colsubsidio convention center

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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s
Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
Contents
Page
This prospectus aims to make your participation more
efficient at Conference and Expo Datanet Bicsi.
Here you may find key issues about the event's
organization and performance. Should you have any
further concern, please refer to our website:
www.expodatanet.com
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Organizing Committee
Floor Plan
Booth Components
Venue
Schedule and conditions for
goods entry
Basic Rules - booth installation,
dismantling and decoration
Right of Space Use
General Safety and Security
Measures
Complementary activities
Organizing Committee
Bogota +57 [1] 381 9215
Mexico +52 [55] 4170 8330
Miami +1 [305] 285 3133
Medellin +57 [4] 248 1405
Argentina +54 [11] 5917 5403
Milena Castaño | Ext. 42
Logistic Coordinator
[email protected]
May 4-5, 2016
COLSUBSIDIO CONVENTION CENTER
BOGOTA, COLOMBIA
Alejandra García Vélez | Ext. 59
Project Manager
[email protected]
Albeiro Cortés López | Ext. 44
Conference Program Attendance
Coordinator
[email protected]
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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s
Prospectus
Floor plan
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
To see an updated floor plan, visit www.expodatanet.com
COLSUBSIDIO CONVENTION CENTER | EL CUBO
Carrera 30 NQS No. 52-77 • Phone number: +57 (1) 746 5353 • Bogota, Colombia
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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
BOGOTA, COLOMBIA | MAY 4-5, 2016
Exhibitor’s
Prospectus
www.expodatanet.com
Booth components
Before, during and after the event,
you can access the event’s facts
and information at
www.expodatanet.com
Cost per sq.m USD 60
A standard booth is equipped with:
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Melamine panelling
Panels 8 ft high
A fascia carrying your company name
1 two-plug polarized electrical outlet up to 1000w.
1 desk
2 black chairs
Venue
COLSUBSIDIO CONVENTION CENTER | EL CUBO
Carrera 30 NQS No. 52-77 • Phone number: +57 (1) 746 5353 • Bogota, Colombia
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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s
Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
Schedule and conditions for goods entry
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• All of the furniture and equipment required to be introduced to the
convention center for the development of the event shall enter through
the Truck Entrance for unloading on 53th Street, and it must be
accompanied by a previously prepared listing with a complete
depiction of all and any good, including its serial number. (ENTRY
FORM: Find a template at the end of this prospectus).
• As an exhibitor, you shall be directly in charge of handling the goods
to be on display from the hotel entrance to the show place. Neither
the event nor the convention center have staff devoted to mounting.
Therefore you shall be the sole responsible of this task.
• Safeguarding and watching over your goods shall also be your
responsibility. The customer shall state all of his/her furniture and
equipment are covered by an insurance policy, so the convention
center or the Event’s organizer shall not be held liable for any loss or
damage.
Schedule for mounting
• For 12-to-18-sq.m. booths
May 3 from 09:00 hrs through 22:00 hrs
• For 6-sq.m. booths
May 3 from 10:00 hrs through 22:00 hrs
Mounting shall be finished for all booth sizes by:
May 3 | 22:00 hrs
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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s
Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
2
Ent
ran
1. 30th Avenue
2. Entrance on the avenue
3. Grand Hall
4. Hall Gran Salón
5. Café de las Letras
6. Self-service
7. Parking lot (entrance on 52nd Street)
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Par
kin
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nd
Emergency Exits
Ped
Ent estria
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Schedule and conditions for goods entry
Stre
et
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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s
Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
• Exhibition opening hours:
Wednesday and Thursday May 4-5, 2016 | 11:00 - 19:00 hrs.
• Cocktail: Thursday, May 5 | 17:45 - 19:00 hrs.
• Dismantling hours:
Thursday, May 5 | 19:00 hrs - 24:00 hrs.
Basic rules:
Booth mounting,
dismantling and
decoration
Space Handover:
• Booth mounting can start after the hours indicated.
• You shall find your booth with basic paneling and equipped as
aforementioned, provided you have paid the basic square meter
package. Otherwise you shall receive only the space as indicated.
Damages and fines
• Booth shall be returned as it was received.
• Please check it is in optimal condition before you use it.
Please keep the following recommendations
• You shall not be allowed to use any sort of glue, double sided tape
or plotter on the walls.
• Neither nailing, screwing or drilling any element contained in it.
• Nor moving or disassembling any of its parts.
• If any help is required, please ask the authorized personnel.
• Do not lean, overload or hang on paneling any items over 22 lb.
• Do not paint or draw paneling with any sort of ink or any cutting or
piercing object.
• The exhibitor shall be charged the cost of any such damages.
Booth decoration
Maximum height allowed for booth decoration is:
• For booths 6-12 sq.m. - maximum height shall be 3 meters.
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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s
Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
Space use rights
Access to mounting shall be
disallowed to Exhibitors having
not paid their booth rental fees in
full at the time of mounting.
Therefore, you shall show your
payment voucher to be allowed to
begin mounting. This shall be
delivered to you in advance by our
executive in charge of your
account. Please print it and
present it on the day of mounting
within the hours scheduled.
The Exhibitors are disallowed to
invade any space that is not
explicitly allowed on the floor
plan, or having not been agreed in
written by the organizing
committee. When it comes to it,
the organizing committee
reserves the right to evict or have
such areas evicted without
incurring any liability.
The dimensions of the spaces
appearing on the floor plan were
designed on scale, but they are
guaranteed only to be
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approximate. The organizing
committee reserves the right to
introduce changes as it may be
needed to meet the needs of the
exhibition and its exhibitors.
No exhibitor shall be allowed to
rent, sublet or share whether in full
or in part the rented space without
previous written consent from the
organizing committee. No product,
brochure, accessory, souvenir,
catalogue or any other object,
carrying the name or any other sort
of advertising from another
company other than the exhibitor's
shall be allowed. No company
without an assigned booth to
exhibit may advance negotiations
within the area of exhibition.
The exhibitor agrees to abide by
the limits both of area on floor and
in height, and to use solely and
exclusively the space assigned,
taking care not to hinder the
visibility of neighboring booths with
their equipment, furniture or
products.
Any demonstration or activity
hindering aisles or impeding free
access to neighboring exhibitors'
booths shall be totally or partially
prohibited, according to the
organizing committee's criteria.
Any activity the exhibitor intends
to carry out for the purpose of
exhibition, which could result in
damage or risk for visitors and/or
exhibitors, shall be submitted for
previous approval to the
organizing committee before
starting the event or the
aforementioned activity. In case
they are approved, any disposition
should be met, in order to avoid
accidents or injuries to people,
furniture, equipment and even the
property. Similarly, they shall be
limited to the space granted
exclusively , respecting adjacent
areas and keeping other spaces
free and clear. In case the
exhibitor fails to comply with this
measure, the organizing
committee may rescind the
agreement signed.
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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s
Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
Space use rights
Any product demonstration
resulting in trouble to other
exhibitors or visitors, resulting in
smoke & bad odor emissions or
explosions, and so on shall be
disallowed. In case
demonstrations are carried out
that result in noise, this shall not
be allowed to exceed 80 decibels,
so that no nuissance is caused to
neighboring exhibitors or visitors.
Maximum decibel rate per booth
is 80 db. Therefore, we kindly ask
you to moderate your equipment
audio output, and adjust sound
levels so that the area of sound
coverage does not surpass your
booth area, interfering other
exhibitors' activities.
It is prohibited to perform any
activity or show that, in the
organizing committee estimation,
might be deemed illegal or go
against moral and good customs.
Both exhibitors and mounting
staff, shall show respect to the
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building facilities, to other booths,
ne and furniture within them. It is
strictly prohibited to nail, staple,
drill or paint booth panels and/or
the building's floors, as well as
cutting carpets, painting columns
or failing to abide by load limits on
floor. Failing to comply with any of
these measures binds the exhibitor
to cover the cost of the damaged
good.
During the hours the exhibition is
held open to the public, any booth
should be attended by at least one
representative duly accredited with
his/her corresponding badge.
Exhibitor company staff could
make deals, distribute brochures
and advertising papers, exclusively
within their booth area. Any
advertising materials that are found
distributed outside the agreed area
shall be retired from the event.
Any installation of promotional
material, advertorials, banners or
any other sort of information shall
be submitted for authorization and
overseen by the organizing
committee.
It is prohibited to place
advertising materials in the
following areas within the
exhibition premises: aisles,
parking, sidewalks, fronts, gates.
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NETWORKS, CABLING AND INFORMATION INFRASTRUCTURE
Exhibitor’s
Prospectus
BOGOTA, COLOMBIA | MAY 4-5, 2016
www.expodatanet.com
General Safety and Security Measures
• COLSUBSIDIO fairgrounds offers security service to exhibitors and show
attendants. However, since it is a public event, it is impossible to
guarantee each booth's individual security in full. Therefore, every
exhibitor is held liable for their decoration items, equipment, furniture,
advertising materials and so on.
• Special care is recommended to purses, calculators, briefcases, laptops,
video beams, cell phones, etc. of personal use at mounting, exhibition
and dismantling hours. PLEASE REMEMBER SAFEGUARDING YOUR
EQUIPMENT IS YOUR SOLE RESPONSIBILITY
• Any staff member shall be duly registered and carry their own badge
within the show premises. For registration, they shall present their
personal identification.
• Please remember that in order to accomplish out your installation, your
staff must have appropriate safety equipment (helmets, harnesses,
goggles, gloves, etc.)
PROVIDERS
Find a list of recommended providers on link EXPOSITORES, Servicios al
expositor [EXHIBITORS/Services to the Exhibitor]. Any requirement not listed
in this list, please request it to: [email protected],
[email protected]
Complementary activities
• Conference Program
• Cocktail