Maintenance Management Plan - Oakland County

Transcription

Maintenance Management Plan PREPARED BY: JANUARY 2010 Maintenance Management Plan Table of Contents CHAPTER ONE ‐ INTRODUCTION ............................................................................................... 1 1.1 PROJECT PURPOSE AND GOAL....................................................................................................... 1 1.2 PROCESS AND METHODOLOGY ..................................................................................................... 1 1.3 PROJECT IMPLEMENTATION .......................................................................................................... 3 1.4 DEVELOPING TIME STANDARDS .................................................................................................... 3 1.5 IDENTIFYING FREQUENCIES ........................................................................................................... 3 1.6 ASSET INVENTORY ......................................................................................................................... 3 1.7 CREATING THE DOCUMENT ........................................................................................................... 3 1.8 STAFFING AND SPAN OF CONTROL ............................................................................................... 4 1.9 REPORT FORMAT ........................................................................................................................... 4 1.10 SUMMARY OF OBSERVATIONS AND ANALYSIS ........................................................................... 4 1.11 SUMMARY OF KEY RECOMMENDATIONS ................................................................................... 5 CHAPTER TWO ‐ GROUNDS MAINTENANCE ASSESSMENT ....................................................... 7 2.1 CURRENT MAINTENANCE OPERATIONS OBSERVATONS ............................................................... 7 2.2 MAINTENANCE LEVELS, DEFINITION AND CHARACTERISTICS ....................................................... 8 CHAPTER THREE ‐ MAINTENANCE STANDARDS ........................................................................ 9 3.1 LEVEL ONE MAINTENANCE STANDARDS AND DEFINITIONS FOR PARKS ....................................... 9 3.2 LEVEL TWO MAINTENANCE STANDARDS FOR PARKS ................................................................. 16 3.3 LEVEL THREE MAINTENANCE STANDARDS FOR PARKS ............................................................... 20 CHAPTER FOUR – SPECIAL MAINTENANCE ITEMS .................................................................. 22 4.1 MAINTENANCE ITEMS FOR CAMPGROUND OPERATIONS .......................................................... 22 4.2 MAINTENANCE ITEMS FOR DAY USE PARK OPERATIONS ............................................................ 27 4.3 MAINTENANCE ITEMS FOR GOLF COURSE TURF OPERATIONS ................................................... 32 4.4 MAINTENANCE ITEMS FOR WATER PARKS .................................................................................. 39 4.5 BEACH MAINTENANCE ................................................................................................................ 43 4.6 BMX MAINTENANCE .................................................................................................................... 43 4.7 DISC GOLF COURSE MAINTENANCE ............................................................................................ 43 4.8 DOG PARKS MAINTENANCE ......................................................................................................... 43 4.9 WILDLIFE MAINTENANCE ............................................................................................................ 44 CHAPTER FIVE ‐ MAINTENANCE MATRIX ................................................................................ 45 CHAPTER SIX ‐ MAINTENANCE COST EXAMPLES BY SELECTED PARKS, GOLF COURSES & MAINTENANCE ASSET ............................................................................................................. 46 6.1 OPERATIONAL OUTCOMES .......................................................................................................... 46 6.2 MAINTENANCE STANDARDS WORKLOAD PROJECTIONS ............................................................ 67 i Oakland County Parks and Recreation Commission CHAPTER SEVEN ‐ CONCLUSION AND RECOMMENDED ACTION PLAN ................................... 68 7.1 KEY RECOMMENDATIONS............................................................................................................ 68 7.2 PERFORMANCE MEASURE RECOMMENDATIONS ....................................................................... 69 7.3 EARNED INCOME OPPORTUNITIES TO OFFSET OPERATIONAL COSTS ......................................... 70 APPENDIX 1 – SUMMARY OF MAINTENANCE TASKS APPENDIX 2 – MAINTENANCE COSTS BY SITE AND ASSET APPENDIX 3 – MAINTENANCE MATRIX ii Maintenance Management Plan CHAPTER ONE ‐ INTRODUCTION Oakland County Parks and Recreation Commission staff maintains 12 regional parks and 5 golf courses, which amount to over 6,000 acres of park land. In response to the recommendations outline in the 2008 approved Strategic Plan, the Commission decided to develop a Maintenance Management Plan for all parks and golf courses to help the staff manage in a more efficient and productive manner. The Commission hired PROS Consulting to evaluate the maintenance needs and develop standards for the system working directly with the park maintenance staff in developing the Maintenance Management Plan. The Maintenance Management Plan is focused on achieving maintenance outcomes and efficiency for each of the 12 parks and 5 golf courses. This Maintenance Management Plan is designed to demonstrate to the Park and Recreation Commission members and Director the needs of the maintenance staff to achieve the goals and outcomes they desire based on a quantifiable basis. 1.1 PROJECT PURPOSE AND GOAL The Oakland County Parks and Recreation Commission staff felt it necessary to establish a Maintenance Management Plan for the park system. There were three goals staff intends to achieve with the development of this Maintenance Management Plan. The top three (3) goals were: •
Provide safe, clean, and green parks and recreation facilities to the public as efficiently and effectively as resources would allow •
Identify the highest and best use of full‐time staff, part‐time staff, and contracted staff based on meeting customer needs in the most cost effective manner to provide the desired level of maintenance •
Create a maintenance system that is capable of growing with the agency as it applies to the acquisition and development of future parks and recreation facilities This Maintenance Management Plan will assist the Commission staff in predicting labor needs, identifying the proper resources to fill those needs, and establishing a staffing structure that holds up to growth as well as economic downturns. The Maintenance Management Plan is tied to the Commission’s new CAM’s (Asset Management Plan) and incorporates daily maintenance task and cost that are tied to lifecycle and replacement schedules for all fixed assets. The final recommendations in this Plan will include action strategies to maximize staff resources, equipment, use of volunteers, and life cycle management of existing assets, to accomplish effective and efficient maintenance operations on a yearly basis. 1.2 PROCESS AND METHODOLOGY The development of this document was accomplished through a review of the current Oakland County Parks and Recreation Commission assets to determine the current maintenance standards in place as it applies to each asset by maintenance task. The consulting team and staff then identified desired maintenance outcomes to be achieved for each asset, and documented the maintenance tasks required to meet the desired outcomes, 1 Oakland County Parks and Recreation Commission and the frequency required, along with the financial and personnel resources required to meet the standards of care for each asset in the system. The recommendations present a comprehensive approach to maintenance operations by asset and by park, the cost to operate each park and golf course, and it identifies new maintenance standards and management strategies to meet the desired outcomes. The PROS Team conducted an on‐site review of each park and golf course to document existing maintenance conditions occurring with park and recreation staff. The on‐site review included interviews with Commission staff, walking the grounds with staff to gain insight into current operating processes, observing current levels of maintenance standards in place, gathering quantifiable information on the care of grounds and identifying future logical maintenance standards and outcomes for consideration. Information was gathered by staff on the current management practices, time audits required to perform each maintenance task and standards and a general use of resources and technologies which provide an overview of each park’s operations and level of efficiency. Analysis of this information was performed and translated into a maintenance management model the County Parks purchased called CAM’s for organizing each park and golf course property by asset, frequency of maintenance tasks required to maintain the asset appropriately, the cost of each task including personnel, equipment and supplies for each asset existing in the system. The Maintenance Management Plan development entailed several tasks that included: •
Identification and documentation of all assets and possible maintenance tasks required to maintain the asset •
Identification and documentation of all areas that maintenance tasks could be performed in by maintenance zone and amenity •
Developing and documenting time to produce each maintenance tasks based on assumed standards for all possible assets in the system •
Identifying and documenting frequencies for all possible maintenance tasks based on existing service levels and desired outcomes. •
Creating and documenting an inventory of every asset within each County park •
Measuring and documenting all square footages of turf and landscaped areas to be maintained •
Measuring and documenting all linear footages of hardscapes •
Indentifying the current lifecycle of each fixed asset in the system •
Creating a document capable of holding all of the above information and capable of generating desired reports based on the inputs working in coordination with CAM’s. •
Identify the highest and best use of every job class Maintenance standards were prepared and the appropriate level of frequency applied to each asset including frequency and quality of maintenance outcomes desired. Man‐hours were applied to each task to maintain the asset according to the desired standards and summarized to identify estimated man‐hour requirements. These man‐hour estimates 2 Maintenance Management Plan established the base‐line to determine labor costs by management zone and asset in each park and golf course. 1.3 PROJECT IMPLEMENTATION 1.3.1 IDENTIFICATION AND DOCUMENTATION Parks staff documented all of the maintenance tasks that were performed on a weekly, monthly or annual basis within each County park and golf course. Staff and PROS jointly created and documented the list of assets and maintenance tasks that could be performed. Example: Trash removal would occur in turf areas, landscape areas, restrooms, courts, playgrounds, campgrounds, beaches, golf courses, water parks, etc. 1.4 DEVELOPING TIME STANDARDS It was important to developed obtainable and realistic time standards that could be met by a typical maintenance staff member. The Parks Division staff identified a typical crew and the Senior Park Maintenance Worker, of that crew, performed a time and motion study for every task over a 4‐month period which resulted in an average time per unit to maintain. In addition to documenting time standards it was also important to understand the amount of work that a standard employee could accomplish in a standard day or year. A full‐time position is considered to be paid for 2,080 hours per year. Those paid hours include vacation time, sick time, holidays, break periods, transportation time, meeting time, etc. The average production time for a full‐time equivalent employee, working in the parks division, was determined to be 1,500 hours per year. Again, it is important to note that 1,500 hours per year is the time that an employee is actually performing a maintenance task. 1.5 IDENTIFYING FREQUENCIES As part of the Oakland County Parks and Recreation Commission Strategic Plan, created in 2008, three (3) service levels were established for County parks and two levels for County golf courses. These service levels included minimum standards for various maintenance functions that take place in a public park and golf course. Frequency levels were established, as part of the Maintenance Management Plan, for every task within each standard and zone in a park or golf course. 1.6 ASSET INVENTORY Staff conducted a full inventory of every asset within each individual park and golf course. (See Maintenance Summary of Assets and Tasks in Appendix 1). 1.7 CREATING THE DOCUMENT PROS staff created a document that could hold all of the collected data, calculate hours per task based on varying frequencies, total needed staff hours by park asset service level, as well as generated reports that looked at the park system as a whole and not just individual parks, and golf courses. The Parks Division now has a tool capable of calculating true and accurate staffing, equipment and supply costs based on direct and indirect costs. 3 Oakland County Parks and Recreation Commission 1.8 STAFFING AND SPAN OF CONTROL Staffing levels and descriptions of responsibility for Oakland County Parks will include: Park Maintenance Helper, Skilled Maintenance Mechanic, General Maintenance Mechanic, Grounds Keeper, Park Supervisors, and Park Managers will be based upon the production hours derived from the Maintenance Management Plan. It is recommended that Park Supervisors will oversee an average of 14,000 annual combined employee/contact production hours for quality span of control. Park Managers within the Parks Division will oversee an average of 50,000 annual employee/contract production hours for quality span of control. 1.9 REPORT FORMAT The following report presents the findings of the data collection and analysis, focusing on organizing the information into a quantifiable format. This plan can be used by the park staff as a decision‐making tool as well as a management tool for implementing and monitoring recommendations. This report is organized to present the following elements: •
Grounds Maintenance Levels, Definition and Characteristics •
Asset Maintenance Task Name, Task Type, Task Quantity/Task Unit and Frequency Summary •
Special Maintenance Items •
Maintenance Costs Examples •
Conclusion •
Appendices – Actual Hours, Maintenance Standards and Man‐hour Projections 1.10 SUMMARY OF OBSERVATIONS AND ANALYSIS The Oakland County Parks Commission has a very talented group of Managers, Supervisors, and Park Helpers working to achieve a great park and recreation system. Through the course of developing this maintenance management plan they have learned how to address the following observations and analysis to operate in the most efficient manner. The observations and analysis that must be addressed in this Maintenance Management Plan by staff in 2010 include the following: •
All parks and golf courses in the past have not had established maintenance standards by asset, task, frequency and cost on a consistent basis •
Administrative costs was not broken out for managing staff, correctional workers, volunteers, meetings, travel time, and work planning •
The level of maintenance staff costs to overall budget is too high at golf courses and some park areas to meet the outcomes desired financially. Improvements were made in 2009 budget year and more will be accomplished in 2010 •
Park areas over maintained include outdoor wedding spaces versus the revenue received, underutilized sports fields, some golf rough areas that are out of play, 4 Maintenance Management Plan non‐use areas of parks, camping areas in off season times of the year, and landscape costs. •
The maintenance staff in the past has been very reactive and has had difficulty staying focused on frequency tasks required to maintain a quality experience for the volume of users. Through the course of developing this plan they have come to realize how important managing each asset by maintenance task and frequency, using the appropriate staff person on the maintenance task so they don’t drive up the costs and tracking their costs to manage in the most efficient manner •
Staff has been very reactive in maintenance management but now with CAM’s in place will be able to manage more by work plans established at least one (1) week out versus waiting for daily work plans •
Additional maintenance training is needed for staff members on managing to standards, costs and site outcomes by each asset in each zone in each park and golf course •
The appropriate level of staff worker type for the type of work required needs to be in place to achieve the desired outcomes financially for each asset and task •
Equipment costs need to be incorporated into the cost per acre, the cost per task per asset •
Maintenance staffing cost and benefits for each park and golf course should not exceed 65% of the total park and or golf operating maintenance budget 1.11 SUMMARY OF KEY RECOMMENDATIONS The Maintenance Management Team has truly embraced the process to manage park assets in the most efficient manner possible. The staff has provided time and quality input into the process of developing this Maintenance Management Plan and support these recommendations. The key recommendations include: •
Adopt the maintenance standards for frequency of task for each asset in the system as presented in this Maintenance Management Plan/CAM’s software and continue to address maintenance impacts as new areas and facilities are added •
Establish a process to continually explore alternative ways of reducing costs and funding of maintenance for each park and golf course in the system. •
Develop realistic annual maintenance goals and objectives to be included in each employee work plan that can serve as the baseline for maintenance performance measurements and staff evaluations. Budget maintenance costs based on standards, frequency of task to be maintained by asset and the costs to achieve the outcomes desired •
Develop an annual process to review maintenance priorities, identify annual projects and improvements to be completed and review with staff •
All new parks and amenities added need to have maintenance cost outlined in advance prior to development so the staff can accurately budget for maintenance 5 Oakland County Parks and Recreation Commission •
Partnership agreements need to be worked out in advance to pay for the direct costs that the event causes that is above routine maintenance and reimbursed back to the parks operational budget. These items would include overtime, extra staff, additional supply cost, etc. •
Seek to change the arrangement on wedding space at golf courses for this work to be privately done and paid for by Oaks Management as this costs is very expensive in return for the dollars the Commission receives •
High use areas such as restrooms, trails, water parks and campground areas need to have higher frequency levels of cleaning, repairs, and trash pick‐up than normal on ‐
peak times. Additional staff must be available in the late afternoon and weekends to accomplish this so the Commission doesn’t pay overtime •
Individual zone management budgets must be developed based on agreed to standards minus volunteer and correctional staff support to achieve the expectations of the users of the parks and golf courses •
A lifecycle maintenance plan for keeping buildings and grounds amenities up to their level of care to extend their useful life is needed along with a maintenance endowment to draw from as needed •
All lifecycle costs need to be develop on a GIS system with time replacement schedules in place and tied to the CAM’s program •
The County Park staff needs to establish the asset level of the parks system and then budget annually at least 4% of the asset value of the park system to be spent on maintaining what the system owns each year •
An environmental maintenance plan for the sensitive areas of each county park needs to be established and managed by the park maintenance staff •
The County needs to invest in training for staff to understand maintenance standards, performance measures and tracking, lifecycle maintenance, volunteer management, and how to track cost of service for all tasks and services provided •
Work plans for staff need to be established along with results for each maintenance zone and staff member on a weekly basis •
A program plan for each County park needs to be established and tracked to focus on what age segments are using the facilities and which age segments are left out to incorporate amenities that will encourage their use •
Park amenities not used should be taken out of parks and replaced with amenities that are used to create a higher level of use and value from the community •
Low cost maintenance improvements such as improved signage, interpretive signage, natural resource management of natural sites to control evasive species, and reducing use areas based on time of year and use need to be incorporated into work staffing maintenance plans 6 Maintenance Management Plan CHAPTER TWO ‐ GROUNDS MAINTENANCE ASSESSMENT A site visit of each County park and golf course was performed to asses the current grounds maintenance program including identifying maintenance areas (zones), amenities (assets), required maintenance operations, general conditions, current maintenance practices, and current standards and frequency levels occurring. This assessment included only the grounds and did not include the actual maintenance activities of buildings or facilities. These areas need to be included in the future. 2.1 CURRENT MAINTENANCE OPERATIONS OBSERVATONS Through on‐site evaluation and discussions with the maintenance staff, the following baseline information was identified: •
Special events have a major time and cost impact on the Park’s operation and budget •
The quality and level of service for maintenance of both grounds and golf courses is comparable with other major public signature parks and golf courses, but slightly below that of destination private theme parks even though user expectations of quality are at a theme park level based on discussions with staff •
Most visitor experiences are positive based on comments staff receive and complaints on record •
The current cost structure for maintenance activities had been increasing over the past five years but was significantly reduced in the 2009 budget •
Contract services are used to supplement full time staff including: o
Correctional workers •
Zone maintenance has not been used in key locations by park for timely response to trash removal, restroom cleaning, trail maintenance, shelter maintenance, gamefield maintenance and playground areas •
The Park system does not have a good work order system in place but is developing one in 2009. If used, it will allow for better management decisions •
Park staff manages the maintenance of trails but does not has a specific trail crew •
The staff has done a trail assessment and are completing a comprehensive condition assessment to help establish trail improvement priorities both in capital and in operations and maintenance •
The available inspection time by supervisors is limited and in some cases lacking due to a high workload demand •
Clear maintenance objectives are needed for each maintenance zone for golf and each park in the system based on desired outcomes for visitors and golfers in maintaining the park or golf course area for aesthetics and natural resource sustainability 7 Oakland County Parks and Recreation Commission •
The Park staff has to establish a lifecycle maintenance plan for buildings and amenities that can be built into daily operations and capital improvement needs for the future •
Environmental maintenance standards are in place for a few parks in the system and training of maintenance staff to follow and incorporate into daily work plans has just started •
A process to measure park and golf course maintenance success needs to be established for mowing height, weed level, greenness of grass, beach sand cleanliness, shrub height, restroom cleanliness, road sweeping, playground maintenance, shelter maintenance and trash management •
Park staff has very re‐active to maintenance needs and it is hard for them to stay focused on daily frequency schedules •
Park staff do not manage by weekly work plans, but tend to wait to be told what to do each day, which is not time effective. Through development of the Maintenance Management Plan work plans will be able to be developed on a weekly basis and costs tracked on a daily and weekly basis by task and asset •
Although improving, there are a limited amount of staff on site during the peak of visitation which is during late afternoons, evening, and weekends to support the volume of visitors •
Park design issues have made it difficult for staff to keep the park maintenance quality levels high, as it applies to trail mix, parking lots, sports fields, playgrounds, restrooms, shelters, and parking lots •
The majority of volunteer work time is not focused implementing an effective Resource Management Plan •
There is no maintenance endowment in place to support existing assets up to the quality they need •
The maintenance staff manages many operations from a defensive position. These include staffing levels, shop operations, equipment management, and park design 2.2 MAINTENANCE LEVELS, DEFINITION AND CHARACTERISTICS Maintenance levels, definitions and characteristics are described by assets to be maintained, mainteance outcomes to be achieved based on frequency of tasks and characteristics. Most agencies manage assets based on level 1, 2, or 3 levels based on National Recreation and Parks established maintenance standards. These standards apply to tasks, frequency, time frame, job class and lifecycle. See Appendix 3. In addition the following Maintenance Task Summary is organized by asset type, task, task type, task quantity and task unit, and task frequency. 8 Maintenance Management Plan CHAPTER THREE ‐ MAINTENANCE STANDARDS Based on data collected during site visits, maintenance standards for Oakland County Parks and Recreation Commission were developed in both qualitative and quantitative formats, organized by three Levels of Service. Maintenance standards can change by season and month depending on the type of park area level of use. Standards will be calculated by time and equipment needed to develop required operation budgets. 3.1 LEVEL ONE MAINTENANCE STANDARDS AND DEFINITIONS FOR PARKS •
Turf Maintenance – high profile areas (small areas, entire area visible to foot traffic) o
Mowing will occur 2 times/week o
Mowing heights
2 ½ “ during warm season (day time highs consistently above 75 degrees) o
Edging of all turf perimeters will occur 1 time/week o
95% turf coverage o
3% weed infestation for existing areas (all efforts should be made to keep new areas 100% weed free) o
2% bare area o
Remove grass clippings if visible o
Aerate 1 time/year (additionally if needed) o
Inspect thatch layer regularly and remove as needed o
Test soil and water annually
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Additional testing will occur if deemed necessary Soil moisture will be consistent
No wet areas
No dry areas
Firm enough for foot and mower traffic
Apply wetting agents to assist in uniform soil moisture
Hand water as needed o
Inspect daily for insects, disease, and stress and respond to outbreaks within 24 hours o
Fertilize (3) times per year o
Top dress/over seed once a year 9 Oakland County Parks and Recreation Commission •
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Tree and Shrub Maintenance o
Prune/trim trees and shrubs as dictated by species twice annually during spring and fall o
Remove sucker growth annually o
Test soil annually to insure application of appropriate nutrients as needed o
Apply fertilizer to plant species according to their optimum requirements as needed or yearly o
Inspect regularly for insects and diseases. Respond to outbreaks within 48 hours o
Place 2” of organic mulch around each tree within a minimum 18” ring o
Place 2” of organic mulch around shrub beds to minimize weed growth o
Remove hazardous limbs and plants immediately upon discovery o
Remove dead trees and plant material immediately unless located within an environmental area o
Remove or treat invasive plants within 5 days of discovery o
Flower bed maintenance done yearly o
Fertilize once a year o
Pond maintenance done yearly and inspect weekly o
Water features maintained weekly o
Invasive plant removal annually Storm Cleanup o
Inspect drain covers at least twice monthly, before rain and immediately after flooding o
Remove debris and organic materials from drain covers immediately o
Maintain water inlet height at 100% of design standard Irrigation Systems o
Inspect irrigation systems at least once per month or computer monitors as necessary o
Initiate repairs to non‐functioning systems within 24 hours of discovery o
Back flow testing done annually 10 Maintenance Management Plan •
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Litter Control o
Pick up litter and empty containers at least once daily or as needed o
Remove leaves and organic debris once a week or as necessary Playground Maintenance o
Audit each playground to insure compliance with the current version of ASTM Performance Standard F1487 and the Consumer Product Safety Commission “Handbook for Public Playground Safety” o
Complete low‐frequency playground inspections at least bi‐monthly or as required. All low‐frequency inspections are to be completed by a Certified Playground Safety Inspector (CPSI). Complete safety‐
related repairs immediately, and initiate other repairs within 48 hours of discovery o
Complete high‐frequency inspections at least weekly o
Grooming surface three times weekly, nine months a year Hard Surface Maintenance o
Remove debris and glass immediately upon discovery o
Remove sand, dirt, and organic debris from walks and hard court surfaces weekly o
Remove trip hazards from pedestrian areas immediately upon discovery o
Paint fading or indistinct instructional / directional signs annually o
Blow grass clippings after mowing around hard surfaces o
Remove grass growing in cracks as needed Outdoor Court Maintenance o
Inspect tennis and basketball courts at least once monthly. Complete all repairs within 48 hours of discovery o
Repaint lines at least once each year o
Replace basketball nets when frayed, broken, or removed o
Maintain basketball goal posts, backboards, rims, tennis net posts, fencing, and hardware to original design specifications Trail Maintenance o
Inspect hard and soft surface trails at least once monthly o
Remove dirt, sand, and organic debris from hard surfaces at least once weekly o
Remove organic debris from soft surfaces at least once weekly 11 Oakland County Parks and Recreation Commission •
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Maintain a uniform 3‐4” depth of compacted material on soft surface trails at all times o
Graffiti removed weekly o
Remove overhanging branches within 84” of the trail surface at least twice annually o
Mechanically or chemically control growth 24” on either side of the trails o
Inspect signs, benches, and other site amenities at least once monthly. Complete repairs within 10 days of discovery o
Inspect and make necessary repairs to lighting systems at least once monthly o
Repair / replace bulbs to maintain lighting levels to design specifications at all times Site Amenity Maintenance o
Inspect benches, trash containers, picnic tables and grills, bicycle racks, flag poles, drinking fountains, and other site amenities at least monthly. Complete repairs within 24 hours of discovery o
Cleaning/power wash of amenities twice yearly o
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No wet areas
No dry areas
Hand water as needed Inspect daily for insects, disease, and stress and respond to outbreaks within 24 hours Athletic fields grounds maintenance (soccer and cricket) o
Fields that are dedicated to soccer and cricket only o
Use mower capable of “striping” the turf o
Mowing will occur twice weekly o
Mowing heights
2” during cool season (day time highs consistently below 75 degrees) o
Edging of field perimeters will occur twice monthly o
95% turf coverage at the start of every season o
80% turf coverage after play begins 12 Maintenance Management Plan o
5% weed infestation o
0% bare area at the start of every season o
15% bare and weak areas will be acceptable after play begins o
Apply pre‐germinated seed to heavily worn areas after every tournament o
Aerate 3 times annually o
Spot aerate high use areas as needed o
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Additional testing will occur if deemed necessary Soil moisture will be consistent
No wet areas
No dry areas
Inspect daily for insects, disease, and stress and respond to outbreaks within 24 hours o
Fertilize monthly o
Aerate and over seed yearly Fence and Gate Maintenance o
Inspect fences, gates, and bollards at least twice annually. Complete safety‐related repairs immediately. Complete other repairs within 48 hours of discovery o
Annually free fence of debris Sign Maintenance o
Inspect sign lettering, surfaces, and posts at least once monthly o
Repair / replace signs to maintain design and safety standards within 24 hours of discovery o
Clean signs twice a year o
Cut back plant material annually 13 Oakland County Parks and Recreation Commission •
Pest Control o
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Vandalism and Graffiti Removal o
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Initiate repairs immediately upon discovery. Document and photograph damage as necessary Picnic Shelters o
Reserved units cleaned and litter removed prior to and after each reservation o
Minor repairs are made immediately upon discovery o
Non‐reserved units are cleaned weekly, or as necessary Lighting Security/Area o
Foot‐candle levels will be maintained to preserve original design o
Inspect once monthly o
Repairs/bulb replacement will be completed within 24 hours of discovery Aquatic Center Standards o
Vacuum pool weekly o
Manually check water chemistry every two hours of operation o
Check water electronically on a continuous basis o
Water checked for temperature, chlorine, and pH o
Check flow rates every 2 hours of operation o
Water checked for clarity on a continuous basis o
Clean concrete areas daily o
Repaint pool tank every two years o
Pressure wash concrete areas weekly o
Clean restrooms two times daily o
Inspect facility and associated equipment daily o
Maintain all equipment per manufacturers suggestions o
Inspect sand filter annually Broken Equipment Standard o
In accordance with the Departments Integrated Pest Management Program (IPM), problem areas are inspected monthly and remedied immediately upon discovery Broken equipment shall be repaired immediately, as staff is capable and parts are available when noticed or reported 14 Maintenance Management Plan o
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Lifecycle Replacement o
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If staff is not able to repair, the broken equipment will be signed and roped off with emergency tape indicating that the amenity is broken, not to be used, and if and when it will be repaired The County has a lifecycle replacement program in place that must be built into the Capital Improvement Program based on contractor and product specifications Concession Standards (outdoor) o
Concession facilities cleaned, wiped down, and sanitized before opening o
Electrical appliances checked for compliance and repaired if damaged o
Lights checked and repaired as needed o
Concession operating permits secured before opening o
Appliances cleaned thoroughly before opening o
Prices for concessions will be posted o
Cash registers tested to ensure they work properly o
Circuit breakers tested prior to opening o
Cleaning and sanitization supplies on hand before opening o
Pick up debris daily Closing Concession Standards (outdoor) o
Equipment cleaned thoroughly o
Supplies removed and discarded o
Electricity should be turned off o
Refrigerators and cables turned off and sealed o
Facility floors, sinks, and counters cleaned thoroughly o
Hoses cleaned and drained o
Kitchen cleaned thoroughly o
Inspections of standards will occur monthly Open Space Standard o
Maintain natural appearance to open space areas o
Remove trees and branches that pose a hazard to the users of the area o
Respond to disease and insect outbreaks within 24 hours of identification 15 Oakland County Parks and Recreation Commission o
Inspect areas monthly o
Remove and clean dump sites within 48 hours of identification o
Post and maintain appropriate signage for each individual area o
Implement strategies to assist in reducing the stand of non‐native invasive plants by 5% annually o
No large branches or debris will be allowed in parks and along perimeters 3.2 LEVEL TWO MAINTENANCE STANDARDS FOR PARKS Maintenance standards can change by season and month depending on the park and level of use. Standards will be calculated by time and equipment needed to develop the required operation budgets. The difference between Level 1 and Level 2 standards is the frequency rate. •
Turf Maintenance o
Mowing will occur once weekly o
Mowing heights
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Edging of all turf perimeters will occur weekly during season and every 2 weeks in off‐season o
88% turf coverage o
4% bare area will be acceptable after play begins o
Aerate once annually in low use areas o
Aerate twice annually in high use areas (additional if needed) o
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2½ ” during cool season (day time highs consistently below 75 degrees) Additional testing will occur if deemed necessary Soil moisture will be consistent
No wet areas
No dry areas
Hand water as needed 16 Maintenance Management Plan •
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Inspect weekly for insects, disease, and stress, and respond to outbreaks within 24 hours o
Fertilize twice yearly Tree and Shrub Maintenance o
Prune/trim trees and shrubs as dictated by species at least once annually o
Apply fertilizer to plant species only if plant health dictates o
Remove sucker growth as needed o
Remove dead trees and plant material within 30 days of discovery o
Remove or treat invasive plants yearly Storm Cleanup o
Inspect drain covers at least once monthly and immediately after flooding occurs o
Remove debris and organic materials from drain covers within every other month o
Inspect and clean drains before forecasted storms begin o
Maintain water inlet height at 100% of design standard o
Invasive plant removal once a year or as needed o
Drain system maintenance done once a year Irrigation Systems o
Inspect irrigation systems a minimum of once per month and as necessary o
Annual back flow inspection done yearly Litter Control o
Pick up litter and empty containers at least every other day or as needed 17 Oakland County Parks and Recreation Commission o
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Remove leaves and organic debris once a week Playground Maintenance o
Complete low‐frequency playground inspections at least bi‐monthly or as required. All low‐frequency inspections are to be completed by a Certified Playground Safety Inspector (CPSI). Complete safety‐
related repairs immediately and initiate other repairs within 48 hours of discovery o
Grooming surface two times weekly Hard Surface Maintenance o
Remove debris and glass immediately upon discovery o
Remove sand, dirt, and organic debris from walks, lots, and hard surfaces every 30 days o
Paint fading or indistinct instructional/directional signs every other year o
Remove grass in the cracks monthly Outdoor Court Maintenance o
Inspect basketball courts at least once monthly. Complete repairs within 10 days of discovery o
Repaint lines at least once every 2 years o
Replace basketball nets within 10 days when frayed, broken, or removed o
Maintain basketball goal posts, backboards, rims, fencing, and hardware to original design specifications. Complete repairs within 10 days of discovery Trail Maintenance o
Remove dirt, sand, and organic debris from hard surfaces at least once monthly o
Remove organic debris from soft surfaces at least once monthly 18 Maintenance Management Plan •
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Maintain a uniform 2‐4” depth of compacted material on soft surface trails o
Remove overhanging branches within 84” of the trail surface at least once annually o
Inspect signs, benches, and other site amenities at least once monthly. Complete repairs within 10 days of discovery Site Amenity Maintenance o
Inspect benches, trash containers, picnic tables, grills, bicycle racks, drinking fountains, and other site amenities at least monthly. Complete repairs within 5 days of discovery o
Cleaning and washing annually o
Inspect daily for insects, disease, and stress and respond to outbreaks within 24 hours Athletic Field Grounds Maintenance (soccer and cricket) o
Fields that are dedicated to soccer and cricket only o
Mowing will occur twice weekly o
Mowing heights
2 ½“ during cool season (day time highs consistently below 75 degrees)
3” during warm season (day time highs consistently above 75 degrees) o
Edging of all field perimeters will occur once monthly o
80% turf coverage at the start of every season o
65% turf coverage after play begins o
5% bare area at the start of every season o
15% bare and weak areas will be acceptable after play begins o
Aerate once annually o
•
Additional testing will occur if deemed necessary Soil moisture will be consistent 19 Oakland County Parks and Recreation Commission •
•
•
o
No wet areas o
No dry areas o
Firm enough for foot and mower traffic o
Inspect weekly for insects, disease, and stress, and respond to outbreaks within 24 hours Fence and Gate Maintenance o
Inspect fences, gates, and bollards at least once annually. Complete safety‐related repairs immediately, and complete other repairs within 5 days of discovery o
Clean debris annually Sign Maintenance o
Inspect sign lettering, surfaces, and posts at least once every 3 months o
Repair/replace signs to maintain design and safety standards within 5 days of discovery o
Clean sign once a year Pest Control o
•
•
•
In accordance with the Departments Integrated Pest Management Program (IPM), inspect problem areas monthly and remedy immediately upon discovery Initiate repairs immediately upon discovery. Document and photograph damage as necessary Picnic Shelters o
Non‐reserved units are cleaned bi‐weekly, or as necessary Lighting Security/Area o
Inspect quarterly o
Repairs/bulb replacement will be completed within 72 hours of discovery 3.3 LEVEL THREE MAINTENANCE STANDARDS FOR PARKS Maintenance Standards can change by season and month depending on the type of park and level of use. Standards will be calculated by time and equipment needed to develop required operation budgets. 20 Maintenance Management Plan •
Turf Maintenance (dog parks) o
Mowing will occur once every 10 days o
Mowing heights
2½” during cool season (day time highs consistently below 75 degrees) o
50% turf coverage o
Up to 50% weed coverage for existing o
Up to 20% bare area o
Safety of hazard only action 21 Oakland County Parks and Recreation Commission CHAPTER FOUR – SPECIAL MAINTENANCE ITEMS 4.1 MAINTENANCE ITEMS FOR CAMPGROUND OPERATIONS The Department shall establish and implement a maintenance program to assure safe and enjoyable campground conditions. 4.1.1 MINIMUM STANDARD The Department shall establish and administer programs for all campground areas of the park. These shall be maintained in good condition in conformance with the Department’s minimum standards. The policies that will govern minimum standards for maintenance operations include but not are limited to: •
•
•
Customer Service o
Safety and directional signs are properly positioned o
Entrance is clearly visible with appropriately placed road signs to access the campground o
Entrance is well landscaped with a “Welcome To” sign in place o
Parking lot is clean and well maintained o
Parking lot has designated handicapped slots o
Area surrounding campground areas is neatly groomed and landscaped o
Maintenance building is neat and clean Buildings and structures o
Cabins and shelters should be disinfected after each use o
Buildings and structures shall be maintained in good repair at all times in a fashion which is consistent with fire and safety codes and regulations. All storage tanks above ground must comply with containment requirements. All below‐ground tanks must be pressure treated at mandated intervals o
Tools, supplies and equipment will be organized in an orderly fashion o
Restrooms shall be checked at least twice daily and maintained in a manner to provide clean and sanitary facilities. Soap, towels, toilet issue, etc., shall be provided in adequate quantities at all times. Portable facilities shall be maintained similarly. There are to be no exceptions to this clean restroom policy Camping Areas o
High use areas such as restrooms and camp areas need to have higher frequency levels of cleaning, repairs, and trash pick‐up than normal. Additional staff must be available in the late afternoon and weekends to accomplish this 22 Maintenance Management Plan •
•
Fences (All fences, chain links, walls, or barbed wire on or within boundaries of the property) o
Repair all broken or damaged fencing as necessary o
Immediately repair or replace all fences, gates and locking devices as needed for the protection of the campground Parking, Sidewalks and Hardscape o
•
Trash and refuse shall be collected daily and removed from the property and parking, sidewalks and hardscape areas as necessary. Turf Maintenance o
Mowing heights
o
88% turf coverage o
o
•
No wet areas
No dry areas
Fertilize twice yearly Tree and Shrub Maintenance o
Remove sucker growth as needed 23 Oakland County Parks and Recreation Commission •
•
•
•
•
o
Drain system maintenance done once a year Irrigation Systems o
Inspect irrigation systems a minimum of once per month and as necessary o
Annual back flow inspection done yearly Litter Control o
Pick up litter and empty containers at least every other day or as needed o
Complete low‐frequency playground inspections at least bi‐monthly or as required. All low‐frequency inspections are to be completed by a Certified Playground Safety Inspector (CPSI). Complete safety‐related repairs immediately and initiate other repairs within 48 hours of discovery o
Remove debris and glass immediately upon discovery 24 Maintenance Management Plan •
•
•
•
•
o
Remove grass in the cracks monthly Trail Maintenance o
Remove organic debris from soft surfaces at least once monthly o
Inspect daily for insects, disease, and stress and respond to outbreaks within 24 hours Soil moisture will be consistent o No wet areas o
No dry areas o
Inspect weekly for insects, disease, and stress, and respond to outbreaks within 24 hours Fence and Gate Maintenance o
Inspect fences, gates, and bollards at least once annually. Complete safety‐
related repairs immediately, and complete other repairs within 5 days of discovery o
Inspect sign lettering, surfaces, and posts at least once every 3 months 25 Oakland County Parks and Recreation Commission •
o
•
•
•
In accordance with the Departments Integrated Pest Management Program (IPM), inspect problem areas monthly and remedy immediately upon discovery Initiate repairs immediately upon discovery. Document and photograph damage as necessary Cabins and Shelters o
Non‐reserved units are cleaned bi‐weekly, or as necessary Lighting Security/Area o
Inspect quarterly o
Repairs/bulb replacement will be completed within 72 hours of discovery This format provides guidance in terms of understanding the required work activities and elements in a descriptive manner that then can be quantified numerically. Following are descriptions of the levels of service and both qualitative and quantitative maintenance standards as proposed for all parks in the system. 4.1.2 WORK PRIORITIES FOR LEVELS Following are recommended work priorities by level: 4.1.2.1 LEVEL 1 & 2 WORK PRIORITIES • Priority 1: Conditions which pose an immediate threat to life or property (fire, explosion, water main break, building structural failure, electrical failure). •
Priority 2: Emergency requests from a regulatory agency to correct immediate hazards (fire code deficiency, hazardous material issue). •
Priority 3: Special request from the Director or designee determined to require immediate attention •
Priority 4: Emergency or routine work intended to improve services visitors, or the general public. •
Priority 5: Emergency or routine work intended to reduce the long‐term maintenance levels. 26 Maintenance Management Plan •
Priority 6: Emergency or routine work intended to improve the aesthetics or attractiveness of an area or facility. 4.1.2.2 LEVEL 3 WORK PRIORITIES • Priority 1: Conditions which pose an immediate threat to life or property (fire, explosion, water main break, building structural failure, electrical failure). •
Priority 3: Emergency or routine work intended to reduce the long‐term maintenance levels. •
Priority 4: Emergency or routine work intended to approve the aesthetics or attractiveness of an area or facility. 4.2 MAINTENANCE ITEMS FOR DAY USE PARK OPERATIONS The Department shall establish and implement a maintenance program to assure safe and enjoyable park conditions. 4.2.1 MINIMUM STANDARD The Department shall establish and administer programs for areas of the park. These shall be maintained in good condition in conformance with the Department’s minimum standards. The policies that will govern minimum standards for maintenance operations include but not are limited to: •
•
Customer Service o
Entrance is clearly visible with appropriately placed road signs to access the park o
Park is neatly groomed and landscaped o
Maintenance building is neat and clean Restrooms o
•
Restrooms shall be checked at least twice daily and maintained in a manner to provide clean and sanitary facilities. Soap, towels, toilet issue, etc., shall be provided in adequate quantities at all times. Portable facilities shall be maintained similarly. There are to be no exceptions to this clean restroom policy Fences (All fences, chain links, walls, or barbed wire on or within boundaries of the property) 27 Oakland County Parks and Recreation Commission o
•
•
Repair all broken or damaged fencing as necessary Parking, Sidewalks and Hardscape o
All sidewalks, patios, and concrete paths must be kept edged. Edging around valve boxes, meter boxes, backflow preventers, etc., shall be done as needed to ensure there is no obstruction of play or maintenance from growth around these areas o
Any change in the physical characteristics of the park or the modification of any portion of the grounds or structures, shall only be undertaken with the direct approval of the Department o
Trash and refuse shall be collected daily and removed from the property as necessary to ensure minimal problems from refuse odors, insects, etc. Turf Maintenance o
Mowing heights
o
88% turf coverage o
o
No wet areas
No dry areas
Fertilize twice yearly 28 Maintenance Management Plan •
•
•
•
•
Tree and Shrub Maintenance o
Remove sucker growth as needed o
Drain system maintenance done once a year Litter Control o
Pick up litter and empty containers at least every other day or as needed o
Complete low‐frequency playground inspections at least bi‐monthly or as required. All low‐frequency inspections are to be completed by a Certified Playground Safety Inspector (CPSI). Complete safety‐related repairs immediately and initiate other repairs within 48 hours of discovery o
Remove debris and glass immediately upon discovery 29 Oakland County Parks and Recreation Commission •
•
•
•
o
Remove grass in the cracks monthly Outdoor Court Maintenance o
Inspect Platform Tennis court at least once monthly. Complete repairs within 10 days of discovery o
Repaint lines at least once every 2 years o
Replace nets within 10 days when frayed, broken, or removed o
Maintain fencing, and hardware to original design specifications. Complete repairs within 10 days of discovery Trail Maintenance o
Remove organic debris from soft surfaces at least once monthly o
Inspect daily for insects, disease, and stress and respond to outbreaks within 24 hours Soil moisture will be consistent o No wet areas o
No dry areas o
Inspect weekly for insects, disease, and stress, and respond to outbreaks within 24 hours 30 Maintenance Management Plan •
•
•
Fence and Gate Maintenance o
Inspect fences, gates, and bollards at least once annually. Complete safety‐
related repairs immediately, and complete other repairs within 5 days of discovery o
Inspect sign lettering, surfaces, and posts at least once every 3 months o
•
•
In accordance with the Departments Integrated Pest Management Program (IPM), inspect problem areas monthly and remedy immediately upon discovery Initiate repairs immediately upon discovery. Document and photograph damage as necessary Lighting Security/Area o
Inspect quarterly o
Repairs/bulb replacement will be completed within 72 hours of discovery This format provides guidance in terms of understanding the required work activities and elements in a descriptive manner that then can be quantified numerically. Following are descriptions of the levels of service and both qualitative and quantitative maintenance standards as proposed for all parks in the system. 4.2.2 WORK PRIORITIES FOR LEVELS Following are recommended work priorities by level: 4.2.2.1 LEVEL 1 & 2 WORK PRIORITIES • Priority 1: Conditions which pose an immediate threat to life or property (fire, explosion, water main break, building structural failure, electrical failure). •
Priority 4: Emergency or routine work intended to improve services visitors, or the general public. 31 Oakland County Parks and Recreation Commission •
Priority 4: Emergency or routine work intended to approve the aesthetics or attractiveness of an area or facility. 4.3 MAINTENANCE ITEMS FOR GOLF COURSE TURF OPERATIONS The Department shall establish and implement a grounds maintenance program, and agronomic and horticultural operations to assure the proper playing conditions. 4.3.1 MINIMUM STANDARD The Department shall establish and administer programs for all areas of the golf courses. These shall be maintained in good condition in conformance with the Department’s minimum standards. The policies that will govern minimum standards for maintenance operations include but not are limited to: •
Customer Service o
Hole signs with yardage, par, and other signs are properly positioned o
Ball washers are operational, kept full of solution, and changed every 3 days o
Towels are available at ball washers and changed daily o
Player tee benches are adequate in number and well placed o
Trash containers are available on the course and emptied at appropriate intervals o
Ice water with drinking cups is available on the course at several locations o
Restrooms are available on golf course at up to 3 locations, depending upon the size of the golf course o
Shoe cleaners are available at alternate holes and the clubhouse 32 Maintenance Management Plan •
•
Grounds o
Entrance is clearly visible with appropriately placed road signs to access the golf course o
Area surrounding clubhouse is neatly groomed and landscaped o
Area surrounding maintenance building is neatly groomed and landscaped o
Maintenance building is neat and clean o
First and tenth tees are nicely landscaped and attractive o
Tee boxes are well maintained with multiple markers where space allows o
Grass seed and sand mix is available o
Tee markers are moved at least 2 times a day by course rangers o
Grounds and bunkers are consistent in speed, appearance, and playability o
Greens are consistent in speed, appearance, and playability o
Fairways are distinguishable from rough Maintenance Centers and Barns o
All buildings shall be maintained in a fashion which is consistent with fire and safety codes and regulations. All storage tanks above ground must comply with containment requirements. All below‐
ground tanks must be pressure treated at mandated intervals o
Maintenance yards and buildings shall be kept in a neat and orderly fashion. Tools, supplies and equipment will be organized in an orderly fashion o
Chemical storage shall be reported to the Department on an annual basis as part of SARA III reporting requirements. All chemicals shall be stored in a fashion consistent with local/state pesticide storage recommendations •
The staff shall keep true, accurate, and complete records of golf cart maintenance, fertilizer, chemical, and pesticide applications •
Greens, Practice Putting Greens, and Nurseries o
A minimum of six days per week at a height of 1/8” – 7/32”. Mowing height on collar or apron of green should be the same as height of tee‐box 33 Oakland County Parks and Recreation Commission o
Change cup locations on all greens and practice putting greens daily during the active season, March 1 through October 31 of each year. Cup location will be moved at least twenty feet from the previous placement and will be determined by the weekly/daily cut placement plan. As a rule, 6 cups will be set back, 6 will be set middle and 6 will be set front o
Repair ball marks, divots, or any other damaged turf on or near greens and practice greens daily. Rangers are to assist o
Aerify all greens, practice putting greens, and nurseries a minimum of two times annually, or as dictated by conditions o
Topdress all greens, practice putting greens, and nurseries as needed to maintain a smooth surface and manage thatch. Topdressing will only be of 100% sand, meeting the specifications for a USGA root zone o
Light vertical mowing of all greens, practice putting greens and nurseries shall be performed as appropriate to smooth and true the putting surfaces o
Spiking of all greens shall be performed as needed between aerifications to maintain water infiltration and algae control o
All greens, practice greens, and nurseries shall receive a complete fertilizer in a consistent manner to deliver 3 to 5 pounds of nitrogen per year o
All greens, practice greens, and nurseries shall have appropriate fungicide applications to prevent and/or control fungal disease activity o
Pre‐emergent herbicides shall be used in the appropriate amounts and times to prevent intrusion into turf areas of weeds difficult to eradicate o
All greens, practice greens, and nurseries shall be maintained virtually free of undesirable weedy plant types. When necessary, turf shall be treated with plant protectants to guard turf grass health and vigor, in accordance with the integrated pest management philosophy. All plant protectant applications will be administered and recorded according to state laws o
All greens, practice greens, and nurseries shall be treated as necessary to prevent or halt insect damage. This shall be accomplished by using an integrated pest management philosophy o
The green speed shall be maintained consistently throughout the course. Speed shall be further determined with regards to the surface contours and size of the greens. Green speed may change during periods of stress, aerification, or for certain events 34 Maintenance Management Plan •
•
Tees o
All tees shall be mowed at a height of .35” ‐ .50” at least 3 times a week during growing season o
Worn areas on tees shall be topdressed weekly, or more often if needed, to fill divots and level tee surface o
Tee areas shall be overseeded annually, using a suitable species or blend. o
Tee markers and all tee equipment shall be moved daily for proper teeing, and control of turf wear. Placement of tees shall be done in conjunction with pin positions and a weekly plan o
Tees shall be kept weed free to an extent of at least 98% of the area by the proper and timely application of post‐emergent herbicides o
All tees shall be vertically mowed as necessary to control mat or thatch build‐up or uneven growth o
Core aerify all tees a minimum of once per growing season, or as conditions dictate o
All tees shall receive fertilizer at a rate, which promotes consistent, healthy growth and recuperation Fairways (All areas of play except, greens, tees. and natural growth areas) o
Fairways shall be mowed at least 3 times per week at a height of .375” ‐ .675” during the growing season o
Core aerify all fairways a minimum of once per growing season, or as conditions dictate o
Fairways shall be fertilized with a complete fertilizer per soil test results to promote healthy growth and recuperation o
Fairways will be vertically mowed as necessary to control mat or thatch build‐up o
Undesirable weedy plant types, diseases, and insects will be monitored and assessed regarding their affects on conditions. When necessary, fairways shall be treated with plant protectants to protect turf grass health and vigor, in accordance with the integrated pest management philosophy. All plant protectant applications will be administered and recorded according to state laws o
Divots will be filled with sand to promote healing and playability of the surface. An appropriate (sand/seed/soil) mix may be used in this procedure o
Overseeding of the golf course is mandatory in all areas sparse of grass annually in the fall of each year 35 Oakland County Parks and Recreation Commission •
Roughs (All turfed areas of play except greens, tees, fairways and natural growth areas) o
Roughs shall be mowed as necessary during the year to maintain a height between 2” to 3” o
Fairway to tree line play areas shall be aerated at least once per year o
Roughs shall be fertilized as necessary to maintain turf vigor o
Weed control shall be performed as necessary to control weed formation, or to allow proper play •
Wooded Play Areas (Maintains necessary to establish and/or maintain turf) •
Natural Growth Areas o
•
•
Natural growth areas are defined as all areas in which native or introduced vegetation is allowed to survive without routine mowing, cultivating, irrigation, or other routine turf maintenance procedures. These may include out‐of‐play areas, steep slopes, barriers, windbreaks, nature trails, etc. Such areas are to be maintained free of trash, noxious weeds, and vertebrate pests, in such manner as to comply fully with Fire Department regulations or other such regulations as they apply. Such natural growth areas may be improved and may from time to time be subjected to irrigation, cultivation, pruning or other such practices as may be necessary or desirable to establish or maintain them. All natural areas will be appropriately signed as “Natural Areas.” Planters (All areas planted with ornamental plants, not intended for golf play and having a definable border) o
Planters shall be maintained free of trash and debris such as (e.g., paper, drinking cans, bottles, fallen limbs and leaves, and etc.) o
Planters shall be maintained free of weeds or grass by mechanical, manual or chemical means o
Plant material (e.g., trees, shrubbery and ground covering) in planters shall be trimmed for protection from wind, insect damage, and appearance o
Trees within the property lines of the golf course shall be pruned every 6 years o
Trees shall be staked until of sufficient size to stand unassisted. Stakes shall be removed as soon as possible o
Trees shall be properly pruned for protection from wind and pests, as well as for appearance and safety by using established arboricultural practices 36 Trees Maintenance Management Plan •
•
•
o
Large area mowers shall not be used within 1 foot of the trunk of any tree o
Dead trees shall be removed, and replaced within twenty working days if weather conditions permit or during the period from November through March Replacement shall be made with a tree of appropriate type and size with Department approval Irrigation (All equipment required to irrigate all areas of the property) o
Repair or replace all heads, valves, control equipment, wiring and pipe as needed to maintain the proper operation of the golf course irrigation system (including but not limited to greens, tees, fairways, planters, and flower beds) on an ongoing basis o
The golf course shall be irrigated as necessary to support proper growth of the golf turf and associated landscaping (including but not limited to trees, shrubs, and flowers) o
The course shall comply with applicable local laws, moratoriums or restrictions to golf course watering, unless exceptions have been negotiated with the Department Fences (All fences, chain links, walls, or barbed wire on or within boundaries of the property) o
Immediately repair or replace all fences, gates and locking devices as needed for the protection of the golf course or equipment Motorized and Implement Fleet o
•
The staff will provide for the maintenance and upkeep of all motorized equipment according to the original equipment’s manufacturer standard Structures (All structures within the boundaries of the golf course) o
Golf course restrooms shall be checked at least twice daily and maintained in a manner to provide clean and sanitary facilities. Soap, towels, toilet issue, etc., shall be provided in adequate quantities at all times. Portable facilities shall be maintained similarly. There are to be no exceptions to this clean restroom policy o
Buildings and structures shall be maintained in good repair at all times Surrounding areas shall be maintained free of weeds, brush, disorganized junk, broken equipment, trash piles, or etc. Interior areas shall be clean, and neatly organized, safe, and sanitary for customers and employees. Painting, rodent and insect control, and landscaping shall be performed as necessary 37 Oakland County Parks and Recreation Commission o
Maintain all cart paths in a smooth and clean condition and repair promptly as needed o
All sand traps shall be edged, as necessary to maintain appropriate lip, raked daily, and filled with fresh sand as needed to maintain a minimum of 4” depth on slopes and in the bottom. Replacement sand will be of a dust‐free type, suitable for trap use, and compatible with the original course sand in appearance and playability o
Practice greens will be maintained in the same manner as the holes on the golf course o
Range tees will be maintained more aggressively than golf course tees to ensure rotation of hitting status and good quality grass tee areas for customers o
Individual tee stations will be delineated at 10‐foot minimum intervals using ropes or other markers. Bag racks will be provided at all stations o
Various planting areas throughout the course will be cultivated, weeded, pruned, and fertilized regularly, with at least 2 replanting programs for annuals scheduled yearly o
Any change in the physical characteristics of the golf course, such as the addition or removal of sand traps, addition or removal of any hazards (e.g., water, trees or native vegetation), movement of soil exceeding twenty cubic yards in any single area, or the modification of any portion of the golf course or the buildings, shall only be undertaken with the direct approval of the Department o
Other than during inclement weather, a maintenance crew of sufficient size shall be on duty at the course daily, and supervised by the superintendent. Regular hours will be established and maintained o
Trash and refuse shall be collected daily and removed from the property as necessary to ensure minimal problems from refuse odors, insects, etc. o
Vertebrate pest control shall be routinely performed throughout the property on an ongoing basis, in such a manner that vertebrate pest populations are steadily reduced and eventually eliminated, in a fashion consistent with applicable state laws 38 Maintenance Management Plan o
Lakes, ponds and streams shall be maintained in a safe and sanitary manner and in good appearance through the application of appropriate aquatic vegetative controls o
Analysis will be performed yearly by an approved professional laboratory. Soil pH of turf shall be maintained at a level of 6.3 to 6.8. Planter soil shall have a pH supportive of plant species These two formats provide guidance in terms of understanding the required work activities and elements in a descriptive manner that then can be quantified numerically. Following are descriptions of the levels of service and both qualitative and quantitative maintenance standards as proposed for all parks in the system. 4.3.2 WORK PRIORITIES FOR LEVELS Following are recommended work priorities by level: 4.3.2.1 LEVEL 1 & 2 WORK PRIORITIES • Priority 1: Conditions which pose an immediate threat to life or property (fire, explosion, water main break, building structural failure, electrical failure). •
Priority 4: Emergency or routine work intended to approve the aesthetics or attractiveness of an area or facility. 4.4 MAINTENANCE ITEMS FOR WATER PARKS The Department shall establish and implement a maintenance program to assure safe and enjoyable water park conditions. 39 Oakland County Parks and Recreation Commission 4.4.1 MINIMUM STANDARD The Department shall establish and administer programs for all areas of the water parks. These shall be maintained in good condition in conformance with the Department’s minimum standards. The policies that will govern minimum standards for maintenance operations include but not are limited to: •
•
Customer Service o
Entrance is clearly visible with appropriately placed road signs to access the water park o
Area surrounding water park is neatly groomed and landscaped o
Maintenance building is neat and clean Buildings and structures o
Bathhouse and restrooms floors should be disinfected daily o
Pool decks should be rinsed daily o
Buildings and structures shall be maintained in good repair at all times in a fashion which is consistent with fire and safety codes and regulations. o
Tools, supplies and equipment will be organized in an orderly fashion o
Chemical storage shall be reported to the Department on an annual basis as part of SARA III reporting requirements. All chemicals shall be stored in a fashion consistent with local/state storage recommendations •
Restrooms shall be checked at least hourly on a daily basis and maintained in a manner to provide clean and sanitary facilities. Soap, towels, toilet issue, etc., shall be provided in adequate quantities at all times. •
Water Park o
Check the operation of the recirculation pump and motor daily o
Check the operation of the disinfectant and pH chemical feeder daily o
Check the filter operation, read the pressure gauges, and backwash, if necessary daily o
For all closed filters, manually release the air daily o
Skimmer strainer baskets must be cleaned daily o
Clean the bottom of the pool and manually skim debris from the surface daily 40 Maintenance Management Plan o
Measure and record the chlorine or bromine residual and the pH at least twice a day •
The staff shall keep true, accurate, and complete records of water park maintenance, chemical applications, and safety inspections •
Planters (All areas planted with ornamental plants, and having a definable border) •
o
Planters shall be maintained free of trash and debris such as (e.g., paper, drinking cans, bottles, fallen limbs and leaves, and etc.) o
Planters shall be maintained free of weeds or grass by mechanical, manual or chemical means o
Plant material (e.g., trees, shrubbery and ground covering) in planters shall be trimmed for protection from wind, insect damage, and appearance o
Various planting areas throughout the facility will be cultivated, weeded, pruned, and fertilized regularly, with at least 2 replanting programs for annuals scheduled yearly Irrigation (All equipment required to irrigate all areas of the property) o
•
•
Repair or replace all heads, valves, control equipment, wiring and pipe as needed to maintain the proper operation of the irrigation system on an ongoing basis Fences (All fences, chain links, walls, or barbed wire on or within boundaries of the property) o
Immediately repair or replace all fences, gates and locking devices as needed for the protection of the water park Parking, Sidewalks and Hardscape •
o
Any change in the physical characteristics of the water park or the modification of any portion of the grounds or structures, shall only be undertaken with the direct approval of the Department o
Trash and refuse shall be collected daily and removed from the property as necessary to ensure minimal problems from refuse odors, insects, etc. Park Amenities and Slides o
All slides are inspected on a daily basis for problems. Slides are waxed on a yearly basis 41 Oakland County Parks and Recreation Commission o
All in‐park amenities are inspected daily and repaired as need o
Sand in play areas are raked daily as it applies to play areas and volleyball areas o
Picnic areas washed down daily prior to visitors the water park and tables inspected for repairs o
Lazy river painted and repaired yearly as needed o
Park pool painted and striped on a yearly basis o
All tubes are inspected weekly This format provides guidance in terms of understanding the required work activities and elements in a descriptive manner that then can be quantified numerically. Following are descriptions of the levels of service and both qualitative and quantitative maintenance standards as proposed for all parks in the system. 4.4.2 WORK PRIORITIES FOR LEVELS Following are recommended work priorities by level: 4.4.2.1 LEVEL 1 & 2 WORK PRIORITIES • Priority 1: Conditions which pose an immediate threat to life or property (fire, explosion, water main break, building structural failure, electrical failure). •
Priority 4: Emergency or routine work intended to approve the aesthetics or attractiveness of an area or facility. 42 Maintenance Management Plan 4.5 BEACH MAINTENANCE •
Clean beach before opening and put out boundaries buoys •
Inspect signage and safety horns and microphones •
Pick up trash on a daily basis and remove as needed •
Bathrooms cleaned at a minimum on a two hour basis •
Clean and rake beach daily with a beach comer or sand rake •
Ensure water fountains are working •
Inspect security lighting and safety sirens on a daily basis •
Inspect fencing on a daily basis and ensure safety locks are working •
Walk the beach and put in depth finders in the water for users to recognize 4.6 BMX MAINTENANCE •
Grade the BMX track before the start of the season and grade at least once a month •
Pick up trash on a daily basis in the parking lot and around the course •
Inspect and repair safety flags around the course •
Inspect safety signs and sound system on a daily basis •
Fill in holes on the track on a daily basis and inspect as needed •
Inspect timing devices on a daily basis to ensure that it is working properly •
Check starting gates for working properly with timing devices •
Put down dust resistance material on a as needed basis 4.7 DISC GOLF COURSE MAINTENANCE • Inspect disc baskets daily • Inspect signage and distance markers on a weekly basis • Pick up trash in the parking lot and on the disc course on a daily basis • Mow the course at least once a week at 2 ½ inch basis • Ensure that water fountains are working • Trim trees as needed 4.8 DOG PARKS MAINTENANCE • Mow park at least once a week at 3 inches • Pick up trash on a daily basis in parking lots • Clean restroom at least once a week • Inspect signage on how to use the park properly 43 Oakland County Parks and Recreation Commission • Move dog areas every two weeks to keep areas from getting beat down • Grade parking lot on a monthly basis or as needed • Inspect fencing on a weekly basis • Inspect safety lighting on a weekly basis 4.9 WILDLIFE MAINTENANCE •
Inspect wildlife areas with high levels of geese and beavers •
Seek MDNR advice on managing the geese problem •
Create signage program for visitors to not feed the geese •
Find a geese prohibitory and install as needed including using border collies to fend off geese •
Check beaver dams in parks and disrupt the developing of dams as needed •
Trap beavers as needed and move to other locations 44 Maintenance Management Plan CHAPTER FIVE ‐ MAINTENANCE MATRIX As a part of the maintenance planning process, a matrix of maintenance activities was developed to facilitate the implementation of the Commission’s work order maintenance system. The matrix is divided into asset types with the associated maintenance listed. The matrix shows the asset, task, task frequency, annual timeframe, job class required to perform the task, the life cycle, and the associate parks and facilities related to the asset. The matrix is presented in Appendix 3. 45 Oakland County Parks and Recreation Commission CHAPTER SIX ‐ MAINTENANCE COST EXAMPLES BY SELECTED PARKS, GOLF COURSES & MAINTENANCE ASSET 6.1 OPERATIONAL OUTCOMES Operational outcomes for selected parks and golf courses are presented below. These outcomes establish the basis for maintenance standards. In Appendix 2, costs for each maintenance asset are detailed. 6.1.1 GROVELAND OAKS CAMPGROUND MAINTENANCE ANALYSIS Groveland Oaks campground maintenance outcome needs to focus on a quality camping facility that is highly maintained at a level two mode level along with parking lots, restrooms and other recreational amenities all maintained at level two conditions. The entrances and concessions should be inviting to guests and the services should encourage guest to stay longer. Restrooms need to be cleaned at regularly during the week and inspected daily, and trash picked up daily. The frequency of maintenance should be set to maintain a fresh appearance particularly during the season. Figure 2 shows the Groveland Oaks County Park with the camping areas in zones A‐1, A‐3, and A‐4. Figure 2 – Groveland Oaks County Park 46 Maintenance Management Plan The annual maintenance costs and labor hours are shown in Figure 3. Figure 3 – Groveland Oaks County Park Maintenance Summary Asset
Campgrounds
Day Use
Administration
Total
Total Hours
5,958.80
1,805.72
1,131.50
8,896.02
Position Costs
$ 95,257.63
22,554.66
27,572.32
$ 145,384.61
Equipment Costs
$ 10,040.06
4,671.47
4,728.50
$ 19,440.03
Material Costs
$ 31,618.30
2,451.55
4,913.01
$ 38,982.86
Total Costs
$ 136,915.99
29,677.68
37,213.83
$ 203,807.50
The maintenance costs are presented by component in this section. The components are: •
Campground A‐1 •
Day Use A‐2 •
Group Camping A‐3 •
Campground A‐4 •
Administration A‐5 6.1.1.1 CAMPGROUND A‐1 MAINTENANCE COST ANALYSIS The maintenance of the Campground A‐1 costs $38,196.22 to maintain for the year at a cost of $1,208.74 per acre. This represents 22.8% of the total annual maintenance costs. Figure 4 – Groveland Oaks County Park – Campground A‐1 Maintenance Maintenance Task
Tree Maintenance
Parking Lots
Restroom Maintenance
Fire Extinguisher Inspection
Hard Surface
Vandalism
Landscaping
Mow/Trim
Mulch
Snow removal
General Maintenance
Repair Signs
Fire Pit Cleanning
Leaf Removal
Cabin Cleaning
Total Campground A‐1
Annual Equipment Hours Position Costs
Costs
76.00 $629.12
$145.62
20.00 $524.16
$0.00
104.00 $8,106.00
$259.20
6.00 $211.56
$0.00
35.00 $1,139.67
$13.36
0.50 $739.70
$22.71
210.00 $0.00
$0.00
1,008.00 $9,908.64 $2,688.00
40.00 $0.00
$0.00
32.00 $0.00
$0.00
496.00 $3,840.16
$51.24
68.00 $0.00
$0.00
160.00 $1,572.80
$85.41
40.00 $393.20
$0.04
200.00 $3,134.80
$86.40
2,495.50
$30,199.81 $3,351.99
Acres Maintained
Maintenance Cost Per Acre
Material Costs
$662.00
$1,148.00
$2,000.02
$200.40
$0.00
$130.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$504.00
$4,644.42
Total Costs
$1,436.74
$1,672.16
$10,365.22
$411.96
$1,153.03
$892.41
$0.00
$12,596.64
$0.00
$0.00
$3,891.40
$0.00
$1,658.21
$393.24
$3,725.20
$38,196.22
31.60
31.60
31.60
31.60
$955.69
$106.08
$146.98
$1,208.74
47 Oakland County Parks and Recreation Commission 6.1.1.2 DAY USE A‐2 MAINTENANCE COST ANALYSIS The maintenance of the Day Use A‐2 costs $29,667.68 to maintain for the year at a cost of $1,447.69 per acre. This represents 14.8% of the total annual maintenance costs. Figure 5 – Groveland Oaks County Park – Day Use A‐2 Maintenance Maintenance Task
Tree Maintenance
Parking Lots
Hard Surface
Vandalism
Sign Maintenance
Landscaping
Mow and Trim
Snow removal
General Maintenance
Leaf Removal
Playground Maintenance
Playground Inspection
Platform Tennis
Trash Removal
Total Day Use A‐2
Costs
76.00 $0.00
$0.00
20.00 $1,392.54
$80.33
104.00 $0.00
$0.00
6.00 $196.08
$0.00
35.00 $176.94
$20.52
0.50 $0.00
$0.00
6.00 $149.76
$0.00
210.00 $5,087.60
$573.66
600.00 $5,898.00 $2,859.00
64.00 $0.00
$0.00
246.22 $5,512.78
$23.40
100.00 $0.00
$972.00
12.00 $423.12
$0.00
12.00 $423.12
$0.00
50.00 $0.00
$0.00
264.00 $3,294.72
$142.56
1,805.72 $22,554.66 $4,671.47
Acres Maintained
Total Costs
$0.00
$1,472.86
$0.00
$396.12
$197.46
$0.00
$749.76
$5,835.77
$8,757.00
$0.00
$5,575.18
$1,072.00
$423.12
$423.12
$0.00
$4,775.28
$29,677.68
20.50
20.50
20.50
20.50
$1,100.23
$227.88
$119.59
$1,447.69
Material Costs
$0.00
$0.00
$0.00
$200.04
$0.00
$0.00
$600.00
$174.51
$0.00
$0.00
$39.00
$100.00
$0.00
$0.00
$0.00
$1,338.00
$2,451.55
48 Maintenance Management Plan 6.1.1.3 GROUP CAMPING A‐3 MAINTENANCE COST ANALYSIS The maintenance of the Group Camping A‐3 costs $40,199.28 to maintain for the year at a cost of $2,576.88 per acre. This represents 11.3% of the total annual maintenance costs. Figure 6 – Groveland Oaks County Park – Group Camping A‐3 Maintenance Maintenance Task
Snow Removal
Tree Maintenance
Parking Lots
Hard Surface
Vandalism
Sign Maintenance
Landscaping
Mow and Trim
General Maintenance
Leaf Removal
Platform Tennis
Trash Removal
Total Group Camping A‐3 Maintenance
Costs
40.00 $1,825.68
$338.40
76.00 $99.84
$6.96
20.00 $524.16
$16.80
104.00 $3,479.05
$63.01
6.00 $170.70
$0.00
35.00 $1,297.92
$41.60
0.50 $739.70
$0.44
6.00 $341.40
$0.00
210.00 $5,087.60
$237.66
432.00 $4,246.56 $1,200.96
161.50 $2,310.13
$0.00
160.00 $0.00
$680.04
12.00 $341.40
$0.00
24.00 $682.80
$0.00
50.00 $1,639.50
$6.72
119.00 $1,169.77
$32.13
1,456.00
$23,956.21 $2,624.72
Acres Maintained
49 Material Costs
$144.00
$0.00
$1,058.00
$510.00
$200.00
$0.00
$40.00
$100.00
$260.00
$0.00
$144.01
$40.00
$0.00
$0.00
$0.00
$11,122.34
$13,618.35
Total Costs
$2,308.08
$106.80
$1,598.96
$4,052.06
$370.70
$1,339.52
$780.14
$441.40
$5,585.26
$5,447.52
$2,454.14
$720.04
$341.40
$682.80
$1,646.22
$12,324.24
$40,199.28
15.60
15.60
15.60
15.60
$1,535.65
$168.25
$872.97
$2,576.88
Oakland County Parks and Recreation Commission 6.1.1.4 CAMPGROUND A‐4 MAINTENANCE COST ANALYSIS The maintenance of the Campground A‐4 costs $58,520.49 to maintain for the year at a cost of $1,364.11 per acre. This represents 31.0% of the total annual maintenance costs. Figure 7 – Groveland Oaks County Park – Campground A‐4 Maintenance Maintenance Task
Tree Maintenance
Parking Lots
Hard Surface
Vandalism
Sign Maintenance
Landscaping
Mow and Trim
General Maintenance
Fire Pit Cleanning
Leaf Removal
Cabin Cleaning
Trash Removal
Total Bunker/Trap Maintenance
Costs
$6.96
76.00 $78.64
20.00 $524.16
$16.80
104.00 $15,478.88
$194.78
6.00 $341.40
$0.00
35.00 $379.27
$10.20
0.50 $369.85
$0.22
6.00 $1,198.08
$0.00
210.00 $5,087.60
$565.26
784.00 $7,706.72 $2,179.52
140.00 $4,009.60
$0.00
160.00 $1,572.80
$208.00
160.00 $0.00
$776.04
176.80 $2,858.04
$73.44
5.00 $163.40
$0.00
5.00 $163.40
$0.00
119.00 $1,169.77
$32.13
2,007.30
$41,101.61 $4,063.35
Acres Maintained
Material Costs
$0.00
$1,000.00
$4,000.01
$200.00
$0.00
$40.00
$100.00
$132.47
$0.00
$168.00
$0.00
$100.00
$500.00
$0.00
$0.00
$7,115.05
$13,355.53
Total Costs
$85.60
$1,540.96
$19,673.66
$541.40
$389.47
$410.07
$1,298.08
$5,785.34
$9,886.24
$4,177.60
$1,780.80
$876.04
$3,431.48
$163.40
$163.40
$8,316.95
$58,520.49
42.90
42.90
42.90
42.90
$958.08
$94.72
$311.32
$1,364.11
50 Maintenance Management Plan 6.1.1.5 ADMINISTRATION A‐5 MAINTENANCE COST ANALYSIS The maintenance of the Administration A‐5 costs $37,213.83 to maintain for the year at a cost of $1,333.83 per acre. This represents 20.1% of the total annual maintenance costs. Figure 8 – Groveland Oaks County Park – Administration A‐5 Maintenance Maintenance Task
Tree Maintenance
Parking Lots
Hard Surface
Vandalism
Sign Maintenance
Landscaping
Snow Inspection
Mow and Trim
General Maintenance
Leaf Removal
Platform Tennis
Trash Removal
Total Greens Maintenance
Acres Maintained
Costs
76.00 $577.04
$6.96
20.00 $524.16
$16.80
104.00 $4,266.60
$75.00
6.00 $170.70
$0.00
35.00 $1,297.92
$41.60
0.50 $739.70
$0.44
6.00 $341.40
$0.00
210.00 $5,087.60 $3,113.26
64.00 $1,825.68
$246.00
162.00 $1,592.46 $1,029.24
70.00 $4,841.20
$50.40
32.00 $399.36
$77.92
12.00 $341.40
$0.00
24.00 $682.80
$0.00
50.00 $1,639.50
$0.67
260.00 $3,244.80
$70.20
1,131.50
$27,572.32 $4,728.50
1,131.50
Material Costs
$0.00
$1,050.00
$136.00
$200.00
$0.00
$44.00
$100.00
$360.00
$144.00
$0.00
$524.00
$40.00
$0.00
$0.00
$0.00
$2,315.01
$4,913.01
Total Costs
$584.00
$1,590.96
$4,477.61
$370.70
$1,339.52
$784.13
$441.40
$8,560.87
$2,215.68
$2,621.70
$5,415.60
$517.28
$341.40
$682.80
$1,640.17
$5,630.01
$37,213.83
27.90
27.90
27.90
27.90
$988.26
$169.48
$176.09
$1,333.83
6.1.1.6 GROVELAND OAKS COUNTY PARK COST OF SERVICE ANALYSIS The summary of the Groveland Oaks County Park Cost of Service analysis is shown in Figure 9. The total direct expenditures for Groveland Oaks were $1,233,450 with allocation indirect costs of $363,746 for total costs of $1,597,196. The total revenues are $683,186. The operations for Groveland Oaks County Park result in a deficit of $683,186. The camping revenues recovered 60% of the direct costs. Day Use and Water Feature recovered 55% and 723% of their total costs, respectively. Concessions recovered 10% of direct costs. Equipment Rentals and Facility Rentals recovered 23% and 17% of direct costs, respectively. Pro Shop and Other recovered 0% of costs. Concession pricing should be adjusted to recover 100% of the total costs. The total revenues recovered 55% of the direct costs. To recovery, all expenditures to pricing will need to be adjusted by 45%. 51 52 55%
36%
Pricing Requirement/Point; TOTAL Exp.
Pricing Requirement/Point; PROGRAM Exp.
Required Percentage Increase From Current Policy
Optimal Total Recovery Percentage
Optimal Direct Recovery Percentage
Net Subsidy Per Unit
Units of Service
Number of Units
Recovery % Direct
Recovery % Total
100%
45%
100%
57%
Camping
100
Park
Attendance
100,000
100%
40%
100%
53%
5,588.54 $
60%
47%
$
78,899 $
100%
45%
100%
58%
10%
8%
(76,009) $
6,231 $
100%
90%
100%
92%
76,009.30 $
$
$
0%
0%
46,028 $
46,028 $
100%
100%
100%
100%
(46,028.12) $
Concessions Rental Equipment
1
1
17.84 $
Day Use
6,068
55%
42%
(558,854) $ (108,271) $
55%
43%
(914,010) $
487,629 $
$ (1,233,450) $
683,186 $
Revenues Over (Under) Costs
683,186 $
$
-
10
Sales Pro
Shop
100%
0%
100%
0%
17%
13%
(209,567) $
30,770 $
185,603 $
54,734
240,337 $
Facility
Rentals
100%
77%
100%
82%
100%
83%
100%
87%
1,326.38 $
Water
Feature Ride
1
158
23%
18%
(32,872) $
7,216 $
(402.29) $ 32,871.84 $
Rental
Facilities
723%
559%
4,023 $
4,900 $
30,959 $
9,130
40,088 $
Equipment
Rentals
677 $
200
877 $
Water Feature
Revenues
Pro Shop
63,511 $
18,730
82,241 $
Concessions
144,544 $
42,626
187,170 $
Day Use
-
100
100%
100%
100%
100%
(215.12)
Other
0%
0%
21,512
21,512
Other
$ 1,233,450 $ 1,233,450 $
808,156 $
$
683,186 $
363,746
238,326
$ 1,916,636 $ 1,597,196 $ 1,046,483 $
Camping
Direct Expenditures
Administrative Costs
Total Costs
Total
Groveland
Oaks
Oakland County Parks and Recreation Commission Figure 9 – Groveland Oaks County Park Cost of Service Summary Maintenance Management Plan 6.1.2 WATERFORD OAKS DAY USE MAINTENANCE ANALYSIS Waterford Oaks day use maintenance outcome needs to focus on a quality facility that is highly maintained at a level two mode level along with parking lots, restrooms and other amenities all maintained at level two conditions. The entrances and concessions should be inviting to guests and the services should encourage guest to stay longer. Restrooms need to be cleaned at regularly during the week and inspected daily, and trash picked up daily. The frequency of maintenance should be set to maintain a fresh appearance particularly during the season. Figure 10 shows the Waterford Oaks County Park with the day use area in zone A‐1. Figure 10 – Waterford Oaks County Park 53 Oakland County Parks and Recreation Commission The maintenance of the Day Use A‐2 costs $39,681.87 to maintain for the year at a cost of $1,802.08 per acre. Figure 11 – Waterford Oaks County Park – Day Use A‐2 Maintenance Task
Snow Removal
Tree Maintenance
Parking Lots
Hard Surface
Vandalism
Sign Maintenance
Landscaping
Mow and Trim
General Maintenance
Leaf Removal
Platform Tennis
Trash Removal
Total Day Use
Annual Hours
64.00
36.00
42.00
390.00
6.00
104.00
6.50
12.00
210.00
336.00
518.00
32.00
12.00
24.00
30.00
260.00
2,082.50
Position Equipment Material Total Costs
Costs
Costs
Costs
$1,825.68
$338.40 $144.00 $2,308.08
$577.04
$21.96
$0.00
$599.00
$524.16
$16.80 $1,109.50 $1,650.46
$8,353.80
$74.15 $119.99 $8,547.94
$170.70
$0.00 $200.00
$370.70
$1,297.92
$41.60
$0.00 $1,339.52
$184.93
$0.11
$40.00
$225.03
$341.40
$0.00 $100.00
$441.40
$5,087.60
$299.26 $418.38 $5,805.24
$1,397.76
$311.36
$0.00 $1,709.12
$7,287.28
$50.40 $574.00 $7,911.68
$399.36
$38.88
$40.00
$478.24
$341.40
$0.00
$0.00
$341.40
$682.80
$0.00
$0.00
$682.80
$1,639.50
$0.67
$0.00 $1,640.17
$3,244.80
$70.20 $2,316.00 $5,631.00
$33,356.13 $1,263.80 $5,061.87 $39,681.79
Acres Maintained
22.02
22.02
$1,514.81
$57.39
22.02
22.02
$229.88 $1,802.08
6.1.2.1 WATERFORD OAKS COUNTY PARK COST OF SERVICE ANALYSIS The summary of the Waterford Oaks County Park Cost of Service analysis is shown in Figure 12. The total direct expenditures for Waterford Oaks Day Use were $589,528 with allocation indirect costs of $173,853 for total costs of $763,381. The total revenues are $26,542. The operations for Waterford Oaks County Park result in a deficit of $736,839. The revenues recovered 5% of the direct costs. Concessions recovered 2% of direct costs while the anticipated cost recovery is 100%. Facility Rentals recovered 824% of direct costs. Concession pricing should be adjusted to recover 100% of the total costs. 54 55 Pricing Requirement/Point; TOTAL Exp.
Units of Service
Number of Units
Recovery % Direct
Recovery % Total
$
20%
15%
15%
12%
10%
10%
10%
10%
2%
2%
100%
98%
100%
98%
34,779.42 $
$
Rental
Facilities
10
824%
637%
100%
100%
100%
100%
40%
0%
20%
0%
0%
0%
(10,221)
-
7,893
2,328
10,221
100%
100%
100%
100%
10,221.21
Sales Pro Shop
1
18,040 $
21,402 $
1,293.61 $ (1,803.97) $
1
0%
0%
(1,294) $
-
Rental
Equipment
(34,779) $
679 $
Concessions
1
117.51 $
Day Use
6,068
Park
Attendance
100,000
$
0%
0%
(736,839) $ (713,046) $
-
5%
3%
$
26,542 $
2,596 $
766
3,362 $
Pro Shop
$
Revenues
999 $
295
1,294 $
Facility
Rentals
27,383 $
8,075
35,459 $
Equipment
Rentals
550,656 $
162,389
713,046 $
Concessions
589,528 $
173,853
763,381 $
Day Use
$
$
$
Total
Waterford
Oaks
Direct Expenditures
Total Costs
Oakland County
Waterford Oaks
Maintenance Management Plan Figure 12 – Waterford Oaks County Park Cost of Service Summary Oakland County Parks and Recreation Commission 6.1.3 GLEN OAKS GOLF COURSE Glen Oaks Golf Course maintenance outcome needs to focus on a quality course that is highly maintained at a level two mode level along with course turf, parking lots and restrooms all maintained at level two conditions. The entrances and club house facilities should be inviting to guests and the services should encourage guest to stay longer. Restrooms need to be cleaned at regularly during the week and inspected daily, and trash picked up daily. The frequency of turf and greens maintenance should be set to maintain a fresh appearance particularly during peak seasons. Figure 13 shows the golf course, park and banquet center. Figure 13 – Glen Oaks County Park The detail by tasks is shown in Appendix 2. The annual maintenance costs and labor hours are shown in Figure 14. Figure 14 – Glen Oaks Golf Course Maintenance Summary AssetName
Glen Oaks Golf Course
Annual Position Equipment Hours Costs
Costs
13,771 $247,495.21 $5,916.13
56 Material Costs
Total Costs
$48,067.96 $301,479.30
Maintenance Management Plan 6.1.4 LYONS OAKS AND SPRINGFIELD OAKS GOLF COURSES Lyon Golf and Springfield Oaks Courses maintenance outcome needs to focus on a quality course that is highly maintained at a level one mode level along with course turf, parking lots and restrooms all maintained at level one conditions. As the Commission’s highest quality courses, the entrances and club house facilities should be inviting to guests and the services should encourage guest to stay longer. Restrooms need to be cleaned at three‐
times during the week, daily on weekends. Trash picked up daily. The frequency of turf and greens maintenance should be set to reflect the higher qualify. Lyons Oaks County Park is shown in Figure 15 and Springfield Oaks County Park is shown in Figure 16. Figure 15 – Lyon Oaks County Park 57 Oakland County Parks and Recreation Commission Figure 16 – Springfield Oaks County Park The detail by tasks is shown in Appendix 2. The annual maintenance costs and labor hours are shown in Figure 17. Figure 17 – Lyon Oaks and Springfield Oaks Golf Courses Maintenance Summary AssetName
Lyons Oaks Golf Course
Springfield Oaks Golf Course
Costs
4,512 $140,539.87
$4,029.20
9,328 $145,140.77
$6,006.26
Material Costs
Total Costs
$54,901.23 $199,470.30
$41,061.15 $192,208.18
6.1.5 RED OAKS GOLF COURSES Red Golf Course maintenance outcome needs to focus on a quality course that is highly maintained at a level three mode level along with course turf, parking lots and restrooms all maintained at level two conditions. The entrances and club house facilities should be inviting to guests. Restrooms need to be cleaned at three‐times during the week, daily on weekends. Trash picked up daily. The frequency of turf and greens maintenance should be set to reflect the level of pricing. The course is currently maintained at a level higher than the pricing reflects. Red Oaks County Park is shown in Figure 18. 58 Maintenance Management Plan Figure 18 ‐ Red Oaks County Park The detail by tasks is shown in Appendix 2. The annual maintenance costs and labor hours are shown in Figure 19. Figure 19 – Red Oaks Golf Course Maintenance Summary AssetName
Red Oaks Golf Course
Costs
7,765 $90,995.81 $3,792.85
Material Costs
Total Costs
$21,344.00 $116,132.66
6.1.6 WATERFORD OAKS COUNTY PARK Waterford Oaks County Park is host to the The Fridge Toboggan Run, a waterpark and a bicycle motocross track. The park includes an activity center, trails, picnic shelters and a lodge. The fee activities should be maintained at a level one, particularly the entrance, concession area, and restrooms. The park should be maintained at one level during peak seasons and may be maintained at level two during other times. . Waterford Oaks County Park is shown in Figure 20. 59 Oakland County Parks and Recreation Commission Figure 20 – Waterford Oaks County Park The detail by tasks is shown in Appendix 2. The annual maintenance costs and labor hours are shown in Figure 21. Figure 21 – Waterford Oaks County Park Maintenance Summary AssetName
Waterford Oaks
Waterford Oaks ‐ The Fridge
Waterford Oaks ‐ Trails
Annual Hours Position Costs
1,133 $72,649.86
1,333 $76,667.68
574 $12,667.40
Equipment Costs
$5,243.67
$2,321.75
$173.12
Material Costs
$3,808.26
$7,390.65
$526.32
Total Costs
$81,701.79
$86,380.08
$13,366.84
6.1.7 RED OAKS WATER PARK MAINTENANCE ANALYSIS Red Oaks Water Park maintenance outcome needs to focus on a quality water park that is highly maintained at a level two mode level along with water park, parking lots and restrooms all maintained at level two conditions. The entrances and concessions should be inviting to guests and the services should encourage guest to stay longer. Restrooms need to be cleaned at regularly during the week and inspected daily, and trash picked up daily. The frequency of water park maintenance should be set to maintain a fresh appearance particularly during the season. Figure 22 shows the Red Oaks County Park with the water park in zone A‐3. Figure 23 shows the water park. 60 Maintenance Management Plan Figure 22 – Red Oaks County Park 61 Oakland County Parks and Recreation Commission Figure 23 – Red Oaks Water Park 62 Maintenance Management Plan The annual maintenance costs and labor hours are shown in Figure 24. Figure 24 – Red Oaks Water Park Maintenance Summary Asset Name
Red Oaks Water Park
Annual Hours
2,086.50
Position Equipment Costs
Costs
$60,847.65 $1,169.73
Material Costs
Total Costs
$62,044.20 $124,061.58
The maintenance costs are presented by component in this section. The components are: •
Water Park •
Grounds •
Landscape •
Parking Lot 6.1.7.1 WATER PARK MAINTENANCE COST ANALYSIS The maintenance of the water park areas costs $106,929.18 to maintain for the year at a cost of $6,667.20 per acre. This represents 86.2% of the total annual maintenance costs. Figure 25 – Red Oaks Water Park – Water Park Maintenance Maintenance Task
Hard Surface
Testing Water
Pool Repair
Chemical APP
Pool Cleaning
Filter and Basket
Wave Machines
General Maintenance
Vandalism
Signs
Picnic Tables
Trash
Total Water Park Maintenance
Annual Hours
35.0
16.0 80.0 90.0 175.0 175.0 63.0 104.0 104.0 0.5 6.0 6.0 175.0 259.0 1,288.5 Acres Maintained
63 Position Equipment Costs
Costs
$3,783.30
$2.11
$722.72
$0.00
$4.35
$1,996.80
$0.00
$4,249.70
$2,184.00
$36.75
$0.00
$2,184.00
$4,951.80
$0.00
$6,207.26
$4.48
$156.60
$13,147.40
$218.40
$0.00
$235.80
$0.00
$471.60
$0.00
$2,184.00
$18.90
$4,829.76
$202.71
$47,366.55
$425.90
Material Costs
$97.75
$288.00
$0.00
$42,644.00
$322.00
$159.60
$2,683.80
$11,971.68
$164.52
$38.50
$102.00
$96.00
$476.00
$92.88
$59,136.73
Total Costs
$3,883.16
$1,010.72
$2,001.15
$46,893.70
$2,542.75
$2,343.60
$7,635.60
$18,183.42
$13,468.52
$256.90
$337.80
$567.60
$2,678.90
$5,125.35
$106,929.18
16.04
16.04
16.04
16.04
$2,953.38
$26.56
$3,687.27
$6,667.20
Oakland County Parks and Recreation Commission 6.1.7.2 GROUNDS MAINTENANCE COST ANALYSIS The maintenance of the grounds costs $9,324.07 to maintain for the year at a cost of $522.89 per acre. This represents 7.5% of the total annual maintenance costs. Figure 26 – Red Oaks Water Park – Grounds Maintenance Maintenance Task
Fertilizing
Waterpark Mowing
Line Trim Water Park
Sidewalk Edging
Waterpark Wood Chipping
Total Grounds Maintenance
Costs
32.00
$910.40
$5.50
175.00
$4,368.00
$466.90
175.00
$2,184.00
$21.00
40.00
$499.20
$0.53
40.00
$499.20
$0.53
462.00
$8,460.80
$494.47
Acres Maintained
Material Costs
$96.00
$81.20
$159.60
$16.00
$16.00
$368.80
Total Costs
$1,011.90
$4,916.10
$2,364.60
$515.73
$515.73
$9,324.07
17.83
17.83
17.83
17.83
$474.48
$27.73
$20.68
$522.89
6.1.7.3 LANDSCAPE MAINTENANCE COST ANALYSIS The maintenance of the landscape costs $4,976.77 to maintain for the year at a cost of $23,510.62 per acre. This represents 4% of the total annual maintenance costs. Figure 27 – Red Oaks Water Park – Landscape Maintenance Maintenance Task
Weed Control
Waterpark Flower Maintenance
Total Landscape Maintenance
Annual Hours
96.00
180.00
276.00
Position Equipment Costs
Costs
$1.33
$455.20
$2,246.40
$48.04
$2,701.60
$49.37
Acres Maintained
Total Costs
$520.53
$4,456.24
$4,976.77
0.21
0.21
0.21
0.21
$12,762.55
$233.23
$10,514.84
$23,510.62
Material Costs
$64.00
$2,161.80
$2,225.80
64 Maintenance Management Plan 6.1.7.4 PARKING LOT MAINTENANCE COST ANALYSIS The maintenance of the parking lot costs $2,831.56 to maintain for the year at a cost of $798.51 per acre. This represents 2.3% of the total annual maintenance costs. Figure 28 – Red Oaks Water Park – Parking Lot Maintenance Maintenance Task
Parking Lots
Snow Removal
Total Parking Maintenance
Quantity PositionCosts
20.00
$1,375.50
40.00
$943.20
60.00
$2,318.70
Equipment Costs
$0.00
$200.00
$200.00
Material Costs
$112.35
$200.51
$312.86
Total Costs
$1,487.85
$1,343.71
$2,831.56
3.55
3.55
3.55
3.55
$653.88
$56.40
$88.23
$798.51
Acres Maintained
6.1.7.5 RED OAKS WATER PARK COST OF SERVICE ANALYSIS The summary of the Red Oaks Water Park Cost of Service analysis is shown in Figure 29. The total direct expenditures for water park were $1,436,059 with allocation indirect costs of $423,495 for total costs of $1,859,554. The total revenues are $1,099,933. The operations for Red Oaks Water Park result in a deficit of $759,621. The lessons recovered 60% of the direct costs. Equipment Rentals and Special Contracts recovered 100% or more of their total costs. Facilities Rental and Concessions recovered 100% or more of their direct costs. Concession pricing should be adjusted to recover 100% of the total costs. The total water park revenues recovered 77% of the direct costs. To recovery, all expenditures to pricing will need to be adjusted by 23%. Per visitors, the average subsidy is $7.44. 65 66 Pricing Requirement/Point; TOTAL Exp.
Units of Service
Number of Units
Recovery % Direct
Recovery % Total
$
$
75%
0%
75%
16%
75%
0%
75%
17%
60%
46%
100%
40%
100%
54%
82.33 $
Students
132
7.35 $
Attendance
102,140
Attendance
102,140
7.44 $
76%
58%
(751,202) $ (10,868) $
77%
59%
(759,621) $
9,397 $
75%
0%
75%
0%
(0.08) $
Rentals
200
130%
100%
15 $
6,770 $
75%
0%
75%
0%
21.10 $
Rentals
34
116%
89%
(717) $
6,038 $
5,217 $
1,538
6,755 $
1
Events
10
539%
416%
6,196 $
8,157 $
1,514 $
447
1,961 $
Event
1
0%
0%
415
415
-
Other
100%
0%
100%
16%
75%
0%
75%
0%
100%
100%
100%
100%
3,459.82 $ (619.59) $ (415.39)
Contract
109%
84%
(3,460) $
18,213 $
16,737 $
4,936
21,673 $
Special
Contracts
1,099,933 $ 1,050,943 $
$
Revenues
Concessions
5,217 $
1,538
6,755 $
Facilities
Rental
1,436,059 $ 1,391,724 $ 15,650 $
423,495
410,421
4,615
1,859,554 $ 1,802,145 $ 20,265 $
Equipment
Rentals
$
$
$
Lessons
Direct Expenditures
Total Costs
Total Red Oaks
General
Water Park
Adminission
Oakland County Parks and Recreation Commission Figure 29 – Red Oaks Water Park Cost of Service Summary Maintenance Management Plan 6.2 MAINTENANCE STANDARDS WORKLOAD PROJECTIONS Projected workload projections based on 2009 maintenance standards were prepared by applying labor hours per task with the associated maintenance standards. Labor costs, materials costs, equipment costs including fuel are detailed in the Appendix 2. 67 Oakland County Parks and Recreation Commission CHAPTER SEVEN ‐ CONCLUSION AND RECOMMENDED ACTION PLAN These maintenance standards will achieve the desired level of service as currently being employed for a substantially lower cost. Following are key recommendations supporting this plan: 7.1 KEY RECOMMENDATIONS •
Adopt the maintenance standards as presented in this plan and continue to address maintenance impacts as new areas and facilities are added •
Continue the line item budget coding system for the grounds maintenance activities and expenditures to allow accounting, tracking and monitoring •
Establish a process to continually explore alternative methods of funding to reduce operational costs and develop an action plan for implementation with the Park staff. •
Develop realistic annual goals and objectives to be included in the work program and serve as the baseline for performance measurements and evaluations. Budget maintenance costs based on standards to achieve the goals. •
Develop an annual process to review maintenance priorities, identify annual projects and improvements to be completed. This needs to be done with park staff and park funding supporters. •
All special event costs must be costed‐out prior to the event based on the size of the event. Partnership agreements need to be worked out in advance to pay for the direct costs that the event causes that is above routine maintenance and reimbursed back to the parks operational budget. These items would include overtime, extra staff, additional supply cost, etc. •
High use areas such as restrooms, trails, and campground areas need to have higher frequency levels of cleaning, repairs, and trash pick‐up than normal on peak times. Additional staff must be available in the late afternoon and weekends to accomplish this. •
On‐site intercept surveys of user satisfaction levels should be conducted at least 6 times a year. •
Redesign changes in turf, sports fields, and open field areas are needed to accommodate a more quality experience for users, and reduce maintenance costs. •
Individual zone management budgets must be developed based on agreed to standards minus volunteer support to achieve the expectations of the users. •
Staff salaries to overall budget need to be in the 65% range to allow for supplies to be purchased and the appropriate equipment used to maintain the park sites. •
The lifecycle maintenance plan for buildings and grounds amenities needs to be instituted as outlined in this Maintenance Management Plan along with a maintenance endowment. 68 Maintenance Management Plan •
A equipment lifecycle program must be developed and implemented for vehicles, mowers, and support equipment and budgeted for annually •
An environmental maintenance plan for the sensitive areas of the parks needs to be established and agreed upon by the park maintenance staff. The cost of this plan needs to be quantified and outlined clearly and budgeted for annually. •
Agreed to maintenance performance measures for each zone need to be agreed upon by staff, administration, and tracked and reported monthly. •
The Park Commission needs to invest in training for staff to understand maintenance standards, performance measures and tracking, lifecycle maintenance, volunteer management, and how to track cost of service for all tasks and services provided. •
A new updated volunteer maintenance plan is needed to recruit, retain, and recognize volunteers who work in maintenance. •
Work plans for staff need to be established along with results for each maintenance zone and staff member. •
The new work order system needs to be implemented to maximize the resources available and to keep costs within targeted ranges. •
Equipment efficiency and productivity needs to be established for each piece of equipment in the system. •
A program plan for each park in the system is needed to track what age segments are using the facilities and amenities and which age segments that are left out so that amenity changes can be made to sites to incorporate more amenities that will encourage their use. •
Yearly performance audits must occur against these recommendations and recorded. •
Seek to outsource wedding site maintenance at golf courses and have Oak Management pay for these improvements since they receive the majority of the revenue for the improvements •
Update the performance indicators and yearly standards to coincide with available operating dollars 7.2 PERFORMANCE MEASURE RECOMMENDATIONS Following are recommended performance measures: •
Park maintenance standards established for each zone meet 90% consistency based on on‐site expectations •
Visitor comments on cleanliness of the site reflect 90% or greater satisfaction level •
The natural areas management meets established naturalist standards for the site at 90% compliance 69 Oakland County Parks and Recreation Commission •
Volunteer support hours meet 95% of established hourly goals for each zone site area •
Repairs to the site for vandalism are repaired within 24 hours of recognition of the problem at 95% compliance •
Financial goals for the site from earned income is achieved at 95% of revenue goal •
Staff hours assigned to each established zone for maintenance meets 95% of the hours budgeted for an established area to achieve the level of maintenance standards desired •
Trail and sign maintenance standards are met by trail crews at 95% of established standards through on‐site inspections •
Visitor satisfaction levels meet 90% satisfaction of the trail care and campground care through on site user visitor surveys •
Trail repairs are completed within 48hours of recognition of the problem at 95% compliance •
Golf Course maintenance standards meet 90% of user satisfaction levels on a monthly basis 7.3 EARNED INCOME OPPORTUNITIES TO OFFSET OPERATIONAL COSTS •
Sponsorships for amenities need to be pursued for all parks, water parks and golf courses to help off‐set operational costs •
A Maintenance Endowment needs to be established for golf courses and the water parks •
Trail Sponsors by mile for all the trails needs to be pursued •
Create Park Banners in the park for each season to promote scheduled events •
Playground partnerships and sponsors need to be pursued to help develop signature playgrounds •
Create environmental signs that are sponsored and indicate what the park system is interpreting needs to be established •
Park benches should be sponsored •
Piers for fishing should be sponsored •
Natural areas should be sponsored •
Sign sponsors for golf holes should be pursued •
Warming hut sponsor should be pursued •
Landscape sponsor for golf courses should be considered •
Volunteer program sponsorships should be pursued •
Develop a sponsorship for a Junior Ranger program •
Seek sponsorship for environmental sponsorship of education programs 70 Maintenance Management Plan 7.3.1 LEASES • Lease development rights below or along trails for fiber optic and utility connections •
Concession leases at various parks should continue •
Portable concession leases for special events should be pursued 7.3.2 PRODUCT SPONSORS • Vehicles for park maintenance •
Irrigation sponsors •
Mower sponsors •
Tires for vehicles •
Grass seed sponsors •
Landscape design sponsors •
Signage sponsors •
Bicycles for trail ambassadors should be pursued •
Drink items such as water and cola products 7.3.3 PERMITS/FEES • Parking Fee and/or Permits should be considered •
Permits issued for special events spaced should be considered •
Rental of space to non‐for‐profits Overall, this plan presents data necessary to support decision‐making with a high level of confidence. As staff is recruited and transition details are developed, baseline cost factors will change. These costs should be applied to the units of activities to gain additional insight into final costs. 71 Oakland County Parks and Recreation Commission APPENDIX 1 – SUMMARY OF MAINTENANCE TASKS 72 Task Summary
Task Name
Task Type
ADH
Park and Fields
Aerify Fairways
Task Quantity Task Unit
Task Frequency
Task Comments
4 Hours
Monthly
Golf Course
72 Hours
Annually
Aerify Sports Fields
Park and Fields
16 Hours
Annually
Aerify Sports Fields - Seasonal
Park and Fields
15 Hours
2/Year
Aerify Tees
Golf Course
40 Hours
Annually
Aerify Tees - Seasonal
Golf Course
10 Hours
Annually
Aireate Greens Remove Plugs
Greens Maintenance
24 Hours
Bienniel
Arena
Park and Fields
0.5 Hours
As Needed
Ash Removal
Park and Fields
8.5 Hours
Weekly
Ball Mark Repair
Greens Maintenance
3 Hours
Daily
Ball Mark Repair - Seasonal
Greens Maintenance
3 Hours
Daily
Blow Fairways and Roughs
Golf Course
8 Hours
3/week
Blow/Rake Leaves off
Fairways/Roughs
Blow Greens
Golf Course
2 Hours
Daily
Blow Leaves off
Greens
Blow Leaves Clubhouse
Park and Fields
4 Hours
3/Week
Blow Out Irrigation Lines
Golf Course
16 Hours
Annually
Blow Tees
Greens Maintenance
2 Hours
3/week
Building and Grounds Maintenance
Park and Fields
8 Hours
As Needed
Building Inspection
Park and Fields
2 Hours
Monthly
Cart Maintenance
Park and Fields
1000 Hours
Annually
Change Pins
Greens Maintenance
3 Hours
Daily
Change Pins - Seasonal
Greens Maintenance
3 Hours
Daily
Chemical APP
Park and Fields
2 Hours
Daily
Clean Restrooms on Course
Golf Course
1 Hours
3/Week
Clean Restrooms on Course - Seasonal Park and Fields
3 Hours
3/Week
Cleaning
Park and Fields
2 Hours
2/Week
Club House Wood Chipping
Club House
16 Hours
Annually
Clubhouse Decorations
Park and Fields
4 Hours
Annually
Clubhouse Irrigation
Park and Fields
2 Hours
Daily
Course Prep
Golf Course
32 Hours
2/Annually
Cut Back Wetlands
Golf Course
80 Hours
Annually
Cutworm Control
Greens Maintenance
5 Hours
Annually
Divot Boxes
Golf Course
2 Hours
3/Week
Divot Boxes - Seasonal
Golf Course
2 Hours
3/Week
Dog Park Mowing
Park and Fields
5 Hours
Weekly
Thursday, July 16, 2009
Blow Off Tees
Page 1 of 6
Task Name
Task Type
Driving Range Tee Maintenance
Golf Course
3 Hours
Edge Bunkers
Golf Course
90 Hours
Edge Sand Traps
Golf Course
1 Hours
Weekly
Edge Sprinkler Heads, Yardage
Markers
Golf Course
20 Hours
Monthly
Edge Yardage Markers
Golf Course
8 Hours
Monthly
Equipment Maintenance
Park and Fields
4 Hours
As Needed
Fairways Fertilizing
Fairways
8 Hours
3/Year
Fence Maintenance
Park and Fields
16 Hours
Fertilize Day Park and Sport Fields
Park and Fields
8 Hours
2/year
Fertilize Dog Park
Park and Fields
5 Hours
2/Annually
Fertilize Greens
Greens Maintenance
10 Hours
2/Monthly
Fertilize Roughs
Golf Course
40 Hours
2/year
Fertilize Soccer Fields
Park and Fields
8 Hours
2/annually
Fertilize Tee Tops
Tees
8 Hours
3/year
Fertilizing
Park and Fields
16 Hours
2/Annually
Fertilizing Fairway
Fairways
32 Hours
6 Months
Fill Sand Traps
Golf Course
1.5 Hours
Annually
Filling Fairway Divots
Fairways
2 Hours
Daily
Filter and Basket
Park and Fields
5 Hours
2/Weekly
Park and Fields
0.5 Hours
Flower Maintenance
Club House
2 Hours
Daily
Formal Garden Irrigation
Park and Fields
2 Hours
3/week
Fringe
Golf Course
2.5 Hours
General Maintenance
Club House
2 Hours
Greens Aireate 1
Greens Maintenance
28 Hours
Annually
Greens Aireate 2
Greens Maintenance
28 Hours
Annually
Greens Overseed
Greens Maintenance
3 Hours
Annually
Greens Rolling
Greens Maintenance
6 Hours
2/Week
Greens Rolling - Seasonal
Greens Maintenance
6 Hours
2/Week
Greens Topdress 1
Greens Maintenance
28 Hours
Annually
Greens Topdress 2
Greens Maintenance
28 Hours
Annually
Greens Verticut
Greens Maintenance
4 Hours
Weekly
Greens Verticut - Seasonal
Greens Maintenance
4 Hours
Weekly
Hard Surface
Park and Fields
2 Hours
2/Monthly
Hedge Trimming
Park and Fields
2 Hours
Monthly
Insecticide
Greens Maintenance
12 Hours
Annually
Irrigation Repair
Golf Course
Hours
Annually
Task Frequency
Task Comments
Daily
Fill and Pick Up
Divots on Driving
Range
Annually
Annually
Wash and Paint
Fence
Fill Divots
Monthly
Daily
Weekly
Page 2 of 6
Task Name
Task Type
Irrigation Start Up
Golf Course
Landscaping
Park and Fields
Leaf Clean up
Golf Course
10 Hours
Leaf Removal on Golf Course
Golf Course
5 Hours
Daily
Light Bulbs
Park and Fields
1 Hours
Daily
Light Fixtures
Park and Fields
Hours
Line Trim Clubhouse
Park and Fields
Line Trim Formal Garden
Park and Fields
Line Trim Recipricate Course
Golf Course
Hours
2 Hours
Task Frequency
Task Comments
Annually
Daily
2/Week
Leaf Removal Greens,
Tees, Fairways
Weekly
1 Hours
Weekly
40 Hours
Monthly
Park and Fields
5 Hours
2/Weekly
Line Trimming Golf Course
Golf Course
4 Hours
4/week
Line Trimming Tees and Greens
Golf Course
8 Hours
Weekly
Liquid Greens
Greens Maintenance
8 Hours
2/Monthly
Miscellaneous
Golf Course
Mow and Line Trimming
Park and Fields
8 Hours
Weekly
Mow and Line Trimming - Seasonal
Park and Fields
4 Hours
Weekly
Mow Clubhouse Area
Park and Fields
6 Hours
Weekly
Mow Driving Range Tees and
Fairways
Golf Course
4 Hours
Weekly
Mow Fairways
Fairways
12 Hours
3/week
Mow Fairways
Front/Back
Mow Formal Gardens
Park and Fields
1 Hours
2/week
Mow and Bag Formal
Garden
Mow Fringes
Greens Maintenance
18 Hours
Weekly
Mow
Fringes/Approaches/
Fall Outs
Mow Greens
Greens Maintenance
56 Hours
weekly
Mow Greens and
Change Pins
Mow Greens an
Change Pins
Mow Greens - Seasonal
Park and Fields
4 Hours
Mow Natural Areas
Park and Fields
40 Hours
Mow Park & Nature Center
Park and Fields
4 Hours
Weekly
Mow Roughs
Golf Course
8 Hours
Daily
Mow Roughs - Non Peak
Golf Course
8 Hours
Daily
Mow Roughs - Peak
Golf Course
8 Hours
Daily
Mow Roughs on Driving Range
Golf Course
32 Hours
Weekly
Mow Soccer Fields
Park and Fields
2.5 Hours
2/Week
Mow Sports Fields
Park and Fields
5 Hours
3/week
80 Hours
Line Trim Formal
Garden
Line Trim Signs,
Rocks, Bunker Face,
Fence
Annually
Daily
Annually
Mow and
LineTrimming Nature
Center, Day Park
and Road Ways
Page 3 of 6
Task Name
Task Type
Mow Surrounds
Golf Course
7 Hours
4/Week
Mow Tee Tops
Tees
4 Hours
4/week
Mowing Fairways
Fairways
5 Hours
Daily
Mulch Formal Garden
Park and Fields
16 Hours
Annually
Native Grasses
Park and Fields
8 Hours
Annually
Oakland County Fair
Park and Fields
2
Annually
Overseeding Dog Park
Park and Fields
5 Hours
Annually
Paint Ball Washers
Golf Course
40 Hours
Annually
Paint Tee Signs
Golf Course
40 Hours
Annually
Painting
Park and Fields
Hours
Annually
Parking Lots
Park and Fields
20 Hours
Annually
Parking Lots - Seasonal
Park and Fields
28 Hours
Annually
Path Grading
Park and Fields
3 Hours
Monthly
Picnic Tables
Park and Fields
2.5 Hours
2/Weekly
Plant and Edge Shrubs
Park and Fields
40 Hours
Annually
Plant Perennial Flowers Formal
Park and Fields
40 Hours
Annually
Plant water and weed around club
house
Club House
2 Hours
Daily
Planting Annual Flowers around
Clubhouse
Park and Fields
8 Hours
Annually
Planting Annual Flowers Formal
Park and Fields
8 Hours
Annually
Planting Perennial Flowers around
Clubhouse
Park and Fields
40 Hours
Annually
Plowing
Park and Fields
0.75 Hours
Plumbing
Park and Fields
Hours
Pool Cleaning
Park and Fields
5 Hours
Daily
Pool Repair
Park and Fields
80 Hours
Daily
Power Washing
Park and Fields
40 Hours
Annually
Pump House Maintenance
Golf Course
Hours
Annually
Pumphouse
Golf Course
6 Hours
Annually
Rake Bunkers
Golf Course
5 Hours
3/Week
Rake Sand Traps
Golf Course
2 Hours
3/Week
Remove Tee Accessories
Golf Course
8 Hours
Annually
Park and Fields
2 Hours
Weekly
Restroom Repair
Park and Fields
2 Hours
Weekly
Road Grade
Park and Fields
1 Hours
Monthly
Roll Greens
Greens Maintenance
12 Hours
Weekly
Round Up Clubhouse
Park and Fields
4 Hours
Monthly
Round Up Formal Garden
Park and Fields
1 Hours
Monthly
Task Frequency
Task Comments
Reciprovate Natural
Grasses on Tees
As Needed
Annually
Remove Trap Rakes,
Tee Blocks, Flags, Ball
Washers
Page 4 of 6
Task Name
Task Type
Round Up Golf Course
Golf Course
8 Hours
Monthly
Round Up Soccer Fields
Park and Fields
3 Hours
Monthly
Safety Inspection
Golf Course
1 Hours
Monthly
Safety Meetings
Park and Fields
1 Hours
Monthly
Sand Bunkers
Golf Course
28 Hours
Weekly
Sand Traps
Golf Course
4 Hours
Sidewalk Edging
Park and Fields
40 Hours
Annually
Signs
Club House
0.5 Hours
Monthly
Snow Removal
Park and Fields
Sodding
Golf Course
40 Hours
Annually
Spike Greens
Golf Course
4 Hours
2/Week
Spray Broad leaf Weed Control
Park and Fields
16 Hours
Annually
Spray Fairways
Fairways
100 Hours
Annual
Spray Fairways - Herbicides
Fairways
120 Hours
Annually
Spray Fairways and Tees
Fairways
8 Hours
1/month
Spray Fungicide
Greens Maintenance
4 Hours
As Needed
Spray Greens-Fertilizer
Greens Maintenance
5 Hours
Weekly
Foiler Spray Fertilizer
Program
Spray Greens-Fungicide/Algea
Greens Maintenance
5 Hours
Weekly
Preventive
Fungicide/ Algea
Control
Spray Grub Control Golf Course
Golf Course
40 Hours
Annually
Spray Grub Control
Spray Hebicides
Park and Fields
16 Hours
Annually
Spray Roughs Herbicide
Golf Course
120 Hours
Annually
Spray Round Up Formal Garden
Park and Fields
1 Hours
Monthly
Spray Tees
Tees
6 Hours
Bi-weekly
Spray Weed Control
Golf Course
8 Hours
2/Year
Spray Woody Trees
Golf Course
30 Hours
Annually
Sprike Greens
Greens Maintenance
4 Hours
Bi-weekly
String Trimming
Park and Fields
1 Hours
2/Week
Tee Aeration
Tees
24 Hours
3/year
Tee Block Maintenance
Tees
4 Hours
8/week
Tee Blocks
Golf Course
2 Hours
4/Week
Tee Blocks - Seasonal
Golf Course
2 Hours
4/Week
Tee Fertilization
Golf Course
5 Hours
2/Monthly
Tee Maintenance Driving Range
Golf Course
3 Hours
Daily
8 Hours
Task Frequency
Task Comments
Daily
As Needed
Spraying Growth
Regulators/Fungicide
s
Spray Herbicides
Spike and groom
Greens
Change Tee
Blocks/Fill
Destroomsivots/Clean
Restrooms Pick up
Trash at Facility/Leaf
Removel
Page 5 of 6
Task Name
Task Type
Tee Mowing
Golf Course
8 Hours
3/Week
Tee Mowing - Seasonal
Golf Course
8 Hours
3/Week
Tee Topdressing
Golf Course
3.5 Hours
Monthly
Testing Water
Park and Fields
1 Hours
Tile Work
Park and Fields
Hours
Toboggan Run
Park and Fields
2 Hours
Daily
Top Dress
Golf Course
8 Hours
Monthly
Top Dress - Seasonal
Golf Course
2 Hours
Monthly
Top Dressing Greens
Greens Maintenance
8 Hours
Every 3 Weeks
Trails
Park and Fields
4 Hours
Monthly
Trap Edge
Golf Course
2 Hours
Weekly
Trap Edge - Seasonal
Golf Course
2 Hours
Weekly
Trap Fill
Golf Course
80 Hours
Annually
Trap Rake
Golf Course
4 Hours
3/Week
Trap Rake - Seasonal
Golf Course
4 Hours
3/Week
Trash
Park and Fields
1 Hours
Daily
Trash, Tee Towels, Ball Washer Seasonal
Golf Course
2 Hours
Daily
Trash, Tee Towels, Ball Washers
Golf Course
2 Hours
Daily
Tree Maintenance
Park and Fields
230 Hours
Annually
Tree Removal,
Pruning
Tree Planting
Park and Fields
8 Hours
Annually
Planting Trees
Utilities
Club House
Hours
Monthly
Vandalism
Club House
0.5 Hours
Monthly
Water Tower
Park and Fields
Watering Golf Course
Golf Course
Park and Fields
2 Hours
Daily
Waterpark Mowing
Park and Fields
5 Hours
2/Weekly
Park and Fields
40 Hours
Annually
Wave Machines
Park and Fields
0.5 Hours
daily
Weed & Mulch Island Clubhouse
Park and Fields
40 Hours
Annually
Weed and Mulch Flower Beds on
Course
Golf Course
4 Hours
2/week
Weed Control
Park and Fields
48 Hours
2/Year
Weed Formal Garden
Park and Fields
4 Hours
Weekly
Weed Whip
Golf Course
2 Hours
2/Week
Wetland Maintenance
Park and Fields
80 Hours
Annually
Winter Maintenance
Golf Course
8 Hours
Daily
Xmas Recycle
Park and Fields
4 Hours
Annually
3 Hours
Hours
Task Frequency
Task Comments
Daily
Annually
Daily
Annually
Page 6 of 6
Maintenance Management Plan APPENDIX 2 –MAINTENANCE COSTS BY SITE AND ASSET 73 Oakland County Parks and Recreation Commission
Maintenence By Asset
Glen Oaks
Task
Site Name:
Asset Name:
Quantity
Position Costs
Equipment
Costs
Material Costs
Total Costs
Glen Oaks
Asset Type:
Golf Course
Task
Aerify Tees
Ball Mark Repair
Ball Mark Repair - Seasonal
Blow Fairways and Roughs
Blow Greens
Blow Leaves Clubhouse
Blow Out Irrigation Lines
Blow Tees
Building Inspection
Cart Maintenance
Change Pins
Change Pins - Seasonal
Clean Restrooms on Course - Seasonal
Cleaning
Clubhouse Decorations
Clubhouse Irrigation
Edge Yardage Markers
Fence Maintenance
Fertilize Greens
Formal Garden Irrigation
Greens Aireate 1
Greens Aireate 2
Greens Overseed
Greens Rolling
Greens Rolling - Seasonal
Greens Topdress 1
Greens Topdress 2
Greens Verticut
Greens Verticut - Seasonal
Insecticide
Irrigation Repair
Irrigation Start Up
Light Bulbs
Light Fixtures
Light Fixtures
Line Trim Clubhouse
Line Trim Formal Garden
Line Trim Recipricate Course
Line Trimming Tees and Greens
Tuesday, September 15, 2009
Quantity
1.00
161.00
98.00
36.00
60.00
18.00
1.00
36.00
12.00
250.00
161.00
98.00
23.00
14.00
48.00
1.00
140.00
6.00
3.00
1.00
15.00
12.00
56.00
1.00
1.00
1.00
46.00
28.00
1.00
1.00
23.00
14.00
1.00
1.00
1.00
260.00
1.00
1.00
37.00
28.00
4.00
14.00
Position Costs
$624.00
$6,027.84
$2,866.50
$7,188.48
$1,497.60
$1,797.12
$564.16
$898.56
$846.24
$9,750.00
$6,027.84
$2,866.50
$861.12
$409.50
$936.00
$49.92
$6,988.80
$936.00
$682.80
$399.36
$2,133.75
$211.56
$8,386.56
$1,146.04
$1,146.04
$37.44
$1,722.24
$819.00
$698.88
$698.88
$1,148.16
$546.00
$341.40
$0.04
$0.04
$3,244.80
$423.13
$0.01
$3,694.08
$349.44
$8,673.60
$4,979.52
Equipment
Costs
$2.03
$86.94
$52.92
$290.55
$39.52
$13.43
$0.54
$26.86
$6.48
$135.00
$86.94
$52.92
$29.93
$18.22
$0.00
$0.54
$75.60
$7.81
$3.63
$0.74
$10.20
$0.00
$30.24
$2.03
$2.03
$1.30
$76.88
$46.80
$7.21
$7.21
$69.49
$42.30
$4.20
$0.54
$0.54
$140.40
$1.08
$0.54
$27.38
$17.92
$9.16
$10.36
Material Costs
$60.00
$96.60
$101.92
$0.29
$156.00
$187.92
$0.00
$93.60
$8.16
$160.00
$161.00
$101.92
$20.24
$20.16
$0.00
$4.00
$117.60
$120.00
$5,111.04
$24.00
$2,238.75
$600.00
$100.80
$40.00
$40.00
$15.25
$419.52
$420.00
$0.00
$0.00
$102.12
$101.92
$2,396.80
$0.00
$20.00
$83.20
$20.00
$60.00
$296.00
$224.00
$320.00
$280.00
Total Costs
$686.03
$6,211.38
$3,021.34
$7,479.31
$1,693.12
$1,998.47
$564.70
$1,019.02
$860.88
$10,045.00
$6,275.78
$3,021.34
$911.29
$447.88
$936.00
$54.46
$7,182.00
$1,063.81
$5,797.47
$424.10
$4,382.70
$811.56
$8,517.60
$1,188.07
$1,188.07
$53.99
$2,218.64
$1,285.80
$706.10
$706.10
$1,319.77
$690.22
$2,742.40
$0.58
$20.58
$3,468.40
$444.21
$60.55
$4,017.46
$591.36
$9,002.76
$5,269.88
Page 1 of 11
Glen Oaks
Task
Liquid Greens
Mow Clubhouse Area
Mow Fairways
Mow Formal Gardens
Mow Greens
Mow Greens - Seasonal
Mow Natural Areas
Mow Natural Areas
Mow Roughs - Non Peak
Mow Roughs - Peak
Mulch Formal Garden
Native Grasses
Paint Ball Washers
Paint Tee Signs
Painting
Parking Lots
Plant and Edge Shrubs
Plant Perennial Flowers Formal
Planting Annual Flowers around Clubhouse
Planting Annual Flowers Formal
Planting Perennial Flowers around
Clubhouse
Plumbing
Power Washing
Remove Tee Accessories
Round Up Clubhouse
Round Up Clubhouse
Round Up Formal Garden
Safety Meetings
Snow Removal
Sodding
Spray Fungicide
Tee Blocks
Tee Blocks - Seasonal
Tee Fertilization
Tee Mowing
Tee Mowing - Seasonal
Tile Work
Top Dress
Trap Edge
Trap Edge - Seasonal
Trap Fill
Trap Rake
Trap Rake - Seasonal
Trash
Trash, Tee Towels, Ball Washer - Seasonal
Trash, Tee Towels, Ball Washers
Tree Maintenance
Quantity
Position Costs
Material Costs
Total Costs
$1,707.00
$5,513.04
$5,541.12
$11,082.24
$698.88
$8,037.12
$3,822.00
$998.40
$374.40
$22,963.20
$24,897.60
$711.36
$299.52
$499.20
$390.00
$0.05
$1,115.36
$998.40
$499.20
$99.84
$99.84
$499.20
Equipment
Costs
$62.97
$146.94
$113.31
$898.57
$16.87
$269.10
$163.80
$4.00
$2.58
$690.00
$700.00
$6.72
$4.28
$0.54
$0.54
$0.54
$0.00
$1.30
$1.30
$0.54
$0.54
$1.30
15.00
31.00
37.00
148.00
28.00
161.00
98.00
1.00
1.00
115.00
70.00
1.00
3.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
$1,125.00
$248.00
$296.00
$1,681.28
$112.00
$1,468.32
$1,470.00
$200.00
$174.65
$5,980.00
$7,280.00
$20.00
$120.00
$8.00
$8.00
$20.02
$200.00
$40.00
$12.00
$8.00
$8.00
$12.00
$2,894.97
$5,907.98
$5,950.43
$13,662.09
$827.75
$9,774.54
$5,455.80
$1,202.40
$551.63
$29,633.20
$32,877.60
$738.08
$423.80
$507.74
$398.54
$20.61
$1,315.36
$1,039.70
$512.50
$108.38
$108.38
$512.50
1.00
1.00
1.00
1.00
52.00
6.00
6.00
7.00
6.00
12.00
1.00
1.00
20.00
1.00
92.00
56.00
15.00
69.00
42.00
1.00
8.00
23.00
14.00
1.00
69.00
42.00
260.00
98.00
161.00
1.00
$0.01
$499.20
$0.04
$199.68
$2,361.36
$682.80
$599.04
$199.15
$1,365.60
$1,895.16
$304.76
$390.00
$2,276.00
$3,414.00
$2,296.32
$1,092.00
$2,133.75
$6,888.96
$3,276.00
$0.01
$998.40
$574.08
$273.00
$1,996.80
$3,444.48
$1,638.00
$6,489.60
$1,911.00
$4,018.56
$3,349.50
$0.54
$0.20
$0.54
$2.98
$0.00
$4.89
$4.44
$5.71
$4.89
$0.00
$12.15
$1.30
$83.97
$1.33
$49.68
$30.24
$8.10
$110.46
$67.23
$0.54
$47.88
$12.28
$7.47
$4.89
$80.50
$49.00
$280.80
$180.47
$296.48
$2.98
$20.00
$0.00
$120.00
$16.00
$60.32
$120.00
$39.84
$56.00
$85.30
$0.00
$1,144.00
$20.00
$12.40
$1,489.71
$106.72
$114.24
$4,477.50
$629.28
$630.00
$20.00
$180.16
$69.92
$70.00
$40.00
$419.52
$420.00
$520.00
$101.92
$103.04
$120.00
$20.55
$499.40
$120.58
$218.66
$2,421.68
$807.69
$643.32
$260.86
$1,455.79
$1,895.16
$1,460.91
$411.30
$2,372.37
$4,905.04
$2,452.72
$1,236.48
$6,619.35
$7,628.70
$3,973.23
$20.55
$1,226.44
$656.28
$350.47
$2,041.69
$3,944.50
$2,107.00
$7,290.40
$2,193.39
$4,418.08
$3,472.48
Page 2 of 11
Glen Oaks
Task
Quantity
Tree Planting
Watering Golf Course
Weed & Mulch Island Clubhouse
Weed and Mulch Flower Beds on Course
Weed Formal Garden
Xmas Recycle
2.00
1.00
1.00
10.00
28.00
1.00
Position Costs
$4,272.80
$0.04
$1,778.40
$780.00
$2,489.76
$141.04
Equipment
Costs
$12.35
$0.54
$5.04
$5.40
$15.12
$1.57
Material Costs
Total Costs
$160.00
$160.00
$20.00
$20.00
$1,680.00
$8.00
$4,445.15
$160.58
$1,803.44
$805.40
$4,184.88
$150.61
Asset Total
3,544.00
$247,495.21
$5,916.13
$48,067.96
$301,479.30
Site Total
3,544.00
$247,495.21
$5,916.13
$48,067.96
$301,479.30
Equipment
Costs
$4.20
$90.98
$5.50
$448.46
$22.11
$254.29
$46.32
$1,035.74
$772.19
$11.90
$20.99
$121.75
$117.55
$12.21
$380.90
$6.00
$678.11
Material Costs
$600.00
$396.00
$9,732.40
$1,599.36
$19,150.00
$1,999.80
$1,686.96
$798.60
$2,799.72
$1,999.20
$637.08
$603.20
$481.60
$200.04
$7,212.40
$200.07
$4,804.80
$746.45
$7,822.88
$11,558.70
$9,473.42
$25,535.95
$7,196.17
$5,382.24
$20,174.09
$44,652.95
$3,604.30
$3,503.07
$4,850.20
$2,988.95
$3,159.21
$30,712.50
$888.87
$17,220.35
Site Name:
Asset Name:
Lyon Oaks
Lyons Oaks Golf Course
Asset Type:
Golf Course
Task
Quantity
Cutworm Control
Divot Boxes
Fringe
Greens Aireate 1
Greens Rolling
Greens Topdress 1
Mow Fairways
Mow Greens
Spike Greens
Spray Fairways
Spray Tees
Tee Aeration
Tee Blocks
Tee Fertilization
Tee Mowing
1.00
165.00
2.00
238.00
2.00
99.00
9.00
165.00
231.00
14.00
5.00
29.00
28.00
3.00
260.00
3.00
132.00
Position Costs
$142.25
$7,335.90
$1,820.80
$7,425.60
$6,363.84
$4,942.08
$3,648.96
$18,339.75
$41,081.04
$1,593.20
$2,845.00
$4,125.25
$2,389.80
$2,946.96
$23,119.20
$682.80
$11,737.44
Total Costs
Asset Total
1,386.00
$140,539.87
$4,029.20
$54,901.23
$199,470.30
Site Total
1,386.00
$140,539.87
$4,029.20
$54,901.23
$199,470.30
Equipment
Costs
$0.53
$0.00
$96.08
$452.40
$0.23
$6.75
$0.00
$0.70
$0.00
$200.00
$0.00
Material Costs
Site Name:
Asset Name:
Red Oaks
Red Oaks Clubhouse
Asset Type:
Task
Club House Wood Chipping
Flower Maintenance
General Maintenance
Hard Surface
Mow Clubhouse Area
Parking Lots
Signs
Snow Removal
Trash
Clubhouse
Quantity
1.00
12.00
180.00
52.00
12.00
108.00
35.00
35.00
12.00
16.00
52.00
Position Costs
$199.68
$235.80
$4,492.80
$10,494.12
$874.60
$2,695.68
$1,375.50
$3,745.35
$471.60
$1,626.00
$0.00
$16.00
$102.00
$158.40
$178.88
$39.84
$319.68
$0.32
$135.10
$96.00
$621.44
$91.52
Total Costs
$216.21
$337.80
$4,747.28
$11,125.40
$914.66
$3,022.11
$1,375.82
$3,881.15
$567.60
$2,447.44
$91.52
Page 3 of 11
Red Oaks
Red Oaks Clubhouse
Task
Quantity
Vandalism
Asset Total
Asset Name:
35.00
$218.40
550.00
$26,429.53
Equipment
Costs
$0.00
Material Costs
Total Costs
$38.50
$256.90
$756.69
$1,797.68
$28,983.90
Equipment
Costs
$298.55
$5.50
$2.00
Material Costs
$1,400.00
$96.00
$48.00
$3,882.55
$101.50
$50.00
$306.05
$1,544.00
$4,034.05
Equipment
Costs
$132.30
$132.30
$18.68
$8.25
$9.45
$2.75
$88.68
$0.00
$96.08
$452.40
$2.87
$117.00
$25.33
$52.87
$0.15
$6.75
$320.14
$409.49
$1,050.00
$0.00
$122.50
$4.90
$0.00
$200.00
$22.57
$23.90
$11.95
$2.87
$132.30
$23.12
$168.08
$13.41
$140.40
$0.00
$1.33
Material Costs
$0.00
$0.00
$2,100.00
$240.00
$185.85
$80.00
$2,002.00
$600.00
$3.60
$2,080.00
$40.00
$420.00
$1,268.71
$107.80
$700.00
$319.68
$1,672.80
$1,225.00
$2,800.00
$0.14
$420.00
$140.88
$96.00
$620.80
$0.00
$0.00
$1,803.42
$40.00
$0.00
$9.32
$420.00
$2.61
$106.60
$350.00
$1,488.80
$3,189.90
$4,718.70
$2,555.48
$760.35
$1,191.05
$310.35
$2,309.08
$835.80
$4,592.48
$18,135.52
$697.75
$1,847.40
$2,685.66
$597.47
$2,228.95
$3,022.11
$4,538.86
$7,749.69
$20,230.00
$1,375.64
$3,163.30
$3,203.38
$567.60
$2,446.80
$1,957.17
$1,560.20
$2,327.47
$1,025.19
$4,718.70
$1,967.04
$3,208.88
$409.14
$3,491.80
$568.40
$1,945.33
$3,792.85
$21,344.00
$116,132.66
Red Oaks Dog Park
Asset Type:
Dog Park
Task
Quantity
Dog Park Mowing
Fertilize Dog Park
Overseeding Dog Park
35.00
2.00
1.00
Asset Total
Asset Name:
Position Costs
38.00
Position Costs
$2,184.00
$0.00
$0.00
$2,184.00
Total Costs
Red Oaks Golf Course
Asset Type:
Task
Ball Mark Repair
Change Pins
Edge Sand Traps
Fertilize Greens
Fertilize Roughs
Fill Sand Traps
Flower Maintenance
General Maintenance
Greens Aireate 1
Greens Rolling
Greens Topdress 1
Greens Verticut
Hard Surface
Mow Clubhouse Area
Mow Fairways
Mow Greens
Mow Roughs
Parking Lots
Rake Sand Traps
Signs
Snow Removal
Spray Fairways
Spray Tees
Tee Aeration
Tee Blocks
Tee Fertilization
Tee Mowing
Tee Topdressing
Trash
Vandalism
Weed Control
Asset Total
Golf Course
Quantity
245.00
245.00
35.00
3.00
17.50
1.00
35.00
12.00
180.00
52.00
1.00
70.00
17.00
17.50
17.50
108.00
102.00
245.00
175.00
35.00
105.00
245.00
12.00
16.00
17.00
18.00
9.00
1.00
245.00
34.00
105.00
9.00
260.00
35.00
1.00
2,725.50
Position Costs
$3,057.60
$4,586.40
$436.80
$512.10
$995.75
$227.60
$218.40
$235.80
$4,492.80
$15,603.12
$654.88
$1,310.40
$1,391.62
$436.80
$1,528.80
$2,695.68
$2,545.92
$6,115.20
$16,380.00
$1,375.50
$2,620.80
$3,057.60
$471.60
$1,626.00
$1,934.60
$1,536.30
$512.10
$982.32
$4,586.40
$1,934.60
$2,620.80
$393.12
$3,244.80
$218.40
$455.20
$90,995.81
Total Costs
Page 4 of 11
Red Oaks
Red Oaks Maintenance Building
Task
Asset Name:
Quantity
Material Costs
Total Costs
Maintenance Buildin
Task
Quantity
General Maintenance
Hard Surface
Parking Lots
Signs
Snow Removal
Trash
12.00
52.00
35.00
1.00
35.00
12.00
16.00
35.00
Asset Total
198.00
Position Costs
$235.80
$34,657.22
$1,432.55
$0.01
$438.18
$471.60
$769.60
$436.80
$38,441.76
Equipment
Costs
$0.00
$0.00
$245.66
$0.00
$0.70
$0.00
$200.00
$18.90
Material Costs
Total Costs
$102.00
$0.00
$467.71
$0.01
$59.85
$96.00
$179.84
$31.50
$337.80
$34,657.22
$2,145.91
$0.02
$498.73
$567.60
$1,149.44
$487.20
$465.26
$936.90
$39,843.92
Equipment
Costs
$5.50
$21.00
$711.90
$56.00
$87.50
$1.33
Material Costs
$96.00
$159.60
$1,904.00
$0.00
$199.92
$649.92
$556.70
$2,364.60
$6,983.90
$738.80
$424.97
$1,106.45
$883.23
$3,009.44
$12,175.42
Equipment
Costs
$0.00
$5.50
$0.00
$0.00
$156.60
$2.11
$21.00
$0.00
$18.90
$36.75
$4.35
$4.48
$0.53
$0.00
$200.00
$0.00
$202.71
$0.00
$48.04
$466.90
$0.53
$0.00
$1.33
Material Costs
Red Oaks Soccer Complex
Asset Type:
Soccer Complex
Task
Quantity
Fertilize Soccer Fields
Mow Soccer Fields
Round Up Soccer Fields
Snow Removal
Weed Control
2.00
35.00
70.00
8.00
7.00
1.00
Asset Total
Asset Name:
Equipment
Costs
Red Oaks Maintenance Building
Asset Type:
Asset Name:
Position Costs
123.00
Position Costs
$455.20
$2,184.00
$4,368.00
$682.80
$137.55
$455.20
$8,282.75
Total Costs
Red Oaks Water Park
Asset Type:
Task
Chemical APP
Fertilizing
Filter and Basket
General Maintenance
Hard Surface
Parking Lots
Picnic Tables
Pool Cleaning
Pool Repair
Sidewalk Edging
Signs
Snow Removal
Testing Water
Trash
Vandalism
Waterpark Mowing
Wave Machines
Weed Control
Water Park
Quantity
1.00
2.00
35.00
12.00
18.00
112.00
35.00
35.00
35.00
35.00
1.00
224.00
1.00
12.00
16.00
16.00
129.00
35.00
90.00
35.00
1.00
126.00
1.00
Position Costs
$4,249.70
$910.40
$2,184.00
$235.80
$13,147.40
$3,783.30
$2,184.00
$1,375.50
$2,184.00
$2,184.00
$1,996.80
$6,207.26
$499.20
$471.60
$943.20
$722.72
$4,829.76
$218.40
$2,246.40
$4,368.00
$499.20
$4,951.80
$455.20
$42,644.00
$96.00
$159.60
$102.00
$164.52
$97.75
$159.60
$112.35
$476.00
$322.00
$0.00
$11,971.68
$16.00
$96.00
$200.51
$288.00
$92.88
$38.50
$2,161.80
$81.20
$16.00
$2,683.80
$64.00
Total Costs
$46,893.70
$1,011.90
$2,343.60
$337.80
$13,468.52
$3,883.16
$2,364.60
$1,487.85
$2,678.90
$2,542.75
$2,001.15
$18,183.42
$515.73
$567.60
$1,343.71
$1,010.72
$5,125.35
$256.90
$4,456.24
$4,916.10
$515.73
$7,635.60
$520.53
Page 5 of 11
Red Oaks
Red Oaks Water Park
Task
Quantity
Position Costs
Equipment
Costs
Material Costs
Total Costs
Asset Total
1,007.00
$60,847.65
$1,169.73
$62,044.20
$124,061.58
Site Total
4,641.50
$227,181.50
$7,373.82
$90,676.22
$325,231.53
Equipment
Costs
$12.14
$0.54
$0.54
$4.00
$146.94
$279.00
$6.70
$4.20
Material Costs
$260.00
$160.00
$160.00
$2,607.50
$300.08
$2,790.00
$593.00
$40.27
$2,841.74
$5,449.54
$3,429.54
$3,066.70
$5,960.06
$7,602.75
$3,148.10
$499.67
Site Name:
Asset Name:
South Lyon Oaks Day Park
South Lyon Oaks Day Park and Sports Fields
Asset Type:
Day Park and Sports
Task
Quantity
Aerify Sports Fields
Equipment Maintenance
Fertilize Day Park and Sport Fields
Mow Sports Fields
Snow Removal
Spray Hebicides
Position Costs
Total Costs
2.00
1.00
1.00
2.00
31.00
93.00
1.00
1.00
$2,569.60
$5,289.00
$3,269.00
$455.20
$5,513.04
$4,533.75
$2,548.40
$455.20
Asset Total
132.00
$24,633.19
$454.06
$6,910.85
$31,998.10
Site Total
132.00
$24,633.19
$454.06
$6,910.85
$31,998.10
Equipment
Costs
$3.24
$5.50
$112.54
$97.02
$160.33
$1,485.00
$99.00
$539.02
$4.20
$576.54
$8.40
$6.55
Material Costs
$400.08
$3,190.00
$2,393.60
$1,056.00
$1,056.00
$15,840.00
$4,224.00
$3,511.20
$140.00
$2,030.00
$1,016.04
$1,125.00
$7,302.12
$5,471.50
$13,843.44
$24,627.90
$4,150.69
$59,538.60
$17,501.88
$24,590.74
$1,282.20
$7,725.29
$3,755.64
$6,540.25
Site Name:
Asset Name:
South Lyon Oaks GC
South Lyon Oaks Golf Course
Asset Type:
Golf Course
Task
Quantity
Edge Sprinkler Heads, Yardage Markers
Fertilize Roughs
Line Trimming Golf Course
Mow Driving Range Tees and Fairways
Mow Roughs
Mow Roughs on Driving Range
Sand Traps
Spray Grub Control Golf Course
Weed Control
Wetland Maintenance
Position Costs
Total Costs
6.00
2.00
34.00
33.00
33.00
165.00
33.00
231.00
1.00
175.00
2.00
2.00
$6,898.80
$2,276.00
$11,337.30
$23,474.88
$2,934.36
$42,213.60
$13,178.88
$20,540.52
$1,138.00
$5,118.75
$2,731.20
$5,408.70
Asset Total
717.00
$137,250.99
$3,097.33
$35,981.92
$176,330.24
Site Total
717.00
$137,250.99
$3,097.33
$35,981.92
$176,330.24
Equipment
Costs
$5.16
Material Costs
$40.00
$194.92
$5.16
$40.00
$194.92
Site Name:
Asset Name:
Springfield Oaks County Park
Springfield Oaks 4-H
Asset Type:
Task
4-H
Quantity
Mow Natural Areas
2.00
Asset Total
2.00
Position Costs
$149.76
$149.76
Total Costs
Page 6 of 11
Springfield Oaks Activity Center
Task
Asset Name:
Quantity
Quantity
4-H Grounds
Mow Natural Areas
Safety Inspection
Snow Removal
String Trimming
Water Tower
1.00
50.00
23.33
12.00
10.00
5.00
9.00
Asset Total
110.33
Total Costs
Position Costs
$5,467.30
$4,760.10
$1,746.95
$380.81
$11,728.10
$499.20
$2,284.85
$26,867.31
Equipment
Costs
$3.18
$36.25
$69.99
$0.00
$121.59
$0.45
$0.45
Material Costs
Total Costs
$60.00
$1,000.00
$48.65
$8.16
$160.00
$30.00
$180.00
$5,530.48
$5,796.35
$1,865.59
$388.97
$12,009.69
$529.65
$2,465.30
$231.91
$1,486.81
$28,586.02
Equipment
Costs
$0.00
$75.00
$12.00
$3.80
Material Costs
$0.00
$100.00
$144.00
$9.84
$340.72
$799.00
$230.88
$51.08
$90.80
$253.84
$1,421.68
Equipment
Costs
$3.20
$78.00
$25.00
$22.62
Material Costs
$12.00
$104.00
$16.00
$2,051.84
$15.20
$506.48
$146.78
$2,159.81
$128.82
$2,183.84
$2,828.27
Equipment
Costs
$0.00
$4.54
$2.50
$0.01
$1.07
$0.54
$8.00
$5.05
$2.00
$6.01
$29.16
$12.54
$6.77
$0.00
$1.60
$40.00
Material Costs
Springfield Oaks Community Service Garden
Asset Type:
Community Service
Task
Quantity
General Maintenance
Mow Formal Gardens
Road Grade
Weed Whip
Asset Total
Position Costs
8.00
25.00
6.00
6.00
$340.72
$624.00
$74.88
$37.44
45.00
$1,077.04
Total Costs
Springfield Oaks Davis House
Asset Type:
Davis House
Task
Quantity
Hedge Trimming
Mow Natural Areas
Plowing
Spray Natural Area
6.00
26.00
4.00
3.00
Asset Total
39.00
Asset Name:
Material Costs
Activity Center
Task
Asset Name:
Equipment
Costs
Springfield Oaks Activity Center
Asset Type:
Asset Name:
Position Costs
Position Costs
$0.00
$324.48
$105.78
$85.35
$515.61
Total Costs
Asset Type:
Task
ADH
Aerify Fairways
Blow Cart Paths
Course Prep
Edge Bunkers
Fertilize Greens
Fertilize Roughs
Greens Aireate 1
Greens Topdress 1
Greens Verticut
Hedge Trimming
Irrigation Repair
Landscaping
Leaf Clean up
Golf Course
Quantity
12.00
1.00
25.00
12.00
2.00
1.00
4.00
7.50
1.00
1.00
8.00
7.50
12.00
30.00
3.00
10.00
Position Costs
$1,760.18
$3,648.96
$312.00
$2,030.98
$399.36
$904.80
$910.40
$853.50
$569.00
$2,662.60
$2,838.08
$438.75
$299.52
$18,046.07
$585.00
$2,496.00
$0.00
$240.00
$40.00
$0.00
$123.00
$40.00
$5,295.66
$0.00
$120.00
$191.48
$777.28
$420.00
$24.00
$279.60
$0.00
$312.87
Total Costs
$1,760.18
$3,893.50
$354.50
$2,030.98
$523.43
$945.34
$6,214.06
$858.55
$691.00
$2,860.09
$3,644.52
$871.29
$330.29
$18,325.67
$586.60
$2,848.87
Page 7 of 11
Task
Miscellaneous
Mow and Line Trimming - Seasonal
Mow Clubhouse Area
Mow Fairways
Mow Greens
Mow Roughs
Mow Surrounds
Mow Tee Tops
Rake Bunkers
Roll Greens
Safety Inspection
Safety Inspection - Clubhouse
Snow Removal
Spray Fairways
Spray Tees
Tee Aeration
Tee Fertilization
Tree Maintenance
Weed Whip
Weed Whip Roughs
Winter Maintenance
Asset Total
Asset Name:
Quantity
Position Costs
25.00
8.00
25.00
25.00
90.00
226.00
90.00
128.00
96.00
1.00
96.00
1.00
32.00
12.00
12.00
10.00
5.00
40.00
5.00
8.00
1.00
8.00
32.00
1.00
60.00
12.00
8.00
$624.00
$3,914.00
$624.00
$312.00
$7,862.40
$15,071.94
$14,601.60
$11,182.08
$6,402.24
$211.56
$9,360.00
$1,128.32
$1,092.00
$803.93
$803.93
$847.45
$2,133.75
$5,690.00
$2,845.00
$1,138.00
$1,520.40
$1,138.00
$1,996.80
$3,349.50
$2,667.60
$74.88
$8,990.20
1,194.00
Total Costs
$500.00
$0.00
$100.00
$100.00
$3,060.00
$2,892.55
$3,852.00
$1,408.91
$2,534.40
$0.00
$2,784.00
$20.00
$310.16
$0.00
$0.00
$80.00
$553.65
$11,598.09
$200.00
$1,063.28
$140.00
$1,272.26
$503.98
$139.98
$60.00
$24.00
$0.00
$1,174.00
$3,932.06
$799.00
$413.56
$11,487.35
$18,719.96
$18,993.60
$12,665.23
$9,243.99
$213.13
$12,195.24
$1,149.89
$1,455.65
$803.93
$803.93
$1,052.45
$2,960.60
$19,473.69
$3,318.35
$2,638.40
$1,662.56
$2,415.65
$2,517.86
$3,492.72
$2,765.63
$100.08
$9,020.80
$6,006.26
$41,061.15
$192,208.18
Equipment
Costs
$12.00
$0.00
$66.00
$52.06
$22.62
$0.77
$1.35
Material Costs
$12.00
$0.00
$880.00
$8.00
$63.46
$16.00
$70.50
$161.03
$253.87
$3,691.60
$148.17
$768.88
$190.37
$446.25
$154.81
$1,049.95
$5,660.18
Equipment
Costs
$0.00
Material Costs
$0.11
$0.11
$0.00
$0.11
$0.11
Horse Barn
Task
Quantity
Arena
Building Inspection
Mow Natural Areas
Snow Removal
Spray Round Up Formal Garden
Tree Maintenance
Weed Whip
6.00
12.00
22.00
8.33
3.00
1.00
15.00
Asset Total
67.33
Position Costs
$137.03
$253.87
$2,745.60
$88.11
$682.80
$173.60
$374.40
$4,455.42
Total Costs
Springfield Oaks Natural Area
Asset Type:
Natural Area
Task
Quantity
Ash Removal
28.00
Asset Total
Asset Name:
Material Costs
Springfield Oaks Horse Barn
Asset Type:
Asset Name:
$145,140.77
Equipment
Costs
$50.00
$18.06
$75.00
$1.56
$564.95
$755.47
$540.00
$74.24
$307.35
$1.57
$51.24
$1.57
$53.48
$0.00
$0.00
$125.00
$273.20
$2,185.60
$273.35
$437.12
$2.16
$5.39
$17.08
$3.24
$38.03
$1.20
$30.60
28.00
Position Costs
$0.00
$0.00
Total Costs
Springfield Oaks Office
Asset Type:
Task
Office
Quantity
Position Costs
Equipment
Costs
Material Costs
Total Costs
Page 8 of 11
Springfield Oaks Office
Task
Quantity
General Maintenance
Irrigation Repair
Mow Natural Areas
Safety Inspection
Snow Removal
Spray Weed Control
String Trimming
Tree Maintenance
12.00
30.00
22.00
12.00
10.00
3.00
20.00
1.00
Asset Total
Asset Name:
110.00
Quantity
Mow Natural Areas
Oakland County Fair
Spray Natural Area
Weed Whip
30.00
1.00
3.00
30.00
Asset Total
Site Total
Total Costs
$0.00
$39.60
$985.62
$8.16
$720.00
$0.00
$30.00
$13.00
$679.40
$2,346.33
$3,797.22
$460.90
$1,785.59
$705.42
$156.60
$88.41
$290.15
$1,796.38
$10,019.88
Position Costs
Equipment
Costs
$90.00
$3.17
$24.22
$19.01
Material Costs
$1,123.20
$5,467.30
$170.70
$292.50
$180.00
$60.00
$75.46
$8.40
$1,393.20
$5,530.47
$270.38
$319.91
Total Costs
64.00
$7,053.70
$136.40
$323.86
$7,513.96
1,659.66
$193,192.95
$7,044.30
$48,195.95
$248,433.21
Equipment
Costs
$0.00
$3,770.00
$2.40
$981.23
$41.04
$203.40
$0.00
$5.20
$0.00
$100.00
$140.40
$0.00
Material Costs
$600.00
$208.00
$114.78
$266.14
$160.16
$180.00
$150.08
$23.40
$96.00
$1,920.00
$48.10
$41.60
$1,282.80
$26,397.80
$8,953.02
$20,457.61
$1,527.04
$1,132.20
$848.96
$10,605.40
$437.40
$5,844.96
$3,433.30
$781.30
$5,243.67
$3,808.26
$81,701.79
Equipment
Costs
$0.00
$191.40
$16.57
$946.97
$41.04
$310.80
$0.00
$5.20
Material Costs
Waterford Oaks
Waterford Oaks
Asset Type:
Day Park and Sports
Task
Quantity
General Maintenance
Hard Surface
Landscaping
Leaf Clean up
Parking Lots
Signs
Snow Removal
Trash
Vandalism
Asset Total
Asset Name:
$7,933.35
Material Costs
Rotary Park
Task
Asset Name:
$664.30
$2,306.73
$2,745.60
$452.74
$881.50
$682.80
$124.80
$74.88
Equipment
Costs
$15.11
$0.00
$66.00
$0.00
$184.09
$22.62
$1.80
$0.53
Springfield Oaks Rotary Park
Asset Type:
Site Name:
Position Costs
12.00
260.00
12.00
140.00
8.00
20.00
28.00
260.00
12.00
8.00
260.00
52.00
1,072.00
Position Costs
$682.80
$22,419.80
$8,835.84
$19,210.24
$1,325.84
$748.80
$698.88
$10,576.80
$341.40
$3,824.96
$3,244.80
$739.70
$72,649.86
Total Costs
Waterford Oaks - The Fridge
Asset Type:
Task
General Maintenance
Hard Surface
Landscaping
Leaf Clean up
Parking Lots
Toboggan Run
Quantity
12.00
22.00
52.00
105.00
8.00
28.00
28.00
260.00
Position Costs
$211.56
$13,327.60
$3,244.80
$7,459.20
$876.56
$698.88
$698.88
$8,353.80
$600.00
$2,640.00
$208.00
$218.61
$120.00
$399.84
$392.00
$28.60
Total Costs
$811.56
$16,159.00
$3,469.37
$8,624.78
$1,037.60
$1,409.52
$1,090.88
$8,387.60
Page 9 of 11
Waterford Oaks
Waterford Oaks - The Fridge
Task
Quantity
Position Costs
Signs
Snow Removal
Toboggan Run
Trash
Vandalism
12.00
16.00
20.00
260.00
52.00
$341.40
$5,248.80
$31,482.00
$3,244.80
$1,479.40
Asset Total
875.00
Asset Name:
Total Costs
$96.00
$1,720.00
$120.00
$327.60
$520.00
$437.40
$7,168.80
$31,662.80
$4,121.36
$1,999.40
$2,321.75
$7,390.65
$86,380.08
Equipment
Costs
$41.04
$0.00
$104.00
$28.08
$0.00
Material Costs
$140.16
$96.00
$208.00
$40.56
$41.60
$644.44
$437.40
$8,099.52
$2,664.48
$1,521.00
Trails
Task
Quantity
Leaf Clean up
Signs
Trails
Trash
Vandalism
Asset Total
Site Total
Asset Name:
Material Costs
Waterford Oaks - Trails
Asset Type:
Site Name:
$76,667.68
Equipment
Costs
$0.00
$200.00
$60.80
$548.96
$0.00
Position Costs
Total Costs
8.00
12.00
52.00
52.00
52.00
$463.24
$341.40
$7,787.52
$2,595.84
$1,479.40
176.00
$12,667.40
$173.12
$526.32
$13,366.84
2,123.00
$161,984.94
$7,738.54
$11,725.23
$181,448.71
Equipment
Costs
$21.21
$7.07
$16.00
$5.20
$1.58
$0.00
$81.00
$5.01
$5.20
$6.00
$12.57
$7.86
$0.00
$6.09
$22.68
$24.09
$13.37
$4.71
$2.12
$4.80
$50.00
$120.00
$0.32
$0.32
$0.00
$659.11
$534.85
$3.00
Material Costs
White Lakes Oaks
White Lake Oaks Golf Course
Asset Type:
Golf Course
Task
Aerify Fairways
Aerify Tees
Blow Cart Paths
Bunker Restrooms
Cart Path Edging
Cartbarn
Edge Bunkers
Fairway Restrooms
Fertilize Greens
Fertilize Tee Tops
General Maintenance
Greens Aireate 1
Greens Debris
Greens Topdress 1
Greens Verticut
Irrigation Repair
Irrigation System Maintenance
Irrigation Winterizing
Leaf Clean up
Leaf Clean up Roughs
Maintenance Building Exterior Electrical
Maintenance Building Interior Electrical
Maintenance Building Plumbing
Mow Fairways
Mow Greens
Mow Natural Areas
Quantity
3.00
1.00
8.00
260.00
1.00
1.00
150.00
3.00
260.00
3.00
8.00
5.00
1.00
1.00
42.00
8.00
4.00
3.00
1.00
1.00
25.00
30.00
1.00
1.00
1.00
105.00
160.00
1.00
Position Costs
$2,255.34
$512.00
$156.00
$9,061.00
$780.00
$693.28
$1,872.00
$585.00
$4,266.60
$556.56
$989.44
$773.00
$321.75
$648.50
$819.00
$1,067.04
$533.52
$10,008.80
$15,923.80
$434.00
$731.25
$3,252.60
$803.92
$742.08
$803.92
$8,169.53
$13,104.00
$9.75
$624.00
$96.00
$128.00
$2,925.00
$40.00
$233.84
$153.00
$288.00
$2,925.00
$1,433.16
$2,312.00
$751.20
$20.00
$13,632.00
$336.00
$5,424.00
$320.00
$193.99
$5,260.00
$200.00
$300.00
$684.00
$67.84
$327.00
$226.10
$3,838.80
$3,712.00
$2.00
Total Costs
$2,900.55
$615.07
$300.00
$11,991.20
$821.58
$927.12
$2,106.00
$878.01
$7,196.80
$1,995.72
$3,314.01
$1,532.06
$341.75
$14,286.59
$1,177.68
$6,515.13
$866.89
$10,207.51
$21,185.92
$638.80
$1,081.25
$4,056.60
$872.08
$1,069.40
$1,030.02
$12,667.43
$17,350.85
$14.75
Page 10 of 11
White Lakes Oaks
White Lake Oaks Golf Course
Task
Mow Tee Tops
Pond Maintenance
Pumphouse
Rake Bunkers
Rough Mowing
Rough Spraying
Roughs-Tees-Bunkers
Spray Fairways
Spray Greens - Pesticides
Spray Natural Area
Spray Tees
Tee Debris Removal
Tree Maintenance
Vandalism
Weed Whip
Weed Whip Roughs
Quantity
Position Costs
93.00
1.00
1.00
1.00
150.00
4.00
160.00
1.00
96.00
3.00
5.00
30.00
1.00
7.00
48.00
25.00
3.00
1.00
3.00
25.00
$6,963.84
$273.00
$185.52
$1,329.56
$5,850.00
$984.60
$17,784.00
$618.40
$7,188.48
$1,484.16
$927.60
$3,710.40
$15.46
$649.32
$1,404.00
$11,731.20
$2,226.24
$1,936.00
$2,226.24
$975.00
Equipment
Costs
$297.75
$1.08
$0.00
$0.54
$0.00
$0.00
$960.00
$4.20
$288.00
$22.62
$20.99
$125.95
$4.20
$29.39
$96.00
$13.72
$22.62
$1.57
$22.62
$16.00
Material Costs
Total Costs
$1,919.52
$20.00
$196.70
$2,000.00
$600.00
$1,104.70
$5,600.00
$3,834.16
$960.00
$1,089.90
$3,114.49
$23,771.47
$67.31
$13,875.90
$576.00
$1,563.75
$193.99
$111.98
$193.99
$220.00
$9,181.11
$294.08
$382.22
$3,330.10
$6,450.00
$2,089.30
$24,344.00
$4,456.76
$8,436.48
$2,596.68
$4,063.08
$27,607.82
$86.96
$14,554.61
$2,076.00
$13,308.67
$2,442.85
$2,049.55
$2,442.85
$1,211.00
Asset Total
1,746.00
$148,336.70
$3,541.42
$107,466.79
$259,344.90
Site Total
1,746.00
$148,336.70
$3,541.42
$107,466.79
$259,344.90
15,949.16
$1,280,615.35
$39,194.80
$403,926.14
$1,723,736.29
Grand Total
Page 11 of 11
Oakland County Parks and Recreation Commission APPENDIX 3 –MAINTENANCE MATRIX 74 Oakland County
Parks and Recreation Commission
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
Maintenance Maintenance Matrix
A
Building: Activity Center
Level 1 maintenance
Goal: Present a neat and clean environment for users to enjoy the experience provided in the Activity Center
Clean and sweep inside and outside facility
80 years
7x/week or as needed
Year‐round
Parks Helper
Remove and/or replace garbage bags and trash cans 7x/week
Year‐round
Parks Helper
Clean and stock restrooms
Clean windows
Dust equipment
Fold and stack chairs
Check Security Lighting / Sound
7x/week
1x/week
1x/week
As needed
7x/week
Year‐round
Year‐round
Year‐round
Year‐round
Year‐round
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Clean Kitchen area
Year‐round
Parks Helper
Check Heating / cooling Major Mechanical System Inspection (Preventative Maintenance)
7x/week
Year‐round
1x/month
Year‐round
Seasonal Mechanical System Startup
2x/year
Spring, Fall
Schedule Lighting, Mechanical Systems
1x/week
Year‐round
Strip and Wax Floors
1x/year
Year‐round
Parks Helper
Skilled Maintenance Mechanic
Parks Helper
C
G
G
H
I
L
O
R
R
S
W W
X X
1 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Building: Activity Center
Level 2 maintenance
Goal: Present a neat and clean environment for users to enjoy the experience provided in the Activity Center
Clean and sweep inside and outside facility
80 years
1x/week or as rented
Year‐round
Parks Helper
Remove and/or replace garbage bags and trash cans 1x/week
Year‐round
Parks Helper
Clean windows
Dust equipment
Fold and stack chairs
1x/week
1x/month
1x/week
As needed
Year‐round
Year‐round
Year‐round
Year‐round
Check Heating / cooling 1x/month
Year‐round
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Clean Kitchen area
Year‐round
Parks Helper
7x/week
Year‐round
1x/month
Year‐round
2x/year
Spring, Fall
1x/week
Year‐round
Strip and Wax Floors
1x/year
Year‐round
Parks Helper
Parks Helper
C
G
G
H
I
L
O
R
R
S
W W
X
2 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Amphitheater ‐ Level 2 Maintenance
Goal: Present a neat and clean environment for spectators to enjoy an educational or entertainment experience 30 years
Remove and/or replace Garbage Bags and Trash cans
Mow
Edge
Wash Seats
Portable Sound System
Clean Parking Lot area
1x/week
1/week
As needed
As needed
7x/week
7x/week
Remove Graffiti
1x/week
Stack/Store Picnic Tables
1x/year
Per renter requirement
Growing season
Growing season
Year‐round
Year‐round
Year‐round
Fall
Inspect seating and decking
1x/year
Year‐round
Repair/Replace seating and decking
As needed
Year‐round
Weed Control
Mulch Seating Area
Clean port‐a‐jons
2x/year
1x/year
7x/week
Spring, Summer
Spring
March ‐ October
Parks Helper
General Maintenance Mechanic
Grounds Keeper
Parks Helper
Parks Helper
Pump port‐a‐jons
March ‐ October
Parks Helper
Clean and sweep
As needed
1x/week
C
G
G
H
I
L
O
R
R
S
W W
X
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
NC Staff
Parks Helper
Parks Helper
Parks Helper
3 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
80 years
X
A
Banquet Center ‐ Level 1 Maintenance
Goal: Present a neat and clean environment for renters to obtain a good value for their money and have a memorable experience C
G
X
G
H
I
L
X
O
R
R
S
W W
X
Note: Oak Management manages inside, Parks manages outside
Clean and sweep
7x/week
7x/week
7x/week
Clean windows (inside)
1x/week
Year‐round
Clean windows (outside)
1x/week
Year‐round
Set‐up Site (tables, entry‐ways, bar etc.)
As needed
Set‐up Dance floor
As needed
Set‐up Specialty rooms (Bridal area etc.)
As needed
Check Lighting / Sound
Clean Kitchen area
Check water fountains
As needed
7x/week
7x/week
7x/week
Year‐round
Year‐round
Year‐round
Year‐round
1x/month
Year‐round
2x/year
Spring, Fall
1x/week
Year‐round
Clean carpet
1x/year and as needed
Year‐round
Take down chairs
Inspect furniture
1x/week
Spring, Summer, Fall
Year‐round
Oak Mangement
Parks Helper
Parks Helper
Oak Mangement
Parks Helper or Oak Mangement
Oak Mangement
Oak Mangement
Oak Mangement
Oak Mangement
Oak Mangement
Parks Helper
Oak Mangement
Oak Mangement
Parks Helper
Oak Mangement
4 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Barn ‐ Level 3 Maintenance
40 years
C
G
G
H
I
L
O
R
R
S
W W
X
Goal: To keep the barn in a presentable condition for future recreation programs and events
Clean and sweep barn 1x/week
Parks Helper
Clean equipment prior to storage
As needed
Check Lighting
1x/week and as needed
Year‐round
Parks Helper
Inspect emergency systems
1x/month
Year‐round
Skilled Maintenance Mechanic or Contractor
Parks Helper
5 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
A
Bathhouse ‐ Level 1 Maintenance
Goal: Present a neat and clean environment for users to have a valuable beach experience Clean, sweep and squeegee
7x/week
May ‐ September
Parks Helper
7x/week
May ‐ September
Parks Helper
Clean and stock restrooms (campgrounds)
14‐21x/week
May ‐ September
Parks Helper
Wipe and clean mirrors
7x/week
May ‐ September
Parks Helper
3x/day
May ‐ September
Parks Helper
7x/day
May ‐ September
Parks Helper
Remove Graffiti
7x/week
May ‐ September
Parks Helper
Check Lighting / Electrical Outlets
7x/week
May ‐ September
Parks Helper
Trash remove
7x/week
May ‐ September
Parks Helper
Clean Trash Barrels
As needed
May ‐ September
Parks Helper
Clean Windows
1x/month
May ‐ September
Parks Helper
7x/week
Year‐round
1x/month
Year‐round
2x/year
Spring, Fall
1x/week
Year‐round
Seasonal start‐up and close‐up
2x/year
Spring, Fall
Change Rust Filters
1x/3 weeks
May ‐ September
Parks Helper
Check showers for working order / temperature / cleanliness (campgrounds)
Check showers for working order / temperature /cleanliness (waterparks)
C
G
G
X
H
I
L
O
R
X
R
S
W W
X
6 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
A
Boathouse ‐Level 1 Maintenance
C
G
G
X
H
I
L
O
R
R
S
W W
X
Goal: Ensure boats are stored appropriately and stacked to have ease of access for users and renters Clean and inspect boats/bikes
7x/week
May ‐ September
Boat Attendant
Wax boats
1x/month
May ‐ September
Boat Attendant
Stack boats
2x/year
May ‐ September
Parks Helper
Check Lighting
7x/week
May ‐ September
Parks Helper
Inventory supplies
1x/year
May ‐ September
Parks Helper
Repair boats/bikes
As needed
Immediately
Inspect/License boats
1x/year
Spring
Marine Division
Clean life jackets
3x/year
May ‐ September
Boat Attendant
Pump water from boats
Prep/Close Boat
As needed
2x/year
Following rain
Spring, Fall
Boat Attendant
Equipment Mechanic
Inspect Patrol Boat
1x/week
May ‐ September
Equipment Mechanic
Major Mechanical System Inspection (Preventative Maintenance)
1x/month
Year‐round
2x/year
Spring, Fall
7 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
30 years
X
A
Cabin ‐ Level 1 Maintenance
Goal: Present a neat and clean environment for renters to obtain a good value for their money and have a memorable experience Per renter requirement
Clean and sweep
Sweep and replace runners
1x/week
Clean windows
Year‐round
Parks Helper
Check Lighting
Year‐round
Parks Helper
Check Heating / Fans / AC
May ‐ October
Change Locks
As needed
1x/month
Year‐round
2x/year
Spring, Fall
1x/week
Year‐round
2x/year
Spring, Fall
Structural Inspection of beds/furniture
Storm Damage inspection
1x/week
As needed
May ‐ October
Following Storm
C
G
G
H
I
L
O
R
R
S
W W
X
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Park Supervisor
8 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Clubhouse ‐ Level 1 Maintenance
Goal: To present a positive image for the golf course clubhouse and demonstrate the value associated with renting the clubhouse for hospitality‐type events
80 years
Clean, sweep, mop
7x/week
March ‐ October
7x/week
March ‐ October
7x/week
March ‐ October
7x/week
March ‐ October
Check Lighting
7x/week
March ‐ October
Check Heating / Cooling
Check vending Clean and wipe tables
Check and clean storage areas
Wash hard surface areas outside clubhouse (except Patios)
Inspect signage
Update and paint signage
Inspect and clean parking lots
7x/week
7x/week
7x/week
1x/week
March ‐ October
March ‐ October
March ‐ October
March ‐ October
Parks Helper / Oak Mangement
Contractor
Parks Helper
Contractor
Oak Mangement
Oak Mangement
7x/week
March ‐ October
Parks Helper
1x/week
1x/year
7x/week
March ‐ October
March ‐ October
March ‐ October
1x/month
Year‐round
2x/year
Spring, Fall
1x/week
Year‐round
Inspect, replenish club washer
Inspect furniture
7x/week
1x/week
March ‐ October
Year‐round
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Oak Mangement
C
G
X
G
H
I
L
X
O
R
X
R
S
W W
X
X
9 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
A
Concession Building ‐ Level 1 Maintenance
Goal: Provide a clean, inviting area to eat.
Clean, sweep, vacuum
7x/week
May ‐ September
Parks Helper
7x/week
May ‐ September
Parks Helper
7x/week
May ‐ September
Parks Helper
Clean windows
1x/week
May ‐ September
Parks Helper
Check Lighting
7x/week
May ‐ September
Parks Helper
7x/week
May ‐ September
Parks Helper
Clean and wipe tables
7x/week
May ‐ September
Oak Mangement
Check and clean storage areas
1x/week
May ‐ September
Parks Helper
Wash areas outside concession stands 7x/week
May ‐ September
Parks Helper
Update and paint signage
1x/year
May ‐ September
Parks Helper
Clean Patio
7x/week
May ‐ September
Oak Mangement
1x/month
Year‐round
Seasonal Mechanical System Startup/Closing
2x/year
Spring, Fall
1x/week
Year‐round
Replace outdoor carpeting
1x/2 years
Clean carpeting
2x/year or as needed
Inspect furniture
1x/week
Spring
Opening, Mid‐
season
Year‐round
C
G
G
X
H
I
X
L
O
R
X
R
S
W W
X X
Parks Helper
Contractor
Oak Mangement
10 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
A
Contact Station
Goal: Present a positive and inviting image of Oakland County Parks at the first point of entry Major Mechanical System Inspection (Preventative Maintenance)
Year‐round
2x/year
Spring, Fall
Clean, sweep, vacuum
7x/week
Operating Season
Parks Helper
Weed control
1x/week
Operating Season
Parks Helper
Replenish firewood
Operating Season
Contractor / Parks Helper
A
Filter/Pump Room
40 years
Goal: To make the pump room easily accessible for the staff to work in a safe environment
Filters/pumps 15‐20 years
7x/week
Operating Season
Check chemical balance
7x/week
Operating Season
1x/month
Year‐round
2x/year
Spring, Fall
Inspect Pool Mechanical Systems
7x/week
Operating Season
Critical Pump Inspection
1x/5 years (to be verified)
G
G
H
X
I
L
O
R
R
S
W W
R
R
S
W W
X x
1x/month
Clean/inspect Filters
C
C
G
G
H
I
L
x
O
X
X
Skilled Maintenance Mechanic 2
Skilled Maintenance Mechanic 2
Contractor
11 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Gazebo ‐ Level 2 Maintenance
C
G
G
H
30 years
I
L
O
R
R
L
O
R
R
S
W W
S
W W
x
Goal: To present a recreational amenity capable of hosting small weddings and group gatherings Clean and sweep
Set‐up Site Trim and Landscape
Paint/Stain Gazebo
Wash As needed
March ‐ October
Parks Helper
As needed
March ‐ October
Parks Helper
As needed
As needed
1x/2 years
As needed
March ‐ October
March ‐ October
March ‐ October
March ‐ October
Inspect Electrical Systems
1x/year
Spring
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Remove Graffiti
March ‐ October
Parks Helper
7x/week
March ‐ October
Parks Helper
March ‐ October
Parks Helper
A
Greenhouse
20 years
C
G
G
H
I
X X
Goal: to provide a safe, efficient environment to grow plants and for staff and volunteers to work in
1x/month
Year‐round
2x/year
Spring, Fall
Replace Plastic Roofing System
Snow Inspection/Removal
3 ‐ 5 years
As needed
Winter
Open/close water/mechanical systems
2x/year
Spring, Fall
Inspect water system
7x/week
Year‐round
Contractor
Parks helper on‐site
12 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Grill Room ‐ Level 1 Maintenance
Goal: Present a neat and clean environment for renters to obtain a good value for their money and have a memorable experience 80 years
C
G
G
H
I
L
X
O
R
R
S
W W
X
Note: Oak Management manages inside, Parks manages outside
Clean and sweep
7x/week
7x/week
7x/week
Clean windows (inside)
1x/week
Year‐round
1x/week
Year‐round
Set‐up Site (tables, entry‐ways, bar etc.)
As needed
Check Lighting / Sound
Clean Kitchen area
Check water fountains
As needed
7x/week
7x/week
7x/week
Year‐round
Year‐round
Year‐round
Year‐round
1x/month
Year‐round
1x/week
Year‐round
Clean carpet
Year‐round
Take down chairs
Inspect furniture
1x/week
Year‐round
Oak Mangement
Parks Helper
Parks Helper
Oak Mangement
Parks Helper or Oak Mangement
Oak Mangement
Oak Mangement
Oak Mangement
Parks Helper
Oak Mangement
Oak Mangement
Parks Helper
Oak Mangement
13 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Irrigation Pump House
Goal: Create a maintenance area that is neat, clean, and efficient.
40 years
C
G
X
G
H
I
L
X
O
R
X
R
S
W W
X
X
Filters/pumps 15‐20 years
Critical Pump Inspection
1x/5 years (to be verified)
Annual Preventative Maintenance/Inspection
1x/year
Spring
Monthly Preventative Maintenance/Inspection
1x/month
Year‐round
Open/Close
2x/year
Spring/Fall
Inspect flow rate/timing
3x/week
Spring/Summer
Contractor
General Maintenance Mechnanic
14 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
80 years
X
A
Maintenance Building ‐ Level 2 maintenance
Goal: Create a maintenance area that is neat, clean, and efficient.
Clean and sweep
Store equipment Replace tools in original location
Store supplies
Winterize stored equipment Check Lighting
Junk removal and disposal
Clean and wash driveways
Clean and maintain parking lots
Major Mechanical/Chemical System Inspection (Preventative Maintenance)
1x/week
7x/week
7x/week
7x/week
As needed
As needed
7x/week
7x/week
1x/week
1x/week
1x/week
Year‐round
Year‐round
Year‐round
Year‐round
Year‐round
Seasonally
Year‐round
Year‐round
Year‐round
Year‐round
Year‐round
1x/month
Year‐round
2x/year
Spring, Fall
Inspect Lifts/Elevators
Inspect Fuel Tanks
State Inspection of Fuel Tanks
Inspect Used Oil Tanks
Remove Used Oil and Recycle Filters
1x/year
1x/week
1x/year
1x/monthly
As needed
Year‐round
Year‐round
Year‐round
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Equipment Mechanic
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Equipment Mechanic or Grounds Keeper
Contractor
General Mechanic
State of Michigan
Equipment Mechanic
Contractor
Inspect/clean wash pads
Seasonally
Parks Helper
Inspect/clean mix/load pads
Seasonally
Parks Helper
Inspect chemical storage areas
Review/update emergency response plans (OSHA, MDEQ)
7x/week
Year‐round
Grounds Keeper
1x/year
C
G
G
H
I
L
O
R
X X X X X X X
R
S
W W
X X X
Park Supervisor
15 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Nature Center ‐ Level 1 maintenance
80 years
C
G
G
H
I
L
O
R
R
S
W W
X X
Goal: To provide a quality learning environment
Clean and sweep
Clean windows
7x/week
Year‐round
Contractor
7x/week
Year‐round
Contractor/Parks Helper
7x/week
7x/week
Year‐round
Year‐round
Check Lighting
7x/week
Year‐round
7x/week
Year‐round
Clean and inspect exhibits
Trim and landscape
Maintain walkways
Clean parking lots
Feed, clean, care for animal areas
7x/week
7x/week
7x/week
7x/week
7x/week
Year‐round
As needed
Year‐round
Year‐round
Year‐round
Contractor
Contractor
Recreation Programmer
Parks Helper
Parks Helper
Parks Helper
Recreation Programmer
Sensory Garden
7x/week
March ‐ October
Volunteers, Programmers
Major Mechanical/Exhibit System Inspection (Preventative Maintenance)
1x/month
Year‐round
2x/year
Spring, Fall
1x/week
Year‐round
Inspect furniture
1x/week
Year‐round
Parks Helper
16 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
30 years
X
A
Pavilion ‐ Level 2 maintenance
Goal: To provide a quality picnic or outing experience.
Clean and sweep
Set‐up Site Trim and Landscape
Paint Pavilion
Power wash Clean grills
Check/Spray for hornets, wasps
Inspect Electrical System
As needed
March ‐ October
Parks Helper
As needed
March ‐ October
Parks Helper
As needed
As needed
1x/2 years
As needed
As needed
As needed
1x/year
7x/week
March ‐ October
March ‐ October
March ‐ October
March ‐ October
March ‐ October
March ‐ October
March ‐ October
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
March ‐ October
Inspect Picnic Tables
March ‐ October
Parks Helper
Inspect/Remove Debris from Roof
March ‐ October
Parks Helper
Remove Graffiti
March ‐ October
Parks Helper
Setup Tables for Event
As needed
March ‐ October
Parks Helper
Clean, inspect, stock fireplace
October ‐ March
Parks Helper
Inspect windows and building sides
Year‐round
Parks Helper
C
G
G
X
H
I
L
X X
O
R
X
R
S
W W
X X
17 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
80 years
X
80 years
X X X X X X
A
Public Safety Building ‐ Level 1 Maintenance
Goal: Provide a positive image of the public safety building in Waterford Park to allow the public feel comfortable in accessing it
Mow and Trim
Clean and sweep
Landscape and materials
1x/week
As needed
1x/month
Growing season
Annually
Annually
1x/month
Year‐round
2x/year
Spring, Fall
1x/month
Year‐round
2x/year
Spring, Fall
Annual Inspection
1x/year
Year‐round
Mow/Trim
Plow Snow
Other exterior maintenance
1x/week
As needed
As needed
Growing Season
Winter
Year‐round
G
G
H
I
L
O
R
R
S
W W
X
Parks Helper
Parks Helper
Parks Helper
A
Residential Lease Building
Goal: To maintain these buildings in a good condition to increase their value as a park system asset
C
C
G
G
H
I
L
O
R
R
S
W W
X X
Parks Helper
Grounds Keeper
Parks Helper
18 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
A
Restrooms ‐ Level 2
Goal: Provide a clean, hygienic facility for people to use
Clean and restock
1x/day (weekdays); 2x/day (weekends)
1x/week
7x/week
1x/week
As needed
1x/week
Year‐round
Parks Helper
Year‐round
Year‐round
Year‐round
Year‐round
Year‐round
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Mow
Odor removal
Trim
Repair vandalism
Wash aprons Remove and/or replace Garbage Bags and Trash cans
Paint trash barrels
7x/week
Year‐round
Parks Helper
1x/year
Year‐round
7x/week
Year‐round
Monthly Mechanical Inspection
1x/month
Year‐round
2x/year
Spring, Fall
1x/week
Year‐round
Pump septic tanks
2x/year
Spring, Fall
Year‐round
Parks Helper
Parks Helper
Contractor
C
G
G
X X
H
I
L
O
R
X X X X
R
S
W W
X X X
19 of 65
Oakland County
Frequency
Timeframe
Storage Building‐ Level 3 Maintenance
Goal: Provide a safe, clean and accessible storage facility to maximize the County's equipment and supply value
Inventory and removed unused materials
1x/year
Clean
1x/monthly or as needed Year‐round
Check electricity
1x/year
Paint
1x/5 years
Spray for bugs
As needed
Year‐round
Major Mechanical/Chemical System Inspection (Preventative Maintenance)
1x/month
Year‐round
Job Class
Year‐round
C
G
A
C
G
G
H
I
L
O
R
G
H
I
L
O
R
R
S
W W
Year‐round
R
S
W W
Supervisor
Parks Helper
Contractor/Certified Grounds Staff
30 years
1x/year and following storms
As needed
As needed
Year‐round
Parks Helper
Year‐round
Year‐round
Parks Helper/Contractor
Parks Helper
Repaint (potentially through electrostatic technique) As needed
Year‐round
Parks Helper
Vegetation Control
Growing Season
Parks Helper/Grounds Keeper
Repair Replace
A
40 years
Fence ‐ Level 3 Maintenance
Goal: Support the asset for security, image, boundaries, and play areas.
Inspect Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
X
X X X X X
X X X
20 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
20 years
X X X X X X X X X X X X X
10 years
X
30 years
X
A
Inspect 1x/year and following storms
As needed
As needed
Year‐round
Parks Helper
Year‐round
Year‐round
Parks Helper
Year‐round
Parks Helper
Vegetation Control
Growing Season
Repair Replace
A
Inspect Repair Replace
1x/week
As needed
As needed
Year‐round
Year‐round
Year‐round
Parks Helper
Contractor
Contractor
Year‐round
Parks Helper
Vegetation Control
Growing Season
A
Gate ‐ Level 3 Maintenance
Inspect 1x/year and following storms
As needed
As needed
Year‐round
Parks Helper
Year‐round
Year‐round
Parks Helper
Year‐round
Parks Helper
Vegetation Control
Growing Season
Repair Replace
C
C
G
G
G
H
I
L
O
R
G
H
I
L
O
R
G
H
I
L
O
R
R
S
W W
R
S
W W
R
S
W W
X
C
G
X X X X X
X X X
21 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
20 years
10 years
X
A
Inspect Repair Replace
1x/month and following Year‐round
storms
As needed
Year‐round
As needed
Year‐round
Parks Helper
Vegetation Control
Growing Season
A
1x/week and following storms
As needed
As needed
Year‐round
Parks Helper
Year‐round
Year‐round
Contractor
Contractor
Year‐round
Parks Helper
Vegetation Control
Growing Season
Repair Replace
G
H
I
L
O
R
R
S
W W
Parks Helper
Year‐round
Inspect G
Parks Helper
C
C
G
X
G
H
I
L
O
R
R
S
W W
X
22 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
General Park ‐ Lawn ‐ Level 1
Goal: Provide a quality park look that is green, safe and enticing to use
Mow/Trim/Blow Clippings
Aerate
Overseed
Fertilize
1x/5 days
1x/year
1x/year
2 to 4x/year
Growing Season
Growing Season
Fall
Growing Season
Parks Helper
Parks Helper
Parks Helper
Grounds Keeper
Apply weed control
Growing Season
Grounds Keeper
Prune trees
Fall
Parks Helper
Trim Shrubs
1x/month and as needed Growing Season
Parks Helper
Pick up trash prior to mowing
Monitor Irrigation
Control pests
1x/5 days
7x/week
As needed
Growing Season
Growing Season
Growing Season
Parks Helper
Parks Helper
Parks Helper
Manage leaves
Fall
Parks Helper
Line Trim
Edge
1x/week
1x/month
Growing Season
Growing Season
Parks Helper
Parks Helper
C
X
A
Mow/Trim
Overseed
Fertilize
Apply weed control
Prune trees
Trim Shrubs
Control pests
1x/7 to 10 days
As needed
As needed
As needed
As needed
As needed
1x/10 days
As needed
Growing Season
Fall
Growing Season
Growing Season
Fall
Growing Season
Growing Season
Growing Season
Parks Helper
Parks Helper
Grounds Keeper
Grounds Keeper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Manage leaves
Fall
Parks Helper
Line Trim
Edge
1x/week
1x/year
Growing Season
Growing Season
Parks Helper
Parks Helper
G
G
H
X X
C
X
G
G
I
L
O
X X
H
I
X X X
L
R
R
X
O
X
R
S
W W
X X X
R
S
W W
X X
23 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Mow
Selective weed control
Inspect trees
Monitor and remove invasive species
Control pests
G
G
H
I
X X
1 or 2x/year
As needed
As needed
1x/10 days
As needed
As needed
Growing Season
Growing Season
Year‐round
Growing Season
Year‐round
Growing Season
Spring, Summer
Weed Control
Growing season
2x / year
C
X
G
O
R
R
S
W W
X
H
I
L
O
R
R
X X X X
S
W W
X X
Parks Helper
Grounds Keeper/Parks Helper
A
May ‐ August
Spring
Year‐round
G
X X
C
G
X
7/x week
1/x year
As needed
L
X X X
Parks Helper
Grounds Keeper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
A
General Park ‐ Mulch Level 1
Goal: To provide a preventative weed supply to reduce staff cost
Apply Mulch
General Park ‐ Sand
Goal: To provide a safe surface for parents and youth to enjoy a playground experience
Rake
Replenish
Metal Detect
C
G
H
I
H
I
L
O
L
O
R
R
R
R
S
W W
S
W W
X
X
X
Parks Helper
Grounds Keeper
Volunteer
A
Golf ‐ Bunker (Level 1 Maintenance)
Goal: To provide a quality obstacle to enhance the golf experience
10 years
Rake
7x/week
March ‐ November Parks Helper
Supplement sand
1x/annually
Remove water and check drains
As needed
Cut edges
1x/month and as needed March ‐ November Parks Helper
C
G
X
G
X
X
24 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Golf ‐ Bunker (Level 2 Maintenance)
Goal: To provide a quality obstacle to enhance the golf experience
Rake
3 ‐ 5x/week and as needed
Supplement sand
1x/annually
Remove water and check drains
As needed
Cut edges
1 ‐ 2x/year and as needed
3 or 4x/week
7x/week
1x/year
1x/year
3x/year
1x/month
1x/year
1x/week
As needed
As needed
As needed
As needed
As needed
Seasonally
June
Seasonally
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Grounds Keeper
Grounds Keeper
Grounds Keeper
Parks Helper
Sweep cart paths
Seasonally
Parks Helper
Inspect markers
Paint Tee markers
1x/week
Seasonally
1x/year
Sping
As required for green, smooth playing surface Seasonally
(1"/week)
Parks Helper
Parks Helper
Manage leaves
G
C
G
X
Fall
G
H
I
X
A
Golf ‐ Fairways (Level 1 Maintenance)
Goal: To provide a quality surface to hit the golf ball of
Mow, blow trimmings
Repair holes and divots
Aerate
Overseed
Fertilizer
Apply Pre‐emergent, fungicide
Apply pesticide
Adjust flags/signs
Water
C
15 years
L
O
X
G
H
I
L
X
R
R
X
O
R
X
R
S
W W
X
X
S
W W
X
X
Parks Helper
Parks Helper
25 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Golf ‐ Greens (Level 1 Maintenance)
Goal: To provide a quality putting surface for golfers to enjoy
Mow, blow as necessary
7x/week
Collars mowed
3x/week
Aerate
up to 3x/year
Seasonally
Seasonally
Seasonally
Grounds Keeper
Overseed
Fertilizer
3x/year
1x/2 weeks
As required for green playing surface
Seasonally
Seasonally
Parks Helper
Grounds Keeper
Seasonally
Parks Helper
Manage leaves/debris
Fall
Parks Helper ‐ Seasonally
Verticut
Growing Season
Parks Helper
Growing Season
Parks Helper
Change cups
3x/year
As required for green playing surface
7x/week
Seasonally
Parks Helper
Apply pesticide
Growing Season
Grounds Keeper
A
Golf ‐ Heather (Level 3 Maintenance)
Goal: Eliminate invasive species and enjoy a weed‐
free surface Mow
Apply herbicide
Sign
C
G
X
1x/year
1x/year
G
H
I
Seasonally
Seasonally
Seasonally
L
O
X
R
R
X
S
W W
X
X
S
W W
X
X
Parks Helper
Parks Helper
Parks Helper
1x/2 weeks or as needed Seasonally
Roll
G
X
Lightly Top‐dressed Water
C
G
H
I
L
X
O
R
X
R
Parks Helper
Grounds Keeper
Parks Helper
26 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Golf ‐ Roughs (Level 2 Maintenance)
Goal: To provide a semi‐level hitting surface for golfing playability
Mow
Overseed
2x/week
As needed
Seasonally
Seasonally
Parks Helper
Parks Helper
Trim Trees
Seasonally
Parks Helper
Apply herbicide/pesticide
Fertilizer
1x/year
1x/year
June
Seasonally
Grounds Keeper
Grounds Keeper
Manage leaves
Fall
Vegetation Control
3x/year
growing season
G
G
H
I
X
L
O
X
R
R
X
S
W W
X
X
S
W W
X
X
Grounds Keeper
A
Golf ‐ Tees (Level 1 Maintenance)
Goal: To provide a quality hitting surface for golfers to tee of from
C
G
X
Mow
Replace divots with grass and sand
Blow Move markers
Inspect signs
Repair signs
Check and replenish ball washer fluids
Empty trash cans
Aerate
3x/week and daily by rangers
3x/week
7x/week
7x/week
7x/week
7x/week
As needed
7x/week
7x/week
5x/year
Overseed
Seasonally
Parks Helper
Fertilizer
Pre‐emergence
Water
1x/month
1x/year
7x/week
Seasonally
Spring or Fall
Seasonally
Grounds Keeper
Grounds Keeper
Parks Helper
Manage leaves
Fall
Parks Helper
Pick up tees
C
Seasonally
Parks Helper
Seasonally
Seasonally
Seasonally
Seasonally
Seasonally
Seasonally
Seasonally
Seasonally
Seasonally
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
G
H
I
L
X
O
R
X
R
27 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
15 years
X
A
Hardscape ‐ Bridge
Goal: To provide a safe high quality amenity for people to walk, bike or run
Clean
As needed
Year‐round
Park Maintenance Worker
Inspect
1x/week
Year‐round
Repair
As needed
Year‐round
Apply ice solvents (no salt)
As needed
Year‐round
Structural Inspection
1x/5 years
Spring
Contractor
A
Hardscape ‐Parking Lot Level 1
Goal: To provide a quality, pothole free facility to park on
Clean
7x/week
Year‐round
Stripe Paved, Paint Bumper Blocks
1x/2 years
Year‐round
Contractor
Inspect
7x/week
Year‐round
Repair
As needed
Year‐round
Grade/Chloride gravel parking
2 or 3x/year
Year‐round
Park Maintenance Worker or Contract
Inspect Signs
Major Inspection
7x/week
1x/year
1x/15‐20 years or as needed
Year‐round
Year‐round
Project Supervisor
Every 15 years
Contractor
Mill and Cap Asphalt
Fill cracks
Yearly
Contractor
Seal
Safety Inspection (lighting, vegetation, etc)
Inspect, Repair, Flush Storm Sewer Systems
Sweep Parking lot
Plow/salt
1x/2 years
1x /year
1x/year
1x/year
As needed
Every 2 years
Yearly
Yearly
Yearly
Winter
Contractor
Project Supervisor
Project Supervisor
Contractor
Parks Helper
C
G
G
H
X X
C
G
G
I
L
O
R
R
X X
H
I
L
S
W W
X
O
R
R
S
W W
X
28 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Hardscape ‐Parking Lot ‐ Level 2
Goal: To provide a quality, pothole free facility to park on
20 years
Clean
7x/week
Year‐round
Stripe Paved, Paint Bumper Blocks
1x/2 years
Year‐round
Contractor
Inspect
7x/week
Year‐round
Repair
As needed
Year‐round
Grade/Chloride gravel parking
2 or 3x/year
Year‐round
Park Maintenance Worker or Contract
Inspect Signs
Major Inspection
7x/week
1x/year
Year‐round
Yearly
Project Supervisor
Fill cracks
Every 2 years
Contractor
Yearly
Contractor
Yearly
Yearly
Yearly
Winter
Project Supervisor
Project Supervisor
Grounds Keeper
Parks Helper
Mill and Cap Asphalt
Safety Inspection (lighting, vegetation, etc)
Sweep Parking lot
Plow/salt
1x/15‐20 years or as needed
1x /year
1x/year
1x/year
As needed
C
G
G
H
I
X X X X X
L
O
R
R
S
W W
X X X X X X
29 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Hardscape ‐Pool deck
Goal: To provide a safe, quality walking surface for a people to access the aquatic facility C
G
G
H
I
L
O
20 years
Clean and dry
7x/week
May ‐ August
Inspect
7x/week
May ‐ August
Repair
As needed
May ‐ August
Paint safety signs and depth levels 1x/year
May ‐ August
Clean Drains
1x/week
Operating Season
Lifeguard
Paint
1x/2 years
Yearly
Setup/Take down seasonal Amenities
2x/year
Spring, Fall
R
R
S
X
W W
X
A
Hardscape ‐Road
Goal: Provide a quality surface for people to access for driving, bicycling, walking or running
Clean and sweep
Marked
Mowed on both sides
Check signs
Repair
Overlays
Seal potholes / cracks
20 years
1x/two years
1x/week
1x/week
As needed
1x/10 years
1x/year
Year‐round
Year‐round
Year‐round
Year‐round
Year‐round
Year‐round
Year‐round
Park Maintenance Aide
Contractor
Inspect and repair gravel edge
Year‐round
X
C
G
G
X
H
I
L
O
R
X X X X
R
S
W W
X X
30 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
20 years
A
Hardscape ‐ Sidewalk
C
G
G
H
I
L
O
R
R
S
W W
Goal: Provide a quality surface for people to access for bicycling, rollerblading, walking or running
Clean and sweep
Repair/Replace
As needed
Year‐round
Year‐round
Inspect and repair gravel edge
Year‐round
Remove Snow
As needed
Winter
Parks Helper
Edge
Growing Season
Parks Helper
Major Inspection
Weed Control
1x/year
As needed
Yearly
Growing Season
Project Supervisor
Grounds Keeper
A
Hardscape ‐ Wood Deck
Goal: Provide a safe amenity for people to enjoy a program for activity or observation
Sweep/clean
Power wash
Reset Nails/Screws
Stain
Remove Snow/Ice
Major Inspection
15 years
1x/week
1x/2 years
1x/2 years
1x/2 years
As needed
1x/year
Year‐round
Year‐round
Year‐round
Year‐round
Winter
Spring
Repair
As needed
Summer
C
G
X
G
H
I
L
O
X
R
R
S
W W
X
Parks Helper
Grounds Keeper
Project Supervisor
31 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
15 years
X
A
Hardscape ‐ Brick Pavers
Goal: Provide a smooth surface for parking or for walking to and from a car
Sweep/clean
Power wash
Top‐dress and power tamper
Inspect
1x/week
As needed
1x/year
7x/week
Year‐round
Year‐round
Year‐round
Year‐round
Parks Helper
Spay roundup
Growing Season
Remove Snow/Ice
Major Inspection
Seal
As needed
1x/year
1x/years
Winter
Yearly
Yearly
Grounds Keeper
Project Supervisor
C
G
G
H
I
L
O
R
R
S
W W
X
32 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Natural Community Area
X
C
G
G
H
I
L
O
X X X X X X
R
R
S
W W
X X X X
Goal: Complete inventory and restoration maintenance tasks requisite for the ecological health and function of park natural communities.
Inventory/ Map Invasives
Inventory/ Map Natural Community
Inventory/ Map Native Plants
Wildlife Survey
Species Introduction/ Translocation
GPS/ GIS
Ground‐truth
bi‐annually
bi‐annually
As needed
As needed
As needed
As needed
As needed
Spring, Summer
Spring, Summer
Spring, Summer
Year‐round
Year‐round
Year‐round
Year‐round
NR Technician
NR Technician
NR Technician
NR Technician
NR Technician
NR Technician
NR Technician
Photomonitoring
Year‐round
NR Technician
Treatment Monitoring
project‐specific
Year‐round
NR Technician
Sample Water
project‐specific
Year‐round
NR Technician or Contractor
Cut/ Herbicide
As needed
Fall, Winter
Spray Herbicide
As needed
Jawz Removal
As needed
Plant/ Seed
As needed
Spring, Summer
Collect Seed
As needed
Fall
Create Burn Break
As needed
Year‐round
Flag/ Mark Features
As needed
Year‐round
Brush/ Vegetation Removal
As needed
Year‐round
Tree Removal
As needed
Year‐round
Based on soil conditions
Park Maintenance worker or Contractor
NR Technician or Park Maintenance worker 2 or Volunteers
NR Technician or Volunteers
NR Technician
33 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Natural Community Area ‐ CONTINUED
X
Prescribe Burn
3‐yr rotation or as needed
Spring, Summer
Contractor
Install/ Repair Nestbox
As needed
Fall, Winter
Park Maintenance worker
Install Signage
As needed
Year‐round
Perimeter Walk
As needed
Fall, Winter
Perimeter Clearing
As needed
Fall, Winter
Remove Trash
As needed
Appropriate soil conditions
Close Trail
As needed
Year‐round
Mow Trail
As needed
Mow/ Brushog
As needed
Suspend Mowing
As needed
Growing season
Appropriate soil conditions
Spring, Summer
Mitigate Dam
As needed
Year‐round
Goose Control
As needed
Spring, Summer
Rototill
As needed
Mulch/ Compost
C
G
G
H
I
L
O
X X X X X X
R
R
S
W W
X X X X
NR Technician
Park Maintenance worker
Groundskeeper
Groundskeeper
Groundskeeper
Groundskeeper or Contractor
As needed
Based on soil conditions
Growing season
Groundskeeper
Transport/ Deliver Materials
As needed
Year‐round
Park Aide or Seasonal Staff
Inventory/ Repair Field Equipment
Year‐round
NR Tech or General Maintenance Mechanic
Stock First‐Aid Supplies (Joboxes)
Year‐round
NR Technician
Chip
As needed
Year‐round
Skim Pond
As needed
Growing season
Groundskeeper
34 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Natural Community Area ‐ CONTINUED
X
Install Erosion Control
As needed
Year‐round
Remove Treestand
As needed
Fall, Winter
Install/ Remove Fencing
As needed
Fall, Winter
C
G
G
H
I
L
O
X X X X X X
R
R
S
W W
X X X X
35 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Ornamental ‐ Entryway / Signage Planting: Level 1
20 years
C
G
G
H
I
L
O
R
R
S
W W
Goal: To provide a positive image of a park and / or a hospitality facility that promotes the Oakland County brand and encourages people to rent or use
Plant landscape flowers (annuals)
2x/year
Spring, Fall
Flowerbed preparation
1‐2x/year
Spring
Mulch
Spring
Aeration, Fertilizer, Weed Control
1x/2 weeks or as needed Spring
Create floral display
3x/year
Early April, mid‐
June and mid‐
September
Clean weeds from beds
Year‐round
Prune and deadhead flowers 1x/week
Year‐round
Repaint signs
1x/year
March
Water
As needed
Growing season
Trim Trees
1x/year
Growing season
Inspect and adjust irrigation heads
1x/week
Growing season
Parks Helper
Groundskeeper
Replace/supplement Bulbs
1x/2 years
Fall
Groundskeeper/Parks Helper
Inspect, adjust accent lighting (and timers)
1x/month and as needed Year‐round
36 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
20 years
X
A
Ornamental ‐ Formal: Level 1
C
G
G
H
I
L
O
R
R
S
W W
X
2x/year
Spring, Fall
1‐2x/year
Spring
Mulch
Spring
3x/year
Early April, mid‐
June and mid‐
September
Year‐round
Year‐round
Repaint signs
1x/year
March
Edge Beds
Growing season
Prune Shrubs
1x/month
Growing season
Trim Trees
1x/year
Growing season
Move Plants indoors/outdoors
2x/year
Spring, Fall
Cut back ornamental grasses and plans
1x/year
Fall
Water
As needed
1x/week
Growing season
Growing season
1x/2 years
Fall
Park Maintenance Worker or Contractor
Parks Helper
Grounds Keeper
37 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
20 years
X
A
Ornamental ‐ Foundation Planting
C
G
G
X X
H
I
L
O
R
X X X X
R
S
W W
X X X
2x/year
Spring, Fall
1x/year
Spring
Mulch
Spring
3x/year
Early April, mid‐
June and mid‐
September
Year‐round
Year‐round
Repaint signs
1x/year
March
Edge Beds
Growing season
Prune Shrubs
1x/month
Growing season
2x/year
Spring, Fall
1x/year
Fall
Water
As needed
1x/week
Growing season
Growing season
1x/2 years
Fall
Parks Helper
Grounds Keeper
38 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
20 years
A
Ornamental ‐ Hardscape Border Planting
C
G
G
H
I
L
O
R
R
S
W W
2x/year
Spring, Fall
1x/year
Spring
Mulch
Spring
3x/year
Early April, mid‐
June and mid‐
September
Trim Trees
1x/year
Growing season
Year‐round
Year‐round
Repaint signs
1x/year
March
Edge Beds
Growing season
Prune Shrubs
1x/month
Growing season
2x/year
Spring, Fall
1x/year
Fall
Water
As needed
1x/week
Growing season
Growing season
1x/2 years
Fall
Parks Helper
Grounds Keeper
39 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
15 years
X
30 years
X
A
Road ‐ Asphalt / Concrete
Goal: Provide a quality surface for people to access for driving, bicycling, walking or running
Clean and sweep
Year‐round
Striped/Marked
Mowed on both sides
Check signs
1x/2 years
1x/week
1x/week
Year‐round
Year‐round
Year‐round
Repair
As needed
Year‐round
Contractor
Park Maintenance Aide or RCOC
Overlays
1x/15 to 20 years or as needed
Year‐round
Major Inspection
Seal potholes / cracks
Year‐round
Snow removal
Detention/Retention Pond Maintenance
Stripe Pedestrian Crossings
As needed
1x/year
1x/30 years
2x/year
Winter
C
G
G
H
X
I
L
O
X X
R
R
S
X
W W
X
Contractor
Project Supervisor
Project Supervisor
Project Supervisor
Contractor
A
Road ‐ Gravel
C
G
G
X
H
I
L
O
X X X
R
R
S
W W
X
Goal: To provide as smooth as road as possible for tranportation based on existing weather conditions
Grade and repack road
April, July, October
Apply dust‐resistant material and chloride
3‐4x/year
Year‐round
Snow removal
Major Inspection
Inspect
As needed
1x/year
1x/week
Winter
Spring
Year‐round
park Maintenance Aide
Project Supervisor
Parks Helper
40 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Road‐Pavers
Goal: Provide a smooth surface for parking or for walking to and from a car
Inspect Reset
Top‐dress and power tamper
Snow removal
C
G
G
H
I
15 years
1x/year
As needed
1x/year
As needed
Spring
Year‐round
Year‐round
Winter
L
O
R
R
S
W W
X
Project Supervisor
park Maintenance Aide
Road‐Porous
Goal: To provide a safe access for transportation, walking or bicycling
A
C
G
G
H
I
L
O
R
R
S
W W
A
C
G
G
H
I
L
O
R
R
S
W W
10 years
Playgrounds and equipment ‐ (All types) ‐ Level 1 Maintenance
Goal: To adhere to and exceed National Playground Safety Standards
20 years
Inspect and document; 1x/month
Major Annual Inspection
1x/year
Repair
Clean and pickup trash
Remove vandalism
Inspect water fountains, where applicable
Mow areas around the playground
Inspect playground parking lot, picnic tables and visitor benches
Immediately
7x/week
As needed
7x/week
1x/week
Year‐round
Year‐round
Year‐round
Year‐round
Year‐round
General Maintenance Mechanic/Parks Helper
Certified Staff (Project Supervisor)
Grounds Keeper
Grounds Keeper
Grounds Keeper
Grounds Keeper
Grounds Keeper
1x/week
Year‐round
Grounds Keeper
Rake sand, woodchips, gravel, fiber mulch
1x/week
Grounds Keeper
Seal rubberized, poured in place
Remove/Replace Fiber Mulch
Replace
1x/year
1x/3‐5 years
1x/15 years
Spring
Grounds Keeper
Grounds Keeper
Contractor
Inspect for Pests/Bees/etc
1x/2 weeks
Grounds Keeper
Year‐round
X
X
X X
X
X
41 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Playing Courts ‐ Basketball / Tennis / ‐ Level 1 Maintenance
Goal: To provide a safe and quality surface for practice or competitive type events
C
G
15 years
Clean and sweep
7x/week
Inspect stripes
1x/year
Inspect fences
1x/month
Inspect nets and pole, where applicable
1x/week
Repair
As needed
Inspect lighting
1/x week
Major Inspection
1x/year
March ‐ Novemeber
March ‐ Novemeber
March ‐ Novemeber
March ‐ Novemeber
March ‐ Novemeber
March ‐ Novemeber
G
H
I
L
O
R
R
S
W W
H
I
L
O
R
R
S
W W
X
Seasonal Labor
Seasonal Labor
Seasonal Labor
Seasonal Labor
Seasonal Labor
Seasonal Labor
Project Supervisor
A
Playing Courts ‐ Platform Tennis ‐ Level 1 Maintenance
Clean and sweep
Inspect stripes
Inspect fences
Inspect nets and platform, where applicable
Repair and replace
Inspect lighting
3x/week
1x/year
1x/month
1x/week
As needed
1/x week
October ‐ March
October ‐ March
October ‐ March
October ‐ March
October ‐ March
October ‐ March
Inspect heaters
1x/year
October ‐ March
Major Inspection
1x/year
30 years
C
G
G
X
Organization
Seasonal Labor
Seasonal Labor
Seasonal Labor
Seasonal Labor
Seasonal Labor
Project Supervisor
42 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
15 years
X
15 years
X
A
Playing Courts ‐ Volleyball
Rake
Inspect nets, ropes, pole protectors where applicable
Set up/take down nets
Major Inspection
Install/Remove Pole Protectors
Edge, Rototil, and supplement sand
1x/week
2x/year
1x/year
2x/year
1x/year
March ‐ Novemeber
March ‐ Novemeber
April, October
Spring, Fall
Spring
Major Inspection
Edge and supplement sand
Spring
Parks Helpers
Paint Backboards
1x/year
Spring
Parks Helpers
Replace backboards
Update player thrower lanes
H
I
L
O
R
R
S
X
W W
X
Seasonal Labor
Project Supervisor
Parks Helpers
Parks Helpers
March ‐ Novemeber
March ‐ 1x/week
Novemeber
March ‐ 1x/5 years or as needed
Novemeber
March ‐ 1x/year
Novemeber
1x/year
Mow
G
X
Seasonal Labor
A
1x/month
G
Seasonal Labor
Playing Courts ‐ Horseshoe Pit
Evaluate stakes for vertical position
C
C
G
G
H
I
L
O
R
R
S
W W
X
Seasonal Labor
Seasonal Labor
Seasonal Labor
Seasonal Labor
Project Supervisor
43 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Playing Courts ‐ Roller Hockey / Skate Park
10 years
Inspect boards
1x/month
May ‐ September
Seasonal Labor
Clean hockey surface
1x/month
May ‐ September
Seasonal Labor
Clean boards
1x/year
May ‐ September
Seasonal Labor
Inspect nets and lighting
1x/month
May ‐ September
Seasonal Labor
Repair
As needed
May ‐ September
Seasonal Labor
Trash pick‐up
7x/week
May ‐ September
Seasonal Labor
Major Inspection
Seal
1x/year
1x/2 years
1x/week
Inspect skate park features
1x/month
Fill Cracks
1x/year
C
G
G
H
I
L
O
R
R
S
W W
X
Project Supervisor
Contractor
Grounds Keeper
Parks Helper
44 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Playing Courts ‐ Mini‐golf
40 years
Sweep
7x/week
May ‐ September
Seasonal Labor
Inspect boards
1x/month
May ‐ September
Seasonal Labor
Repair
As needed
May ‐ September
Seasonal Labor
Trash pick‐up
7x/week
May ‐ September
Seasonal Labor
Major Inspection
Replace carpet
1x/year
1x/10 years
1x/week
Inspect features
1x/month
Prep/Maintain/Inspect Landscaping
7x/week
Spring
C
G
G
H
I
L
O
R
R
S
W W
X
Project Supervisor
Contractor
Grounds Keeper
May ‐ September
Parks Helper
45 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Playing Fields ‐ Baseball / Softball / Soccer / Multi‐
use ‐ Level 1
C
X
G
G
H
I
L
O
R
R
S
W W
X
Goal: To provide a high‐quality and safe field that encourages greater use among the community for practice, games and tournaments
Mowed (2 inches per mowing)
2x/week
Overseed
3x/year
Fertilizer
3x/year
Aerate 3x/year
Drag / Line fields for games
7x/week
Pick up trash and clean during events
7x/day
Inspect bleachers /scoreboards / security lighting
1x/week
Water ( 1 inch / week)
As needed
Paint Backstops
1x/2 years
March ‐ Novemeber
Spring, Summer
March ‐ Novemeber
March ‐ Novemeber
March ‐ Novemeber
March ‐ Novemeber
Spring
Grounds Keeper
Grounds Keeper
Grounds Keeper
Grounds Keeper
Leagues / Volunteers
Parks Helper
Parks Helper
Parks Helper
Parks Helper
46 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
C
G
Playing Fields ‐ Baseball / Softball / Soccer / Multi‐
use ‐ Level 3
G
H
X
I
L
O
R
R
S
W W
L
O
R
R
S
W W
X
Goal: To provide a high‐quality and safe field that encourages greater greater use among the community for practice, games and tournaments
Mowed
1x/week
Fertilizer
1x/3 years
Drag / Line fields for games
As needed
Pick up trash and clean during events
7x/day
Inspect benches, backstops
1x/week
Paint Backstops
Set up recreational amentias
1x/2‐3 years
1x/year
March ‐ Novemeber
March ‐ Novemeber
March ‐ Novemeber
March ‐ Novemeber
Spring
Spring
Grounds Keeper
Grounds Keeper
Leagues
Parks Helper
Parks Helper
Parks Helper
Parks Helper
A
Playing Fields ‐ Cricket
C
G
G
H
I
X
Goal: To provide a high‐quality and safe field that encourages greater use among the community for practice, games and tournaments
Inspect pitch carpet
1x/week
March ‐ November Grounds Keeper
Replace
1x/5 years
Use roller to flatten pitch, if available
1x/week
Mow grass
2x/week
Aerate, reseed, fertilize 3x/year
Inspect boundary lines / fence
1x/week
Set up and take down netting of practice cages
2x/year
Spring, Fall
Contractor
Parks Helper
47 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Pool slide: Fiberglass / Plastic / Steel
Goal: Offer a safe and enjoyable experience to the user
Inspect
7x/week
Operating Season
Parks Helper / Lifeguard
Carnival/Amusement License Inspection
1x/year
Operating Season
State of Michigan
Wax
1x/year
Spring
Prep, Caulk, Repair Fiberglass
1x/year
Spring
Paint
1x/5 years
Spring
Inspect water pump
Major water pump inspection
1x/5 years
7x/week
1x/year
Spring
Parks Helper / Lifeguard
Parks Helper / Skilled Maintenance Mechanic
Contractor
Lifeguards
Seasonal Park Supervisor
G
10 ‐ 30 years
1x/year
1x/week
Repair/Level
As needed
Remove vandalism
As needed
Transition Summer/Winter sign
Inspect Entrance Sign
Paint Entrance Sign
Paint Other Signs
2x/year
1x/year
1x/5 years
Remove/Replace Seasonal Signs
2x/year
Year‐round
Year‐round
Within a week of observation
Within a week of observation
Spring, Fall
Spring, Fall
I
L
O
C
G
G
R
R
S
X
H
I
L
O
R
W W
X
R
S
W W
Parks Helper
Parks Helper
Project Supervisor
Contractor
Parks Helper
A
Year‐round
H
Park Supervisor
Park supervisor
Sign shop, contractor, Parks Helper
5 years
7x/week
As needed
G
X
A
Sign
Goal: Inform users in a clear concise manner
Inspected System‐wide
Inspected by park
Bag Dispenser
Goal: Ensure they are in good condition, are updated, safe and offer an enjoyable experience to the users
Inspect, restock
Replace
C
25 years
C
G
G
H
I
L
X
O
R
X
R
S
W W
X
Parks Helper
Parks Helper
48 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Ball washer
Inspect, restock, change towels
Strip and repaint
Replace
C
5 years
7x/week
1x/year
As needed
Year‐round
Spring
A
15 years
3x/year
Paint, refinish
Operating Season
G
H
I
L
O
X
R
R
X
S
W W
X
X
S
W W
Parks Helper
Parks Helper
Parks Helper
Bench
Inspect
G
X
C
G
G
H
X X X X
I
L
O
R
R
X X X X
X X X
Parks Helper
Parks Helper
A
Bike Rack
C
G
G
H
I
L
O
R
R
C
G
G
H
I
L
O
R
R
S
W W
S
W W
5 ‐ 10years
Inspect
3x/year
Paint, refinish
Operating Season
Parks Helper
Parks Helper
A
Bleachers
20 years
Inspect
1x/week
Major Inspection
1x/year
5x/year
X
X
Operating Season
Project/Park Supervisor or Seasonally prior to General Maintenance scheduled events
Mechanic
Contractor
49 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
A
Boat Launch
Safety Inspection
1x/year
Clean
Diaper Dispenser
Inspect, restock, clean, sanitize
Replace
G
G
H
X
I
L
X
O
R
R
S
W W
X
Project/Park Supervisor or General Maintenance Mechanic
Parks Helper
A
C
G
G
H
I
L
O
R
R
S
W W
A
C
G
G
H
I
L
O
R
R
S
W W
5 years
7x/week
As needed
Year‐round
Parks Helper
Parks Helper
Disc Golf Goal
10 years
Repair
Mow
1x/2 weeks and following storm
As needed
1x/2 weeks
Growing Season
General Maintenance
Parks Helper
Grade, Supplement Tee Boxes
Spring
Parks Helper
Tree Pruning
Empty Trash
Replace scorecards
Inspect
C
X
Parks Helper
Parks Helper
Parks Helper
Parks Helper
50 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
15 years
X
A
Dock
Replace Decking
Major Inspection
1x/15‐20 years
1xyear
Inspection
1x/month
Clean
7x/week
7x/week
As needed
Open/Close
2x/year
H
I
L
X
O
R
R
S
W W
X
C
G
G
H
I
C
G
G
H
I
L
O
R
R
S
W W
L
O
R
R
S
W W
O
R
R
S
W W
20 years
Spring/Fall
30 years
X
X
7x/week
A
Fire pits
Inspect
Clean
General Maintenance
G
X
Parks Helper
A
Dugouts
Inspect, clean
G
Project Supervisor
Project Supervisor
A
Drinking Fountain
Inspect, clean
Repair
C
5 ‐ 10 years
1x/year
1x/week
1x/2 weeks
Seasonal
Seasonal
Seasonal
X
C
G
G
X
H
I
L
X
Parks Helper
Parks Helper
Parks Helper
51 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
5 ‐ 10 years
X
A
Fountain
Open/Close Fixed Fountains
2x/year
Clean nozzles
1x/2 weeks
Refill
1x/month
Inspect
1x/month
Spring, Fall
1x/week
1x/year
Retie Nets
1x/week
Paint
1x/year
G
G
H
I
L
O
R
R
S
W W
L
O
R
R
S
W W
O
R
R
S
W W
X
Parks Helper
C
G
X
G
H
X
I
L
X X
X
Parks Helper
Parks Helper
A
Map Dispenser
Inspect, restock
Repair
C
X
A
Yearly
I
5 ‐ 10 years
7x/week
H
Parks Helper
Grill
Inspect, remove coals
G
Parks Helper
20 years
Operating Season
G
A
Goal Post
Inspect
Paint
C
C
G
G
H
I
L
O
R
R
S
W W
5 years
7x/week
As needed
Year‐round
Parks Helper
Parks Helper
52 of 65
Oakland County
Nesting Platform Boxes
Inspect, restock
Monitor
Repair
Spray
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
C
G
G
H
A
C
G
G
H
2x/year
1x/2 weeks
As needed
1x/year
Spring, Fall
Summer
Spring
Fall
L
O
R
R
S
W W
I
L
O
R
R
S
W W
Volunteers
Volunteers
Volunteers
Parks Helper
Net
Inspect, restock
1x/week
Repair
As needed
5 years
X X
10 years
X
1x/year
2x/year
Repair
As needed
Wash (pavilion tables)
7x/week
X
Parks Helper
Yearly
Spring, Fall
G
G
H
X
I
L
O
X X
R
R
X
S
W W
X X X
Parks Helper
Parks Helper
A
Year‐round
Year‐round
C
Parks Helper
Parks Helper
5 years
1x/week
As needed
X X
Parks Helper
A
Picnic Table
Inspect
Stack/Distribute
Recycle Container
Inspect
Repair
I
5 years
C
G
G
H
I
L
O
R
R
S
W W
X
Parks Helper
Parks Helper
53 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
A
Sanitation Station
Inspect
1x/2 weeks
Operating Season
Pump
1‐3x/year or as needed
Operating Season
Contractor
Clean/wash
7x/week
Operating Season
Parks Helper
Paint
1x/year
Yearly
Parks Helper
Inspect Signs
7x/week
Operating Season
Parks Helper
Inspect Lighting
7x/week
Operating Season
Parks Helper
Empty Trash
7x/week
Operating Season
Parks Helper
Scoreboard
Inspect
Replace bulbs
Replace
C
G
G
H
I
L
O
R
R
X
A
C
G
A
C
G
S
W W
X
G
H
I
L
O
R
R
S
W W
G
H
I
L
O
R
R
S
W W
15 years
1x/year
As needed
1x/10 years
Stage
15 years
Inspect
1x/week
Repair
Major Inspection
As needed
1x/year
1x/5 years
Operating Season
X
Parks Helper
Project Supervisor
Contractor
54 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Tower
Carnival/Amusement License Inspection
1x/year
Major Inspection
Daily Inspection
1x/year
7x/week
Repair
As needed
Repaint
1x/5 years or as needed
Parks Helper
1x5 years
Contractor
G
Operating Season
H
I
L
O
X
R
R
S
X
W W
X
State of Michigan
Project Supervisor
Lifeguards
5 years
7x/week
1x/week
G
X
A
Trash Cans
Empty
Clean
C
15 ‐ 20 years
Year‐round
Year‐round
C
G
G
H
I
L
O
R
R
S
W W
Parks Helper
Parks Helper
A
Wildlife Viewing Platform
Major Inspection
1x/year
Inspection
1x/week
Year‐round
Repair
As needed
Year‐round
Repaint
1x/5 years or as needed Spring
Parks Helper
1x5 years
Contractor
C
G
G
H
I
L
O
R
R
S
W W
15 years
Spring
Project Supervisor
55 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Trail
Goal: Hard Surface ‐ To provide a quality surface for walking, running or bicycling for all ages and types of visitors
Soft surface: To provide a reasonable level of trail quality for walking, running or biking that does not have to meet ADA standards
Trim/Prune
Mow
2‐4x/month
C
G
X
Spring, Fall
Growing Season
Grounds Keeper
Inspection
1x/week and following major storm
Major Inspection
Seasonal Maintenance and event Preparation
Set ski tracks
Spray weed control
Inspect/change way‐finding signage
1x/year
3x/year
As needed
As needed
3x/year
Fall, Winter
Winter
Summer
Year‐round
Project Supervisor
Grounds Keeper
Grounds Keeper
Grounds Keeper
Park Supervisor
Clean/Blow Paved Trails
Year‐round
Parks Helper
A
Water feature
Goal: Provide a working, functional water spray feature to eliminate algae and improve water quality
X
Open/Close (Nature Center Pond)
2x/year
Spring, Fall
Apply aqua control
Spring, Summer
Remove/Replace Aerators
2x/year
Spring, Fall
Set up/Remove water control devices
2x/year
Spring, Fall
Inspect Water Level Pump
1x/week
Year‐round
H
I
L
O
R
R
S
X
W W
X
Grounds Keeper
Grounds Keeper
Surface Repair
Year‐round
G
X X X X X
C
G
G
H
I
L
O
R
R
S
W W
X X X X X X X X X X X
Certified Technician
56 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Water Recreational feature
Goal: To provide a safe, enjoyable recreation aquatic amenity for people of all ages to enjoy their aquatic experience
C
G
G
H
I
L
O
25 ‐ 30 years
Open/Close
2x/year
Spring, Fall
Paint, Repair, acid wash, check pumps
1x year
Spring, Fall
Inspect
7x/week
Summer
Masonry Repair
As needed
Year‐round
A
5 years
1x/day
Daily
Inspection
1x/week
Weekly
R
S
W W
X
Parks Helper
General Maintenance Supervisor
Rental Recreational Equipment: Boat ‐ Canoe / Kayak / Pedal / Row / Skis / Bikes/ Snowshoes
Goal: To provide safe, clean equipment to users that allows them to enjoy a positive, self‐directed or programmed rental experience
Major Inspection
R
X
C
G
X
G
H
X
I
L
O
R
R
S
W W
L
O
R
R
S
W W
X
X
X
Parks Helper
A
Rental Recreational Equipment:
Golf: ADA Power Cart / Electric Power Cart / Gas Power Cart / Pull Cart
Goal: To provide a clean, safe, working cart for golfers to enjoy their game
10 years
C
G
X
G
H
I
X
X
Major Inspection
1x/year
Inspection
1x/day
Operating Season
Parks Helper
Clean, remove trash
Following each Use
Operating Season
Parks Helper
Refuel, Recharge
Following each Use
Operating Season
Parks Helper
Monitor Use
7x/week
Operating Season
Parks Helper
57 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Rental Recreational Equipment: Mobile Recreation ‐ Bleachers / Bus / Climbing Tower / Generator / Inflatable / Stage / Tent / Trailer
Inspect
Major Inspection
Bus Inspection
Bus Maintenance
Maintenance/Repairs
C
G
G
H
I
L
O
R
R
S
5 ‐ 20 years
per use
1x/year
1x/year
1x/month
As needed
Year‐round
X
Seasonal Helper
Automobile Mechanic II
State of Michigan
A
Rental Recreational Equipment: Other: Bikes / Rollerblades
Inspect
per use
Major Inspection
1x/year
W W
5 years
C
G
X
G
H
I
L
O
R
R
S
W W
H
I
L
O
R
R
S
W W
X
Seasonal Helper
A
Rental Recreational Equipment: Waterpark: Chairs / Tubes
Inspect
1x/year
Repair
As needed
C
G
G
5 years
X
X
Seaonal Helper
Seaonal Helper
A
Irrigation Systems: 40 years
C
G
X X
G
H
I
L
X
O
R
X
R
S
W W
X X X
Goal: To provide a sustainable, well‐maintained and water‐ efficient system for irrigating grounds to ensure high quality surfaces and playing experience
Open/Close Irrigation
2x/year
Spring, Fall
Inspect, adjust, water volume
1x/week
Parks Helper
58 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
5 ‐ 20 years
A
Maintenance Equipment
Goal: To provide a safe, well‐maintained asset to support staff in the efficient maintenance of Oakland County's parks and facilities Sharpen blades, belts 1x/week
Oil change
As needed
Prepare equipment for following season
As needed
Beginning of season
Based on manufacturer's requirements
1 month prior to opening season
C
G
G
H
I
L
O
R
R
S
W W
Equipment Mechanic
Equipment Mechanic
Equipment Mechanic
59 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
BMX Area
30 years
C
G
G
H
I
L
O
R
R
S
W W
X
Goal: To provide a safe area for riders and spectators that is well maintained and provides an enjoyable experience for participants and users
Track is dragged daily during competitions
1x/Daily
Holes filled in
Site flags and course markings are checked during competitions
1x/Daily
Trash is picked up during competitions
2x/Daily
Area is mowed 1x/week
As needed
During competition Parks Helper
Seasonal Park Helper
Beginning of season
Restrooms cleaned during competitions and once a 2x/Daily
day in non competitive days
Informational boards inspected and updated 1x/week
Trail guidelines and rules are posted
As needed
Schedule of events posted 1x/week
Parks Helper
Beginning of season
Parks Helper
Parks Helper
Parks Helper
Sound system checked As needed
Before each competition
Safety personnel on site during competitions
As needed
During competition Parks Supervisors
Track watered before the start of events and once weekly for competitions
1x/week
During competition Park Seasonal Helper
Maintenance staff are trained yearly on how to provide maintenance during events and on a weekly 1x / Yearly
basis
Equipment Mechanic
Park Supervisor
60 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
30 years
X
A
Disc Golf Course
C
G
G
H
I
L
O
R
R
S
W W
Goal: To provide a safe area for riders and spectators that is well maintained and provides an enjoyable experience for participants and users
Baskets are inspected for damage and replaced Grass for fairways are mowed Tee boxes inspected and repaired Signage inspected and repaired Garbage picked up Restrooms cleaned 1x/Week 1x/Weekly
As needed
2x/Daily
1x/Daily
1x/Daily
During season
During season
During season
During season
During season
During season
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Parks Helper
Informational signs inspected and updated 1x/week
During season
Parks Supervisors
61 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
40 years
X
A
Campgrounds
C
G
G
H
I
L
O
R
R
S
W W
X
Goal: To provide a safe area and well maintained area for users to enjoyable a positive camping experience throughout Oakland County Campsites inspected daily for broken glass and dangerous materials
Daily
During season
Parks Helper
Fireplaces and or grills cleaned out after every camper leaves the site
As needed
During season
Parks Helper
During season
Parks Helper
During season
Parks Helper
During season
During season
Parks Helper
parks Helper
Campsites mowed Signs inspected Daily on weekdays ‐ 2x/Day on weekends
2x/Day weekdays ‐ 3x/Day on weekends
1x/week
1x/week
Weeds trimmed around posts and signs
1x/week
During season
Parks Helper
Lighting checked Safety horns checked Hard surfaces cleaned Regional dumpsters removed Recycling containers removed Tree hazards removed All electrical hookups are working to the amps required and checked 1x/week
1x/month
1x/week
1x/week
As needed
As needed
During season
During season
During season
During season
During season
During season
Parks Mechanic Parks Mechanic Parks Helper
Parks Helper
Parks Helper
Parks Helper
1x/week
During season
Parks Mechanic All hand dryers are working and checked Daily
During season
Parks Mechanic Laundry facilities are checked to ensure they are in good working order and change machines filled Daily
During season
Parks mechanic Garbage picked up Restrooms cleaned 62 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
30 years
X
A
Beach
Goal: To provide a safe area and well maintained area for users to enjoyable a positive experience on the beach Sand is cleaned and dragged with a beach cleaner
During season
Parks Helper
During season
Parks Helper
During season
Parks Helper
During season
Parks Helper
During season
Parks Helper
All moving water equipment is checked and working Daily
During season
Park Mechanic
All restroom showers checked to be in good working Daily
order and repaired immediately During season
Parks Mechanic All picnic tables will be cleaned prior to opening
Daily
During season
Parks Helper
All signs inspected and documented
Daily
During season
Parks Helper
All safety equipment is in good working condition Daily
During season
Parks Mechanic Loud speaker equipment is checked and repaired as Daily
needed
During season
Parks Mechanic Trash is picked up All buoys are inspected so as to be in good working order
Daily
Daily on weekdays ‐ 2x/Day on weekends
Ensure all safety equipment is working and available Daily
before the beach is open
All restrooms will be cleaned 2x/Day weekdays ‐ 3x/Day on weekends
C
G
G
X
H
I
L
O
R
R
S
W W
X
63 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Water Park Facilities
60 years
C
G
G
H
I
L
O
R
X
R
S
W W
X
Goal: To provide a safe area that offers a variety of water‐based activities to serve all ages and create a positive experience for the users Grass mowed on a every four day basis
Daily
During season
Seasonal Parks Helper
Landscaped areas maintained to resort levels of care
Daily on weekdays ‐ 2x/Day on weekends
During season
Water tested hourly and meets State of Michigan water quality levels
During season
Aquatic Staff
All equipment inspected on a daily basis
Daily
During season
Parks Mechanic During season
Parks Mechanic During season
Parks Supervisors
Daily
During season
Daily
During season
Aquatic Staff
1x/week
During season
Aquatic Staff
All aquatic amentias and equipment will follow manufacturer’s daily and weekly inspection requirements.
Daily
During season
Parks Mechanic Trash will be removed twice daily
2x/day
During season
Signs inspected weekly for appropriate verbiage and 1x/week
vandalism
During season
Trees pruned and maintained yearly
1x/year
During season
Parks Helper
Parking lots inspected and cleaned daily
Daily
During season
Parks Helper
Fencing inspected on a weekly basis
1x/week
During season
Parks Helper
All safety equipment inspected and documented on 2x/Day weekdays ‐ a daily basis
3x/Day on weekends
All playground and play courts inspected on a daily Daily
basis
Hard pool surfaces washed down daily
All lounge chairs will be in good working order and inspected weekly
All tubes will be in good working order and inspected weekly
64 of 65
Oakland County
Frequency
Timeframe
Job Class
Life Cycle
Addison
Catalpa
Glen
Groveland
Highland
Independence
Lyon
Orion
Red
Rose
Springfield
Waterford
White Lake
Task
A
Water Park Facilities ‐ CONTINUED
Lifeguard chairs inspected weekly and repaired immediately
Sound equipment inspected daily and repaired immediately
Play surfaces raked daily
60 years
Daily
During season
Parks Helper
Daily
During season
Parks mechanic Daily
During season
Parks Helper
Restrooms inspected every hour and cleaned twice a Daily
day and stocked appropriately
During season
Parks Helper
During season
Trash removed from the site twice daily 2x/day
C
G
G
H
I
L
O
R
X
R
S
W W
X
65 of 65