minutes - City of Karratha

Transcription

ORDINARY COUNCIL MEETING
MINUTES
NOTICE IS HEREBY GIVEN that an
Ordinary Meeting of Council was held
in the Roebourne Community Centre, Roebourne,
on Monday 16 July 2012 at 6.30pm
________________________
ACTING CHIEF EXECUTIVE OFFICER
No responsibility whatsoever is implied or accepted by the
Shire of Roebourne for any act, omission or statement or
intimation occurring during Council or Committee Meetings.
The Shire of Roebourne disclaims any liability for any loss
whatsoever and howsoever caused arising out of reliance by
any person or legal entity on any such act, omission or
statement or intimation occurring during Council or Committee
Meetings.
Any person or legal entity who acts or fails to act in reliance
upon any statement, act or omission made in a Council or
Committee Meeting does so at that persons or legal entity’s
own risk.
In particular and without derogating in any way from the broad
disclaimer above, in any discussion regarding any planning
application or application for a license, any statement or
intimation of approval made by any member or Officer of the
Shire of Roebourne during the course of any meeting is not
intended to be and is not taken as notice of approval from the
Shire of Roebourne.
The Shire of Roebourne warns that anyone who has any
application lodged with the Shire of Roebourne must obtain
and should only rely on
WRITTEN CONFIRMATION
of the outcome of the application, and any conditions attaching
to the decision made by the Shire of Roebourne in respect of
the application.
Signed: _________________________
Mr Simon Kot – Acting Chief Executive Officer
DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000)
A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be
attended by the member, must disclose the nature of the interest:
(a)
In a written notice given to the Chief Executive Officer before the Meeting or;
(b)
At the Meeting, immediately before the matter is discussed.
A member, who makes a disclosure in respect to an interest, must not:
(c)
Preside at the part of the Meeting, relating to the matter or;
(d)
Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to
the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act
1995.
NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE)
The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in
a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.
1.
A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect
the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms.
There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the
situation is very clear.
2.
If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting,
social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or
from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a
financial interest in any matter to that Association.
3.
If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose
that interest does not arise. Each case needs to be considered.
4.
If in doubt declare.
5.
As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before
the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is
discussed.
6.
Ordinarily the disclosing Councillor must leave the meeting room before discussion commences.
exceptions are:
The only
6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or
the Local Government Act; or
6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or
without conditions.
INTERESTS AFFECTING IMPARTIALITY
DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest
would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.
A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting,
which will be attended by the member, must disclose the nature of the interest;
(a)
in a written notice given to the Chief Executive Officer before the Meeting; or
(b)
at the Meeting, immediately before the matter is discussed.
IMPACT OF AN IMPARTIALITY CLOSURE
There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial
interest. With the declaration of a financial interest, an elected member leaves the room and does not vote.
With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and
votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting
continues as if no interest existed.
TABLE OF CONTENTS
ITEM
SUBJECT
PAGE NO
1
OFFICIAL OPENING ................................................................................................ 4
2
PUBLIC QUESTION TIME ........................................................................................ 4
3
RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 4
4
DECLARATIONS OF INTEREST ............................................................................. 5
5
PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 5
6
CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF
PREVIOUS MEETINGS ............................................................................................ 5
7
ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 6
8
CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ...................................... 7
8.1
ESTABLISHMENT OF A CITY STATUS COMMITTEE ............................................ 7
8.2
LEASE OF OFFICE SPACE IN ROEBOURNE....................................................... 16
8.3
PILBARA DEVELOPMENT COMMISSION BOARD VACANCIES ........................ 26
8.4
APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICERS .............................. 35
9
COMMUNITY AND CORPORATE SERVICES ....................................................... 39
9.1
FINANCIAL STATEMENT FOR PERIOD ENDING 31 May 2012 ........................... 39
9.2
LIST OF ACCOUNTS JUNE 2012 .......................................................................... 61
9.3
REQUEST FOR DONATION OF SHADE STRUCTURES AND MATERIALS TO
TAMBREY PRIMARY SCHOOL ............................................................................. 80
9.4
ROEBOURNE AIRSTRIP SCOPE OF WORKS FOR ASBESTOS REMOVAL ...... 85
9.5
PROPOSED KARRATHA LIBRARY TOWN CENTRE REDEVELOPMENT .......... 92
9.6
YABURARA HERITAGE TRAIL STEERING COMMITTEE MINUTES JUNE 2012 ....
................................................................................................................. 99
10
DEVELOPMENT, REGULATORY & INFRASTRUCTURE SERVICES ................ 115
10.1 PLANNING APPLICATION P2581 – PROPOSED HOME OCCUPATION –
MOTORCYCLE HIRE BUSINESS, 311 VIVEASH WAY, BULGARRA ............................ 115
10.2
THE RANGES DEVELOPMENT PLAN – KARRATHA ROAD, STOVE HILL –
FINAL ADOPTION ................................................................................................ 118
10.3
AMENDED SHIRE OF ROEBOURNE ANIMALS, ENVIRONMENT AND NUISANCE
LOCAL LAW ........................................................................................................ 139
10.4
AMENDED SHIRE OF ROEBOURNE HEALTH LOCAL LAW ............................. 146
11
STRATEGIC PROJECTS & BUSINESS ............................................................... 152
Ordinary Council Meeting – Minutes
16 July 2012
11.1
GROUND TRANSPORT POLICIES – KARRATHA AIRPORT ............................. 152
11.2
LEASE OF FORMER STAFF CAR PARK – KARRATHA AIRPORT ................... 164
11.3
REQUEST TO PROVIDE A DISCOUNT FOR FEES AND CHARGES – QANTAS
AIRWAYS - KTA – LEA SERVICE ....................................................................... 172
11.4
REQUEST TO WAIVE WASTE FEES AND CHARGES SALVATION ARMY
KARRATHA.......................................................................................................... 181
12
ITEMS FOR INFORMATION ONLY ...................................................................... 186
12.1
INFORMATION ONLY ITEMS - June 2012 .......................................................... 186
12.2
SHIRE PRESIDENT’S MAIL – 1 JUNE – 30 JUNE 2012 ..................................... 188
12.3
REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE
COMMON SEAL ................................................................................................... 189
12.3
COUNCILLOR REPRESENTATIVES ON ORGANISATIONS .............................. 190
12.4
TABLED CORRESPONDENCE ........................................................................... 193
12.5
BUDGET AMENDMENTS FOR THE PERIOD ENDING 31 MAY 2012 ................ 195
12.6
NON STATUTORY DONATIONS FOR PERIOD ENDING 31 MAY 2012 ............. 198
12.7
MONTHLY BUILDING STATISTICS - JUNE 2012 ............................................... 200
12.8
PLANNING DECISIONS ISSUED 5 JUNE 2012 - 1 JULY 2012........................... 203
12.9
JOINT DEVELOPMENT ASSESSMENT PANELS APPLICATIONS 5 JUNE 2012 1 JULY 2012 ......................................................................................................... 205
12.10 COSSACK ART AWARDS – INFORMATION ONLY ........................................... 206
13
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 209
14
QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 209
15
URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY
DECISION............................................................................................................. 210
15.1
SCHEME AMENDMENT TO CLAUSE 7.5 OF TPS8 – STORM SURGE RISK
SPECIAL CONTROLS.......................................................................................... 210
15.2
BUDGET AMENDMENT KARRATHA LIBRARY – PLANT PURCHASE ............. 223
15.4
ROEBOURNE ADVISORY COMMITTEE MINUTES JULY 2012 ......................... 227
15.3
APPOINTMENT OF THE CEO ............................................................................. 247
16
MATTERS BEHIND CLOSED DOORS ................................................................ 250
16.1
REVOCATION OF MANAGEMENT ORDER – KARRATHA AQUATIC CENTRE 250
16.2
KARRATHA AIRPORT TERMINAL REFRESH UPGRADE APPOINTMENT OF
PROJECT ARCHITECT........................................................................................ 252
16.3
EMPLOYMENT CONTRACT RENEWAL OF A SENIOR EMPLOYEE ................. 264
17
CLOSURE & DATE OF NEXT MEETING ............................................................. 266
Page 3
16 July 2012
MINUTES
1
OFFICIAL OPENING
The Ordinary Meeting of Council held at the Roebourne Community Hall,
Roebourne on 16 July 2012 was declared open at 6.32pm. Cr White-Hartig
acknowledged the traditions of the Ngarluma people, on whose land we are
gathered here today.
2
PUBLIC QUESTION TIME
3
RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF
ABSENCE
Councillors:
Cr Fiona White-Hartig [President]
Cr Peter Long [Deputy President]
Cr Margaret Bertling
Cr John Lally
Cr Nicole Lockwood
Cr Janine Miller
Cr Joanne Pritchard
Cr Evette Smeathers
Staff:
Simon Kot
David Pentz
Ray McDermott
Craig Watts
Mitchell Cameron
Rosemary Cousin
Tishka Hanlon
Apologies:
Andrew Ward
Cr Sharon Vertigan
Absent:
Leave of Absence:
Cr Garry Bailey
Cr Michael Saylor
Members of Public: Ella Ganfield
Members of Media:
Page 4
Acting Chief Executive Officer
Director Development, Regulatory
and Infrastructure Services
Executive
Manager
Corporate
Services
Executive Manager Regulatory
Services
Executive Manager Strategic
Business
Manager Planning Services
Minute Secretary
Director Community and Corporate
Services
4
16 July 2012
DECLARATIONS OF INTEREST
Cr Smeathers declared an impartiality interest in Item 9.3 Request for Donation of
Shade Structures and Materials to Tambrey Primary School
Nature of Interest: Cr Smeathers is the chair of the P&C board at the Tambrey
Primary School.
Cr Bertling declared an Indirect Financial interest in Item 10.2 - The Ranges
Development Plan – Karratha Road, Stove Hill – Final Adoption
Nature of Interest: Cr Bertling has previously worked on projects for the applicant.
Director Community and Corporate Services
declared an Financial interest in Item Employment Contract Renewal of a Senior
Employee
Nature of Interest: Mr Ward is the Proponent in the report.
5
PETITIONS/DEPUTATIONS/PRESENTATIONS
Gladys Walker, Chairperson, and Susan Shirtliff, Chief Executive Officer, for the
Ngarliyarndu Bindirri Aboriginal Corporation provided a brief presentation to their
urgent request for office accommodation as identified in item 8.2 - LEASE OF
OFFICE SPACE IN ROEBOURNE.
6
CONFIRMATION OF MINUTES AND BUSINESS
ARISING FROM MINUTES OF PREVIOUS MEETINGS
RECOMMENDATION 1
OFFICERS RECOMMENDATION / COUNCIL RESOLUTION
Res No
:
152124
MOVED
SECONDED
:
:
Cr Lally
Cr Long
That the Minutes of the Ordinary Meeting of Council held on Monday 18 June 2012
be confirmed as a true and correct record of proceedings.
CARRIED
FOR
:
AGAINST
:
Cr White-Hartig, Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers, Cr Pritchard,
Cr Miller, Cr Bertling.
Nil
Page 5
16 July 2012
RECOMMENDATION 2
Res No
:
152125
MOVED
SECONDED
:
:
Cr Pritchard
Cr Lockwood
That the Special Meeting of Council held on Friday 29 June 2012, be confirmed as a
true and correct record of proceedings, noting that recommendation 4D of Item 5.1
includes the provision for a one (1x) free 3 day Long Term Airport Car Park parking
pass to owners and occupiers in Point Samson, Wickham & Roebourne.
CARRIED
FOR
:
AGAINST
:
7
Nil
ANNOUNCEMENTS
BY
WITHOUT DISCUSSION
Page 6
PERSON
PRESIDING
16 July 2012
8
CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES
8.1
ESTABLISHMENT OF A CITY STATUS COMMITTEE
File No:
LP.60
Responsible Executive Officer:
Chief Executive Officer
Reporting Author:
Principal Economic and Business Improvement
Advisor
Date of Report:
28 June 2012
Applicant/Proponent:
Disclosure of Interest:
Nil
Attachment(s)
Draft Terms of Reference for the City Status
Committee
PURPOSE
To seek Council’s endorsement of the establishment of, and terms of reference for, a City
Status Committee to consider city status for the municipality and oversee appropriate
forward planning.
BACKGROUND
The Shire of Roebourne’s residential population, as determined by the 2011 Census,
stands at 22,900. This puts the Shire in the position of being able to bid for city status if
Council so desires.
As per the Local Government Act 1995, Part 2, Division 1, Section 2.4:
(3) A district can only be designated a city if — the district, if it is not in the metropolitan
area, has more than 20 000 inhabitants more than half of whom live in an urban area.
(6) The number of inhabitants of a district at a particular time is to be taken as that
established by the Government Statistician appointed under the Statistics Act 1907
according to the information then available to that person. The government statistician is
typically the most senior officer of the Australian Bureau of Statistics based in WA.
Once it has been established that the Shire of Roebourne has 20,000 residents as
determined by the Government Statistician, a formal resolution seeking city status needs to
be passed by Council and then a formal written request with the appropriate supporting
documentation and Council resolution put to the Minister for Local Government for a
decision.
Page 7
16 July 2012
LEVEL OF SIGNIFICANCE
Significant - There will be a significant cost impost to Council for the transformation to City
status. Progression towards achievement of City Status has been budgeted for in the
2012/13 budget (See financial implications).
Another aspect that would need to be considered is how the mayor would be elected –
either by the council or by electors.
COUNCILLOR/OFFICER CONSULTATION
Consultation has taken place with internal officers to ascertain impacts and potential
costings. These have included the Manager of Human Resources, Manager Information
Services, Executive Manager Works and Director Community and Corporate Services. A
dialogue has commenced amongst Councillors following release of the 2011 census data
in late June.
COMMUNITY CONSULTATION
It is highly recommended that Council undertake a public consultation approach in due
course, as contentious issues will need to be considered include the naming of the city and
whether the Mayor will be elected by Council or the public.
STATUTORY IMPLICATIONS
Local Government Act 1995, Part 2, Division 1, Section 2.4 and Part 5, Section 5.8 – 5.25
POLICY IMPLICATIONS
There are no policy implications
FINANCIAL IMPLICATIONS
There will be a significant financial impost of implementing city status. These include but
are not limited to:
 Redesign of logo and corporate image with roll out across the Shire in terms of
signage, stationary
 Rebadging/redesign of staff uniforms
 Shire website revamp, domain name registration, other ICT implementation costs
 Acquisition of Mayoral regalia i.e. robes and chain of office
 City Status major event launch, public relations activities and civic celebrations
Other Councils who have recently progressed to City status, have mitigated costs through
advanced planning, and implementing strategies such as minimising replacement of
signage, stationery, uniforms etc during an interim period prior to the changeover.
Council has allocated $20,000 in the 2012 / 2013 Budget to commence planning.
STRATEGIC IMPLICATIONS
Karratha: City of the North – transforming Karratha from a resource town into a regional
city of the North.
RISK MANAGEMENT CONSIDERATIONS
Delay in seeking city status could minimise potential/perceived benefits such as securing
public/private investments and attraction and retention of workers/residents.
Page 8
16 July 2012
ISSUES
Economic Issues
Other local government authorities who have made the transition to city status have cited
various potential benefits including securing investment, business opportunities and
attraction and retention of workers from a marketing and positioning perspective.
These benefits will need to be rigorously tested to ascertain the extent of benefits derived
from achieving City status.
Social Issues
There are no social issues related to this matter.
Environmental Issues
There are no environmental issues related to this matter.
Cultural & Heritage Issues
There are no Cultural & Heritage issues related to this matter.
IMPACT ON CAPACITY
In the planning for and implementation of city status, Council resources in terms of
manpower and finance will needed to be directed to the task to effectively carry out the
transformation. This will have far reaching impact across the whole organisation but
specifically impact on Human Resources, Works, Information Technology, Compliance and
Community Services.
RELEVANT PRECEDENTS
There are no relevant precedents related to this matter.
DELEGATED AUTHORITY
There are no delegated authorities relevant to this matter.
VOTING REQUIREMENTS
Absolute Majority
Page 9
16 July 2012
OPTIONS:
Option 1
As per Officer’s recommendation.
Option 2
That Council by Simple Majority pursuant to Section 5.8 of the Local Government Act, 1995
RESOLVES to NOT ESTABLISH a City Status Committee to oversee the budgeting,
planning and logistics required to achieve city status.
Option 3
That Council by Simple Majority pursuant to Section 5.8 of the Local Government Act, 1995
RESOLVES to:
1.
DEFER ESTABLISHMENT of a City Status Committee to oversee the budgeting,
planning and logistics required to achieve city status until a time to be decided by
Council.
2.
DIRECT the CEO to assign officers to conduct further research on the costs
associated with achieving city status with a view to a recommendation to be put to
council of an appropriate allocation for future budgeting.
CONCLUSION
The Shire of Roebourne’s population has reached the figure of 22,900, hence would now
qualify for city status should Council so determine.
The change of status to a City is not merely a change of name, but a significant historical
milestone for the community, a milestone that requires careful planning and consideration,
City specific branding and market positioning, the development of logos, designs, colour
schemes, key messages and other significant operational elements. Advocates of city
status cite perceived/potential benefits such as attraction and retention of staff and
residents and marketing and promotional opportunities which could lead to enhanced
private/public partnerships and investment.
It is recommended that Council establish a City Status Committee to consider the relative
merits and issues associated with achieving city status and direct appropriate planning and
implementation.
Page 10
16 July 2012
COUNCIL RESOLUTION
Res No
:
152126
MOVED
SECONDED
:
:
Cr Bertling
Cr Long
That Council suspend Standing Orders to allow for open discussion of this item.
CARRIED
FOR
:
AGAINST
:
Nil
COUNCIL RESOLUTION
Res No
:
152127
MOVED
SECONDED
:
:
Cr Long
Cr Miller
That Council reinstate Standing Orders.
CARRIED
FOR
:
AGAINST
:
Nil
OFFICER’S RECOMMENDATION / COUNCIL RESOLUTION
Res No
:
152128
MOVED
SECONDED
:
:
Cr Lockwood
Cr Smeathers
That Council by ABSOLUTE Majority pursuant to Section 5.8 of the Local
Government Act, 1995 RESOLVES to
1.
ESTABLISH a City Status Committee to oversee the budgeting,
planning and logistics required to achieve city status.
2.
ENDORSE the Terms of Reference for the City Status Committee as
attached
3
ELECT 2 Councillors to the City Status Committee.
LOST
FOR
AGAINST
:
:
Nil
Page 11
16 July 2012
ALTERNATE RECOMMENDATION / COUNCIL RESOLUTION
Res No
:
152129
MOVED
SECONDED
:
:
Cr Long
Cr Lally
Government Act, 1995 RESOLVES to
1.
ESTABLISH a City Status Committee to investigate the cost benefit in
considering an application for city status
2.
ENDORSE the Terms of Reference for the City Status Committee as
amended.
3
ELECT 4 Councillors to the City Status Committee:
Cr Bailey
Cr Saylor
Cr Lally
Cr Miller
CARRIED
FOR
:
AGAINST
:
Nil
Page 12
16 July 2012
Page 13
16 July 2012
Page 14
16 July 2012
Page 15
8.2
16 July 2012
LEASE OF OFFICE SPACE IN ROEBOURNE
File No:
CA.42
Reporting Author:
Manager Corporate Compliance
Date of Report:
3 July 2012
Gladys Walker, Ngarliyarndu Bindirri Aboriginal
Corporation
Nil
Attachment(s)
Letter dated 8 June 2012 from the Chairperson
PURPOSE
To consider a request for interim accommodation requirements to utilise office space at the
recently renovated Shire of Roebourne offices in the Roebourne townsite on Roe Street.
BACKGROUND
Representatives from Ngarliyarndu Bindirri Aboriginal Corporation (NBAC) will be making a
presentation to Council to discuss their proposal.
The NBAC is a not for profit social enterprise that was established in 1970 and has sought
assistance for an interim lease with the Shire to utilise potential office space at the Shire of
Roebourne’s offices in Roebourne.
The NBAC have an existing lease in Harding Street from where they have been operating
for many years, however they have been informed by the Department of Child Protection
and the Ngarluma Aboriginal Corporation that their lease will not be renewed after October
2012. They have been given funding approval by the Commonwealth Government to build
new facilities in Roebourne however this is not expected to be completed until February
2014. In the meantime the NBAC are requiring a new office presence and have attempted
to source alternate locations but their options are limited without closing their doors.
The NBAC seeks an interim lease with the Shire to:
a) Secure operation of essential NBAC services (in particular Centrelink and our
central governance team) during construction of our adjacent blocks in 2 Wellard
Street and 24 Roe Street;
b) Occupy the recently refurbished Shire premises on Roe Street, Roebourne known
as the Shire building for a period of time not exceeding 2 years;
c) Explore stronger communications and practical cooperative service delivery
between the Shire of Roebourne and NBAC/Shire initiatives – to reduce costs and
add operating value; and
d) Enable enough time to refurbish and relocate the Roebourne Art Group.
Page 16
16 July 2012
The NBAC wish to relocate the following operations to the Shire building:
a)
b)
c)
d)
Centrelink
Ways2Work
Red Dirt Driving Academy
NBAC Executive
- 1 Permanent Staff
- 2 Permanent Staff
- 2 Perm + 4 Casual
- 3 Perm + 1 Casual
(Human Services Agency)
(Employment Pathways)
(Driving Instructions)
(Governance)
The building is listed as record 42 “Roebourne
Library” on the Shire’s Municipal Heritage
Inventory. Although it is named the
Roebourne Library, it has also been used as
the Shire Offices in the past as well as
originally being built in August 1888 for the
Union Bank.
6 office spaces have been refurbished as
well as the kitchen and toilet areas in
2011/12. The building has been refitted
with split system air conditioning and
electrical rewiring for remote IT services,
new coat of paint and new carpeting
throughout the building.
Whilst space can be made available to
accommodate
some
of
NBAC’s
operations, the Shire has plans in the
next 6 months to relocate some of its
services to operate from this building.
These services, although not finalised,
incorporate a presence of ranger
services, community development and
“hot desking” for other service areas from
time to time.
Kitchen
Change Rooms
If there is to be the co-location of both
groups in to the same building, access to
IT and security of operations between
both groups will need to be assessed and
demarked accordingly. From the Shire’s
perspective, it is not intended to share IT
services with NBAC. They will require
their own dedicated and secure network.
There will need to be open access to all
occupants to the toilets and kitchen facilities.
6
5
Toilet
3
Safe
2
1
4
Negotiations will need to occur with NBAC as to the extent of accommodating all proposed
staff into this facility and offer the services that they have requested. Initial discussions with
Executive suggest Rooms 1, 2, 3 and 4 can accommodate up to 12 NBAC personnel with
Rooms 5 and 6 accommodating 5-6 Shire personnel.
The purpose of locating Shire staff to Roebourne was to develop a local presence to those
communities to the east of the Karratha townsite and to also build on the accessibility of
ranger services and community development to these communities. At present Shire
Page 17
16 July 2012
services are limited to waste collection and library services. This is a strategy identified by
the communities of Roebourne, Wickham and Point Samson.
Co-location is an option to fully utilise the building and provide services to the community
that otherwise could not be provided.
Discussions have been held with the Director of Community and Corporate Services and
the Acting Chief Executive Officer as to our strategic needs for the facility. Further
consultation has occurred with the Shire President and the ward councillor who have
provided support to leasing areas within the building not required for Shire purposes.
There has been no community consultation in terms of the use of the facility however will
require notice to be conveyed to the community in compliance with our obligations under
the Local Government Act 1995.
If the Shire is to lease land, it will need to comply with section 3.58 of the Local
Government Act 1995 in regards to disposal of land and the relevant advertising
requirements prior to a lease being exercised. Details as to the value of consideration to be
received, the term and nature of the lease and the parties forming the agreement to be
advertised for a minimum period of 2 weeks prior to Council reconsidering any submissions
received as a result of the advertising.
POLICY IMPLICATIONS
There are no policy implications.
It is anticipated that there will be a rental stream to be ascertained on a maximum value of
commercial office space rentals in Roebourne. The NBAC is a non profit organisation
however does generate an income from its commercial arm “Brida” that hires out plant and
machinery.
Cost for floor space has indicatively been earmarked around $200 - $250/m2. If NBAC are
to occupy Rooms 1-4, the floor area is approximately 82m2 of a total of 162m2 with a
commercial return expected to be around $16,432/month.
The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:
Key Goal #1
Communities “We will further develop and maintain the infrastructure and facilities to create
aesthetically attractive and liveable towns which will develop into more diverse and balanced
communities.”
Objectives:
Facilitating inclusive and engaged communities.
Building capacity, capability and partnerships across the community.
Providing a range of appropriate facilities that reflect the demography of the communities.
Priorities 2011/12:
Complete management and conservation plans for the Yaburara Heritage Trail, Dalgety House
and the Union Bank Building.
Key Goal #2:
Delivering Services “We will provide efficient and effective Local Government service delivery
that meets our communities’ expectations”
Focusing on continuous improvement and best practice.
Set service standards and regularly review to ensure they reflect the communities’ priorities.
Develop work improvement programs, implement and regularly review to meet current and
future service standards.
Identify key gaps and action areas of improvement resulting from the annual staff and
community surveys.
Continually review and streamline key work practices and work processes.
Seek partners to deliver community requirements.
Construct additional staff office space.
Objectives:
Initiatives 2009-13:
Priorities 2011/12:
Page 18
Key Goal #3:
Objectives:
16 July 2012
Local Economy “Managing and maximising the benefits of growth in the region while
diversifying our economic base.”
Creating opportunities for growth and diversification for local business.
Establish formal relationships with industry partners to maximise community benefit.
Create a strategic plan for the development and revitalisation of Roebourne.
There are no significant or material risk management considerations applicable. If the Shire
is contemplating expanding its services, it will need to ensure that for the duration of a
lease, there is sufficient capacity within the building to house Shire staff.
It is also worth acknowledging that NBAC provide a Centrelink Service which will require
some work space for public and staff. If this service cannot be run from this building or an
alternative site, then Roebourne’s office will close and this is not a preferred outcome for all
parties involved.
ISSUES
Economic Issues
There are economic benefits for the community of Roebourne and adjoining areas that are
serviced by NBAC where NBAC provide services such as employment pathways, personal
driving education and its commercial operations of hiring plant and equipment to undertake
community type works.
Social Issues
There are benefits for the NBAC to continue its operations and service the community and
its clients. A discontinuation or closure will result in a loss in services to Roebourne and
unemployment for up to 63 persons. Currently NBAC provide a Centrelink service and its
temporary suspension or closure may create inconvenience for those in the immediate
area to access welfare payments and will necessitate expense in travelling to Karratha to
access such benefits.
Cultural and Heritage Issues
IMPACT ON CAPACITY
There is no impact on capacity or resourcing to carry out the Officer’s recommendation.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Page 19
16 July 2012
OPTIONS:
Option 1
Option 2
That Council by SIMPLE Majority pursuant to Section 3.58 of the Local Government Act
1995 RESOLVES to:
1. ACCEPT the application by Ngarliyarndu Bindirri Aboriginal Corporation to
lease part of the premises known as the “Roebourne Shire Offices” in Roe
Street, Roebourne on the basis of:
a. The TERM being for a period up to 2 years;
b. The RENTAL being at a peppercorn rental for the duration of the
lease period;
c. The AREA of lease to be limited to Rooms 1, 2, 3 and 4 with
common use access to Kitchen and Toilet facilities;
d. COSTS to be borne for Cleaning and Utility charges for power and
water to be split 67% NBAC and 33% Shire; and
e. COSTS to refurbish leased area to be fully borne by the NBAC with
any structural changes requiring Shire approval and upon expiration
of the lease, NBAC remove any structural changes and return to the
original condition.
2. ADVERTISE the above lease agreement seeking public submissions; and
3. REPORT back to Council any submissions received prior to effecting the
proposed new lease agreement.
Option 3
1995 RESOLVES to:
1. ACCEPT the application by Ngarliyarndu Bindirri Aboriginal Corporation to
lease part of the premises known as the “Roebourne Shire Offices” in Roe
Street, Roebourne on the basis of:
b. The RENTAL being at an agreed rental of $________ for the
duration of the lease period;
c. The AREA of lease to be limited to Rooms ________ with common
use access to Kitchen and Toilet facilities;
d. COSTS to be borne for Cleaning and Utility charges for power and
water to be split 67% NBAC and 33% Shire; and
e. COSTS to refurbish leased area to be fully borne by the NBAC with
any structural changes requiring Shire approval and upon expiration
of the lease, NBAC remove any structural changes and return to the
original condition.
2. ADVERTISE the above lease agreement seeking public submissions; and
3. REPORT back to Council any submissions received prior to effecting the
proposed new lease agreement.
Page 20
16 July 2012
Option 4
1995 RESOLVES to:
1. NEGOTIATE further with Ngarliyarndu Bindirri Aboriginal Corporation on a
suitable outcome to their use of the Roebourne Shire Offices over the next
two year period.
2. OBTAIN a report from Staff for the August Council meeting as to a direction
forward.
CONCLUSION
The Officer’s Recommendation supports the availability of 4 rooms at a commercial rental
to accommodate the required number of staff from NBAC to continue their operations
whilst also allowing the co-location of Shire staff to provide an outpost Shire service to the
communities of Roebourne, Wickham, Point Samson and Cossack.
Option 2 supports a peppercorn rental with NBAC covering all other costs on a shared ratio
of floor space.
Option 3 opens up the flexibility of Council suggesting alternative proposals whilst Option 4
suggests a continuation of negotiations between parties to agree to a suitable outcome that
will allow NBAC to continue operations through to 2014.
Representatives from Ngarliyarndu Bindirri Aboriginal Corporation will be making a
presentation to Council to discuss their proposal.
Page 21
16 July 2012
Res No
:
152130
MOVED
SECONDED
:
:
Cr Lockwood
Cr Long
That Council by SIMPLE Majority pursuant to Section 3.58 of the Local Government
Act 1995 RESOLVES to:
1. ACCEPT the application by Ngarliyarndu Bindirri Aboriginal
Corporation to lease part of the premises known as the “Roebourne
Shire Offices” in Roe Street, Roebourne on the basis of:
b. The RENTAL being at a reasonable commercial market value
rental to be negotiated between NBAC and the Shire of
Roebourne;
c. The AREA of lease to be limited to Rooms 1, 2, 3 and 4 with
common use access to Kitchen and Toilet facilities;
d. COSTS to be borne for Cleaning and Utility charges for power
and water to be split 67% NBAC and 33% Shire; and
e. COSTS to refurbish leased area to be fully borne by the NBAC
with any structural changes requiring Shire approval and upon
expiration of the lease, NBAC remove any structural changes
and return to the original condition.
2. ADVERTISE the above lease agreement seeking public submissions;
and
3. REPORT back to Council any submissions received prior to effecting
the proposed new lease agreement.
CARRIED
FOR
:
AGAINST
:
Nil
Page 22
16 July 2012
Page 23
16 July 2012
Page 24
16 July 2012
Page 25
8.3
16 July 2012
PILBARA DEVELOPMENT COMMISSION BOARD VACANCIES
File No:
AC/3/1, EG 9/1
Reporting Author:
Project Officer Executive Services
Date of Report:
4 July 2012
Pilbara Development Commission
Identify
Attachment(s)
Letter from the Pilbara Development Commission
dated 19 June 2012
PURPOSE
For Council to:
Consider nominating up to two Councillors for appointment for a maximum period of
three years to the Pilbara Development Commission Board of Management.
BACKGROUND
The Pilbara Development Commission (PDC) wrote to the four local government
authorities in the Pilbara on 19 June 2012 requesting up to two nominations from Council
to fill three local government positions on its Board of Management for a period of up to
three years. Nominations are considered by the Hon. Brendon Grylls, MLA, Minister for
Regional Development; Lands for selection with endorsement of successful candidates
provided by State Cabinet.
The Shire of Roebourne has not had direct Shire appointed representation on the PDC
since Cr Snell, former Shire President, ceased membership in 2009.
The Pilbara Development Commission (PDC) is responsible to the Minister for Regional
Development and Lands and is broadly mandated with economic (the region being an area
of significant export revenue) and social development of the Pilbara. As such, the PDC
has a considerable number of stakeholders with whom strong partnerships and effective
teamwork are fundamental to its success.
The objectives of the PDC are defined under Section 23 of the Regional Development
Commissions Act (1993) as follows:





Maximise job creation and improve career opportunities in the region;
Develop and broaden the economic base of the region;
Identify infrastructure services to promote economic and social development within
the region;
Provide information and advice to promote business development within the region;
Seek to ensure that the general standard of government services and access to
those services in the region are comparable to that which applies in the
metropolitan area; and
Generally take steps to encourage, promote, facilitate and monitor the economic
development of the region.
The role of Board Members is prescribed as being to:
Page 26









16 July 2012
Set the overall strategic direction and goals for the Commission;
Provide guidance on specific projects and initiatives;
Formulate Commission policy;
Review progress at regular intervals to ensure established goals are being
achieved;
Monitor Commission expenditure;
Promote economic development;
Represent the commission at relevant meetings and functions;
Provide a conduit between the commission and the community; and
Facilitate cooperation between organisations in the Region.
Board members are also responsible for ensuring they are familiar with the obligations that
apply to them, including:
 Fiduciary responsibilities (including the Corporations Act 2011);
 Public sector-specific responsibilities of Board members (including the Statutory
Corporations (Liability of Directors) Act 1996);
 Appropriate agency-specific legal responsibilities;
 Representative responsibilities and obligations, including from any legislative
requirements;
 Responsibilities to act in the best interest of the organisation; and
 Expectations regarding time commitment, preparation and attendance at Board
meetings.
Policies and Procedures
Board members of the PDC are governed by internal polices and procedures which are
available on the PDC’s website. The following is a list of policies and procedures which
contribute to the governance of the role as a PDC Board member.
 PDC Strategic Plan
 Code of Conduct
 Staff Entitlements Overview
 Accountability Framework
 Communication between Board members and PDC staff policy
 Communications with Media Policy
 Communications with Minister’s Office Policy
 Contact with Lobbyist Policy
 PDC Values
 Receipts of Gifts and Hospitality Policy
 Travel Policy
Nominees are required to complete “Nomination for appointment to the Board of the
Pilbara Development Commission” (Attachment 1), with applications closing 1 August
2012.
The PDC is a significant contributor to strategic planning for economic and social
development of the region and Council membership on the PDC will increase the synergies
and enhance opportunities between the work being undertaken by the PDC and the Shire.
Council is being consulted in the context of this agenda report and in the invitation for
nominations.
Page 27
16 July 2012
No community consultation is required.
Councillors wishing to nominate will need to consider Sections 3.18 and Division 6
(Disclosure of Financial Interests) of the Local Government Act 1995
Councillors are appointed in accordance with the Regional Development Commissions Act
1993.
POLICY IMPLICATIONS
There are no financial implications to the Shire. Councillors will be remunerated in
accordance with the entitlements policy detailed above.
The nominations (specifically the roles and responsibilities of Board Members) as
prescribed above enable greater focus on the synergies and opportunities between the
Shire’s strategic Plan and the strategic focus of the PDC.
There are no risk management considerations applicable.
ISSUES
Economic Issues
There are no economic issues related to this matter.
Social Issues
There are no cultural and heritage issues related to this matter.
IMPACT ON CAPACITY
There will be additional workload for successful candidates to the position of Board
Member.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
Page 28
16 July 2012
OPTIONS:
Option 1
Option 2
That Council by ABSOLUTE Majority pursuant to Section 5.10 of the Local Government
Act 1995 RESOLVES to AMEND the Officer’s recommendation by NOMINATING the
following Council representative on the Pilbara Development Commission Board of
Management for a period of three years
Cr___________
Option 3
1995 RESOLVES NOT to NOMINATE a Council representative to the Pilbara Development
Commission Board of Management.
CONCLUSION
The PDC has invited the four Pilbara Councils to nominate up to two Councillors for
consideration for membership in relation to three vacancies on the PDC Board for a tenure
of three years.
Election to the Board of Management of the PDC would provide successful nominees with
the opportunity to ensure the Shire of Roebourne’s interests are well represented.
Res No
:
152131
MOVED
SECONDED
:
:
Cr Miller
Cr Pritchard
Government Act 1995 RESOLVES to NOMINATE as Council representative to the
Pilbara Development Commission Board of Management for a three year term:
Cr White-Hartig and Cr Smeathers
CARRIED
FOR
:
AGAINST
:
Cr Vertigan, Cr Bailey, Cr Miller, Cr Bertling, Cr Saylor.
Nil
Page 29
16 July 2012
Page 30
16 July 2012
Page 31
16 July 2012
Page 32
16 July 2012
Page 33
16 July 2012
Page 34
8.4
16 July 2012
APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICERS
File No:
PE.159
Reporting Author:
Date of Report:
5 July 2012
Executive Services
All Directors
Attachment(s)
Nil
PURPOSE
To consider the appointment of an Acting Chief Executive Officer to cover a period of
leave.
BACKGROUND
At its Ordinary Meeting held in May 2012, Council resolved by Absolute Majority pursuant
to Sections 5.36 and 5.39 of the Local Government Act 1995 to appoint Mr Simon Kot,
Director Strategic Projects and Business to the role of Acting Chief Executive Officer from
the 22 May 2012 to:
(a) the commencement of the substantive Chief Executive Officer; or
(b) a contract period not to exceed beyond 19 March 2013.
The A/CEO is proposing to take leave from the 8 August to 13 September 2012. The
period of leave has been discussed and approved by the Shire President.
In accordance with the Local Government Act 1995 section 5.42 the Council has delegated
authority to the Chief Executive Officer to appoint an officer in the role of Acting Chief
Executive Officer. Council however has an existing provided to the CEO known as
“Delegation #1 - Appointment of Acting CEO” where such a delegation is limited to a
continuous period not exceeding four weeks.
As the Acting Chief Executive Officer will be on leave for a period of 5 weeks it is
recommended that Council endorse the appointment of further Acting Chief Executive
Officers for this period of time.
The Director Community and Corporate Services and Director Development, Regulatory
and Infrastructure Services both have existing training commitments during this period that
will require the role to be shared and split across the 5 week period. The following proposal
depicts the recommended approach to the Acting Chief Executive Officer role.




8 – 19 August - Director Community and Corporate Services
20 – 30 August Director Development, Regulatory and Infrastructure Services
31 August – 6 September Director Community and Corporate Services
7 – 12 September Director Development, Regulatory and Infrastructure Services
Page 35
16 July 2012
The matter is determined to be significant considering the importance of the role to ensure
business continuity whilst the recruitment process for a permanent Chief Executive Officer
progresses. In accordance with the Local Government Act (1995) section 5.41, the CEO’s
functions are to —
(a)
advise the council in relation to the functions of a local government under
this Act and other written laws;
(b)
ensure that advice and information is available to the council so that
informed decisions can be made;
(c)
cause council decisions to be implemented;
(d)
manage the day to day operations of the local government;
(e)
liaise with the mayor or president on the local government’s affairs and the
performance of the local government’s functions;
(f)
speak on behalf of the local government if the mayor or president agrees;
(g)
be responsible for the employment, management supervision, direction
and dismissal of other employees (subject to section 5.37(2) in relation to
senior employees);
(h)
ensure that records and documents of the local government are properly
kept for the purposes of this Act and any other written law; and
(i)
perform any other function specified or delegated by the local government
or imposed under this Act or any other written law as a function to be
performed by the CEO.
The period of leave has been discussed and approved by the Shire President.
In accordance with the Local Government Act 1995 s. 5.42 the Council has delegated
authority to the Chief Executive Officer to appoint an officer in the role of Acting Chief
Executive Officer.
POLICY IMPLICATIONS
The appointment of an acting CEO will result in the employee being appropriately
remunerated for the higher duties.
There are no strategic implications.
There are no risk management implications.
Page 36
16 July 2012
ISSUES
Economic Issues
There
are
no
economic
issues
related
to
this
matter.
Social Issues
IMPACT ON CAPACITY
There is an impact on capacity and resourcing to carry out the recommendation. In short
any appointment of an existing Director to the role of Acting Chief Executive Officer will
provide disruption to the effective management of each Directorate. This situation will be
amended on the return of the Acting Chief Executive Officer from leave and the
commencement of the new Chief Executive Officer. By spreading the responsibility to a
number of other directors reduces the level of disruption in any one directorate.
RELEVANT PRECEDENTS
Council has previously appointed an Acting Chief Executive Officer when a Chief Executive
Officer has gone on leave for a period of time greater than 4 weeks.
DELEGATED AUTHORITY
“Delegation #1 - Appointment of Acting CEO” has been provided by Council to the CEO
however limits the time period to a continuous period not exceeding four weeks.
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
As per the Officers recommendation.
Option 2
That Council by ABSOLUTE MAJORITY pursuant to Section 5.36 of the Local Government
1. APPOINT _________________to the role of Acting Chief Executive Officer
for the period 8 August – 12 September 2012
CONCLUSION
Council is required to maintain an office of the CEO and due to personal leave arising for
the acting CEO, there is a requirement to have another suitably qualified person in this
position until the acting CEO returns from leave or the new CEO is appointed, whichever is
the earlier.
Council may wish to consider other variations to the proposed arrangements identified in
the Officer’s Recommendation.
Page 37
16 July 2012
Res No
:
152132
MOVED
SECONDED
:
:
Cr Long
Cr Lockwood
That Council by ABSOLUTE MAJORITY pursuant to Section 5.36 of the Local
Government Act 1995 RESOLVES to:
1.
APPOINT the Director Community and Corporate Services to the role
of Acting Chief Executive Officer for the period 8 – 19 August and 31
August – 6 September 2012
2.
APPOINT the Director Development, Regulatory and Infrastructure
Services to the role of Acting Chief Executive Officer for the period 20
– 30 August and 7 – 12 September 2012.
CARRIED
FOR
:
AGAINST
:
Nil
Page 38
9
16 July 2012
COMMUNITY AND CORPORATE SERVICES
FINANCIAL SERVICES
9.1
FINANCIAL STATEMENT FOR PERIOD ENDING 31 May 2012
File No:
FM.19
Executive Manager Financial Services
Reporting Author:
Management Accountant
Date of Report:
26 June 2012
Not applicable
Nil
Attachment(s)
Nil
PURPOSE
To provide Council with a summary of the financial position for the period ending 31 May
2012.
BACKGROUND
In accordance with the Local Government Act 1995 and Local Government (Financial
Management) Regulations 1996, a Statement of Financial Activity is required to be
presented to Council as a minimum requirement.
Regulation 34(4) states that a statement of financial activity, and accompanying
documents, are to be;
1) presented to the Council;
(a)
At the next ordinary meeting of Council following the end of the
month to which the statement relates; or
(b)
If the statement is not prepared in time to present it to the meeting
referred to in (a) above, to the next meeting of Council after that
meeting; and
2) Recorded in the minutes of the meeting at which it is presented.
In accordance with Regulation 34 (5), a report must be compiled on variances greater than
the materiality threshold adopted by Council of $10,000 or 10% whichever is the greater.
With this report being composed at programme level, only a general comment can be
made regarding the variances.
Page 39
16 July 2012
The following table is a summary of the Financial Activity Statement Report compared to
the Budget as at 31 May 2012:
2011-2012
Current
Amended Budget
Year to Date
Budget
Actual 1 July to
31 May 2012
Variance
(64,328,163)
(57,105,585)
(43,195,627)
(13,909,958)
94,202,408
81,489,650
88,234,939
(6,745,289)
(81,277,271)
(62,900,819)
(55,439,252)
(7,461,567)
39,447,675
26,158,561
22,353,719
3,804,842
10,381,506
9,520,794
2,192,733
7,328,061
1,553,944
(19,901)
1,553,944
1,553,944
0
(1,283,455)
15,700,398
Operating Expense
Operating Revenue (incl.
Rates)
Non Operating
Exp
Non Operating
Rev
Non Cash
Items Included
Estimated Surplus BFWD
10/11
Surplus/(Deficit) 11/12
FINANCIAL MANAGEMENT SUMMARY
Statement of Financial Position
Total Current Assets decreased by 4.1% from April to May. This is mainly due to debtor
balance outstanding decreasing into May, less a decrease in Municipal Cash balance as
operating expenses progress year to date. Non-Current Assets have increased 3.2% in-line
with Capital expenditure year to date. Current Liabilities have increased 16.0% from April
to May as trade creditors outstanding payment run for end May still included large capital
payments.
2012
May
2012
April
Current
Assets
Liabilities
90,517,591
94,384,494
7,524,527
6,486,687
Non Current
Assets
Liabilities
Net Assets
205,559,284
15,072,422
273,479,926
Page 40
199,286,977
15,072,422
272,112,362
16 July 2012
Debtors Schedule
Total Trade Debtors decreased by 79% or $9,717,767 in the period due to regular invoices
being raised and $5m invoice raised to RDAF Claim 2 towards the construction of the
Karratha Leisure Centre being paid in May. Also continued stringent debt collection on
outstanding debts > 30 Days. Greater than 60 days balance April included Landcorp
Invoice of $1.1m for final contribution to the Pam Buchanan Family Centre which has been
paid in May-12. Rates balance is continuing to decrease following third instalments due in
January & third quarter interim rating.
2012
April
2012
May
$000's
Current
> 30 Days
> 60 Days
> 90 Days
Total
Total
$000's
Non Rate Debtors
9,905,835
1,798,376
1,069,480
519,410
1,164,256
145,543
142,119
100,594
12,281,690
2,563,923
Rates Debtors
1,368,719
1,166,190
Page 41
Change
%
Of Current
Total
%
-82%
-51%
-87%
-29%
70%
20%
6%
4%
-79%
100%
85%
100%
16 July 2012
Debtors Continued – Aged Debtors
Capital Expenditure
The Shire has a 2011/12 Capital expenditure budget of $68.9 million dollars. This
represents a significant increase in capital spend on the prior years actual spend of $36.2
million. The majority of the budget is associated with major Community & Recreation
building and infrastructure projects that commenced in late 2010/11.
Actual expenditure for the month was $6,496,413 against a budgeted figure of $6,815,849
following budget review amendments reallocated over remaining months or defer until
12/13.
YTD
Asset Class
Budget
Annual
YTD Actual Variance %
31-May-12
Annual
Annual
Orig
Amend
Budget
Budget
30-Jun-12
Land
0
0
0%
0
0
Artwork
0
0
0%
0
0
39,516,427
32,851,676
-17%
46,878,252
46,098,595
354,802
221,296
0%
186,700
377,534
Buildings
Equipment
Furn & Equip
695,232
473,874
-32%
516,200
729,176
1,118,684
1,197,202
7%
1,043,033
1,118,684
Infrastructure
12,794,785
9,590,923
-25%
20,285,959
16,419,637
Totals
54,479,930
44,334,971
-19%
68,910,144
64,743,626
Plant
Page 42
16 July 2012
Investments
The Reserve Bank cash rate (overnight money market interest rate) fell to 3.75% for the
month of May. The average interest rate on Shire of Roebourne Royalties for Regions
reserve funds invested with Western Australian Treasury Corporation in May was 3.69%.
All other Reserve funds were held in Term Deposits with Westpac Bank and on average
earned 5.28%.
Account Number Investment Accounts
185053
000063
221755
237052
222432
214256
225422
100664
245693
101245
Balance 31 May 12 Interest %
LSL - Cash Reserve
Reserve Account
Maxi Cash Reserve
Reserve Funds
Reserves 2
Reserves 6
Reserves 8
Karratha Leisure Centre - Finbar
Reserve Term Deposit
RDAP New Term Deposit
30902/324573W Overnight Cash Deposit Facility
Dampier Highway Streetscape
STIS#1
345913W
STIS#2
Total
-
740,092
211,079
12,557,113
3,198,086
9,604,534
5,771,524
2,764,219
1,042,723
10,233,205
1,831,269
5.50
0.01
4.25
5.15
5.81
5.50
5.50
5.15
5.50
5.15
6,385,513
0
3,044,862
10,214,677
3.70
0.00
3.69
3.69
67,598,896
The Municipal funds held with Westpac Bank earned 0.01% interest on the everyday
account and 4.25% on the Maxi-Direct Muni Account to maximise interest earnings.
The financial statements for the reporting period are provided as an attachment in the form
of:
- Financial Activity Statement Report
- Operating and Capital Variance Commentary by Programme Area
- Net Current Asset Position
- Statement of Financial Position (Balance Sheet)
- Cash and Cash Equivalent Note
- Schedule of Divisional Financial Activity
Financial integrity is of extreme significance to the viability of the Shire but also as
custodian of community assets and service provision. An ability to monitor and report in
financial operations, activities and capital projects is imperative to ensuring that financial
risk is managed at acceptable levels of comfort.
The ability for the Shire of Roebourne to remain financially sustainable is a significant
strategy for a region that is continually under pressure from the resources industry, private
enterprise and State Government obligations for the development of infrastructure and
servicing needs.
Executive and Management have been involved in regular reviews of their operational and
departmental budgets and notifying the Financial Services team of trends and variances
arising from their operational areas.
Page 43
16 July 2012
Section 6.4 of the Local Government Act 1995 requires for the preparation of financial
reports.
6.4.
Financial report
(1)
A local government is to prepare an annual financial report for the preceding
financial year and such other financial reports as are prescribed.
(2)
The financial report is to —
(a)
be prepared and presented in the manner and form prescribed; and
(b)
contain the prescribed information.
The prescribed format has been determined in Regulation 34 of the Local Government
(Financial Management) Regulations, 1996.
POLICY IMPLICATIONS
The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This
is reviewed periodically to ensure compliance with legislative and statutory obligations.
The report represents the financial position of the Council at the end of May 2012 with the
current budget in deficit to the value of ($19,901).
The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides:
Key Goal Two – Delivering Services - “We will provide efficient and effective Local Government service delivery
That meets our communities’ expectations”
Objective Meeting the set service standards.
Initiatives 2009/13 - Set service standards and regularly reviews to ensure they reflect the communities’ priorities.
Priority 2011/12 - Set service standards and regularly review to ensure they reflect the communities’ priorities.
Key Goal Three – Local Economy “Managing and maximising the benefits of growth in the region while diversifying our
economic base.”
Objective Developing a financially sustainable revenue stream
Encourage downstream processing and value adding
Initiatives 2009/13 - Establish formal relationships with industry partners to maximise community benefit.
Priority 2011/12 - Establish formal relationships with industry partners to coordinate investment in our
communities
Astute financial management backed by strong internal controls, policies and monitoring
will ensure risks are assessed regularly and managed appropriately. Expenditure and
revenue streams are monitored against approved budgets by management and the
financial team with material variances being reported. It is incumbent on all managers that
any perceived extraordinary variances that have, or likely to have, had occurred are
escalated immediately for consideration by Executive and/or Council.
ISSUES
Economic Issues
Social Issues
Page 44
16 July 2012
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
This is a routine process alerting Council of the current financial position of the Shire of
Roebourne.
DELEGATED AUTHORITY
Officers have delegations within their duties to procure, carry out or receive monies. There
is no delegation otherwise to receive these financial reports without being presented to
Council.
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
As per the Officer’s recommendation.
Option 2
That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995
and Regulation 34 of the Local Government (Financial Administration) Regulations 1996,
RESOLVES to:
1. RECEIVE the Financial Reports for the financial period ending 31 May 2012
and
2. APPROVE the following actions:
a. ______________________
b. ______________________
Option 3
That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995
and Regulation 34 of the Local Government (Financial Administration) Regulations 1996,
RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 31 May
2012.
CONCLUSION
Council is obliged to receive the monthly financial reports as per statutory requirements.
Details in regards to the variances and the commentary provided are to be noted as part of
the report.
Page 45
16 July 2012
Res No
:
152133
MOVED
SECONDED
:
:
Cr Smeathers
Cr Miller
That Council by Simple Majority pursuant to Section 6.4 of the Local Government
Act 1995 and Regulation 34 of the Local Government (Financial Administration)
Regulations 1996 resolves to RECEIVE the Financial Reports for the financial period
ending 31 May 2012.
CARRIED
FOR
:
AGAINST
:
Nil
Page 46
16 July 2012
Shire Of Roebourne
Statement Of Financial Activity
for the period ending 31 May 2012
Rate Setting Statement
Operating
Revenues (Sources)
General Purpose Funding (excluding Rates)
Governance
Law, Order And Public Safety
Health
Education and Welfare
Housing
Community Amenities
Recreation And Culture
Transport
Economic Services
Other Property And Services
Expenses (Applications)
General Purpose Funding
Governance
Law, Order And Public Safety
Health
Housing
Community Amenities
Recreation And Culture
Transport
Economic Services
Other Property And Services
Capital
Revenue
Proceeds From Disposal Of Assets
Tsf From Aerodrome Reserve
Tsf From Royalties for Regions Reserve
Tsf From Plant Replacement Reserve
Tsf From Infrastructure Reserve
Tsf From Waste Management Reserve
Tsf From Housing Reserve
Tsf From Public Open Space Reserve
Tsf From Parks, Ovals and Rec Facilities
Tsf From Information Technology Reserve
Tsf From Aged Persons Homes Reserve
Tsf From Dampier Drainage Reserve
Tsf From Walkington Theatre Reserve
Tsf From Junior Sport Reserve
Tsf From Workers Comp Res
Tsf From Employee Entitlements Res
Tsf From Community Development Res
Tsf From Cossack Infrastructure Res
Tsf From Mosquito Control Reserve
Tsf From Airconditioning Reserve
Tsf From Medical Services Assistance Package
Reserve
Tsf From History & Cultural Publications
Restricted Funds Utilised
Tsf From Restricted Cash Unspent
Grants/Contributions
New Loans Raised
Repayments Of Self Supporting Loans
Repayments Of Interest Free Loans To Local
Groups
Original
Budget
Amended
Budget
$
$
Year to Date
Amended
Budget
$
Material
Variance
>=10%
%
Year To Date
Actual
$
$10,000 or
more
$
6,167,246
67,010
492,915
85,832
107,650
329,412
10,547,427
16,475,737
23,999,070
1,482,009
110,900
59,865,208
6,197,085
330,411
840,678
106,013
77,500
329,430
11,549,101
25,759,914
24,615,016
1,438,199
376,968
71,620,315
5,633,063
324,836
815,366
99,306
70,194
301,979
10,809,212
18,458,529
21,069,954
1,325,686
344,432
59,252,557
6,593,278
318,160
860,234
112,758
69,337
256,203
11,270,356
21,181,549
22,080,571
1,538,968
610,563
64,891,976
17.05%
(960,215)
- (44,868)
13.55%
(13,453)
-15.16%
45,776
(461,144)
14.75% (2,723,020)
- (1,010,617)
16.09%
(213,282)
77.27%
(266,131)
- (5,639,419)
(837,403)
(4,528,424)
(2,668,577)
(1,258,710)
(418,199)
(1,788,847)
(11,465,523)
(18,173,036)
(17,650,864)
(4,127,706)
(678,429)
(63,595,718)
(1,079,683)
(4,722,280)
(2,851,315)
(1,403,594)
(394,161)
(1,985,998)
(11,760,760)
(18,862,932)
(18,479,267)
(3,316,883)
528,710
(64,328,163)
(1,013,348)
(4,053,442)
(2,505,518)
(1,394,895)
(365,495)
(1,722,738)
(10,825,823)
(15,990,191)
(16,869,762)
(2,843,733)
479,360
(57,105,585)
(805,873)
(2,698,430)
(1,871,420)
(1,000,699)
(263,025)
(1,059,220)
(8,871,417)
(14,149,090)
(10,793,012)
(2,159,383)
475,884
(43,195,686)
-20.47%
(207,475)
-33.43% (1,355,012)
-25.31%
(634,098)
-28.26%
(394,196)
-28.04%
(102,470)
-38.52%
(663,518)
-18.05% (1,954,406)
-11.51% (1,841,101)
-36.02% (6,076,749)
-24.07%
(684,350)
-24.36% (13,909,899)
157,281
4,793,987
28,223,225
349,150
15,673,477
0
0
962,958
0
0
0
0
0
0
375,000
120,000
0
0
0
0
151,826
5,507,756
19,820,815
349,150
11,956,201
0
0
1,278,935
0
0
75,744
0
0
0
375,000
120,000
190,000
0
0
0
151,826
4,128,258
16,401,315
174,575
3,375,288
0
0
949,935
0
0
75,744
0
0
0
0
110,000
190,000
0
0
0
67,868
0
17,413,538
0
3,418,182
0
0
665,188
0
0
0
0
0
0
0
0
287,245
0
0
0
-55.30%
-100.00%
-100.00%
-29.98%
-100.00%
-100.00%
-
83,958
4,128,258
(1,012,223)
174,575
(42,894)
284,747
75,744
110,000
(97,245)
-
100,000
0
0
100,000
0
0
100,000
0
0
0
0
0
-100.00%
-
100,000
-
492,160
0
0
492,160
0
2,552
492,160
0
2,552
492,160
0
2,631
-
-
0
51,247,238
7,536
40,427,675
6,908
26,158,561
6,908
22,353,719
-14.55%
3,804,842
Page 47
16 July 2012
Shire Of Roebourne
Rate Setting Statement
Expenses
Purchase Of Assets - Land
Purchase of Assets - Artwork
Purchase Of Assets - Buildings
Original
Budget
Amended
Budget
$
$
Year to Date
Amended
Budget
$
Year To Date
Actual
$
Material
Variance
>=10%
%
$10,000 or
more
$
0
0
(46,878,252)
0
0
(46,098,595)
0
0
(39,516,427)
0
0
(32,851,676)
-16.87%
(6,664,751)
Purchase Of Assets - Equipment
(186,700)
(377,534)
(354,802)
(221,296)
-37.63%
(133,506)
Purchase Of Assets - Furniture & Equipment
(516,200)
(729,176)
(695,232)
(473,874)
-31.84%
(221,358)
(1,043,033)
(1,118,684)
(1,118,684)
(1,197,202)
-
78,518
(20,285,959)
(16,419,637)
(12,794,785)
(9,590,923)
-25.04%
(3,203,862)
(3,013,113)
(3,042,870)
(2,835,162)
(2,970,510)
-
135,348
(645,230)
0
(1,208)
(43,727)
(230)
(56,521)
(875,327)
(5,428,440)
(1,055,074)
(76,691)
0
(99,253)
0
(4,217)
(112,502)
(636)
(2,553)
(771,750)
(452,550)
0
(3,048,000)
0
(1,208)
(60,000)
(230)
(56,521)
(1,155,327)
(5,774,655)
(2,630,442)
(60,000)
0
(3,703)
0
(4,217)
(80,000)
(661)
(2,553)
(771,750)
(794,050)
0
(494,229)
0
(1,111)
(56,357)
(209)
(51,810)
(1,082,384)
(2,216,017)
(341,286)
(53,610)
0
(3,399)
0
(3,861)
(70,623)
(121)
(2,343)
(404,693)
(792,256)
0
(523,116)
0
(897)
(84,946)
(171)
(41,925)
(1,130,183)
(2,463,829)
(363,368)
(56,868)
0
(2,745)
0
(3,130)
(54,756)
(101)
(1,894)
(740,092)
(890,558)
0
(12,458)
0
0
0
(81,561,624)
(27,458)
0
0
0
(82,257,271)
(11,418)
0
0
0
(62,900,819)
(9,242)
0
0
(1,765,951)
(55,439,252)
-19.06%
-11.86%
10,303,176
0
0
(136,666)
0
185,896
10,352,406
10,327,785
0
0
(136,666)
0
190,387
10,381,506
9,467,073
0
0
(136,666)
0
190,387
9,520,794
2,182,053
0
0
0
9,064
1,617
2,192,733
-76.95%
-100.00%
-99.15%
-76.97%
1,137,353
1,553,944
1,553,944
1,553,944
22,555,137
22,582,093
22,237,093
23,342,963
0
(19,901)
(1,283,455)
15,700,398
Purchase Of Assets - Plant
Purchase Of Assets - Infrastructure
Loan Principal Repayments
Tsf To Aerodrome Reserve
Tsf To Airconditioning Reserve
Tsf To Dampier Drainage Reserve
Tsf To Plant Replacement Reserve
Tsf To Walkington Theatre Reserve
Tsf To Workers Compensation Reserve
Tsf To Royalties for Regions Reserve
Tsf To Infrastructure Reserve
Tsf To Waste Management Reserve
Tsf To Housing Reserve
Tsf To Parks, Ovals & Rec Facilities Reserve
Tsf To Aged Persons Home Reserve
Tsf To Information Technology Reserve
Tsf To Junior Sport Reserve
Tsf To Public Open Space Reserve
Tsf To Mosquito Control Reserve
Tsf To History & Cultural Publications Reserve
Tsf To Employee Entitlements Reserve
Tsf To Community Development Reserve
Tsf To Underground Power Reserve
Tsf To Medical Services Assistance Package
Reserve
Interest Free Loan Principal
Tsf of Unbudgeted Muni Restricted Cash
Income Set Aside As Restricted Funds
Adjustment For Non Cash Items
Depreciation
Amounts Set Aside To Provisions
Movement in Accrued Interest
Movement in Accrued Salaries & Wages
Movement in Deferred Pensioner Rates
(Profit) / Loss On Disposal Of Assets
Surplus Brought Forward 1 July
Amount Raised From Rates
Surplus / (Deficit)
This statement is to be read in conjunction with the accompanying notes.
Page 48
-19.24%
50.73%
-18.41%
-19.08% 11.18%
- -19.23% -18.94%
-22.47%
-16.57%
-19.17%
82.88%
12.41%
-
-
28,887
28,589
47,799
247,812
22,082
(15,867)
335,399
98,302
1,765,951
(7,461,567)
(1,105,870)
16 July 2012
Operating revenue is above the year to date budget by $5,639,419 which represents a
positive variance of 9.52%.
Operating Expenditure is under the year to date budget by $13,909,958 which represents
a negative variance of 24.36%.
In accordance with the materiality threshold adopted by Council for the reporting of
variances by programme in the Statement of Financial Activity, the following comments are
made to provide an explanation of the above variances.
General Purpose Funding
Revenue
Revenue up by 17.05% ($960,215) due to more than budgeted interest on reserves
($448,607) and Financial Assistance Grants received earlier than expected ($663,860).
Expenditure
Expenditure is showing a variance up of 20.48% ($207,528) which is due to allocation of
administration costs and less than expected rates valuation costs ($158,360) year to date.
Governance
Expenditure
Expenditure is down by 33.43% ($1,355,012) which is due to:
1) $93,277 down on IT Software, Network Expenses, and Main Computer System upgrades.
2) $39,399 down on Karratha Admin Building costs planned in Budget
3) $87,519 down on Office Expenses Corporate Services - Consultants - long term financial
planning commenced February to be completed by June 2012
4) $113,507 down on employment costs Corporate Compliance, YTD vacancies
5) $233,048 down on office expenses for Corporate & Executive Services and Strategic
Projects spread evenly over the year; scope finalised and consultant contract awarded in
January – Integral development.
6) $67,539 down on Subscriptions-Members of Council (WA regional cities alliance $50k not
yet required to be paid)
7) $118,362 down on Public Affairs & Marketing and Promotion expenses.
8) $255,058 down on Administration corporate services costs allocated due to underspends
YTD and Depreciation not yet posted YTD.
9) $455,546 down on Employment Costs-Corp Services - YTD vacancies
10) $25,326 up on Non Statutory Donations – Delivery of Playground delivery of playground
equipment for Hampton Beach
11) $718,402 down in Administration costs for Corporate Services
12) $205,627 down in Employments costs for Strategic Projects
Law, Order and Public Safety
Revenue
Revenue is up by 5.5% ($44,868) which is due to contributions not yet received towards
rangers and local laws $75,223 - Purchase order received and agreement signed March.
However the decrease is offset by unbudgeted revenue for FESA Contrib. to Wick/Roeb
SES ($41,404) vehicle purchase and Proceeds of Sale - Fire Prevention ($22,978).
1)
2)
3)
4)
Expenditure
Expenditure is down 25.31% ($634,098) which is due to:
$156,518 down on Anti Graffiti & Litter Initiatives & Community Safety Budget.
$160,940 down on Animal control & employment costs
$88,419 down on depreciation not posted YTD.
$163,186 down on Cyclone preparation costs budgeted to date.
Page 49
16 July 2012
Health
Revenue
Revenue is up by 13.55% ($13,453) which is due to contribution to medical services
package received earlier than expected and increased revenue on Health premises fees &
charges.
1)
2)
3)
4)
5)
1)
2)
3)
4)
1)
2)
3)
4)
5)
6)
1)
2)
3)
4)
5)
Expenditure
$17,683 down on Karratha Clinic Building maintenance costs as budgeted
$22,693 down on office expenses health services
$129,167 down on Compliance Auditing & Inspections on Buildings to occur later in the
year
$183,330 down on MSIS Retention payments
$13,146 down on Administration costs for Development
Revenue
Revenue is up by 1.22% ($857) which is an immaterial variance due to Freemasons Aged
person unit reimbursement. The insignificant variance is being offset by Lease Income
above budget for Millar's Well & Bulgarra Daycares.
Expenditure
Expenditure is showing a variance down of 28.04% ($102,470) which is due to:
$22,795 down on costs for Aged Persons Homes
$51,463 down on Bulgarra & Wickham Daycare Centres costs budgeted (Including
depreciation)
$83,228 down on Karratha Youth Shed Expenses budgeted (including depreciation –
Centre not yet operational til end Feb due to delays).
$96,372 down on Pam Buchanan Family centre budget year to date – Not opening until
end of February
Housing
Revenue
Revenue is showing a variance down of 15.16% ($45,776) due to lower rent on staff
housing rent year to date than budgeted.
Expenditure
$43,696 down on Leased Housing expenses YTD – vacant positions not yet filled; savings
$106,278 down YTD on expenses budgeted for property management outsourcing paid
from march commenced Nov with house inspections occurring in January, February and
May
$193,597 down on Staff Housing Op & Maintenance Costs Year to Date
$45,715 down on Aged Persons Housing Expenses budgeted evenly over the year
$371,269 down on Depreciation year to date
$197,107 up on allocation of Staff Housing costs to be offset against Department Budgets
Community Amenities
Revenue
Revenue is showing a variance up of 4.27% ($461,144) mainly due to:
$18,327 up on Industrial/Commercial Refuse disposal & collection Fees due to increased
volumes (amended in budget review Qtr2)
$290,659 up on Town Planning Fees
$32,638 up on Contribution to Johns Creek Public Toilet - unbudgeted reimbursement of
capital expenditure
$43,434 up on Liquid Waste disposal fees & Recycling (Income not linear)
$84,200 up on Industrial/Commercial refuse disposal fees and Liquid Waste disposal fees
Page 50
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
16 July 2012
Expenditure
Expenditure is showing a variance down of 18.05% ($1,954,406). The main variances are
as follows:
$227,399 down on Litter Control - Expenditure not yet incurred for major and minor
cleanups
$158,004 down on budgeted loss on sale (plant)
$509,996 down on Depreciation not yet posted ytd for Community Amenities Assets
$406,241 down on Refuse Site Maintenance & Refuse Site 7 Mile
$308,752 down on Local Planning Policy Strategy and Policy Development
$99,914 down on Recycling - contractor costs not yet incurred for metal separation
$90,308 down on Trade/Commercial Refuse
$64,447 down on Public Toilets maintenance
$63,457 down on Support Services Planning for Development
$14,586 down on Drainage expenditure
$16,550 down on Removal/Disposal Of Abandoned Car Bodies - on hold until land dries
out
$28,180 up on Cemetery maintenance
$36,987 up on Bin Repairs/replacement
$10,000 up on small business map and gap project - ahead of schedule
Recreation and Culture
Revenue
Revenue has a variance up of 14.75% ($2,723,020). The variance is due to:
1) $43,909 down on Income Cossack expected.
2) $48,400 up on Special Youth Projects Income (Income in advance 12/13 funding)
3) $57,845 up on KEC programmes income.
4) $64,273 up on KAC Income.
5) $68,636 up on NAIDOC Week Income
6) $73,547 up on Income from Roebourne Pool
7) $47,283 up on Walking Theatre events income
8) $109,116 down on Government Grants budgeted to be invoiced ytd for Frank Butler Centre
9) $114,438 down on Pam Buchanan Family Centre operational income as projected
10) $1,050,000 up on year to date budget for contribution to Youth Shed ‘Fit out’ from
Woodside
11) $1,000,000 up on Karratha Leisure Centre Government Grants invoiced.
Expenditure
Expenditure has a variance of down 11.51% ($1,841,106). The main variances are as
follows:
1) $214,036 down on Parks & Gardens Maintenance – pending projects underway and short
staffing
2) $34,879 up on Karratha Entertainment Centre Expenses more maintenance than expected
3) $126,406 down on KEC Programs to Budget
4) $1,047,681 down on Depreciation not yet posted YTD from asset register - new facilities to
capitalise
5) $33,510 down on Roebourne/Wickham Community Activities expenses planned
6) $46,247 down on Contribution to St Lukes Oval
7) $378,210 up on Employment Costs Community Developments, Dampier Library, Karratha
Library, KEC & Cossack Operations YTD
8) $193,533 down on Employments costs for KAC and RAC
9) $193,887 up on KAC Maintenance expenditure to December includes $142k for cyclone
clean-up awaiting insurance claims for lighting
10) $50,675 down on RAC Maintenance expenditure as awaiting outcome of funding and
redevelopment proposal
11) $426,119 down on administration expenses distributed ytd to facilities
Page 51
16 July 2012
12) $346,182 down on Karratha Library Contribution – Due to closure of Karratha Library funds
will be accessed to operate new library
13) $100,000 down on walking paths network expenses (utilisation of funding)
14) $24,007 down on NAIDOC week expenses –expenses to be utilised for 12/13 event
preparation
15) $19,359 up on Cossack Art award expenses – Budget includes 11/12 & 12/13 prepaid
contractor expenses that overlap year due to timing of event.
16) $43,541 down on Event expenses - Walkington Theatre as forecast
17) $40,044 up on Cultural Planning and Development (incl REAF) incurred
18) $67,451 down on Youth Shed Programme expenses YTD
19) $22,755 down on Effluent tank & Boat Ramp Maintenance year to date
20) $34,210 down on Oval Maintenance
21) $1,005,276 up on budget for Contribution to the Roebourne Youth Centre
Transport
Revenue
Revenue shows a variance up of 4.8% ($1,010,617). The main variances are as follows:
1) $1,198,880 up on Karratha Airport & Terminal income & Reimbursements (due to reversal
of June 2011 accrued income and landings data – timing Difference & increased landing &
passenger numbers addressed in budget review).
2) $61,000 up on Local Govt Road Grants & Roads to Recovery received earlier than
budgeted; $73,337 down on Black spot Govt Funding as project not going ahead as
planned
3) $69,748 down on TTI Income budgeted
Expenditure
Expenditure has a variance of down 36.02% ($6,076,751) the main variances are due to
depreciation on infrastructure assets ($4,690,328) not yet applied and as follows:
1) $157,512 down on TTI Expenses – employment costs and seasonal bar expenses
2) $206,937 down on Contribution to works(other than roads) as waiting on Main Roads to
invoice for bridgeworks as per grant received 10/11
3) $142,309 down on Interest on Loan – Karratha Airport – after 10/11 interest accrual
4) $95,085 down on Footpath Maintenance – pending contractors
5) $124,233 down on Pastoral Access Rd Maintenance – pending projects underway
6) $122,248 down on Sheeting & Reseal Roads – works pending Hearson's cove
7) $71,181 down on Other road Maintenance expenses
8) $171,211 up on Traffic Signs & Street Tree & cleaning maintenance expenses
9) $52,567 down on Airport Employment expenses – Exec Manager vacancy in first half of
the year and 50% Budget to reallocate to Waste Services
10) $15,209 down on Airside and Landside Maintenance – YTD lower than expected emergency water supplies utilised due to failing infrastructure
11) $27,650 up on Airport Office expenses year to date
12) $32,256 down on Street Light expenses year to date
13) $75,431 down on Airport Consultant for studies expenses YTD; were due to be undertaken
in March/April
Page 52
16 July 2012
Economic Services
Revenue
Revenue has a variance up of 16.09% ($213,282) due to Building Licence fees higher than
budget year to date of 224,931. However these increases are offset by Karratha
Community Celebration Contributions being down $15,000 as allocated to REAF events.
Expenditure
Expenditure has a variance down of 24.07% ($684,350) due to Dampier Highway
streetscape expenses not spent to April of $637,151 commenced Late February. Building
Control employment costs under budget by $69,560. Forty Mile Beach costs are under
budget for $133,372 (apache funds to be expended).
Other Property and Services
Revenue
Revenue has a variance up of 77.27% ($266,131) which relates to Insurance Contributions
Cash Settlement ($230,054), Supervision of Subdivisions & new Verge bond fees
implemented ($25,398) and Workers Compensation & Insurance Rebate ($22,220) less
unclaimed Diesel Fuel Rebate $16,000.
Expenditure
Expenditure has a variance down of 0.73% ($3,476) which is an immaterial variance. This
is mainly due to:
1) $22,275 up on Workers Compensation Claims - reimbursed
2) $116,000 down on depreciation costs not yet allocated YTD
3) $86,900 down on Asset Management costs budgeted due to vacant position YTD – Not
commenced until late February
Capital
Revenue
Capital Revenue shows a variance down of 14.55% ($3,804,842) - due to Transfers from
Reserves Year to Date under Budget to May 2012 due to delay on Major Capital projects
expenditure.
1)
2)
3)
4)
5)
6)
7)
Expenditure
Capital expenditure shows a variance down of 11.86% ($7,461,567). This is mainly due to
variances in the following areas:
$4,146,343 down on Karratha Leisure Centre progress as construction minor delays with
cyclone season resulted in lower than expected claims year to date
$639,863 down on New Staff Housing Baynton West - Delay in completion of final 4
houses scheduled for final progress claim - remainder is housing Improvements to existing
building maintenance
$430,709 down on Frank Butler Community Centre Pavilion Buildings on year to date
budget
$1,213,232 down on Airport LV Power & Water Infrastructure - Tender process was
extended delaying engagement of contractor – carried forward project to 12/13
$387,968 down on Karratha Youth Shed Building Upgrade – final progress claims to be
processed, due to delay on completion of skate park; $115,824 less than expected on
Equipment Fit out budget to date.
$939,749 down on various Projects, Playgrounds Permanent Structures & Other buildings
on Portable toilet blocks & Kevin Richards Oval, Scout Hall Park & RAC & Bulgarra Oval
infrastructure and building upgrade projects to be completed by June 2012
$279,941 down on new Admin Bldg Expansion YTD and Main Building refurbishments
commenced April/May (recarpet)
Page 53
16 July 2012
8) $433,957 down on Waste Building & Infrastructure Improvements still to occur and cfwd
12/13
9) $319,226 Community Safety – Infrastructure – CCTV & Security R4R projects
10) $176,897 down on Footpath & Roads Infrastructure(Black spot not occurring) Capital
Program as budgeted to April
11) $482,323 down on Capital Buildings Airport - Terminal Building improvements cfwd 12/13
12) $186,798 down on Various Plant, furniture and equipment purchases
13) $244,386 down on upgrade effluent systems - Golf club tank works pending
14) $78,698 up on Parks Infrastructure - Catrall park final completion costs to incur
15) $31,200 down on Karratha Library Relocation-Fit out year to date budget
16) $793,003 up on Transfers to Reserves for higher interest earned YTD less funds not
transferred
Rates
Variance on budget year to date rates revenue for 2011/12 is currently up on budget by
$1,105,870 (4.9%) to 31 May 2012 - Due to Interim Rating.
Page 54
16 July 2012
Shire Of Roebourne
Note 1. Net Current Assets
Year To Date
Actual
Budget
Brought
Forward
1 July
$
$
Note
Current Assets
Cash and Cash Equivalents - Unrestricted
Net Trust Liabilities in Muni
Trust - ATM Floats
Trust - Medical Services Incentive Services
3,994,430
(850)
253,448
0
0
0
0
0
540,000
35,199,962
Cash and Cash Equivalents - Restricted - LSL & R4R
Cash and Cash Equivalents - Restricted - Reserves
2
740,092
66,858,804
Cash - Restricted Unspent Grants/Contributions
Cash - Restricted Unspent Loans
1
1
1,765,951
0
Trade and Other Receivables
Land held for Resale - Development Costs
3
13,482,623
0
Inventories
5,900,000
757,533
236,402
87,598,583
42,129,812
2,347,626
8,903,631
0
46,921
0
-
Current Portion of Provisions
2,211,659
-
Total Current Liabilities
4,606,206
8,903,631
82,992,377
33,226,181
(67,598,896)
(35,199,962)
(1,951,663)
0
(492,160)
0
0
2,211,659
(540,000)
651,750
46,921
2,354,191
15,700,398
0
Total Current Assets
Current Liabilities
Trade and Other Payables
Bank Overdraft
Current Portion of Long Term Borrowings
Net Current Assets
Plus (Minus) Items To Be Excluded
Take Out Reserve Funds
Take Out Fully Restricted Cash (Grants/Contributions)
Take Out Fully Restricted Cash (Loans)
Take Out Restricted Cash (LSL)
Add Back Non Cash Provisions
Add Back Current Borrowings
Net Current Asset Position
Note Explanation:
1)
Includes amounts received for:
- PDC Hydrology Grant
40,000
- Waterways Grant-St Luke's Oval
-
- Roebourne Enhancement Scheme
111,909
- Roebourne Community Recreation Assoc inc
23,024
174,933
Page 55
16 July 2012
Shire Of Roebourne
Statement Of Financial Activity (con’t)
2)
Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed
3) Trade Debtors Includes Total Debtor Outstanding 31 May 2012 including amounts
invoiced for:
- Freemasons WA
11,522
- Pilbara Iron
14,020
- Skippers Aviation
14,521
- Woodside Energy Ltd
121,000
- Karratha Air Logistics
9,825
- Pilbara Plant Hire
9,797
- Roebourne Recreation Hire
7,806
- Department of Education
313,470
- Qantas/Airlink Pty Ltd
122,661
Total Trade and Other Receivables (incl above)
12,705,185
Total Rates Debtors Outstanding
806,432
Sundry Debtors ending May 2012
Current
> 60 days 4%
> 90 days 6%
> 30 Days
> 30 days
15%
> 60 Days
> 90 Days
Current
75%
Page 56
16 July 2012
Shire Of Roebourne
Statement of Financial Position
Note 2: Balance Sheet
2011/12
$
2010/11
$
22,500
5,708,946
2,917,471
67,598,896
13,512,245
757,533
90,517,591
12,840
2,931,736
1,683,467
84,013,999
9,391,811
270,828
98,304,681
Non Current Assets
Property, Plant and Equipment
Infrastructure
Total Non Current Assets
74,107
111,476,710
94,008,467
205,559,284
83,171
91,970,323
71,631,867
163,685,361
Total Assets
296,076,875
261,990,041
0
2,347,626
2,918,321
46,921
2,211,659
0
10,953,373
1,683,467
3,017,431
2,211,659
7,524,527
17,865,930
Non Current Liabilities
Long Term Borrowings
Provisions
Total Non Current Liabilities
14,851,611
220,811
15,072,422
14,851,611
220,811
15,072,422
Total Liabilities
22,596,949
32,938,352
Net Assets
273,479,926
229,051,689
Equity
Accumulated Surplus
Asset Revaluation Reserve
Reserves
189,142,707
11,681,010
71,288,646
133,720,252
11,681,010
83,650,428
Total Equity
272,112,362
229,051,689
Current Assets
Cash On Hand
Cash and Cash Equivalents - Unrestricted
Cash and Cash Equivalents - Restricted (Trust)
Cash and Cash Equivalents - Restricted (Reserves/Muni)
Inventories
Total Current Assets
Current Liabilities
Bank Overdrafts
Trade and Other Payables
Trust Liabilities
Long Term Borrowings
Provisions
Total Current Liabilities
Page 57
16 July 2012
Shire Of Roebourne
Note 3: Cash and Cash Equivalents
$
Municipal Fund Bank
Cash On Hand
Westpac on call
Term deposits – Westpac / WATC
22,500
3,523,914
5,102,503
8,648,917
Reserves Fund Bank
Westpac on call & Term Deposits
Westpac -LSL Reserve
66,858,804
740,092
67,598,896
Total Cash
76,247,813
Page 58
16 July 2012
Shire Of Roebourne
by Divisions by Activities
Note 4
2011/2012
Budget
2011/2012
Amended
2011/2012
Year To Date
Budget
2011/2012
Actual To
Date
$
$
$
$
Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)
EXECUTIVE SERVICES
Net (Cost) Revenue to Council for Members of Council
(630,795)
(623,443)
(609,818)
Net (Cost) Revenue to Council for Emergency Services
(116)
(823)
183,664
6,554
0
(13,269)
(13,269)
(15,691)
(1,412,063)
0
(1,742,504)
145,780
(1,530,145)
145,780
(1,283,761)
145,780
Net (Cost) Revenue to Council for Human Resources
(784,629)
(847,675)
(763,831)
(685,249)
Net (Cost) Revenue to Council for Public Affairs
(482,853)
(442,766)
(408,878)
(298,654)
Net (Cost) Revenue to Council for Corporate Compliance Services
(981,026)
(981,886)
(904,025)
(773,552)
Net (Cost) Revenue to Council for Business Improvement Process
(603,530)
(259,214)
(226,352)
(100,029)
Net (Cost) Revenue to Council for Staff Housing
Net (Cost) Revenue to Council for Public Services Overheads
(497,797)
(26,470)
(620,169)
(109,588)
(1,889,318)
(88,364)
(1,348,934)
587,426
Net (Cost) Revenue to Council for Cossack Infrastructure Project
Net (Cost) Revenue to Council for Executive Admin
Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract
(587,714)
COMMUNITY & CORPORATE SERVICES
Net (Cost) Revenue to Council for Rates
22,026,540
21,997,084
22,049,582
23,225,976
Net (Cost) Revenue to Council for General Revenue
(1,142,167)
(1,034,173)
1,817,282
2,970,288
2,083,783
(619,428)
2,034,163
(608,092)
768,364
(563,896)
1,052,017
(399,448)
Net (Cost) Revenue to Council for Television & Radio Services
(23,101)
(23,101)
(22,014)
(22,772)
Net (Cost) Revenue to Council for Cossack Art Awards
(11,820)
(59,160)
(12,160)
20,389
Net (Cost) Revenue to Council for Tourism/Visitors Centres
(499,139)
(530,776)
(482,298)
(437,351)
Net (Cost) Revenue to Council for Aged Persons Housing
(182,243)
(182,418)
(36,250)
(58,308)
Net (Cost) Revenue to Council for Youth Development
Net (Cost) Revenue to Council for Other Culture
(95,400)
(196,696)
(44,200)
(291,696)
(23,612)
(241,730)
57,265
(166,959)
(1,095,578)
(1,157,573)
(992,518)
(1,335,396)
(355,000)
(389,000)
(349,000)
(177,594)
(1,287,772)
(1,327,812)
(1,062,212)
(1,099,992)
Net (Cost) Revenue to Council for Corporate Services
Net (Cost) Revenue to Council for Information Services
Net (Cost) Revenue to Council for Community Development
Net (Cost) Revenue to Council for Walkington Theatre
Net (Cost) Revenue to Council for Community Sponsorship
Net (Cost) Revenue to Council for Daycare Centres
(182,563)
(188,563)
(175,003)
(120,566)
Net (Cost) Revenue to Council for Child Health Clinics
Net (Cost) Revenue to Council for Karratha Entertainment Centre
(99,685)
(1,561,168)
(102,685)
(1,543,397)
(94,421)
(1,426,567)
(66,487)
(1,326,405)
Net (Cost) Revenue to Council for Karratha Aquatic Centre
(1,077,362)
(1,117,162)
(1,033,325)
(988,193)
(319,616)
(305,102)
(318,563)
(144,946)
(1,403,773)
(1,443,461)
(1,325,608)
(1,282,203)
Net (Cost) Revenue to Council for Roebourne Aquatic Centre
Net (Cost) Revenue to Council for Libraries
Net (Cost) Revenue to Council for Cossack Operations
(539,021)
(551,549)
(498,860)
(447,921)
Net (Cost) Revenue to Council for Ovals & Hardcourts
Net (Cost) Revenue to Council for Karratha Bowling & Golf
(1,013,121)
(414,031)
(1,221,493)
(414,031)
(1,799,038)
(379,573)
(1,134,570)
(360,290)
Net (Cost) Revenue to Council for Pavilions & Halls
(2,885,784)
(3,005,991)
(2,192,684)
(2,170,266)
Net (Cost) Revenue to Council for Recreation Projects
(1,151,585)
(1,314,110)
(1,036,348)
(670,595)
(266,109)
(262,973)
(552,815)
(409,578)
(17,928)
(17,928)
(84,775)
3,387
355,635
(1,211,500)
(245,365)
(2,880,628)
(451,560)
(4,063,549)
(256,698)
(2,477,601)
Net (Cost) Revenue to Council for Playgrounds
Net (Cost) Revenue to Council for Medical Services
Net (Cost) Revenue to Council for Other Buildings
Net (Cost) Revenue to Council for The Youth Shed
Page 59
16 July 2012
Shire Of Roebourne
Statement Of Financial Activity (con’t)
by Divisions by Activities
Contd.
2011/2012
Budget
2011/2012
Amended
2011/2012
Year To Date
Amended
Budget
2011/2012
Actual To
Date
$
$
$
$
COMMUNITY SERVICES (con’t)
Net (Cost) Revenue to Council for Youth Centres
Net (Cost) Revenue to Council for Leisure & Learning Precinct
Net (Cost) Revenue to Council for Pam Buchanan Family Centre
Net (Cost) Revenue to Council for Economic Development
DEVELOPMENT,
SERVICES
REGULATORY
&
0
(20,000)
8,075
(198,319)
2,671,577
(20,000)
(107,200)
(173,435)
3,471,577
(5,380,790)
(104,556)
(159,613)
2,466,302
3,429,353
(117,767)
(144,230)
91,057
(725,567)
(1,101,443)
100,414
(856,933)
(1,268,643)
90,170
(800,214)
(1,144,216)
422,657
(737,323)
(789,134)
(626,002)
(544,034)
(490,231)
(137,856)
INFRASTRUCTURE
Net (Cost) Revenue to Council for Building Control
Net (Cost) Revenue to Council for Health Services
Net (Cost) Revenue to Council for Town Planning
Net (Cost) Revenue to Council for Strategic Planning
Net (Cost) Revenue to Council for Community Safety
Net (Cost) Revenue to Council for Ranger Services
Net (Cost) Revenue to Council for Camping Grounds
Net (Cost) Revenue to Council for Depots
Net (Cost) Revenue to Council for Vehicles & Plant
Net (Cost) Revenue to Council for Roads & Streets
Net (Cost) Revenue to Council for Parks & Gardens
Net (Cost) Revenue to Council for Drainage
Net (Cost) Revenue to Council for Footpaths & Bike Paths
Net (Cost) Revenue to Council for Effluent Re-Use Scheme
Net (Cost) Revenue to Council for Cemeteries
Net (Cost) Revenue to Council for Public Toilets
Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties
Net (Cost) Revenue to Council for Roebourne Enhancement
Scheme
Net (Cost) Revenue to Council for Town Beautification
Net (Cost) Revenue to Council for Private Works &
Reinstatements
Net (Cost) Revenue to Council for Works Overheads
Net (Cost) Revenue to Council for Parks & Gardens Overheads
Net (Cost) Revenue to Council for Tech Services
Net (Cost) Revenue to Council for Tech Services Overheads
(273,291)
(289,366)
(824,547)
(60,861)
(1,885,365)
(1,844,953)
(1,739,898)
(1,232,758)
(4,600)
(17,665)
(9,502)
(9,046)
(320,228)
(378,524)
(564,816)
(403,994)
123,508
(2,276,055)
(1,327,691)
(201,487)
(534,692)
(544,159)
(57,634)
(233,696)
(104,369)
413,318
(2,859,038)
(1,288,598)
(201,487)
(423,042)
(515,979)
(53,634)
(297,437)
(104,369)
340,358
(3,609,564)
(1,173,183)
(183,864)
(395,966)
(931,614)
(50,920)
(312,837)
(95,809)
(109,530)
(2,985,130)
(1,164,547)
(167,317)
(477,200)
(664,473)
(73,387)
(228,990)
(62,444)
0
(1,305,558)
0
(1,389,669)
0
(1,276,458)
0
(1,279,688)
0
0
0
(793,863)
(9,443)
0
(5,231)
15,000
(542,061)
(7,375)
0
(21,478)
12,271
(499,073)
(6,439)
133
1,440,709
820,495
(3,294,476)
(3,925)
0
205,808
544,870
339,677
7,621,722
378,278
(13,473)
0
(199,042)
370,499
1,306,831
7,617,822
370,778
(13,473)
(8,260)
(84,229)
2,450,145
1,195,710
9,104,918
353,182
(12,403)
34,830
200,260
3,518,917
1,146,952
8,191,204
454,925
(518)
STRATEGIC BUSINESS PROJECTS
Net (Cost) Revenue to Council for Project Management
Net (Cost) Revenue to Council for Waste Collection
Net (Cost) Revenue to Council for Landfill Operations
Net (Cost) Revenue to Council for Waste Overheads
Net (Cost) Revenue to Council for Karratha Airport
Net (Cost) Revenue to Council for Tien Tsin Inne
Net (Cost) Revenue to Council for Other Airports
Page 60
9.2
16 July 2012
LIST OF ACCOUNTS JUNE 2012
File No:
FM.19
Reporting Author:
Creditors Officer
Date of Report:
26 June 2012
Not applicable
Nil
Attachment(s)
Nil
PURPOSE
To advise Council of payments made since the previous Ordinary Council Meeting.
BACKGROUND
Council has given delegated authority that allows the Chief Executive Officer to approve
payments from Council’s bank accounts either via cheque or through electronic lodgement.
The level of significance for this matter is very high in ensuring trade creditors are
compensated for services they provide to the Shire. These services enable the Shire to
meet the needs and expectations of the community.
Officers have been involved in the approvals of any requisitions, purchase orders, invoicing
and reconciliation matters.
Payments are to be made in accordance with Part 6, Division 4 of the Local Government
Act 1995 and as per the Local Government (Financial Management) Regulations 1996.
Payments are to be made through the municipal fund, trust fund or reserve funds.
Payments are to be in accordance with approved systems as authorised by the CEO.
POLICY IMPLICATIONS
Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy
and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is
available for any expenditure commitments.
Payments are made under delegated authority and are within defined and approved
budgets. Payment is made within agreed trade terms and in a timely manner.
Page 61
16 July 2012
Key Goal #2:
Objectives:
Meeting the set service standards.
Focussing on continuous improvement and best practice.
Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities.
Priorities 2011/12: Set service standards and regularly review to ensure they reflect the communities’ priorities.
Implement internal business improvement program.
It is incumbent on the Shire to have good trade practices. As a leader in the community it is
important that good governance structures and controls are established. Having poor terms
of trade is likely to have increase risk of penalties, loss of quality services and contractors
and increase in dissatisfaction amongst the community. The reverse is the case with good
terms of trade.
ISSUES
Economic Issues
There are indirect benefits to the community with timely payments to the local economy.
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
This is a monthly practice approved through delegation and policy direction.
DELEGATED AUTHORITY
Payments are made in accordance with agreed delegations provided to the CEO and staff
as per Delegation 8 – Payment from the Municipal Find and Trust Fund.
VOTING REQUIREMENTS
Simple Majority
Page 62
16 July 2012
OPTIONS:
Option 1
As per Officer's recommendation.
Option 2
That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local
ACCEPT payments totaling $10,540,220.10 submitted and checked with
vouchers, being made up of :
a. Trust Vouchers 119 to 122 (Inclusive),
b. EFT16043 to EFT16608 (Inclusive),
c. Cheque Vouchers 75003 to 75079 (Inclusive)
d. Cancelled Payments 72732, 72970, 72990, 73024, 73291, 73449,
73762
e. Direct Debits DD15800.1– DD15803.1
f. Payroll Cheques $1,206,358.07
with the EXCEPTION OF __(as listed)__
CONCLUSION
It has been a customary practice that whilst being a leader in the community that we meet
our terms of credit as established between suppliers and aspire to obtain discounts where
practicable. Payments have been approved by authorised officers in accordance with
agreed delegations and policy frameworks.
Res No
:
152134
MOVED
SECONDED
:
:
Cr Lally
Cr Pritchard
That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local
ACCEPT payments totaling $10,540,220.10 submitted and checked
with vouchers, being made up of :
a. Trust Vouchers 119 to 122 (Inclusive),
b. EFT16043 to EFT16608 (Inclusive),
c. Cheque Vouchers 75003 to 75079 (Inclusive)
d. Cancelled Payments 72732, 72970, 72990, 73024, 73291,
73449, 73762
e. Direct Debits DD15800.1 to DD15803.1
f. Payroll Cheques $1,206,358.07
as listed below:
CARRIED
FOR
:
AGAINST
:
Nil
Page 63
16 July 2012
Chq/EFT
119
120
Date
05.06.2012
21.06.2012
121
122
26.06.2012
26.06.2012
Name
S Hansen
Pivot Way Pty Ltd
BGC Modular Australia
Pty Ltd
T & R Homes Pty Ltd
EFT16043
01.06.2012
Telstra Plant Damages
EFT16044
01.06.2012
B Tussler
EFT16045
EFT16046
EFT16047
EFT16048
01.06.2012
01.06.2012
01.06.2012
01.06.2012
Marina Baker
S Shields
Woolworths (WA) Ltd
G Whyte
EFT16049
05.06.2012
EFT16050
05.06.2012
EFT16051
EFT16052
05.06.2012
05.06.2012
EFT16053
05.06.2012
EFT16054
EFT16055
EFT16056
05.06.2012
05.06.2012
05.06.2012
EFT16057
05.06.2012
EFT16058
05.06.2012
EFT16059
05.06.2012
EFT16060
EFT16061
05.06.2012
05.06.2012
Transpacific Cleanaway
Chemring Australia
Chandler Macleod
James Cutfield T/As
Signature Music
Dampier Community
Association
Down To Earth Training &
Assessing
Educational Experience
Pty Limited
Excel Electronics
EFT16062
EFT16063
05.06.2012
05.06.2012
GHD Pty Ltd
Harvey World Travel
EFT16064
EFT16065
05.06.2012
05.06.2012
Hart Sport
Hathaway's Lubricants
EFT16066
05.06.2012
EFT16067
05.06.2012
Karratha Florist
Karratha & Districts
Chamber Of Commerce
EFT16068
05.06.2012
EFT16069
05.06.2012
EFT16070
EFT16071
EFT16072
05.06.2012
05.06.2012
05.06.2012
EFT16073
EFT16074
05.06.2012
05.06.2012
EFT16075
05.06.2012
EFT16076
05.06.2012
Karratha Window Tinting
Karratha Tavern
LRW'S Electrical
Les Mills Aerobics
Australia
Lil's Retravision Karratha
Karratha Furniture &
Bedding
Landmark Engineering &
Design
EFT16077
EFT16078
EFT16079
05.06.2012
05.06.2012
05.06.2012
Market Creations Pty Ltd
WALGA (Marketforce)
P O'Dea
Karratha Contracting Pty
Ltd
Aerodrome Management
Services Pty Ltd
Allied Pickfords - Karratha
Amnet It Services
Corporate Express
Australia Pty Ltd
Karratha Visitors Centre
Karratha Earthmoving &
Sand Supplies
Description
Refund Of Car Parking Pass Deposit
Verge Bond Refund
Amount
50.00
6,000.00
Verge Bond Refund
Verge Bond Refund
Sea Ripple Road - Repairs To Damaged Telstra
Asset
Reimbursement - Excess Water From Burst Retic
Pipe - 12 Knight Place Nickol
Mural Design Workshops - Artist Facilitation Fee
Roebourne Community Art Project - 21.05.12 To
28.05.12
Cancelled Payment
PBFC, Youth Shed & TTI - Grocery Items
Cancelled Payment
17 Mosher Way - Refurbishment Prog Claim 1, 7A &
7B Peterson Ct - Minor Renovations Prog Claim 1,
Walkington Theatre - Works For Projector Donga,
Other Misc Plumbing & Electrical Works At Shire
Sites
Karratha Airport - Annual Aerodrome Technical
Inspection
Administration Building - Packing Boxes x 100,
Storage Fee For Staff Housing
Email - Broadband 2+ - 9/06/2012 to 9/07/2012
TTI Kiosk Stock - Harris Coffee Beans, Misc
Stationery Items For Shire Office
Karratha Airport - Skip Bin Service 02.04.2012 30.04.2012
Karratha Airport - Bird Fright Cartridges
7 Mile Waste Labour Hire
Production & Coordination Of Twilight Tunes, Youth
Shed - Installation Of Data Projector
Hall Hire - Dampier Community Hall Street Art TShirt Design 22.10.11
Traffic Management & Traffic Control - 07.05.2012 08.05.2012
3,000.00
3,000.00
KEC - Playpen For Crèche
Repair TV Antennas At Shire Housing
7 Mile Waste - NGER Reporting Obligations
28.03.12 To 24.04.12
Flights & Accommodation – Perth Meetings
The Youth Shed - Super Mesh Carry Bag For Indoor
Play Ball Pit
Hydraulic Oil
Flowers & Plant Hire For Volunteer Recognition
Awards Night
363.61
366.60
3,640.00
0.00
2,612.57
0.00
206,694.87
6,722.89
979.72
79.00
6,307.05
1,947.04
3,036.00
11,963.56
3,630.00
150.00
4,160.00
282.04
764.50
3,894.00
1,407.80
212.50
1,191.35
175.00
2012/13 KDCCI Directory Sponsorship
Booking Confirmation Fee - REAF Festival 28.08.12
To 25.09.12
11,550.00
Dozer Hire - Rehabilitate Gravel Pits
Walkington Theatre - Window Tinting At Coles &
Woolworths Entry Doors
TTI Kiosk Stock
Robin Brush & Holder Assembly
15,576.00
350.00
962.50
9,308.24
95.00
KEC - CxWorx Black Tubing / Fitness Belt
PBFC Cafe Supplies
203.95
369.80
Karratha Library - Cupboard
488.00
Bin Keys
The Walkington Theatre Pilbara Classies Advertising
- 01.05.2012
Advertising
Reimbursement Of Animal Welfare Officer Police
105.60
Page 64
165.00
695.41
55.50
16 July 2012
Chq/EFT
Date
Name
EFT16080
05.06.2012
EFT16081
05.06.2012
Poolmart Karratha
Point Samson Community
Association Inc
EFT16082
05.06.2012
EFT16083
EFT16084
EFT16085
05.06.2012
05.06.2012
05.06.2012
Water2Water
Pilbara Iron Company
(Services) Pty Ltd
Parry's Merchants
Poinciana Nursery
EFT16086
05.06.2012
Roebourne Art Group
EFT16087
05.06.2012
Roebourne Visitor Centre
EFT16088
05.06.2012
EFT16089
05.06.2012
EFT16090
05.06.2012
EFT16091
05.06.2012
EFT16092
EFT16093
05.06.2012
05.06.2012
EFT16094
05.06.2012
Sandover Pinder Pty Ltd
St John AmbulanceKarratha
Signswest Stick With Us
Sign Studio
Shell Company Of
Australia
Shenton Enterprises Pty
Ltd
Sealanes
Royal Life Saving Society
WA Inc
EFT16095
EFT16096
EFT16097
EFT16098
05.06.2012
05.06.2012
05.06.2012
05.06.2012
EFT16099
05.06.2012
EFT16100
05.06.2012
EFT16101
05.06.2012
EFT16102
EFT16103
05.06.2012
05.06.2012
EFT16104
05.06.2012
EFT16105
EFT16106
05.06.2012
05.06.2012
EFT16107
EFT16108
05.06.2012
05.06.2012
EFT16109
05.06.2012
EFT16110
EFT16111
05.06.2012
05.06.2012
F White-Hartig
Courier Australia (Toll
Ipec Pty Ltd)
Atom Supply
Blackwoods (Atkins
Carlyle Ltd)
A Noble & Son Ltd - WA
Division
Auslec
Australia Day Council Of
WA (Inc)
Protector Alsafe
Attorney-General's
Department
Assured Waterside
Apartments
Artcraft Pty Ltd
EFT16112
05.06.2012
Avdata Australia
EFT16113
05.06.2012
Alliance Power & Data
EFT16114
05.06.2012
APP Corporation Pty Ltd
EFT16115
EFT16116
EFT16117
EFT16118
EFT16119
05.06.2012
05.06.2012
05.06.2012
05.06.2012
05.06.2012
EFT16120
EFT16121
05.06.2012
05.06.2012
AAM Pty Ltd
BOC Limited
BP Roebourne
Beaurepaires
BC Lock & Key
Boundaries Australia Pty
Ltd
Wickham Service Station
Travelworld Karratha
TNT Express
Truck Centre (WA) Pty Ltd
The Locals
Wickham Community
Association (Inc)
Landmark Operations
Limited
Description
Clearance
51 Clarkson Way - Provide Full Service To Pool &
Creepy Crawly
Bucks For Bags Donation For Clean Up 29.04.12 157 Bags
KEC - Monthly Service Fee For Water Coolers May
2012
Wickham & Dampier Library - Electricity Charges
31.03.12 To 30.04.12 31 Days 11987 Kwh
TTI, Youth Shed & Cossack Kiosk Stock
Poinciana Trees & Soil Conditioner
NAIDOC Week 2012 - Copyright Agreement For Use
Of Ngarluma Country Artwork
Seniors Event - Port Tour & Crafts Session 22.05.12,
Book Selection For Cossack Café
Karratha Airport - Project Design Brief & Travel
Expenses For Terminal Upgrade
FBCC & KAC First Aid Supplies
Amount
1,138.00
942.00
53.50
4,249.22
5,901.15
2,569.60
1,000.00
2,422.16
32,494.77
877.85
Signage
2,571.80
Diesel
7,482.72
KAC - Dolphin Wave Robotic Cleaner 20m
Admin Building – Coffee / Tea supplies
3,630.00
319.47
KAC - Lifesaving Equipment
Flights For NAIDOC Week Entertainment & Shire
Employees
Freight
Tapett Cover Gasket
Sandfly & Mozzie Stuff Lotion 200Gr
Bucks For Bags Donation For Clean Up 20.05.12 122 Bags
2,528.60
Cydectin Pour-On
Reimbursement Of Mileage To Attend Council &
Committee Meetings 06.03.2012 - 04.05.2012
1,034.00
7,238.00
1,537.63
302.10
279.40
732.00
2,202.00
Freight
Full Length Body Cover
127.94
210.47
Gloves-Nitrole Disposable
161.48
Galvanised Split Links
Karratha Airport - Flood Lamp
41.25
113.74
Australian Paper Hand Waver Flags
Uniforms
Karratha Airport - AusCheck Lodgements for April
2012
Accommodation Cancellation Fee
Signage
Karratha Airport - Billing Service Fees & Charges April 2012
Karratha Airport HV/LV Upgrade Project Superintendent's Representative Progress Claim
Fees For Business Case Development - Lazy Lands
Feasibility Project April 2012
Ground Truth Survey LiDAR Data - Various Sites
East Of Dampier - Roebourne
Workshop - Argoshield Universal Size G
Diesel
Repair & Replace Tyres On Shire Vehicles
Key Cutting & Supply Padlocks
Karratha Airport - Supply & Install Fencing & Hand
Rail System
Diesel
Page 65
620.00
1,295.71
1,313.00
195.00
353.10
1,148.34
26,362.05
19,772.56
70,414.30
235.07
1,138.71
18,438.36
2,850.27
64,670.10
434.43
16 July 2012
Chq/EFT
Date
Name
BT Equipment Pty Ltd T/a
Tutt Bryant Equipment
Boston Maintenance
Services
EFT16122
05.06.2012
EFT16123
05.06.2012
EFT16124
EFT16125
05.06.2012
05.06.2012
EFT16126
05.06.2012
EFT16127
05.06.2012
EFT16128
05.06.2012
EFT16129
EFT16130
EFT16131
EFT16132
05.06.2012
05.06.2012
05.06.2012
05.06.2012
EFT16133
05.06.2012
Coates Hire Operations
Coca-Cola Amatil
(Holdings) Ltd
Covs Parts Pty Ltd
(formerly Coventry Group
Ltd)
Chemform
Coral Coast Print Pty Ltd
Cleverpatch Pty Ltd
Carpet Hotline
Commercial
EFT16134
05.06.2012
Coral Coast Electrical
EFT16135
05.06.2012
EFT16136
05.06.2012
Catherine Cresswell
Community Living
Association
EFT16137
EFT16138
EFT16139
EFT16140
EFT16141
05.06.2012
05.06.2012
05.06.2012
05.06.2012
05.06.2012
EFT16142
EFT16143
EFT16144
05.06.2012
05.06.2012
05.06.2012
EFT16145
05.06.2012
EFT16146
EFT16147
EFT16148
EFT16149
EFT16150
05.06.2012
05.06.2012
05.06.2012
05.06.2012
05.06.2012
Chubb Fire Safety Ltd
Fortesque Bus Service
Pty Ltd
Fire & Safety WA
Fresh Promotions
Gas City Pest Control
Globe Australia Pty Ltd
EFT16151
EFT16152
05.06.2012
05.06.2012
Geografia
G.C. Sales WA
EFT16153
05.06.2012
Gamut Enterprises
EFT16154
EFT16155
05.06.2012
05.06.2012
EFT16156
05.06.2012
EFT16157
05.06.2012
EFT16158
05.06.2012
EFT16159
05.06.2012
EFT16160
05.06.2012
EFT16161
05.06.2012
Home Hardware Karratha
Harvey Norman
Haines Norton (WA) Pty
Ltd
Hightower Planning &
Development
Insight Callcentre
Services
Iron Mountain Australia
Pty Ltd
Irene Carbone T/A The
Lulus Pty Ltd
Ideal Office Furniture Pty
Ltd
EFT16162
05.06.2012
EFT16163
05.06.2012
N Babar
CJD Equipment
Centurion Transport Co
Pty Ltd
Alex Just Creative Pty Ltd
Dy-Mark (Aust) Pty Ltd
Dave's Transit Service
Draftex Corporation
E & MJ Rosher Pty Ltd
Scottish Pacific Business
Finance P/l (Eyres Safety
Optics)
Environmental Industries
Farinosi & Sons Pty Ltd
Integral Development
Imani Development
Austral Pty Ltd
Description
Water Tank
Ball Valve 1/2
Refund Of KEC Multi Sports Program - Program
Cancelled
Air Filter Breather Fuel
Freight
Collection Of Boom Lift Used During Network
Upgrade
KAC Kiosk Stock
Depot & 7 Mile Waste - Misc Parts & Stock Items
Washroom Cleaner - Toilet & Shower Cleaning
Printing
Karratha Library - Craft Items
Amount
478.59
92.62
64.00
148.30
10,285.83
598.07
162.46
2,574.45
451.53
440.90
699.48
Administration Main Offices - Install Carpet Tiles
The Youth Shed - Installation Of Additional Circuit &
Power Outlets
Karratha Leisure Complex - Purchase Of Design The
Runner
Donation - For Purchasing Djembe Drums For
Disability Percussion Workshops
Integrated Strategic Planning Project - Graphic
Design Asset Management Plan Document - 50%
Spray'n'Mark Layout Paint - White
KEC Holiday Program Bus Transport From Wickham
Draftex Plan Clamps
Filters
61,419.60
Safety Glasses
Cattrall Park - Maintenance Contract April 2012
Concrete
Karratha Airport & Wickham Daycare - Supply New
Fire Extinguishers
Community Bus Sunday Service - 01.04.2012 30.04.2012
Collapsible Knapsack
FBCC - Promotional Items
Rodent Baiting & Pest Control
Rodent Baiting Station
Consultant To Develop & Implement 2012 Annual
Community Needs & Satisfaction Survey
700 x 240L Municipal Garbage Bins
NAIDOC Week - Sean Choolburra MC/Comedian
08.07.2012
Youth Shed - Karcher High Pressure Cleaner &
Hardware supplies
PBFC Cafe Supplies, Karratha Library Filing Cabinet
Financial Report & Management Reporting
Workshop Registration Fee - 21.05.12-22.05.12
Town Planning Assessment Contract Services March 2012 - 69.5 Hours
623.40
20,192.50
622.60
Insight Call Centre Services - April 2012
Relocation Of Records Material From Depot Stores &
Archive Room To Welshpool Facility
Cossack Family Day – Children’s Entertainment The
Lulus - Final Payment
1,008.15
FBCC - 120 Plastic Stackable Chairs
Business Improvement Transformational Project
Management
Eco-Caravan Park - Cost Benefit Report & Financial
Feasibility Model - Stage 1 50%
5,940.00
Page 66
6,171.00
1,000.00
2,000.00
2,194.50
157.87
1,650.00
171.00
230.85
1,147.30
4,068.00
1,315.60
4,453.90
689.70
179.52
7,481.10
32,340.00
5,789.00
623.89
906.85
1,870.00
9,938.50
7,606.79
2,360.00
102,895.16
14,950.00
16 July 2012
Chq/EFT
Date
Name
Jenny Peel Consulting
Services
Karratha Smash Repairs
EFT16164
EFT16165
05.06.2012
05.06.2012
EFT16166
05.06.2012
EFT16167
EFT16168
05.06.2012
05.06.2012
EFT16169
EFT16170
EFT16171
05.06.2012
05.06.2012
05.06.2012
EFT16172
05.06.2012
Keyspot Services
Karratha Veterinary
Hospital
Karratha Auto Electrics
Karratha Falcons Junior
Football Club
Kott Gunning
Komatsu Australia Pty Ltd
Karratha Newsagency TTI Account
EFT16173
EFT16174
05.06.2012
05.06.2012
Peter Keelan
Karratha Window Tinting
EFT16175
EFT16176
EFT16177
05.06.2012
05.06.2012
05.06.2012
Lyons & Peirce
Liftmec Pty Ltd
Landgate
EFT16178
05.06.2012
EFT16179
05.06.2012
EFT16180
05.06.2012
EFT16181
05.06.2012
EFT16182
05.06.2012
EFT16183
05.06.2012
CA & MJ Lommers Pty Ltd
Macdonald Johnston
Engineering
Pilbara Motor Group
(Moxham Motors)
Modern Teaching Aids Pty
Ltd
Media Monitors Australia
Pty Ltd
MCC Australia Sanjin
Mining Pty Ltd
EFT16184
05.06.2012
EFT16185
05.06.2012
EFT16186
05.06.2012
EFT16187
EFT16188
05.06.2012
05.06.2012
EFT16189
05.06.2012
EFT16190
05.06.2012
EFT16191
EFT16192
05.06.2012
05.06.2012
EFT16193
05.06.2012
EFT16194
05.06.2012
EFT16195
05.06.2012
EFT16196
EFT16197
EFT16198
EFT16199
05.06.2012
05.06.2012
05.06.2012
05.06.2012
EFT16200
05.06.2012
EFT16201
05.06.2012
EFT16202
05.06.2012
EFT16203
05.06.2012
Mary Jeavons Landscape
Architects
MM IT Consulting (WA)
Pty Ltd
Mandalay Technologies
Pty Ltd
Melbourne Business
School
Pilbara News
NW Communications & IT
Specialists
Redwave Media Ltd
Northwest Copier & Fax
Services
NS Projects
Neverfail Springwater Pty
Ltd - HR Office Account
Ltd - 7 Mile Waste
Account
National Sorry Day
Committee
Orica Australia Pty Ltd
OTS Landscaping Service
Okely Broderick Solutions
Pilbara Motor Group
The Paper Company Of
Australia Pty Ltd
Pilbara TAFE
Play Right Australia Pty
Ltd
Pilbara Newspapers Pty
Ltd (Pilbara Echo)
Description
Amount
OHS Database Configuration 12 - 21/05/2012
Tow Abandoned Vehicles
Plaques & Engravings - Emergency Services
Evenings X 15 Plaques
331.10
1,540.00
Cancelled Payment
Repairs To Trailer Circuit Indicator
50% Light Token Reimbursement 11.05.11 14.06.11
& 04.08.11
Legal Advice
Lamp, Guide, Shim
TTI Kiosk Stock - Newspapers & Magazines
Youth Shed - Facilitation Fee For Film Sound &
Drumming Program - May 2012
Karratha Library - Window Tinting
Karratha Airport - Emergency Potable Water
Supplies
7 Mile Waste - Mobilisation CatD7R Dozer 09.05.12
Rural UV General Revaluation - 2012/2013
Peer Review Of Alternative Solution - Car Park
Ventilation
Misc Parts & Equipment
Filters
KEC Programming - Multi Purpose Powder Glue
Media Monitoring Service For Broadcast Only 01.05.2012 - 31.05.2012
675.00
0.00
247.50
830.35
3,285.15
723.21
1,395.22
4,673.25
797.50
36,583.38
726.00
1,426.10
1,375.00
5,217.31
891.57
69.08
619.40
Rates Refund For Assessment A78278
Bulgarra Playground - Detailed Design & Project
Management Stage 4 - Contract Administration
Further 25%
5,285.50
Karratha Airport - Configure Firewall Setup
7,044.32
7 Mile Waste - Printer Rolls
Enrolment - Leadership Development Program 10.09.12 To 14.09.12
Advertising
35.47
660.00
9,885.00
2,840.00
7 Mile Waste - UHF Compact Handheld Radio
Cyclone Awareness Radio Segments - April 2012,
Annual Community Needs Survey
3,032.04
Copier Meter Readings
Architect Consultant Brief Development
6,426.24
6,875.00
Administration Annexe - 15L Water Refills
7 Mile Waste - 15L Water Refills
614.89
235.40
56.05
Sorry Day Items - Badges DVDs & Flags
Bulgarra - 78 Days Service Fee 920kg Chlorine
Cylinder - 01.04.12 To 30.04.12
PBFC - Garden Maintenance
Managerial Coaching Sessions - 5 Hours
Filters, Gaskets & Other Misc Parts
2,124.00
A4 Paper 80gsm Pure White
Accommodation For PAN International - REAF
P.Mousaferiadis & T.Young , Microsoft Word
Intermediate Training
Training Course - Playground Safety 22.05.12 To
24.05.12
2,019.60
Advertising
3,887.93
Page 67
1,281.56
1,848.00
1,512.50
1,857.76
1,025.00
1,980.00
16 July 2012
Chq/EFT
Date
EFT16204
05.06.2012
Name
Pilbara Access
Management Solutions
WA
EFT16205
EFT16206
05.06.2012
05.06.2012
P&G Body Builders
D Pentz
EFT16207
05.06.2012
EFT16208
05.06.2012
Poolwerx Karratha
PaperCut Software
International Pty Ltd
EFT16209
EFT16210
05.06.2012
05.06.2012
Playtec Pty Ltd
PPC Worldwide
EFT16211
05.06.2012
PROtog
EFT16212
05.06.2012
Debra Piggott
EFT16213
05.06.2012
Quinntessential Marketing
EFT16214
EFT16215
05.06.2012
05.06.2012
EFT16216
05.06.2012
EFT16217
05.06.2012
EFT16218
EFT16219
05.06.2012
05.06.2012
Roy Galvin & Co Pty Ltd
Raeco
Rafa Recruitment &
Workforce Development
Revolution Truck & Trailer
Parts
Amcap (Formerly Skipper
Truck Parts)
Kmart Karratha
EFT16220
EFT16221
05.06.2012
05.06.2012
State Emergency Service
Syba Signs Pty Ltd
EFT16222
EFT16223
05.06.2012
05.06.2012
Seasons Of Perth
Seek Limited
EFT16224
EFT16225
EFT16226
EFT16227
05.06.2012
05.06.2012
05.06.2012
05.06.2012
EFT16228
05.06.2012
Skillpath On-site Training
Stihl Shop (West Perth)
Swoon Design Studio
Steel Cap Recruitment
Sabar Technologies Pty
Ltd
EFT16229
05.06.2012
G Shoemark
EFT16230
05.06.2012
Sabar Parking Service Pty
Ltd
EFT16231
05.06.2012
Solcomm Pty Ltd
EFT16232
EFT16233
05.06.2012
05.06.2012
EFT16234
05.06.2012
EFT16235
05.06.2012
EFT16236
05.06.2012
EFT16237
05.06.2012
Sony Pictures Releasing
Telford Industries
Tradelink Plumbing
Supplies
Transpacific Industrial
Solutions
The Planning Group WA
Pty Ltd (TPG)
20th Century Fox Film
Distributors Pty Ltd
EFT16238
05.06.2012
EFT16239
EFT16240
05.06.2012
05.06.2012
EFT16241
EFT16242
EFT16243
05.06.2012
05.06.2012
05.06.2012
Uniqco (WA) Pty Ltd
Karratha Timber &
Building Supplies
(formerly Versatile)
Village Roadshow Pty Ltd
Westrac Equipment Pty
Ltd
Woolworths (WA) Ltd
WA Library Supplies
Description
7 Mile Waste - Hire Of Scaffold Platforms / Stairs
Provide Replacement Tarp For Hook Bin Truck Tarp
System
Reimbursement of Utilities
38 Lewis Drive - Monthly Swimming Pool
Maintenance - To 18.05.12
IT - PaperCut Assurance & Support (250 Users) 12
Months
The Youth Shed - Child Proof Gate To Toddler Area,
Floor Cushions, Protective Box For Ball Washer
Mediation & Consultancy Services Costs
KEC - Group Fitness Batteries & Charger For
Microphones
Reimbursement Of Flights For Frank Butler's Family
To Attend Opening Of Frank Butler Community
Centre
People Pulse Online Survey Software Renewal
16.05.2012 - 15.05.2013
Backflow Prevention Part For Bulgarra Oval
Playground
Karratha Library - Brackets For Library Shelving
Technical Support For The Collective Agreement ReNegotiation 09.04.2012 - 28.05.2012
400L Fuel Tank
Filters
Extension Cords & Power Boards
Quarterly Payment To Karratha Unit: April To June
2012
Karratha Library - Signs & Shelf Dividers
Employee Accommodation - Safety Con Conference
24/05/2012
SEEK Job Pack
Training - Administrative Assistants Conference Perth 10.02.12
Peltor Protective Visor Kit
Printing & Design Costs
Karratha Airport Labour Hire
Karratha Airport - Replacement of Car Park Exit
Terminals
Reimbursement Of Telephone Charges As Per
Contract - 01.05.2012 - 30.05.2012
Karratha Airport - Remote Customer Service
Agreement For Paid Parking System - 01.05.12 To
31.05.12
IT - Wireless Network Power Injectors - PTP
300/500/600 Series
Walkington Theatre - Film License Fees For 21 Jump
Street 18.05.12
Chem-Chlor
Cossack - 20mm Hose Cock
Karratha Airport - Supply Plant & Labour For
Exploratory Hydro Excavation
Professional Advice - Urban Design Review City
Centre
Walkington Theatre - The Descendants Film Licence
Fee
Fleet Management Consultancy Services - As Per
Scope Of Work Dated 28.01.12
Amount
907.50
1,567.00
266.94
121.66
486.20
7,278.70
5,775.00
133.90
2,029.52
7,095.00
461.82
200.64
5,603.35
2,405.89
453.39
56.75
5,500.00
1,776.50
169.00
1,848.00
299.00
280.00
1,055.45
14,510.58
50,658.30
199.08
2,200.00
1,410.75
886.20
2,425.20
19.18
3,379.42
1,938.20
544.70
24,200.00
Maintenance Items
Walkington Theatre - Film Licences
586.67
2,292.30
Infra Red Oil Analysis Kit with Funnel
Air Wick Aerosol
Wickham Library - General Supply Items
1,488.22
54.72
564.70
Page 68
16 July 2012
Chq/EFT
EFT16244
Date
05.06.2012
Name
Wurth Australia Pty Ltd
EFT16245
EFT16246
EFT16247
05.06.2012
05.06.2012
05.06.2012
WA Billboards
Webset Security
Workpac Pty Ltd
EFT16248
EFT16249
05.06.2012
05.06.2012
A Ward
Yakka Pty Ltd
EFT16250
05.06.2012
Downer Edi Works Pty Ltd
EFT16251
07.06.2012
B Tussler
EFT16252
07.06.2012
EFT16253
EFT16254
07.06.2012
07.06.2012
EFT16255
EFT16256
07.06.2012
07.06.2012
P Shah
Smokemart
Tradelink Plumbing
Supplies
Woolworths (WA) Ltd
EFT16257
07.06.2012
EFT16258
EFT16259
EFT16260
EFT16261
EFT16262
EFT16263
EFT16264
07.06.2012
07.06.2012
07.06.2012
07.06.2012
07.06.2012
13.06.2012
13.06.2012
Total Electrical
Communication Services
K Christensen
Dept Of Housing & Works
T Swetman
B Middleton
Australian Taxation Office
Child Support Agency
EFT16265
12.06.2012
S Kot
EFT16266
12.06.2012
EFT16267
EFT16268
12.06.2012
12.06.2012
EFT16269
12.06.2012
F White-Hartig
Australasian Performing
Right Assoc.
L McGlenchy
Calculator & Handheld
Systems & Services
EFT16270
EFT16271
12.06.2012
12.06.2012
K Galvin
Hudson Software
EFT16272
12.06.2012
EFT16273
EFT16274
EFT16275
12.06.2012
12.06.2012
12.06.2012
Haven Designs
Karratha Veterinary
Hospital
D Scott
Verisign Australia Pty Ltd
EFT16276
EFT16277
EFT16278
12.06.2012
12.06.2012
12.06.2012
EFT16279
12.06.2012
B Van Le
Woolworths (WA) Ltd
Earthcare Landscapes
Development Assessment
Panels
EFT16280
15.06.2012
F White-Hartig
EFT16281
15.06.2012
Convic Skate Parks Pty
Ltd
EFT16282
15.06.2012
M Cameron
EFT16283
EFT16284
15.06.2012
15.06.2012
C King
Nickol Bay Hospital
EFT16285
EFT16286
15.06.2012
15.06.2012
EFT16287
15.06.2012
D Pentz
Woolworths (WA) Ltd
Pindan Contracting Pty
Ltd
Description
Workshop Consumables
Walkington Theatre - Signage Woodside Moonrise
Cinema 27.05.12 To 24.06.12
Karratha Airport - Contracted Security Services
Karratha Airport - Security Staff
Reimbursement Of Accommodation - Indian Ocean
Hotel 28.03.2012
Uniforms
Pt Samson Townsite - Installation & Repairs To
Footpaths, Street & Footpath Repairs Within Shire
Study Assistance Reimbursement For Approved
Study
Graphic Design Of Asset Management Plan
Document - Workforce Plan
Conference Expense - Autocad Training Melbourne
14/05/12 - 18/05/12
TTI Kiosk Cigarettes
Police Barracks Backpackers - Poly Pipe (blue) High
Density
TTI, Cossack Café - Kiosk Stock
Installation of Sport Lighting To Nickol West Skate
Park & Tambrey Oval - Progress Claim 2
Karratha Airport - High / Low Voltage Power Upgrade
- Progress Claim 4
Home Ownership Allowance
Payroll Deductions
Payroll Deductions
Payroll Deductions
Conference Expenses - 17 - 21.06.2012 - National
General Assembly Of Local Government - Canberra
KEC APRA License Fees 1/06/2012 - 31/08/2012
Reimbursements For 40 Mile Caretaker
Rangers - Hema Navigator HN6
Who’s-In Depot Office User Upgrade
Administration Office Expansion Project - Progress
Claim 11
Healthy Dog Day -15 May 2012 Professional Time &
Medication
Conference Expenses - Maximising Your Leadership
Secure Site Pro Certificate - 29.05.2012 - 30.05.2018
Conference Expenses - 18.06.2012 - 06.07.2012
Apprenticeship Training
TTI Kiosk Stock
Bulgarra Playground Development Stage 1
Development Planning Application P2879 Development Assessment Panels Fee
Conference Expense - CEO Interviews & Meeting
Perth 12/06/12 - 14/06/12
Youth Shed Skate Park - Approved Contract
Variations 06-11/12 Council Resolution 151881 19
September 2011
Conference Expense - AAA Regional Airport Forum
Canberra 20/06/12 - 21/06/12
Conference Expense - Risk Management
Compliance & Enforcement Perth
Outpatient Consultation 01/10/11
Conference Expense - Perth Monthly Meetings
22/06/12 - 22/06/12
PBFC & Youth Shed - Cafe Supplies
KLC - Construction As Per Tender G06-10/11
Page 69
Amount
1,290.78
1,045.00
38,845.40
3,481.59
153.00
3,173.36
287,896.85
2,000.00
2,579.50
632.75
4,294.15
9,381.26
956.60
153,197.00
881,142.86
572.00
650.00
555.00
550.00
208,115.90
1,193.25
380.30
495.10
443.63
238.95
2,150.00
528.55
220.00
8,822.00
2,561.80
224.25
9,784.50
2,125.30
816.31
276,393.59
12,640.00
280.60
35,922.10
263.75
242.35
111.45
263.75
2,666.23
2,405,056.27
16 July 2012
Chq/EFT
Date
Name
Barrier Reef Pools Great
Northern
Building Commission
(Building Services Levy)
Karratha First National
Real Estate
Karratha City Real Estate
Jacquie Lymbery
North West Realty
Pilbara Real Estate
Ray White Real Estate
Crawford Realty Karratha
EFT16288
15.06.2012
EFT16289
18.06.2012
EFT16290
EFT16291
EFT16292
EFT16293
EFT16294
EFT16295
EFT16296
19.06.2012
19.06.2012
19.06.2012
19.06.2012
19.06.2012
19.06.2012
19.06.2012
EFT16297
19.06.2012
EFT16298
19.06.2012
Karratha Self Storage
Peter Hunt Architect
Superannuation Fund No
2
EFT16299
20.06.2012
Ltd
EFT16300
20.06.2012
Avis Australia Car Hire
EFT16301
20.06.2012
Allied Pickfords - Karratha
EFT16302
20.06.2012
EFT16303
20.06.2012
EFT16304
EFT16305
EFT16306
EFT16307
20.06.2012
20.06.2012
20.06.2012
20.06.2012
EFT16308
EFT16309
EFT16310
20.06.2012
20.06.2012
20.06.2012
EFT16311
20.06.2012
EFT16312
20.06.2012
All Seasons Karratha
Austral Mercantile
Collections Pty Ltd
Pilbara Bakeries T/A BT's
Bakery
Bullivants
Chefmaster Australia
Chemsearch Australia
Corporate Express
Australia Pty Ltd
Transpacific Cleanaway
Chandler Macleod
Dampier Community
Association
Davis Langdon Australia
Pty Ltd
EFT16313
20.06.2012
Excel Electronics
EFT16314
20.06.2012
EFT16315
EFT16316
EFT16317
20.06.2012
20.06.2012
20.06.2012
Forte Airport Management
Karratha Beach Tyres Pty
Ltd
GHD Pty Ltd
Garrards Pty Ltd
EFT16318
EFT16319
EFT16320
20.06.2012
20.06.2012
20.06.2012
Harvey World Travel
Hart Sport
Hathaway's Lubricants
EFT16321
EFT16322
20.06.2012
20.06.2012
EFT16323
EFT16324
EFT16325
20.06.2012
20.06.2012
20.06.2012
EFT16326
20.06.2012
Ifap
Karratha Florist
Karratha International
Hotel
Karratha Tavern
LRW'S Electrical
Les Mills Aerobics
Australia
EFT16327
20.06.2012
EFT16328
20.06.2012
Lil's Retravision Karratha
Local Government
Managers Australia
EFT16329
EFT16330
20.06.2012
20.06.2012
Jacquie Lymbery
M Joyce Crane Hire
Description
Amount
Refund Verge Bond
6,000.00
BSL April 2012 - Building Permits
11,011.84
Shire Housing Monthly Rental Payments
Self Storage Shed For Records Storage 19/06/12 18/07/12
33,758.34
5,214.29
7,691.42
26,071.43
29,547.62
31,878.71
13,687.50
4/2 Welcome Road Lease: 19/06/12 - 18/07/12
Dampier Highway Streetscape Galbraith & Balmoral
East Roundabouts, Admin Building Furniture
Disassembly, Other Electrical & Plumbing,
Maintenance & Repairs At Shire Sites
Provision Of A Hire Vehicle - 05.06.2012 07.06.2012
Removalists Charges - Release From Storage To 7B
Petersen Way
Accommodation - P. Dhu - Leading Hand/Supervisor
Course
412.50
2,711.03
231,688.62
458.74
1,138.03
958.00
Debt Collection Charges - Rates
2,659.55
TTI & PBFC Kiosk Stock - Bread & Rolls
Cleaner & Degreaser
Garbage Bags 80L
Super Chemzyme 1V Plus
Stationery Items For Admin Office & Various Shire
Sites
Karratha Airport - Daily Skip Bin Services - May 2012
7 Mile Waste Labour Hire
3,128.90
316.01
1,797.60
1,689.88
10,462.92
2,223.90
30,507.26
Hardy Reserve - Bollards For Beautification Project
11,000.00
Consultancy Services
209A & 209B Richardson Way - Install New TV
Antenna
Karratha Airport HV/LV Upgrade Project - Project
Management Stage 3
50,886.41
Repair & Replace Tyres On Shire Vehicles
Roebourne Technical Scoping Study - May 2012
Depot - Biflex Duo
Flights - Karratha Perth Melbourne Return - 10.05.12
To 25.10.12
KEC - Gym Equipment
Titan Cargo Engine Oil
Training - Surface Ventilation Course - 16.07.12 To
18.07.12 Course Fee/Assessment
Gala Dinner Flower Arrangements - 06.06.2012
Accommodation & Meals - C. Rafanelli - 12.06.2012
- EBA Negotiations
TTI Kiosk Stock
Filters
4,355.25
34,087.90
1,677.42
KEC - Gym Classes 01.06.12 To 30.06.12
Youth Shed – Fridge, Freezer, Camera &
Accessories
LGMA - Corporate Planners Network WA Annual
Subscription 2011-2012
15 Gecko Circle Water Usage 14.12.2011 16.02.2012 - 65 Days 78 Units
FBCC - Hire 25T Crane To Lift Toilet Block At
Page 70
440.00
41,360.00
1,108.00
6,112.80
4,700.00
1,560.00
360.00
382.50
8,619.30
44.96
833.82
3,160.00
215.00
180.25
1,093.21
16 July 2012
Chq/EFT
Date
Name
EFT16331
EFT16332
EFT16333
20.06.2012
20.06.2012
20.06.2012
Mangrove Hotel
M.E.Y. Equipment
EFT16334
EFT16335
EFT16336
20.06.2012
20.06.2012
20.06.2012
WALGA (Marketforce)
Martin Sparks
Poolmart Karratha
EFT16337
EFT16338
EFT16339
20.06.2012
20.06.2012
20.06.2012
Water2Water
Parry's Merchants
Perth Irrigation Centre
EFT16340
20.06.2012
Roebourne Visitor Centre
EFT16341
EFT16342
20.06.2012
20.06.2012
EFT16343
20.06.2012
EFT16344
EFT16345
20.06.2012
20.06.2012
EFT16346
EFT16347
EFT16348
20.06.2012
20.06.2012
20.06.2012
St Lukes College
Sebel Furniture Ltd
Sign Studio
Shell Company Of
Australia
Reliance Petroleum
Shenton Enterprises Pty
Ltd
Stihl Shop Redcliffe
Te Wai Manufacturing
EFT16349
20.06.2012
EFT16350
20.06.2012
3rd Karratha Scout Group
Royal Life Saving Society
WA Inc
EFT16351
20.06.2012
Town Link Couriers
EFT16352
EFT16353
EFT16354
EFT16355
EFT16356
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
EFT16357
20.06.2012
EFT16358
20.06.2012
Travelworld Karratha
TNT Express
Truck Centre (WA) Pty Ltd
The Retic Shop
Visimax
Wickham Community
Association (Inc)
Landmark Operations
Limited
EFT16359
20.06.2012
Whelans
EFT16360
20.06.2012
EFT16361
EFT16362
20.06.2012
20.06.2012
EFT16363
20.06.2012
F White-Hartig
Worksense Safety &
Workwear
Atom Supply
Blackwoods (Atkins
Carlyle Ltd)
EFT16364
20.06.2012
EFT16365
EFT16366
20.06.2012
20.06.2012
EFT16367
EFT16368
EFT16369
20.06.2012
20.06.2012
20.06.2012
EFT16370
EFT16371
20.06.2012
20.06.2012
EFT16372
EFT16373
20.06.2012
20.06.2012
EFT16374
20.06.2012
Description
Bulgarra Sporting Oval
Employee Accommodation - 17.05.2012 19.05.2012
Throttle Assembly
IT - CMS Upgrade V1 to V2.5
Advertising - The West Australian 19-05-12 Executive Manager Infrastructure Service
Drive Swivel Head Ratchet
RAC - Granulated Chlorine
KEC - Monthly Service Fee For Water2Water Twin
System
TTI & Youth Shed Kiosk Stock
Control Module Galcan 7001
Roebourne Visitor Centre Funding Contribution January February & March 2012
May 2012 Quarterly Grant Round - Karratha Arts &
Learning Centre
FBCC - Duralite Tables
Dreamers Hill - Aluminium Signage
Diesel
Diesel
RAC - Repairs To Automatic Suction Cleaner
Parts - Air Cleaner Cover
Lifeguard Polo Shirts
Grant Round Grant Funds - Feb 2012: 5 x Camp
Patrol Boxes
Pool Lifeguard Re Qualification
Delivery Fee - Dampier Highway Streetscaping
Project Documents
Flights - GER-PER Return For C. Rafanelli To Attend
EBA Negotiations
Freight
Parts - Fuel Sender
Retic Repair Items
Notebooks - Rangers
Contribution - Wickham Community Garden Banners
Photography Consultation
SST Enviro Dye Blue
Planning Services - Crown Subdivision - Bulgarra
Sporting Precinct Consultation
Reimbursement Of Airport Parking Fees 12.06.2012
Depot - Safety Boots
Paint Stirrer & Ladder
Computelec Pty Ltd
Airport Lighting Specialists
Pty Ltd
Protector Alsafe
Dorma Automatics Pty Ltd
A & P Transport
Abco Products
Abberfield Industries Pty
Ltd
Assetic Australia Pty Ltd
Apprenticeships Australia
Avdata Australia
West End Arts Australia
Pty Ltd T/a Archipelago
Amount
2,340.00
101.81
1,661.00
5,713.55
152.40
621.60
53.50
15,977.00
2,457.36
55,273.15
1,385.00
5,060.00
2,711.50
18,884.46
94,798.29
289.80
18.60
3,193.00
957.75
527.50
25.00
310.00
1,279.08
439.15
3,053.77
108.95
22,031.00
838.20
2,530.00
30.00
284.64
816.08
Safety Steps
IT - Syamnatec BackupExec 2012 Agent for
Applications & Databases
1,854.62
Karratha Airport - Light Globes
Clip Gloves
Karratha Airport - Inspections Of Automatic Doors
17.05.12
Chook Food
Ecozyme B+
1,313.95
2,569.16
KEC - 250 x Medium Light Tokens
MyData Training For Staff
Management Fee - Apprentice Heavy Duty Mechanic
- May 2012
Avdata ABR & Flight Data Charges - May 2012
Cossack Art Awards 2012 - Event Management &
Coordination - 15% Of Contract
Page 71
775.50
1,199.00
135.00
950.40
410.30
16,536.85
366.67
1,131.02
74,978.48
16 July 2012
Chq/EFT
Date
EFT16375
20.06.2012
Name
Arts
Ausco Modular Pty
Limited
Description
EFT16376
20.06.2012
AEC Group Ltd
EFT16377
20.06.2012
Atktec Pty Ltd
EFT16378
20.06.2012
Advam Pty Ltd
EFT16379
EFT16380
20.06.2012
20.06.2012
Anittel Pty Ltd
Alegra Safety
EFT16381
20.06.2012
EFT16382
20.06.2012
EFT16383
20.06.2012
EFT16384
20.06.2012
EFT16385
EFT16386
EFT16387
EFT16388
EFT16389
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
Artist Network
Askew & Associates Pty
Ltd
Artback NT: Arts
Development & Touring
Airbiz Aviation Strategies
Pty Ltd
ARB General Services Pty
Ltd
BOC Limited
BP Roebourne
Bunzl Ltd
Beaurepaires
EFT16390
EFT16391
EFT16392
20.06.2012
20.06.2012
20.06.2012
BC Lock & Key
Wickham Service Station
Bez Engineering
EFT16393
20.06.2012
EFT16394
EFT16395
20.06.2012
20.06.2012
BEST Consultants
BT Equipment Pty Ltd T/a
Tutt Bryant Equipment
Booksdirect
EFT16396
20.06.2012
EFT16397
20.06.2012
Black Olive Catering
W Squared Pty Ltd T/As
BHW Consulting
EFT16398
20.06.2012
L McGlenchy
EFT16399
20.06.2012
Blue Gecko Gallery
EFT16400
20.06.2012
EFT16401
EFT16402
20.06.2012
20.06.2012
EFT16403
20.06.2012
Marina Baker
Batavia Coast Firearms &
Ammunition Sales
CJD Equipment
Pty Ltd
EFT16404
20.06.2012
EFT16405
20.06.2012
EFT16406
EFT16407
20.06.2012
20.06.2012
Coates Hire Operations
Coca-Cola Amatil
(Holdings) Ltd
Covs Parts Pty Ltd
(formerly Coventry Group
Ltd)
Chemform
EFT16408
EFT16409
EFT16410
20.06.2012
20.06.2012
20.06.2012
Centaman Systems
Crommelins Machinery
EFT16411
20.06.2012
Coda Studio Pty Ltd
EFT16412
20.06.2012
L Cover
EFT16413
EFT16414
20.06.2012
20.06.2012
Cee Dee Services Pty Ltd
CPS Wear Parts
Hire Fees - Rangers Building At Depot Transportable
Office & Office Equipment 01.06.12 To 30.06.12
SOR Integrated Strategic Planning - Draft Corporate
Business Plan & Operational Plan
IT - Supply Labour & Materials For The Installation
Of A Time Lapse Camera In SOR Compound On
Stove Hill
Karratha Airport - Monthly Advam Services - May
2012
Microsoft Office Professional Plus License &
Software Assurance
Development Of Emergency Procedures
Troy Cassar-Daley Balance For Naidoc Performance
08.07.2012
Karratha Airport - Feasibility Study For 'Screening
Authority' At Karratha Airport
Walkington Theatre - Marketing Materials For
Shellies Story
Karratha Airport Terminal Redevelopment - Forward
Projections - Final Claim
27 Buchanan Circle - Cleaning / Carpet Cleaning
24.05.12
23 Rodgers Way - 2x45KG Gas Bottles 29.05.12
Diesel
Toilet Tissue Executive 2 Ply
Puncture Repairs
Pegs Creek Pavilion - Rekey Building To Shire Gen6
System
Diesel
Pt Samson - Construct Entrance Statement
KAC - Lighting Design & Project Management Phase
2 100% Complete
Oil Sample Kits
Roebourne Library - Books
NAIDOC WEEK - Mark Olive - Balance of
Performance Fee For 03.07.2012
Local Laws Review
Reimbursement Of Fuel For 40 Mile Caretaker - Start
Of Season Travel To Karratha
Karratha Leisure Complex Public Art - Purchase of
the Splash Pad Turtle Design
2012 Roebourne Community Art Project - 50% Artist
Fee For Practical Completion Stage
Amount
3,848.34
30,386.40
6,850.38
323.73
7,678.00
1,127.50
16,500.00
26,620.00
269.50
4,838.46
120.00
719.36
583.89
3,564.97
1,110.41
4,537.98
148.36
3,985.00
4,870.56
440.99
504.70
1,650.00
17,875.00
1,017.92
2,000.00
5,122.50
Shotgun Ammunition
Air Filter Kit Inner & Outer
272.00
724.98
Freight
FBCC - Hire Of Mounted Toilet Block 30.04.2012 31.05.2012
152.76
TTI, Youth Shed & PBFC - Kiosk Stock
GME UHF Radio
Fysol
Centaman Computer Licence - KEC & KAC
01.07.2012 - 30.06.2013
Horizontal Outdoor Banners For Futures Club
Air Filter
Dampier Highway Streetscape - 3.0 Documentation 100% Complete
Reimbursement - Connection Fee To Connect
Telstra Service To Shire House
NAIDOC Week - Casey Donovan Performance
Balance Of Payment - 08.07.2012
PlowBolt
Page 72
3,726.14
13,825.71
1,883.87
1,667.06
5,678.86
1,009.66
73.72
10,120.00
475.00
15,125.00
79.24
16 July 2012
Chq/EFT
EFT16415
EFT16416
EFT16417
Date
20.06.2012
20.06.2012
20.06.2012
Name
Computer Link WA Pty Ltd
Data#3 Limited
EFT16418
EFT16419
20.06.2012
20.06.2012
EFT16420
20.06.2012
Discovery Sailing
Adventures
DMD Shelving Direct
Dalcross Medical
Treatment
EFT16421
EFT16422
EFT16423
20.06.2012
20.06.2012
20.06.2012
Dampier Early Learning
Centre (CSSU)
L Dubois
E & MJ Rosher Pty Ltd
EFT16424
EFT16425
20.06.2012
20.06.2012
EFT16426
20.06.2012
EFT16427
EFT16428
20.06.2012
20.06.2012
EFT16429
EFT16430
20.06.2012
20.06.2012
EFT16431
20.06.2012
ELearning Portal Pty Ltd
Farinosi & Sons Pty Ltd
Fortesque Bus Service
Pty Ltd
Frogs Coffee Bean & Tea
Frogmat Environmental
Pty Ltd
EFT16432
20.06.2012
Fitzroy Express
EFT16433
EFT16434
20.06.2012
20.06.2012
EFT16435
EFT16436
EFT16437
EFT16438
20.06.2012
20.06.2012
20.06.2012
20.06.2012
Freestyle Now
Foundation Housing Ltd
Fair Dinkum Road Co. Pty
Ltd
Gas City Pest Control
Grace Removals Group
Globe Australia Pty Ltd
EFT16439
20.06.2012
Geografia
EFT16440
20.06.2012
Greg Rowe & Associates
EFT16441
EFT16442
EFT16443
EFT16444
20.06.2012
20.06.2012
20.06.2012
20.06.2012
EFT16445
EFT16446
20.06.2012
20.06.2012
EFT16447
20.06.2012
EFT16448
EFT16449
20.06.2012
20.06.2012
Goldplay Civil Mining
Home Hardware Karratha
Hydramet
The Honda Shop
Hitachi Construction
Machinery
Handy Hands Pty Ltd
Hallmark Editions
(CommStrat)
Hightower Planning &
Development
Hinco Instruments Pty Ltd
EFT16450
20.06.2012
Integral Development
EFT16451
EFT16452
EFT16453
EFT16454
EFT16455
EFT16456
EFT16457
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
EFT16458
20.06.2012
EFT16459
20.06.2012
Intrepid Minds Pty Ltd
Intouch Public Relations
Karratha Smash Repairs
Keyspot Services
Karratha Cad Centre
Kott Gunning
Komatsu Australia Pty Ltd
Kinetic Health Group Pty
Ltd
Karratha Newsagency TTI Account
Ezdigital
Environmental Industries
Edwina Forward
Engraving
Description
The Youth Shed - Repair Cable Damage
Exchange 2010 Migration Project
Boat Hire For Municipal Heritage Inventory Review
By Eureka Archaeological Consultants 21/22.08.2012
Rut Shelving Dividers & Clips
Karratha Airport - Folding Mobile Medical Screens
Dampier Early Learning Centre - Annual Community
Sponsorship 2011/2012 - To Erect A Shade
Structure Over Playground
Cancelled Payment
Part - Blade Bar
Local History - Digitisation & Archiving Of Audio
Cassettes
Cattrall Park - Maintenance May 2012
FBCC - Public Artwork Acknowledgement Plaque
Community Club Development - Online Responsible
Service Of Alcohol Courses
Concrete Pack
Community Bus Sunday Service - 01.05.2012 31.05.2012
PBFC - Presto Coffee Machine
Nickol West Skate Park - Irrigation Repairs
NAIDOC Week - Fitzroy Express Performance 01.07.2012
The Youth Shed - Engagement Of Freestyle Now
Competition & Management - 01.07.2012
Property Management Services - June 2012
Amount
1,209.25
965.25
11,356.56
3,600.00
1,161.33
2,524.50
1,144.60
0.00
1,556.05
3,338.40
20,192.50
90.75
1,278.90
1,396.22
3,244.90
12,224.47
7,700.00
12,900.00
5,115.00
15,178.02
Ticket Revenue For John Williamson
39 Clarkson Way - Termite Treatment
Relocation Expenses
Aqua - K - Othrine
Consultant - Develop & Implement Annual
Community Needs & Satisfaction Survey 2012 40%
Final Report Payment
Development Assessment Applications - 01.04.2012
- 30.04.2012
7 Mile Waste - Grader Hire Fees - 30.05.12 To
01.06.12
Cossack - Stihl Pole Pruner
RAC - Major Pool Service
Throttle Cable
24,595.00
165.00
7,412.93
4,922.10
Air Con Recirculate
Dampier Highway - Spray & Slash Weeds
Late Cancellation Charges - Benchmarking Best
Practices in Local Government
Town Planning Assessment Contract Services - April
2012 - 36.5 Hours
OHS Workplace Monitoring Equipment
Human Resources - Transformation Business
Project
Registration - National Public Sector Fraud &
Corruption Congress - 25-27/07/2012
FBCC - Project Communications April 2012
Repairs As Per Quote 17799
Building - Ink Pads x 3
KEC - Group Fitness Posters Laminated - A2 Size
KAC - Finalisation Of Contract & Works
Guide
1,027.01
9,830.00
7 Mile Waste - Twinrix Hepatitis Booster
WE: 03.06.2012
Page 73
9,974.80
13,826.45
5,016.00
2,487.33
15,601.20
20.33
88.00
5,219.50
1,868.90
7,409.46
3,954.50
7,359.00
3,140.21
122.50
79.97
154.00
1,848.52
146.30
3,472.17
16 July 2012
Chq/EFT
Date
EFT16460
20.06.2012
EFT16461
20.06.2012
Name
Karratha Newsagency Admin Office Account
Karratha Newsagency Dampier Library Account
EFT16462
EFT16463
20.06.2012
20.06.2012
Liftmec Pty Ltd
Landgate
EFT16464
EFT16465
EFT16466
20.06.2012
20.06.2012
20.06.2012
EFT16467
20.06.2012
EFT16468
EFT16469
20.06.2012
20.06.2012
EFT16470
20.06.2012
EFT16471
20.06.2012
LGIS Risk Management
Lester Blades Pty Ltd
A.B. Loveridge
Lenny's Commercial
Kitchens
Luxmoore Parking
Consulting
Dr. Mark Lawry
Macdonald Johnston
Engineering
Squire Sanders AU
(formerly Minter Ellison
Lawyers)
EFT16472
20.06.2012
EFT16473
20.06.2012
EFT16474
EFT16475
20.06.2012
20.06.2012
EFT16476
20.06.2012
EFT16477
EFT16478
20.06.2012
20.06.2012
EFT16479
20.06.2012
EFT16480
20.06.2012
EFT16481
20.06.2012
EFT16482
20.06.2012
EFT16483
20.06.2012
EFT16484
20.06.2012
EFT16485
20.06.2012
EFT16486
20.06.2012
EFT16487
EFT16488
EFT16489
EFT16490
EFT16491
EFT16492
EFT16493
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
EFT16494
EFT16495
20.06.2012
20.06.2012
Orica Australia Pty Ltd
Open Spaces Productions
T/a Little Rhino Designs
Peerless Jal Pty Ltd
Paint Industries Pty Ltd
Pilbara Distributors
Pirtek
Pilbara Motor Group
Pilbara Copy Service
Ltd (Pilbara Echo)
Powervac Pty Ltd
EFT16496
EFT16497
20.06.2012
20.06.2012
J Pritchard
Port Printing
EFT16498
EFT16499
20.06.2012
20.06.2012
Playtec Pty Ltd
Pan International Pty Ltd
EFT16500
20.06.2012
Puhanga Massage
B Middleton
Media Monitors Australia
Pty Ltd
Mike Allen Planning
Monitor WA Pty Ltd
Messagelabs Australia Pty
Ltd (Symantec. Cloud)
Mawarnkarra Health
Services
Pilbara News
NW Communications & IT
Specialists
Redwave Media Ltd
Services
Broadcast Australia Pty
Ltd
Ltd - HR Office Account
Ltd - 7 Mile Waste
Account
Nirrumbuk Aboriginal
Corporation
Description
Amount
Admin Building - Newspapers
53.75
Dampier Library - Magazines
Transport Drum Roller From Titan Plant Hire To Hunt
Street Bulgarra
Gross Rental Valuation Estimate - Strategic Projects
Training - Effective Communication & How To Deal
With Stress Workshops 17.06.12 To 19.06.12
CEO Recruitment Services Provided
TTI Kiosk - Red Dog Souvenirs & Merchandise
46.00
FBCC - Electric Oven
Karratha Airport - Ad Hoc Consultancy Advice May
2012
MSIS Agreement - Incentive Payment
222.75
16,323.49
7,833.20
9,920.80
7,821.25
4,204.20
1,138.50
18,333.70
Freight Ex Europe (For Wafer Pack Assembly)
684.20
Legal Advice
Conference Expense - Award Interpretation For
Payroll
816.20
Media Monitoring For June 2012
Consulting Fees - SOR Local Planning Strategy Gap
& Swot Analysis January To April 2012
Karratha Library - Cashless Print/Copier System
Symantec Cloud Email Protection - Antivirus
AntiSpam 150 Users 19.05.12 To 18.05.13
535.17
Crime Prevention Initiative
Advertising
GME Handheld 2W Transmitters x 1
Radio Advertising / Sponsorship - 01.05.12 To
31.05.12
Copier Meter Readings
Facilities Leasing - Self Help - Power Recovery SBS
TV (Mt Welcome) - 14.04.2012 - 15.05.2012
155.80
14,905.00
9,548.00
7,343.07
800.00
7,597.01
336.20
2,148.96
11,830.55
483.81
Administration Annexe - Water Refills - 31.05.2012
220.45
7 Mile Waste - 15L Bottles Of Spring Water
165.65
Firearms Training For Rangers 16/04/12 - 17/04/12
Gap Ridge WWP - 62 Days Service Fee 920kg
Chlorine Cylinder
1,540.00
1,181.57
FBCC Public Artwork - Artwork Installation 50%
Depot - Mops Squeegee Handles
Karratha Airport - Runway Line Marking Paint
Cossack Cafe Stock
Hose Assembly
Filters & Misc Parts
Karratha Airport - Service Of Photocopier - May 2012
33,000.00
6,405.19
2,620.70
664.56
2,461.07
3,697.20
824.43
Advertising
Henry Vacuum Cleaner Bags
Conference Expense - Debating For Elected
Members Intro Into Local Govt Act Strategic Planning
Perth 25/06/12 - 28/06/12
Ranger Service Warning Notice Books
The Youth Shed - Playtec Preventative Maintenance
Visit As Per Contract
Marketing - Press Kits Flier Templates For REAF
Masseurs x 2 Massage Day At Pt Samson For
Seniors 12.06.12
5,193.07
132.00
Page 74
451.25
391.00
5,940.00
13,475.00
800.00
16 July 2012
Chq/EFT
Date
Name
Quarrian Pty Ltd T/As G &
S Transport
Repco Auto Parts
Raeco
RoMe Energy &
Environment Pty Ltd
EFT16501
EFT16502
EFT16503
20.06.2012
20.06.2012
20.06.2012
EFT16504
20.06.2012
EFT16505
20.06.2012
EFT16506
20.06.2012
EFT16507
20.06.2012
EFT16508
EFT16509
EFT16510
20.06.2012
20.06.2012
20.06.2012
EFT16511
20.06.2012
EFT16512
EFT16513
20.06.2012
20.06.2012
EFT16514
20.06.2012
EFT16515
EFT16516
EFT16517
EFT16518
EFT16519
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
EFT16520
EFT16521
20.06.2012
20.06.2012
EFT16522
EFT16523
20.06.2012
20.06.2012
EFT16524
20.06.2012
EFT16525
20.06.2012
EFT16526
20.06.2012
EFT16527
EFT16528
EFT16529
20.06.2012
20.06.2012
20.06.2012
S Vertigan
Westrac Equipment Pty
Ltd
Wickham Newsagency
Woolworths (WA) Ltd
EFT16530
EFT16531
20.06.2012
20.06.2012
Wormald Australia Pty Ltd
Wurth Australia Pty Ltd
EFT16532
EFT16533
20.06.2012
20.06.2012
EFT16534
EFT16535
EFT16536
EFT16537
20.06.2012
20.06.2012
20.06.2012
20.06.2012
R Ward
Wild By Nature
Youth Of The Decade
2010 (YOTHD 10)
Yakka Pty Ltd
Zipform Pty Ltd
Planchange Pty Ltd
EFT16538
20.06.2012
EFT16539
20.06.2012
EFT16540
20.06.2012
EFT16541
20.06.2012
Firedam Civil Pty Ltd
Ri - Con Contractors Pty
Ltd
EFT16542
21.06.2012
Ray White Real Estate
Rosscrae International
Rafa Recruitment &
Workforce Development
Revolution Truck & Trailer
Parts
Amcap (Formerly Skipper
Truck Parts)
Statewide Bearings
Kmart Karratha
St. John Ambulance Aust.
(Roebourne)
Swoon Design Studio
Steel Cap Recruitment
Sabar Technologies Pty
Ltd
Securepay Pty Ltd
Son Of A Gun
Archanda Shinde
Trugrade Pty Ltd
T-Quip
State Library of WA
(Office of Shared
Services)
Tennant Australia Pty Ltd
The Planning Group WA
Pty Ltd (TPG)
Top Machine Services
UDLA
Karratha Timber &
Building Supplies
(formerly Versatile)
Downer Edi Works Pty Ltd
Fire & Emergency
Services Authority (ESL
Payments)
Description
Hearsons Cove Road - Hire Fee For Side Tipper
Trailer 01.05.12 To 31.05.12
Part - Pocket Single Din Snap In
Wickham Library - General Library Supplies
KLC - Consultancy For the Mechanical Hydraulic Fire
& Other Building Services 01.05.12 To 31.05.12
Prep & Delivery Of Development Sessions For
Elected Members By Simon Bowen
Technical Support For The Collective Agreement ReNegotiation 28.05.12 To 04.06.12
Part - D2 Governor Valve
Air Filter
Parts - Vee Belt
Wickham Library - DVDs & Books
Ambulance - Sholl Street To Roebourne District
Hospital
Strategic Community Plan - Graphic Design &
Administration
Executive Services Labour Hire
Karratha Airport - Supply & Deliver Spare Carpark
Exit Terminal
Walkington Theatre - Monthly Transaction Fees For
Securepay On Seat Advisor Ticketing System - May
2012
Karratha Library - Entertainment For Opening
First Incentive Payment Under The MSIS Agreement
Cleaning Cloths Truwipes Super Green
Fuel/Water Separator Filter
Amount
11,550.00
14.96
326.80
907.50
3,850.00
1,770.50
29.43
1,447.94
35.68
1,932.00
420.00
6,867.37
6,657.68
22,465.23
55.94
500.00
18,333.70
156.62
122.70
Karratha Library - Freight Charges For ILL
Part - Tacho
1,235.55
414.68
Planning Services - Assessment Of Applications
RAC - Dual Bowl Slushy Machine
Cattrall Park Stage 5 Redevelopment - Consultant
Fees
5,720.00
2,900.00
Minor Tool - Driver Drill 18V
Mileage - Council / Committee Meetings 31.01.11 To
19.03.12
Locknut
Wickham Library - Magazines
PBFC & TTI Kiosk Stock
Admin Office Reception - Monthly Inspection Of Fire
Alarm June 2012
Brake Cleaner
Reimbursement Of Accommodation Costs For Mt
Eliza Course
KLC Public Art - Development Of A Design Fee
NAIDOC Idol Prizes
Uniforms
Supply 2000 Muni Bank Cheque Forms
Review & Development Of Local Planning Policies
Bulgarra Oval - Supply & Lay 30mm Black Asphalt
To Car Park At Hunt Way
2011/12 Emergency Services Levy - 4th Quarterly
Payment
Karratha Airport Hydraulics Upgrade RFT 09-11/12 Progress Claim 1
Shade Structures G10-10/11 - Final Claim - Balance
Of Retention
13 Gecko Circle - Water Usage 05.08.2011 14.12.11
Page 75
654.50
966.85
1,938.80
51.67
95.60
2,624.60
204.66
291.93
164.00
1,100.00
13,300.00
1,712.93
1,634.49
22,960.00
122,921.70
104,819.43
180,211.34
39,103.09
242.20
Chq/EFT
EFT16543
EFT16544
Date
21.06.2012
21.06.2012
EFT16545
EFT16546
EFT16547
EFT16548
EFT16549
21.06.2012
21.06.2012
21.06.2012
21.06.2012
21.06.2012
EFT16550
22.06.2012
EFT16551
EFT16552
EFT16553
22.06.2012
22.06.2012
26.06.2012
EFT16554
EFT16555
EFT16556
26.06.2012
26.06.2012
26.06.2012
EFT16557
EFT16558
EFT16559
26.06.2012
26.06.2012
26.06.2012
EFT16560
26.06.2012
EFT16561
EFT16562
EFT16563
EFT16564
EFT16565
EFT16566
26.06.2012
26.06.2012
26.06.2012
26.06.2012
26.06.2012
26.06.2012
EFT16567
26.06.2012
EFT16568
EFT16569
EFT16570
EFT16571
26.06.2012
26.06.2012
26.06.2012
26.06.2012
EFT16572
EFT16573
EFT16574
26.06.2012
26.06.2012
26.06.2012
EFT16575
EFT16576
26.06.2012
26.06.2012
EFT16577
26.06.2012
EFT16578
26.06.2012
EFT16579
26.06.2012
EFT16580
26.06.2012
EFT16581
26.06.2012
EFT16582
26.06.2012
EFT16583
26.06.2012
EFT16584
26.06.2012
EFT16585
26.06.2012
EFT16586
26.06.2012
EFT16587
EFT16588
26.06.2012
26.06.2012
16 July 2012
Name
K Christensen
Dept Of Housing & Works
Shire of Roebourne Social
Club
T Swetman
B Middleton
Child Support Agency
Karratha First National
Real Estate
Building Commission
(Building Services Levy)
Avis Australia Car Hire
Courier Australia (Toll
Ipec Pty Ltd)
WALGA (Marketforce)
Norwest Sand & Gravel
Pty Ltd
Parry's Merchants
Perth Irrigation Centre
Sign Studio
Shell Company Of
Australia
Te Wai Manufacturing
The Retic Shop
F White-Hartig
Atom Supply
Protector Alsafe
Attorney-General's
Department
Artback NT: Arts
Development & Touring
Atrax Group NZ Ltd
Beaurepaires
CJD Equipment
Pty Ltd
Dynamic Audio Visual
Solutions Pty Ltd.
Harvey Norman
Harmony Staging
Systems
Insight Callcentre
Services
Kott Gunning
Keen Bros Regional Pty
Ltd
Andrew Kay
L3 Communications
Australia Pty Ltd
Coral Lowry
Modern Teaching Aids Pty
Ltd
Squire Sanders AU
(formerly Minter Ellison
Lawyers)
Messagelabs Australia Pty
Ltd (Symantec. Cloud)
Services
North West Tree Services
Description
Payroll Deductions
Amount
572.00
1,000.00
Payroll Deductions
Payroll Deductions
Payroll Deductions
786.00
555.00
550.00
240,734.87
1,193.25
16 Padbury Way - Bond & Rent
Building Services Levy - Building Permits - May 2012
2011-2012 FBT Payment
Vehicle Hire - 12.06.12 To 14.06.12
8,960.00
20,522.33
47,273.54
345.40
Freight
Advertising - Who's Who In Pilbara Business
Advertising
Karratha Golf Course - 23 Tonne Dune Sand To
Depot 11.06.12
Cossack Cafe Stock - Groceries
SDS 50 Controller
33.09
3,300.00
251.28
Signage Decals For Lightboard Trailer
1,078.00
Diesel
Polo Shirts
Poly Pipe
Reimbursement - Meeting With Simon Bowen
Walkington Theatre - Rubber Natural Insertion
Safety Boots
4,973.01
957.60
139.89
120.00
414.81
299.54
AusCheck Lodgements for May 2012.
Royalties For Performance Shellie's Story
Karratha Airport - Operator Panel
Repairs & Replacement of Tyres
Various Parts As Per Quote
962.50
367.10
5,459.12
909.00
85.80
750.00
10,217.08
11,757.27
Freight
7 Mile Waste - BC2 Basic Cards
Strategic Community Plan - Remaining 50%
41.87
141.90
2,194.50
FBCC - Contrast Projector
FBCC - 60 Plasma TV
4,598.00
2,051.90
FBCC - Extra Stage Equipment
After Hours Call Centre Fee CA0171 - May 2012 216
Calls
Legal Advice - Review The Airport Conditions Of Use
Documents
7,755.00
7 Mile Waste - HR Licence Course 30.05.12
Dampier Highway Streetscape - Design Proposal For
Public Art Project
Karratha Airport - Service & Maintenance X-ray
Machine 01.06.12 To 01.09.12
Dampier Highway Streetscape - Concept Proposal &
Documentation For Public Art Project
KEC - Materials For School Holiday Program - July
2012
800.00
Review Of Shire Of Roebourne Trademark
IT - Message Labs Attachment Content Monitoring
Service 05.06.12 To 04.06.13
Photo Copier Charges
Various Tree Works
Page 76
926.64
477.95
2,200.00
17,632.30
2,200.00
413.60
114.40
4,389.00
5,121.92
38,136.00
16 July 2012
Chq/EFT
Date
Name
EFT16589
EFT16590
EFT16591
26.06.2012
26.06.2012
26.06.2012
EFT16592
26.06.2012
Irene Osborne
Peerless Jal Pty Ltd
Pirtek
Ltd (Pilbara Echo)
EFT16593
EFT16594
26.06.2012
26.06.2012
EFT16595
EFT16596
EFT16597
26.06.2012
26.06.2012
26.06.2012
Tony Pankiw
Red 11 Pty Ltd
DTF - Shared Services (
State Law Publisher)
Statewide Turf Services
Swoon Design Studio
EFT16598
EFT16599
26.06.2012
26.06.2012
Shredding Services
Ray Smith
EFT16600
26.06.2012
Trugrade Pty Ltd
EFT16601
EFT16602
26.06.2012
26.06.2012
Anne Neil & Steve Tepper
D Thompson
EFT16603
EFT16604
EFT16605
26.06.2012
26.06.2012
26.06.2012
Rick Vermey
EFT16606
26.06.2012
Wormald Australia Pty Ltd
EFT16607
26.06.2012
EFT16608
72732
26.06.2012
14.06.2010
72970
72990
05.08.2010
05.08.2010
73024
20.08.2010
73291
73449
73762
75003
75004
75005
75006
75007
75008
75009
75010
25.10.2010
08.12.2010
18.03.2012
01.06.2012
01.06.2012
01.06.2012
01.06.2012
01.06.2012
05.06.2012
05.06.2012
05.06.2012
75011
75012
75013
05.06.2012
05.06.2012
05.06.2012
75014
75015
75016
05.06.2012
05.06.2012
05.06.2012
G Bailey
Water Corporation
Yaandina Family Centre
Collins Booksellers
Karratha
Armada Mining Limited
Aimy Baxter
75017
05.06.2012
Gary Bawden
75018
75019
75020
05.06.2012
05.06.2012
05.06.2012
75021
75022
05.06.2012
05.06.2012
S Cleaver
P Davey
Karina Franchi
McLeods & Co Barristers
& Solicitors
Amanda Morley
Woolworths (WA) Ltd
Ltd
Vincent Catania
Karratha Netball
Association
Raiders Basketball Club
Ausco Modular Pty
Limited
Karratha Netball
Association
Dc Project Services
Peter Waters
Shire Of Roebourne
Telstra Corporation Ltd
Horizon Power
Shire Of Roebourne
Description
Dampier Highway Streetscape - Concept Design For
Public Art Project
PBFC - Cleaning Equipment & Supplies
Hose Assembly
Advertising - Walkington Events Gene Peterson
16.06.12
Public Art Project
IT - Win Server Standard 2008 R2 L
Gazette Advertising - Changing The Basis Of Rates
Karratha Airport - Gardening
Wheelie Bins Liquor Initiative Stickers
7 Mile Waste - Wet Hire Of Shredder - 10 Hours Per
Day x 11 Days
Ghost Graffiti Remover For CARE Burrup Project Graffiti Removal
Public Art Project
TTI Kiosk - Kitchen Utensils Plates
Dampier Highway Streetscape - Design Concept
Fees For Public Art Project
Cancelled Payment
Cossack Cafe - Groceries
Karratha Airport - Monthly Maintenance On Pumping
System 01.06.12 To 30.06.12
Tambrey Oval & Nickol West Skate Park Installation Of Light Columns & Lights
7B Petersen Court - Minor Refurbishment - Final
Progress Claim, Tambrey Pump Station Electrical
Works, Depot - Replace Ice Machine, Quarterly Test
& Tag Audit, Karratha Airport- Provision Of Building
Services Condition Report
Cancelled Cheque
Amount
1,500.00
125.78
194.38
1,721.22
1,650.00
17,004.81
104.00
23,468.50
145.20
44,000.00
647.70
257.40
2,200.00
594.90
2,200.00
0.00
613.31
1,215.88
250,613.26
144,442.11
-100.00
Cancelled Cheque
Cancelled Cheque
-116.17
-100.00
Cancelled Cheque
-340.90
Cancelled Cheque
Cancelled Cheque
Cancelled Cheque
Petty Cash
Telephone Charges
Cancelled Cheque
Electricity Charges
Karratha Airport - Paystation Float Reimbursement
Cancelled Cheque
Cancelled Cheque
Cancelled Cheque
Reimbursement For Kilometres Travelled As
Councillor 13.10.11 To 21.05.12 1600Klms
Water Use Charges
2011/12 Annual Community Sponsorship
Wickham Library - Books
Refund - KEC Social Games Programme Cancelled
Refund Of Car Parking Ticket Fee - Error Due To
Card Fault
Reimbursement Of HR Drivers Written Test &
Learners Permit
Reimbursement Of Safety Prescription Glasses
Refund - KEC Social Games Programme Cancelled
Karratha Library - Legal Advice Regarding
Termination Of Contracts
Refund - Social Netball Fees Games Cancelled &
Page 77
-362.16
-405.00
-33.00
1,201.50
556.96
0.00
160,501.20
7,500.00
0.00
0.00
0.00
1,184.00
5,481.90
11,000.00
396.50
44.02
64.00
160.00
87.90
346.00
64.00
3,014.33
100.00
Chq/EFT
Date
75023
05.06.2012
75024
05.06.2012
75025
75026
75027
05.06.2012
05.06.2012
05.06.2012
75028
75029
75030
75031
75032
07.06.2012
07.06.2012
07.06.2012
07.06.2012
07.06.2012
75033
75034
75035
75036
75037
75038
75039
07.06.2012
07.06.2012
07.06.2012
07.06.2012
12.06.2012
12.06.2012
12.06.2012
75040
12.06.2012
75041
18.06.2012
75042
18.06.2012
75043
20.06.2012
75044
20.06.2012
75045
20.06.2012
75046
20.06.2012
75047
75048
20.06.2012
20.06.2012
75049
75050
75051
75052
20.06.2012
20.06.2012
20.06.2012
20.06.2012
75053
75054
20.06.2012
20.06.2012
75055
20.06.2012
75056
75057
75058
75059
75060
20.06.2012
20.06.2012
20.06.2012
20.06.2012
20.06.2012
75061
20.06.2012
75062
20.06.2012
75063
75064
20.06.2012
20.06.2012
75065
20.06.2012
16 July 2012
Name
Description
Not Played
Dept Of Planning &
Infrastructure - Plates
Pilbara Multicultural
Association
Raiders Boxing Club
Triangle Filtration
Building & Construction
Industry Training Fund
(BCITF)
Horizon Power
Water Corporation
Builders Registration
Board of WA
Bernadette Shepherd
Shire Of Roebourne
Shire Of Roebourne
Australia Post
Shire Of Roebourne
P Long
(BCITF)
Builders Registration
Board of WA
Department of Transport
Department Of Mines &
Petroleum Resources
Safety
Karratha Adventure
Sports
Karratha Senior High
School
Karratha Netball
Association
3 Hutchison
Telecommunications Aust.
Horizon Power
Water Corporation
Arcus Australia Pty Ltd
Collins Booksellers
Karratha
Vincent Catania
Dc Project Services Pty
Ltd
Ensystex Australasia Pty
Ltd
Fox Radio Hill Pty Ltd
House Proud
Horizon Power - Karratha
Michael Haabjoern
Karratha Shooting
Supplies
McLeods & Co Barristers
& Solicitors
Pilbara Community Legal
Service
Venturex Pilbara Pty Ltd
Woodhouse Legal
Solicitors & Legal
Consulting
Amount
SOR Plates
Hire Of Drums For Make A Move Youth Project - 10
Day Hire
February 2012 Grant Round Funds - Recording
Equipment For Training
Inline Screen Filter
Telephone Charges
600.00
1,599.62
12,383.45
BCITF Receipts - March 2012
Telephone Charges
Electricity Charges
Cancelled Cheque
Water Use Charges
61,526.44
44.95
10,835.54
0.00
210.25
BRB Receipts - March 2012
Reimbursement Of KEC Hire Bond
Payroll Deductions
Payroll Deductions
Postage Charges For May 2012
Walkington Theatre Events - Additional Float
Telephone Charges
Conference Expenses - 17 - 21. 06. 2012 - WALGA
& NGAL- Canberra
BCITF Receipts - April 2012
BRB Receipts - April 2012
Licence Renewal - 1DQX685 01.07.2012 30.06.2013
KAC - Dangerous Goods Site Licence 27.07.2012 To
26.07.2013
775.00
750.00
3,757.70
100.00
3,695.91
740.00
1,881.68
500.00
364.03
495.10
26,239.73
105.35
52.15
192.00
The Youth Shed - Table Tennis Table & Equipment
1,193.20
Bucks For Bags - Clean Up 27.05.12 110 Bags
Refund Charges For Oval Lighting - Charged Meter
Usage In Error
Telephone Charges
Karratha SES Telephone Charges - 26.05.2012 25.06.2012
Electricity Charges
Water Use Charges
KAC - Replacement Water Cooler
660.00
478.33
13,074.55
180.71
45,605.11
40,442.55
520.26
Roebourne Library - Books
Refund of Roebourne Community Hall Hire Bond
196.74
100.00
Refund of Planning Application Fees x 3
405.00
Bifenthrin Maxthor 5L
Rates refund for assessment A79245
Farewell Gift Kaye Campbell
Electricity Charges
Refund Of Plan Search Fee - No Plans Located
Karratha Airport - Shotgun Shells
Legal Advice - MOU Rio Tinto Partnership
Agreement Matter No. 31760
93.72
840.00
200.00
19,400.00
68.00
250.00
12,550.76
Broadcast Of White Ribbon Day Advertisement
2,030.60
29.25
Legal Advice - Lease preparation - Qantas Airways
Limited - Engineering Office 08.05.12 To 24.05.12
2,225.08
Page 78
16 July 2012
Chq/EFT
75066
Date
20.06.2012
Name
Peter Waters
75067
75068
75069
20.06.2012
21.06.2012
21.06.2012
75070
75071
21.06.2012
21.06.2012
75072
75073
22.06.2012
25.06.2012
75074
75075
75076
75077
26.06.2012
26.06.2012
26.06.2012
26.06.2012
Western Power
Shire Of Roebourne
Shire Of Roebourne
Australian Services Union
(ASU/MEU Div.)
Lgrceu
(BCITF)
Shire Of Roebourne
Karratha Adventure
Sports
Horizon Power
Belinda McKinney
75078
75079
26.06.2012
26.06.2012
DD15800.1
DD15803.1
18.06.2012
15.06.2012
Aileen Milnes
Norwest Craft Supplies
Commonwealth Bank Of
Australia
SG Fleet Australia Pty Ltd
07.06.2012
08.06.2012
12.06.2012
12.06.2012
13.06.2012
18.06.2012
18.06.2012
19.06.2012
19.06.2012
21.06.2012
25.06.2012
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Shire Of Roebourne
Description
Refund Plan Search
Karratha Airport Electrical Upgrade - Provision Of 6
X LV Frames
Payroll Deductions
Payroll Deductions
Payroll Deductions
Payroll Deductions
Amount
33.00
10,041.25
2,204.91
170.33
604.80
87.00
BCITF Receipts - May 2012
Depot - Galvins Plumbing Supplies - Pressure Pipe
32,409.07
1,043.85
No.1 Bulgarra WWP - Fill B.A Bottles
Telephone Charges
Electricity Charges
Refund Hire Fees - Booking Cancelled For
Roebourne Community Hall
KEC - Holiday / Term Program Craft Supplies
98.40
159.26
28,402.01
703.30
180.00
194.50
Loan No. 93
Monthly Vehicle Lease Payment
82,258.98
14,106.17
9,333,862.03
Payroll F/E 06.06.2012
Wages
Wages
Wages
Wages
Wages
Wages
Wages
Wages
Payroll F/E 20.06.2012
Wages
569,726.59
774.47
4,243.50
1,093.69
36,562.31
3,135.63
1,504.56
3,677.50
3,536.75
578,079.36
4,023.71
1,206,358.07
Total Payments
Page 79
10,540,220.10
16 July 2012
Cr Smeathers declared an impartiality interest in Item 9.3 Request for donation of shade
structures and materials to Tambrey primary school
Nature of Interest: Cr Smeathers is an officer on the P&C board at the Tambrey Primary
School.
9.3
REQUEST FOR DONATION OF SHADE STRUCTURES AND MATERIALS TO
TAMBREY PRIMARY SCHOOL
File No:
CM.38
Reporting Author:
Manager Community Facilities
Date of Report:
27 June 2012
Tambrey Primary School P & C Committee
Cr Smeathers
Attachment(s)
Request from Tambrey Primary School
PURPOSE
To seek Council approval to donate obsolete shade structure’s and materials currently
stored at the Shire Depot to the Tambrey Primary School P & C Committee or any other
community organisation that may express an interest
BACKGROUND
The shade structures currently being stored at the Shire Depot are obsolete structures and
have been replaced over the past 6 months by the new permanent shade structures. The
structures were installed by LandCorp during the original development of the associated
parks, however at the time of installing the new permanent shade structures these parks
and the assets within became the responsibility of the Shire (following the 2 year
maintenance period). There are currently 38 steel poles varying in length from 3m to 5.5m
and five (5) shade sails located at the Shire Depot. Officers believe the Shire has no further
need for these items and would not consider reinstalling them in any Shire operated facility
in the future.
The decision to donate the shade structures does not meet criteria outlined under Council
Policy CE8. This is due to the assets holding no value and becoming obsolete given the
Shire’s position on permanent shade structures. For these reasons Officers believe this
decision to be of no significance.
No Councillor or Officer consultation is required.
Local public notice is required as per Section 3.58 of the Local Government Act 1995.
Local Government Act 1995 Section 3.58.
3.58.
Disposing of property
Page 80
(1)
16 July 2012
In this section —
dispose includes to sell, lease, or otherwise dispose of, whether absolutely or not;
property includes the whole or any part of the interest of a local government in property,
but does not include money.
(2)
(3)
Except as stated in this section, a local government can only dispose of property to —
(a)
the highest bidder at public auction; or
(b)
the person who at public tender called by the local government makes what is, in
the opinion of the local government, the most acceptable tender, whether or not it
is the highest tender.
A local government can dispose of property other than under subsection (2) if, before
agreeing to dispose of the property —
(a)
it gives local public notice of the proposed disposition —
(i)
describing the property concerned; and
(ii)
giving details of the proposed disposition; and
(iii)
inviting submissions to be made to the local government before a date to be
specified in the notice, being a date not less than 2 weeks after the notice is
first given;
and
(b)
(4)
(5)
it considers any submissions made to it before the date specified in the notice
and, if its decision is made by the council or a committee, the decision and the
reasons for it are recorded in the minutes of the meeting at which the decision
was made.
The details of a proposed disposition that are required by subsection (3)(a)(ii) include —
(a)
the names of all other parties concerned; and
(b)
the consideration to be received by the local government for the disposition; and
(c)
the market value of the disposition —
(i)
as ascertained by a valuation carried out not more than 6 months before
the proposed disposition; or
(ii)
as declared by a resolution of the local government on the basis of a
valuation carried out more than 6 months before the proposed disposition
that the local government believes to be a true indication of the value at
the time of the proposed disposition.
This section does not apply to —
(a)
a disposition of an interest in land under the Land Administration Act 1997
section 189 or 190; or
(b)
a disposition of property in the course of carrying on a trading undertaking as
defined in section 3.59; or
(c)
anything that the local government provides to a particular person, for a fee or
otherwise, in the performance of a function that it has under any written law; or
(d)
any other disposition that is excluded by regulations from the application of this
section.
Page 81
16 July 2012
POLICY IMPLICATIONS
The shade structure’s requested have been removed from previously managed LandCorp
parks and reserves which, at the time of removal, was handed over to the Shire in terms of
vesting and management. These assets have not been assigned a value and hold no value
with in the Shires financial systems.
Key Goal #1
Objectives:
communities.”
Creating aesthetically attractive and vibrant towns.
Encouraging the building of stable and diverse communities.
ISSUES
Economic Issues
Social Issues
The Tambrey Primary School is a rapidly growing school, increasing in student numbers by
60% in 3 years. The large number of student and families that would benefit from the
donation of shade structures and materials is large. The donation of shade will assist the
school in appropriately catering for the growing number of students and expanding
community.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
Council has previously donated obsolete assets to community groups and not for profit
agencies.
DELEGATED AUTHORITY
The Officers recommendation incorporate a delegation to the Chief Executive Officer to
proceed with the donation of obsolete shade structure to the Tambrey Primary School if no
submission are received following officers undertaking public notice requirements as
outlines in Section 3.58 (3) of the Local Government Act 1995.
VOTING REQUIREMENTS
Absolute Majority
Page 82
16 July 2012
OPTIONS:
Option 1
Option 2
1995 RESOLVES to:
1. ACKNOWLEDGE the submission received from the Tambrey Primary
School P & C Committee for the donation of 5 shade structures;
2. RETAIN all shade structure and allocate for possible future use.
CONCLUSION
The Tambrey Primary School P & C Committee is experiencing substantial growth in terms
of student numbers. Non essential school assets are no funded by the Education
Department and school P & C Committee’s are required to fundraise or seek donations for
these items. The Tambrey Primary School has requested obsolete shade structures
currently stored at the Shire Depot to be donated, catering for the school’s large enrolment
growth.
Res No
:
152135
MOVED
SECONDED
:
:
Cr Lockwood
Cr Pritchard
1. ACKNOWLEDGE the submission received from the Tambrey Primary
School P & C Committee for the donation of 5 shade structures;
2. INSTRUCT the Chief Executive Officer to undertake the required
public notice process as per Section 3.58 of the Local Government Act
1995 in order to progress with the disposal and donation of assets.
1. Subject to submissions received during the public notice period
DELEGATE authority to the Chief Executive Officer to dispose of
obsolete shade structures to the most suitable applicant.
CARRIED
FOR
:
AGAINST
:
Nil
Page 83
16 July 2012
Page 84
9.4
16 July 2012
ROEBOURNE AIRSTRIP SCOPE OF WORKS FOR ASBESTOS REMOVAL
File No:
CP.147
Reporting Author:
Date of Report:
1 July 2012
Wickham Skydivers’ Inc RIO Tinto
Nil
Attachment(s)
Detailed Site Investigations Report
PURPOSE
To seek Council endorsement for the scope of works and the calling, and awarding, of
tenders for the removal of asbestos from the Roebourne Airfield to the required standards
of the Department
BACKGROUND
As detailed in the May 2012 Ordinary Council meeting, Officers advised of the lease and
licence conditions applicable to the Roebourne Airstrip should Council resolve to progress
with a lease / licence for Wickham Skydivers Inc. (Club), and approval to enter into an
agreement to lease and licence a portion of Roebourne Airstrip, Lot 17 Vol 1381 Folio 810.
A significant condition of the agreement is that works be undertaken to remove the
asbestos from the Roebourne Airfield to the required standards of the Department of
Environment and Conservation, Department of Health with the Shire of Roebourne
reimbursed removal and project management costs for all associated works.
Officers in conjunction with RIO Tinto recently appointed GHD to review all documentation
and determine an appropriate scope of works for the removal of asbestos from the
Roebourne Airfield.
In accordance with WorkSafe requirements, the Shire recently completed an Asbestos
Management Plan (AMP) to identify and develop a register and maintenance schedule for
all identified or presumed Asbestos Containing Material (ACM). Findings from the report
necessitated the clean-up of various shire sites. Three sites had significant remediation
requirements with one, the Roebourne Airport, being fully closed to the public and two, the
Roebourne Depot and the Roebourne Shire Office (Old Union Bank building), being
partially closed. All sites have had signage and access control measures put in place to
limit the exposure risk.
Following the findings of the AMP, Detailed Site Investigations (DSIs) of each of the three
sites was performed in order to assist in determining the extent of the contamination. Once
completed, the DSIs were utilised to form an initial Scope of Works which was then
forwarded to the Department of Health (DoH) and Department of Environment and
Conservation (DEC) to provide input and clarification on their requirements and to assist in
identifying any potential cost savings.
DoH and DEC have also been consulted on the best method of disposal and determined
that the most cost effective and low risk disposal method would be onsite disposal at the
Page 85
16 July 2012
Roebourne Airport. The disposal site will be clearly delineated, the appropriate authorities
informed of the location of the burial pit and a caveat placed on the title. Ongoing
maintenance will consist of signage and establishment of a simple maintenance plan
outlining the type of contamination and precautions to be undertaken should it be
disturbed.
Council officers are now close to finalising the Scope of Works which is anticipated to
consist of the following:
1. Mobilisation and Demobilisation including identification of appropriate water source
2. Removal of a contaminated material over an estimated area of 380,000 square
metres, consisting of the following break down:
a. Roebourne Airport – 370,000 square metres
b. Roebourne Depot – 9,800 square metres
c. Old Shire Offices – 200 square metres
3. Disposal of contaminated material, as identified on site
4. Process of removal includes:
a. Notification of appropriate regulatory authority
b. Setting up properties for safe access and asbestos removal works including:
i. establishment of decontamination procedures
ii. signage
c. Excavation of burial pit for waste including vehicle wash down (airport only)
d. Removal of vegetation as required
e. Removal or treatment of marker cones as required (airport works only)
f. Hand picking or raking as required
g. Soil excavation/skim as required (minimum estimated 50 mm)
h. Transport to burial pit
i. Decontamination
5. Minimum Qualifications
a. Business Certificate or License to perform Asbestos Work
b. Certificates of competency for appointed Supervisors
c. Evidence of insurance for asbestos removal work
6. Adherence to OSH Standards including the following:
a. Development of a site specific Asbestos Removal Control Plan (ARCO)
b. Site Specific Job Safety Analysis (JSA)
c. Site Specific Emergency Plan (EP)
d. Records of quantitative face fit testing for all respiratory protective
equipment
e. Evidence of health surveillance for all asbestos removal operatives
f. Evidence of appropriate asbestos removal training
Council will also need to engage an Occupational Hygienist (OH) for the duration of the
works. The OH will be independent from the contractor and responsible for reviewing
provided documentation, on site testing, monitoring of dust control, visual inspections,
marking out asbestos removal sites and assessing any other ACM hazards.
The suggested weighting of the tender selection criteria as a percentage is as follows:
 Demonstrated Understanding – 25%
 Timeline – 25%
 Cost – 50%
Page 86
16 July 2012
In order to ensure that these works are progressed in a timely manner Council are
requested to approve the progression of the site remedial works to tender.
Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as being
“Significant”.
The future use of the portion of the Roebourne Airstrip, Lot 17 Volume 1381 Folio 810 is a
significant matter to be considered by Council as the potential impacts on the organisation
are far reaching in terms of liability, insurance and public amenity implications.
Consultation has taken place on numerous occasions within the Executive Management
team to determine the impacts of the scope of works, draft lease and licence agreements
with the Club and in conjunction with Rio Tinto and its financial obligations to the
agreement.
The Director Community and Corporate Services wrote a letter to Rio Tinto and the Club
informing them of the Council resolutions at the May 2012 OCM and an invitation to
progress the scope of works, lease and licence agreements.
Regular meetings have since occurred with RIO Tinto and the Club with the appointment of
GHD to oversee and manage the works for the removal of asbestos.
Rio Tinto has reaffirmed its support to be financially responsible for the following items:
 Removal and disposal of contaminated materials costs
 Improvement of amenity
 Revitalisation of airstrip at Roebourne
 Power generator and potable water tank to be installed at Roebourne as part of
Hangar construction
 Construction of hangar for the exclusive use of the Club, subject to planning
approval
Tenders are to be called in accordance with section 3.57 of the local government act which
states
1. A local government is required to invite tenders before it enters into a contract of a
prescribed kind under which another person is to supply goods or services
2. Regulations may make provision about tenders
Additional Statutory implications are:
A. DOH/DEC guidelines for the assessment, remediation and management of
asbestos- Contaminated sites in Western Australia – May 2009 (guidelines)
B. Guidelines for the Assessment Remediation and Management of Asbestos –
contaminated sites in Western Australia
C. Safe Work Australia’s (SWA) Code of Practice for the Safe Removal of Asbestos,
Second Edition 2005
D. SWA’s Guidance Note on the Membrane filter Method for Estimating Airborne
Asbestos Fibres, 2005
E. Western Australian Occupational Safety and Health ACT – 1994
Page 87
16 July 2012
F. Western Australian Occupational Safety and Health Regulations – 1996
G. Work Health and Safety Act 2012
POLICY IMPLICATIONS
The financial implications of the Shire include the short term impact of Community Services
and Infrastructure staff to accommodate the scope of works, project management of the
site works, draft lease and licence agreements as well as the ongoing time of the Officers
to manage the lease and licence agreements.
The Shire and RIO Tinto are in agreement that all project costs will be bourne by RIO Tinto
and that a formal financial agreement will be in signed once project costs are finalised prior
to the tender documents being released and awarded. Essentially, the removal of asbestos
from the mentioned Roebourne sites will be at nil cost to the Shire.
The Shire of Roebourne’s 2009-2013 Strategic Plan provides:
Key Goal #1
Objectives:
Key Goal #2:
Objectives:
communities.”
Set service standards and regularly review to ensure they reflect the communities’ priorities.
Risk associated with ACM materials include the Health and Safety of the Public and staff
accessing the sites as well as any risk associated with further deterioration of the surface
ACM identified and the lighter particles becoming airborne and travelling to adjacent sites.
ISSUES
Economic Issues
Social Issues
The Club has been operating for over 30 years and wish to continue to provide an
alternative community recreation activity and support community events for the members of
the Club, the community and visitors to the region. As the Club wants to investigate all
avenues to continue its long term presence within the Shire, they have identified the
possibility of joint use facilities to be relocated at the Nor West Jockey Club and have
begun discussions regarding the matter. The Shire has taken this into consideration by
stipulating a medium timeframe term of five years within the Lease and Licence as
previously discussed in the report. Therefore in order for Council to enter into an
Agreement to Lease and Licence a portion of the Roebourne Airstrip, the Shire will require
Rio Tinto and the Club to sign the Agreement.
The removal of asbestos at the Roebourne Airstrip has been highlighted within the report
as well as the steps to gain approval from APF, which may include the compliance to
maintain a certain environmental standard to allow for the safety of the Roebourne Airstrip
Page 88
16 July 2012
site. The lease and licence agreements have included provisions for the Club to maintain
surroundings (refer to Lease, clause 10 (10.6), page 19).
IMPACT ON CAPACITY
There is a significant short term impact on Community and Corporate Services and
Infrastructure staff to accommodate any future use of the Roebourne Airstrip as well as an
ongoing annual impact on the capacity of the Shire staff to manage the Agreement to
Lease and Licence a portion of the Roebourne Airstrip.
RELEVANT PRECEDENTS
Council resolved at the May 2012 OCM to progress the Lease and Licence agreements for
the future use of the Roebourne Airstrip for the Wickham Skydivers Club, and thus
progress the scope of works required for the removal of asbestos.
DELEGATED AUTHORITY
Should Council resolve as per Officer Recommendation, delegated authority will be provide
to the CEO to call tenders and award tenders in accordance with the relevant legislation.
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
That Council by SIMPLE Majority RESOLVES to not progress with the calling for tenders
regarding the removal of Asbestos from the Wickham Airstrip and reconsider it’s position
concerning lease and licence agreements for the Wickham Skydivers Club.
CONCLUSION
In progressing remediation works and the removal of asbestos from the Roebourne Airstip
site Officers engaged GHD to develop a suitable scope of works and selection criteria for
Council’s consideration to progress to the calling of tenders for remedial works. The
following is a summary of the anticipated Scope of Works:
A. Mobilisation and Demobilisation including identification of appropriate water source
B. Removal of a contaminated material over an estimated area of 380,000 square
metres, consisting of the following break down:
a. Roebourne Airport – 370,000 square metres
b. Roebourne Depot – 9,800 square metres
c. Old Shire Offices – 200 square metres
C. Disposal of contaminated material, as identified on site
D. Process of removal includes:
a. Notification of appropriate regulatory authority
b. Setting up properties for safe access and asbestos removal works including:
i. establishment of decontamination procedures
ii. signage
c. Excavation of burial pit for waste including vehicle wash down (airport only)
Page 89
16 July 2012
d. Removal of vegetation as required
e. Removal or treatment of marker cones as required (airport works only)
f. Hand picking or raking as required
g. Soil excavation/skim as required (minimum estimated 50 mm)
h. Transport to burial pit
i. Decontamination
E. Minimum Qualifications
a. Business Certificate or License to perform Asbestos Work
b. Certificates of competency for appointed Supervisors
c. Evidence of insurance for asbestos removal work
F. Adherence to OSH Standards including the following:
a. Development of a site specific Asbestos Removal Control Plan (ARCO)
b. Site Specific Job Safety Analysis (JSA)
c. Site Specific Emergency Plan (EP)
d. Records of quantitative face fit testing for all respiratory protective
equipment
e. Evidence of health surveillance for all asbestos removal operatives
f. Evidence of appropriate asbestos removal training
The suggested weighting of the tender selection criteria as a percentage is as follows:
 Demonstrated Understanding – 25%
 Timeline – 25%
 Cost – 50%
Page 90
16 July 2012
Res No
:
152136
MOVED
SECONDED
:
:
Cr Long
Cr Bertling
1. AUTHORISE the Chief Executive Officer to call of Tenders for asbestos
removal / remedial works at Roebourne Airstrip, Roebourne Depot and
Roebourne Old Shire Offices sites based on the anticipated scope of works
and selection criteria detail in this report; and
2. DELEGATE to the Chief Executive Officer the ability to award a tender for the
removal / remedial works required at the Roebourne Airstrip, Roebourne
Depot and Old Shire Offices sites subject to the tender submission meeting
the anticipated scope of works and selection criteria detail in the report and
the tendered sum being within the budget parameters (indicative of nil
financial impost to the Shire) as determined by the Chief Executive Officer
and representatives from Rio Tinto.
CARRIED
FOR
:
AGAINST
:
Nil
Page 91
9.5
16 July 2012
PROPOSED KARRATHA LIBRARY TOWN CENTRE REDEVELOPMENT
File No:
LP.47
Director Community & Corporate Services
Reporting Author:
Manager Community Facilities
Date of Report:
28 June 2012
Nil
Nil
Attachment(s)
1. Principles for Karratha Library Development
2. Proposed Area for Karratha Library
PURPOSE
Officer’s seek Council support to incorporate a community amenity, namely the Karratha
Library, within the proposed Mirvac town centre development.
BACKGROUND
Officer’s initially met with representatives from Mirvac, LandCorp and Pilbara Cities
regarding potential community and civic amenities within the town centre development on
the 10 May 2012. Following these initial discussions officers have met with Mirvac on a
further two (2) occasions and corresponded on numerous instances via verbal and written
modes. Officers suggest the town centre opportunity greatly favours a permanent
relocation of Library Services within Karratha. The latest proposal by officers (attached)
outlines a contemporary library model which would cater for the growing population. The
model is weighted towards interactive areas for young children, and IT areas for the wider
public. The proposal is based on 60% of the book stock previously held at the Pilbara
Institute site.
The original proposal by Mirvac depicted a split level space of approximately 300m2.
Officers believe this allocation would not support the Karratha population and have advised
Mirvac a single level development of approximately 500m2 to 600m2 is operationally
preferred as the Karratha branch not only services over 16,000 people in Karratha, but also
provides a regional centre and support for a further three (3) outlying libraries.
Council’s decision relating to this item is considered Significant under the criteria of Council
Policy CE8. Officers are seeking Council’s support to negotiate extensive developer
contribution in relation to the town centre development. Council’s position holds great
significance for future Library Services and future developer contributions within the town
centre.
Officers have been in consultation with Mirvac, LandCorp and Pilbara Cities regarding this
proposal. Several conversations have transpired as outlined with in the background of this
report, with the most recent letter from officers attached.
Page 92
16 July 2012
No community consultation is required at this point in time. Community consultation will be
undertaken following formal allocation of area with in the site and agreements signed.
There are no statutory implications.
POLICY IMPLICATIONS
There are no financial implications at this point in time. However, Mirvac may approach the
Shire to consider a capital contribution/lease fee in the future (as per attached, officers
have indicated that these would not be accommodated and should be included as a form of
developer contribution).
The context of this agenda report has specific implications to the Shire of Roebourne’s
2009-2013 Strategic Plan:
Key Goal #1
communities”.
Objectives:
Progressively implement and review the key priorities of the Karratha 2020 Plan.
Implement the first phase of the Karratha Town Revitalisation Project.
Ensure the Karratha Town Centre Plan is adopted and progressively implemented by private
enterprise and public agencies.
Priorities 2011/12:
Progress the implementation of the first phase of the Karratha Town Revitalisation Project in
partnership with Pilbara Cities Office and LandCorp.
Further a provision of a library service was identified as part of the Karratha City of the
North Plan potentially to be located within the town centre re development
Currently the Department of Training and Workforce Development have committed to
accommodate the library service back with in the Pilbara Institute site for a period of 3-5
years. The significant risk associated is locating permanent premises to house the Karratha
Library following this term. Officer’s support locating permanent premises within a 2-4 year
period as not to leave Library Services in a state of ambiguity, and provide strong direction
for the community service portfolio.
ISSUES
Economic Issues
Social Issues
The closure of the Karratha Library over the past 18 months has demonstrated the
communities need for Library services with Karratha. The current location of the library
service (Pam Buchanan Family Centre), although fitting in terms of surrounding services, is
not ideally located close to the town centre. Officer request for Council support will provide
clear direction for the Library Services portfolio and the wider community.
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Officers have included Local History staff and collections within the town centre proposal.
The allocation is a reduction previously offered within the Pilbara Institute site; however
following the formal categorisation and correct preservation techniques as defined within
the significance assessment, officers believe the allocated space to be appropriate.
IMPACT ON CAPACITY
There is limited current impact on capacity or resourcing to carry out the Officer’s
recommendation. However, if the approach by officers is supported, future reports
associated with this item will detail a level of impact on capacity.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES to REJECT officer’s current position in relation to incorporating a library
service within the town centre development
CONCLUSION
Officers have met with Mirvac, LandCorp and Pilbara Cities representatives on numerous
occasions regarding the inclusion of a library service within the town centre development.
Officers seek Council’s support regarding the Shires current position on provision of this
service and seek Council’s instruction to continue negotiations with these stakeholders to
accommodate an appropriate library service within the town centre.
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16 July 2012
Res No
:
152137
MOVED
SECONDED
:
:
Cr Lockwood
Cr Bertling
Act 1995 RESOLVES to
1. SUPPORT the option and progression in seeking to incorporate a library
facility within the Mirvac town centre development.
2. INSTRUCT the Chief Executive Officer to continue negotiations with Mirvac,
LandCorp and Pilbara Cities to incorporate a library facility within the town
centre and provide regular progress reports back to Council.
CARRIED
FOR
:
AGAINST
:
Nil
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9.6
16 July 2012
YABURARA HERITAGE TRAIL STEERING COMMITTEE MINUTES JUNE 2012
File No:
CR.61
Reporting Author:
Manager Community Services
Date of Report:
30 May 2012
Nil
Attachment(s)
1.
Draft minutes of Yaburara Heritage Trail Steering
Committee meeting held Monday 11 June 2012
2.
Yaburara Heritage Trail
nomination; Wayne Young
Steering
Committee
PURPOSE
To present for Council consideration the minutes of the Yaburara Heritage Trail Steering
Committee meeting, held Monday 11 June 2012.
BACKGROUND
The Yaburara Heritage Trail was established in 1989 as a 3.5km linear walking trail
through the Karratha Hills. The trail was designed to offer tourists and locals an insight into
the natural and cultural heritage of the region and recreational opportunities. The Dampier
Salt Shakers and Rotary Karratha initiated the trail with funding through the Bicentenary
Heritage Trails Network. The Shire of Roebourne took over the management of the trail in
1999 and have more recently appointed a steering committee in December 2011
(Resolution Number: 151848 and 151951).
The June Yaburara Heritage Trail Steering Committee Meeting was held on Monday 11
June 2012.
Draft minutes of the meeting are provided as an attachment to this report.
Key matters considered at the meeting were:
 Public awareness campaign
o Printing of flyers is to proceed. Flyers will be disseminated to local
community organisations and venues throughout the Shire.
o Proposal for a stall at Centro shopping centre sometime between July and
September.
o Shire officers to advise Department of Indigenous Affairs of ongoing vehicle
damage on the Yaburara Heritage Trail at the access point off Dampier
Road, where there is a midden and grinding spots.
o Engage local mining companies by encouraging the incorporation of the trail
flyer in relevant induction packages.
 Karratha Community Association is in communication with Youth Justice regarding
the weed removal project. The Committee would like to approach Pindan (building
and construction company) requesting that they take action to adequately control
weeds around the Yaburara Heritage Trail access point near the Pilbara Institute
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

16 July 2012
Update still to be provided regarding the cadastral boundary information for the
Yaburara Heritage Trail.
Resignation of Anna Vitenbergs from the Committee and recommended nomination
for Wayne Young, Environmental Manager at Dampier Port Authority and member
of the Red Dirt Camera Club, to be approved as new Committee member.
The Yaburara Heritage Trail Steering Committee minutes for June are defined as
significant in accordance with Policy CE8 Siginificant Decision Making. The state of the trail
and the current tenure situation means that both the current and future social, economic,
environmental and cultural well being of the Shire in relation to this matter requires
significant consideration.
Consultation has been undertaken, and will continue to be undertaken with various officers
as needed in regards to resolving action items. The Planning Department have been
consulted regarding obtaining relevant cadastral boundary data for the trail and are aware
the Yaburara Heritage Trail Steering Committee requested a formal update at their May
meeting. At the time of writing this report, no data has been provided.
Without information pertaining to cadastral boundaries, it is difficult to further engage
relevant stakeholders and landowners.
Initial consultation has taken place with four organisations, each of which provided a letter
of support to the Lotterywest application (required to develop the final Management and
Interpretation Plan). These are Karratha Community Association, Water Corp, Rotary Club
of Karratha and Karratha Visitor. Both information flyers and letters will be disseminated to
local companies, organisations and venues to solicit feedback from relevant community
groups.
Consultation has also occurred with the Department of Regional Development and Lands
who advised the following:
“A search of our system does not reveal any past correspondence about this proposal.
From your sketch the trail appears to finish on part of Reserve 34105 ( Training Centre –
WA Department of Training), crosses Reserve 50903 ( Recreation and Aquatic Centre –
Shire of Roebourne) ,traverses unallocated Crown land ( portion of Lot 501) and to
commence on Reserve 36992 ( Water Supply and Pipeline – Water Corporation).
Subject to a future management body being confirmed, with the agreement of the
management bodies of the 3 Reserves with the option of a separate reserve or an
easement under section 144 of the Land Administration Act, 1997 with a managed reserve
for the UCLot 501 portion could be investigated. Any proposal subject to the RDL land
assembly investigation and future act considerations/requirements of the Native Title Act
1993 applying at the time of the request.
This is a general outline of the tenure situation.”
As this trail was established by local community groups and residents, no formal
arrangement has ever been established between landholders.
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16 July 2012
The Yaburara Heritage Trail Steering Committee is an official committee of Council
appointed under Section 3.18 of the Local Government Act 1995.
The appointment of Committee members is pursuant to Section 5.10 of the Local
Government Act 1995.
POLICY IMPLICATIONS
Some matters considered by the Yaburara Heritage Trail Steering Committee will require
financial support, however in general these do not represent any unbudgeted financial
implications for the Shire.
The Shire of Roebourne’s Strategic Plan 2009-2013 provides:
Objectives:
communities.”
Priorities 2011/12:
Complete management and conservation plans for the Yaburara Heritage Trail.
Key Goal #1
The trail is currently in urgent need of upgrading, with the main route presenting risks and
dangers to trail users and much signage being in a state of disrepair. Without the
engagement of relevant stakeholders (particularly those with land vested on the trail),
certain actions may be seen as assuming responsibility of land not within Shire of
Roebourne jurisdiction. This would present considerable risk liability concerns for the Shire
in cases of injury or death.
As such, the engagement of National Trust to develop the final management and
interpretation plan is of priority to engage relevant stakeholders and to formalise
arrangements for any trail upgrades, improvements and management. The Officer
recommends that further investigation by National Trust be undertaken regarding land
tenure and management prior to any promotional campaign from the Committee at the
Centro shopping Centre.
ISSUES
Economic Issues
There are no economic issues.
Social Issues
There are no social issues.
Vehicle access is causing damage to the ecology and archaeology of the trail and therefore
presents an immediate risk to the heritage values of the trail. Parts of the trail show
evidence of erosion and stressed microhabitats and there is an urgent need to remove
buffel grass and kapok in the hills. Whilst the Committee continues to work towards
recommendations that assist these issues, the Officer does not support approaching
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Pindan to request they control weeds near the trail entry point. As discussed with the Shire
of Roebourne Project Manager for the Karratha Leisure Complex, this request is outside
the scope of works for Pindan and is likely located on land currently vested with
Department of Workforce Development and Training (still to be confirmed).
It has been recommended that Ngarluma Aboriginal Corporation (NAC) be closely involved
in the trail interpretation, redevelopments, decisions about trail routes and ongoing trail
management. This is further supported in the Terms of Reference where six community
members are to be appointed to the committee, one being a representative of NAC.
A letter has been sent to the NAC Board on possible trail name changes and spelling, with
a response still to be received. Any feedback will be incorporated where possible at that
time.
IMPACT ON CAPACITY
The Yaburara Heritage Steering Committee requires significant input by the Community
Services Department to progress its recommendations. This impact on capacity will be
significantly reduced in engaging the National Trust to progress the development of a final
Management and Interpretation Plan. At time of writing this report, a meeting was
scheduled with National Trust for the 3 July.
RELEVANT PRECEDENTS
As an official committee to Council, minutes for the Yaburara Heritage Trail Steering
Committee meetings are regularly presented for consideration.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
Absolute Majority
OPTIONS:
Option 1
As per Officer’s Recommendation.
Option 2
That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act,
1995 RESOLVES to:
1. RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee meeting
held Monday 11 June 2012.
2. NOT ENDORSE the following recommendations of the Yaburara Heritage Trail
Steering Committee meeting held Monday 11 June 2012:
a. That Shire Officers inform the Department of Indigenous Affairs of ongoing
vehicle damage on the Yaburara Heritage Trail at the access point off
Dampier Road, where there is a midden and grinding spots.
b. That Shire Officers prepare a letter to major local companies, suggesting
that they include the Yaburara Heritage Trail flyer with induction packages,
highlighting that it is a walk trail only.
c. That the Local History Officer make a stall booking to promote the Yaburara
Heritage Trail at the Centro Shopping Centre between June and September.
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16 July 2012
d. That the Shire of Roebourne Planning Department provide the Yaburara
Heritage Trail Steering Committee with a progress report on the cadastral
boundary information of the Yaburara Heritage Trail.
e. That Shire Officers prepare a letter to Pindan requesting that they take
action to adequately control weeds around the Yaburara Heritage Trail
access point near the Pilbara Institute, particularly against Kapok which is
spreading rapidly there.
f. That the resignation of Anna Vitenbergs from the Yaburara Heritage Trail
Committee be accepted and the nomination of Wayne Young be
recommended for Council approval.
Option 3
1. That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government
Act, 1995 RESOLVES to:
a. RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee meeting
held Monday 11 June 2012.
b. ENDORSE the following recommendations of the Yaburara Heritage Trail Steering
Committee meeting held Monday 11 June 2012:
(i) That Shire Officers inform the Department of Indigenous Affairs of ongoing
vehicle damage on the Yaburara Heritage Trail at the access point off
Dampier Road, where there is a midden and grinding spots.
(ii) That Shire Officers prepare a letter to major local companies, suggesting
that they include the Yaburara Heritage Trail flyer with induction packages,
highlighting that it is a walk trail only.
(iii) That the Local History Officer make a stall booking to promote the Yaburara
Heritage Trail at the Centro Shopping Centre between June and September.
(iv) That the Shire of Roebourne Planning Department provide the Yaburara
Heritage Trail Steering Committee with a progress report on the cadastral
boundary information of the Yaburara Heritage Trail.
(v) That Shire Officers prepare a letter to Pindan requesting that they take
access point near the Pilbara Institute, particularly against Kapok which is
spreading rapidly there.
(vi) That the resignation of Anna Vitenbergs from the Yaburara Heritage Trail
Committee be accepted and the nomination of Wayne Young be
2. That Council by ABSOLUTE Majority pursuant to Section 5.10 of the Local
Government Act, 1995 RESOLVES to APPOINT Wayne Young as a member of the
Yaburara Heritage Trail Steering Committee given the resignation of Anna
Vitenbergs.
Option 4
1995 RESOLVES to NOT RECEIVE the minutes of the Yaburara Heritage Trail Steering
Committee meeting held Monday 11 June 2012, and request that the Yaburara Heritage
Trail Steering Committee reconsider the Agenda items previously presented at the next
available meeting, that being Monday 9 July.
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16 July 2012
CONCLUSION
A Yaburara Heritage Trail Steering Committee Meeting was held on Monday 11 June 2012.
Key matters considered at the meeting were:
 Public awareness campaign
o Printing of flyers is to proceed. Flyers will be disseminated to local
community organisations and venues throughout the Shire.
o Proposal for a stall at Centro shopping centre sometime between July and
September.
o Shire officers to advise Department of Indigenous Affairs of ongoing vehicle
damage on the Yaburara Heritage Trail at the access point off Dampier
Road, where there is a midden and grinding spots.
o Engage local mining companies by encouraging the incorporation of the trail
flyer in relevant induction packages.
 KCA is in communication with Youth Justice regarding the weed removal project.
The Committee would like to approach Pindan (building and construction company)
requesting that they take action to adequately control weeds around the Yaburara
Heritage Trail access point near the Pilbara Institute
 Update still to be provided regarding the cadastral boundary information for the
Yaburara Heritage Trail.
 Resignation of Anna Vitenbergs from the Committee and recommended nomination
for Wayne Young, Environmental Manager at Dampier Port Authority and member
of the Red Dirt Camera Club, to be approved as new Committee member.
Officers would also like to advise that the Department of Regional Development and Lands
have indicated there is no formal management arrangements between land owners at this
point in time, hence a request has been made to the planning department for cadastral
boundary information. This is of priority for the Shire to ensure no risk liability concerns are
raised in the future.
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16 July 2012
OFFICER’S RECOMMENDATION / COUNCIL RESOLUTION 1
Res No
:
152138
MOVED
SECONDED
:
:
Cr Pritchard
Cr Long
Act, 1995 RESOLVES to:
a. RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee
meeting held Monday 11 June 2012.
b. ENDORSE the following recommendations of the Yaburara Heritage Trail
(i) That Shire Officers inform the Department of Indigenous Affairs of
ongoing vehicle damage on the Yaburara Heritage Trail at the access
point off Dampier Road, where there is a midden and grinding spots.
(ii) That Shire Officers prepare a letter to major local companies,
suggesting that they include the Yaburara Heritage Trail flyer with
induction packages, highlighting that it is a walk trail only.
(iii) That the Shire of Roebourne Planning Department provide the
Yaburara Heritage Trail Steering Committee with a progress report on
the cadastral boundary information of the Yaburara Heritage Trail.
(iv) That the resignation of Anna Vitenbergs from the Yaburara Heritage
Trail Committee be accepted and the nomination of Wayne Young be
c. NOT ENDORSE the following recommendations of the Yaburara Heritage Trail
(i) That Shire Officers prepare a letter to Pindan requesting that they take
access point near the Pilbara Institute, particularly against Kapok
which is spreading rapidly there.
(ii) That the Local History Officer make a stall booking to promote the
Yaburara Heritage Trail at the Centro Shopping Centre between June
and September.
d. ADVISE the Yaburara Heritage Trail Steering Committee that Council support
a public awareness stall at Centro Shopping Centre at such time as the land
tenure and management of the Yaburara Heritage Trail is further defined and
formalised. This may be before September as per the Committees
recommendation.
CARRIED
FOR
:
AGAINST
:
Nil
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16 July 2012
OFFICER’S RECOMMENDATION / COUNCIL RESOLUTION 2
Res No
:
152139
MOVED
SECONDED
:
:
Cr Pritchard
Cr Long
Government Act, 1995 RESOLVES to APPOINT Wayne Young as a member of the
Yaburara Heritage Trail Steering Committee given the resignation of Anna
Vitenbergs.
CARRIED
FOR
:
AGAINST
:
Nil
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10
DEVELOPMENT, REGULATORY & INFRASTRUCTURE
SERVICES
10.1
PLANNING APPLICATION P2581 – PROPOSED HOME OCCUPATION –
MOTORCYCLE HIRE BUSINESS, 311 VIVEASH WAY,
BULGARRA
File No:
P2581
Director Development, Regulatory and
Infrastructure Services
Reporting Author:
Date of Report:
19 June 2012
Graham & Catherine Palmer
Nil
Attachment(s)
Nil
PURPOSE
For the Council to make a determination of the application pursuant to the Clause 4.7 of
the Shire of Roebourne Town Planning Scheme 8 (TPS8) for Planning Application P2581
being for a Home Occupation - motorcycle hire business, at 311 Viveash Way, Bulgarra.
BACKGROUND
An Application for Planning Approval P2581 was received on 15 July 2011 by Graham and
Catherine Palmer. The application proposes a Home Occupation of a motorcycle hire
business consisting of three (3) motorcycles initially.
On 19 July 2011 notice was given of the proposal to neighbouring properties for their
consideration.
On 20 July 2011, the Shire of Roebourne (Shire) after receiving an objection from a
neighbouring property in regard to noise, advised the applicants via email on 21 July 2011
of the objection and intended permit conditions. On 23 July 2011 the applicant agreed to
the proposed condition that the motorcycles would be transported on a trailer to reduce
noise levels and further terms were agreed on 27 July 2011 that no maintenance of
motorcycles would take place at the property.
The applicant made contact with the Shire on 2 September 2011 to confirm the status of
their application. On 6 September 2011, a request for further information and photographs
of the property was communicated from the Shire to ensure no disruption or adverse effect
to the residential area would occur.
The Shire again sent correspondence to the applicant on 29 February 2012 clarifying the
outstanding issues and confirming if the applicant would still like to seek planning approval
or withdraw the application.
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16 July 2012
There has been no further communication from the applicant. As per the TPS8 section
4.7.2, following the expiration of a 90 day period the Council may issue a valid decision in
respect to the application and refuse the Planning Application.
Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as not
being “Significant”.
No Councillor or Officer consultation is required.
There are no statutory implications.
POLICY IMPLICATIONS
The applicant paid a fee for Application for Planning Approval – Home Occupation ($209)
in July 2011.
ISSUES
Economic Issues
Social Issues
There are no cultural and heritage issues related to this matter.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
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16 July 2012
OPTIONS:
Option 1: As per Officer’s recommendation.
Option 2.
That Council by SIMPLE Majority pursuant to Clause 4.7 of the Shire of Roebourne Town
Planning Scheme RESOLVES to take no further action.
CONCLUSION
The applicant Graham & Catherine Palmer have had no further communication with the
Shire in relation to the Application for Planning Approval for a Home Occupation motorcycle hire business, at 311 Viveash Way Bulgarra which was lodged in June 2011.
The fact that an objection was received and no further correspondence from the applicant
has come forth since February 2012 it is recommended as per Section 4.7.2 of the Town
Planning Scheme 8 that the Council issue a valid decision in respect of the application at
any time after the expiration of the 60 or 90 day period.
Res No
:
152140
MOVED
SECONDED
:
:
Cr Miller
Cr Long
That Council by SIMPLE Majority pursuant to Clause 4.7 of the Shire of Roebourne
Town Planning Scheme RESOLVES to REFUSE the Application for Planning
Approval P2581– Home Occupation at the property situated at Lot 311 Viveash Way,
Bulgarra.
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16 July 2012
Cr Bertling declared an Indirect Financial interest in Item 10.2 - The Ranges Development
Plan – Karratha road, stove hill – final adoption
Nature of Interest: Cr Bertling has previously worked on projects for the applicant.
10.2
THE RANGES DEVELOPMENT PLAN – KARRATHA ROAD, STOVE HILL –
FINAL ADOPTION
File No:
P2766
Director
Development,
Reporting Author:
Manager Statutory Planning
Date of Report:
25 June 2012
Greenvalley Assets P/L
Cr Bertling
Attachment(s)
1. June 2011 OCM Minutes
Regulatory
and
2. May 2012 OCM Minutes
3. Development Plan
4. Submission from Proponent
5. Demand Analysis
PURPOSE
The purpose of this report is for Council to consider adopting ‘The Ranges Development
Plan, Karratha Road, Stove Hill’ pursuant to Cl 7.2.8 of the Shire of Roebourne Town
Planning Scheme No. 8.
BACKGROUND
The Ranges Development Plan was received by the Shire on 3 February 2012. This
development complements and expands the already approved ‘The Ranges’ development
on Lot 1090 Karratha Road (the former drive-in site) which was granted conditional
planning approval for 107 serviced accommodation units at the Shire’s Ordinary Council
meeting on 19 April 2011. Construction has commenced on Lot 1090 with completion
expected late 2012.
Prior to lodgement of the Development Plan, Amendment No. 25 was submitted to the
June 2011 Council which proposed to rezone 19.861ha of land within Regals Valley to
‘Urban Development’ [see Attachment 1]. This includes the 7.15ha portion of land
proposed for development by Greenvalley Assets P/L. The amendment was required to
first identify the land for development and set broad parameters around the suitable land
uses for development of the site. The rezoning would then be required to be followed by a
Development Plan which is before consideration by Council.
Once the Development Plan is adopted an application for Planning Approval will be
required to be determined. As the Development will have a value of $7 million the planning
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16 July 2012
application will be required to be determined by the Development Assessment Panel. It is
therefore important the adoption of the Development Plan clearly defines Council’s
intention for land use and development in the Development Plan Area set out through
Amendment 25.
When Amendment 25 was initiated (minutes attached) Council made specific changes to
the Officer Recommendation to more accurately define the types of land uses supported.
The resolution included limiting types of land uses from transient workforce
accommodation, residential dwellings, short stay and tourist accommodation to short stay
and tourist accommodation only.
Amendment 25 was finally endorsed by the Shire of Roebourne and submitted to the
Department of Planning for approval by the Minister without any substantial changes. The
Department of Planning has confirmed the Amendment has been recommended for
approval without any significant changes which would affect the Development Plan being
adopted or the intent of the Development Plan area defined in council’s initial resolution to
commence the rezoning.
At the 21 May 2012, Council considered the initial Development Plan presented to Council
and resolved to adopt the Development subject to a number of changes and the provision
of additional information including:
1. Legal Assurance or agreement the development will not be utilised or managed as
Transient Workforce Accommodation as defined in the Shire or Roebourne’s Local
Planning Policy DP10 – Transient Workforce Accommodation.
2. The applicant providing market evidence based on forecast growth that there will be
sufficient demand for a development of this nature to provide tourism
accommodation for travellers in the next 5 to 10 years.
The Officer Report and Minutes from the Meeting is attached for reference [see Attachment
2].
The Development Plan was advertised for 21 days in accordance with the Scheme with a
single submission being made by the proponent, Green Valley Asset P/L.
The submission has highlighted discrepancies between the intent of the Development Area
42 which is to provide for predominantly Short Stay and Tourism Accommodation and a
specific use definition, Accommodation Resort. Whilst this special definition may allow a
development to be entirely used as Transient Workforce Accommodation (TWA) in
response to market demand, the proponent has agreed with the Shire that the Deed which
is already in place between the Shire and proponent for Stage 1 can be amended to
provide the Shire with the level of comfort that the facility will not be predominantly used as
TWA development. As Council previously made a clear resolution to prevent the
opportunity for the opportunity for predominant use of the land to be TWA when it initiated
Amendment 25 and specifically changed the purpose of the Development Area 42 to
exclude reference to Transient Workforce Accommodation the Shire Deed is considered
important to ensure that the development is occupied and used in the appropriate manner
as outlined in the Development Plan.
To ensure that the intent of Council expressed in supporting rezoning of the land to allow
for development is not jeopardised, it is recommended the Development Plan be adopted
subject to a number of minor changes, specifically with respect to requiring the Shire Deed
to be amended to prohibit the development being predominantly used as a TWA camp.. In
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16 July 2012
doing so, it will not jeopardise the form, scale or delivery of the development which
Greenvalley Asset P/L will be seeking approval for.
The decision is not considered significant having regard to Council Policy CE8 – Significant
Decision Making Policy.
A presentation to Councillors was given by Green Valley Assets P/L at the Council Briefing
on 17 May 2012.
The Development Plan was referred internally to relevant Departments and also externally.
Comments were received from the Department of Planning, Department of Water and Main
Roads WA. Outstanding issues raised were highlighted in the 21 May 2012 Report and
where minor changes are required they have been addressed. Specifically, the Department
of Water has approved the final Local Water Management Strategy since the May Council
Meeting where this matter was raised.
In accordance with the relevant provisions of the Shire of Roebourne Town Planning
Scheme No. 8 the Development Plan was advertised for public comment for 21 days which
included publication in the Pilbara News.
One submission was submitted by TPG Town Planning and Urban Design on behalf of the
proponent, Greenvalley Asset Pty Ltd [see Attachment 4.1 – submission; and 4.2 – map].
The key matters raised in the submission are summarised and responded to in the
following table:
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Submission Summary
Restricting
Transient
Accommodation
16 July 2012
Response
Workforce
The requirement to provide legal assurance
or agreement the development will not be
used or managed as Transient Workforce
Accommodation cannot be provided as at
least some of the development would be
used to accommodate temporary or
intermittent workers.
1. Previous Resolution
Council has previously expressed a preference to clearly define the types of uses to be supported in
Development Area 42. The initial request to initiate the rezoning affecting the site and broader area
was considered at Council’s 20 June 2011 Ordinary Council Meeting. The Officer’s recommendation
was specifically amended by Council to more specifically define the types of land uses sought in the
Development Area 42. The amendments to the Officer resolution regarding land use is shown below
(bold is addition and strikethrough deletions”:
“To provide primarily for a permanent, high quality, resort style development with environmentally
and culturally responsive residential dwellings, transient worker accommodation, short stay and
tourism accommodation; and uses such as allow for other future uses such as educational,
community, recreations, drainage and conservation”.
The reason for the amendment was as follows:
“To give greater direction as to the desired future land use activities and built form outcomes and
ensure matters of access and integration with the wider development area be achieved”.
This demonstrates a clear intent of Council to prevent or limit the use of Development Plan Area 42
for Transient Workforce Accommodation.
2. Demand Analysis
The market analysis prepared by the applicant has highlighted the significant accommodation
shortage in the permanent residential; hotel/motel market with no major proposals other than this
substantially progressed. It reiterates the importance in capitalising on ‘boom times’ to secure the
delivery of more hotel/motel accommodation to meet future demand. This highlights the importance to
ensure land which can meet demand for this form of accommodation is developed for such purposes.
There is limited immediately developable land zoned which provide for the hotel/motel and resort style
accommodation in the Shire. Council has chosen to designate this site to provide such forms of
accommodation uses permitted and the Development Plan should focus on being consistent with the
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intent of the zone and addressing the ‘market gap’ identified by the demand analysis.
3. Recommended Change
The applicant has emphasised that any development of the land should not be subject to stay
restrictions. This will assist in securing finance and investment to deliver the project.
Similarly Council must ensure that the Development Plan facilitates a land use that is predominantly
resort-style accommodation for short stay and tourist accommodation. The restriction of this through a
legal agreement or assurance as originally worded is agreed to be inappropriate. The eventual land
use approval will provide the legal framework for Council to take compliance action if it is not being
used or managed in the manner for which is has been approved as raised by the applicant in their
submission.
The best scenario to control the use of the land as intended by Council is to restrict the types of land
uses permissible. The applicant put forward a new definition to guide development which they have
outlined is consistent with the primary use of the land contemplated and also alleviates the stay
restriction issue associated with standard Tourism Uses in the Town Planning Scheme. The definition
prepared is:
“Accommodation Resort” means
“One or more accommodation units together with a range of recreational and/or cultural facilities in a
resort style setting. The units may be used on either a long stay or short stay basis and be used
for temporary accommodation of transient workers. The facility shall also include associated
facilities such as a restaurant, bar, or function room whether or not licence under the liquor control act
1988, which may also be available for use with or without charge by non occupant members of the
public.”
The applicant has clarified they have no intention to manage or use the future development of the land
predominantly for Transient Workforce Accommodation and has agreed to amend the Shire Deed
between the Shire and the proponent to ensure that the development is not predominantly used as a
TWA camp. The above use does however provide sufficient flexibility to allow this to occur in
response to market demand for FIFO accommodation, but the Shire Deed will provide the Shire with
the level of comfort it needs to ensure that the development does not turn into a TWA camp.
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16 July 2012
The existing use of ‘Tourist Resort’ in TPS8 is defined as meaning:
“One or more commercial accommodation units together with a wide range of recreational and/or
cultural facilities in a resort style setting. It may include associated facilities such as a restaurant, bar,
or functions room whether or not licensed under the Liquor Control Act 1988, which may be used by
the occupants of the premises but, which are also available for use by non occupant members of the
public.”
Whilst this use definition does not include stay restrictions, and would also prevent the predominant
use of the site as a TWA, it would not accurately reflect the proposed use of the site which is not all for
tourists (as it may also include owner occupied units as one example) and would also remove the
potential for confusion and reduce the risk of the WAPC imposing a stay restriction on the subsequent
strata approval of the site.
Broader Road Access
The request to remove the requirement to address broader access is supported for the following
The requirement to provide road access to reasons:
the balance area of the Development Plan
show as ‘Conservation, Recreation and
1. The Development Plan does not contemplate future development beyond the subject site as it
Natural Landscapes” is onerous as no
is shown in the Development Plan “Conservation, Recreation and Natural Landscapes”. To
development of this area is contemplated at
preserve this area, vehicular access should not be promoted by nominating future road links.
this stage.
2. The vegetation in the balance area of the site has been defined as being in ‘pristine’ condition.
Any person seeking to develop the balance area of the Development Plan Area would first be
required to demonstrate the land is not worthy of retention before addressing broader matters
including vehicular access and servicing. The trigger to address these matters would be
through a request to amend the Development Plan which is a relatively short process
compared with the Amendment.
Market Analysis Requirements
The applicant highlighted that a demand analysis for the use of the property should not only focus on
The requirement to undertake a market tourism but the demand for other forms of accommodation development of the site may provide for,
analysis demonstrating there is sufficient this includes hotel/motel (business travel) accommodation and permanent residents.
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16 July 2012
long-term tourism demand in the next 5 to
10 years to support the scale of Officers agree the demand analysis should reflect broader accommodation requirements which has
development is onerous. The demand been submitted to the Shire and reviewed. It is also provided as an attachment to this report.
analysis should consider the long term
accommodation types the site would provide
for including tourists, business travellers and
more permanent owner occupiers.
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16 July 2012
The Shire of Roebourne Town Planning Scheme No.8 (TPS8) sets out requirements for the
preparation and adoption of Development Plans. The Development Plan has been
advertised in accordance with Cl7.2.7 of TPS8. As discussed above, only one submission
was received.
Should Council consider it appropriate to adopt the Development Plan, pursuant to Cl7.2.8
of TPS8, the Development Plan is required to be forwarded to the Western Australian
Planning Commission for endorsement pursuant to Cl7.2.9 of TPS8 within 7 days of
Council’s determination.
POLICY IMPLICATIONS
There are no specific policy implications with relevant to the proposed Development Plan.
There are no financial implications.
The most relevant strategic implications pertain to the consistency of the Development
Plan with the Pilbara Planning and Infrastructure Framework (PPIF) and the Karratha City
of the North (KCN) documents.
Pilbara Planning and Infrastructure Framework
The PPIF makes the following comments with respect to the development of workforce
accommodation near urban centres:
It is important that short-term transient workforce accommodation is aligned with long-term
planning and community outcomes. In urban situations, this type of accommodation needs
to be integrated into the urban fabric rather than be segregated developments. Preference
needs to be given to forms of transient workforce accommodation development, that can
perform longer-term urban functions, rather than be demolished after a short life.
The Development Plan is intended to provide for a development that will likely provide for
accommodation for some transient workers in the short term but not predominantly for
transient workers consistent with the advice of the applicant. As Karratha develops into a
‘City of the North’ and more people choose to visit or live here, the type of development
contemplated will become under increasing demand to provide for the tourist market and
for local residents rather than transient workers.
The proposed development is therefore generally consistent with the strategic direction for
addressing accommodation demands associated with short term workforce
accommodation demands required to support continued expansion in the region.
Karratha City of the North
The KCN is the guiding strategic document relevant to this proposal. The Development
Plan area is located within the ‘Regals Valley’ Precinct. The Regals Valley area covers a
much larger area than just the Development Plan area and extends from Karratha Road
through to Rosemary Road including the entire valley within the Karratha Hills. The
Development Plan area itself is actually identified for ‘Institutional Purposes’ in KCN. The
broader staging and development of the area only contemplates 425 temporary/ campus
housing accommodation units being provided in the entire precinct compared to the 582 to
be provided in this single development.
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16 July 2012
The intent statement for the Regals Valley Precinct is:
“This area is a future extension of Karratha into a landscape valley, with built form responding
to the topography and landscape. The intended uses are tourism activities and recreation with
some resort style villas and housing. The precinct will also include a new neighbourhood at its
western end.
The Precinct is largely affected by the preliminary buffer to the Power Station. It is envisaged
that development on land affected by the buffer may incorporate non-residential uses such as
institutions (e.g. universities or public purpose/community. facilities, possibly recreation based).
Further detailed assessment of the power station buffer requirements may allow for tourism and
other short stay uses.
Attention to architectural detail needs to ensure development sits comfortably within the
landscape and managed to ensure least amount of disruption to the topography and visual
aesthetics of the foothills”.
Notwithstanding the broad land use designation for the area in KCN, the Development Plan is
consistent with the overriding intent to provide resort style accommodation. It also includes
provisions to ensure development will blend into the landscape and respond to the topography
of the land consistent with the intent statement.
The Development Plan addresses the power station to the Stove Hill Buffer.
Appropriate provisions are included in the Development Plan to ensure there is sufficient
attention to architectural detail so that the visual aesthetics and topography of the land is
considered.
The following risks may be considered relevant to Council:
1. The proposed use contemplated by the proponents is sufficiently flexible to allow
the development to operate as a permanent transient workforce accommodation
facility notwithstanding Transient Workforce Accommodation being an X use. This
may result in the loss of developable land for a purpose which is not consistent with
the Urban Development and Tourism zone.
2. The development may have a detrimental impact on the visual aesthetics and
backdrop the Karratha Hills provides to Karratha particularly as its the major public
entrance along Karratha Road.
Council resolved that additional information was required to demonstrate that the
predominant use of the site would not be transient workforce accommodation.
The analysis of market conditions outlines:
“Corporates with blue collar workers will continue to seek accommodation options
within the Transient Worker Accommodation facilities around Karratha and
therefore are not seen as part of the Target market for The Ranges. This pattern is
unlikely to change as the cost structure of apartment development or freestanding
houses on individual lots is not likely to reduce substantially in the future, meaning
they will remain cost prohibitive to this market sector. Furthermore the TWA part of
the housing solution is the most subject to change in demand as major projects
have maximum worker requirement during construction, following which there can
be a substantial reduction. This does not warrant permanent construction.”
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16 July 2012
This shows it is unlikely the development would ever provide predominantly for transient
workforce accommodation. A portion of the development may provide this service and it
would address demand for ‘operational workers’ rather than ‘construction workers’.
The demand analysis summarises the accommodation issues affecting Karratha:
It is apparent that the real risk in Karratha is continued massive under-supply of
permanent dwellings and hotel rooms. With a number of major projects imminent in
the area, it is likely that demand will once again swamp supply well before the
Council and the State have managed to normalise accommodation and service
issues in the town.
Even with all existing development options being completed within 5 years it is likely
there will still be high rents, people living in Light Industrial Areas and caravan parks
and a predominance of Transient Workforce Accommodation.
It is also clear that there is a lack of variety of accommodation styles available in the
town, typical of a small regional centre which has grown around residential housing
estates surrounding a central Town Centre. With Karratha now transitioning into a
regional City, variety must be added to make the town a more attractive place to
live.
It can be concluded that developments such as the ranges are therefore needed in the
long-term to assist to reduce the regions reliance on Transient Workforce Accommodation.
The use and development of this site therefore must be protected from the possibility of
changing market circumstances where demand for construction accommodation could
overwhelm the market and consume all forms of accommodation to meet demand.
Consistent with Council’s overriding intent for the use of the Development Plan area, it is
recommended that a condition be added to the Development Plan to require a Shire Deed
between the Shire and the proponent be prepared at the developers expense and to the
Shire’s satisfaction to ensure that the predominant use of the site is not for a TWA facility.
This will limit the extent to which the development can operate predominantly as Transient
Workforce Accommodation should market circumstances change in the future due to new
construction projects commencing in the region.
The introduction of this condition does impact on the form or type of development proposed
by the proponent. It will rather:

mitigate the risk of the development providing for additional transient workforce
accommodation;

ensures any development will serve to alleviate the unmet demand for hotel/motel
accommodation; and

will allow for some permanent accommodation and some transient worker
accommodation for the operational workforce who may wish to fly-in/fly-out.
Issues associated with visual impact were addressed through the additional of new
provisions in the Development Plan. The proponent has not disputed the inclusion of these.
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16 July 2012
ISSUES
Economic Issues
The provision of additional accommodation to meet demand for workers will assist in the
continued economic development and growth of the Pilbara. The potential opportunity to
provide additional tourism accommodation, provided there is sufficient demand, will further
support economic diversification of the local economy in the longer term.
Social Issues
There remains an on-going social concern of the proliferation of transient workforce
accommodation ahead of the continued provision of accommodation to support a local
permanent population. This social issue is reiterated amongst strategic documents
including the PPIF and KCN. The introduction of a condition requiring an appropriate Shire
Deed will address this issue.
The Development Plan:




protects the most pristine vegetation in the Development Plan Area;
requires rehabilitation of the more degraded areas within the Development Plan
Area;
considers the potential impact on the natural landscape features the Karratha Hills
provides; and
includes environmentally responsive design and infrastructure requirements.
Accordingly the Development Plan is considered to achieve an environmentally responsive
development outcome.
There is no identified heritage or cultural sites. The resolution of Native Title, which will be
required prior to sale and amalgamation of the land will resolve the final outstanding
heritage matters affecting the development.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
There are no relevant precedents affecting this proposal.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
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16 July 2012
OPTIONS:
Option 1
Conditionally endorse the Development Plan as set out in the Officer’s recommendation.
Option 2
That Council by SIMPLE Majority pursuant to Clause 7.2.8.1 of the Shire of Roebourne
Town Planning Scheme No. 8, RESOLVES not to adopt the Development Plan.
CONCLUSION
The Development Plan [see Attachment 3] is generally consistent with Amendment 25
which was adopted by the Shire of Roebourne in December 2011. It provides ‘resort style’
accommodation which is intended to serve short stay and tourism accommodation. To
ensure this is the case in the long-term a condition has been recommended to ensure that
an appropriate Shire Deed is entered into between the proponent and the Shire to preclude
the predominant use of the site being for Transient Workforce Accommodation. This will
provide greater clarity on the long-term predominant use of the land and prevent the
development being consumed to meet Transient Workforce Accommodation demand if
multiple additional construction projects are announced in the region.
The applicant’s Market Demand and Supply Analysis [see Attachment 5] highlights the
demand for more hotel/motel and residential accommodation in order to secure a large
enough supply pipeline to meet future demand. The Development Plan will allow for a new
form of development which can assist in addressing both forms of accommodation.
The submission by the applicant has been noted and has informed the final
recommendation of Officers. Other submissions from state agencies were considered and
informed the decision to initiate advertising.
It is therefore recommended the Development Plan be adopted subject to some changes
and a request be made to the Western Australian Planning Commission to endorse the
Development Plan.
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16 July 2012
Res No
:
152141
MOVED
SECONDED
:
:
Cr Lally
Cr Miller
1. That Council by SIMPLE Majority pursuant to Clause 7.2.8.1 (a) of the Shire of
Roebourne Town Planning Scheme No. 8, RESOLVES to adopt The Ranges,
Stove Hill Development Plan subject to the following changes:
a.
A condition being added to the Statutory Provisions of the
Development Plan to require that a Shire Deed be prepared by the
proponent, at the proponents expense and to the Shire’s satisfaction
with a stipulation that the predominant use of the site shall not be for
Transient Workforce Accommodation at any one time and the
Explanatory report being updated accordingly;
b.
The Explanatory Text of the Report be updated to include the key
findings of the Demand Analysis provided by the applicant; and a
statement included in the Explanatory Text that an Annual Statement
of Occupancy will be provided to the Shire to monitor the use and
demand of the facility for tourist accommodation;
c.
Changes being made to the following point:
a. A Parking and Traffic Management Plan shall be submitted to
support an application for planning approval where Council
considers this necessary. The Parking and Traffic Management
Plan shall specifically demonstrate the number of parking bays
proposed will be sufficient to cater for occupants and visitors to
the development, including visitors to facilities which will be
made open to the general public. Road access to the remainder
of the Development Plan area shall be provided from the central
point of access to the site from Karratha Road. The plan of
layout is to make provision for future points of access to the
remainder of the site. Pedestrian access to the remainder of the
Development Plan area shall be provided from Lot 400
2. That Council by SIMPLE Majority pursuant to Clause 7.2.9 of the Shire of
Roebourne Town Planning Scheme No. 8, RESOLVES to request the Western
Australian Planning Commission to endorse the final Development Plan with
the changes requested.
CARRIED
FOR
:
AGAINST
:
Nil
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16 July 2012
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16 July 2012
THE RANGES
KARRATHA
STAGE TWO
DEMAND
ANALYSIS
Proponent: Greenvalley Asset Pty Ltd
June 2012
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16 July 2012
1.0 THE PROJECT
The Ranges will consist of the following self-contained apartments on completion:
1 Bedroom: 156 apartments
2 Bedroom: 213 apartments (44 single level and 169 townhouses)
The 2 bedroom apartments are designed as two separate types of twin keyed
apartment, but could also facilitate a more traditional two bedroom design within the
same footprint.
The project also includes a 1,600 square metre “Clubhouse” which includes a 250
seat restaurant, bar, gym and other facilities. This will be the first major new
restaurant/bar facility built in Karratha for many years and is expected to cater to
residents of The Ranges, residents of the town and visitors to the town.
The project is expected to be constructed over 5 years.
The property is a survey strata subdivision with high standard resort style amenities
and on-site management. It is expected to add to the short stay stock in Karratha
as well as add diversity to the residential options for residents. The dwellings are
therefore designed to be flexible to cater for both short and long term stay (ie
residents and travellers). At the end of the day the market will determine the final
mix.
The property will have subdivision approval for the individual lots, determining
staging and in part the nature of built product. Given the strata tiled nature of the
product the mix of lots and staging will be difficult to amend over the life of the
project. The built product will be the subject of a Development Application by the
time the rear lot is amalgamated with Lot 1090. This Approval can be amended by
further application to Council if demand alters to require a different mix of stock (ie
twin keyed units become traditional 2 bed to suit owner occupiers) but the degree
of alteration will be limited by the strata lot boundaries.
The location is 1.5k’s from the Karratha CBD in a picturesque valley which suits the
resort style of development proposed. The site is slightly isolated from town
amenities such as restaurants and sporting facilities and therefore must construct
its own, however it is close enough for access to shopping, banking etc. The
development will have a cost advantage over CBD apartment development
because it will always be cheaper to build 1/2 storey product than 8 storey product.
Part of this advantage will need to be reinvested in infrastructure to create amenity
to offset locational disadvantage.
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16 July 2012
2.0 THE TARGET MARKET
The precise market for the product will unfold over time. It is expected, for
example, that the proportion of owner occupiers will be quite low at the outset, but
as the development progresses and more amenities are added, this proportion will
increase.
The development is likely to be too expensive to attract blue collar workers as
tenants and is more likely to attract white collar workers, travellers and locals.
Our interpretation of the demand at the time the project is to be developed is as
follows:
Individual investors:
Corporate tenants/owners:
Owner Occupiers:
45%
30%
25%
2.1 Individual Investors: Investors are likely to seek the highest return available
from time to time. At this time it is expected that the highest return will be provided
by short term letting as nightly rates are significantly higher than long term rents.
This is also a sector of the market that has had no additional supply for some time
and comes under extreme demand.
Some investors will prefer the security of long term leases and therefore will seek
tenants of a more traditional residential nature.
We expect approximately 30% of the apartments built at The Ranges will be
available to the short stay market. The end users are likely to be corporate
travellers, tourists and white collar workers on short term contracts. This aspect of
The Ranges will compete directly with existing and future Karratha Hotels and
Motels, but not with caravan parks and TWA’s as the standard of accommodation
and facilities will be considerably higher. In fact we expect some people currently
occupying caravan parks and the like will move to The Ranges, entering a more
“normalised” long term living environment.
2.2 Corporate Tenants/Owners: Corporates with blue collar workers will continue
to seek accommodation options within the Transient Worker Accommodation
facilities around Karratha and therefore are not seen as part of the Target market
for The Ranges. This pattern is unlikely to change as the cost structure of
apartment development or freestanding houses on individual lots is not likely to
reduce substantially in the future, meaning they will remain cost prohibitive to this
market sector. Furthermore thee TWA part of the housing solution is the most
subject to change in demand as major projects have maximum worker requirement
during construction, following which there can be a substantial reduction. This does
not warrant permanent construction.
Corporates with white collar or executive employees are more likely to settle in
Karratha long term if the appropriate level of accommodation is available and are
more likely to afford the quality of The Ranges. Therefore they are a part of the
Target market.
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16 July 2012
This aspect of The Ranges will take some people out of TWA’s and include them in
a normalised accommodation format (white collar workers), some out of the existing
Karratha Hotels and Motels and some out of residential rental accommodation who
will choose the lifestyle offered at The Ranges in preference to a family based Land
Estate.
2.3 Owner Occupiers: As the amenities are constructed at The Ranges (tennis
courts and swimming pools) we expect demand from owner occupiers to build.
This will in part be a response to the price point, offering a new and attractive
product at an entry level price. It will in part be a response to availability, as land is
currently balloted and largely unobtainable. It will in part be a response to the level
of amenity, with pools, gym, tennis courts, restaurant and bar being a considerable
attraction.
As the product is limited to 1 and 2 bedroom apartments and townhouses, we do
not expect to attract families. These will be better accommodated in residential
estates with Primary Schooling, playgrounds and parks etc.
The Ranges will add to the diversity of options for permanent residents, attracting
more people willing to make Karratha their permanent home.
3.0
FUTURE DEMAND
Pilbara Cities Office conducts research into demand and supply of dwellings for
Karratha. They have released figures indicating the current shortage of dwellings
in Karratha and the expected demand for the next three years. These figures are
set out below:
Current dwelling shortage in Karratha
Additional dwellings required by 2015
Total dwellings required next three years
1,531
2,850
4,381
3.1 Normalise Living Conditions: These demand projections are being driven
partly by the opportunity to “normalise” living styles which currently include
significant numbers of residents residing in Light Industrial Areas, caravan parks
and Transient Workforce Accommodation.
3.2 Major Projects: They are also being driven by the major resource projects
mooted for the Shire of Roebourne. We understand it is highly likely that at least
three major projects will proceed within two years, being Rio Tinto’s $16billion
expansion, Pluto Trains 2 & 3 and Anketel Point Port, each of which are likely to
bring 4-6,000 workers to the Roebourne Shire for an extended period and more
than 2,000 permanent operating positions. Each permanent position is expected to
be multiplied by at least a factor of two in its impact on jobs in the town and a factor
of four in its impact on population within the Shire.
3.3 Government Services and Retail: Karratha is currently underserviced for its
population in terms of retail businesses and Government services. These
industries (health, education, retail) are major employers which are partly
undersupplied due to past Government inactivity and partly due to the high cost of
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16 July 2012
operating in the region. If Karratha is to achieve its objective of becoming a
Regional City, then these aspects of commerce in the town must be fostered. One
way of ensuring success is to ensure adequate supply of housing.
Information on employment by industry sector is not available from the latest
Census until Oct ’12, however we expect it will continue to show a significant underrepresentation of these industries in the Karratha workforce. We expect Karratha to
move closer to Australian averages as it grows and for this to add to demand for
housing.
4.0
FUTURE SUPPLY
Karratha currently has an extreme lack of housing diversity. The 2011 Census data
shows that, of 4,179 dwellings in the town, 3,215 are separate houses and only 198
are units or apartments. Furthermore 3,002 dwellings are three bedrooms or more.
One of the issues facing Karratha is simply lack of supply but the equally pressing
issue is lack of housing diversity.
4.1 Permanent Dwellings: Pilbara Cities Office publish information collected from
holders of developable land as to the probably supply of permanent dwellings:
2012
323 lots
2013
567 lots
2014
1,401 lots
2015
456 lots
2016
513 lots
Total:
3,260 lots
(Please note The Ranges is included above and comprises 11% of total expected
supply)
Total Building Licenses issued 2011
Dwellings)
417 (including Multiple
These figures indicate that expected demand for dwellings in Karratha will not be
met within the next five years, even including the entire Ranges development as
permanent dwellings and assuming every possible developable lot in Karratha is
actually developed. Building License numbers for the 2011 year probably indicate
a more likely outcome, which suggests the shortfall is growing. This is unlikely to
become completely apparent in the marketplace until the next suite of major
projects get underway, when shortages are once again expected to be chronic.
It is apparent that most of the “easy” options in land development in Karratha have
been taken, with new development now requiring more fill, greater likelihood of rock
being encountered, encroaching on areas of Aboriginal Heritage, requiring
extension of service capacities such as sewer, power and water and entering new
development fronts where infrastructure such as storm water drainage is nonexistent or requires existing infrastructure to be expanded. We suggest it is unlikely
more than 70% of development options included in the Pilbara Cities projections
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16 July 2012
will eventuate. We also suggest the traditional single lot housing model will
continue to be the most expensive option.
The only likely way in which additional supply can be created in significant
quantities is to move away from greenfield subdivision to higher density options
such as offered by The Ranges, Pelago and the Tambrey site.
4.2 Hotel/Motel Accommodation
No new Hotel/Motel accommodation has been added to the market in Karratha
since the Comfort Inn approximately 10 years ago. Public figures suggest the
existing businesses are operating at around 85% occupancy although anecdotal
evidence suggests much higher occupancy, especially on weekdays.
Rack rates reflect the high occupancy rates and are considerably higher than in
other regional towns in the North West for comparable quality (except Port
Hedland).
Banks are reluctant to fund hotel accommodation at this time in the economic cycle,
so the best way to get additional rooms built in Karratha is as part of a larger mixed
use development such as The Ranges.
Part of the existing hotel stock is also tired and in need of renovation.
Existing stock includes:
Best Western
Karratha International Hotel
Comfort Inn
All Seasons
Kings Way Motel
Karratha Motel
TOTAL:
84 rooms
80 rooms
23
60 rooms
47 rooms
42 rooms
336 rooms
rooms
Potential expansion options include:
Karratha International Hotel
Mirvac Hotel
Tambrey Tavern
Kings Way Motel
TOTAL:
60 rooms
150 rooms
113 rooms
88 rooms
411 rooms
None of these developments are underway and no commencement dates have
been proposed.
Given the current financial climate and difficulty financing short stay
accommodation with Australian banks, it is unlikely that all proposed rooms will be
developed. Furthermore, as additional supply comes to the market and rack rates
return to more sustainable levels it is likely that some of the above proposals will
revert to permanent residential development models. Clearly there is immediate
room for at least one major new hotel development in Karratha and it may be that
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16 July 2012
the first mover cools the developer interest in this sector. On the other hand,
should a number of major resource developments proceed at the same time,
demand may warrant a more significant lift to room numbers and therefore it is
worthwhile to the Council to have sites available to meet this demand.
As Karratha seeks to expand to a city of 50,000 residents, it is likely that more than
1,000 hotel rooms will be required. Development of this nature tends to be fickle
and towns/cities are better to take hotel development when the property cycle and
funding permit, as it is often difficult to attract short stay accommodation exactly
when you need it. Two good examples of this are Perth and the Gold Coast. Perth
is finding it very difficult to promote hotel development, even with high occupancy
and rack rates, as other forms of development are more profitable and attracting all
the developers’ attention. The State Government and the Perth City Council wish
they could find a successful formula to promote short stay accommodation
development. The Gold Coast recognised these issues long ago and have always
taken the view that accommodation gets built when the property cycle is right and if
it gets to a point of over-supply, then there will be a downturn in construction until
such time as demand once again exceeds supply. In this way they have been able
to grow their tourist industry over the long term.
Karratha currently has a similar problem to Perth, where it has been many years
since it has been able to attract Hotel investment. In our view it is unlikely that this
sector will ever be in over-supply in Karratha, however if there is a period where a
significant quantity of stock can be developed, then that can only be a positive
result for the town.
Only by achieving a balance between supply and demand (or perhaps an oversupply), with rates becoming competitive, can you expect a tourist industry to
develop in the Pilbara.
5.0 CONCLUSION
It is apparent that the real risk in Karratha is continued massive under-supply of
permanent dwellings and hotel rooms. With a number of major projects imminent in
the area, it is likely that demand will once again swamp supply well before the
Council and the State have managed to normalise accommodation and service
issues in the town.
Even with all existing development options being completed within 5 years it is
likely there will still be high rents, people living in Light Industrial Areas and caravan
parks and a predominance of Transient Workforce Accommodation.
It is also clear that there is a lack of variety of accommodation styles available in
the town, typical of a small regional centre which has grown around residential
housing estates surrounding a central Town Centre.
With Karratha now
transitioning into a regional City, variety must be added to make the town a more
attractive place to live.
It can be concluded that a development of the size and nature of The Ranges
is warranted in Karrratha.
Page 138
10.3
AMENDED
16 July 2012
SHIRE OF ROEBOURNE
NUISANCE LOCAL LAW
ANIMALS,
ENVIRONMENT
AND
File No:
LE.1
Director Development, Regulatory & Infrastructure
Reporting Author:
Executive Manager Regulatory Services
Date of Report:
18 June 2012
Nil
Nil
Attachment(s)
Amended Animals, Environment and Nuisance
Local Law 2012
PURPOSE
To approve re-advertising of the amended Animal, Environment and Nuisance Local Law
2012 for public comment, continuing the approved process for gazettal of the local law.
BACKGROUND
At its April 2012 meeting (resolution 151987), Council resolved to
1. “ADOPT the proposed Shire of Roebourne Animals, Environment and Nuisance Local
Law for advertising;
2. GIVE State-wide public notice stating that:
(a) The Shire of Roebourne proposed to make an Animals, Environment and Nuisance
Local Law;
i. The purpose of which is to provide for the regulation, control and management of
animals and the prevention of environmental damage and nuisances within the
District and
ii. The effect of which is to establish the requirements with which any person
keeping animals or undertaking activities that have the potential to impact the
environment or create nuisance must comply;
(b) A copy of the proposed local law may be inspected or obtained at any place
specified in the notice;
(c) Submissions about the proposed local law may be made to the Shire before the day
specified in the notice, being not less than 6 weeks after the notice is given;
3. PROVIDE a copy of the proposed local law and notice to the Minister for Local
Government and Minister for Environment;
4. DIRECT the Acting Chief Executive Officer to prepare a report to Council detailing the
submissions from the community at the June 2012 Council meeting following the
closure of submissions.”
Advertising of the local law resulted in no comments from the public. Comments were
requested from the Department of Local Government, Department of Health and
Department of Environment and Conservation. Responses have been considered and
included in the revised draft as per the following:-
Page 139
16 July 2012
Respondent
Response
Department of Environment Whilst "farm animals" can be
& Conservation (DEC)
anything, I question if it has
the
potential
to
deal
effectively with such things
as keeping pet kangaroos,
which can grow large and
become a hazard or escape
or be attacked by dogs.
Included
The keeping of native fauna
is
already
subject
to
licensing by the DEC.
Because this is already
legislated, the keeping of
these types of animals has
not been included within the
Local Law.
Also, there is no provision
for dealing with people
wishing to keep reptiles as
pets. Again, whilst these
activities are licensed and
managed by DEC, the shire
needs to consider the
implications of potential
captive reptile escapes and
risks
associated
with
venomous snakes if they
have staff attending the
property.
Department of Health
No response received.
Department
of
Local Editing and formatting of
Government
documentation.
The keeping of reptiles is
already subject to licensing
by the DEC. Because this is
already
legislated,
the
keeping of these types of
animals has not been
included within the Local
Law.
Unauthorised
Building
Materials
clause
is
inconsistent with second
clause.
Formatting and editing of
Local Laws was included as
per their recommendation.
Clause 3.3 “Unauthorised
storage
of
building
materials”
has
been
amended
to
ensure
consistency.
Clause 3.11(4) ouster clause
has been deleted.
Clause 3.11(4) is an ouster
clause which is no longer
permitted by the Joint
Standing Committee.
Gazettal issues due to Noted – due to changes to
advertising taking place after both this local law and the
submission to the Minister.
Health Local Law, the
Shire’s Regulatory Service
intended to re-advertise.
Doing so will negate any
gazettal issues in terms of
the advertising being out of
sequence.
The process for adopting local laws is set out in Section 3.12 of the Local Government Act
1995, and includes:1) At the council meeting the person presiding is to give notice to the council meeting
of the purpose and effect of the proposed local law;
2) State-wide and local public notice is to be given stating that the Shire intends to
make a local law. Advertising is to remain open for at least 6 weeks;
Page 140
16 July 2012
3) As soon as the notice is given, a copy of the proposed local law, together with the
public notice and National Competition Policy form are to be provided to the
Minister for Local Government and Regional Development and any other relevant
ministers
4) A copy of the proposed local law is to be provided to any person requesting it;
5) After the last day of submissions, the local government is to consider any
submissions and may by absolute majority proceed with the local laws as proposed
or make alterations which are not significantly different from what was first
proposed
6) The adopted local law is published in the Government Gazette and a copy is
provided to the appropriate ministers
7) Another public notice is given stating the title of the local law, its intent and date that
the local law will come into effect;
8) Forwarding all documentation to Parliaments Joint Standing Committee on
Delegated Legislation.
In the case of this proposed local law and the proposed Health Local Law, due to changes
requested, these will be re-advertised for a period of six (6) weeks. By doing so, this will
also negate the gazettal issues as described by the Department of Local Government, and
provide for a smoother review by the Joint Standing Committee on Delegated Legislation.
Should the Shire proceed with the gazettal process without undertaking this step, it is likely
that the adoption of the proposed Animals, Environment and Nuisance Local Law 2012
would fail.
High – the implementation of these local laws will impact upon the regulation and
enforcement of certain activities of all residents and visitors within the Shire. These will also
impact upon the roles undertaken by Regulatory Services Officers (primarily Rangers and
Environmental Health Officers) in their day to day duties and investigation of nuisance
complaints.
Shire officers have been consulted in development of these local laws.
The proposed local law was advertised for 6 weeks with copies available on the Shire’s
website and at local libraries. No comments from the general public were received.
Comments have been received from the Department of Local Government and the
Department of Environment and Conservation. These have been considered and included
in the revised version of the local law where considered relevant.
The development and gazettal of local laws must follow the requirements of Section 3.12 of
the Local Government Act 1995.
“3.12. Procedure for making local laws
(1) In making a local law a local government is to follow the procedure described in this
section, in the sequence in which it is described.
(2) At a council meeting the person presiding is to give notice to the meeting of the
purpose and effect of the proposed local law in the prescribed manner.
Page 141
16 July 2012
(3) The local government is to —
(a) give Statewide public notice stating that —
(i) the local government proposes to make a local law the purpose and
effect of which is summarized in the notice;
(ii) a copy of the proposed local law may be inspected or obtained at any
place specified in the notice; and
(iii) submissions about the proposed local law may be made to the local
government before a day to be specified in the notice, being a day that is
not less than 6 weeks after the notice is given;
(b) as soon as the notice is given, give a copy of the proposed local law and a copy
of the notice to the Minister and, if another Minister administers the Act under which
the local law is proposed to be made, to that other Minister; and
(c) provide a copy of the proposed local law, in accordance with the notice, to any
person requesting it.
(3a) A notice under subsection (3) is also to be published and exhibited as if it were a
local public notice.
(4) After the last day for submissions, the local government is to consider any
submissions made and may make the local law* as proposed or make a local law*
that is not significantly different from what was proposed.
* Absolute majority required.
(5) After making the local law, the local government is to publish it in the Gazette and
give a copy of it to the Minister and, if another Minister administers the Act under
which the local law is proposed to be made, to that other Minister.
(6) After the local law has been published in the Gazette the local government is to give
local public notice —
(a) stating the title of the local law;
(b) summarizing the purpose and effect of the local law
(specifying the day on which it comes into operation);
and
(c) advising that copies of the local law may be inspected or obtained from the local
government’s office.
(7) The Minister may give directions to local governments requiring them to provide to
the Parliament copies of local laws they have made and any explanatory or other
material relating to them.
(8) In this section —
making in relation to a local law, includes making a local law to amend the text of,
or repeal, a local law.”
POLICY IMPLICATIONS
There are no financial implications. Consultant fees and advertising costs have already
been budgeted for in the current financial years budget.
Page 142
16 July 2012
ISSUES
Economic Issues
Social Issues
The adoption of these local laws will provide some flexibility for members of the community,
while enabling the Shire to monitor and regulate activities which do not benefit the health
and wellbeing of residents and visitors. These local laws will provide for simpler
enforcement measures which will provide a further deterrent to offenders.
The adoption of these local laws will have a positive benefit on the community as these
include provisions in relation to the control of waste, the built environment, disposal of
water and control of dust.
IMPACT ON CAPACITY
There will be minimal impacts on capacity. These local laws will assist the Shires
Regulatory Services staff in undertaking their day to day activities.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
1. CONTINUE the gazettal of Shire of Roebourne Animals, Environment and
Nuisance Local Law 2012
2. PUBLISH it in the Government Gazette and give a copy of it to the Minister and, if
another Minister administers the Act under which the local law is proposed to be
made, to that other Minister
(a) The Shire of Roebourne has adopted a Animals, Environment and
Nuisance Local Law Local Law:
Page 143
i.
ii.
iii.
iv.
16 July 2012
The purpose of the proposed local laws is to provide for the
regulation, control and management of animals and the
prevention of environmental damage and nuisances within the
District;
The effect of which is to establish the requirements with which
any person keeping animals or undertaking activities that have
the potential to impact the environment or create nuisance must
comply;
The date it was Gazetted
That copies can be obtained from the Shire Offices
CONCLUSION
To enable the smooth progression of the amended Shire of Roebourne Animals,
Environment and Nuisance Local Law through the Joint Standing Committee on
Legislation, the revised local law must be readvertised for public comment, with copies
forwarded to the relevant Ministers.
Page 144
16 July 2012
Res No
:
152142
MOVED
SECONDED
:
:
Cr Lockwood
Cr Long
Government Act, 1995 RESOLVES to:
1. ADOPT the amended Shire of Roebourne Animals,
Environment and Nuisance Local Law for advertising;
(a) The Shire of Roebourne proposes to make an
Animals, Environment and Nuisance Local Law;
i.
The purpose of the proposed local laws is to
provide for the regulation, control and
management of animals and the prevention of
environmental damage and nuisances within
the District;
ii.
The effect of which is to establish the
requirements with which any person keeping
animals or undertaking activities that have the
potential to impact the environment or create
nuisance must comply;
(b) A copy of the proposed local law may be inspected or
obtained at any place specified in the notice;
(c) Submissions about the proposed local law may be
made to the Shire before the day specified in the
notice, being not less than 6 weeks after the notice is
given;
3. PROVIDE a copy of the proposed local law and notice to the
Minister for Local Government, Minister for Environment
and Minister for Health ;
4. DIRECT the Chief Executive Officer to prepare a report to
Council detailing the submissions from the community at
the Council meeting following the closure of submissions.
CARRIED
FOR
:
AGAINST
:
Nil
Page 145
10.4
16 July 2012
AMENDED SHIRE OF ROEBOURNE HEALTH LOCAL LAW
File No:
LE.1
Reporting Author:
Executive Manager Regulatory Services
Date of Report:
18 June 2012
Nil
Nil
Attachment(s)
Amended Health Local Law 2012
PURPOSE
To approve re-advertising of the amended Health Local Law 2012 for public comment,
continuing the approved process for gazettal of the local law.
BACKGROUND
At its April 2012 meeting (resolution 151986), Council resolved to
1. “ADOPT the proposed Shire of Roebourne Health Local Law for advertising;
a. The Shire of Roebourne proposed to make a Health Local Law;
b. The purpose of the proposed local laws is to provide for the regulation, control and
management of day to day public health matters within the Shire of Roebourne,
c. The effect of which is to establish various health standards and requirements which
people living and working within the Shire must observe;
d. A copy of the proposed local law may be inspected or obtained at any place
specified in the notice;
e. Submissions about the proposed local law may be made to the Shire before the day
specified in the notice, being not less than 6 weeks after the notice is given;
3. PROVIDE a copy of the proposed local law and notice to the Minister for Local Government
and Minister for Environment;
4. DIRECT the Acting Chief Executive Officer to prepare a report to Council detailing the
submissions from the community at the June 2012 Council meeting following the closure of
submissions.”
Advertising of the local law resulted in no comments from the public. Comments were
requested from the Department of Local Government, Department of Health and
Department of Environment and Conservation. Responses have been considered and
included in the revised draft as per the following:-
Page 146
16 July 2012
Respondent
Response
Included
Department of Environment No response in relation to
& Conservation (DEC)
the Health Local Law was
received.
Department of Health
Department
Government
of
Editing and formatting of Formatting and editing of
documentation.
Local Laws was included as
per their recommendation.
Reference to Metropolitan Confirmed
with
Water
Water Supply, Sewerage Corporation that the Country
and Drainage Act – does Areas Water Supply Act
this apply?
1947 and Country Towns
Sewerage Act 1948 are
applied
in
the
Shire.
Reference to legislation
altered to this effect.
Definition of “Public Vehicle” Definition amended as per
recommendation
Reference
to
“Dwelling Reference amended as per
House” should be modified recommendation
to
simply
“house”
to
strengthen the clause
Local Gazettal issues due to Noted – due to changes to
advertising taking place after both this local law and the
submission to the Minister.
Health local law, the Shire’s
Regulatory Service intended
to re-advertise. Doing so will
negate any gazettal issues
in terms of the advertising
being out of sequence.
The process for adopting local laws is set out in Section 3.12 of the Local Government Act
1995, and includes:1. At the council meeting the person presiding is to give notice to the council meeting
of the purpose and effect of the proposed local law;
2. State-wide and local public notice is to be given stating that the Shire intends to
make a local law. Advertising is to remain open for at least 6 weeks;
3. As soon as the notice is given, a copy of the proposed local law, together with the
public notice and National Competition Policy form are to be provided to the
Minister for Local Government and Regional Development and any other relevant
ministers
4. A copy of the proposed local law is to be provided to any person requesting it;
5. After the last day of submissions, the local government is to consider any
submissions and may by absolute majority proceed with the local laws as proposed
or make alterations which are not significantly different from what was first
proposed
6. The adopted local law is published in the Government Gazette and a copy is
provided to the appropriate ministers
7. Another public notice is given stating the title of the local law, its intent and date that
the local law will come into effect;
8. Forwarding all documentation to Parliaments Joint Standing Committee on
Delegated Legislation.
Page 147
16 July 2012
In the case of this proposed local law and the proposed Animal, Environment and Nuisance
Local Law, due to changes requested, these will be re-advertised for a period of six (6)
weeks. By doing so, this will also negate the gazettal issues as described by the
Department of Local Government, and provide for a smoother review by the Joint Standing
Committee on Delegated Legislation.
Should the Shire proceed with the gazettal process without undertaking this step, it is likely
that the adoption of the proposed Health Local Law 2012 would fail.
High – the implementation of these local laws will impact upon the regulation and
enforcement of certain activities of all residents and visitors within the Shire. These will also
impact upon the roles undertaken by Environmental Health Officers in their day to day
duties and investigation of nuisance complaints.
Shire officers have been consulted in development of these local laws.
Community consultation is to occur following the adoption of the Officer’s recommendation
in accordance with Section 3.12 of the Local Government Act 1995.
The development and gazettal of local laws must follow the requirements of Section 3.12 of
the Local Government Act 1995 and Section 342(1)(a) of the Health Act 1911.
“3.12. Procedure for making local laws
(1) In making a local law a local government is to follow the procedure described in this
section, in the sequence in which it is described.
(2) At a council meeting the person presiding is to give notice to the meeting of the
purpose and effect of the proposed local law in the prescribed manner.
(3) The local government is to —
(a) give Statewide public notice stating that —
(i) the local government proposes to make a local law the purpose and
effect of which is summarized in the notice;
(ii) a copy of the proposed local law may be inspected or obtained at any
place specified in the notice; and
(iii) submissions about the proposed local law may be made to the local
government before a day to be specified in the notice, being a day that is
not less than 6 weeks after the notice is given;
(b) as soon as the notice is given, give a copy of the proposed local law and a copy
of the notice to the Minister and, if another Minister administers the Act under which
the local law is proposed to be made, to that other Minister; and
(c) provide a copy of the proposed local law, in accordance with the notice, to any
person requesting it.
(3a) A notice under subsection (3) is also to be published and exhibited as if it were a
local public notice.
(4) After the last day for submissions, the local government is to consider any
submissions made and may make the local law* as proposed or make a local law*
that is not significantly different from what was proposed.
Page 148
16 July 2012
(5) After making the local law, the local government is to publish it in the Gazette and
give a copy of it to the Minister and, if another Minister administers the Act under
which the local law is proposed to be made, to that other Minister.
(6) After the local law has been published in the Gazette the local government is to give
local public notice —
(a) stating the title of the local law;
(b) summarizing the purpose and effect of the local law
(specifying the day on which it comes into operation);
and
(c) advising that copies of the local law may be inspected or obtained from the local
government’s office.
(7) The Minister may give directions to local governments requiring them to provide to
the Parliament copies of local laws they have made and any explanatory or other
material relating to them.
(8) In this section —
making in relation to a local law, includes making a local law to amend the text of,
or repeal, a local law.”
“342. Local laws
(1) Every local government —
(a) may, if the Executive Director, Public Health consents;
and
(b) shall, if the CEO or the Executive Director, Public Health so directs,
make local laws in accordance with subdivision 2 of Division 2 of Part 3 of the Local
Government Act 1995 for the purposes specified in this Act or generally for carrying into
effect the provisions of this Act.”
POLICY IMPLICATIONS
There are no financial implications. Consultant fees and advertising costs have already
been budgeted for in the current financial years budget.
ISSUES
Economic Issues
Social Issues
The adoption of these local laws will provide some flexibility for members of the community,
while enabling the Shire to monitor and regulate activities which do not benefit the health
and wellbeing of residents and visitors.
Page 149
16 July 2012
These local laws are primarily aimed at maintaining an improving public health, however
some of the local laws also have a benefit tot he environment, such as those dealing with
effluent and waste.
IMPACT ON CAPACITY
There will be minimal impacts on capacity. These local laws will assist the Shires
Environmental Health Officers in undertaking their day to day activities.
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS:
Option 1
Option 2
1. CONTINUE the gazettal of Shire of Roebourne Health Local Law 2012
2. PUBLISH it in the Government Gazette and give a copy of it to the Minister and, if
another Minister administers the Act under which the local law is proposed to be
made, to that other Minister
a. The Shire of Roebourne has adopted a Health Local Law:
b. The purpose of the proposed local laws is to provide for the regulation, control
and management of day to day public health matters within the Shire of
Roebourne,
c. The effect of which is to establish various health standards and requirements
which people living and working within the Shire must observe;
d. The date it was Gazetted
e. That copies can be obtained from the Shire Offices
Page 150
16 July 2012
CONCLUSION
To enable the smooth progression of the amended Shire of Roebourne Health Local Law
through the Joint Standing Committee on Legislation, the revised local law must be
readvertised for public comment, with copies forwarded to the relevant Ministers.
Res No
:
152143
MOVED
SECONDED
:
:
Cr Lockwood
Cr Long
1.
ADOPT the proposed Shire of Roebourne Health Local
Law for advertising;
2.
GIVE State-wide public notice stating that:
(b) The Shire of Roebourne proposed to make a Health
Local Law:
i.
The purpose of the proposed local laws is to
provide for the regulation, control and
management of day to day public health
matters within the Shire of Roebourne,
ii.
The effect of which is to establish various
health standards and requirements which
people living and working within the Shire
must observe;
(b) A copy of the proposed local law may be inspected or
obtained at any place specified in the notice;
(c) Submissions about the proposed local law may be
made to the Shire before the day specified in the
notice, being not less than 6 weeks after the notice is
given;
3.
PROVIDE a copy of the proposed local law and notice to
the Minister for Local Government, Minister for
Environment and Minister for Health;
4.
DIRECT the Chief Executive Officer to prepare a report to
Council detailing the submissions from the community at
the Council meeting following the closure of
submissions.
CARRIED
FOR
:
AGAINST
:
Nil
Page 151
16 July 2012
11
STRATEGIC PROJECTS & BUSINESS
11.1
GROUND TRANSPORT POLICIES – KARRATHA AIRPORT
File No:
TT.85, TT.147
Director Strategic Projects & Business
Reporting Author:
Manager Airport Commercial
Date of Report:
16 July 2012
Executive Manager Strategic Business
Nil
Attachment(s)
1. Policy AP-GT-SSO - Karratha Airport Ground
Transport Shuttle Service Operators
2. Policy AP-GT-TCO - Karratha Airport Ground
Transport Tour & Charter Operators
3. Policy AP-GT-TO – Karratha Airport Ground
Transport Taxi Operators
PURPOSE
To seek Council’s approval to amend the existing policies for ground transport operators at
Karratha Airport.
BACKGROUND
At its Ordinary Meeting held on the 4 November 2011, it was resolved vide Resolution
151891:
That Council by Simple Majority pursuant to Sections 2.7(2)(b) and 6.12 of the Local
1. APPROVE the following Karratha Airport Ground Transport policies:
a. Shuttle Service Operators (AP-GT-SSO);
b. Tour and Charter Operators (AP-GT-TCO); and
c. Taxi Operators (AP-GT-TO)
2. APPROVE a 25% discount to shuttle service operators on the bus lane fees
attributed to airport shuttle service providing that:
a. There is not a scheduled regular public transport bus service operating at
the airport;
b. There are less than 5 ‘ply for hire’ taxis based at the airport taxi rank on a
regular basis;
c. There is no competitor operating the same service under the same type
of license; and
d. Only those costs wholly attributed to the shuttle service (not shared
bookings) will be able to be discounted.
Since the introduction of these policies a number of issues have been identified requiring a
need to amend the policies as recommended in this report.
Page 152
16 July 2012
The recommended policies provide for equity in all ground transport operations and
encourage a level playing field for all operators servicing the airport.
Customer Service standards requirements have been drafted into these policies relating to
complaint responses, consumption of alcohol and dedicated bay allocations.
The amendments suggested in this report provide clarification for operators on the
following matters:Advertising

The operator is not entitled to a booth or advertising within the airport terminal or car
park. Advertising space may however be available on a ‘ground transport’ notice
board (if installed). To facilitate this advertising the Council would utilise a contracted
adverting provider who would arrange the advertising for interested parties. Please
note this arrangement is proposed to only be for a trial period of 6 months
then renewable 6 monthly until other arrangements such as the terminal
upgrade is progressed or this policy is amended. This advertising restriction
includes, but is not limited to, the installation of any type of advertising
device, structure or equipment (e.g. stands or the like). However, to facilitate
identification and to enable meeting and greeting of passengers, an
operator’s driver will be authorised to hold a A4 sized tablet or clipboard with
their company’s name and the passengers name on it similar to this
example.
Compliance

Should the Council identify non-compliance with Airport policies, such as this
document, the Council will require the operator to show cause why their permission
to offer a service at the airport should not be suspended or terminated. The Council
retains the right to make determination regarding an operators continuing access to
the airport.
Consultation has taken place with the Department of Transport.
Ground Transport Operators have been provided with information on the intent of these
amendments.
Section 2.7 (2)(b) states that one of the roles of Council is to determine policies for the
better management of its community.
2.7. Role of council
(1)
The council —
(a)
governs the local government’s affairs; and
(b)
is responsible for the performance of the local government’s
functions.
(2)
Without limiting subsection (1), the council is to —
(a)
oversee the allocation of the local government’s finances and
resources; and
(b)
determine the local government’s policies.
Page 153
16 July 2012
Additionally, section 6.12 (1)(a) or (b) of the Act makes provision for the consideration of
discounts or concessions on fees and charges.
6.12.
Power to defer, grant discounts, waive or write off debts
(1)
Subject to subsection (2) and any other written law, a local
government may —
(a)
when adopting the annual budget, grant* a discount or other
incentive for the early payment of any amount of money;
(b)
waive or grant concessions in relation to any amount of
money; or
(c)
write off any amount of money,
which is owed to the local government.
(2)
Subsection (1)(a) and (b) do not apply to an amount of money owing
in respect of rates and service charges.
(3)
The grant of a concession under subsection (1)(b) may be subject to
any conditions determined by the local government.
(4)
Regulations may prescribe circumstances in which a local
government is not to exercise a power under subsection (1) or regulate the
exercise of that power.
POLICY IMPLICATIONS
There are no financial implications.
The policies have undergone legal review to ensure compliance with Local Government
Act and commercial law.
ISSUES
Economic Issues
Shuttle service operators provide an option to persons travelling to and from Karratha
Airport other than using taxis or private vehicles utilising the airport car park.
There is a small potential (if adopted) from additional advertising concessional income from
offering space in a ground transport advertising board.
Social Issues
These policies will provide guidelines for operations by bus and taxi drivers when at the
airport and outlines the requirements around alcohol provision and consumption at the
airport, which is an ongoing issue.
Page 154
16 July 2012
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
SIMPLE Majority
OPTIONS:
Option 1
As per Officers recommendation.
Option 2
That Council by SIMPLE Majority pursuant to Section 2.7(2)(b) of the Local Government
Act 1995 RESOLVES to NOT APPROVE the amendments to the Karratha Airport Ground
Transport policies.
CONCLUSION
The ground transport policies set the requirements for ground transport operators servicing
Karratha Airport so that;
1. Clarity is provided to all operators;
2. That all operators businesses are treated equitably; and
3. To encourage diversity in sustainable transport options for airport customers.
Page 155
16 July 2012
Res No
:
152144
MOVED
SECONDED
:
:
Cr Lockwood
Cr Long
That Council by SIMPLE Majority pursuant to Sections 2.7(2)(b) and 6.12 of the Local
Government Act, 1995 RESOLVES to APPROVE the amendments to the following
Karratha Airport Ground Transport policies:
a.
Shuttle Service Operators (AP-GT-SSO) as provided in
attachment 1;
b.
Tour and Charter Operators (AP-GT-TCO) as provided in
attachment 2; and
c.
Taxi Operators (AP-GT-TO) as provided in attachment 3
CARRIED
FOR
:
AGAINST
:
Nil
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16 July 2012
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16 July 2012
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16 July 2012
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16 July 2012
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16 July 2012
Page 163
11.2
16 July 2012
LEASE OF FORMER STAFF CAR PARK – KARRATHA AIRPORT
File No:
TT.75
Reporting Author:
Manager Airport Commercial
Date of Report:
21 June 2012
Doctor
St John Ambulance Karratha & Royal Flying
Service
Nil
Attachment(s)
1.
2.
3.
4.
Correspondence from St John Ambulance
Concept design of Patient Transfer Facility
Lease plan showing proposed area
Line marking plan of GA area
PURPOSE
To seek Council’s approval to enter into a lease of the former staff car park at Karratha
Airport with St John Ambulance for the purpose of developing a patient transfer facility for
use by St John Ambulance and the Royal Flying Doctor Service for medical evacuation
flights.
BACKGROUND
The Royal Flying Doctor currently conducts over 350 patient transfers annually at Karratha
Airport with transfers occurring in all weather conditions. Current practice is for the
ambulance to access the airside area and drive the vehicle to the RFDS aircraft which
parks in a dedicated apron parking bay near the helicopter hot spots and RPT bay 1. The
terminal can be accessed for the use of amenities but this is not practical for nonambulatory patients and is restrictive after terminal operating hours.
St John Ambulance have requested that a patient transfer facility be considered at the
airport to not only preserve patient dignity but to enable emergency care to be undertaken
if patient stabilisation is required and give patients, air and ambulance crew access to basic
amenities such as toilets. In a patient transfer facility, the ambulance would have access
directly into the building where the patient would be removed from the vechile to be
transferred to the aircraft. Typically the ambulance would therefore not be required to drive
airside as is currently the case.
The area that has been identified for the construction of the patient transfer facility is the
old staff car park located to the east of the terminal near the RFDS aircraft parking bay.
The site is also part of the below ground fuel hydrant line corridor and drainage system,
both of which have been considered in the proposed design.
St John Ambulance have advised they are applying for a Rio Tinto Dampier Salt grant for
$50,000 funding to build the patient transfer facility. Concept plans have been provided,
however, will not be developed further until the site and funding are guaranteed.
Page 164
16 July 2012
St John Ambulance have advised that the lack of a patient transfer facility has an impact on
their operations should a patients’ condition deteriorate and require stabilisation prior to
being transferred onto the aircraft.
From an airport operational perspective the current arrangement of having airside access
by the ambulance is not ideal because to the RFDS parking bay is located alongside a high
traffic area and the baggage makeup area. There have been instances of volunteer
ambulance personnel not complying with mandatory airside security requirements. A
patient transfer facility has benefit in the ambulance remaining landside as well as having a
dedicated facility for the management of patient care.
Development of this site is required to include provision of power, water and sewage to the
site. Currently there are no utilities to the site. As both power, water and sewage are
currently being upgraded to the airport it is possible for them to be integrated into the
design and undertaken by the contractors as a variation to our current contracts. All
outgoings in relation to utilities will be the responsibility of St John Ambulance Karratha.
Concept plans have been provided to SoR Planning with correspondence as attached.
Any development on the lot is subject to planning and building approvals.
A meeting was convened between St John Ambulance Karratha, the Shire President and
Airport Management on 29 February 2012 to discuss the proposal and potential locations
for a patient transfer facility at the airport.
In addition officer consultation has occurred with the Manager of Planning and the
Executive Manager Strategic Business.
The proposed lease will be required to comply with Section 3.58 of the Local Government
Act (1995) with regard to Disposal of Property. In addition, it is a requirement under the
management order for the Airport Reserve that all leases are endorsed by the Minister of
Lands. Advertising is required to dispose of the property if Council elects to lease the
property directly to St John Ambulance without having to call expressions of interest.
POLICY IMPLICATIONS
It is considered that there is limited potential to achieve lease income from the site because
the site has limited developmental use due to the location of the fuel hydrant line and
drainage system.
It is recommended that the lease be negotiated and entered into at full commercial rates. It
is further recommended that Council approve a contribution credit (support) to St John
Ambulance of that rental payment minus one dollar ($1) per annum. The effect of these
two transactions would be to provide St John Ambulance with the lease of the land for a
peppercorn rate of one dollar ($1) per annum for year one plus GST net of outgoings.
The benefit of this commercial arrangement is to have the lease reflect the full rate per
square metre for land at the Airport while providing support for this community service by
Page 165
16 July 2012
the SoR. Importantly our achieved face rents at the Airport are maintained for rental
reviews and valuation purposes.
There are no strategic implications. The location is in accordance with the Karratha Airport Master Plan 2009.
ISSUES
Economic Issues
Social Issues
The provision at the airport of a dedicated patient transfer facility will bring community
benefits especially to the patients being transported to and from Perth for medical
treatment because they can be isolated, with dignity, from the general travelling public in a
facility in which emergency medical treatment can occur if required.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
VOTING REQUIREMENTS
SIMPLE Majority
OPTIONS:
Option 1
Option 2
1995 RESOLVES NOT TO AGREE to enter into a lease with St John Ambulance AustraliaKarratha for the former staff car park for the development of a patient transfer facility to be
utilised by St John Ambulance and the Royal Flying Doctor Service.
CONCLUSION
It is in the public’s interest that Council support development of a patient transfer facility to
be utilised by St John Ambulance and the Royal Flying Doctor Service to maintain patient
dignity and improved safety and security outcomes at Karratha Airport.
Page 166
16 July 2012
Res No
:
152145
MOVED
SECONDED
:
:
Cr Long
Cr Bertling
1. AGREE to advertise the intent to enter into a lease of the former staff
car park at the Karratha Airport being 1,002m2 of land to St John
Ambulance Australia - Karratha (ABN 55 028 468 715) for a ten (10)
year term with one (1) additional terms of five (5) years and one
additional term of six (6) years respectively (total 21years).
2. AGREE to enter into a lease at full commercial rates and APPROVE a
contribution credit (support) to St John Ambulance of the rental
payment minus one dollar ($1) per annum. The effect of these two
transactions is therefore to provide St John Ambulance with the lease
of the land for a peppercorn rate of one dollar ($1) per annum for year
one plus GST net of outgoings;
3. DELEGATE AUTHORITY to the Acting Chief Executive Officer to
execute a lease agreement upon closure of the advertising period
subject to no adverse submissions being received and leasing
conditions being to the satisfaction of the Acting Chief Executive
Officer; and
4. DELEGATE AUTHORITY to the Chief Executive Officer to endorse
each additional term in accordance with the executed lease document.
CARRIED
FOR
:
AGAINST
:
Nil
Page 167
Attachment 1.
16 July 2012
Correspondence from St John Ambulance
From: "Gimme" <[email protected]>
Date: 29 January 2012 3:07:46 PM AWST
To: <[email protected]>,"David Joseph"
<[email protected]>
Subject: St John Transfer Building at Karratha Airport
Hi Fiona
As discussed at the Australia day function. I would like to arrange a meeting with you and
your airport management colleagues to go over the thoughts on having a patient transfer
building constructed at Karratha airport.
This building would be utilized for the transfer of patients from the ambulance to the RFDS
service within a controlled building. This would reduce the patient to undue stress being
moved from one stretcher to another out on the tarmac with all the noises, passengers and
weather conditions relevant to perform this action. If you were a patient I am sure you
would like the dignity of the transfer from one service to anther to be performed with utmost
respect of your personal being considered.
There is also the security and vehicle control factor taken into account with this as well.
Vehicles would not have to travel on the tarmac they would only be restricted to the
building. All that would be on tarmac side would be the RFDs crew and equipment. No
extra potential of vehicle and aircraft accidents, issues. Also for the long extended time the
RFDs aircraft could be on the ground whilst the medical team are at the hospital attending
a patient, the pilot has somewhere to relax whilst waiting. Not in a hot aircraft placing him
under undue stress and comfort.
I would like to arrange the meeting for the 6th of February where and whatever time would
suit you. This is the only next day off I have available. If you wish to meet after hours I am
fine with that too to make it earlier.
Look forward to hearing from you and hopefully have a great outcome on this issue.
Thanks in advance
Graham Head
Chairman St John Ambulance Karratha
Page 168
Attachment 2.
16 July 2012
Concept design of Patient Transfer facility
TARMAC SIDE
Page 169
Attachment 3.
16 July 2012
Lease plan showing proposed area
Page 170
Attachment 4.
16 July 2012
Line marking plan of GA apron
Page 171
11.3
16 July 2012
REQUEST TO PROVIDE A DISCOUNT FOR FEES AND CHARGES – QANTAS
AIRWAYS - KTA – LEA SERVICE
File No:
TT.63, TT.11
Reporting Author:
Date of Report:
16 July 2012
Ian Gay, Qantas Regional GM WA & NT
Karratha Disclosure of Interest:
Nil
Attachment(s)
Letter Dated 16 May 2012 from Ian Gay to
Executive Manager Strategic Business.
PURPOSE
To consider a request from Qantas Airways to provide a discount equalling the Landing
Aviation related fees and charges if they commence a QantasLink Q400 service between
Learmonth and Karratha.
BACKGROUND
In a letter dated 16th May 2012 from Ian Gay Qantas Regional General Manager WA & NT
to the Shire of Roebourne, Qantas have provided information on the possibility, subject to
commitment from resource companies, of operating 3 return flights per week
i.e. Monday/Wednesday/Friday - Q400 service between Learmonth LEA (Exmouth) and
Karratha KTA.
Specifically they have requested “the Shire of Roebourne consider some form of discount
of fees to help foster the success of the operation”.
The aircraft, a Qantas Dash 8’s, currently arrives from Perth at 7.50am and sits idle on the
tarmac in Learmonth for 3 hours waiting to conduct a return service to Perth at 10.50am.
The proposed flight time from LEA to KTA is approximately 45 mins allowing a connecting
service LEA to KTA and KTA to LEA as follows:
John Lally Chief Executive Officer of the Karratha & Districts Chamber of Commerce &
Industry has been coordinating the possibility of this service with Exmouth Chamber of
Commerce and Qantas. Karratha and Exmouth have conducted online surveys to gather
data on likely patronage, frequency and reasons for use to present to airlines in support of
the introduction of this service. The survey responses established the benefits to both the
Exmouth and Karratha communities as: Facilitating Health Services, Shopping, Recreation
and corporate purposes (as Attachment 2).
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16 July 2012
It is not considered that the proposed recommendation triggers the threshold or criteria
which would define this as a significant matter in accordance with Council Policy CE8 –
Significant Decision making Policy.
The consequences of supporting and offering a discount to Qantas equal to the landing
fees associated with this service may be seen as setting a precedent. It is believed that, if
adopted, our letter to Qantas offering any discount should be worded in such a way as to
limit this discount to a defined period as a one off arrangement.
In addition, it may raise the issue of other service providers seeking similar financial
support. It is recommended that each request for discounts are to be considered on their
individual merits.
On Monday 14 May 2012, Adrian Boys Qantas Manager Regional Western Australia made
a presentation to the Karratha Airport Advisory Group. In that presentation Qantas stressed
the importance of support (i.e. there successfully having the landing fees discounted) for
such a service in its development stages of operation.
Substantial community consultation has been conducted through on line surveys at both
Karratha and Exmouth (as Attachment 2). The combined Karratha and Exmouth survey
results indicated support from the approx. 500 respondents that a service on Monday /
Wednesday / Friday would be supported at a one way fare of up to $150 and that they
would use the service largely for Recreation/Shopping, Work and Medical (in that order).
Council has the ability to defer, provide discounts, write-off or waive debts in accordance
with section 6.12 of the Local Government Act 1995:
6.12. Power to defer, grant discounts, waive or write off debts
(1) Subject to subsection (2) and any other written law, a local government may —
(a) when adopting the annual budget, grant* a discount or other incentive for the early
payment of any amount of money;
(b) waive or grant concessions in relation to any amount of money; or
(c) write off any amount of money,
(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates
and service charges.
(3) The grant of a concession under subsection (1)(b) may be subject to any conditions
determined by the local government.
(4) Regulations may prescribe circumstances in which a local government is not to exercise a
power under subsection (1) or regulate the exercise of that power.
POLICY IMPLICATIONS
CS6 – Donations, Sponsorships & Community Funding – Options exist through this policy
to request for community sponsorship or a one off donation or an annual community
sponsorship.
Page 173
16 July 2012
Qantas in their supporting documentation indicates the potential average fare per
passenger is between $86 and $162 one way. The survey results indicate that passengers
would be willing to pay up to $150 one way which supports the business case for this
service.
We have calculated the potential total revenue resulting from the introduction of this
additional service is estimated to be in the order of $375,000 (ex GST) for a full year. By
offering a discount of the landing fees (of $1,044 per landing) the potential loss of revenue
to Council is estimated to be up to $165,000 (ex GST) for a full year. Potentially the
calculated level of discount is approximately 43% of our total fees associated with this
service. Given that, if introduced, this new service would increase our revenues by
approximately $210,000 (ex GST) per year, it is supported. However it should be noted
that Council has not budgeted for providing discounts equalling the Landing fees within the
Airport budget, nor did it anticipate the additional revenue stream.
Increasing the number of flights and variety of services to and from KTA is in accordance
with the Airports 2009 Master Plan and the Shire’s Strategic intentions for the Airport.
The risk to Council is the unknown quantity of organisations in a similar situation seeking
discounts and subsidies and however these should be analysed on a case by case basis.
ISSUES
Economic Issues
It is estimated that substantial economic benefits will flow from the establishment of these
additional services.
Social Issues
It is estimated that substantial community benefits will flow from the establishment of these
additional services.
IMPACT ON CAPACITY
There is no impact on operational capacity because the schedule landing time is proposed
for the fringe of peak operational times i.e. 9am with the corresponding departure proposed
for 9.25am.
RELEVANT PRECEDENTS
At the Ordinary Council Meeting held 19 April 2010 Council approved by Resolution: 15082
financial support for the introduction by AirNorth for a Karratha – Port Hedland – Broome
and Darwin of a bi-weekly service. The service commenced on 1 June 2010. The
resolution was as follows:1. Approves a six month dispensation on landing fee charges at Karratha Airport to
Airnorth for the scheduled bi-weekly service with the option to extend a further six
months to be reviewed by Council.
Page 174
16 July 2012
2. Approves 50% dispensation on passenger servicing charges for a six month period,
as marketing support for the scheduled bi-weekly service.
3. AirNorth to provide co-branding opportunities for the launch and other media events.
Further, at the Ordinary Council Meeting held 20 September 2010 Council approved by
Resolution: 151306 continuation of the financial support to AirNorth for the bi-weekly, and
introduction of a 3rd service. The resolution was as follows:1. That Council endorse an extension to the existing exemption arrangements for the
current bi-weekly service, and the introduction of a 3rd service, for a further 6-month
period, commencing 1 December 2010 and concluding 30 May 2011, inclusive of the
following:
a) 100% exemption on landing fee charges
b) 50% dispensation on passenger service charges
2. Co-branding from April to September be provided by Airnorth, and a marketing plan
should be developed to recognise the partnership of the Shire with Airnorth, to the
satisfaction of the Chief Executive Officer.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
ABSOLUTE MAJORITY
OPTIONS:
Option 1
Option 2
That Council by ABSOLUTE MAJORITY pursuant to Section 6.12 of the Local Government
Act 1995 RESOLVES NOT to provide a DISCOUNT equalling the Shire of Roebourne
Airport Landing fees and charges for the Qantas in relation to the operation of the
QantasLink Q400 service between Learmonth and Karratha.
CONCLUSION
Should Council wish to provide a discount equalling the Landing fees in this instance a
Council resolution is required.
The advice and recommendations from Officer is that typically adding an additional service
provides immeasurable benefits to both communities, provides additional opportunities for
revenue generation at the Karratha Airport and reinforces Karratha as a growing
community.
If the Officers recommendation is approved the letter advising Qantas will incorporate the
stipulation that this arrangement does not set a precedent and that any further applications
would be considered on a case by case basis.
Page 175
16 July 2012
Res No
:
152146
MOVED
SECONDED
:
:
Cr Lockwood
Cr Smeathers
That Council by ABSOLUTE majority pursuant to Section 6.12 of the Local
1. ENDORCES the introduction of the service operating 3 return flights per
week i.e. Monday/Wednesday/Friday - QantasLink Q400 service between
Learmonth LEA (Exmouth) and Karratha KTA
2. APPROVES a DISCOUNT equalling 100% the Shire of Roebourne Airport
Landing fees and charges (only) for the operation of the QantasLink Q400
service in accordance with their letter of 16 May 2012, for a period of 12
months post commencing operations.
3. SEEKS Co-branding of the service for the first 6-9 months to be provided
at the cost of Qantas, to recognise the partnership of the Shire(s) with
Qantas, to the satisfaction of the Chief Executive Officer.
CARRIED
FOR
:
AGAINST
:
Nil
Page 176
16 July 2012
Page 177
16 July 2012
Page 178
16 July 2012
Page 179
16 July 2012
Page 180
11.4
16 July 2012
REQUEST TO WAIVE WASTE FEES AND CHARGES SALVATION ARMY
KARRATHA
File No:
WM.2
Reporting Author:
Manager Waste Services
Date of Report:
16 July 2012
Gerald Mitchell, Captain The Salvation Army
Karratha Disclosure of Interest:
Nil
Attachment(s)
Letter Dated 12 June 2012 from Gerald Mitchell to
Simon Kot.
PURPOSE
To consider a request from the Salvation Army Karratha to waive Fees and Charges for
disposal of dumped and unsaleable items at the 7 Mile Waste Facility.
BACKGROUND
The Salvation Army Karratha (SAK) has approached the Council through a letter dated
12th June 2012 (attached) requesting exemptions to Fees and Charges relating to disposal
of waste at the 7 Mile Waste Facility. Residents often drop off unsaleable items at the SAK
facility rather than taking the items to the 7 Mile Waste Facility despite there being no
charge for such items. As a result SAK ends up having to transport this waste to the Seven
Mile Waste facility for disposal.
At its Ordinary Meeting held on the 15 August 2011, it was resolved via Resolution 151749
That Council by Absolute Majority pursuant to Section 6.12 of the Local Government Act 1995
RESOLVES to WAIVE fees and charges to the Salvation Army, Karratha for the disposal of dumped
and unsaleable waste at the 7 Mile Waste Facility up to a value of $10,000 in the 2011/2012
financial year subject to items being disposed of by means of vehicle and trailers.
In this instance, and for the 2012/13 year, the continuation of the waiver has been
requested as per Attachment 1.
The Manager of Waste Services has recommended a methodology that would see these
transactions processed while resulting in no external financial transaction occurring. If
supported, Waste Services would collate the value of SAK disposal at the 7 Mile Waste
Facility up to the nominated value. An internal credit for the value on the account would
then occur up to the nominated value. The vehicles and trailers used for transporting the
waste will need to be nominated (license plates) in advance by SAK so staff at 7 Mile can
identify them and account for the required transaction through Councils weighbridge
system.
It is not considered that the proposed recommendation triggers the threshold or criteria
which would define this as a significant matter in accordance with Council Policy CE8 –
Significant Decision making Policy.
The consequences of supporting the waiving of fees may raise the issue of other not for
profit organisations seeking similar financial support. Funding arrangements already exist
Page 181
16 July 2012
through various Donations, Sponsorship and Community Funding Rounds that are
advertised through the Shire‘s Community Services Department for groups to make
application however in this instance no application was received for Council to consider.
Officer consultation has occurred with the Executive Manager Business & Strategic
Projects.
Council has the ability to defer, provide discounts, write-off or waive debts in accordance
with section 6.12 of the Local Government Act 1995:
6.12. Power to defer, grant discounts, waive or write off debts
(1) Subject to subsection (2) and any other written law, a local government may —
(a) when adopting the annual budget, grant* a discount or other incentive for the early
payment of any amount of money;
(b) waive or grant concessions in relation to any amount of money; or
(c) write off any amount of money,
(2) Subsection (1)(a) and (b) do not apply to an amount of money owing in respect of rates
and service charges.
(3) The grant of a concession under subsection (1)(b) may be subject to any conditions
determined by the local government.
(4) Regulations may prescribe circumstances in which a local government is not to
exercise a power under subsection (1) or regulate the exercise of that power.
POLICY IMPLICATIONS
CS6 –Donations, Sponsorships & Community Funding – Options exist through this policy
to request for community sponsorship or a one off donation or an annual community
sponsorship.
The potential loss of revenue to Council is estimated to be up to $10,000 for the 2012/13
financial year based on the volume of waste delivered to the Seven Mile Waste Facility by
SAK in the 11/12 financial year. Council has not budgeted for any waiving of fees within the
waste services budget.
The risk to Council is the unknown quantity of organisations in a similar situation to SAK
and therefore further requests that may be received.
Page 182
16 July 2012
ISSUES
Economic Issues
The impact on SAK is estimated to be up to $10,000 per year in waste fees as well as the
additional internal operational costs of three or more deliveries of waste per week.
Social Issues
Paying the current fees and charges applicable to the deposit of waste to Councils facility
may impact the ability of SAK to provide its core services to the community as a whole.
The SAK provide a community service in receiving surplus and unwanted household goods
for redistribution and resale thus in part alleviating illegal dumping of waste through out the
township of Karratha.
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
At its Ordinary Meeting of 15 August 2011, Council resolved to waive fees and charges to
the Salvation Army, Karratha for the disposal of dumped and unsaleable waste at the 7
Mile Waste Facility.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
That Council by Absolute Majority pursuant to Section 6.12 of the Local Government Act
1995 RESOLVES NOT to WAIVE the Shire of Roebourne Waste Services fees and
charges for the Salvation Army Karratha for waste deposited at the 7 Mile Waste Facility.
CONCLUSION
Should Council wish to waive Waste services fees and charges in this instance a Council
resolution is required.
The advice and recommendations from senior staff is that typically, Not for Profit
organisations should apply for an annual community sponsorship grant to offset these
costs. As SAK have not applied for an annual community sponsorship grant to offset these
costs in 2012/2013, it is recommended that disposal fees be waived in this instance only up
to a value of $10,000 and that future requests are made via the community sponsorship
grant program.
If the Officers recommendation is approved the letter advising SAK will incorporate the
stipulation that future requests are made via the community sponsorship grant program.
Page 183
16 July 2012
Res No
:
152147
MOVED
SECONDED
:
:
Cr Smeathers
Cr Miller
That Council by ABSOLUTE majority pursuant to Section 6.12 of the Local
Government Act 1995 RESOLVES to WAIVE fees and charges to the Salvation Army
Karratha for the disposal of dumped and unsaleable waste at the 7 Mile Waste
Facility up to a value of $10,000 in the 2012/2013 financial year subject to items
being disposed of by means of vehicle and trailers.
CARRIED
FOR
:
AGAINST
:
Nil
Page 184
16 July 2012
Page 185
12
16 July 2012
ITEMS FOR INFORMATION ONLY
7.41pm Cr Pritchard left the room
7.42pm Cr Pritchard re entered the room
12.1
INFORMATION ONLY ITEMS - June 2012
Responsible Officer:
Author Name:
Minute Secretary
Nil
REPORT PURPOSE
To advise Council of the information items for June 2012
Background
None
Issues
None
Options
None
Policy Implications
There are no relevant policy implications pertaining to this matter.
Legislative Implications
There are no relevant legislative implications pertaining to this matter.
Financial Implications
There are no financial implications resulting from this report.
Conclusion
None
Voting Requirements
Simple.
Page 186
16 July 2012
Res No
:
152148
MOVED
SECONDED
:
:
Cr Lally
Cr Miller
That Council note the following information items:
 12.1
Shire President’s Mail – 1 June to 30 June 2012
 12.2
Register of Documents Stamped with the Shire’s Common Seal
 12.3
Councillor Representatives on Organisations
 12.4
Tabled Correspondence
 12.5
Budget Amendments for period ending 31 May 2012
 12.6
Non-Statutory Donations for period ending 31 May 2012
 12.7
Building Statistics – June 2012
 12.8
Planning Decisions Issued – 5 June – 1 July 2012
 12.9
Joint Development Assessment Panels Applications 5 June – 1 July
2012
 12.10
Cossack Art Awards – Information Only
CARRIED
FOR
:
AGAINST
:
Nil
Page 187
12.2
16 July 2012
SHIRE PRESIDENT’S MAIL – 1 JUNE – 30 JUNE 2012
Author Name:
Minute Secretary
Nil
REPORT
Incoming correspondence for the Shire President
Date
From
Subject Details
01/06/2012 DEPARTMENT OF REGIONAL AUSTRALIA 2008-09 LOCAL GOVERNMENT NATIONAL REPORT
- DISTRIBUTION OF AUSTRALIAN GOVERNMENT
FINANCIAL ASSISTANCE GRANTS FOR LOCAL
GOVERNMENT
14/06/2012 CUTTING
DARRYL CUTTING REQUEST - UPGRADE SHALLOW
WELL ROAD KARRATHA INDUSTRIAL ESTATE BOARDING KENNELS
20/06/2012 DEPT OF CLIMATE CHANGE & ENERGY CLARIFICATION CARBON TAX AND OFF-ROAD FUEL
EFFICIENCY
TAX - FACTSHEET FUEL TAX CREDITS CHANGES FOR
01 JULY 2010
20/06/2012 PILBARA DEVELOPMENT COMMISSION PILBARA DEVELOPMENT COMMISSION BOARD SEEKING NOMINATIONS TO FILL THREE LOCAL
GOVERNMENT POSITIONS ON THE BOARD - THREE
YEAR TERM - PILBARA TO NOMINATE TWO
COUNCILLORS FOR POSITIONS - APPLICATIONS
CLOSE ON 1ST AUGUST 2012
22/06/2012 REGIONAL ACHIEVEMENT & COMMUNITY REGIONAL ACHIEVEMENT & COMMUNITY AWARDS
AWARDS
LAUNCHED FOR 2012 - SEEK SUPPORT TO
PROMOTE CALL FOR NOMINATIONS - ENCLOSED
POSTER
AND
NOMINATION
FORMS
NOMINATIONS CLOSE ON 21 AUGUST 2012
Page 188
12.3
16 July 2012
REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE
COMMON SEAL
Author Name:
Minute Secretary
Nil
REPORT PURPOSE
To advise Councillors of documents, as listed below, that have been stamped with the
Common Seal of the Shire of Roebourne since the last Council Meeting.
DATE
DOCUMENT
07/06/2012
Recreational Boating Facilities Scheme Funding Agreement for Planning
Project between The Minister for Transport and the Shire of Roebourne for
Cleaverville Creek and 40 Mile Parking and toilets planning
Page 189
12.3
16 July 2012
COUNCILLOR REPRESENTATIVES ON ORGANISATIONS
Author Name:
PA to the CEO
Nil
REPORT
Below is the listing of Councillor Portfolios and Representatives on various committees,
organisations and working groups.
Council Committees:
COUNCIL COMMITTEE
Audit & Organisational Risk Ctee
DIVISION & STAFF MEMBER
[if applic]
Manager Corporate Compliance
Roebourne Advisory Group
Community and Corporate Services
Yaburara Heritage Trail Steering
Committee
History Officer
COUNCILLOR
Cr Smeathers, Lally, Pritchard &
Lockwood Cr White-Hartig
Cr White-Hartig, Cr Bailey,
Cr Saylor
Cr Long, Cr Pritchard
Advisory Groups:
ADVISORY GROUPS
[if applic]
COUNCILLOR
Karratha Airport Advisory Group
Dir Strategic Projects & Business
Exec Mgr Strategic Business
Mgr Airport Commercial
Mgr Airport Compliance
Co-ord Airport Operations
Cr Lockwood, Lally & Long
Waste Services Advisory Group
Exec Mgr Strategic Business
Mgr Waste Management Services
Cr Lockwood, Lally & Long
Housing Reference Advisory Group
Mgr Corporate Compliance
Building Maintenance Co-ordinator
Cr White-Hartig & Miller
Dir Development, Regulatory &
Exec Mgr Works
Plant Co-ordinator
Cr Lally & White-Hartig
Plant Reference Advisory Group
City Status Committee
Principal Economic and Business
Improvement Advisor
Project Control Groups:
Page 190
Cr Bailey Cr Saylor Cr Miiler & Cr
Lally
PROJECT CONTROL GROUPS
16 July 2012
[if applic]
COUNCILLOR
Youth Shed Project
Mgr Community Facilities
Mgr Environmental Health Services
Snr Community Development
Officer
Youth Shed Supervisor
Project Manager
Cr Pritchard, Bertling, Miller &
Vertigan
Bulgarra Sporting Precinct Project
Dir Corporate & Community
Services
Recreation Facilities Co-ordinator
Project Manager
Cr Lally, Bertling & Miller
Dampier Highway Streetscaping
Project
Mgr Strategic Planning
Exec Mgr Works
Project Manager
Cr Vertigan
Karratha Leisure Complex Project
Dir Community & Corporate
Services
Exec Mgr Works
Mgr Statutory Planning
Mgr Building Services
Mgr Environmental Health Services
Project Manager
Cr Vertigan, Pritchard, Bertling,
Lally, Long, Saylor & Smeathers
Roebourne Aquatic Centre Project
Dir Community & Corporate
Services
Mgr Roebourne Aquatic Centre
Project Manager
Cr Bailey
Page 191
16 July 2012
External Committees:
EXTERNAL COMMITTEE
Pilbara Regional Council (PRC)
Pilbara Regional Road Group
[if applic]
CEO & Infrastructure Services
COUNCILLOR
Cr White-Hartig & Vertigan
Cr Bertling & Smeathers (Proxies)
Cr Lockwood & White-Hartig
Karratha Visitor Centre Committee
Cr Bertling & White-Hartig
Roebourne Visitor Centre Committee
Cr Bailey & White-Hartig
Walkington Theatre Management
Committee
Cr Smeathers
Cr Bertling (Proxy)
West Pilbara Communities for
Children Consortium
Cr Vertigan
Joint Development Assessment Panel
(Pilbara Region)
Page 192
Cr Lally & Cr White-Hartig
Deputy Members Cr Long & Cr
Smeathers
12.4
16 July 2012
TABLED CORRESPONDENCE
Author Name:
Minute Secretary
Nil
REPORT
Tabled correspondence for Councillors information:
Date
From
Subject Details
01/06/2012 STRATEGIC CRIME PREVENTION DIVISION CONGRATULATIONS APPROVAL STATE GRAFFITI
JUDICIAL SERVICES
FUND GRANT $15,000.00 - CLEANSWEEP GRAFFITI GRANT TERM JUNE 2012 - FEBRUARY 2013
01/06/2012 DEPARTMENT OF PLANNING
SEEKING COMMENTS RE DRAFT DISCUSSION PAPER
DEVELOPMENT OF REGIONAL COASTAL AND
TERRESTRIAL ACCESS PLANS FOR PILBARA
05/06/2012 DEPARTMENT OF REGIONAL AUSTRALIA 2008-09 LOCAL GOVERNMENT NATIONAL REPORT
- DISTRIBUTION OF AUSTRALIAN GOVERNMENT
FINANCIAL ASSISTANCE GRANTS FOR LOCAL
GOVERNMENT 15 MAY 2012
06/06/2012 FORTESCUE METALS GROUP LTD
COPY OF LETTER TO HON BRENDON GRYLLS PILBARA CITIES VISION AND FORTESCUE FORTESCUE METALS GROUP UPDATE PROGRESS
ACQUIRING RESIDENTIAL LAND IN THE PILBARA
07/06/2012 NATIONAL NATIVE TITLE TRIBUNAL
APPLICATION FOR REGISTRATION ON THE
INDIGENOUS LAND USE AGREEMENTS - NASH ILUA
W12012/002 - NOTICE OF AGREEMENT ATTACHED NATIONAL NATIVE TITLE TRIBUNAL
13/06/2012 NATIONAL LIFESTYLE VILLAGES
RELOCATION OF RESIDENTS OF THE KARRATHA
SENIORS VILLAGE - NATIONAL LIFESTYLE VILLAGES
(NLV) - $20,000 FROM SOR TO RELOCATE THE
SENIORS OF THE VILLAGE TO THE NEW VILLAGE AT
WARAMBIE ESTATE IN AUGUST/SEPTEMBER 2012 GRACE REMOVAL GROUP - PREPARED A SERVICE
PROPOSAL
14/06/2012 NATIONAL NATIVE TITLE TRIBUNAL
UPDATED COPY ILUA NOTIFICATION - APPLICATION
FOR REGISTRATION ON THE INDIGENOUS LAND
USE AGREEMENTS - NASH ILUA W12012/002 NOTICE OF AGREEMENT ATTACHED - NATIONAL
NATIVE TITLE TRIBUNAL
19/06/2012 WESTERN
AUSTRALIAN
LOCAL WALGA - THE VOICE OF LOCAL GOVERNMENT
GOVERNMENT ASSOCIATION (WALGA) STATE COUNCIL AGENDA 4 JULY 2012
19/06/2012 MAIN ROADS WA
ACKNOWLEDGE PROPOSED DEPROCLAMATION OF
KARRATHA ROAD AND PART OF DAMPIER
HIGHWAY - MRD NOW SEEK DEPARTMENT OF
TREASURY APPROVAL TO TRANSFER
Page 193
16 July 2012
20/06/2012 DEPT OF CLIMATE CHANGE & ENERGY CLARIFICATION CARBON TAX AND OFF-ROAD FUEL
EFFICIENCY
TAX - FACTSHEET FUEL TAX CREDITS CHANGES FOR
01 JULY 2010
25/06/2012 DEPARTMENT OF PLANNING
REQUEST PARTICIPATION - LOCAL GOVERNMENT
SURVEY
RESTRICTIONS
TO
ANCILLARY
ACCOMMODATION PROVISION
Page 194
12.5
16 July 2012
BUDGET AMENDMENTS FOR THE PERIOD ENDING 31 MAY 2012
File No:
JUN12
Author Name:
Date Of Report:
26 June 2012
Nil
REPORT
To provide Council with a report on adopted amendments to the original budget and the
anticipated effect of those amendments on the surplus/deficit position at the end of the year.
Shire Of Roebourne
Budget Amendments
For The Period Ending 31 May 2012
Date Of
Meeting
Res
Number
Account
Number
Description
Expenditure
(Increase) /
Decrease
$
Income
Increase /
(Decrease)
$
Original Budget Closing Estimate
202701/
202201
20-Jun-11
151649
18-Jul-11
151724
15-Aug-11
151737
15-Aug-11
151745
933426/
942400
100713/
100710/
100711
933806/
338702/
338854
15-Aug-11
151746
946004/
460851
19-Sep-11
151780
933440/
334700
19-Sep-11
151793
640402
19-Sep-11
19-Sep-11
151773
151779
348504/
348700
934203/
Accept Donation from Rio Tinto of
$175,000 and pass onto FESA for
purchase of a new 1.4 fire appliance;
Create new income and expense
accounts accordingly
Increase capital expenditure of Construct
Indoor Cricket Facility by $9,500 offset by
decrease in Catrall Park upgrade
Additional Cossack Concessions and
rates budget amendment
Budget amendments to Frank Butler
Community Centre overall reduction in
transfer required from Reserve
Budget amendment to increase the
Karratha airport car park project capital
expenditure funded by airport reserve
Increase Capital Expenditure for Tambrey
Oval
Sports
Lighting;
offset
by
contribution from Nickol Junior Soccer
Club
Hire office building at 7 Mile Waste
Facility (to be funded from Waste
Reserve)
Increase Capital Expend Youth Shed
Project and create a grant income
account to accommodate the contribution
by Woodside for the same value
Increase Capital Expend Perm Shade
Page 195
(175,000)
175,000
0
New
Surplus
/(Deficit)
$
0
(0)
(0)
(9,432)
21,388
11,956
(501,947)
501,947
11,956
(248,194)
248,194
11,956
(100,000)
100,000
11,956
(32,298)
(1,189,000)
(175,000)
(20,342)
1,189,000
175,000
(20,342)
(20,342)
342711
Date Of
Meeting
Res
Number
Account
Number
03-Oct-11
151819
642404/
933426
24-Oct-11
151850
Various
21-Nov-11
151885
21-Nov-11
151893
21-Nov-11
151893
Various
460551/
946014
946017/
460851
21-Nov-11
151896
940400/
940460
19-Sep-11
151810
Various
19-Dec-11
151927
316507/
316857
19-Dec-11
151957
330507/
330857
20-Feb-12
151903
530000/
652032
19-Mar-12
151927
Various
26-Mar-12
151969
206009/
206000
21-May-12
152040
652014/
652025
21-May-12
152054
316215/
380224
21-May-12
152055
638411/
638413
21-May-12
125068
946007/
460851
21-May-12
152069
940453/
404505
16 July 2012
Structures and create a grant income
account to accommodate the contribution
by Rio Tinto for the same value
Description
Reallocate $19,694 from Catrall Park
Mtce 642404 account to Job 933426 in
order to finalise an outstanding invoice
Plant
Budget
amendments
and
reallocation of funds for purchases of
Generators and Amazone Mower as per
Plant Services
Adjustment to Brought Forward Surplus
following 2010/11 Audit
November Budget Review
Transfer to Aerodrome Reserve $2.5m to
be allocated in 2012/13
Transfer from Aerodrome Reserve $600k
for Karratha Bus Parking Project
Reallocate $115,000 from 7 Mile Tip Bldg
Imp Job 940400 to Upgrade Weighbridge
Job 940460
Approve the creation of expenditure and
income accounts for Pam Buchanan
Family Centre Cafe operations, for the
amount listed in section 2 of the
confidential attachment
Decrease capital expenditure for Town
Entry Statements and corresponding
capital income account to Nil
Create new account to allocate funds to
relocate and assist in fit out of Karratha
Library – Fit out, Leases fees and Stock
Reallocate
$25k
from
account
530000.3000 to Job 652032 in order to
complete preliminary due diligence
investigations in order to establish land
use/ development opportunities for Lot 61
Withnell Way, Roebourne
February Budget Review - as at 31 Dec
2011
Budget amendment to reallocate budget
to meet costs associated with Chief
Executive Officer Termination
Budget Amendment for reallocation of
$46000 from Job 652014 to 652025 to
meet the business case development of
APP Corporation
Reallocate funds of $10605 from account
316215 to account 380224 for the
provision of an Off Road Vehicle Strategy
Reallocate funds of $2000 from 40 Mile
638411 to new Job 638413 for refuse
collection service to Miaree Pool
Budget amendment to increase the
project budget of the Karratha Airport
High and low voltage Power Upgrade to
be funded by Aerodrome Reserve
Budget amendment to reallocate $10000
from capital budget project 940453 to
account 404505 for procurement of a
pump for the waste water ponds at 7 Mile
facility
Page 196
Expenditure
(Increase) /
Decrease
$
Income
Increase /
(Decrease)
$
New
Surplus
/(Deficit)
$
0
(20,342)
0
(20,342)
(373,292)
416,591
0
396,249
22,957
(2,500,000)
2,500,000
22,957
(600,000)
600,000
22,957
0
22,957
(390,604)
325,000
(42,647)
485,420
(480,000)
(37,227)
(450,000)
450,000
(37,227)
0
0
(37,227)
2,271,070
(2,253,744)
(19,901)
0
0
(19,901)
0
0
(19,901)
0
0
(19,901)
0
0
(19,901)
(980,000)
980,000
(19,901)
0
0
(19,901)
21-May-12
152074
646021/
646003/
462010
16 July 2012
Amendment to Budget 12/13 for Airport
Contracted Security and Cash Collection
Services Tender appointment
Totals
Current Budget Position is a
Surplus/(Deficit) of
Page 197
0
0
(4,968,277)
4,948,376
(19,901)
(19,901)
12.6
16 July 2012
NON STATUTORY DONATIONS FOR PERIOD ENDING 31 MAY 2012
File No:
JUN12
Author Name:
Date Of Report:
26 June 2012
Nil
REPORT
To provide Council with a summary of Non Statutory Donations made during the specified
period. The original budget amounts for 2011/12 were adopted in Council Res No. 151713
(Annual Community Association Development Scheme 2011/2012) and Res No. 151693
Municipal Fund Budget 2011/12 and Qtr 1 Budget Review Res No 151885.
Shire Of Roebourne
Non Statutory Donations
Description
Contribution-Dampier Community Association
Contribution-Pt Samson Community Association
Contribution-Roebourne Advisory Committee
Contribution-Wickham Community Association
Contribution-Wickham Community Association-Upgrade
Picture Garden - Birra Birra ex-gratia rates
Contribution-Pt Samson Community Association
Birra Birra ex-gratia rates 10-11 & 11-12 Contribution
Contribution-Karratha Community Association
Annual Karratha Community Fun Walk
Karratha Community House (09/10)
Roebourne District SES Unit
Karratha BMX Club
Karratha Dampier Lions Club ($18,000 cash plus in- kind
contribution)
Karratha Dampier Lions Club Cfwd 2010/11
Karratha Districts Chamber of Commerce & Industry
Karratha & Districts Blue Light
Children’s Services Support Unit WA
– Dampier Early Learning Centre
– Wickham Early Learning Centre
Link Inc
Pilbara Community Legal Services (Cfwd from 2010/11)
Pilbara Community Legal Services
St John Ambulance Sub-Centre Roebourne
Swan Districts Football Club
Wickham Community Association
Wickham Youth Group
Page 198
Original
Budget
$
Amended
Budget
$
Actual
$
200,000
84,308
100,000
100,000
200,000
84,308
100,000
100,000
133,036.44
22,727.27
16,092.90
150,000.00
195,000
195,000
195,000.00
97,500
97,500
2,500
18,875
12,000
5,000
10,000
92,245.14
2,500
5,000
18,000
22,000
2,500
5,000
16,363.64
22,000.00
2,500.00
2,750
17,774
5,300
4,000
4,000
9,000
30,000
7,000
19,700
2,750
17,774
5,300
0
4,000
9,000
30,000
7,000
19,700
18,875
12,000
5,000
10,000
45,887
11,980.22
16,155.45
17,068.23
30,000.00
6,363.64
16 July 2012
Yaandina Family Centre (Cfwd from 2010/11)
Yaandina Family Centre – Youth Services
Shire Of Roebourne
Non Statutory Donations
Description Continued
Nor West Jockey Club Annual Community Sponsorship
2010/2011 Cfwd Included in Budget Review 11/12
Hampton Harbour Boat & Sailing Club
Page 199
2,000
11,000
2,000
11,000
10,000.00
Original
Budget
$
Amended
Budget
$
Actual
$
0
0
18,000
5,000
18,000.00
5,000.00
988,594.00
1,004,207.00
764,532.93
12.7
16 July 2012
MONTHLY BUILDING STATISTICS - JUNE 2012
File No:
GR.27
DIRECTOR DEVELOPMENT REGULATORY AND
INFRASTRUCTURE SERVICES
Reporting Author:
MANAGER BUILDING SERVICES
Date of Report:
2 JULY 2012
MANAGER BUILDING SERVICES
NIL
Attachment(s)
Nil Or Identify Separately
Page 200
16 July 2012
Page 201
16 July 2012
Page 202
12.8
16 July 2012
PLANNING DECISIONS ISSUED 5 JUNE 2012 - 1 JULY 2012
File No:
TA/1/1
Services
Author Name:
Directorate Admin Officer
Nil
REPORT PURPOSE
To advise Council of the following planning and WAPC subdivision decisions issued for the
above period.
APPL.
#
P2381
DECISION
OWNER
APPLICANT
ADDRESS
LOT 169 (15)
HAMPTON
STREET
ROEBOURNE
LOT 168 (17)
HAMPTON
STREET
ROEBOURNE
LOT
9007
BAYNTON DRIVE
BAYNTON
APPLICATION
TYPE
SUBDIVISION
DEVELOPMENT
APPROVED
WAPC
S
&
CONSTRUCTION
(WA) PTY LTD
M
LAND
SURVEYS
NO
PROBLEMS
JUST SOLUTIONS
P2418
APPROVED
WAPC
S
&
CONSTRUCTION
(WA) PTY LTD
M
LAND
SURVEYS
NO
PROBLEMS
JUST SOLUTIONS
P2454
APPROVED
DELEGATE
LANDCORP
P2740
APPROVED
DELEGATE
GLEN
CAMILLE
MICHAEL
LAND
SURVEYS
NPJS PTY LTD
LOT
82
WELLARD WAY
BULGARRA
SUBDIVISION
P2801
APPROVED
DAP
PILBARA IRON CO
SERVICES
(WICKHAM)
LOT 777 (21-27)
CAJUPUT WAY
WICKHAM
DEVELOPMENT
ASSESSMENT
PANELS
P2816
APPROVED
DELEGATE
GARY DOUGALAS &
MICHELLE BEZ
COMPLETION
OF
RESIDENTIAL DWELLING
APPROVED
DELEGATE
STATE OF WA
DEVELOPMENT
NIGHTEEN
[19]
GROUPED DWELLINGS
P2833
APPROVED
DELEGATE
AZZTASH PTY LTD
POINCIANA
NURSERY
DEVELOPMENT
PROPOSED
VAN
AND
AREA
P2834
APPROVED
DELEGATE
WA
AUTHORITY
WHELANS
LOT
128
(2)
CLIFF
STREET
POINT SAMSON
LOT
517
DAMPIER ROAD
NICKOL
LOT
1487
LAMBERT ROAD
LOT
3877
ANDERSON
ROAD
KARRATHA
INDUSTRIAL
ESTATE
LOT
505
MADIGAN ROAD
GAP RIDGE
DEVELOPMENT
P2818
TAYLOR BURRELL
BARNETT
TOWN
PLANNING
&
DESIGN
TRASAN
CONTRACTING
PTY LTD
PINDAN PTY LTD
SUBDIVISION
P2835
APPROVED
DELEGATE
WEBBERTON
INVESTMENTS
LTD
LOT
7
EXPLORATION
DRIVE
GAP RIDGE
DEVELOPMENT
CLEARANCE OF LOCAL
GOVERNMENT
CONDITIONS
WAPC
145912
DEPOSITED
PLAN 74182
PROPOSED
HOUSE
FRAMING FACTORY
WHELANS
LAND
PINDAN PTY LTD
PTY
Page 203
APPROVED WAPC 115210 SP61812
SUBDIVISION
APPROVED WAPC 116110 SP61811
SUBDIVISION
CLEARANCE OF LOCAL
GOVERNMENT
CONDITIONS
ON
DEPOSITED PLAN 68020
WAPC 143689
CLEARANCE OF LOCAL
GOVERNMENT
CONDITIONS
ON
SURVEY STRATA PLAN
65215 WAPC 962-11
TRANSIENT
WORKFORCE
ACCOMMODATION
COFFEE
SEATING
16 July 2012
P2840
APPROVED
COUNCIL
WA
AUTHORITY
LAND
RPS PLANNING
P2855
APPROVED
DELEGATE
WA
AUTHORITY
LAND
RPS PLANNING
P2857
APPROVED
DELEGATE
STATE OF WA
WA
LAND
AUTHORITY
C/URBIS
P2859
APPROVED
DELEGATE
JASON
GORDON
JOHNSON
KEEDAK
HOLDINGS
LTD
P2860
APPROVED
DELEGATE
REBECCA WILLIAMS
PHILCO
CONSTRUCTION
P2861
APPROVED
DELEGATE
HAMERSLEY
PTY LTD
HAMERSLEY IRON
PTY LTD
P2862
APPROVED
DELEGATE
HAMISH SALM
LE
ROBERTS
DRAFTING
&
DESIGN
P2863
WITHDRAWN
GLOBAL
PTY LTD
MARY
JANSON
FAMILY DAY CARE
P2866
APPROVED
DELEGATE
PASTORAL
MANAGEMENT
LTD
P2871
APPROVED
DELEGATE
MICHELLE KESSELL
&
BEAU
LEE
BASSETT
MICHELLE
KESSELL
P2872
APPROVED
DELEGATE
WILLIAM
MESSER
WILLIAM MOFFAT
MESSER
IRON
PANACEA
PTY
MOFFAT
CHEVRON
AUSTRALIA
LTD
PTY
PTY
LOT
504
BOWERBIRD
DRIVE NICKOL
LOT
504
BOWERBIRD
DRIVE NICKOL
DEVELOPMENT
LOT 14, 15 & 16
EXPLORATION
DRIVE,
GAP
RIDGE
LOT
156
(5)
WALLABY
STREET
BAYNTON
AMALGAMATION
LOT 2370 (6)
SLATTERY
CLOSE
MILLARS WELL
LOT 373 HIGH
STREET
DAMPIER
LOT 628 (24)
GANBARR
STREET
BAYNTON
R-CODE
VARIATION
LOT
366
SAMSON
WAY
BULGARRA
LOT 263 NORTH
WEST COASTAL
HIGHWAY
MARDIE
LOT 1843 (10)
SNOOK
WAY
PEGS CREEK
DEVELOPMENT
LOT 377
FALCON
PARADE
NICKOL
R-CODE
VARIATION
Page 204
(42)
DEVELOPMENT
R-CODE
VARIATION
DEVELOPMENT
R-CODE
VARIATION
DEVELOPMENT
R-CODE
VARIATION
EIGHT
[8]
SINGLE
STOREY
GROUPED
DWELLINGS
SIGNBOARD
ADVERTISING – LOT 504
NICKOL
(FORMER
TAMBREY
PRIMARY
SCHOOL SITE)
AMALGAMATION
OF
THREE [3] LOTS INTO
ONE [1] LOT
SINGLE DWELLING WITH
REDUCED
FRONT
STREET SETBACK OF
4.4M
WITH
INSUFFICIENT
COMPENSATION AREA,
MAJOR
OPENING
(MASTER
BEDROOM
SUITE WINDOW) AND
OUTDOOR
ACTIVE
HABITABLE AREA MORE
THAN
0.5M
ABOVE
GROUND
LEVEL
INSUFFICIENTLY
SETBACK
FROM
SOUTHERN BOUNDARY
FOR VISUAL PRIVACY
DOUBLE
CARPORT
WITH
REDUCED
PRIMARY
STREET
SETBACK
PROPOSED FOUR (4)
SHADE SAILS
SINGLE DWELLING WITH
SETBACK OF EAVES
REDUCED TO 395MM
FROM
TRUNCATED
BOUNDARY
HOME OCCUPATION –
FAMILY DAY CARE
PIPELINE
INSTALLATION,
DEMOBILISATION AND
REMEDIATION
OUTBUILDING
WITH
REDUCED
EASTERN
SIDE
BOUNDARY
SETBACK [500MM] AND
WALL HEIGHT OF 3M
OUTBUILDING
WITH
REDUCED
REAR
BOUNDARY SETBACK
12.9
16 July 2012
JOINT DEVELOPMENT ASSESSMENT PANELS APPLICATIONS 5 JUNE 2012 1 JULY 2012
File No:
TA/1/1
Services
Author Name:
Directorate Admin Officer
Nil
REPORT PURPOSE
To advise Council of the following JDAP Applications are still to be processed.
APPL.
#
LODGEME
NT DATE
OWNER
APPLICANT
ADDRESS
DESCRIPTION
178
OF
376
TRANSIENT
WORKFORCE
ACCOMMODATION
[2&3 STORIES]
654 CARAVAN PARK
&
SHORT
STAY
ACCOMMODATION
ON COMPRISING OF
A TOURIST RESORT
AND
TRANSIENT
WORKFORCE
ACCOMMODATION
EXPANSION
OF
KARRATHA WASTE
WATER TREATMENT
PLANT
P2837
30/04/2012
ROBE
RIVER
MINING
CO
PTY LTD
TAYLOR
BURRELL
BARNET
LOT 369 (85)
WICKHAM
DRIVE,
WICKHAM
P2839
3/05/2012
ASPEN FUNDS
MANAGEMENT
LTD
TPG
TOWN
PLANNING,
URBAN
DESIGN AND
HERITAGE
LOT 2654, 4210
(L2654,L4210)
BALMORAL
ROAD,
GAP
RIDGE
P2877
07/06/2012
WATER
CORPORATION
& SHIRE OF
ROEBOURNE
TPG
TOWN
PLANNING
AND URBAN
DESIGN
P2879
07/06/2012
ROBE
RIVER
IRON
ASSOCIATES
MT WELCOME
PASTORAL CO
PTY
LTD
WATER
CORPORATION
ROBE
RIVER
MINING
CO
PTY
LTD
NORTH MINING
LIMITED
MITSUI
IRON
ORE
DEVELOPMEN
T
PTY
LTD
NIPPON STEEL
AUSTRALIA
PTY
LIMITED
SUMITOMO
METAL
AUSTRALIA
PTY LTD
WATER
CORPORATI
ON
L1933
MILLSTREAM,
BULATAGA &
L3921 ROBINS
ROAD,
MULATAGA
L65
CAPE
LAMBERT
ROAD
POINT
SAMSON L265
NORTH WEST
COASTAL
HIGHWAY
COOYA POOYA
L288
KARRATHA
ROAD STOVE
HILL
L32
NORTH
WEST
COASTAL
HIGHWAY
COOYA POOYA
L63
PANNAWONIC
A-CAPE
LAMBERT
RAILWAY
POINT
SAMSON
WATER
STORAGE
TANK
&
WATER
CONVEYANCE
INFRASTRUCTURE
Page 205
DUE DATE
OF
PROVISIONS
BY SHIRE
16/07/2012
JDAP
MEETING
DATE
25/07/2012
EXTENSION
TO AUGUST
2012
PENDING
16/07/2012
25/07/2012
16/07/2012
25/07/2012
16 July 2012
12.10 COSSACK ART AWARDS – INFORMATION ONLY
File No:
RC.95
Reporting Author:
Date of Report:
28 June 2012
Nil
Attachments:
Nil
REPORT
To provide Council with an update on the 2012 Cossack Art Awards 20th Anniversary
program of events.
BACKGROUND
The Cossack Art Award is respected internationally and recognised throughout Australia as
the most isolated acquisitive art exhibition in the world. The level of sponsorship invested in
the Cossack Art Award has also now placed it in the position of being the richest art award
in regional Australia.
In 2012, we celebrate the 20th anniversary of this important and prestigious event. Staged
annually at the historic Cossack settlement, the event presents a unique opportunity for
both established and emerging artists to exhibit their works in a nationally recognised
public forum within the enthralling architecture of the Old Post and Telegraph Office and
the Old Bond Store with its magnificent granite and bluestone masonry.
In addition to the regular exhibition, the Shire of Roebourne in conjunction with Principal
Partner Rio Tinto have coordinated a public program of events in celebration of the 20th
anniversary, as outlined below. Wherever possible, feedback has been requested and
incorporated from community members and associations.
Art and Culture Trail
1 July 2012 onwards
Various Locations
FREE maps available from the Karratha Visitor Centre and Shire of Roebourne
In recognition of the 20th anniversary, this trail traces 20 sites of arts and cultural
significance throughout the Shire of Roebourne. It celebrates the heritage of this region
and the important role that arts and culture plays in building and uniting strong
communities. This self-guided cultural journey will provide a fresh perspective for residents
and a wonderful introduction to visitors of the region.
Judges Floor Talk
22 July, 2012
9am to 10am
Bond Store
The Floor Talk is back again in 2012. Both judges of the 2012 Cossack Art Award, Alan
Dodge and Franchesca Cubillo will collaborate with Artsource curator, Tabitha Minns to
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16 July 2012
discuss the judging process and the great value of open art prizes. This will be a great
opportunity to ask questions of knowledgeable and approachable arts professionals. Get
behind the scenes to find out about the merits of the winning works, the process of curating
and hanging, and much more during this guided tour through the exhibition. Light
refreshments will be served.
Cossack Family Day
Sunday 22 July, 2012
10am to 3pm
Cossack Foreshore
In recent years, this popular event has attracted thousands of visitors. This year, as we
celebrate 20 years of the Cossack Art Award, the Cossack Family Day provides a special
opportunity to build community while spending time with family and friends. This exciting
event showcases the talents and creativity of the community with market stalls, live
entertainment and fun for the whole family. It also marks the opening of the Cossack Art
Awards to the general public.
Artist in Residence
16 July to 27 July, 2012
Galbraith Store , Cossack
For this first time in the history of the Cossack Art Award, the town of Cossack is host to
the winner of the Artist in Residence Prize, sponsored by Rio Tinto. Andy Quilty, winner of
the 2011 Portraiture Award, will spend six weeks in Cossack creating his unique brillo pen
drawings. The presence of the artist in Cossack is of great value to the community and, as
a frequent visitor to the Pilbara region, this Rockingham-based artist already has a strong
connection to the community and local culture. This emerging artist is leaving his popular
shop-front studio location in downtown Perth to be re-inspired by the Pilbara region. Andy
will be available for conversation with visitors about his work and experiences at the
Galbraith Store, or simply peruse the sketches and completed pieces created in the studio.
Adult Portraiture Workshops
Tuesday 24 July, 2012
7pm to 8.30 pm
Dampier Primary School Art Room
Wednesday 25 July, 2012
7pm to 8.30pm
Wickham Community Hall
Thursday 26 July, 2012
7pm to 8.30pm
Karratha Arts and Learning Centre
2012 Artist in Residence, Andy Quilty, is currently making inroads into the Perth art scene
with his dynamic brillo pen drawings. Andy will lead a series of skills development drawing
workshops during the first week of the 2012 Cossack Art Award Exhibition. The focus will
be on portraiture, using the technique of translating photographs into dynamic pen and
pencil drawings. Attendees are invited to bring in their own photographs to work from.
Historic photographs related to the town of Cossack and the Award will be available as
inspiration and points of interest. The workshops are open to the general public with limited
spaces, so registrations are necessary.
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16 July 2012
Youth Drawing Workshops
24 July to 26 July 2012
Galbraith Store
Catering to high school aged youth, these drawing and storytelling workshops will be
coordinated with local high schools, bringing students to Cossack to engage with Artist in
Residence, Andy Quilty. The workshops aim to connect the history of the community with
personal stories of young people explored in dynamic brillo pen sketches.
Education Program
24 July to 26 July 2012
Bond Store
Art Educator, Rachel Whiting, is developing an education program including activity
packages available at the Bond Store to help children and young people engage with the
exhibition. Download your ‘before and after’ viewing packages from the Shire of Roebourne
website.
20 x 20 x 20
1 August to 20 August 2012
Karratha Visitor Centre
Celebrating the 20th anniversary of the Award, this event showcases twenty artworks from
twenty individuals from the community that will be exhibited for twenty days. Community
members have been invited to enter an artwork which celebrates the Pilbara and what it
means to them. This exhibition gives local artists the opportunity to show three dimensional
artworks that complement two-dimensional works shown in the Award. Come see
sculptural forms inspired by the region.
The Shire of Roebourne’s 2009-2013 Strategic Plan provides:
Key Goal #1
Objectives:
Priorities 2011/12:
communities.”
Enhance the sense of community by coordinating a range of community events and activities.
CONCLUSION
In celebrating the 20th Anniversary of the Cossack Art Awards, a coordinated public
program of events has been developed by the Shire of Roebourne in conjunction with
Principal Partner Rio Tinto. We encourage all residents and visitors to be part of these
celebrations and the wider promotion of arts and culture in our region.
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13
MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN
GIVEN
14
QUESTIONS BY MEMBERS OF WHICH DUE NOTICE
HAS BEEN GIVEN
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16 July 2012
15
URGENT BUSINESS APPROVED BY THE PERSON
PRESIDING OR BY DECISION
15.1
SCHEME AMENDMENT TO CLAUSE 7.5 OF TPS8 – STORM SURGE RISK
SPECIAL CONTROLS
File No:
SA 27, 2926
Responsible Executive Officer: Director Development and Regulatory Services
Reporting Author:
Date of Report:
12 July 2012
Applicant / Proponent:
Shire of Roebourne
Nil
Attachment(s):
1.
2.
3.
4.
5.
6.
Department of Transport Further Advice
McLeods Legal Advice–Storm Surge Risk
McLeods Legal Advice-Clause Text
Planning Scheme Amendment Report
Amended Draft DP19 for public exhibition
Planning scheme amendment process
chart
PURPOSE
The purpose of this report is to request Council to initiate an amendment to the Shire of
Roebourne Town Planning Scheme No. 8 (TPS8) pursuant to Part 5 of the Planning and
Development Act 2005.
The proposed amendment to Clause 7.5 is to clarify the Shire’s ability to apply discretion
with respect to considering in the Storm Surge Risk Special Control Area Residential,
Commerce or Health, Welfare and Community categories of development within an area
known to be subject to 100 year ARI storm surge events.
The need for urgent scheme amendment was foreshadowed in the Critical Issues Brief of 3
July 2012. The need for urgent action was further highlighted in the State Administrative
Tribunal Directions Hearing on Friday 6th July between Megara and Shire of Roebourne
regarding a deemed refusal by Council for 199 and 200 Richardson Way, Bulgarra. While a
planning permit has now been issued for Lot 199, due to the modeled storm surge and
overland flood risk contours pertinent to the land, a planning permit has not been issued for
Lot 200.
BACKGROUND
Storm Surge Risk Special Control Area Provisions
TPS 8 planning scheme maps identify the “Storm Surge Risk Special Control Area” as the
entire area from the entire Shire of Roebourne coastline to the North West Coastal
Highway. Planning applications in this area must meet requirements set out in Clause 7.5
of TPS8 which reads as follows:
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16 July 2012
7.5.1
When considering applications for planning approval, Council staff shall have
regard to information about the land prone to 1 in 100 year storm surge events and
may permit, with or without conditions, or refuse proposals at its discretion.
7.5.2
When considering applications for planning approval, Council shall consult the
relevant agencies regarding the most up-to-date information available about
potential storm surge events and sea level rise which may affect the proposals
subject to application.
7.5.3
Development within the Residential, Commerce or Health, Welfare and Community
categories in the zoning table is not permitted within an area known to be subject to
1 in 100 year storm surge events. Council may approve other development
categories subject to considering:
(a) the sensitivity of the proposal to risk;
(b) protection measures to be constructed;
(c) social and cultural values.
The Shire’s policy position is that through engineering or other technical or design
solutions, land may be protected from being subject to a 100 year ARI storm surge event.
The Shire wants the ability to apply its discretion to grant planning approval for residential,
commercial and health, welfare and community categories where the effect of mitigation
measures can be proven to remove that risk, to the satisfaction of the Shire in consultation
with relevant government agencies.
Additionally, Council’s view is that proponents should have the ability to prepare detailed
storm surge studies for their land to the satisfaction of relevant authorities to demonstrate
that actions they propose can remove their land from being prone to, or known to be,
subject to a 100 year ARI storm surge event.
At the Ordinary meeting of Council held on 21 May 2012, Council resolved by ABSOLUTE
Majority pursuant to Section 3.18 of the Local Government Act 1995 to:
1.
2.
3.
4.
5.
6.
7.
ENDORSE the Policy Principles set out in Attachment 2 to the report.
ENDORSE the draft Storm Surge Risk Area Interim Policy set out in Attachment 4 for
the purpose of undertaking public consultation pursuant to Clause 5.1.4 of Town
Planning Scheme No. 8 (TPS8).
NOTE the draft amendment to TPS8 as set out in Attachment 3;
DELEGATE AUTHORITY to the CEO to obtain further legal advice on the draft
planning policy and incorporate any necessary adjustments prior to public exhibition
and to determine whether a planning scheme amendment is also required.
AUTHORISE the CEO to negotiate with the Department of Water and other relevant
authorities for cost sharing in the preparation of a package of public information
drawn from the Karratha Coastal Vulnerability Study;
ADVERTISE the draft Storm Surge Risk Area Interim Policy and scheme amendment
documentation for a period of not less than twenty eight (28) days.
REPORT back to Council following consideration of any submissions received during
the advertising period for final endorsement of the policy.”
At the time of Council’s consideration it was unclear whether a planning scheme
amendment was required. The 21 May 2012 Council meeting adopted DP19 Draft Storm
Surge Risk Area Planning Policy for the purposes of advertising to provide guidance to the
Shire and applicants on application of the current Clause 7.5 while Council considers
whether a planning scheme amendment is required; and if an amendment was required,
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while the amendment process is followed. Council’s determination was subject to the CEO
obtaining further legal advice.
Following instructions set out in the 21 May 2012 resolution Council sought further relevant
agency advice and obtained further legal advice from McLeod’s Barristers and Solicitors.
Both sources of advice have recommended urgent changes be made to the wording of
Clause 7.5. Further legal advice has confirmed that under the current wording of TPS8
clause 7.5.3, the Shire has no such discretion.
Relevant Agency further consultation
On 12 June 2012, the Shire convened a meeting with Department of Planning, Water and
Transport, FESA and LandCorp to: i) discuss the constraints imposed by the Shire’s Storm
Surge Risk Area planning scheme clauses and proposed policy; ii) seek specific
information from each agency regarding any known storm surge events in Karratha; and iii)
request specific advice from the Department of Water and Transport on storm surge
inundation levels on sites that are currently held up due to risk management concerns.
On 25 June 2012 the Shire received correspondence from the Department of Transport’s
Coastal Management Division in response to the Shire’s request for historical inundation
information. This correspondence stated that the Department of Transport did not support
the Shire’s interpretation of TPS8 in that land can only be classified as ‘known to be subject
to’ a 100 year storm surge event if there is historical evidence of past inundation. The
Department of Transport stated that the “only practical and appropriate methodology for
storm surge prediction in northwest Australia is using numerical models.” Refer Attachment
1.
If this position is taken by the Shire AND the modeling in the KCVS is used to determine
areas ‘known to be subject to’ a 100 year ARI storm surge event, then almost all
outstanding Applications will have to be refused under TPS8. If the proposed amendments
to State Planning Policy 2.6, which intend to introduce the 500 year ARI Storm Surge
event levels then all current applications would have to be refused.
Legal Advice
The Shire’s initial legal advice in relation to the interpretation of Clause 7.5 concluded that
there was potential for conflict between clause 7.5.1 and 7.5.3 and that clause 7.5.3 is the
dominant clause. This therefore prohibits Council from approving development within the
Residential, Commerce or Health, Welfare and Community categories within an area
known to be subject to a 100 year ARI storm surge event.
This early legal advice also concluded, provided it can be demonstrated that land is not in
an area that is known to be subject to a 100 year ARI storm surge event then clause
7.5.3 does not preclude the Shire from granting planning approval to development within
the Residential, Commerce or Health and/or Welfare and Community categories defined in
TPS8.
Attachment 2 reports on further discussion between McLeods Barristers and Solicitors and
Lavan, LandCorp’s legal advisers, in which legal experts jointly considered the wording of
Clause 7.5. Both confirm a scheme amendment is required to provide Council with clarity
and flexibility to administer Clause 7.5 and apply discretionary decision making.
Attachment 3 provides further legal advice on the legal format for the amendment to
achieve the desired ends.
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16 July 2012
Statutory Provisions
Following discussion with relevant Government agencies, and confirmation by McLeods,
the proposed amendment of the wording of Clause 7.5 is provided below:
1.
Delete cll.7.5.1, 7.5.2 and 7.5.3, and substitute the following:
‘7.5.1 When considering an application for planning approval for land in the
Storm Surge Risk Special Control Area, the Council is to have
regard to information about the land to ascertain whether or not it is
prone to 100 year ARI storm surge events and subject to clause
7.5.3 is to determine any such application in accordance with the
provisions of the Scheme.
7.5.2
When considering an application for planning approval for land in the
Storm Surge Risk Special Control Area, the Council is to consult the
relevant agencies regarding the most up-to-date information
available about potential storm surge events and sea level rise which
has the potential to affect any proposal involved in the application.
7.5.3
An application for planning approval on land prone to 100 year ARI
storm surge events is not to be approved unless topographical,
hydrological, engineering, design and project scale and lifespan
information, and such other information as is relevant in the
circumstances of the case, is submitted with the application, and in
the opinion of the Council is sufficient to demonstrate that risk to the
following is suitably avoided, remedied or mitigated:
(a)
Human life and health;
(b)
Property;
(c)
Utility and service infrastructure; and
(d)
Social, cultural and environmental values.
The Council may refuse to accept or to consider an application
where satisfactory information is not provided in accordance with this
clause.
7.5.4
In any case dealt with by the Council under clause 7.5.3, the Council
may require proof of the standard and reliability of any expert
opinion, certification or data supplied in support of the application,
and may further require:
(a)
That any expert opinion, certification or data be provided to
the Council in a form and in circumstances which would
enable the Council to rely directly on the professional liability
of the expert;
(b)
That evidence be provided as to the amount of professional
indemnity insurance cover held by the expert providing the
opinion, certification or data in support of an application; and
(c)
That further advice or opinion be obtained at the expense of
the applicant from an independent expert.’
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The necessary Planning Report supporting the proposed Scheme Amendment is contained
in Attachment 4. Attachment 5 sets out the Draft DP 19 Planning Policy that is to be
concurrently advertised with the proposed planning scheme amendment. This draft
planning policy sets out the decision rules that Council would apply to the discretionary
decision making proposed in the scheme amendment.
The degree of importance of this issue is Significant, taking into account criteria set out in
Council Policy CE8, in terms of the likely consequences for:
1. The current and future social, economic, environmental and cultural well being of the
Shire;
2. Any persons who are likely to be particularly affected by, or interested in the issue,
proposal, decision or matter; and
3. The capacity of the Council to perform its role, and the financial and other costs of
doing so.
The scheme amendment will clarify the Shire’s ability to approve certain developments
within an area known to be within a 100 year ARI storm event taking into account a number
of key considerations.
Through Critical Issues briefings, Councillors have been extensively informed of the issues
at hand since the draft Karratha Coastal Vulnerability Study was first provided to Council.
Any proposal to amend TPS8 as set out in clauses 9.2.1 and 9.2.3 of the planning scheme
requires Council adoption, referral to the Environment Protection Authority and then public
exhibition prior to final Council adoption, referral to the WAPC to conclude the scheme
amendment.
Advertising of Scheme Amendments cannot commence until the Environmental Protection
Authority (‘EPA’) has considered the Amendment and has issued a determination under
Section 48 of the Environmental Protection Act 1986. The EPA has a statutory timeframe
of 28 days to determine whether or not the amendment will required a formal assessment
procedure (‘Environmental Review’). Should an Environmental Review be triggered, the
progress of the Amendment may be significantly delayed.
Community consultation is to occur following consideration of the EPA requirements. Once
it has been considered by the EPA, the proposed scheme amendment must be advertised
for a period of not less than 42 days in accordance with Regulation 25 (j)(v) of the Town
Planning Regulations 1967. Regulation 25 (j)(v) also states, at the request of the
responsible authority [Council], the Commission may decide that another date, not less
than 21 days from the date of publication of advertising notices, is appropriate for
the Amendment.
Further consideration is given later in this report to the community consultation
requirements.
After considering any submissions received within the specified advertising period, Council
may resolve under Regulation 17 (2):
a. That the scheme amendment be adopted with or without modification; or
b. That it does not wish to proceed with the scheme amendment.
The proposed scheme amendment will provide a greater level of clarity and flexibility
regarding the application of Clause 7.5 particularly in relation to the Shire’s ability to apply
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its discretion for residential, commercial, health and welfare categories of development in
the Storm Surge Risk Special Control Area which are within an area known to be prone to
a 100 year ARI storm surge event.
State Planning Policy 2.6 – State Coastal Planning Policy
The draft State Planning Policy 2.6 requires consideration be given to ocean forces and
coastal processes that have a 0.2 percent or one in five hundred probability of being
equaled or exceeded in any given year over the planning time frame. The implications of
this shift to 500 year storm events in Karratha is likely to exacerbate Council’s problems
under Clause 7.5 without the amendment being set in place.
Planning Bulletin No. 29
Planning Bulletin No. 29 released by the WAPC clarifies when a Scheme Amendment is
required to be referred to the WAPC for consent to advertise. One of the items requiring
consideration is whether the proposed Scheme Amendment is consistent with a State
Planning Policy. In this instance State Planning Policy 2.6 is relevant. As described above,
SPP 2.6 requires consideration be given to storm surge events with a one in five hundred
probability of occurrence.
The proposed Scheme Amendment requires that Council consider the areas prone to and
known to be within an area subject to 1 in 100 year ARI storm surge events. While this
does not directly correspond to the requirements of the draft SPP2.6, it is considered that
the Scheme Amendment is not inconsistent with the draft SPP2.6.
State Planning Policy 3.4 Natural Hazards
SPP 3.4 was designed to ensure that land use planning appropriately considers the risk of
natural hazards and disasters. It covers cyclonic activity and storm surge as well as a
range of other hazards. With respect to storm surge, SPP 3.4 states:
Where storm surge studies have been undertaken and show that inundation may
occur, new permanent buildings should be constructed to take account of the
effects of storm surge (including wind and wave set up).
In areas where storm surge studies have not been undertaken, but evidence is
available to demonstrate vulnerability to inundation, any development proposals
should be supported by studies that demonstrate inundation will not occur.
Concluding remarks on Statutory Implications
The proposed planning scheme amendment and planning policy take into account the
effects on subject land of both storm surge and overland flood events. The proposed draft
Storm Surge Risk Area Planning Policy prepared by the Shire acknowledges the
requirements of draft SPP 2.6 and SPP 3.4. Due consideration will be given to the draft
SPP2.6 in the Shires amendment to TPS8 and final draft planning policy.
The proposed Scheme Amendment is consistent with relevant State policies. In
accordance with the criteria set out in Planning Bulletin No 29, Council officers advise that
the consent of the WAPC prior to advertising the amendment is not required.
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16 July 2012
POLICY IMPLICATIONS
Legal Advice
As previously advised to Councilors, the Shire sought legal advice from McLeod’s solicitors
in relation to the interpretation of Clause 7.5. This advice concluded there was potential for
conflict between clause 7.5.1 and 7.5.3 as currently written. It also confirmed clause 7.5.3
is the dominant clause, and this clause prohibits Council from approving development
within the Residential, Commerce or Health, Welfare and Community categories within an
area known to be in a 1 in 100 year storm surge area. McLeod’s have considered and
endorsed Council’s draft amendment to Clause 7.5.
DP19 Draft Storm Surge Risk Area Planning Policy
The interim Storm Surge Risk Area Planning Policy adopted by Council on 21 May 2012 for
the purposes of public notification has been prepared to support the interpretation and
application of the current Clause 7.5 amendments. The draft policy is proposed to be
advertised concurrently with the scheme amendment.
McLeods have advised Council to refer the management of risks that underlie the Storm
Surge Risk issue to Council’s risk management advisory process. To this end, a meeting is
being held with the Western Australian Local Government Association’s Risk Management
advisers on 10 July 2012.
Thirteen applications for planning approval are currently affected by Council’s inability to
make a determination following Council’s receipt of the draft Karratha Coastal Vulnerability
Study. Two of these applications have jointly been brought before the State Administrative
Tribunal for a failure to make a determination. Given a clearer understanding of the legal
points at issue, on 6th July, the appellant withdrew their appeal. Nevertheless, Council is
open to legal action by other applicants whose applications have been placed on hold.
These applications are listed in Appendix 5.
Urgent resolution of the legal obstacles is required to resolve the current impasse
restricting Council’s determination on these applications. These legal issues can only
properly be addressed through a planning scheme amendment.
The planning scheme amendment process is quite prolonged. The onus is on the
responsible authority to notify affected landowners, publicly display and advertise in district
newspapers the proposed amendment. Given the significance of the storm surge issue,
Council should consider a public information campaign to inform and educate residents
and land owners. Holding a number of public meetings may be considered appropriate as
adjuncts to the usual amendment process.
It is estimated that a minimum of $20,000 including obtaining legal costs, compilation of
documentation, advertisements and provision of community information and education
sessions to see the proposed amendment and policy through to final adoption and
commencement. This is a conservative estimate and more detailed cost information is
being compiled prior to a making a submission to Council for a formal budget amendment
in August 2012 to cover the estimated costs.
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Key Goal #1 Communities
“We will further develop and maintain the infrastructure and facilities to create aesthetically attractive and
liveable towns which will develop into more diverse and balanced communities.”
Objectives:
Working with industry, LandCorp and the state government to minimise the reliance on
transient workers employment for the operational phases of our major resource projects.
Key Goal #3 Local Economy
“Managing and maximizing the benefits of growth in the region while diversifying our economic base.”
Objective:
Facilitating the release of land to cater for growing development opportunities.
RISK MANAGEMENT IMPLICATIONS
Council has a duty of care to ensure adequate provision is made for protection of human
life, private and community infrastructure and all sensitive land uses in storm surge and
overland flood inundation that lie within the Storm Surge Risk Special Control Area. The
Victorian Bushfire Royal Commission concluded in 2011 that protection of human life is the
primary duty of care in a natural hazard emergency.
The proposed scheme amendment will provide a greater level of clarity and flexibility
regarding the application of Clause 7.5 particularly in relation to the Shire’s ability to apply
its discretion in relation to certain development within the Storm Surge Risk Special Control
Area.
The proposed scheme amendment provides for suitable protections and precautionary
actions for risk management. As referred to above, explicit risk management advice is
being sought and will be incorporated into the scheme amendment considerations.
Council officers met with the Local Government Investment Service [LGIS] and FESA on
10 July to discuss management of storm surge risk issues. LGIS are preparing a proposal
to examine current applications and policy and scheme amendment documentation and
provide advice on level of risk and methods of ameliorating/avoiding unacceptable risk.
This advice will be circulated to Council when it is provided.
ISSUES
Economic Issues
The proposed scheme amendment will provide greater clarity and certainty regarding the
mitigating measures that development proposals may incorporate to allow the Shire to
apply its discretion in granting development approval for certain development within an
area known to be impacted by a 100 year ARI storm surge event. This has the potential to
ensure large tracts of land within Karratha are not unduly constrained.
Social Issues
Council has a responsibility to ensure development occurs in a way that provides an
acceptable level of protection and risk mitigation from natural hazards. The proposed
scheme amendment policy outlines development standards and mitigating measures to be
incorporated into developments to remove such development from the risk of 100 year ARI
storm surge events and overland flows.
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16 July 2012
The Storm Surge Risk Special Control Area delineated in the planning scheme, arose from
an awareness of the need to modify human behavior and development expectations in
cyclone prone areas to avoid negative impacts of known and anticipated natural hazards.
This is explicitly required of responsible authorities under State Planning Policy 2.6 Coastal
Planning and State Planning Policy 3.4 Natural Hazards. A coherent, precautionary yet
enabling risk-management approach is proposed in the planning scheme amendment set
out in this report and its attachments.
The current provisions of TPS 8 Clause 7.5 require consideration of the sensitivity of the
proposal to risk; protection measures to be constructed; and social and cultural values. To
clarify criteria for discretionary decision making by Council, these considerations are
maintained and expanded in the proposed scheme amendment.
IMPACT ON CAPACITY
Lack of a clear legal and policy framework has constrained council officers from performing
their statutory responsibilities, holding up assessment of many planning applications within
the Storm Surge Risk Special Control Area. The procedures and information requirements
set out in the Draft Local Planning Policy DP19 Storm Surge Risk Special Controls which
accompanies the proposed amendments to Clause 7.5 will facilitate consistent planning
assessments under TPS8, provide greater clarity to applicant’s, and streamline the process
for considering applications within areas within the Storm Surge Risk Special Control Area.
DELEGATED AUTHORITY
Officer recommendations request that Council grant delegated authority to the Chief
Executive Officer to refer the scheme amendment to the WAPC for final adoption in the
event that no objections are received. The reason for this is to expedite this amendment to
TPS8 as there are numerous applications on hold pending resolution of the issues
surrounding the application and interpretation of Clause 7.5.
VOTING REQUIREMENTS
ABSOLUTE Majority
CONCLUSION
Taking into account information provided in the Karratha Coastal Vulnerability Study and
related legal and policy advices obtained by Council and provided by other government
agencies, the final determination of a significant number of applications for planning
approval has been delayed due to the current wording of Clause 7.5 and the absence of a
legally enabled Council policy.
The Shire must have flexibility and certainty to apply its discretion in determining planning
applications for residential, commercial and welfare, health and community categories of
development in the Storm Surge Risk Special Control Area. Discretionary decision making
must, balanced by a strong regard for avoidance and mitigation of risks, incorporate
technological and engineering or design measures to remove development from risk of
storm surge or overland flood inundation in the event of a storm surge or overland flooding
event, or exclude developments where this cannot be reasonably assured.
It is concluded that Clause 7.5 must be amended as a matter of priority to enable the Shire
to apply discretion in its decision making in the Storm Surge Risk Special Control Area; and
further to this discretion, to provide clarity regarding the parameters with which the Shire
may apply its discretion to approve developments within the Residential, Commerce or
Health, Welfare and Community categories.
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16 July 2012
The proposed amendment will clarify that specific and detailed technical advice may be
considered by the Shire and other relevant authorities, along with specific details of the
land and development to determine whether a site or area is within a 100 year ARI storm
surge event area and whether developments proposed, if duly constructed, can provide
sufficient mitigating measures to remove that development from a 100 year ARI storm
surge event.
The proposed scheme amendment is presented to Council for consideration prior to public
consultation.
OPTIONS
Option 1:
As set out in the Officer Recommendation below.
Option 2:
That the Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local Government
Act 1995 in accordance with Council Part 5 of the Planning and Development Act 2005
resolve not to initiate the proposed Amendment to the Shire of Roebourne Town Planning
Scheme No 8.
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16 July 2012
COUNCIL RESOLUTION
Res No
:
152149
MOVED
SECONDED
:
:
Cr Lally
Cr Long
CARRIED
FOR
:
AGAINST
:
Nil
COUNCIL RESOLUTION
Res No
:
152150
MOVED
SECONDED
:
:
Cr Lockwood
Cr Lally
CARRIED
FOR
:
AGAINST
:
Nil
OFFICERS RECOMMENDATIONS / COUNCIL RESOLUTION
Res No
:
152151
MOVED
SECONDED
:
:
Cr Lockwood
Cr Lally
That the Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local
Government Act 1995 and in accordance with Part 5 of the Planning and
Development Act 2005, initiate an Amendment to the Shire of Roebourne Town
Planning Scheme No. 8 as follows:
1.
Delete cll.7.5.1, 7.5.2 and 7.5.3, and substitute the following:
‘7.5.1 When considering an application for planning approval for land in the
Storm Surge Risk Special Control Area, the Council is to have regard to
information about the land to ascertain whether or not it is prone to 100 year
ARI storm surge events and subject to clause 7.5.3 is to determine any such
application in accordance with the provisions of the Scheme.
7.5.2 When considering an application for planning approval for land in the
Storm Surge Risk Special Control Area, the Council is to consult the relevant
agencies regarding the most up-to-date information available about potential
storm surge events and sea level rise which has the potential to affect any
proposal involved in the application.
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16 July 2012
7.5.3 An application for planning approval on land prone to 100 year ARI
storm surge events is not to be approved unless topographical, hydrological,
engineering, design and project scale and lifespan information, and such
other information as is relevant in the circumstances of the case, is submitted
with the application, and in the opinion of the Council is sufficient to
demonstrate that risk to the following is suitably avoided, remedied or
mitigated:
(a)
Human life and health;
(b)
Property;
(c)
Utility and service infrastructure; and
(d)
Social, cultural and environmental values.
The Council may refuse to accept or to consider an application where
satisfactory information is not provided in accordance with this clause.
7.5.4 In any case dealt with by the Council under clause 7.5.3, the Council
may require proof of the standard and reliability of any expert opinion,
certification or data supplied in support of the application, and may further
require:
(a)
That any expert opinion, certification or data be provided to the
Council in a form and in circumstances which would enable the Council to
rely directly on the professional liability of the expert;
(b)
That evidence be provided as to the amount of professional indemnity
insurance cover held by the expert providing the opinion, certification or data
in support of an application; and
(c)
That further advice or opinion be obtained at the expense of the
applicant from an independent expert.’
2.
That CEO write to the Western Australian Planning Commission seeking a
relaxation in the period of advertising of the planning scheme amendment
pursuant to clause 25 (j) (v) of the Town Planning Regulations 1967.
3.
That the CEO refer the Scheme Amendment documents to the Environmental
Protection Authority for its assessment in accordance with Section 48 of the
Environmental Protection Act 1986; and
4.
Subject to a response from the Environmental Protection Authority advising
that the Scheme Amendment does not warrant formal assessment, and
confirmation of advertising period from the WAPC, proceed to advertise the
scheme amendment, Planning Report and supporting documents in
accordance with the Planning and Development Act 2005 and Regulation 25
of the Town Planning Regulations 1967.
Page 221
16 July 2012
CARRIED
FOR
:
AGAINST
:
Nil
Page 222
15.2
16 July 2012
BUDGET AMENDMENT KARRATHA LIBRARY – PLANT PURCHASE
File No:
FM.1
Director Community & Corporate Services
Reporting Author:
Date of Report:
10 July 2012
Attachment(s)
Nil
PURPOSE
To seek Council endorsement to amend the 2012/2013 Community and Corporate
Services Karratha Library Budget to fund the purchase of a vehicle (Suzuki Swift) for the
position of Library Coordinator.
BACKGROUND
A Coordinator Library Services (CLS) has been appointed to directly manage all staff
currently employed within Shire of Roebourne libraries. Following formal notification from
Pilbara Institute (formally Pilbara Tafe) and the Department of Training and Workforce
Development, that terminated agreements pertaining to the operation of the Karratha
Community Library, this position was deemed essential to continue an effective and
reliable Library Service to the Shire of Roebourne community.
It was determined that the CLS would have restricted use of a Shire vehicle to deliver
services across all four libraries within the Shire. The budget for this expense was located
in the Karratha Library Contributions account for 2011/2012 financial year, with the intent
that this allocation would be redistributed to relevant employment costs and expense
accounts in the 2012/2013 financial year.
A budgetary allocation was made for vehicle leasing in the 2012/2013 financial year,
however the budget was not allocated to a capital expense account or plant operating
account that would:
(a) effectively enable the purchase of a new vehicle.
(b) cost ongoing plant and maintenance expenses.
Officers recommend that a new capital expense account be created for the vehicle, and
that a budget amendment be made from the Library Contributions account.
As this position also provides strategic direction to the Shire enabling the development of
policies, processes and programmes that ensure a cost efficient, relevant, responsive and
highly accessible free library and information service is provided to the community, travel to
all 4 library sites is required. Access to a permanent vehicle is essential.
It is not considered that the proposed budget amendment and purchase of this new plant
triggers the threshold or criteria which would define this as a significant matter in
accordance with Council Policy CE8 – Significant Decision Making Policy.
Consultation has taken place with the Director of Community and Corporate Services in
relation to the proposed acquisition.
Page 223
16 July 2012
Section 6.8 of the Local Government Act 1995
6.8.
Expenditure from municipal fund not included in annual budget
(1)
A local government is not to incur expenditure from its municipal fund for an
additional purpose except where the expenditure —
(a)
is incurred in a financial year before adoption of the annual budget by the local
government;
(b)
is authorised in advance by resolution; or
(c)
is authorised in advance by the mayor or president in an emergency.
*Absolute majority required.
The prescribed format has been determined in Regulation 33A of the Local Government
(Financial Management) Regulations, 1996.
As per Local Government Act 1995 sec 6.8 changes to budget need to be authorised in
advance by resolution.
POLICY IMPLICATIONS
The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This
is reviewed periodically to ensure compliance with legislative and statutory obligations.
The report considers the financial position of the council and makes an amendment as
determined by management to ensure the budget represents the most current reflection of
Council’s activities for the remainder of the 2012/13 financial year.
The financial implications of this report are that there will be a Nil impact on the estimated
budget surplus/deficit for 2012/13.
Acc No
330505
330020
330200
Account Description
Purchase Plant Libraries MUN
Plant Op CostsKarratha Library
MUN
Karratha Library
Contribution
MUN
2012/2013
Budget
(Inc.)/
Dec
New Budget Total
0
-16386
16386
0
-2600
2600
80000
18986
61014
Reason
Move a portion of the
budgeted expense for
Karratha Library
Contribution from
operating to capital to
allow the total cost of
this asset to be
captured.
Key Goal #2:
Objectives:
Implementing an asset register to identify opportunities to upgrade existing infrastructure.
Increasing the profile of the organisation to attract high quality candidates and ensuring Human
Resource policies reflect best practice.
Promoting the Shire as an employer of choice, with trainee and indigenous employment
opportunities available.
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16 July 2012
ISSUES
Economic Issues
Social Issues
IMPACT ON CAPACITY
RELEVANT PRECEDENTS
DELEGATED AUTHORITY
Officers have delegations within their duties to procure, carry out or receive monies. There
is no delegation otherwise to receive these budget amendments without being presented to
Council.
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
Option 2
That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government Act
1995 RESOLVES to:
1. AMEND the proposed Budget 2012/2013 Amendment presented
2. AMEND with the following changes:
a. ___________________
b. ___________________
CONCLUSION
In order for the Coordinator Library Services to have restricted access to a Shire vehicle, a
budgetary allocation has been made for vehicle associated costs in the 2012/2013 financial
year. This budget was not allocated to a capital expense account or plant operating
account that would:
(a) effectively enable the purchase of a new vehicle.
(b) cost ongoing plant and maintenance expenses.
Community Services would like to request that a new capital expense account be created
for the vehicle, and that a budget amendment be made from the Library Contributions
account.
Page 225
16 July 2012
Res No
:
152152
MOVED
SECONDED
:
:
Cr Smeathers
Cr Bertling
Government Act 1995 RESOLVES to APPROVE a Budget Amendment to Decrease
operational expenditure budgeted to Karratha Library Contribution Account (330200)
by $18,986, Increase capital expenditure for Purchase Plant – Libraries (330505) by
$16,386 and Increase operational expenditure for Plant Op Costs-Karratha Library
(330020) by $2,600 resulting in a Nil impact to Council’s Budget Surplus/Deficit
2012/2013.
Acc No
Account Description
Purchase Plant Libraries MUN
Plant Op CostsKarratha Library
MUN
Karratha Library
Contribution
MUN
330505
330020
330200
2012/2013
Budget
(Inc.)/
Dec
New Budget Total
0
-16386
16386
0
-2600
2600
80000
18986
61014
Reason
Move a portion of the
budgeted expense for
Karratha Library
Contribution from
operating to capital to
allow the total cost of
this asset to be
captured.
CARRIED
FOR
:
AGAINST
:
Nil
Page 226
16 July 2012
COUNCIL RESOLUTION
Res No
:
152153
MOVED
SECONDED
:
:
Cr Lockwood
Cr Smeathers
That Council bring item 15.4 forward.
CARRIED
FOR
:
AGAINST
:
15.4
Nil
ROEBOURNE ADVISORY COMMITTEE MINUTES JULY 2012
File No:
CS.4
Director Community And Corporate Services
Reporting Author:
Date of Report:
4 July 2012
Roebourne Advisory Committee
Nil
Attachment(s)
1. Minutes of Roebourne Advisory Committee
meeting held Monday 2 July 2012
2. Proposed car park as provided by Executive
Manager Infrasturuture and Works
PURPOSE
To present for Council consideration the minutes of the Roebourne Advisory Committee
(RAC) meeting held Monday 2 July 2012.
BACKGROUND
A Roebourne Advisory Committee (RAC) meeting was held on Monday 2 July 2012 at the
Roebourne Hospital meeting room.
Minutes of the meeting are provided as an attachment to this report.
A summary of the key matters considered at the meeting were:
 A number of items require input from Main Roads of Western Australia. A
representative will be invited to the next meeting for the RAC to decide on future
direction of these items.
 Feedback on the proposed rewording of the Rock Wall signage was requested from
the community. The only feedback received was from Ngarluma Aboriginal
Corporation (NAC) who requested “Wayiba milbama Ieramugadu-Gardi "Ngarluma
Page 227





16 July 2012
Country". Welcome to Ieramugadu” be placed on the rock wall. As this text will not
fit on the wall, it has alternatively been incorporated at the tourist bay signage area.
Based on quotes received from external contractors, the Committee has
recommended an increase from a budgeted $40,000 to $52,250 in order to
progress works and complete the proposed car park near Centenary Park. The
planned works are included as an attachment to this report.
An application was received by Tu Te Puehu for a community event. The RAC have
recommended an allocation of $20,000 towards community events for the 12/13
Financial Year. RAC recommended that Tu Te Puehu resubmit the application with
further information, as the form submitted was for 11/12 Financial Year and is
unclear in its content.
Options available to upgrade of the Roebourne War Memorial based on
conversations with representatives from the RSL and Pilbara Regiment. The RAC
wish to explore these options further.
Financial position of the RAC and timelines for required expenditure of funds. A
flyer is to developed requesting input from the community on what they may like to
see occur in their town.
Overview of current resolution register
The level of significance regarding the Roebourne Advisory Committee minutes is high. In
the context of CE8 Significant Decision Making Policy, it directly relates to the Strategic
Plan in particular Key Result Areas One and Two – Communities and Delivery of Services
respectively.
Consultation has taken place with various officers as needed in regards to resolving action
items on the resolution register.
In particular, the current proposed projects such as the Roebourne rock wall signage and
the car park on Roe Road have all had relevant consultation with the Directorate
Development, Regulatory and Infrastructure.
Members of the Roebourne Advisory Committee consult with Community members in
Roebourne on a day to day basis and on more specific issues as they come to hand.
Consultation has recently concluded in regards to the Roebourne Rock Wall. The only
feedback received was from Ngarluma Aboriginal Corporation indicating they would like
“Wayiba milbama Ieramugadu-Gardi "Ngarluma Country". Welcome to Ieramugadu” on the
sign. As this will not fit on the current rock wall, the text has been incorporated onto other
signage currently being updated.
The Roebourne Advisory Committee is an official committee of Council appointed under
Section 5.18 of the Local Government Act 1995.
POLICY IMPLICATIONS
All projects currently identified by RAC will need to adhere to Policy CS19 Annual
Community Association Grant Schemes due to funding for the projects being provided
through ACADS and Birra Birra ex-gratia payments.
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16 July 2012
This policy currently states ‘All projects should endeavour to be self sustaining with no
ongoing costs to the Shire (ie: maintenance). If future costs are required, the Community
Association must provide the Shire with a life cycle cost plan and demonstrate how these
costs will be met.’
To date, the Committee have not submitted any cost plans indicating how the ongoing
maintenance costs of their projects will be met.
The Roebourne Advisory Council has recommended an increase in the budgetary
allocation to the carpark alongside Centennary Park (in order to progress works). They
have also allocated $20,000 to community events for the 2012/2013 Financial Year. As
both these amounts fall within current ACADS and Birra Birra ex gratia payment allocation
to the RAC, there are no unbudgeted financial implications to the Shire.
Items to be discussed further by the Committee, such as a coin operated shower may have
future ongoing maintenance and cost implications to the Shire.
Key Goal #1
Objectives:
Key Goal #2:
Objectives:
communities.”
Design and construct ‘entry statements’ for each town.
Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher
standard of the upkeep of homes, businesses and public space throughout the Shire.
Enhance the sense of community by coordinating a range of community events and activities.
Building a high performance work culture.
Focusing on continuous improvement and best practice.
Enhancing environmental attitudes organisation wide.
Set service standards and regularly review to ensure they reflect the communities’ priorities..
Encourage improvement ideas and evaluated for implementation.
There are no risk management issues relevant to this matter.
ISSUES
Economic Issues
Implementation of the specified and approved projects identified by the RAC, including the
ACADS projects, will provide potential business opportunities for suppliers, consultants and
community groups within the Shire.
Social Issues
Implementation of the specified and approved projects identified by the RAC, including the
ACADS and ex-gratia projects will improve the social and community amenity of the town
of Roebourne. Support to Community Organisations for their events via ACADS funding
fosters positive community relationships and increases opportunities for constructive social
interaction.
There are no environmental issues relevant to this matter.
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16 July 2012
The RAC provides a conduit to Council on cultural and heritage issues within the
community. Implementation of the specified approved projects, including ACADS, will
improve the cultural and heritage issues within the Town of Roebourne. The proposed
rewording of the Roebourne rock wall will also assist in the promotion of cultural
inclusiveness and collective belonging and has been supported by local Aboriginal groups.
IMPACT ON CAPACITY
There is significant impact on officer’s capacity to investigate and implement projects on
behalf of the Roebourne Advisory Committee. The short term contract for a Project Officer
has now finished and whilst officer’s are currently able to manage the workload of the
committee, projects that may be identified in the future may change this situation.
RELEVANT PRECEDENTS
As an official committee to Council, minutes for the Roebourne Advisory Committee
meetings are regularly presented for consideration.
DELEGATED AUTHORITY
VOTING REQUIREMENTS
Simple Majority
OPTIONS
Option 1
Option 2
1995 RESOLVES to:
3. RECEIVE the minutes of the Roebourne Advisory Committee meeting held Monday
2 July 2012.
4. NOT ENDORSE the following recommendations of the Roebourne Advisory
Committee meeting held Monday 2 July 2012:
a. Actions identified in the resolution register.
b. That the Rock Wall on the corner of Sholl and Roe Street be updated in
standard green colour with text:
Welcome to
Ieramugadu
Roebourne – 1866
Costs to budgeted from 2011/2012 Birra Birra ex gratia funds currently in
reserve.
c. That the Karratha Contracting Pty Ltd quote to install proposed car park
alongside Centennary Park be accepted. Works to progress utilising $52,250
(an increase from $40,000) from the 2011/2012 Birra Birra ex gratia funds
currently in reserve.
d. That $20,000 from 2012/2013 Annual Community Development Scheme funds
be allocated to community events.
e. That the application from Tu Te Puehu for community event funding be declined
at this point in time as information regarding the proposed event unclear. A new
Page 230
16 July 2012
form to be developed and Tu Te Puehu be asked to resubmit their application
for the 2012/2013 financial year.
Option 3
1995 RESOLVES to NOT RECEIVE the minutes of the Roebourne Advisory Committee
meeting held Monday 2 July and request that the Roebourne Advisory Committee
reconsider the Agenda items previously presented at the next available meeting, date to be
confirmed.
CONCLUSION
A Roebourne Advisory Committee Meeting was held on Monday 2 June at the Roebourne
Hospital meeting room.
Minutes of the meeting are provided as an attachment to this report.
A summary of the key matters considered at the meeting were:
 A number of items require input from Main Roads of Western Australia. A
representative will be invited to the next meeting for the RAC to decide on future
direction of these items.
 Feedback on the proposed rewording of the Rock Wall signage was requested from
the community. The only feedback received was from Ngarluma Aboriginal
Corporation (NAC) who requested “Wayiba milbama Ieramugadu-Gardi "Ngarluma
Country". Welcome to Ieramugadu” be placed on the rock wall. As this text will not
fit on the wall, it has alternatively been incorporated at the tourist bay signage area.
 Based on quotes received from external contractors, the Committee has
recommended an increase from a budgeted $40,000 to $52,250 in order to
progress works and complete the proposed car park near Centenary Park. The
planned works are included as an attachment to this report.
 An application was received by Tu Te Puehu for a community event. The RAC have
recommended an allocation of $20,000 towards community events for the 12/13
Financial Year. RAC recommended that Tu Te Puehu resubmit the application with
further information, as the form submitted was for 11/12 Financial Year and is
unclear in its content.
 Options available to upgrade of the Roebourne War Memorial based on
conversations with representatives from the RSL and Pilbara Regiment. The RAC
wish to explore these options further.
 Financial position of the RAC and timelines for required expenditure of funds. A
flyer is to developed requesting input from the community on what they may like to
see occur in their town.
 Overview of current resolution register
Page 231
16 July 2012
Res No
:
152154
MOVED
SECONDED
:
:
Cr Pritchard
Cr Long
1. RECEIVE the minutes of the Roebourne Advisory Committee meeting held
Monday 2 July 2012.
2. ENDORSE the following recommendations of the Roebourne Advisory
Committee meeting held Monday 2 July 2012:
a. Actions identified in the resolution register.
b. That the Rock Wall on the corner of Sholl and Roe Street be updated in
standard green colour with text:
Welcome to
Ieramugadu
Roebourne – 1866
Costs to budgeted from 2011/2012 Birra Birra ex gratia funds currently in
reserve.
c. That the Karratha Contracting Pty Ltd quote to install proposed car park
alongside Centennary Park be accepted. Works to progress utilising
$52,250 (an increase from $40,000) from the 2011/2012 Birra Birra ex gratia
funds currently in reserve.
d. That $20,000 from 2012/2013 Annual Community Development Scheme
funds be allocated to community events.
e. That the application from Tu Te Puehu for community event funding be
declined at this point in time as information regarding the proposed event
unclear. A new form to be developed and Tu Te Puehu be asked to
resubmit their application for the 2012/2013 financial year.
CARRIED
FOR
:
AGAINST
:
Nil
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16 July 2012
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16 July 2012
COUNCIL RESOLUTION
Res No
:
152155
MOVED
SECONDED
:
:
Cr Long
Cr Lockwood
That Council move in camera.
CARRIED
FOR
:
AGAINST
:
15.3
Nil
APPOINTMENT OF THE CEO
File No:
PE.159
Shire President
Reporting Author:
Shire President
Date of Report:
16 July 2012
Council/Executive Services
Nil
Attachment(s)
Employment Contract for CEO (Confidential)
COUNCIL RESOLUTION
Res No
:
152156
MOVED
SECONDED
:
:
Cr Smeathers
Cr Lally
CARRIED
FOR
:
AGAINST
:
Nil
COUNCIL RESOLUTION
Res No
:
152157
MOVED
SECONDED
:
:
Cr Smeathers
Cr Long
Page 247
16 July 2012
CARRIED
FOR
:
AGAINST
:
Nil
Page 248
16 July 2012
Res No
:
152158
MOVED
SECONDED
:
:
Cr Long
Cr Bertling
That Council by ABSOLUTE Majority pursuant to Section 5.36(2)(b) and 5.39 of the
Local Government Act 1995 RESOLVES to:
1. CONFIRM the Appointment of Christopher Adams as Chief Executive
Officer for the Shire of Roebourne;
2. CONFIRM the endorsement of a five (5) year negotiated contract
commencing 20 September 2012 and expiring 19 September 2017
3. CONFIRM a remuneration package to the value of $292,071 in line with
the Salaries and Allowances Tribunal determination of June 2012;
4. CONFIRM the agreed performance criteria as detailed within the
negotiated contract.
CARRIED
FOR
:
AGAINST
:
Nil
Page 249
16 July 2012
16
MATTERS BEHIND CLOSED DOORS
16.1
REVOCATION OF MANAGEMENT ORDER – KARRATHA AQUATIC CENTRE
File No:
CM.68/CP.172
Reporting Author:
Advisor to the Chief Executive Officer
Date of Report:
16 July 2012
LandCorp
Nil
Attachment(s)
1.
Letter from LandCorp 3 January 2012
2.
Map of Reserve 44467
3.
Management Order Lot 4657/Lot 4601
Res No
:
152159
MOVED
SECONDED
:
:
Cr Lockwood
Cr Long
Government Act 1995 and Section 50(1) of the Land Administration Act 1997
RESOLVES to:
1. AGREE to the relinquishment, effective immediately, of the vesting
to the Shire of Lot 4601 on Deposited Plan 192725 (Vol 3121, Folio
156) which forms part of the Reserve Management Order (Reserve
44467) for Recreation and Aquatic Centre;
2. AGREE to closure of the Karratha Aquatic Centre effective as at 6
May 2013;
3. AGREE to the relinquishment on 27 May 2013 (or at a time deemed
appropriate by the Chief Executive Officer following 6 May 2013) of
the vesting to the Shire of Lot 4657 on Deposited Plan 180111 (Vol
3120, Folio 829) which forms part of the Reserve Management
Order (Reserve 44467) for Recreation and Aquatic Centre; and
4. NOTE that ongoing discussions will be required with the Karratha
Amateur Swimming Club in relation to the lease held on part of Lot
4657 on Deposited Plan 180111 (Vol 3120, Folio 829) and that a
further report outlining issues, options and recommendations will
be presented to Council in the near future.
CARRIED
FOR
:
AGAINST
:
Cr Bertling.
Cr Miller.
Page 250
16 July 2012
Cr Miller Against: Cr Miller is concerned that any delay in the Karratha Leisure Centre would result in
community disappointment that no aquatic facility is available for community use and believes
Karratha Aquatic Centre should only be closed at the time when the new pool is operational.
Page 251
16.2
16 July 2012
KARRATHA AIRPORT TERMINAL REFRESH UPGRADE APPOINTMENT OF
PROJECT ARCHITECT
File No:
TT.89/TT.98
A/Director Strategic Projects
Reporting Author:
Project Manager Strategic Projects
Date of Report:
29 June 2012
Nil
Attachment(s)
1.
Confidential Financial Report
2.
Karratha Airport Terminal Redevelopment
Concept Plan Report (Sanders Turner &
Ellick Architects Pty Ltd)
3.
Project Architect
(Confidential)
4.
5.
Consultancy
Brief
Design Brief (Confidential)
Cost Manager/Quantity
(Confidential)
Surveyor
Brief
PURPOSE
To seek Council approval to advertise for submissions for appointment of a Project
Architect for the design and contract supervision of the Karratha Airport Terminal Refresh
Upgrade project.
BACKGROUND
At its Ordinary Meeting held on the 19 December 2011, it was resolved vide Resolution
151943:
That Council by SIMPLE MAJORITY pursuant to The Local Government Act, 1995 RESOLVES to:
1. ENDORSE, in principle, the procedure and process outlined in this report recommended to
progress both the Terminal Refresh and Land Use Master Plan.
2. PROVIDE in principle support for progressing Sanders Turner & Ellick Architects Pty Ltd
commission in relation to planning, designing and costing the Terminal Refresh project.
3. PREPARATION of a report to inform the March 2012 Ordinary Council meeting on the
following matters relating to the Karratha Terminal Refresh and Land Use Master Plan:a. Progression of planning
b. Presenting a staged programme for works
c. Presenting an indicative costing for works
d. Provide brief for presentation of the concept plan to date.
The report referred to above advised that a further report would be submitted to this
meeting of Council relating to the Karratha Airport Terminal Refresh Upgrade project.
Page 252
16 July 2012
The Airport Advisory Group and other members of the Council have been presented with
iterations of the preliminary concept plan as it was developed into the adopted concept
plan. At the Airport Advisory Group meeting of 15 February 2012 the Concept Plan,
staging plans and indicative costs prepared by Sanders Turner & Ellick Architects Pty Ltd
were presented. To inform the next stage a Concept Plan Report was prepared by
Sanders Turner & Ellick Architects Pty Ltd.
The Sanders Turner & Ellick Architects Pty Ltd Concept Plan has been developed to
provide improved amenity, look and feel, and facilities based largely on utilising the exiting
terminal footprint; other than a modest increase required to add international operations (if
approved).
CURRENT ACTION
In order to seek tenders for the appointment of the Project Architect and secondary
consultants in accordance with the Local Government (Functions and General)
Regulations, Administration determined to seek external professional advice in the
preparation of some of the necessary documentation. At the same time as part of the
continuous improvement programme initiated within the Strategic Projects a number of
clauses and processes have been the subject of peer review to ensure changes to
legislation are properly accounted for in current documentation.
Due to the very nature of the project being a substantial renovation and redevelopment of
an existing structure with a potential extension for an International passenger processing, it
is important that the tender documentation articulates a very accurate outline of what
Councils objectives are; the extent of renovation and extension, the functional purposes of
the changes and an adherence to contemporary terminal practice. The following sections
set out the approach that has been implemented in order to minimise design risk as far as
is practical.
Master Plan and Land Use Report
A report was submitted to the Ordinary Meeting held on the 16 April 2012; where it was
resolved vide Resolution 151995:
That Council by SIMPLE MAJORITY pursuant to Section 3.57 of The Local Government Act
1995 RESOLVES to ENDORSE the calling of tenders for the provision of a revised Land
Use Master Plan.
Tenders have been invited for this Consultancy which will be reported on as a separate
and discrete project.
However, the Project Reference Group has taken particular care to ensure that there is an
integration of objectives and has coordinated key stages of work of both projects to the
same Council meeting dates.
The focus of integration has been on the ensuring that the development of the Terminal
Concept Plan and its adoption or otherwise by Council informs that Master Plan process.
This will ensure that there is not duplication of research or a different direction being taken
in the Master Plan than the actions deemed appropriate by Council.
Business Case
A key element of the Karratha Airport Terminal Upgrade/Refresh Project is to ensure that it
stands the test of a fully developed Business Case which carefully examines the options
available to Council.
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16 July 2012
The Project Reference Group as structured the programme for each of the projects to
incorporate the preparation of such a business plan to examine, on an independent basis,
the design options presented by the Project Architect. The Business Case will inform
recommendations to Council at its December 2012 meeting as to the most cost effective
design option to endorse.
The decision taken by Council will then:
a) Determine the future development of refresh/upgrading design and development of
the terminal upgrade, and
b) Inform the Master Planning and Land Use study as to the directions being taken
with respect to the Karratha Airport Terminal Upgrade/Refresh project and any
other element determined by Council.
It will be recommended to Council that an independent panel be appointed to undertake
the preparation of the Business case and to advise Council as to the most cost effective
design option to endorse and of any other financial/design considerations to be taken into
account at this stage of the dual projects. The Business Case team, to report to the
Executive Manager Strategic Business, will comprise specialists to provide legal, financial
and development cost advice. The commission will conclude with the report to be
submitted to Council in December 2012 unless Council by resolution determines otherwise.
General Coordination Concept
The flow chart below depicts that the decision taken by Council as to the extent of the
Karratha Airport Terminal Upgrade project will inform the future direction of the Karratha
Airport Master Plan and Land Use Study.
STOP/GO Points
In order to enable Council to determine the various consultancy contracts in the event that
it resolves not to proceed with the overall Project, STOP/GO points have been provided for
at the conclusion of the
 Concept Planning stage,
 the Design & Documentation stage prior to going to tender and
 at the tender evaluation stage.
The contracts that have these STOP/GO points inserted include the Project Architect, Cost
Manager and Independent Licensed Building Surveyor.
Project Architect Consultancy Brief
The Project Architect Design Brief has been prepared by the Strategic Projects Office with
input from the Project Reference Group, Kott Gunning with particular reference to the
Page 254
16 July 2012
ramifications of the new Building Act and the appointment of an Independent Licensed
Building Surveyor, NS Projects with particular reference to rewriting clauses relating to the
deliverables required of the Project Architect, and finally Kott Gunning, Ralph & Beatty
Bosworth and NS Projects on the most effective methodology for the appointment of
secondary consultants.
Design Criteria
During the course of establishing the Project Architect Consultancy Brief and the Design
Brief, a number of essential design criteria have been tested by the Project Reference
Group in order to determine the most appropriate base starting point.
Airbiz were engaged to determine a range of potential passenger demand projections to
2016, 2018/19 and 2021 in order to come to an understanding of the optimal passenger
projections upon which to base the design.
These are canvassed in the separate Confidential Financial Report attached as
ATTACHMENT 1.
Deliverables
The Project Architect Consultancy Brief stipulates the following key stages of deliverables:
Project Initiation Meeting
Concept Plan Review
Meeting in Karratha with the Project Reference Group
to confirm the requirements of the Brief consider
preliminary design and construction programme and
coordinate with Council meeting schedule.
Project Architect to complete a full review of the
current concept and staging plan and bring forward
concept options for consideration.
Project Architect to take into account the revised
projected passenger numbers to 2018/19
Stakeholder and Community Consultation
Cost Manager to provide updated Project Cost
Estimates
At this time Council will resolve the approved scope of
the project and determine the project budget.
Schematic Design
Design Development
Contract Documentation
This is a STOP/GO point in the project.
Proving up the Concept Design and staging
programme.
Stakeholder consultation
Estimates
Complete the design and staging process, selection of
materials, obtaining of preliminary approvals from a
range of authorities, finalisation of the preparation of all
supporting information.
Estimates
Preparation of the full tender specifications and
drawings
Preparation of the tender and contract documents
Pre tender Cost Estimate
Council approval to proceed to tender
Page 255
16 July 2012
THIS IS A DESIGNATED STOP/GO POINT IN THE
PROJECT
Contract Administration
Full compliance audit by the Independent Licensed
Building Surveyor
Preliminary application for a Building Permit
Finalisation of the tender and construction programme
Administration of the construction project
Administration of the Defects Liability Period
Design Brief
The specialist Design Brief has been prepared by Sandover Pinder Architects who was
engaged due to the technical nature of the Brief. Specialist advice was provided by Wood
& Grieve Engineers.
The Design Brief sets out to interpret the Sanders Turner & Ellick Architects Pty Ltd
Concept Plan report into a format which will guide the Project Architect in the future design
and documentation of the Karratha Airport Terminal Refresh Upgrade. Importantly it takes
into account the functional requirements to meet the target future passenger demand.
Tender Programme
The following draft timetable of targeted major events which will form the basis of the
project timetable and the Project Architect will be invited to submit reasoned variations to
this programme within their tender if they feel such variation is warranted.
EVENT
DATE
Close of Tenders
Interview 3 short listed candidates
Council Decision
Project Initiation Meeting
Completion of Concept Review
Submit to Business Case Review
PRG Review
16/08/2012
28/08/2012
17/09/2012
24/09/2012
26/10/2012
27/10/2012
29/11/2012
Council Decision as to scope and cost
STOP/GO POINT
17/12/2012
Advise Project Architect of Revised Scoping
and Budget parameters.
20/12/2012
Design, Documentation and construction
programme to be determined at this point.
Supporting Documentation
It has been necessary to commission a number of specialist reports which will be
incorporated into the Project Architect Consultancy Brief or provided to the appointed
Project Architect. All of these reports have been commissioned and will be made available
at the Project Initiation Meeting.
Page 256
16 July 2012
These reports include:
Geotechnical Report
A current geotechnical report relevant to the Karratha
Airport Terminal Refresh Upgrade project is a
requirement in the Building Licence process.
Building and Services Condition This is required to provide the Project Architect and
Report
secondary consultants with an overview of the
present condition of the building fabric and of the
various services. The Report also highlights areas
which will need to be addressed during the upgrade
process.
Site and Feature Survey
The survey information will be in various parts
including:
 The preparation of composite plan of the Karratha
Airport showing the boundaries of all titles which
make up the entire land holding
 External features survey to position the Karratha
Airport Terminal on the site.
 Integrated overlays of the
o Vehicle parking and lighting plan
o Waste and Hydraulic Services upgrade
o High and Low Voltage power upgrade.
 Contractors Construction Site Plan
.
Regarding the Building Services & Condition Report the estimate of costs to bring the
buildings services up to a standard as a stand alone project is $1,300,000.
Cost Manager/Quantity Surveyor
As a means of ensuring the independent advice as to costs and “value for money “design,
a Quantity Surveyor will be engaged directly by Council. The role of the Quantity Surveyor
will be provide advice at all stages of the project on costs, materials selection, value for
money issues, valuing of works completed and progress claims and input into the overall
financial management of the project.
Tenders for the appointment will be called contiguously with the tenders for the Project
Architect and the same programme and assessment panel will be utilised.
The Cost Manager/Quantity Surveyor Brief will be available for Councillor perusal at N:/All
Staff/Councillors/All Staff/Karratha Airport Terminal Upgrade Documents
Page 257
16 July 2012
Independent Licensed Building Surveyor
A change in the legislative methodology for applying for a Building Permit requires the
appointment of an Independent Licenced Building Surveyor to make the formal
applications. The project planning also provides for the Independent Licensed Building
Surveyor to review each stage of design, particularly from Schematic Design, to ensure
regulatory compliance.
As previously advised legal advice has been obtained with respect to the wording of the
Clauses to be inserted into the Project Architect Consultancy Brief.
Public Art
Council Policy CS11-Percent for Art Policy prescribes:
An allocation of funds for public art is to be included within the each new
development or re-development building which is Council owned of a size valued
above $30,000. The targeted amount of up to 2% should be set aside. These funds
are to be incorporated by Council in the project budget. They are to be used for the
specific artistic component of the project.
Extra funding may be sought from state and federal government arts funding
sources for specific public art projects.
The amount to be incorporated into the project budget will be addressed in the Confidential
Financial Report.
Procurement
It will be recommended that the relevant Australian Standards documentation be utilised for
the project which will include:
AS4122 -2000 General conditions of engagement for the appointment of consultants, and
AS4000 -1997 General conditions of contract (Construction)
It will also be recommended that in the case of AS4122 the Client Representative be
nominated the Project Manager Strategic Projects and that in the case of AS4000 the
Superintendent be nominated as Project Manager Strategic Projects.
As advised at the Ordinary Meeting of Council held on the 19th December 2011, Item 12.1,
the Master Plan for the Karratha Airport, which was completed for the period 2009 to 2028,
predicted passenger numbers would be between 523,000 and 750,000 in 2011. Karratha
Airport is the busiest regional airport in Western Australia with a total of 812,000
passengers moving the airport in 2010/11.
Project Reference Group
A Project Reference Group has been established to have an overview of all aspects of the
design and documentation and construction process.
Membership of the Project Reference Group is as follows:
Director Strategic Projects & Business, Project Director, Designated Chair unless an
Elected Member is nominated.
Executive Manager Strategic Business, Client/Project Sponsor
Page 258
16 July 2012
Officer to be nominated from Planning Services
Manager Airport Compliance
Manager Information Technology
Project Manager/Client Representative
Building Maintenance Coordinator
Project Officer
It is open to Council to nominate an elected member to act as Chair of the Project
Reference Group.
The Project Reference Group will report to Council through the Airport Advisory Group.
Tenant Consultative Group
A Tenant Consultative Group representing the stakeholders within the Terminal and Airport
will be established which will have a significant role in reviewing all stages of design and
providing input to the Project Reference Group and the Project Architect.
A Consultation Plan has been developed which will be implemented during the design and
documentation process.
The appointment of a project architect to the Karratha Terminal Refresh Upgrade Project
will require the design development to reflect and implement all the requirements of
legislation and regulations applicable to a public building and airport terminal.
POLICY IMPLICATIONS
The indicative project budget and other financial implications are addressed in a separate
confidential financial report.
In terms of budget allocations, in 2011/12 a capital allocation of $215,000 was approved for
terminal modification schematic and design development and for 2012/13, subject to
budget adoption, an appropriate allocation has been provided to progress detailed design
and documentation for this project. (Refer to Confidential Financial Report for details)
As outlined in the report to Council Item 12.1 Ordinary Meeting 19th December 2012, the
consideration of increasing numbers of passengers, customer service and satisfaction
levels, sustaining financial returns and benchmarking against similar sized airportsd are at
the forefront when recommending a strategy for the Karratha Airport Terminal Refresh
Upgrade.
An integral element of the Project Administration will be the development of a Project Risk
Register and its monthly review by the Technical Reference Group.
The appointment Project Architect will also have a very key role in developing and
managing the Risk Register.
Page 259
16 July 2012
ISSUES
Economic Issues
While there are believed to be no economic issues related to this matter, it is noteworthy
that improvements to the existing terminal will bring increased let able space thus
increasing the potential revenue base. Alternatively a reduction in service levels due to
increasing use without improvements to the facilities has the potential to result in lower
passenger throughput and resulting reductions in revenues.
Social Issues
The enhancement to the Terminal will provide greater amenity and comfort for travellers to
and from the town thus providing a more welcoming atmosphere.
IMPACT ON CAPACITY
Having regard to the complexity of the project, there will be considerable pressures placed
particularly on Airport staff and on Strategic Projects staff.
The scope calls for the Terminal to be operational 24/7 despite the renovations and
extensions taking place. The issues involved which will require very meticulous
management include:
 Security
 Aborted works
 General disruption to passenger comfort
 Restrictions in passenger movement
 Construction noise
Airport staff will have to liaise carefully through the Project Manager with the Project Design
team and Contractor at all times. It can be assumed that the Project Manager will have to
spend a substantial amount of time on site participating in the resolution of issues as they
emerge. Strategic Projects support staff will also be called upon to ensure all contractual
records are maintained accurately and as up to date as possible.
RELEVANT PRECEDENTS
The methodology for the appointment of the Design Team and an Independent Cost
Manager has been adopted for all major building construction over the past three years
except were a design and construct approach has been authorised.
The appointment of the Independent Cost Manager ensures that the Client maintains, as
far as is practical, full control over costs which, in this project, will be particularly important.
The Consultancy Briefs and applicable contract documentation strengthens those controls
whilst still calling for value design and innovation from the Architect.
DELEGATED AUTHORITY
It will be recommended that in the case of AS4122-General conditions for the appointment
of consultants the Client Representative be nominated as the Project Manager Strategic
Projects and that in the case of AS4000-General conditions of contract (construction) the
Superintendent be nominated as Project Manager Strategic Projects.
Page 260
16 July 2012
VOTING REQUIREMENTS
Absolute Majority
OPTIONS:
Option 1
As per Officer’s recommendations.
Option 2
That Council by SIMPLE Majority pursuant to Section of the Local Government Act 1995
RESOLVES to NOT support the Officers recommendation and propose a substitute
strategy.
CONCLUSION
This report summarises the action taken to implement the resolution of Council adopted at
its Ordinary Meeting in December 2011 with respect to the Karratha Airport Terminal
Refresh Upgrade project.
It details the preparation of the necessary contract documentation related to the
appointment of the Project Architect, establishes the procurement contract documentation
to be used, sets out a detailed programme for the calling of tenders, interview and
submission of a further report to Council for the appointment of the Project Architect.
With respect to the project deliverables the report outlines the stages of work involved and
provides a detailed background of the peer review of important elements of the generic
documentation utilised by the Strategic Projects Office.
Finally it sets out a series of recommendations to put into the calling of tenders for the
Project Architect and other necessary concultants.
Additionally, the report outlines the coordination of this project with the separate Airport
Master Plan and Land Use Brief.
Page 261
16 July 2012
Res No
:
152160
MOVED
SECONDED
:
:
Cr Lockwood
Cr Long
That Council by SIMPLE Majority pursuant to section 3.57 of the Local Government Act 1995
RESOLVES to:
1. ENDORSE the Project Architect Consultancy Brief for the Karratha Airport
Terminal Refresh Upgrade project submitted as Attachment 2 document No
NCR4332
2. ENDORSE the Project Design Brief for the Karratha Airport Terminal Refresh
Upgrade project submitted as Attachment 3 document No NCR4331
3. AUTHORISES the calling of tenders for the appointment of a Project Architect
for the Karratha Airport Terminal Refresh Upgrade project and NOTES a
tender report will be brought forward to the September meeting of Council for
consideration.
4. NOTES the insertion of project STOP/GO points in the Project Architects and
Cost Managers Consultancy Briefs at the conclusion of the Concept Design;
Pre tender and Tender Closure stages of the Karratha Airport Terminal
Refresh Upgrade project.
5.
ENDORSES the utilisation of Australian Standards AS4122 -2000 General
conditions of engagement for the appointment of consultants for the
Karratha Airport Terminal Refresh Upgrade project and APPOINTS Mr Sean
Issac Shields as Client Representative.
6. ENDORSES the utilisation of AS4000-1997 General conditions of contract for
the Karratha Airport Terminal Refresh Upgrade project and APPOINTS Mr
Sean Issac Shields, Project Manager as Superintendent.
7. APPOINTS Cr Lally, Acting Chief Executive Officer, Executive Manager
Strategic Business and Project Manager (Mr S Shields) as the panel to
interview tenders for appointment as Project Architect for the Karratha
Airport Terminal Refresh Upgrade project.
8. NOTES the establishment of a Project Reference Group for the Karratha
Airport Terminal Refresh Upgrade project as outlined in this report and
FURTHER NOTES the creation of a Tenant Consultative Group, both of which
shall report to Council through the Airport Advisory Group.
9. ENDORSE the Cost Manager/Quantity Surveyor Consultancy Brief for the
Karratha Airport Terminal Refresh Upgrade project submitted as Attachment
4 document No NCR4333
10. AUTHORISES the calling of tenders for the appointment of a Cost
Manager/Quantity Surveyor for the Karratha Airport Terminal Refresh
Upgrade project and NOTES a tender report will be brought forward to the
September meeting of Council for consideration
11. ENDORSES the preparation of a detailed Business Case to examine the
various concept design options for the Karratha Airport Terminal Refresh
Upgrade project and AUTHORISES the Chief Executive Officer to appoint the
appropriately qualified consultants to undertake this tasking.
Page 262
16 July 2012
CARRIED
FOR
:
AGAINST
:
Nil
Page 263
16 July 2012
declared an financial interest in Item Employment Contract Renewal of a Senior Employee
Nature of Interest: Mr Ward is the Proponent in the report.
16.3
EMPLOYMENT CONTRACT RENEWAL OF A SENIOR EMPLOYEE
File No:
PE.159
Reporting Author:
Date of Report:
3 July 2012
Director Corporate and Community Services
Director Corporate and Community Services
Attachment(s)
NIL
Res No
:
152161
MOVED
SECONDED
:
:
Cr Lally
Cr Smeathers
1. ENDORSE the recommendation of the Acting Chief Executive
Officer to renew the contract with Mr Andrew Ward, Director
Community and Corporate Services for a period of 2 years and 3
months, expiring on the 6 January 2015.
2. ENDORSE the recommendation of the Acting Chief Executive
Officer to include a repatriation clause in to the contract of
employment.
CARRIED
FOR
:
AGAINST
:
Nil
COUNCIL RESOLUTION
Res No
:
152162
MOVED
:
Cr Lally
SECONDED
:
Cr Long
That Council move out of camera.
CARRIED
Page 264
FOR
:
AGAINST
:
16 July 2012
Nil
Page 265
17
16 July 2012
CLOSURE & DATE OF NEXT MEETING
The meeting closed at 8.27pm and the next Ordinary Council Meeting will be held on 20
August 2012 in the Council Chambers, Welcome Road, Karratha.
I, Shire President, Fiona White-Hartig of the Shire of Roebourne, hereby declare on
behalf of the Councillors of the Shire of Roebourne that the enclosed Minutes are a true
and accurate record of the Ordinary Council meeting held on 16 July 2012
……………………………………..……………………
Signed
Page 266
Date_____/_____/_____

minutes - City of Karratha

Transcription

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