EXHIBITOR`S MANUAL - Ocean City Trade Expo

EXHIBITOR’S
MANUAL
42nd Annual
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SPRINGTRADEEXPO
Ocean City Hotel-Motel-Restaurant Association
MARCH 6 & 7, 2016
TABLE OF CONTENTS
Advertising-Expo Program ________________________________________________ 13
Badge Policy & Information ________________________________________________ 5
Booth Equipment & Information_____________________________________________ 7
Cancellation of Display Space_______________________________________________ 8
Care of Building & Equipment_______________________________________________ 9
Clean Up Information______________________________________________________ 6
Deadline Checklist________________________________________________________ 2
Decoration______________________________________________________________ 7
Door Prize Rules__________________________________________________________ 9
Electrical Wiring__________________________________________________________ 7
Exhibitor Lounge_________________________________________________________ 9
Fire Extinguishers________________________________________________________ 7
Floor Plan______________________________________________________________ 20-21
General Information_______________________________________________________ 3
Height Restrictions________________________________________________________ 7
Hotel Information_________________________________________________________ 4
Ice & Refrigeration________________________________________________________ 6
Internet Access___________________________________________________________ 8
Lead Retrieval Information_________________________________________________ 23-26
Liability & Insurance_______________________________________________________ 8
Operating Restrictions_____________________________________________________ 9
Payment for Display Space__________________________________________________8
Parking & Map___________________________________________________________ 22
Public Policy_____________________________________________________________ 7
Security_________________________________________________________________ 8
Set-Up & Removal of Displays_______________________________________________ 6
Shipping Instructions______________________________________________________ 5
Sponsorship Opportunities_________________________________________________ 14-15
Storage
_____________________________________________________________ 5
Television Cable & WIFI_____________________________________________________8
Trash Removal___________________________________________________________ 6
Use of Display Space______________________________________________________ 8-9
Operating Guidelines _____________________________________________________ 9
Forms
Complimentary Sign Form #1_______________________________________________ 10
Exhibitor’s Badge Request Form #2___________________________________________ 11
Exhibitor’s Service & Rental Order Form #3_____________________________________ 16-19
Show Program Advertising Form____________________________________________ 13
Show Specials & New Products Form _________________________________________ 12
1
OCEAN CITY HOTEL-MOTEL-RESTAURANT ASSOCIATION
SPRING TRADE EXPO
MARCH 6 & 7, 2016
NOW
Pre-sell to your customers. Write “See us at Booth #____ March 6 & 7 at
the 42nd Annual Ocean City Hotel-Motel Restaurant Association’s
Trade Expo on your website, invoices, direct mailings and advertising. Link
to www.oceancitytradeexpo.com.
NOW– FEB. 8
Make your hotel reservations, see page 4.
JANUARY
Begin inviting your customers by giving them a VIP Pre-Registration
LQYLWDWLRQ&DOORXURI¿FHDWH[WDQGZHZLOOVKLSWKHPWR
you.
JAN. 4
Balance due on your booth space.
JAN. 11
Get your customers excited – Remind them of the show – this is a reason
for a sales call - personally hand them a VIP Pre-Registration invitation.
JAN. 25
3UHRUGHUVIRUGU\LFHGXH6HHSDJH
FEB. 1
Show Book Insertion Order Due (page 13)
FEB.8
Fill out Form #1 - complimentary sign form dueVHHSDJH
FEB. 10-29
Avoid excess late charges, order your electricity, draping etc., now - Form
#3 Conv.Center Exhibitor Rental FormSDJHV
FEB. 12
Show Specials & New Products Form Due (Page 12)
FEB. 26
Customers’ free pre-registrations due to show management. After
WKLVGDWHFXVWRPHUVFDQUHJLVWHUDWWKHGRRUIRUSHUSHUVRQ
FEB. 26
Exhibitor Badges RegistrationGXHEDGJHVSHUERRWK*RWR
RFHDQFLW\WUDGHH[SRFRPWRUHJLVWHU2QVLWHUHJLVWUDWLRQLVSHUSHUVRQ
FEB. 24
First day shipments will be accepted. See page 5.
MAR. 4
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MAR. 5
0RYHLQDP±SP
MAR. 6
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Expo Hours – 11 a.m. – 5 p.m.
MAR. 7
Expo Hours – 11 a.m. – 4 p.m.
3:45 pm- Local shelter collects surplus food products.
MAR. 7
Move-out 4 p.m. – 7 p.m. and on March 8IURPDP±1RRQ
2
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GENERAL INFORMATION
SHOW DATE & HOURS
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SHOW COLORS
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and side drapes will be blue, black and white and will be complimented by blue aisle carpeting.
SHOW CHAIRMAN
Mark Elman
Clarion Fontainebleau
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: SHOW BUILDING & DECORATOR
Ocean City Convention Center
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SHOW COORDINATORS
Susan L. Jones & Liz Walk
O.C.H.M.R.A.
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[email protected]
ELECTRIC, WATER, & FREIGHT
Ocean City Convention Center
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MOVE-IN INFORMATION
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th
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DP±SP DP±SP
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MOVE-OUT INFORMATION
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PLEASE BE PROFESSIONAL…DO NOT DISMANTLE YOUR BOOTH UNTIL 4:00 p.m. ON MONDAY,
MARCH 7th. Last year, hotels & restaurants called us complaining that booths were being
dismantled early when they were trying to shop…..…remain intact until 4:00 p.m.
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NO ONE UNDER 21 PERMITTED INTO THE SHOW. NO EXCEPTIONS! BABYSITTING
SERVICE AVAILABLE PLEASE CALL AHEAD
3
HOTEL INFORMATION
For your convenience, rooms have been blocked at the hotels listed below. In order to take
advantage of the special rates please make your reservations no later than February 12, 2016.
*Don’t forget to identify yourself as an Exhibitor at the OCHMRA Spring Trade Expo when
you make your reservation5DWHVEDVHGXSRQDYDLODELOLW\7D[QRWLQFOXGHG
Best Western
55st Street & Coastal Hwy.
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Grand Hotel & Spa
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La Quinta Inn & Suites
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)URP
Clarion Fontainebleau
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Hampton Inn Hotel &
Suites
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Princess Royale
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)URP
Comfort Inn Gold Coast
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)URP
Courtyard By Marriott
15th & Oceanfront
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Dunes Manor Hotel
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Francis Scott Key
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Hilton Suites
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Holiday Inn Oceanfront
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)URP
Holiday Inn Suites
17th St. & Oceanfront
)URP
Quality Inn Boardwalk
17th Street & Boardwalk
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Quality Inn Oceanfront
54th St. Oceanfront
)URP
Sea Bay Hotel
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Howard Johnson Plaza
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For a complete list of hotels and rates- check out our website:
http://www.oceancitytradeexpo.com/ocmd-trade-show-attend-lodging
4
BADGES
EXHIBITOR BADGES
Exhibitor badges will be created once we receive Form #2 or online registration form for
SHUVRQQHOZRUNLQJWKHERRWK$1'WKHLUVSRXVHV%DGJHVPD\EHSLFNHGXSRQDUULYDODW([KLELWRU
5HJLVWUDWLRQGXULQJPRYHLQDQGVKRZKRXUV7KH\DUH¿OHGXQGHUH[KLELWLQJFRPSDQ\QDPH1DPHV
RISHUVRQQHODQGVSRXVHVPXVWEHVXEPLWWHGE\)HEUXDU\th<RXPD\UHJLVWHURQOLQHDW
www.oceancitytradeexpo.comRUID[\RXUIRUPWRIf we have not received
registration by February 26, there will be a $10 per exhibitor charge on day of arrival.
ATTENDEE BADGES
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to those who are pre-registered before February 26th. A Save-the-date and VIP Pre-registration
postcard is sent directly to those who are on our extensive mailing list. This list has been compiled
IURPKRWHOVPRWHOVUHVWDXUDQWVVFKRROVDQGLQVWLWXWLRQV<RXFDQDOVRGLUHFW\RXUFXVWRPHUV
to register as Attendees at www.oceancitytradeexpo.com before February 26th. If you would like
to mail or have your sales people deliver our VIP Pre-Registration invitation to your accounts, please
call us and we will be happy to ship them to you. These are NOT tickets; your customers MUST
preregister.
BADGE POLICY
Because of the high volume of alcohol displayed, no one under the age of 21 will be
admitted into the Expo under any circumstances. This includes infants in strollers or those being
carried, and all booth personnel. This policy is strictly enforced and proof of age may be required.
Please do not ask for exceptions. :(+$9($55$1*(')25$&203/,0(17$5<%$%<6,77,1*
SERVICE during show hours. Badges are not transferable or refundable.
Badge Color
Exhibitor.................................................................….WHITE
Buyer.......................................................................….RED
Guest.......................................................................….GREEN
SHIPPING AND STORAGE INFORMATION
The Ocean City Convention Center will receive and store your shipments no earlier than
)HEUXDU\ALL SHIPMENTS MUST BE PREPAID.6KLSPHQWVZLOOEHUHFHLYHGIURP
DPWRSPRQZHHNGD\V(SEE FORM #3 Conv Ctr Exhib Rental7KH&RQYHQWLRQ&HQWHU
will ship for you on March 8th,2016 from your BILL OF LOADING. Exhibitors must mark or label
all materials with return shipping addresses. Shipment should be addressed as follows:
EXHIBITOR’S NAME -- BOOTH NUMBER
C/O OCEAN CITY HOTEL-MOTEL-RESTAURANT
SPRING TRADE EXPOSITION
OCEAN CITY CONVENTION CENTER
4001 COASTAL HIGHWAY
OCEAN CITY, MARYLAND 21842
5
Exhibitors will not be permitted to store packing crates in their booths during the show period.
Storage space in the Ocean City Convention Center will be available for empty crates, packing etc.
These, when properly marked, will be stored and returned to the booth by show employees. It is the
H[KLELWRUV¶UHVSRQVLELOLW\WRPDUNDQGLGHQWLI\WKHLUFUDWHV&UDWHVQRWSURSHUO\PDUNHGRULGHQWL¿HG
may be lost or destroyed.
SET UP AND REMOVAL SERVICES
The Ocean City Convention Center will have labor available for moving in and out. Such employees
will be provided only to assist the exhibitor. (SEE ORDER FORM #3 Conv Ctr Exhib Rental).
An authorized company representative must supervise move in and move out if on site labor is
used.1RVKLSPHQWVFDQEHDFFHSWHGRUPRYHGGXULQJVKRZKRXUV7KHPDQDJHPHQWDVVXPHVQR
UHVSRQVLELOLW\IRUDQ\GDPDJHWKDWPD\EHLQFXUUHG7+(2&($1&,7<&219(17,21&(17(5,6
NON-UNION! The Ocean City Convention Center does not supply hand trucks, carts or dollies for
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x $OOGLVSOD\VPXVWEHHUHFWHGDQGFRPSOHWHO\DUUDQJHGIRURI¿FLDOLQVSHFWLRQE\0DQDJHPHQW
DQG)LUH0DUVKDOOQRODWHUWKDQDPRQWKHRSHQLQJGD\RIWKH7UDGH([SRDUE TO FIRE
MARSHALL RESTRICTIONS, TENTS MUST BE FLAME RETARDANT.
x *RRGVDQGPDWHULDOVXVHGLQDQ\GLVSOD\H[FHSWERQD¿GHVDPSOHVPD\QRWEHUHPRYHGIURP
H[KLELWKDOOXQWLOWKH7UDGH([SRKDVEHHQRI¿FLDOO\FORVHGXQOHVVDSSURYHGE\PDQDJHPHQW
x The deadline for clearance of all materials from the exhibit hall will be enforced. It is the sole
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by such time.
x The Management reserves the right, with no liability whatsoever for damage, spoilage or
loss, to dismantle, dispose of, store and clear from the premises any display materials,
goods, property or merchandise of any exhibitor who has failed to comply with the above
requirements, or to order such work done at the sole expense of the exhibitor.
x DO NOT BREAK DOWN EARLY – the show is open until 4:00 p.m. on Monday. Last
year, we had several complaints from businesses who were still trying to browse
the booths and shop while exhibitors were breaking down before the show closed.
Respect your neighboring booths!
ICE & REFRIGERATION
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dry ice, it must be pre-ordered by Jan. 25th. &DOO6HDIRUG,FHDWWRSODFH\RXU
order. A refrigerated/freezer truck will be available to exhibitors. In order to plan for enough storage,
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SURPLUS FOOD ITEMS
Local shelters will be happy to accept leftover food on Monday. There is a designated area by the
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food early Monday morning.
CLEAN UP INFO
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the service hallway on south side. For Halls A & B, barrels and a large sink are located at the front
loading dock lobby area.
TRASH REMOVAL
6
All trash should be moved into the aisles at the end of each show day. The Ocean City Convention
Center provides janitorial services. Vacuum service to the individual booths is not provided, but may
be obtained through arrangements with the carpet rental service. (Form #3 Conv. Ctr. Exhib
Rental).
BOOTH & DECORATION INFORMATION
Show management will provide the following booth equipment:
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75$6+&$1
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92/7287/(7ZDWWV
<RXPD\DOVRRUGHUbooth carpeting* and table draping, which is not provided (Form #3
Conv Ctr Exhib Rental). Again, back and side drapes will be black, white, blue with blue aisle
carpeting. Please do not pin or staple material to drapes or tables. A standard two line sign will be
complimentary with one sign per booth. 3OHDVH¿OORXW form #1, pg. 10 and return no later
than February 10, 2015.
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'RFNVLGHDUHORFDWHGRQ/RZHU/HYHODQGKDYHFRQFUHWHÀRRUVZKLOHWKH*UDQG%DOOURRPLVRQWKH
QG/HYHODQGKDVFDUSHWHGÀRRUV
Height Restrictions
x 7KHVWDQGDUGERRWKHTXLSPHQWKDVDEDFNZDOOIHHWDQGGLYLVLRQVLGHZDOOV´KLJK7KH
EDFNZDOORIERRWKVORFDWHGDORQJWKHSHULPHWHURIWKHH[KLELWLRQKDOOPD\H[WHQGDERYHIHHW
as approved by the Management. The back half of the side walls of the booths may extend to
the height of the elevation of the back wall. The front half of the side wall must be no
taller than 3 feet to permit side viewing of neighboring booths.
x The above, and any other special or unusual exhibit construction, or installation thereof, must
be approved in advance by the Management.
Fire Extinguishers
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(;7,1*8,6+(5,17+(,5%227+61)3$
Public Policy
x Each exhibitor is charged with knowledge of and compliance with all laws, ordinances and
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x $OOERRWKGHFRUDWLRQVPXVWEHÀDPHSURRIDQGDOOKDQJLQJVPXVWFOHDUWKHÀRRU(OHFWULFDO
ZLULQJPXVWFRQIRUPWR1DWLRQDO(OHFWULFDO6DIHW\&RGHUXOLQJV,ILQVSHFWLRQLQGLFDWHV
QHJOHFWLQFRPSO\LQJZLWKWKHVHUHJXODWLRQVRURWKHUZLVHSUHVHQWVD¿UHKD]DUGRUGDQJHU
the Management may cancel all or such part of a display as may be irregular and effect the
removal of same at the exhibitor’s expense.
Electrical Wiring
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and wiring must be at the expense of the Exhibitor and must be performed by the Ocean City
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electricity can be ordered on Form #3 Conv. Ctr Exhib Rental. Power beyond supplied 110-volt
7
RXWOHWVLVOLPLWHGLQWKHQGÀRRUEDOOURRP Exhibitors must supply their own extension cords.
CABLE & WIFI
Arrangements for TV cable must be made directly to Comcast Cable. Convention
Center provides free wireless access.
SECURITY
The management will provide security for the building during move in, move out and the hours of the
Trade Expo. The Exhibitor must have an attendant in charge of his exhibit during the hours the Trade
([SRLVRSHQWRWKHSXEOLF1RRQHLVSHUPLWWHGLQWKH2FHDQ&LW\&RQYHQWLRQ&HQWHUDIWHUFORVLQJ
hours. It is recommended that exhibitors remove valuable and/or portable items from
booths during non-show hours.
LIABILITY AND INSURANCE
x Every reasonable precaution will be taken by the Management to protect property during
installation, show period and removal. However, neither the Sponsor of the Trade Expo, the
0DQDJHPHQWVHUYLFHFRQWUDFWRUVEXLOGLQJRUJURXQGVRI¿FLDOVQRUDQ\RIWKHRI¿FHUVVWDII
members, or directors of any of the same are responsible for the safety of the property of
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on the premises as previously set forth.
x All property of the exhibitor will remain under his/her custody and control in transit to, from
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Exhibitors must carry appropriate insurance to cover display materials against damage and
loss, and public liability insurance against injury to the person and property of others.
RULES AND REGULATIONS - TERMS & CONDITIONS
1. Payment of Display Space
Partial or entire payment may be made when the display space is requested. All space must be paid
for in full 90 days before the opening date of the Expo. Space not paid for by this date is subject
to cancellation and resale by the Management. Space reserved within 90 days of the opening date
must be paid in full at the time the application is made.
Cancellation of Display Space
'LVSOD\VSDFHPD\EHFDQFHOHGXSWR90 days prior to the opening date of the Trade Expo without
penalty. A cancellation charge equal to one-half of the space will be made by the Management
for space canceled 45 to 90 days prior to the opening date of the Trade Expo. Space canceled
within 45 working days of the show opening will not receive any refund and will be charged
a $25 processing fee. Should the Trade Expo not be held for any reason whatever, the rental
and lease of the space to the exhibitor shall be terminated, in which case the limit of the claim for
damage and/or compensation by the exhibitor shall be the prorate amount paid.
Use of Display Space
In the event of the exhibitor’s failure to install his display within the time limit set for the opening of
WKH7UDGH([SRRUIDLOXUHWRSD\WKHVSDFHUHQWDODWWKHWLPHVSHFL¿HGRUIDLOXUHWRFRPSO\ZLWKDQ\
provisions concerning the use of display space, the Management shall have the right to possession of
said space to resell same or any part thereof.
8
All demonstrations, sales activity and distributions of circulars and promotional material
PXVWEHFRQ¿QHGWRWKHOLPLWVRIWKHH[KLELWRU¶VERRWKV1RH[KLELWRUVKDOODVVLJQVXEOHW
share the space assigned without consent of the Management. Exhibitors must display goods
manufactured or dealt with by them in their regular course of business, unless otherwise approved by
the Management.
Exhibits which include the operation of musical instruments, radios, sound motion picture equipment,
public address systems, or any noise making machines must be operated so that the noise will
not annoy or disturb adjacent exhibitors and their patrons. The Management must approve these
exhibits. Flashing lights are prohibited.
OPERATING GUIDELINES & RESTRICTIONS
The Management reserves the right to restrict and remove displays that become objectionable
because of the noise or methods of operation/materials, if they distract from the general character
and appearance of the Trade Expo.
([KLELWRU¶V'RRU3UL]HVDUHOLPLWHGWRRQHGUDZLQJSHUH[KLELWRUHDFKGD\6HH Exh Reg area for
details.
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business within the exhibit area. If you notice, please get the persons business card and report to
Show Management.
The serving or distribution of alcoholic beverages by exhibitors in any part of the Convention Center
PXVWEHGRQHLQFRPSOLDQFHZLWKWKHUXOHVDQGUHJXODWLRQVVSHFL¿HGE\WKH)HGHUDO7D[DQG$OFRKRO
Bureau.
The use of live models, performers and similar persons within the Exhibit for demonstrations,
explanations, etc. shall be subject to approval of the Management, and must remain in booth.
BAG POLICY:,QRXUHIIRUWWRGLVFRXUDJH³IUHHORDGHUV´H[KLELWRUVDUHQRWDOORZHGWRGLVWULEXWHEDJV
ODUJHUWKDQ´[´/DUJHUEDJVPXVWEHDSSURYHGE\VKRZPDQDJHPHQW
CARE OF BUILDING AND EQUIPMENT
([KLELWRUVDQGWKHLUDJHQWVVKDOOQRWLQMXUHRUGHIDFHWKHZDOOVÀRRUVRUDQ\SDUWRIWKHH[KLELW
building or booth material, or equipment of another exhibitor. When such damage appears, the
exhibitor causing such damage is liable to the owner of the property so damaged.
EXHIBITOR’S LOUNGE
For your comfort, an Exhibitor’s Lounge is located on the second level of the Convention Center in
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THANK YOU FOR CHOOSING TO EXHIBIT IN THE 42nd ANNUAL OCEAN CITY
HOTEL-MOTEL-RESTAURANT ASSOCIATION SPRING TRADE EXPO!
Next Year’s Show Dates: March 5 & 6th 2017
9
Form # 1
ORDER FORM
COMPLIMENTARY SIGN FOR EXHIBITOR'S BOOTH
Exhibitors will be furnished one complimentary sign to identify their company and booth
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sign will have the booth number and will be printed with name of your company or
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RETURN THIS FORM TO:
O.C.H.M.R.A.
5700 Coastal Hwy #302
OCEAN CITY, MD 21842
FAX # 410-289-5645
[email protected]
DEADLINE FOR SIGN FORM: FEBRUARY 8, 2016
10
Form #2
EXHIBITOR'S PRE-REGISTRATION TO THE
42nd ANNUAL OCEAN CITY
HOTEL-MOTEL-RESTAURANT ASSOCIATION
SPRING TRADE EXPOSITION IS ONLINE AT
www.oceancitytradeexpo.com
Please register ONLY personnel working in your booth and, if attending, their spouses.
Please DO NOT register your customers for Exhibitor badges. You can direct them to
register as Attendees at www.oceancitytradeexpo.com before February 26th.
NEED TO UPDATE
For booth personnel who are not registered, there will be a $10 fee at the door.
Please register exhibitors by February 26, 2016
online at www.oceancitytradeexpo.com or
fill out the form below and fax to us at 410-289-5645.
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1$0(BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB1$0(BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
1$0(BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB1$0(BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
1$0(BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB1$0(BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB
&203$1<BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB%227+12BBBBBBBBBBBBBBBBBBBB
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1 O E; CEP TI O1 S '8E TO STATE LAW !!
Babysitting Service Available. Please Call Ahead
11
Show Specials & New Products Form
Dear Exhibitor,
The 42nd Annual Ocean City Hotel-Motel-Restaurant Association Spring Trade Expo is just
around the corner! A great way to garner new business is by offering your best deals. With that in
mind, we are offering our “Show Specials & New Products” promotions to get attendees to your
booth.
Your “Show Specials, and New Products” will be listed in our official Trade Expo Program, which are
given to every attendee. Additionally, we will use this information for press releases and on our
website, www.oceancitytradeexpo.com. Please fax this form to 410-289-5645, email the information
to [email protected] or mail them to PO Box 340, Ocean City, MD 21843 by February 12th.
We look forward to seeing you in March!
Sincerely,
Susan L. Jones
Show Coordinator
Liz H. Walk
Event Manager
Company Name: ______________________________________________________
Contact: _____________________________________________________________
Show Special: ________________________________________________________
____________________________________________________________________
____________________________________________________________________
New Product: ________________________________________________________
____________________________________________________________________
___________________________________________________________________
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42ND ANNUAL SPRING TRADE EXPO4
Put your business in front of a targeted audience of 4000+ as a sponsor of the 41st Annual Spring Trade Expo. Promote your business
and market to current, and future customers. Sponsorships are available at a variety of prices and levels. Build your brand’s awareness
WKURXJKWKHVHH[WUDRUGLQDU\RSSRUWXQLWLHV$OOVSRQVRUVKLSVDUH¿UVW
FRPH¿UVWVHUYHG
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SPRINGTRADEEXPO
Ocean City Hotel-Motel-Restaurant Association
SPONSORSHIP OPPORTUNITIES
Bronze Level
Digital Signage - $250 (only 5 spots available)
Advertise your company’s 4-color logo and booth number on digital signs placed at registration areas and lobby.
Sponsors will be highlighted in 3-second intervals followed by show announcements. All announcements will loop
throughout both days of the show.
Event Program Table - $250
Full color logo and booth number printed on an 8.5 x 11” flyer displayed in an acrylic holder at all program display
tables.
“You are Here” Floor Layout Signage - $250 (only 3 available)
Your logo, booth number & location at the top of the Floor Layout maps located throughout the halls.
Smartphone Charging Station - $250 (only 4 available)
Your logo & booth number on a BRAND NEW charging station for our atendees to charge their smartphones.
Lobby Signage - $250 (only 4 available)
Display your spider banner in the lobby of the Convention Center.
Skybox Banner - $250 (only 2 available)
Display your company banner to thousands of attendees and exhibitors. Banner will be hung in skybox overlooking
Exhibit Hall A/B.
Silver Level
Attendee Email Alert - $500 (only 2 available)
Promote your brand to registered attendees! Email to attendees will include important information about the
upcoming show. At the bottom of the email we will include, “This email brought to you by...” and list your company’s
name, logo and booth number.
Gold Level
Email Confirmation - $1000
Be seen by the approximately 4,000 people that register online to attend this year’s OCHMRA Spring Trade Expo.
Includes your company’s logo and link on the confirmation email sent to online registrants.
Keynote speaker sponsor - $1000
Hand out flyers or giveaway item to individuals as they enter the Performing Arts Center to see the Keynote Speaker.
14
42ND ANNUAL SPRING TRADE EXPO4
Please complete this form and fax back to OCHMRA
at 410.289.5645. Payment is required to secure
sponsorship. Check or credit card will be accepted.
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SPRINGTRADEEXPO
SPONSORSHIP FORM
Ocean City Hotel-Motel-Restaurant Association
Business Name ___________________________________________________________
Contact Name ____________________________________________________________
Mailing Address __________________________________________________________
City ___________________
State _________________ Zip ________________
Phone ________________________
Fax _____________________________
Email__________________________________________________________________
Website __________________________________________________________________
Please select your sponsorship level(s):
Digital Signage - $250 Event Program Table - $250
”You are here” Floor Layout Signage - $250
Smartphone Charging Station - $250
Lobby Signage - $250
Skybox Banner - $250
Attendee Email Alert - $500
(PDLO&RQ¿UPDWLRQ
Keynote Speaker Sponsor- $1000
Payment type: Check Visa MC Discover American Express
For credit card payment, please complete information below:
Card Number ______________________________________
Exp. Date __/__
3-digit CSV code: ______
Billing Address for Card ___________________________________________________
_______________________________________________________________________
Cardholder Signature ______________________________________________________
Thank you for your support!
Ocean City Hotel-Motel-Restaurant Association
PO Box 340 • Ocean City, MD 21842
800-626-2326 x 2 • www.oceancitytradeexpo.com • [email protected]
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19
2016 Floor Plans
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SPRINGTRADEEXPO
Ocean City Hotel-Motel-Restaurant Association
20
LEVEL 1: DOCKSIDE
1203 1202
1111 1112
1113 1114 1115 1116 1117 1118
1119 1120
1121
1110 1109
1108 1107
1102 1101
1100
1106 1105
1104 1103
1201 1200
Entrance
1215 1214 1213 1212 1211 1210 1209 1208 1207 1206 1205 1204
Stage
10
13
1012 1011 1010 1009 1008 1007 1006 1005 1004 1003 1002 1001
LEVEL 2: BALLROOM
2614 2613 2612 2611 2610 2609 2608 2607 2606 2605 2604 2603 2602 2601 2600
2510 2511 2512 2513 2514
2515 2516 2517 2518 2519
2509 2508 2507 2506 2505
2504 2503 2502 2501 2500
2408 2409 2410 2411
2412 2413 2414 2415
2407 2406 2405 2404
2403 2402 2401 2400
2312 2313
2314
2307 2306 2305 2304
2303 2302 2301 2300
2208 2209 2210 2211
2212 2213 2214 2215
2207 2206 2205 2204
2203 2202 2201 2200
2000
2001
2015
2016
2309 2310 2311
Culinary Showcase
Stage
2008 2007 2006 2005 2004
21
2003
2103 2102 2101 2100
2002
2112 2113 2114 2115
Entrance
PARKING INFORMATION
GREEN AREAS - Designated exhibitor parking
YELLOW AREAS - Do not park in these areas
NEW this year!
Show your badge on any Ocean City Coastal
Highway Beach Bus and ride for FREE!!
BAY
LOADING DOCK GRAND BALLROOM
SUNSET
ROOM
NORTH SIDE
PARKING LOT
Convention Center
MAIN PARKING LOT
PLEASE LEAVE THESE SPACES FOR
ATTENDEES/CUSTOMERS
CONVENTION
CENTER MUNICIPAL
PARKING LOT
ÕSOUTH
MARIDEL
MOTEL
DOUGH
ROLLER
COASTAL HWY.
HIGHWAY PARKING LOT
ACROSS STREET FROM
CONVENTION CENTER
CASTLE IN THE SAND
HOTEL
OCEAN
22
42ND STREET
LOADING DOCK
41ST STREET
CONVENTION CENTER DR.
THUNDER
ISLAND
CONDOMINIMUMS
OK TO
PARK IN
BACK OF
LOT (SPACES
DESIGNATED
CONVENTION
CENTER)
MAKAI
CONDOS
NORTH Ö
Ocean City HMRA
Spring Trade Expo
March 6-7, 2016
Submit order to: Trade Show Leads ~ EMAIL: [email protected]~ FAX: 866-262-6121~ PHONE: 515-370-0871
Company
Booth Number
Address
Country
Contact
City
Phone
ST
Fax
Zip
Email
Email Address for Leads:
Scanning Equipment
TS Leads Complete-8QLWLQFOXGHV6FDQQHUZLWK%OXHWRRWK3ULQWHUDQGOHDGV
emailed at the end of the show.
Additional Rolls of Paper: (DFKUROOUHFRUGVDSSUR[LPDWHO\OHDGV
TSLeads Anywhere Scanner Plus- Palm Sized scanner gives you visual
verification of leads scanned and the ability to scroll through contacts. Lead
GHOLYHUHGYLDHPDLODWWKHHQGRIWKHVKRZ1RSRZHUUHTXLUHG
TS Leads Max+DQGKHOG3'$JLYHV\RXWKHDELOLW\WRPDNHHOHFWURQLFQRWHVDQG
attach qualifiers. Leads delivered via email at the end of the show.
TS Leads Anywhere Scanner-Small hand-held scanner fits easily in your pocket
allows you to gather leads anytime, anywKHUHDWWKHVKRZ1RSRZHUUHTXLUHG
Leads delivered via email at the end of the show.
Customized Advanced Qualifier Sheet-Create lead qualifiers specific to your
business.
NEW! TSLeads Expo Scanner with TSL Download-Purchase your own lead
scanner and download softwareIRUXVHDWDOOHYHQWVWKDWXVHD'3')EDUFRGH
Package includes scanner, software, charger, and one year free technical support.
iLeads Equipment
iLeads AppIRUXVHZLWK([KLELWRUVRZQL3KRQHŠL3RGWRXFKŠ9HUVLRQRU
KLJKHUL3DGŠRU$QGURLGŒSKRQH2SHUDWLQJ6\VWHPRUKLJKHU
Package includes: iLeads lead retrieval app downloaded from the app store, event
set-up through unique access code and LeadsLightningSM Post Show Management
Software. See product sheet for details.
iPod touch® Rental:
Package includes: iPod touch® rental with iLeads lead retrieval app pre-loaded,
event set-up through unique access code and LeadsLightningSM Post Show
Management Software. See product sheet for details.
Additional iLeads App license for multiple Devices.
Delivery, Setup, and Training (optional)-'HOLYHU\WR\RXUERRWKZLWKWUDLQLQJ
for all of your staff.
Leads downloaded to USB 2.0 Flash Drive
By Feb. 5,2016
After Feb. 5
$290.00
$325.00
$8.00
$10.00
$265.00
$285.00
$275.00
$295.00
$235.00
$275.00
$25.00
$45.00
$1,299.00
$1,299.00
By Feb. 5,2016
After Feb.5
$195.00
$215.00
$275.00
$295.00
$100.00
$120.00
$25.00
$45.00
$45.00
Qty
Price
SubTtl
Qty
Price
SubTtl
$55.00
TOTAL
Payment Information
If Paying by Credit Card, Please complete the Cardholder Information:
PAYMENT OPTIONS:
Credit Card: ________
Company
Check:_________
Make Checks Payable to: Trade Show Leads, 16461
S. 176th. Ln., Goodyear, AZ 85338 or fax your
order to 866-262-6121
Advance Orders must be accompanied by payment
in full. Thank you for your order. If you have any
questions please contact us at 515-370-0871.
CardNumber:______________________________________
ExpirationDate:____________________________________
Code on Card:______________________________________
Name on the Card:__________________________________
BillingAddress:_____________________________________
_________________________________________________
Signature:_________________________________________
$OOHTXLSPHQWRUGHUHGPXVWEHSLFNHGXSDWWKHVHUYLFHGHVNSULRUWRWKHVWDUWRIWKHVKRZXQOHVV\RXKDYHRUGHUHG'HOLYHU\Setup. Failure to pick up equipment does not
entitle you to a refund. All equipment must be returned to the service desk within 1 hour of the close of the show to avoid additional charges. A non-refundable charge of
Zill be applied for equipment not returned to TSL at the close of the show. There is a $75 fee for all cancellations. All cancellations must be submitted in
writing 48 hours prior to the start of the show and there are no cancellations or refunds after this time. There is no refund on paper. There is a $50 charge
on boxes not returned. TSL will not be held responsible for the type or amount of data provided to exhibitors by show management. Data connection
required for iLeads attendance updates. TSL will not be held responsible for poor/inadequate data coverage in convention hall. It is the customer’s responsibility to seek and
provide data connection whether it be inside or outside the convention building.
Agreement of Above Terms:
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23
TS Leads Anywhere Scanner
TS Leads Complete
TSLeads Max
TSLeads Anywhere Scanner Plus
iLeads
Each attendee badge contains a barcode with their business card information encoded. The information is
stored in the scanner and delivered to the exhibitor via email in excel formDWZLWKLQKRXUVDIWHUWKHFORVH
of the show. After the badge is scanned, more information on the lead can be gathered by scanning items
RQWKH76/HDGV$GYDQFHGOHDGTXDOLILHUVKHHWVHHSDJHZKLFKLVDWQRFRVWWRWKHH[KLELWRU$OHDG
qualifier sheet can be created which is specific to your business for a small fee.
The TSLeads Anywhere Scanner is a battery operated unit that fits easily in your pocket and leads can be
gathered anywhere at the show. Leads are delivered at the end of the show via email. Get visual
verification of leads scanned and scroll through your leads with the Anywhere Scanner Plus. The TSLeads
&RPSOHWHLQFOXGHVDVFDQQHUSULQWHUDQGOHDGVDUHHPDLOHGDWWKHHQGRIWKHVKRZ'DWDLVWUDQVPLWWHG
ZLUHOHVVO\WRWKHSULQWHUYLD%OXHWRRWK7KH76/HDGV0D[LVDKDQGKHOG3'$6FDQQHUWKDWDOORZV\RXWR
make notes with the qwerty keyboard and add custom qualifiers.
iLeads - iLeads is a powerful lead retrieval technology for exhibitors to capture sales leads using an
L3KRQHŠL3RGWRXFKŠ9HUVLRQRUKLJKHUL3DGŠRU$QGURLGŒSKRQH2SHUDWLQJ6\VWHP
RUKLJKHU([KLELWRUVFDQXVHWKHLURZQ,GHYLFH$Sp downloaded from the app store. iPod touch®
available for rental. Event set-up through a unique access code and leads gathered by scanning
EDUFRGHRUHQWHULQJ$WWHQGHH,'1XPEHURQWKHEDGJHL/HDGVPDNHVOHDGUHWULHYDOHDVLHUWR
use...even fun. With features such as notes, surveys and qualifiers exhibitors can capture, qualify and
manage trade show leads anywhere and anytime.
[email protected] if you have any questions regarding our
products and services.
ORDER EARLY FOR BEST PRICING.
DISCOUNT DEADLINE IS FEBRUARY 5,2016
24
ADVANCED LEAD QUALIFIERS
FOR SCANNING EQUIPMENT ONLY
All exhibitors receive the following Standard
Advanced Qualifiers at no cost as part of their
equipment rental.
Fill out this form if you would like
Customized Advanced Qualifiers
specific to your business for an
additional cost.
Company Name:_____________________
Booth Number:______________________
Show Name:________________________
Please type or print legibly, maximum 35
characters per line
1._________________________________
2._________________________________
3._________________________________
4._________________________________
5._________________________________
6._________________________________
7._________________________________
8._________________________________
9._________________________________
10.________________________________
11.________________________________
12.________________________________
13.________________________________
14.________________________________
15.________________________________
16.________________________________
17.________________________________
18.________________________________
19.________________________________
20.________________________________
[email protected] if you have any
questions regarding our products and services.
25
NEW!
PURCHASE YOUR OWN LEAD SCANNER
TSLeads EXPO Scanner with TSL Download
EFFICIENT, AFFORDABLE LEAD RETRIEVAL SOLUTION
WORKS WITH ALL PDF417 BARCODES
9 6LPSOHWR8VH
9 Reliable and durable hand-held
barcode scanner.
9 Easily configure the scanner for each
event.
9 Create your own qualifiers.
9 'RZQORDGWKHXQLWDWDQ\WLPHDQG
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for your leads at the end of the show!
9 Pays for itself in a few shows.
9 1RLQWHUQHWFRQQHFWLRQUHTXLUHG
9 Export data and import in your
favorite software.
9 Sort and filter your data per event.
9 1 year technical support included for
free.
Package includes one TSLeads Expo Scanner, TSL Download
Software, charger, and one year free technical support.
$1,299.00
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[email protected]
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26