Nashville 2016! - The National Postal Forum

Transcription

2016 NPF Exhibitor Prospectus
Awareness
Nashville 2016!
TUNE IN TO
Sales
Networking
...and create your own Music City
Success Track!
Clients
March 20-23, 2016 | Gaylord Opryland, Nashville TN
NPF Exhibitor Prospectus |
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The 2016 National Postal Forum is organized by respected, renowned and powerful leaders in
the mailing and shipping industry. This multidisciplinary program includes companies that partner with the Postal Service to provide end users with the broadest choice of services. Companies that integrate the USPS logistical advantage to supply greater and more efficient delivery
options will also be featured at this year’s Forum. This platform will provide an ideal forum for
mailers, marketing managers, shipping services, USPS representatives and product/service
suppliers to share and disseminate knowledge and information on using the mail more efficiently to improve your company’s bottom line.
Attendees and Exhibitors alike will have the opportunity Tune In To education, networking and
solutions that will move our mailing and shipping industry forward.
The NPF is the only Forum for 2016 that delivers qualified business prospects, four
days of powerful sessions, workshops, networking opportunities and state-of-the-art
technology directly to you — combining a three-day, person-to-person trade show event
at the Gaylord Opryland Hotel and Convention Center in Nashville, TN.
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Why Mailing and Shipping industry leaders attend the NPF
• Purchasing USPS and industry supplier products and services;
• Exploring an abundance of options in state-of-the-art technology and services;
• Learning to improve efficiency and profitability;
•N
etworking and connecting with customers, industry suppliers and USPS executives
at all levels;
• Enhancing professional skills and worth;
• Keeping up-to-date on new postal products and services, technologies, rates and issues;
• Hearing directly from the Postmaster General and USPS officers.
Why your company should Exhibit at NPF
• Meet face-to-face with qualified buyers;
• Generate new sales leads;
• Increase customer awareness;
• Enhance product positioning;
• Reinforce existing customer relationships;
• Network with customers, industry suppliers and USPS executives at all levels;
• Develop prime and subcontractor business.
2016 NPF Trade Show Hours
Monday, March 21, 2016.......................9:30 AM – 4:00 PM
Tuesday, March 22, 2016......................9:30 AM – 2:00 PM
Exhibitor Reception.................................5:00 PM – 6:30 PM
Wednesday, March 23, 2016...............9:00 AM – 12:00 PM
Note: Attendee lunch will be held in the Exhibit Hall
Monday and Tuesday from 12:00 – 1:30 PM
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NPF Attendees Are Seeking Your Solutions!
$22 billion
Attendees have a $22 billion dollar budget
for USPS products and services.
$500,000+
Over 86% of attendees
have postal budgets of $500,000 or more.
71%
74%
Over 71% of attendees will spend
3-5+ hours in the hall.
74% of NPF attendees rank the trade show
very important motivator for attending.
NPF Attendee Job Responsibility
Administration 4%
Transportation/
Logistics 3%
NPF Attendee Industry
Other 5%
Financial Services 2%
Information
Technology 6%
Presort 3%
Association 2%
Fulfillment 5%
Client Service/
Postal Relations 13%
Mail Service/Mail
Management 40%
Retail 5%
Mail Services
Providers 25%
Government 7%
Sales/Marketing
Development 15%
Operations/
Manufacturing/
Production/
Quality Assurance
16%
Publishing 8%
Other 5%
Non-Profit
11%
College/
University 9%
Publishing 8%
Print 10%
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| 2016 NPF Exhibitor Prospectus
35%
Over 35% of exhibit hall attendees
commited to making purchases!
30%
New influencers and decision makers continue to
attend the NPF! 30% of attendees are first timers.
55%
55% of the first timers are
first time companies!
Nashville, TN Snap Shot
➢ 150 Million People live within 650 Miles of Nashville – That is 50% of the U.S. Population
➢ 40 Million People live within 300 Miles of Nashville
➢ More than 117,000 students attend the Nashville region’s higher education institutions
➢ No. 2 Best Business Climate
➢ No. 2 Best Infrastructure
➢ No. 3 Best in Festivals
➢ No. 4 Workforce Training Leaders
➢ No. 7 Automotive Employment Leaders
➢ No. 9 Best for Tech Jobs
➢ No. 12 Best Metro Area for STEM (science, technology, engineering, math)
NPF Trade Show statistics were collected from post Forum conference surveys and questionnaires over the past two years.
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Increase Brand Awareness and get NOTICED!
The National Postal Forum Promotional Program
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• More than 80,000 direct mail pieces to previous and prospective attendees featuring new target lists
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romotional sales kits distributed to the USPS Sales Force and Postal Customer Council representatives to promote the event
• Continually updated NPF Web site containing the most current information
• Publication articles, advertisements and social media reaching approximately 400,000 industry professionals
• Frequent email messaging and PR releases
• NPF news brief promotion emailed biweekly
• Social updates on NPF Facebook, LinkedIn, Twitter and Blog pages
• Promotion at National Postal Customer Council Day
• Exclusive USPS endorsement of the NPF
Call 703-293-2313 for available sponsorship and advertising opportunities, or email [email protected].
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Long-term business relationships begin with Exhibit Hall contacts!
Explore the marketing opportunities and make your selection on the
attached Promotion Order Form!
Standard Booth Includes:
Benefits: You may customize your booth to your specifications ensuring that your company’s name and branding stay
consistent, and design and build your booth to your company’s product and service offering
• 8’-high back drape, 3’-high side drape, one identification sign
• Four complimentary badges that allow access to the Exhibit Hall, NPF Sessions and Networking Receptions
• Company and product listing in the on-site NPF Program/Exhibit Hall Guide
• Company and product listing in the online expo
• Complimentary Exhibit Hall passes for exhibitors to distribute to customers
• Sponsor and Co-Sponsor opportunities
• Discounted rates on advertising in the on-site NPF Program/Exhibit Hall Guide
• Access to registered attendee mail list for exhibitor promotions
• Upgraded show floor promotions to increase traffic flow
• Complimentary dessert and coffee breaks in the Exhibit Hall for all
• Special prize drawings
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0 of 15 Exhibit Hall Hours are Exclusive Attendee Hours that include
two attendee luncheons
• 24-hour security service
Booth Price: $4,150 per 10’x10’ space
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Sponsorships
The following sponsorships are your unique opportunity to reach out to all National Postal Forum attendees. Combine
sponsorship recognition with NPF exhibition participation and increase the success of attracting your target audience.
Organizations that have previously sponsored or co-sponsored an event will have first right to participate in the sponsorship program for the next National Postal Forum. The National Postal Forum, however, reserves the right to exclusively
sponsor any of the offered opportunities.
Sponsor and Co-Sponsor recognition
package includes:
• Recognized by advertisement in the on-site NPF Program/
Exhibit Hall Guide and Trade Show Map and Guide
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pecial designation by company listing in the NPF
Program/Exhibit Hall Guide
• Prominent on-site signage
In addition to the sponsorship recognition package, sponsor
will be recognized through signage at each prize drawing
station and on the promotional handout in the registration
bags. Sponsorship is for each prize drawing that occurs
Monday through Wednesday in the Exhibit Hall.
Sponsor Contribution: $500 per drawing
• Company logo displayed on the “Wall of Honor”
Prize Drawing and Ticket Listing
• Special designation on name tags
In addition to the sponsorship recognition package, exhibitors will advertise company/booth prize or give away by
being listed on a printed ticket for each attendee. Prizes will
be announced at 11 am on Wednesday at the Networking
Lounge and Prize Drawing stage in the exhibit hall. Winners
will be sent to participating companies to pick up their prize.
Winners do not necessarily need to be present to win.
• Complimentary tickets for sponsored event
• Recognized on the NPF Web site
Continental Breakfasts
In addition to the sponsorship recognition package,
extensive signage will be placed at three morning
continental breakfast food and drink stations.
Co-Sponsor Contribution: $500
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Daily Prize Drawings in Exhibit Hall
Co-Sponsor Contribution: $500
Floor Clings
Gaming Opportunities in Exhibit Hall
sponsors will receive one 37”x 38” (approximate size) Floor
Cling Advertisement that will be placed in high traffic areas.
sponsors will have an opportunity to participate in a traffic
building, interactive game with attendees. Attendees must
be present to win. Details to follow.
Co-Sponsor Contribution: $500 per sponsor
Sponsor Contribution: $1,000 per sponsor
Dessert and Coffee Stations in the Exhibit Hall
extensive signage will be placed at the dessert stations on
Monday and Tuesday in the Exhibit Hall.
Co-Sponsor Contribution: $1,000 per sponsor
Hanging Banners
In addition to the sponsorship recognition package, a
banner with sponsor’s company advertisement will be
prominently displayed.
Sponsor Contribution: (Quote to be provided)
Water for Session Breaks
the sponsoring company logo will be placed on the water
stations.
Sponsor Contribution: (Quote to be provided)
Printing Stations
In addition to the sponsorship recognition package, signage
will be placed at the printing stations and company logo will
be added to the computer home page.
NPF Orientation Session
Be part of this highly useful and entertaining review of the
National Postal Forum. This is a great opportunity to reach
NEW, first-time attendees at the Forum. In addition to the
sponsorship recognition package, sponsoring companies
will receive signage in the workshop, and receive recognition
with the session listing in the on-site NPF Program/Exhibit
Hall Guide.
Trade Show Map and Guide
In addition to the sponsorship recognition package, the
sponsor’s company logo ad will be printed on the Trade
Show Map and Guide.
Co-Sponsor Contribution
(half-page back cover ad): $2,500 per sponsor
(inside business-card-size ad): $800 per sponsor
Peer-to-Peer Roundtables
Lanyards
sponsoring companies will receive signage at the session
and on the directional sign and receive recognition with
the session listing in the on-site NPF Program/Exhibit Hall
Guide.
Sponsor Contribution: $1,000
USPS Executive-Led Sessions
sponsors will receive signage at the session and on the
directional sign and receive recognition with the session
listing in the on-site NPF Program/Exhibit Hall Guide.
Exclusive Sponsor Contribution: $3,000
NPF Workshop Sessions
sponsors will receive signage at the session and on the
directional sign and receive recognition with the session
listing in the on-site NPF Program/Exhibit Hall Guide.
(one sponsor per session)
sponsor will produce the lanyards with company logo for
approximately 4,000 attendees to wear on-site.
Coffee Cup Holder
In addition to the sponsorship recognition package, card
board coffee cup holders with sponsor’s logo will be placed at
three morning continental breakfast food and drink stations.
Co-Sponsor Contribution: $3,000
Notepads
notepads will be placed in each Forum attendee’s tote bag
for use throughout the meeting. Sponsoring company’s logo,
will be printed on the pads.
Writing Instruments
In addition to the sponsorship recognition package, a
high-quality writing instrument will be placed in each
Forum attendee’s tote bag to use throughout the meeting.
Sponsoring company’s logo will be printed on the pens.
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Forum Directional Signage
Relaxation Station
sponsor’s company logo will be printed alongside the NPF
logo on all directional signage located throughout the NPF.
Prominently located in the Exhibit Hall, attendees remain
fully clothed and sit in a specially designed chair to receive
a massage of the back, shoulders, arms, neck and hands.
sponsoring company will receive prominent signage at the
station, a company representative may greet guests, and
sponsoring company may provide massage therapists with
shirts, hats or other clothing bearing sponsor’s company logo.
Opening Reception
extensive signage will be placed at food and drink stations
throughout the reception. For the Exclusive Sponsor,
additional advertisement opportunities will be provided as
well as the NPF Attendee Registration list to promote the
event and the sponsorship.
Sponsor Contribution: Approximately $10,000
(Quote to be provided)
Cyber Station
extensive signage will be placed at the Cyber Station.
Exhibitor Reception
extensive signage will be placed at food and drink stations
throughout the reception. For the Exclusive Sponsor,
additional advertisement opportunities will be provided as
well as the NPF Attendee Registration list to promote the
event and the sponsorship.
Wednesday Evening Closing Event
In addition to the sponsorship recognition package, extensive signage will be placed throughout the dinner and
event. For the Exclusive Sponsor, additional advertisement
opportunities will be provided as well as the NPF Attendee
Registration list to promote the event and the sponsorship
and VIP seating.
Prominently located in the Exhibit Hall, the APP Tech Lounge
will be set-up with go-to experts that have their fingers on
the pulse of the tech industry and solutions for productivity,
travel and other interests. Information on the NPF onsite
APP will also be accessible in this booth. In addition to the
sponsorship recognition package, sponsoring company will
receive prominent signage at the station, and a company
representative may greet guests.
Hotel Keys
In addition to the sponsorship recognition package, the
sponsoring company’s name and logo will be printed on
the keys of the NPF Headquarters Hotels. The keys will be
distributed to attendees over the peak nights of the Forum.
Attendee Badge
In addition to the sponsorship recognition package, sponsor
may place company logo and information on badge to be
distributed to all attendees.
extensive signage will be placed throughout the luncheon.
For the Exclusive Sponsor, additional advertisement
opportunities will be provided as well as the NPF Attendee
Registration list to promote the event and the sponsorship
and VIP seating.
Attendee Bags
sponsor may place company logo and information on the
registration bags.
Wednesday Luncheon
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APP Tech Lounge
Golf Tournament
the sponsor’s logo will be printed on golf ball/tee sets.
Maximum players – 144
Co-Sponsor (or per hole) Contribution: $1,000
To place an order, check the sponsorship opportunities you would like to participate in on the
enclosed Promotion Order Form. A confirmation with accompanying invoice will be sent to you.
Pre-Show Mailings
As a value-added service, exhibitors may promote their
products and services to NPF attendees through pre-show
mailings. The National Postal Forum must approve all
promotional pieces in advance. Promotional items must tie
in the company’s participation and products being displayed
at the National Postal Forum. Promotional mailings may be
scheduled to drop as early as February 29, 2016.
Exhibitors may mail to Mailing Industry Attendees, USPS
and/or Exhibitors. The charge to mail to the pre-event
mailing list is a flat fee of $500 to the NPF. Please contact
Mary Guthrie, 703-293-2313 or [email protected], with
inquiries and for quotes for printing and processing.
Registration Bag Insert Promotion
Put your company product and services information in the
hands of mailing industry personnel who are attending the
Forum to learn about and purchase the latest in mailingindustry technology. Approximately 2,000 National Postal
Forum attendees receive, on-site, a registration bag filled
with the official NPF Program/Exhibit Hall Guide and other
Forum information. All information must be approved by
NPF. Flyers must be provided by participating companies
and received at NPF Headquarters by March 4, 2016. To
order, check the Registration Bag Insert Promotion box on
the enclosed Promotion Order Form. A confirmation and
accompanying invoice will be sent to you.
Flyers are accepted on a first-come, first-served basis.
Cost: $2,000
Publication Advertising
The National Postal Forum Program and Exhibit Hall
Guide will be combined into one publication that will be
distributed on-site to approximately 4,000 mailing industry
professionals. The NPF Program/Exhibit Hall Guide contains
detailed information on the keynote address, business
sessions, special events, product and contact information
for all exhibitors, floor plans and all information needed to
take maximum advantage of the NPF Forum.
Advertising Options
Four-Color Ads—NPF Program/Exhibit Hall Guide
8.5” x 11” ad size, full page*............................... $1,500 per ad
8.5” x 5.5” ad size, half page* ............................ $1,000 per ad
Page one (opposite cover 2) – 8.5” x 11”.................... $3,000
Cover 2 (inside front cover) 8.5” x 11”...........................$3,000
Cover 3 (inside back cover) 8.5” x 11”...........................$3,000
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Back two pages of NFP Program matrix
8.5” x 11” each..................................$3,000 each page
Corner Ads 3” x 3” ad..................................$500 per ad
*Page trim size is 8.5” x 11”; minimum 1/8” additional required per bleed.
Position guarantees are not available. The National Postal
Forum reserves the right to position ads within the NPF
Program/Exhibit Hall Guide at its sole discretion. NPF
reserves the right to reject ads that, in its opinion, are
inappropriate for NPF publications.
Call or email Mary Guthrie at 703-293-2313,
[email protected] for specs.
Closing Date — 2016 NPF Ad Insertion Orders due
— February 12, 2016.
Artwork must be delivered to NPF by February 19, 2016.
Check off the ads you would like to place on the enclosed Promotion Order Form. Send application and artwork to:
Mary Guthrie, National Postal Forum, 3998 Fair Ridge Drive, Suite 150, Fairfax, VA 22033-2920
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• NPF Exhibitor Prospectus
SPACE APPLICATION AND CONTRACT
for Standard Booth
2016 NATIONAL POSTAL FORUM
Gaylord Opryland | Nashville, TN | March 20-23, 2016
COMPANY____________________________________________
CITY________________________________________________
TELEPHONE __________________________________________
CONTACT NAME________________________________________
EMAIL_______________________________________________
BOOTH ASSIGNED
ADDRESS________________________________________________
STATE_____________________ ZIP+4_________________________
FAX____________________________________________________
TITLE___________________________________________________
WEBSITE________________________________________________
PRODUCT CATEGORY:
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Addressing/Barcode Printers
Automation Equipment
Bag/Tray Tagging Systems
Barcoding/Sorting Systems
Certified Mail
Classification Reform Products/Software
Computer Systems
Consolidators
Database/Postal Software
Direct Mail Service Bureaus
Distribution Services
Encoding/Barcoding Desks
Envelopes/Self-Mailers
Facilities Management
Floor Matting
Folding Equipment
Forms Processing Equipment
Fulfillment Services
Furniture Systems
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Presort Service Bureaus
Production Mail Systems
Protective Packaging Materials
Roll Feed Equipment
Scales and Registers
Self-Mailing Systems
Signs
Stamp Affixers
Strapping/Binding Systems
Tabbing Equipment/Supplies
Trade Associations
Trade Publications
Training Software, Programs
and Publications
❑ Transportation Services
❑ Tray Sleeving
❑ Web Printers
High-Speed Laser Printing Systems
Incoming Mail Sorters
Inkjet Printers
Inserters and Accessories
Integrated Logistical Services
Internal Tracking Systems
International Mail Services
Labelers/Labeling Systems
Mail Carts and Accessories
Mail Courier Bags
Mail Delivery Systems
Mail Extractors
Mail Openers (Low Volume)
Mailboxes/Systems
Mailing Products/Services
Manifest/Shipping Systems Outsourcing
Plastic Pallets
Postage Meters/Machines and Supplies
Postal Management Systems
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❑ Other PRODUCT/SERVICE DESCRIPTION:
❑ Our booth copy appears on the attached sheet. ❑ Please use the description that appeared in the previous Forum Exhibit Hall Guide.
To help us in assigning your booth location, please list the full names of competitors you do NOT wish to be near:
Please list companies you do not mind being near:
BOOTH PRICE:
$41.50 per square foot or $4,150.00 per 10’x10’ space
BOOTH LOCATION PREFERENCE:
Booth spaces are assigned on a first-come, first-served basis. Initial booth assignments will be made
in January 2016. 50% of the total payment is due with the signed Space Application and Contract. The
remaining balance is due by February 1, 2016. After February 1, 2016, 100% of the total payment is
due with the signed Space Application and Contract. Make checks payable to NPF-TN and return to the
address listed below.
2nd choice___________________________________
Booth size: 1st choice____________________________________
Total cost of space requested: $ 3rd choice____________________________________
4th choice____________________________________
Amount of deposit enclosed: $ SPECIAL EXHIBITOR FOOD AND BEVERAGE PACKAGE
QTY
As an exhibiting partner at the National Postal Forum, you are presented with ____ Lunch in the Exhibit Hall Monday and Tuesday - $35.00 per luncheon per person
a variety of opportunities to attend networking events throughout the Forum. ____ Wednesday Luncheon with Guest Speaker - $50.00 per person
To the right are the functions that are not included in the exhibitor package. ____ Wednesday Closing Event - $ 100.00 per person
If interested, please complete and return with payment and we will provide
access onsite.
This is an application for exhibit space at the 2016 National Postal Forum. I/We have read and agree to comply with the Rules and Regulations as set forth on the reverse side of this
contract. This is a contract entered into with the National Postal Forum, not with the United States Postal Service.
Authorized Signature________________________
Title____________________________________ Date____________________________________
Inquiries to: Mary Guthrie, 703-293-2313, Fax: 703-218-5020
Laurie Woodhams, 703-293-2329
Send this application and your deposit to:
National Postal Forum, 3998 Fair Ridge Dr, Ste. 150, Fairfax, VA 22033-2920
Total Cost
Deposit Balance Due Check #
Charge $
Card #
Signature DATE RECEIVED (NPF)
Date of Check
To:
AMEX
MC
VISA
Exp. Date
DISCOVER
RULES AND REGULATIONS
QUALIFICATION OF EXHIBITORS: The Exhibitor hereby certifies that it has products and services that are offered and work for the mutual improvement of the
U.S. Postal Service by promoting cooperation between mail users and the U.S. Postal Service; that the products and services fully comply with U.S. Postal Service
regulations to the extent of their applicability. The National Postal Forum (NPF) reserves the right to cancel any contract at any time for noncompliance.
ASSIGNMENT OF EXHIBIT SPACE: Assignment of space will be determined by NPF based on first-received, first-assigned basis, the character of the proposed
exhibits, individual requirements and preferences as to the location for each Exhibitor. The NPF reserves the right to relocate display areas for the benefit of the
Exhibitor or for the betterment of the exhibition. No exhibit space application shall be valid until accepted by NPF.
PAYMENT FOR EXHIBIT SPACE: Booth spaces are assigned on a first-come, first-served basis. Initial booth assignments will be made in January 2016. 50% of
the total payment is due with the signed Space Application and Contract. The remaining balance is due by February 1, 2016. After February 1, 2016, 100% of the
total payment is due with the signed Space Application and Contract. Make checks payable to NPF-TN and return to the address listed on the reverse side.
CANCELLATIONS: Cancellation requests must be sent in writing to the attention of NPF Exhibits. Note: 50% of the total exhibit space cost is nonrefundable.
If cancellation notice is received after February 1, 2016, the exhibitor is liable for the total exhibit space cost and no refund will be granted.
EXHIBIT BOOTH DESIGN AND USE OF EXHIBIT SPACE, STANDARD FURNISHINGS: Each Exhibitor is furnished with standard booth equipment consisting
of 8'-high back drape, 3'-high side drape and one company identification sign. The display should be in good taste and in keeping with the general tone of the
show. The display should not interfere with or detract from adjoining exhibits. These provisions are subject to enforcement at the discretion of Show Management. Linear booths (10'x10', 10'x20', etc.) must confine their exhibits to not more than 8' height along the back wall and no more than 4' height along the side
rail. However, linear exhibits may be structured above the side rail if the structure extends no more than 4' forward from the back of the booth. Island booths
(independent booths, with no shared common wall) may construct displays up to 16' in height provided that portions of the display over 8' in height are at least 10
linear feet from the closest neighboring Exhibitor. Exceptions must be approved in writing by Show Management. Exposed unfinished sides of exhibit backgrounds
must be draped to present an attractive appearance. In the event the Exhibitor is not available, the decorator, with the approval of the Show Management, will
provide draping deemed necessary and charge the Exhibitor. Exhibitors planning to use special equipment or construction are required to submit their plans upon
submission of the space contract to be certain that the plans comply with all regulations.
OFFICIAL SHOW DECORATOR/GENERAL SERVICE CONTRACTOR: The official show decorator is selected for quality of service and pricing. Prior to the show,
an Exhibitor Service Manual will be sent to the Exhibitors and will include information regarding furnishings, shipping and drayage, electrical, telephone and
other services.
SUBCONTRACTOR SERVICES: NPF will designate contractors to perform work that may be ordered at the Exhibitor’s expense. In no event shall NPF be responsible for the conduct of contractors or their employees. NPF assumes no responsibility for failure to perform by contractors, their charges or any other matter relating
to contractors of the Gaylord Opryland. The foregoing includes services rendered to the Exhibitor including, but not limited to, carpenters, electricians, plumbers,
decorators, etc.
INSURANCE: All Exhibitors, their contractors and suppliers working in the Exhibit Hall are required to carry liability insurance. Exhibitors must operate and maintain
their exhibit so that no injury will result to any person or property. Every reasonable precaution is taken by the exhibition location and NPF to safeguard and protect
the Exhibitor’s property while at the exhibition. All Exhibitors are strongly urged to obtain full-coverage temporary insurance for their merchandise and
displays while in transit and while at the exhibition.
LIABILITY: The Exhibitor agrees to make no claims against NPF, the U.S. Postal Service, its employees, the hotel or convention center or official contractor for
loss, theft, damage to goods, or injury to the Exhibitor or its employees while in the exhibition area, nor for any consequential damage to his business for failure to
provide space for the exhibit or for the failure to hold the Forum as scheduled as a result on any action by NPF, the U.S. Postal Service or its employees. Exhibitor
assumes entire responsibility and hereby agrees to protect, indemnify, defend and save the NPF, U.S. Postal Service, the Gaylord Opryland and its employees and
agents harmless against all claims, losses and damages to persons or property, government charges or fines, and attorneys; fees arising out of or caused by Exhibitor’s installation, removal, maintenance, occupancy or use of the exhibition premises or part thereof, excluding any such liability caused by the sole negligence
on the Gaylord Opryland and its employees and agents. If NPF should be prevented from holding the Exhibition for any reason beyond NPF’s control (such as, but
not limited to, damage to the building, riots, strikes, acts of government or acts of God) or an Exhibitor cannot occupy the assigned exhibit space due to reasons
beyond NPF control, then NPF has the right to cancel the Exhibition or any part thereof, with no further liability to the Exhibitor other than a refund of exhibit space
fees, less a proportionate share of the exhibition cost incurred. Damage to Property caused by an Exhibitor must be paid for by that Exhibitor. Do not paint, tape,
nail, screw, drill, tack, etc. anything to the walls, columns, floors, ceilings or any permanent fixture of the building or to another Exhibitor’s display or to the official
service contractor’s display materials.
CATERING: Food and beverages must be purchased from the official caterer at the Gaylord Opryland, unless incident to the Exhibitor’s product line, where a
waiver must be requested in writing to Show Management.
INSTALLATION, EXHIBIT HOURS AND DISMANTLE OF EXHIBITS: Exhibitor move-in is as follows:
Installation: Sat., March 19, 8:00 am–5:00 pm; and Sun., March 20, 8:00 am–5:00 pm.
All exhibits must be set by 5:00 pm on Sun., March 20 to facilitate cleaning the Exhibit Hall.
EXHIBIT HOURS: Mon., March 21, 9:30 am–4:00 pm; Tues., March 22, 9:30 am–2:00 pm. (closes 2:00 pm–5:00 pm and reopens 5:00 pm–6:30 pm for Exhibitor Reception); Wed., March 23, 9:00 am–12:00 pm.
DISMANTLE: Wed., March 23, 12:00 pm–8:00 pm; and Thurs., March 24, 8:00 am–5:00 pm.
EXHIBIT CONDUCT: The following practices are prohibited by the NPF: 1. Noisy electrical or mechanical apparatus interfering with other Exhibitors; 2. Sales of
products or samples for cash, check or credit card on the show floor; 3. Canvassing or distribution of any material outside the Exhibitor’s own space; 4. Competitive events that distract from the meeting and exhibition; 5. Subleasing of exhibit space; 6. Use of billboard advertisements and/or displays or signs outside the
exhibit area; 7. Soliciting participation in surveys or otherwise harassing registrants; 8. Publicizing and/or maintaining any extracurricular activities, inducements,
demonstrations or displays away from the exhibit area during the meeting and exhibit hours; 9. Entry into another Exhibitor’s booth without permission; 10. Photographing or examining another Exhibitor’s equipment without permission; 11. Smoking in the Exhibit Hall nonsmoking areas; 12. Playing of copyrighted music that
is not properly licensed.
FIRE PROTECTION: All display material must be flameproofed and subject to inspection by the local Fire Department. No flammable fluids or substances may
be used or shown in booths. Gasoline-driven vehicles must be drained of gasoline prior to being moved on the premises. Batteries must be disconnected and the
cables taped. Gas tanks must be sealed.
12
PROMOTION ORDER FORM
NAME
COMPANY NAME
ADDRESS
CITY
STATEZIP
TELFAX
EMAIL
SELECT THE PROMOTIONAL OPPORTUNITIES YOU WOULD LIKE TO PARTICIPATE IN AND RETURN THIS FORM TO:
Mary Guthrie, National Postal Forum, 3998 Fair Ridge Drive, Suite 150, Fairfax, VA 22033-2920
Tel: 703-293-2313 • Fax: 703-218-5020 • Email: [email protected]
Laurie Woodhams • Tel: 703-293-2329 • Email: [email protected]
Sponsorships
❑ Continental Breakfasts
❑ Hanging Banners
Co-Sponsor Contribution................................ $500 per sponsor
Sponsor Contribution.............................. (Quote to be provided)
❑ Daily Prize Drawings in Exhibit Hall
Sponsor Contribution.....................................$500 per drawing
❑ Printing Stations
Sponsor Contribution.................................. $1,000 per sponsor
❑ Prize Drawing and Ticket Listing
Sponsor Contribution.....................................$500 per drawing
❑ Floor Clings
Co-Sponsor Contribution................................ $500 per sponsor
❑ Trade Show Map and Guide
(half page back cover ad)........................... $2,500 per sponsor
(inside business-card-size ad)....................... $800 per sponsor
❑ Dessert and Coffee Stations in the Exhibit Hall
Co-Sponsor Contribution............................. $1,000 per sponsor
❑ Lanyards
Sponsor Contribution..................................................... $3,000
❑ Water for Session Breaks
Sponsor Contribution.............................. (Quote to be provided)
❑ Coffee Cup Holder
❑ NPF Orientation Session
❑ Notepads
Sponsor Contribution.................................................... $4,000
❑ Peer-to-Peer Roundtables
❑ Writing Instruments
Sponsor Contribution.................................................... $4,000
❑ USPS Executive-Led Sessions
Exclusive Sponsor Contribution...................................... $3,000
❑ Forum Directional Signage
❑ NPF Workshop Sessions
❑ Opening Reception
Exclusive Sponsor Contribution...................................... $7,000
(one sponsor per session)
❑ Gaming Opportunities in the Exhibit Hall
13
❑ Exhibitor Reception
❑ Golf Tournament
Co-Sponsor................................................ $1,000 per sponsor
Exclusive Sponsor Contribution.................................... $15,000
Co-Sponsor or Hole........................................................ $1,000
❑ Wednesday Closing Event
Pre-Show Mailings
For more information, please contact Mary Guthrie at
703-293-2313 or [email protected].
❑ Attendee Badge
❑ Wednesday Luncheon
Registration Bag Insert Promotion
❑ Cost: ........................................................................$2,000
Sponsor Contribution................................................... $10,000
Publication Advertising
❑ Relaxation Station
Four-Color Ads — NPF Program/Exhibit Hall Guide
Sponsor Contribution............................ Approximately $10,000
❑ 8.5”x11” ad size, full page............................ $1,500 per ad
❑ 8.5”x5.5” ad size, half page.......................... $1,000 per ad
❑ Cyber Station
❑ Page one (opposite cover 2) – 8.5”x11”.................. $3,000
❑ App Tech Lounge
❑ Cover 2 (inside front cover) 8.5”x11”...................... $3,000
❑ Hotel Keys
Sponsor Contribution............................ Approximately $11,000
❑ Attendee Bags
❑ Cover 3 (inside back cover) 8.5”x11”...................... $3,000
❑ Back pages of NPF Program matrix 8.5”x11”
.................................................................... $3,000 each page
Corner Ads – NPF Program/Exhibit Hall Guide
❑ 3”x3” ad size................................................... $500 per ad
QUESTIONS ON BOOTH SPACE OR ANY PROMOTIONAL ITEMS
call Mary Guthrie at 703-293-2313 or Laurie Woodhams at 703-293-2329
or send email to [email protected] or [email protected].
14
2016 NATIONAL POSTAL FORUM
PARTNER COMPANIES
The NPF is honored to acknowledge our partners and sponsors who have contributed their time and efforts to facilitate
Tuning In To Success. We recognize their support and thank them for their continued patronage.
Double Envelope
First Mile
BeCode US, Inc.
Electronic Output Solutions
Blazar Communications
ALG WorldWide Logistics
2016
NATIONAL POSTAL FORUM
AFFILIATE PARTNER
Datamark, Inc.
Data-Pac Mailing Systems
Corporation
Grayhair Advisors
Envy Pack
2016
AFFILIATE PARTNER
2016
AFFILIATE PARTNER
Escher Group
®
Firstlogic
Solutions
®
15
2016
AFFILIATE PARTNER
ID Mail Systems, Inc.
Image Architects
Mail: The Journal of
Communication Distribution
2016
AFFILIATE PARTNER
2016
AFFILIATE PARTNER
Mailers Technical Advisory
Committee (MTAC)
NFocus
Postage One
Mailers Haven
2016
AFFILIATE PARTNER
Postal Customer Council
(PCC)
2016
AFFILIATE PARTNER
2016
AFFILIATE PARTNER
2016
AFFILIATE PARTNER
Matrix Label
Off the Wall Magnetics
Postmatic Inc.
OnTrac
Kern, Inc
ProcessWeaver, Inc.
National Alliance of Standard
Mailers & Logistics
2016
AFFILIATE PARTNER
Pallet Wrapz, Inc.
2016
Quad/Graphics
AFFILIATE PARTNER
2016
AFFILIATE PARTNER
2016
AFFILIATE PARTNER
Lob.com
National Association
of Presort Mailers
Response Envelope Inc.
www.presortmailer.org
National Postal Museum
16
Payscan America Inc.
2016
AFFILIATE PARTNER
USPS Business Service
Network: eService
USPS Global Business
Salsbury Industries Mailboxes.com
Stericycle Inc.
Sensible Technologies Inc.
Taradel
2016
AFFILIATE PARTNER
U.S. Postal Inspection Service
a Segerdahl company
US Small Business
Administration
2016
AFFILIATE PARTNER
®
2016
AFFILIATE PARTNER
High Response Direct Mail
United States Postal
Service/PCCAC
Shipsurance Insurance
Services Inc.
2016
AFFILIATE PARTNER
USA Images
formally
Xantè Corporation
QUESTIONS on booth space or any promotional items:
call Mary Guthrie at 703-293-2313 or Laurie Woodhams at 703-293-2329 or email [email protected]
or [email protected].
2016
A special recognition goes out to all NPF Affiliate Partners who have made extraordinary contributions to help
make the 2016 NPF all it can be!
AFFILIATE PARTNER
Visit the NPF Web site at www.NPF.org
17
Create your own Music City Success Track!
March 20-23, 2016 | Gaylord Opryland, Nashville TN

Nashville 2016! - The National Postal Forum

Transcription

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