WASHINGTON COUNTY BOARD OF COUNTY COMMISSIONERS

Transcription

WASHINGTON COUNTY
BOARD OF COUNTY COMMISSIONERS
January 2015 AGENDA
1.
2.
3.
4.
Call to order by Chair.
Prayer and Pledge to the Flag.
Roll Call.
Public hearings.
At the conclusion of the public hearings, the Board of County
Commissioners will reconvene in regular session.
Upon reconvening, the order of business shall continue as follows:
5.
Planning Commission and Zoning
a. The written report of the Board of Zoning Appeals, January 13, 2015,
meeting will be mailed separately.
b. The written report of the Regional Planning Commission, January 6,
2015, meeting will be mailed separately.
c. County Commission Planning Commission Agenda. pg. 6
1. Consider Resolution No. 15-01-17. “Resolution Rezoning Tax Map
021, Parcel 091.00 in the 11th Civil District Presently Owned by
DB&T Properties.” pg. 10
6.
Resolutions for special recognition and Proclamations.
a. Proclamation “Daniel Boone High School Senior Emily White
Recipient of Future Farmers of America National Recognition.” pg. 13
b. Proclamation “David Crockett High School future Farmers of
America Chapter National FFA Gold Emblem Award.” pg. 14
c. Proclamation “Celebrating 100th Anniversary of the Chamber of
Commerce.” pg. 15
7.
Board of County Commission
a. Receive and consider approving December 16, 2014, minutes
(previously mailed).
8.
Elections, appointments, and confirmations.
a. None.
9.
Reports of Officials and Committees
a. Receive Commissioner requests for separate consideration of
resolutions on the Consent Agenda.
January 2015, Agenda
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b. Audit Committee
1. Receive written report of the January 13, 2015, meeting. pg. 16
2. Presentation by Melissa Stegall-Jones, CPA with Blackburn,
Childers & Steagall PLC re. Audit Report for Fiscal Year ending
June 30, 2014.
c. Director of Schools Report
1. Memorandum re. School Visits. pg. 17
d. Director of Health and Department
1. Receive the Washington County-Johnson City Health
Department, Patient Encounters by Program Quarterly Report. pg.
19
e.
Courtroom Security Committee
1. No meeting.
f. Employee Compensation and Benefits
1. Receive the written report of the December 11, 2014, meeting.pg. 20
2. Receive the written report of the January 12, 2015, meeting. pg.23
3. Presentation from Mr. Tom Foster, Insurance Broker
4. Consider Resolution No. 15-01-22. “Resolution Approving TIS
Insurance Services as Insurance Broker for Washington County,
Tennessee.” pg. 25
g. Health, Education and Welfare Committee
1. Receive the written report of the January 13, 2015, meeting. pg. 36
h. Budget Committee
1. Receive the written report of the January 14, 2015, meeting. pg. 44
a. Consider Resolution No. 15—01-04. “Resolution Amending
Fiscal Year 2014-15 Budget re. Washington County Chancery
Court.”pg. 48
b. Consider Resolution No. 15-01-08. “Resolution Amending
Fiscal Year 2014-15 Budget re. Soil Conservation.” pg. 50
c. Consider Resolution No 15-01-16. “Resolution Amending
Fiscal Year 2014-15 Budget re. Washington County Sheriff’s Drug
Fund.” pg. 52
d. Consider Resolution No. 15-01-11.
“Resolution Waiving
Certain County Building-Related Fees for the Appalachia Service
Project New Build Appalachia Project.” w/attachment pg. 54
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e. Consider Resolution No. 15-01-19. “Resolution Approving a
One-Time Appropriation of $34,260.00 from the County General
Fund to the Washington County Schools.” pg. 56
f. Consider Resolution No. 15-01-20. “Resolution Appropriating
$134,000.00 re. Capital Projects on the Second Floor of the
Washington County Courthouse.” pg. 58
g. Consider Resolution No. 15-01-21. “Resolution Budgeting
$134,000.00 re. Finishing Cost for 2nd Floor Courthouse
Renovations.” w/attachment pg. 60
h. Consider Resolution No. 15-01-23. “Resolution Appropriating
$1,000,000.00 from the General Fund Balance to the Industrial
Development Board re. WCEDC Project X.” w/attachment pg. 63
i. Consider Resolution No. 15-01-24. “Resolution Appropriating
$50,747.00 for Purchase of Automatic Vehicle Location Program
for the Washington County-Johnson City EMS.” w/attachment
pg. 132
i.
County Mayor
1. No written report.
2. Presentation of Certificates of Appreciation to the Heritage
Committee.
3. Consider Resolution No. 15-01-25.
“Resolution to Make
Application for $525,000 Of CDBG Funds to Assist in the
Construction of a Sewer Line from the town of Jonesborough
Sewer System to David Crockett High School.” pg. 136
j. County Attorney
1. No written report.
k. Rules Committee
1. The written report of the January 20, 2015, meeting will be
included in the February 2015 Agenda.
l. Public Works Committee
a. Consider Resolution No. 15-01-13. “Resolution Accepting
Shadden Springs as a Washington County Road.”
w/attachment pg. 152
b. Consider Resolution No. 15-01-14. “Resolution Accepting
Trotter Lane as a Washington County Road.” w/attachment
pg. 156
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c. Consider Resolution No. 15-01-15. “Resolution Approving
Installation of Guardrail for the Washington County Board of
Education re. Lamar Elementary School.” w/attachment pg.
160
m. Public Safety Committee
1. Received the written report of the January 13, 2015, meeting.
pg.
164
n. Committee on Committees
1. No meeting.
o. CIA Committee
1. Receive written report
w/attachments. pg. 166
of
January
5,
2015,
meeting
p. Public Records Commission
1. No meeting.
q.
Intergovernmental Affairs
included in the February 2015 packet. .
r.
Zoning Oversight and Steering
s. Legal Services Committee
1. No meeting.
t. Washington County Safety Committee
1. No meeting.
u. Beer Board
1. Receive the written report of the December 9, 2014, meeting.
pg.
213
v.
Reapportionment Committee
included in the February 2015 packet.
10. Old Business.
1. None.
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11.
Notaries
1. Consider Resolution No. 15-01-01. “Resolution Approving the
Election of Notaries Public for Appointment and/or
Reappointment
for
Washington
County,
Tennessee
w/attachment.” pg. 214
12. New Business.
1. Consent Agenda. All resolutions listed will be grouped for one vote,
unless a commissioner requests a separate vote for a particular
resolution.
a. Consider Resolution No. 15-01-03. “Resolution Amending Fiscal
Year 2014-15 Budget re. Agricultural Extension Office.” pg. 217
b. Consider Resolution No. 15-01-02. “Resolution Amending Fiscal
Year 2014-15 Budget re. Various Grants for the Washington
County-Jonesborough Library.” pg. 219
c. Consider Resolution No. 15-01-06. “Resolution Amending Fiscal
Year 2014-15 Budget re. Industrial Development.” pg. 222
d. Consider Resolution No. 15-01-07. “Resolution Amending Fiscal
Year 2014-15 Budget re. General Fund – Payment to Other
Cities.” pg. 224
e. Consider Resolution No. 15-01-12.
“Resolution Amending
Fiscal Year 2014-15 Budget re. County Health Department –
Tobacco Grant.” pg. 226
f. Consider Resolution No. 15-01-18. “Resolution Amending Fiscal
Year 2014-15 Budget re. Washington County Trustee’s Office.” pg.
228
13.
Appendix
a. None.
14. Miscellaneous announcements.
a. None.
15. Adjournment.
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Washington County Board of County Commissioners
Planning Agenda
January 26, 2015
Public Hearings
1. DB&T Properties – 4928 North Roan St, Gray – PBD-2 to R-2
Rezoning Requests
1. DB&T Properties – 4928 North Roan St, Gray – PBD-2 to R-2
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Rezoning Request
DB&T Properties
4928 North Roan Street, Gray
Tax Map 021, Parcel 009.00, 11th Civil District
Petitioner/Owner/Agent: DB&T Properties (Terry Orth)
Rezoning Request: PBD-2 Planned Business District to R-2 Medium Density
Residential District.
Purpose: To allow for future multi-family development.
Size: 0.84 +/- Acres
Current Land Use: Residential
Surrounding Zoning: North: A-1 General Agriculture District/R-1 Low Density
Residential District East: A-1 General Agriculture District/Johnson City(A-1
Agriculture District/R-2 Low Density Residential District) South: A-1 General
Agriculture District/B-3 General Business District/Johnson City(R-4 Medium
Density Residential District) West: A-1 General Agriculture District/R-3 High
Density Residential District
Surrounding Land Use: North: Agriculture East: Agriculture/Single Family
Residential South: Commercial/Multi-Family/Vacant West: Single Family
Residential/Agriculture/Vacant
Staff Recommendation: Staff recommends in favor of the down zoning from
PBD-2 to R-2 because medium density residential use and planned business use
are equally-appropriate for the subject property. The property has sufficient
infrastructure. Further, the requested change would not negatively impact the
surrounding area because there is other multi-family residential use along North
Roan Street and because residential use is no more intensive than the business
use currently allowed under the PBD-2 zoning.
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Rezoning Request
DB&T Properties
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Rezoning Request
DB&T Properties
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Originating Committee:
Additional Committee:
WASHINGTON COUNTY, TENNESSEE
RESOLUTION No. 15-01-17
RESOLUTION REZONING TAX MAP 021, PARCEL 009.00 AND IN
THE 11th CIVIL DISTRICT PRESENTLY OWNED BY
DB&T PROPERTIES
WHEREAS, parcel 009.00 of Tax Map 021 in the 11th Civil District
(hereinafter known as “Subject Property”) is currently owned by DB&T Properties;
and
WHEREAS, the owner has requested that the Subject Property be rezoned
from the PBD-2 Planned Business District to R-2 Medium Density Residential District;
and
WHEREAS, the Washington County Regional Planning Commission sent
forth a recommendation to APPROVE the rezoning from the meeting on the 6th of
January 2015, and staff recommendation is for APPROVAL to rezone to the R-2
Medium Density Residential District; and
WHEREAS, after a public hearing, the Board of County Commissioners
considered the rezoning request and determined that rezoning the Subject Project
does promote the health, safety, morals, convenience, order, prosperity, and welfare
of the present and future inhabitants of Washington County; now therefore
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY, TENNESSEE THAT:
SECTION 1. The proposed amendment to the Washington County Zoning Map
and Zoning Plan to rezone parcel 009.00 of Tax Map 021 in the 11th Civil District,
from the PBD-2 Planned Business District to R-2 Medium Density Residential District
is hereby APPROVED.
SECTION 2. This Resolution shall take effect from and after the date on which
it is approved by the County Mayor or as indicated by certification of the County
Clerk, as hereinafter set forth.
Introduced by Commissioner:
Seconded by Commissioner:
Commissioners Voting FOR Resolution:
Commissioners Voting AGAINST Resolution: NONE
Commissioners NOT VOTING: NONE
Commissioners ABSENT: NONE
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on
this the 26th day of January 2015.
Resolution No. 15-01-17
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KATHY STOREY, County Clerk
GREG MATHERLY, Chair of the Board
REFERRED to County Mayor this the ___ day of __________2015.
APPROVED by County Mayor on this the ___ day of ________ 2015.
DANIEL J. ELDRIDGE, County Mayor
The County Mayor having declined to approve this Resolution, the same became
effective on the __ day of _________ 2015, pursuant to Tennessee Code Annotated
§ 5-6-107(b)(5).
County Mayor to execute agreement on behalf of Washington County, Tennessee.
Completed on the __ day of _________ 2015.
Approved as to form by the County Attorney this _____ day of __________ 2015.
_________________________________
Interim County Attorney
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In Recognition of
Daniel Boone High School Senior
EMILY WHITE
Recipient of Future Farmers of America
National Recognition
WHEREAS,
Emily White represented Tennessee among 43 other competitors at the
National Future Farmers of America Convention and Expo held in Louisville, Kentucky October
29 thru November 1, 2014; and
87th
WHEREAS,
The mission of the Future Farmers of America (FFA) is to make a positive
difference in the lives of students by developing their potential for premier leadership, personal
growth and career success through agricultural education; and
WHEREAS,
Emily was invited to participate in the national event after being named the
winner of the Tennessee Job Interview Career Development Event (CDE) earlier this year; and
WHEREAS,
Contestants in the Job Interview CDE must submit a resume, complete
job applications and partake in mock interviews with a panel of potential employers where Emily
interviewed pursuing a job in the aquaculture industry; and
WHEREAS,
Emily’s resume focused on her certification and experience in scuba
diving and she was awarded $700 for her success in the national CDE; and
WHEREAS,
Emily White, the daughter of April and Monty White, is a senior at Daniel
Boone High School where she serves as the FFA Chapter president and is the East Tennessee
FFA Region President. Her advisors are Jason Dossett, Carley Lester and Leann Turner; and
WHEREAS,
Emily White performance at the 87th National Future Farmers of America
Convention and Expo sincerely emulated the motto of the FFA Organization of Learning to Do,
Doing to Learn, Earning to Live, Living to Serve; now therefore
BE IT PROCLAIMED, BY MAYOR DANIEL J. ELDRIDGE AND THE BOARD OF COUNTY
COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE, THAT
We do hereby recognize with pride the responsibility, leadership, character, scholarship,
and patriotism which Emily White exhibited during the Future Farmers of America’s National CDE
and congratulate her on her success and encourage her to continue in her future educational and
professional careers with the same determination.
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this,
the 15th day of December 2014.
IN WITNESS WHEREOF, I have
hereunto set my hand and caused the seal of
Washington County, Tennessee to be affixed
in Jonesborough on this ____ day of
December 2014.
_____________________________________
DANIEL J. ELDRIDGE, COUNTY MAYOR
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In Recognition of
David Crockett High School
Future Farmers of America Chapter
NATIONAL FFA GOLD EMBLEM AWARD
WHEREAS,
Abby Anderson, Kenzie Bastian, Jenna Fabozzi and Molly Sayre of the
David Crockett High School Future Farmers of America Chapter represented Tennessee in the
2014 Nation FFA Nursery/Landscape Career Development Event in Louisville, Kentucky on
October 29-30, 2014; and
WHEREAS,
the contest consisted of plant identification of 116 plants, landscape
estimating, general knowledge exam, propagation, a written exercise, a verbal exercise, a team
presentation and a team challenge that was completed during a mentally and physically grilling 2
days; and
WHEREAS,
the David Crockett High School team placed 12th in the National Contest
out of 40 states and received a Gold Emblem award, which is awarded to the top tier teams and is
a remarkable feat. Out of 25 National Contests held at the convention, only 3 Tennessee teams
won Gold; and
WHEREAS,
this marks the 4th State-winning FFA CDE Team in a row for David
th
Crockett FFA and the 5 in the last 8 years that have competed in a national Contest, with all 5
teams winning Gold Emblem awards; and
WHEREAS,
Abby Anderson and Kenzie Bastian are part of a group of 8 Tennesseans
who won Individual Gold Emblems for their performances out of 25 National Contests; and
WHEREAS,
the team represented the state well in courtesy, attitude and character and
gained the upmost respect from fellow chapter members as well as other members from across the
state and nation; now therefore
BE IT PROCLAIMED, BY MAYOR DANIEL J. ELDRIDGE AND THE BOARD OF COUNTY
COMMISSIONERS OF WASHINGTON COUNTY, TENNESSEE, THAT:
We do hereby acknowledge and applaud Abby Anderson, Kenzie Bastian, Jenna Fabozzi
and Molly Sayre of the David Crockett High School Future Farmers of America Chapter on the
team’s 12th place finish in the 2014 National FFA Nursery/Landscape CDE and congratulate Abby
Anderson and Kenzie Bastian as Gold Emblem recipients for their individual performances which
emulates a commitment to excellence in education and vocation.
the
15th
ADOPTED BY THE COUNTY LEGISLATIVE BODY, in session duly assembled, on this,
day of December 2014.
IN WITNESS WHEREOF, I have
hereunto set my hand and caused the seal of
Washington County, Tennessee to be affixed
in Jonesborough on this ____ day of
December 2014.
_____________________________________
DANIEL J. ELDRIDGE, COUNTY MAYOR
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Whereas
Whereas
Whereas
Whereas
Whereas
Whereas
business is a crucial component to the success of any community, enhancing
quality of life through the pursuit of the free enterprise system; and
in the 146-year history of Johnson City as well as the storied history of
Tennessee’s oldest Town of Jonesborough in Washington County, our
growth has come because of entrepreneurs such as Henry Johnson,
George Carter, and others who invested not only their resources, but themselves
into developing this great community; and
several organizations such as the Board of Enterprise, Johnson City Business Club,
Board of Trade, and Commercial Club; have been formed so that a network and
connections could be made to achieve greater success; and
in 1915, a group of businessmen led by Amzi Smith organized the Johnson City
Area Chamber of Commerce; and
July 6 will mark the 100th birthday of the Chamber of Commerce serving Johnson
City-Jonesborough-Washington County, whose purpose is to promote business,
enhance economic and community development, and serve as a catalyst for
improving the quality of life in the community and region; and
the growth of our city, county, town, and region has been because of the vision of
the Chamber’s Boards, members, staffs, and ongoing collaborations with public and
private entities and institutions.
Now, Therefore We, the City of Johnson City, the Town of Jonesborough, and the
County of Washington, extend to the Chamber of Commerce congratulations and appreciation for 100
years of continuous efforts to effectuate the very best for our respective communities and the region. We
look forward to further cooperative efforts that will ensure our community will be the choice for business
to expand, develop and grow.
__________________________
__________________________
__________________________
Ralph J. Van Brocklin, Mayor
Johnson City, Tennessee
Kelly Wolfe, Mayor
Jonesborough, Tennessee
Daniel J. Eldridge, Mayor
Washington County, Tennessee
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Audit Committee Page 1 of 1 Meeting Minutes January 13, 2015 8:30 am Washington County Executive Office Building – Conference Room Committee Member Present: Paige Carter, Dwight Ferguson, Odie Major, Commissioner Rick Storey, Commissioner Joe Wise Others Present: Mayor Dan Eldridge, Melissa Jones – Blackburn, Childers & Steagall, Karen Sells _ Herald & Tribune, Gary Gray – Johnson City Press Meeting was called to order and opened in prayer by Chairman, Rick Storey. Dwight Ferguson opened discussion concerning an earlier passed resolution describing the responsibilities of the Audit Committee. Some topics that were discussed were, does the county have a contract person for harassment? How secure is our IT area and are there policies and procedures for internet usage? Mayor Eldridge and the committee members agreed that these were good questions. Mayor Eldridge stated that the county was in process of updating our policies and procedures in conjunction with the new operating system that is being planned. Committee agreed to make this topic an agenda inter for a future meeting. Melissa Jones – Blackburn Childers & Steagall presented the committee with “Audit Findings” for the audit of fiscal year ending June 30, 2014. Melissa reported, “Given the limitations, during our audit we did not identify any deficiencies in internal control that we considered to be material weakness.” Deficiencies were identified in internal control and are stated in Section VI of the report beginning on page 191. After discussion of the items in detail a motion was made to accept the June 30, 2014 audit as presented. Odie Major made the motion and seconded by Commissioner Joe Wise. The motion approved with an all Yes vote. Mayor Eldridge gave the committee and update on the Situs base tax audit. This audit would assist in recognizing taxes collected by others that should have been paid to Washington County. An example of some of the taxes are Sales, Utilities, Hall and Alcohol. Mayor Eldridge did make committee aware that this audit could also identify taxes that Washington County received that was due to others. The Mayor has spoken with Rick Hall with County Technical Assistance Service (CTAS) and guidelines were provided to the county for conducting the audit. The Mayor has requested from the State of Tennessee reports that identify Situs base tax collections for most market areas of interest to Washington County. This information will be placed in a secure location and the computers use will be secured. Two county employees have been identified to work on this project. Results are expected in Q3 of 2015. Not further business, meeting adjourned. 01.2015
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Employee Compensation and Benefits
Minutes
December 11, 2014
A meeting of the Washington County Employee Compensation and Benefits Committee
was held on Thursday, December 11, 2014, at 5:30 pm in the conference room on the 2nd Floor
of the Washington County Executive Office Building in Jonesborough.
Committee members attending: Commissioners McAllister being the Chair, Baker, Krieger,
Light, and Storey.
Others in Attendance: Karen Sells – Herald and Tribune, Michelle Stewart, Mayor Dan
Eldridge, and members of the community, including Washington County employees.
Committee members absent: None
Chairperson McAllister called the meeting to order.
Continued Discussion re. County Employees’ Insurance Coverage
Chairperson McAllister welcomed attendees along with invited guests and explained that the
committee would be hearing from 3 insurance brokers during the meeting. He explained that
each broker would be limited to a 30-minute presentation, with additional time for questions
from the committee.
Mr. Tim Helton from Sequoyah Group was the first to present. Mr. Helton explained that he first
encountered Washington County in 2008-09 when he had spoken with Mayor Jaynes. His
company is based out of Knoxville, TN and has been in business since 2001. Ninety-seven
percent of his business is with county governments, and Sequoyah Group has the endorsement of
the Association of County Mayors. He highlighted the fact that, as of December 2014, his
company has already finished the contract for one county government’s (similar in size to
Washington County) April 2015 renewal. Commissioner Storey asked if it was standard practice
for employees to have little to no education in advance of open enrollment and Commissioner
Light asked Mr. Helton how his company set premiums (by time/date, MLR, etc.). Chairman
McAllister asked about employees’ enrollment procedures (online vs. in-person), and Mr. Helton
explained that his staff would sit down with each employee, if necessary. His company can
handle up to 2,500 employees. Mr. Helton explained that he works with a consultant who is very
knowledgeable in the self-funding process. Commissioner Light inquired as to a “good 4-year
run,” and Mr. Helton quoted a 9% increase. Mr. Helton explained that he’s an advocate for the
elderly, for veterans, and for children, and that he has a Medicare Specialist on his team. Mayor
Eldridge and Michelle Stewart explained that 35% of Washington County employees are 65+,
89% of employees are taking advantage of the health risk assessment (HSA)/biometric screening
insurance incentive.
Mr. Ben Kelly, President of the Employee Benefits Division of TIS, presented next. The
Chairman of TIS, Mr. Bill Thomas, and Mr. Thomas’ grandson, Kelly, accompanied him. TIS
has approximately 130 employees, 19 of whom work in the Employee Benefits Division. The
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company is based out of Knoxville, TN, and Mr. Kelly has worked for the company for 25 years,
all of those years have been spent in the same division. He has no other county government
clients though TIS is a member of the Benefit Advisors Network (BAN). Chairman McAllister
inquired about the company’s experience in self-insuring. Mr. Kelly explained that they’ve had a
lot of experience and success with self-funding. Commissioner Krieger inquired about the
amount Washington County is currently compensating our broker. Currently, the County pays a
1% commission on medical and a 10% commission on vision and dental. Chairman McAllister
asked about online vs. in-person employee enrollment, and Mr. Kelly explained that enrollment
can be handled either way and that TIS has a Medicare Specialist on staff.
Chairman McAllister called for a 10-minute break at 7:00 pm.
Mr. Jon Manfull and Mr. Tom Cheswick from Mark III presented last. Mr. Manfull explained
that he’s been with Mark III, a company based in Johnson City, TN, for 11 years. His company
has worked with the City of Johnson City for 6-7 years and with the Johnson City Schools for
12-13 years. They work specifically with public sector customers, and they are an independent
brokerage firm. Chairman McAllister asked about online vs. in-person employee enrollment, and
Mr. Manfull explained that they have optional online self-service enrollment as well as
enrollment specialists that will come out to handle one-on-one enrollment. He noted that since
the company is located in Johnson City, this would be convenient for stakeholders. Chairman
McAllister inquired as to the percentage of city/county governments currnelty implementing a
spousal surcharge, and Mr. Manfull explained that a fairly low percentage are doing that now.
Commissioner Baker inquired about surveying employees to assess their
attitudes/beliefs/perceptions about wellness programming in an effort to tailor the program to
their needs. Mr. Manfull explained that they conduct surveys with employees often and that they
employ a full-time Wellness Coordinator to handle these efforts. Commissioner Storey asked
about penalties for tobacco use. Commissioner Light asked about broker compensation, and Mr.
Manfull explained that he would charge: 0.5% commission on medical and 5% commission on
vision and dental. Mr. Manfull explained that he works with Sullivan County on self-insurance.
Mr. Manfull explained that he would be willing to send out an RFP to explore self-insurance in
Washington County but that he would not recommend it at this time. Mr. Cheswick agreed.
Discussion continued regarding assisting employees 65+ interested in transitioning to Medicare.
Washington County has a large number of employees eligible for retirement in the next few
years.
Old Business: None
New Business: Further Discussion re: Employees’ Benefits
Commissioner Storey asked the committee members how they thought the presentations went.
Commissioner Light indicated that Mr. Foster is capable of doing what brokers proposed and
that, if a spousal surcharge were to be considered, it should be 2 to 3 years from now. Mayor
Eldridge noted that the timeline for these decisions is short and that this problem will not be
solved this year. He indicated that the County will likely facing challenges each year for the next
3 years. It will be difficult to maintain robust benefits and meeting the reporting and
administrative requirements of the Affordable Care Act (ACA). Mayor Eldridge recommended
that we engage with an insurance organization over time to create a strategic plan in order to
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remain competitive in the marketplace. Commissioner Krieger brought up the option of a
“cafeteria plan.” The group discussed that this is a possibility and also discussed the option to
reimburse employees for unused coverage/benefits.
Mayor Eldridge encouraged the committee to study all of the materials given to them by the
brokers/presenters. Michelle will work to provide committee members with a comprehensive
comparison of all those who presented and our current insurance provider before the next
committee meeting, in early January. The goal at the January committee meeting will be to come
to a consensus on which broker/consultant the County will use moving forward.
Next meeting date and time TBD.
There being no additional business, the meeting was adjourned at 8:05 pm.
Respectfully submitted,
Katie Baker
Committee Secretary
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Employee Compensation and Benefits
Minutes
January 12, 2015
A meeting of the Washington County Employee Compensation and Benefits Committee
was held on Monday, January 12, 2015, at 5:30 pm in the conference room on the 2nd Floor of
the Washington County Executive Office Building in Jonesborough.
Committee members attending: Commissioners McAllister being the Chair, Baker, Krieger,
Light, and Storey.
Others in Attendance: Karen Sells – Herald and Tribune, Michelle Stewart, Mayor Dan
Eldridge, Commissioners Foster, Matherly, and Meredith and members of the community,
including Washington County employees.
Committee members absent: None
Chairperson McAllister called the meeting to order at 5:33 pm.
Employee Advisory Committee
Chairperson McAllister welcomed attendees along with invited guests and introduced his
proposal to create an Employee Advisory Committee, made up of County employee
representatives from the following departments/locations: Highway, Sheriff’s Office, Justice
Center, Courthouse. Discussion among committee members resulted in a title for the group –
Employee Representatives. Chairperson McAllister plans to meet with Michelle Stewart to
procure a list of potential employees to serve on the Employee Representatives Committee, and
he will introduce those names at the next meeting.
Continued Discussion re: Insurance Consulting Firms/Brokers
Commissioner Krieger commended Chairperson McAllister and Michelle Stewart for their hard
work in compiling information about the three consulting firms who presented during the
December meeting. Commissioner Storey agreed and indicated that for him, the bottom line is
‘which consulting firm/broker will provide the best outcomes for Washington County.’
Commissioner McAllister indicated that we need to be on top of rising healthcare costs and
avoid fines from not meeting new reporting regulations. Commissioner Light explained his
thoughts that Mr. Tom Foster has done a good job for the County and that he has done what the
Commissioner has asked of him. He emphasized that Mr. Foster has a local office and that he
seeks help when he needs it. Commissioner Light expressed that he thought the County should
stick with Mr. Foster’s services, as he’s knowledgeable about the ACA. Commissioner Krieger
added that he thinks our broker should be proactive in explaining our options and giving us
strategic advice. Discussion continued, indicating that County employees contribute
approximately $55/month to their health insurance premium. Commissioner Storey and
Chairperson McAllister agreed with Commissioner Krieger, that our broker should be proactive
in strategic planning. Commissioner Baker indicated that she had ranked TIS and Mark III high
for different reasons but that the presentations from all of the consulting firms were impressive.
Commissioner Foster wanted the Committee to recognize that County employees went through a
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3-year period with no raise and that we need to remain cognizant of the big picture. Mayor
Eldridge explained that health insurance rates are going up regardless of the County’s 92% MLR
and that we have no plan to mitigate those rising costs. Mayor Eldridge distributed a
recommendation letter (attached), and led a discussion focused on TIS as an innovative choice
with experience in the private sector. He indicated the need to both contain costs and improve the
health of our County employees. Commissioner Storey started a discussion re: the County’s
current Wellness Program, and Michelle Stewart indicated that program is currently handled by
BCBST. Discussion continued among the group re: the County’s aging employee population and
the correlated rising insurance costs. Commissioner Krieger indicated that we have to be
response to both County employees’ needs as well as be responsible to taxpayers. Commissioner
Meredith explained that the County needs a consulting firm with experience with larger
employers, not just a broker, to help bring in innovative strategies. Chairperson McAllister
emphasized that, above all else, we need a comprehensive strategy. Commissioner Baker
initiated a discussion about the costs of hiring a consulting firm as opposed to a broker, and
Michelle Stewart explained that an employer the size of Washington County could expect to pay
between 1 and 3% for medical coverage and 10% for vision and dental coverage. Commissioner
Matherly initiated a discussion about the importance of giving County employees more choice in
selecting a health care coverage plan that is appropriate for their circumstance and their family.
Mayor Eldridge concurred, indicating that this strategy could save the County money. Mayor
Eldridge also explained that the County’s new financial management system will be able to
handle the Benefits Administration services, so we will not need the consulting firm to handle
that.
Commissioner Krieger made a motion to approve TIS as the insurance consulting firm and
broker for Washington County effective February 1, 2015. The motion was seconded by
Commissioner Storey. Commissioner Baker clarified that we will not be paying consulting fees
on top of the commission rates discussed earlier. Therefore, there is no need for this resolution to
go before the Budget Committee. Chairperson McAllister called for a vote on the resolution,
with 4 member voting in favor (McAllister, Baker, Storey, Krieger) and 1 member voting
against (Light).
Old Business: None
New Business: None
Next meeting date and time: February 12, 2015 at 5:30 pm in the conference room on the 2nd
Floor of the Washington County Executive Office Building in Jonesborough.
There being no additional business, the meeting was adjourned at 6:43 pm.
Katie Baker
Committee Secretary
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Originating Committee: Employee Compensation and Benefits Committee
Additional Approving Committee:
RESOLUTION APPROVING TIS INSURANCE SERVICES INC.
AS INSURANCE BROKER/CONSULTANT FOR
WHEREAS, at the December 11, 2014, meeting of the Employee
Compensation and Benefits Committee, representatives from the Sequoyah Group
based in Knoxville, Tennessee, TIS Insurance Services Inc. based in Knoxville,
Tennessee, and Mark III based in Johnson City, Tennessee gave presentations
regarding insurance broker/consultant services for Washington County; and
WHEREAS, at the January 14, 2015, meeting of the Employee
Compensation and Benefits Committee a motion was approved to recommend to the
Board of County Commissioners that TIS Insurance Services Inc. be appointed as
the insurance broker and consultant for Washington County, Tennessee effective
February 1, 2015; now therefore
SECTION 1. TIS Insurance Services, Incorporated is hereby approved and
appointed as the insurance broker and consultant for Washington County,
Tennessee effective February 1, 2015. The County Purchasing Agent and County
Mayor are authorized to execute all necessary agreements in accordance with the
terms described in the attached proposal.
Members Voting FOR Resolution:
Members Voting AGAINST Resolution:
Members NOT VOTING:
Members ABSENT:
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Originating Committee: Employee Compensation and Benefits Committee
REFERRED to County Mayor this the ____ day of _________ 2015.
APPROVED by County Mayor on this the ___ day of __________ 2015.
effective on the ___ day of _________ 2015, pursuant to Tennessee Code
Annotated § 5-6-107(b)(5).
Director of Accounts and Budgets to revise the 2014-15 annual budget to reflect
these amendments.
Completed on the __ day of ________ 2015.
Bobbye Webb, Director of Accounts and Budgets
Approved as to form by County Attorney on this ____ day of _________ 2015.
_______________________________
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HEALTH, EDUCATION AND WELFARE COMMITTEE
Minutes
January 13, 2015
Attachment: Letter dated November 10, 2014 from Johnson City Public Library
A meeting of the Washington County Health, Education and Welfare Committee was held
on Tuesday, January 13, 2015, at 5:30 pm in the conference room on the 2nd Floor of the
Washington County Executive Office Building in Jonesborough.
Committee members attending: Commissioners Baker being the Chair, Hensley, McAllister and
Grandy.
Others in Attendance: County Mayor Eldridge, Commissioners Tester and Meredith, Director of
County Schools Ron Dykes, Chairman of the Washington County School Board Todd Ganger,
Director of the Johnson City Public Library Bob Swanay, Washington County Attorney Tom
Seeley, and Karen Sells – Herald & Tribune.
Committee members absent: Commissioner Oldham
Chairperson Baker called the meeting to order.
1. JC Public Library director Bob Swanay submitted a request for one time funding related to the
cost associated with the implementation of a new information management system. (Letter
attached). He noted the funding received from the county has remained unchanged since 1999.
He also noted that this system is used by both county libraries as well as surrounding county
libraries. Commissioner Joe Grandy moved to allocate $10,000 to the JCPL. Chairwoman
Baker seconded. The motion passed unanimously.
2. County attorney Thomas Seeley provided a spreadsheet with details of ongoing Environmental
Court cases as well as an overview of the process by which these cases move through the
system. He intends to provide periodic reports to the HEW Committee.
3. Discussion continued on the K-8 school needs in Boones Creek. The Director of Schools, the
Mayor, and Architect Tony Street are preparing a revised cost estimate for evaluation. A
detailed list of long-term system wide needs has been requested so that a strategic plan can be
developed to fund them. The idea of a capitol reserve fund was discussed. There was also
discussion of an additional tax levy on only rural taxpayers.
4. Chairwoman Baker provided information on educational opportunities made available by the
Health Department and Health Council.
5. Commissioner McAllister moved to adjourn. Commissioner Hensley seconded. Motion
passed.
Todd Hensley
Committee Member
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Washington County Budget Committee
Monthly Meeting Agenda
Wednesday, January 14, 2015
Washington County Office Bldg Conference Room
9:00am
Committee Members present: Dan Eldridge, Mitch Meredith, Joe Grandy, Todd Hensley
Members absent: Rick Storey
Others present: Commissioners Matherly and McAllister, Director Accounts and Budgets Bobby Webb,
Purchasing Director Willie Shrewsbury, Director of Schools Ronald Dykes, Dr. Susan Kiernan, BOE
Chairman Todd Ganger, BOE Vice-Chair Keith Ervin, Library Director Pat Beard, WCSO Chief Laitinen
and Rick Hawkins, E911 Director Bob McNeil, Director County Health Department Tim Carson, County
Trustee Monty Treadway, EMS Director Dan Wheeley, Washington County Economic Development
Council CEO Mitch Miller and Alicia Summers, BLS Architect Tony Street, Karen Sells – Herald &
Tribune, Gary Gray – Johnson City Press, Scott Robertson – News and Neighbor, Roberta Chubb.
Mayor Eldridge opened the meeting with prayer.
1. Resolution #15-01-03 for the Agriculture Extension Office. This is transfer of monies within the
Agriculture Extension Office’s budget. There is no new spending. A motion to approve was
made by Joe Grandy and a second from Todd Hensley. Motion carried with an all yes vote.
2. Resolution #15-01-02 for the Washington County –Jonesborough Library regarding various
grants. These amendments are reimbursement grants and these amendments represent no new
spending. A motion to approve was made by Joe Grandy and a second from Todd Hensley.
Motion carried with an all yes vote.
3. Resolution #15-01-04 for Washington County Chancery Court. This is an amendment to add
amounts erroneously omitted from the 2014-15 Budget. These amendments represent $2,500 in
new spending. A motion to approve was made by Joe Grandy and a second from Mitch
Meredith. Motion carried with an all yes vote.
4. Resolution #15-01-08 for USDA Soil Conversation. This amendment is a status request transfer
for the secretary salary who is a county employee. These amendments represent $3,186 in new
spending. A motion to approve was made by Mitch Meredith and a second from Joe Grandy.
5. Resolution #15-01-12 for the Health Department. This is a transfer of monies regarding the
Tobacco Grant and represents no new spending. A motion to approve was made by Mitch
Meredith and a second from Todd Hensley. Motion carried with an all yes vote.
6. Resolution #15-01-16 for the Washington County Sheriff’s Drug Fund. This is an amendment for
the upgrade of two LScan 500P ten-print and palm print live scanners which was not included in
the original budget request. These amendments represent $32,400 in new spending. A motion to
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approve was made by Todd Hensley and a second from Mitch Meredith. Motion carried with an
all yes vote.
7. Resolution #15-01-06 for Industrial Development. This is a transfer of monies within the
Industrial Development budget to the Washington County Economic Development Council.
These amendments represent no new spending. A motion to approve was made by Joe Grandy
and a second from Todd Hensley. Motion carried with an all yes vote.
8. Resolution #15-01-07 for General Fund – Payment to Other Cities. These amendments represent
pass through grant funds for reimbursement of assets to the city of Johnson City and represent no
new spending. A motion to approve was made by Joe Grandy and a second from Todd Hensley.
9. Resolution #15-01-18 for Washington County Trustee’s Office. This is a transfer of monies
within the Trustee’s Office budget. There is no new spending. A motion to approve was made
by Todd Hensley and a second from Joe Grandy. Motion carried with an all yes vote.
10. Resolution #15-01-11 for waiver of all county imposed fees for site plan review, variances,
grading permits, storm water permits, zoning and building permit fees where Appalachia Service
Project intends to build a new home for low-income family in Washington County under the New
Build Appalachia program. County Mayor Eldridge stated the county has waived these fees in
two previous instances: the 2011 South Central area tornadoes and the 2012 Dry Creek area
floods. The average amount waived per new home built will be $450. A motion to approve was
made by Joe Grandy and a second from Mitch Meredith. Motion carried with an all yes vote.
11. Resolution #15-01-19 for a one-time appropriation from the County General Fund to fund a onetime $600 bonus to University School faculty and staff. County Mayor Eldridge stated a onetime bonus was approved for county school employees during the last funding cycle and
University School was not included. Mr. Dykes stated food service and special education staffs
are county employees all other faculty and staff are hired by ETSU and the University handles all
maintenance and upkeep of facilities. Discussion continued. County Mayor Eldridge stated all
funding and reporting for University School flows through the county. Commissioner Grandy
stated University School is a part of the BEP funding received by the county. A motion to
approve the one-time appropriation of $34,360 for a one-time bonus of $600 for University
School faculty and staff was made by Mitch Meredith and a second from Joe Grandy. Motion
carried with an all yes vote.
12. Resolution #15-01-20 and Resolution #15-01-21 appropriating $134,000 for finishing cost for
second floor courthouse renovations (see attachment). County Mayor Eldridge stated this request
is based on information received from GRC as what is needed to complete the second floor
project. #15-01-20 takes money from the General Fund and transfers to Capital Projects; #15-0121 takes money from Capital Projects and budget to the line item for the second floor project.
Additional work consist of items which had to be brought up to state fire code: fire seal all
penetrations, heating and air duct work, electrical, data, door frames, additional management and
supervision. Discussion continued. County Mayor Eldridge stated total cost includes every thing
that has been done on the second floor back to June 2012. A motion to approve both Resolution
#15-01-20 and #15-01-21 was made by Joe Grandy and a second by Todd Hensley. Motion
carried with an all yes vote.
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13. County Mayor Eldridge then asked if Mitch Miller could address the committee regarding Project
X – working with an existing company to retain and create new jobs over the next five years,
which was previously presented to the CIA Committee and recommended to the Budget
Committee but was not on the agenda. The committee agreed to consider the presentation.
Mitch Miller then gave project overview of Project X with two scenarios including retention of
150 + jobs with current payroll of nearly $8,000,000, planned expansion to create 25 to 75 new
production jobs with annual salaries of $34,000, that Washington County is in competition with
another state for this project, expansion of Project X would bring in new production line. Mr.
Miller continued that the WCEDC is encouraging Scenario 2 - entering into a 15-year lease
agreement with the company, retain current jobs and add 75 new production jobs over 5 years
with annual salaries of $34,000; $20 million in capital investments where the IDB would
purchase building with support from the County at $1 million. Discussion continued. County
Mayor Eldridge recommended the use of funds from the General Fund to purchase price of $1
million for the building, deed facility to Industrial Development Board and possibly reimburse
General Fund through future Bond offering. Discussion continued. A motion to recommend
Project X to the full commission was made by Joe Grandy and a second by Todd Hensley.
14. County Mayor Eldridge then recognized Mr. Dykes who thanked the committee for moving
forward on Phase 1 of the Boones Creek K-8 School project and the Health Education and
Welfare Committee discussion of a $25 million proposal for construction. Architect Tony Street
who distributed a budget for new Washington County K-8 School and asked the committee to
consider variables in costs. Mr. Street stated he had looked at middle school construction projects
historically and more recently, spoke with contractors in the area and across the state and in North
Carolina and Virginia and estimated a new 1,100 student K-8 school cost at $20,625,000; site
preparation includes grading, utilities, parking and driveways; furnishings include media room,
desk, offices, conference rooms; kitchen equipment; gymnasium seating included in building
costs; athletic facilities and land acquisition – for a total of $30,575,000 (see attachment).
Discussion continued. County Mayor Eldridge stated the county is dealing with real challenges
related to bonding capacity, when you take $110 million project then add Johnson City’s share to
it - becomes a $214 million project and we have $135 million of bonding capacity; we are trying
to identify what Washington County can reasonably plan to bond and support over the next 10
years. This becomes the basis for a 10-year plan to satisfy facility needs of the school system.
Mr. Dykes will work with the school board to fine tune the capital improvement facility
requirements of the school system that will allow us to utilize the facilities we have for the next
10 years – make sure they are functional, well maintained, any capital improvement needs are
met, make facilities serviceable for at least the next 10 years; recognizing that before the county
can look to the bond markets for more school funding the county will have to burn off a
significant portion of the 2007 school debt principal. Discussion continued. A motion to
recommend to continue process to pursue new K-8 in Boones Creek, renovations and
improvements at Jonesborough Elementary and provide this budget projection to the school board
was made by Joe Grandy and a second from Todd Hensley. Motion carried with an all yes vote.
15. Discuss Boones Creek K-8 facility construction budget – County Mayor Eldridge referred
committee to emails between his office, Beverly Thomas with Washington County Schools and
Maryanne Durski with the Tennessee Department of Education in relation to one-time
expenditures budgeted in the amount of $1,350,000 and $277, 307 which were budgeted as a
requirement of Public Chapter 305 that these expenditures were submitted to the state for
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approval and that the Board of Education accept those terms as one-time funding. This means
two things: 1) these expenditures do not hit the maintenance of effort and 2) these expenditures
do not have to be shared with the city of Johnson City – both expenditures have been approved by
the Board of Education and the Tennessee Department of Education. When reimbursements are
made to schools the county must notify the Tennessee Department of Education.
16. Letter from Comptroller acknowledging 2015 budget approval, which must be read into the
county commission minutes. A motion to accept the letter from comptroller and read to the full
commission at the January 26, 2015 meeting was made by Mitch Meredith and a second from
Todd Hensley. Motion carried with an all yes vote.
17. Sales Tax Update – County Mayor Eldridge stated the numbers include November sales activity.
18. Quarterly Financial Reports – A motion to accept the Quarterly Financial Reports was made by
Joe Grand and a second from Todd Hensley. Motion carried with an all yes vote.
19. County Mayor Eldridge then recognized Dan Wheeley who presented a funding request to the
committee for AVL (Automatic Vehicle Location) dispatching for Washington County-Johnson
City EMS, Washington County Sheriff’s Office, Johnson City Police and Fire Departments, and
Washington County E911 which would allow 911 to know the location of emergency responders
and dispatch the closest appropriate unit based on their location to the emergency. Initial funding
request from the county is $50,746.10 to cover one-half of EMS, a portion of 911, and 50 units
for the Sheriff’s Office if he chooses to participate. Once upgrades are completed for 911 then
AVL can be available to any department to join with payment of technology fees (see
attachment). The Safety Net Informer allows users of 911 to pull data and generate reports on
efficiencies such as response time, time on task and unit hour utilization. This is proven
technology and implementation is contingent on financial support from EMS, 911, County and
city of Johnson City. A motion to recommend to the full commission an appropriation of
$50,746.10 contingent on the participation of the city, EMS and 911 with the stipulation that if
the Sheriff chooses not to participate that the county’s portion would be reduced by
approximately $13,000 and a second from Todd Hensley. Motion carried with an all yes vote.
20. County Mayor Eldridge then stated the Audit Committee has formally requested Washington
County do a situs-based tax audit. Process has started, the situs-based tax reports have been
requested from the Department of Revenue for Washington County, town of Jonesborough,
Johnson City, Sullivan, Greene, Unicoi and Carter Counties, audit will be performed internally
using our own forces, we will not engage a consultant, and have worked with CTAS to
understand the process. This audit addresses the sales tax, Hall income taxes, various alcohol
taxes, utility taxes and is being done to ensure the county is receiving all taxes it should based on
point of sale and point of collection.
Meeting adjourned.
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Original Committee: Zoning Administrator Oversight Committee
Additional Approving Committee: Budget Committee
RESOLUTION WAIVING CERTAIN COUNTY BUILDING-RELATED
FEES FOR THE APPALACHIA SERVICE PROJECT
NEW BUILD APPALACHIA PROGRAM
WHEREAS, as part of the mission of the Appalachia Service Project (ASP) to
eliminate substandard housing, ASP plans to build 33 to 40 new homes under a
program called New Build Appalachia for very low-income families in Washington
County over the next 3 years which are being funded by private donors, an
Appalachian Regional Commission grant and an annual grant from the Federal
Home Loan Bank of Cincinnati (See Attachment); and
WHEREAS, the Board of County Commissioners has determined that it is in
the best interest of Washington County and the public health and welfare to waive
county building permit fees for the homes built by ASP within the unincorporated
areas of Washington County under the New Build Appalachia program; now
therefore
SECTION 1. In those instances where ASP under the New Build Appalachia
program intends to build a new home for a low-income family in Washington County,
all county imposed fees for site plan review, variances, grading permits, storm water
permits, zoning and building permit fees are waived subject to the approval of the
Zoning Administrator. The decision of the Zoning Administrator to waive or not waive
fees may be appealed to the Board of Zoning Appeals.
SECTION 2. The Zoning Administrator shall implement this Resolution,
subject to appeal to the Board of Zoning Appeals. Any appeal to the Board of Zoning
Appeals in regard to this resolution shall be without cost or fee.
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Original Committee: Zoning Administrator Oversight Committee
§ 5-6-107(b)(5).
_________________________________
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Originating Committee: Budget Committee
RESOLUTION APPROPRIATING $134,000.00
RE. CAPITAL PROJECTS ON THE SECOND FLOOR OF THE
WASHINGTON COUNTY COURTHOUSE
WHEREAS, the Director of Purchasing requests the following amendments
to the Fiscal Year Budget 2014-15:
1. Reduce $134,000.00 from revenue line item 39000 (General Fund
Balance);
2. Add $134,000.00 to expense line item 58900.590 (Miscellaneous –
Transfer to Other Funds) to be used for finishing cost of second floor
renovations; and
WHEREAS, these amendments represent $134,000.00 in new spending;
and
WHEREAS, at its meeting on January 14, 2015, the Budget Committee
recommended approval of the request to the Board of County Commissioners; now
therefore
SECTION 1. Fiscal Year Budget 2014-15 is amended to reduce $134,000.00
from revenue line item 39000 (General Fund Balance).
SECTION 2. Fiscal Year Budget 2014-15 is amended to add $134,000.00 to
expense line item 58900.590 (Miscellaneous 0 Transfer to Other Funds).
Members NOT VOTING:
Members ABSENT:
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Annotated § 5-6-107(b)(5).
these amendments.
_______________________________
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RESOLUTION BUDGETING $134,000.00
RE. FINISHING COST FOR 2nd FLOOR COURTHOUSE
RENOVATIONS
WHEREAS, the Director of Accounts and Budgets requests the following
amendments to the General Administrative Budget for Fiscal Year 2014-15 Budget:
1. Budget $134,000.00 to revenue line item 49800 (Capital Projects –
Transfers In);
2. Budget $134,000.00 to revenue line item 91110.707 (General
Administrative – Capital Projects Fund) to cover cost of finishing second
floor Courthouse renovations (attached); and
WHEREAS,
these amendments represent $134,000.00 in new spending;
and
recommended approval of the request to the Board of County Commissioners; now
therefore
SECTION 1. Fiscal Year Budget 2014-15 is amended to budget $134,000.00
to revenue line item 49800 (Capital Projects – Transfers In).
to revenue line item 91110.707 (General Administrative – Capital Projects Fund).
SECTION 3. This Resolution shall take effect from and after the date on
which it is approved by the County mayor or as indicated by certification of the county
Commissioners Voting AGAINST:
Resolution: Commissioners NOT VOTING:
Commissioners ABSENT:
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REFERRED to County Mayor this the ____ day of ___________ 2015
APPROVED by County Mayor on this the ___ day of __________ 2015
__________________________________
Annotated § 5-6-107(b)(5).
these amendments.
_______________________________________
_______________________________
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Originating Committee: CIA Committee
RESOLUTION APPROPRIATING $1,000,000.00 FROM THE
GENERAL FUND BALANCE TO THE
INDUSTRIAL DEVELOPMENT BOARD RE. PROJECT X
WHEREAS, Project X, a project to retain 150 + jobs in Washington County
and create 25-75 new jobs with additional investment of $16-20 million, was
presented to the CIA Committee at its January 5, 2015, meeting by Mr. Mitch Miller,
CEO of the Washington County Economic Development Council; and
WHEREAS, Mr. Miller requested an appropriation of $1,000,000.00 to be
granted to the Industrial Development Board and used to enable the Industrial
Development Board to purchase land and a building (the “Project”) which would be
leased for 15 years to Project X (“the company”) for a planned expansion and new
production line; and
WHEREAS, the CIA Committee approved a motion by a 4 to 1 vote to
recommend the appropriation of $1,000,000.00 to the Budget Committee for
consideration; and
WHEREAS,
spending; and
this appropriation request represents $1,000,000.00 in new
WHEREAS, at the January 14, 2015, meeting of the Budget Committee Mr.
Miller presented Project X and the committee unanimously approved a motion
recommending the $1,000,000.00 appropriation to the Board of County
Commissioners; and
WHEREAS, this appropriation will be subject to execution of a 15 year NN
lease with the company, execution of payment in lieu of taxes (PILOT) agreement
and satisfaction of all other terms and conditions as determined by the County
Attorney; now therefore
WHEREAS, when the Industrial Development Board aquires title to the Project
it will no longer be subject to property tax, and the Industrial Development Board
desires to have the ability to give a payment in lieu of tax abatement (the “Incentive”)
to the company as provided in T.C.A. Section 7-53-305 (the “IDB Act”), and the
Board of County Commissioners desires to delegate authority to the Industrial
Development Board to enter into such documents as are necessary to effectuate the
Incentive in order to implement the purposes of the Act.
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Originating Committee: CIA Committee
SECTION 1. Fiscal Year Budget 2014-15 will reflect a reduction of
$1,000,000.00 from revenue line item 39000 (General Fund Balance).
SECTION 2. Fiscal Year Budget 2014-15 will reflect an addition of
$1,000,000.00 to expense line item 58120.316 (Contribution – Industrial
Development Board).
SECTION 3.
Pursuant to Subsection (b) of the IDB Act, the Board of County
Commissioners, hereby delegates authority to the Industrial Development Board to
negotiate and accept payments in lieu of taxes from the company on such terms as it
may determine that are permitted under the the IDB Act and hereby finds that the
payments in lieu of tax incentive is deemed to be in furtherance of the IDB’s public
purposes as defined in the IDB Act.
This Resolution shall take effect from and after the date on which it is approved
by the County Mayor or as indicated by certification of the County Clerk, and in
conjunction with the execution of all documentation between Washington County, the
Washington County Industrial Development Board and the Company as required to
effectuate this transaction, as hereinafter set forth.
Members NOT VOTING:
Members ABSENT:
Annotated § 5-6-107(b)(5).
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Originating Committee: Public Safety Committee
RESOLUTION AMENDING FISCAL YEAR 2014-15 BUDGET
RE: AUTOMATIC VEHICLE LOCATION SYSTEM FOR THE
WASHINGTON COUNTY-JOHNSON CITY
EMERGENCY MEDICAL SERVICES
WHEREAS, the Director of Washington County Emergency Medical
Services presented a request for funding to purchase an Automatic Vehicle Location
(AVL) System to be used by EMS, Emergency-911, Johnson City Fire and Police
Departments, and the Washington County Sheriff’s Office (see attachment); and
WHEREAS, at the January 13, 2015, meeting of the Public Safety
Committee a motion was approved to recommend the following request to the
Budget Committee for consideration contingent on funding from the city of Johnson
City:
1. Reduce $50,747.00 from revenue line item 39000 (General Fund Balance);
2. Add $50,747.00 to expense line item 55130.309 (Contracts with Other
Government Agencies – EMS) to purchase an AVL System; and
WHEREAS,
these amendments represent $50,747.00 in new spending; and
heard these requests, and the committee recommended, contingent on funding from
the city of Johnson City, WC-JC EMS and E-911, adoption by the Board of County
Commissioners; now therefore
SECTION 1. Fiscal Year Budget 2014-15 will reflect a reduction of
$50,747.00 from revenue line item 39000 (General Fund Balance).
SECTION 2. Fiscal Year Budget 2014-15 will reflect an addition of
$50,747.00 to expense line item 55130.309 (Contracts with Other Government
Agencies – EMS)
which it is approved by the County Mayor or as indicated by certification of the
County Clerk, as hereinafter set forth.
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Originating Committee: Public Safety Committee
Members NOT VOTING:
Members ABSENT:
REFERRED to County Mayor this the ____ day of __________ 2015.
Annotated § 5-6-107(b)(5).
these amendments.
_________________________________
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RESOLUTION TO MAKE APPLICATION FOR $525,000 OF CDBG
FUNDS TO ASSIST IN THE CONSTRUCTION OF A SEWER LINE
FROM THE TOWN OF JONESBOROUGH SEWER SYSTEM TO
DAVID CROCKETT HIGH SCHOOL
WHEREAS, the Board of County Commissioners recognizes the need to
extend sewer service to David Crockett High School as the current package
treatment plant at the school is in need of replacement and extension of sewer
service from the Town of Jonesborough is a more cost feasible option; and
WHEREAS, the County does not have funds to extend sewer service to
David Crockett High School without assistance of grant funds; and
WHEREAS, the Board of County Commissioners understands that the
Tennessee Small Cities’ Community Development Block Grant (CDBG) program
provides assistance to units of local government for this purpose; and
WHEREAS, Tennessee Code Annotated Section 8-4-401 authorizes cities
and counties to use the CDBG program; and
SECTION 1.
That the Board of Commissioners of Washington County
hereby authorizes the Mayor to make, sign, and submit an application requesting
$525,000 of CDBG funds to assist with the project at an estimated total cost of
$700,000 with the matching funds of $200,000 to be provided by Washington County.
SECTION 2.
Be it further resolved that the Mayor is authorized to enter into
any and all necessary agreements and assurances to implement this application and
project
SECTION 3.
This Resolution shall take effect immediately upon approval of
the County Mayor or ten days after its presentment to the County Mayor.
Members NOT VOTING:
Members ABSENT:
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Annotated § 5-6-107(b)(5).
these amendments.
_______________________________
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Original Committee: Public Works Committee
RESOLUTION ACCEPTING SHADDEN SPRINGS
AS A WASHINGTON COUNTY ROAD
WHEREAS, one road known as Shadden Springs, in Shadden Springs
Subdivision, 12th Civil District has been constructed consist with the guidelines of the
Washington County Planning Commission and has been inspected by the
Washington County Highway Department; and
WHEREAS, the Washington County Board of County Commissioners Public
Works Committee has recommended the County accept Shadden Springs as a
county road, said dimensions and starting and ending points being described in the
map attached as “Exhibit A” to this Resolution; now therefore
SECTION 1. Shadden Springs has been constructed and surveyed. The
engineers on this project were Highlands Engineering LLC, 4138 Bristol Highway,
Suite 1, Johnson City, Tennessee 37601 and they created a plat of Shadden Springs
dated 09-14-2014 as shown on file in the office of the Washington County Highway
Department, and Shadden Springs is described on said plat and it is hereby
accepted by the Board of County commissioners as a county road and shall be open
to the public and listed on the county road map.
SECTION 2. Said road shall be known as “Shadden Springs” as the
description of the road is depicted on the attached survey.
SECTION 3. The width of the right-of-way for the county road is 50 feet, the
width of road is 24 feet and the road list classification is 1. The road is 950 feet long
(to the nearest 1/10-mile). The beginning point of the road is Shadden Road and the
ending point is a dead end.
Commissioners Voting AGAINST Resolution:
Commissioners NOT VOTING:
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§ 5-6-107(b)(5).
_________________________________
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728
736
724
720
716
702
712
690
694
698
664
670
676
680
684
.
732
.
.
replat of original lot 15
.
.
.
new address for lot 31
706 Hales Chapel Rd
42
30
.
.
.
172
A/C ON 12/31/14
from 301 shadden rd
to
.
61
.
.
29
89
.
105
133
AC ON 12/31/14
from 279 shadden rd
to
.
.
90
.
171
ADDRESS BLOCK COLOR INDICATES
THE ROAD NAME THEY ARE ADDRESSED
ON:
271
HALES CHAPEL RD
SHADDEN RD
SHADDEN SPGS
TROTTER LN
.
REPLAT ON HALES
CHAPEL RD
EXHIBIT A
C2
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RESOLUTION ACCEPTING TROTTER LANE
AS A WASHINGTON COUNTY ROAD
WHEREAS, one road known as Trotter Lane, in Shadden Springs Subdivision,
12th Civil District has been constructed consist with the guidelines of the Washington
County Planning Commission and has been inspected by the Washington County
Highway Department; and
WHEREAS, the Washington County Board of County Commissioners Public
Works Committee has recommended the County accept Trotter Lane as a county
road, said dimensions and starting and ending points being described in the map
attached as “Exhibit A” to this Resolution; now therefore
SECTION 1. Trotter Lane has been constructed and surveyed. The
engineers on this project were Highlands Engineering LLC, 4138 Bristol Highway,
Suite 1, Johnson City, Tennessee 37601 and they created a plat of Trotter Lane
dated 09-14-2014 as shown on file in the office of the Washington County Highway
Department, and Trotter Lane is described on said plat and it is hereby accepted by
the Board of County commissioners as a county road and shall be open to the public
and listed on the county road map.
SECTION 2. Said road shall be known as “Trotter Lane” as the description of
the road is depicted on the attached survey.
SECTION 3. The width of the right-of-way for the county road is 50 feet, the
width of road is 24 feet and the road list classification is 1. The road is 431 feet long
(to the nearest 1/10-mile). The beginning point of the road is Hales Chapel and the
ending point is a dead end.
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§ 5-6-107(b)(5).
_________________________________
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728
736
724
720
716
702
712
690
694
698
664
670
676
680
684
.
732
.
.
replat of original lot 15
.
.
.
new address for lot 31
706 Hales Chapel Rd
42
30
.
.
.
172
A/C ON 12/31/14
from 301 shadden rd
to
.
61
.
.
29
89
.
105
133
AC ON 12/31/14
from 279 shadden rd
to
.
.
90
.
171
ADDRESS BLOCK COLOR INDICATES
THE ROAD NAME THEY ARE ADDRESSED
ON:
271
HALES CHAPEL RD
SHADDEN RD
SHADDEN SPGS
TROTTER LN
.
REPLAT ON HALES
CHAPEL RD
EXHIBIT A
C2
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RESOLUTION APPROVING INSTALLATION OF GUARDRAIL FOR
THE WASHINGTON COUNTY BOARD OF EDUCATION
RE. LAMAR ELEMENTARY SCHOOL
WHEREAS, Washington County has traditionally made the Highway
Department available for the use of the county general fund, the Washington County
Board of Education, the town of Jonesborough, and the city of Johnson City to
perform paving and other services; and
WHEREAS, the Director of Schools and the Washington County Board of
Education requests the Highway Department to complete the following project (See
attachment):
1. Lamar Elementary School:
Installation of a guardrail on school property along State Route 81
WHEREAS, the guardrail installation is to prevent potential dangers to
children playing on ball fields along SR-81 and the materials for this project will be
furnished by Tennessee Department of Transportation; and
WHEREAS, the Washington County Board of Education is agreeable to the
payment for these services not to exceed $2,200 and will pay for these services with
a transfer of funds from the School Fund to the Highway Fund; and
WHEREAS, the Public Works Committee reviewed the school system’s
request at their January 12, 2015, meeting and recommends the request for
approval; now therefore
SECTION 1. It is approved for the Washington County Highway Department
to perform work for the Washington County Board of Education by installing a
guardrail at the Washington County Board of Education property of Lamar
Elementary School. The Washington County School Fund will be responsible for
payment to the Highway Fund for the improvements.
SECTION 2. All of the aforementioned projects are approved by the Board
of County Commissioners, and the Board of Education may select none, any, or all of
the approved services for work by the Highway Department.
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SECTION 3. The Board of County Commissioners respectfully requests the
Road Superintendent perform these road and paving services for the Washington
County Board of Education as selected and funded by the Board during the period
that is mutually convenient to both departments, and the Road Superintendent is
requested to report to the Public Works Committee on the progress of the Highway
Department in completing this work.
SECTION 4.
This Resolution shall take effect from and after the date on
this the ___ day of January 2015.
§ 5-6-107(b)(5).
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_________________________________
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Washington County
Public Safety Committee
Report of the Januar 13, 2015, Meeting
Attachments: None
A meeting of the Public Safety Committee was held on January 13, 2015, at 5:30 p.m. in the
zoning office conference room on the first floor of the Washignton County Courthouse at
Jonesborough. Present were Commissioners Ford, being in the Chair, Boreing, and Light.
Others present were Operations Chief Jim Dawson and Jared Dawson - Fall Branch
Volunteer Fire Department, Embreeville Fire Department, Director EMS Dan Wheeley, WCSO
Chief Leighta Laitnen and Rick Hawkins, Commissioner McGuire, and Roberta Chubb.
Members absent: Commissioners Edens and Morris.
Chairman Ford called the meeting to order at 5:30 p.m. Commissioner Boreing gave the
prayer and led the Pledge.
Mayor
No representative present.
Sheriff
Rick Hawkins presented a budget amendment request for $32,400 to be used for the upgrade
of two LScan 500P ten-print and palm print live scanners. Commissioner Light made a
motion to approve the request for consideration by the Budget Committee and
Commissioner Boreing gave the second.
Upon a voice vote the motion passed
unanimously.
District Attorney General
No representatives present.
County Attorney
No representatives present.
Volunteer Fire Departments
Chief Operating Office Dawson presented a request for the installation of two fire hydrants
on Fordtown Road in Fall Branch which will be installed by the town of Kingsport,
Tennessee at a cost of $2,500 eacha. Commissioner Boreing made a motion to approve the
request for consideration by the Budget Committee and Commissioner Light gave the
second. Upon a voice vote the motion passed unanimously.
EMS
Chairman Ford recognized Dan Wheeley who presented a request to submit to the Budget
Committee for an appropriation to purchase AVL (Automatic Vehicle Location)
dispatching for use by Washington County-Johnson City EMS, Washington County
Sheriff’s Office, Johnson City Police and Fire Departments, and Washington County E911
which would allow 911 to know the location of emergency responders and dispatch the
closest appropriate unit based on their location to the emergency. The initial funding
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Public Safety Committee Meeting
January 13, 2015 Report
request from the county is $50,746.10 to cover one-half of EMS, a portion of 911, and 50
units for the Sheriff’s Office if he chooses to participate. Discussion continued. A motion
was made by Commissioner Light to refer the request to the Budget Committee for
consideration contingent on Johnson City funding and Commissioner Boreing gave the
second. Upon a voice vote the motion passed unanimously.
E-911
Assistant Director Randall Lewis stated Director Bob McNeal would be attending the
Budget Committee meeting to discuss the proposal for a new Emergency Communications
building.
Constables
No report.
Commissioners
Commissioner Boreing stated a constituent expressed concerns regarding a condemned
house in the Dry Creek area where a female who formerly lived in the house is making
regular visits to feed cats left there and leaves trash in the yard which is cleaned up by
neighboring property owners. Chairman Ford recommended the matter be referred to the
Envionmental Court Administrator.
Old Business
Commissioner McGuire stated the Public Works Committee had voted to rescind
resolutions which established reserved parking and employee parking at the courthouse.
Discussion continued. Chairman Ford stated the parking resolutions and concerns will be
placed on the February Public Safety agenda for discussion.
New Business
None
Being no further business the meeting adjourned at 6:15pm.
Respectfully submitted:
Report recorded by Commissioner Boreing and
prepared by Roberta Chubb, CP County Paralegal
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CIA Committee Meeting Monday, January 5, 2015 Location: Executive Office Building, 2nd floor Conference Room Attachments: 1) Washington County Economic Development Council – PPT: Project X 2) “What is PC 1101” 3) Chapter No. 1101, Senate Bill 3278 Members Present: Commissioners Tomita being the Chairman, England, Hensley, McGuire, and Tester Others Present: Commissioners Krieger; County Mayor Eldridge, Mr. Mitch Miller – CEO Washington County Economic Development Council, Ms. Alicia Summers – Business Development Director Washington County Economic Development Council, Ms. Tess Lloyd, Co-‐Chair and Ms. Tammy Cloyd – Association of Property Owners who Border the County Farm, Ms. Karen Sells – Herald &Tribune, and Roberta Chubb. Meeting called to order at 5:30 pm by Chairman Tomita. Discussion on Project X Chairman Tomita then recognized Mitch Miller CEO of Washington County Economic Development Council who gave project overview of Project X including retention of 150 jobs with current payroll of nearly $8,000,000 and expansion of the project, that Washington County is in competition with another state, expansion of Project X would bring in new production line, and that Washington County may lose out on the project if expansion is not approved. Mr. Miller added that there are two scenarios: Scenario 1 – Retain current jobs and add 25 new production jobs over 5 years with annual salary of $34,000; $16.6 million in capital investments where the Industrial Development Board (IDB) would purchase building with support from the County at $1 million and enter into 15-‐year, double-‐net lease that would generate $1.1 million in rent paid; company has option to purchase facility after 15 years or may extend lease 5 years at the rate of $125,000 annually. Scenario 2 -‐ Retain current jobs and add 75 new production jobs over 5 years with annual salary of $34,000; $20 million in capital investments where the IDB would purchase building with support from the County at $1 million; IDB would take title of the new M&E and would structure a scaled abatement over a 5-‐year period; double-‐
net lease would be structured to generate $648,000 in rent payments over 15 years and Tax Abatement estimated at $207,291; company has option to purchase facility after 15 years or may extend lease 5 years at the rate of $125,000 annually. The company must meet 80% of expected job numbers within 5 years or lease becomes Triple Net starting at year 6. County Mayor Eldridge stated the competing state for Project X is the home of the headquarters of the parent company and that the current jobs pay 30% more than the median family income in our region and that the company has been in Washington County since the mid-‐90s. Discussion continued regarding use of facilities if Project X “the company” does not perform or moves out of county and options for funding scenarios. Commissioner Hensley made a motion to send proposal to the Budget Committee for consideration. Commissioner McGuire properly seconded the motion. Upon a voice vote, Commissioners Tomita, Hensley, England and McGuire voted Yes. Commissioner Tester voted No. Motion was approved by a 4 to 1 vote. 1 of 2 01.2015
Page 166 of 229
Greenfield County Farm Chairman Tomita then recognized Ms. Lloyd and Ms. Cloyd regarding the County Farm and stated issues related to the County Farm would be placed on the February CIA Committee agenda. Coordinating Committee re. PC 1101 Chairman Tomita then recognized County Mayor Eldridge who distributed copies of “What is PC 1101” and Chapter No. 1101, Senate Bill No. 3278 and stated that a coordinating committee must be appointed and convened to address potential changes to annexation laws. The coordination must be between Johnson City, Jonesborough and Washington County, must be deliberate, must identify planned growth areas and invest, and clearly identify rural areas – this is all about economic development. Discussion continued. Items to Address during 2015 Chairman Tomita then asked the committee members to state items to address during 2015. Commissioner Hensley stated the committee should look at ways to help big and small business with less than 20 employees to be successful in Washington County to include minimizing tax expenses, provide workforce development and good infrastructure which will make local businesses more competitive. County Mayor Eldridge stated the local government must acknowledge economic development inactivity will not fix itself and that the State is already investing all it can on economic development. County Mayor Eldridge continued that there are 10 steps to successful economic development – First is improvement in educational opportunities, second is improvement in quality of life for residents and that until steps 1 and 2 are accomplished there is no need to discuss number three. Discussion continued. Chairman Tomita stated with the option of a state income tax now off the table the only option to generate revenue is the sales tax – which brings the burden back to local economy and that all local governmental entities as well as the Chamber of Commerce need to carry the banner to buy locally. Discussion continued. Chairman Tomita stated the date of the next CIA Committee meeting will be determined at a later date. Being no further business the meeting adjourned at 6:54 p.m. Respectfully submitted, Roberta Chubb, CP – County Paralegal 2 of 2 01.2015
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Washington County CIA Committee
Project X - 1/5/2015
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
Retention & Expansion Project

Competitive project considering Tennessee and another State

Retention of 150+ jobs with the current payroll of nearly $8,000,000

Expansion would bring in a new production line

Expansion consists of two scenarios
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
Retention of existing jobs

Creation of 25 new jobs over 5 years

New jobs would be production jobs with an average
annual salary of $34,000

$16.6 Million Capital Investment

Industrial Development Board would purchase the building with
financial support from the County

NN lease would be structured with Project X, terms are as follows:
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Year
Rent
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Total Rent Paid
$0
$0
$0
$36,000
$48,000
$60,000
$72,000
$84,000
$96,000
$108,000
$120,000
$120,000
$120,000
$120,000
$120,000
$1,104,000
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
After year 15 Project X could purchase the facility for $1

After year 15 Project X could extend their lease for an additional 5 years at
$125,000 per year

If the company doesn’t meet at least 80% of their expected job numbers or
investment at the end of year 5, the lease becomes NNN with a lease payment
schedule adjustment starting in year 6 with an adjusted rent of $72,000 escalated
annually at $24,000 per year not to exceed $120,000 per year through year 15.

investment at the end of year 5, the lease becomes NNN and with a lease payment
schedule adjustment starting in year 6 with an adjusted rent of $120,000
escalated 2% annually through year 15.
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
Retention of existing jobs

Creation of 75 new jobs over 5 years

New jobs would be production jobs with an average
annual salary of $34,000

$20 Million Capital Investment

Industrial Development Board would purchase the building with
financial support from the County

Industrial Development Board would take title to the new M&E &
would structure a scaled abatement over a 5 year period

NN lease would be structured with Project X, terms are as follows:
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Year
Rent
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Total Rent Paid
$0
$0
$0
$0
$0
$0
$24,000
$36,000
$48,000
$60,000
$72,000
$84,000
$96,000
$108,000
$120,000
$648,000
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Year
Tax Abatement
1
100%
2
75%
3
50%
4
25%
5
0%
Estimated Value
$207,291.00
*Estimated Value does not account for Depreciation of Equipment
* Estimated tax revenue received by the City and County would be $350,084.00
over the 5 year period
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
After year 15 Project X could purchase the facility for $1

After year 15 Project X could extend their lease for an additional 5 years at
$125,000 per year

schedule adjustment starting in year 6 with an adjusted rent of $48,000 escalated
annually at $24,000 per year not to exceed $120,000 per year through year 15.

schedule adjustment starting in year 6 with an adjusted rent of $120,000
escalated 2% annually through year 15.
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Thank You
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Zoning Administrator’s Oversight Committee
January 6, 2014
Washington County Office Bldg Conference Room
3:30pm
Members Present: Committee Chairman Joe Wise, David Tomita, Skip Oldham
Members Absent: Tom Krieger, Joe Grandy
Others Present: Mayor Dan Eldridge, Steve Neilson, Scott Chapman, Chris Pape, John Stewart, Sherry
Greene, Karen Sells – Herald & Tribune, Gary Gray – Johnson City Press
Chairman Wise called the meeting to order at 3:35pm.
Scott Chapman, Interim Zoning Administrator, spoke on a request from Appalachia Service Project to
waive building permit fees for the approximate 33-40 homes to be built in Washington County through
their New Build Appalachia project over the next 3 years. Over that 3 year period, at a current cost of
$450/per building permit, this would be a total of $18,000+/- that the County would be foregoing to
facilitate the project. Mayor Eldridge stated that ASP is raising $12,000 per home in private donations;
therefore $18,000 savings to ASP will build one and a half homes. This is the first time Appalachian
Regional Commission has committed money in the state of Tennessee to housing and it is only through
this project. The New Build Appalachia project is a continuation of the Dry Creek flood recovery,
moving into substandard housing replacement. Chairman Wise asked if there was any precedent for
doing this. Mayor Eldridge stated that building permit fees were waived on all homes built to replace
those lost in the Dry Creek flood in 2012 and the homes that were replaced as a result of the tornado in
2011. ASP has finished 34-35 homes since October 2012. A motion to approve waiving building permit
fees for ASP for the 33-40 homes built through the New Build Appalachia project was made by Skip
Oldham and a second from David Tomita. No further discussion. Motion carried with an all yes vote.
Mayor Eldridge spoke on convening an 1101 Coordinating Committee. At this time it is important to
proactively engage Johnson City and Jonesborough and determine their potential change in
development policies as a result of the annexation legislation. Convening an 1101 Coordinating
Committee needs to be a coordinated effort between Johnson City, Jonesborough and Washington
County to bring us all on the same page to manage and encourage growth in our area. The statute
identifies members to be appointed to this committee. Mayor Eldridge presented this information
today, to familiarize the Committee with the requirements of Public Chapter 1101. Both Washington
County and Johnson City Planning Departments will be an integral element in this process, and
Washington County Planning Department is supervised by the Zoning Administrator’s Oversight
Committee. This information was also presented to the CIA Committee at their January 5th meeting.
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David Tomita asked that the Zoning Department brief the Committee on the challenges incurred
regarding Shadden Springs at the next Zoning Administrator’s Oversight Committee. Mayor Eldridge
stated that this would be addressed at the Regional Planning Commission meeting to be held this
evening, January 6th. David Tomita asked that there also be an update given at the next Zoning
Administrator’s Oversight Committee meeting.
No further business, David Tomita made a motion to adjourn. Skip Oldham seconded the motion.
Meeting adjourned at 3:55pm.
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Originating Committee: Board of County Commissioners
RESOLUTION APPROVING THE ELECTION OF NOTARIES PUBLIC
FOR APPOINTMENT AND/OR REAPPOINTMENT FOR
WHEREAS, the Washington County Board of County Commissioners is
required to elect as many notaries public as they deem necessary pursuant to TENN.
CODE ANN. § 8-16-101(a); and
WHEREAS, the Washington County Clerk’s Office has reviewed the
applications for appointment and/or reappointment of the notaries public listed in
Exhibit “A”, which is attached hereto and incorporated herein by reference, and has
verified that each applicant has signed the application certifying that they are in
compliance with TENN. CODE ANN. § 8-16-101(c), they are not disqualified by TENN.
CODE ANN. § 8-16-101(a); and
WHEREAS, the Board of County Commissioners has determined that the
appointment or reappointment of those person listed as applying for notaries public
should be elected by the Washington County Board of County Commissioners; now
therefore
SECTION 1. The individuals applying for appointment or reappointment listed
in Exhibit “A”, which is attached hereto and incorporated herein by reference, be and
are hereby elected notaries public for Washington County, Tennessee.
Page 1 of 2
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Originating Committee: Board of County Commissioners
APPROVED by County Mayor on this the ___ day of___________ 2015.
§ 5-6-107(b)(5).
_________________________________
Page 2 of 2
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RE: AGRICULTURAL EXTENSION OFFICE
WHEREAS, the Director of the County Extension Office requests the
following amendments to the Fiscal Year Budget 2014-15:
1. Reduce $90.00 from expense line item 57100.599 (Other Charges);
2. Add $90.00 to expense line item 57100.320 (Dues and Memberships); and
WHEREAS, these amendments are requested for professional membership
for ESP Extension and 4-H; and
WHEREAS,
these amendments represent no new spending; and
heard these requests, and the committee recommended adoption by the Board of
County Commissioners; now therefore
SECTION 1. Fiscal Year Budget 2014-15 is amended to reduce $90.00 from
expense line item 57100.599 (Other Charges).
SECTION 2. Fiscal Year Budget 2014-15 is amended to add $90.00 to
expense line item 57100.320 (Dues and Memberships).
SECTION 3. This Resolution shall take effect immediately upon approval of
Members NOT VOTING:
Members ABSENT:
Page 1 of 2
01.2015
Page 217 of 229
REFERRED to County Mayor this the ____ day of _________ 2015
Annotated § 5-6-107(b)(5).
these amendments.
_______________________________
Page 2 of 2
01.2015
Page 218 of 229
RE: VARIOUS GRANTS FOR THE
WASHINGTON COUNTY-JONESBOROUGH LIBRARY
WHEREAS, the Director of the Washington County-Jonesborough Library
has submitted the following amendments to the Library’s Budget for Fiscal Year
2014-15:
1. Budget $6,000.00 to revenue line item 47990 (Other Direct Federal
Revenue);
2. Budget $459.00 to revenue line item 46980 (Other State Grants);
3. Budget $1,154.00 to revenue line item 47590 (Other Federal Thru State);
4. Add $3,250.00 to expense line item 56500.348 (Postal Charges);
5. Add $2,250.00 to expense line item 56500.435 (Office Supplies);
6. Add $500.00 to expense line item 56500.169 (Part-Time Personnel);
7. Add $1,613.00 to expense line item 56500.411 (Data Processing
Supplies); and
WHEREAS, the $6,000 grant the National Library of Medicine with the
University of Maryland, Baltimore specifies $500 for personnel costs to be used for
compiling data, doing mailings, etc.; and
WHEREAS, the $1,613 grant from Library Services and Technology Act is
administered by the Tennessee State Library Archives; and
WHEREAS, both are reimbursement grants and these amendments
represent no new spending; and
Page 1 of 3
01.2015
Page 219 of 229
from revenue line item 47990 (Other Direct Federal Revenue).
SECTION 2. Fiscal Year Budget 2014-15 is amended to budget $459.00
from revenue line item 46980 (Other State Grants).
SECTION 3. Fiscal Year Budget 2014-15 is amended to budget $1,154.00 to
revenue line item 47590 (Other Federal thru State).
expense line item 56500.348 (Postal Charges).
SECTION 5.
Fiscal Year Budget 2014-15 is amended to add $2,250.00 to
expense line item 56500.435 (Office Supplies).
SECTION 6. Fiscal Year Budget 2014-15 is amended to add $500.00 to
expense line item 56500.169 (Part-time Personnel).
expense line item 56500.411 (Data Processing Supplies).
SECTION 8. This Resolution shall take effect immediately upon approval of
Members NOT VOTING:
Members ABSENT:
Page 2 of 3
01.2015
Page 220 of 229
Annotated § 5-6-107(b)(5).
these amendments.
_________________________________
Page 3 of 3
01.2015
Page 221 of 229
RE: INDUSTRIAL DEVELOPMENT
amendments to the Fiscal Year Budget 2014-15:
1. Reduce $146,206.00 from line item 58120.316 (Industrial Development Contributions);
2. Add $146.206.00 to expense line item 58190.316 (Contributions –
Washington County Economic Development Council); and
WHEREAS,
SECTION 1. Fiscal Year Budget 2014-15 is amended to reduce
$146,206.00 from line item 58120.316 (Industrial Development - Contributions).
expense line item 58190.316 (Contributions – Washington County Economic
Development Council).
SECTION 3.
Members NOT VOTING:
Members ABSENT:
Page 1 of 2
01.2015
Page 222 of 229
Annotated § 5-6-107(b)(5).
these amendments.
_______________________________
Page 2 of 2
01.2015
Page 223 of 229
RE: GENERAL FUND – PAYMENT TO OTHER CITIES
1. BUDGET $2,822.00 to revenue line item 46993 (Other State Revenue –
Emergency Management Performance Grant);
2. Add $2,822.00 to expense line item 58700.358 (Remittance of Revenues
Collected); and
WHEREAS, to budget grant funds received and remitted to city of Johnson
City for reimbursement of assets during the 2009 Kentucky Ice Storm. This is pass
through grant funds per Mr. Nes Levotch; and
to revenue line item 46993 (Other State Revenue – Emergency Management
Performance Grant).
expense line item 58700.358 (Remittance of Revenues Collected).
SECTION 3.
Members NOT VOTING:
Members ABSENT:
Page 1 of 2
01.2015
Page 224 of 229
REFERRED to County Mayor this the ____ day of _________ 2015
Annotated § 5-6-107(b)(5).
these amendments.
_______________________________
Page 2 of 2
01.2015
Page 225 of 229
RE: COUNTY HEALTH DEPARTMENT – TOBACCO GRANT
WHEREAS, the Director of the County Health Department requests the
following amendments to the Fiscal Year Budget 2014-15:
1. Reduce $1,370.00 from line item 55112.499 (Other Supplies and
Materials));
2. Reduce $8,296.00 from expense line item 55112.435 (Office Supplies);
3. Add $8,596.00 to expense line item 55112.399 (Other Contracted
Services) to cover line item deficit;
4. Add $1,070.00 to expense line item 55112.599 (Other Charges) to cover
line item deficit; and
WHEREAS,
from line item 55112.499 (Other Supplies and Materials).
from line item 55112.435 (Office Supplies).
expense line item 55112.399 (Other Contracted Services).
expense line item 55112.599 (Other Charges).
SECTION 5.
Page 1 of 2
01.2015
Page 226 of 229
Members NOT VOTING:
Members ABSENT:
Annotated § 5-6-107(b)(5).
these amendments.
_______________________________
Page 2 of 2
01.2015
Page 227 of 229
RE: WASHINGTON COUNTY TRUSTEE’S OFFICE
WHEREAS, the Washington County Trustee requests the following
1. Reduce $1,500.00 from expense line item 52400.307 (Communications);
2. Reduce $1,500.00 from expense line item 52400.355 (Travel);
3. Add $3,000.00 to expense line item 52400.435 (Office Supplies) to cover
expense of receipts, tax notice forms, envelopes and miscellaneous office
supplies; and
WHEREAS,
from expense line item 51400.307 (Communications).
from expense line item 52400.355 (Travel).
expense line item 52400.435 (Office Supplies).
SECTION 4.
the County Mayor or ten days after its presentment to the County Mayor. .
Members NOT VOTING:
Members ABSENT:
Page 1 of 2
01.2015
Page 228 of 229
Annotated § 5-6-107(b)(5).
these amendments.
_______________________________
Page 2 of 2
01.2015
Page 229 of 229

WASHINGTON COUNTY BOARD OF COUNTY COMMISSIONERS

Transcription

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