Nina Wilm - Cordova Bay Golf Course

Cordova Bay Golf Course
Tournament Package
2014
WELCOME TO CORDOVA BAY
Dear Event Organizer,
Thank you for considering Cordova Bay Golf Course as the venue for your special golf event. At
Cordova Bay we strive to exceed the expectations of our guests and to provide the quality and
service they deserve. Your success is our success, and we work hard to ensure your guests have an
organized, fun and memorable day!
Cordova Bay Golf Course was designed by well known architect Bill Robinson and built by Willie Hall.
The course opened in 1991. Situated on the southern tip of Vancouver Island, Cordova Bay offers
stunning views of Mount Baker and Haro Strait. We offer five sets of tees which provide an
appropriate challenge for both beginners and professionals. The golf course’s natural environment
has a richness and beauty that provides you with a truly carefree day! We are very proud to be the
first Audubon certified golf course on Vancouver Island, home to more than 100 bird species, otter,
mink, deer, a few goats and more.
You could also visit our beautiful 9-hole Par-3 Ridge Course, located just across the road, which
offers 9 challenging par 3 holes and a terrific short game practice area and putting course. Perfect
for corporate outings it is a must see! The 10th hole at the clubhouse offers just the right view to
complete your day!
Attached to this letter you will find the Cordova Bay Tournament Package. This package was
designed to help you brainstorm, create and deliver one heck of an event!
Should you have any questions while reviewing this package please do not hesitate to contact us to
discuss your ideas. I look forward to hearing from you.
Nina Wilm
Nina Wilm
Events Coordinator
Cordova Bay Golf Course
T: 250.658.4444 ext. 224
[email protected]
EVENT TIMELINE
GOLF TALK
UPON BOOKING
 Confirm event date with a $1,000 deposit and
return a signed contract
STROKE PLAY - A round of golf where score is kept by adding the
total of strokes taken throughout the round.
3 MONTHS PRIOR TO EVENT
 Numbers of entries
 Discuss event details & special needs
6 WEEKS PRIOR TO EVENT
 Update of golf and F&B numbers
 Update event details & special needs
1 MONTH PRIOR
 Confirm menu choices
 Confirm golf format, rules and skill prize holes
14 DAYS PRIOR TO EVENT—IMPORTANT DEADLINE
 Guarantee final golf and food & beverage
numbers.
 Full Event Payment is due (course rental &
banquet)
 Note: an event may increase their numbers by
10% up to 7 days in advance for food & beverage
and will be billed separately.
7 DAYS PRIOR
 Email the draw (in excel format) to the
CBGC Events Coordinator at
[email protected]
 Email any logos (in .jpg format) as well
 Email rules sheet to Cordova Bay
 Email final club rental list
1 DAY PRIOR TO EVENT
 Deliver all on-course signs and/or banners to the
golf course with hole/location designation
marked on the back of the signage
EVENT DAY
 Hole in one vehicles and signage arrive on course
 Arrive early for registration setup and to
discuss any last minute changes with our Events
Coordinator. Have fun!
BEST BALL - Best ball can be played using 2-, 3- or 4-person teams.
Each team player plays his/her own golf ball throughout the round,
and on each hole the low score - or "best ball" - of the group serves
as the team score for that hole.
SCRAMBLE (TEXAS SCRAMBLE) - Each player in the foursome tees
off. The players decide which is the best ball to play and all four
players make their next shot from that spot (players pick up the
balls not being used). This process continues for each shot
(including putts) until the ball is holed. Most scrambles require that
each foursome use either 3 or 4 of the tee shots of each player.
KP (Closest to the Pin) - On a par-3 hole, tee shots that find the
green will be measured throughout the day for distance from the
flagstick. At the end of the day, the golfer who was closest to the
pin wins a prize.
LD (Longest Drive) - On a straight par 4 or 5 first drives are
measured for distance down the fairway. Long drives are marked.
At the end of the day, the golfer with the longest drive wins.
HANDICAP - Numerical representation of a golfer's playing ability.
The lower a golfer's handicap, the better the golfer is.
MODIFIED SHOTGUN - 1st & 10th tee starts may be
scheduled if the number of players is between 90 - 110.
SHOTGUN START - Will commence at either 8am or 2pm.
Minimum number of players required is 120.
SHOTGUN STOP - Will commence at either 8am or 2pm. A horn will
be sounded at the 4-hour mark. Players will finish their hole and
proceed to the clubhouse.
19TH HOLE - this is a term referring to the pub, lounge or
restaurant in the clubhouse of the golf course.
COURSE MARSHAL - His/her job is to assist golfers in
maintaining an expected pace of play and assisting with any golf
related questions.
ALBATROSS - Three under par for the hole
BIRDIE - One under par for the hole
BOGEY - One stroke over par for the hole
EAGLE - Two under par for the hole
HOLE IN ONE - Holing the ball in one shot
PAR - The predetermined number of shots it should take a golfer to hole
the ball. The par is represented on the scorecard.
TOURNAMENT PACKAGE
Golf Tournament Packages start at $95 per player (1st tee start)
or
SHOTGUN EVENTS - talk to us for a quote
Cordova Bay Tournament Package includes the following:
18 Holes of Golf
-in order to coordinate golf with banquet, we suggest a 5 hour time limit. Talk to us about ways to speed up play.
Club Car Power Cart Custom Set Up
Shared power cart for all players. All power carts will be staged, custom signed with player names,
tournament details and stocked with bottled water.
Driving Range
Your group will have use of the driving range 1 hour prior to your event tee-time.
Personalized Scorecards
Scorecards will be personalized with player names as well as company logo. Please provide the list of player
names to the CBGC Events Coordinator a minimum of 7 days prior to event date.
Onsite Event Coordinator
Our Events Coordinator will be onsite and available to your group from the onset of your event until you sit
down for dinner.
Registration table
8’ foot tables with table cloths, skirting and bistro chairs will be placed in our breezeway for your registration
needs. Additional tables available at your request.
Event Scoring
Our Pro Shop staff would be happy to assist you with your final scoring. We will also be happy to collect all
on course skills competition signage and present you with the final list of winners.
Additional Complimentary Services:
On-Course Players Assistant and 1st Tee Starter
Event Planning and Consultation
Tournament Competition Setup
Markers for longest drive and closest to the pin
Prizing and Tee Gift Consultation
Prize Table Suggestion & Support
Pro Shop discount on prizes and tee gifts
On Course Signage Set Up
Extras
Meal Component
Enhance your guests’ day by scheduling breakfast, lunch, on course snacks or dinner
Please see the following pages for banquet options
Enhanced Scoring Service
Leaderboard and Tournament results will be broadcast on clubhouse television during banquet and prize
presentation. These results will be supplemented with action photos of the day’s play. Add $4 per player.
Golf Academy Package
Instructional programs are available for your team building meetings or special events. Ask for a quote!
BANQUET OPTIONS
BREAKFAST BUFFET
SOUP & SANDWICH BUFFET
LUNCH BUFFET
(minimum 30 guests)
(minimum 40 guests)
(minimum 40 guests)
Selection of Fresh Danishes
Soup of the Day
Croissants and Muffins
Soup of the Day
Mixed Greens
Scrambled Eggs and Bacon
Selection of Cold Meats
Chef’s Selection of Condiments
Hot Cereal and Yogurt
Variety of fresh Breads and Rolls
Selection of Fresh Bread and Rolls
Selection of Fresh Fruit
Chef’s Selection of condiments
Selection of Cold Meats
Home fries and Toast
Selection of Sweet Squares
Selection of Preserves
Organic Fair Trade Coffee
Orange Pekoe & Two Leaves
And Bud Organic Teas
Baked Chicken in light curry sauce
with fresh fruit garnish
Selection of Fresh Juices
Organic Fair Trade Coffee
Orange Pekoe & Organic Teas
& Rice Pilaf OR Red Lentil and
Ricotta Lasagna
Assorted Desserts
Organic Fair Trade Coffee
Orange Pekoe & Organic Teas
$17.50 p/p
$17.50 p/p
$26.50 p/p
+3.63 tax & grat
+3.63 tax & grat
+5.50 tax & grat
$21.13 p/p All Incl
$21.13 p/p All Incl
$32 p/p All Incl
Note: All prices are per person + tax and gratuities and are valid 7 days a week.
BANQUET OPTIONS
COCKTAIL RECEPTION
BAKER VIEW BUFFET
(minimum 40 guests)
(minimum 40 guests)
Assorted Finger Sandwiches
Chef Carved Beef on a Bun Station
Selection of hot Hors D’oeuvres
Sliced Baguette & Biscuits
Fresh Vegetable Tray with herb Dip
Domestic & Imported Cheeses
Fresh Fruit Tray
Country Style Pate
Organic Fair Trade Coffee
Orange Pekoe & Organic Teas
$32.50 p/p
+6.74 tax & grat
$39.24 p/p All Incl
GOLF GROUPS OF 28-40
Fresh Mixed Greens
Caesar Salad
For smaller tournaments our event
Selection of Composed Salads Fresh
coordinator will help you develop a
Baked Breads and Rolls
custom built menu to satisfy your
Roasted Potatoes
group.
Steamed Mussels
Whether it’s a variety of items from
Assortment of Vegetables
which each guest may choose or a
Selection of Sauces and Condiments
pre-designed meal for all to enjoy,
Dessert Buffet
Nina & our Chef will work to make
Organic Fair Trade Coffee
your event banquet the perfect end
Orange Pekoe & Organic Teas
to a day at the Bay.
Buffet Entrée Selections Please choose two entrees
Chef Carved Roast Beef
Roasted Chicken
Red Snapper Provencal
Red Lentil & Ricotta Lasagna*
Chicken Parmesan Picatta
Mediterranean Corn Pie*
Polynesian Pork Roast
Your choice of Curried Lamb, Beef,
Chicken or Red Snapper
Grilled Red Snapper & Shrimp
in Herb & Lemon Butter
Baked Salmon with Mushroom &
Fennell Duxell in Puff Pastry
$35 p/p
+7.26 tax & grat
$42.26 p/p All Incl
* vegetarian
Note: All prices are per person + tax and gratuities and are valid 7 days a week.
THE EXTRA MILE
Kiosk Lunch
Sandwich or Hotdog
Bottle of Pop, Juice or Water
Chocolate Bar or
Potato Chips
$12.68 p/p
($10.50 + tax & grat)
Deluxe Kiosk Lunch
Deluxe Sandwich or Wrap
Bottle of Pop, Juice, Sports Drink,
or Water
Chocolate Bar or Potato Chips
Cookie
$17.51 p/p
($14.50 + tax & grat)
Second Beverage Cart
(groups of 80 or more)
HOSTED - no service charge
CASH - A fee of $21/hr applies (5hr min.)
(your event will include one beverage cart )
The Oasis on 6
(groups of 80 or more)
(Caesar’s, Beer, Coolers, Gin & Tonic’s)
HOSTED - no service charge
CASH - A fee of $21/hr applies (5hr min.)
*All prices include tax and gratuity
*CBGC understands that some events receive
sponsored food and beverage for the 1st tee.
-All food & beverage items brought in must be
approved by the CBGC Events Coordinator and
Food and Beverage Manager and will be subject to a
corkage fee*All donated items are subject to a per item
service charge.
*All food and beverage pricing is subject to change
*No outside alcohol is permitted on the golf course.
Cordova Bay Burger BBQ
(min. 28 players)
5oz Home Made Beef Pattie
Baked Good
Potato Chips
$19.32 p/p
($16 + tax & grat)
Alcoholic Punch (Gin, Rum or Vodka)
Pineapple juice
Grapefruit juice
Orange juice
7-up
$131.62 per punch bowl ($109 + tax & grat)
(serves approximately 30-40 guests)
Non-Alcoholic Punch
Pineapple juice
Grapefruit juice
Orange juice
7-up
$65.81 per punch bowl ($54.50 + tax & grat)
(serves approximately 30-40 guests)
CORPORATE PROGRAM
Looking to create some buzz at your next event? Have you ever considered a tee-gift?
Cordova Bay can offer your group a huge selection of gifts at competitive prices. We work to fit
within every budget with the highest quality products. We work closely with you and our
distributors to ensure timely delivery of your merchandise. Samples can be provided for you to
view in our board room.
Cordova Bay will store all delivered merchandise and have it ready for you on game day!
For more information please contact
Nina Wilm
Events Coordinator
Email: [email protected]
Phone: (250) 658.4444
GOLF TOURNAMENT CONTRACT
DEPOSIT AND PAYMENT
Initial
A deposit of $1,000 is payable upon booking. Final payment is due 14 days in advance of play for golf and banquet and is
non-refundable. An invoice for any supplementary charges will be emailed to you and your deposit can be deducted from that invoice
or refunded within 5-7 business days following the event.
We accept the following methods of payment : Visa, MasterCard, Cash or Cheques.
CONFIRMATION
Initial
Final menu choices must be made 1 month prior to your event. After prepayment has been received, an event may increase their
numbers by 10% up to 7 days in advance and will be billed separately.
GUARANTEED NUMBERS AND FINAL PAYMENT IS DUE BY: ___________________
Foursomes: Incomplete foursomes in group events have the following options:
*Purchase the remainder of the incomplete foursome tee time to remain private.
*Give up the right to the remainder of the incomplete foursome tee time, wherein Cordova Bay Golf Course will make these tee times
available to the public.
CANCELLATION
Initial
All cancellations must be received in writing or by email. NOTE: Deposits are non-refundable in case of a cancellation.
LIABILITY/ RENTALS
Initial
The organization and its Representative shall be responsible for the conduct of all tournament participants, and are jointly and
severally liable for any damages to any property, including all club and cart rentals.
POWER CART WAIVER
Initial
The organization and its Representative holds Cordova Bay Golf Course free and harmless from any claims that may arise through the
group’s use of a power cart and agrees to pay for any damages done to any power cart for the duration of the event with the
authorized credit card number on file.
FOOD AND ALCOHOLIC BEVERAGES
Initial
All banquet food not consumed in Bill Mattick’s restaurant must remain. No food is permitted to leave the premises due to health
regulations.
All donated products must be approved by the F&B Manager and will be subject to a per item service charge (i.e. donated bottled water $1.00 per bottle). Any alcohol given out as prizes or gifts cannot be opened in the restaurant. Guests will receive a voucher and
may claim their prize/gift from the bar at the conclusion of the function.
NO OUTSIDE ALCOHOL PERMITTED: In the event that outside alcohol is brought to the course and consumed, those individuals and/or
their group will be refused further service on the course and in the restaurant. As well, CBGC has the right to confiscate any outside
alcohol and/or ask the individual or group to leave the premises.
DRESS CODE
Initial
Cordova Bay asks all players wear clothing that will allow for a free flowing athletic motion. We reserve the right to refuse access to
our facilities to any guest wearing offensive or inappropriate clothing. CORDOVA BAY IS A SOFT SPIKE ONLY GOLF COURSE.
PACE OF PLAY
Initial
Golf course marshals have full authority to maintain our pace of play expectations. Failure of foursomes to maintain the expected pace
could result in their being asked to advance a hole or more. Discuss ways for improving pace of play with our Events Coordinator.
NOTE: In order to coordinate golf with banquet, we suggest a 5 hour time limit. Talk to us about ways to speed up play.
INCLEMENT WEATHER
Initial
Tournaments will commence as scheduled unless the Golf Course Superintendent deems the golf course to be unplayable.
SIGNAGE
Initial
The CBGC Events Coordinator must be consulted regarding any signage or display materials to be used on the property by organizers
or sponsors. Hole signs must be received at least 24 hours in advance. CBGC will place all signage on the course prior to play. CBGC will
remove all signage from the course after play is completed.
NOTE: Signage may not be stored at Cordova Bay Golf Course after the event. Signage that is left behind is subject to recycling or
disposal.
DRAW SHEETS
Initial
The draw and any special requirements, such as club rental reservations and on-course set up, are required 7 days in advance of play.
NOTE: Any requests made thereafter can not be guaranteed.
In the case of shotgun starts, CBGC will assign starting holes. In the case of first tee starts, tee-time intervals are 9 minutes.
Cordova Bay Golf Course reserves the right to amend terms and conditions at anytime.
Tournament Representative
Date
CBGC Events Coordinator
Date