June 2013 Dear Parents, Thank you for your interest in our Child

June 2013 Dear Parents, Thank you for your interest in our Child

June 2013
Dear Parents,
Thank you for your interest in our Child Care Program opening in Warnica
Public School in Barrie in September 2013. This centre will care for
children from the ages of JK through 12 years.
Please mail the completed forms to:
Upper Canada Child Care
Attn: Jennifer Marks, Supervisor
43 Worsley Street, Unit 2
Barrie, ON L4M 1L7
Spaces may be limited. We register families on a first come first served
basis.
We look forward to seeing you. If you have any further questions, please
call Jennifer at 705-726-5674 x 201.
Thank you.
Upper Canada Child Care
Operations
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Upper Canada Child Care
Parental Contract – Simcoe County
School Age
CHILD’S NAME:
NAME ______________________________________
COVERING:
COVERING
I Financial Responsibilities
IV Additional Operational Policies
VII Privacy Information
1.
2.
3.
4.
5.
II Withdrawal Procedures
V Emergency Medical Attention
BIRTH DATE:
DATE _________________
III
VI
Code of Behaviour
Permission to Engage in Child Care Activities
Part I
FINANCIAL RESPONSIBILITIES
The conditions of this agreement provide protection for our parents, as well as our program. In order to assure that we can provide
these services, it is essential that the program be financially stable. Salaries and overhead expenses cannot be reduced because of
absentee losses. This contract is a commitment that you will financially support the enrolment space guaranteed for your child.
Failure to meet your financial commitment may result in termination of child care services.
Fees in the form of monthly pre-authorized payment will be debited on the 1st working day of the month. One (1) payment is
preferred. If 2 debits per month are negotiated the debits will be made on the 1st and the 15th of each month. Cash will not be
accepted as a payment fee.
All payments returned from a financial institution will be subject to a processing fee as determined by Upper Canada Child Care. If
the processing fee is not reimbursed with a money order or certified cheque, within 20 business days, the child’s care may be
suspended.
A receipt of payment will be issued after the year end for Income Tax purposes.
Refunds will not be made for Statutory Holidays or any absent days (including vacations or illness). Parents are responsible for
paying their base rate for all Statutory Holidays. Every effort will be made to operate a full day program on a non-school day. Full
day programs operate on a per use basis and are subject to a full day program fee.
A late payment fee of $5.00 per week will be charged if payment is not received according to the agreed upon schedule.
Part II WITHDRAWAL PROCEDURES
1.
Signed, written notice of permanent withdrawal by you must be given two weeks in advance. If the required notice is not received,
full program fees will be charged.
2.
Signed, written notice of permanent withdrawal by the Centre must be given two weeks in advance. Behaviour that poses a safety
hazard will not be accepted and may result in immediate withdrawal.
3.
The provision of our service is conditional upon compliance of both you and your child to our Code of Behaviour.
4. A child suspended from school may not be permitted to attend a child care located on the same site during the suspension.
5. Should the Supervisor of the program, in consultation with the Director, determine that a child cannot adjust to the program, or if
the parent has not upheld the Contract, the child will be withdrawn and this agreement will be terminated.
The process of termination for all children will include any or all of the following steps:
• Documentation of incidents
• Meeting with appropriate parties
• Counselling and/or consultation with outside agencies
• Suspension
• Notification to the appropriate government bodies/Board of Directors
• Removal from the program
• Referral to an outside agency
Part III
CODE OF BEHAVIOR
The safety of all children is our primary concern. The following expectations are necessary to promote a happy, comfortable, safe
atmosphere. The Child and the parents at all times shall:
• Be courteous to others.
• Use acceptable language.
• Conduct themselves in a manner which allows others to feel safe from verbal and physical abuse.
• Resolve conflict in a peaceful manner.
• Respect the building and equipment as well as the personal property of others.
• Show personal respect for all individuals through behaviour and language.
Part IV ADDITIONAL OPERATIONAL POLICIES
1. The forms listed below are required upon application and before admission. This information must be reviewed annually and revised
as necessary to ensure that we have the correct information on file. Parent must sign off that information has been reviewed.
• Application Form
• Parental Contract
• Publicity Consent Form • Emergency Contact Form
• Child Health Form • Information Sharing Consent Form • Simcoe Muskoka Day Nursery Immunization History
2. The hours of operation are posted. A late pick-up fee will be charged for time that a staff member is required to stay with your
child after closing. The late fee rate schedule is posted. This late fee is paid immediately to the staff member in charge at the
time. If we are unable to reach you or your emergency contact by 7:00 p.m., the Police and Children’s Aid Society will be
contacted.
3. Our exclusionary policy, due to illness, is established by Public Health Services.
4. Regulations require daily outdoor play for each child. Our policy states that children too ill to play outdoors should remain at
home. If a child becomes ill during the day, temporary care will be provided until you can be contacted and your child taken
home.
5. The Centre will administer prescription drugs to children, in accordance with Provincial legislation. This requires that parents
provide:
• Written medical authorization, including the dosage and times any drug is to be given.
• Medication must be received in the original container, clearly labelled with the child’s name, name of the drug, dosage, the date of
purchase and instructions for storage and administration of the drug. Ask the Pharmacist to divide the dosage into two
containers so one can be left at the Centre until the dosage is finished. Non-prescription medications must be accompanied by a
doctor’s note.
Upper Canada Child Care
Parental Contract – Simcoe County SA
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2013-06-24 v5.1
• Medication is to be given directly to a staff member (not to be left in child’s bag etc).
• If medication has expired staff may refuse to administer.
6. If your child will be absent from school due to sickness, holidays etc., please inform the staff in person or by phone.
7. If your child is involved in a custody dispute, please inform the Supervisor in writing providing a copy of the legal custody papers.
8. Children will be released to the care of authorized persons listed on the Child’s Application Form.
9. Centres may go on field trips throughout the year. Parents will be notified in advance and required to sign a parental permission
form prior to each trip.
10. Activity fees may be charged for optional specialized programs i.e. skating.
11. Once you have picked up your child at the end of the day, please note that your child’s well being is now your responsibility. Should
your child be injured on Centre property, while in your care, you are responsible.
12. Your child should be dressed in clothing suitable for physical activity, the weather and the season. A second set of clothes, labelled,
should be in your child’s bag in case of accidents. Clothing should be such that it encourages self-dressing. All clothing and
personal articles should be labelled with your child’s name. The Centre is not responsible for lost clothing and articles.
13. Daily contact with parents and staff will be supplemented by individual interviews, group meetings and workshops. Parents are
encouraged to visit and participate in our program, in special events and/or in field trips. Parents are also encouraged to assist the
Child Care Centre in ways which reflect their interest and talents (e.g. fund raising, making or repairing equipment). Information of
interest to parents (activities planned for children, menus, names of staff, activities and resources in the community, articles on
child raising etc.) is accessible to parents on a bulletin board or in a resource library. Once a year we invite parents to complete a
confidential “Parent Survey” to assist us in evaluating our staff and our program. Parents are invited to join our Parent Advisory
Committee which meets quarterly.
14. Staff encourage children to act in a respectful manner, appropriate to their developmental age and stage. Self-discipline is promoted
and logical consequences are the preferred methods of encouraging appropriate behaviour. Staff, volunteers and students sign the
Behaviour Management Policy upon hiring and annually thereafter. The behaviour management actions of staff, volunteers and
students are monitored and guidance is given to ensure that behaviour management requirements are met.
15. CHILD ABUSE POLICY: In accordance with the Child & Family Services Act, it is the responsibility of every person in Ontario to
immediately report to a Children's Aid Society if she/he suspects that child abuse has occurred, or if a child is at risk of abuse. This
includes any person who performs professional duties with respect to children, any operator, or any parent. An individual's
responsibility to report cannot be delegated to anyone else. The Centre does not investigate or lay blame; it simply reports and
follows the Society’s directions. If a parent, staff or other accuses a staff member of abuse, it is the duty of the individual making
the allegation and the Centre to report the accusation to the Children's Aid Society and follow the direction given.
16. Ongoing communication between the Child Care Centre and the School provides consistency, compatibility and enhances a
student’s educational experience. Please be aware that the Child Care Centre and the School that your child attends will
communicate about your child with your signed consent below.
(The Boards of Education in some regions may have additional requirements for the sharing of information between the Child Care Centre and
the School).
17. Please be aware that information that is in the best interests of your child will be shared among the staff at the centre.
18. We observe the following holidays:
Christmas Day
Boxing Day
New Years Day
Family Day
Good Friday
Victoria Day
Canada Day
Civic Holiday
Labour Day
Thanksgiving Day
(In some cases the Boards of Education have mandated closures that reflect the philosophy of the Board of Education in that area. The centre
will advise parents of any changes. Unexpected closures due to conditions beyond our control may result in an inability to provide services within
our regular hours of operation).
Part V
EMERGENCY MEDICAL ATTENTION
I hereby grant permission for staff to take whatever steps may be necessary to obtain medical care, if warranted. These steps may
include, but are not limited to, the following:
•
Contact a parent or guardian.
•
Contact the child’s physician.
•
Contact the emergency contacts.
•
Contact another physician.
•
Call an ambulance.
•
Take the child to a hospital
•
Administer reasonable First Aid measures
Part VI
PERMISSION TO ENGAGE IN CHILD CARE ACTIVITIES
I hereby grant permission for my child to use all of the play equipment and participate in all of the activities of the Child Care Centre
including field trips and bus trips.
I hereby grant permission for my child to leave the Centre under supervision of a staff member for neighbourhood walks and field
trips. I also grant permission for my child to use the climbing structure at a nearby school or park.
Part VII
PRIVACY INFORMATION
I hereby consent to the collection, use and disclosure of my parental and my child(ren)’s personal information by the Centre for the
purposes of providing child care services to my child(ren) enrolled in Centre programs. I understand that the Centre protects the
privacy of all personal information in its possession in compliance with prevailing privacy legislation and in accordance with the
Centre’s Privacy Policy.
I HAVE READ, UNDERSTAND AND AGREE TO ABIDE BY ALL POLICIES
_______________________________________
(Name of Centre)
Date: ___________________________
Signature of Parent: _______________________________
Date: ___________________________
Signature of Parent: _______________________________
Date: ___________________________
Signature of Supervisor: ____________________________
Upper Canada Child Care
Parental Contract – Simcoe County SA
2 of 2
2013-06-24 v5.1