NCPCM/SCPMA 12th Annual Joint Convention

NCPCM/SCPMA
12 t h A n n u a l J o i n t C o n v e n t i o n
J u n e 2 6 — 2 9 , 2 016
Registration Information
NCPCM/SCPMA
12 t h A n n u a l J o i n t C o n v e n t i o n
J u n e 2 6 — 2 9 , 2 016
Dear NCPCM/SCPMA Member,
Paradise and luxury are the best words to describe this year’s location for the 12th Annual NCPCM/
SCPMA Joint Convention (June 26-29, 2016). We hope you are excited as we are about going to The
Omni Amelia Island Plantation Resort in Amelia Island, FL. Their $85 million dollar investment has
earned them the right to be named Florida's premier AAA Four Diamond destination island resort.
They are conveniently located just 29 miles north of the Jacksonville International Airport (JAX).
This beautiful property is tucked beneath a majestic canopy of live oaks with scenic marshlands and
miles of pristine beach.
Bring your entire family as this convention guarantees great memories and fun at every turn. The Omni
has so much to offer:
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54 holes of championship golf
6 delectable restaurants
Full-service spa & salon
Volleyball on the beach
Ping pong, tether ball, basketball and
playground
6. Kayaking, paddle boarding, sailing
7. Horseback riding
8. Miniature golf
9. Fishing
10. Fitness center with state-of-the-art
equipment & heated pool
11. Tennis
12. Fun transportation options include bicycles,
segways, four and six-seat golf carts
13. Resort shopping village
14. Historic Fernandina Beach less than 10 miles away
We look forward to seeing you at the Island!
Sincerely,
Sincerely,
Lewis Efird
2016 NCPCM President
7300 Glenwood Avenue
Raleigh, NC 27612
919-782-4411
919-782-4414 (Fax)
Steve Spinks
2016 SCPMA President
PO Box 64
Columbia, SC 29202
803-765-9570
803-252-2385 (Fax)
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C o n v e n t i o n Progr am Ov ervie w
Protect Yourself from Lawsuits
The Future of Convenience
Bob Bassman, 40-year veteran in the industry and attorney for the
Petroleum Marketers Association of America (PMAA), the BP Amoco
Marketers Association, the ChevronTexaco Petroleum Marketers
Association, the Pennsylvania Petroleum Marketers and Convenience
Store Association, and many other individual marketer-companies and
associations, will discuss the Petroleum Marketing Practices Act, which
was enacted in 1978 and regulates the termination or nonrenewal of
franchise relationships between a franchisor (major oil company or
jobber) and a franchisee (jobber or retail dealer).
What drives consumer behavior?
What makes
convenience and fuel retailers more profitable?
You don’t want to miss this 2-hour session on Tuesday morning. Come
learn the principal elements of franchise agreements, so you can protect
yourself from costly and time-consuming lawsuits.
Come learn how the changing consumer demographics
will affect your company and those in the petroleum &
convenience store industry.
On Tuesday morning, Michael Davis, one of our top
industry leaders from NACS, will offer an educational
session that will delve into the current industry metrics
and trends and discuss the direction society is headed.
He has years of experience as an owner, consultant and
researcher in the convenience and retail industry.
First-Ever Fishing Tournament
6th Annual Carolinas’ Challenge Golf Tournament
Going to Amelia Island without going
fishing is like going to the grocery store
and not buying any food.
This year marks our sixth year of competition between NC and SC. NC has won 3 out of
5 giving them the upper hand and bragging rights. Will SC get the cup back? or will NC
continue to be the victor?
Come be a part of the first fishing
tournament. You will enjoy a 4-hour
fishing excursion departing from the
Fernandina Marina. Transportation to &
from the hotel will be provided along
with bait, tackle, license, cleaning of your
fish, snacks, adult beverages and water.
The format will continue to be the same—a two-person, captain’s choice, match
play. You may purchase, in advance, one mulligan for $25. Due to time constraints, no
mulligans will be sold on the day of the tournament. Once you register to play, you will
automatically receive an invoice for your mulligan. The proceeds from the mulligan sales
will benefit your association PAC.
The top winners will be awarded prizes!
Tennis Tournament
If you are not a golfer, but love
competition, then you may want to play
in the tennis tournament on Monday
morning. Racquets, balls, towels, water
& sport drinks included. Winner will be
awarded a prize.
The tournament will be played at Oak Marsh, a classic Pete Dye course meandering
through creeks and moss-draped oaks on Amelia Island. This course has been named as
one of the “Top 75 resort courses in the U.S.” by Golf Digest as well as being selected
by Travel & Leisure Golf as one of ”Florida's 50 Finest Courses.”
Corn Hole Tournaments
Not a golfer? No problem. We have several corn hole tournaments scheduled for you
and your family to play. The cost to play is $25 per person per tournament. Pay when
you show up to play. The proceeds from the corn hole tournaments will also benefit your
association PAC.
Children’s Programs (Ages 4 –12)
We have secured the premier nanny service in Amelia Island—Amelia Island Nannies. Each nanny selected has the credentials &
highest standards you would expect for your loved ones. A thorough background check, good character, proof of residency, and first
aid & CPR certification are some of the qualities you can expect. They are educators, mothers & grandmothers that have a genuine
respect and love of children. You can rest assured that you are getting the best caregivers. All of the kids programs will encompass
a sports theme in their crafts & activities building up to the grand finale at Tuesday night’s Family Party.
If your child is 3 or under and you need private service, please visit ameliaislandnanny.com, fill out the contact tab and make sure
you let them know you are with the NCPCM/SCPMA Convention. The individual family rate is $20 per hour. You may also call
904-742-3481. They can watch your child in the comfort of your room. But, you will need to call at least a few weeks before you
arrive to set up private service.
Family Party
Live & Silent Auction
This party has become the party of the year for
kids and parents alike. We spare no expense in
creating a wonderland for you and your kids with
themed games, food and music.
Sit back and relax while you shop! Sound too good to be true. Each year, we
offer nice items valued at $100 and above at the live and silent auctions. It’s a
great way to buy early Christmas or special occasion gifts and help your PAC.
The silent auction begins on Sunday night and if we have enough big ticket
items, we will hold the Live Auction after the Sunday evening entertainment.
This year’s family party will be a Sports Theme
Tailgate Party. Dress up in your favorite team’s
Don’t delay. Sign Up TODAY
attire.
Rooms sell out quickly!
Join your friends and industry partners at Amelia Island.
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N C P C M / S C P M A 12 t h A n n u a l J o i n t C o n v e n t i o n
Tentative Agenda
Saturday, June 25, 2016
3 PM—5 PM
3 PM—5 PM
6 PM—7 PM
6 PM—10 PM
NCPCM Board Meeting
SCPMA Board Meeting
VIP Reception for Platinum, Diamond, Gold & Silver
Sponsors, Past Presidents & NCPCM/ SCPMA Board
Members Only (By Invitation Only)
Children’s Program & Dinner (Ages 4-12)
for VIP Reception Attendees Only
Sunday, June 26, 2016
2 PM—5 PM
3:30 PM
6 PM—6:30 PM
6 PM—10:30 PM
6:30 PM—9 PM
9 PM—9:30 PM
9:30 PM—10:30 PM
Check In/Hospitality Tables
4th Annual PAC Corn Hole Tournament # 1
Welcome Reception
Children’s Program & Dinner (Ages 4-7 and 8-12)
Welcome Dinner with NCPCM Awards & Comedian
Live Auction (Held only if we have big ticket items to sell)
Silent Auction Room Opens (No bar)
Monday, June 27, 2016
7:30 AM—9 AM
7:45 AM—9:30 AM
7:45 AM—9:30 AM
8 AM—9:30 AM
9 AM—12 NOON
10 AM
10:30 AM
5:30 PM
5:45 PM—11 PM
6 PM
9 PM
11 PM
Continental Breakfast
NCPCM Membership Meeting
SCPMA Membership Meeting
Late Check-In
Children’s Program (Ages 4-7 and 8-12)
Hospitality & Silent Auction Rooms Open
Carolinas’ Challenge 6th Annual Golf Tournament @ Resort Golf Course
4th Annual PAC Corn Hole Tournament # 2
Tennis Tournament
Hospitality/Silent Auction Room Closes
Children’s Program & Dinner (Ages 4-7 and 8-12)
Dinner On Your Own
Silent Auction Opens (Bar will be open)
Silent Auction Closes (Bar will be open)
Tuesday, June 28, 2016
7 AM—9 AM
7:45 AM—9 AM
8 AM—10 AM
9 AM—12 NOON
10 AM
10:10 AM—10:55 AM
11:15 AM
12 NOON—1 PM
12 NOON—2 PM
1 PM—5 PM
5 PM
6:30 PM—10 PM
Major Oil Company Branded Breakfasts (By Invitation Only)
Breakfast on your own, if not at Branded Breakfasts
Educational Session—Bob Bassman, PMAA Attorney
Children’s Program (Ages 4-7 and 8-12)
Hospitality Room Opens
Educational Session—Michael Davis, NACS
4th Annual PAC Corn Hole Tournament Championship Game
Family Cookout
Brand Luncheon (By Invitation Only)
Fishing Tournament
Hospitality Room Closes
Family Party—Team Sports Theme
Wednesday, June 29, 2016
Departure
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R e g i s t r a t i o n Fo r m
Check all that apply:
Member of:
NCPCM
SCPMA
Marketer/Retailer
Supplier/Vendor
Both
First Timer
Non-Member
Company: ____________________________________________________________________________________________________________________
Contact’s
Phone: ________________________________________________ E—Mail: __________________________________________________________
ALL ATTENDEES MUST REGISTER TO ATTEND MEAL FUNCTIONS!
NAME BADGES ARE REQUIRED.
Platinum & Diamond Sponsors: **Up to two Comp. Family Registrations (Includes Member, Spouse & up to 2 kids)
Gold, Silver Sponsors: **One Comp. Family Registration (Includes Member, Spouse & up to 2 kids)
Bronze & Non-Sponsor: $595 (Includes Member & Spouse or Significant Other)
(MAKE COPIES OF THIS FORM TO REGISTER ADDITIONAL MEMBERS)
ADULT REGISTRATION:
Member Name: _____________________________________________________________________________________________________________
Attending ALL Events?*
Yes
No * If no, click here & list the events you WILL NOT attend below:
_________________________________________________________________________________________________________________________________
Spouse/Significant
Other’s Name:
__________________________________________________________________________________________________________
(Not a Co-Worker)
Attending ALL Events?*
Yes
No * If no, click here & list the events you WILL NOT attend below:
_________________________________________________________________________________________________________________________________
CO-WORKER REGISTRATION—Separate Fee Required:
Member Name: _____________________________________________________________________________________________________________
Attending ALL Events?*
Yes
No * If no, click here & list the events you WILL NOT attend below:
_________________________________________________________________________________________________________________________________
Member Name: _____________________________________________________________________________________________________________
Attending ALL Events?*
Yes
No * If no, click here & list the events you WILL NOT attend below:
_________________________________________________________________________________________________________________________________
CHILDREN (AGES 4—12) REGISTRATION—Separate Fee Required Unless Included In Sponsorship**
Name: ___________________________________________________________ Age: ____________
Attending ALL Events?*
Yes
No * If no, click here & list the events you WILL NOT attend below:
_________________________________________________________________________________________________________________________________
Name: ___________________________________________________________ Age: ____________
Attending ALL Events?*
Yes
No * If no, click here & list the events you WILL NOT attend below:
________________________________________________________________________________________________________________________________
TEENAGER/YOUNG ADULT/BABYSITTER (AGES 13—21+) REGISTRATION—Separate Fee Req.:
Name: ___________________________________________________________ Age: ____________
Attending ALL Events?*
Yes
No * If no, click here & list the events you WILL NOT attend below:
_________________________________________________________________________________________________________________________________
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Registration—Continued
GOLF TOURNAMENT REGISTRATION:
Platinum Sponsor: 4 Comp. Golf OR Tennis Reg.
Diamond Sponsor: 3 Comp. Golf OR Tennis Reg.
Gold Sponsors: 2 Comp. Golf OR Tennis Reg.
Silver Sponsors: 1 Comp. Golf OR Tennis Reg.
Non-Sponsor: $125 per person—Golf registration includes greens fee, cart, lunch & beverages.
Name: ___________________________________________________
Name: ___________________________________________________
Golf Handicap: ___________
Golf Handicap: ___________
Play for:
NC
SC or
Either
Play for:
NC
SC or
Either
Name: ___________________________________________________
Name: ___________________________________________________
Golf Handicap: ___________
Golf Handicap: ___________
Play for:
NC
SC or
Either
Play for:
NC
SC or
Either
TENNIS TOURNAMENT REGISTRATION:
Platinum Sponsor: 4 Comp. Golf OR Tennis Reg.
Gold Sponsors: 2 Comp. Golf OR Tennis Reg.
Diamond Sponsor: 3 Comp. Golf OR Tennis Reg.
Silver Sponsors: 1 Comp. Golf OR Tennis Reg.
Non-Sponsor: $45 per person—Tennis registration includes racquet, balls, towels, water & sports drinks.
List full names: ______________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________
FISHING TOURNAMENT REGISTRATION:
(Only 100 Spots Available—Sponsors will be given priority—Register Now!)
Platinum Sponsors: 3 Comp. Fishing Reg.
Diamond Sponsors: 3 Comp. Fishing Reg.
Gold Sponsors: 2 Comp. Fishing Reg.
Silver Sponsors: 1 Comp. Fishing Reg.
Non-Sponsor: $160/per person—Fishing
List full names: ______________________________________________________________________________________________________________
_____________________________________________________________________________________________________________________________________________
PAC CORN HOLE TOURNAMENT:
Playing in PAC Corn Hole Tournaments?
Yes
No
Sunday
Monday
Names of those Playing: ___________________________________________________________________________________________________
Corn hole fee not included: $25/per person - Pay on the day of the event
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R e g i s t r a t i o n Pay m e n t Fo r m
Registration
Fee
After June 1
Deadline
# of
People
Total
Platinum, Diamond, Gold, Silver Sponsor Registration
$0
(See convention sponsorship information for details—Includes many complimentary events)
$0
x _____ = $_______
Non-Member (Includes Spouse Only)
$800
$900
x _____ = $_______
Member (Includes Member & Spouse/Significant Other)
(Co-Workers must register separately)
$595
$695
x _____ = $_______
Additional Company Employee Registration
$595
$695
x _____ = $_______
Child (Ages 4—12)
$275
$350
x _____ = $_______
Teenager/Young Adult (Ages 13—20)
Additional Adult Guest (Ages 21+)
(i.e. non-company employee, such as a babysitter)
$300
$375
x _____ = $_______
Fee per Golfer for Carolina Challenge Tournament
(Includes greens fee, cart, lunch & beverages)
$125
$200
x _____ = $_______
Fee per person for Fishing Tournament
$160
$235
(Includes transportation to/from marina, bait, tackle, license, cleaning of your fish, snacks & beverages)
x _____ = $_______
Fee per person for Tennis Tournament
(Includes racquet, balls, towels, water/sports drinks & prizes)
Additional Fee per Child (Ages 4 –12)
to attend Sunday Welcome Dinner instead of
attending Sunday Children’s Program.
$ 45
$100
x _____ = $_______
$100
$175
x _____ = $_______
TOTAL $_______
CANCELLATION POLICY: Registration fees cannot be refunded after June 1, 2016. Before June 1, 75% of
registration fees will be refunded for cancellations. Cancellations must be made in writing. Individuals who
register after June 1, but do not attend, will be charged the full registration. The registration fee does not cover
the cost of sleeping rooms. Registrations will not be processed without payment.
Pay m e n t I n f o r m a t i o n :
Check—Payable to NCPCM
AMEX
MC
VISA
Name on the Card:________________________________________
Billing
Address:_____________________________________ City: _________________ ST: _____ Zip: ________
Card #:_____________________________________ Exp. Date: ______________Security Code:_________
Signature:_________________________________________ Email for Receipt:____________________________________
PLEASE FAX THIS FORM TO NCPCM @ 919-782-4414 OR EMAIL TO [email protected]
Checks may be mailed to:
NCPCM, 7300 Glenwood Avenue, Raleigh, NC 27612
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Deadline
to Book
Your
Room
is May 24
NCPCM/SCPMA
12 t h A n n u a l J o i n t C o n v e n t i o n
June 26—29, 2016
Hotel Information
OMNI AMELIA ISLAND PLANTATION RESORT
39 Beach Lagoon Road, Amelia Island, Florida 32034
Reservation Methods:
Type of ACCOMMODATIONS
(Special Group Rate from June 21 to July 3, 2016)
Click Here To make online.
Click on link below to apply for the Omni Rewards Program:
http://www.omnihotels.com/loyalty
Or
Call Toll-Free 1-888-261-6161.
Make sure you reference
“NCPCM/SCPMA” to ensure
you receive the group rates.
Should you have any special
needs or circumstances, please
email Tanisha Brown at
[email protected]
 Ocean Front—King Bed ($259/per night (+ $7/daily resort fee)
 Ocean Front—2 Queen Beds ($259/per night (+ $7/daily resort fee)
 One Bedroom Villa ($299/per night (+ $7/daily resort fee)
 Two bedroom villa $439/per night (+ $7/daily resort fee)
 Three bedroom villa ($509/per night (+ $7/daily resort fee)
Please note that if you make your reservation using the above link, other special offers for
rounds of golf, meals, entertainment, etc. may be offered by The Omni. These packages are
NOT part of the Joint Annual Convention, and if you opt to purchase these packages,
you must pay The Omni separately.
Check-In Time: 4 p.m.
Check-Out Time: 11 a.m.
Other Amenities—Resort fee includes:
 Unlimited Deluxe Internet Access ($9.95 daily value)
 On-property resort transportation service ($10 daily value)
 Unlimited use of Health & Fitness Center ($20 daily value)
 In-Room Coffee Service ($5 daily value)
 Complimentary Self-Parking ($12 daily value)
CANCELLATION/NO SHOW POLICY:
Cancellation notification must be received no later than noon 72 hours prior to scheduled date of arrival to
avoid a charge for one night’s room rate and tax. Should you need to change or cancel your reservation,
please contact Teresa Calton @ NCPCM at 919-782-4411 as we may have someone who needs a room.
PET POLICY:
Pets under 50 pounds are allowed at the resort.
A $100 non-refundable cleaning fee will be applied for a guest room in the hotel.
Pet fees in villas are charged based on the size. Fees are as follows: Ocean front hotel room located @ villa
$175; One-bedroom $250; Two-bedroom $300; Three-bedroom $350.
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