agenda - Peoria County

Transcription

AGENDA
Joint Executive Committee and
Finance and Legislative Committee
Regular & Budget
Thursday, October 30, 2014
@ 2:30 PM
Peoria County Courthouse, Room 402
1. Call to Order
U
2. Approval of Minutes
•
•
•
September 25, 2014 (Finance/Legislative)
August 28, 2014 (Executive Committee - Executive Session)
September 25, 2014 (Executive Committee - Regular Session)
3. Informational Items / Reports / Other Minutes / Updates
•
•
•
•
•
•
•
Monthly Departmental Budget Report - Finance
Monthly Financial Report
Monthly Departmental Budget Report - Executive
Springdale Cemetery minutes
Monthly CDAP/GAP/Macro/Quest Loan Report
Landfill Committee Update
Heddington Oaks Financials
4. Budget
BUDGET BOOK (Gray and Purple Pages)
• H6-H14 Finance
• H15-H19 Debt Service Fund
• I6-I8
Community Development Assistance Program
• I9-I10
County State Capital Improvement Grant Fund
• I11-I12
Peoria Riverfront Museum Construction Fund
• I13-I15
University of Illinois Extension Fund
5. Joint BUDGET Resolutions
•
•
•
•
•
Annual Authorization for Year-End Transfers
Abatement of Bond Tax Levy - Series 2010A; 2010B; 2010E; 2010F; and 2011 Bonds
Committee Budget Changes
Approval of the Annual Tax Levy Ordinance
FY2015 Annual Appropriation and Budget Ordinance
1 0f 2
6. Joint Resolutions
• Alterations to the Fees Charged by the County Clerk (joint w/Ways and Means Committee)
• Alterations to the Fees Charged by the County Recorder of Deeds (joint w/Ways and
Means Committee)
• Circuit Court Clerk Automation and Document Storage Fees (joint w/Public Safety, Law
Enforcement & Courts Committee)
7. Resolutions
•
•
•
Subordination Agreement for Ruder Properties, LLC
Loan Request from ELM, LLC
Support for Promise Zone Application and Designation
8. Discussion
•
•
Update on Enterprise Zone Application Process
Standing Committee Agendas
9. Miscellaneous
10. Adjournment
2 of 2
Table of Contents
Agenda
September 25, 2014
Minutes
Minutes
Monthly Departmental Budget Report - Finance
budget briefing
budget report
Report
Monthly Departmental Budget Report - Executive
budgte briefing
budget report
Springdale Cemetery minutes
August minutes
Monthly CDAP/GAP/Macro/Quest Loan Report
loan briefing
loan detail
loan statement
Hoerr loan
Quest Loan
Landfill Committee Update
Report
Minutes
Heddington Oaks Financials
Financial Report
Annual Authorization for Year-End Transfers
briefing
resolution
Abatement of Bond Tax Levy - Series 2010A; 2010B; 2010E;
2010F; and 2011 Bonds
FY 2015 agenda briefing tax abatement all series
FY 2015 resolution abatement all series
Approval of the Annual Tax Levy Ordinance
Agenda Briefing
Ordinance
FY2015 Annual Appropriation and Budget Ordinance
Agenda Briefing
Ordinance
Alterations to the Fees Charged by the County Clerk (joint
w/Ways and Means Committee)
Agenda Briefing
Final Presentation
Resolution
3
5
9
13
14
15
62
63
65
69
70
71
72
73
74
76
81
87
88
89
90
91
92
97
98
100
101
121
Alterations to the Fees Charged by the County Recorder of
Deeds (joint w/Ways and Means Committee)
Agenda Briefing
Final Presentation
Resolution
Circuit Court Clerk Automation and Document Storage Fees
(joint w/Public Safety, Law Enforcement & Courts Committee)
Agenda Briefing
Resolution
Agenda Brief and Resolution
Loan Request from ELM, LLC
Agenda Brief and Resolution
Support for Promise Zone Application and Designation
Agenda Briefing and Resolution
Update on Enterprise Zone Application Process
Agenda Briefing
Standing Committee Agendas
Agendas
4
122
123
143
144
145
146
148
159
161
173
DRAFT
Minutes
FINANCE AND LEGISLATIVECOMMITTEE
September 25, 2014
@ 2:30 p.m.
COUNTY BOARD
MEMBERS PRESENT:
MEMBERS ABSENT:
Jimmy Dillon -Chairman; Michael Phelan - Vice Chairperson; Thomas O'NeillBoard Chairman, Lynn Pearson, Mary Ardapple, Robert Baietto, Allen Mayer,
Stephen Morris, Andrew Rand, Phillip Salzer - County Board Members
James Fennell
STAFF PRESENT:
Brad Harding, Carol Trumpe - County Board Members; Lori Luther-County
Administrator, Scott Sorrel, Kate Van Beek, Mark Rothert - Asst. County
Administrators; William Atkins - State's Attorney's Office; Nancy Horton,
Marsha Livers - Recorder of Deeds; Eric Dubrowski - Chief Finance Officer;
Randy Brunner - Finance; Matt Wahl - Planning & Zoning; Nicole DemetreasTreasurer Office; Mark Little - IT; Dan O'Connell-Facilities; Amy Benecke
McLaren - County Highway; Carol VanWinkle - Auditor
Others:
Kevin McCanna - Speer Financial; Bruce DeLashmit - Bellwether LLC
Call to Order
Vice-Chairman Phelan called the meeting to order at 2:30 p.m.
Approval of Minutes
A motion to approve the minutes of August 28, 2014, was made by Mr. Rand and seconded by Mr. Baietto.
The motion carried.
Monthly Departmental Budget Report
Mr. Brunner presented the budget report as provided in the agenda packet. He advised that Public Facilities
and Public Safety taxes are up 1% compared to last year, Supplementary Sales tax is flat and Revenue Sales
tax is up 2.5%. Mr. Rand asked if there have been any changes in the fees and fines related to filings and
activities from the Circuit Clerk's office. Mr. Brunner commented that August revenues in the Circuit Clerk's
office are up approximately $11,000.00 compared to August 2013.
Joint Resolution
 Opposition to the EPA and Corps of Engineers expansion of the Clean Water Act definition
(joint w/Transportation Committee)
A motion was made by Mr. Baietto and seconded by Mr. Salzer to approve the resolution. Mr. Baietto advised
that the Transportation Committee unanimously approved the resolution. Ms. Curtis Luther advised that the
last action taken in the Senate was a second reading on September 11th, which moved the action to provide
direction to the EPA and Corps of Engineers advising that the administrative ruling was overstepping its
bounds. She noted that the portion of legislation that passed bipartisan and strongly through the House was a
statement against the proposed administrative ruling. She also stated that both of the County's House
representatives voted in favor of the legislation that opposed the administrative ruling.
Mr. Mayer advised that the topic is just one of many policy issues that marginally affect the County, and time
would be better spent on more pertinent policy issues. He commented that the proposed ruling is a draft put
out for public comment, which is still ongoing, and is intended to bring the regulations of the Clean Water Act
into line with previous Supreme Court decisions that have restricted what the EPA and Corps of Engineers can
5
regulate. He also stated that the EPA specifically states that the proposed ruling does not attempt to regulate
all highway ditches; instead the proposed rule would narrow the Clean Water Act jurisdiction, leaving out
thousands of miles of upland ditches that contain water seasonally.
Ms. Trumpe noted that both the Farm Bureau and the National Association of Counties are on record as being
opposed to the proposed ruling. Mr. Harding reiterated concern regarding overreach, as well as the unclear
impact and interpretation of the ruling.
Mr. Wahl advised that agricultural areas being utilized specifically for agriculture are not regulated under the
Clean Water Act Program; however, those areas being used for purposes other than agriculture would be
regulated, dependent on the amount of disturbance. He stated that there is concern regarding time delays and
flexibility related to the EPA's 404 (Clean Water Act) permits. Mr. Mayer reiterated that the EPA has clearly
stated that the intent of the rules are not to cover highway ditches.
Mr. Mayer made a motion to indefinitely postpone consideration of the resolution, and Ms. Pearson seconded.
The motion carried 6-3, with Ms. Ardapple, Mr. Baietto and Mr. Morris voting nay.
Resolutions
 Additional Appropriation for Recorder of Deeds Automation Fund
A motion was made by Mr. Baietto and seconded by Ms. Pearson to approve the resolution. The motion
carried.
 Ordinance Authorizing the Sale of Refunding Bonds
A motion was made by Mr. Rand and seconded by Mr. Mayer to approve the resolution. Mr. Dubrowski
advised that Staff regularly reviews opportunities to refinance and capture savings based off of interest rates.
He stated that 2007 debt certificates are at 3.6%, while the series 2008 debt certificates are at 3.0%. He
stated that staff is looking at the marketplace and taking bids. He commented that there will most likely be a
savings with the 2007 bonds, and believe a savings can also be captured for the 2008 bonds. He stressed that
a 2008 refunding will only move forward if a savings can be realized. Mr. McCanna advised that there are
three years remaining before the bond certificates mature, with a refunding resulting in an approximate net
savings of $75,000.00 to $90,000.00 over the life of the bonds. At Mr. Rand's request, Mr. McCanna noted
cost of bond council and the services provided. The motion carried.
Discussion
 Presentation: Cost Allocation Study
Mr. DeLashmit noted that cost allocation reflects the infrastructure of the County and the true operating costs
of a department. He advised that the study provides a transparency in the operating costs of all departments.
He also stated that it provides information into the Sheriff's services and how expense is distributed.
Mr. Rand asked how overhead is allocated. Mr. DeLashmit stated that Cost Allocation excludes all expense
related to general government, ie. those functions of an elected official, which amounts to approximately 30%
of the operating cost to support an elected official. Those general government funds are removed, with the
remaining funds allocated based on a unit of work.
(Mr. Dillon enters meeting at 3:10 p.m.)
 Preliminary Discussion of Fee Study
Mr. DeLashmit advised that the departments engaged were based on preliminary discussions on existing fees,
and centered on fees that have a likelihood of highest ROI. Those included the Recorder of Deeds office, GIS
services, the delinquent tax process in the County Clerk's office, and selected portions of Planning & Zoning
and the Health Department. He stated that a statewide survey conducted earlier in the year placed Peoria
County at a mid-range fee level.
6
Mr. DeLashmit advised that the Recorder of Deeds office collects a GIS fee, and a prior study identified an
operating cost of $20.00, with a $10.00 fee ultimately determined by the County Board. The $20.00 cost has
been validated by the current study, and he noted that GIS costs are impacted with the trending decrease in
volume of recorded documents. He also noted an increase automation fees from $3.00 to $4.70, primarily due
to upcoming new system installation.
Mr. DeLashmit advised that the delinquent tax process is problematic statewide, and a preliminary review of
Peoria County shows a fee approximately $30.00 below actual operating expenses. He stated that the
Planning & Zoning Department contains a complex fee structure due to the number and type of individual fees,
and noted that there is an appropriate overall 50% gap between revenue brought in and overall expense of the
department. He stated that reports regarding the Health Department are pending with the Board of Health.
Mr. DeLashmit stated that assumptions of 100% of the potential captured in the Recorder of Deeds office
would result in $436,000.00 in additional revenue, while $60,000.00 would be captured in the County Clerk's
office.
Mr. Dubrowski updated the Committee on State Shared Revenue information through September 15, 2014,
and other financial data through Period 7 of 2014. The following points of interest were noted:
General Fund
 While General Fund revenues were at $23.2 million at this time in 2013, in 2014, General Fund revenues
stood at $21.9 million, a $1.3 million decrease. However, $920,000.00 of that amount was revenues
received through the Animal Control function which is no longer a part of the General Fund. The issue is
more the revenue falling short of 2014 budget rather than the decrease itself.
 Licenses and permits are down $574,000.00 from 2013, with $561,000.00 of that due to rabies registration
collected in 2013.
 Building permits are down approximately 6% from 2013 numbers.
 Intergovernmental revenues are down $47,000.00 from last year; however, there has been growth in state
grant and state salary reimbursements.
 CPPRT is down $257,000.00 in the General Fund and Income Tax is down $27,000.00 year-to-date. The
total budget for combined General Fund Sales Taxes is $13 million. While Sales Taxes are only down
$47,000.00 net from last year and growth is expected, General Fund Sales Tax will not meet the budget,
with a shortfall projected at $612,000.00.
 Charges for Services are down approximately $1 million from last year, with $285,000.00 being related to
the PCAPS transfer.
 Most, if not all, the items down from last year are also below budget, which is the other cause of the
revenue shortfall in 2014 in conjunction with sales taxes.
 Fees and charges are down $309,000.00, automation fees are down $285,000.00 and GIS revenues are
down $40,000.00.
 $23 million of expense occurred through July 2013, with $23.4 million through July 2014. Overall
expenditures are projected to finish $1.1 to $1.2 million below the revised budget for the General Fund.
All Funds
 Overall property taxes are lower by $608,000.00, which is associated with the lower EAV. As the EAV
increases, there should be some growth shown.
 Intergovernmental revenue is up $1.1 million. Motor Fuel Taxes are up $646,000.00 over last year,
showing strong growth between January and April.
 State reimbursements are up $438,000.00 countywide, with a large increase in the JDC and courts system.
7
 Public Facility Sales Tax is down approximately $50,000.00 and projected to finish the year at $4.67 million,
which is approximately 5.6% below targeted budget.
 Personnel figures are up $1.3 million countywide, Commodities are up $804,000.
 Overall costs are slightly increased from last year, but are in line with budget.
Heddington Oaks
 Current census stands at 206, while the financial model calls for 205. The net operating income prior to
depreciation stands at -$218,000.00 through July.
 Depreciation, a non-cash expense of $1.34 million, will reduce the net position; however, much of that is in
relation to the value of the assets, namely the building and its equipment.
Mr. Phelan requested more information and recommendations on structural issues related to the deficit as
opposed to cyclical problems. Mr. Dubrowski advised that a $2 million deficit for 2014 is based on ongoing
projections from departments, with a projected deficit of $3.5 million for 2015. Ms. Curtis Luther advised that
the monthly report will be revisited in order to clarify overall numbers versus specific, targeted funds.
Ms. Ardapple asked that 2015/16 assumptions, as they equate to budgeting for sales tax growth, be a part of
future budget discussion. Mr. Harding stated that recent redevelopment in East Peoria has structurally
affected future sales tax potential in Peoria County.
There being no further business, Chairman Dillon adjourned the meeting at 3:58 p.m.
8
DRAFT
EXECUTIVE COMMITTEE
September 25, 2014
@ 2:30 p.m.
(Immediately following Finance/Legislative Committee)
COUNTY BOARD
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
Thomas O'Neill - Chairman; Mary Ardapple - Vice Chairperson;
Robert Baietto, James Dillon, Allen Mayer, Stephen Morris,
Lynn Pearson, Michael Phelan, Andrew Rand, Phillip Salzer County Board Members
James Fennell
Lori Curtis Luther - County Administrator; Scott Sorrel, Kate Van
Beek, Mark Rothert - Asst. County Administrators; William Atkins State's Attorney's Office; Brad Harding, Rachael Parker, Carol
Trumpe, William Watkins, Jr. - County Board Members; Carol Van
Winkle - County Auditor; Eric Dubrowski - Chief Financial Officer; Dan
O'Connell - Director of Facilities; Steve Sonnemaker - County Clerk;
Mark Little - Chief Information Officer; Amy Benecke McLaren County Highway
Visitors
Call to Order
Chairman O'Neill called the meeting to order at 4:05 p.m.
Approval of Minutes
A motion to approve the minutes of August 28, 2014 was made by Mr. Baietto seconded by
Ms. Pearson. The motion carried.
Informational
• Monthly Departmental Budget Report
• Springdale Cemetery minutes
• Monthly CDAP/GAP Loan Report
• Landfill Committee Minutes and Budget Report
• Heddington Oaks Financials
A motion to receive and file the informational items was made by Ms. Ardapple and seconded by
Mr. Baietto. The motion carried.
Economic Development
No report.
Joint Resolution
Ø Renewal of Enterprise Zone Incentive (joint w/Ways and Means Committee)
A motion to approve was made by Mr. Rand and seconded by Mr. Mayer. Mr. Mayer advised that
the Ordinance recommits and clarifies the County Board's incentives for the extended period of
the Enterprise Zone, until July 1, 2016. Mr. Rothert noted that the Ways and Means Committee
amended the Ordinance with language clarifying that the abatement shall not be in effect beyond
the life of the Enterprise Zone. The motion carried.
9
Discussion
Ø Future Enterprise Zone Local Incentives
Mr. Rothert advised that the State of Illinois has made significant changes to the law regarding
Enterprise Zones in the past several years, including changing of deadlines, number of zones, and
establishment of fee caps. He noted that incentives at the state and local levels have remained
constant. He is seeking direction from committee in determining what local incentives to include
in an Ordinance to approve local incentives for the Enterprise Zone application, and outlined
several incentives, including:
• Tax Abatement - Peoria County currently offers a 5-year abatement at 100%. He provided
several options as to length, percentage and application for consideration. The abatement
would apply to industrial and commercial development only, as TIF (Tax increment
financing) and state programs already affect residential development.
• Sales Tax Exemption on building materials - this is already automatic; however, conditions
may be put upon those exemptions, i.e. limiting the benefit to only commercial or
industrial projects using prevailing wages. The exemption could also be provided to
residential developments, particularly for older neighborhoods.
• Waiving Building and Permit Fees
• Expedited Plan Review
• Providing additional consideration in applying for a Peoria County loan program
Mr. Mayer recommended a tiered approach (years 1-3 at 100% abatement, years 4-5 at 50%) for a
property tax abatement. He noted that unlike a TIF, the abatement is an actual tax savings for the
property owner.
Mr. Mayer stated that the sales tax exemption enables the exemption of the full sales tax on
construction materials used in the Enterprise Zone. Ms. Parker advised that the prevailing wage
requirement would preclude many small projects, and asked if there could be an exclusion for
those projects without following the prevailing wage. After discussion, committee determined a
$250,000.00 dollar threshold for commercial and industrial projects.
Mr. Rothert explained that Staff anticipates applying for two Enterprise Zones. An urban-based
zone would consist of the City of Peoria, County of Peoria, Peoria Heights, West Peoria and
Bartonville. The rural application would potentially include Chillicothe, Princeville, Elmwood
and Hanna City.
The following Standing Committee meetings were summarized by their
respective Chairperson as follows:
Land Use
The following were recommended to the County Board for approval.
Zoning Case
Ø #039-14-S, Text Amendment to Chapter 20 of the Peoria County Code
Management Services
The following resolution was recommended to the County Board for approval.
Ø HIPAA Exemption Notice 2015
Public Safety, Law Enforcement, and Court
The following resolutions were recommended to the County Board for approval.
Ø Bid Award for 2015 court file folders and traffic jackets for the Circuit Clerk's and
State's Attorney Offices
Ø Adult Redeploy Illinois Grant Agreement (ICJIA)
Ø Juvenile Redeploy Grant Amendment/Increase between Peoria County and Illinois
Department of Human Services (IDHS)
10
Peoria Riverfront Museum and Intergovernmental Cooperation Committee
CANCELLED
Facilities and Space Planning
Ø Designation of the George P. Shadid Corrections Center
Mr. Salzer also advised that committee action was taken to engage an architect to design the
"Final Salute" Veterans Memorial
Transportation
The following joint resolution was recommended to the County Board for approval.
Ø Opposition to the EPA and Corps of Engineers expansion of the Clean Water Act
definition as proposed in the Waters of the U.S. regulation (joint with Finance and
Legislative Committee)
Health Environmental & Welfare Issues Committee
Ø Adopt New Chapter 23 of Peoria County Code: Potable Water Supplies, Water Wells
and Close Loop Wells
Ways and Means
Ø Renew of Enterprise Zone Incentive (joint with Executive Committee)
Ø Monthly Delinquent Taxes
Finance and Legislative
Ø Additional Appropriation for Recorder of Deeds Automation Fund
Ø Ordinance Authorizing the Sale of Refunding Bonds
A joint resolution regarding Opposition to the EPA and Corps of Engineers expansion of the
Clean Water Act definition, approved unanimously by the Transportation Committee, was
indefinitely deferred.
Miscellaneous
• Schedule 2015 Committee Budget Hearing
The joint Executive/Finance Legislative Committee budget hearing was scheduled for October 30,
2014 at 3:30 p.m.
Ms. Van Winkle invited County Board members to the employees' appreciation luncheon
tomorrow from 11:00 a.m. to 1:00 p.m.
Mr. Rand advised that he sought to amend a resolution that went before the Tri-County Regional
Planning Commission (TCRPC) last month regarding a grant award to Peoria County for the
acquisition of a data center for economic development. His recommended amendment to house
the data center at the EDC was defeated, partially due to concerns that Woodford County, who
frequently does not have a relationship with the EDC, would have access to the data center. He
stated that the EDC executive has clarified that Woodford County would have access irrespective
of whether they were a member of EDC. The issue will be revisited later this evening at the
meeting of the TCRPC.
Adjournment
The meeting was adjourned by Chairman O'Neill at 4:45 p.m.
11
Recorded & Transcribed by: Jan Kleffman
12
AGENDA BRIEFING
COMMITTEE:
Finance and Legislative Committee
MEETING DATE: October 30, 2014
LINE ITEM: N/A
AMOUNT: N/A
ISSUE:
For INFORMATION: Monthly Departmental Budget Report
BACKGROUND/DISCUSSION:
This monthly departmental budget report covers revenue and expenditure activity for the period ending August
31, 2014. Accordingly, revenues and expenses should be approximately 67% of their budgeted levels.
New Communication:
• The attached report and all Committee budget reports are available to county employees on the intranet.
Revenues:
• Public Facilities sales taxes are down 2.3% through July.
Expenditures:
• Expenses in Finance are at 61% of budget through July.
COUNTY BOARD GOALS:
HIGH PERFORMING PUBLIC ORGANIZATION
STAFF RECOMMENDATION:
N/A
COMMITTEE ACTION:
INFORMATIONAL ITEM
PREPARED BY:
DEPARTMENT:
Randy Brunner, Assistant Chief Financial Officer
Finance
DATE:
13
October 20, 2014
Peoria County, IL
Monthly Departmental Budget Report for
Finance Committee
10/20/2014
08:41AM
Prior FY: 13
Current FY: 14
Included Programs:
721
Thru Period: 8
Account Group Title
PYTD Amount
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-004 FINANCE
Revenue
Intergovernmental revenue
Charges for services
Miscellaneous revenues
Other financing source
0
0
0
0
0%
1,631
0
1,949
(1,949)
0%
0%
0%
120,482
180,720
120,733
59,987
67%
67%
20,143
28,120
53,162
(25,042)
189%
69%
142,255
208,840
175,843
32,997
84%
68%
(360,215)
(605,785)
(388,871)
(216,914)
64%
61%
(1,384)
(23,916)
(1,064)
(22,852)
4%
61%
(15,352)
(40,183)
(18,750)
(21,433)
47%
40%
(376,951)
(669,884)
(408,685)
(261,199)
61%
60%
Expense
Personnel expenses
Commodities expenses
Contractual expenses
Fund-067 GEN OBLIGATION DEBT CERT
Department-067 GENERAL FUND OBLIGATION
Revenue
0
0
0
0
0%
0%
0
0
0
0
0%
0%
Interest income
0
0
782
(782)
0%
0%
243,750
529,865
245,858
284,007
46%
46%
1,150,180
5,093,905
345,954
4,747,951
7%
29%
1,393,930
5,623,770
592,594
5,031,176
11%
31%
Fund transfers in
Expense
Debt service expenses
(3,450)
(5,050)
(3,520)
(1,530)
70%
76%
(1,701,435)
(5,578,230)
(1,657,026)
(3,921,204)
30%
31%
(1,704,885)
(5,583,280)
(1,660,546)
(3,922,734)
30%
31%
Report: D:\Posting Folder\Monthly Reports\Monthly Reports\apps\Monthly Budget Report-Fin Cmte.imr
14
Page 1 of 1
October 2014
State Shared Revenue Information Through: October 22, 2014
Financial Data Through: Period 8 of 2014
15
I Revenue & Expenditure Analysis
16
II FY 2014 Year-to-Date General Fund Overview
General Fund Revenues, Expenditures and Change in Fund Balance
Through Period 8 of 2014
Property Taxes
Other Taxes
Licenses / Permit Fees
Intergovernmental Revenues
Charges for Services
Fines
Interest Income
Misc. Revenue
Other Financing Sources
Fund Transfers In
Total Revenues
Personal Services
Commodities
Contractual
Fund Transfers Out
Capital
Total Expenditures
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2013
Actual
2,817,525
12,999
991,890
13,199,688
7,637,827
367,778
6,366
1,125,872
20,143
42,398
26,222,486
2013
Actual
17,629,806
1,100,843
6,720,830
803,533
26,255,012
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2014
Actual
3,078,108
4,164
372,370
13,323,126
6,736,425
493,075
9,083
1,177,357
53,162
25,246,870
2014 vs. 2013
Actual
$
260,583
$
(8,835)
$
(619,520)
$
123,438
$
(901,402)
$
125,297
$
2,717
$
51,485
$
33,019
$
(42,398)
$
(975,616)
2014
2014 vs. 2013
Actual
Actual
17,618,924 $
(10,882)
1,193,910 $
93,067
7,917,527 $
1,196,697
795,094 $
(8,439)
26,536 $
26,536
27,551,991 $
1,296,979
$
$
$
$
$
$
$
$
$
$
$
Revenues
Adopted
Revised
14 Budget
14 Budget
5,623,750 $
5,623,750
700,000 $
700,000
1,447,205 $
507,205
22,108,535 $
22,600,331
12,124,005 $
11,889,005
611,800 $
511,800
41,060 $
41,060
1,694,400 $
1,784,100
28,120 $
28,120
109,950 $
109,950
44,488,825 $
43,795,321
% Collected (Adopted)
55%
1%
26%
60%
56%
81%
22%
69%
189%
0%
57%
% Collected (Revised)
55%
1%
73%
59%
57%
96%
22%
66%
189%
0%
58%
$
$
$
$
$
$
Expenditures
Adopted
Revised
14 Budget
14 Budget
28,117,217
29,707,375 $
1,869,685 $
2,377,607
11,301,620 $
13,214,029
1,610,145 $
25,287
$
1,817,520
44,488,825 $
45,551,660
% Collected (Adopted)
59%
64%
70%
49%
62%
% Collected (Revised)
63%
50%
60%
3144%
60%
Surplus (Deficit) to / from Fund Balance
Total Surplus (Deficit)
$
2013
Actual
(32,526) $
2014
2014 vs. 2013
Adopted
Actual
Actual
14 Budget
(2,305,121) $
(2,272,595) $
-
17
Revised
YTD (Period 8) Actual vs. YTD (Period 8) Actual vs.
14 Budget
2014 Adopted Budget
2014 Revised Budget
$
(1,756,339) $
(2,305,121) $
(548,782)
III Cumulative General Fund Cash Flow
2,000,000 1,000,000 ‐
(1,000,000)
(2,000,000)
(3,000,000)
(4,000,000)
(5,000,000)
Actual Cash Flow
Budgeted Cash Flow
FY11
Budgeted Cash Flow
$
Actual Cash Flow
$
Surplus (Deficit) Beyond Budgeted Amount
$
FY12
(678,907) $
-
FY13
YTD FY14
$
(547,469) $
(1,357,930) $ 1,173,440
$
(389,292) $ (2,305,121)
(679,023) $ 1,173,440
$
158,177
Shared Savings Expense
$
651,247
$ 110,216
$
82,214
Surplus (Deficit) Less Shared Savings Expense
$
(27,776) $ 1,283,656
$
240,391
18
Actual Cash Flow (Less Shared Savings)
-
$ (2,305,121)
$
101,274
$ (2,203,847)
IV FY 2014 Year-to-Date All Funds Overview
All Fund Revenues, Expenditures and Change in Fund Balance
Period 8 of 2014
Property Taxes
Other Taxes
Licenses / Permit Fees
Intergovernmental Revenues
Fines
Interest Income
Misc. Revenue
Other Financing Sources
Fund Transfers In
Total Revenues
Personnel
Commodities
Contractual
Capital
Depreciation
Debt Service
Other Financing Uses
Fund Transfers Out
Total Expenditures
Total Surplus (Deficit)
$
$
$
$
$
$
$
$
$
$
$
2013
Actual
14,400,914
12,999
1,427,755
22,038,525
25,371,538
367,778
49,178
1,708,326
264,798
1,744,578
67,386,389
$
$
$
$
$
$
$
$
$
$
$
2014
Actual
14,289,191
4,164
1,424,391
23,122,471
25,847,206
568,383
231,403
2,245,304
299,020
1,141,048
69,172,581
2014 vs.
2013 Actual
$
(111,723)
$
(8,835)
$
(3,364)
$ 1,083,946
$
475,668
$
200,605
$
182,225
$
536,978
$
34,222
$
(603,530)
$ 1,786,192
$
$
$
$
$
$
$
$
$
2013
Actual
40,842,075
5,173,259
16,441,693
5,620,486
225,984
2,335,462
1,744,578
72,383,537
$
$
$
$
$
$
$
$
$
2014
Actual
42,484,360
5,488,824
18,478,132
1,480,308
957,984
3,088,045
1,141,048
73,118,701
2014 vs.
2013 Actual
$ 1,642,285
$
315,565
$ 2,036,439
$ (4,140,178)
$
732,000
$
752,583
$
$
(603,530)
$
735,164
$
2013
Actual
(4,997,148) $
$
$
$
$
$
$
$
$
$
$
$
Revenues
Adopted
Revised
14 Budget
14 Budget
% Collected (Adopted) % Collected (Revised)
25,812,240 $
25,812,240
55%
55%
700,000 $
700,000
1%
1%
1,947,405 $
1,947,405
73%
73%
38,465,975 $
39,316,670
60%
59%
43,770,815 $
43,821,215
59%
59%
611,800 $
611,800
93%
93%
256,325 $
256,325
90%
90%
3,092,645 $
3,248,345
73%
69%
557,985 $
557,985
54%
54%
8,085,155 $
8,338,070
14%
14%
123,300,345 $
124,610,055
56%
56%
$
$
$
$
$
$
$
$
$
Expenditures
Adopted
Revised
14 Budget
14 Budget
% Collected (Adopted) % Collected (Revised)
68,771,125 $
67,876,804
62%
63%
9,975,510 $
10,616,158
55%
52%
28,641,287 $
32,272,384
65%
57%
4,955,000 $
7,438,805
30%
20%
$
7,597,315 $
7,597,315
41%
41%
$
8,085,155 $
8,338,070
14%
14%
128,025,392 $
134,139,536
57%
55%
Surplus (Deficit) to / from Fund Balance
Adopted
Revised
vs.
2014
2014 vs.
14 Budget
14 Budget
2014 Adopted Budget
Actual
2013 Actual
(3,946,120) $ 1,051,028 $
(4,725,047) $
(9,529,481) $
778,927
19
vs.
2014 Revised Budget
$
5,583,361
V Cash Flow (All Funds)
$60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $‐
$(10,000,000)
$(20,000,000)
$(30,000,000)
$(40,000,000)
Final 2008
Final 2009
Final 2010
Final 2011
Final 2012
Final 2013
Final 2014
Year End Totals
2008
2009
2010
2011
2012
2013
YTD 2014
Overall Fund Balance $ 3,111,618 $ 4,825,793 $ 48,669,629 $ (10,227,159) $ (19,996,341) $ (9,588,831) $ (3,946,120)
20
VI Combined General Fund Sales Taxes
$14.00
$13.04
$12.43
$12.27
$12.00
Millions
$10.00
$8.00
$6.95
$6.00
$4.00
$2.00
$0.00
2009
2010
2011
2012
2013
2014 YTD
2014 Budget 2014 Projection
 2014 Budget: $13.04 million
 2014 Year to Date: $6.95 million through July
 2014 Projection: $12.43 million (up $156 thousand or 1.3% from 2013, but down $612 thousand or
4.7% from the 2014 budget)
 The area of most concern is related to automotive & filling station sales taxes
21
VII  The 0.25% supplementary sales tax includes both titled and untitled goods (i.e. - cars and fuel)
22
VIII  The combined 0.5% public safety / public facility sales tax includes only untitled goods. (i.e. - fuel)
23
IX Income Taxes
$4.00
$3.69
$3.57
$3.57
$3.50
$3.00
$2.79
Millions
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
2009




2010
2011
2012
2014 YTD
2014 Budget
2014 Projected
2014 Budget: $3.69 million
2014 Year to Date: $2.79 million through September
2014 Projection: $3.57 million (roughly flat from 2013)
April 2014 was down $72 thousand (-11.4%) from April 2013
o This was due to income that was shifted to 2013 for federal tax purposes
24
2013
X Corporate Personal Property Replacement Tax
$4.50
$4.38
$4.40
$4.30
$4.28
$4.30
$4.21
Millions
$4.20
$4.10
$4.00
$3.90
$3.80
$3.70
$3.60
$3.50
2009
2010
2011
2012
2013
2014 YTD
2014 Budget
2014 Projected
 2014 Year to Date: $4.21 million through October
 2014 Projection: $4.30 million (0.6% increase from 2013)
o Strong October figures will result in the 2014 actual surpassing both the budget and projection.
Current estimate is $4.43 million
25
XI Motor Fuel Tax
$3.00
$2.44
$2.50
$2.20
Millions
$2.00
$2.30
$1.76
$1.50
$1.00
$0.50
$0.00
2009
2010
2011
2012
2013
2014 YTD
2014 Budget
2014 Projected
 2014 Year to Date: $1.76 million through September (not including Jobs Now! Dollars)
 2014 Projection: $2.30 million (5.9% decrease from 2013 )
o August 2014 figures were $105 thousand or 42% below August 2013 figures. This resulted in
conservative estimates for the remainder of 2014
 Motor fuel taxes should end 2014 on par with last year if the next three payments remain flat from
2013
26
XII Property Tax
$30.00
$25.99
$25.81
$25.77
2014 Budget
2014 Projected
$25.00
Millions
$20.00
$14.29
$15.00
$10.00
$5.00
$0.00
2009
2010
2011
2012
2013
2014 YTD
 2014 Year to Date: $14.29 million through August
 2014 Projection: $25.77 million (0.8% decrease from 2013)
o Property taxes are down slightly due to the decrease in EAV in 2013
o General Fund: YTD collected - $3,078,108, Budgeted - $5,623,750
27
XIII General Fund - Charges for Services
$14.00
$11.89
$11.55
$12.00
$10.50
$10.00
Millions
$8.00
$6.74
$6.00
$4.00
$2.00
$0.00
2009
2010
2011
2012
2013
2014 YTD
2014 Budget 2014 Projected
 2014 Projection: $10.50 million ($1.050 million or 9.1% decrease from 2013; $1.384 million or 11.6%b
below budget)
 General Fund charges for services are broken down by department on the next page
28
XIV General Fund Charges For Services
Department
General County
County Admin
Finance
Facilities
State's Attorney
Circuit Clerk
Public Defender
Court Admin
Sheriff
Treasurer
Assessor
Recorder
Planning & Zoning
County Clerk
Coroner
PCAPS
2009
$ 348,300
$ 122,134
$ 2,309
$ ‐
$ 164,033
$ 4,215,389
$ 195,061
$ 47,205
$ 3,699,153
$ 290,680
$ 9,524
$ 1,985,382
$ 37,651
$ 542,291
$ 20,849
$ ‐
$ 11,679,961
2010
$ 315,494
$ 6,115
$ 3,101
$ 116,767
$ 149,957
$ 4,116,667
$ 187,305
$ 48,845
$ 3,291,528
$ 276,259
$ 7,285
$ 1,741,561
$ 32,300
$ 583,862
$ 48,541
$ 126,943
$ 11,052,530
2011
$ 322,812
$ 108
$ 2,445
$ 122,899
$ 145,324
$ 4,010,484
$ 171,693
$ 45,885
$ 3,034,562
$ 288,909
$ 8,748
$ 1,780,183
$ 32,333
$ 541,671
$ 80,240
$ 347,403
$ 10,935,699
2012
$ 326,519
$ 35
$ 2,471
$ 116,852
$ 133,772
$ 3,954,466
$ 130,905
$ ‐
$ 3,824,862
$ 195,504
$ 8,902
$ 2,361,996
$ 35,647
$ 570,598
$ 98,256
$ 416,740
$ 12,177,525
29
2013
$ 322,525
$ 5,720
$ 2,323
$ 88,232
$ 142,663
$ 3,481,700
$ 140,872
$ 201
$ 3,589,189
$ 427,667
$ 6,021
$ 2,221,523
$ 26,700
$ 574,483
$ 112,641
$ 412,208
$ 11,554,668
2014 YTD
$ 166,107
$ 2,374
$ 1,949
$ 45,308
$ 77,504
$ 2,255,725
$ 101,301
$ ‐
$ 2,284,736
$ 24,954
$ 4,645
$ 1,308,568
$ 21,686
$ 367,135
$ 74,435
$ ‐
$ 6,736,427
2014 Budget
$ 317,850
$ 7,100
$ ‐
$ 97,000
$ 145,000
$ 3,977,425
$ 149,700
$ ‐
$ 3,927,560
$ 195,800
$ 5,000
$ 2,318,250
$ 36,000
$ 612,320
$ 100,000
$ ‐
$ 11,889,005
2014 Projected
$ 320,000
$ 7,000
$ 580
$ 136,000
$ 114,000
$ 3,375,059
$ 143,269
$ ‐
$ 3,545,835
$ 189,875
$ 3,500
$ 1,945,000
$ 36,700
$ 577,689
$ 110,000
$ ‐
$ 10,504,507
XV All Funds - Charges for Services
$60.00
$50.00
$43.82
$41.90
$40.82
Millions
$40.00
$30.00
$25.85
$20.00
$10.00
$0.00
2009
2010
2011
2012
2013
2014 YTD
2014 Budget
2014 Projection
 2014 Projection: $41.90 million ($1.08 million or 2.6% above 2013, but $1.9 million or -4.4% below
2014 budget)  All charges for services are broken out by fund on the next page
30
XVI All Funds Charges for Services
Department
GENERAL
EMERGENCY TELEPHONE
PEORIA CITY/COUNTY HEALT
CARE AND TREATMENT
COUNTY HIGHWAY
COUNTY BRIDGE
TOWNSHIP BRIDGE
COUNTY MOTOR FUEL TAX
TOWNSHIP MOTOR FUEL TAX
MATCHING TAX
SOLID WASTE MANAGEMENT
PEORIA COUNTY LAW LIBRAR
JUVENILE DETENTION CENTE
PROBATION SERVICES
NEUTRAL SITE EXCHANGE
INMATE BENEFIT
BEL‐WOOD / HEDDINGTON
PEORIA COUNTY PARKING FA
PEORIA COUNTY IT SERVICE
PEORIA CNTY EMPLOYEE HLT
PUBLIC TRANSPORTATION
SAO‐AUTOMATION FEE FUND
CHILDRENS WAITING ROOM
ROD‐AUTOMATION FUND
PCAPS
RISK MANAGEMENT
2009
$ 11,679,962
$ 1,913,285
$ 1,438,348
$ 8,990
$ 600,000
$ 50,089
$ ‐
$ 2,016,566
$ 629,386
$ 964,133
$ 287,790
$ 112,442
$ 79,030
$ 684,458
$ 75,544
$ 69,826
$ 17,932,744
$ 294,821
$ 3,328,760
$ 7,538,966
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 49,705,140
2010
$ 11,052,528
$ 1,798,352
$ 1,395,790
$ 6,911
$ 629,015
$ 80,103
$ ‐
$ 3,886,008
$ 1,110,894
$ 1,095,330
$ 303,959
$ 129,115
$ 85,960
$ 718,380
$ 78,248
$ 60,973
$ 13,973,957
$ 296,986
$ 3,092,952
$ 6,006,116
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 45,801,576
2011
$ 10,935,699
$ 1,734,846
$ 1,321,512
$ 4,350
$ 944,337
$ 510,123
$ 285,799
$ 2,317,648
$ 455,659
$ 373,721
$ 261,704
$ 121,063
$ 170,312
$ 659,092
$ 73,488
$ 53,204
$ 12,383,099
$ 296,253
$ 2,903,837
$ 6,304,106
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 42,109,852
31
2012
$ 12,177,523
$ 1,831,240
$ 1,311,126
$ 3,651
$ 302,634
$ 141,236
$ ‐
$ 1,715,660
$ 449,826
$ 905,811
$ 246,517
$ 115,456
$ 146,312
$ 614,193
$ 71,321
$ 71,971
$ 11,258,668
$ 312,937
$ 2,866,593
$ 6,745,096
$ 108,698
$ 4,553
$ 43,960
$ ‐
$ ‐
$ ‐
$ 41,444,984
2013
$ 11,554,668
$ 1,703,344
$ 1,226,077
$ 1,666
$ 821,987
$ 453,315
$ 511,130
$ 1,261,648
$ ‐
$ 295,521
$ 286,246
$ 128,925
$ 440,969
$ 575,095
$ 60,342
$ 133,596
$ 10,958,246
$ 310,073
$ 2,786,688
$ 7,072,591
$ 163,207
$ 12,339
$ 60,320
$ ‐
$ ‐
$ ‐
$ 40,817,993
2014 YTD
$ 6,736,425
$ 682,648
$ 698,645
$ ‐
$ 511,533
$ ‐
$ ‐
$ 49,512
$ ‐
$ 32,135
$ 183,184
$ 91,424
$ 377,116
$ 371,976
$ 42,862
$ 85,507
$ 8,724,268
$ 204,181
$ 1,919,665
$ 4,858,475
$ 85,430
$ 6,932
$ 42,862
$ 61,763
$ 80,661
$ ‐
$ 25,847,206
2014 Budget
$ 11,889,005
$ 1,600,000
$ 1,222,400
$ ‐
$ 990,400
$ 132,800
$ 624,000
$ 1,047,500
$ 90,000
$ 203,050
$ 250,000
$ 131,000
$ 399,500
$ 594,500
$ 63,300
$ 143,200
$ 13,552,000
$ 315,000
$ 2,885,700
$ 7,227,790
$ 150,570
$ 12,000
$ 62,500
$ 103,000
$ 132,000
$ ‐
$ 43,821,215
2014 Projected
$ 10,504,507
$ 1,602,400
$ 1,222,400
$ ‐
$ 1,115,400
$ 120,000
$ 624,000
$ 890,000
$ 85,000
$ 250,500
$ 260,000
$ 131,600
$ 560,100
$ 581,100
$ 63,100
$ 63,976
$ 12,656,760
$ 310,000
$ 2,879,100
$ 7,373,630
$ 108,015
$ 10,500
$ 62,500
$ 113,000
$ 231,491
$ 80,000
$ 41,899,079
XVII Bel-Wood / Heddington Oaks Peoria County
Bel-Wood / Heddington Oaks Nursing Home (Combined Statement)
Statement of Revenues, Expenses and Changes in Fund Net Position
For the Period Ending August 31, 2014
2010
2009
Personnel Costs
Commodities
Contractual Services
NOI Prior to Depreciation
Depreciation
Net Operating Income
$
$
$
$
Non Operating Revenues
Taxes
Other Income (Including Interest)
Total Non Operating Revenues
$
$
$
$
1,838,312
20,642
1,858,954
Non Operating Expenses
Capital Outlay
Interest Expense
Misc. nonoperating expenses
Loss on Disposal of Capital Assets
Total Nonoperating Expenses
$
$
$
$
$
13,880,082
8,102,075
1,325,254
2,638,310
1,814,443
382,213
1,432,230
$
$
$
$
-
2013
11,260,904
7,711,910
1,268,352
3,187,643
(907,001)
242,604
(1,149,605)
$
$
$
$
1,694,698
257,425
1,952,123
(57,121)
(392)
(57,513)
-
-
YTD 2014
10,964,247 $
7,663,097
1,374,897
3,181,740
(1,255,487) $
538,468 $
(1,793,955) $
8,724,214
5,531,576
1,056,827
2,193,493
(57,682)
894,400
(952,082)
1,892,887
10,055
1,902,942
1,282,610
44,420
1,327,030
(1,268,054)
(1,268,054)
(56,242.00)
(1,336,054)
(1,336,054)
(75,000)
-
3,059,763
$
3,233,123
$
3,349,273
$
802,518
$
(1,234,067)
$
8,325,479
$
11,558,602
$
14,907,875
$
15,710,393
$
14,476,326
$
$
$
$
$
32
2012
1,947,681
26,875
1,974,556
(139)
(139)
-
Ending Net Position
$
Unrestricted
Restricted
Invested in Capital Assets, net of related debt
Bel-Wood Assets
13,979,879
8,241,773
1,333,533
2,697,178
1,707,395
437,630
1,269,765
1,916,856
46,641
1,963,497
(6,575)
(6,575)
Transfers In (Out)
Change in Net Position
17,936,890
8,927,061
1,407,857
5,970,830
1,631,142
423,758
1,207,384
2011
(961,106)
13,515,220
8,380,072
27,805
4,377,984
729,359
XVIII Bel-Wood / Heddington Oaks Operating Income
$20.0 $17.94 $18.0 $16.73
$16.0 $13.98 $13.88 $14.0 $12.71
$12.45
Millions
$12.0 $12.76
$12.41
$11.26 $10.96 $9.68
$10.0 $8.72 $8.0 $6.0 $4.0 $2.0 $0.0 ($0.06)
($0.95)
($2.0)
2009
2010
Operating Expenses
2011
2012
Net Operating Income
33
2013
YTD 2014
NOI Prior to Depreciation
XIX Heddington Oaks Census
250 Patient Cenus May 2013 to September 2014
209 200 191 179 42 150 8 177 42
6
178 42
14
183 171 189 184 193 196 176 169 49
42
197 188 200 51
50
51
55
51
11
17
25
24
117
119
117
115
113
52
43
45
46
39
12
50
201 23
18
19
112
115
28
20
119
123
21
48
21
27
30
132
129
131
100 129 129
50 122
110
127
‐
MAY 13 JUN 13
JUL 13 AUG 13 SEP 13 OCT 13 NOV 13 DEC 13 JAN 14 FEB 14 MAR 14 APR 14 MAY 14 JUN 14
Medicaid
Medicare A
Aug 14 Sep 14
Private Pay
34
Jul 14
XX Peoria County, IL
Income Statement by Fund by Department
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-001 GENERAL COUNTY
Revenue
Property taxes
5,623,750
3,078,108
2,545,642
54.73%
56.28%
20,371,270
11,851,967
8,519,303
58.18%
65.24%
54.47%
317,850
166,107
151,743
52.26%
Fines
0
0
0
0.00%
0.00%
Interest income
0
233
(233)
0.00%
0.00%
130,000
203,209
(73,209)
156.31%
155.88%
0
0
0
0.00%
0.00%
26,442,870
15,299,623
11,143,247
57.86%
63.43%
(300,902)
(128,897)
(172,005)
42.84%
15.73%
0
(96)
96
0.00%
0.00%
Fund transfers in
Expense
Personnel expenses
(5,197,901)
(3,157,585)
(2,040,316)
60.75%
50.69%
Capital outlay expenses
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
Other financing use
0
0
0
0.00%
0.00%
(1,817,520)
(599,687)
(1,217,833)
32.99%
60.31%
(7,316,323)
(3,886,264)
(3,430,059)
53.12%
49.16%
0.00%
Fund transfers out
Fund-001 GENERAL
Department-002 COUNTY ADMINISTRATION
Revenue
Fund transfers in
0
268,172
(268,172)
0.00%
7,100
2,374
4,726
33.44%
0.01%
378,180
212,010
166,170
56.06%
66.76%
62,000
0
62,000
0.00%
22.85%
447,280
482,556
(35,276)
107.89%
58.20%
(1,028,310)
(668,632)
(359,678)
65.02%
63.75%
(3,582)
(2,383)
(1,199)
66.54%
53.98%
(788,873)
(530,787)
(258,086)
67.28%
34.93%
(1,820,765)
(1,201,802)
(618,963)
66.01%
57.54%
Expense
Personnel expenses
Fund-001 GENERAL
Department-003 COUNTY BOARD
Revenue
Fines
0
0
0
0.00%
0.00%
2,580
1,720
860
66.67%
66.67%
2,580
1,720
860
66.67%
66.67%
Page 1 of 27
Report: D:\Posting Folder\Budget Reports\apps\Income Statement By Fund by Dept.imr
35
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-003 COUNTY BOARD
Expense
Personnel expenses
(187,315)
(116,992)
(70,323)
62.46%
62.52%
(350)
(277)
(73)
79.21%
359.03%
(55,850)
(49,989)
(5,861)
89.51%
97.81%
(243,515)
(167,259)
(76,256)
68.69%
68.86%
Fund-001 GENERAL
Department-004 FINANCE
Revenue
0
0
0
0.00%
0.00%
0
1,949
(1,949)
0.00%
0.00%
180,720
120,733
59,987
66.81%
66.67%
28,120
53,162
(25,042)
189.05%
69.46%
208,840
175,843
32,997
84.20%
67.83%
(605,785)
(388,871)
(216,914)
64.19%
61.31%
(23,916)
(1,064)
(22,852)
4.45%
60.80%
Expense
Personnel expenses
(40,183)
(18,750)
(21,433)
46.66%
40.05%
(669,884)
(408,685)
(261,199)
61.01%
60.01%
Fund-001 GENERAL
Department-005 FACILITIES
Revenue
0
0
0
0.00%
0.00%
97,000
45,308
51,693
46.71%
40.63%
92,670
61,944
30,726
66.84%
66.43%
Fund transfers in
47,950
0
47,950
0.00%
23.93%
237,620
107,251
130,369
45.14%
42.00%
Personnel expenses
(563,020)
(374,030)
(188,990)
66.43%
65.21%
(131,400)
(98,934)
(32,466)
75.29%
51.25%
(1,792,105)
(1,140,692)
(651,413)
63.65%
55.69%
0
0
0
0.00%
0.00%
(2,486,525)
(1,613,656)
(872,869)
64.90%
57.61%
534,280
296,307
237,973
55.46%
56.21%
Expense
Fund-001 GENERAL
Department-006 STATES ATTORNEY
Revenue
Page 2 of 27
36
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-006 STATES ATTORNEY
Revenue
145,000
77,504
67,496
53.45%
58.12%
205,440
140,980
64,460
68.62%
68.61%
884,720
514,791
369,929
58.19%
59.38%
Expense
Personnel expenses
(3,495,410)
(2,163,230)
(1,332,180)
61.89%
61.27%
(106,299)
(36,055)
(70,244)
33.92%
103.29%
(115,095)
(109,335)
(5,760)
95.00%
56.90%
0
0
0
0.00%
0.00%
(3,716,804)
(2,308,620)
(1,408,184)
62.11%
61.50%
Fund-001 GENERAL
Department-007 CIRCUIT CLERK
Revenue
Fines
Interest income
101,000
72,416
28,584
71.70%
35.99%
3,977,425
2,255,725
1,721,700
56.71%
58.77%
400,000
426,766
(26,766)
106.69%
46.81%
1,060
16
1,044
1.50%
0.00%
22,500
1,608
20,892
7.14%
7.53%
4,501,985
2,756,531
1,745,454
61.23%
56.93%
(2,513,255)
(1,576,817)
(936,438)
62.74%
61.59%
Expense
Personnel expenses
(41,660)
(6,067)
(35,593)
14.56%
14.90%
(154,923)
(60,639)
(94,284)
39.14%
23.61%
0
0
0
0.00%
0.00%
(2,709,838)
(1,643,524)
(1,066,314)
60.65%
59.30%
Fund-001 GENERAL
Department-008 PUBLIC DEFENDER
Revenue
49,995
39,329
10,666
78.67%
66.67%
149,700
101,301
48,399
67.67%
63.59%
199,695
140,630
59,065
70.42%
64.35%
(4,480)
0
(4,480)
0.00%
22.27%
0
0
0
0.00%
0.00%
(1,376,983)
(819,473)
(557,510)
59.51%
66.67%
(1,381,463)
(819,473)
(561,990)
59.32%
62.95%
Expense
Personnel expenses
Page 3 of 27
37
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-009 COURT ADMINISTRATION
Revenue
1,309,270
709,240
600,030
54.17%
0
0
0
0.00%
0.00%
110,300
65,808
44,492
59.66%
60.95%
Fines
47.10%
78,740
19,160
59,580
24.33%
24.06%
1,498,310
794,208
704,102
53.01%
47.00%
(2,650,025)
(1,616,474)
(1,033,551)
61.00%
62.35%
(283,154)
(41,284)
(241,870)
14.58%
13.03%
(1,195,974)
(515,362)
(680,612)
43.09%
52.67%
0
(1,250)
1,250
0.00%
0.00%
Fund transfers out
0
0
0
0.00%
0.00%
(4,129,153)
(2,174,370)
(1,954,783)
52.66%
57.51%
Expense
Personnel expenses
Fund-001 GENERAL
Department-012 COUNTY SHERIFF
Revenue
123,060
31,233
91,827
25.38%
62.17%
3,927,560
2,284,736
1,642,824
58.17%
61.54%
0
0
0
0.00%
0.00%
648,490
401,538
246,952
61.92%
74.89%
4,699,110
2,717,507
1,981,603
57.83%
63.25%
(12,945,480)
(8,191,657)
(4,753,823)
63.28%
62.06%
(941,592)
(549,292)
(392,300)
58.34%
59.00%
(1,600,819)
(1,099,982)
(500,837)
68.71%
76.78%
Fines
Expense
Personnel expenses
(25,287)
(25,286)
(1)
100.00%
0.00%
(15,513,178)
(9,866,216)
(5,646,962)
63.60%
63.25%
28.98%
Fund-001 GENERAL
Department-013 SHERIFF MERIT COMMISSION
Expense
Personnel expenses
(2,000)
(322)
(1,678)
16.10%
(4,640)
0
(4,640)
0.00%
0.00%
(6,550)
(7,116)
566
108.64%
94.49%
(13,190)
(7,438)
(5,752)
56.39%
63.07%
Page 4 of 27
38
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-014 COUNTY TREASURER
Revenue
Other taxes
Interest income
700,000
4,164
695,836
0.59%
0
0
0
0.00%
2.20%
0.00%
195,800
24,954
170,847
12.74%
11.43%
40,000
8,834
31,166
22.09%
25.46%
5,640
3,819
1,821
67.71%
66.67%
941,440
41,771
899,669
4.44%
5.98%
Expense
Personnel expenses
(352,150)
(234,437)
(117,713)
66.57%
65.30%
(25,793)
(1,461)
(24,332)
5.66%
90.53%
(76,550)
(10,543)
(66,007)
13.77%
14.88%
(454,493)
(246,442)
(208,051)
54.22%
56.31%
39,660
27,101
12,559
68.33%
68.61%
5,000
4,645
355
92.90%
99.14%
10,740
760
9,980
7.08%
7.08%
55,400
32,506
22,894
58.67%
59.24%
(662,855)
(393,051)
(269,804)
59.30%
63.53%
Fund-001 GENERAL
Department-016 SUPERVISOR OF ASSESSMENTS
Revenue
Expense
Personnel expenses
(36,950)
(1,010)
(35,940)
2.73%
42.40%
(32,110)
(19,592)
(12,518)
61.01%
67.52%
(731,915)
(413,653)
(318,262)
56.52%
63.44%
2,318,250
1,308,568
1,009,682
56.45%
66.05%
0
40
(40)
0.00%
0.00%
2,318,250
1,308,608
1,009,642
56.45%
64.76%
Fund-001 GENERAL
Department-017 RECORDER OF DEEDS
Revenue
Expense
Personnel expenses
(412,090)
(268,944)
(143,146)
65.26%
61.50%
(657,226)
(404,841)
(252,385)
61.60%
61.67%
(28,675)
(7,426)
(21,249)
25.90%
21.61%
0
0
0
0.00%
0.00%
(1,097,991)
(681,211)
(416,780)
62.04%
58.99%
Page 5 of 27
39
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-018 ZONING & PLANNING
Revenue
Licenses and permit fees
387,000
277,504
109,496
71.71%
41,796
15,835
25,961
37.89%
0.00%
36,000
21,686
14,314
60.24%
48.65%
1,500
500
1,000
33.33%
0.00%
0
220
(220)
0.00%
0.00%
466,296
315,745
150,551
67.71%
57.24%
Fines
58.30%
Expense
Personnel expenses
(615,925)
(403,979)
(211,946)
65.59%
63.43%
(12,080)
(2,885)
(9,195)
23.88%
83.23%
(42,510)
(27,270)
(15,240)
64.15%
70.37%
(670,515)
(434,134)
(236,381)
64.75%
64.08%
(5,040)
(3,180)
(1,860)
63.10%
63.10%
(496)
0
(496)
0.00%
0.00%
(2,660)
(1,630)
(1,030)
61.27%
59.77%
(8,196)
(4,810)
(3,386)
58.68%
61.55%
120,205
94,866
25,339
78.92%
72.23%
0
9,675
(9,675)
0.00%
0.03%
612,320
367,135
245,185
59.96%
60.23%
Fund-001 GENERAL
Department-019 ZONING BOARD OF APPEALS
Expense
Personnel expenses
Fund-001 GENERAL
Department-020 COUNTY CLERK
Revenue
Interest income
0
0
(0)
0.00%
0.00%
11,040
7,376
3,664
66.82%
67.68%
743,565
479,053
264,512
64.43%
61.32%
(807,325)
(485,987)
(321,338)
60.20%
63.48%
(38,570)
(12,947)
(25,623)
33.57%
70.68%
(143,158)
(32,969)
(110,189)
23.03%
42.00%
0
0
0
0.00%
0.00%
(989,053)
(531,903)
(457,150)
53.78%
60.84%
Expense
Personnel expenses
Page 6 of 27
40
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-021 COUNTY AUDITOR
Revenue
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
63.43%
Expense
Personnel expenses
(244,380)
(151,135)
(93,245)
61.84%
(15,156)
(368)
(14,788)
2.43%
3.74%
(13,065)
(4,003)
(9,062)
30.64%
62.04%
(272,601)
(155,507)
(117,094)
57.05%
62.62%
Fund-001 GENERAL
Department-023 COUNTY CORONER
Revenue
0
0
0
0.00%
0.00%
100,000
74,435
25,565
74.44%
82.13%
2,220
1,480
740
66.67%
66.67%
102,220
75,915
26,305
74.27%
81.72%
(341,340)
(225,163)
(116,177)
65.96%
63.94%
(21,683)
(14,868)
(6,815)
68.57%
74.23%
(431,150)
(227,476)
(203,674)
52.76%
50.85%
(794,173)
(467,508)
(326,665)
58.87%
57.09%
Expense
Personnel expenses
Fund-001 GENERAL
Department-024 EMERGENCY MGMT AGENCY
Revenue
30,000
1,850
28,150
6.17%
11.05%
1,140
760
380
66.67%
69.35%
31,140
2,610
28,530
8.38%
13.36%
Expense
Personnel expenses
(130,675)
(70,434)
(60,241)
53.90%
61.31%
(26,678)
(18,857)
(7,821)
70.68%
41.77%
(99,725)
(64,085)
(35,640)
64.26%
58.07%
(257,078)
(153,376)
(103,702)
59.66%
59.09%
0
0
0.00%
0.00%
Fund-001 GENERAL
Department-025 REGIONAL OFFICE OF EDUC
Revenue
0
Page 7 of 27
41
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-001 GENERAL
Department-025 REGIONAL OFFICE OF EDUC
Revenue
0
0
0
0.00%
0.00%
14,000
0
14,000
0.00%
0.00%
14,000
0
14,000
0.00%
0.00%
(249,455)
(156,691)
(92,764)
62.81%
62.19%
(6,382)
(1,219)
(5,163)
19.10%
(0.41)
(19,170)
(12,825)
(6,345)
66.90%
42.71%
(275,007)
(170,735)
(104,272)
62.08%
56.84%
0
0
0
0.00%
67.63%
0
0
0
0.00%
71.04%
Fines
0
0
0
0.00%
88.88%
0
0
0
0.00%
139.56%
0
0
0
0.00%
71.32%
Expense
Personnel expenses
Fund-001 GENERAL
Department-026 PCAPS
Revenue
Expense
Personnel expenses
0
0
0
0.00%
59.68%
0
0
0
0.00%
63.40%
0
0
0
0.00%
41.98%
Fund transfers out
0
(195,408)
195,408
0.00%
0.00%
0
(195,408)
195,408
0.00%
56.29%
Fund-003 EMERGENCY TELEPHONE
Department-056 EMERGENCY TELEPHONE SYST
Revenue
0
0
0
0.00%
0.00%
1,600,000
682,648
917,352
42.67%
46.93%
Interest income
0
473
(473)
0.00%
138.76%
0
0
0
0.00%
0.00%
1,600,000
683,121
916,879
42.70%
47.24%
(127,730)
(80,249)
(47,481)
62.83%
61.95%
(73,585)
(7,320)
(66,265)
9.95%
4.70%
(1,048,990)
(719,711)
(329,279)
68.61%
47.19%
(119,500)
(337,819)
218,319
282.69%
878.92%
0
(94,965)
94,965
0.00%
0.00%
Expense
Personnel expenses
Page 8 of 27
42
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-003 EMERGENCY TELEPHONE
Department-056 EMERGENCY TELEPHONE SYST
Expense
Fund transfers out
(791,060)
(300,419)
(490,641)
37.98%
49.96%
(2,160,865)
(1,540,483)
(620,382)
71.29%
190.43%
940,000
622,316
317,684
66.20%
0.00%
132,000
80,661
51,339
61.11%
0.00%
Fines
100,000
75,309
24,691
75.31%
0.00%
0
552
(552)
0.00%
0.00%
30,000
6,087
23,913
20.29%
0.00%
Fund-026 PCAPS
Department-026 PCAPS
Revenue
Interest income
Fund transfers in
273,088
195,408
77,680
71.55%
0.00%
1,475,088
980,333
494,755
66.46%
0.00%
(817,205)
(496,080)
(321,125)
60.70%
0.00%
(75,250)
(45,671)
(29,579)
60.69%
0.00%
(413,198)
(201,524)
(211,674)
48.77%
0.00%
(1,305,653)
(743,275)
(562,378)
56.93%
0.00%
1,175,830
639,257
536,573
54.37%
53.78%
493,900
429,705
64,195
87.00%
88.79%
4,697,470
2,509,996
2,187,474
53.43%
53.56%
1,222,400
698,645
523,755
57.15%
56.03%
2,700
6,077
(3,377)
225.09%
11.25%
430,000
233,815
196,185
54.38%
45.75%
0
0
0
0.00%
0.00%
8,022,300
4,517,494
3,504,806
56.31%
55.79%
(4,772,445)
(2,706,598)
(2,065,847)
56.71%
58.64%
(455,900)
(204,080)
(251,820)
44.76%
53.44%
(3,454,655)
(1,610,631)
(1,844,024)
46.62%
57.60%
(10,000)
0
(10,000)
0.00%
5.36%
(8,693,000)
(4,521,309)
(4,171,691)
52.01%
57.14%
Expense
Personnel expenses
Fund-030 PEORIA CITY/COUNTY HEALTH
Department-030 PEORIA CITY/COUNTY HEALTH
Revenue
Property taxes
Interest income
Fund transfers in
Expense
Personnel expenses
Page 9 of 27
43
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-031 CARE AND TREATMENT
Department-031 CARE & TREATMENT-DEV DISA
Revenue
Property taxes
330,000
179,707
150,293
54.46%
54.35%
220,000
174,279
45,721
79.22%
59.96%
166.59%
0
0
0
0.00%
Interest income
0
601
(601)
0.00%
0.00%
0
0
0
0.00%
72.58%
550,000
354,586
195,414
64.47%
57.88%
Expense
Personnel expenses
0
0
0
0.00%
57.40%
0
0
0
0.00%
116.85%
(659,930)
(475,627)
(184,303)
72.07%
53.73%
0
0
0
0.00%
0.00%
(659,930)
(475,627)
(184,303)
72.07%
56.05%
3,206,520
1,742,797
1,463,723
54.35%
54.34%
0
44,332
(44,332)
0.00%
0.00%
990,400
511,533
478,867
51.65%
43.48%
Fund transfers out
Fund-033 COUNTY HIGHWAY
Department-033 COUNTY HIGHWAY
Revenue
Property taxes
Interest income
50
269
(219)
538.74%
0.00%
79,300
0
79,300
0.00%
0.31%
4,276,270
2,298,932
1,977,338
53.76%
50.96%
Personnel expenses
(3,289,085)
(2,098,072)
(1,191,013)
63.79%
63.31%
(1,295,000)
(891,750)
(403,250)
68.86%
62.94%
Expense
(103,000)
(154,622)
51,622
150.12%
106.28%
0
0
0
0.00%
0.00%
Fund transfers out
0
0
0
0.00%
0.00%
(4,687,085)
(3,144,444)
(1,542,641)
67.09%
64.33%
1,603,260
871,414
731,846
54.35%
54.34%
132,800
0
132,800
0.00%
44.02%
200
2,817
(2,617)
1408.70%
0.00%
120,000
0
120,000
0.00%
0.00%
Fund-034 COUNTY BRIDGE
Department-034 COUNTY BRIDGE
Revenue
Property taxes
Interest income
Page 10 of 27
44
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-034 COUNTY BRIDGE
Department-034 COUNTY BRIDGE
Revenue
Fund transfers in
624,000
0
624,000
0.00%
0.00%
2,480,260
874,231
1,606,029
35.25%
42.05%
(524,035)
(268,157)
(255,878)
51.17%
60.66%
0
0
0
0.00%
0.00%
(892,100)
(187,989)
(704,111)
21.07%
21.63%
(1,350,500)
(19,880)
(1,330,620)
1.47%
6.95%
0
0
0
0.00%
0.00%
(2,766,635)
(476,026)
(2,290,609)
17.21%
22.25%
624,000
0
624,000
0.00%
290.53%
0
38
(38)
0.00%
7.05%
624,000
38
623,962
0.01%
290.41%
Expense
Personnel expenses
Fund transfers out
Fund-035 TOWNSHIP BRIDGE
Department-035 TOWNSHIP BRIDGE
Revenue
Interest income
Expense
Fund transfers out
0
0
0
0.00%
0.00%
(624,000)
0
(624,000)
0.00%
0.00%
(624,000)
0
(624,000)
0.00%
0.00%
3,016,250
1,961,010
1,055,240
65.01%
72.39%
1,047,500
49,512
997,988
4.73%
0.20%
200
427
(227)
213.33%
164.68%
4,063,950
2,010,949
2,053,001
49.48%
46.92%
Fund-036 COUNTY MOTOR FUEL TAX
Department-036 COUNTY MOTOR FUEL TAX
Revenue
Interest income
Expense
Personnel expenses
0
0
0
0.00%
0.00%
(2,510,950)
(1,303,183)
(1,207,767)
51.90%
44.88%
(1,438,000)
(18,525)
(1,419,475)
1.29%
2.12%
(115,000)
(9,245)
(105,755)
8.04%
0.00%
(4,063,950)
(1,330,953)
(2,732,997)
32.75%
23.15%
Page 11 of 27
45
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-037 TOWNSHIP MOTOR FUEL TAX
Department-037 TOWNSHIP MOTOR FUEL TAX
Revenue
Interest income
780,000
698,159
81,841
89.51%
90,000
0
90,000
0.00%
0.00%
100
139
(39)
139.38%
132.67%
65.55%
0
90,602
(90,602)
0.00%
0.00%
870,100
788,900
81,200
90.67%
59.28%
(870,100)
(78,493)
(791,607)
9.02%
8.10%
0
0
0
0.00%
0.00%
(870,100)
(78,493)
(791,607)
9.02%
8.10%
801,630
435,811
365,819
54.37%
54.34%
0
0
0
0.00%
0.00%
203,050
32,135
170,915
15.83%
23.58%
Expense
Fund-038 MATCHING TAX
Department-038 MATCHING TAX
Revenue
Property taxes
Interest income
500
41
459
8.23%
0.00%
4,000
2,435
1,565
60.86%
0.00%
0
0
0
0.00%
0.00%
1,009,180
470,422
538,758
46.61%
44.75%
Expense
Personnel expenses
0
0
0
0.00%
0.00%
(138,850)
(55,093)
(83,757)
39.68%
66.72%
(570,330)
(230,115)
(340,215)
40.35%
72.85%
(300,000)
(27,066)
(272,935)
9.02%
2.00%
(1,009,180)
(312,273)
(696,907)
30.94%
44.60%
13,235
9,002
4,233
68.01%
68.41%
100
0
100
0.00%
22.36%
13,335
9,002
4,333
67.50%
68.13%
Fund-040 COMM DEV ASSIST PROGRAM
Department-040 COMMUNITY DEVELPMNT ASSIS
Revenue
Interest income
Expense
Fund transfers out
0
0
0
0.00%
0.00%
(12,000)
0
(12,000)
0.00%
61.54%
(12,000)
0
(12,000)
0.00%
61.54%
Page 12 of 27
46
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-041 SOLID WASTE MANAGEMENT
Department-041 RECYCLING & RESOURCE CONS
Revenue
6,300
0
6,300
0.00%
0.00%
2,000
2,000
0
100.00%
100.00%
250,000
183,184
66,816
73.27%
69.06%
500
2,676
(2,176)
535.14%
0.00%
0
64
(64)
0.00%
20.25%
258,800
187,924
70,876
72.61%
65.85%
(171,035)
(105,875)
(65,161)
61.90%
62.38%
(13,450)
(4,223)
(9,227)
31.40%
16.71%
(248,198)
(97,540)
(150,658)
39.30%
34.27%
0
0
0
0.00%
0.00%
(432,683)
(207,638)
(225,045)
47.99%
42.20%
5,368,300
2,917,905
2,450,395
54.35%
54.34%
286,000
226,562
59,438
79.22%
75.00%
Interest income
Expense
Personnel expenses
Fund-042 ILL MUNICIPAL RETIREMENT
Department-042 ILLINOIS MUNCIPAL RETIRE
Revenue
Property taxes
Interest income
Fund transfers in
0
95
(95)
0.00%
0.00%
2,000
3,027
(1,027)
151.34%
175.47%
0
0
0
0.00%
0.00%
5,656,300
3,147,589
2,508,711
55.65%
54.82%
(5,656,300)
(3,898,679)
(1,757,621)
68.93%
64.06%
(5,656,300)
(3,898,679)
(1,757,621)
68.93%
64.06%
2,791,900
1,517,678
1,274,222
54.36%
54.34%
286,000
226,562
59,438
79.22%
75.00%
Expense
Personnel expenses
Fund-043 FICA
Department-043 FICA
Revenue
Property taxes
Interest income
Fund transfers in
0
55
(55)
0.00%
0.00%
2,000
1,981
19
99.04%
113.37%
0
0
0
0.00%
0.00%
3,079,900
1,746,275
1,333,625
56.70%
55.19%
Page 13 of 27
47
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-043 FICA
Department-043 FICA
Expense
Personnel expenses
(3,079,900)
(2,139,289)
(940,611)
69.46%
64.30%
(3,079,900)
(2,139,289)
(940,611)
69.46%
64.30%
Fund-044 VETERANS ASSISTANT COMM
Department-044 VETERANS ASSISTANCE COMM
Revenue
Property taxes
Interest income
160,325
87,279
73,046
54.44%
54.36%
49,275
39,038
10,237
79.23%
103.55%
0
215
(215)
0.00%
0.00%
5,000
0
5,000
0.00%
0.00%
214,600
126,533
88,067
58.96%
62.06%
Expense
Personnel expenses
(131,995)
(74,287)
(57,708)
56.28%
54.80%
(44,870)
(29,491)
(15,379)
65.73%
47.49%
(52,355)
(34,670)
(17,685)
66.22%
56.53%
0
0
0
0.00%
0.00%
(229,220)
(138,448)
(90,772)
60.40%
53.33%
Fund-045 PEORIA COUNTY LAW LIBRARY
Department-045 LAW LIBRARY
Revenue
Interest income
0
0
0
0.00%
0.00%
131,000
91,424
39,576
69.79%
59.20%
10
0
10
0.00%
0.00%
131,010
91,424
39,586
69.78%
59.19%
Expense
Personnel expenses
(73,500)
(46,689)
(26,811)
63.52%
63.56%
(18,850)
(10,987)
(7,863)
58.29%
51.17%
(29,517)
(27,458)
(2,059)
93.03%
57.14%
(121,867)
(85,135)
(36,732)
69.86%
58.93%
32,000
21,434
10,566
66.98%
49.48%
0
33
(33)
0.00%
0.00%
Fund-046 PEORIA COUNTY FORFEITURE
Department-046 FORFEITURE
Revenue
Interest income
Page 14 of 27
48
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-046 PEORIA COUNTY FORFEITURE
Department-046 FORFEITURE
Revenue
0
0
0
0.00%
0.00%
32,000
21,467
10,533
67.08%
49.53%
Expense
(7,500)
(3,471)
(4,029)
46.28%
0.00%
(18,000)
0
(18,000)
0.00%
238.61%
(25,500)
(3,471)
(22,029)
13.61%
139.99%
Fund-048 JUVENILE DETENTION CENTER
Department-048 JUVENILE DETENTION CENTER
Revenue
Property taxes
475,500
258,536
216,964
54.37%
54.36%
1,342,935
855,187
487,748
63.68%
51.39%
78.24%
399,500
377,116
22,384
94.40%
Interest income
0
1,266
(1,266)
0.00%
0.00%
0
21
(21)
0.00%
0.00%
Fund transfers in
697,287
569,687
127,600
81.70%
66.67%
2,915,222
2,061,812
853,410
70.73%
59.60%
57.33%
Expense
Personnel expenses
(2,483,747)
(1,474,504)
(1,009,243)
59.37%
(241,295)
(145,899)
(95,396)
60.46%
57.03%
(426,974)
(281,719)
(145,255)
65.98%
68.47%
Fund transfers out
0
0
0
0.00%
45.01%
(47,950)
0
(47,950)
0.00%
66.67%
(3,199,966)
(1,902,121)
(1,297,845)
59.44%
58.62%
Fund-049 PROBATION SERVICES
Department-049 PROBATION SERVICES
Revenue
Interest income
0
4,184
(4,184)
0.00%
0.00%
594,500
371,976
222,524
62.57%
63.47%
125
3,200
(3,075)
2559.76%
0.00%
594,625
379,359
215,266
63.80%
63.46%
Expense
Fund transfers out
(57,500)
(35,184)
(22,316)
61.19%
22.90%
(1,236,300)
(354,068)
(882,232)
28.64%
19.20%
0
0
0
0.00%
0.00%
(1,293,800)
(389,252)
(904,548)
30.09%
19.32%
Page 15 of 27
49
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-051 DRUG FORFEITURE-SHERIFF
Department-051 DRUG FORFEITURE-1505
Revenue
5,500
0
5,500
0.00%
10
127
(117)
1274.70%
0.00%
15,000
19,407
(4,407)
129.38%
112.57%
20,510
19,535
975
95.24%
77.15%
(13,500)
(5,084)
(8,416)
37.66%
46.40%
(11,650)
(2,600)
(9,050)
22.31%
33.47%
0
(5,469)
5,469
0.00%
0.00%
(25,150)
(13,153)
(11,997)
52.30%
38.93%
63,300
42,862
20,438
67.71%
58.89%
50
772
(722)
1543.40%
0.00%
0
0
0
0.00%
0.00%
63,350
43,634
19,716
68.88%
58.85%
(46,945)
(27,669)
(19,276)
58.94%
57.36%
(3,950)
0
(3,950)
0.00%
0.00%
(95,050)
(57,922)
(37,128)
60.94%
52.99%
(145,945)
(85,591)
(60,354)
58.65%
52.95%
Interest income
0.00%
Expense
Fund-052 NEUTRAL SITE EXCHANGE
Department-052 NEUTRAL SITE EXCH FUND
Revenue
Interest income
Expense
Personnel expenses
Fund-054 MORTGAGE FORECLOSURE
Department-009 COURT ADMINISTRATION
Revenue
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
62,500
42,862
19,638
68.58%
60.70%
0
1
(1)
0.00%
0.00%
Expense
Fund-055 CHILDRENS WAITING ROOM
Department-055 CHILDREN WAITING ROOM
Revenue
Interest income
Page 16 of 27
50
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-055 CHILDRENS WAITING ROOM
Department-055 CHILDREN WAITING ROOM
Revenue
0
0
0
0.00%
0.00%
62,500
42,863
19,637
68.58%
60.70%
Expense
(300)
0
(300)
0.00%
58.93%
(67,042)
(44,417)
(22,625)
66.25%
66.25%
(67,342)
(44,417)
(22,925)
65.96%
66.23%
143,200
85,507
57,693
59.71%
148.99%
1,040
360
680
34.65%
22.46%
0
112,873
(112,873)
0.00%
5.63%
144,240
198,741
(54,501)
137.78%
135.59%
(102,125)
(134,754)
32,629
131.95%
93.45%
(18,700)
(5,453)
(13,247)
29.16%
27.68%
0
0
0
0.00%
0.00%
(120,825)
(140,207)
19,382
116.04%
86.82%
Fund-057 INMATE BENEFIT
Department-057 INMATE BENEFIT
Revenue
Interest income
Expense
Fund-058 RESTRICTED DONATIONS-SH
Department-058 RESTRIC DONATIONS-SHERIFF
Revenue
0
0
0
0.00%
0.00%
Interest income
5
145
(140)
2893.80%
0.00%
15,475
2,598
12,877
16.79%
79.90%
15,480
2,742
12,738
17.72%
79.88%
(15,375)
(498)
(14,877)
3.24%
70.68%
(6,500)
(149)
(6,351)
2.30%
65.04%
(21,875)
(647)
(21,228)
2.96%
69.20%
Expense
Page 17 of 27
51
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-059 RESTRICTED DONATIONS-BW
Department-059 RESTRIC DONATIONS-BELWOOD
Revenue
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
110,000
59,877
50,123
54.43%
54.40%
0
0
0
0.00%
0.00%
110,000
59,877
50,123
54.43%
54.40%
(112,608)
(62,459)
(50,149)
55.47%
50.01%
(112,608)
(62,459)
(50,149)
55.47%
50.01%
4,950,000
2,571,882
2,378,118
51.96%
53.31%
0
4,915
(4,915)
0.00%
0.00%
4,950,000
2,576,797
2,373,203
52.06%
53.31%
Fund-060 UNIVERSITY OF IL EXTENSIO
Department-060 UNIVERSITY OF IL EXTNSN
Revenue
Property taxes
Interest income
Expense
Fund-061 PUB FACILITIES SALES TAX
Department-061 PUB FACILITIES SALES TAX
Revenue
Interest income
Expense
Fund transfers out
0
0
0
0.00%
0.00%
(4,950,000)
0
(4,950,000)
0.00%
12.10%
(4,950,000)
0
(4,950,000)
0.00%
12.10%
0.00%
Fund-062 CAPITAL PROJECTS
Department-062 CAPITAL PROJECTS
Revenue
0
0
0
0.00%
Interest income
0
15,773
(15,773)
0.00%
0.00%
0
1,867
(1,867)
0.00%
0.00%
Fund transfers in
0
0
0
0.00%
0.00%
1,509,840
0
1,509,840
0.00%
0.00%
1,509,840
17,639
1,492,201
1.17%
0.00%
455.51%
Expense
(12,650)
0
(12,650)
0.00%
(31,585)
(31,585)
(0)
100.00%
0.00%
(3,685,880)
(702,452)
(2,983,428)
19.06%
18.60%
Page 18 of 27
52
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-062 CAPITAL PROJECTS
Department-062 CAPITAL PROJECTS
Expense
0
0
0
0.00%
Other financing use
0
0
0
0.00%
0.00%
(45,540)
(45,535)
(5)
99.99%
0.00%
(3,775,655)
(779,571)
(2,996,084)
20.65%
19.66%
334,899
102,193
232,706
30.51%
30.39%
0
51
(51)
0.00%
0.00%
334,899
102,245
232,654
30.53%
30.39%
Fund transfers out
0.00%
Fund-063 PLANNING AND ZONING GRANT
Department-063 PLANNING AND ZONING GRANT
Revenue
Interest income
Expense
Personnel expenses
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
(257,899)
(109,543)
(148,356)
42.48%
85.17%
(77,000)
0
(77,000)
0.00%
0.00%
(334,899)
(109,543)
(225,356)
32.71%
85.17%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0.00%
Fund-064 CRIMINAL JUSTICE SYSTEM
Department-064 JAIL EXPANSION
Revenue
Expense
Fund-065 PEORIA RIVERFRONT MUSEUM
Department-065 PEORIA RIVERFRONT MUSEUM
Revenue
0
0
0
0.00%
Interest income
0
9,942
(9,942)
0.00%
0.00%
0
0
0
0.00%
0.00%
Fund transfers in
0
0
0
0.00%
0.00%
0
9,942
(9,942)
0.00%
0.00%
0
0
0
0.00%
0.00%
Expense
Page 19 of 27
53
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Expense
0
0
0
0.00%
0.00%
(100,000)
(16,592)
(83,408)
16.59%
96.96%
(100,000)
(16,592)
(83,408)
16.59%
96.95%
0.00%
Fund-067 GEN OBLIGATION DEBT CERT
Department-067 GENERAL FUND OBLIGATION
Revenue
0
0
0
0.00%
0
0
0
0.00%
0.00%
Interest income
0
782
(782)
0.00%
0.00%
Fund transfers in
529,865
245,858
284,007
46.40%
45.65%
5,093,905
345,954
4,747,951
6.79%
29.40%
5,623,770
592,594
5,031,176
10.54%
31.35%
Expense
(5,050)
(3,520)
(1,530)
69.70%
75.82%
(5,578,230)
(1,657,026)
(3,921,204)
29.71%
31.35%
(5,583,280)
(1,660,546)
(3,922,734)
29.74%
31.39%
Fund-068 JAIL/JDC BOND DEBT
Department-068 JAIL/JDC BOND DEBT FUND
Expense
Fund transfers out
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
30
(30)
0.00%
0.00%
0
30
(30)
0.00%
0.00%
Fund-070 CRIMINAL JUSTICE SYSTEM
Department-070 CRIMINAL JUSTICE SYSTEM
Revenue
Interest income
Expense
0
0
0
0.00%
0.00%
0
(30,174)
30,174
0.00%
0.00%
(1,118,453)
(279,007)
(839,446)
24.95%
44.61%
(1,118,453)
(309,181)
(809,272)
27.64%
52.65%
Page 20 of 27
54
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-071 TIF DIST-PRM PARKING
Department-071 TIF DIST-PRM PARKING GAR
Revenue
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
(0.04)
0
0
0
0.00%
(0.04)
0
0
0
0.00%
11.75%
0
0
0
0.00%
11.75%
Fund-075 BEL-WOOD NURSING HOME
Revenue
Expense
Fund-075 BEL-WOOD NURSING HOME
Department-075 BELWOOD NURSING HOME ACT
Revenue
Property taxes
0
0
0
0.00%
66.67%
0
0
0
0.00%
53.17%
Interest income
0
0
0
0.00%
10.57%
0
0
0
0.00%
63.33%
0
0
0
0.00%
0.00%
0
0
0
0.00%
54.75%
Expense
Personnel expenses
0
0
0
0.00%
58.35%
0
0
0
0.00%
65.23%
0
0
0
0.00%
54.66%
0
0
0
0.00%
39.06%
Depreciation expenses
0
0
0
0.00%
0.00%
0
0
0
0.00%
39.35%
Other financing use
0
0
0
0.00%
0.00%
Fund transfers out
0
0
0
0.00%
0.00%
0
0
0
0.00%
56.83%
315,000
204,181
110,819
64.82%
67.40%
0
3,122
(3,122)
0.00%
0.00%
Fund-076 PEORIA COUNTY PARKING FAC
Department-076 PARKING
Revenue
Interest income
Page 21 of 27
55
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-076 PEORIA COUNTY PARKING FAC
Department-076 PARKING
Revenue
0
0
0
0.00%
0.00%
315,000
207,303
107,697
65.81%
67.40%
Expense
(546)
(545)
(1)
99.84%
0.00%
(203,054)
(68,679)
(134,375)
33.82%
69.70%
0
0
0
0.00%
0.00%
0
(63,584)
63,584
0.00%
0.00%
(203,600)
(132,808)
(70,792)
65.23%
76.76%
232.56%
Fund-080 PEORIA COUNTY IT SERVICES
Department-080 IT SERVICES
Revenue
24,000
25,680
(1,680)
107.00%
2,885,700
1,919,665
966,035
66.52%
66.55%
2,590
3,437
(847)
132.72%
30.70%
Interest income
0
0
0
0.00%
0.00%
2,912,290
1,948,782
963,508
66.92%
67.10%
(1,554,450)
(933,075)
(621,375)
60.03%
56.79%
(679,880)
(229,922)
(449,958)
33.82%
41.74%
(1,748,575)
(1,113,760)
(634,815)
63.70%
66.91%
Expense
Personnel expenses
(355,000)
0
(355,000)
0.00%
79.89%
0
0
0
0.00%
0.00%
Fund transfers out
0
0
0
0.00%
0.00%
(4,337,905)
(2,276,756)
(2,061,149)
52.49%
57.48%
Fund-081 PEORIA CNTY EMPLOYEE HLTH
Department-081 EMPLOYEE HEALTH
Revenue
7,227,790
4,858,475
2,369,315
67.22%
64.40%
Interest income
118,150
66,558
51,592
56.33%
6.63%
362,670
54,987
307,683
15.16%
6.56%
7,708,610
4,980,020
2,728,590
64.60%
61.84%
(7,911,045)
(4,354,734)
(3,556,311)
55.05%
55.60%
0
0
0
0.00%
0.00%
Expense
Personnel expenses
Page 22 of 27
56
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-081 PEORIA CNTY EMPLOYEE HLTH
Department-081 EMPLOYEE HEALTH
Expense
(596,405)
(429,119)
(167,286)
71.95%
75.34%
(8,507,450)
(4,783,852)
(3,723,598)
56.23%
56.90%
2,241,310
1,218,213
1,023,097
54.35%
54.34%
0
0
0
0.00%
0.00%
800
256
544
31.98%
0.00%
Fund-082 PEORIA COUNTY RISK MGMT
Department-082 RISK MANAGEMENT
Revenue
Property taxes
Interest income
386,315
281,065
105,250
72.76%
63.09%
2,628,425
1,499,534
1,128,891
57.05%
56.06%
(652,000)
(575,916)
(76,084)
88.33%
35.08%
(260)
0
(260)
0.00%
80.92%
(1,847,170)
(1,618,051)
(229,119)
87.60%
94.26%
(2,499,430)
(2,193,967)
(305,463)
87.78%
77.13%
Expense
Personnel expenses
Fund-087 PUBLIC TRANSPORTATION
Department-087 PUBLIC TRANSPORTATION
Revenue
605,345
279,244
326,101
46.13%
29.16%
150,570
85,430
65,140
56.74%
31.80%
0
245
(245)
0.00%
0.00%
9,385
25,019
(15,634)
266.59%
10.50%
0
0
0
0.00%
0.00%
765,300
389,938
375,362
50.95%
28.85%
Interest income
Expense
Personnel expenses
(27,000)
(11,204)
(15,796)
41.50%
66.50%
(143,535)
(51,267)
(92,268)
35.72%
44.14%
(594,765)
(316,852)
(277,913)
53.27%
39.14%
(765,300)
(379,323)
(385,977)
49.57%
40.35%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
Fund-088 SPRINGDALE CEMETERY
Department-088 SPRINGDALE CEMETARY
Revenue
Page 23 of 27
57
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-088 SPRINGDALE CEMETERY
Department-088 SPRINGDALE CEMETARY
Expense
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
12,000
6,932
5,068
57.77%
173.49%
0
43
(43)
0.00%
0.00%
12,000
6,975
5,025
58.13%
173.49%
(12,000)
0
(12,000)
0.00%
0.00%
(12,000)
0
(12,000)
0.00%
0.00%
0
0
0
0.00%
0.00%
Interest income
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
Interest income
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
Fund-089 SAO-AUTOMATION FEE FUND
Department-089 SAO-AUTOMATION FEE
Revenue
Interest income
Expense
Fund-090 VICTIM ADVOCATE
Department-090 VICTIM ADVOCATE
Revenue
Expense
Personnel expenses
Fund-091 C.O.P.S.
Department-091 C.O.P.S.
Revenue
Expense
Page 24 of 27
58
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-092 PEO CNTY VETERANS WAR MEM
Department-092 WW MEM CAPITAL PROJ
Revenue
0
0
0
0.00%
Interest income
0
255
(255)
0.00%
0.00%
0
232,512
(232,512)
0.00%
0.00%
Fund transfers in
0.00%
30,000
30,000
0
100.00%
0.00%
30,000
262,766
(232,766)
875.89%
0.00%
(100,000)
0
(100,000)
0.00%
0.00%
(100,000)
0
(100,000)
0.00%
0.00%
56.86%
Expense
Fund-093 EDUC TRANSITION/VISIT
Department-093 EDUCATION TRANSTN/VISIT
Revenue
44,055
29,539
14,516
67.05%
Interest income
0
29
(29)
0.00%
0.00%
0
0
0
0.00%
0.00%
44,055
29,568
14,487
67.12%
56.86%
Personnel expenses
(30,930)
(19,680)
(11,250)
63.63%
53.41%
(13,125)
(8,722)
(4,403)
66.45%
34.00%
(44,055)
(28,402)
(15,653)
64.47%
49.53%
40,610
28,066
12,544
69.11%
49.68%
0
3
(3)
0.00%
0.00%
40,610
28,069
12,541
69.12%
49.68%
(28,600)
(23,104)
(5,496)
80.78%
54.95%
(775)
(1,174)
399
151.43%
0.00%
(11,235)
(1,039)
(10,196)
9.25%
1.03%
(40,610)
(25,317)
(15,293)
62.34%
39.37%
42,608
7,392
85.22%
15.24%
Expense
Fund-094 FAMILY VIOLENCE COOR CNCL
Department-094 FAMILY VIOLENCE CORD CNCL
Revenue
Interest income
Expense
Personnel expenses
Fund-097 CNTY/ST CAPITAL IMP GRANT
Department-097 CO/ST CAPITAL IMP GRANT
Revenue
Interest income
50,000
Page 25 of 27
59
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Revenue
0
0
0
0.00%
0.00%
50,000
42,608
7,392
85.22%
15.24%
Expense
Fund transfers out
0
0
0
0.00%
0.00%
(50,000)
0
(50,000)
0.00%
12.80%
(50,000)
0
(50,000)
0.00%
12.80%
Fund-117 ROD-AUTOMATION FUND
Department-117 ROD-AUTOMATION
Revenue
103,000
61,763
41,237
59.96%
0.00%
Interest income
0
120
(120)
0.00%
0.00%
0
0
0
0.00%
0.00%
103,000
61,883
41,117
60.08%
0.00%
(103,000)
(68,869)
(34,131)
66.86%
0.00%
(103,000)
(68,869)
(34,131)
66.86%
0.00%
3,000
(412)
3,412
(0.14)
0.00%
3,000
(412)
3,412
(0.14)
0.00%
(3,000)
(897)
(2,103)
29.89%
0.00%
(3,000)
(897)
(2,103)
29.89%
0.00%
Expense
Fund-175 HEDDINGTON OAKS
Revenue
Expense
Department-175 HEDDINGTON OAKS
Revenue
Property taxes
Interest income
1,923,915
1,282,610
641,305
66.67%
0.00%
13,552,000
8,724,268
4,827,732
64.38%
0.00%
25,000
44,778
(19,778)
179.11%
0.00%
0
0
0
0.00%
0.00%
0
0
0
0.00%
0.00%
15,500,915
10,051,656
5,449,259
64.85%
0.00%
Page 26 of 27
60
Peoria County, IL
as of 10/23/2014 at 04:30PM
Current Year: 14
Prior Year: 13
Periods: 1, 2, 3, 4, 5, 6, 7, 8
Account Group Title
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Department-175 HEDDINGTON OAKS
Expense
Personnel expenses
(8,381,640)
(5,531,576)
(2,850,064)
66.00%
0.00%
(1,447,555)
(1,055,930)
(391,625)
72.95%
0.00%
(2,743,395)
(2,193,493)
(549,902)
79.96%
0.00%
(82,185)
(56,242)
(25,943)
68.43%
0.00%
0
(894,400)
894,400
0.00%
0.00%
(2,019,085)
(1,336,054)
(683,031)
66.17%
0.00%
Other financing use
0
0
0
0.00%
0.00%
Fund transfers out
0
0
0
0.00%
0.00%
(14,673,860)
(11,067,695)
(3,606,165)
75.42%
0.00%
Page 27 of 27
61
AGENDA BRIEFING
COMMITTEE:
Executive
LINE ITEM: N/A
AMOUNT: N/A
ISSUE:
For INFORMATION: Monthly Departmental Budget Report
This monthly departmental budget report covers revenue and expenditure activity for the period ending August
31, 2014. Accordingly, revenues and expenses should be approximately 67% of their budgeted levels.
New Communication:
• The attached report and all Committee budget reports are available to county employees on the intranet.
Revenues:
• August revenues were routine in nature, and are consistent with year-to-date revenues from 2013.
Expenditures:
• August expenses were routine in nature.
COUNTY BOARD GOALS:
N/A
COMMITTEE ACTION:
INFORMATIONAL ITEM
PREPARED BY:
DEPARTMENT:
Finance
DATE:
62
October 20, 2014
Peoria County, IL
Executive Committee
10/20/2014
08:37AM
Prior FY: 13
Current FY: 14
Included Programs:
721
Thru Period: 8
Account Group Title
PYTD Amount
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Fund-040 COMM DEV ASSIST PROGRAM
Department-040 COMMUNITY DEVELPMNT ASSIS
Revenue
Interest income
11,513
13,235
9,002
4,233
68%
68%
22
100
0
100
0%
22%
11,535
13,335
9,002
4,333
68%
68%
Expense
0
0
0
0
0%
0%
(8,000)
(12,000)
0
(12,000)
0%
62%
(8,000)
(12,000)
0
(12,000)
0%
62%
59,841
110,000
59,877
50,123
54%
54%
0
0
0
0
0%
0%
59,841
110,000
59,877
50,123
54%
54%
(55,016)
(112,608)
(62,459)
(50,149)
55%
50%
(55,016)
(112,608)
(62,459)
(50,149)
55%
50%
Fund transfers out
Fund-060 UNIVERSITY OF IL EXTENSIO
Department-060 UNIVERSITY OF IL EXTNSN
Revenue
Property taxes
Interest income
Expense
Revenue
0
0
0
0
0%
0%
71
0
9,942
(9,942)
0%
0%
0
0
0
0
0%
0%
Fund transfers in
0
0
0
0
0%
0%
71
0
9,942
(9,942)
0%
0%
0%
Interest income
Expense
0
0
0
0
0%
23
0
0
0
0%
0%
(242,392)
(100,000)
(16,592)
(83,408)
17%
97%
(242,369)
(100,000)
(16,592)
(83,408)
17%
97%
50,000
42,608
7,392
85%
15%
Revenue
Interest income
7,770
Report: D:\Posting Folder\Monthly Reports\Monthly Reports\apps\Monthly Budget Report-Exec Cmte.imr
63
Page 1 of 2
Peoria County, IL
Executive Committee
10/20/2014
08:37AM
Prior FY: 13
Current FY: 14
Included Programs:
721
Thru Period: 8
Account Group Title
PYTD Amount
Budget
Year-to-Date Amount
Available Balance
YTD % of Budget
PY % of Budget
Revenue
0
0
0
0
0%
0%
7,770
50,000
42,608
7,392
85%
15%
Expense
Fund transfers out
0
0
0
0
0%
0%
(6,398)
(50,000)
0
(50,000)
0%
13%
(6,398)
(50,000)
0
(50,000)
0%
13%
Report: D:\Posting Folder\Monthly Reports\Monthly Reports\apps\Monthly Budget Report-Exec Cmte.imr
64
Page 2 of 2
Springdale Cemetery Management Authority
August 19, 2014
Regular Meeting Minutes
512
_______________________________________________________________________________________
Authority Members Present
for Roll Call:
Allen Andrews, Secretary
Garth Madison
Bob Manning, Chairman
Kent Rotherham, Treasurer
Matt Ryan
Jim Stuttle, Vice Chairman
Absent from Roll Call:
Connie Frank
Also In Attendance:
Mark Matuszak, General Manager
Monica Craig, Staff
Interested Citizens
Chairman Manning called the meeting to order at 4:00 p.m. in the Springdale Cemetery meeting room in the
Volunteer and Maintenance Building on Tuesday, August 19, 2014. A roll call of authority members was
taken and Chairman Manning announced there was a quorum. Chairman Manning asked all in attendance to
please stand and join in reciting the Pledge of Allegiance.
APPROVAL OF JULY 15, 2014 REGULAR MEETING MINUTES:
Mr. Stuttle made a motion to approve the Minutes of the July 15, 2014 regular meeting; Mr.
Andrews seconded. Motion passed by unanimous voice vote.
Chairman Manning welcomed Adam White of Running Central and Tricia Potts of JDRF.
REQUEST BY JDRF:
Tricia Potts, Central Illinois Development Manager for JDRF, requested use of the cemetery for the 35th
Annual Ron Santo Walk & 5K to Cure Diabetes on October 5, 2014.
APPROVAL FOR USE OF CEMETERY:
A motion was made by Mr. Rotherham and seconded by Mr. Stuttle to approve the use of cemetery
grounds on October 5, 2014 for the 35th Annual Ron Santo Walk & 5K to cure diabetes. Motion
passed by unanimous voice vote.
REQUEST BY SHAZAM RACING:
AdamWhite from Running Central requested use of the cemetery for the following two races: Goodwill’s
Forward, March and Run on October 11, 2014 and the Screaming Pumpkin Race on October 25, 2014.
APPROVAL FOR USE OF CEMETERY:
A motion was made by Mr. Rotherham and seconded by Mr. Ryan to approve the use of cemetery
grounds on October 11, 2014 for Goodwill’s “Forward, March and Run” event and for the
Screaming Pumpkin Race on October 25, 2014. Motion passed by unanimous voice vote.
65
513
Authority Proceedings
August 19, 2014
Regular Meeting
_______________________________________________________________________________________
Both Mr. White and Ms. Potts requested the cemetery include flyers in participants’ packets. Mr. Matuszak
stated he would be happy to include a flyer in the racers’ packets and list each event on the cemetery’s
website and FaceBook page.
PUBLIC COMMENT:
Cheryl Budzinski, 623 W. Stratford Dr., Peoria, IL, is interested in the structure of the IGA and how changes
may affect the cemetery.
GENERAL MANAGER’S REPORT:
Mr. Matuszak reported the following:
 During the time period of July 16 thru August 18 there were nine interments vs. 14 at this time last
year, a total of 73 for 2014 vs. 89 last year.
 Employees had an on-site Axiom training session August 7-9 from John Field of Australia.
 Installation of way finding signs has begun and should take 2-3 months to complete.
 The relocation of orphan stones will soon begin and they will all be transferred to a site up near the
storage area materials on a pad.
 The re-design of the entry way plans are almost complete. Farnsworth will put together a proposal in
a report form for your review.
 Major progress in marker repairs by staff. Expecting to have approximately 200 done by the time
winter sets in.
 Backing up the computer system on the Cloud on a regular basis.
 Replacement trees and tribute trees – D.A. Hoerr presented a plan where they will market purchasing
and planting a tree instead of ordering funeral flowers. We need to replace trees on a regular basis
since we are losing up to 24 a year.
 Working with city staff regarding a Perry Street traffic barrier and signs.
 Sales are down. Details of a new sales/marketing program will be presented in September.
 Office building is being painted.
 Office computers need replaced. Microsoft XP is no longer supported.
 Have met with the Foundation fundraising committee and discussed the needs list.
 Will assess staffing needs going into fall and winter.
 Looking to purchase additional grounds equipment in the near future. Maintaining the equipment
will also be discussed with grounds staff.
 Doing some research for a drone pilot to map cemetery.
Mr. Madison requested Mr. Matuszak send him links to green burial sites. Green burial regulations were
discussed and a policy needs to be put into place.
Mr. Madison suggested succession tree planting be started with a comprehensive, long term plan. It was also
suggested to contact an arbor organization and possibly begin a tree nursery.
Mr. Stuttle recommends the office computers be replaced as soon as possible.
66
August 19, 2014
514
Regular Meeting
_______________________________________________________________________________________
REPORT OF OFFICERS:
TREASURER’S REPORT:
Kent Rotherham, Treasurer, reported on checks written in July and reviewed the financial reports with the
Authority.
APPROVAL OF CHECKS WRITTEN:
Mr. Stuttle made a motion to receive and file the July check register and checks written in the
amount of $60,306.53. Mr. Andrews seconded. Motion passed by unanimous voice vote.
APPROVAL OF FINANCIAL REPORT:
Mr. Stuttle made a motion to receive and file the July financial statements as presented. Mr.
Rotherham seconded. Motion passed by unanimous voice vote.
Mr. Andrews is concerned with the lack of marker sales. Mr. Matuszak explained customers can readily go
through the internet and shop very competitively and through tracking, our market share is way down. We
urgently need a sales campaign.
SECRETARY’S REPORT:
Mr. Andrews had no report.
REPORT OF COMMITTEE CHAIRS:
BY-LAWS:
Mr. Andrews had no report.
MARKETING/PR: Chairman Manning reported a new appointee by the City should be made soon.
MONUMENT RESTORATION:
Mr. Ryan reported the Foundation has spent $10,000 to repair 22 large monuments in South Division.
INVESTMENT/FINANCE:
There was no report.
PERSONNEL:
There was no report.
HISTORIC PRESERVATION FOUNDATION:
Mr. Andrews reported the Foundation has approved, in advance, reimbursement of staff time for restoration.
Ms. Nina Sunderland has offered to assist and train staff if needed. The Foundation committee will begin
fundraising soon. Mr. Stuttle suggested the Peoria Journal Star be contacted for a story on “progress at
Springdale Cemetery.”
67
515
August 19, 2014
Regular Meeting
_______________________________________________________________________________________
UNFINISHED BUSINESS:
NEW BUSINESS:
Chairman Manning reported he is trying to schedule a date to hold a special meeting to discuss polices for
natural/green burials and the scattering garden. He asked that members email him with dates they are
available.
PUBLIC COMMENT:
Pat Lewis, 11039 N. Tall Oaks Lane, Peoria, expressed his views on a tree program.
MOTION TO ADJOURN:
With no further business to discuss, motion was made by Mr. Ryan and seconded by Mr. Andrews to
adjourn the regular meeting. Motion passed by unanimous voice vote.
Meeting was adjourned at 5:25 p.m.
Respectfully submitted,
Monica L. Craig
68
AGENDA BRIEFING
COMMITTEE:
Executive Committee
LINE ITEM: N/A
AMOUNT: N/A
ISSUE:
For INFORMATION: CDAP / GAP/Macro Loan Report
Attached is the monthly report for the month ending September 30, 2014. The report continues to be 2-pages. The first
provides detailed loan activity. The second is an overall fund statement and balance sheet.
A quick review of the loan table on the first page is as follows:
• Loans are sorted by the company's name, listed alphabetically.
• Goals and Actual data for Jobs Created and Retained is next. Staff continues to extract this information from the
companies. It has taken longer than anticipated.
• Basic loan information follows.
• Payment History is next. NOTE: In the Next Due Column, the date shown is the next payment due according to
the loan's amortization schedule.
• Payment received this period represents the fund activity during the period.
• The Current Balance Due represents the monthly payment due, the late fee that is due, and any back payments
due.
• Outstanding Balances Due equal to the total remaining principal and calculated interest due over the remaining
term of the loan.
A quick review of the balance sheet on page 2 of the report is as follows:
• Beginning balance of the fund is as of the 1st day of the reporting month.
• Receivables that have been booked are noted and subtotaled. You will notice a difference between the total
receivables at the bottom of page 1 and the total shown here because the total for Total Receivables on page 2
includes interest income earned for the current month.
• Expenditures or debits that have also been booked are noted and subtotaled.
• Ending balance of the fund is as of the last day of the reporting month, which is September 2014. This line also
shows you how much is available to be loaned.
The dark shaded boxes in the table represent loans that are delinquent in at least one form.
For the month ending September 2014, all loans except Hick'ry Stick are current. Hick'ry Stick has been in discussions to
pay off their loan in full but nothing has finalized as of yet. The Sarah's Friendly Hardware loan was paid off in full in
August. The Hoerr Racing Macro loan and The Quest Charter School line of credit are also current and schedules for
these loans showing payments received are also attached.
COUNTY BOARD GOALS:
GROWING COUNTY
N/A
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
Finance
DATE:
69
October 21, 2014
Business Name
Ashley Furniture
CPO Holdings
Doehrmann, Inc. (Tim's Ace Hardware)
Hick'ry Stick
Redbud Ridge Custom Shop, Inc.
Sarah's FriendlyHardware, Inc.
Sloan Biotechnolgy LLC (CoBatCo)
Jobs Created/Retained
Goal
Actual
27
8/12
11/10
15
8/7
0/13
1/4
12/3
15
4/55
1/4
12/3
Date
Loan Information
Amount
March 18, 2011
June 11, 2010
March 15, 2006
July 8, 2011
April 15, 2010
January 3, 2012
July 12, 2007
$150,000.00
$150,000.00
$150,000.00
$88,500.00
$117,000.00
$40,000.00
$150,000.00
Totals
Averages
Business Name
$845,500
$120,786
Pymts Rec'd
this Period
Payment History
Last Received
Next Due
Rate
3.00%
3.00%
3.00%
3.00%
3.00%
3.00%
5.25%
08/29/14
08/29/14
09/09/14
07/28/14
08/29/14
08/29/14
09/02/14
Late Fee Owed
10/01/14
10/01/14
10/01/14
08/01/14
10/01/14
Paid off
10/01/14
2
0
0
0
Totals
3.32% Averages
Current Balance Due
Current
Pymt Due
30+ days late
(during life)
Outstanding Balance Due
Late Pymt Due
Total
Principal
Interest
Total
Ashley Furniture
CPO Holdings
Doehrmann, Inc. (Tim's Ace Hardware)
Hick'ry Stick
Redbud Ridge Custom Shop, Inc.
Sarah's FriendlyHardware, Inc.
Sloan Biotechnolgy LLC (CoBatCo)
$0.00
$0.00
$0.00
$0.00
$0.00
$103,716.45
$12,410.91
$116,127.36
$0.00
$1,448.41
$0.00
$0.00
$0.00
$1,609.38
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$91,690.43
$25,462.51
$39,982.51
$55,386.54
$0.00
$50,740.65
$8,249.86
$609.02
$1,363.45
$2,999.57
$0.00
$3,978.07
$99,940.29
$26,071.52
$41,345.96
$58,386.11
$0.00
$54,718.71
Totals
Averages
$3,058
$437
$0
$0
$0
$0
$0
$0
$0
$0
$366,979
$52,426
$29,611
$4,230
$396,590
$56,656
70
Comments from
previous month
CDAP / GAP Loan Fund Statement
Beginning Fund/Cash Balance (01-Sept-14):
$707,271.94
Receivables:
Total Receivables:
$2,762.64
$295.15
$0.00
$6.22
$3,064.01
Loan Payments-Principal
Loan Payments-Interest
Late Fee Payments
Interest Income
$0.00
$0.00
$0.00
Loans Made
Loan Fund Administration
Expenditures:
Total Expenditures:
Ending Fund/Cash Balance (30-Sept-14):
$710,335.95 Amount Available to be Loaned
71
Exhibit B
Amortization Schedule
Hoerr Racing
Peoria, IL
LOAN DATA
Loan amount:
Annual interest rate:
Term in years:
Payments per year:
$219,000.00
3.00%
20
12
First payment due:
10/25/2012
PERIODIC PAYMENT
MAKE CHECK PAYABLE TO:
Peoria County Administration
SEND PAYMENT TO:
The Peoria County Courthouse
Attention: Budget Analyst
324 N. Main, Room 502
Peoria, IL 61602
$1,214.57 NOTE:
Entered payment:
Calculated payment:
CALCULATIONS
County followed City's policy of 10 year amortization with
5 year balloon. City typically extends term to full 10 years
$1,214.57
Use payment of:
1st payment in table:
1
Beginning balance at payment 1:
Cumulative interest prior to payment 1:
Table
Payment
No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
1
219,000.00
0.00 race 097-1502
raceint 097-2-
Acct#10131515
Payment
Date
10/25/2012
11/25/2012
12/25/2012
1/25/2013
2/25/2013
3/25/2013
4/25/2013
5/25/2013
6/25/2013
7/25/2013
8/25/2013
9/25/2013
10/25/2013
11/25/2013
12/25/2013
1/25/2014
2/25/2014
3/25/2014
4/25/2014
5/25/2014
6/25/2014
7/25/2014
8/25/2014
9/25/2014
10/25/2014
11/25/2014
12/25/2014
Payment
Received
10/31/2012
11/26/2012
12/19/2012
1/29/2013
2/27/2013
3/27/2013
4/30/2013
5/28/2013
6/25/2013
7/31/2013
8/26/2013
10/2/2013
10/27/2013
12/2/2013
12/26/2013
1/27/2014
2/27/2014
3/24/2014
4/30/2014
5/29/2014
6/30/2014
7/30/2014
8/29/2014
9/25/2014
Beginning
Balance
219,000.00
218,332.93
217,664.19
216,993.78
216,321.70
215,647.93
214,972.48
214,295.34
213,616.51
212,935.98
212,253.75
211,569.82
210,884.17
210,196.81
209,507.73
208,816.93
208,124.41
207,430.15
206,734.15
206,036.42
205,336.94
204,635.71
203,932.73
203,227.99
202,521.49
201,813.23
201,103.19
Interest
547.50
545.83
544.16
542.48
540.80
539.12
537.43
535.74
534.04
532.34
530.63
528.92
527.21
525.49
523.77
522.04
520.31
518.58
516.84
515.09
513.34
511.59
509.83
508.07
506.30
504.53
502.76
Principal
667.07
668.74
670.41
672.09
673.77
675.45
677.14
678.83
680.53
682.23
683.94
685.65
687.36
689.08
690.80
692.53
694.26
695.99
697.73
699.48
701.23
702.98
704.74
706.50
708.27
710.04
711.81
Page
72
Ending
Balance
218,332.93
217,664.19
216,993.78
216,321.70
215,647.93
214,972.48
214,295.34
213,616.51
212,935.98
212,253.75
211,569.82
210,884.17
210,196.81
209,507.73
208,816.93
208,124.41
207,430.15
206,734.15
206,036.42
205,336.94
204,635.71
203,932.73
203,227.99
202,521.49
201,813.23
201,103.19
200,391.38
Cumulative
Interest
547.50
1,093.33
1,637.49
2,179.98
2,720.78
3,259.90
3,797.33
4,333.07
4,867.11
5,399.45
5,930.09
6,459.01
6,986.22
7,511.71
8,035.48
8,557.53
9,077.84
9,596.41
10,113.25
10,628.34
11,141.68
11,653.27
12,163.10
12,671.17
13,177.48
13,682.01
14,184.77
Check
Number
5004
5005
5006
5007
5008
5009
5010
5011
5015
5014
5018
5020
5024
5025
62772
62809
5151
5152
5155
5157
5162
5161
5163
5166
Loan Amortization Schedule
Loan amount $
Annual interest rate
Loan period in years
Number of payments per year
Start date of loan
Optional extra payments $
Enter values
500,000.00
3.00 %
9
12
4/1/2013
-
Loan summary
5,288.47
Scheduled number of payments
108
Actual number of payments
97
Total early payments $
Total interest $ 60,000.00
Scheduled payment $
Lender name:
Pmt
No.
Payment
Date
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
98
99
5/1/2013 $
6/1/2013
7/1/2013
8/1/2013
9/1/2013
10/1/2013
11/1/2013
12/1/2013
1/1/2014
2/1/2014
3/1/2014
4/1/2014
5/1/2014
6/1/2014
7/1/2014
8/1/2014
9/1/2014
10/1/2014
11/1/2014
12/1/2014
6/1/2021
7/1/2021
Beginning
Balance
500,000.00
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
388,888.88
388,888.88
388,888.88
388,888.88
388,888.88
388,888.88
388,888.88
0.00
0.00
Scheduled
Payment
$
55,555.56
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
68,888.89
0.00
0.00
0.00
0.00
0.00
0.00
0.00
5,288.47
5,288.47
Extra
Payment
$
-
Total Payment
$
55,555.56
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
68,888.89
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
73
Principal
$ 55,555.56
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
55,555.56
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$ 500,000.00
Interest
$
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13,333.33
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$ 60,000.00
Ending
Balance
$ 444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
444,444.44
388,888.88
388,888.88
388,888.88
388,888.88
388,888.88
388,888.88
388,888.88
388,888.88
0.00
0.00
Cumulative
Interest
$
6/8/2013
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13,333.33 5/14/2014
13,333.33
13,333.33
13,333.33
13,333.33
13,333.33
13,333.33
13,333.33
60,000.00
120,000.00
Landfill 2014 Budget to Actual ─ 3rd Quarter
Wednesday, October 15, 2014
DESCRIPTION
REVENUES
Host Fees ($2.20/Ton)
Retroactive 2013 Host Fees(1)
Transfer City Rebate Amount
Leases
Interest Earned
On Cash Balance
On Illinois Funds
Other Revenues
TOTAL REVENUES
EXPENSES
City Personnel(2)
County Personnel(2)
Legal Fees
City Audit Property Management Expenses
Engineering & Operations
Operations
Expansion, RTC & Contingency
Groundwater Assessments
LF # 1 Leachate Ops. & LFG Ops.
LF # 1 Construction Engineering(3)
Dam Monitoring
Contracted Construction
Post Closure Care
Groundwater Contingency
Landfill Gas Flare & Well Field:
Liquids & Gas Replacement Materials
GCCS Rehabilitation(3)
Leachate Extraction Improvements
Off‐Site Liquids Disposal
Dam Modifications
Greater Peoria Sanitary Dist. (GPSD)
Telephone
Electricity
Project Advertising TOTAL EXPENDITURES
Excess Expenses (over) under Revenues
2014 Budget
1st Quarter Actual
2nd Quarter Actual
3rd Quarter Actual
$ 440,750.00
$ 139,750.00
$ ‐
$ 6,125.00
$ 87,793.94
$ ‐
$ ‐
$ ‐
$ 117,592.95
$ 179,393.28
$ 106,496.68
$ 5,900.00
$ 133,975.27
$ ‐
$ (106,496.68)
$ ‐
$ 339,362.16
$ 179,393.28
$ ‐
$ 5,900.00
$ 800.00
$ ‐
$ ‐
$ 100.67
$ ‐
$ ‐
$ 163.82
$ ‐
$ ‐
$ 288.05
$ ‐
$ ‐
$ 552.54 $ 247.46
$ ‐
$ ‐
$ ‐
$ ‐
$ 587,425.00
$ 87,894.61
$ 409,546.73
$ 27,766.64
$ 525,207.98 $ 62,217.02
$ 135,252.00
$ 36,414.00
$ ‐
$ 2,000.00
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 135,252.00
$ 36,414.00
$ ‐
$ 2,000.00
$ ‐
$ 75,000.00
$ 5,000.00
$ 30,000.00
$ 85,000.00
$ 30,000.00
$ ‐
$ 15,569.77
$ 1,101.92
$ 11,765.58
$ 34,993.71
$ ‐
$ ‐
$ 19,987.18
$ 1,056.21
$ 1,634.98
$ 33,858.54
$ ‐
$ ‐
$ 8,419.95
$ 6,969.31
$ 2,293.22
$ 22,574.16
$ ‐
$ ‐
$ 43,976.90
$ 9,127.44
$ 15,693.78
$ 91,426.41
$ ‐
$ ‐
$ 31,023.10
$ (4,127.44)
$ 14,306.22
$ (6,426.41)
$ 30,000.00
$ ‐
$ ‐
$ 5,000.00
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 5,000.00
$ 200,000.00
$ 5,000.00
$ 15,000.00
$ ‐
$ ‐
$ 600.00
$ 6,000.00
$ ‐
$ 688.97
$ 12,222.86
$ 429.96
$ 620.00
$ ‐
$ 66.32
$ 165.88
$ 1,526.40
$ 590.61
$ 406.40
$ 8,593.93
$ ‐
$ 887.14
$ ‐
$ ‐
$ 238.52
$ 1,152.86
$ 373.50
$ 140.11
$ 165,524.51
$ ‐
$ 1,214.36
$ ‐
$ 94.02
$ 383.85
$ 787.73
$ ‐
$ ‐
$ ‐
$ ‐
$ 1,235.48
$ 186,341.30
$ 429.96
$ 2,721.50
$ ‐
$ 160.34
$ 788.25
$ 3,466.99
$ 964.11
$ ‐
$ 5,000.00
$ ‐
$ 3,764.52
$ 13,658.70
$ 4,570.04
$ 12,278.50
$ ‐
$ (160.34)
$ (188.25)
$ 2,533.01
$ (964.11)
$ 635,266.00
$ 79,741.98
$ 68,189.26
$ 208,401.22
$ 356,332.46 $ 278,933.54
$ (47,841.00)
$ 8,152.63
$ 341,357.47
$ (180,634.58)
$ 168,875.52 $ (216,716.52)
(1)
Budget Assumes increased host fee 2014, with retroactive from 2013
City and County personnel Cost reimbursements are increased at 2%
(3)
Cost associated with gas and leachate system contruction for Landfill # 1 ‐ $30,000 engineering & $200,000 for project construction
(2)
BEGINNING CASH BALANCE @ 1/1/2014
Year‐To‐Date 2014 Year‐End Budget Actual
Balance
$ 236,727.89
ENDING CASH BALANCE @ 12/31/2014
74
$ 101,387.84
$ (39,643.28)
$ ‐
$ 225.00
LANDFILL FUND ‐ REVENUE & EXPENSE SUMMARY ‐ 2014
DESCRIPTION
REVENUES
Host Fees ($2.20/Ton)*
Retroactive 2013 Host Fees Transfer City Rebate Amount
Leases
Interest Earned
On Cash Balance
On Illinois Funds
Other Revenues
TOTAL REVENUES
OCTOBER
NOVEMBER
DECEMBER
$ 48,843.23 $ 21,605.31 $ 17,345.40 $ 26,626.86 $ 45,058.29 $ 45,907.80 $ 45,476.86
$ ‐
$ ‐
$ ‐
$ ‐
$ 179,393.28 $ ‐
$ ‐
$ 106,496.68
$ ‐
$ ‐
$ ‐
$ 1,200.00 $ 2,400.00 $ 2,300.00 $ ‐
$ 47,860.96 $ 40,637.45 $ ‐
$ ‐
$ ‐
$ ‐
$ (106,496.68)
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 339,362.16
$ 179,393.28
$ ‐
$ 5,900.00
$ 37.95
$ ‐
$ ‐
$ 48,881.18
$ 32.52
$ ‐
$ ‐
$ 21,637.83
$ 30.20
$ ‐
$ ‐
$ 17,375.60
$ 30.26
$ ‐
$ ‐
$ 27,857.12
$ 46.51
$ ‐
$ ‐
$ 333,394.76
$ 87.05
$ ‐
$ ‐
$ 48,294.85
$ 93.26
$ ‐
$ ‐
$ 45,570.12
$ 93.70
$ ‐
$ ‐
$ (58,542.02)
$ 101.09
$ ‐
$ ‐
$ 40,738.54
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 552.54
$ ‐
$ ‐
$ 525,207.98
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 2,941.01
$ ‐
$ 2,232.74
$ 13,653.77
$ ‐
$ ‐
$ 7,905.31
$ 276.87
$ 4,524.37
$ 12,961.03
$ ‐
$ ‐
$ 4,723.45
$ 825.05
$ 5,008.47
$ 8,378.91
$ ‐
$ ‐
$ 5,438.82
$ ‐
$ 1,476.38
$ 14,340.42
$ ‐
$ ‐
$ 8,912.13
$ 1,005.14
$ 99.96
$ 8,834.44
$ ‐
$ ‐
$ 5,636.23
$ 51.07
$ 58.64
$ 10,683.68
$ ‐
$ ‐
$ 3,295.08
$ 452.04
$ 2,242.15
$ 12,377.71
$ ‐
$ ‐
$ 5,124.87
$ 6,517.27
$ 51.07
$ 10,196.45
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 43,976.90
$ 9,127.44
$ 15,693.78
$ 91,426.41
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 366.32
$ ‐
$ ‐
$ 51.72
$ 832.06
$ 360.36
$ 665.50
$ 8,960.97
$ 429.96
$ 253.68
$ ‐
$ 32.16
$ 42.60
$ 505.40
$ 230.25
$ 23.47
$ 3,261.89
$ ‐
$ ‐
$ ‐
$ 34.16
$ 71.56
$ 188.94
$ ‐
$ 14.03
$ 5,572.62
$ ‐
$ ‐
$ ‐
$ ‐
$ 84.54
$ 385.78
$ 190.32
$ ‐
$ 1,905.69
$ ‐
$ 887.14
$ ‐
$ ‐
$ 85.71
$ 377.19
$ 106.15
$ 392.37
$ 1,115.62
$ ‐
$ ‐
$ ‐
$ ‐
$ 68.27
$ 389.89
$ 77.03
$ 78.03
$ 845.25
$ ‐
$ ‐
$ ‐
$ 52.02
$ 220.95
$ ‐
$ ‐
$ 62.08
$ 27,929.26
$ ‐
$ 1,214.36
$ ‐
$ 42.00
$ 73.95
$ 787.73
$ ‐
$ 136,750.00
$ ‐
$ ‐
$ ‐
$ ‐
$ 88.95
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ ‐
$ 1,235.48
$ 186,341.30
$ 429.96
$ 2,721.50
$ ‐
$ 160.34
$ 788.25
$ 3,466.99
$ 964.11
$ 20,437.98 $ 36,788.10 $ 22,515.90 $ 27,502.91 $ 22,213.55 $ 18,472.80 $ 19,563.23 $ 51,999.04 $ 136,838.95 $ ‐
$ ‐
$ ‐
$ 356,332.46
Excess Revenues over Expenses
$ 28,443.20 $ (15,150.27) $ (5,140.30) $ 354.21 $ 311,181.21 $ 29,822.05 $ 26,006.89 $ (110,541.06) $ (96,100.41) $ ‐
$ ‐
$ ‐
$ 168,875.52
BEGINNING CASH BALANCE
Cash
Illinois Funds
Landfill Royalty Fund (Escrow)
$ 236,727.89
$ 217,384.87
$ 637.31
$ 18,705.71
$ 265,171.09
$ 245,828.07
$ 637.31
$ 18,705.71
$ 250,020.82
$ 230,677.80
$ 637.31
$ 18,705.71
$ 244,880.52
$ 225,537.50
$ 637.31
$ 18,705.71
$ 245,234.73
$ 225,891.71
$ 637.31
$ 18,705.71
$ 556,415.94
$ 537,072.92
$ 637.31
$ 18,705.71
$ 586,237.99
$ 566,894.97
$ 637.31
$ 18,705.71
$ 612,244.88
$ 592,901.86
$ 637.31
$ 18,705.71
$ 501,703.82
$ 482,360.80
$ 637.31
$ 18,705.71
$ ‐
$ ‐
$ ‐
$ ‐
$ 265,171.09
$ 245,828.07
$ 637.31
$ 18,705.71
$ 250,020.82
$ 230,677.80
$ 637.31
$ 18,705.71
$ 244,880.52
$ 225,537.50
$ 637.31
$ 18,705.71
$ 245,234.73
$ 225,891.71
$ 637.31
$ 18,705.71
$ 556,415.94
$ 537,072.92
$ 637.31
$ 18,705.71
$ 586,237.99
$ 566,894.97
$ 637.31
$ 18,705.71
$ 612,244.88
$ 592,901.86
$ 637.31
$ 18,705.71
$ 501,703.82
$ 482,360.80
$ 637.31
$ 18,705.71
$ 405,603.41
$ 386,260.39
$ 637.31
$ 18,705.71
$ ‐
$ ‐
$ ‐
$ ‐
EXPENSES
City Personnel
County Personnel
Legal Fees
City Audit
Property Management Expenses
Engineering & Operations
Operations
Expansion, RTC & Contingency
Groundwater Assessments
LF # 1 Leachate Ops. & LFG Ops.
LF # 1 Construction Engineering
Dam Modifications
Contracted Construction
Post Closure Care
Groundwater Contingency
Landfill Gas Flare & Well Field
Liquids & Gas Replacement Materials
GCCS Rehabilitation
Leachate Extraction Improvements
Off‐Site Liquids Disposal
Dam Modifications
Greater Peoria Sanitary Dist. (GPSD)
Telephone
Electricity
Project Advertising TOTAL EXPENDITURES
ENDING CASH BALANCE
Cash
Illinois Funds
Landfill Royalty Fund
JANUARY
FEBRUARY
MARCH
APRIL
MAY
JUNE
75
JULY
AUGUST
SEPTEMBER
TOTAL
:OFFICIAL PROCEEDINGS:
:FOR THE PEORIA CITY/COUNTY LANDFILL COMMITTEE MEETING:
SEPTEMBER 17, 2014
Peoria, Illinois, September 17, 2014, a Regular Meeting of the Peoria City/County Landfill Committee was held
this date at 8:04 a.m., at the Lester D. Bergsten Operations & Maintenance Facility located at 3505 N. Dries
Lane, Peoria, Illinois, with Chairman Lester D. Bergsten presiding.
ATTENDANCE
MEMBERS PRESENT:
Chairman Les Bergsten, Steve Morris, Lynn Scott-Pearson, Tim Riggenbach
and Steve Van Winkle – 5.
MEMBERS ABSENT:
Rick Fox and Ryan Spain – 2.
CITY/COUNTY STAFF PRESENT:
Steve Giebelhausen, Karen Raithel and Stephanie Stapleton.
OTHERS PRESENT:
Joyce Blumenshine, Chris Coulter, Josh Gabehart, Steve Harenburg, Steve
Matheny, and Mike Wiersema.
ANNOUNCEMENTS
NONE.
BRADLEY CONTINUING EDUCATION GROUP TO VISIT LANDFILL
Chairman Bergsten announced the continuing education group from Bradley University would tour PDC and the
Landfill on September 22nd. He said 20 people were signed up to take the tour. He said that it was good to
have the community interested in the Landfill.
CITIZENS OPPORTUNITY TO ADDRESS THE COMMITTEE
NONE.
MINUTES
Ms. Scott-Pearson moved to approve the minutes for August 20, 2014, as written; seconded by Mr. Van Winkle.
Approved by viva voce vote.
1 | P a g e 76
AGENDA ITEMS
ITEM NO. 1:
REPORT FROM FOTH INFRASTRUCTURE & ENVIRONMENT, LLC
(A) SPECIAL WASTE APPROVALS AS NEEDED
Mr. Gabehart stated that there was (1) one non-special waste profile #610915IL from Koch Nitrogen Co., Inc.
that required Committee approval and (3) three pre-approved, non-special waste profiles. He said the nonspecial waste profile from Koch Nitrogen Co., Inc. for sand blast grit required Committee approval. The two (2)
pre-approved profiles were approved under the Committee’s asbestos-containing material policy and one (1)
was pre-approved per the Committee’s Petroleum Contaminated Soil and Debris Policy. Foth had no technical
objections and recommended approval of the non-special waste profile, he said.
Mr. Morris moved to approve the non-special waste profile #610915IL from Koch Nitrogen Co., Inc. and to
receive and file the (3) three pre-approved non-special waste profiles; seconded by Mr. Riggenbach.
(B) PERMIT APPROVALS AS NEEDED
Mr. Gabehart stated that he did not anticipate any other permit requests, but respectfully requested approval to
obtain Chairman Bergsten’s signature, should the need arise for any other permit or notifications due prior to
the next Committee meeting.
(C) UPDATES REGARDING COMPLIANCE ACTIVITIES, MEASURES & PROGRESS
Mr. Gabehart informed the Committee that Foth had recently hired an Environmental Technician. He said this
position had been working at the Landfill. He mentioned that there was a leak in one of the lines. He said the
location had been identified and that the leak was contained. He said the flange was installed on the pipe in
2012, and he said the pipe was leaking around the flange. Since the leak was just discovered this week, he
said that he would provide an update at the next meeting.
 Financial Information
Mr. Gabehart stated that the attached spreadsheet reflected the engineering services provided from July 1,
2014 through August 31, 2014. He said the total amount billed for the month of August was $85,219.47, which
included costs for construction observation, pump and other related material purchases.
 Updates Regarding Compliance Activities, Measurers and Progress
With regard to the construction, Mr. Gabehart stated that on July 23, 2014, there was one shutdown of the gas
collection system. Since the last Committee meeting, he said there were no unscheduled shutdowns of the gas
collection system.
2 | P a g e 77
Mr. Gabehart stated that Foth initiated the automated pump installation during the month of August and planned
to complete the installation in September. He said that Foth would update the Committee on the progress at
the next scheduled meeting.
Mr. Gabehart noted that Foth’s current expenses were up to 30% through their approved budget, because of
front-end, construction-heavy purchases.
Mr. Morris moved to approve Foth’s report, as outlined, including securing Mr. Bergsten’s signature for
permit applications; seconded by Mr. Riggenbach.
ITEM NO. 2
CONSIDERATION OF THE PROPOSED PROCEDURES FOR GENERAL REFUSE AND
RECEIVED AT THE CITY OF PEORIA/COUNTY OF PEORIA LANDFILL NO. 2.
SPECIAL WASTE
With regard to the proposed Procedures for General Refuse and Special Waste, Mr. Gabehart stated that there
were some major changes to the procedures that would require the applicants to provide the Committee with a
copy of the Generator’s Waste Profile Sheet, Consultant’s comments along with the appropriate SDS or
analytical results. In the past, he said that Mr. Fox had expressed concern regarding this process. Since Mr.
Fox could not attend the regular meeting today, he recommended that the item be deferred for one-month so
that Mr. Fox could be included in the discussions. After reviewing the proposed changes, he said that the
document needed to be tweaked and Foth would submit the final draft at the next scheduled meeting.
Mr. Van Winkle moved to defer the Proposed Procedures for General Refuse and Special Waste received at
the City of Peoria/County of Peoria Landfill No. 2; seconded by Ms. Scott-Pearson.
ITEM NO. 3
LANDFILL MONTHLY BUDGET REPORT
Mr. Gabehart gave the report. He stated that the $106,496.68 rebate was transferred from the Landfill’s
account to the City’s General Fund. These changes were reflected in the August report, he said.
Mr. Van Winkle moved to receive and file the Landfill Monthly Budget Report; seconded by Mr. Morris.
ITEM NO. 4

REPORT FROM WASTE MANAGEMENT, INC.
Permit Approval Needed
Mr. Wiersema announced that Mr. Matheny had retired. He said that he and Mr. Erni would be making the
monthly reports to the Committee.
3 | P a g e 78
Mr. Wiersema gave a brief overview of the monthly summary report, the profiled waste log and the year-overyear comparison chart for August 2014. In regards to the weekly random load checks, he said there were no
issues to report. He said the following IEPA permit application forms required Mr. Bergsten’s signature: 1)
Newly calculated chloride intrawell AGQS value for well G105 and 2) Alternate source demonstration for a
dissolved chloride exceedance at Well G123 during the second quarter 2014 monitoring Event. He said the
permit applications would be submitted to Foth for review prior to their submittal to the IEPA.
Mr. Wiersema stated that he did not anticipate any other permit requests, but respectfully requested approval to
obtain Chairman Bergsten’s signature, should the need arise for any other permit or notifications due prior to
the next Committee meeting.
In discussion with Ms. Raithel regarding the cleanup efforts due to the tornado in Washington, Illinois, Mr.
Wiersema stated that the debris intake to the Landfill from this event had decreased.
Mr. Riggenbach moved to receive and file Waste Management’s report, as outlined, including securing Mr.
Bergsten’s signature for permits, subject to review and approval in advance by Foth; seconded by Ms. ScottPearson.
Approved by viva voce vote
ITEM NO. 5
REPORT FROM PEORIA DISPOSAL
Mr. Coulter gave the report. He explained that he asked Mr. Rich Southorn with CBI to attend the Landfill
Committee's meeting on October 15th to provide a power point presentation about the Vicary Bottoms wetland
mitigation project application that Mr. Southorn recently filed with the U.S. Army Corps of Engineers; since Mr.
Coulter had to leave today's meeting early to attend a public hearing in Springfield. Mr. Coulter also informed
the Committee that CBI recently filed responses with the IEPA that address all of the draft denial points that it
originally issued to PDC concerning the Peoria City/County Landfill No. 3 Facility and the Citizens Convenience
Center. Mr. Coulter further stated that the IEPA has at least 90 days to now respond to PDC.
Mr. Coulter further informed the Committee that the Peoria Park District Board of Trustees approved CBI's
proposed wetland mitigation plan for its Vicary Bottoms site at its regularly scheduled meeting on August 27,
2014, and he reviewed with the Committee a letter that he received from Tim Cassidy, the Park District Board
President, which approved the wetland mitigation plan to be filed with the U.S. Army Corps of Engineers.
Mr. Morris moved to receive and file PDC's report; seconded by Ms. Scott-Pearson.
UNFINISHED BUSINESS
Landfill Committee Term Limits of Members
In regards to the Committee Term Limits, Mr. Giebelhausen stated that he reviewed the Intergovernmental
Agreement and it was determined that the term limits were unspecified for County representatives and the
Chairman; however, he was not certain on the term limits for the City Council representatives. He explained
4 | P a g e 79
that the Chairman was jointly appointed by the Mayor with the approval of the City Council and by the County
Board Chairman with the approval of the County Board.
NEXT MEETING
Chairman Bergsten stated the next regularly scheduled meeting would be held at 8:00 a.m. on Wednesday,
October 15, 2014, at the Lester D. Bergsten Operations & Maintenance Facility, 3505 N. Dries Lane, Peoria,
Illinois.
NEW BUSINESS
NONE.
ADJOURNMENT
Ms. Scott-Pearson moved to adjourn the regular Peoria City/County Landfill Committee Meeting; seconded by
Mr. Morris.
There being no further discussion the meeting adjourned at 8:25 a.m.
________________________
Lester D. Bergsten, Chairman
/ss
5 | P a g e 80
81
Heddington Oaks
Balance Sheet
August 31, 2014
CURRENT ASSETS
Cash
Bond Proceeds
CD's/Pooled Investments
5,217,601.31
0.00
5,032,431.70
Accounts Receivable
A/R Patient Revenue
Due From Federal Gov't
Due From State of Illinois
A/R Property Tax Levy
Allowance for Doubtful Accounts
Accounts Receivable, Net
2,427,453.59
0.00
721,371.55
236,863.39
(436,490.06)
2,949,198.47
Note Receivable
Supply Inventory @ Cost
Accrued Interest Receivable
Prepaid Expenses
Total Current Assets
0.00
81,313.45
0.00
27,068.33
13,307,613.26
NONCURRENT ASSETS
Capital Assets
Land
Buildings
Equipment
Capital/Land Improvements
Intangible Assets
821,267.00
44,106,641.38
1,716,633.42
959,761.34
59,595.47
47,663,898.61
(1,385,915.06)
Less Accumulated Depreciation
Net Capital Assets
46,277,983.55
TOTAL ASSETS
59,585,596.81
LIABILITIES
Accounts Payable
Due to State of Illinois
Accrued Wages
Accrued Compensated Absences/VSP
Accrued Interest Payable
Interfund LT Advance
Deferred Revenue
Bonds Payable
TOTAL LIABILITIES
306,201.57
97,500.00
305,330.64
295,038.90
413,266.92
3,348,639.92
190,000.00
41,900,000.00
46,855,977.95
NET ASSETS (DEFICIT)
Invested in Capital Assets, net of
related debt
Restricted
Unrestricted
Total Net Assets (Deficit)
4,377,983.55
27,804.68
8,323,830.63
12,729,618.86
TOTAL LIABILITIES AND NET ASSETS
59,585,596.81
82
83
84
85
86
AGENDA BRIEFING
COMMITTEE:
Finance/Legislative & Executive
LINE ITEM:
AMOUNT:
ISSUE:
For RESOLUTION: Annual resolution authorizing the County Administrator to transfer funds as necessary for
year-end transactions
The County Administrator is delegated the authority to approve the transfer of funds between line items within a
department. As the end of the fiscal year approaches, transfers between departments may become necessary to
pay bills. To allow County business to continue without waiting for County Board approval, the County
Administrator has been given the authority each year to approve all transfers. Staff recommends approval of the
resolution as presented.
COUNTY BOARD GOALS:
APPROVAL
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
Finance
DATE:
87
October 22, 2014
TO THE HONORABLE COUNTY BOARD
)
)
)
COUNTY OF PEORIA, ILLINOIS
Your Finance/Legislative Committee and Executive Committee do hereby recommend passage
of the following Resolution:
RE: Year-End Fund Transfers
WHEREAS, the Illinois Complied Statutes, 5ILCS 5/6-1001 permits fund balances
remaining at the close of fiscal year 2014 be available for a period of 60 days to pay obligations
incurred in fiscal year 2014; and
WHEREAS, it is believed that invoices will be received in January 2015 and February
2015 for goods and services furnished to the County in fiscal year 2014 and
WHEREAS, it is believed to be in the best interest of the County to authorize the County
Administrator to make necessary year-end transfers of funds within appropriations to pay
required expenses.
NOW THEREFORE BE IT RESOLVED, that the County Administrator be authorized
and directed to make any necessary year-end transfers within appropriations to meet required
expenses.
88
AGENDA BRIEFING
COMMITTEE:
Finance & Legislative / Executive Committees LINE ITEM:
AMOUNT:
n/a
$5,732,535
ISSUE:
ORDINANCE: To abate the tax levy for the principal and interest payments due in 2015 for the
General Obligation Bonds (alternate revenue source) Series 2010A; 2010B; 2010E; 2010F; and 2011.
In 2010, Peoria County sold bonds to pay for Phase II of the Energy Performance work (Series
2010A); installation of the new Criminal Justice Information System Software (Series 2010B); and
Series 2010E & 2010F to finance construction of the new Peoria Riverfront Museum. In 2011, Peoria
County sold bonds to pay for the construction of the new Heddington Oaks senior care center and
related facilities. The Board needs to adopt an Ordinance that abates the tax levy (2014 payable in
2015) that would be collected to cover the principal and interest payments the County will make
during calendar year 2015. The amounts to be abated in the levy for tax year 2014 / fiscal year 2015,
are as follows:
•
•
•
•
•
2010A =
2010B =
2010E =
2010F =
2011 =
$43,050
$908,203
$1,486,250
$1,300,450
$1,994,582
Current revenues generated by General Sales Taxes are sufficient enough that the property tax levy for
Series A and Series B are not needed for 2015. Current revenues generated by the Public Facilities
Sales Tax are sufficient enough that the property tax levy for Series E and Series F are not needed in
2015. Current revenues generated by the County Elder Care Facility (Property) Taxes and other fees
are sufficient enough that the property tax levy for Series 2011 is not needed for 2015. As such, the
County Board must abate the levy through resolution.
COUNTY BOARD GOALS:
APPROVAL
COMMITTEE ACTION:
PREPARED BY: Eric J. Dubrowski, Chief Financial Officer
DEPARTMENT: Finance
DATE:
89
October 21, 2014
)
)
)
Your Finance & Legislative / Executive Committees does hereby recommend passage of
the following Ordinance.
Re: Abatement of Bond Tax Levy - Series 2010A; 2010B; 2010E; 2010F; and 2011
Bonds
ORDINANCE
WHEREAS, on various dates in 2010 and 2011 the County Board of the County
of Peoria adopted various Bond Ordinances for the purpose of issuing General
Obligation (alternate revenue source) Bonds: Series 2010A to finance improvements for
Phase III of the Energy Contract work; Series 2010B for installation of Integrated
Criminal Justice Information System Software; Series 2010E & 2010F to finance
construction of the new Peoria Riverfront Museum; and Series 2011 related to the
construction of Heddington Oaks Elder Care Facility and related facilities, and;
WHEREAS, the amount of these Series totaled $82,000,000, and;
WHEREAS, the Bond Ordinances require the levying of a property tax which
would raise funds in the amount of Five Million Seven Hundred Thirty Two Thousand
Five Hundred Thirty Five Dollars and No Cents ($5,732,535) to be levied in 2014 and
collected in fiscal year 2015; and
WHEREAS, it has been determined by your Committee that this tax levy in not
necessary for 2014 payable in 2015 as the amount of funds available from sales taxes for
the Series 2010A; 2010B; 2010E & 2010F; and the County Nursing Home (Property)
Taxes and other fees for the Series 2011 Bonds are sufficient to enable the abatement of
the tax levy, and
NOW THEREFORE BE IT ORDAINED, by the County Board of the County
of Peoria, Illinois, that the bond debt levy authorized to be extended by the Peoria
County Board as part of the adoption of its Bond Ordinances for the issuance of General
Obligation (alternate revenue source) Bonds for Series 2010A; 2010B; 2010E; 2010F &
2011, is hereby abated for the 2014 payable 2015 tax year and the County Clerk of the
County of Peoria is hereby directed not to extend that levy which would have produced
the sum of Five Million Seven Hundred Thirty Two Thousand Five Hundred Thirty Five
Dollars and No Cents ($5,732,535) in FY 2015.
RESPECTFULLY SUBMITTED,
FINANCE & LEGISLATIVE COMMITTEE / EXECUTIVE COMMITTEE
90
AGENDA BRIEFING
COMMITTEE:
MEETING DATE:
Finance & Legislative Committee / Executive Committee LINE ITEM: various
October 30, 2014
AMOUNT: $27,136,385
ISSUE: Approval of the Annual Tax Levy Ordinance
The County Board adopted a 2014 property tax rate of $0.8050. The recommended 2015 property tax
levy is based on a County EAV of $3.269 billion, an increase of 1.8%.
The recommended levy for 2015 is $27,136,615, an increase of $507,097 over the total property tax
extension in 2014. Peoria County's property tax levy is made up of thirteen separate funds, ten with
statutory rate ceilings and three without rate ceilings: the Illinois Municipal Retirement, FICA and Risk
Management funds.
The overall tax rate increases $0.025 to $0.8300 in 2015. This is in order to increase the Matching Tax
portion of the County levy in order to provide the County with the matching funds necessary to complete
future road projects. The Matching Tax levy provides funds to pay for the County's portion of construction
or maintenance of highways on the Federal-Aid Highway network.
No other increases appear in the County's 2015 overall tax levy. However, there is some shifting in
between various tax levies. The General Fund increases $0.0139, FICA increases $0.0119, and IMRF
increases $0.0069. The Risk Management levy decreases $0.0319 in 2015. The remaining funds
decrease a combined $0.0007.
The following chart outlines a five-year history of property taxes and property tax rates in cents per $100
of taxable assessed values by fund.
Fund
Limit
General
25.00
Health
15.00
Care & Treat
10.00
Highway
10.00
Bridge
5.00
Matching
5.00
VAC
3.00
Juvenile Det
1.50
U of I
1.00
Heddington Oaks 6.00
Risk Mgt.
None
IMRF
None
FICA
None
Totals
FY 2011
Levy
6,657,050
1,336,962
668,363
2,468,175
1,645,450
1,645,450
122,506
492,482
112,180
1,965,019
1,889,000
4,527,711
2,876,079
26,406,427
Property Taxes & Rate (in cents per $100/EAV)
FY 2012
FY 2013
Rate
Levy
Rate
Levy
Rate
20.30 6,643,090 20.43 5,018,620
15.60
4.07
1,199,734
3.69
1,187,420
3.69
2.04
658,246
2.03
645,000
2.01
7.51
2,340,945
7.20
3,217,940
10.00
5.01
1,625,660
5.00
1,608,970
5.00
5.01
1,259,887
3.87
804,485
2.50
0.37
163,864
0.50
161,220
0.50
1.50
487,700
1.50
482,690
1.50
0.34
110,000
0.34
110,000
0.34
5.98
1,709,220
5.26
1,898,585
5.90
5.85
1,981,025
6.09
1,982,250
6.16
13.80 5,054,745 15.55 5,727,930
17.80
8.76
2,939,645
9.04
3,059,295
9.51
80.50 26,173,761 80.50
25,904,405 80.50
FY 2014
Levy
5,623,750
1,175,830
330,275
3,206,520
1,603,260
801,630
160,325
475,500
110,000
1,923,915
2,241,310
5,368,300
2,791,900
25,812,515
COUNTY BOARD GOALS:
High Performing Public Organization
APPROVAL
FY 2015
Rate
Levy
17.54 6,188,425
3.67 1,191,000
1.03
330,000
10.00 3,269,445
5.00 1,634,720
2.50 1,634,720
0.50
160,325
1.49
484,060
0.34
110,000
6.00 1,961,665
6.99 1,243,135
16.74 5,697,220
8.70 3,231,900
80.50 27,136,615
Rate
18.93
3.64
1.01
10.00
5.00
5.00
0.49
1.48
0.34
6.00
3.80
17.43
9.89
83.00
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
Eric J. Dubrowski, Chief Financial Officer
Finance
91
DATE:
October 21, 2014
)
)
)
TAX LEVY ORDINANCE
BE IT, AND IT IS HEREBY PROVIDED, ORDERED AND ORDAINED BY THE COUNTY BOARD,
COUNTY OF PEORIA, IN THE STATE OF ILLINOIS, that a tax of the sum of Six Million, One
Hundred Eighty Eight Thousand, Four Hundred Twenty Five Dollars ($6,188,425) be and
the same is hereby levied upon the taxable property within the Corporate Limits of the
County Peoria, State of Illinois, for the Fiscal Year beginning January 1, 2015, and
ending December 31, 2015. That said Tax Levy herein provided shall be to provide for
the necessary County expenditures arising with the said Fiscal year, and found and
determined as necessary to be raised by taxation for county purposes, in accordance
with the Budget made for said Fiscal Year and the Annual Appropriation Ordinance,
duly passed by this County Board at this Session, therein specifying the several County
purposes and for the amount of each purpose stated separately, for which revenue
shall be required for said Fiscal Year. In addition, the county board hereby grants
authority to the county administrator or their designee to direct the county clerk to
change (increase or decrease) the dollar amount of the tax levy in the county's
Corporate General Fund that shall maximize revenue without exceeding the county
board's overall self-imposed tax rate cap of $0.8300.
The several purposes, together with the amount of each purpose stated separately, of
that Tax Levy herein made and provided for the payment of the necessary County
expenditures and legal liabilities, as follows to-wit:
Tax Levy For Corporate General County Fund Purposes
1.
2.
3.
4.
5.
6.
Public Defender - Public Defender Services (partial)
Court Administration - Salaries (partial)
County Sheriff - Salaries (partial)
County Sheriff - Food for Inmates
State's Attorney - Salaries (partial)
Electric / Natural Gas Utilities - All General Fund
Departments (partial)
TOTAL LEVY FOR CORPORATE GENERAL COUNTY FUND:
92
$1,000,000
$550,000
$2,000,000
$400,000
$1,500,000
$738,425
$6,188,425
BE IT, AND IT IS HEREBY FURTHER PROVIDED, ORDERED AND ORDAINED BY THE COUNTY
BOARD, COUNTY OF PEORIA, STATE OF ILLINOIS, that in addition to and in excess of the
Tax levied above, the following Special Tax Levies be and the same are hereby levied
upon the taxable property within the corporate limits of the County of Peoria, State of
Illinois, for the Fiscal Year beginning January 1, 2015, and ending December 31, 2015.
That said Special Tax Levies herein provided shall be to provide for the necessary
County expenditures for such special purposes arising in said Fiscal Year, found and
determined as necessary to be raised for special County purposes, in accordance
with the Budget made for said Fiscal Year and the Annual Appropriation Ordinance
duly passed by the County Board at this Session, therein specifying the several special
County purposes and for the amount of each special purpose stated separately for
which such revenue shall be required for said Fiscal Year, said Budget and Annual
Appropriation Ordinance is hereby incorporated into this Tax Levy Ordinance by
reference and the provisions of the Budget and Appropriation Ordinance are
incorporated by reference herein as though the same were set forth verbatim.
The several special purposes, together with the amount of each Special Tax Levy
stated separately for the special purposes herein made and provided for the payment
of the necessary special County expenditures and legal liabilities are as follows, to-wit:
Tax Levies for Special Fund Purposes
Heddington Oaks Elder Care Facility Fund
Debt Service
Total Heddington Oaks Elder Care Facility Levy
1,961,665
1,961,665
Care & Treatment Board for Persons with Developmental Disabilities Fund
Service Agencies Distribution (partial)
330,000
Total Care & Treatment Levy
330,000
County Highway Fund
Full Time Employee Salaries (partial)
Maintenance Supplies
Gas and Oil Products
Total County Highway Levy
2,049,445
270,000
950,000
3,269,445
93
County Bridge Fund
Bridge Repair
Engineering & Architecture (partial)
Total County Bridge Levy
1,300,000
334,720
1,634,720
Federal Aid Matching Tax Fund
Reserved For Future Matching Funds on Eligible Road Projects
Maintenance Supplies (partial)
Other Equipment Rental
Other Equipment
Electric / Natural Gas Utilities
Gas and Oil Products
Consultant Services
Pavement Management Contract
Building Repair
Operational Supplies
Highway Repair
Total Federal Aid Matching Tax Levy
1,000,000
220
28,500
200,000
60,000
25,000
36,000
27,000
60,000
73,000
125,000
1,634,720
F.I.C.A. Fund
Personal Services (partial)
Total F.I.C.A. Levy
3,231,900
3,231,900
Peoria City / County Health Department Fund
Total Health Levy
1,191,000
1,191,000
Illinois Municipal Retirement Fund (IMRF)
IMRF Contribution (partial)
Total IMRF Levy
5,697,220
5,697,220
Juvenile Detention Center Fund
Total Juvenile Detention Center Levy
484,060
484,060
Risk Management Fund
Liability Claims
Worker's Compensation Claims (partial)
Excess Insurance
200,000
300,000
625,000
94
Uninsured Liability Loss (partial)
Total Risk Management Levy
118,135
1,243,135
University of Illinois Extension Fund
Contributions and Grants
Total University of Illinois Extension Levy
110,000
110,000
Veteran's Affairs Commission Fund
Emergency Relief
Total Veteran's Affairs Commission Levy
115,325
45,000
160,325
TOTAL LEVY FOR SPECIAL PURPOSE FUNDS
20,948,190
95
All of the above in addition and in excess of the taxes levied for Corporate County
General Fund purposes, as authorized by Law, but not to exceed, however, the rates
provided by Law for Illinois Municipal Retirement Fund, F.I.C.A. (Social Security), Health
(City-County), County Highway, County Bridge, Federal Aid Matching Tax, Peoria
County Board for Care and Treatment of Persons with a Developmental Disability, Risk
Management,
Veterans'
Assistance
Commission,
Juvenile
Detention
Center,
Heddington Oaks Senior Care Facility, and University of Illinois Extension.
If any item or portion thereof of these Tax Levies is, for any reason, held invalid by the
decision of any Court of competent jurisdiction, such decision shall not affect the
validity of the remaining portion of these Tax Levies.
That, the County Clerk, of said County of Peoria, State of Illinois, be and is hereby
instructed and directed to extend the taxes levied upon the several tax books that
shall be provided for the extension and collection of Taxes in and for said Fiscal Year,
in accordance with the provision of the Law in such cases made and provided.
ATTESTED TO:
THOMAS H. O'NEILL III.
CHAIRMAN, COUNTY BOARD
R. STEVE SONNEMAKER
COUNTY CLERK
All amounts, above, refer to the FY 2015 County Administrator Recommended Version
available for review in the County Clerk’s Office.
96
AGENDA BRIEFING
COMMITTEE:
Finance and Legislative & Executive
LINE ITEM: various
AMOUNT: $129,397,075
ISSUE:
For RESOLUTION: Approval of annual resolution submitting the Annual Appropriation and Budget Ordinance
The County Board's Rules of Order require the Finance and Legislative and Executive Committees to submit
each year to the full County Board the annual Appropriation and Budget Ordinance. The recommended
Ordinance will appropriate a total budget across all funds of $129,397,075. The beginning balance on January
1, 2015 is anticipated to be $79,157,451. In 2015, property tax revenues are anticipated at $27,136,615 with the
overall rate being 83.0¢ per $100 assessed valuation. This is a 2.5¢ increase from 2014. Non property tax
income is anticipated at $97,646,665. The projected ending fund balance at the end of 2015 is $74,543,656.
COUNTY BOARD GOALS:
HEALTHY AND SAFE COMMUNITY
GROWING COUNTY
WORLD CLASS PUBLIC FACILITIES
APPROVAL
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
Eric J. Dubrowski, Chief Financial Officer
Finance
97
DATE:
October 21, 2014
)
)
)
ANNUAL APPROPRIATION AND BUDGET ORDINANCE
BE IT, AND IT IS HEREBY PROVIDED, ORDERED AND ORDAINED BY THE COUNTY
BOARD, COUNTY OF PEORIA, in the State of Illinois, that from the monies
received by the County Treasurer from Taxes, and other revenues, for the use
of Peoria County, within the Fiscal year beginning on January 1, 2015, the
following sums of money, as set forth in the Statement of Expenditures and
Appropriations, attached, be and the same are hereby appropriated for the
County's purposes in and for the Fiscal Year beginning January 1, 2015, and
ending December 31, 2015. Adjustments will be made and published in the
2015 OFFICIAL PEORIA COUNTY BUDGET WITH SUPPLEMENTARY PROGRAM
INFORMATION. Amounts in the column titled "Appropriations" are the amounts
appropriated by the Peoria County Board.
CHAIRMAN, COUNTY BOARD
ATTEST:
COUNTY CLERK
98
99
AGENDA BRIEFING
COMMITTEE:
Ways and Means Committee / Finance Committee
MEETING DATE: October 29, 2014 / October 30, 2014
LINE ITEM:
AMOUNT:
ISSUE:
For RESOLUTION: Adoption of fee increases in the County Clerk's Office as a result of the Bellwether fee study
Over the course of the summer and fall, Administration provided multiple updates on the cost allocation and fee
study conducted by Bellwether, LLC. As was stated previously, the cost allocation plan was conducted to maintain
compliance with OMB Circular A-87, receive future grant funding, and increase the potential to maximize Medicaid
reimbursements at both Heddington Oaks and the Health Department. The Cost Allocation Plan determined the
internal costs (overhead) of delivering services. There are recommendations throughout the FY 2015 County
Administrator's Recommended Budget to implement charge backs to account for the revised cost of providing
internal services with the most noted being IT Services, Fleet Management, and Risk Management.
As part of the Cost Allocation Plan, Bellwether was also engaged to look at selected user fees. The vast majority of
the user fees charged by the County can only be raised if the county retains a third-party to conduct a fee study to
determine the actual cost of providing the service. It is not legal under State Statutes to merely establish said fees
based on what neighboring governments or peer governments are charging for the same services. In the County
Board's Financial Policies, Revenue Policy #4 stipulates "Where feasible, all fees for licenses, permits fines and
other miscellaneous charges shall be set to recover the County’s expense in providing the attendant service. These
fees shall be reviewed annually and recommended changes presented to the appropriate County Board standing
committee and the Finance Committee."
The attached final report from Bellwether covers all of the fees studied during the engagement. The County Clerk
section starts on Page 13 of the attached report. The Clerk's investigation was limited to the Delinquent Tax
Process. As the summary states, there is no increase recommended in the Take Notice Fee portion of the Process.
The Redemption portion of the process, however, has a current fee that is less than the actual cost. Table 8 on page
13 itemizes the recommended fee change from $71.00 to $101.28.
COUNTY BOARD GOALS:
APPROVAL
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
Scott A. Sorrel, Assistant County Administrator
County Administration
DATE:
100
October 20, 2014
Government Performance Services
Cost of Services
Peoria County, Illinois
County Recorder's Office
Planning & Zoning Department
County Clerk Delinquent Tax Process
County Health Department - Infectious / Communicable Diseases
Environmental Health Departments
October 2014
101
1
Report Summary
Peoria County Board engaged Bellwether, LLC. (Bellwether) to provide a review of the actual cost of providing permitted fee services within
the County Recorder, Planning and Zoning and selected functions within the County Clerk and Health departments. These departments
currently charge fees to residents and non-residents of Peoria County as services are requested.
Bellwether, working closely with each department, conducted a fully compliant review of these departments. Table 1 illustrates the potential
increase in fee based revenue for each department.
Fee prices are defined by state laws and county ordinances. County governments may charter cost studies to review the appropriateness of
these fees and make adjustments to meet actual expenses. The process and authority to adjust these fees are addressed in laws of the State,
as an example, - 55 ILCS 5/3-5018 (from CH. 34, Par. 305018) (County Recorder Fees), states:
"The county board may, however, by ordinance, increase the fees allowed by this Section and collect such increased fees from all persons
and entities other than officers, agencies, departments and other instrumentalities of the State if the increase is justified by an acceptable
cost study showing that the fees allowed by this Section are not sufficient to cover the cost of providing the service……
A statement of the costs of providing each service, program and activity shall be prepared by the county board. All supporting documents
shall be public record and subject to public examination and audit. All direct and indirect costs, as defined in the United States Office of
Management and Budget Circular A-87, may be included in the determination of the costs of each"
Table 1: Maximum Potential Fee Based Increase
Department
County Recorder Office
County Clerk - Tax Delinquent Process
County Health - Environmental Health
County Health - Infectious Disease
Total Potential
Gross Fee Increase Potential
$ 458,999
$ 178,841
$ 60,560
$ 263,643
$ 76,634
$ 1,038,677
Report Page Number
5-7
8 - 12
13
14 - 16
14 - 16
These summary findings reflect conservative calculations of the labor, equipment, consumables, facilities and other department allocated
costs of providing the services reviewed within this study and under the control of the Peoria County elected officials.
The potential to capture this new revenue depends on a constant volume of transactions and establishing fees at the cost threshold.
102
2
Methods
The Cost of Services Study or Fee Review is a detailed analysis of the data related to the operations and expenses of the department. Central
to the analysis is:










Annual budgeted expenses
Actual expenses
Inclusion (or exclusion) of expense categories or lines within the department budget(s)
Actual staff related expenses
Current revenues derived from fees
Current revenues derived from other sources
Service requests - Volumes and trends
Changes in State Law or Regulations
Onsite observation of core processes related to each service
Appropriate exclusions of data (related to services that are non-eligible for fees)
Bellwether engaged County staff only to the extent necessary to collect and clarify the data. All departments should be recognized for the
thorough nature of their record keeping, willingness to participate in the review process and the direct support of the elected or appointed
official. These reviews would not be possible without the added effort from all staff involved.

The provided data was assessed for reasonableness and completeness. The Bellwether analysis produced a detailed description of
each service under review and detailed direct and indirect costs that can be attributed to each.

Both direct and indirect expenses may be included for the purpose of establishing the cost of services under Illinois law. Direct
expenses are expenses, including labor, that are directly incurred for the purpose of delivering a particular service. These expenses
include pre-printed forms, dedicated equipment or software, or dedicated office facilities. Indirect expenses are expenses that
include shared management services or administrative costs, portions of shared facility costs and equipment.

While it is not possible to attribute every moment of every transaction to an individual, it is possible to understand the flow of the
work and develop a weighted value of labor.

Several processes have direct materials, equipment and other relatable costs. To the extent possible these costs are determined on a
"per transaction" basis.
103
3
Indirect costs were allocated to specific activities within the office when possible; when not possible the costs were allocated to general
administration. According to federal rules (US Office of Management & Budget Circular A-87), indirect expenses associated with central
services provided to sub-units of local governments would be documented in a Central Services Cost Allocation Plan to ensure the consistent
treatment of these expenses. Bellwether was retained by Peoria County to develop a Central Services Cost Allocation Plan earlier in the year,
the results of that work were used as a component of this Cost of Services Study.
Table 2: Examples of Allocations
Expense Item
General Management
& Administrative Time
General Equipment,
Telephone and
Supplies
Allocation Process
The cost of management time, training time, and other administrative time was allocated to the services
under review based on the amount of time employees spend providing the services under review. Not all
management and administrative time was allocated to the services under review as other work is
conducted within the offices that are not subject to service fees.
The cost of equipment and supplies that are used to provide multiple services within an office were
allocated based on the volume of transactions in the office, and the estimated consumption of the
resource per transaction.
Peoria County Cost Allocation Plan
Department level allocations were further distributed by a combination of transaction volume and involved labor minutes. The following
costs allocations were applied to each fee under review.
Department
Planning and Zoning Department
County Clerk -Delinquent Tax
County Health - Infectious Diseases
Total Allocation
$ 199,754
$ 301,920
$ 15,047
$ 644,851
$ 644,851
104
Amount Included
$ 128,463
$ 187,533
$ 15,047
$ 96,727
$ 120,774
4
Peoria County Clerk / Recorder
The County Recorder Office is well organized with engaged and capable staff. The notes and comments provided by staff were more
than sufficient to establish a conservative baseline.
The volume of documents to be recorded has reduced significantly from prior years. This decrease in demand has allowed the Recorder to
invest labor in scanning documents as a method of making information available electronically as well as preserving the integrity of the files
within her charge.
The available technology lacks the robust functions found in peer counties and may be limiting the options for increased electronic access to
files. A new recording platform is planned for 2015. Those planned costs have been included in the recorded Automation / Document
Storage portion of the overall cost of recording documents.
Table 3: Overview of gap between current fees (blue) and actual costs (red) to provide services.
$120.00
$100.00
$80.00
$60.00
Current Fee
Actual Cost
$40.00
$20.00
$Recording Real
Estate Related
Recording Mortgages
Doc w/o legal
descript / UCC
Plats of subdivisions Non-Certified Copies
/ surveys (1st page)
(larger than 8.5 x 11)
Non-Certified Copy (per page) current fee is .25 per page while the actual cost is .54 per page.
105
5
55 ILCS 5/3-5018) (from Ch. 34, par. 3-5018)
"Sec. 3-5018. Fees. The recorder elected as provided for in this Division shall receive such fees as are or may be
provided for him or her by law, in case of provision therefore: otherwise he or she shall receive the same fees as are
or may be provided in this Section, except when increased by county ordinance pursuant to the provisions of this
Section, to be paid to the county clerk for his or her services in the office of recorder for like services."
"For recording any document that affects an interest in real property other than documents which solely affect or
relate to an easement for water, sewer, electricity, gas, telephone or other public service, the recorder shall
charge a fee of $1 per document to all filers of documents not filed by any State agency, any unit of local
government, or any school district. Fifty cents of the $1 fee hereby established shall be deposited into the County
General Revenue Fund. The remaining $0.50 shall be deposited into the Recorder's Automation Fund and may not be
appropriated or expended for any other purpose. The additional amounts available to the recorder for expenditure
from the Recorder's Automation Fund shall not offset or reduce any other county appropriations or funding for the
office of the
recorder."
"The county board of any county may provide for an additional charge of $3 for filing every instrument, paper, or
notice for record, (1) in order to defray the cost of converting the county recorder's document storage system to
computers or micrographics and (2) in order to defray the cost of providing access to records through the global
information system known as the Internet."
"The county board of any county that provides and maintains a countywide map through a Geographic Information System
(GIS) may provide for an additional charge of $3 for filing every instrument, paper, or notice for record (1) in
order to defray the cost of implementing or maintaining the county's Geographic Information System and (2) in order
to defray the cost of providing electronic access to the county's Geographic Information System records. Of
that amount, $2 must be deposited into a special fund set up by the treasurer of the county, and any moneys
collected pursuant to this amendatory Act of the 91st General Assembly and deposited into that fund must be used
solely for the equipment, materials, and necessary expenses incurred in implementing and maintaining a Geographic
Information System and in order to defray the cost of providing electronic access to the county's Geographic
Information System records. The remaining $1 must be deposited into the recorder's special funds created under
Section 3-5005.4. The recorder may, in his or her discretion, use moneys in the funds created under Section 35005.4 to defray the cost of implementing or maintaining the county's Geographic Information System and to defray
the cost of providing electronic access to the county's Geographic Information System records."
"The recorder shall collect a $9 Rental Housing Support Program State surcharge for the recordation of any real
estate-related document. Payment of the Rental Housing Support Program State surcharge shall be evidenced by a
receipt that shall be marked upon or otherwise affixed to the real estate-related document by the recorder. The
form of this receipt shall be prescribed by the Department of Revenue and the receipts shall be issued by the
Department of Revenue to each county recorder."
106
6
Table 4: Provides greater detail on the calculations used within this report.
Fee
2013
Distributed
Automation /
storage
Total Labor
CAP Value
Actual Total Cost
Gap
increase
Rounded Down
RECORDER
Recording Real Estate Related
Recording Mortgages
Doc w/o legal descript / UCC
Plats of subdivisions / surveys
(1st page) (larger than 8.5 x 11)
$
$
$
43.00 $
45.00 $
33.00 $
29.00 $
31.00 $
20.00 $
6.35 $
6.35 $
6.35 $
18.30 $
18.30 $
18.30 $
7.68 $
7.68 $
7.68 $
61.33 $
63.33 $
52.33 $
18.33 $
18.33 $
19.33 $
245,881 $
209,914 $
2,629 $
61.00
63.00
52.00
$
100.00 $
29.00 $
6.35 $
68.91 $
7.68 $
111.93 $
11.93 $
286 $
111.00
Non-Certified Copies
$
0.25
0.54 $
$
total Cap
$
199,754
0.54 $
0.29 $
$
$
total GIS
total Automation
$
520,000 $
165,327
GIS increase
$
$
288 $
lost value
$
458,999 $
260,000
0.50
5,663
453,336
The specific distribution of these fees when collected are as follows;
RHSP
GIS
Predatory Lending
$9.00 $ 9.00 provided to the state,
$20.00 $20.00 to the GIS Fund
Automation Fee
$2.00 $2.00 to the General Fund
(only collected on mortgage documents)
$3.35 $3.35 to the Recorder Automation Fund
Document Storage Fee
$3.00 $3.00 (statute minimum) to the Recorder Document Storage Fund
General Fund
Bellwether does not propose specific recommendations for establishing or changing fees. Our observations suggest an increase in some fees
may be warranted under current state law. The decision to change or add fees is the sole responsibility of Peoria County government.
Bellwether assumes the information provided by the departments to be true and accurate to the best of their ability. Bellwether does not
validate provided information.
107
7
Peoria County Planning & Zoning Department
The Planning & Zoning
extensive staff interviews.
Department cost of service review relied on review of current and historic practices, electronic files and
The collection of expense-per-permit data was complicated by a number of factors. Chief among these is the lack of synchronicity among the
permit tracking system, fee calculation formulas and the accounts receivable data bases. While the total revenue by major categories of
services was available, the volume and potential revenue by individual type of permit varied depending on the format and source of the
information. Department staff was extremely helpful as we researched past files and developed a base model providing a better picture of
discreet volume data.
While not in scope for this project, it was apparent to all involved that the department would benefit from a comprehensive review of
processes and a corresponding integrated tracking and reporting system.
The volume of permit requests has reduced over recent years. The staff has used this available time to support investigation of reported
complaints and violations. The current labor costs for enforcement are estimated at over $120,000 annually. However, based on interviews,
we allocated $72,000 of this amount to represent typical effort for enforcement.
A stated goal of the department has been to support operations through fee revenue. A preliminary review of included costs and projected
volume and revenue suggests a revenue short fall of $319.109. (when considering both allowed budget expenses and a portion of the
department cost allocation against 2013 / 2014 trending revenue)
A goal session held with department staff and county administrators indicated that a fee strategy to capture the entire revenue gap would be
too aggressive. Further modeling suggested a gap closure of 58% would be favorable and would allow a corresponding decrease in the fees
most associated with homeowner do-it-yourself permits such as minor accessory structures, decks, fencing and above ground swimming
pools.
budget rev
$
387,000
budget exp
$
CAP
$
applied expense $
657,935
187,533
746,805
Revenue Gap
369,109
$
net base
net incremental
Combined Net
$
$
$
51,535.00
127,306.33
178,841.33
Defined Gap
Pct of gap closed
Remaining Gap
Pct of gap remain
$
369,109.00
48%
190,267.67
52%
$
The data used in this model is reflective of prior years and trending performance. While useful in planning, it does not guarantee that results
in future years will have the same mix and volume of the individual permit types.
108
8
Table 5 describes the overall impact to the Planning & Zoning Fees and provides an example using New Construction base fees.
Fees most likely paid by DIY:
down 25 - 35%
New Construction Base
up 12 - 17%
New Construction Incremental
up 33 - 50%
Add / Alt Base
up 12 - 17%
Add / Alt Incremental
up 33 - 50%
$900
$800
$700
$600
$500
$400
$300
$200
$100
$one two family Modular
familly dwelling
dwelling
Shed
Res
Swimming ACC
Garage
Pool
Structure
Detached
/ Deck /
Misc
The majority of revenue created from fees are derived from residential and commericial new construction, additions and alterations and
from mechanical permits such as plumbing, electrical and HVAC. Staff was able to derive enough information on these fees to allow for a
confident calculation. Less frequent fees, such as wrecking and moving, had less information available and are subject to higher varriability in
the actual revenue.
109
9
Table 6: Provides greater detail on the calculations used within this report. (Green indicates DIY - Orange indicates no data available)
New Construction
Residential
one familly dwelling
two family dwelling
Modular
Shed <100 sqft
Shed
Res Garage Detached
Swimming Pool
ACC Structure / Deck / Misc
Non Residential
other commercial
Telecom
Light Industrial
heavy industry
other industry
volume
current fee
52
1
1
21
21
24
33
10
$
$
$
$
$
$
$
$
750
750
750
115
250
250
155
250
1
1
4
2
2
$
$
$
$
$
750
1,000
750
750
750
$0.50 per sqft
increm
change of base
adjusted
$
1.00 $
850
$
1.00 $
850
$
1.00 $
850
$
100
$
300
$
0.50 $
300
$
175
$
200
7.50 per $1,000 value
$15 per vertical foot
7.50 per $1,000 value
7.50 per $1,000 value
7.50 per $1,000 value
$
$
$
$
$
notes
$0.50 per sqft
$0.50 per sqft
$0.50 per sqft
$0.20 per sqft
15.00
25.00
15.00
15.00
15.00
$
$
$
$
$
850
1,250
850
850
850
Addition / Alt / Repair
Residential
one family dwelling
Acc Struc / Deck / Misc
27 $
2 $
250 $0.50 per sqft
250 $0.20 per sqft
$
1.00 $
$
300
200
Add Gar / Deck / Misc
Residential
Shed
Res Garage Detached
Swimming Pool
30
2
6
1
20
250
250
250
155
250
$
$
$
$
0.50 $
0.50 $
0.50 $
$
0.50 $
300
200
300
100
200
$
1.00 $
500
Non Residential
Heavy industrial
$
$
$
$
$
2 $
or $0.20 sqft
or $0.20 sqft
or $0.20 sqft
$130 above ground
or $0.20 sqft
450 $0.60 per sqft
110
10
Repair / Alteration
Residential
two family dwelling
Shed
Res Garage Detached
Multi - Family
$0.20 per sqft above 100$
$0.60 per sqft
$
0.75 $
0.75 $
$
0.50 $
0.75 $
300
300
100
200
500
$0.60 per sqft
$0.60 per sqft
$0.60 per sqft
$0.60 per sqft
1.00
1.00
1.00
1.00
$
$
$
$
500
500
500
500
28
1
6
6
1
$
$
$
$
$
165
160
100
160
100
2
3
$
$
80
160
Residential
2
$
300
Replace Porch / Deck
Residential
Acc struc / Deck / Misc
1 $
1 $
0.75 $
0.75 $
300
200
Non Residential
Office / Prof
other commercial
Telecom
Light Industrial
heavy industry
30
2
2
5
1
$
$
$
$
$
250
250
115
250
450
$0.50 per sqft
$0.50 per sqft
1
2
1
1
$
$
$
$
450
450
450
450
$
$
$
$
$
$
Wrecking
Residential
Mobile Home
Shed
Res Garage Detached
Swimming Pool
Non Residential
other commercial
Light Industrial
Moving
250 $0.20 per sqft
250 $0.20 per sqft
$
$
111
11
Plumbing
$
Plumbing
residential
Overall commercial
estimated fee - retail non food
estimated fee - commercial lg
$
25,221.00
volume
136 $
4 $
5 $
$
9,119.00 $
HVAC
HVAC
volume
residential
commercial
Electrical
97 $
9 $
$
Plumbing
residential
Overall commercial
15,560.00
volume
275 $
49 $
55 $15 per fixture
$
80
$15 per fixture
$
$15 per fixture
$
Sprinkler heads @ base plus $5 per fixture $
lawn sprinkler @ base plus $4 per head $
$
$
65
$
55 $45 per 1500 sqft
$
0.75 $
80
80
55
55
55
55
55
55 $45 per 1500 sqft
$
$
80
80
80
80
may be warranted and acceptable under current state law. The decision to change or add fees is the sole responsibility of Peoria County
government.
112
12
Peoria County Clerk - Delinquent Tax Process
The County Clerk's review of fees was limited to those related to the Delinquent Tax Process. Also known as the Take Notice and Tax
Redemption Fees. (55 ILCS 5/4-4001) (from Ch. 34, par. 4-4001)
The County Clerk's staff was extremely knowledgeable and operated a sound process for documenting and supporting the tax sale process.
The evaluation of the Take Notice Fee found no changes in the current fee. The Tax Redemption Fee significantly under represented the total
effort from the point of the tax sale to the redemption.
Table 7: Illustrates the activities included in the process.
Delinquent Tax Effort
20%
6%
Tax Sale
19%
3%
24%
28%
Take Notice
Sales in Error
File Maintenance
Redemption Process
After Redemption Process
Current
minutes materials
total cost / 1
$
71.00
129 $
5.01 $
101.28
Minutes/direct materials cost per 1
redemption
government.
113
13
The Health Department is expertly managed and effectively leverages defined process and technology to provide both clinical and
non-clinical services. Information was gathered through a detailed information packet provided by the department head and onsite
interviews and observations.
The study approaches fees in two groups; clinical services, specifically Infectious Diseases and Environmental Health services.
While Illinois statute does not place the burden of documented expense on County Health Departments it is generally good policy to
establish fees at or below actual costs of providing services. Generally the margin between fees and actual costs are an equation of grant
funding and funds received from the general fund.
Table 9: Provides an overview of gap in fees reviewed in Infectious Diseases
$60.00
$50.00
$40.00
Current Fee
$30.00
Actual Cost
$20.00
$10.00
$Immunization Admin Cost
STD Treatment Cost
114
14
Table 10: Overview of gap between Environmental Health current fees (blue) and actual costs (red) to provide services.
The Non-Community Well fee is a new charge requested by the Environmental Health Director.
115
15
Fee
Dept Indirect
Costs
CAP
Total Equip &
materials
Total Labor
Actual Total Cost
2013 Fee
Gap
Increase
Clinical
Immunizations
Immunization Admin Cost
Other
STD Treatment Cost
Other
$
4.25 $
13.75 $
34.16 $
1.42 $
53.58 $
41.00 $
$
3.27 $
11.30 $
26.32 $
1.42 $
42.31 $
10.00 $
Fee
Environmental Health
Septic Permit Application
Septic / Well Variance
private Disposal Installation
Private Disposal Pumping
Food Temporary 1 to 2 day event
Food Temporary 8 to 14 day
Food Category 1 – High Risk
Food Category 2 – Medium Risk
Food Category 3 – Low Risk
Seasonal – High Risk Facility
Seasonal – Medium Risk Facility
Seasonal – Low Risk Facility
Food Recheck fees: 1st
Food Recheck fees: 2nd
Food Recheck fees: 3+
Food Plan Review
Non-Community Well
Dept Indirect
Costs
CAP
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
36.89
6.35
3.63
3.63
3.63
14.51
14.51
90.70
72.56
54.42
68.03
54.42
40.82
3.63
3.63
3.63
33.98
3.08
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
Total Equip &
materials
Total Labor
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
188.25
32.40
18.52
18.52
27.03
108.11
108.11
462.91
370.33
277.74
347.18
277.74
208.31
18.52
18.52
18.52
173.44
15.74
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
Actual Total Cost
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
252.65
66.27
49.66
49.66
58.17
150.14
150.14
581.13
470.41
359.69
442.73
359.69
276.64
49.66
49.66
49.66
234.94
46.34
2013 Fee
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
200.00
75.00
50.00
50.00
45.00
75.00
100.00
450.00
350.00
225.00
375.00
250.00
175.00
50.00
70.00
90.00
200.00
-
12.58 $
$
32.31 $
$
Gap
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
24,902.09
24,902.09
51,732.16
51,732.16
Increase
52.65
(8.73)
(0.34)
(0.34)
13.17
75.14
50.14
131.13
120.41
134.69
67.73
109.69
101.64
(0.34)
(20.34)
(40.34)
34.94
46.34
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
18,902.95
(1.01)
8,484.02
7,438.86
1,604.48
66,483.60
49,728.84
26,667.88
677.28
877.49
813.15
(32.01)
(345.73)
(242.02)
3,773.39
2,178.05
187,009.24
$
263,643.49
Enforcement fees such are the Food Recheck shown above contain increasing incentives for compliance. While the cost per recheck may be
identical, the continued risk to the public by continued food sanitation violations is reduced by adding a portion of the fee meant to be
incentive for compliance. The calculations above do not include policy decisions on fee based incentives.
government.
116
16
Attachment A – Sample County Board Action on Recorder Fees
WHEREAS, 55 ILCS 5/3-5018 provides that the statutory County Recorder fees may be increased by the County Board if an increase is
“justified by an acceptable cost study showing that the fees allowed by this Section (55 ILCS 5/3-5018) are not sufficient to cover the costs of
providing the services”; and
WHEREAS, both 55 ILCS 5/3-5018 require a statement of the costs of providing each service, program and activity be prepared and be
part of the public record; and
WHEREAS, 55 ILCS 5/3-5018 provides authority to the County Board to establish a County Recorder's Automation Fund and collect a
$3.00 for document storage for each document recorded by the Recorder; and
WHEREAS, 55 ILCS 5/3-5018 provides authority to the County Board to establish a County GIS Fee and directs County Recorders to
collect a Rental Housing Support Program Fee for each document recording reflecting financial value; and
WHEREAS, a statement of cost (attached hereto and made a part hereof) and cost analysis by Bellwether, LLC. has been prepared; and
WHEREAS, based on the Bellwether, LLC study and the County Board agrees that the County Code should be amended to change and
establish the fees charged by the Peoria County Clerk.
NOW, THEREFORE, BE IT ORDAINED that the County Code is amended as follows:
INSERT NEW FEE SCHEDULE HERE
117
17
Attachment B – Sample County Board Action on Clerk Tax Redemption Fees
WHEREAS, 55 ILCS 5/4-4001 provides that the statutory County Clerk Tax Redemption fees may be increased by the County Board if
an increase is “justified by an acceptable cost study showing that the fees allowed by this Section (55 ILCS 5/4-4001) are not sufficient to
cover the costs of providing the services”; and
WHEREAS, based on the Bellwether, LLC study and the recommendation of the County Clerk, and the County Board agrees that the
County Code should be amended to change and establish the fees charged by the Peoria County Clerk.
118
18
Attachment C – Sample County Board Action on Planning & Zoning Department Fees
WHEREAS, the County Board finds it is good policy to establish fees for such services provided by the county at the
actual cost of providing the requested services; and
WHEREAS, both 55 ILCS 5/4-5001 require a statement of the costs of providing each service, program and activity
be prepared and be part of the public record; and
WHEREAS, a statement of cost (attached hereto and made a part hereof) and cost analysis by Bellwether, LLC. has
been prepared; and
WHEREAS, based on the Bellwether, LLC study and the County Board agrees that the County Code should be
amended to change and establish the fees charged by the Peoria County Planning & Zoning Department.
119
19
Attachment D– Sample County Board Action on Health Dept Fees
been prepared; and
WHEREAS, based on the Bellwether, LLC study and the County Board agrees and has recommended to the County
Health Board that the County Code be amended to change and establish the fees charged by the Peoria County Health
Department.
120
20
)
)
)
Your Ways and Means Committee and Finance-Legislative Study Committee do hereby
recommend passage of the following Resolution:
RE: Alterations to the Fees Charged by the County Clerk
RESOLUTION
WHEREAS, in 2014 the County engaged Bellwether LLC to prepare a Cost Allocation
Plan in compliance with OMB Circular A-87 and a Fee Study for certain user fees charged by
the County; and,
WHEREAS, Statute requires a third-party fee study for user fees charged by the
Planning & Zoning Department, which were a part of the Bellwether Fee Study; and,
WHEREAS, in the County Board's Financial Policies, Revenue Policy #4 states, " Where
feasible, all fees for licenses, permits fines and other miscellaneous charges shall be set to recover the
County’s expense in providing the attendant service. These fees shall be reviewed annually and
recommended changes presented to the appropriate County Board standing committee and the
Finance Committee;" and,
WHEREAS, Table 8 of the attached report establishes the recommended fees changes in
the County Clerk's Office specific to the Redemption portion of the Delinquent Tax Process.
NOW THEREFORE BE IT RESOLVED, that the user fees recommended for change,
in Table 8 of the attached report are hereby adopted with the Redemption portion of the
Delinquent Tax Process increasing to One Hundred One Dollars ($101.00); and
BE IT FURTHER RESOLVED, that the user fees to be changed in Table 8 of the
attached report become effective January 1, 2015.
WAYS AND MEANS COMMITTEE
FINANCE LEGISLATIVE COMMITTEE
121
AGENDA BRIEFING
COMMITTEE:
Ways and Means Committee / Finance Committee
LINE ITEM:
AMOUNT:
ISSUE:
For RESOLUTION: Adoption of fee increases in the County Recorder of Deeds Office as a result of the
Bellwether fee study
As part of the Cost Allocation Plan, Bellwether was also engaged to look at selected user fees. The vast majority of
the user fees charged by the County can only be raised if the county retains a third-party to conduct a fee study to
determine the actual cost of providing the service. It is not legal under State Statutes to merely establish said fees
based on what neighboring governments or peer governments are charging for the same services. In the County
Board's Financial Policies, Revenue Policy #4 stipulates "Where feasible, all fees for licenses, permits fines and
other miscellaneous charges shall be set to recover the County’s expense in providing the attendant service. These
fees shall be reviewed annually and recommended changes presented to the appropriate County Board standing
committee and the Finance Committee."
The attached final report from Bellwether covers all of the fees studied during the engagement. The County
Recorder section starts on Page 5 of the attached report. Table 4 details the recommended increases to the County
Recorder's fee structure. As the Table notes, every fee studied is substantively below the actual cost of providing
the service. The rates of the recommended fees can be found in the "Rounded Down" column at the far right of
the Table. Additionally, the GIS portion of the recording fee ($10 per document) is half of the cost of providing
GIS services, which include the cost of aerial photography. It is recommended to be increased from $10 to $20.
COUNTY BOARD GOALS:
GROWING COUNTY
APPROVAL
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
DATE:
122
October 20, 2014
Government Performance Services
Cost of Services
Peoria County, Illinois
County Clerk Delinquent Tax Process
County Health Department - Infectious / Communicable Diseases
Environmental Health Departments
October 2014
123
1
Report Summary
Peoria County Board engaged Bellwether, LLC. (Bellwether) to provide a review of the actual cost of providing permitted fee services within
the County Recorder, Planning and Zoning and selected functions within the County Clerk and Health departments. These departments
currently charge fees to residents and non-residents of Peoria County as services are requested.
Bellwether, working closely with each department, conducted a fully compliant review of these departments. Table 1 illustrates the potential
increase in fee based revenue for each department.
Fee prices are defined by state laws and county ordinances. County governments may charter cost studies to review the appropriateness of
these fees and make adjustments to meet actual expenses. The process and authority to adjust these fees are addressed in laws of the State,
as an example, - 55 ILCS 5/3-5018 (from CH. 34, Par. 305018) (County Recorder Fees), states:
"The county board may, however, by ordinance, increase the fees allowed by this Section and collect such increased fees from all persons
and entities other than officers, agencies, departments and other instrumentalities of the State if the increase is justified by an acceptable
cost study showing that the fees allowed by this Section are not sufficient to cover the cost of providing the service……
A statement of the costs of providing each service, program and activity shall be prepared by the county board. All supporting documents
shall be public record and subject to public examination and audit. All direct and indirect costs, as defined in the United States Office of
Management and Budget Circular A-87, may be included in the determination of the costs of each"
Table 1: Maximum Potential Fee Based Increase
Department
County Recorder Office
County Clerk - Tax Delinquent Process
County Health - Infectious Disease
Total Potential
Gross Fee Increase Potential
$ 458,999
$ 178,841
$ 60,560
$ 263,643
$ 76,634
$ 1,038,677
Report Page Number
5-7
8 - 12
13
14 - 16
14 - 16
These summary findings reflect conservative calculations of the labor, equipment, consumables, facilities and other department allocated
costs of providing the services reviewed within this study and under the control of the Peoria County elected officials.
The potential to capture this new revenue depends on a constant volume of transactions and establishing fees at the cost threshold.
124
2
Methods
The Cost of Services Study or Fee Review is a detailed analysis of the data related to the operations and expenses of the department. Central
to the analysis is:










Annual budgeted expenses
Actual expenses
Inclusion (or exclusion) of expense categories or lines within the department budget(s)
Actual staff related expenses
Current revenues derived from fees
Current revenues derived from other sources
Service requests - Volumes and trends
Changes in State Law or Regulations
Onsite observation of core processes related to each service
Appropriate exclusions of data (related to services that are non-eligible for fees)
Bellwether engaged County staff only to the extent necessary to collect and clarify the data. All departments should be recognized for the
thorough nature of their record keeping, willingness to participate in the review process and the direct support of the elected or appointed
official. These reviews would not be possible without the added effort from all staff involved.

The provided data was assessed for reasonableness and completeness. The Bellwether analysis produced a detailed description of
each service under review and detailed direct and indirect costs that can be attributed to each.

Both direct and indirect expenses may be included for the purpose of establishing the cost of services under Illinois law. Direct
expenses are expenses, including labor, that are directly incurred for the purpose of delivering a particular service. These expenses
include pre-printed forms, dedicated equipment or software, or dedicated office facilities. Indirect expenses are expenses that
include shared management services or administrative costs, portions of shared facility costs and equipment.

While it is not possible to attribute every moment of every transaction to an individual, it is possible to understand the flow of the
work and develop a weighted value of labor.

Several processes have direct materials, equipment and other relatable costs. To the extent possible these costs are determined on a
"per transaction" basis.
125
3
Indirect costs were allocated to specific activities within the office when possible; when not possible the costs were allocated to general
administration. According to federal rules (US Office of Management & Budget Circular A-87), indirect expenses associated with central
services provided to sub-units of local governments would be documented in a Central Services Cost Allocation Plan to ensure the consistent
treatment of these expenses. Bellwether was retained by Peoria County to develop a Central Services Cost Allocation Plan earlier in the year,
the results of that work were used as a component of this Cost of Services Study.
Table 2: Examples of Allocations
Expense Item
General Management
& Administrative Time
General Equipment,
Telephone and
Supplies
Allocation Process
The cost of management time, training time, and other administrative time was allocated to the services
under review based on the amount of time employees spend providing the services under review. Not all
management and administrative time was allocated to the services under review as other work is
conducted within the offices that are not subject to service fees.
The cost of equipment and supplies that are used to provide multiple services within an office were
allocated based on the volume of transactions in the office, and the estimated consumption of the
resource per transaction.
Peoria County Cost Allocation Plan
Department level allocations were further distributed by a combination of transaction volume and involved labor minutes. The following
costs allocations were applied to each fee under review.
Department
Planning and Zoning Department
County Clerk -Delinquent Tax
County Health - Infectious Diseases
Total Allocation
$ 199,754
$ 301,920
$ 15,047
$ 644,851
$ 644,851
126
Amount Included
$ 128,463
$ 187,533
$ 15,047
$ 96,727
$ 120,774
4
Peoria County Clerk / Recorder
The County Recorder Office is well organized with engaged and capable staff. The notes and comments provided by staff were more
than sufficient to establish a conservative baseline.
The volume of documents to be recorded has reduced significantly from prior years. This decrease in demand has allowed the Recorder to
invest labor in scanning documents as a method of making information available electronically as well as preserving the integrity of the files
within her charge.
The available technology lacks the robust functions found in peer counties and may be limiting the options for increased electronic access to
files. A new recording platform is planned for 2015. Those planned costs have been included in the recorded Automation / Document
Storage portion of the overall cost of recording documents.
Table 3: Overview of gap between current fees (blue) and actual costs (red) to provide services.
$120.00
$100.00
$80.00
$60.00
Current Fee
Actual Cost
$40.00
$20.00
$Recording Real
Estate Related
Recording Mortgages
Doc w/o legal
descript / UCC
Plats of subdivisions Non-Certified Copies
/ surveys (1st page)
(larger than 8.5 x 11)
Non-Certified Copy (per page) current fee is .25 per page while the actual cost is .54 per page.
127
5
55 ILCS 5/3-5018) (from Ch. 34, par. 3-5018)
"Sec. 3-5018. Fees. The recorder elected as provided for in this Division shall receive such fees as are or may be
provided for him or her by law, in case of provision therefore: otherwise he or she shall receive the same fees as are
or may be provided in this Section, except when increased by county ordinance pursuant to the provisions of this
Section, to be paid to the county clerk for his or her services in the office of recorder for like services."
"For recording any document that affects an interest in real property other than documents which solely affect or
relate to an easement for water, sewer, electricity, gas, telephone or other public service, the recorder shall
charge a fee of $1 per document to all filers of documents not filed by any State agency, any unit of local
government, or any school district. Fifty cents of the $1 fee hereby established shall be deposited into the County
General Revenue Fund. The remaining $0.50 shall be deposited into the Recorder's Automation Fund and may not be
appropriated or expended for any other purpose. The additional amounts available to the recorder for expenditure
from the Recorder's Automation Fund shall not offset or reduce any other county appropriations or funding for the
office of the
recorder."
"The county board of any county may provide for an additional charge of $3 for filing every instrument, paper, or
notice for record, (1) in order to defray the cost of converting the county recorder's document storage system to
computers or micrographics and (2) in order to defray the cost of providing access to records through the global
information system known as the Internet."
"The county board of any county that provides and maintains a countywide map through a Geographic Information System
(GIS) may provide for an additional charge of $3 for filing every instrument, paper, or notice for record (1) in
order to defray the cost of implementing or maintaining the county's Geographic Information System and (2) in order
to defray the cost of providing electronic access to the county's Geographic Information System records. Of
that amount, $2 must be deposited into a special fund set up by the treasurer of the county, and any moneys
collected pursuant to this amendatory Act of the 91st General Assembly and deposited into that fund must be used
solely for the equipment, materials, and necessary expenses incurred in implementing and maintaining a Geographic
Information System and in order to defray the cost of providing electronic access to the county's Geographic
Information System records. The remaining $1 must be deposited into the recorder's special funds created under
Section 3-5005.4. The recorder may, in his or her discretion, use moneys in the funds created under Section 35005.4 to defray the cost of implementing or maintaining the county's Geographic Information System and to defray
the cost of providing electronic access to the county's Geographic Information System records."
"The recorder shall collect a $9 Rental Housing Support Program State surcharge for the recordation of any real
estate-related document. Payment of the Rental Housing Support Program State surcharge shall be evidenced by a
receipt that shall be marked upon or otherwise affixed to the real estate-related document by the recorder. The
form of this receipt shall be prescribed by the Department of Revenue and the receipts shall be issued by the
Department of Revenue to each county recorder."
128
6
Fee
2013
Distributed
Automation /
storage
Total Labor
CAP Value
Actual Total Cost
Gap
increase
Rounded Down
RECORDER
Recording Real Estate Related
Recording Mortgages
Doc w/o legal descript / UCC
Plats of subdivisions / surveys
(1st page) (larger than 8.5 x 11)
$
$
$
43.00 $
45.00 $
33.00 $
29.00 $
31.00 $
20.00 $
6.35 $
6.35 $
6.35 $
18.30 $
18.30 $
18.30 $
7.68 $
7.68 $
7.68 $
61.33 $
63.33 $
52.33 $
18.33 $
18.33 $
19.33 $
245,881 $
209,914 $
2,629 $
61.00
63.00
52.00
$
100.00 $
29.00 $
6.35 $
68.91 $
7.68 $
111.93 $
11.93 $
286 $
111.00
Non-Certified Copies
$
0.25
0.54 $
$
total Cap
$
199,754
0.54 $
0.29 $
$
$
total GIS
total Automation
$
520,000 $
165,327
GIS increase
$
$
288 $
lost value
$
458,999 $
260,000
0.50
5,663
453,336
The specific distribution of these fees when collected are as follows;
RHSP
GIS
Predatory Lending
$9.00 $ 9.00 provided to the state,
$20.00 $20.00 to the GIS Fund
Automation Fee
(only collected on mortgage documents)
$3.35 $3.35 to the Recorder Automation Fund
Document Storage Fee
$3.00 $3.00 (statute minimum) to the Recorder Document Storage Fund
General Fund
may be warranted under current state law. The decision to change or add fees is the sole responsibility of Peoria County government.
Bellwether assumes the information provided by the departments to be true and accurate to the best of their ability. Bellwether does not
validate provided information.
129
7
Peoria County Planning & Zoning Department
The Planning & Zoning
extensive staff interviews.
Department cost of service review relied on review of current and historic practices, electronic files and
The collection of expense-per-permit data was complicated by a number of factors. Chief among these is the lack of synchronicity among the
permit tracking system, fee calculation formulas and the accounts receivable data bases. While the total revenue by major categories of
services was available, the volume and potential revenue by individual type of permit varied depending on the format and source of the
information. Department staff was extremely helpful as we researched past files and developed a base model providing a better picture of
discreet volume data.
While not in scope for this project, it was apparent to all involved that the department would benefit from a comprehensive review of
processes and a corresponding integrated tracking and reporting system.
The volume of permit requests has reduced over recent years. The staff has used this available time to support investigation of reported
complaints and violations. The current labor costs for enforcement are estimated at over $120,000 annually. However, based on interviews,
we allocated $72,000 of this amount to represent typical effort for enforcement.
A stated goal of the department has been to support operations through fee revenue. A preliminary review of included costs and projected
volume and revenue suggests a revenue short fall of $319.109. (when considering both allowed budget expenses and a portion of the
department cost allocation against 2013 / 2014 trending revenue)
A goal session held with department staff and county administrators indicated that a fee strategy to capture the entire revenue gap would be
too aggressive. Further modeling suggested a gap closure of 58% would be favorable and would allow a corresponding decrease in the fees
most associated with homeowner do-it-yourself permits such as minor accessory structures, decks, fencing and above ground swimming
pools.
budget rev
$
387,000
budget exp
$
CAP
$
applied expense $
657,935
187,533
746,805
Revenue Gap
369,109
$
net base
net incremental
Combined Net
$
$
$
51,535.00
127,306.33
178,841.33
Defined Gap
Pct of gap closed
Remaining Gap
Pct of gap remain
$
369,109.00
48%
190,267.67
52%
$
The data used in this model is reflective of prior years and trending performance. While useful in planning, it does not guarantee that results
in future years will have the same mix and volume of the individual permit types.
130
8
Table 5 describes the overall impact to the Planning & Zoning Fees and provides an example using New Construction base fees.
Fees most likely paid by DIY:
down 25 - 35%
New Construction Base
up 12 - 17%
New Construction Incremental
up 33 - 50%
Add / Alt Base
up 12 - 17%
Add / Alt Incremental
up 33 - 50%
$900
$800
$700
$600
$500
$400
$300
$200
$100
$one two family Modular
familly dwelling
dwelling
Shed
Res
Swimming ACC
Garage
Pool
Structure
Detached
/ Deck /
Misc
The majority of revenue created from fees are derived from residential and commericial new construction, additions and alterations and
from mechanical permits such as plumbing, electrical and HVAC. Staff was able to derive enough information on these fees to allow for a
confident calculation. Less frequent fees, such as wrecking and moving, had less information available and are subject to higher varriability in
the actual revenue.
131
9
Table 6: Provides greater detail on the calculations used within this report. (Green indicates DIY - Orange indicates no data available)
New Construction
Residential
two family dwelling
Modular
Shed <100 sqft
Shed
Res Garage Detached
Swimming Pool
Non Residential
other commercial
Telecom
Light Industrial
heavy industry
other industry
volume
current fee
52
1
1
21
21
24
33
10
$
$
$
$
$
$
$
$
750
750
750
115
250
250
155
250
1
1
4
2
2
$
$
$
$
$
750
1,000
750
750
750
$0.50 per sqft
increm
change of base
adjusted
$
1.00 $
850
$
1.00 $
850
$
1.00 $
850
$
100
$
300
$
0.50 $
300
$
175
$
200
7.50 per $1,000 value
$15 per vertical foot
7.50 per $1,000 value
7.50 per $1,000 value
7.50 per $1,000 value
$
$
$
$
$
notes
$0.50 per sqft
$0.50 per sqft
$0.50 per sqft
$0.20 per sqft
15.00
25.00
15.00
15.00
15.00
$
$
$
$
$
850
1,250
850
850
850
Addition / Alt / Repair
Residential
one family dwelling
Acc Struc / Deck / Misc
27 $
2 $
250 $0.50 per sqft
250 $0.20 per sqft
$
1.00 $
$
300
200
Add Gar / Deck / Misc
Residential
Shed
Res Garage Detached
Swimming Pool
30
2
6
1
20
250
250
250
155
250
$
$
$
$
0.50 $
0.50 $
0.50 $
$
0.50 $
300
200
300
100
200
$
1.00 $
500
Non Residential
Heavy industrial
$
$
$
$
$
2 $
or $0.20 sqft
or $0.20 sqft
or $0.20 sqft
$130 above ground
or $0.20 sqft
450 $0.60 per sqft
132
10
Repair / Alteration
Residential
two family dwelling
Shed
Res Garage Detached
Multi - Family
$0.20 per sqft above 100$
$0.60 per sqft
$
0.75 $
0.75 $
$
0.50 $
0.75 $
300
300
100
200
500
$0.60 per sqft
$0.60 per sqft
$0.60 per sqft
$0.60 per sqft
1.00
1.00
1.00
1.00
$
$
$
$
500
500
500
500
28
1
6
6
1
$
$
$
$
$
165
160
100
160
100
2
3
$
$
80
160
Residential
2
$
300
Replace Porch / Deck
Residential
Acc struc / Deck / Misc
1 $
1 $
0.75 $
0.75 $
300
200
Non Residential
Office / Prof
other commercial
Telecom
Light Industrial
heavy industry
30
2
2
5
1
$
$
$
$
$
250
250
115
250
450
$0.50 per sqft
$0.50 per sqft
1
2
1
1
$
$
$
$
450
450
450
450
$
$
$
$
$
$
Wrecking
Residential
Mobile Home
Shed
Res Garage Detached
Swimming Pool
Non Residential
other commercial
Light Industrial
Moving
250 $0.20 per sqft
250 $0.20 per sqft
$
$
133
11
Plumbing
$
Plumbing
residential
Overall commercial
estimated fee - retail non food
estimated fee - commercial lg
$
25,221.00
volume
136 $
4 $
5 $
$
9,119.00 $
HVAC
HVAC
volume
residential
commercial
Electrical
97 $
9 $
$
Plumbing
residential
Overall commercial
15,560.00
volume
275 $
49 $
55 $15 per fixture
$
80
$15 per fixture
$
$15 per fixture
$
Sprinkler heads @ base plus $5 per fixture $
lawn sprinkler @ base plus $4 per head $
$
$
65
$
55 $45 per 1500 sqft
$
0.75 $
80
80
55
55
55
55
55
55 $45 per 1500 sqft
$
$
80
80
80
80
government.
134
12
Peoria County Clerk - Delinquent Tax Process
The County Clerk's review of fees was limited to those related to the Delinquent Tax Process. Also known as the Take Notice and Tax
Redemption Fees. (55 ILCS 5/4-4001) (from Ch. 34, par. 4-4001)
The County Clerk's staff was extremely knowledgeable and operated a sound process for documenting and supporting the tax sale process.
The evaluation of the Take Notice Fee found no changes in the current fee. The Tax Redemption Fee significantly under represented the total
effort from the point of the tax sale to the redemption.
Table 7: Illustrates the activities included in the process.
Delinquent Tax Effort
20%
6%
Tax Sale
19%
3%
24%
28%
Take Notice
Sales in Error
File Maintenance
Redemption Process
After Redemption Process
Current
minutes materials
total cost / 1
$
71.00
129 $
5.01 $
101.28
Minutes/direct materials cost per 1
redemption
government.
135
13
The Health Department is expertly managed and effectively leverages defined process and technology to provide both clinical and
non-clinical services. Information was gathered through a detailed information packet provided by the department head and onsite
interviews and observations.
The study approaches fees in two groups; clinical services, specifically Infectious Diseases and Environmental Health services.
While Illinois statute does not place the burden of documented expense on County Health Departments it is generally good policy to
establish fees at or below actual costs of providing services. Generally the margin between fees and actual costs are an equation of grant
funding and funds received from the general fund.
Table 9: Provides an overview of gap in fees reviewed in Infectious Diseases
$60.00
$50.00
$40.00
Current Fee
$30.00
Actual Cost
$20.00
$10.00
$Immunization Admin Cost
STD Treatment Cost
136
14
Table 10: Overview of gap between Environmental Health current fees (blue) and actual costs (red) to provide services.
The Non-Community Well fee is a new charge requested by the Environmental Health Director.
137
15
Fee
Dept Indirect
Costs
CAP
Total Equip &
materials
Total Labor
Actual Total Cost
2013 Fee
Gap
Increase
Clinical
Immunizations
Immunization Admin Cost
Other
STD Treatment Cost
Other
$
4.25 $
13.75 $
34.16 $
1.42 $
53.58 $
41.00 $
$
3.27 $
11.30 $
26.32 $
1.42 $
42.31 $
10.00 $
Fee
Environmental Health
Septic Permit Application
Septic / Well Variance
private Disposal Installation
Private Disposal Pumping
Food Temporary 8 to 14 day
Food Category 1 – High Risk
Food Category 2 – Medium Risk
Food Category 3 – Low Risk
Seasonal – High Risk Facility
Seasonal – Medium Risk Facility
Seasonal – Low Risk Facility
Food Recheck fees: 1st
Food Recheck fees: 2nd
Food Recheck fees: 3+
Food Plan Review
Non-Community Well
Dept Indirect
Costs
CAP
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
36.89
6.35
3.63
3.63
3.63
14.51
14.51
90.70
72.56
54.42
68.03
54.42
40.82
3.63
3.63
3.63
33.98
3.08
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
22.77
Total Equip &
materials
Total Labor
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
188.25
32.40
18.52
18.52
27.03
108.11
108.11
462.91
370.33
277.74
347.18
277.74
208.31
18.52
18.52
18.52
173.44
15.74
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
4.75
Actual Total Cost
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
252.65
66.27
49.66
49.66
58.17
150.14
150.14
581.13
470.41
359.69
442.73
359.69
276.64
49.66
49.66
49.66
234.94
46.34
2013 Fee
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
200.00
75.00
50.00
50.00
45.00
75.00
100.00
450.00
350.00
225.00
375.00
250.00
175.00
50.00
70.00
90.00
200.00
-
12.58 $
$
32.31 $
$
Gap
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
24,902.09
24,902.09
51,732.16
51,732.16
Increase
52.65
(8.73)
(0.34)
(0.34)
13.17
75.14
50.14
131.13
120.41
134.69
67.73
109.69
101.64
(0.34)
(20.34)
(40.34)
34.94
46.34
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
18,902.95
(1.01)
8,484.02
7,438.86
1,604.48
66,483.60
49,728.84
26,667.88
677.28
877.49
813.15
(32.01)
(345.73)
(242.02)
3,773.39
2,178.05
187,009.24
$
263,643.49
Enforcement fees such are the Food Recheck shown above contain increasing incentives for compliance. While the cost per recheck may be
identical, the continued risk to the public by continued food sanitation violations is reduced by adding a portion of the fee meant to be
incentive for compliance. The calculations above do not include policy decisions on fee based incentives.
government.
138
16
Attachment A – Sample County Board Action on Recorder Fees
WHEREAS, 55 ILCS 5/3-5018 provides that the statutory County Recorder fees may be increased by the County Board if an increase is
“justified by an acceptable cost study showing that the fees allowed by this Section (55 ILCS 5/3-5018) are not sufficient to cover the costs of
providing the services”; and
WHEREAS, 55 ILCS 5/3-5018 provides authority to the County Board to establish a County Recorder's Automation Fund and collect a
$3.00 for document storage for each document recorded by the Recorder; and
WHEREAS, 55 ILCS 5/3-5018 provides authority to the County Board to establish a County GIS Fee and directs County Recorders to
collect a Rental Housing Support Program Fee for each document recording reflecting financial value; and
WHEREAS, based on the Bellwether, LLC study and the County Board agrees that the County Code should be amended to change and
establish the fees charged by the Peoria County Clerk.
139
17
Attachment B – Sample County Board Action on Clerk Tax Redemption Fees
WHEREAS, 55 ILCS 5/4-4001 provides that the statutory County Clerk Tax Redemption fees may be increased by the County Board if
an increase is “justified by an acceptable cost study showing that the fees allowed by this Section (55 ILCS 5/4-4001) are not sufficient to
cover the costs of providing the services”; and
WHEREAS, based on the Bellwether, LLC study and the recommendation of the County Clerk, and the County Board agrees that the
County Code should be amended to change and establish the fees charged by the Peoria County Clerk.
140
18
Attachment C – Sample County Board Action on Planning & Zoning Department Fees
WHEREAS, both 55 ILCS 5/4-5001 require a statement of the costs of providing each service, program and activity
be prepared and be part of the public record; and
been prepared; and
WHEREAS, based on the Bellwether, LLC study and the County Board agrees that the County Code should be
amended to change and establish the fees charged by the Peoria County Planning & Zoning Department.
141
19
Attachment D– Sample County Board Action on Health Dept Fees
been prepared; and
WHEREAS, based on the Bellwether, LLC study and the County Board agrees and has recommended to the County
Health Board that the County Code be amended to change and establish the fees charged by the Peoria County Health
Department.
142
20
)
)
)
Your Ways and Means Committee and Finance-Legislative Study Committee do hereby
recommend passage of the following Resolution:
RE: Alterations to the Fees Charged by the County Recorder of Deeds
RESOLUTION
WHEREAS, in 2014 the County engaged Bellwether LLC to prepare a Cost Allocation
Plan in compliance with OMB Circular A-87 and a Fee Study for certain user fees charged by
the County; and,
WHEREAS, Statute requires a third-party fee study for user fees charged by the
Planning & Zoning Department, which were a part of the Bellwether Fee Study; and,
WHEREAS, in the County Board's Financial Policies, Revenue Policy #4 states, " Where
feasible, all fees for licenses, permits fines and other miscellaneous charges shall be set to recover the
County’s expense in providing the attendant service. These fees shall be reviewed annually and
recommended changes presented to the appropriate County Board standing committee and the
Finance Committee;" and,
WHEREAS, Table 4 of the attached report establishes the recommended fees changes in
the County Recorder of Deeds Office; and,
WEHREAS, the same study evaluated and found that the Geographic Information
Systems portion of the recording fee did not cover the costs of providing the service including
capital expenses such as aerial photography.
NOW THEREFORE BE IT RESOLVED, that the user fees recommended for change,
in Table 4 of the attached report are hereby adopted along with an increase in the Geographic
Information Systems portion of the recording fee from Ten Dollars ($10) to Twenty Dollars
($20) per recording; and
BE IT FURTHER RESOLVED, that the user fees to be changed in Table 6 of the
attached report become effective January 1, 2015.
143
AGENDA BRIEFING
COMMITTEE:
Public Safety Committee / Finance Committee
LINE ITEM:
AMOUNT:
ISSUE:
For RESOLUTION: Adoption of fee increases in the Circuit Court Clerk's Office
At the same time, the General Assembly passed and the Governor signed into law two bills related to technologybased fees in the Circuit Court Clerk's Office. The Governor signed House Bill 2327 into law (PA 98-0606), which
became effective June 1, 2014. The Act increases the maximum a County Board may set for the automation fee
collected by the Circuit Court Clerk from $15 to $25 per case filing. The Governor also signed House Bill 4534 into
law (Public Act 98-1016), which became effective on August 22, 2014. The Act increase the maximum a County
Board may set for the document storage fee collected by the Circuit Court Clerk from $15 to $25 per case filing.
As part of Administration's budget discussions with the County Board throughout the summer and fall, these two
fee increases have been noted as necessary revenue increases to balance the General Fund budget. The most likely
and intended use of these user fees will be to defray the cost of annual software maintenance of the Integrated
Criminal-Civil Justice System. The annual maintenance fees owed to Tyler Technologies exceed what is currently
collected in these fees and will exceed the projected revenue as well. Also, these fees are based on what the Statute
grants the County Board, and not on actual cost of service. Therefore, Administration surveyed the surrounding
counties of the fees currently being charged. All except Woodford County are currently charging the old maximum
permitted by Statute ($15 for each fee). All counties were evaluating the new maximum fee permitted with
Woodford County bringing forward a resolution to increase both to the new maximum, and Tazewell County
planning to do the same within the next 6-months.
COUNTY BOARD GOALS:
APPROVAL
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
DATE:
144
October 20, 2014
)
)
)
Your Public Safety, Law Enforcement & Courts Administration Committee and Finance-Legislative
Study Committee do hereby recommend passage of the following Resolution:
RE: Circuit Court Clerk Automation and Document Storage Fees
RESOLUTION
WHEREAS, the Governor of Illinois has signed into law two pieces of legislation that
authorizes County Circuit Court Clerks to charge between One Dollar ($1.00) and Twenty-Five
Dollars ($25.00) for Automation Fees (PA 98-1016) and Document Storage Fees (PA 98-0606); and,
WHEREAS, the Peoria County Circuit Court Clerk currently charges the Statutory
maximum of Fifteen Dollars ($15.00); and,
WHEREAS, the Circuit Court Clerk and the County Administrator would like to increase
these fees to the new Statutory maximum of Twenty-Five Dollars ($25.00); and,
NOW THEREFORE BE IT RESOLVED, the Peoria County Circuit Court Clerk be
authorized to charge the Statutory maximum of Twenty-Five Dollars ($25.00) for Automation and
Document Storage Fees in accordance with the two Public Acts; and,
BE IT FURTHER RESOLVED, that the effective date for these user fee increases be
January 1, 2015.
PUBLIC SAFETY, LAW ENFORCEMENT & COURTS ADMINISTRATION COMMITTEE
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AGENDA BRIEFING
COMMITTEE:
Executive Committee
LINE ITEM:
AMOUNT:
ISSUE: Loan Subordination Agreement for, Ruder Properties, LLC
Ruder Properties, LLC, doing business as Redbud Ridge Custom Shop, in Bartonville, Illinois, obtained
a GAP Loan from the County of Peoria in 2010. The company has been consistent and current with its
loan payments to the County.
Recently, Ruder Properties, LLC took steps to gain financing from Morton Community Bank to
refinance an existing MCB loan and provide funds for the construction of an addition to their existing
commercial property located at 4005 N Becker Dr, Bartonville, IL 61607. The loan from Peoria County
however, paired with the first loan from MCB, will remain intact. However, since the first MCB loan
will be paid off, Peoria County's mortgage position on the property will move up. MCB is requesting a
subordination of the County's loan which would leave the County in the same second secured position, a
mortgage of the business property, as it currently holds.
The County also has subordinated position/UCC filing on all business assets, as well as, personal
guaranty from the business owners, Patrick and Deborah Ruder, and a corporate guaranty from Redbud
Ridge Custom Shop, Inc.
Staff recommends approving a subordination agreement with Ruder Properties, LLC.
COUNTY BOARD GOALS:
GROWING COUNTY
STAFF RECOMMENDATION: Approve the County Board Chairperson and/or County
Administrator, with the review and approval of the State's Attorney's Office, to enter into a
subordination agreement in reference to the County's secured interest in the aforesaid property
of Ruder Properties, LLC in favor of Morton Community Bank in order to induce the
aforesaid bank to grant financing to Ruder Properties, LLC.
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
DATE:
Mark Rothert, Assistant County Administrator
October 20, 2014
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)
)
)
Your Executive Committee does hereby recommend passage of the following Resolution:
RE:
RESOLUTION
WHEREAS, Ruder Properties, LLC has obtained a GAP Loan from the County of Peoria in
2010; and
WHEREAS, Ruder Properties, LLC wishes to refinance its debts and obtain funding for its
expansion with Morton Community Bank; and
WHEREAS, Peoria County had secured interest, by a subordinated position, in a property
commonly referred to as 4005 N Becker Dr, Bartonville, IL 61607, as well as, personal and corporate
guarantees and a subordinated position on all business assets; and
WHEREAS, Morton Community Bank requires a subordination of the County's loan which
subordination would leave the County in the same secured position as it currently holds; and
WHEREAS, it would appear that the refinancing will be advantageous to Ruder Properties, LLC
and accordingly to the County's secured interest in the loan.
NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that the
County Board Chairperson and/or County Administrator, with the review and approval of the State's
Attorney's Office, are hereby authorized and directed to enter into a subordination agreement in
reference to the secured interest of the County in the aforesaid property of Ruder Properties, LLC in
favor of Morton Community Bank in order to induce the aforesaid bank to grant financing to Ruder
Properties, LLC.
Executive Committee
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AGENDA BRIEFING
COMMITTEE(s): Executive Committee
MEETING DATE: 10-30-14
ISSUE:
ELM Loan Request
LINE ITEM:
AMOUNT:
N/A
N/A
ELM BACKGROUND
Formed in 1998 by Mr. Lee Graves, ELM (www.elmllc.com)("ELM") is locally owned and headquartered in Peoria.
Today ELM consists of a host of products and services focused on risk management in the power, utility and
environmental disciplines. Its affiliated entity, Graves Law, provides legal representation to ELM clients. Since
1998, ELM has established itself as a national leader in a wide range of environmental services including:

ELM Locating & Utility Services, which provides services to utilities in locating and protecting the
underground facilities of their clients. In addition, ELM Locating & Utility provides a host of utility support
services including gas meter change-out, cathotic protection, shut off/turn on for non-payers in electric and
gas utilities, and mapping and meter reading. ELM Locating & Utility has over 650 employees in 16 states
serving all types of utilities with over $42 million in annual revenue.

ELM Energy provides technology and environmental compliance services for owners of backup power
generation that now must meet strict US EPA air regulations (tier 4). ELM Energy developed and owns a
patent on an exhaust treatment system that treats exhaust to meet these air standards. ELM Energy also
owns and sells large generator sets which are already tier 4 compliant. ELM has several offices throughout
the United States and sells to large and financially secure customers primarily throughout the United States,
including the US military and Fortune 500 companies.
More detail on services, products, key ELM staff, and financials is in the attached summary.
ELM (Energy and Locating) has combined total revenue of over $56 million and has significant growth potential.
ELM maintains 32 jobs in the Peoria area with a combined payroll of $2,612,444. ELM believes that with the
support of Peoria County that it can create an additional 150 local jobs with an average head-of-household salary of
$42,659. These jobs will be added over the term of the loan.
FUNDING ISSUE/NEED
ELM has an existing combined line of credit of $5,250,000 through local banks. However, the limit on the line of
credit is currently preventing the growth of ELM. Generally under normal lending conditions, ELM would be able
to borrow 80% of its accounts receivable and 60% of its outstanding purchase orders including work in progress
(approximately $12,800,000). However, many financial institutions have been conservative and risk adverse in their
lending due to the Great Recession or their inability to undertake "purchase order financing." ELM, therefore, has
not been able to secure the additional financing needed to support its growth. Although ELM has opportunities to
grow in several areas, the immediate financing needs are driven primarily from the production and sale of its
emissions related products (generators and exhaust treatment systems) as outlined in the attached summary. ELM
uses third-party manufactures to build its proprietary products for clients, thus requiring a 35-50% deposit on all
projects with the third-party manufacturer. The production of these products can take several months and ELM
can only receive a partial payment once the product is ready to be shipped and again upon completion of the
project. Due to the size and complexity of the projects, the time between the start of the project and successful
completion can cause as much as a 5-month lag time to get ELM paid.
The immediate need for additional financing may best be illustrated by the following example:
ELM sold three AirClarity 3000 systems to a large general contractor for a large retailer’s construction
project. The units that were sold were mounted to backup generators that were placed on the roof of a
retail building. These units cleaned the exhaust from diesel generators so that the units and Walmart would
be in compliance with emissions regulations. Total revenue for the project was $871,533. Via a contract,
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ELM manufactured the Tier IV products at a local manufacturer. ELM was responsible for putting down
35% of the total cost of the project upfront to the local manufacturer. The manufacturing of the product
took 12 weeks. Once the project was complete and ready to be shipped, ELM was able to invoice the
general contractor for a portion of the project. The general contractor however did not pay ELM in full
until the products were installed. The installation of the product was performed about 10 weeks after the
manufacturing started. Once the product was installed ELM was paid. During this ten week period, ELM
still had operating expenses to pay. Although the cash flow cycle was long in this case, the customer was an
extremely strong debtor which ensured that payment would be made. This example illustrates the sale-tocollections cycle that ELM has, and thus the need for additional financing as more and more projects like
this are in demand.
The customers of ELM are generally large well-capitalized companies (Fortune 500 companies, the US Military, etc)
with a strong ability to pay but it is the lag time that creates a large financing/cashflow need. The banks that ELM
has worked with have provided financing to ELM but the amount financed is stretching their limits to lend. With
demand for these types of projects on the rise, additional cash flow is needed so that opportunities are not turned
away and more jobs can be created.
ELM is interested to ramp up its utility services that include substation monitoring, smart energy products and
services, underground locating and protection, metered services, gas O&M, and compliance services. ELM is
currently providing such services in 16 different states. The expansion will require access to capital for the hiring
and training of approximately 150 new employees at hourly wages of $15-$20/hr as well as general working capital
requirements associated with the growth. Many of these employees will likely live in central Illinois.
FUNDING REQUEST
ELM requests a total of $2,500,000 at an interest rate of 7.5% for 5 years from Peoria County to increase its cash
flow position to undertake more Energy manufacturing projects and to help expand its operation of utility support
services. ELM would like to structure the loan as interest only with payoff of the principal at the end of the term.
Collateral on the loan will be a second position on all assets of the company and personal guarantees by the
principals of the firm.
ECONOMIC IMPACT
The following is the economic impact of ELM expanding its operations:
 ELM Energy will create 5 locally-based head of household jobs paying on average $85,000.
 ELM Locating & Utility Services will create up to 150 Illinois-based jobs with wages ranging from $15$20/hour.
 ELM will retain its 32 employees in Peoria. Obtaining local funding (as opposed to one from any number of
national banks) will help anchor the headquarters of ELM in Peoria.
 ELM will continue to utilize local manufacturers for the fabrication of its products.
 ELM will continue to utilize local engineers for the design of its products.
 ELM will continue to bring in hundreds of employees to Peoria for training that have a positive impact on the
regional retail and hospitality industry.
 ELM principals will continue to support community organizations and projects.
CREDIT ANALYSIS or ABILITY TO REPAY
Key credit analysis ratios have been used to help determine ELM's long term viability and ability to pay debts. The
analysis was conducted to chart trends in ELM's financial performance and point to any problem areas that require
additional scrutiny. ELM financial documents were used for the ratio calculations. The Company has adequate
collateral to cover both its existing bank financing as well as this loan request. In addition to the company assets as
collateral, the Principals of the company have pledged their personal assets as guarantees to the loan.
Liquidity Ratio - this ratio indicates the ease of turning current assets into cash. Liquidity refers to ELM's ability to
meet current obligations with cash or other assets that can be quickly converted to cash. Liquidity ratios give an
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indication of ELM's ability to retire debts as they come due. The Liquidity Ratio formula is: Current assets divided
by current liabilities. It is one of the best-known measures of financial liquidity, and is the standard measure of any
business' financial health. It shows whether a business is able to meet its current obligations by measuring if it has
enough assets to cover its liabilities. The higher the ratio, the more capable ELM is of paying its obligations. A ratio
under 1 suggests that ELM would be unable to pay off its obligations if they came due at that point.
ELM's Liquidity Ratio is:
1.14
Leverage ratios - Leverage ratios measure the relative contribution of stockholders and creditors. Leverage ratios
indicate the extent to which the business is reliant on debt financing (debts owed to creditors versus owner's equity).
Leverage ratios show the extent that debt is used in ELM's capital structure. There are two types of leverage ratios,
Debt to Equity and Interest Coverage. The Debt to Equity ratio formula is: Total liabilities divided by total equity.
This ratio indicates how much ELM is leveraged (in debt) by comparing what is owed to what is owned. A high
debt to equity ratio could indicate that ELM may be over-leveraged, and should look for ways to reduce its debt.
The interest coverage ratio formula is: Earnings before Interest, Taxes, Depreciation and Amortization divided by
Interest Expense. This ratio indicates what portion of debt interest is covered by ELM's cash flow situation. The
lower the ratio, the more ELM is burdened by debt expense. When ELM's interest coverage ratio is 1.5 or lower, its
ability to meet interest expenses may be questionable. An interest coverage ratio below 1 indicates ELM is not
generating sufficient revenues to satisfy interest expenses.
ELM's Debt to Equity Ratio is:
3.31
ELM's Interest Coverage Ratio is:
4.86
Generally, a high debt to equity ratio above 2.0 indicates a high amount of leverage. However, it might be
appropriate in some industries. For example, construction firms fund projects largely with debt in the form of
construction loans. This leads to a high debt to equity ratio, but the construction firm is in no real risk of being
insolvent, as the owners of each project are paying to service the debt themselves. To gain a more balanced
perspective, the debt to equity ratio should be paired with the firm's interest coverage ratio, which is the company's
operating income divided by debt service payments. A high operating income will allow even a debt-burdened firm
to meets its obligations.
Profitability ratios - Profitability refers to ELM's ability to generate revenues in excess of the costs incurred in
producing those revenues. The Gross profit margin formula is: Gross Profit divided by Total Sales. Net sales minus
cost of goods sold equals gross profit. The gross profit margin ratio indicates how efficiently a business is using its
materials and labor in the production process. It shows the percentage of net sales remaining after subtracting the
cost of goods sold. The Return on Sales formula is: Net profit [net income after tax] divided by Sales. This ratio
compares after tax profit to sales. It can help you determine if customers are making an adequate return on sales. In
this case ELM has a large amount of depreciation expense that reduces net Income. This depreciation expense is
not a cash transaction and when added back to EBITDA shows a strong return on sales. The depreciation expense
is related to large reinvestments in equipment that the Company continues to make which shows the commitment
from management to continue to grow the Company. The EBITDA or Cash return (with Depreciation Expense
added back into Net Income) on sales is also listed below and remains strong. The return on equity ratio formula
is: Net income divided by Shareholders equity. It indicates what return ELM is generating on the owners'
investment. This number does not show the cash reinvestment into ELM for growth.
ELM's Gross Profit Margin Ratio is:
ELM's Net Income Return on Sales is:
ELM’s EBITDA/Cash Return on Sales is:
ELM's Return on Equity Ratio is:
0.17 (17%)
0.01 (1%)
0.07 (7%)
0.06 (6%)
Efficiency ratios - Efficiency ratios measure how well ELM and its management uses the assets under their control
to generate sales and profits. The Payables turnover ratio formula is: Cost of sales divided by trade payables. This
number reveals how quickly ELM under review pays its bills. The payables turnover ratio reveals how often
payables are paid during the year. A high ratio means there is a relatively short time between purchase of goods and
payment. The importance of this ratio to creditors should be apparent. The Inventory turnover ratio formula is:
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Cost of goods sold divided by Average inventory. In general, the higher the turnover ratio the better ELM under
review is performing. The Return on assets (ROA) ratio formula is: Earnings before interest and taxes (EBIT)
divided by net operating assets. This efficiency ratio indicates how effective ELM has been in utilizing its assets. The
ROA ratio is a test of capital utilization - how much profit (before interest and income tax) a business earned on the
total capital employed. The Asset turnover formula is: Net sales divided by Average total assets. Asset turnover is an
indicator of how efficiently a firm utilizes its assets. If the ratio is high, it implies that the firm is using its assets
efficiently to generate sales – and ultimately profits.
ELM's Payables Turnover Ratio is:
ELM's Inventory Turnover Ratio is:
ELM's Return on Assets Ratio is:
ELM's Asset Turnover Ratio is:
13.77
50.96
0.21
1.84
CONCLUSION
ELM has its headquarters at 60 State Street in Peoria Illinois. The company is involved in a business that has a very
good growth potential and ELM would like to continue to expand its operations in the Peoria area. The lack of
financing however is constricting the growth of the company and jeopardizing the retention of its employees, as
well as future expansion. The owners of ELM have proven to be good citizens of Peoria and want to continue to
provide support to the Community. ELM is therefore reaching out to the County to help in maintaining ELM and
supporting its continued expansion.
COUNTY BOARD GOALS:
GROWING THE COUNTY
After reviewing ELM's request and financials, as well as, interviewing
principals of the firm, the Peoria County Loan Committee recommends
approval of the loan.
Staff concurs with the Loan Committee recommendation and further
recommends that the County Board approve a resolution to grant authority
to the County Board Chairperson or County Administrator, with the review
and approval of the State's Attorney's Office, to negotiate and enter into a
loan agreement and any agreements related to securing the County's interest
in the loan.
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
DATE:
October 15, 2014
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ELM SUMMARY
PRODUCTS AND SERVICES
ELM offers risk management solutions and execution strategies for:
UTILITY SERVICES
Underground locating and protection, Metered Services, Gas O&M, and Compliance Services are
a few of the key services ELM provides in the Utility Sector.
ENVIRONMENTAL SERVICES
Brownfield redevelopment, Liability Transfer Management, Cost Reduction Program,
Remediation Services, Environmental Consulting, Compliance Services, GIS/Web Based
Services, Natural Resource Damage Assessments, and Waste Stream Treatment.
SMART ENERGY PRODUCTS
 EPA Compliant Tier 4 Air Clarity Systems that attach to large diesel generators to make the emissions of
the generator in compliance with EPA laws and regulations. This product is patented by ELM and ELM
uses contract manufacturers’ to build the units.
 EPA Compliant Rice Neshap systems that attach to medium size diesel generators to make the emissions
of the generator in compliance with EPA laws and regulations. ELM has a patent on this product and
contract manufacturer’s these units for their customer.
 Fieldsight Software – A software product that monitors both the products listed above as well as the
generators for constant 24 by 7 real time reporting for compliance and self reporting to the EPA. The
software was developed and patented by ELM.
 Reseller of OEM large diesel generators
INSURANCE SERVICES
ELM’s affiliated entity, ELM Insurance Services, LLC provides: Workers Compensation, Environmental
Health & Safety, Contractors Pollution Liability, Asbestos, Mold & Lead Contractors, Restoration Contractors,
and Environmental Surety as well as other in-house risk management services.
MORE DETAIL OF THE PRODUCTS AND SERVICES OFFERED BY ELM
Underground Locating & Plant Protection: ELM Locating provides nationwide, full-service contract locating,
protecting both public and private underground facilities. We have been serving a continuously growing list of
customers, who own a variety of utility types. You get all the services you'd expect from one of the largest
companies in the industry-plus a whole lot more. Put us to work for you, and you'll soon discover that no other
ELM is more accurate, efficient and dependable.
Reliable Regulatory Compliance: Utilities and manufacturers across the country trust ELM to help ensure their
operations are compliant with the Department of Transportation, Environmental Protection Agency, and all other
applicable regulatory agencies. From environmental water, air, and waste matters to state utility regulatory bodies
overseeing the customer interface aspects of delivering energy to your customers, ELM has the proven experience
to minimize your compliance risk.
Environmental Consulting for Wide-Ranging Needs: Companies of all types are facing an increasing array of
environmental regulations and oversight. Fortunately, ELM’s deep, broadly experienced team can help ensure
you’re fully compliant at all times. When you work with us, you work with experienced engineers and scientists who
are committed to the highest standards for data quality and technical reporting. ELM offers a complete set of
professional environmental services following ASTM and industry standards. Our engineers and scientists also are
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well versed in CERCLA, RCRA and state regulatory programs including risk-based and voluntary cleanup programs
throughout the U.S.
AirClarity™ Systems (Tier IV) Tier IV EPA Regulation Products
Beginning January 1, 2011 mobile engines greater than 130 bkW (175 bhp) and non-emergency stationary engines
less than 10 liters per cylinder and greater than 130 bkW (175 bhp) are required to meet Tier 4 Interim emissions
regulations. These regulations are governed by the EPA. The Company has developed patent pending products and
engineering services around bringing customers in compliance with this national regulation.
GenAcc™ DOC Rice Neshap EPA Regulation Products
The Company has developed patent pending products and engineering services around bringing customers in
compliance with this national regulation.
Federal regulations adopted by USEPA on March 3, 2010 and Amended January 15, 2013 require owners and
operators of non-emergency stationary engines to comply with a standard known as the RICE NESHAP Rule (40
CFR Part 63, Subpart ZZZZ). The RICE rule is intended to reduce emissions of Hazardous Air Pollutants or
“HAPs”. USEPA’s primary concern is formaldehyde, a HAP and a combustion by-product from engines using
natural gas or diesel as a fuel source. Formaldehyde emissions are directly proportional to carbon monoxide (CO)
emissions. Therefore, USEPA is focusing on CO control to in effect control formaldehyde emissions. Also,
measuring CO emissions using a portable (hand-held) emissions monitor is more cost effective than measuring
formaldehyde emissions. The RICE rule requires the following items for compliance:
1. Reporting - Initial Notification - If your facility is subject to the RICE rule, an initial notification to
USEPA was required by August 31, 2010.
2. Emission Control - Installation of an emissions control system capable of reducing CO emissions by 70%.
The majority of industry will be relying on Diesel Oxidation Catalysts (DOC) to control CO emissions.
(Note: state and/or local air boards are likely to require a construction air permit or statement of exemption
application 30 to 90 days prior to installing the control system).
3. Testing – Performance testing to demonstrate compliance must be conducted within 6 months of
installation and then again every 3 years or 8,760 hours of operations, whichever occurs first. The RICE
rule requires all notifications be submitted to USEPA at least 60 days prior to testing.
4. Recordkeeping – Daily records of pressure drop across the DOC filter and continuous records of exhaust
temperature at the inlet of the catalyst must be maintained to demonstrate compliance. Owners must also
maintain records of the results of any performance testing conducted.
ELM utilizes its internal multidisciplinary team for the purpose of providing turnkey solutions coupled with ELM’s
product line. The following is additional detail on the products that ELM has developed and sells to the market.
PRODUCTS
AirClarity™ Systems (Tier IV)
PM Clarity Systems (Tier III)
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Battery Storage Containers
SPARK™ Systems (Gas)
GenAcc™ DOC
FuelClarity Systems
FieldSight Software
Developed by ELM's software team, FieldSight is a powerful and secure real-time data tracking system that
automatically stores and displays information for the user. This software is sold as a service on all of ELM’s
products in order to allow the customer to worry about their core compency and allow ELM to ensure that the
customer is in compliance with the various emission rules and regulations.
 Tracking: Using ELM's proprietary system, data is recorded live, in real time. That data is securely stored at an
ELM controlled facility
 Display: Once collected, the data is automatically displayed on the FieldSight user's custom dashboard through
a variety of gauges, which are updated in real-time.
 Alarms: FieldSight can be configured with custom alarms on any monitored parameter. Active alarms are
monitored by ELM personnel and delivered to the client through email and SMS text messages.
 Secure: The user’s data is visible only to them through an assigned username and password. FieldSight users
can adjust levels of access within their own organization.
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ELM PERSONNEL
The founder and key employees of ELM have founded and ran several successful Companies in the Peoria area for
a long time. The people that make up ELM are well respected in the Community and have been strong supporters
of Peoria County in the past. Specifically they have been heavily involved in supporting Boys & Girls Clubs of
Central IL, Junior Achievement, St Jude, and the Peoria Zoological Society to name a few. These individuals are
proud of the Peoria area and plan to continue to support it in the future. The following is a summary of the key
people making up ELM.
Lee Graves, CEO and Founder ELM Companies
Lee is the founder and Chief Executive Officer of ELM Companies and Principal of Graves Law Offices, PC. Lee's
legal and environmental practice involves strategic counseling in the areas of Environmental Liability Management
(ELM), Energy and Utility Services, Natural Resource Damage Assessment (NRDA), ecological risk assessment,
and environmental due diligence. Mr. Graves is CEO of ELM Utility and Locating Services which provides utility
outsource services in 16 states and has over 800 employees. Lee has worked directly on many well-known
environmental liability sites and projects including the Milltown Dam Superfund site litigation, Milltown, Montana;
Commencement Bay Superfund Site, Tacoma, Washington; Waste Management, Inc. landfill-NRDA claim in
Indiana; Blackbird Mine NRDA, UNOCAL diluent release in California; ARCO pipeline oil spill in Indiana; and
Colonial Pipeline San Jac into River-NRDA. Lee has resolved numerous environmental liabilities by strategically
applying restoration-based solutions.
Prior to founding ELM, Lee was named partner of Campbell and Graves, PC an environmental law practice with
office in Houston, San Francisco and Chicago. He also served for three years as Senior Attorney in the General
Counsel's office of NOAA, Dept. of Commerce. Lee served as NOAA's lead attorney on the largest natural
resource damage assessment litigation in the country, U.S. v. Montrose, et. al.
Lee's early professional career was in investment banking where he analyzed investment opportunities which
included land and corporate acquisition and divestiture while working for Michael K. Deaver, former deputy chief
of staff to President Ronald Reagan in Washington, DC. Lee represented such clients as Mitsubishi, China Trust
Bank and other foreign interests.
Lee is a graduate of Creighton University, with a Juris Doctor (JD) and a Bachelor of Science, Business
Administration in Finance.
Lee currently serves as President of The Boys and Girls Club of Central IL and as a Board Member of the Greater
Peoria International Airport Authority. Lee formerly served as a Board Member of United Health Care of Iowa
System, Methodist Hospital of Peoria, IL and as a Board Member of Peoria Zoological Society.
James Richmond, President (ELM Energy and ELM Power)
Mr. Richmond's professional experience includes many different areas in the technical and technology industries.
James was the founder and President of eServ, LLC a Product development company founded in Peoria, and ran
the Company from December, 1999 until November, 2008 until it was sold to Perot Systems. Prior to Perot, he
formed eServ LLC, grew it to the best North American Product Development Company according to the Black
book of outsourcing and was instrumental in developing several fortune 500 customers. Under his control, eServ
grew to over $55,000,000 in revenue prior to the sale to Perot Systems.
Prior to eServ, he held position of Director of Sales and Marketing for CBT Companies, Inc. of Illinois, growing
and diversifying the business to a large industry player in the Engineering space.
James was on the forefront of developing the outsourced engineering industry for fifteen years. eServ was awarded
the Global Number One ranking by the Black Book of Outsourcing in Engineering Support Services and
Mechanical Engineering for 2006, 2007, and 2008. Companies have consistently turned to his expertise to help
develop their outsourcing strategy. He has spent significant time with industry analysts learning and defining the
Product Development industry now known as Engineering Services Outsourcing (ESO).
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He has been involved in Pro/User, Deere Achieving Excellence, and Junior Achievement. James' management
experience spans many diverse areas. James has strong technical capabilities as well as a focused sales mentality. At
eServ, James' strong management skills were best shown by the strength of his relationships with eServ's customers
and employees. James has served on the following boards; Peoria Next, Methodist Medical Center, CEO
Roundtable, and the Bradley Council. He has also co-taught classes at Bradley in Entrepreneurial Economics.
Jim Bourazak, Chief Executive Officer (ELM Locating)
Jim has been the CEO of ELM Locating & Utility Services since July of 2003 when ELM acquired One Call
Locators, Ltd. from Northwestern Energy. Jim has extensive management experience with over 15 years in
executive level management ranging from a 900 person environmental consulting firm to a deregulated retail and
wholesale energy ELM that was a subsidiary of CILCORP. Jim has held previous positions through his career as
Director of Human Resources, Vice President of Human Resources, and President Environmental Staffing
Solutions, Inc.
Jim holds an AA in Business Administration and a BA in Business Management from the University of Illinois.
Jim is a strong supporter of St. Jude Children's Research Hospital. Having served on the St. Jude Board, Jim and
ELM companies have contributed to and supported St. Jude for several years. Jim participates in the St. Jude
Motorcycle Ride from Peoria to Memphis every fall to raise money for St. Jude. The Bourazak family support goes
back to Jim's Grandfather who gave Danny Thomas $5,000 in 1951 when the hospital was only an idea Danny
Thomas had. The original donor plaque from Jim's Grandfathers contribution is still displayed in the hospital in
Memphis on the wall of original donors.
Josh Hinrichs, President (ELM Locating)
Josh has been with ELM Locating & Utility Services since September of 2001. After becoming a Graduate of the
University of Montana, Josh joined the Utility industry as an employee of 3 Rivers Telephone Cooperative, the
largest of its kind in the state of Montana. He also spent several years with Montana Rail Link and its parent ELM,
Washington Corporations before joining ELM.
Josh currently sits on the board of directors for the National Underground Locate Contractors Association
(NULCA) and actively participates in various damage prevention associations including the Montana Utility
Coordinating Council (MUCC) and various national and regional CGA groups. Josh actively volunteers his time to
various youth activities sponsored through the YMCA and AAU organizations to help kids understand how athletic
competition can help them improve in the Class Room and their interaction with others.
Todd Snarr, Sr. Vice President (ELM Energy)
Todd is a licensed professional engineer in the states of Maine, Michigan, Ohio & Illinois. Todd has nearly 2
decades of diversified environmental engineering experience and has provided his expertise to clients throughout
the country on hundreds of commercial & industrial sites. He has performed in the capacity of project engineer,
project manager and department manager. His experience spans services to chemical, petroleum, mining, utility and
manufacturing industries. He is well versed in regulatory compliance including CAA, CWA, RCRA and SARA.
Todd has been recently involved with redevelopment of contaminated urban properties including environmental
assessment, infrastructure design and construction. He has served as a municipal engineer involved with civil and
environmental projects. He has also served as an associate instructor for the Department of Civil Engineering &
Construction (CEC) at Bradley University located in Peoria, Illinois.
Todd is a graduate of the University of Wyoming, with a Bachelor of Science degree in Petroleum Engineering.
Dan Dunn, Director, Remediation Services (ELM Energy)
Dan is a licensed Professional Engineer and Registered Geologist in several states throughout the Midwest. Dan's
extensive experience includes due diligence research, investigations of contaminated sites, assessing risk,
development and implementation of remediation plans and monitoring programs for impacted soil, waste
treatment, and groundwater impairment. Industries served include solid waste management, chemical production,
DOD/BRAC, heavy manufacturing plants, bulk storage facilities, and a wide variety of commercial operations.
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Remedial methods designed by Dan include containment systems, contaminant recovery, onsite treatment and
enhanced in-situ biodegradation. Project plans have received appropriate approvals by regulatory agencies at both
the State and Federal level, focused on reaching "No Further Remediation" status. He has managed scores of
P1ESAs, LUST and RCRA closure projects, ranging in size from a few thousand to several million dollars, always
pursing "reasonable solutions completed cost-effectively". Dan has been with ELM in Peoria, Illinois since
2001.Dan previously worked for a private solid waste management ELM and as a government consultant to
USEPA CERCLA sites.
Dan has a Masters degree in Civil Engineering from Bradley University and a Bachelors of Science degree in
Geological Engineering from University of Missouri at Rolla.
157
)
)
)
Your Executive Committee does hereby recommend passage of the following Resolution.
Re: Government Assistance Program (MACRO) Loan to ELM, LLC
RESOLUTION
WHEREAS, the County of Peoria has adopted a Governmental Assistance Loan Program (GAP) in order
to assist businesses in creating or retaining employment within the County of Peoria; and
WHEREAS, representatives of the County have been requested by ELM, LLC to grant a GAP MACRO
Loan from the County for purposes of expanding their business; and
WHEREAS, the amount of the financing request from ELM, LLC is $2,500,000 for a term of 5 years (60
months) at a fixed rate of 7.50 percent; and
WHEREAS, the business has its national headquarters in Peoria County and is committed to creating 150
new Illinois-based jobs over the life of the loan and retaining 32 Peoria-based jobs; and
WHEREAS, the Peoria County Loan Committee and County Administrative staff have reviewed all the
financial data associated with the request and recommend approving the loan.
NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that the County
Board Chairperson or County Administrator, with the review and approval of the State's Attorney's Office, are
hereby authorized and directed to negotiate and enter into a loan agreement with ELM, LLC.
BE IT FURTHER RESOLVED, that the County Board Chairperson or County Administrator, with the
review and approval of the State's Attorney's Office, are hereby authorized to enter into any documents or
agreements related to securing the County's interest in the loan.
EXECUTIVE COMMITTEE
158
AGENDA BRIEFING
LINE ITEM: N/A
MEETING DATE: 10-30-14
AMOUNT:
N/A
ISSUE:
Support for Promise Zone Application & Designation
BACKGROUND
In his 2013 State of the Union address, President Obama announced that he would designate 20 Promise Zones
nationwide. On January 9, 2014, the first urban, rural, and tribal Promise Zones were announced and included: San
Antonio, Los Angeles, Philadelphia, Southeastern Kentucky, and the Choctaw Nation of Oklahoma. The Promise
Zones initiative seeks to revitalize high-poverty communities across the country by creating jobs, increasing
economic activity, improving educational opportunities, reducing serious and violent crime, leveraging private
capital, and assisting local leaders in navigating federal programs. For communities selected, the federal government
will partner to help the Promise Zones access the resources and expertise they need. To date, there are twelve
federal agencies working in close collaboration to provide resources and expertise to urban, rural, and tribal Promise
Zones to expand economic mobility and opportunity in their communities.
Recently, a new round of competition for Promise Zone designations has opened up. The application deadline for
the second round of designations is November 21st. In discussion with the stakeholders at the City of Peoria, and
knowing that Poverty Reduction is one of Peoria County's 5-year economic development goals, it was determined
that applying for a Promise Zone designation would be advantageous to our area. While the Promise Zone
designation is not a grant, it does provide preferential scoring when future federal grants are applied for.
Promise Zone designations will have a term of ten years and
may be extended as necessary. To qualify for a designation, an
area has to have over 33% poverty (see map at right), have a
poverty plan in place, and have local partners willing to commit
financial and technical assistance.
Although there is a short time-frame to pull stakeholders
together and draft a plan, a Promise Zone designation would
put a bright spotlight on the community's poverty issue. To
submit a competitive application, staff is requesting the
following:
1. A resolution of support indicating Peoria County's
willingness to be a lead applicant on the designation
application in partnership with the City of Peoria.
2. Authority for the County Board Chair or County Administrator to enter into a Memorandum of
Understanding required by the application between any interested local partners.
3. A commitment, if designated, to set-aside a portion of Keystone Funds (i.e. $500,000) to use for economic
development loans that are targeted in the Promise Zone or for businesses that hire Promise Zone
residents.
COUNTY BOARD GOALS:
GROWING THE COUNTY /POVERTY REDUCTION
Approve of Resolution
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
DATE:
October 24, 2014
)
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)
)
Your Executive Committee does hereby recommend passage of the following Resolution.
Re: Resolution to Support a Promise Zone Application and Designation
RESOLUTION
WHEREAS, in his 2013 State of the Union address, President Obama announced that he would designate
20 Promise Zones nationwide; and
WHEREAS, the Promise Zones initiative seeks to revitalize high-poverty communities across the country
by creating jobs, increasing economic activity, improving educational opportunities, reducing serious and violent
crime, leveraging private capital, and assisting local leaders in navigating federal programs.
WHEREAS, on January 9, 2014, the first urban, rural, and tribal Promise Zones were announced that
include San Antonio, Los Angeles, Philadelphia, Southeastern Kentucky, and the Choctaw Nation of Oklahoma;
and
WHEREAS, recently, a new round of competition for Promise Zone designations has opened up; and
WHEREAS, in poverty reduction is one of Peoria County's 5-year economic development goals; and
WHEREAS, applying for a Promise Zone designation would be advantageous to our area; and
WHEREAS, the Promise Zone designation is not a grant but does provide preferential scoring when future
federal grants are applied for; and
WHEREAS, other benefits include an AmeriCorps VISTA member and a federal liaison to be deployed to
each Promise Zone to build the capacity; and
WHEREAS, to qualify for a designation, an area has to have over 33% poverty, which certain census tracts
of the City of Peoria qualify.
NOW THEREFORE BE IT RESOLVED, by the County Board of Peoria County, that
1. Peoria County is to be a lead applicant on the designation application in partnership with the City of Peoria.
2. The County Board Chairperson or County Administrator, with the review and approval of the State's
Attorney's Office, are hereby authorized and directed to negotiate and enter into a Memorandum of
Understanding between any partners qualified and desirous to collaborate on the Promise Zone designation.
3. If designated a Promise Zone community, the County Board shall designate a portion of County loan funds
(i.e. Keystone Funds), in the amount of $500,000, to be set-aside for economic development loans that are
targeted in the Promise Zone area or for businesses that hire Promise Zone residents.
EXECUTIVE COMMITTEE
160
AGENDA BRIEFING
MEETING DATE: 10/30/2014
ISSUE: Enterprise Zone Application Process Update
LINE ITEM:
AMOUNT:
N/A
N/A
UPCOMING TIMEFRAME:
The County is partnering with multiple area jurisdictions on two Enterprise Zone applications, one urban-based
and one rural-based. Applications are due by the end of the year but staff is targeting November to get
approvals from all participating jurisdictions. The following is a timeline of events and approvals that will be
upcoming:
1.
2.
3.
4.
By end of October - Finalize Rural and Urban Enterprise Zone maps, with input from communities.
By end of October - Finalize legal descriptions for proposed Enterprise Zone boundaries.
By end of October/early November - Finalize Designating Ordinance and Intergovernmental Agreement
Hold Public Hearings  Urban EZ November 5th (Peoria City Hall) at 2:30pm
 Rural EZ November 6th (Chillicothe City Hall) at a time TBD
5. Obtain approvals at various local governments for both Enterprise Zones:
Jurisdiction
Peoria
West Peoria
Peoria County*
Peoria Heights
EZ
Urban
Urban
Urban
Urban
Date for
Adoption
11/11/2014
11/11/2014
11/13/2014
11/18/2014
Chillicothe
Peoria County
Princeville
Elmwood
Hanna City
Rural
Rural
Rural
Rural
Rural
11/10/2014
11/13/2014
11/18/2014
11/18/2014
11/18/2014
* a special Executive Committee will be needed before the Board Meeting to approve
finalized "designating ordinances" and intergovernmental agreements.
6. November to December - Finalize narrative for the Enterprise Zone application.
7. November to December - Work with other overlapping taxing districts to approve voluntary property tax
abatements to support the Enterprise Zone applications.
8. By December 31 - submit Enterprise Zone applications.
ENTERPRISE MAPS
See attached for maps of the proposed rural and urban Enterprise Zones.
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LOCAL INCENTIVES
In summary, the following are local incentives agreed upon by the communities looking to establish the Urban
and Rural Enterprise Zones.
a) A sales tax exemption that applies to any remodeling, rehabilitation or new construction of any:
i. Commercial, industrial, or manufacturing building or structure within the zone where the total amount of
the project, as per the building or zoning permit, exceeds $7,500; If the total amount of any project
exceeds $250,000 it must be constructed using prevailing wage rates.
ii. Owner-occupied residential building or structure within the zone where the total amount of the residential
project exceeds $7,500.
b) A property tax abatement that:
i. Applies to improved commercial, industrial or manufacturing property located within the Zone Area.
ii. Shall be for five years at the rate of 100% for the first three years and at the rate of 50% for years four and
five, commencing the first year after any improvements have been assessed.
iii. Stipulates that the property owner shall not pursue a reduction in assessed value of the property for a
minimum of five (5) years following the expiration of the property tax abatement period.
c) A waiving of building, permit, or zoning fees which shall be subject to rules and guidelines issued by each
County or Municipality.
d) Additional loan consideration under any loan program provided by the County or Municipalities.
ORGANIZING DOCUMENTS
As stated in the timeline above, the County Board will have to pass a "Designating Ordinance" and
intergovernmental agreement to complete the Enterprise Zone application. These documents require that a legal
description of the Enterprise Zone be attached to each. However, legal descriptions, especially for a large area
as the proposed Enterprise Zone, take time to complete. The bodies of both the Designating Ordinance and IGA
have been drafted and contain mirroring language. These have yet to be vetted by the States Attorney's Office,
but I am including a draft copy of the intergovernmental agreement (with SAO's approval) so that you can have
some familiarity with it before voting on a finalized version before a special meeting of the Executive
Committee prior to the next board meeting.
COUNTY BOARD GOALS:
GROWING THE COUNTY
Receive and File
COMMITTEE ACTION:
PREPARED BY:
DEPARTMENT:
DATE:
October 24, 2014
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Proposed/Draft Urban Enterprise Zone Map
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Proposed/Draft Rural Enterprise Zone Map
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***DRAFT*** URBAN PEORIA ENTERPRISE ZONE
INTERGOVERNMENTAL AGREEMENT
THIS AGREEMENT entered into on the
day of
, 2014 A.D. by and between
the County of Peoria, a body politic and political subdivision of the State of Illinois (the "County"), the City of
Peoria, the Village of Peoria Heights, and the City of West Peoria, all of which are Illinois municipal corporations
(collectively hereafter referred to as the "Municipalities"), with the County and Municipalities collectively hereafter
referred to as the "Parties" or "Designating Local Governments."
WHEREAS, the State of Illinois has enacted the Illinois Enterprise Zone Act, as amended (hereinafter
referred to as the "Act") to alleviate distressed economic conditions in certain depressed areas; and
WHEREAS, the health, safety, and welfare of the residents of the County and Municipalities are dependent,
in part, upon a healthy private sector economy; and
WHEREAS, the development, growth, and expansion of the private sector requires a cooperative and
continuous partnership between government and private sector; and
WHEREAS, there are certain areas in the County and Municipalities that need the particular attention of
government and business to attract private sector investment and directly aid the Parties and the residents thereof;
and
WHEREAS, the Local labor market area (the "LLMA") for the County and Municipalities is defined as
parts of Peoria, Tazewell, Woodford, Stark, Marshall, and Fulton Counties (see Attachment A for detailed
description of the LLMA);; and
WHEREAS, parts of the LLMA for several years have suffered from high unemployment, high poverty and
a variety of other economic factors negatively affecting the incorporated and unincorporated areas above
mentioned; and
WHEREAS, the duly constituted legislative bodies of the County and the Municipalities are cognizant of
the distressed conditions existing within this area and are desirous of alleviating these distressed conditions; and
WHEREAS, the County and the Municipalities have indicated their willingness and desire to cooperate in
designating portions of the Municipalities as well as unincorporated areas in the County as an Enterprise Zone; and
WHEREAS, the Intergovernmental Cooperation Act (PA 78-785), as enacted by the State of Illinois,
Section 3, provides as follows:
"Section 3: Intergovernmental Agreement. Any power or powers, privileges or authority exercised or which
may be exercised by a public agency of this State may be exercised and enjoyed jointly with any other public
agency of this State and jointly with any public agency of any other state or of the United States to the
extent that laws of such other state or of the United States do not prohibit joint exercise or enjoyment."; and
WHEREAS, the Parties to this Agreement have had conferred upon them the exercise of powers
authorized in 5/ILCS 220/1 of the Illinois Compiled Statutes.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED
HEREIN AND IN FURTHER CONSIDERATION OF THE RECITALS HEREIN ABOVE SET FORTH, IT
IS HEREBY AGREED BETWEEN THE COUNTY AND THE MUNICIPALITIES, AS FOLLOWS:
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SECTION 1: Description.
The area precisely described in the Intergovernmental Agreement (see Attachment A for an Enterprise Zone Map,
Attachment B for list of Parcel Identification Numbers, and Attachment C for a metes and bounds legal
description) and any areas subsequently certified from time to time by the Parties and the State of Illinois are hereby
designated an Enterprise Zone pursuant to and in accordance with the Act, subject to certification of the State as
provided in the Act, and shall be known as the Urban Peoria Enterprise Zone (hereinafter referred to as "Enterprise
Zone" or "Zone Area").
a) It is anticipated that fifteen (15) square miles will be made available to the Designating Local Governments
by the State of Illinois. The schedule below outlines the initial allocation of Enterprise Zone designation
between the Designating Local Governments:
i.
The City of Peoria shall receive nine (9) square miles for designation;
ii.
The County of Peoria shall receive five (5.5) square miles for designation in unincorporated areas;
iii.
The Village of Peoria Heights shall have three-tenths (3/10) of one square mile for designation;
iv.
The City of West Peoria shall have two-tenths (2/10) of one square mile for designation.
b) Expansions of the Zone Area in existing Designating Local Governments shall be subject to the following
conditions:
i.
The filing of a request to expand territory to the Zone Administrator or Zone Management
Organization by any interested County or municipal corporation ("Expanding Entity");
ii.
The Zone Management Organization and Expanding Entity shall cost-share all necessary costs to
include any desired territory into the Enterprise Zone, which may include but is not limited to legal
fees, surveying fees, transcribing fees related to any public hearing, etc;
iii.
A public hearing regarding the expansion of territory to the Enterprise Zone;
iv.
Any necessary ordinance or resolution by the Expanding Entity indicting it's desire and intent to
expand territory to the Enterprise Zone;
v.
Ordinances supporting the expansion of territory that is approved by a simple majority vote of each
of the Designating Local Governments; and
vi.
Approval of the expansion of the Enterprise Zone by the State of Illinois through its Department of
Commerce and Economic Opportunity (hereinafter referred to as "DCEO" or the "State").
c) Additions or subtractions of territory or jurisdictions to the Urban Peoria Enterprise Zone shall be subject
to the following conditions:
i.
The filing of a request to the Zone Administrator or Zone Management Organization by any
interested County or municipal corporation ("Applying Entity");
ii.
Acknowledgement from the Applying Entity that the Applying Entity shall pay all necessary costs
related to the change, which may include but is not limited to legal fees, surveying fees, transcribing
fees related to any public hearing, etc;
iii.
A public hearing regarding the change to the Enterprise Zone;
iv.
The passage of an ordinance or resolution by the Applying Entity indicting it's desire and intent to
add or subtract territory to the Enterprise Zone, as well as, any local incentives the Applying Entity
shall offer;
v.
An ordinance supporting the addition or subtraction of territory that is approved by a simple
majority vote of each of the Designating Local Governments; and
vi.
Approval of the change of the Enterprise Zone by the State of Illinois through its Department of
Commerce and Economic Opportunity (hereinafter referred to as "DCEO" or the "State").
SECTION 2: Qualifications.
The County and the Municipalities hereby declare and affirm that the Zone Area and the LLMA are qualified for
designation as an Enterprise Zone in accordance with the provisions of the Act, and further affirm that:
a) The Zone Area is a contiguous area;
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b) The Zone Area comprises a minimum of one-half square mile and not more than fifteen square miles in
total area;
c) The Zone Area is a depressed area;
d) The Zone Area satisfies any additional criteria established by DCEO;
e) On the ___ day of_____________, 2014 a Public Hearing was conducted within the Zone Area on the
question of whether boundaries of the Zone should be established. A public notice was given in one
newspaper of general circulation within the Zone Area not more than twenty days nor less than five days
before the hearings; and
f) The Zone Area addresses a reasonable need to encompass portions of more than one (1) municipality and
adjacent unincorporated areas of the County.
SECTION 3: Enterprise Zone Designation.
The area described in the duly adopted ordinances of the County and Municipalities and any areas subsequently
certified by the State of Illinois are hereby designated as an Enterprise Zone, subject to approval by DCEO, in
accordance with the law.
SECTION 4: Terms and Effect.
The term of the Urban Peoria Enterprise Zone shall commence on the date when it is certified by DCEO as an
“Enterprise Zone” under and pursuant to the Act, and shall be and remain in effect for fifteen (15) years. The
Enterprise Zone may be extended another ten (10) years upon review and approval by the State.
SECTION 5: Incentives.
a) Sales Tax Exemption.
Each retailer who makes a qualified sale of building materials to be incorporated into real estate in the
Urban Peoria Enterprise Zone for the purpose of remodeling, rehabilitation or new construction, may
deduct receipts from such sales when calculating the tax imposed by the State of Illinois under and pursuant
to Retailers’ Occupation Tax Act (35 ILCS 120/5k), subject to all of the following conditions being met:
i. The County or Municipality where work is being undertaken has issued a building or other permit
required by any of the applicable codes or ordinances of the County or Municipality;
ii. The project or property owner seeking an incentive does not owe any fines, fees or overdue taxes;
iii. The Enterprise Zone Administrator of the Enterprise Zone or the State of Illinois has issued a
certificate of approval, to the start of construction, a copy of which is required to be provided to the
applicable retailer at the time of sale and maintained by such retailer in its books and records for the
purposes of documenting any such deduction;
iv. The deduction allowed hereby shall be limited to and shall only apply to any remodeling, rehabilitation
or new construction of any commercial, industrial, or manufacturing building or structure within the
zone where the total amount of the project, as per the building or zoning permit, exceeds $7,500;
1. If the total amount of any commercial, industrial or manufacturing project as per the building or
zoning permit exceeds $250,000 it must be constructed using prevailing wage rates in order to
qualify for the Enterprise Zone sales tax exemptions; and
v. The deduction allowed hereby shall also be limited to and shall only apply to any remodeling,
rehabilitation or new construction of any owner-occupied residential building or structure within the
zone where the total amount of the residential project, as per the building or zoning permit, exceeds
$7,500.
b) Property Tax Abatements.
The Parties authorize and direct the County Clerk of Peoria County to abate ad valorem taxes imposed
upon real property, located within the Enterprise Zone area, upon which new improvements have been
constructed, renovated or rehabilitated, subject to all the following conditions:
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iv. The County or Municipality where work is being undertaken has issued a building or other permit
required by any of the applicable codes or ordinances of the County or Municipality.
v. The project or property owner seeking an incentive does not owe any fines, fees or overdue taxes;
vi. The project has been certified by the zone administrator or State of Illinois.
vii. Abatement of taxes on any parcel shall not exceed the amount attributable to the construction of the
improvements and the renovation or rehabilitation of the existing improvements on such parcel.
viii. Such abatement shall be allowed only for commercial, industrial or manufacturing property located
within the Zone Area.
ix. Such abatement shall be for five years at the rate of 100% for the first three years and at the rate of 50%
for years four and five, commencing the first year after any improvements have been assessed.
x. As part of the application process for certification of a project, the project owner or owner of the
property where a property tax abatement would occur shall agree to not pursue a reduction in assessed
value of the property for a minimum of five (5) years following the expiration of the property tax
abatement period.
xi. The abatement shall apply only to improvements commenced within the Enterprise Zone after
designation of the Enterprise Zone by the Designating Local Governments and certification by the
State.
xii. Any abatement which commences prior to the expiration of the Enterprise Zone shall not continue
beyond the expiration of the Enterprise Zone.
xiii. Any abatement shall also apply within territory lawfully added to the Enterprise Zone subsequent to its
certification by the State and shall also apply to any lawfully authorized term extension of the Enterprise
Zone.
xiv. The following provision will apply to all projects involving demolition and new construction:
Any project which involves new construction on a site which previously was occupied by a
building(s) will receive the real estate tax abatement on a "net new" basis. That is, the increased
assessment amount to be abated will be based on the most recent assessment of the property which
included the valuation of the property which included the valuation of the land and original
building(s).
xv. In the case of property within a redevelopment area created pursuant to the Real Property Tax
Increment Allocation Redevelopment Act no abatement shall be granted.
xvi. Except as specifically amended herein, the Intergovernmental Agreement shall continue in full force and
effect in accordance with its original terms. Reference to this any subsequent amendment need not be
made in any agreement, ordinance, document, letter, certificate, the Intergovernmental Agreement itself,
or any communication issues or made pursuant to or with respect to the Intergovernmental Agreement,
any reference to the Intergovernmental Agreement being sufficient to refer to the Intergovernmental
Agreement as amended hereby. In the event of any conflict between the terms of the Intergovernmental
Agreement and the terms of any future amendment, the future amendments shall control.
c) Waiving of building, permit, or zoning fees.
The County and Municipalities shall waive building, zoning or permit fees in connection with a project
being undertaken in the Enterprise Zone, subject to all the following conditions:
iii. The project has been certified by the zone administrator or State of Illinois.
iv. The waiving of building, zoning, or permit fees shall be subject to rules and guidelines issued by each
County or Municipality, with the approval of the Zone Management Organization, provided, such rules
and guidelines are not inconsistent with the Act.
d) Additional loan consideration.
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The County and Municipalities shall provide additional consideration if a project developer or owner seeks
financial assistance through any loan program provided by one of the Parties, subject to all the following
conditions:
iii. The project has been certified by the zone administrator or State of Illinois.
Any additional loan considerations shall be subject to rules and guidelines issued by the Zone Administrator,
with the approval of the Zone Management Organization, provided, such rules and guidelines are not
inconsistent with the Act.
SECTION 6: Zone Management.
Upon designation as an Enterprise Zone by the State, a Zone Management Organization shall be formed comprised
of the Chairperson of the Peoria County Board (or designee), the Mayors or Presidents (or designees) of the City of
Peoria, the Village of Peoria Heights, and the City of West Peoria and three (3) members of the private sector to be
selected by majority vote of the elected or designated government officials of the Zone Management Organization.
This Zone Management Organization will be the governing body of the Enterprise Zone and will appoint the Zone
Administrator. Decisions on appointment or removal of the Zone Administrator shall be made in the following
manner:
a) Nominations shall be received from members of the Management Organization for appointment of the
Zone Administrator.
b) Appointment of the Zone Administrator shall be by majority vote of the Zone Management Organization.
c) The Zone Administrator may be removed by a two-thirds vote of the Zone Management Organization.
d) The Zone Administrator shall be an employee or officer of one of the participating governmental agencies.
SECTION 7: Zone Administrator.
The Zone Administrator shall be responsible for the day-to-day implementation within the Zone Area and will be
the liaison between the Zone Management Organization, regional economic development groups and professionals,
and the DCEO. The Zone Administrator shall have the power to:
a) Supervise the implementation of the provisions of this Intergovernmental Agreement and the Illinois
Enterprise Zone Act.
b) Act as a liaison between the Designating Local Governments, the Zone Management Organization, DCEO,
any Designated Zone Organization, and other State, Federal and local agencies, governments or
instrumentalities.
c) Maintain records of Enterprise Zone Program activities and development;
d) Conduct an ongoing evaluation of the Enterprise Zone Program and submit such evaluative reports on at
least an annual basis to the Zone Management Organization.
e) Promote the coordination of other relevant programs, including, but not limited to, housing, community
and economic development, small business, financial assistance and employment training within the
Enterprise Zone.
f) Recommend qualified Designated Zone Organizations or Designated Zone Organization Projects to the
Zone Management Organization.
g) Have other such duties as specified by the Management Organization, to appoint personnel as appropriate
to assure the effective, efficient and equitable operation of the Enterprise Zone.
SECTION 8: Fees.
Certification for projects in the Zone Area will be granted by the Enterprise Zone Administrator only after
completion of Enterprise Zone Application forms and payment of an application fee. The application fee shall be
in accordance with the Illinois Enterprise Zone Act, as amended, and payable to the employing entity of the Zone
Administrator.
a) During the first year of the Enterprise Zone, the total personnel and operational cost associated with the
Zone Administrator will be paid from collected fees as follows:
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a. 70% from fees generated from within the corporate boundaries of the City of Peoria.
b. 20% from fees generated from unincorporated areas of Peoria County.
c. 10% from fees generated from other participating jurisdictions.
b) During subsequent years, the total personnel and operational cost associated with the Zone Administrator
will be paid on a percentage basis, and based on the actual fee generation from the prior year.
c) All fee revenue generated that is beyond that which is required for the personnel and operational costs for
the Zone Administrator shall be held in segregated accounts for the use of each partner jurisdiction, based
entirely upon the fee revenue from within their corporate boundaries, or in the case of Peoria County, from
within the unincorporated sections.
SECTION 9: Designated Zone Organization.
The Zone Administrator may recommend to the Zone Management Organization one or more organizations that
may qualify as a Designated Zone Organization under the provisions of the Illinois Enterprise Zone Act. Upon
approval by the Zone Management Organization, for a term of years set by the Zone Management Organization,
the Designated Zone Organization may:
a) Exercise authority for the enforcement of any code, permit, or licensing procedure within an Enterprise
Zone;
b) Provide a forum for business, labor and government action or enterprise zone innovations;
c) Receive title to publicly-owned land;
d) Solicit and receive contributions to improve the quality of life in the Zone Area; and
e) Perform such other functions as the Municipalities and County may deem appropriate, not inconsistent with
the Illinois Enterprise Zone Act.
SECTION 10. Effective Date.
This signed Agreement shall be effective
.
SECTION 11. Withdrawal of Designating Local Government.
Notwithstanding anything contained in this Agreement or the Enterprise Zone Act to the contrary, any Designating
Local Government may withdraw from this Agreement and the Enterprise Zone program by delivering a written
notice of withdrawal to the other Designating Local Governments and the State of Illinois. The withdrawing
Designating Local Government's allocation of Enterprise Zone designation shall then be divided up equitably
among the remaining Designating Local Governments.
SECTION 12. Indemnification.
To the extent permitted by Illinois law, each Designating Local Government shall defend, indemnify, and hold each
other, its officers, board members, employees, agents, and representatives, harmless for, from, and against any and
all claims, actions, proceedings, damages, liabilities, and expenses of every kind, whether known or unknown,
including but not limited to reasonable attorney fees, resulting from or arising out of the Zone Management
Organization's or Zone Administrator's breach or failure to perform any representation, warranty, covenant, and/or
obligation under this Agreement.
SECTION 13. Notices. Any notice required under this Agreement shall be sent by first class mail, postage
prepaid, certified, return receipt requested, addressed as follows, unless another address is designated by the party:
IF TO PEORIA COUNTY:
County Administrator
Peoria County Courthouse
324 Main Street - Room 502
Peoria, IL 61602
With Copy To:
Chief Civil Assistant State's Attorney
Peoria County Courthouse
324 Main Street, Room 111
Peoria, IL 61602
IF TO THE CITY OF PEORIA
With Copy To:
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City Manager
City Hall
419 Fulton St.
Peoria, IL 61602
City Attorney
City Hall
419 Fulton St.
Peoria, IL 61602
IF TO THE CITY OF WEST PEORIA
City Administrator
City Hall
2506 W. Rohmann Ave.
West Peoria, IL 61604
IF TO THE VILLAGE OF PEORIA HEIGHTS
Village Administrator
Village Hall
4901 N. Prospect Rd.
Peoria Heights, IL 61616
SECTION 14. Assignment.
This Agreement, and each Party’s rights and responsibilities under this Agreement, may not be assigned. This
Agreement is for the benefit of the parties and their successors only and not for the benefit of any other party.
SECTION 15. Entire Agreement.
This Agreement and referenced documents set forth the entire agreement of the Parties with respect to the subject
matter of this Agreement. This Agreement supersedes any and all prior negotiations, discussions, agreements, and
understandings between the Parties. This Agreement may not be modified or amended except by written agreement
executed by the Parties to this Agreement.
SECTION 16. Applicable Law.
This Agreement will be construed, applied, and enforced in accordance with the laws of the State of Illinois. Any
action or proceeding arising out of this Agreement will be litigated in courts located in Peoria County, Illinois.
SECTION 17. Attachments and Further Assurances.
Any exhibits, schedules, and other attachments referenced in this Agreement are part of this Agreement.
SECTION 18. Severability.
The unenforceability of any provision of this Agreement shall not affect the enforceability of any other provision,
except that if the unenforceable provision affects substantial rights of a party, that party may request that the
Agreement be renegotiated.
City of Peoria
Peoria County
Thomas H. O'Neill III
Chairman
Date
Date
City of West Peoria
Village of Peoria Heights
Mark Allen
Village President
Jim Ardis
Mayor
Date
James Dillon
Mayor
171
11
Date
ATTACHMENT A - Local Labor Market Area
ATTACHMENT B - Enterprise Zone Map
ATTACHMENT C - List of Parcel Identification Numbers
ATTACHMENT D - Legal Description
12
172
AGENDA
Regular & Budget
Management Services Committee
Tuesday, October 28, 2014
@ 1:30 PM
1. Call to Order
U

September 23, 2014
3. Budget
BUDGET BOOK (Orange Pages)

B8-B23 County Administration

B24-B26 County Board

B27-B33 Employee Health Fund

B34-B37 FICA

B38-B48 General County

B49-B55 IMRF

B56-B63 Information Technology Services

B64-B73 Peoria County Animal Protection Services

B74-B84 Risk Management Fund





PCAPS Monthly Report
New Hire & Vacancy Reports
Sustainability Update
MBE Committee Update
5. Joint Resolution

Local Agency Agreement for participation in the Illinois Department of Transportation's
2015 County Engineer's Salary Program (joint w/Transportation Committee)
6. Resolutions



Devnet Tax Software Maintenance Renewal
Excess Health Insurance Renewal
FY 2015 Authorized Staffing Count
7. Discussion

Customer Service
8. Miscellaneous
9. Adjournment
173
AGENDA
Regular & Budget
Public Safety, Law Enforcement, and Courts
Committee
@ 3:00 PM
1.
Call to Order
 September 23, 2014
3. Budget
BUDGET (Gold Pages)
 C8-C25
Circuit Court Clerk
 C26-C30
County Coroner
 C31-C32
C.O.P.S. Grant Fund
 C33-C35
Drug Forfeiture
 C36-C38
Inmate Benefit Fund
 C39-C41
Sheriff's Restricted Donations Fund
 C42-C67
Peoria County Sheriff's Office
 C68-C71
Sheriff's Merit Commission
 C72-C77
Emergency Management Agency
 C78-C81
Emergency Telephone System Board
 C82-C84
Peoria County Forfeiture
 C85-C96
State's Attorney
 C97-C98
Peoria County State's Attorney Records Automation Fund
 C99-C100 Children's Waiting Room
 C101-C114 Court Administration
 C115-C116 Educational Transition and Visitation
 C117-C119 Family Violence Coordinating Council
 C120-C128 Juvenile Detention Center
 C129-C132 Law Library
 C133-C134 Neutral Site Custody Exchange
 C135-C140 Probation Services Fund
 C141-C144 Public Defender
 Monthly Departmental Budget Report
 ETSB
 Public Defender Report
Page 1 of 2
174
5. Joint Resolution
 Circuit Court Clerk Automation and Document Storage Fees (joint w/Finance & Legislative
Committee)
6. Resolutions
 State's Attorney Appellate Prosecutor Authorization/Appropriation 2015
 FY 2014 – SCAAP Award (State Criminal Alien Assistance Program) through the Bureau of


Justice Assistance
Appropriation of 2014 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
Police & Dispatch Service Contract Renewals 2014-2015
Dedicated Police Services
 Medina Township
 Village of Princeville
 Village of Bellevue
 City of West Peoria
 Dunlap Unit School District 323
Random Police Services
 Village of Dunlap
 Village of Hanna City
Dispatch Services
 City of Elmwood
 Village of Glasford
 Village of Norwood
7. Miscellaneous
8. Adjournment
Page 2 of 2
175
AGENDA
Peoria Riverfront Museum and
Intergovernmental Cooperation Committee
@4:00 PM
1. Call to Order
U

August 26, 2014

Metro Peoria Committee Update
4. Resolution

Amendment No. 4 to the Capital Facility Development, Lease and Operating Agreement
between the County of Peoria and the Peoria Riverfront Museum
5. Miscellaneous
6. Adjournment
176
AGENDA
Facilities and Space Planning Committee
Regular & Budget
@ 1:00 PM
1. Call to Order
3. Budget
BUDGET BOOK (Tan Pages)
 D6-D11
Capital Project Fund
 D12-D13 Criminal Justice Information System Project Fund
 D14-DD23 Facilities and Grounds Operations
 D24-D27 Parking Facility Fund
 D28-D30 Public Facilities Sales Tax Fund
 D31-D33 Veteran's Memorial Capital Project
 Landfill Committee Report and Minutes
 Facilities Master Plan update
5. Resolutions
 FY 2015 Capital Improvement Budget and 2015-2020 Capital Improvement Plan
 Construction Manager at Risk Services to Abate and Demolish Bel-Wood Nursing Home
 Extension of County Farm Agreement with Dan Heinz
6. Committee Action
 Heddington Oaks Change Order #1 (In-Floor Heating for Garage)
7. Miscellaneous
8. Adjournment
177
AGENDA
Transportation Committee
Regular & Budget
@ 2:00 PM
1. Call to order
3. Budget
BUDGET BOOK (yellow pages)
 E5-E9
Highway Department
 E10-E12 County Bridge Fund
 E13-E27 County Highway Fund
 E28-E31 County Matching Tax Fund
 E32-E34 County Motor Fuel Tax
 E35-E36 Township Bridge Fund
 E37-E38 Township Motor Fuel Tax
 E39-E41 Public Transportation
 Rural Peoria County Transportation System
5. Joint Resolution
 Local Agency Agreement for Participation in the Illinois Department of Transportation's
2015 County Engineer's Salary Program (joint w/Management Services Committee)
6. Resolutions
 Elimination of Zone 2 Fare Rate for Rural Transportation
 Cloverdale Road Bridge Replacement Bid Letting
 Local Agency Agreement for State Participation for Preliminary Engineering of Dirksen
Parkway
7. Miscellaneous
8. Adjournment
178
AGENDA
Regular & Budget
Health, Environmental & Welfare Issues Committee
@ 3:00 PM
1.
Call to Order
3. Budget
BUDGET BOOK (Green Pages)
 F6-F28 Heddington Oaks Nursing Home
 F29-F34 Board for the Care and Treatment of Persons with a Developmental
Disability
 F35-F57 Peoria City/County Health Department
 F58-F63 Solid Waste Management Fund
a) Monthly Departmental Budget Report
b) Board of Health
c) Recycling & Resource Conservation
 Landfill Committee Update
 Recycling Office Update
d) Heddington Oaks Nursing Home
 Financials
 Heddington Oaks Monthly Marketing Report
 Heddington Oaks Strategic Marketing Plan
5. Resolution
 Creation of a Sustainability and Resource Conservation Office
6. Miscellaneous
7. Adjournment
179
AGENDA
Regular and Budget
@ 4:30 PM
1. Call to Order
3. Budget
BUDGET BOOK (Blue Pages)
 G6-G11
County Auditor
 G12-G27 County Clerk
 G28-G32 County Recorder
 G33-G34 Recorder of Deeds Automation Fund
 G35-G39 County Treasurer
 G40-G44 Regional Office of Education
 G45-G58 Supervisor of Assessments
 G59-G63 Veteran's Assistance Commission
 Auditor
 County Clerk's Office
 Counter Transactions
 Recorder of Deeds
 Regional Office of Education
 Supervisor of Assessments/Board of Review
 Tax Cycle Update
 Treasurer
 Veteran's Assistance Commission
5. Joint Resolutions
 Alterations to the Fees Charged by the County Clerk (joint w/Finance & Legislative
Committee)
 Alterations to the Fees Charged by the County Recorder of Deeds (joint w/Finance &
Legislative Committee)
6. Miscellaneous
7. Adjournment
180
AGENDA
Land Use Committee
Regular & Budget
Thursday, October 30, 2014
@ 1:00 PM
1. Call to Order

September 23, 2014
3. Budget
BUDGET BOOK (yellow pages)
 A5-A11 Planning & Zoning
 A12-A13 Planning & Zoning Grant Fund
 A14-A17 Zoning Board of Appeals
4. Reports / Other Minutes / Updates




Tri County Regional Planning Commission Minutes
GPSD Minutes
Unsafe Structure
5. Zoning Case

Case #042-14-U (Petitioner- Donald Megan) (County Board Member Brian Elsasser,
District #14)
6. Resolutions


Community Development Assistance Program (CDAP) housing rehabilitation bids
Asbestos Abatement Services for residential and nonresidential structures located in
Peoria County
7. Discussion

Customer Service
8. Miscellaneous
9. Adjournment
181

agenda - Peoria County

Transcription

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