virginia University Board of Governors and served on the Board in 2005 and 2006. He was also an adjunct professor of Educational
Leadership for West Virginia University and the West Virginia College of Graduate Studies where he taught doctorate level courses. Dr. Manchin
has also served as vice president of the West Virginia Association of School Administrators. In early 2007, he was appointed by Governor Joe
Manchin as Executive Director of the School Building Authority of West Virginia and served in that position until being appointed Superintendent
of Harrison County Schools on July 1, 2014.
Dr. Manchin is married to Virginia (Gigi) Manchin and is the father of five children and the grandfather of three.
HARRISON COUNTY BOARD OF EDUCATION MEMBERS
Mr. Douglas K. Hogue - President
Email: [email protected]
Phone: 304-623-2168
Douglas K. Hogue, a native of Harrison County, was born and raised in the East View section
of Clarksburg. He is the son of Ercil Hogue and
the late Andy Hogue. He was married to the late
Janice Miles Hogue, a 34 year veteran of Harrison
County Schools. Mr. Hogue has two daughters –
Amanda Hogue Phares and Karey Duncan Kirkpatrick. Mr. Hogue has
three grandchildren – Peyton Kirkpatrick, Parker Phares, and Kate
Phares.
Doug attended Harrison County schools and graduated from Roosevelt-Wilson High School in 1970. He graduated from Fairmont State
University in 1974 and received his Masters Degree in Education Administration from West Virginia University in 1978. In addition to his
Masters Degree, he earned 45 additional post graduate hours. As an
employee of Harrison County Schools, he was a teacher, coach, athletic
director, assistant principal, and principal at Washington Irving Middle
School. Prior to his retirement in 2009, he was named West Virginia
State Middle School Principal of the Year.
Doug has been involved for approximately twenty years with the
WVSSAC. He has served as the director of state tournaments for volleyball, girls’ and boys’ basketball, and most recently the girls’ and
boys’ state swim team. Prior to his retirement, he also served on the
WVSSAC Deputy Board of Appeals.
Doug is an active member of the Vincent Memorial United Methodist Church where he has served as president of the Methodist Men’s
Club. He also served on the Nutter Fort City Council. Mr. Hogue philosophy is to “live each day to the fullest as there is no promise of tomorrow.” He believes the children of Harrison County deserve the best
we can give them.
I am extremely honored to serve as the President of the Harrison County Board of Education.
While we may have many new faces on the Board,
please let me assure you that we will remain steadfast in ensuring the operation of safe and wellequipped schools with employees that provide the
best educational opportunities and environments
available in the State of West Virginia.
I am confident that our administrators, faculty,
staff, parents, and community members will do
their part to accomplish this. However, parents
also have an obligation in their child’s educational
success. Initiating communication with your
child’s teacher and being involved in the school are
important steps parents can take to support the
mission of all of us.
As we begin the 2014-2015 school year, it is my
hope that you and your students will think our
schools are places where communities of learners
gather to do interesting and progressive work that
matters.
Douglas K. Hogue
Mr. Michael Daugherty - Member
Phone: 304-326-7704
Mr. Frank Devono, Jr. - Vice President
Phone: 304-326-7703
Michael Daugherty graduated from Robert C.
Byrd High School in 1996. After graduating, he realized one of his life-long dreams of being a comedian
and was given a full scholarship to attend Ringling
Bros., and Barnum and Bailey Clown College. At the
top of his class, Michael was chosen to perform with
the Ringling Bros and Barnum and Bailey Circus
and traveled with the circus for three years before accepting an opportunity to
perform with Royal Caribbean Cruise Lines. A director, writer, and performer
for their comedy program, Kruise Komics, Michael’s show opened for famous comedians such as Yakov Smirnoff, Ben Vareen, and Charo. He has
also appeared on several TV shows such as Comedy Central, MTV, Rosie
O’Donnell, Good Morning America, and USA Today.
Frank Devono Jr. is a Harrison County native. He was raised in Clarksburg. He is the son of
Frank Devono Sr. and Kay Devono. He is married
to Rebecca Devono, and together they are raising
four daughters: Emily, Sophia, Sylvia, & Antonia, who will all attend public school in Harrison
County. He attended Morgan Elementary School,
Central Jr. High School, Roosevelt-Wilson Middle School, and Washington
Irving High School, graduating in 1994. Devono attended Marshall University for his undergraduate BFA and WVU where he earned his Executive
MBA.
Though he is still passionate about comedy, Michael was given an opportunity to pursue another life long dream: to be a police officer. He graduated
from the West Virginia State Police Academy in 2009 and has worked at
West Milford and Clarksburg Police Departments. While at Clarksburg Police Department, he worked at Liberty High School and Robert C. Byrd High
School as the Prevention Resource Officer and trained as Clarksburg’s,
D.A.R.E. Officer. Here, he gained a unique perspective of the needs of teachers and students by being in the area schools every day.
Michael is heavily involved in his community through programs such as
Harrison County Prevention Partnership, Juvenile Drug Court, WV Children’s Justice Task Force, WV Drug Endangered Children’s Task Force,
F.O.P. Lodge #78 Junior Police Academy, and was Clarksburg’s Neighborhood Watch Program Coordinator. He is the co-founder of an anti-bullying
program called “We Take A Stand”, which focuses on involving the students
in the elimination of bullying in their schools. “We Take A Stand” has won
several local, state, and national awards. He is also the Elementary Children’s
Pastor at Lifepointe Church.
Michael resides in Clarksburg with his wife, Emily and son, Isaiah.
Devono has been employed by a Medical Equipment company since 2000
and is currently the Regional Eastern US Manager. During his employment
he has traveled throughout different parts of the United States and Internationally. Throughout these travels he has seen and learned many things, the
most important being that Harrison County, West Virginia is home and a
quality education is vital to the children of our area. He is dedicated to helping assure that the children of Harrison County can receive the education
they need to be competitive and prepare them for succeeding in the paths
they choose to follow after graduation.
Devono is a member of the Immaculate Conception Church in Clarksburg,
West Virginia. He is also a member of the Knights of Columbus. He currently sits on the Board of Directors of the West Virginia Italian Heritage
Festival.
"I believe in the power of education and the opportunities and benefits it
provides for our future. An educated population affects all of our citizens,
and we need to strive to work together to assure all of our children receive
our best efforts to make this possible."
Mr. Gary Hamrick - Member
Phone: 304-326-7705
Kristin C. Messenger
Phone: 304-326-7706
Gary M. Hamrick is a native of Harrison County and
attended Alta Vista Elementary School, Central Jr.
High, and Washington Irving High School. He attended
Fairmont State College while working as an announcer
and later program director at WPDX radio before graduating with a BS degree in sociology and political science. Upon graduation he was employed as a Child Protective Services Worker for the WV Department of Health and Human Resources. Gary later became an investigator for the Medicaid Fraud Control Unit to investigate health
care fraud. He began work as an investigator at the Harrison County Prosecuting Attorney's Office in 2001.
Kristin C. Messenger is a native of Harrison County. She is the daughter of Gino and Virginia Colombo.
Kristin attended Nutter Fort Elementary and graduated
from Notre Dame High School. She is a graduate of
Virginia Tech University in Blacksburg, Virginia and
holds a B.S. degree in Education.
Prior to the Board of Education, Gary served as an elected member to the
Clarksburg Water Board from 2008 – 2012. He served as President of the
board from 2009-2011. He resigned from the CWB in June 2012 to take the
office of school board member.
Gary is also a professional musician and has served as President of the
American Federation of Musicians Local 580 since 2001. He has been an active musician for the past 25 years and currently plays with the group Ryan
Cain and the Ables. Gary is a member of the Harrison County Community
Corrections Board and former member of the Harrison County Democrat
Executive Committee.
Gary Resides in the Stealey section of Clarksburg with his wife Teresa
(Terri), son Matthew, and step-sons Brandon and Tyler.
She is a real estate manager for Colombo Real Estate and works with her
father. Before going into real estate full time, she was a substitute teacher.
With her family, she also owned, developed, and managed Deerfield Resorts
in Canaan Valley, West Virginia. Through this experience she realized the
importance of making sure our students are adequately prepared, not only for
college, but for all type of jobs including hospitality, construction, sales, and
management.
She is the mother of two children, Sophia, a sophomore at Shepherd University and Gino, a sophomore at Robert C. Byrd High School. With her children, she has worked with youth in various sports activities and organizations.
Kristin is a member of Our Lady of Perpetual Help Catholic Church in Stonewood.
August 2014
SUN
MON
TUE
WED
THU
FRI
SAT
1
2
New Employee
Orientation
3
4
5
6
7
8
9
13
14
15
16
21
22
23
28
29
30
BOE Meeting
10
11
Professional and
Service Continuing Ed.
(CE)
Prep for Opening of
1st Day for Students
School Professional and Grades K-12
Service
(No 2-hour early
Faculty Senate
dismissal)
Prep for Opening
of School
Professional
1st Day for
Employees
17
12
Service
Personnel CE Only
18
19
BOE Meeting
24
25
31
20
Special BOE Meeting
26
1st Day for Pre-K
(One half of class)
27
1st Day for Pre-K
(One half of class)
All Pre-K in Attendance
September 2014
SUN
MON
TUE
WED
1
Labor Day
THU
FRI
SAT
2
3
4
5
6
9
10
11
12
13
16
17
18
19
20
23
24
25
26
27
BOE Meeting
School Not in Session
7
8
14
15
BOE Meeting
21
22
*2-Hour Early Student
Dismissal
Site-based Professional
Development
28
29
30
*To offer 180 days of instruction, 2-hour early dismissals and delays are provided through accrued
time according to Policy 1105.
October 2014
SUN
MON
TUE
WED
6
SAT
3
4
8
9
10
11
14
15
16
17
18
21
22
23
24
25
7
1
FRI
2
*West Virginia Code §18-5-14, enacted in 1993, places school boards in
the forefront of citizen-inspired public education leadership, and in policy
making and decision making. The general purpose of this meeting is to
enable the board to receive information, comments and suggestions directly
from local school improvement councils, faculty senates, and the community at large regarding broad guidelines for oversight procedures, standards
of accountability, and planning for future needs.
5
THU
Report Card
Distribution
Grades 9-12
BOE Meeting - RCB
*School Board Effectiveness Meeting - RCB
(Immediately following
regular meeting)
STATE GOLF TOURNAMENT
12
13
Professional and
Service CE
Faculty Senate
Parent/Teacher
Conference
19
20
BOE Meeting
26
27
Report Card
Distribution
Grades K-8
28
29
30
31
2 Hour Early
Student Dismissal
Professional
Development
Visit us on the web at www.harcoboe.com
November 2014
SUN
MON
TUE
WED
THU
FRI
SAT
1
November 24-26 & 28 - Non-instructional/Unprotected days may be changed to instructional days (See Policy 1105).
STATE CROSS
COUNTRY
2
3
4
Election Day
5
6
7
8
BOE Meeting
STATE SOCCER
9
10
11
12
13
14
15
Veterans Day
School Not in
Session
STATE VOLLEYBALL
16
17
18
19
20
21
22
28
29
Report Card
Distribution
Grades 9-12
BOE Meeting
23
24
30
25
26
27
Non-Instructional
Non-Instructional
Non-Instructional
Thanksgiving
Non-Instructional
UNPROTECTED
UNPROTECTED
UNPROTECTED
UNPROTECTED
December 2014
SUN
MON
TUE
WED
1
2
THU
FRI
3
4
SAT
5
6
BOE Meeting
STATE FOOTBALL
7
8
9
10
11
12
13
STATE CHEER
COMPETITION
14
15
16
17
18
19
20
26
27
BOE Meeting
21
22
Outside School
Environment
23
24
25
Non-Instructional
Non-Instructional
Christmas
Non-Instructional
UNPROTECTED
UNPROTECTED
School Not In Session
UNPROTECTED
Faculty Senate
UNPROTECTED
28
29
30
31
Non-Instructional
Non-Instructional
Non-Instructional
UNPROTECTED
UNPROTECTED
UNPROTECTED
December 22 - Outside School Environment/Unprotected - Can be
converted to Instructional day if school cancelled prior to December 22.
December 23-24 & 26-31 - Non-instructional/Unprotected days may be
converted to Instructional days (See Policy 1105).
January 2015
SUN
MON
TUE
WED
THU
FRI
1
2
3
9
10
15
16
17
21
22
23
24
28
29
30
31
Jan 2 - Non-instructional/Unprotected days may be converted to Instructional day (See Policy 1105).
4
5
6
SAT
New Year’s Day
Non-Instructional
UNPROTECTED
7
8
BOE Meeting
SEMESTER EXAMS
11
12
13
2-Hour Early
Student Dismissal
14
SECOND SEMESTER
BEGINS
Professional
Development
SEMESTER EXAMS
18
19
Martin Luther King’s
Birthday
20
BOE Meeting
Report Card
Distribution
Grades K-12
25
26
27
February 2015
SUN
MON
1
TUE
2
Professional and
Service CE
WED
THU
3
4
10
11
FRI
SAT
5
6
7
12
13
14
19
20
21
27
28
BOE Meeting
Parent Teacher
Conference
8
9
2 Hour Early
Student Dismissal
Professional
Development
15
16
17
18
BOE Meeting
STATE SWIM MEET
22
23
24
25
26
Outside School
Environment
Faculty Senate
UNPROTECTED
STATE WRESTLING TOURNAMENT
Feb. 24 - Outside School Environment/Unprotected day can be converted to Instructional day if school cancelled prior
to December 22-February 24.
March 2015
SUN
MON
1
TUE
2
WED
3
THU
4
FRI
5
BOE Meeting
8
9
SAT
6
7
13
14
Report Card
Distribution
Grades 9-12
10
11
12
STATE GIRLS’ BASKETBALL TOURNAMENT
15
16
17
18
19
BOE Meeting
20
21
Outside School
Environment
Faculty Senate
UNPROTECTED
STATE BOYS’ BAKSETBALL TOURNAMENT
22
23
24
29
30
31
Report Card
Distribution
Grades K-8
25
26
27
March 20 - Outside School Environment/Unprotected day can be converted to Instructional
day if school cancelled prior to December 22 - March 20.
28
April 2015
SUN
MON
TUE
WED
THU
1
April 3-6 - Non-instructional/Unprotected can be converted to Instructional
day.
FRI
2
SAT
3
4
Non-Instructional
April 7-8 Outside School Environment/Unprotected can be converted
to Instructional day if school cancelled prior to December 22 - April 2
UNPROTECTED
April 28 - Outside School Environment/Unprotected can be converted to
Instructional day if school cancelled prior to December 22 - April 27
5
6
Non-Instructional
7
8
9
10
11
15
16
17
18
21
22
23
24
25
28
29
30
Outside School
Environment
Outside School
Environment
UNPROTECTED
UNPROTECTED
UNPROTECTED
BOE Meeting
12
13
14
Principals’
Meeting
19
20
2 Hour Early
Student Dismissal
Professional
Development
BOE Meeting
26
27
Report Card
Distribution
Grades 9-12
Outside School
Environment
UNPROTECTED
Faculty Senate
May 2015
SUN
MON
TUE
3
4
AP Testing - A.M.
Chemistry
Environmental Science
AP Testing - P.M.
Psychology
10
WED
5
BOE Meeting
AP Testing - A.M.
English Lit. & Comp.
AP Testing - P.M.
AP Testing - P.M.
Japanese Language &
Culture
Physics I: Alg. Based
11
AP Testing - P.M.
Physics C: Mechanics
Physics C: Electricity &
Magnetism
17
18
13
AP Testing - A.M.
Eng. Language &
Composition
AP Testing - P.M.
French Lang. & Culture
Spanish Lit. & Culture
19
SAT
7
1
2
8
9
AP Testing - A.M.
Computer Science A
Spanish Lang. & Culture
AP Testing - A.M.
German Lang. & Culture
United States History
AP Testing - P.M.
Art History
Physics 2: Alg. Based
AP Testing - P.M.
European History
Studio Art Portfolios Due
12
AP Testing - A.M.
U. S. Govt. & Politics
FRI
6
AP Testing - A.M.
Calculus AB
Calculus BC
AP Seminar
Chinese Language &
Culture
AP Testing - A.M.
Biology
Music Theory
THU
AP Testing - P.M.
Statistics
AP Testing - A.M.
14
Comp. Govt. & Politics
World History
AP Testing - P.M.
Italian Lang. & Culture
Microeconomics
15
16
AP Testing - A.M.
Microeconomics
Human Geography
AP Testing - P.M.
Latin
STATE TENNIS TOURNAMENT
20
21
22
23
LAST DAY
PRE-K
BOE Meeting
STATE TRACK MEET
24
25
31
Memorial Day
26
27
28
Last Day for Students
No Exams (Tentative)
STATE SOFTBALL
29
HIGH SCHOOL GRADUATIONS
SEMESTER EXAMS
30
June 2015
SUN
MON
TUE
WED
1
2
BOE Meeting
THU
3
Prep for
Closing of School
4
Non-Instructional
UNPROTECTED
UNPROTECTED
6
STATE BASEBALL TOURNAMENT
8
9
10
11
Non-Instructional
Non-Instructional
Non-Instructional
Non-Instructional
Non-Instructional
UNPROTECTED
UNPROTECTED
UNPROTECTED
UNPROTECTED
UNPROTECTED
14
SAT
5
Non-Instructional
SEMESTER EXAMS
7
FRI
15
16
17
18
Non-Instructional
Non-Instructional
Non-Instructional
Non-Instructional
Non-Instructional
UNPROTECTED
UNPROTECTED
UNPROTECTED
UNPROTECTED
UNPROTECTED
12
13
19
20
26
27
BOE Meeting
21
22
23
24
25
West Virginia Day
Non-Instructional
Non-Instructional
Non-Instructional
Non-Instructional
UNPROTECTED
UNPROTECTED
UNPROTECTED
UNPROTECTED
28
29
30
Non-Instructional
Non-Instructional
UNPROTECTED
UNPROTECTED
BOE Meeting
June 4-19 & 23-30 - Non-instructional/Unprotected can be converted to Instructional day of cancelled
days exceed 6 OSE days provided
Maximum number of out-of-calendar days possible is 40 in order that the 200 day employment term
does not exceed 48 weeks. Out-of-calendar days must be used to make-up canceled instructional
days, if non-instructional days are not adequate, however, since June 20th is a school holiday, if cannot be used for make-up if its use causes the total number of holidays to exceed seven.
Policy 4101
Student Code of Conduct and Discipline Policy
4101.1. General Provisions.
4101.3. Student Code of Conduct.
4101.3.1. All students enrolled in Harrison County schools shall behave in a
manner that promotes a school environment that is nurturing, orderly, safe and
conducive to learning and personal-social development.
4101.1.1. Scope. -- This rule sets the requirements for the conduct of students
of Harrison County Schools in order to assure a nurturing and orderly, safe,
drug-free, violence- and harassment-free learning environment that supports
student academic achievement and personal-social development.
4101.3.2. Students will help create an atmosphere free from bullying,
intimidation and harassment.
4101.1.2. Authority. -- W.Va. Constitution, Article XII, §2, and W.Va. Code
§§16-9A-4, 16-9A-9, 17A-1-1, 18-2-5, 18-2-5a, 18-2-7b, 18-2-9, 18-2C-1 et
seq., 18-2-33,18-5-1, 18-5-13, 18-16-1, 18A-1-1, 18A-5-1, 18A-5-1a, 60A-1101, 61-2-15, 61-7-2, 61-7-11a, 60A-7-11a, and 18A-5-1c.
4101.3.4. Students will treat others with respect, deal peacefully with anger,
use good manners and be considerate of the feelings of others.
4101.3.3. Students will demonstrate honesty and trustworthiness.
4101.3.5. Students will demonstrate responsibility, use self-control and be selfdisciplined.
4101.2. Purpose.
4101.2.1. The Harrison County Board of Education recognizes the need for
students, teachers, administrators, and other school personnel to have a nurturing and orderly, safe, and stimulating educational environment. The purpose of
these regulations is to provide Harrison County Schools with a policy of student conduct that will ensure an orderly and safe environment that is conducive
to learning. These regulations also require that Harrison County Schools respond immediately and consistently to incidents of harassment, intimidation,
bullying, substance abuse, violence and/or other Student Code of Conduct violations in a manner that effectively deters future incidents and affirms respect
for individuals. Harrison County has designed and implemented prevention
and response programs and has outlined investigatory and reporting procedures
and delineates penalties for violations of this policy. The Harrison County
Board of Education believes further that our schools should undertake proactive, preventive approaches to ensure a nurturing, orderly and safe school environment that fosters learning and personal-social development. Harrison County Schools will create, encourage, and maintain a safe, drug- free, and fear-free
school environment in the classroom, on the playground, and at schoolsponsored activities. Assuring such an educational environment requires a
comprehensive program supported by everyone in the school organization, as
well as parents/guardians, and the community. Any form of harassment, intimidation, bullying, substance abuse, violence, or other policy violation is unacceptable in Harrison County schools. All students at each grade level will be
instructed and educated regarding the students’ responsibilities and expectations to establish such an environment. Important educational components for
students will consist of raising awareness of the different types of Student
Code of Conduct violations, how they are manifested, their devastating emotional and educational consequences and their potential legal implications.
4101.3.6. Students will demonstrate fairness, play by the rules, and will not
take advantage of others.
4101.3.7. Students will demonstrate compassion and caring.
4101.3.8. Students will demonstrate good citizenship by obeying laws and
rules, respecting authority, and by cooperating with others.
4101.4. Bill of Rights and Responsibilities for Students and School Personnel.
§15A-5-1c
4101.4.1. The mission of public schools is to prepare students for equal and
responsible citizenship and productive adulthood; including the right to equal
protection of the laws and the right to the privileges and immunities of United
States citizenship;
4101.4.2. Enjoyment of these rights is governed by due process of law;
4101.4. 3. Democratic citizenship and productive adulthood begin with standards of conduct in schools; therefore, school officials have the right and responsibility to adopt rules and regulations for the purpose of maintaining order
and discipline and creating a positive learning environment;
4101.4. 4. Schools should be safe havens for learning with high standards of
conduct for students; and
4101.4. 5. Rights necessarily carry responsibilities.
4101.4. 5.1. In recognition of the findings in this section, the following Bill
of Rights and Responsibilities for Students and School Personnel regardless
of race, religion, national origin, language, gender, disability, marital status,
parenthood or pregnancy is established:
4101.4. 5.1.1. The right to attend a school and ride a bus that is safe, orderly and drug free;
4101.4. 5.1.2. The right to learn and work in a school that has a clear discipline code with fair and consistently enforced consequences for misbehavior;
4101.4. 5.1.3. The right to learn and work in a school that has alternative
educational placements for violent or chronically disruptive students;
4101.4. 5.1.4. The right to be treated with courtesy and respect;
4101.4. 5.1.5. The right to attend a school and ride on a bus that is free
from bullying;
tained in WVDE Policy 2419, The Regulations for the Education of Exceptional Students.
4101.6. Attendance Policy.
4101.6.1. The Harrison County Board of Education emphasizes the value of
regular attendance in enabling students to benefit from the school's education
programs. West Virginia Board of Education Policy 4110, W.Va. §126CSR81,
Attendance, and the Harrison County Board of Education Attendance Policy
places responsibility on students to attend school on a daily basis, and on each
parent or guardian to send his/her child(ren) to school on a daily basis.
4101.6.2. Absences resulting from the mandatory suspension/expulsion of a
student due to a violation of West Virginia Code §18A-5-1a (battery on a
school employee, possession of a firearm or deadly weapon, or sale of a narcotic drug) shall not be calculated in the school’s/county’s attendance rate.
4101.7. Violations of the Student Code of Conduct.
4101.4. 5.1.6. The right to support from school administrators when enforcing discipline policies;
4101.4. 5.1.7. The right to support from parents, the community, public
officials, and businesses in their efforts to uphold high standards of conduct;
4101.4. 5.1.8. The responsibility to adhere to the principles in this Bill of
Rights and Responsibilities for Students and School personnel, and to
behave in a manner that guarantees that other students and school personnel enjoy the same rights.
4101.5. Application.
4101.5.1. These regulations apply to all students attending public schools in
Harrison County during any education-sponsored event, whether in a classroom, elsewhere on school premises, at a school bus stop, on a school bus or
other vehicle used for a school related event, or at a school-sponsored activity
or event, whether or not it is held on school premises, in a building or other
property used or operated by Harrison County Board of Education, RESA or
state department of education, or in another facility being used by any of those
agencies. Students who do not behave in a manner that promotes a nurturing,
orderly, safe environment conducive to learning will be subject to the Levels
of Response to Violations as outlined in this policy.
4101.5.2. This policy does not supersede any rights granted to special education students by Federal or State law or other West Virginia Board of Education policy. Special education students are also subject to the regulations con-
4101.7.1. The following actions and activities committed by a student shall be
violations of this policy and shall subject the student to the penalties set forth
herein or in other provisions of policy or law.
4101.7.2. In any case where a violation of criminal law has occurred, the
administration must refer the offense to any appropriate civil authority and/or
law enforcement agency.
4101.7.3. Any teacher, administrator, or authorized service personnel has the
authority to search a student’s person, locker, possessions (purse, bag, wallet,
etc.) and/or vehicle or bicycle on school property or at a school function so
long as the administrator has reasonable suspicion for believing that the student is violating a school policy or state or federal law.
4101.7.4. Any student committing an offense or violation is responsible for any
and all damages and personal injuries, and the parents or legal guardians of the
student are responsible for damages to the extent provided by law.
4101.7.5. When a student faces multiple charges, each charge constitutes a
separate offense. Any suspension of a student for more than ten (10) consecutive days requires a formal hearing before the board of education.
4101.7.6. The Harrison County Board of Education possesses the right to control and manage the school for all school activities. The teacher and administrator shall stand in the place of the parent or guardian in exercising authority
over the student and the school. The Harrison County Board of Education has
control of all students from the time they leave home and reach the school until
they have returned home except that, where students ride school buses, the bus
driver shall exercise control over the students in the same manner as the teacher or administrator. Teacher is defined to include principals, aides, student
teachers, and other school employees assigned responsibilities for supervising
instructional programs or other board approved activities.
4101.8. Level I Violations.
4101.8.1. Definition: Minor, frequent, continued or aggravated instances of
misconduct that disrupt or could disrupt the orderly conduct of the educational
process.
4101.8.2. Cafeteria/Lunchroom Misconduct. A student will not misbehave in
the cafeteria. Inappropriate behavior includes, but is not limited to, throwing
food, stepping or stomping on food, failure to clean up personal trash, etc.
4101.8.3. Cheating/Academic Misconduct. A student will not plagiarize, cheat,
gain unauthorized access to, or tamper with educational materials. The response to violations under this section may include academic sanctions in addition to other discipline. This includes lying or cheating on tests or assignments
or falsifying passes or excuses.
4101.8.4 Deceit. A student will not deliberately conceal or misrepresent the
truth, deceive another or cause another to be deceived by false or misleading
information.
lege may be forfeited by any student who fails to abide by the terms of this
policy, or otherwise engages in misuse of this privilege. Cellular telephones
and electronic devices are not permitted, in any way, to disrupt the educational
setting of the school. Violation of this section of the student code of conduct
may result in confiscation of the cellular telephone or electronic device for an
extended period of time. Parents/guardians may be required to retrieve a confiscated electronic device at the discretion of the school administration. Harrison County Schools shall not be responsible for lost, damaged, or stolen cellular telephones or electronic devices. Parents/guardians are advised to contact
their child during the school day by calling the school office.
4101.8.7. Failure to Complete Assignments. Nondefiant failure by a student to
complete assignments or follow directions.
4101.8.8. Failure to Display Good Sportsmanship. A student will not violate
the principles of good sportsmanship as outlined by the WVSSAC.
4101.8.9. Failure to Serve Assigned Detention. A student will not fail to serve
an assigned detention of which students and/or parents/guardian have been
notified.
4101.8.10. False Identification. A student will not use another person's
identification or give false identification to any school official with intent to
deceive school personnel or falsely obtain money or property including school
meals.
4101.8.5. Disorderly Conduct. A student will not harass another student or
other person or misbehave in a manner that causes disruption or obstruction to
the education process. Disruption caused by talking, making noises, throwing
objects, or otherwise distracting another person, constitutes disorderly conduct.
Behavior is considered disorderly if a teacher is prevented from starting an
activity or lesson, or has to stop instruction to address the disruption.
4101.8.11. Inappropriate Communication. A student will not orally, in writing,
electronically, or with photographs or drawings, use profanity, make insulting
comments or obscene gestures in general or directed toward another student.
4101.8.6. Electronic / Communication Devices. A student will not utilize and/
or display an electronic/communication device during the school day without
express approval from the school administration. A student may possess a
cellular telephone or other electronic device on school property, at after school
activities and at school-related functions, provided that during school hours
and on school vehicles the cellular telephone or electronic device remains off.
During school activities when directed by the administrator or sponsor, cellular
telephones and electronic devices shall be turned off (not just placed into vibrate or silent mode) and stored out of sight. The use of cellular telephones
and other electronic devices shall be strictly prohibited in any areas where individuals have a reasonable expectation of privacy, including but not limited to,
locker rooms, classrooms, and bathrooms. Possession of a cellular telephone
or other electronic device by a student is a privilege, not a right, and this privi-
4101.8.13. Inappropriate Displays of Affection. Students will not engage in
inappropriate displays of affection as determined by school personnel, including but not limited to behaviors such as kissing or embraces of an intimate
nature.
4101.8.12. Improper Parking. A student will not engage in improper parking of
a motor vehicle on school property.
4101.8.14. Inappropriate Dress and Grooming. A student will not dress or
groom in a manner that disrupts the educational process or is detrimental to the
health, safety or welfare of others while at school or participating in county
curricular and/or extra-curricular activities. A student will not dress in a manner that is distractive or indecent, to the extent that it interferes with the teaching and learning process. This shall include but not be limited to any clothing
that is reasonably considered disruptive or inappropriate by the school principal. No clothing shall be allowed that exposes any undergarments or the mid
part of the body, no short shorts/skirts/dresses (must be longer than fingertip
length), no tank tops, spaghetti straps or halters (unless worn over a t-shirt).
No hats or sunglasses will be permitted to be worn in classes or inside during
the school day. No see-through mesh or fishnet clothing. No clothing or tattoos that evidence gang membership or that contain depictions of or references
to, or is suggestive of violence, sex, alcohol, drugs, tobacco, obscenities, or
profane language. No articles such as chains or spiked jewelry that could be
used as weapons shall be allowed. No baggy clothing that is considered to be a
safety hazard shall be allowed.
4101.8.15. Possession of Inappropriate Personal Property. A student will not
possess personal property that is prohibited by school rules or that is disruptive
to teaching and learning. This includes, but is not limited to matches, lighters,
laser pointers, student bags, backpacks, book bags. This does not include a
student wallet or purse. Any bag large enough to conceal a textbook is not
considered to be a purse for the purposes of this policy. All student bags, backpacks, and book bags must be placed in the student’s locker when school begins and kept there until school ends, bags for physical education may be carried to and from PE class only.
4101.8.16. Tardiness. A student will not fail to be in his/her place of instruction at the assigned time without a valid excuse.
4101.8.17. Technology Abuse. A student will not violate the terms of West
Virginia Board of Education Policy 2460, W.Va. §126CSR41, Safety and
Acceptable Use of the Internet by Students and Educators or of the Harrison
County Computer Usage Policy.
4101.8.18. Truancy. In accordance with West Virginia §126CSR81, West Virginia Board of Education Policy 4110, Attendance, a student will not fail to
report to the school's assigned class or activity without prior permission,
knowledge or excuse by the school or by the parent/guardian.
4101.9. Level I Procedures
4101.9.1. Following any action that may be a violation of this section, the
appropriate staff member shall intervene with an immediate referral to the
school administration for disciplinary action. Prevention measures may include a conference with a counselor. A parent conference may be held at any
time, especially if misconduct becomes repeated. A teacher or bus operator
may exclude a student from class or from the bus for violation of this level,
provided proper procedures are followed.
4101.9.2. Level I Disciplinary Options. Violation of any Level I offense may
result in any of the following responses from the school administration:
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Administrator and/or teacher/parent/guardian conference.
Administrator or teacher-student conference or reprimand.
Assign mentor.
At-risk referral to social service agency.
Behavior contracts.
Change in student’s class schedule.
Class meetings.
Confiscation of inappropriate item.
Conflict mediation.
Daily/weekly progress reports.
Denial of participation in school-wide activities.
Detention (before or after school or at lunchtime).
Immediate exclusion by teacher of one school class period.
In school suspension.
Law enforcement notification.
Out of school suspension of 1 to 3 days. (WV §18-A-5-1 (d) prohibits the
use of suspension solely for not attending class.)
Peer mediation.
Referral to S.A.T., counselor, or other outside social agency.
Referral to tobacco cessation program.
Restitution/restoration.
Reteach session/activity/assignment.
School service assignment.
Social skills group and/or special counseling.
Withdrawal of privileges.
4101.10. Level II Violations.
4101.10.1. Definition: Disruptive and Potentially Harmful Behaviors – disrupt
the educational process and/or pose potential harm or danger to self and/or
others. The behavior is committed willfully but not in a manner that is maliciously intended to cause harm or danger to self and/or others.
4101.10.2. Offenses: Level II offenses shall include but not be limited to
any continuation of Level I misconduct or any of the following:
4101.10.3. Gang Activity. A student will not, by use of violence, force, coercion, threat of violence, or gang activity, cause disruption or obstruction to the
educational process. Gangs are defined as organized groups of students and/or
adults who engage in activities that threaten the safety of the general populace,
compromise the general community order, and/or interfere with the school
district’s education mission. Gang activity includes:
4101.10.3.1. Wearing or displaying any clothing, jewelry, colors, or insignia that intentionally identifies the student as a member of a gang, or otherwise symbolizes support of a gang.
4101.10.3.2. Using any word, phrase, written symbol, or gesture that intentionally identifies a student as a member of gang, or otherwise symbolizes support of a gang.
with the exception of fighting. Additionally, the school administration may
utilize any of the following options:
4101.11.2.1. Alternative program.
4101.10.3.3. Gathering of two or more persons for purposes of engaging
in activities or discussions promoting gangs.
4101.10.3.4. Recruiting student(s) for gangs.
4101.10.4. Leaving School Without Permission. A student will not leave the
school building, classroom, cafeteria, assigned area, or campus without
permission from the principal, assistant principal or designee.
4101.10.5. Loitering. A student will not remain or linger on school property
without a legitimate purpose and/or proper authority.
4101.10.6. Physical Altercation. Regardless of the reason, fighting between
students will not be tolerated, and is defined as engaging in a physical altercation using blows in an attempt to harm or overpower another person(s).
4101.10.6.1. Fighting in the elementary schools shall be handled by the
principal according to the disciplinary options of Level II. Full suspension (5 to 10 days) (elementary may be in-school or out-of-school for
fighting).
4101.10.6.2 Fighting in the middle or high school shall require, as a minimum:
4101.10.6.2.1. First offense – 5 days out of school suspension.
4101.10.6.2.2. Second offense –5 to 10 days out of school suspension.
4101.10.6.2.3. Third offense – referral to the superintendent for possible referral to the board for expulsion.
4101.11. School Responses to Level II Violations.
4101.11.1. Level II Procedures. The administrator shall investigate the
charged misconduct and confer with staff, as deemed appropriate. The administrator shall meet with the student and with the parents, when deemed appropriate. Use of informal due process procedures and restitution of all damages
caused is required.
4101.11.2. Level II Disciplinary Options. The school administration may utilize Any of the Level I discipline options in response to any Level II offense
4101.11.2.2. Special work assignments.
4101.11.2.3. Suspension, in-school/out-of-school 1 to 5 days (with
the exception of fighting.)
4101.11.2.4. W.V.S.S.A.C. offense: Rules of the W.V.S.S.A.C. will
apply during any W.V.S.S.A.C. sanctioned activity as an additional
punishment to the provisions of the section.
4101.12. Level III Violations.
4101.12.1. Definition: Imminently Dangerous, Illegal and/or Aggressive Behaviors – are willfully committed and are know to be illegal and/or harmful to
people and/or property.
4101.12.2. Continuation of Level I or Level II misconduct.
4101.12.3. Violation of law
4101.12.4. Battery against a student. A student will not attack or instigate a
battery upon another student. Battery in middle or high school shall require 10
days out of school suspension.
4101.12.5. Bullying/Harassment/Intimidation. A student will not bully/
intimidate/harass another student. (I) According to W.Va. Code §18-2C-2 and
18-2C-3"harassment, intimidation or bullying" means any intentional gesture,
or any intentional electronic, written, verbal or physical act, communication,
transmission or threat that: (A) A reasonable person under the circumstances
should know the conduct will have the effect of any one or more of the following: (1) physically harming a student; (2) damaging a student's property; (3)
placing a student in reasonable fear of harm to his or her person; or (4) placing
a student in reasonable fear of damage to his or her property; (B) is sufficiently
severe, persistent, or pervasive that it creates an intimidating, threatening or
emotionally abusive educational environment for a student; or (C) disrupts or
interferes with the orderly operation of the school. (II) As used in this article,
an electronic act, communication, transmission or threat includes but is not
limited to one which is administered via telephone, wireless phone, computer,
pager or any electronic or wireless device whatsoever, and includes but is not
limited to transmission of any image or voice, email or text message using any
such device.
4101.12.6. Defacing School Property/Vandalism. A student will not participate
in the defacing of school property, buses or private property going to or from
school or student’s property. Examples: writing in school textbooks or library
books, writing on desks or walls. A student will not willfully cause damage to
property of the school or employees of the school, student teachers, or others.
Examples of damage to school property include, but are not limited to, carving
on desks, painting walls, lockers or other surfaces, ruining bulletin boards,
intentionally clogging the plumbing system, breaking light bulbs or fixtures,
and damaging school equipment to the point where repair is necessary.
4101.12.14. Larceny. A student will not, without permission, take another
person’s property or have another person’s property in his or his possession.
Property valued at $1,000 or more will increase this behavior to a Level 4 because it is considered a felony in accordance with West Virginia Code
§61.3.13.
4101.12.7. Fraud/Forgery. A student will not deceive another or cause another
to be deceived by false or misleading information or sign the name of another
person in order to obtain anything of value or defraud authorities.
4101.12.15. Misuse of Prescription Drugs. A student will not possess or use
prescription drugs unless accompanied by a physician’s directive and an
Administration of Medication form filed in the school office.
4101.12.8. Gambling. A student will not engage in any game of chance or contest wherein money or other items of monetary value are awarded to the winner, except for those games and contests authorized as official school functions.
4101.12.16. Possession of a knife. A student will not possess a knife with a
blade less than 3 ½ inches. Possession of a larger knife is addressed in
4101.14.8
4101.12.9. Hazing. A student will not haze or conspire to engage in the hazing
of another person. “Hazing” means to cause any action or situation which recklessly or intentionally endangers the mental or physical health or safety of another person or persons or to destroy or remove public or private property for
the purpose of initiation or admission into or affiliation with, or as a condition
for continued membership in, any activity or organization, including both cocurricular and extra-curricular activities.
4101.12.10. Imitation Drugs: Possession, Use, Distribution or Sale. A student
will not possess, use, distribute or sell any substance that is expressly represented or implied to be a controlled substance or simulate the effect and/or the
appearance (color, shape, size and markings) of a controlled substance.
4101.12.11. Inhalant Abuse. A student will not deliberately inhale or sniff
common products found in homes, schools and communities with the purpose
of “getting high”. The action may be referred to as huffing, sniffing, dusting
and/or bagging.
4101.12.12. Improper or Negligent Operation of a Motor Vehicle. A
student will not intentionally or recklessly operate a motor vehicle on the
grounds of any educational facility, parking lot, or at any school- sponsored
activity, so as to endanger the safety, health, or welfare of others.
4101.12.13. Insubordination/Unruly Conduct. A student will not ignore or refuse to comply with directions or instructions given by school authorities. Refusing to open a book, write an assignment, work with another student, work in
a group, take a test or do any other class- or school- related activity not listed
herein, refusing to leave a hallway when requested by a school staff member,
or running away from school staff when told to stop, all constitute examples of
insubordination/unruly conduct.
4101.12.17. Possession/Use of Substance Containing Tobacco and/or Nicotine.
A student will not unlawfully possess, use or be under the influence of any
substance containing tobacco and/or nicotine or any paraphernalia intended for
the manufacture, sale and/or use of tobacco/nicotine products in any building/
area under the control of a county school system, including all activities or
events sponsored by the county school district.
4101.12.18. Profane Language. A student will not use profane language directed at a school employee, a student teacher, or a visitor. Using profane language may include, but is not limited to, verbally, in writing, electronically,
with photographs or drawings, or insulting, obscene gestures. Violation of this
provision shall require 10 days out-of-school suspension.
4101.12.19. Setting Off or Tampering with Fire Alarms. A student will not
tamper or set off a fire alarm when no emergency exists.
4101.12.20. Sexual Misconduct. A student will not publicly and indecently
expose themselves, display or transmit any drawing or photograph of a sexual
nature, or commit an indecent act of a sexual nature.
4101.12.21. Threat of Injury or Injury. A student will not threaten to injure a
school employee, a student teacher or a visitor. This includes assault on a
school employee defined in WV Code 61-2-15(a). Threat of injury includes,
but is not limited to, verbally, in writing, electronically, with photographs or
drawings, or with gestures.
4101.12.22. Trespassing. A student will not enter upon the premises of the
county school system property, other than to the location to which the student
is assigned, without authorization from proper school authorities. If removed,
suspended, or expelled from school, a student will not return to the school
premises without permission of the proper school authorities.
4101.12.23. Any misconduct that is detrimental to the Harrison County
Schools and which could present a direct threat of serious harm to any other
individual.
4101.13. School Responses to Level III Procedures
4101.13.1. Level III Procedures. The administrator shall investigate the
charged misconduct and confer with staff, as deemed appropriate. The administrator shall
meet with the student and with the parents, when deemed appropriate. Use of
informal due process procedures and restitution of all damages caused is required.
4101.13.2. Pursuant to statutes, courts can order adults convicted of certain
crimes to pay restitution to the victim(s) in an amount equal to the economic
harm suffered. This includes all direct, incidental, and consequential pecuniary
harm suffered by the victim(s), which includes lost wages and overhead cost
for the amount of time a business (school facility) is forced to shut down. Reimbursement of all expenses incurred while responding to these actions can
also be ordered. If a juvenile commits an act which would be a crime if committed by an adult, he or she may be judged to be a juvenile delinquent and
become subject to the jurisdiction of the court until he or she reaches twentyone years of age.
4101.13.3. Level III Disciplinary Options. The school administration may
utilize any of the Level II discipline options in response to any Level III offense with the exception of battery against a student or profane language. Additionally, the school administration may utilize suspension, in-school/out-ofschool, 1 to 10 days.
4101.14. Level IV Violations
4101.14.1. Definition: Any offense pertaining to or in any way involved with
the sale, distribution, use, possession, or under the influence of drugs, or inhalants. Drugs as used herein shall mean any substance, which requires a prescription to obtain, or any substance as defined by the law of the State of West
Virginia as a controlled substance.
4101.14.2. Alcohol. A student will not possess, sell, distribute, or be under the
influence of alcohol on school property or at any school sponsored or school
connected event or activity. Alcohol as used herein shall mean any alcoholic
beverage as defined by the laws of the State of West Virginia, including but
not limited to liquor, wine, or beer or beverages of reduced alcohol content but
which have characteristics similar to liquor, wine, or beer. For the purposes of
this paragraph, being under the influence of alcohol shall include having the
odor of alcohol on the breath or the person.
4101.14.3. Battery on a School Employee. A student will not commit battery
by unlawfully attempting to commit a violent injury to the person of a school
employee as outlined in W.Va. Code §61-2-15(a). A student will not commit a
battery by unlawfully and intentionally making physical contact of an insulting
or provoking nature with the person of a school employee as outlined in W.Va.
Code §61-2-15(b).
4101.14.4. Felony. A student will not commit an act or engage in conduct that
would constitute a felony under the laws of this state if committed by an adult
as outlined in W.Va. Code §18A-5-1a(b)(i). Such acts that would constitute a
felony include, but are not limited to, arson (W.Va. Code §61-3-1), assault and
battery (W.Va. Code §61-2-9), bomb threat (W.Va. Code §61-6-17), sexual
assault (W.Va. Code §61-8B-3), terrorist act or false information about a terrorist act, hoax terrorist act (W.Va. Code §61-6-24), burglary (W.Va. Code
§61-3-11), robbery (W.Va. Code §61-2-12), and grand larceny (theft of property with a value at or exceeding $1,000) (W.Va. Code §61-3-13).
4101.14.5. Possession, Sale or Distribution of a Controlled Substance. According to W.Va. Code §18A-5-1a(b) (ii), a student will not possess, sell, distribute, or be under the influence of a controlled substance governed by the Uniform Controlled Substances Act as described in W.Va. Code §60A-1-101, et
seq., on the premises of an educational facility or at a school-sponsored function or on a school bus. Possession with intent to distribute can be inferred
based upon the quantity of the controlled substance in the student’s possession.
4101.14. 6. Possession of Drug Paraphernalia. A student will not have in his
possession drug paraphernalia on school property, school bus, or at any schoolsponsored activity.
4101.14.7. Possession, Sale, or Distribution of Medication. A student shall not
possess any prescription medication not prescribed by a physician for the student in possession of the medication. A student will not sell or distribute a
prescription or non-prescription drug (controlled or non-controlled) on the
premises of an educational facility, at a school-sponsored function, or on a
school bus.
4101.14.8. Possession of a Firearm or Deadly Weapon. According to W.Va.
Code §18A-5-1a(a), a student will not possess a firearm or deadly weapon as
defined in W.Va. Code §61-7-2, on any school bus as defined in W.Va. Code
§17A-1-1, or in or on any public or private primary or secondary education
building, structure, facility or grounds thereof, including any vocational educa-
tion building, structure, facility or grounds thereof, or at any school-sponsored
function as defined in W.Va. Code §61-7-11a.
4101.14.8.1. As defined in W.Va. Code §61-7-2, a "dangerous weapon"
means any device intended to cause injury or bodily harm, any device
used in a threatening manner that could cause injury or bodily harm, or
any device that is primarily used for self protection. Dangerous weapons
include, but are not limited to, razor blades, box cutters, blackjack, gravity
knife, knife, switchblade knife, nunchuks, metallic or false knuckles, firearms including pistol, revolver, BB or pellet guns. A dangerous weapon
may also include the use of a legitimate tool, instrument, or equipment as
a weapon including, but not limited to, pens, pencils, compasses, or
combs, with the intent to harm another. A pocket knife with a blade of
three and one-half inches or less shall not be included in the definition of
knife as defined in WV Code §61-7-2 unless such knife is knowingly used
or intended to be used to produce serious bodily injury or death. This also
includes any item of like character to a weapon (look-alike, a facsimile)
which may or may not be concealed, any item that will or is designed to or
may readily be converted to expel a projectile by the action of an explosive, the frame or receiver of any weapon described above, any firearm
muffler or firearm silencer, any explosive, incendiary, or poison gas including but not limited to a bomb, grenade, rocket having a propellant
charge of more than four ounces, missile having an explosive or incendiary charge of more than one-quarter ounce, mine or similar device, any
weapon which will, or may be readily converted to expel a projectile by
the action of an explosive or other propellant, and has any barrel with a
bore of more than one-half inch in diameter, any combination of parts
either designed or intended for use in converting any device into any destructive device described in the two immediately preceding examples,
and from which a destructive device may be readily assembled, mace,
pepper spray or other similar items, firecrackers or other similar devices.
4101.15. School Responses to Level IV Procedures
4101.15.1. Level IV Procedures. The administrator shall make an immediate
referral to civil authorities and/or law enforcement. When any student is to be
interviewed in connection with an investigation pursuant to a Level IV violation, a reasonable effort shall be made to contact the student’s parent, custodian, or guardian and invite them to be present during such interview, provided
that such notification does not compromise overall school/student safety.
W.Va. Code §18A-5-1 and §18A-5-1a require mandatory suspension by the
principal and mandatory expulsion for a period of not less than twelve (12)
consecutive months by the county board of education for: possession of a
deadly weapon as defined in W.Va. Code §61.7.11(9), assault of a school employee, or the sale or distribution of alcohol, controlled substance(s) or pre-
scription drugs. Procedures that must be followed when dealing with an expulsion are outlined in W.Va. Code §18A-5-1 and §18A-5-1a.
4101.15.2. Level IV Disciplinary Procedures.
4101.15.2.1. All Level IV offenses shall require an automatic ten (10) day
out-of-school suspension from school.
4101.15.2.2. When a violation of Level IV of this policy has been committed, the principal shall forward the details and results of his investigation,
and a recommendation for disciplinary action to the superintendent and,
if the superintendent concurs with a recommendation for possible expulsion, the student shall be referred to the Board of Education for this action.
4101.15.2.3. As a condition of re-enrollment and in addition to other penalties imposed, the student shall serve a period of one- year probation and
shall agree to submit to random, unannounced testing for drugs and/or
alcohol. These tests shall be billed to the parent or guardian. A positive
test for drugs or alcohol or any violation of Harrison County Board of
Education Discipline Policy, Level II, Level III, or Level IV, during the
period of probation shall constitute a separate Level IV offense.
4101.15.2.4. When the Harrison County Board of Education expels a student, they may attempt to establish the student as a "dangerous student" as
defined in W.Va. Code §18A-5-1a, at a hearing to determine the expulsion
of the student. In a notice to the parent/guardian, the county board shall
state clearly whether the board will attempt to establish the student as a
"dangerous student" and will include any evidence to support its claim in
this notice of the hearing date and time.
4101.15.2.4.1. W.Va. Code §18A-5-1a defines a "dangerous student"
as a student who is substantially likely to cause serious bodily injury
to himself, herself or another individual within that student's educational environment, which may include any alternative education environment as West Virginia Board of Education Policy 2418, W.Va.
§126CSR20 (Alternative Education Programs for Disruptive Students), as evidenced by a pattern or series of violent behavior exhibited by the student, and documented in writing by the school, with the
documentation provided to the student and parent or guardian at the
time of any offense.
4101.15.2.4.2. If the Harrison County Board of Education expels a
student, and finds that the student is a dangerous student, they may
refuse to provide alternative education pursuant to the conditions outlined in W.Va. Code §18A-5-1a but must re-evaluate this decision at
least every three months.
4101.15.2.4.3. With regard to students with disabilities, nothing in
this policy may be construed to be in conflict with the federal provisions of the Individuals with Disabilities Education Act (IDEA)
Amendments of 1997 (Public Law 105-17) or with W.Va.
§126CSR16, West Virginia Board of Education Policy 2419, Regulations for the Education of Exceptional Students.
4101.16. Guidelines for Suspension and Expulsion.
4101.16.1. Suspension is considered a temporary solution to a violation of the
Student Code of Conduct until the problem that caused the suspension is
corrected. The length of a suspension should be short, usually one (1) to three
(3) school days, but may extend to ten (10) school days. A student is entitled to
an informal hearing when faced with a suspension of ten (10) days or less. At
this hearing, the principal must explain why the student is being suspended,
and the student must be given the opportunity to present reasons why he/she
should not be suspended. However, a student whose conduct is detrimental to
the progress and general conduct of the school may be suspended immediately
and a hearing held as soon as practical after the suspension. A student may not
participate in any school-sponsored activities or be permitted on school
grounds during the period of suspension without permission of school officials.
Other procedures the school must follow when dealing with suspensions are
outlined in W.Va. Code §18A-5-1 and §18A-5-1a.
4101.16.2. A suspension of more than ten (ten) days requires a formal hearing
before the county board of education. Procedures the school and county must
follow when dealing with suspensions of more than ten (10) days are outlined
in W.Va. Code §18A-5-1 and §18A-5-1a.
4101.16.3. Superintendent, upon recommendation by the principal, may
recommend that a county board of education expel a student from school if the
student's conduct is judged to be detrimental to the progress and general conduct of the school. In all cases involving expulsion, the student is entitled to
formal due process procedures if the county board of education agrees to act
upon recommendations to expel a student from school. These procedures are
outlined in W.Va. Code §18A-5-1 and §18A-5-1a.
disorderly conduct; interferes with an orderly education process; threatens,
abuses, intimidates or attempts to intimidate a school employee or student;
willfully disobeys a school employee, or uses profane or abusive language
toward a school employee. Once a student is excluded from the classroom
or bus, the student must be referred to the appropriate administrator who
will take disciplinary action, notify the parent/guardian in writing of the
disciplinary action taken, and provide a copy to the teacher or bus driver
before the student is readmitted to class or to the bus.
4101.17. Complaint Procedures.
4101.17.1. All violations of the Student Code of Conduct observed by school
employees or by students must be reported to the principal or their designee for
appropriate action to be taken as specified in this policy. Employee failure to
report a violation is addressed in West Virginia Board of Education Policy
5310, W.Va. Code §126CSR142 (Performance Evaluation of School Personnel).
4101.17.2. Any person who believes he or she has been the victim of a Student
Code of Conduct violation or any staff member with knowledge or reasonable
belief of a Student Code of Conduct violation shall report the alleged act(s)
immediately to the building principal or their designee, who shall become the
designated investigator. The report can be made orally or may be submitted on
a form available to all students and staff through the counselor’s office. Nothing in this policy shall prevent any person from also reporting violations directly to the county superintendent, as appropriate, a law enforcement agency,
or to the West Virginia Human Rights Commission.
4101.17.3. All designated investigators shall be given training by Harrison
County Schools on a bi-annual basis regarding proper investigative and reporting procedures.
4101.17.4. Employee failure to report a violation is addressed in WV Code
§126CSR142, West Virginia Board of Education Policy 5310, Performance of
School Personnel.
4101.18. Investigation Procedures.
4101.16.3.1. W.Va. Code §18A-5-1 and §18A-5-1a require mandatory
suspension by the principal and mandatory expulsion for a period of not
less than twelve (12) consecutive months by the county board of education
for possession of a deadly weapon, battery of a school employee, or sale
of a narcotic drug. Procedures that must be followed when dealing with an
expulsion are outlined in W.Va. Code §18A-5-1 and §18A-5-1a.
4101.18.1. The principal shall, upon receipt of a report or complaint, immediately undertake or authorize an investigation. The investigation may be conducted by school/school system officials, or by a third party designated by the
school system, in accordance with this policy and the procedures developed
pursuant to §126-99-9, above.
4101.16.3.2. According to W.Va. Code §18A-5-1, a teacher or bus driver
may exclude from a classroom or bus any student who: is guilty of
4101.18.2. The investigation must, at a minimum, consist of personal interviews with the complainant, the individual(s) against whom the complaint is
filed, and others who may have knowledge of the alleged incident(s) or circumstances giving rise to the complaint. The investigation may also consist of
any other methods and review of circumstances deemed pertinent by the investigator. When any student is to be interviewed in connection with an investigation pursuant to a Level IV violation, a reasonable effort shall be made to contact the student's parent, custodian, or guardian and invite them to be present
during such interview, provided such parental notification does not compromise overall school/student safety. Parental notification is encouraged at Level
II and Level III and discretionary at Level I.
4101.18.6.2. Confidentiality of the filing of complaints, the identity of
subjects and witnesses of any complaint and of any action taken as a result
of such complaint is essential to the effectiveness of this policy. Only
those individuals necessary for the investigation and resolution of the
complaint shall be given information about it. Therefore, the right of confidentiality of complainants, subjects, witnesses, and investigators will be
vigorously protected and violations of such confidentiality may itself be
grounds for disciplinary action.
4101.19. County Board of Education Action and Reporting.
4101.18.3. The principal shall immediately take such reasonable steps as
necessary to protect the complainant, students, teachers, administrators or other
personnel pending completion of an investigation of an alleged policy violation.
4101.18.4. The principal shall determine whether the alleged conduct constitutes a violation of this policy or W.Va. Code §18A-5-1a.
4101.18.5. In determining the appropriate response and/or punishment for a
Level I, II, or III violation, the principal, superintendent or local board of
education will consider the surrounding circumstances, the nature of the behavior, past incidents or continuing patterns of behavior, the relationships between
the parties involved and the context in which the alleged incidents occurred.
Whether a particular action or incident constitutes a violation of this policy
requires a determination based on all the facts and surrounding circumstances.
When a county board of education expels a student for twelve months for a
Level IV violation, the county superintendent under WV Code §18A-5-1a still
has the power to reduce the student’s punishment, if the superintendent finds it
disproportionate to the student’s actions. However, the superintendent must
make a public record of this decision, and provide the reason for the reduction,
as set forth in the statute.
4101.18.6. The investigation will be completed as soon as practicable but no
later than ten (10) school days (days school is in session) following the reported violation, unless permission has been requested and granted by the West
Virginia Department of Education to extend the investigation period. The investigator shall make a written report to the principal upon completion of the
investigation. The report shall include a determination of whether the allegations have been substantiated as factual and whether they appear to be violations of this policy. Harrison County procedures for the recording and filing of
these reports at the local level are as follows:
4101.18.6.1. The result of the investigation of each complaint filed under
these procedures will be reported in writing to the complainant or his/her
legal guardian by the principal or his/her designee.
4101.19.1. Upon receipt of a report substantiated by staff observation or by the
investigation, the principal, superintendent or local board of education will take
appropriate action against those found to have violated §126-99-6 pursuant to
W.Va. Code §18A-1-1 and §18A-5-1a.
4101.19.2. The principal or superintendent shall also initiate such other action
as is appropriate to ease tensions and to affirm the values of respect and
understanding, in accordance with the county's plan developed pursuant to
§126- 99-5, above.
4101.19.3. The principal, superintendent or designee shall promptly enter the
required disciplinary data into the West Virginia Education Information System (WVEIS) in order to file the required information with the West Virginia
Department of Education of all substantiated reports of all violations of the
Student Code of Conduct.
4101.20. Reprisal.
4101.20.1. The county board of education will take appropriate action against
any student who retaliates against any person who reports alleged violations or
any person who testifies, assists or participates in an investigation, or who
testifies, assists or participates in a proceeding or hearing relating to such
violations. Retaliation includes, but is not limited to, any form of intimidation,
reprisal or harassment. Disciplinary action against any student, administrator or
other school personnel who falsely reports violations of this policy may include, but is not limited to, a verbal or written reprimand or a suspension from
school or
assigned duties.
4101.21. Right to Alternative Complaint Procedures.
4101.21.1. These procedures do not deny the right of any individual to pursue
other avenues of recourse which may include filing charges with the West
Virginia Human Rights Commission, initiating civil action or seeking redress
under the state criminal statutes and/or federal law.
4101.22. Dissemination of Policy and Training
4101.22.1. This policy or a summary will be conspicuously posted throughout
each Harrison County school and facility in areas accessible to students and
staff members such as the counselor’s office, teacher’s lounge, bulletin boards
in central hallways, teacher classrooms, and other commons areas.
4101.23.2. A Harrison County public school will be classified as a Persistently
Dangerous School on or before July 1, beginning in 2003, and in each subsequent year, if the school has, for two consecutive years, substantiated violations of the following offenses that exceed five percent (5%) of the total number of students enrolled in the school based on the school’s second month enrollment:
4101.22.2. This policy will appear in the Harrison County Schools Policy and
Administrative Regulations Guide, published annually. A copy will be distributed to all students and staff members during the first week of school by the
principal and teachers.
4101.23.2.1. Battery on a school employee [WV Code 61.2.15 (b)]
4101.22.3. For individuals enrolled in a Harrison County middle or high
schools, the student and his/her parent/guardian will be requested to sign and
return a contract agreeing to abide by the stipulations in the policy and consequences associated with violations. This will be accomplished at the beginning
of each school year or at the time of individual registration. Each student and
parent will be required to return the signed Student Code of Conduct Contract
that will be given to them with the Harrison County Schools Policy and Administrative Regulations Guide. These will be kept in the office for that current
school year.
4101.23.2.3. Possession of a firearm or deadly weapon as defined in WV
Code 61-7-2 on any school bus as defined in WV Code 17A-1-1, or in any
public or private primary or secondary education building, structure,
facility, or grounds thereof, or at any school-sponsored function as defined
in WV Code 61-7-11a.
4101.23.2.2. Commission of an act or conduct that would constitute a
felony under the laws of the state.
4101.23.2.4. Sale of a narcotic drug as defined in WV Code 60A-1-101
on the premises of an educational facility, at a school sponsored function,
or on a school bus.
4101.22.4. Harrison County Schools shall provide training for staff members
during the first staff meeting of a new school year. Staff members will be
instructed in the use of the policy as well as the importance of promoting the
goals of this policy. Staff members will conduct student training on the policy
through Character Education and Responsible Students Programs. Harrison
County Schools shall review this policy bi-annually.
4101.23.3. Beginning with the 2003-2004 school year, Harrison County
Schools will provide targeted technical assistance to any school that has, for
two consecutive years, substantiated violations of the offenses set forth in the
previous section of this policy that exceed three percent (3%) of the total
number of students enrolled in the school, based on the school’s second
month enrollment.
4101.22.5. Individual schools will be responsible for implementing an education program for each grade level to insure understanding of the policy including the policy’s goals and expectations as well as the sanctions for violations
of the policy. These plans will be filed with the County Board of Education for
approval. The teacher, counselor, or administrator will provide orientation on
the Student Code of Conduct to the class, group, or student body within the
first (5) days of school. This will be followed by periodic reviews during sessions designated by the administration throughout the year.
4101.23.4. Beginning with the 2003-04 school year, a student attending a
Persistently Dangerous School, as defined by the state, or who becomes a
victim of a violent criminal offense, as determined by State law, while in or
on the grounds of a public school that the student attends, shall be allowed to
attend an alternative safe public school within the Harrison County School
System.
4101.23. Identification of and Classification as a Persistently Dangerous
School
4101.23.1. Harrison County Schools will use the criteria set forth below to
determine whether a school will be classified as a Persistently Dangerous
School. Beginning with the 2003-04 school year, data indicating the number
of substantiated violations at each school as set forth below will be collected
using WVEIS.
4101.23.5. Beginning with the 2003-04 school year, the West Virginia Department of Education will provide targeted technical assistance to any
school that has, for two consecutive years, substantiated violations of the
offenses set forth in section 4101.20 of this policy that exceed three and seventy- five one hundredths percent (3.75%) of the total number of students
enrolled in the school, based on the school’s second month enrollment.
4101.23.6. Beginning with the 2003-04 school year, if Harrison County has
one or more schools identified as persistently dangerous, the county shall, in
a timely manner, notify parents of each student attending the school that the
state has identified the school as persistently dangerous: offer students the
opportunity to transfer to a safe public school within the county and, for those
students who accept the offer, complete the transfer.
4101.23.7. If Harrison County has one or more schools identified as persistently dangerous, the county will develop a corrective action plan, submit it
to the West Virginia Department of Education, and implement that plan in a
timely manner.
4101.24. Prevention and Intervention Training.
4101.24.1. Harrison County shall provide training, technical assistance in
research-based, effective models for violence prevention education (including
the prevention of bullying, harassment, and intimidation), substance abuse
prevention, as well as other programs and initiatives that include, but are not
limited to, conflict resolution, peer mediation, responsible students program,
and character education. Training, technical assistance and support shall also
be provided in the effective use of student assistance teams to identify students
who are at risk and to develop interventions to assure school success for these
students.
Approved by the Harrison County Board of Education
Effective Date: May 20, 2003;
Revised: 06-05-07, 05-07-09, 06-30-10, 06-21-11, 11-02-11, 05-21-12
Policy 4501
Elementary School Attendance
4501.1. Rationale
The fundamental right to attend the public school places upon students the
accompanying responsibility to be faithful in attendance. Excellent attendance is essential for a student’s successful progress in the instructional program, in proper contribution in citizenship, and in the workplace. Harrison
County Schools will encourage, instruct toward, and recognize excellent attendance. Harrison County Schools will also create a positive, safe environment conducive to learning and committed to helping students develop responsibility, self-discipline, and other good work habits. Students who attend
school regularly learn more, achieve higher grades, and enjoy school experiences more; resulting in fewer disciplinary problems, fewer dropouts, and a
more comprehensively educated and responsible adult. Learning that is lost
due to absence can never be adequately replaced.
4501.1.1. Review of county attendance policy will be done yearly with input
from a committee of teachers, principals, attendance director, parents, and
community leaders. This committee will also review current incentives to
promote attendance as well as other incentives for the school year.
4501.1.2. If a revision to the Harrison County attendance policy is made, it
will be submitted to the West Virginia Department of Education
for approval.
4501.1.3. An annual attendance evaluation will be done to determine the effectiveness of the policy. A monthly review of school attendance percentages
will be submitted to county superintendent. At the end of the school year, an
attendance percentage report will be submitted to the West Virginia Department of Education. This report will reflect the allowable deductions as defined by the West Virginia Department of Education.
4501.2.3. Each school principal, or his/her designee, shall make all appropriate referrals to the county attendance director.
4501.2.4. The principal or designee shall hold a meeting with the parent,
guardian, or custodian of a child when the child has five (5) unexcused absences in a semester. At this meeting, an attendance appeal can be made by
parent and student.
4501.2.5. The attendance director shall serve written notice to the parent
when a child has five (5) unexcused absences in a year.
4501.2.6 .The attendance director shall make contact with the home to ascertain the true reason for absence, to evaluate the home situation and the need
for the student to be absent.
4501.2.7. At the beginning of each school year, the school shall provide parents and students with a copy of the county attendance policy. Any student
enrolling during the school term shall also be provided a copy of the policy.
4501.2.8. Each principal shall establish a school-based attendance committee
for those purposes deemed necessary for the improvement of student attendance.
4501.2.9. Uniform record keeping will be used in all schools for the purpose
of maintaining an accurate account of attendance for every student in every
class through the WVEIS system. The attendance record shall accompany
any student who transfers from one Harrison County school to another during
the course of the school year.
4501.3. Definitions
4501.3.1. The following absences shall be considered excused absences, provided that in each instance written parental confirmation has been received
where applicable:
4501.2. Procedures
4501.3.1.1. Student illness
4501.2.1. All parents shall notify the school on the day of a child’s absence.
4501.2.2. A written note of explanation must be sent when the child returns to
school. Failure to send a note will result in an unexcused absence.
4501.2.2.1. Parents may provide parental excuses for a student’s illness. Five (5) days of parental excuses are permitted during a school
semester. Parental excuses over the five (5) day limit will be unexcused.
4501.3.1.2. School sponsored activities which have prior administrative
approval. Upon return to next class meeting, student must be prepared for
that day (test, quiz, homework, ready to participate, etc.) Documented
injuries incurred through participation in a school activity shall not penalize the student.
4501.3.1.3. Late or non-running buses with verification from the bus driver upon student’s return to school.
4501.3.1.4. Religious holidays (requires prior administrative approval).
4501.3.1.5. Death in family (mother, father, brother, sister, grandparent,
child, spouse, and/or legal guardian).
4501.3.1.6. Life-threatening circumstances.
4501.3.2. The principal shall investigate and declare any absence or absences
unexcused when circumstances dictate.
4501.3.3. Excessive absences will be one of the considerations for retention of
the student at his/her present grade level.
must be approved and reviewed quarterly by the SAT, IEP or 504 team (See
§5.3.3.d). Such absence(s) shall be considered an allowable deduction for purposes of §126-81-5.2 of this policy.
4501.3.9. “Documented disability” means any mental or physical impairment
that substantially limits one or more major life activities and is documented
annually with a valid physician’s note that explains the disability and anticipated impact on attendance. The necessity for the absences must be approved and
reviewed quarterly by the SAT, IEP, or 504 team (See §5.3.3.d). Such absence
(s) shall be considered an allowable deduction for purposes of §126-81-5.2 of
this policy.
4501.4. Make-up Work
4501.3.4. Students may not be suspended out of school solely for failure to
attend class.
4501.3.5. A student who is suspended from school for a disciplinary problem
shall have the absence recorded as unexcused.
4501.3.6. Students shall not be permitted to leave school before the regular
closing hour except for reasons approved by the principal and under circumstances which are necessary.
4501.3.6.1. Upon presentation of an appointment card from a physician or
dentist, and a request signed by the parent, a child may be dismissed from
school for medical or dental appointments for such time as the specific
appointment shall require. However, dental and doctor appointments during school time are discouraged.
4501.3.6.2. All requests to leave the building while school is in session,
including the lunch period, must be cleared through the principal’s office.
Leaving school without permission is classified as truancy and shall be
handled as prescribed under Harrison County Schools’ Discipline Policy.
4501.3.6.3. A student who is physically absent from school is recorded
absent.
4501.3.7. Excused Student Absences - Absences that result from schoolapproved curricular/co-curricular activities; failure of the bus to run/hazardous
conditions, SAT Plan, IEP or 504 Plan and other county board approved excused absences.
4501.4.1. Any student absent from school shall be given the opportunity to
complete or make up all work missed.
4501.4.1.1. Students shall be given a day for each day absent to make up
assignments.
4501.4.1.2. Any time a student is absent, the teacher may either provide
written assignments or an outline of the work that will be missed.
4501.5. Corrective Measures
4501.5.1. In those situations where chronic absenteeism occurs, the school
shall explore available resources to develop corrective measures based on the
developmental needs of the student. These may include:
4501.5.1.1. Frequent notification and communication between the parent
and school.
4501.5.1.2. Use of counseling procedures within the school or from
outside agencies.
4501.5.1.3. Confirm correct academic placement through Special
Education Services.
4501.5.1.4. Involvement of the Department of Human Services or other
appropriate agency.
4501.5.1.5. Referral to student assistant teams/programs.
4501.3.8. “Documented chronic medical condition” means any physical or
mental condition that may require multiple or regular absences. This condition
must be documented annually with a valid physician’s note that explains the
condition and anticipated impact on attendance. The necessity for the absences
4501.6. Rewards
4501.6.1. Elementary student rewards will be used to maintain and improve
attendance and will include, but not be limited to:
4501.6.1.1. Attendance Certificate Awards - Students who have achieved a
perfect attendance record during the course of each instructional year shall
be awarded a Perfect Attendance Certificate. Students who have been absent five (5) days or less during the course of each instructional year shall
be awarded a Faithful Attendance Certificate.
4501.6.1.2. The county shall offer incentives to promote attendance.
4501.6.2. In lieu of first semester exams, every student in kindergarten
through second grade shall take diagnostic tests. Results will be utilized to
improve deficiencies.
4501.6.3. Every student in grades three through five will take skills tests consistent with the county adopted aptitude test. Results will be utilized to improve areas of deficiencies.
4501.6.4. Any student who has a 2.0 GPA at the end of the second semester
in the class and who has not missed more than ten (10) days of a class per
year, regardless of excused reason(s), shall have the option of not taking second semester exam(s).
4501.6.5. Determination of the existence of an excessive illness or other
extraordinary circumstances shall be left to the discretion of the
principal.
4501.7. Semester Exams
4501.7.1. Tardiness shall be defined as failure by the student to be on time for
the beginning of school or class. Three (3) instances of tardiness shall equal
one (1) day of absence.
4501.7.2. Students who have missed more than ten (10) days shall be required
to take second semester exams in the following subjects:
Language Arts (reading, English, spelling)
Math
Science and social studies
4501.7.3. All exams shall be given within the semester exam schedule of the
school calendar.
4501.8. Attendance Director Procedures.
4501.8.1. The county attendance director shall diligently promote regular
school attendance. He/She shall ascertain reasons for absences from school of
students of compulsory school age and students who remain enrolled beyond
the compulsory school age birthday.
4501.8.2. In the case of five (5) total unexcused absences of a child during a
school year, the attendance director shall serve written notice to the parent,
guardian, or custodian of such child that the attendance of such child at school
is required and that within ten (10) days; the time frame as specified in W. Va.
Code §18-8-4(b) of receipt of the notice the parent, guardian, or custodian,
accompanied by the child, shall report in person to the school the child attends
for a conference with the principal or other designated representative of the
school in order to discuss and correct the circumstances causing the unexcused
absences of the child.
4501.8.3. If the parent, guardian, or custodian does not comply, then the attendance director shall make complaint against the parent, guardian, or custodian before a magistrate of the county. If it appears from the complaint that
there is a probable cause to believe that an offense has been committed and
that the accused has committed it, a summons or a warrant for the arrest of the
accused shall issue to any officer authorized by law to serve the summons or to
arrest persons charged with offenses against the state. More than one parent,
guardian or custodian may be charged in a complaint. Initial service of the
summons or warrant issued pursuant to the provisions of this section shall continue until the summons or warrant is executed or until the end of the school
term during which the complaint is made, whichever is later.
4501.8.4. The magistrate court clerk, or the clerk of the circuit court performing the duties of the magistrate court as authorized in section eight (8), article
one (1), chapter fifty (50) of this code (§50-1-8), shall assign the case to a
magistrate within ten (10) days of execution of the summons or warrant. The
hearing shall be held within twenty (20) days of the assignment to the magistrate, subject to lawful continuance. The magistrate shall provide to the accused at least ten (10) days advance notice of the date, time, and place of the
hearing.
4501.8.5. When any doubt exists as to the age of a student absent from school,
the attendance director has the authority to require a properly attested birth
certificate or an affidavit from the parent, guardian, or custodian of the student,
stating age of the student. In the performance of his or her duties, the county
attendance director has authority to take without warrant any student absent
from school in violation of the provisions of this article and to place the student in the school in which he or she is or should be enrolled.
4501.8.6. All attendance directors hired for more than two-hundred days (200)
may be assigned other duties determined by the superintendent during the period in excess of two-hundred (200) days. The county attendance director is
responsible under direction of the county superintendent for efficiently administering school attendance in the county.
4501.8.7. In addition to those duties directly relating to the administration of
attendance, the county attendance director also shall perform the following
duties:
4501.8.7.1. Assist in directing the taking of the school census to see that it
is taken at the time and in the manner provided by law;
4501.8.7.2. Confer with principals and teachers on the comparison of
school census and enrollment for the detection of possible non-enrollees;
4501.8.7.3. Cooperate with existing state and federal agencies charged
with enforcing child labor laws;
4501.8.7.4. Promote attendance in the county by compiling data for
schools and by furnishing suggestions and recommendations for publication through school bulletins and the press, or in such manner as the county superintendent may direct;
4501.8.7.5. Participate in school teachers’ conferences with parents and
students;
4501.8.7.6. Assist in such other ways as the county superintendent may
direct for improving school attendance; and
4501.8.7.7. Make home visits of students who have excessive unexcused
absences, as provided above, or if requested by the chief administrator,
principal, or assistant principal.
4501.9. Homeless Definitions
4501.9.1. Awaiting Foster Care Placement – Any child or youth who 1) is in
the custody of the West Virginia Department of Health and Human Resources, 2) has been placed in out-of-home care, and 3) is not in a permanent
placement. This includes, but is not limited to, children and youth in family
foster care, kinship care, emergency shelter care or in a residential group
home.
4501.10.2. ensure that public notice of the educational rights of students in
homeless situations is disseminated where children and youths receive services.
4501.10.3. ensure that parents or guardians are informed of educational and
and related opportunities available to their children, and are
provided with meaningful opportunities to participate in the education of their
children.
4501.10.4. ensure that parents or guardians are informed of, and assisted in
accessing all transportation services for their children, including to the school
of origin.
4501.10.5. help unaccompanied youth choose and enroll in a school, after
considering the youth’s wishes, and provide the youth with notice of his or her
right to appeal the school district’s decision.
4501.10.6. immediately assist in obtaining immunizations or record of
immunizations or other medical records for those students who do not have
them, and assure that students are enrolled in school while the records are being obtained.
4501.10.7. ensure that homeless children and youths are identified by school
personnel and through coordination activities with other entities and agencies.
4501.10.8. ensure that homeless children and youths enroll in, and have a full
and equal opportunity, to success in schools of that local educational agency.
4501.10.9. ensure that homeless families, children, and youths receive educational services for which such families, children, and youths are eligible, including Head Start and Even Start Programs and preschool programs administered by the local educational agency, and referrals to health services, and other
appropriate services.
4501.10.10. ensure that enrollment disputes are mediated as outlined in paragraph (3) (E) of the Mckinney-Vento Act.
4501.10.11. ensure that all barriers are removed in the process of a student’s
educational experience.
4501.10. Homeless Liaison
4501.10.1. The attendance director shall serve as the liaison for homeless
children and youth as defined in W.Va. Code §18-8-4. As defined
in McKinney-Vento Act, as the liaison for homeless children and
youth, the attendance director is required to:
Approved by Harrison County Board of Education
Effective Date: June 3, 2003
Revised: June 16, 2009, September 1, 2009, June 1, 2010, May 3, 2011.
Policy 4502
Middle School Attendance
4502.1. Rationale
The fundamental right to attend the public school places upon students the accompanying responsibility to be faithful in attendance. Excellent attendance is
essential for a student’s successful progress in the instructional program, in
proper contribution in citizenship, and in the workplace. Harrison County
Schools will encourage, instruct toward, and recognize excellent attendance.
Harrison County Schools will also create a positive, safe environment conducive to learning and committed to helping students develop responsibility, selfdiscipline, and other good work habits. It is a proven fact that students who
attend school regularly learn more, achieve higher grades, and enjoy school
experiences more; resulting in fewer disciplinary problems, fewer dropouts,
and a more comprehensively educated and responsible adult. Learning that is
lost due to absence can never be adequately replaced.
4502.1.1. Review of county attendance policy will be done yearly with input
from a committee of teachers, principals, attendance director, parents and
community leaders. This committee will also review current incentives to
promote attendance as well as other incentives for the school year.
4502.1.2. If a revision to the Harrison County attendance policy is made, it
will be submitted to the West Virginia Department of Education for approval.
4502.1.3. An annual attendance evaluation will be done to determine the effectiveness of the policy. A monthly review of school attendance percentages
will be submitted to county superintendent. At the end of the school year, an
attendance percentage report will be submitted to the West Virginia Department of Education. This report will reflect the allowable deductions as defined by the West Virginia Department of Education.
4502.2. An excused absence is an absence verified in writing by the parent
and defined as one of the accepted absences by the State of West Virginia for
eligibility for licensure to operate a motor vehicle. Verification of absence
shall be submitted upon return to school but no later than five (5) days after
return to school.
4502.3. An unexcused absence is an absence that is not verified by the parent
in writing for a class, any suspended days out of school, or any expelled days
out of school. Students may not be suspended out of school solely for failure
to attend class. Any unexcused absence forfeits a student’s eligibility for any
exam exemption. A student who is physically absent from school is recorded
absent.
4502.4. Parental notification requirements - School procedures shall contain
at least the following notification components:
4502.4.1. At the commencement of each school year, parents shall be
provided with a copy of the school’s attendance procedure. New arrivals during the school year shall also be provided with a copy of the
school’s attendance procedure.
4502.4.2. A written notice is required upon the student’s return to
school. Failure to notify the school in writing of an absence will constitute truancy and may result in appropriate disciplinary actions.
4502.4.2.1. Parents may provide parental excuses for a student’s
illness. Five (5) days of parental excuses are permitted during a
school semester. Parental excuses over the five (5) day limit will
be unexcused.
4502.4.3. Excused Student Absences - Absences that result from school
-approved curricular/co-curricular activities; failure of the bus to run/
hazardous conditions, SAT Plan, IEP or 504 Plan and other county
board approved excused absences.
4502.4.4. “Documented chronic medical condition” means any physical
or mental condition that may require multiple or regular absences. This
condition must be documented annually with a valid physician’s note
that explains the condition and anticipated impact on attendance. The
necessity for the absences must be approved and reviewed quarterly by
the SAT, IEP or 504 team (See §5.3.3.d). Such absence(s) shall be considered an allowable deduction for purposes of §126-81-5.2 of this policy.
4502.4.5. “Documented disability” means any mental or physical impairment that substantially limits one or more major life activities and is
documented annually with a valid physician’s note that explains the
disability and anticipated impact on attendance. The necessity for the
absences must be approved and reviewed quarterly by the SAT, IEP, or
504 team (See §5.3.3.d). Such absence(s) shall be considered an allowable deduction for purposes of §126-81-5.2 of this policy.
4502.5. Examinations
4502.5.1. Every middle school student will be required to take a first semester
skills test. Each student will take benchmark tests consistent with WV CSOs
and the WESTEST. These tests are not to be graded, but are to be used by
teachers to evaluate student progress and design necessary lessons to address
deficient areas prior to Spring WESTEST administration. Any student who
has a 2.0 GPA in the class at the end of the second semester and has not
missed more than ten (10) days of a class per year, regardless of excused reason(s), will have the option of not taking second semester exam(s). Absences
within the five (5) day period before exams may require a doctor’s excuse.
Excessive illness or extraordinary circumstances will be left to the discretion of the principal.
4502.5.2. For any student whose overall GPA in a class is less than 2.0, the
teacher shall have the option of requiring the student to take the semester/
term exam based on whether the student has worked up to their potential during the second semester/term.
4502.5.3. Every teacher of a class that meets daily all year will give a written
second semester exam. Every student shall have the opportunity to take a
second semester exam.
4502.7.1. A report of all school dropouts will be submitted to the West
Virginia Department of Education.
4502.7.2. Any student who leaves school during the regular school day
must have prior administrative permission.
4502.7.3. Uniform record keeping will be used in all schools for the purpose of maintaining an accurate account of attendance for every student in
every class through the WVEIS system. The attendance record shall accompany any student who transfers from one Harrison County school to
another during the course of the school year.
4502.7.4. Students must be in class 100% of the class period to be counted as present.
4502.5.4. For those students exempt from second semester/term examinations, their parents will file an out-of-school environment educational plan
with the school describing what the exempt student will be doing in regard to
job shadowing, school-to-work transitions, educational travel, home environmental work, medical appointments, educational visits, job training, part-time
work, community service, and/or volunteerism on those school days set aside
for second semester/term exams. Failure to complete such plan will negate
eligibility for exemption.
4502.5.5. Attendance will be taken in Advisor/Advisee, homeroom/first period, and all class periods. Teachers will send attendance slips to the office or
document in WVEIS based on individual school policy.
4502.6. When a student accumulates five (5) days of truancy, then the principal must notify the attendance director and parent. When necessary, the attendance director must contact parents to ascertain the true reason for absence, to evaluate the home situation and the need for the student to be absent. Any student under the age of 17 shall be given priority treatment
(beginning with the 9th grade cohort class of 2011-2012 students will not be
permitted to withdraw from school until they reach their 17 th birthday.)
4502.6.1. If parent and student want to appeal truancy complaint, a process is available.
4502.7. Any student absent from school shall be given the opportunity to
complete or make up all work missed. The student will be given a day for
each day absent to make up assignments, unless the student had prior
knowledge of a test, quiz, report, homework, etc., due date prior to the absence. In that event, the student would be required to fulfill those obligations
on the day of his/her return to school.
school attendance. He/She shall ascertain reasons for absences from school
of students of compulsory school age and students who remain enrolled beyond the compulsory school age birthday.
4502.8.2. In the case of five (5) total unexcused absences of a child during a
school year, the attendance director shall serve written notice to the parent,
guardian, or custodian of such child that the attendance of such child at
school is required and that within ten (10) days; the time frame as specified in
W. Va. Code §18-8-4(b) of receipt of the notice the parent, guardian, or custodian, accompanied by the child, shall report in person to the school the
child attends for a conference with the principal or other designated representative of the school in order to discuss and correct the circumstances causing the unexcused absences of the child.
4502.8.3. If the parent, guardian, or custodian does not comply, then the attendance director shall make complaint against the parent, guardian, or custodian before a magistrate of the county. If it appears from the complaint that
there is a probable cause to believe that an offense has been committed and
that the accused has committed it, a summons or a warrant for the arrest of
the accused shall issue to any officer authorized by law to serve the summons
or to arrest persons charged with offenses against the state. More than one
parent, guardian or custodian may be charged in a complaint. Initial service
of the summons or warrant issued pursuant to the provisions of this section
shall continue until the summons or warrant is executed or until the end of the
school term during which the complaint is made, whichever is later.
4502.8.4. The magistrate court clerk, or the clerk of the circuit court performing the duties of the magistrate court as authorized in section eight (8), article
one (1), chapter fifty (50) of this code (§50-1-8), shall assign the case to a
magistrate within ten (10) days of execution of the summons or warrant. The
hearing shall be held within twenty (20) days of the assignment to the magistrate, subject to lawful continuance. The magistrate shall provide to the accused at least ten (10) days advance notice of the date, time, and place of the
hearing.
4502.8.5. When any doubt exists as to the age of a student absent from
school, the attendance director has the authority to require a properly attested
birth certificate or an affidavit from the parent, guardian, or custodian of the
student, stating age of the student. In the performance of his or her duties, the
county attendance director has authority to take without warrant any student
absent from school in violation of the provisions of this article and to place
the student in the school in which he or she is or should be enrolled.
4502.8.6. All attendance directors hired for more than two-hundred days
(200) may be assigned other duties determined by the superintendent during
the period in excess of two-hundred (200) days. The county attendance director is responsible under direction of the county superintendent for efficiently
administering school attendance in the county.
attendance, the county attendance director shall also perform the following
duties:
4502.8.7.1. Assist in directing the taking of the school census to see that it
is taken at the time and in the manner provided by law;
4502.9. Licensing for privilege of Motor Vehicles Operation.
4502.9.1. Verification of Enrollment Forms for the privilege of obtaining a
driver’s permit/license shall be granted to a student who is in satisfactory
standing with regard to attendance, behavior, and academic progress.
4502.9.2. For purposes of denying a permit/license the following applies:
4502.9.2.1. Withdrawal from school is defined as not attending school for
more than ten (10) consecutive or fifteen (15) days total unexcused absences during the
school year.
4502.9.2.2. Satisfactory academic progress is defined as a student must
earn five (5) credits per year, three (3) of which must be from core subjects, to allow for graduation in five years based on the graduation requirements of the state set forth in 126CSR42, WVBE Policy 2510: Assuring
the Quality of Education, Regulations for Education Programs.
4502.9.2.3. Suspension pursuant to W. Va. Code 18A-5-1b which includes
the following behaviors when committed on the premises of an education
facility,
at a school-sponsored function, or on a school bus:
a. assault and/or battery of school employees,
students;
b. possessing deadly weapons,
c. sale of a narcotic drug,
d. committing an act or engaging in conduct that would constitute a
felony under W. Va. code if committed by an adult, and/or,
e. unlawfully possessing a controlled substance governed by the uniform controlled substances act as described in W. Va. Code 60-1.1 et
seq.
4502.9.3. The following are the accepted absences for determination of excused and for condition of licensing for Privilege of Operation of Motor Vehicles.
4502.9.3.1. Illness or injury of the student requiring physician’s verification.
4502.9.3.2. Medical and/or dental appointment which cannot be scheduled
outside the school day when the absence is verified in writing by the physician or dentist.
4502.9.3.3. Illness of the student verified by the parents/guardian not to
exceed three (3) consecutive or five (5) total days per semester/term. Verification by a physician shall be required if absences exceed three (3) consecutive days.
4502.9.3.4. Illness or injury in family when student absence is verified as
essential by physician.
4502.9.3.5. Calamity, such as fire in the home, flood, or family emergency
upon approval by the school principal.
4502.9.3.6. Death in the family, limit three (3) days for each
grandmother, grandfather, aunt, uncle, brother-in-law, sister-in-law, brother’s children, sister’s children, student’s child(ren), or any person living in
the same household.
4502.9.3.7. Leaves of educational value adhering to these stipulations:
- Prior approval of school administrator
- Prior submission and approval of educational plan upon student’s
return
- Leave not to exceed ten (10) days-verification of implementation of
the education plan upon student’s return
- Leave to extend more than ten (10) days requires county board
approval.
4502.9.3.8. School approved curricula or extra-curricular activities.
4502.9.3.9. Legal obligations with verification.
4502.9.3.10. Failure of bus to run or extremely hazardous conditions.
4502.9.3.11. Observance of religious holidays.
4502.9.3.12. Handicapped student’s absences should be addressed in
accordance with Policy 2419, Regulations for the Education of Exceptional Students.
4502.9.4. The following is the identified review processes for the reinstatement of the driver’s permit/license.
4502.9.4.1. Reinstatement requests related to withdrawal for unexcused
absences shall be reviewed at the end of the semester following that in
which the student obtained zero unexcused absences.
4502.9.4.2. Reinstatement requests related to failure to make satisfactory
academic progress shall be reviewed at the end of each school year for the
purpose of reinstating the Driver’s Eligibility Certificate.
4502.9.4.3. Reinstatement requests related to withdrawal for suspension
pursuant to W. Va. Code 18A-5-1a and 18A-5-1b shall be reviewed after
all disciplinary sentences have been served for the purpose of reinstating
the Driver’s Eligibility Certificate.
4502.9.5. Leaves of educational value shall be approved in advance by the
school administrator, require prior submission and approval of educational
plan upon student’s return and shall not exceed ten (10) days. Any leave that
may extend more than ten (10) days requires prior approval of the county
board. School approved curricula or extra-curricular activities, legal obligations with verification, failure of bus to run or extremely hazardous conditions, observance of religious holidays shall be approved reasons for absences. Leaves for educational value for handicapped students shall be addressed
in accordance with Policy 2419, Regulations for the Education of Exceptional Students.
4502.10. Unexcused Absences
4502.10.1. Any absence not meeting the above requirements shall be considered an unexcused absence or truancy.
extraordinary circumstances shall be left to the discretion of the principal.
4502.11. Homeless Definitions
4502.11.1. Awaiting foster Care Placement – Any child or youth who 1) is in
the custody of the West Virginia Department of Health and Human Resources, 2) has been placed in out-of-home care, and 3) is not in a permanent
placement. This includes, but is not limited to, children and youth in family
foster care, kinship care, emergency shelter care or in a residential group
home.
4502.12. Homeless Liaison
4502.12.1.10. ensure that all barriers are removed in the process of a student’s educational experience.
4502.12.1. The attendance director shall serve as the liaison for homeless Children and youth as defined in W. Va. Code § 18-8-4. As defined in McKinneyVento Act, as the liaison for homeless children and youth, the attendance director is required to:
4502.12.1.1. ensure that public notice of the educational rights of students
in homeless situations is disseminated where children and youth receive
services.
4502.12.1.2. ensure that parents or guardians are informed of
educational and related opportunities available to their children, and are
provided with meaningful opportunities to participate in the education of
their children.
4502.12.1.3. assisted in accessing all transportation services for their
children, including to the school or origin.
4502.12.1.4. help unaccompanied youth choose and enroll in a school,
considering the youth’s wishes, and provide the youth with notice of his or
her right to appeal the school district’s decision.
4502.12.1.5. immediately assist in obtaining immunizations or record of
immunizations or other medical records for those students who do not
have them, and assure that students are enrolled in school while the records are being obtained.
4502.12.1.6. ensure that homeless children and youths are identified by
school personnel and through coordination activities with other entities
and agencies.
4502.12.1.7. ensure that homeless children and youths enroll in, and
have a full and equal opportunity to success in schools of that local educational agency.
4502.12.1.8. ensure that homeless families, children, and youths receive
educational services for which such families, children, and youths are eligible, including Head Start and Even Start programs and preschool programs administered by the local educational agency, and referrals to health
services, and other appropriate services.
4502.12.1.9. ensure that enrollment disputes are mediated as outlined in
Paragraph (3) (E) of the McKinney-Vento Act.
Revised: May 16, 2006, June 16, 2009, September 1, 2009, June 1, 2010,
May 3, 2011
Policy 4503
High School Attendance
4503.1. Rationale
The fundamental right to attend the public school places upon students the accompanying responsibility to be faithful in attendance. Excellent attendance is
essential for a student’s successful progress in the instructional program, in
proper contribution in citizenship, and in the workplace. Harrison County
Schools will encourage, instruct toward, and recognize excellent attendance.
Harrison County Schools will also create a positive self-environment conducive to learning and committed to helping students develop responsibility, selfdiscipline, and other good work habits. It is a proven fact that students who
attend school regularly learn more, achieve higher grades and enjoy school
experiences more; resulting in fewer disciplinary problems, fewer dropouts and
a more comprehensively educated and responsible adult. Learning that is lost
due to absence can never be adequately replaced.
4503.1.1. Review of county attendance policy will be done yearly with
input from a committee of teachers, principals, attendance director, parents and community leaders. This committee will also review current incentives to promote attendance as well as other incentives for the school
year.
4503.1.2. If a revision to the Harrison County Attendance Policy is made,
it will be submitted to the West Virginia Department of Education for approval.
4503.1.3. An annual attendance evaluation will be done to determine the
effectiveness of the policy. A monthly review of school attendance percentages will be submitted to county superintendent. At the end of the
school year an attendance percentage report will be submitted to the West
Virginia Department of Education. This report will reflect the allowable
deductions as defined by the West Virginia Department.
4503.2. An excused absence is an absence verified in writing by the parent
and defined as one of the accepted absences by the State of West Virginia for
licensure to operate a motor vehicle. Verification of absence must be submitted upon return to school but no later than five (5) days after return to school.
4503.3. An unexcused absence is an absence that is not verified by the parent
in writing for a class, any suspended days out of school, or any expelled days
out of school. Students may not be suspended out of school solely for failure
to attend class. Any unexcused absence forfeits a student’s eligibility for any
exam exemption. A student who is physically absent from school is recorded
absent.
4503.4. Examinations
4503.4.1. All students will take FOUR (4) exams at the end of the first semester with emphasis on core classes.
4503.4.2. All students will take FOUR (4) exams at the end of the second
semester with emphasis on core classes. (See exemption rules.)
4503.4.3. Application of Exemption Rules for high school students.
4503.4.3.1. Any study who has not missed more than ten (10) days of an
alternating class or no more than five (5) days in a straight block class,
will have the option of not taking second semester exam(s). Absences
within the five (5) day period before exams may require a doctor’s excuse.
Excessive illness or extraordinary circumstances will be left to the
discretion of the principal.
4503.4.3.2. A student who is enrolled in a college course may only count
that examination in this computation if he/she is enrolled in the course for
dual credit; the course must appear on the student’s high school transcript.
4503.4.4. Any teacher shall have the option of requiring any student whose
overall GPA in a class is less than 2.0 to take the semester/term exam based
on whether the student has worked up to his/her potential during that semester. However, if a student has earned two Fs in any of the three six- weeks
grading periods, exemption from that semester/term exam based upon attendance shall be forfeited.
4503.4.5. Every teacher will administer an end of semester summative assessment. Every student shall have the opportunity to complete an end of semester summative assessment.
4503.4.6. All students who are exempt from second semester/term examinations are required to have their parents file an out-of-school environment educational plan with the school describing what the exempt student will be doing in regard to college visits, job shadowing, school-to-work transitions,
education travel, home environmental work, medical appointments, educational visits, job training, part-time work, community service, and/or volunteerism on those school days set aside for second semester exams in order to
excuse the student’s attendance for the examination day(s). Failure to complete such plan will negate eligibility for the exemption.
4503.4.7. Any student who is absent any of the last five (5) days preceding
semester exams may be required to produce a doctor’s excuse. If found to
be truant, that student will forfeit his/her exam exemption eligibility.
4503.5. Attendance will be taken in Advisor/Advisee, homeroom/first period
and all class periods. Teachers will send attendance slips to the office or document in WVEIS according to individual school policy.
class through the WVEIS system. The attendance record shall accompany any
student who transfers from one Harrison County school to another during the
course of the school year.
4503.6. When a student accumulates five (5) days of truancy, then the principal must notify the attendance director and parent. When necessary, the attendance director must contact parents to ascertain the true reason for absence, to evaluate the home situation and the need for the student to be absent. Any student under the age of 16 who is currently in grade 9, 10, 11 and
12 shall be given priority treatment. Beginning with the 9th grade class of
2011-2012 students will not be permitted to withdraw from school until they
reach their 17th birthday and shall be given priority treatment. An appropriate
intervention may be referral to a student assistance team/program.
4503.12. Students must be in class 100% of the class period to be counted as
present.
4503.7. Parental notification requirements - School procedures shall contain
at least the following notification components:
4503.7.1. At the commencement of each school year parents shall be provided with a copy of the school’s attendance procedure. New arrivals during the school year shall also be provided with a copy of the school’s attendance procedure.
4503.7.2. A written notice is required upon the student’s return to school.
Failure to notify the school in writing of an absence will constitute truancy
and may result in appropriate disciplinary actions.
4503.7.2.1. Parents may provide parental excuses for a student’s illness. Five (5) days of parental excuses are permitted during a school
semester. Parental excuses over the five (5) day limit will be unexcused.
4503.8. A report of all school dropouts will be submitted to the West Virginia
Department of Education.
4503.9. Any student absent from school shall be given the opportunity to
complete or make up all work missed. The student will be given a day for
each day absent to make up assignments, unless the student had prior
knowledge of a test, quiz, report, homework, etc., due date prior to the absence. In that event, the student would be required to fulfill those obligations
on the day of his/her return to school.
4503.10. Any student who leaves school during the regular school day must
have prior administrative permission.
4503.11. Uniform record keeping will be used in all schools for the purpose
of maintaining an accurate account of attendance for every student in every
school attendance. He/She shall ascertain reasons for absences from
school of students of compulsory school age and students who remain
enrolled beyond the compulsory school age birthday.
4503.13.2. In the case of five (5) total unexcused absences of a child during a school year, the attendance director shall serve written notice to the
parent, guardian, or custodian of such child that the attendance of such
child at school is required and that within ten (10) days; the time frame as
specified in W. Va. Code §18-8-4(b) of receipt of the notice the parent,
guardian, or custodian, accompanied by the child, shall report in person to
the school the child attends for a conference with the principal or other
designated representative of the school in order to discuss and correct the
circumstances causing the unexcused absences of the child.
4503.13.3. If the parent, guardian, or custodian does not comply, then the
attendance director shall make complaint against the parent, guardian, or
custodian before a magistrate of the county. If it appears from the complaint that there is a probable cause to believe that an offense has been
committed and that the accused has committed it, a summons or a warrant
for the arrest of the accused shall issue to any officer authorized by law to
serve the summons or to arrest persons charged with offenses against the
state. More than one parent, guardian or custodian may be charged in a
complaint. Initial service of the summons or warrant issued pursuant to
the provisions of this section shall continue until the summons or warrant
is executed or until the end of the school term during which the complaint
is made, whichever is later.
4503.13.4. The magistrate court clerk, or the clerk of the circuit court performing the duties of the magistrate court as authorized in section eight
(8), article one (1), chapter fifty (50) of this code (§50-1-8), shall assign
the case to a magistrate within ten (10) days of execution of the summons
or warrant. The hearing shall be held within twenty (20) days of the assignment to the magistrate, subject to lawful continuance. The magistrate
shall provide to the accused at least ten (10) days advance notice of the
date, time, and place of the hearing.
4503.13.5. When any doubt exists as to the age of a student absent from
school, the attendance director has the authority to require a properly attested
birth certificate or an affidavit from the parent, guardian, or custodian of the
student, stating age of the student. In the performance of his or her duties, the
county attendance director has authority to take without warrant any student
absent from school in violation of the provisions of this article and to place
the student in the school in which he or she is or should be enrolled.
4503.13.6. All attendance directors hired for more than two-hundred days
(200) may be assigned other duties determined by the superintendent during
the period in excess of two-hundred (200) days. The county attendance director is responsible under direction of the county superintendent for efficiently
administering school attendance in the county.
attendance, the county attendance director also shall perform the following
duties:
4503.13.7.1. Assist in directing the taking of the school census to see that
it is taken at the time and in the manner provided by law;
4503.14. Licensing for privilege of Motor Vehicles Operation.
4503.14.1. Verification of Enrollment Forms for the privilege of obtaining a
driver’s permit/license shall be granted to a student who is in satisfactory
standing with regard to attendance, behavior, and academic progress.
4503.14.2. For purposes of denying a permit/license the following applies:
4503.14.2.1. Withdrawal from school is defined as not attending school
for more than ten (10) consecutive or fifteen (15) days total unexcused
absences during the school year.
4503.14.2.2. Satisfactory academic progress is defined as a student
must earn five (5) credits per year, three (3) of which must be from core
subjects, to allow for graduation in five years based on the graduation
requirements of the state set forth in 126CSR42, WVBE Policy 2510:
Assuring the Quality of Education, Regulations for Education Programs.
4503.14.2.3. Suspension pursuant to W. Va. Code 18A-5-1b which includes the following behaviors when committed on the premises of an
education facility, at a school-sponsored function, or on a school bus:
a. assault and/or battery of school employees,
b. possessing deadly weapons,
c. sale of a narcotic drug,
students;
e. unlawfully possessing a controlled substance governed by the uniform controlled substances act as described in W. Va. Code 60-1.1 et
seq.
d. committing an act or engaging in conduct that would constitute a
felony under W. Va. code if committed by an adult, and/or,
4503.14.3. The following are the accepted absences for determination of excused and for condition of licensing for Privilege of Operation of Motor Vehicles.
4503.14.3.1. Illness or injury of the student requiring physician’s verification.
4503.14.3.2. Medical and/or dental appointment which cannot be scheduled outside the school day when the absence is verified in writing by the
physician or dentist.
4503.14.3.3. Illness of the student verified by the parents/guardian not to
exceed three (3) consecutive or five (5) total days per semester/term. Verification by a physician shall be required if absences exceed three (3) consecutive days.
4503.14.3.4. Illness or injury in family when student absence verified as
essential by physician.
4503.14.3.5. Calamity, such as fire in the home, flood, or family emergency upon approval by the school principal.
4503.14.3.6. Death in the family, limit three (3) days for each occurrence
except for extraordinary circumstances. “Family” defined as mother, father, brother, sister, grandmother, grandfather, aunt, uncle, brother-in-law,
sister-in-law, brother’s children, sister’s children, student’s child(ren), or
any person living in the same household.
4503.14.4.7. “Documented chronic medical condition” means any
physical or mental condition that may require multiple or regular absences. This condition must be documented annually with a valid
physician’s note that explains the condition and anticipated impact on
attendance. The necessity for the absences must be approved and
reviewed quarterly by the SAT, IEP or 504 team (See §5.3.3.d). Such
absence(s) shall be considered an allowable deduction for purposes of
§126-81-5.2 of this policy.
4503.14.4.8. “Documented disability” means any mental or physical
impairment that substantially limits one or more major life activities
and is documented annually with a valid physician’s note that explains the disability and anticipated impact on attendance. The necessity for the absences must be approved and reviewed quarterly by the
SAT, IEP, or 504 team (See § 5.3.3.d). Such absence(s) shall be consider an allowable deduction for purposes of § 126-81-5.2 of this policy.
4503.14.4. Leaves of educational value adhering to these stipulations:
- Prior approval of school administrator
- Prior submission and approval of educational plan upon student’s return
- Leave not to exceed ten (10) days-verification of implementation of the
education plan upon student’s return
- Leave to extend more than ten (10) days requires county board approval.
4503.14.4.1. School approved curricular or extra-curricular activities.
4503.14.4.2. Legal obligations with verification.
4503.14.4.3. Failure of bus to run or extremely hazardous conditions.
4503.14.4.4. Observance of religious holidays.
4503.14.4.5. Handicapped student’s absences should be addressed in
accordance with Policy 2419, Regulations for the Education of Exceptional Students.
4503.14.4.6. Excused Student Absences - Absences that result from
school-approved curricular/co-curricular activities; failure of the bus
to run/hazardous conditions, SAT Plan, IEP or 504 Plan and other
county board approved excused absences.
4503.14.5. The following is the identified review processes for the reinstatement of the driver’s permit/license.
4503.14.5.1. Reinstatement requests related to withdrawal for unexcused absences shall be reviewed at the end of the semester following
that in which the student obtained zero unexcused absences.
4503.14.5.2. Reinstatement requests related to failure to make satisfactory academic progress shall be reviewed at the end of each school year
for the purpose of reinstating the Driver’s Eligibility Certificate.
4503.14.5.3. Reinstatement requests related to withdrawal for suspension pursuant to W. Va. Code 18A-5-1a and 18A-5-1b shall be reviewed after all disciplinary sentences have been served for the purpose
of reinstating the Driver’s Eligibility Certificate. 4503.15 Unexcused
Absences
4503.15.1. Any absence not meeting the above requirements shall be considered an unexcused absence or truancy for driver licensing privilege.
extraordinary circumstances shall be left to the discretion of the principal.
4503.16 Homeless Definitions
4503.16.1. Awaiting foster Care Placement – Any child or youth who 1) is in
the custody of the West Virginia Department of Health and Human Resources,
2) has been placed in out-of-home care, and 3) is not in a permanent place-
ment. This includes, but is not limited to, children and youth in family foster
care, kinship care, emergency shelter care or in a residential group home.
4503.17.1.10. ensure that all barriers are removed in the process of a student’s educational experience.
4503.17 Homeless Liaison
4503.17.1. The attendance director shall serve as the liaison for homeless
Children and youth as defined in W. Va. Code § 18-8-4. As defined in
McKinney-Vento Act, as the liaison for homeless children and youth, the
attendance director is required to:
4503.17.1.1. ensure that public notice of the educational rights of students
in homeless situations is disseminated where children and youth receive
services.
4503.17.1.2. ensure that parents or guardians are informed of educational
and related opportunities available to their children, and are provided with
meaningful opportunities to participate in the education of their children.
4503.17.1.3. assisted in accessing all transportation services for their children, including to the school or origin.
4503.17.1.4. help unaccompanied youth choose and enroll in a school,
considering the youth’s wishes, and provide the youth with notice of his or
her right to appeal the school district’s decision.
4503.17.1.5. immediately assist in obtaining immunizations or record of
immunizations or other medical records for those students who do not
have them, and assure that students are enrolled in school while the records are being obtained.
4503.17.1.6. ensure that homeless children and youths are identified by
school personnel and through coordination activities with other entities
and agencies.
4503.17.1.7. ensure that homeless children and youths enroll in, and have
a full and equal opportunity to success in schools of that local educational
agency.
4503.17.1.8. ensure that homeless families, children, and youths receive
educational services for which such families, children, and youths are eligible, including Head Start and Even Start programs and preschool programs administered by the local educational agency, and referrals to health
services, and other appropriate services.
4503.17.1.9. ensure that enrollment disputes are mediated as outlined in
Paragraph (3) (E) of the McKinney-Vento Act.
Revised Date: May 16, 2006, June 16, 2009, September 1, 2009, June 1, 2010,
May 3, 2011, June 17, 2013
Policy 5501
Promotion and Retention
5501. Pre-K through Eighth Grade Retentions
5501.1.1. When retention is recommended, it should occur at the earliest possible time in the student’s school career. The primary consideration for grade
assignment shall be successful achievement in reading, math, spelling, and
language. Other factors such as the student’s ability to learn, social and emotional maturity, chronological age, achievement in other subjects, summative
testing results, and attendance shall be considered.
5501.1.2. Children who are five prior to September 1 shall be promoted to or
enrolled in kindergarten unless the teacher, in cooperation with the parent,
uses assessment data to determine that kindergarten placement for that child
is not in the child’s best interest. A child may remain in the WV pre-k classroom for longer than one year if the decision is in the best interest of the child
and based on curricular assessment data with mutual agreement between the
teacher and the parent/guardian. Should a child remain in the pre-k classroom a second year, this is considered to be a retention for the purposes of
this policy.
5501.1.3. Grades on the report cards are to reflect evidence of the student’s
inclination for promotion and/or retention
5501.1.4. In the middle school grades (6-8) a student who receives an “F” for
the year in any two of the following subjects: English, social studies, mathematics, science or reading will be considered for retention.
5501.1.5. Should a student be seriously considered for retention, the parent(s)
shall be notified in writing, within two weeks following the completion of the
first semester, unless there are reviewed, mitigating circumstances. A conference should be scheduled with the parent(s) to discuss the probability of retention as well as to counsel with the parent(s) on how to deal with the retention should it occur. Written permission from the parents for retention is not
required, however parent(s) must be notified of the specific reasons for retention. A letter of confirmation of retention will be sent by the school to the
parents of a student failing to meet the standards of the grade level assigned
for the specified year. This letter will be sent no later than with the final report card.
commensurate with their peers and are suspected of having an exceptionality,
a written referral to the SAT shall be made.
5501.1.7. The final decision in regard to promotion and/or retention rests with
the individual classroom teacher(s) and building principal. Additional professional staff members may be consulted for input.
5501.1.8. Any student being considered for a second retention will be reviewed by the appropriate student assistance team to consider referral for a
psycho educational evaluation. The referral to such a team shall be made
within two weeks following the completion of the first semester.
5501.1.9. If parent permission for evaluation cannot be obtained, the appropriate student’s assistance team must make a decision based on the information available.
5501.1.10. If a psycho educational evaluation is considered to be unnecessary or the results of the psycho educational evaluation do not support the
need for special education services, the student may then be considered for
promotion or a second retention by a committee comprised of the administration, counselor, and teachers who have had classroom contact with the student. If retention is the recommendation, the committee will abide by the
timelines/policy requirements set forth in sections 5101.1.4 and 5501.1.5.
5501.1.11. A student shall not be retained more than two times in grades Prek thru 8.
5501.2. Additional Considerations Grades Pre-K through Eight
5501.2.1. A parent request regarding retention or promotion will be considered by the appropriate student’s team.
5501.2.2. In order for gifted students to be considered for double promotion,
the following will be reviewed by the Individual Education Plan (IEP) Committee: psycho educational evaluation, grades, social maturity, chronological
age, teacher observation, and previous school year data.
5501.2.3. Once a student begins a school year in a specific grade, they are not
to be demoted to the previous grade.
5501.3. High School
5501.1.6. Prior to final retention notice, students considered for retention
shall be reviewed by the appropriate student assistance team. The teacher or
team will complete a Light’s Retention Scale for the student. These results
are to be used as supportive information and not as the sole instrument to
determine retention. For those students whose educational performance is not
5501.3.1. Credits Required for Grade Placement - The following scale of
earned units shall be used by the Harrison County high schools to determine
the grade placement of students:
Class
Sophomore
Junior
Senior
Number of Earned Units of Credit
6
13
20
5501.3.2. Any high school student who fails to receive credit in two or more
core classes will be referred to the counselor by the student’s homeroom
teacher or A/A advisor for referral to the appropriate student assistance team
to be scheduled within the next grading period.
Reference: WV Universal Access to a Quality Early Education System Policy
(2525) – WVDE Assuring Quality of Education: Regulation for Educational Programs (2510).
Current proposal for revisions are based upon recommendations by the Mental
Health Committee (June 2011) and Policy Review Committee Recommendations
(March 9, 2012)
Revised February 19, 2008, July 2, 2012
Policy 5504
Graduation Requirements for Adolescent Education
This policy establishes the Harrison County Board of Education requirements for
graduation from high school. These requirements are based upon the number of
units of credit attained for satisfactory completion of content standards and objectives. The Harrison County Board of Education has the authority to increase graduation requirements beyond the state requirements.
5504.1 – Definitions
5504.1.1. Standard Graduation Requirements – the number of required and
elective units of credit which must be earned by a student in order to graduate
from high school with a standard diploma. A student must also attend at least
four years in grades 9-12 unless an attendance exception is granted.
5504.1.2. Standard Diplomas – diplomas awarded to students, including exceptional students, who satisfactorily complete all state and county standard
graduation requirements.
5504.1.3. Modified Graduation Requirements – the alternative learning goals
specified in the individualized educational program (IEP) which must be
developed by an IEP Team for an eligible student with a disability in order to
graduate from high school with a modified diploma. A student must also attend at least four years unless an attendance exception is granted. (Section
5.4.h.1 of WVDE Policy 2510)
5504.2 – Requirements for Graduation
5504.2.1. Standard Graduation Requirements – the number of required and elective units of credit that must be earned by a student in order to graduate from
high school. A standard diploma is the document that is awarded to a student to
verify completion of these graduation requirements.
5504.2.2 The total number of units of credit needed for graduation is 28. This
policy outlines specific units of credit for graduation.
Graduation Requirements - Graduation Classes of 2018 and thereafter
English
4 credits
English 9
English 10
English 11
English 12 or English 12 CR or Transition ELA for Seniors
An AP English course may be substituted for any of the above courses
Mathematics
4 credits
Math I Math I Lab
Math II
Math III STEM or Math III LA or Math III TR
Math IV or Math IV TR or Transitional Mathematics for Seniors or
Any other fourth course option (WVDE Policy 2510-5.4.b)
Science
3 credits
Physical Science (Grade 9)
Biology or Conceptual Biology or AP Biology (Grade 10)
One additional lab science course or AP science course
Social Studies
4 credits
World Studies (Grade 9) or an AP Social Studies course
United States Studies (Grade 10) or an AP Social Studies course
Contemporary Studies or an AP Social Studies course
Civics for the Next Generation or AP Government and Politics
Physical Education
1 credit
Health
1 credit
The Arts
1 credit
Computer course/Computer
equivalent course
1 credit
Concentration courses
4 credits
Each student’s Personalized Education Plan (PEP will identify
coursework for the 4 credits that will lead directly to placement in
entry-level, credit-bearing academic courses; an industry-recognized
certificate or license; or workforce training programs. *Students
choosing CTE courses as their concentration, yet are also planning to
attend a four-year college, MUST take two years of a world language.
Electives
5 credits
*Students choosing CTE courses as their concentration, yet are also
planning to attend a four-year college, MUST take two years of a
world language.
5504.1.4. Modified Diplomas – diplomas awarded to eligible students with a
disability who satisfactorily complete modified graduation requirements
based on their IEPs
5504.1.5. Unit of Credit – credit awarded for the attainment of content standards and objectives from a required or elective area of study that is equivalent
to 8100 minutes of classroom instruction.
5504.1.6. Content Standards and Objectives – broad descriptions of what
students should know and be able to do in the content area at the end of a K12 sequence of study. These content standards and objectives have been approved by either the West Virginia Department of Education or the Harrison
County Board of Education.
5504.1.7. Alternative Learning Goals – learning goals that are reasonable
and attainable for an eligible student with a disability and are determined by
the IEP committee. These alternative learning goals do not have to be from
the required and elective areas of study for standard graduation requirements.
Concentration courses –(Effective for class of 2018--replaces previous professional and skilled pathways) student will identify in his/her Per sonalized Education
Plan (PEP) a concentration relating to post-graduate plan. This choice will dictate
courses necessary for graduation. Examples of concentrations and requirements include, but are not limited to:
College Readiness Concentration
2 years in one World Language
2 courses related to career field
SEQUENCE OF REQUIRED COURSES
Courses listed are in the order in which they will be taken.
1. English
Classes of 2015, 2016 and 2017 - All Pathways
English 9
English 10
English 11 or its dual-credit or AP equivalent
English 12 or its dual-credit or AP equivalent
Community-College/Workforce Readiness Concentration
At least one of the following:
Personal finance
2nd computer course
Parenting & Strong Families
Speech
AND 3 courses related to career field
Community Readiness Training Concentration
Individual student’s IEP committee will determine
Career-Technical Education Concentrations
The four credits taken in a career and technical concentration must be consistent with those identified for approved programs of study. See Programs
of Study information at www.hcboe.com
CTE programs offered at UTC or individual high schools
*Students choosing CTE courses as their concentration, yet are also planning
to attend a four-year college, MUST take two years of a world language.
Graduation Classes of 2015, 2016, and 2017
Pathways
Course Name
*Concentration courses are identified courses that relate to the major/cluster
chosen on the 5-year plan. Four concentration courses are required for completion of a student’s skilled pathway concentration.
Professional
Skilled
English
4
4
Social Studies
4
4
Math
4
4
Science
4
3
Physical Ed.
1
1
Health
1
1
Fine Arts
1
1
Foreign Language
2
0
Concentration*
0
4
Electives
7
6
TOTAL
28
28
2. Social Studies
Classes of –2015, 2016 and 2017 - All Pathways
World Studies
United States Studies
Contemporary Studies (20 and 21st Centuries) or its dual-credit
or AP equivalent
Civics or its dual credit or AP equivalent
Grades 9-11 may substitute dual credit/AP courses as per state policy.
3. Science
Classes of –2015, 2016 and 2017
Skilled Pathway
Physical Science
Biology or Conceptual Biology
One additional rigorous lab science course
Professional Pathway
Physical Science
Biology or Conceptual Biology or AP Biology
3rd credit in an additional rigorous lab science course
4th Credit must be above Physical Science
4. Mathematics
7. Fine Arts
A. Classes of 2015, 2016 and 2017--All Pathways
1 credit of a Fine Art*
Classes of 2015 through 2016
4 math credits required that may be:
Skilled Pathway
Traditional
NxGeneration
Algebra Support
Alg I
Professional Pathway
Traditional
NxGenaration
Algebra Support
or Math I
Geom/Appl. Geom. or Math II
Cencept. Math
or
Trans. Math for
Seniors
or
Alg I
or Math I
Geometry
or Math II
Technical Readiness Conc. Math/Alg. II or Math III
I
Technical Readiness Trig*
II
**fourth math
course
*or its dual credit
or AP equivalent
*In Fall of 2012, the NxG (common core) standards-based courses will begin to
replace traditional math classes. Traditional courses will be accepted for graduation requirements during these transitional years.
*Students in the professional pathway and college bound students in the skilled
pathway, who do not achieve the State assessment College readiness benchmark for
mathematics, shall be required to take mathematics course during their senior year.
*Math I Lab course will be offered to support successful completion of Math I.
This lab course will be credited as a math course toward 4 (four) required for
graduation.
*It is the intent that students will take mathematics annually.
**Once a student completes three of the required math courses for graduation, he/
she may enroll in upper level courses including, but not limited to: Math IV, College Algebra, College Trig., College Calculus, AP Calculus AB, AP Calculus BC,
and AP Statistics, or others approved by HCBOE.
5. Foreign Language – Professional Pathway Only
A. Classes of 2015, 2016 and 2017
2 credits in the same foreign language
6. Physical Education and Health
A. Classes of –2015, 2016 and 2017 All Pathways
Physical Education
Health
*Students in Skilled Pathway concentrations that complete state approved career/
technical courses that reflect creative and innovative arts content may substitute
these courses for the arts credit required for graduation. Students who elect to substitute one of the listed CTE courses for the required art credit must enroll in an
additional CTE course applicable to their selected CTE concentration.
The following courses are approved for substitution:
1851 – Fundamentals of Illustration
1857 – Fundamentals of Graphic Design
1861 – Advanced Illustration
1859 – Advanced Graphic Design
1982 – Ornamental Metalwork
1431 – Digital Imaging I
1727 – Drafting Techniques
0213 – Floriculture
8. Elective credits ar e the additional offer ings which meet a student’s specific
needs, interests, and abilities.
5504.3. Modified Graduation Requirements – Modified graduation requirements are designed for an eligible student with a disability who has been determined by a special education IEP committee to be unable to meet state and county
standard graduation requirements. These students will be required to complete a
modified program of study as recommended by a school committee chaired by the
principal. Students will need at least four years to complete these requirements, as
specified in their IEP and five-year plan.
5504.4. Planned Educational Programs – Harrison County Schools offer programs of study to meet the needs of all adolescent students. These programs place
an emphasis on preparing students to meet their potential beyond high school. Students shall be encouraged to follow a flexible, planned educational program and
accumulate units above the 28 credits required for graduation. The student’s
planned program shall be subject to periodic revision and designed to enhance the
opportunity for success in chosen endeavors after graduation from high school.
5504.5. Alternative–Means to Earn High School Credit - County boards of education shall provide alternative means for students to earn high school credit as
explained below. (See WVDE Policy 2510 5.4.f.1)
5504.5.1. Accepting Credit Earned Before Grade 9 – Any student who completes a high school level course prior to grade 9 shall receive credit earned
for that course. The student's permanent record for grades 9-12 shall indicate
completion of the area of study. The grades for the courses will be used in
calculating the GPA. These courses will also count in the total units needed
for graduation.
which the embedded credit is awarded.
5504.5.5.6 If a student completes an embedded credit course, the course is
entered into their student transcript in the same manner as if the student
had taken the course as typically offered.
5504.5.2. Summer School – All summer school programs shall be submitted
to the West Virginia Board of Education for approval before being offered.
Schools may include credits earned from approved summer schools provided
the instructional program is equivalent to that required of the regular school
term.
5504.5.5.7 A student may not earn more than four (4) credits through the
embedded credit process.
5504.5.5.8 If a student fails a course in which an embedded course credit
has been approved as part of the course, the student may recover credit for
the embedded credit course through the school level credit recovery program, summer school credit recovery, or take the regular course during
another school year.
5504.5.3. Testing Out – Students may receive credit for courses by achieving
passing scores on tests that have been developed and based on, but not limited to, the content standards and objectives associated with the various
courses, as reflected in the Harrison County Testing Out Policy.
5504.5.4. Credit Recovery – Using a county-approved, individualized, computer-based program, monitored by school personnel, a student may recover a
credit for a course in which he/she has enrolled in the 8100 minutes of instruction yet failed to pass. This individualized, computer-based program
permits a student to successfully complete an available course and receive
credit toward graduation. No grade is issued for this recovery, and the previously earned failing grade remains on the student’s transcript and is factored
into his/her GPA.
5504.5.5.9 Harrison County retains prerogative to withdraw embedded
credit approval based upon assessment results or other extraordinary circumstances.
5504.5.6. Dual Credits – A student may earn credit for completion of college
courses and other advanced courses outside the school setting. Those approved by the WVDE may be credited as dual credits toward meeting graduation requirements.
5504.6
5504.5.5. Embedded Credits – A student who masters the approved content
standards for a credit-bearing high school course that are embedded within a
second course may receive credit for both courses.
5504.5.5.1 Students will be required to demonstrate proficiency in the
core course prior to awarding embedded credit.
5504.5.5.2 Embedded credit courses are recommended to the Assistant
Superintendent of Curriculum and Instruction by the school administrator.
5504.5.5.3 The Assistant Superintendent of Curriculum and Instruction
meets with teachers from both content areas, curriculum staff, and school
administrators to determine the conditions under which Embedded Credit
may be offered, if at all.
5504.5.5.4 Instructors will provide students with a course syllabus that
shall include the nature of the course, expectations and requirements. The
syllabus will cover the course content requirements for both courses in
accordance with the WVDE Policy 2520.
5504.5.5.5 The transcribed grade is the same grade as the course with
Class Rank
5504.6.1. All students receiving a standard diploma, except foreign exchange
students, shall be included in the determination of rank-in-class. The final
class rank will be deter mined at the completion of the eighth semester of
the graduation class.
5504.6.2. In cases where schools are asked to submit the names of the student graduates with the highest GPA (e.g. Robert C. Byrd Scholarship or other similar programs), determination will be based upon the student’s GPA at
the conclusion of the seventh semester. Some scholarships may be awarded
to only one student per school. In the event of a tie in class rank, the ACT or
conversion of the SAT will be used to determine the recipient.
5504.6.3. At the end of the 8th semester students will be ranked in the following classifications:
3.95 - 4.0
Summa cum laude
3.75 - 3.94
Magna cum laude
3.5 - 3.74
Cum laude
5504.7
Attendance Requirement in Grades 9-12 and Early Graduation
5504.7.1. To attain full benefit from the educational programs offered in the
schools of Harrison County, all students shall be scheduled for the full instructional day for all four years. Exceptions may be made by county boards
of education to accommodate placement into advanced educational programs
or for other compelling circumstances. This policy cannot supersede IDEA or
any section of 504 of the Rehabilitation Act of 1973. Harrison County
Schools encourages students to stay in school for the entire four years.
5504.7.2. Exceptions to the Attendance Requirement - The Harrison County
Board of Education has the authority to make exceptions to the attendance
requirement. However, before the Board of Education can approve a student
request to be excused from one or more instructional periods or be issued a
diploma before completing four years of attendance in grades 9-12, the exception request must be based upon one of the following criteria:
5504.8 Evaluating Credits for Transfer Students
5504.8.1 From Other States – Students who transfer to West Virginia from
schools approved by other state systems may not always have completed the
required credits needed for graduation. In most instances, there will be credit
for an area of study that is quite similar to one of the required units, and credit
can be awarded for the work completed. If the student who transfers can be
scheduled into any additional courses needed to complete the Harrison County Schools requirements, this should be done. In the cases of seniors and
some juniors, such scheduling may not be feasible or possible. In such cases
the school may appeal to the State Superintendent of Schools for permission
to use a substitute for the requirements or to waive the requirement.
5504.8.2 From Other West Virginia Counties – Students who transfer from
another West Virginia county requiring fewer than 28 credits for graduation
shall have their credits evaluated to determine if one or more county requirements will be waived by the Harrison County Board of Education.
5504.7.2.1 to attend college, university, or magnet program;
5504.9 Students Who Do Not Complete Requirements in Four Years
5504.7.2.2 to attend other approved post secondary programs;
5504.7.2.3 compelling circumstances, such as:
(1) regular class already graduated
(2) family responsibility
(3) financial need
(4) other individual circumstances approved by the Harrison
County Board of Education.
5504.7.2.4 All requests for exceptions to the attendance requirement
based upon compelling circumstances shall be investigated by a county
attendance person and approved by the Harrison County Board of Education. Senior students requesting exception to the attendance requirement must submit a completed application to the school principal. The
school principal shall investigate and approve such request before forwarding the request to the county superintendent of schools.
5504.7.3 Time spent in a homebound instructional program counts toward
the four year requirement.
5504.7.4 Students entering Harrison County Schools from homeschooling
may receive credit towards graduation as per homeschooling policy requirements as outlined in WV Code 18-8-1.
5504.7.5 Students who have already attended four years in grades 9-12 need
only be scheduled for classes needed to meet graduation requirements.
5504.9.1 Continuous Enrollment – If a student has been enrolled continuously for four years in grades 9-12 but has not accumulated the required number
of units, the student shall be expected to meet the graduation requirements
that were in effect upon entrance into ninth grade. Since the student has attended four full years, attendance for the full day would not be required.
5504.9.2 Re-enrollment - If a student has re-enrolled after dropping out of
school, the requirements depend upon the length of time the student has been
out of school. If out of school less than one year, the student would be expected to complete the graduation requirements that were in effect upon entrance into ninth grade. If out of school one year or more, current graduation
requirements must be met.
5504.10 Commencement Activities
5504.10.1 To participate in any senior activity that requires the wearing of a
cap and gown so designated by the school, the senior student must have met
or will be meeting all graduation requirements by the date of graduation.
5504.10.2 To maintain the dignity of the graduation ceremony, students must
be dressed according to the school’s graduation dress code. Violation of the
standard graduation dress code will result in the graduating senior(s) being
excluded from any ceremony involving the cap and gown.
5504.10.3 All financial obligations to Harrison County Schools and the local
high school must be paid in cash one week prior to commencement exercises
or the student will not be permitted to participate in any commencement activities.
5504.10.4 Any student who has been suspended for ten days or more from
school during the senior year shall not be permitted to attend and/or participate
in any graduation ceremonies.
5504.10.5 The student may make a request to the school’s administration to
obtain an exception to the financial or suspension clauses (5504.11.3 and/or
5504.11.4). The school’s administrative decision is final.
5504.10.6 Speakers for graduation will be determined by the local high school.
5504.11 Management Information Systems
5504.11.1 Attendance – Harrison County shall submit an annual report, by
school, of exceptions to the attendance requirement contained in this policy, to
the West Virginia Department of Education by June 15 of each fiscal year. This
report shall include the birth date, grade, sex, compelling circumstances, exception made, and effective date.
5504.11.2 Alternatives to the Unit of Credit – Each school that includes any
grades from 9-12 must include in its annual classification report a summary of
alternatives accepted for units of credit.
Approved by the Harrison County Board of Education
Effective Date: May 6, 2008
Revised April 4, 2009
Revised: April 16, 2012
Revised: August 7, 2014
A - 93 to 100
B - 85 to 92
C - 77 to 84
D - 70 to 76
F - Below 70
ADMINISTRATIVE REGULATION
GRADING SYSTEM
Elementary Schools
It is the philosophy of the Harrison County Schools to require all teachers to teach
the state content standards and objectives (CSO’s) for each program of study. Written
tests measuring CSO’s shall be administered by the teacher. In assessing the student's
grade for each period, the teacher will consider all aspects of performance (mastery of
CSO’s, attendance, daily class participation, extra credit projects, quiz scores, test
scores, etc.)
To calculate yearly averages, letter grades will be assigned the following eights:
A=4, B=3, C=2, D=1, F=0. The yearly grade is determined by averaging the letter grades.
4.0 - 3.5 = A
3.4 - 2.5 = B
2.4 - 1.5 = C
1.4 - .5 = D
.4 - and below = F
Kindergarten
Reports are made four times a year at nine week intervals. Skills on the report
card will be marked:
S - Satisfactory
I - Is Showing Improvement
N - Needs Improvement
U - Unsatisfactory
NI - Skill Not Introduced
For those students in grades one through five taking second semester exams, yearly
averages will be calculated by averaging all four nine-week grades and the semester
exam grade. For kindergarten students taking second semester exams, exam grades
will be recorded on the report card as S or U.
Some multiple items are listed on the report card. For example: Identifies the colors circled: red, blue, and green. These items will be circled if they have been
learned.
4. It will be the responsibility of the special education teacher to determine the
grades in subject areas completely taught by that teacher. When coordinating
reading with Title 1, the classroom teacher will be responsible for the developmental/remedial reading grade in the regular class after collaboration with the
Title 1 teacher. The semester report card from Title 1 is to be considered a separate entity.
Grades 1-5
5. In all grade levels (1-5), an "X" opposite a skill indicates a need for improvement.
1.
Harrison County Elementary Schools will be on a nine-weeks grading period.
2.
The teacher will determine if a student is above, on, or below level by the
basal reader or math text in which he/she is placed. All students will be marked
according to their placement in math and reading. First grade teachers may need
to use the pacing or leveling scale of the adopted basal series to determine if a
student is reading below level.
6. All grade levels will base a student's conduct grade on the criteria and discipline
plan established in their school. This plan will be based on the discipline practice
as adopted by the county school system.
7.
Recognition of any special awards may be recorded on the report card in the
space provided for teacher's comments.
Try to include at least one positive comment each marking period.
3. Letter grades are to be used in the appropriate areas when marking report cards.
All teachers will use percentages when recording grades in their grade books for
the letter grades A, B, C, D, or F.
No + or - markings are to be added to grades on the report card. To convert percentage grades used in the grade book into letter grades on the report card, use the
following:
Grade 1
Satisfactory (S), Is Improving (I), Needs Improvement (N), and Unsatisfactory (U),
will be given in all areas during the first marking period. S, I, N, and U will continue
to be given in all areas not receiving a grade of A, B, C, D, or F.
A, B, C, D, or F grades will be given in reading, math, and conduct beginning with
the second marking period. A, B, C, D, or F will be given in spelling beginning with
the third marking period.
Yearly averages will be calculated only in subjects that receive an A, B, C, D or F.
Grade 2
Satisfactory (S) Is Improving (I), Needs Improvement (N), and Unsatisfactory (U),
will be given in English, spelling, reading, and math during the first marking period.
A, B, C, D, or F grades will be given in reading, English, spelling, math, and conduct beginning with the second marking period.
Middle Schools
It is the philosophy of the Harrison County Board of Education to require all
teachers to teach the approved content standards and objectives as provided by the
West Virginia Department of Education (WVDE) for each program of study. In assessing the student’s final grade for each grading period, all teachers shall consider
all aspects of performance (Mastery of content standards and objectives, attendance,
daily class participation, extra credit projects, quiz scores, test scores, homework,
etc.)
1.
Harrison County middle schools will be on a nine-weeks grading period.
2.
The following grading scale will be used in all Harrison County secondary
schools
S, I, N, U will be given in all other areas throughout the year.
A = 93 to 100
B = 85 to 92
C = 75 to 84
D = 65 to 74
F = 0 to 64
I = Incomplete
Yearly averages will be calculated only in subjects that receive letter grades.
Grade 3
Satisfactory (S), Is Improving (I), Needs Improvement (N), and Unsatisfactory (U)
will be given in the first marking period only in English, spelling, reading, math, science, social studies, and health.
3.
Letter grades are to be used on WVEIS forms, report cards, and permanent
record cards.
4.
No + or - signs are to be used on report cards or permanent record cards. No
conditions shall be given. To calculate grade point averages for honor roll,
participation in extra-curricular activities, rank in class, etc., letter grades will
be assigned according to the above scales. When taking a class that assigns a
high school credit, a student may elect to repeat that course in an attempt to
earn a higher grade. However, both grades shall be included to calculate the
cumulative grade point average.
5.
At the middle school level, the first semester grade is determined by using the
first and second nine weeks grades. For second semester, the third and fourth
nine weeks grades and semester exam (if required) will determine the grade for
second semester. An average of one-half (1/2) is required for use of the higher
grade. If a student has earned two F’s or more in any of the four nine weeks
grading periods, exemption from the second semester exam based upon attendance shall be forfeited. When determining a final grade for the purposes of
determining retention, only, a student having more than two F’s in any of the
five grading units will receive a final grade of F.
6.
All grades of Incomplete shall be made up within the days allowed with the exception of the final grading period of each semester which reverts to a grade of
“F” unless an extension has been granted by the school principal due to extenuating circumstances.
Beginning with the second marking period letter grades will be given in these are-
as.
S, I, N, U will be given in handwriting, music, art, and physical education. No
yearly average will be calculated for these areas.
Conduct will receive an A, B, C, D, or F for the entire school year.
Grades 4-5
An A, B, C, D, or F will be given in reading, spelling, English, math, science,
health, social studies, and conduct for the entire school year. Band and strings will
also receive an A, B, C, D, or F.
S, I, N, U will be given in handwriting, music, art, and physical education for the
entire school year. No yearly average will be calculated for these areas.
Revised: January 20, 1982, September 18, 1985, August 16, 1989, July 1, 1992, June
4, 1996, March 21, 2000, July 1, 2008
Harrison County Board of Education
7.
Good attendance is encouraged and is critical for academic success. Consequently, the classroom teacher may assign a daily participation grade or may
provide points for participation linked to the curriculum and content standards.
8.
Once a student has taken the semester examination, NO provisions shall be made
for retesting and the examination grade becomes final.
9.
Each teacher will file a keyed copy of the final comprehensive examination in
the principal’s office prior to the examination days for both semesters, and the
principal shall have access to examinations taken by students at the conclusion
of the semester.
calculate the cumulative grade point average. To calculate grade point
averages for honor roll, participation in extra-curricular activities, rank in
class, etc., letter grades will be assigned according to the above scales.
5.
The semester grade is determined by using the three six weeks grades and the
semester examination grade. No more than two “F’s” may be included in the
four grading units for a passing semester grade. An average of one-half (1/2)
is required for use of the higher grade except in any combination of two D’s
and two F’s.
6.
An average of one-half (½) point is required for a passing semester grade, with
no more than two F’s included in the four grading units. However, any combination of two ”D’s” and two “F’s” will result in a failing grade. If a student has
earned two F’s in any of the three six weeks grading periods, exemption from
the second semester/term exam based upon attendance shall be forfeited.
7.
All grades of Incomplete shall be made up within the days allowed with the
exception of the final grading period of each semester which reverts to a
grade of “F” unless an extension has been granted by the school principal due
to extenuating circumstances.
8.
Good attendance is encouraged and is critical for academic success.
Consequently, the classroom teacher may assign a daily participation grade or
may provide points for participation linked to the curriculum and content
standards.
9.
Once a student has taken the semester examination, NO provisions shall be
made for retesting and the examination grade becomes final.
10. No student schedule change may be permitted after 5 school days of each
semester or term.
Revised: July 27, 2012
Secondary Schools
It is the philosophy of the Harrison County Board of Education to require all
teachers to teach the approved content standards and objectives as provided by the
West Virginia Department of Education (WVDE) for each program of study. In assessing the student’s final grade for each grading period, all teachers shall consider
all aspects of performance (mastery of content standards and objectives, attendance,
daily class participation, extra credit projects, quiz scores, test scores, homework,
etc.).
1.
Harrison County secondary schools will be on a six-weeks grading period.
2.
The following grading scale will be used in all Harrison County secondary
Schools:
A = 93 to 100
B = 85 to 92
C = 75-84
D = 65-74
F = 0-64
I = Incomplete
3.
Letter grades are to be used on WVEIS forms, report cards, and permanent
record cards.
4.
No + or - signs are to be used on report cards or permanent record cards. No
conditions shall be given. A student may elect to repeat any course in an
attempt to earn a higher grade. However, both grades shall be included to
10. Each teacher will file a keyed copy of the final comprehensive examination in
the principal’s office prior to the examination days for both semesters, and the
principal shall have access to examinations taken by students at the conclusion
of the semester.
11. No student schedule change may be permitted after 5 school days of each
semester or term.
Summary
Grades serve legitimate educational purposes - to inform parents how the student is
achieving in school socially and academically; to help the student see himself as a
learner and set his goals for future areas of learning; to monitor the student for school
placement; to assess the flow of students into various programs; and to provide the
teacher with an analysis of his instructional process.
* Content standards and objectives statements developed and adopted by the WV
Board of Education indicating the knowledge base and skills expected of students for
particular programs of study.
SECONDARY HONOR ROLL
1.
There will be three categories of secondary honor roll:
4.0 - 4.0+ Perfect Honor Roll
3.5 - 3.99 Superior Honor Roll
3.0 - 3.49 Regular Honor Roll
2.
Courses for which more than one unit of credit is given will be counted on the
honor roll proportionately to the amount of credit given; i.e., United Technical
Center - 4 credits.
3.
The grade assignments of ALL courses are to be averaged together.
4.
Anyone receiving a D, F, or “Incomplete” for a given grading period will be
ineligible regardless of grade point average.
5.
Citizenship or conduct grades will not affect honor roll standings.
6.
At the end of each semester/term both a six-week and a semester/term honor
roll will be compiled
7.
All secondary schools will publish honor rolls in local papers.
8.
Honor rolls will be posted in the school for two days prior to publication. No
corrections will be made after that time.
9.
In order to promote better community relations, it is recommended that a
congratulatory note be sent home.
10. A designation for “Honor Roll” will be noted on the report card.
HONORS AND ADVANCED PLACEMENT (A.P.) COURSES
Honors courses are those offering expanded academic content and may include
research, in-depth studies, mentorships, content-focused seminars, and extended content standards and objectives instruction. Advanced placement courses are those
which are advanced in terms of content and performance expectations of classes normally available for a given grade or age level; they provide credit toward graduation
and possible college credit; they include those courses recognized or offered by the
College Board, post-secondary schools, and other foundations or corporations of recognized scholastic standing.
Honors and A. P. courses must be submitted to the Superintendent of Harrison
County Schools for Board approval. Honors and A.P. courses may be reviewed by a
county committee to monitor content and methods of instruction. At this time proposals for additional offerings will be considered. An A.P. class follows a course of
study designed to prepare the student for the A.P. examination.
WEIGHTED GRADES
County board of education shall issue weighted grades for Advanced Placement
and International Baccalaureate courses for which high school credit is to be awarded.
The section below sets forth the grading scale that must be used for Advanced Placement and International Baccalaureate courses. County board of education continue to
have discretionary authority to issue weighted grades for other advanced high school
courses.
Weighted course grading scale:
Average
93-100
85-92
75-84
65-74
0-64
Grade
A
B
C
D
F
Quality Points
5.0
4.0
3.0
2.0
0
Revised: 09-18-85, 11-19-86, 08-19-87, 07-20-88, 06-27-90, 01-08-91, 07-01-92, 0802-94, 06-02-97, 06-23-98, 09-15-98, 05-08-01, 06-23-03, 06-07-07, 07-01-08

408 EB Saunders Way Clarksburg, West Virginia 26301 304-326-7300

Transcription

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