DECISIONS OF THE BOARD OF REGENTS - UP OSU

Transcription

VOLUME XLV
NUMBER 16
ISSN No. 0115-7450
DECISIONS OF THE BOARD OF REGENTS
1312th MEETING, 29 OCTOBER 2015
TABLE OF CONTENTS
REPORT of the PRESIDENT and the SECTORAL REGENTS
A.
Report of the President ……………………………………………….…….
1-3
B.
Report of the Faculty Regent …………………………………………….…
4
C.
Report of the Student Regent …………………………………………….…
5-8
D.
Report of the Staff Regent …………………………………………….……
8-9
MATTERS SUBMITTED FOR APPROVAL BY THE
BOARD
GENERAL GOVERNANCE
A.
B.
Proposal for the Revision of Delegated Authority to Approve Procurement
Based on Public Bidding…………………………………………………...
10-12
(1) Proposal to Rename & Reorganize the UP Socialized Tuition Office
(UP STO) into the UP Office of Student Financial Assistance (UP
OSFA);
(2) Proposal to Create an Assistant Vice President for Student Affairs
(AVPSA) position under the Office of the Vice President for
Academic Affairs (OVPAA); and
(3) Appointment of Prof. Richard Philip A. Gonzalo as Assistant Vice
President for Student Affairs…………………………………………...
12-13
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C.
UP Gazette
Volume XLV, Number 16
Proposal for the Creation of the UP Manila Office of International
Linkages…………………………………………………………………….
14-15
Proposal to Transfer Supervision of the UP Manila Primary Reproductive
Health Care Center from the Office of the Chancellor To the Philippine
General Hospital Department of Obstetrics and Gynecology ……………..
15
E.
Appointment of University Officials……………………………………….
15
F.
Proposal of UP Diliman for the Creation of Incentive Programs for
Performing Students………………………………………………………..
15-17
D.
ACADEMIC MATTERS
A. Renaming of University Committee of Scholarship and Financial
Assistance (UCSFA) To University Committee on Student Affairs
(UCSA)………………………………………………………………………
17
B. Proposal to Amend the Professor Emeritus Teaching Guidelines ………….
18
C. Strengthening of the Agricultural Mechanization Development Program
(AMDP) and elevation into the Center for Agri-Fisheries and Biosystems
Mechanization (BIOMECH), College of Engineering and Agro-Industrial
Technology (CEAT), UP Los Baños………………………………………...
18
D. Establishment of the Dr. Peter J. Stern Professorial Chair in Hand Surgery
at the Department of Orthopedics and Dr. Mary Ann Lim-Abraham
Professorial Chair in Endocrinology at the Department of Medicine, UP
Manila……………………………………………………………………….
18
E. Graduation of Students from Various Constituent Universities (CUs) Who
Completed all the Requirements for their Respective Degrees/Titles as of
the End of Midyear Term 2014-2015, or as of the End of the Term
Specified, as Recommended by their Respective Universities, Except those
with Pending Disciplinary Cases ……………………………………………
19
FISCAL MATTERS
A. Approval of the Proposed Allocation of the Indirect/Administrative
Overhead Cost of the various UP Philippine California Advanced Research
Institutes (PCARI) Projects………………………………………………….
19-20
B. Contract of Lease between the University of the Philippines and the
Department of Interior and Local Government (DILG) for the Renewed use
by the DILG-Local Government Academy (LGA) of a 38,766-sqm parcel
of land within the UP Los Baños for a total consideration of P5,528,180.00
for a period of five (5) years (08 July 2012–07 July 2017)………………….
20
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C. Memorandum of Agreement between the University of the Philippines
Diliman and the UP Epsilon Chi Fraternity Inc. for the latter’s donation of a
Health and Fitness Center worth P10 Million at the Molave Residence Hall,
UP Diliman…………………………………………………………………..
20-21
D. Proposal of UP Diliman for a Revision of the Benefits Received by Local
Faculty Fellowship Awards, effective First Semester AY 2015-2016………
21-22
E. Negotiated Procurement Through Adjacent or Contiguous Procurement for
proposed Completion of the School of Statistics Building Phase 1, UP
Diliman in the Amount of P28,000,000.00………………………………….
22
F. Notice of Award and BAC Resolution for the Design and Build of the
Proposed Department of Computer Science Building Phase 1 located at
Engineering Complex, Velasquez St., UP Diliman, Quezon City in the
Amount of P105,888,888.80…………………………………………………
23
G. Request of the University of the Philippines Press (UP Press) for Approval
of the total Amount of P200,000.00 for the UP Press Critical Essay Writing
Contest to be charged against the UP Press Trust Fund……………………..
23
H. Reprogramming of Two Hundred Eighty Five Million Six Hundred Sixty
One Four Hundred Seventy Three Pesos (P285,661,473.00) representing
UP System Administration’s unexpended balances of Prior Years’
Obligations ………………………………………………………………….
23-24
I. Programming of UP System Administration’s unexpended balances of Prior
Years’ Obligations from the Revolving Fund in the Amount of Eight
Million Three Hundred Forty Three Thousand Five Hundred Fifty Nine
Pesos & 72/100 Only (P8,343,559.72)………………………………………
24
J. Reprogramming of UP Visayas’ prior years’ unexpended obligations in the
amount of Nine Million Six Hundred Ninety Seven Thousand Seven
Hundred Twenty Five Pesos and 74/100 Only (P9,697,725.74)…………….
25
K. Reprogramming of UP Cebu’s Prior Year’s Unexpended Obligations in the
Amount of Eleven Million One Hundred Eighty Eight Thousand One
Hundred Forty Eight Pesos & 14/100 Only (P11,188,148.14)………………
25-26
L. Grant of the Year-end Grocery Allowance for CY 2015 in the amount of
P4,500 to all Qualified UP Employees………………………………………
26
ADMINISTRATIVE MATTERS
A. Request for Waiver of Sabbatical Rules in Favor of Prof. FLORA ELENA
R. MIRANO, Professor 12, College of Arts and Letters, UP Diliman,
effective 1 July 2015 until 31 October 2015…………………………………
26-27
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B. Request for Temporary Waiver of Faculty Tenure Rule in Various CUs …..
27
C. Appointment of Faculty……………………………………………………….
27-30
MATTERS SUBMITTED FOR CONFIRMATION BY
THE BOARD
ACADEMIC MATTERS
A.
B.
C.
D.
E.
F.
G.
Confirmation of 30 April 2015 as the Date of Effectivity of the CrossRank Promotion of Dr. CANDIDO A. CABRIDO, Jr. to Professor 5…...
30-31
Graduation Ad Referendum of Mr. MIGUEL ANGELO T. BARRETO
for the Degree of Juris Doctor as of the end of the Second Semester
2014-2015…………………………………………………………………
31
Graduation Ad Referendum of Mr. ALEXANDER T. MARAMARA for
the Degree of Bachelor of Science in Mechanical Engineering as of the
end of Mid Year Term 2015………………………………………………
32
Graduation Ad Referendum of UP Diliman students for the Degree of
Bachelor of Science in Mechanical Engineering as of the end of MidYear Term 2015…………………………………………………………...
32
Confirmation of the Approval of the UP President of the Graduation of
Specific Students of UP Diliman who will be taking the PRC Licensure
Exams ……………………………………………………………………..
Confirmation of the Approval of the UP President of the Graduation of
Specific Students of UP Manila who will be taking the PRC Licensure
Exams ……………………………………………………………………..
32-33
33-34
Agreements/Contracts
UP System
1. Supplemental Research Funding Agreements (RFAs) of the
Approved Philippine-California Advanced Research Institutes
(PCARI) ………………………………………………………………
2. Memorandum of Agreement between the University of the Philippines
and Pamantasan Ng Lungsod ng Maynila (PLM)……………………..
3. Memorandum of Understanding between the University of the
Philippines and ABS-CBN Corporation………………………………..
34
35
35
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4. Memorandum of Agreement between the University of the
Philippines and the Philippine Council for Health Research and
Development (PCHRD)……………………………………………….
35
and the Philippine Council for Health Research and Development
(PCHRD)…………………………………………………………….....
35-36
UP Diliman
Diliman and the Department of Education (DepEd)…………………...
36
2. Memorandum of Agreement (5th Renewal) and Student Exchange
Agreement between the University of the Philippines Diliman and
Kansai University of International Studies (KUIS), Japan ……………
36
3. Agreement on Academic Cooperation between the University of the
Philippines Diliman and People’s Solidarity and Education Tours
(PSET) …………………………………………………………………
36
Philippines Diliman and Halla University (HU), South Korea ………..
5. Amendment to the Project Contract between the University of the
Development Philippines Diliman and Japan International
Cooperation Agency Project Office for ASEAN University Network /
Southeast Asia Engineering Education Network (AUN/SEED-Net)…..
Diliman and the Philippine Council for Health Research and
Development (PCHRD)………………………………………………..
Diliman and the Department of Trade and Industry (DTI-7)…………..
Diliman and the Municipal Government of Guiguinto (MGG),
Bulacan…………………………………………………………………
37
37
37-38
38
38-39
Diliman and the Department of Trade and Industry (DTI-CAR)………
39
Diliman and Tourism Infrastructure and Enterprise Zone (TIEZA) …..
39
Diliman and Rowan University………………………………………...
39
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12. Agreement on Academic Cooperation (Fourth Renewal) and
Memorandum of Understanding on Academic Exchange Based on the
Academic Cooperation Agreement (Third Renewal) between the
University of the Philippines and Nagasaki University, Japan………...
39-40
13. Memorandum of Understanding between University of the Philippines
Diliman and the Nakhon Si Thammarat Rajabhat University
(NSTRU), Thailand…………………………………………………….
40
Diliman and the Philippine Health Insurance Corporation
(PHILHEALTH)……………………………………………………….
40
15. Agreement on Academic Cooperation (First Renewal) between the
University of the Philippines Diliman and the University of
Amsterdam Department of Human Geography, Planning and
International Development Studies, The Netherlands………………….
40-41
Philippines Diliman and Busan University of Foreign Studies (BUFS),
South Korea…………………………………………………………….
41
Philippines Diliman and the Department of Trade and Industry-Region
III ………………………………………………………………………
41
Diliman and the Department of Trade and Industry-Region IV-A…….
41-42
Diliman and Mindanao State University (MSU)……………………….
42
20. Agreement between the University of the Philippines Diliman and
Doshisha University (DU) through its Faculty of Science and
Engineering and the Graduate School of Science and Engineering,
Japan……………………………………………………………………
21. Institutional Collaboration Agreement between the University of the
Philippines and the University of Cincinnati (UC) ……………………
Diliman and the University of the Philippines Alumni Association
Sulu Chapter (UPAA SULU)…………………………………………..
42-43
43
43
Diliman and Department of Agriculture (DA)…………………………
43-44
24. Memorandum on Study Tour to Japan between the University of the
Philippines Diliman and Konosuke Matsushita Memorial Foundation...
44
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25. Memorandum of Understanding among the University of the
Philippines Diliman, Habitat for Humanity Philippines, and the
Quezon City Local Government Unit…………………………………..
44
26. Agreement of Cooperation between the University of the Philippines
Diliman and the United Nations University Institute for the Advanced
Study of Sustainability (UNA-IAS)……………………………………
44
UP Manila
1.
Deed of Donation and Acceptance between the University of the
Philippines and St. Augustine Sambali Fund Inc. (Donor)……………..
45
UP Open University
Philippines Open University and Yung-Ta Institute of Technology and
Commerce Foundation, Taiwan………………………………………….
Philippines Open University and Shu-Te University (STU), Taiwan…...
45
45
Open University and the Bahrain Defence Force (King Hamad
University Hospital), Kingdom of Bahrain………………………………
46
Philippines Open University and University of Islam Malang
(UNISMA), Indonesia……………………………………………………
46
Philippines Open University and University of Pembangunan Nasional
“Veteran” Jawa Timur (UPNVJATIM), Indonesia………………………
46
Open University and University of Pembangunan Nasional “Veteran”
Jawa Timur (UPNVJATIM), Indonesia…………………………………
47
7. Memorandum of Agreement and Amendatory Agreement between the
University of the Philippines Open University and the National
Commission for Culture and the Arts (NCCA)………………………….
47-48
8. Open Access License to Publish Agreement between the University of
the Philippines and C & E Publishing, Inc. (C&E)………………………
Philippines Open University and Kobe International University (St.
Michael’s University)……………………………………………………
48
48-49
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MATTERS
SUBMITTED FOR INFORMATION
A. Delegated Authority to the President subject to INFORMATION
OF THE BOARD
A.
B.
Memorandum of Agreement between the University of the Philippines
and the Commission of Higher Education (CHED) for the Forty-nine
(49) Beneficiaries under the New Scholarship Program in the Amount of
P6,006,466.00……………………………………………………………..
50
Delegated Authority to the President subject to INFORMATION of the
Board
1.
Revised MBA/MS Finance Academic Calendar for AY 2015-2016
and New Academic Calendar for AY 2016-2017 of the UP E.A.
Virata School of Business, UP Diliman…………………………….
2.
Proposed UP Manila Academic Calendar for Academic Year 20162017 ……………..………………………………………………....
3.
Request for Changes in the UP Manila Academic Calendar for its
First Semester, 2015-2016 Due to Suspension of Classes brought
about by the Asia-Pacific Economic Conference (APEC) which
will be held on November 2015 in Manila………………………….
4.
Request of UP Mindanao Chancellor Sylvia B. Concepcion for the
Rescheduling of the University Council Meeting in the AY 20152016 Academic Calendar …………………………………………..
5.
Deed of Donation between the University of the Philippines Manila
and Dr. Edward V.A. Lim and Mrs. Julia Lim……………………...
6.
Contracts/Agreements
50-51
51
51
51
51
UP Diliman
1. Construction Agreement between the University of the
Philippines Diliman and Mr. Emerson Y. Maulit doing business
under the name and style of Reygem Builders (Contractor)……..
52
Philippines Diliman and HDM Technologies Inc. (Contractor)…
52
Philippines Diliman and Mr. Jesus A. Asuncion doing business
under the name and style of Jesus Asuncion Builder
(Contractor)………………………………………………………
52
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OTHER MATTERS
A. Amendatory Agreement between the University of the Philippines and the
Eurotowers Group for the Construction of the Theater Building in the
Amount of One Hundred Million Pesos (P100,000,000.00) ………………..
53-54
B. Regent Georgina Encanto’s Request…………………………………………
54-55
C. Proposal to Redefine or Reorient the Purpose of the UP College of Law
Office of Legal Aid (OLA)………………………………………………….
55-58
D. Request of President Alfredo E. Pascual for Authority to Travel to Ontario,
Canada on November 22-27, 2015 to Participate in the 49th Annual
Conference of the Canadian Bureau for International Education (CBIE) and
to Visit Selected Universities………………………………………………...
58
E. Request of President Alfredo E. Pascual for Authority to Travel to Kuala
Lumpur, Malaysia from 15 to 17 December 2015 to be one of the panelists
at the Second Public University Leadership and Governance Conference
2015 organized by University of Malaya…………………………………….
58-59
F. Request of the College of Social Work and Community Development
(CSWCD), UP Diliman for Authority to Purchase One (1) Motor Vehicle in
the Amount of One Million Three Hundred Eight Thousand Pesos
(P1,308,000.00) to be Sourced from the internally-generated income of UP
Diliman ……………………………………………………………………...
59
G. Request of UP Mindanao to Purchase One (1) Unit Motor Vehicle
Amounting to One Million Eight Hundred Thousand Pesos (P1,800,000.00)
to be Charged Against the Revolving Fund 164 ……………………………
59
H. Guidance from the Board on the Offer of the Quezon City Government to
Buy the Property Occupied by the Krus Na Ligas Community……………..
60-62
I. Concerns of Regent Senator Cayetano:
1. On UAAP (University Athletic Association of the Philippines)…….
62
2. On Internationalization………………………………………………
62-63
J. On Regents’ Representatives at the Board………………………………….
63-64
(Note: The Reports of the President and the Sectoral Regents are attached
as Annexes A to D)..………………………………………………………..
65-77
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REPORT of the PRESIDENT and other
SECTORAL REGENTS
A. Report of the President
(A copy of the report is attached as Annex A, pages 65-70.)
Highlights of the Discussion
1.
President Pascual reported to the Board about his trip to Seoul, Korea from 15-17
September 2015 wherein he presided over the meeting of the Korean Studies
Association of Southeast Asia (KoSASA) Advisory Board in his capacity as President
of KoSASA.
2.
Part of the agenda discussed at the said meeting was the proposed amendments to the
Korea Foundation’s ASEAN Fellowship Program for Korean Studies and the
UNSW’s PhD Scholarship Program for KoSASA member universities. A faculty
member of the Virata School of Business is a recipient of the fellowship program
given by the Korea Foundation. Meanwhile, the Advisory Board has just chosen a UP
faculty member for the UNSW’s PhD Scholarship Program.
3.
Other matters discussed at the KoSASA Advisory Board meeting included the
following:
i)
ii)
iii)
Hosting the of 2016 KoSASA Biennial International Conference by UP on
28 to 30 September 2016;
Respective plans and programs of the individual KoSASA member
universities related to Korean studies; and
UP’s plan to establish a Korean Research Center for which UP would
receive seed funding from the Academy of Korean Studies (AKS). To date,
UP has already received the AKS seed funding of USD 41,632.
4. The President also attended the AKS International Conference in commemoration of
the 70th anniversary of Korea’s Independence. During the University Presidents’
Forum, he delivered a keynote speech on the theme Korea and Southeast Asia: Building
Partnership in Education. He emphasized that, as vital as trade and security agreements
and official development assistance are, it is still people who form the heart of
international relations. Any discussion of Korea-Southeast Asia collaboration,
particularly in education, should be grounded on people-to-people relationships and
that the bilateral and multilateral agreements between Korea and the ASEAN and its
member countries are just manifestations of a deepening appreciation of one another as
regional neighbors and global partners.
5.
President Pascual added that there were several papers presented in the said
conference, including the paper of Professor Eduardo Gonzalez from the UP Asian
Center.
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6.
A memorandum of agreement with the Pamantasan ng Lungsod ng Maynila (PLM)
was signed by the President for the use of UP’s Computerized Registration System
(CRS), a standalone software that can benefit universities. Since UP is going for a
more extensive and fully integrated information management system in all its
campuses across the country as part of its strategic thrust towards operational
excellence, it can now lend its current system to other universities. There is already a
discussion with the Commission on Higher Education (CHED) on the possibility of
financial support from CHED for the deployment the CRS to more universities.
7.
A roundtable discussion with Chinese Embassy officials was held on 9 September
2015 at the BOR room upon the request of the Economic and Commercial Counselor
of the Chinese Embassy in the Philippines. UP’s participants included Center for
Integrative and Development Studies (CIDS) Executive Director Edna Co, Assistant
Vice President for Academic Affairs Rhodora Azanza, Asian Center Professor Aileen
Baviera and three professors from the School of Economics, namely, Emmanuel de
Dios, Maria Socorro Bautista, and Adjunct Professor Calla Wiemer. The discussion
was purely focused on economy and trade.
8.
UPLB’s PhD in Development Studies Program was launched in UP Mindanao on 11
September 2015. The program is expected to produce five (5) to seven (7) PhDs
among the faculty of UP Mindanao—a partial answer to the concern of Regent
Albarracin on the replenishment and augmentation of PhDs.
9.
On the UP Budget for 2016, President Pascual informed the Board that it had passed
the House plenary session. During a meeting with the Senate Finance Committee,
there was favorable support from the Chair and other members of the Committee for
further congressional initiatives to augment the UP budget.
10.
President Pascual signed a memorandum of understanding (MOU) with GMA
Network for the purpose of providing a platform for showcasing UP faculty’s
expertise, available data, and information to help voters make an informed choice for
the upcoming 2016 national elections.
11.
The Confucius Institute in UP Diliman was inaugurated on 12 October 2015. The
ceremony was attended by the Chinese Ambassador to the Philippines and the
President and other officials of Xiamen University. There was also a big delegation
from the Chinese Filipino Community, led by former Regent Francis Chua and other
Filipino Chinese Chamber of Commerce members. The formal agreements for the
establishment of the Confucius Institute in UP Diliman were signed on 7 December
2014 in Xiamen, China. President Pascual signed the agreement with the
Headquarters of Confucius Institute (Hanban) and UP Diliman Chancellor Michael
Tan signed the agreement with Xiamen University, which is the direct partner
institution for the Confucius Institute.
12.
In the face of growing challenges from natural disasters and external security threats
at the national level, certain sectors are now clamoring for reinvigorating UP’s ROTC
program. At the 13 October 2015 President’s Advisory Council (PAC) meeting, UP
alumnus and former Corps Commander of UP ROTC, Mark Javier made a
presentation on the critical need for UP and other schools in the country to pay
attention to the flagging interest in military training among our youth.
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13.
President Pascual reported about the entry of six (6) military personnel in UP Diliman
campus on 21 October 2015. The UP Diliman Special Security Brigade (SSB) noticed
suspicious activities along Roxas and Corregidor Streets near the College of
Education and in the Sunken Garden. One introduced himself as an officer of the
Armed Forces of the Philippines (AFP) but refused to divulge any more information
while the other five men remained unidentified. The UP Diliman Police accompanied
them to the Quezon City Police Department. A report was made by the UP Diliman
Chancellor in his statement of concern on the unauthorized intrusion of military
personnel into the UP Diliman campus.
14.
On 27 October 2015, the AFP apologized to UP in a statement sent to the media
admitting that military personnel indeed entered UP and that it was a transparent
operation, which was properly coordinated with the local police. AFP claimed that
there was no intent to violate the 1989 UP-DND Agreement. However, the AFP did
not inform the President or the UP Diliman Chancellor. Since there was no
notification by the AFP, there was no official reason given as to its military men’s
presence in the campus. One speculation was the arrival of a group of Lumads in UP
on 26 October 2015, which they might be observing.
15.
President Pascual informed the Board about the continuing discussions between UP
and the AFP on the following: a) possible partnership in the design of instruments
and mechanisms for the assessment of AFP’s training and educational programs; b)
participation of UP professors in external panels for the conduct of Quality Assurance
assessment of its curricula and other aspects of AFP’s training and educational
programs, and c) the development of general education faculty of the Philippine
Military Academy.
16.
President Pascual reported other activities, such as, the MOU signing with the
Administration of the Philippine Coconut Administration for the development of
coconut seed farms in the UP Land Grant areas, and his talk to high school students
of St. Paul about “My Profession, My Passion, My Service to the Nation”.
17.
Regent Senator Cayetano proposed to have regular updates on the faculty
development and scholarship programs. Like Regent Albarracin, she would like to
see how UP is reaching the milestones or markers it has set.
18.
Student Regent Pangalangan commended and thanked the President for attending the
forum regarding eUP at the College of Engineering despite being aware of the
contentions from student sector. He hoped to have similar discussions especially with
the Vice Presidents to address transparency issues.
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B. Report of the Faculty Regent
(A copy of the report is attached as Annex B, pages 71-73.)
1.
Faculty Regent Padilla informed the Board that the UP School of Health Sciences and
the UP College of Public Health are jointly finishing the Evidenced-based Planning
Resilient Local Health Systems Program funded by the UNICEF. The program has
already trained 40 municipalities in Visayas, including Cebu, Iloilo, Capiz, Tacloban,
and Samar.
2.
With the visit of the UP System Quality Assurance Committee, UP Visayas has
started encoding the internal academic assessment tool for each of the different
campuses and for each of the different programs. He hopes to visit all the other CUs
this November and provide a report to the BOR by early 2016.
3.
He had consultations with his constituents in UPV Miag-ao, UP Koronadal, UP
Mindanao, UP Diliman, and the UP Diliman Extension campus in San Fernando,
Pampanga. He highlighted the problem in the Directorship of the UP Diliman
extension campus in Pampanga because the incumbent Director is only on a holdover
capacity. He said that the UP Diliman Chancellor should be able to recommend a
permanent Director as soon as possible since the lack of it has been affecting not only
the faculty but also the students. President Pascual informed the Board that the search
process for the director was ongoing.
4.
Regent Padilla’s other activities include the following:
i) Attendance in the Philippine Genome Center Agriculture Genomics Program
Scientific Advisory Council meeting in UP Los Baños;
ii) Serving as training director and facilitator of the training program for LGUs under
the USAID-funded Municipal Leadership and Governance Program with the
Zuellig Family Foundation as partners;
iii) Attendance as one of the plenary speakers in the annual Philippine Society for
Microbiology-UP Visayas Chapter meeting and symposium;
iv) Collaboration on a tie up between UP Visayas and Smart Telecommunications to
come up with a new version of the SHINE Program (Secured Health Information
Network and Exchange), a software application for Electronic Medical Records
(EMR) for the UPV public health and computer science programs, and
v) Consultation of the two (2) nominees for the next PGH Director, Dr. Gerardo Gap
Legaspi and Dr. Eric Domingo, which was held at the Office of the Sectoral
Regents.
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C. Report of the Student Regent
(A copy of the report is attached as Annex C, pages 74-76.)
1.
Student Regent Pangalangan informed the Board about the following:
i)
Rise for Education Alliance (REA) - an alliance of over 150 members
throughout the UP system that aims to educate the students about Socialized
Tuition System and to continue to fight for greater fiscal support from the
national government;
ii)
Kilos na Laban sa Budget Cut (KLBC) - a campaign, similar to the Rise for
Education Alliance, which aims to gain the participation of UP administrators
in the call for greater subsidy for education. REA and KLBC prepared separate
Unity statements, with the former having over 3,000 signatures;
iii)
Student Summit – a visit to the UP Diliman Extension Program in Pampanga
together with the Faculty Regent. He realized that the concerns of the students—
the difficulty with enrolment and classrooms, the lack of direction of the unit
and the mistakes of management—stemmed from the fact that there is no
permanent Director and clear direction in the unit.
He also visited the UP Visayas Miagao campus, UP Mindanao, and UP SHS
in Koronadal. The situation of the students in UP SHS Koronadal is difficult
because the ladderized program cannot be completed without the medical
school. The local government unit (LGU) will only support the SHS
Koronadal for another two (2) years. Once the support from the LGU stops,
the future of SHS Koronadal is uncertain. Yet, it is very important to have the
medical school in SHS Koronadal because it would be the first medical school
in Region XII, but UP has to overcome numerous obstacles;
iv)
Celebrate Life: Flourishing in the UP Campus – a program for the psychosocial welfare of the students, especially when they are under great stress from
their academics. UP Visayas has a very progressive Office of Student Affairs
(OSA) that provides more Guidance Counselors. UP Diliman has five (5)
Guidance Counselors for every 25,000 students and most students visit the
Guidance Office only when they have academic problems. He hoped to raise
the value of life in UP to empower the students who have certain medical
concerns or personal struggles while they are in the University.
v)
Dialogue with the UP President Chancellor Tan and Rep. Terry Ridon - the
dialogue aimed to synchronize the initiatives of all parties regarding the
upcoming elections. The Office of the Student Regent and other systemwide
Student Alliances will partner with the Office of the Vice President for Public
Affairs (OVPPA) for a Presidentiables forum.
vi)
On military personnel’s presence in UP campus - Student Regent Pangalangan
cited two (2) instances where government military agents were observed
gathering information from some students in the UP campus. The first, as
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earlier reported by the President, involved about six (6) AFP officers, who were
seen in the campus prior to the arrival of the movement called “Manilakbayan
2015”.
vii) The other incident, which Student Regent Pangalangan himself witnessed,
occurred after the Lumads’ march along the academic oval. During the
Manilakbayan’s concluding program, two PNP officers arrived and started
questioning the community members.
viii) Some student leaders approached the police officers, asked them their names
and their purpose for coming, and requested them to leave the premises.
However, the police officers did not answer the student leaders’ questions and,
instead, asked the students their own names.
ix)
At this point, Student Regent Pangalangan told the police officers that they had
“no permission” to come, much less ask questions. The officers said that they
were from Camp Karingal.
x)
The police officers said that they “just wanted to get some information,” which
Student Regent Pangalangan might be able to supply, such as, the number of
participants and the organizers’ identities. He then said that the students wanted
them to leave the area.
xi)
The students finally summoned the UPD police, who arrived after the PNP
officers had gone.
xii) He informed the Board about the incident in UP Mindanao, where a hundred
policemen had entered the campus in response to reports of alleged violent
events involving the community members and the UPMin administration.
xiii) He said that the UPMin students did not regard the intervention of a hundred
policemen as a proper solution, since it would only intensify the prevailing tense
situation and put the students at risk or harm. Student Regent Pangalangan then
recommended to the UPMin Chancellor to conduct a dialogue with all sectors
– students, community members, the LGU and the administration – to settle the
problem. He also requested for all the PNP officers’ withdrawal from the
campus.
xiv) Student Regent Pangalangan also said that students from the UP Visayas had
similar concerns. He mentioned that the students were wary of military
harassment and interrogation of students and community members.
xv) Student Regent Pangalangan also mentioned anonymous students’ reports about
military personnel inside the Student Council office looking through their files,
or knocking on houses asking for particular students. He said that the students,
who just wanted to participate in social issues, were antagonized and
intimidated and that their rights were being violated.
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2.
Student Regent Pangalangan said that in his ongoing consultations with students in
the different campuses, he would be willing to include any questions or concerns of
the Vice Presidents and other sectors.
3.
Regent Senator Cayetano expressed her concern on the incidents of military
personnel’s incursion in UP campuses because this might escalate into something to
everyone’s regret. She said that the students need to hear the administration’s
assurance that it agrees with them on this point and that it would not tolerate the
presence of AFP agents, including the PNP, especially on occasions like this.
4.
Student Regent Pangalangan said that the Chancellor had already responded to the
situation and that the students recognized and thanked him for his initiative.
However, he said that the PNP and the AFP were still pursuing their activities in the
campus even after the Chancellor’s statement.
5.
Regent Gonzalez-Montinola suggested that the administration take a more active role
in coordinating with the PNP and the AFP with certain rules of engagement to follow.
The AFP or the PNP should not arbitrarily interrogate students. If they need to
interrogate students, then they should discuss this with the UP administration and the
interrogation should be supervised by a UP representative.
Meanwhile, the students should not directly or immediately engage the AFP or the
PNP because, then, the administration cannot guarantee their safety. For instance,
instead of directly asking the police to leave the campus, the students should have
asked someone from the administration to help or intervene.
With respect to the UPD police arriving late at the scene, the UPD Chancellor should
“walk them through the process” because the students should have confidence in the
UPD police, and that it could protect them in critical situations.
6.
President Pascual agreed with both Regent Cayetano and Regent Gonzalez-Montinola
that the students themselves should not directly engage with the police or military
operatives because this could spark trouble on either side.
He said that such situations required responsible action on the part of the students to
immediately report, either to the UPD police, or to the Office of the Chancellor, the
presence of any suspected military operatives in the campus.
7.
Student Regent Pangalangan said that he had already informed the students about the
UP-DND accord to empower them and for them to be aware of their rights. And with
the Regents’ suggestions, he said that he would likewise advise the students on how
to act accordingly.
He added that the students could utilize technology – particularly, smart phones with
camera – so that whenever policemen engage the students, the latter could use the
video or take some pictures to document the incidents.
8.
Regent Maronilla said that the Board should get a copy of the 1989 UP-DND
agreement and learn about the agreement’s exact terms and conditions before making
any unnecessary moves.
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The UP Administration should know how to react if some AFP officers were to enter
the campus, claiming that they were graduate students or consultants in some UP
units, and expressing interest to know what was happening in the campus.
Regent Maronilla requested Student Regent Pangalangan to provide the Board a
detailed description of every incident he had mentioned in his report, before the Board
would write the AFP or the PNP regarding the matter.
9.
10.
11.
Regent Gonzalez-Montinola requested that the Board members be furnished a copy
of the apology but the President had not received any letter of apology and that he
had learned about it only from the press.
In this regard, Regent Senator Cayetano said that her office would work with the
Office of the Chancellor about the matter.
President Pascual said that the incidents and recent developments should not
prejudice the establishment of any relationship with the military, particularly the AFP.
He said that, as the country’s national university, it is important that UP should take
an active role in trying to help the Philippine Military Academy (PMA) produce wellrounded military officers, who can intelligently engage civilians.
D. Report of the Staff Regent
(A copy of the report is attached as Annex D, page 77.)
1.
Staff Regent Mejia informed the Board about a letter petition dated 17 September
2015 that he had received from the administrative staff and REPS of UP Visayas
about the proposed amendment to the implementing guidelines of the Service
Recognition Pay (SRP) for administrative staff and REPS given by President
Pascual. The letter petition calls for additional five (5) days to the ten (10) days
already approved under the SRP and allow the granting of SRP to administrative
staff and REPS opting to retire at the age of 60.
Staff Regent Mejia said he would submit to the Board his final proposal regarding
the matter after his system-wide consultations with his constituents. The same letter
petition was forwarded to President Pascual on 20 October 2015.
2.
On 14 October 2015, Staff Regent Mejia attended the forum for the Directorship of
the Philippine General Hospital (PGH). He personally heard from the nominees their
flagship projects for PGH. Staff Regent Mejia attended a separate meeting with the
two (2) nominees, namely, Dr. Gerardo Legaspi and Dr. Eric Domingo.
3.
Based on the consultations conducted from 14-16 October 2015 at different venues
in UP Diliman, the following concerns of the administrative staff and REPS were
raised:
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i)
Continuous call of the administrative staff and REPS for an additional P750.00
for the first rice subsidy amounting to P1,500 given at the 1st quarter of FY
2015. The request was based on the corresponding increase of rice subsidy in
the recently approved Collective Negotiation Agreement (CNA);
ii)
Continuous call for regularization and for filling-up of the vacant items;
iii)
Equal benefits for the Non-UP contractuals such as: Annual Incentive Grant;
rice subsidy; cash gift; discount at the University Health Service; to be on the
priority list in the filling up of items, if qualified; and to have opportunities for
trainings/seminars that help them improve their capabilities to meet the
minimum QS of the Civil Service;
iv)
Standardized rule in the granting of cash gifts to non-UP contractual. Some
units grant cash gifts subject to availability of funds. Hence, units without
enough funding source could not give cash gifts to non-UP contractuals;
v)
CNA leave of absence should be under the Civil Service memorandum,
especially the filing of a half day leave using the CNA leave;
vi)
Merit step increase should be given to due sagad employees; and
vii) Employees with no Notice of Organizational, Staffing and Compensation
Action (no NOSCA) be covered. There are about 12 employees in UP Diliman
who will be retiring in the next 2 to 3 years with no NOSCA status. These are
the items approved by the Board of Regents but were not approved by the
Department of Budget and Management so the CUs compensate for the
difference in salaries.
4.
Even on short notice, the Office of the Staff Regent was able to raise funds to sponsor
the food for about 700 Lumads and other Indigenous Peoples during their stay at the
UP Diliman campus for the Manilakbayan 2015. His office is accepting any kind of
support for the Lumads who will be staying in UP Diliman until 31 October 2015.
5.
With respect to the SRP, President Pascual said that this was discussed when he was
Alumni Regent but was approved when he became the President. There is a need to
study the matter on benefits given to employees very carefully because it is not as
simple as it seems. For instance, the cash gift given by some units is really dependent
on their funding capabilities. Some CUs may not enjoy the same benefits as other
CUs with bigger budgets. Moreover, the benefits of some contractual employees,
especially those who are project-based, are already incorporated in their contracts.
Some are based on the amount of research grants, about which UP has no control.
6.
Staff Regent Mejia recalled that part of the side agreement on the CNA is the creation
of a technical working group to study the matter on contractual workers.
7.
President Pascual confirmed that there was a commitment to study the contractual
workers. He pointed out that the amount of benefits given out to employees during
his more than 4.5 years stay as President already totalled to around P2.1 Billion.
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MATTERS SUBMITTED FOR APPROVAL
BY THE BOARD
The President endorsed the following:
GENERAL GOVERNANCE
A.
Proposal for the Revision of Delegated Authority to Approve Procurement Based
on Public Bidding
Rationale
The increases in delegated approval limits granted by the Board to the President and
the Chancellors were prompted by the need to speed up the procurement process given
the increased government funding to UP for capital outlay and research, the tighter time
frame for obligating allocated funds, and the bigger number and size of contracts for
construction projects and equipment purchases. However, in the face of unprecedented
volumes of procurement transactions and stringent legal requirements, procurement
delays have been experienced by the University over the past two-and-a-half years,
indicating the critical need for further streamlining of the procurement process.
In response, the University Administration has implemented certain remedial
measures: e.g., the creation of additional bids and awards committees (BACs) and special
BACs, the establishment of procurement support units (such as the organic BAC in UP
Manila and the assistant vice president for R&D procurement at the UP System), the
spreading of procurement assignments (such as the involvement of the UP System and
UP Manila BACs in UP PGH’s procurement of P3.15 billion worth of equipment),
outsourcing of procurement to the Procurement Service (PS) of the Department of Budget
and Management (DBM) and to the Philippine International Trading Center (PITC), and
the use of template agreements as part of the bidding documents. These are showing
positive results.
One major challenge in the procurement process is meeting the maximum periods
of action on procurement activities prescribed by the Procurement Law (RA 9184) and
its revised Implementing Rules and Regulations (IRR) of 2009, as tabulated in the
attached Annex C of the revised IRR.
To minimize delays, there is a need to reduce the number of procurement
transactions that require approval by the Board or by the President; hence the proposal to
increase the limits of delegated authority of the President and the Chancellors for
approval of procurement of infrastructure projects, goods, and services based on public
bidding.
Proposal
The proposed increases in the limits of delegated authorities for approving
procurement of infrastructure projects, goods, and services based on public bidding shall
be as follows:
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1. The President: increase from P75 million to P150 million.
2. The Chancellors of UP Diliman, UP Manila, UP Los Baños and UP Visayas:
increase from P25 million to P50 million.
3. The Chancellors of UP Baguio, UP Mindanao, UP Open University, and UP
Cebu: increase from P15 million to P30 million.
The delegated authorities for approval of variation orders in terms of the maximum
percentage of the original contract price shall remain unchanged as approved by the
Board at its 1286th Meeting on 28 February 2013, except for the limits on the amounts of
the base contract price which shall be adjusted to the levels of the proposed new limits of
delegated approval authorities for the President and the Chancellors. Thus, the delegated
authorities for approval of variation orders shall be as follows:
1. The President and the Chancellors: not exceeding 10 percent of original
contract price of projects approved by them based on their respective delegated
authorities.
2.
In exceptional cases, where it is urgently necessary to complete the original
scope of work, the President shall have the authority to approve variation
orders of up to 20 percent of the original contract price.
The foregoing 10% and 20% limits on variation orders that can be acted upon by
the President and/or the Chancellors are in accordance with the provisions of the
Procurement Law and its revised IRR.
Notwithstanding the delegation of authorities to the President and the Chancellors
for approval of procurement transactions, including variation orders, the Board shall
continue to be informed of the various procurement actions taken by the President and
the Chancellors in the exercise of their respective delegated approval authorities.
A copy of the Capital Outlay (CO) projects that are in the procurement stage is
attached as ANNEX 1.
1. President Pascual pointed out that for purposes of the Performance-Based Bonus
(PBB), there are requirements/targets for compliance with the procedural aspects of
the Procurement Law and for obligating capital outlay funds. The extent to which UP
meets these requirements/ targets is a basis for determining UP’s qualification for the
PBB.
2. President Pascual explained that there are currently 144 projects in various stages of
the procurement process across the UP System and that the funds budgeted for most
of these projects must be obligated before the end of the year. If the increase in the
approval authority of the President is granted as proposed, then the Board will have
to consider just ten (10) projects (costing over P150 million each) among those
currently in process. Otherwise, the Board will have to handle the approval of 25
projects (costing over P75 million each). [It was understood from the discussion that
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the increased limit of approval authority being proposed will already apply to the
projects currently in various stages of the procurement process.]
3. Chair Licuanan said that other SUCs meet only once every quarter but they have little
money to worry about. She inquired who the head of the procuring entity (HOPE) for
UP is.
4. President Pascual said that the procuring entity is UP and the head of the procuring
entity is the UP Board of Regents. However, there is a colatilla in the Procurement
Law for government agencies, where heads of units in other regions operating
autonomously, can be considered as HOPE. In the case of UP, the Chancellors can be
the HOPE of the respective CUs.
5. Chair Licuanan said that there should be some efficiency in making sure that projects
go through the various stages.
6. Regent Albarracin recommended that the Board should approve the increase in the
delegated approval authority if it wants to follow the time limits of Republic Act
9184. While it will be impossible to meet the time limits since the Board meets once
a month, all projects should be presented to the Board in the beginning. For projects
that will cost more than P150 Million, the Board may request the President for a report
to see whether their procurement was done properly.
Board Action: APPROVED
B. (1) Proposal to Rename & Reorganize the UP Socialized Tuition Office (UP STO)
into the UP Office of Student Financial Assistance (UP OSFA);
(2) Proposal to Create an Assistant Vice President for Student Affairs (AVPSA)
position under the Office of the Vice President for Academic Affairs (OVPAA);
and
(3) Appointment of Prof. Richard Philip A. Gonzalo as Assistant Vice President for
Student Affairs
1.
President Pascual said that the rationale for the renaming of the office is to capture and
encompass the functions of the office that is doing more than just administering
policies related to the Socialized Tuition System. The office is also involved in
formulating policies with respect to other forms of financial assistance to students,
including scholarships and student assistantships. Moreover, the rename office will
serve as the System level office that looks after the policies related to student affairs
and coordinate/oversee activities of the offices of student affairs (OSAs) in the CUs.
The OSA-equivalent in UP Diliman is the Office of Scholarships and Student Services
(OSSS).
2.
Student Regent Pangalangan said that there was another agenda matter under academic
matters—the renaming of the University Committee on Scholarships and Financial
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Assistance (UCSFA) to University Committee on Student Affairs (UCSA)—that is
related to socialized tuition and student affairs. He sought clarification on the
following matters: (1) structure and functions of the units concerned with socialized
tuition and student affairs, (2) the Socialized Tuition Office being renamed to Office
of Student Financial Assistance (OSFA), (3) the UCSFA being renamed to UCSA and
its local chapters, and (4) and the new AVPSA.
3.
President Pascual said that the UCSFA has no local chapters. It is a committee
composed of the respective Directors for Student Affairs of different CUs. It is not an
office but a meeting of officials heading the student affairs function in the CUs. In the
case of STO, it is being renamed to reflect its actual function; socialized tuition is not
the only form of student assistance; there are scholarships, student assistantships,
student loan program, and so on. The Director of the OSFA, Prof. Philip Gonzalo, will
concurrently serve as the Assistant Vice President for Student Affairs to oversee all
activities related to students.
4.
The creation of the AVPSA position is in line with the “One UP” concept. Many
student activities now cut across different campuses but there is official at the System
level who can coordinate these activities.
5.
Student Regent Pangalangan asked the Board to defer its decision for him to have a
more comprehensive understanding and greater participation from the students beyond
UCSFA. He wanted to have a meeting with the Vice President for Academic affairs,
along with the other representatives of different student councils, to ensure that
concerns of different CUs are incorporated in the structure.
6.
Vice President Concepcion said that the proposal was presented during the 6 October
2015 UCSFA meeting and there was a strong support coming from the members of
the UCSFA which is composed of OSA Directors and student leaders of the different
CUs.
7.
President Pascual added that the students are amply represented in the UCSA since it
includes all the Chairs of University Student Councils. As members, they share the
responsibility of disseminating the information to students.
8.
Chair Licuanan said that there is no need to defer the action of the Board on the
proposal because it was already clarified that there was no major change, except for
the AVPSA, but a person is already doing the function. She suggested that it would be
good to have an orientation with the students on the new set up.
9.
Student Regent Pangalangan asked for an orientation on the entire organizational
structure to know how the UCSFA is well incorporated. Chair Licuanan asked the Vice
President for Academic Affairs to arrange the orientation for the students.
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C.
UP Gazette
Proposal for the Creation of the UP Manila Office of International Linkages
Various colleges in UPM have established links and/or are members of international
networks like the ASEAN University Network (AUN), Asia-Pacific Rim of Universities
(APRU) and ASEAN-European Academic University Network (ASEA-Uninet).
However, many of these linkages have not been maximized and sustained to the
advantage of UP Manila. The UP Manila Office of International Linkages (UPM-OIL)
shall take a leadership role in initiating and implementing vigorous internationalization
programs for UP Manila.
The UPM-OIL shall be under the Office of the Vice Chancellor for Academic
Affairs.
1.
President Pascual explained that the UP System is trying to establish a scheme
where priority programs in System level offices are also implemented in a separate
CU level office. The Office of International Linkages (OIL) is an important support
to UP System’s internationalization efforts and UP Manila is proposing to have its
own OIL for its own internationalization programs.
2.
President Pascual explained the larger CUs will have an office for international
linkages. In the smaller CUs, the Office of Student Affairs is performing the OIL
function.
3.
Student Regent Pangalangan informed the body that, despite adjustments in certain
aspects for better international partnership, the students are still not aware which
office to go to if they want to participate in an exchange program. They usually
depend on their friends and professors for information regarding this. It might be
an area where Vice President Concepcion can inform the students. Vice President
Concepcion said that the Office of International Linkages at the System level is the
appropriate office. The CU-level offices will be directly linked to the former.
4.
Part of the agenda related to internationalization was the proposal to rename the
University Committee on Scholarships and Financial Assistance (UCSFA) to the
University Committee on Student Affairs (UCSA). One of its thrusts is the pursuit
of internationalization programs for students.
5.
Chair Licuanan requested the Vice President for Academic Affairs to provide the
Board, particularly the Regent Senator, with a listing of offices in the various
constituent units that focus on internationalization, especially the big campuses.
6.
Vice President Concepcion updated the Board on the undergraduate student
mobility program or MOVE-UP. On the graduate level, there is the Cooperate
Program. Her office already identified top 20 universities that UP has MOAs and
MOUs with.
7.
Regent Albarracin said that some linkages are active but some are not. He
suggested that someone should be in charge of monitoring all the linkages with
other institutions because it is important in terms of UP’s international ranking.
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8.
9.
UP Gazette
President Pascual said that the Assistant Vice President for Academic Affairs and
concurrent Director of Office International Linkages, Dr. Rhodora Azanza is in
charge of monitoring the MOU’s and other forms of linkages. Her office holds the
database of these MOUs and MOAs with other higher educational institutions.
Chair Licuanan requested to monitor the linkages periodically or quarterly, because
it is something that the Board would like to support in relation to international
rankings.
Board Action: APPROVED. The Vice President for
Academic Affairs will provide the Board
with a listing of units of big campuses (UP
Diliman, UP Los Baños, UP Manila) that
focus on international linkages
D.
Proposal to Transfer Supervision of the UP Manila Primary Reproductive Health
Care Center from the Office of the Chancellor To the Philippine General Hospital
Department of Obstetrics and Gynecology
E.
Appointment of University Officials
UP System
Asst. Prof. RANJIT SINGH RYE as Assistant Vice President for Public Affairs, Office
of the Vice President for Public Affairs, effective 1 September 2015 to serve at
the pleasure of the Vice President for Public Affairs
UP Mindanao
Asst. Prof. NILO B. OPONDA as Vice Chancellor for Academic Affairs, UP
Mindanao, effective 01 September 2015 until 28 February 2016
F.
Proposal of UP Diliman for the Creation of Incentive Programs for Performing
Students:
1.
2.
Official Student Performing Arts Group of UP Diliman
UPD Performing Arts Scholarship Program (Tuition Waiver for Student Artists
in the Performing Arts)
1. Regent Gonzalez-Montinola said that she supports athletics and the arts but she does
not think that a tuition waiver is the right incentive to be given out. A student should
be able to access a UP education regardless of whether he/she is in the performing
arts or not. The incentives could either be an honorarium or a grant to individuals or
as a group but not a tuition fee waiver.
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2. To be recognized as a student organization, Chair Licuanan said that it has to be
officially recognized by the University to be entitled to an honorarium of about
P250,000 for three (3) years. The other way is a scholarship grant or a tuition fee
waiver.
3. President Pascual explained that a tuition waiver is given to athletes who officially
represent the University in varsity games. The moment a group is officially
recognized, all the members are given a tuition waiver and the whole group is given
allowance for rehearsals and other out-of-pocket expenses. The proposal is a revival
of the old practice and an easier program to administer because it ensures that every
performing artist or athlete is given the support. Instead of paying the tuition, an artist
or athlete can just keep the money for his other expenses.
4. Regent Gonzalez-Montinola’s apprehension was that the concept of tying up the
performance with the tuition fee will become more of an educational issue. It may
lead to a question of excellence in performing arts or a question of financial
assistance. If UP wants to give the performing artists and athletes more support, a
committee may be created to ensure that they can study in UP and be provided with
the necessary resources.
5. President Pascual said that there are also financial considerations to think about
because the moment UP gives out financial assistance in the form of honorarium or
out-of-pocket expense, there would be issues on the source of funding; whereas, the
use of tuition waiver is just an opportunity lost automatically charged to the total
tuition received by the University. It is an easier process than giving out honorarium.
6. He clarified that the same incentive will be given for student athletes. A tuition waiver
is given regardless of whether students can afford or need financial assistance. It is a
way of recognizing the performance and the contribution of the students to the
University.
7. Regent Encanto was in favor of giving incentives to cultural groups because they have
a very important role to play. It would also be good if the University could set up
funds for purposes of giving honorarium or incentives on top of the tuition waiver for
performing groups that bring honor to the University, like winning an international
competition.
8. Chair Licuanan had some discomfort with the term “official” in the name “Official
Student Performing Arts Group of UP Diliman”. She suggested thinking of a better
name. It could be UP Student Performing Arts Group or UP Performing Arts Group.
9. Given the explanations of President Pascual on the rationale of the proposal, Regent
Gonzalez-Montinola said she was approving the proposal but it does not solve the
issue of not having enough money to support the performing groups.
10. President Pascual said that if certain performing groups have commitments to
participate to an important competition abroad, the University and the groups
themselves look for the needed money from sponsors and other sources. The support
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is thus on an ad hoc basis because UP cannot provide support for the foreign trips of
the various groups.
11. Student Regent Pangalangan sought clarification on the criteria and guidelines for
incentivizing the varsity teams because unlike the performing arts groups, the varsity
teams are more complicated. He suggested studying the guidelines because it might
affect the dynamics of the organization, particularly on the decision as to who will be
given tuition fee waiver.
12. Another concern of the Student Regent Pangalangan was that, since it is a tuition fee
waiver, the students still have to pay the miscellaneous and other school fees.
13. President Pascual thanked the Board for the comments and concerns but he asked that
the Board approve the proposal and leave the fine-tuning of the details and
incorporation of all the concerns raised to administration.
14. Regent Senator Cayetano said that it goes back to the need for a System level varsity
athletes/performing arts coordinator that would get things done in an organized way.
President Pascual said that the Office for Athletics and Sports Development has just
been approved to serve the purpose.
NOTE: The Board gave an omnibus approval for GENERAL GOVERNANCE
from Item Nos. D-E, including sub-items.
ACADEMIC MATTERS
A.
Renaming of University Committee of Scholarship and Financial Assistance
(UCSFA) To University Committee on Student Affairs (UCSA)
The UCSFA is a UP System committee that acts on policy matters on scholarships
and financial assistance programs of UP. In the absence of a system committee on student
affairs, the UCSFA also deliberates on matters concerning other student services, such as
psychosocial support and internationalization programs.
In view of these, the UCSFA recommends renaming the committee to properly
reflect these functions and to address the need for a UP System committee that will serve
as venue to discuss and recommend policies on student services that will affect all UP
CUs.
NOTE: The matter was discussed under General Governance in connection with the renaming of
the Socialized Tuition Office into the UP Office of Student Financial Assistance (UP
OSFA). Please see pages12-13.
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B.
UP Gazette
Proposal to Amend the Professor Emeritus Teaching Guidelines
Proposed amendment:
FROM:
Teaching assignments are given in order to meet the exigencies of the service
as justified by the head of the unit. Honorarium shall be given for up to three
units only.
TO:
Teaching assignments are given in order to meet the exigencies of the service
as justified by the head of the unit. THE MAXIMUM ACADEMIC LOAD
PER ACADEMIC YEAR FOR A PROFESSOR EMERITUS SHALL BE
ONE SUBJECT OR A 3-UNIT COURSE, UNLESS OTHERWISE
AUTHORIZED BY THE CHANCELLOR IN VERY EXCEPTIONAL
CASES. HONORARIUM SHALL BE GIVEN FOR ALL COURSES
TAUGHT BY PROFESSORS EMERITI AS AUTHORIZED BY THE
CHANCELLOR.
C.
Strengthening of the Agricultural Mechanization Development Program (AMDP)
and elevation into the Center for Agri-Fisheries and Biosystems Mechanization
(BIOMECH), College of Engineering and Agro-Industrial Technology (CEAT), UP
Los Baños
The proposal aims to elevate the AMDP, which is under the Institute of
Agricultural Engineering, into the BIOMECH to become the research and development
center of the CEAT. This move would give emphasis to the stipulated role of the AMDP
in the AFMech Law of 2013 (RA 10601) to lead and coordinate the agricultural and
fishery mechanization RDE program of all academic institutions in the country.
The important roles of UPLB and AMDP will help in the modernization of the
agricultural sector of the country and enhance UP’s role in instruction, research,
development, extension and public service.
D.
Establishment of the Dr. Peter J. Stern Professorial Chair in Hand Surgery at the
Department of Orthopedics and Dr. Mary Ann Lim-Abraham Professorial Chair in
Endocrinology at the Department of Medicine, UP Manila
Donor:
Dr. Edward V.A. Lim and Mrs. Julia Lim
Support Fund:
US$ 30,000 each, starting 1 January 2016
Beneficiary Unit:
College of Medicine, UP Manila
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E.
UP Gazette
Graduation of Students Who completed all the Requirements for their Respective
Degrees/Titles as of the End of Midyear Term 2014-2015, or as of the End of the
Term Specified, as Recommended by their Respective Universities, Except those
with Pending Disciplinary Cases

UP Diliman (Approved by the UP Diliman University Council at its 136th meeting
held on 7 September 2015)

UP Los Baños (Recommended by the UPLB University Council at its meeting held
on 14 September 2015)

UP Manila (Approved by UP Manila University Council at its 97th regular meeting
held on 15 September 2015)

UP Visayas (Approved by UP Visayas University Council at its 108th meeting held
on 23 September 2015)

UP Mindanao (Endorsed by the UP Mindanao University Council on its 42nd
meeting on 5 October 2015)

UP Baguio (Approved by the UP Baguio University Council at its meeting held on
7 September 2015)

UP Cebu (Recommended by the UP Cebu College Council at its 14th regular
meeting held on 23 September 2015)
NOTE: The Board gave an omnibus approval for ACADEMIC MATTERS from Item
Nos. B-E, including sub-items.
FISCAL MATTERS
A.
Approval of the Proposed Allocation of the Indirect/Administrative Overhead Cost
of the various UP Philippine California Advanced Research Institutes (PCARI)
Projects, as follows:
A.1 Allocation of the 20% to the UP System Administration, and 80% to the
Constituent Universities (CUs) hosting the Projects;
A.2 Furthermore, 80% share of the CU will be shared as follows: 60% to the CU
Administration and 40% to the Unit; and
A.3 Disbursement of funds for the payment of (1) Personnel Services (PS) salaries
and/or honoraria; (2) Maintenance and Other Operating Expenses (MOOE),
including but not limited to contractual and professional services, training,
utilities expense, supplies, etc; (3) Capital and/or Equipment Outlay (CO/EO),
all in support of research management, maintenance and enhancement of
physical infrastructure and common facilities that support research;
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administrative services; faculty and staff development to improve the
conduct of research.
1.
President Pascual said that the idea is to use the money to support a unit that will
help manage procurement and other requirements of researchers. The system will be
getting 20% and the CU will be getting 80%. Of the 80% CU’s share, the CU
administration will get 60% and the unit doing the research will get 40%.
2.
Vice President Florendo said that the proposal emphasizes use of the money back to
research activity and research administration.
3.
Regent Albarracin asked if the CUs are aware of the set up. Vice President Florendo
replied that the two (2) CUs involved—UP Diliman and UP Manila—were both
consulted.
B.
Contract of Lease between the University of the Philippines and the Department of
Interior and Local Government (DILG) for the Renewed use by the DILG-Local
Government Academy (LGA) of a 38,766-sqm parcel of land within the UP Los
Baños for a total consideration of P5,528,180.00 for a period of five (5) years (08
July 2012–07 July 2017)
The contract incorporates the agreements between the representatives of the
DILG and the LGA-UPLB Joint Management Committee, and has the concurrence of the
UPLB Legal Office.
1.
Student Regent Pangalangan inquired about the use of the facilities and whether the
lease is already part of the master development plan.
2.
President Pascual said that UPLB is just renewing the lease of the old facility being
used by the Local Government Academy (LGA). On the query of the Student
Regent, he was not sure whether the LGA would train military officers in the
academy.
C.
Memorandum of Agreement between the University of the Philippines Diliman and
the UP Epsilon Chi Fraternity Inc. for the latter’s donation of a Health and Fitness
Center worth P10 Million at the Molave Residence Hall, UP Diliman
Under the terms of the MOA, the donor will design and construct a health and
fitness center in UP Diliman. The donee shall provide landscape development for the
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project and shall allow the donor to use the facilities free of charge for a total period of
100 hours during the year.
Upon the completion of the project, the donor will donate the same to the
University. In consideration of the donation, the naming rights for the center shall be
given to the donor for ten (10) years, subject to the Naming Rights Policy of the
University and the provisions of Republic Act No. 1059, and upon the approval of the
University’s Board of Regents. The maintenance of the center shall be for the exclusive
account of the donee.
The Office of the Vice President for Legal Affairs finds the MOA to be in order
and recommends the same for approval of the Board of Regents in accordance with
paragraph 27.2 1 of the Existing Delineation of Authority to Chancellors and paragraph
14.22 of the Powers and Functions of the Board of Regents (Handbook on Existing
Delineation of Authority in the University).
1.
Student Regent Pangalangan sought clarification on the provision in the
memorandum of agreement (MOA) stating that the donor shall be allowed to use
the facilities free of charge for a total period of 100 hours during the year.
2.
President Pascual explained that the donor shall not use the facility arbitrarily. It
has to give a 15-day-advance notice to make sure that it will not infringe on the use
of the facilities by others and the 100 hours can be scheduled based on the level of
demand for the facility. The use of the facility is free but not the utilities. The control
is with the Dormitory Manager in charge of the facility.
3.
Student Regent Pangalangan inquired if students would also be charged utility fees
for the use of the facility so that he could mention it to the dormitory council to
make sure that no additional school fees would be charged. President Pascual said
that there was no decision on this yet. The facility may not be exclusive to the
students staying in the dorm. The Board should not micro manage these things but
it should be able to address any problems that may occur.
D.
Proposal of UP Diliman for a Revision of the Benefits Received by Local Faculty
Fellowship Awards, effective First Semester AY 2015-2016
The aim of UP Diliman in the increase in stipend and book allowance is to align
the benefits received by local fellows under the UP system Faculty-REPS Development
1
27.2 to negotiate, obtain or receive grants, gifts and donations and to administer the same for the benefit
of the constituent university, subject to reporting to the President; provided, that the acceptance of donations
of equipment the installation, operation or maintenance of which require financial outlay in addition to the approve
budget of the constituent University shall be confirmed by the Board upon recommendation of the President;
provided further, that all service donations shall be subject to the approval of the Board upon recommendation of
the President; furthermore, donations that entails onerous conditions shall be subject to the approval by the
Board of Regents (987th BOR Meeting 4/27/86)
2
14.2 approval of donations entailing onerous conditions stipulated by the donor, e.g. donations which stipulate
that a particular building/institution be named after a particular individual
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Program while the thesis/dissertation grants are for consistency with the OVCRDmanaged grants.
Particulars
Salary of Fellow
Substitute faculty
Tuition and all other authorized
school fees
Book allowance per semester
Monthly stipend
Thesis Aid
Dissertation Aid
UP Diliman Local Faculty Fellowships Awards
Benefits
FROM
TO
Charged against own item
SAME
Instructor 1 item
SAME
Waived
SAME
P1,000
None
P15,000
P30,000
P5,000
P5,000 (studying in UPD)
P10,000 (studying in
other CUs)
P30,000
P60,000
E.
Negotiated Procurement Through Adjacent or Contiguous Procurement for
proposed Completion of the School of Statistics Building Phase 1, UP Diliman in the
Amount of P28,000,000.00
The Proposed Completion of the School of Statistics Building Phase 1 includes
the scope of work, which was included in the original design but was deferred due to
insufficient funds. The proposed works are critical items to complete the construction of
the building. The total funds for the proposed project is in the amount of P28,000,000.00.
The approval for the use of the alternative method of procurement (negotiated
procurement) prescribed in Section 48 in relation to Section 53.4 (adjacent and
contiguous) of the Revised Implementing Rules and Regulations (IRR) of RA 9184 is
herein being sought.
Before negotiated procurement, through adjacent or contiguous procurement, can
be resorted to, the conditions set forth in Section 53.4 of the Revised IRR of RA 9184
should be satisfied. The Office of the Campus Architect (OCA) of UP Diliman had issued
a Certificate of Compliance dated 26 August 2015, confirming that the requirements
prescribed in Section 53.4 had been complied with. It further attested to the
commencement of the negotiations for the procurement of the project prior to the
expiration of the original contract.
Under the presumption of regularity in the performance of the duties and
responsibilities by the Bids and Awards Committee (BAC) and the OCA, the Office of
the Vice President for Legal Affairs (OVPLA) is endorsing the signature of the President
of the University and subject to the approval by the University's Board of Regents (BOR),
the BAC Resolution recommending the use of alternative method of procurement
(negotiated procurement) for the Proposed Completion of School of Statistics Building
Phase 1.
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F.
UP Gazette
Notice of Award and BAC Resolution for the Design and Build of the Proposed
Department of Computer Science Building Phase 1 located at Engineering Complex,
Velasquez St., UP Diliman, Quezon City in the Amount of P105,888,888.80
1. Regent Albarracin said that since the contractor is the one that designs and builds,
there should be no reason for a variation order. He suggested that the contractor or
the Dean be informed of this to minimize variation orders.
2. President Pascual asked Vice President Florendo to remind the Dean to be very strict
in considering design and build contracts.
G.
Request of the University of the Philippines Press (UP Press) for Approval of the
total Amount of P200,000.00 for the UP Press Critical Essay Writing Contest to be
charged against the UP Press Trust Fund
The UP Press Critical Essay Writing Contest is one of the Special Projects of UP
Press to commemorate and celebrate its golden anniversary.
Breakdown:
P140,000.00
as prize money for ten winners in the Filipino and English
divisions
42,000.00
as honaria for the panel of six experts who will serve as
judges
18,000.00
for maintenance and other operating expenses
H.
Reprogramming of Two Hundred Eighty Five Million Six Hundred Sixty One Four
Hundred Seventy Three Pesos (P285,661,473.00) representing UP System
Administration’s unexpended balances of Prior Years’ Obligations, as certified
available by the System and Accounting Offices for the following projects:
Project Titles
Capital Outlay
(CO)/Equipment
Outlay (EO)
P40,000,000
Football Field in the UP Sports Arena (Synthetic Turf, Synthetic
Running Track and Supply and Installation of Outdoor
Lighting)
Construction of a 4-Storey Economics and Management Studies Center, CEM, UPLB
a) Construction Cost of Construction Materials, Labor,
67,500,000
Equipment, and Mobilization and Demobilization;
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b) Cost of purchase of appliances, office, classroom and
laboratory equipment and furniture, communication and
CCTV equipment
c) Architectural and Engineering Design Services Fees for
Building Interiors and Sites
d) Full-time Construction Supervision Services for Quality
Control Evaluation of Construction Work, Preparation
of Daily Inspection Reports and filing of documents
e) Construction Performance Evaluation System
Landscape Redevelopment of UP Diliman University Avenue
Modernization of Laboratory Equipment of Constituent
Universities
Capital Outlay to support the Strategic Initiatives of the
President
Proposed Renovation of Gonzalez Hall (University Library),
UP Diliman
TOTAL
9,000,000
4,725,000
6,750,000
2,025,000
5,661,473
20,000,000
30,000,000
100,000,000
P285,661,473
It is understood that any disbursements that will be made against this fund shall be
subject to the usual accounting and auditing rules and regulations.
1.
Regent Albarracin said that the BOR Finance Committee recommended the
reprogramming of the amount as proposed. The amount will be spent on necessary
projects listed in the proposal. The money came from the unexpended balances of
prior year’s obligations, such as the difference in compensation when an associate
professor sits on a full professor item.
2.
The BOR Finance Committee agreed that it would be desirable to have an estimate
of the unexpended balances at the beginning of the fiscal year so that there would be
ample time to think of wise ways of spending the money, instead of doing it towards
the end of the year when everybody is in a hurry to obligate capital outlay allocations
because any unobligated portions of these by the end of the year can no longer be
accessed.
3.
President Pascual assured the Board that all the projects for which the reprogrammed
funds have been dedicated to had already been in the pipeline or plans years back.
The administration is just trying to find the right timing for the projects. He clarified
that the unspent money does not go back to the National Treasury. He appreciated
the advice of Regent Albarracin and the Finance Committee because there will be
other funds with no specific identified project yet and it will be wise to plan ahead.
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I.
UP Gazette
Programming of UP System Administration’s unexpended balances of Prior Years’
Obligations from the Revolving Fund in the Amount of Eight Million Three
Hundred Forty Three Thousand Five Hundred Fifty Nine Pesos & 72/100 Only
(P8,343,559.72), as certified available by the System and Accounting Offices for the
following purpose:
EXPENSE CLASS
Equipment Outlay (EO) – various EO needs of
the UP System Administrations Office
AMOUNT
P8,343,559.72
It is understood that any disbursements that will be made against this fund shall
be subject to the usual accounting and auditing rules and regulations.
J.
Reprogramming of UP Visayas’ prior years’ unexpended obligations in the amount
of Nine Million Six Hundred Ninety Seven Thousand Seven Hundred Twenty Five
Pesos and 74/100 Only (P9,697,725.74), certified as available by the Chief, Budget
Office and Chief Accountant of UP Visayas, to be utilized as follows:
Maintenance and Other Operating Expenses
To augment the maintenance and other
operating expenses of the University including
utilities and security services
Equipment Outlays
To purchase some pieces of equipment for various
units of the University
Total
P7,245,685.74
2,452,040.00
P9,697,725.74
It is understood that the disbursements from this reprogrammed amount shall be
K.
Reprogramming of UP Cebu’s Prior Year’s Unexpended Obligations in the Amount
of Eleven Million One Hundred Eighty Eight Thousand One Hundred Forty Eight
Pesos & 14/100 Only (P11,188,148.14), certified as available by the Chief, Budget
Office and Chief Accountant of UP Cebu, to be utilized as follows:
Personal Services
P9,785,457.67
To pay for personal benefits including
Service
Recognition Pay, Financial Assistance of Personal
Hospitalization Expenses (FAPHE), Annual Incentive
Grant, overload teaching honoraria, monetization and
Other PS obligations
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1,402,690.47
Capital Outlay
To fund the retrofitting of Lahug Library
Total
P11,188,148.14
It is understood that any disbursements that will be made against this fund shall be
1.
Vice President Florendo said that the reprogramming proposals of UP Visayas and
UP Cebu have not gone through the BOR Finance Committee because the respective
amounts were lower than the agreed P75-Million mark for the BOR Finance
Committee.
2.
President Pascual said that he can approve the projects but the reprogramming has
to be approved by the Board.
L.
Grant of the Year-end Grocery Allowance for CY 2015 in the amount of P4,500 to
all Qualified UP Employees
Amount:
Justification:
P4,500 for each qualified employee
Collective Negotiations Agreements (CNA) with the All UP Workers
Union and the All UP Academic Employees Union.
NOTE: The Board gave an omnibus approval for FISCAL MATTERS from Item Nos.
D, E, G, I, and L, including sub-items.
ADMINISTRATIVE MATTERS
A.
Request for Waiver of Sabbatical Rules in Favor of Prof. FLORA ELENA R.
MIRANO, Professor 12, College of Arts and Letters, UP Diliman, effective 1 July
2015 until 31 October 2015
Specifically, the request is for waiver of the following sabbatical rule, to wit: “In
no case shall sabbatical leaves be granted, within two (2) years before the faculty
member’s 65th birthday.” (Faculty Manual, Chapter 6, Section 6.4)
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The request was fully endorsed by the Department Chair, Dr. Flaudette May V.
Datuin, appealing for approval of Option No. 2 of the recommendations by the
Academic Personnel and Fellowship Committee (AFPC) which states:
“To recommend a four-month sabbatical which still leaves the equivalent return
service obligations of approximately eight months before retirement of Dr. Mirano, in
consideration of her administrative position as Chair for three (3) years and
immediately following, as Dean of the College for six (6) years as articulated in the
strong justification provided by the unit.
B.
Request for Temporary Waiver of Faculty Tenure Rule in Favor of the Following:
UP Los Baños
Engr. RODOLFO A. AGUIRRE Jr., Instructor 4, College of Engineering and AgroIndustrial Technology, effective 01 August 2015 until 31 December 2015
Asst. Prof. NORA DM. CARAMBAS, Assistant Professor 1, College of Economics and
Management, effective 01 August 2015 until 31 December 2015
Asst. Prof. MYLENE C. NIEVES, Assistant Professor 2, College of Agriculture,
effective 01 August 2015 until 31 December 2015
Engr. MARC IMMANUEL G. ISIP, Instructor 6, College of Engineering and AgroIndustrial Technology, effective 01 August 2015 until 31 December 2015
Assoc. Prof. RUEL C. NACARIO, Associate Professor 1, College of Arts and Sciences,
effective 1 August 2015 until 31 July 2016
Asst. Prof. ELIZABETH E. SUPANGCO, Assistant Professor 1, College of Economics
and Management, effective 01 August 2015 until 31 December 2015
Engr. MIKEL ANGELO B. YAP, Instructor 7, College of Engineering and AgroIndustrial Technology, effective 01 August 2015 until 31 December 2015
UP Manila
Asst. Prof. MELODY ANNE B. OCAMPO, Assistant Professor 1, College of Arts &
Sciences, effective 01 August 2015 until 31 December 2015
C.
Appointment of Faculty
Note:
These proposed appointments have gone through the standard University peer review process from the
Department to the College, the Constituent Universities concerned, and the University System. In cases where
there was doubt about the process followed or about the fairness of the recommendations, the papers were
returned to the unit concerned for review and recommendation.
C.1 Transfer to Permanent Status
UP Diliman
Asst. Prof. JULIENNE THESA Y. BALDO-CUBELO, Assistant Professor 4,
College of Mass Communication, effective 29 October 2015
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Asst. Prof. ZYRA RUTH T. BREBANTE, Assistant Professor 1, College of
Human Kinetics, effective 29 October 2015
Asst. Prof. KELVIN C. BUÑO, Assistant Professor 1, College of Engineering,
effective 29 October 2015
Asst. Prof. KRISTYN T. CARAGAY, Assistant Professor 5, College of Home
Economics, effective 29 October 2015
Asst. Prof. JACLYN MARIE L. CAUYAN, Assistant Professor 1, College of
Education, effective 29 October 2015
Asst. Prof. MARY ANN CRISPINO-CEBALLO, Assistant Professor 1, College
of Education, effective 29 October 2015
Asst. Prof. FARAH C. CUNANAN, Assistant Professor 4, College of Social
Sciences and Philosophy, effective 29 October 2015
Asst. Prof. MARIA THERESA G. DE LEON, Assistant Professor 7, College of
Engineering, effective 29 October 2015
Asst. Prof. FRANZ A. DE LEON, Assistant Professor 6, College of Engineering,
Asst. Prof. NANCY A. KIMUELL-GABRIEL, Assistant Professor 5, College
of Arts and Letters, effective 29 October 2015
Assoc. Prof. LUIS MARIA B. GARCIA, Associate Professor 7, College of
Science, effective 29 October 2015
Asst. Prof. EUGENE C. HERRERA, Assistant Professor 5, College of
Asst. Prof. JEM R. JAVIER, Assistant Professor 4, College of Social Sciences
and Philosophy, effective 29 October 2015
Assoc. Prof. LEN HERALD V. LIM, Associate Professor 2, College of Science,
Asst. Prof. MICHAEL DANIEL C. LUCAGBO, Assistant Professor 1, School
of Statistics, effective 29 October 2015
Asst. Prof. LUMBERTO G. MENDOZA, Assistant Professor 1, College of
Social Sciences and Philosophy, effective 29 October 2015
Asst. Prof. DANIELLE P. OCHOA, Assistant Professor 1, College of Social
Sciences and Philosophy, effective 29 October 2015
Asst. Prof. CHRISTIAN R. OROZCO, Assistant Professor 1, College of
Asst. Prof. APRIL J. PEREZ, Assistant Professor 2, College of Arts and Letters,
Asst. Prof. JEARK A. PRINCIPE, Assistant Professor 4, College of
Asst. Prof. PAMELA A. RAZON, Assistant Professor 3, College of Education,
Asst. Prof. CYNTHIA GRACE S. SANGUYU, Assistant Professor 6, UP
Diliman Extension Program in Pampanga, effective 29 October 2015
Asst. Prof. MA. LORENA M. SANTOS, Assistant Professor 7, College of Arts
and Letters, effective 29 October 2015
Asst. Prof. EFENITA MAY M. TAQUEBAN, Assistant Professor 3, College of
Social Sciences and Philosophy, effective 29 October 2015
Asst. Prof. CLOD MARLAN KRISTERV. YAMBAO, Assistant Professor 4,
College of Arts and Letters, effective 29 October 2015
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UP Los Baños
Asst. Prof. DIANNE JOY D. AGUILON, Assistant Professor 1, College of
Forestry and Natural Resources, effective 29 October 2015
Asst. Prof. ZOILO D. BELANO Jr., Assistant Professor 2, College of Arts and
Sciences, effective 29 October 2015
Asst. Prof. MARK LEXTER D. DE LARA, Assistant Professor 2, College of
Arts and Sciences, effective 29 October 2015
Asst. Prof. NOHREEN ETHEL P. MANIPOL, Assistant Professor 1, College
of Economics and Management, effective 29 October 2015
Asst. Prof. ANNA TERESA O. ORILLO, Assistant Professor 3, College of
Human Ecology, effective 29 October 2015
Asst. Prof. KAREN P. QUILLOY, Assistant Professor 1, College of Economics
and Management, effective 29 October 2015
Asst. Prof. JOAN PAULINE P. TALUBO, Assistant Professor 3, College of
Human Ecology, effective 29 October 2015
UP Manila
Research Assoc. Prof. ANNA MA. LENA L. LOPEZ, Research Associate
Professor 2, National Institute of Health, effective 29 October 2015
Assoc. Prof. WILFREDO B. PACHECO, Associate Professor 6, (Part-time)
College of Medicine and attending Orthopedic Surgeon, Philippine General
Hospital (PGH), effective 29 October 2015
Asst. Prof. JOANNA V. TORALBA, Assistant Professor 3, College of
Pharmacy, effective 29 October 2015
UP Visayas
Asst. Prof. SHEILA MAE S. DE LEON, Assistant Professor 3, College of
Fisheries and Ocean Sciences, effective 29 October 2015
Asst. Prof. KARLO H. PRIMAVERA, Assistant Professor 5, College of
Fisheries and Ocean Sciences, effective 29 October 2015
C.2. Extension of Appointment Beyond Compulsory Retirement Age of 65
UP Diliman
Prof. GRACE J. ALFONSO, Professor 12, College of Mass Communication,
effective 13 October 2015 until 31 December 2015
Asst. Prof. JULINE R. DULNUAN, Assistant Professor 7, Asian Institute of
Tourism, effective 25 October 2015 until 31 December 2015
Prof. PRISCELINA P. LEGASTO, Professor 12, College of Arts and Letters,
effective 03 October 2015 until 31 December 2015
Assoc. Prof. JOSEFA B. SCHRIEVER, Associate Professor 1, College of Arts
and Letters, effective 30 November 2015 until 31 December 2015
Prof. EDUARDO C. TADEM, Professor 9, Asian Center, effective 14 October
2015 until 31 December 2015
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UP Los Baños
Prof. NESTOR T. BAGUINON, Professor 8, College of Forestry and Natural
Resources, effective 18 May 2015 until 31 July 2015
Prof. NICOMEDES D. BRIONES, Professor 9, School of Environmental
Science and Management, effective 01 November 2015 until 31 December
2015
UP Manila
Assoc. Prof. MARIA RAQUEL L. PANGAN, Associate Professor 4, College of
Public Health, effective 17 August 2015 until 16 December 2015
UP Visayas
Prof. JOSE ALI F. BEDAÑO, Professor 5, School of Technology, effective
12 September 2015 until 31 December 2015
C.3 Appointment of Visiting Professor Beyond Compulsory Retirement Age of 65
UP Manila
Dr. BRUCE J. BAUM, Visiting Professor, College of Dentistry, (without
compensation), effective 01 August 2015 until 31 July 2016
Dr. DAVID C. WHERRY, Visiting Professor of Surgery (Part-time), College of
Medicine and Attending Surgeon, Philippine General Hospital, effective
01 August 2015 until 31 July 2016
NOTE: The Board gave an omnibus approval for ADMINISTRATIVE MATTERS
from Item Nos. A-C, including sub-items.
MATTERS SUBMITTED FOR CONFIRMATION
BY THE BOARD
The Board CONFIRMED the following:
ACADEMIC MATTERS
A.
Confirmation of 30 April 2015 as the Date of Effectivity of the Cross-Rank
Promotion of Dr. CANDIDO A. CABRIDO, Jr. to Professor 5
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Background / Justification:
B.

Dr. Cabrido was unable to cross-rank under the 2014 call for promotions since his
two articles in ISI-listed journals were published only on 30 March 2015. Thus, the
2010 Board policy was invoked in his case instead. This policy, approved by the BOR
at its 1258th meeting on 29 July 2010, allows the cross-rank promotion of faculty
members due for compulsory retirement even if there is no call for promotion
provided such faculty members are found eligible under the University's merit
promotion standards.

On 30 April 2015, a few days before Dr. Cabrido was to turn 65 years old on 2 May,
the President approved, subject to BOR confirmation, his cross-rank promotion to
Professor 1. This was part of the agenda emailed to the Regents on 22 May 2015 (p.
2 of Matters for Confirmation). Meanwhile, the Dean of SURP, upon learning about
the approval for Professor 1 and believing that Professor 1 was not commensurate
with the accomplishments of Dr. Cabrido, submitted (even before the Board could
meet) an appeal for the rank of Professor 6 which the President, on recommendation
of the VPAA, endorsed at Professor 5. This revised action was presented to and
confirmed by the Board on the day of the latter's meeting on 28 May meeting.

Without this clarification, the HRDO is inclined to write down 28 May as the
effectivity of Dr. Cabrido's promotion which is contrary to the intent of all parties
(Reference: The letters of the Dean, VCAA, and the Chancellor; and the initial
approval by the President) for Dr. Cabrido to enjoy the new rates associated with
Professor 5 before his retirement.

It would be noted that the merit promotions that were approved by the Board on 14
November 2014 for a good number of faculty members across the UP System were
effective retroactive to January 2014 - consistent with the intent / announced date for
the 2014 promotion call. In the same manner, it is recommended that the spirit of the
2010 policy be recognized in the case of Dr. Cabrido's promotion.
Graduation Ad Referendum of Mr. MIGUEL ANGELO T. BARRETO for the
Degree of Juris Doctor as of the end of the Second Semester 2014-2015
By virtue of the authority delegated to the President by the Board of Regents at
its 1048th meeting held on 26 March 1992, The President approved on 7 September 2015
the graduation ad referendum of Mr. Barreto.
His graduation was recommended by the faculty of the College of Law in their
letter dated 21 July 2015 and by the University Council, ad referendum.
The request was made because Mr. Barretto is due to take the Bar Examination.
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C.
UP Gazette
Graduation Ad Referendum of Mr. ALEXANDER T. MARAMARA for the Degree
of Bachelor of Science in Mechanical Engineering as of the end of Mid Year Term
2015
By virtue of the authority delegated to the President by the Board of Regents at its
meeting held on 26 March 1992, the President approved on 7 September 2015 the
graduation ad referendum of Mr. Maramara.
1048th
His graduation was recommended by the faculty of the College of Engineering in
their 361st meeting on 17 August 2015 and by the University Council, ad referendum.
The request was made because Mr. Maramara has to submit his application for the
Mechanical Engineering Board Examination on 9 September 2015, the deadline set by
the Professional Regulatory Commission (PRC).
D.
Graduation Ad Referendum of the following students for the Degree of Bachelor of
Science in Mechanical Engineering as of the end of Mid- Year Term 2015:



LIBERA, ANTOINETTE P.
ROQUE, JOSE ROBERTO S.
VERTUCIO, JOHN CARLOS S.
By virtue of the authority delegated to the President by the Board of Regents at its
1048th meeting held on 26 March 1992, The President approved on 7 September 2015
the graduation ad referendum of listed students.
Their graduation has been recommended by the faculty of College of Engineering
in the referendum dated 6 August 2015 and by the University Council, ad referendum.
This request is being made because they have to submit their application for the
Mechanical Engineering Board Examination on 9 September 2015, the deadline set by
the Professional Regulatory Commission (PRC).
E.
Confirmation of the Approval of the UP President of the Graduation of Specific
Students of UP Diliman who will be taking the PRC Licensure Exams
its 1048th meeting held on 26 March 1992. The President approved on 7 October 2015
and on 16 October 2015 the two (2) separate list of candidates for graduation as of the
end of Mid-Year AY 2014-2015. These students will be taking PRC Licensure exams.
Their graduation has been recommended by the UP Diliman University Council
at its 136th meeting held on 7 September 2015.
College of Education
JOHN WALTER BROWN JUAT
ALEXANDER ESPINO BLANCO
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UP Gazette
GIA ROSE EVANGELISTA MONZALES
College of Engineering
GENO FRANCO GACAL ESPINOSA
ANTOINETTE PATULOT
LIBERA ALEXANDER TORCELINO MARAMARA
MARK LENDL ATIVO PAYABYAB
BENEDICT AVENDAÑO ROJAS
JOSE ROBERTO SANTOS ROQUE
JOHN CARLO SOLOMON VERTUCIO
JENALYN MENDOZA COLUMNA
JEREMY RAINIER ONG CUA
AZEL LAI DOMINGUEZ DE LEON
ARSE JOHN PAILDEN SALISON
BRYAN JAMES MISADA SANTOS
College of Home Economics
SEPIDEH FAKHAR AVANDFARJAD
College of Science
CZARINA YSABELLE APOSTOL BUENVIAJE
MELITON ROMERO CHIONG III
ALFRED JUSTIN MENDOZA RAGO
ARRIANNE CRYSTAL TEJADA VELASO
JHEDYDIANE JAVIER AMORES
MA. LYNETTE REGINE SEÑO LUMITAO
JOSE MARI KYLE LADAO MARTILLANO
DYAN MABILLE ERALINO PLATA
NIKKA ELLA ONG ROCAMORA
JOSEPH WILLIAM VIGUILLA VILLAS
College of Fine Arts
MARC JAVIER SAN VALENTIN
DANTE SANTOS CRUZ
F.
Confirmation of the Approval of the UP President of the Graduation of Specific
Students of UP Manila who will be taking the PRC Licensure Exams
its 1048th meeting held on 26 March 1992. The President approved on 5 October 2015
the graduation of students of the UP Manila College of Nursing and School of Health
Sciences who will take the Board Examination on 29-30 November 2015.
Their graduation has been recommended by the UP Manila University Council at
its 97th meeting held on 15 September 2015.
College of Nursing
KRISTEL ANN NERIA ALIWALAS
– B.S. Nursing
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UP Gazette
JAHZEEL MAE FULGENCIO HUYO – B.S. Nursing
School of Health Sciences (Palo, Leyte)
JAMES MEJORADA PELIGRO, JR. – B.S. Nursing
Certificate in Community Health Work (Graduate in Midwifery)
MERYL IVY HOLANDA AURES
RUSTOM JAKE AÑOVER CAPAMBI
FERDINAND ERLY RAMOS DAPADAP
MARHEANE MARTIN MONTALBAN
VILMAR ESTIVES LANANG
LEONIDA MERCANCIL MONTERO
RIGENE ROSE OCLARIT SANCHEZ
MARIBETH BOHOLST TABON
RESALYN ROSE MUÑOZ WAGAS
School of Health Sciences (Baler, Aurora)
Certificate in Community Health Work (Graduate in Midwifery)
SHAREENA JOY UYAMI BALLITOC
G.
Agreements/Contracts
Note: These agreements have gone through the standard University processes from the Constituent
Universities (CUs) concerned and the University System. In cases where there were irregularities
in the processes, the documents were returned for review of or to exact compliance by the
concerned.
TITLE
UNIT
1
UP
System
Supplemental
Research
Funding Agreements (RFAs) of
the Approved PhilippineCalifornia Advanced Research
Institutes (PCARI)
PROJECT / AMOUNT /
DURATION
Project: Agreement Revising
Annex “B1”of the following
projects under the PCARI
a) IIID 54: “Resilient Cyber
Physical
Societal
Scale
Systems”
b) IHITM 63: “High Throughput
Screening
of
Philippine
Terrestrial Marine Organisms
for Antimalarial Properties and
Identification of Novel Drug
Targets”
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2
Memorandum of Agreement
between the University of the
Philippines and Pamantasan Ng
Lungsod ng Maynila (PLM)
Project: UP grants to PLM a nonexclusive right to use UP’s
Computerized
Registration
System (CRS)
Duration: five (5) years
3
4
UP
System
Memorandum
of
Understanding between the
University of the Philippines
and ABS-CBN Corporation
Philippines and the Philippine
Council for Health Research
and Development (PCHRD)
Project Number: FP 150024
Project: “Halalan 2016: Ipanalo
ang Pamilyang Pilipino”
Project: “Expansion of the
Philippine Population Database
Utilizing
DNA
Fragment
Analysis,
Capillary
Sequencing,
and
Next
Generation Sequencing for
Forensic Applications”
Amount: P1,999,122.00
Duration: one year, covering the
period 15 July 2015 until 14
July 2016
Implementing
unit: Philippine
Genome Center (PGC) through the
DNA Analysis Laboratory of the
Natural
Sciences
Research
Institute (NSRI-DAL)
5
Philippines and the Philippine
Council for Health Research
and Development (PCHRD)
Project:
“Functional
characterization
of
novel
mutations
in
downstream
effectors
of
the
EGFR
Signaling Pathway among
Filipino colorectal cancer
patients ”
Project Number: FP 150025
Amount: P16,931,746.00 from
PCHRD
Duration: The project shall be
completed within two and a half
years, with its first year
covering the period 3 August
2015 until 02 August 2016
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Implementing unit: Philippine
Genome Center (PGC) through
the National Institute of
Molecular
Biology
and
Biotechnology (NIMBB)
1
Memorandum of Agreement Project: Scholarship Program
entitled, “Summer Training
Philippines Diliman and the
Program
for
Multigrade
Department
of
Education
Teachers in Summer 2015 and
(DepEd)
2016”
Amount: DepEd shall pay the
University the amount of
P11,500 per scholar to cover
expenses for tuition fees,
miscellaneous,
facilities,
equipment, materials, and other
incidental expenses
UP
Diliman
Duration: Shall take effect in
Summer 2015 and remain in
force until the end of summer
2016
Implementing unit: College of
Education, UP Diliman
2
3
Memorandum of Agreement (5th Project: Exchange Program
Renewal) and Student Exchange
Agreement
between
the Duration: valid for a period of
three (3) years
Diliman and Kansai University
of International Studies (KUIS), Implementing unit: Office of the
Japan
Vice Chancellor for Academic
Affairs (OVCAA), UP Diliman
Agreement
on
Academic Project: Academic Cooperation
Cooperation
between
the
University of the Philippines Duration: Valid for a period of one
Diliman and People’s Solidarity
(1) year from the date of the last
and Education Tours (PSET)
signature
by
the
representative/s of both parties
Arts and Letters, UP Diliman
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4
UP
Diliman
Memorandum of Understanding Project: Academic Cooperation of
the following:
Philippines Diliman and Halla
University (HU), South Korea
1. Exchange
of
faculty,
researchers and other research
and administrative staff;
2. Exchange of students;
3. Collaborative research projects;
4. Lectures and symposia;
5. Exchange
of
academic
information and materials;
6. Other forms of academic
cooperation
Duration: Valid for a period of
three (3) year from the date of
the last signature by the
representatives
of
both
universities
Implementing Unit: College of
Social Sciences and Philosophy
(CSSP), UP Diliman
5
Amendment to the Project Project: AUN/SEED-Net Project:
Contract between the University
No. UP G1501a
of the Philippines Diliman and
Japan International Cooperation Amount: P801,271.00
Agency Project Office for
ASEAN University Network / Implementing unit: College of
Southeast Asia Engineering
Engineering, UP Diliman
Education
Development
Network (AUN/SEED-Net)
The Contract No. UP G1501 is hereby
amended to UP G1501a due to the changes
and additions in cost estimate for the 2013
and 2015 / 1st semester intake students as
listed in Annex I-1
To reach the project objectives as described
in Project Summary (Annex I), the
disbursement in the amount of P801,271
based on the cost estimation in Annex II
shall be remitted to UP by JICA Project for
AUN/SEED-Net.
Actual disbursement should be executed as
described in Annex III.
6
Memorandum of Agreement Project:
Discovery
and
Development
of
Health
Products Marine Component
Philippine Council for Health
with three (3) projects
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UP Gazette
Research and
(PCHRD)
Development
 Project 1: High-throughput Multiomics Discovery of Bioactive
Marine
Compounds
and
Establishment of a Marine
Chemical Library and Informatics
Facility
 Project 2: Anti-Pain and AntiNeurodegeneration
Drug
Candidates:
Discovery
and
Development
 Project 3: Anti-Infective and
Anticancer Drug Candidates:
Discovery and Development
UP
Diliman
Amount:
 Project 1: P55,824,532.00
 Project 2: P38,337,296.00
 Project 3: P21,448,444.00
Implementing Unit: Marine Science
Institute, UP Diliman
7
Small
Business
Counselors Course
Department of Trade and Amount: DTI-7 shall pay U.P. the
Industry (DTI-7)
amount of Two Hundred
Thousand Pesos (200,000.00)
Duration: Shall be effective upon
signing of the parties
Implementing unit: Institute for
Small-Scale Industries (ISSI),
UP Diliman
8
Memorandum of Agreement Project: Physical Data and
Information Infrastructure in
Support of Planning and
Municipal
Government
of
Development
of
the
Guiguinto (MGG), Bulacan
Municipality of Guiguinto,
Bulacan
Amount: P1,658,635.00
Duration: Shall be effective and
enforceable upon signing by
both parties, and shall be
implemented for a period of
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UP Gazette
twelve (12) months starting
from the initial release of funds
to the University
9
UP
Diliman
Small
Business
Counselors Course
Department of Trade and Amount: DTI-CAR shall pay UP
Industry (DTI-CAR)
the amount of P153,000.00
Small Scale Industries (ISSI),
UP Diliman
10
Memorandum of Agreement Project: Intensive
Training/Writing Workshop
Philippines
Diliman
and
Tourism Infrastructure and Amount: TIEZA shall pay UP the
Enterprise Zone (TIEZA)
amount of P255,200.00
Implementing unit: Asian Institute
of Tourism (AIT), UP Diliman
11
Memorandum of Agreement Project: Exchange Program
Philippines Diliman and Rowan Duration: Shall commence on 1
University
June 2015 and remain in effect
for five (5) years
12
Agreement
on
Academic
Cooperation (Fourth Renewal)
and
Memorandum
of
Understanding on Academic
Exchange Based on the
Academic
Cooperation
Agreement (Third Renewal)
Philippines
and
Nagasaki
University, Japan
Project: Academic Cooperation on
the following:
a. Exchange
of
faculty,
researchers and other research
and administrative staff;
b. Exchange of students;
c. Implementation
of
collaborative research projects;
d. Implementation of lectures and
symposia;
e. Exchange
of
academic
information and materials; and
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f. Promotion of other academic
cooperation
five (5) years from the date of
signing by representatives of
both universities
Social Sciences and Philosophy
(CSSP)
UP
Diliman
13
Memorandum of Understanding Project: Academic cooperation on
between University of the
the following:
a.
Exchange of faculty, researchers
and
other
research
and
Nakhon Si Thammarat Rajabhat
administrative
staff;
University (NSTRU), Thailand
b.
c.
d.
e.
Exchange of students;
Collaborative research projects;
Lectures and symposia;
Exchange
of
academic
f. Promotion of other academic
cooperation
Duration: Valid for a period of five
(5) years
Implementing unit: College
Science, UP Diliman
14
of
Memorandum of Agreement Project: Mandatory Continuing
Legal Education (MCLE)
Philippine Health Insurance Amount: PHILHEALTH shall pay
Corporation (PHILHEALTH)
UP
the
amount
of
P300,000.00
Duration: 3 – 6 August 2015
Implementing: UP Law Center
15
Agreement
on
Academic
Cooperation (First Renewal)
University
of
Amsterdam
Department
of
Human
Geography,
Planning
and
International
Development
Studies, The Netherlands
Project: Academic Cooperation on
the following:
a.
b.
c.
d.
e.
Exchange of faculty, researchers
and
other
research
and
administrative staff;
Exchange
of
academic
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f.
Promotion of other academic
cooperation
Duration: Valid for a period of three
(3) years from the date of signing
by the representative of both
universities
Implementing unit: School of Labor
and Industrial Relations, UP
Diliman
16
UP
Diliman
Memorandum of Understanding Project: Academic Cooperation on
the following:
Philippines Diliman and Busan a. Exchange of faculty, researchers
and
other
research
and
University of Foreign Studies
administrative staff;
(BUFS), South Korea
b.
c.
d.
e.
f.
Exchange
of
academic
information and materials;
Other forms of academic
cooperation
three (3) years from the date
of
signature
by
the
representative
of
both
universities
Arts and Letters (CAL), UP
Diliman
UP
Diliman
17
Memorandum of Understanding Project:
Small
Business
Counselors Course
Department of Trade and Amount: DTI-Region III shall pay
Industry-Region III
UP the amount of P150,000.00
UP Diliman
18
Small
Counselors Course
Department of Trade and
Industry-Region IV-A
Business
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UP Gazette
Amount: DTI-Region IV-A shall
pay UP the amount of
P150,000.00
UP Diliman
19
UP
Diliman
Memorandum of Agreement Project: Academic cooperation on
the following:
Philippines
Diliman
and a. Exchange of faculty, researchers
and
other
research
and
Mindanao State University
administrative
staff;
(MSU)
b.
c.
d.
e.
Exchange
of
academic
f. Other forms academic cooperation
five (5) years from the date of
signature by the representative
of both universities
Social
Sciences
and
Philosophy, UP Diliman
20
Agreement
between
the
Diliman
and
Doshisha
University (DU) through its
Faculty
of
Science
and
Engineering and the Graduate
School
of
Science
and
Engineering, Japan
Project: Academic cooperation on
the following:
a. Short-term exchange of faculty
b. Short-term exchange of students
c. Joint research projects
d. Joint Educational projects including
Global Resource Management
Program of Doshisha University,
selected to take part in the program
for Leading Graduate Schools
implemented by the Ministry of
Education, Culture and Sports,
Science and Technology (MEXT) of
Japan
e. Joint seminars and conferences
f. Exchange of research materials and
resources
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UP Gazette
Duration: Shall come into effect on
the
date
when
the
representatives
of
both
institutions affix their signature
to the agreement and shall be
valid for five (5) years
Implementing
unit:
National
Institute of Physics, UP
Diliman
21
UP
Diliman
Institutional
Collaboration Project: Academic cooperation on
Agreement
between
the
the following:
University of the Philippines and a. Joint research and training
the University of Cincinnati
programs;
(UC)
b. Faculty mobility;
c. Student mobility;
d. The preparation of joint
proposals for external funding;
e. Joint programs of consulting
and evaluation;
f. Joint
sponsorship
of
conferences; Joint publication;
g. Exchange of Materials, articles
and other publications; and
h. Other such activities as may be
mutually agreed upon
Duration: Commence on the date
both institutions have signed
and expires three (3) years
thereafter
Architecture, UP Diliman
22
Memorandum of Agreement Project: Teacher’s Training for
High School Teachers
University of the Philippines Duration: 24 – 26 July 2015
Alumni
Association
Sulu
Chapter (UPAA SULU)
Education, UP Diliman
23
Memorandum of Agreement Project: “Genetic Traceability and
DNA
Fingerprinting
of
Philippines
Diliman
and
Genetically Improved Tilapia
Department of Agriculture (DA)
Strains in Hatchery and Feral
Populations”
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Duration: Shall take effect upon
signing by the Parties and shall
remain in force for one (1) year
Implementing unit: Institute
Biology (IB), UP Diliman
24
of
Memorandum on Study Tour to Project: Study Tour
Japan between the University of
the Philippines Diliman and Duration: valid for a period of
Konosuke Matsushita Memorial
three (3) years from the date of
Foundation
signing by the representative of
both parties
Implementing unit: Asian Center,
UP Diliman
25
UP
Diliman
Memorandum of Understanding Project: Conduct of College of
among the University of the
Home Economics’ (CHE)
Philippines Diliman, Habitat for
extension work in underserved
Humanity Philippines, and the
communities.
Quezon City Local Government
Unit
Duration: Shall take effect upon
signing by the Parties and shall
remain in effect for a period of
three (3) years
Home Economics, UP Diliman
26
Agreement of Cooperation Project:
“Environmental
Monitoring and Governance in
the Asian Coastal Hydrosphere
United Nations University
Monitoring of POPs in the
Institute for the Advanced Study
Asian Coastal Region: The
of Sustainability (UNA-IAS)
Sixth Phase (2012-2015)
Amount: P178,000.00
Duration: Shall enter into force on
the date of its signature for a
period of five (5) years
Implementing
unit:
Natural
Sciences and Research Institute
(NSRI), UP Diliman
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UP
Manila
UP Gazette
1
Deed of Donation and
Acceptance
between
the
and St. Augustine Sambali
Fund Inc. (Donor)
1
Memorandum of Understanding Project: Academic Cooperation in
the following areas:
Philippines Open University and
Yung-Ta
Institute
of 1. Joint research and training
Technology and Commerce
activities related to social
Foundation, Taiwan
entrepreneurship;
2. Faculty and Staff Exchange
Program; and
3. Resource and information
sharing
Project:
Construction
and
Rehabilitation Works of the
Herrera/Academic Building of
UP Manila School of Health
Sciences Campus in Palo, Leyte
Duration: Shall be effective on and
after the date of its signing by
the
respective
authorized
signatories of both institutions
and shall remain in force until
terminated by either party
UP Open
University
2
Memorandum of Understanding Project: Academic cooperation
through the following ways:
Shu-Te
University
(STU), 1. Exchange of faculty members
Taiwan
and members for lecturers,
seminars, discussions, and
cultural activities
2. Organise and participate in joint
academic activities such as
conference,
workshops,
publications, and seminars
3. Joint collaboration in the
development of programs and
learning content
4. Joint research in areas of
common interest
5. Cooperate and collaborate in
other forms agreed by both
parties
Duration: Shall become effective
on the date of signing and
maybe modified, changed or
terminated at any time by
mutual consent
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3
Clinical
Placement
Program
the Bahrain Defence Force Fees and Payment:
(King
Hamad
University
Hospital), Kingdom of Bahrain 1. UPOU shall pay KHUH
BHD14-(Fourteen
Bahraini
Dinars) per student per Training
Day for the Program. The fees
shall be paid within 30 days
from receipt of KHUH’s
invoice.
2. The fees under this Agreement
are subject to change as agreed
between the parties in each
academic year.
4
Memorandum of Understanding Project: Academic cooperation in
the following areas:
University of Islam Malang 1. Exchange in academic faculty
(UNISMA), Indonesia
2. Exchange of Graduate and
Undergraduate students
3. Conducting
collaborative
research projects
4. Conducting
lectures
and
organizing symposia
5. Exchange
of
academic
Information and materials
6. Promoting collaboration in
fields of mutual interest
7. Promoting other academic
cooperation
as
mutually
agreed
UP Open
University
Duration: Shall be effective on and
after the date of signing by the
respective
authorized
signatories of both universities
and shall remain in force until
terminated by either parties
5
Philippines Open University and Duration: This MOU shall be
University of Pembangunan
terminated at any time upon
Nasional “Veteran” Jawa Timur
mutual agreement by both
(UPNVJATIM), Indonesia
parties
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6
Memorandum of Agreement Project: Academic cooperation in
the areas of education, research,
dissemination and publication,
University of Pembangunan
extension and public service
Nasional “Veteran” Jawa Timur
(UPNVJATIM), Indonesia
Duration: Valid for 5 (five) years
from the date of signing and
may be extended if necessary
Implementing unit: Faculty of
Management and Development
Studies, UPOU
7
UP Open
University
Memorandum of Agreement and Project: “UPOU Artists Seminar,
Amendatory
Agreement
Workshop and Forum 2015:
Claiming Spaces, Sharing
Narratives”
the National Commission for
Culture and the Arts (NCCA)
Duration: Shall take effect on 1
February 2015 until 14
The parties have agreed to
September 2015
amend the MOA as herein
provided.
Section 1. Paragraph 5 of the
MOA shall be amended as
follows:
"This AGREEMENT shall take effect
on February 1, 2015 and shall
continue to be in force until
September 14, 2015.
after such time the GRANT shall have
been completed with all the terms
and conditions herein satisfied.”
•••• -1·
That the Parties agree to the
following
dispute
resolution
provision in lieu of
Par. 2 of the MOA:
"In all instances, the parties shall
s'trive and exert earnest efforts to
settle their differences in the most
amicable manner possible, with the
end-view of pursuing the objectives
of the MOA. Any dispute arising out
of this Agreement shall be resolved in
accordance with the pertinent
provisions
of
the
Revised
Administrative Code of 1987. as may
be applicable to government entities.
Otherwise, all disputes that cannot
be resolved through negotiations in
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good faith shall be settled by
arbitration in accordance with
Republic Act No. 876, as amended by
Republic Act No. 9285. The Parties
agree that the award of the arbitrator
shall be final and binding upon them
as though rendered by a court of law
and enforceable in any court having
jurisdiction over the same."
Section 2. The foregoing amendment
to the Contract shall take effect
Immediately.
Section 3. Except for the foregoing
amendments, all the provisions of the
MOA shall remain in effect and shall
continue to bind the Parties
accordingly.
8
UP Open
University
Open Access License to Publish Project: Right to publish or cause
Agreement
between
the
to be published the Journal,
University of the Philippines and
Journal of Management and
C & E Publishing, Inc. (C&E)
Development Studies
Duration: Shall commence upon
signing by the parties and shall
be valid for a period of three (3)
years
9
through the following ways:
Philippines Open University and 1. Exchange of faculty members
Kobe International University
and students for lectures,
(St. Michael’s University)
seminars, discussions, and
cultural activities.
2. Organize and participate in
joint academic activities such as
conference,
workshops,
publications, and seminars.
3. Joint collaboration in the
development of programs and
learning content.
4. Joint research in areas of
common interest.
5. Cooperation and collaborate in
other forms agreed by both
parties.
Duration: Shall become effective
upon the date of signing and
maybe modified, changed or
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terminated at any time by
mutual consent
A.
B.
C.
ON THE PCARI PROJECTS
1.
Student Regent Pangalangan said that from his knowledge, the PCARI program is
only good for five (5) years. Chair Licuanan explained that the PCARI started out
as a 2-year program so CHED got funds good for two (2) years. It was approved in
2013 but the funds were given out to the main proponents, UP being one of the
major ones, only at the end of 2014.
2.
Vice President Concepcion said that her office is announcing the PCARI
scholarships to entice or convince students to pursue their PhDs abroad. Her team
is just waiting for the go signal from CHED to circulate the materials.
3.
Chair Licuanan said that scholarships are open for research and training for Masters
and PhDs.
ON THE MOA WITH PAMANTASAN NG LUNGSOD NG MAYNILA (PLM)
1.
Since the Computerized Registration System (CRS) will be lent to the Pamantasan
ng Lungsod ng Maynila (PLM), Student Regent Pangalangan asked what UP would
get in return.
2.
President Pascual explained that there was no money involved. It was more like a
licensing agreement granted to PLM where UP owns the software. By lending the
CRS to PLM, UP was able to perform its role as the National University helping
other higher education institutions.
3.
Chair Licuanan attested that it is free because even the CHED was asked if the CRS
could be shared to some branches of CHED.
4.
President Pascual said that although the software is free, there are still costs for
deploying the software, customizing and encoding of data. The PLM will have to
form its own technical team and UP will provide technical assistance. However, if
UP is going to take care of a number of universities, it would need the support of
CHED in order to develop a support unit for a number of universities that will adopt
this particular system.
ON THE MOA WITH PCHRD
1.
Student Regent Pangalangan inquired about the source of funding for the three (3)
projects stated in the MOA totaling P55 M, P38 M, and P21 M, respectively.
2.
Chair Licuanan said that the money will probably come from the Department of
Science and Technology (DOST).
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3.
UP Gazette
President Pascual shared that UP is getting billions of pesos of research funding
from CHED, DOST, and other government units.
NOTE: The Board gave an omnibus confirmation for most items under Matters for
Confirmation. The Board had discussions on the three (3) items listed above.
MATTERS SUBMITTED FOR INFORMATION
OF THE BOARD
The Board NOTED the following:
A.
Memorandum of Agreement between the University of the Philippines and the
Commission of Higher Education (CHED) for the Forty-nine (49) Beneficiaries
under the New Scholarship Program in the Amount of P6,006,466.00
Project:
Amount:
Duration:
B.
Forty-nine (49) beneficiaries under the New Scholarship Program
P6,006,466.00
Shall take effect upon the date of signing of the parties and remain in full
force and effect until terminated by mutual agreement of the parties.
Delegated Authority to the President subject to INFORMATION of the Board
1.
Revised MBA/MS Finance Academic Calendar for AY 2015-2016 and New
Academic Calendar for AY 2016-2017 of the UP E.A. Virata School of
Business, UP Diliman
The revisions in the 2nd and 3rd trimester AY 2015-16 will serve as a
transition to new academic calendar for AY 2016-17, which will be starting two
weeks earlier than the semestral calendar. UP Diliman will be starting the 2nd
trimester on 3 December 2015 instead of 7 January 2016. The summary of changes
are as follows:
Summary of Changes in the MBA/MS Finance Academic Calendar
Current
Calendar
AY 2015-16
Transition
Calendar
AY 2015-16
Proposed
Calendar
AY 2016-17
1st Trimester
25 Aug – 20 Nov
Same as current
2nd Trimester
3rd Trimester
7 Jan – 8 April
26 April – 22 July
3 Dec – 16 March
30 March – 14
June
21 July – 19
Oct
8 Nov – 17 Feb
7 Mar – 6 June
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Comprehensive
Exam
Should be before 26
April
2016
if
students are to
graduate by June
2016
23, 30 April 2016
22, 29 April
2017
As a background, in August 2014, the VSB Master’s programs was adjusted
to the August start of the academic year in line with the change in the UP semestral
calendar. The first trimester started one month late to avoid the 2-week Christmas
break during the 2nd trimester. However, last July 2015, the Office of University
Registrar pointed out the situation of MBA and MS Finance students who graduated
last 28 June 2015 but still enrolled for residency during the 3rd trimester. UP
Diliman had a situation where the students were allowed to graduate while the 3rd
trimester had not been completed.
2.
Proposed UP Manila Academic Calendar for Academic Year 2016-2017
The UP President approved the academic calendar on 1 October 2015.
3.
Request for Changes in the UP Manila Academic Calendar for its First
Semester, 2015-2016 Due to Suspension of Classes brought about by the AsiaPacific Economic Conference (APEC) which will be held on November 2015
in Manila.
End of Classes
Final Exam
From
02 Dec, Wednesday
04 Dec, Friday-09 Dec, Wed
To
04 Dec, Friday
05 Dec, Sat-10 Dec,
Thursday
The President approved the revision on 23 October 2015.
4.
Request of UP Mindanao Chancellor Sylvia B. Concepcion for the
Rescheduling of the University Council Meeting in the AY 2015-2016
Academic Calendar
In view of the scheduled President’s Advisory Council Meeting on 21
September 2015, Chan. Concepcion requested the rescheduling of the
University Council (UC) Meeting which was slated for the same date as
approved in the Academic Calendar AY 2015-2016. To be moved to 5 October
2015 (Monday).
This is to enable the Chancellor to attend the said PAC meeting. The
President approved the request of Chan. Concepcion on 4 September 2015.
5.
Deed of Donation between the University of the Philippines Manila and Dr.
Edward V.A. Lim and Mrs. Julia Lim
Purpose: Establishment of the Dr. Peter J. Stern Professorial Chair in Hand
Surgery at the Department of Orthopedics and Dr. Mary Ann Lim-
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29 October 2015
6.
UP Gazette
Abraham Professorial Chair in Endocrinology at the Department of
Medicine, UP Manila
Contracts/Agreements
(Delegated Authority to the President subject to information of the Board [cost not exceeding
P150 Million Pesos, 1312th BOR Meeting, 29 October 2015])
Note: These agreements have gone through the standard University processes from the Constituent
Universities (CUs) concerned and the University System. In cases where there were irregularities
in the processes, the documents were returned for review of or to exact compliance by the
concerned.
CU
1
2
UP
Diliman
Title of Parties to the
PROJECT / AMOUNT /
Contract/s
DURATION
Construction Agreement between Project: Proposed Renovation
the University of the Philippines
of Ipil Residence Hall Phase
Diliman and Mr. Emerson Y.
3, UP Diliman
Maulit doing business under the
name and style of Reygem Amount: P5,500,463.32
Builders (Contractor)
Duration: One hundred fifty
(150) Calendar days
Construction Agreement between Project:
Contract
for
Fabrication and Testing of
Diliman and HDM Technologies
a
Landslide
Sensor
Inc. (Contractor)
Packaging, College of
Amount: P11,400,000.00
Duration: Shall take effect on
the date of receipt by the
Contractor of the Notice
to Proceed
3
Construction Agreement between Project: Proposed Completion
of CMC Film Media
Diliman and Mr. Jesus A.
Center Building, College
Asuncion doing business under
of Mass Communication,
the name and style of Jesus
UP Diliman
Asuncion Builder (Contractor)
Amount: P7,171,099.37
Duration: One hundred twenty
(120) calendar days
NOTE: The Board gave an omnibus notation for all items under Matters for
Information from A, B.1-B.6, including sub-items.
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OTHER MATTERS
A.
Amendatory Agreement between the University of the Philippines and the
Eurotowers Group for the Construction of the Theater Building in the Amount
of One Hundred Million Pesos (P100,000,000.00)
Under the memorandum of Agreement (MOA) dated 17 April 2013 between
the University and the Eurotowers Group, the latter has undertaken to finance the
University’s construction of the theatre building in the amount of P100 Million. The
amendments to the MOA cover the following:
1) Section 2.
The new clause provides for another location for the
construction of the theater in the area of property that will be made
available by the University.
2) Section 4.
The revised provision deleted Eurotowers responsibility on
the landscaping of the facilities
3) Section 10. Further to Section 2, replaced reference to the old site and land
area of the property that will be made available by the University.
1.
President Pascual explained that the amendment was mainly due to the relocation
of the site of the project from the area by the side of the Faculty Center to the area
near the University Theater where all the performing arts facilities are located. This
is also in anticipation of the move of the College of Arts and Letters (CAL), which
will have control over the theater, to Melchor Hall after the College of Engineering
moves to the Engineering Complex.
2.
President Pascual said that the Dulaang UP is one of the groups that will benefit
from the new facility as it can accommodate about 500 to 700 seats. The new
Theater Building would be more for the performing arts.
3.
Student Regent Pangalangan recalled that the original location of the Theater was
opposed by student organizations of CAL primarily because their tambayan areas
would be affected. Other reasons include the congestion in the area and the weak
foundation of the location site. Since now there is a plan to relocate the Theater
Building, he asked for the timeline of the project and the effect of deferring BOR
action on the said agreement for him to consult the concerned students on such
move.
4.
President Pascual said that the move to relocate already addressed the concerns of
the students, meaning that the past consultation were successful.
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5.
Vice President Zamora said that the Theater will be located at the corner of
Magsaysay Avenue and Roces Avenue where the facility of the procurement service
of the Department of Budget (DBM-PS) is currently located. She assured the
Regents that the Theater will not affect any academic unit or any unit being used by
the students. The DBM already agreed to relocate its facility somewhere else.
6.
To avoid any more concerns from the students, Student Regent Pangalangan
requested to have a talk with VP Zamora and to have some files presented to the
students.
7.
Vice President Zamora can arrange a meeting with the Student Regent to discuss
his concerns to the OCA and if there are adjustments to be made, it can still be made
even after the approval of the amendatory agreement.
8.
Chair Licuanan suggested that the Board approve the amendment and requested the
Student Regent to schedule a meeting with Vice President Zamora. It was good to
know that adjustments can still be made.
B.
Regent Georgina Encanto’s Request
1.
Being relatively new to the Board, Regent Encanto would appreciate a systematic
and a holistic look at the strategic initiatives of the current UP President. She was
interested to know how much budget has been allocated for the initiatives, what has
been achieved, and what needs to be done. With the one and a half years left for the
President, the matrix would help the Board understand what projects or programs
have to be prioritized and what legacy the President thinks he would like to leave
the University.
2.
President Pascual informed Regent Encanto that he had already gave a rundown on
the status of the strategic initiatives during the last policy discussion meeting of the
Board, but he would look at the matrix and see up to what extent would the given
format be suitable for certain objectives because not all are in monetary terms.
3.
Chair Licuanan interpreted Regent Encanto’s request as similar to what other
Regents have expressed in the past, which is to monitor and keep track of the
initiatives of the President on a regular basis. The Board could work out a
systematic reporting of the progress in the Strategic Initiatives. The filled up matrix
would be the legacy of the President.
4.
Regent Encanto said that the format would help the Board realize that it has to be
conscious of what its priorities are and to which priorities the resources are directed
to. One way of doing it is by looking at the initiatives and all the programs President
Pascual started and see if the priority or niche programs get the necessary resources.
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5.
Chair Licuanan suggested finding a system to monitor some items in the matrix on
a regular basis. While there are Special Board meetings, the Board should consider
including some of the important matters in its regular meetings.
6.
Vice President Concepcion suggested that the Board constitute an Academic
Committee, similar to the BOR Finance Committee, for the members of the Board
who are interested to look at the programs related to academics. The Committee
could provide the Board information and finer details to matters related to faculty
development, faculty productivity, the quality of teaching and academic degree
programs, as well as student initiatives and programs.
7.
Secretary De Las Llagas said that there are only two (2) sub committees in the
Board, the Finance Committee and Judiciary Committee. The Finance Committee,
headed by Regent Albarracin, was created to look at the finances of the University
while the Judiciary Committee, headed by Regent Gonzalez-Montinola, vice former
Chief Justice Puno, is in charge of studying cases that have been elevated to the
Board.
8.
Vice President Concepcion said that since the Board shows deep concern for
academics and it is related to finances and other operational matters, she suggested
that the said Committee be headed by the Faculty Regent.
9.
Regent Encanto inquired about the specific steps the Board can take to
operationalize the systematic monitoring and reporting of some of the programs
listed in the suggested matrix.
10. Chair Licuanan said that there seemed to be two (2) different suggestions: one is
how to go through the list of items under operational excellence and academic
excellence to systematically monitor the different initiatives at the Board level. She
asked the President and the Board Secretary how the Board can work on monitoring
the matrix. The other suggestion is to form a BOR Academic Committee headed by
the Faculty Regent. Chair Licuanan requested the Faculty Regent and the Vice
President for Academic Affairs to conceptualize what the Committee might do that
would be different from the current practice of the Board.
Board Action: NOTED
C.
Proposal to Redefine or Reorient the Purpose of the UP College of Law Office of
Legal Aid (OLA)
As early as 1974, the University's Board of Regents (BOR) approved the creation
of the Office of Legal Aid (OLA) in view of curricular and other changes. The revision
of courses in the senior year incorporating practicum Legal Technique I and Legal
Technique II necessitates the establishment of the office headed by a director (p. 82,
Volume V, No.5 of the U.P. Official Gazette).
The current proposal seeks to expand its services to cater to non-indigent and paying
clients. It shall accept cases with pedagogical value including retainers such as for
corporate housekeeping.
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The proposed redefinition and reorientation of the OLA is a clear effort on the part
of the UP College of Law to provide its students with expanded practice coverage and
performance evaluation to equip them with well-rounded training and skills in the
practice of law.
Specifically, the College seeks BOR approval of the following:
1.
2.
3.
4.
5.
6.
7.
Redefinition or Reorientation of the purpose of OLA by allowing it to accept
all kinds of cases, and all kinds of clients.
Authority of the Dean to engage the services of law practitioners to serve as
Supervising Lawyers of OLA and to enter into Contracts of Service with
them.
Authority of OLA to charge its clients, and other parties with capacity to pay,
fees for legal and administrative services rendered.
Authority to open an account to hold all such fees received in a trust fund and
to disburse the funds in said account only in accordance with purposes
mentioned above.
Authority of the Dean to engage the services of professionals and other
persons to render service to OLA, in connection with cases being handled by
it, or whenever necessary to carry out its functions.
Authority to fund all the expenses in carrying out the expansion of the OLA
program and its operation from the LRF of the UP Law Center.
Creation of an additional item for Administrative Officer of OLA in the Law
Complex Plantilla.
1.
Vice President for Legal Affairs Hector Danny Uy said that the UP College of Law
was the first college to have an Office of Legal Aid (OLA) approved by the Supreme
Court for the practicum of its fourth year students. The idea of the OLA was
pedagogical so that the students can learn as well as help the indigents. However,
through the years, the idea of pedagogy became limited to the kinds of clients that
come to the office, which also limited the learning to those kinds of cases only.
2.
As a faculty of the UP College of Law, he explained that the proposal is to expand
the pedagogical environment available to the students by exposing them to corporate
firms similar to how the United States expanded its law schools. The OLA is not
very different from the situation in UP Manila where the doctors, who are professors,
are in the same area of rendering services to the indigents. But there is also the
Faculty Medical Arts Building (FMAB) where the faculty members are provided
with offices and can accept non-indigent clients. The difference between OLA and
FMAB is that the money earned goes to the OLA trust fund.
3.
According to Regent Albarracin, the redefinition of OLA’s purpose has a merit
because the cases will be diverse with different sectors involved. Law students need
to have exposure to all kinds of cases. He asked for the downside of the said
redefinition.
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4.
The concern of both the Faculty and the Staff Regents was the assurance that the
services for the poor sector needing legal services will not be affected by the
additional role of taking in paying clients.
5.
President Pascual said that one thing might happen is that those faculty members
who do not ordinarily volunteer to serve with the OLA may be attracted to volunteer.
6.
Regent Senator Cayetano inquired about the number of lawyers that will be involved
in supervising the students in the OLA. She is interested in having the law students
more exposed to different cases but she wanted to be clarified how it would operate.
7.
Chair Licuanan said that the proposal should be thought out a bit more in terms of
how the office is going to operate.
8.
Based on the report, Vice President Uy said that the funds will be used to involve
more faculty members of the UP College of Law. The redefined OLA will have these
faculty members included in the roster of the guidance counselors and supervising
lawyers. The Dean himself is involved in many of the corporate practices and would
know the level of services required from the paying clients.
9.
Vice President Uy said that the more important thing to consider is that the history
of the OLA did not emphasize rendering service only to a certain sector in society
but, rather the pedagogical value, which exposes the students to the practice of
profession. However along the way, the emphasis transformed into services for the
indigents. The Dean is then requesting to expand it to paying clients.
10. As a graduate of the UP College of Law herself, Regent Gonzalez-Montinola raised
some concerns regarding the OLA. First, she believes that if exposure to other types
of services and corporate practices is called for, the best exposure would be at the
law firms. Internship hours with a corporate law firm should be credited by the OLA.
Second, the case of PGH is different because PGH is a full service hospital that is
staffed by full-time servicing doctors. Lastly, she agreed with Regent Senator
Cayetano that there should be more lawyers other than the OLA Head to supervise
the law students.
11. Vice President Uy said that these observations mentioned were included in the
report. He added that the Dean is seeking the same authority of the Board to be
authorized to hire or engage the OLA students with Law firms so that they would be
exposed to varying stages or cases—from ligation to corporate and to the office
itself. In the past, students have been sent to law firms for their on-the-job trainings.
12. Regent Gonzalez-Montinola suggested to thresh out the details on how the law firms
outside UP are going to be involved in the OLA and what requirements are needed
from the students who are going to staff the office.
13. Chair Licuanan raised the following questions:
-
Who would come to OLA if they were not poor and needing your services
and why would they go to OLA?
What would the OLA provide and how would it get cases in there?
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14. Vice President Uy said that some law and non-law firms would go to the UP College
of Law to acquire the position or stand of the College of Law on some important
matters or issues. This may be regarded as planting the seed for establishing good
relationships with Congress and law firms. They also seek the College of Law
because it has the best legal library in the country. He clarified that although
exposure is important, the OLA will only accept cases with pedagogical value.
15. President Pascual asked if the action of the Board can be deferred to inform the UP
College of Law Dean about the discomfort of the Regents on the redefinition of the
purpose of OLA. If needed, the Dean could also directly respond to the issues raised
by members of the Board.
16. Regent Senator Cayetano said that the reorientation of the purpose of OLA makes
sense because it could be carved out into a niche. There are roughly 50-100 new
Congressmen every year that could benefit from having access to good lawyers. The
OLA could be marketed in such a way that it would be the one to access all the other
departments of UP for position papers and opinions.
17. President Pascual said that the Dean will be informed and requested to thresh out the
details of the concept paper. This will be presented to the Board in one of its
meetings.
Board Action: DEFERRED. The Board will invite the Dean to
present the details of the proposal and a description on
how the redefined OLA will operate.
D.
Request of President Alfredo E. Pascual for Authority to Travel to Ontario, Canada
on November 22-27, 2015 to Participate in the 49th Annual Conference of the
Canadian Bureau for International Education (CBIE) and to Visit Selected
Universities
The President would like to request return airfare, hotel accommodation, pretravel allowance, the actual cost of unsponsored meals, and allowance intended for
incidentals, all to be taken from the UP International Linkages Fund, plus his salary
during the period.
He also requests permission to use official passport and be exempted from
payment of travel tax.
E.
Request of President Alfredo E. Pascual for Authority to Travel to Kuala Lumpur,
Malaysia from 15 to 17 December 2015 to be one of the panelists at the Second Public
University Leadership and Governance Conference 2015 organized by University of
Malaya
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The President would like to request return airfare, hotel accommodation, pretravel allowance, the actual cost of unsponsored meals, and allowance intended for
incidentals, all to be taken from the UP International Linkages Fund, plus his salary
during the period.
He also requests permission to use official passport and be exempted from
payment of travel tax.
F.
Request of the College of Social Work and Community Development (CSWCD),
UP Diliman for Authority to Purchase One (1) Motor Vehicle in the Amount of
One Million Three Hundred Eight Thousand Pesos (P1,308,000.00) to be
Sourced from the internally-generated income of UP Diliman
CSWCD is requesting to purchase a 15-seater passenger van as additional
vehicle for fieldwork program. The College presently has two vans, one of which was
purchased in 1999 and needs repair from time to time. A new passenger van is needed
because of the large number of undergraduate and graduate students in Fieldwork
Program which is considered the “heart and soul” of the academic curricula in Social
Work and Community Development, Women and Development Studies, and Social
Development.
The said program entails frequent travels by faculty, fieldwork supervisors
and fieldwork students to partner institutions and communities within and outside
Greater Manila Area.
G.
Request of UP Mindanao to Purchase One (1) Unit Motor Vehicle Amounting to
One Million Eight Hundred Thousand Pesos (P1,800,000.00) to be Charged
Against the Revolving Fund 164
Currently, UP Mindanao’s three existing vehicles are almost twenty years old
and the Office of the Chancellor is spending an annual average of P150,000.00 for
their repairs in order to keep them serviceable. Although these vehicles remains
serviceable in terms of daily operations, these could no longer be considered as safe,
convenient and presentable means of transportation to shuttle guests and constituents,
especially the researchers going on the field. In particular, the researchers need a
vehicle that they can use during their field work to different provinces in Mindanao.
The existing vehicles are no longer fit for long distance travel as they have
poor air-conditioning, the interiors are already dilapidated and they break down
during travels causing inconveniences and delays. These breakdowns are also security
risks especially when these occur at night or in high risk areas. During these instances,
the constituents have no other recourse but to use their personal vehicles.
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H.
UP Gazette
Guidance from the Board on the Offer of the Quezon City Government to Buy the
Property Occupied by the Krus Na Ligas Community
Attachments:
(1) Letter of Quezon City Mayor Herbert M. Bautista
(2) UP’s comments on the original version of the bill on the Krus na Ligas (An Act
authorizing the Sale of Parcels of Land in Barangay Krus na Ligas, Quezon City to
its Legitimate and Qualified Residents, Amending for the Purpose Republic Act
No.9500, Otherwise Known as the “The University of the Philippines Charter of
2008”
(3) The version of the bill for the 3rd reading in Congress
1.
President Pascual informed the Board about a bill filed in the House of
Representatives by former Quezon City Mayor Feliciano Belmonte, Jr. The
proposed bill authorizes the sale of parcels of land in Barangay Krus na Ligas to its
legitimate and qualified residents and at the same time, amends, for the purpose, the
UP Charter of 2008.
2.
The said bill has already passed the Third Reading. If the bill will become a law,
UP will consider the condition that the valuation should be done by a third party
and will not have to deal with the individual residents. If UP has to sell the property,
it has to be to the Quezon City Government, which will take care of re-allocating
the land to the residents. Currently, the Quezon City Government is offering to buy
the Krus na Ligas property at P2,500 per square meter. However, President Pascual
said that considering the highest and best use of the land, it should be valued at
around P25,000 – P50,000 per square meter.
3.
The primary objective of the bill is to take care of the housing needs of and to
formalize the tenure of the residents in Krus na Ligas. There are many residents
who are renting from the original owners of the property there. A number of UP
students are bed spacers and some of the faculty and staff have taken living
arrangements with the owners of the properties.
On the extent of the issue of informal settlers on UP lands, President Pascual said
that there are more settlers in UP Diliman than students, faculty, and administrative
personnel combined.
4.
Many of UP’s projects cannot proceed because informal settlers are in the
designated sites of development. The faculty and staff housing approved by the
Board is still in the design phase. The plan is to relocate the housing to a place
where there are no informal settlers. That would entail additional expenditures
because it will involve a different terrain.
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5.
Other UP campuses also have problems with informal settlers. UP Cebu cannot
construct its High School building because of this problem. The same problem
exists in UP Mindanao. UP respects the rights of the people who were there even
before UP Mindanao established its facilities and has assured them of relocation
within the campus. However, it cannot make the same assurance to those who
settled there just lately.
6.
Chair Licuanan and Regent Gonzalez-Montinola suggested that the President
should constitute a formal technical working group to study the matter very
carefully. Student Regent Pangalangan, Alumni Regent Maronilla and Regent
Senator Cayetano concurred that a careful study of the situation is needed.
President Pascual said there is a team at the System level and Diliman level dealing
with the Quezon City Government. He asked the support of the Student Regent and
the Staff Regent on the matter.
7.
Regent Gonzalez-Montinola said that it is very important to coordinate with the
Quezon City Government because it was the former Quezon City Mayor Belmonte
who filed the bill and the incumbent Mayor is offering to purchase the property. He
also wanted to know if the Quezon City Government has a concrete plan for the
other informal settlers apart from Krus na Ligas.
8.
In his meeting with Quezon City Vice Mayor Joy Belmonte, President Pascual said
that the Quezon City Government official expressed commitment to help UP
address the problem with informal settlers in other areas of UP.
9.
Student Regent Pangalangan agreed with Regent Gonzalez-Montinola that UP
should know the plans of the Quezon City Government on the property because it
might just be buying the land and displace the people by force. He wanted to be
clarified on the legal aspect of selling UP’s property because he believes that the
problem is not isolated to Krus na Ligas.
10. Student Regent Pangalangan questioned the reason of the local government for the
initiative before considering a reform in the UP Charter. He wanted to see a strong
justification, within the boundary of the laws, on what is best for the interest of UP
and the local government.
11. President Pascual clarified that taxation is not the motivation behind the offer. The
motivation is to fix the tenure of the residents in Krus na Ligas so that ownership
can be established.
12. Regent Maronilla said that the prospect of selling the Krus na Ligas property
requires an absolute condition, sine qua non, which means that unless the condition
is satisfied, the selling cannot proceed. There are two conditions in this matter. First,
the Quezon City Government cannot compel the Board of Regents to pass or to
amend the Charter only for the sake of transacting the deal. Second, if the Board of
Regents will sanction the sale, it will be exonerating all illegal activities in the area
and it would be very difficult to delineate those who are formally settled and those
who are not.
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1312th BOR Meeting
29 October 2015
UP Gazette
13. Regent Maronilla requested the Office of the Vice President for Legal Affairs to
conduct a thorough study of jurisprudence because Congress cannot compel the
Board to sell any of the UP land assets.
14. President Pascual said that the law is just an enabling legislation for the Board of
Regents to sell alienable properties but the final decision is still with the Board of
Regents.
15. Regent Maronilla added that passing a resolution to amend the UP Charter might
just create more problems for UP than solutions. The best way to respond to the
letter of the Quezon City Mayor is to say that the matter will be endorsed to the
Office of the Vice President for Legal Affairs for opinion. It would be a good idea
to visit the Historical Commission to validate the historical facts involving UP
during the time of President Elpidio Quirino. Senator Regent Cayetano is not
comfortable making any statement regarding this without knowing the history and
the repercussions of the decision.
Board Action: NOTED. The matter is for further study and
discussion by the UP President with the VP for Legal
Affairs.
I.
Concerns of Regent Senator Cayetano:
1. On UAAP (University Athletic Association of the Philippines)
1.
Regent Senator Cayetano asked if the Board could be updated on the status of
the UAAP games every Board meeting. The Student Regent could very quickly
report the standing of UP in the ongoing UAAP Season 78 games.
2.
She suggested honoring the UAAP student athletes either by inviting them
during a BOR meeting or on a separate occasion by the President. She left the
decision to the President on whether to invite only the champions or also include
the second or third placers. She was sure that the student athletes would
appreciate it that the President or the Board of Regents congratulated them.
Board Action: NOTED
2. On Internationalization
1.
Regent Senator Cayetano informed the Board about her conversation with the
Philippine Ambassador to Spain on a possible international linkage of UP with
the University of Salamanca or University of Alcalá. The Ambassador has shown
strong interest to work with Philippine universities because of its rich Spanish
heritage. She inquired how she could help facilitate linkages with said
62 | Page
1312th BOR Meeting
29 October 2015
UP Gazette
universities without getting in the way of those in charge. She is willing to offer
her services to put things together.
2.
Vice President Concepcion said that her office already identified the top 20
universities with whom UP has tied up with primarily to protect the linkages
from issues on security and intellectual property.
3.
Meanwhile, the undergraduate student mobility program (MOVE UP) is being
promoted to junior and senior students.
4.
Reforms like reducing the GWA requirement from 1.25 to 1.75 are being done
to allow more students to qualify for the program. One of the challenges is to get
students to take 15-18 units of credit per semester, which is quite difficult
because some of the units in UP Diliman or in UP Manila may not have the same
course requirements as the prospective collaborating university. It is proposed
that the 15 or 18 units would be any of the following: thesis; senior elective; any
subject that has to do with sports development, arts, or civics; and an OJT. Units
earned in these subjects can be credited in UP so that students graduate on time
even if they spend a semester abroad.
5.
Regent Senator Cayetano said that UP has to be aggressive in approaching
international linkages.
6.
Regarding graduating on time and the 15-18 units, students could take a lighter
load first while abroad and make up the other units during the summer. That way,
the students could take in the whole environment and culture of other
universities.
7.
Regent Senator Cayetano asked the UP Administration to review some of its
processes particularly those that pertain to international linkages. President
Pascual said that this could be the function of a BOR Academic Committee.
8.
Chair Licuanan reiterated the suggestion that the Faculty Regent and the Vice
President for Academic Affairs organize an informal meeting that will serve as
an input to the decision of forming a Regents’ Academic Committee.
Board Action: NOTED
J.
On Regents’ Representatives at the Board
1.
Chair Licuanan raised a concern regarding the staff of Regents being present during
Board meetings to assist the Regents. The Board allowed the staff of Regent Senator
Cayetano and Regent Congressman Romulo to be present inside the Board meeting
since they are not employees of the University. There is a new development in the
case of Regent Senator Cayetano’s staff, Prof. Ranjit Rye, who is a full time
employee of the University.
63 | Page
1312th BOR Meeting
29 October 2015
UP Gazette
2.
Regent Senator Cayetano said she does not mind not having a staff inside the Board.
When there are important issues where she would like to have UP consultants, she
could just request the Board to allow them inside only for the specific issue.
3.
Chair Licuanan thanked the Regents for understanding and clarified that as a
general rule, the Regents are welcome to bring assistants and staff for as long as
they are not full time members of the UP community.
oo0oo
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11 | P a g e
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10 | P a g e
BOARD OF REGENTS
Hon. PATRICIA B. LICUANAN, Chair
Chair, Commission on Higher Education
Hon. ALFREDO E. PASCUAL, Co-Chair
President, University of the Philippines
Hon. PIA S. CAYETANO
Chair, Senate Committee on Education, Arts and Culture
Hon. ROMAN T. ROMULO
Chair, House Committee on Higher and Technical
Education
Hon. RAMON M. MARONILLA
President, UP Alumni Association
Hon. MAGDALENO E. ALBARRACIN, JR.
Member
Hon. GIZELA M. GONZALEZ-MONTINOLA
Member
Hon. GEORGINA R. ENCANTO
Member
UNIVERSITY OFFICIALS
UP SYSTEM
Prof. ALFREDO E. PASCUAL, MBA
Doctor of Pedagogy (honoris causa)
President
Prof. GISELA P. CONCEPCION, PhD
Vice President for Academic Affairs
Prof. JOSELITO G. FLORENDO, IMSME
Vice President for Planning and Finance
Prof. MARAGTAS SV AMANTE, PhD
Vice President for Administration
Prof. ELVIRA A. ZAMORA, DBA
Vice President for Development
Prof. J. PROSPERO E. DE VERA III, DPA
Vice President for Public Affairs
Prof. HECTOR DANNY D. UY, LLB, MNSA
Vice President for Legal Affairs
Hon. PHILIP IAN P. PADILLA
Faculty Regent
Prof. LILIAN A. DE LAS LLAGAS
MSc. (Trop. Med.), PhD, LLB
Secretary of the University and of the BOR
Hon. MIGUEL ENRICO A. PANGALANGAN
Student Regent
*******
CONSTITUENT UNIVERSITIES
Hon. ALEXIS M. MEJIA
Staff Regent
PROF. MICHAEL L. TAN, PhD
Chancellor, UP Diliman
Prof. LILIAN A. DE LAS LLAGAS
Secretary of the University and of the BOR
PROF. FERNANDO C. SANCHEZ, JR., PhD
Chancellor, UP Los Baños
ROF. CARMENCITA D. PADILLA, MD,
MAHPS
Chancellor, UP Manila
PROF. ROMMEL A. ESPINOSA, PhD
Chancellor, UP Visayas
PROF. GRACE J. ALFONSO, PhD
Chancellor, UP Open University
The University of the Philippines
Gazette
is
Published by the
Office of the Secretary of the University
Quezon Hall, UP Diliman Campus, Quezon City
PROF. SYLVIA B. CONCEPCION, PhD
Chancellor, UP Mindanao
PROF. RAYMUNDO D. ROVILLOS, PhD
Chancellor, UP Baguio
PROF. LIZA D. CORRO, LLB
Dean, UP Cebu
OFFICE OF THE SECRETARY OF THE UNIVERSITY
AND OF THE BOARD OF REGENTS
Lilian A. De Las Llagas
Secretary of the University and of the Board of Regents
(Professor of Public Health, UP Manila)
Virginia R. Ocampo
MSc., PhD
Assistant Secretary of the University
(Professor of Entomology, College of Agriculture, UPLB)
STAFF
Ms. Carla V. Noroña
Executive Assistant III
Mr. Glenn D. Bilbao
Administrative Officer I
Ms. Rosalinda G. Navaja
Board Secretary III
Mr. Jose Jude A. Yapit
Administrative Assistant II
Ms. Mary A. Espejo
Administrative Officer V
Mr. Dante C. Ceguerra
Administrative Assistant II
Ms. Anna Marie R. Demeterio
Administrative Officer V
Mr. Cenon E. Maximo
Administrative Assistant I
Ms. Jovita P. Fucio
Board Secretary II
Mr. Cesar R. Nilo
Administrative Assistant I
Ms. Karisha Anne E. Cruz
Administrative Officer IV
(Communications Researcher)
Ms. Virginia A. Olivera
Administrative Aide IV
Ms. Candelaria A. Bachini
Senior Administrative Assistant I
Ms. Zenaida A. Ballarta
Senior Administrative Assistant 1
Ms. Marissa P. Guzman
Administrative Assistant V
Mr. Angelito A. Santos
Administrative Aide IV
Mr. Emmanuel P. Labrador, Jr.
Custodial Worker
Editors
Prof. Lilian A. De Las Llagas
Consultant
Prof. Patricia R. P. Salvador-Daway
Gazette-in-Charge
Karisha Anne E. Cruz
Production Staff
Marissa P. Guzman
Web Administrators
Glenn D. Bilbao
Anna Marie R. Demeterio
***
Published by the Office of the Secretary of the University
Quezon Hall, UP Diliman Campus, Quezon City

DECISIONS OF THE BOARD OF REGENTS - UP OSU

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