Council Report

Transcription

Council Report

Date of Meeting:
THE CORPORATION OF THE COUNTY OF PERTH
Council - Regular Meeting
February 6, 2014
Time:
09:00 a.m.
Place of Meeting: County of Perth
AGENDA
Pages
1.
Call to Order
2.
Moment of Reflection
Council, Staff and those in attendance who are so inclined or
able, are asked to stand for a Moment of Reflection on our duties
as elected and appointed officials.
3.
Confirmation of the Agenda
4.
Disclosure of Pecuniary Interest
5.
Consent Agenda
Items listed under the Consent Agenda are considered routine
and may require discussion but no action on the part of Council.
Consent Agenda items are received in one motion. Council
members may request that one or more item be removed for
further action.
5.1
Perth County Council - January 23, 2014 - Draft Regular
Minutes
1 - 11
5.2
Perth County Joint Emergency Management - November
22, 2013 - Draft Annual Meeting Minutes
12 - 17
5.3
Perth District Health Unit Board - November 20, 2013 Regular Minutes
18 - 21
5.4
Randy Pettapiece, MPP Perth Wellington - January 15,
2014 - Request for Meeting with Minister of Finance
Regarding OMPF
22 - 23
5.5
Randy Pettapiece, MPP Perth Wellington - January 15,
2014 - Letter to Minister of Energy - Perth Federation of
Agriculture for Perth County Resolution Regarding Not
Willing Host for Wind Turbines
24 - 26
5.6
Land Division - December 16, 2013 - Draft Regular
Minutes
27 - 33
5.7
Human Resources Committee - January 23, 2014 - Draft
Regular Minutes
34 - 35
5.8
Perth County Accessibility Committee - October 22, 2013,
November 26, 2013 and December 18, 2013 - Regular
Minutes
36 - 46
5.9
Municipal Employer Pension Centre Ontario (MEPCO) January 2014 - OMERS Update
47 - 51
City of Stratford - January 9, 2014 - Municipal Liaison
Representative on Huron Perth Healthcare Alliance Board
52 - 52
5.10
6.
Public Meetings, Public Hearings and Delegations
6.1
Delegation
6.1.1
7.
Geoff Hogan, Director of Information Technology,
County of Grey - Western Ontario Wardens'
Caucus - SWIFT (South West Integrated Fibre
Technology) Project Information
Staff Reports
7.1
7.2
Planning and Development
7.1.1
Agreement for Prosecution Services - Forest
Conservation By-law - Darrell Hawreliak
53 - 57
7.1.2
Forestry By-law Deposit
58 - 58
Chief Administrative Officer
7.2.1
7.3
Accessible Employment Standards Policy Recommendation from Human Resources
Committee
59 - 65
Corporate Services
7.3.1
2014 Budget Recommendation
66 - 70
7.3.2
2013 Statement of Council Remuneration and
Expenses
71 - 73
7.3.3
Tax Policy Recommendations
74 - 84
7.3.4
POA Prosecutorial Services Agreement - Rodrigo
M.F. Pires
85 - 88
8.
7.4
Emergency Services - No Report
7.5
Public Works
Pickup Truck Tenders
89 - 89
7.5.2
Heavy Truck Tenders
90 - 90
Correspondence
8.1
9.
7.5.1
Randy Pettapiece MPP Perth Wellington - January 15,
2014 - Request for Support - Joint Several Insurance
Liability
Council Reports
9.1
Warden Meeting Log & Report
9.1.1
9.2
10.
91 - 92
Warden Activity Report – January 2014 – Warden
Wilhelm
Council Member Reports
By-laws
10.1
3394-2014 By-law to Execute an Agreement with Darrell
Hawreliak to Provide Prosecution Services for the Weed
and Tree By-laws (See 7.1.1)
10.2
3395-2014 To set Tax Ratios for Prescribed Property
Classes for the Year 2014 (See 7.3.3)
10.3
3396-2014 To Set Tax Rate Reductions for Prescribed
Property Subclasses for the Year 2014 (See 7.3.3)
10.4
3397-2014 To Adopt Optional Tools for the Purposes of
Administering Limits for the Commercial, Industrial and
Multi-Residential Property Classes (See 7.3.3)
10.5
Being a By-law to Authorize the Entering into and
Execution of an Agreement Between the Corporation of
the County of Perth and Rodrigo M. F. Pires (See 7.3.4)
11.
Notice of Motions
12.
Other Business
93 - 93
In the interest of supporting the County of Perth Accountability
and Transparency Policy, where a member of Council or staff
would like to present an item of business in this section, it is
recommended that they contact the Clerk in advance so that the
item can be placed on the published agenda.
13.
Announcements
14.
Closed Session Meeting and Reporting Out
15.
Confirmatory By-Law
16.
Adjournment
The Corporation of The County of Perth
Minutes of the January 23, 2014 Council Meeting
January 23, 2014
Council Present:
Warden Wilhelm
Councillor McMillan
Councillor Aitcheson
Councillor Schneider
Councillor Judge
Councillor French
Councillor McKenzie
Absent:
Councillor Ian Forrest
Councillor Julie Behrns
Councillor Rhonda Ehgoetz
Staff Present:
Bill Arthur, CAO
Linda Rockwood, Director of Emergency
Services
Renato Pullia, Director of Corporate
Services, Treasurer
Allan Rothwell, Director of Planning &
Development
Matt Ash, Director of Public Works
Kerri Ann O'Rourke, Clerk
Pauline Walkom, Administrative Support
Clerk/Recording Secretary
Others Present: Corey Bridges, Deputy Treasurer
Betty Jo Belton, Archivist
1.
CALL TO ORDER
The Regular Meeting of Perth County Council with Quorum present was called to order
at 9:00 A.M.
1
January 23, 2014
Page 2 of 11
2.
MOMENT OF REFLECTION
The Regular meeting of Perth County Council commenced with a moment of silent
reflection.
3.
CONFIRMATION OF THE AGENDA
2014-17
Moved By:
Seconded By:
Councillor Judge
THAT the following items be changed to the agenda:
Move 7.3.3 2014 Capital and Operating Budget review to immediately
follow closed session; and
THAT the Council agenda for January 23, 2014 be approved;
Carried
4.
DISCLOSURE OF PECUNIARY INTEREST
No Disclosure of Pecuniary Interest stated.
5.
5.1
5.2
5.3
5.4
5.5
5.6
5.7
5.8
CONSENT AGENDA
Perth County Council - January 9, 2014 - Draft Regular Minutes
Perth Federation of Agriculture - 2013 - Letter to Minister of Energy - Not a
Willing Host
Municipality of East Ferris - January 6, 2014 - Letters to Premier regarding
Gas Tax and OPP Costs
Municipal Liaison Committee - December 5, 2014 - Draft Regular Minutes
Human Resources Committee - January 9, 2014 - Draft Regular Minutes
Town of Fort Frances - 2014 - Request for Support for Proposed Police
Services Billing Model
Spruce Lodge Board Minutes - December 18, 2013 - Regular Minutes
Ministry of Agriculture and Food - January 2, 2014 - 2014 Premiers Award
for Agri Food Innovation Excellence
2
January 23, 2014
Page 3 of 11
2014-18
Moved By:
Seconded By:
Councillor McKenzie
THAT the Consent Agenda Items 5.1 to 5.8 be received for
information and the minutes of the January 9, 2014 Council Meeting
be adopted;
Carried
6.
PUBLIC MEETINGS, PUBLIC HEARINGS AND DELEGATIONS
6.1 Delegations
6.1.1 Reginald White, Perth County Historical Foundation - Fryfogel
Arboretum - Annual Update
Reginald White, Perth County Historical Foundation updated Council with
information on the Fryfogel Arboretum which was started in 2010.
6.1.2 Terry Patterson, Managing General Agent for Jardine Lloyd
Thompson Public Sector - Insurance Renewal
Terry Patterson, Jardine Lloyd Thompson Public Sector provided an
Insurance Renewal update including premium impact information with
respect to the recent fire at Public Works building in Mitchell.
7.
STAFF REPORTS
7.1 Planning and Development
7.1.1 Approval of North Perth’s Part Lot Control By-law Nos. 11-2014 and
12-2014 Affecting Property Described as Lots 40 and 41, Reg. Plan
44M-33 in the Municipality of North Perth (Hutton St. E., in the
Listowel Ward)
3
January 23, 2014
Page 4 of 11
2014-19
Moved By:
Seconded By:
THAT Perth County Council approve the Municipality of North Perth’s By-law No.
11-2014 for the removal of part-lot control on property described as Lot 40, Reg.
Plan 44M-33 in the Municipality of North Perth (Hutton St. E., in the Listowel
Ward); and
THAT Perth County Council approve the Municipality of North Perth’s By-law No.
12-2014 for the removal of part-lot control on property described as Lot 41, Reg.
Plan 44M-33 in the Municipality of North Perth (Hutton St. E., in the Listowel
Ward);
Carried
7.1.2 Weed Problems in Perth County, 2013
2014-20
Moved By:
Seconded By:
Councillor McKenzie
THAT Perth County Council receive the report on Weed Problems in Perth
County, 2013, for information;
Carried
7.1.3 Source Water Protection Implementation Funding
2014-21
Moved By:
Seconded By:
Councillor Judge
Councillor McMillan
THAT the County of Perth send a written request to the Province to
extend the period allowed to use the source water implementation
funds to December 2016;
Carried
4
January 23, 2014
Page 5 of 11
7.2 Chief Administrative Officer
7.2.1 Appoint Deputy Treasurer
2014-22
Moved By:
Seconded By:
Councillor French
THAT Perth County Council appoint Bill Arthur, CAO as Deputy Treasurer
by By-Law 3390-2014;
Carried
7.3 Corporate Services
7.3.1 Operational Data for the Stratford-Perth Archives’ Branches
2014-23
Moved By:
Seconded By:
Councillor McMillan
THAT Perth County Council redeploy 14 hours of Mitchell branch
staff time and 32 staff hours for Listowel branch staff to the main
branch and close the Mitchell and Listowel branches in 2015, saving
approximately $33,500 in facilities and operational costs;
Carried
7.3.2 2014 Insurance Renewals
2014-24
Moved By:
Seconded By:
Councillor French
Councillor Judge
THAT Perth County Council accept from Jardine Lloyd Thompson Inc.
for 2014 a general insurance renewal in the amount of $402,902, and
an excess indemnity and occupational accident insurance renewal in
the amount of $54,768, both including RST;
Carried
5
January 23, 2014
Page 6 of 11
7.4 Emergency Services
7.4.1 Land Ambulance Services Grant Transfer Agreement
2014-25
Moved By:
Seconded By:
THAT Perth County Council approve the Land Ambulance Services
Grant Transfer Payment Framework Agreement between Her Majesty
The Queen in Right of Ontario, as represented by the Minister of
Health and Long-Term Care and the County of Perth; and
THAT the Warden and Clerk be hereby authorized to affix their
signatures and the corporate seal thereto;
Carried
7.5 Public Works
7.5.1 Agreement of Purchase and Sale - EMS Headquarters Land
2014-26
Moved By:
Seconded By:
Councillor McMillan
Councillor French
THAT Bylaw #3393-2014, authorizing the Agreement of Purchase and
Sale between the County of Perth and Spennie Holdings Inc., be
approved; and
THAT the Warden and Clerk be hereby authorized to affix their
signatures and the corporate seal thereto;
Carried
6
January 23, 2014
Page 7 of 11
8.
CORRESPONDENCE
8.1 Randy Pettapiece, MPP - January 10, 2014 - Province of Ontario PreBudget Consultations
2014-27
Moved By:
Seconded By:
Councillor Judge
THAT the correspondence from Randy Pettapiece, Member of Provincial
Parliament dated January 10, 2014 regarding pre-budget consultations and
the standing committee be received for information; and
THAT the Treasurer be directed to make a submission with regards to the
impact of OMPF;
Carried
9.
COUNCIL REPORTS
9.1 Warden Meeting Log & Report - No Report
9.2 Council Member Reports
10. BY-LAWS
2014-28
Moved By:
Seconded By:
Councillor McMillan
7
January 23, 2014
Page 8 of 11
THAT 3390-2014 To Appoint a Deputy Treasurer; and
THAT 3391-2014 Being a By-law to Authorize the Entering into and Execution of an
Agreement Between the Corporation of the County of Perth and Spennie Holdings Inc.
for the Purposes of the Purchase of Real Property, being described as 4890 Douro St;
and
THAT 3392-2014 A By-law to authorize the execution of a Land Ambulance Services
Grant Transfer Payment Framework Agreement between Her Majesty The Queen in
Right of Ontario Represented by Ontario Minister of Health and County of Perth;
BE READ a first, second and third time and finally passed this 23rd day of January,
2014;
AND THAT the Warden and Clerk are hereby authorized and instructed to sign the
same, and attach the Corporate Seal thereto;
Carried
11. NOTICE OF MOTIONS - NONE
12. OTHER BUSINESS - NONE
Recess taken on 10:26 AM
Resumed meeting from recess on 10:37 AM
14. CLOSED SESSION MEETING AND REPORTING OUT
2014-29
Moved By:
Seconded By:
That Perth County Council move to Closed Meeting at 10:37 a.m. in
accordance with Sec. 239 of the Municipal Act S.O. 2001 c. 25 (as
amended), regarding subject matter as follows: 
 - advice that is subject to solicitor-client privilege, including communications
necessary for that purpose;
14.1
County Council – November 7, 2013 – Draft Minutes
14.2
Shared Services Negotiations – County of Perth, City of Stratford and Town
of St. Marys
Carried
8
January 23, 2014
Page 9 of 11
7.
STAFF REPORTS
7.3 Corporate Services
7.3.3 2014 Operating Budget Review Continues
Renato Pullia circulated updated “Levy Summary Change by Division”
and “2014 Operating Budget Summary” to replace sheets in TAB 2.
Public Works Review - TAB 6 - Public Works Administration
Matt Ash, Director of Public Works reviewed the 2014 draft Public Works
Operating Administration Fleet and Facilities Budget including details of
proposed projects. No amendments were requested by Council. Matt
Ash circulated updated “Roads 2014 Operating Budget by Activity to
replace sheets in TAB 6.
Matt Ash projected a historical comparison of actual winter maintenance
expenses.
Planning & Development - TAB 7 - Planning 2014 Operating Budget
Allan Rothwell, Director of Planning reviewed the 2014 draft Planning
Operating Budget including details of proposed operating projects. Allan
Rothwell circulated “2014 Planning Operating Budget” to replace sheets in
TAB 7. No amendments were requested by Council.
Planning & Development - TAB 7 - Land Division 2014 Operating
Budget
Allan Rothwell, Director of Planning reviewed the 2014 draft Land Division
Operating Budget including details of proposed operating projects. No
amendments were requested by Council.
Planning & Development - TAB 7 - Protection to Persons and
Property 2014 Operating Budget
Allan Rothwell, Director of Planning reviewed the 2014 draft Protection to
Persons and Property Operating Budget including details of proposed
operating projects. No amendments were requested by Council. Allan
Rothwell noted that he will be providing a report to Council regarding the
Tree/Weed Inspector position.
9
January 23, 2014
Page 10 of 11
Emergency Services - TAB 8 - Emergency Medical Services 2014
Operating Budget
Linda Rockwood, Director of Emergency Management Services reviewed
the 2014 draft Emergency Medical Services Operating Budget including
details of proposed operating projects. No amendments were requested
by Council.
Emergency Services - TAB 8 - Emergency Management Coordination
2014 Operating Budget
Linda Rockwood, Director of Emergency Medical Services reviewed the
2014 draft Emergency Management Coordination Operating Budget
including details of proposed operating projects. Linda Rockwood
circulated “2014 EMS Operating Budget” to replace sheets in TAB 8. No
amendments were requested by Council. Linda Rockwood circulated an
updated “Medical Equipment 10 Year Reserve Continuity Schedule” for
TAB one and noted that staff will be presenting a report recommending
that the balance of the EMS Inter-municipal Billing Reserve be transferred
to the EMS Equipment Reserve.”
2014 Budget – Next Steps
Warden Wilhelm noted that all Capital and Operating budget information
has been reviewed with no major amendments being made. The Levy
Increase is projected to be 11.84% or a 5.5% Tax Rate increase.
Renato Pullia projected budget figures indicating the impact of using the
Levy Stabilization Reserve and discussion occurred about the impact of
the Reserves use on the next budget and new County Council.
The Treasurer was directed to amend the draft budget by:
1. Removing the Perth Road 118 Capital project and reducing the
capital levy by approximately $200,000; and
2. Investigating the impact of additional County tax revenue from the
Perth South annexation agreement with the City of Stratford (RBC
building), and
3. Present an amended Tax Levy increase of 10% or lower
7.3.3.1 "Military Service Recognition Book" Royal Canadian Legion
Ontario Command - Request to Support Advertisement
10
January 23, 2014
Page 11 of 11
2014-30
Moved By:
Seconded By:
Councillor Judge
Councillor McKenzie
THAT the report dated January 23rd, 2014, prepared by the County Clerk,
regarding the request by the Royal Canadian Legion Ontario Command to
sponsor an advertisement in their “Military Service Recognition Book”, be
received for information;
Carried
15. CONFIRMATORY BY-LAW
2014-31
Moved By:
Seconded By:
Councillor Judge
THAT By-law 3393-2014, being a By-law to confirm the Proceedings of
the Council of the Corporation of the County of Perth at its regular
meeting held on January 23, 2014 be read a first, second and third time;
Carried
16. ADJOURNMENT
2014-32
Moved By:
Seconded By:
THAT the meeting adjourn at 12:19 PM
Carried
_________________________
Robert Wilhelm, Warden
_________________________
Kerri Ann O’Rourke, Clerk
11
Perth County Joint Emergency Management
Program Committee
Minutes
November 22, 2013
Listowel Fire Hall, 620 Wallace Ave S. Listowel
1:00 PM
PRESENT:
NAME
Ryan Maeck, Disaster Management
Tim Ivanyshyn, CAO
Kerri Ann O’Rourke, Clerk/EIO
Christel Ivanyshyn, CEMC
Pauline Walkom, EOC Duty Officer, Admin
Support Clerk
David Sinko
Florence Stalenhoef, Clerk/Duty Officer
Martin Feeney, CBO/Alternate CEMC
Deputy Mayor Bob McMillan
Mark Hackett, Mgr. Environ. Services
Kate Docker, Administrative Assistant/Duty
Officer
Mayor Walter McKenzie
Mayor Ian Forrest
Rhonda Fischer, Treasurer/EIO
Theresa Campbell, Clerk, Alternate CEMC
Pat Berfelz, Clerk/Alternate CEMC/EIO
Kathy Bjorkquist, Social Services
Karen McLagan, Treasurer/Alternate
CEMC/EIO
Will Jaques, CAO
Donna Taylor, Dir. Health & Protection
Glen Schwendinger, CAO
Bill Hunter, Fire Chief
Drew Maddison, Field Officer
Ed Smith, Fire Chief
Kriss Snell, CAO
Mayor Julie Behrns
Jamie Morgan, Operations Manager
Greg Scott, Assistant Fire Chief
Matt Ash, Director of Public Works
ORGANIZATION
Canadian Red Cross
Township of Perth South
County of Perth
County of Perth
County of Perth
OPP
Municipality of West Perth
Township of Perth East
Municipality of North Perth
City of Stratford
Perth District Health Unit
E.M.O.
County of Perth
12
NAME
Warden Vince Judge
Bill Arthur, CAO
Mayor Robert Wilhelm
Larry McGregor, Dir. Public Works
Rebecca Clothier, Treasurer/EIO
Lizet Scott, Clerk/Duty Officer
Linda Rockwood, Director of Emergency
Services/Chief EMS
ORGANIZATION
County of Perth
County of Perth
County of Perth
1. Call to Order
Warden Vince Judge called the meeting to order.
2. Disclosure of Pecuniary Interest - None
3. Confirmation of the Agenda
MOVED BY:
Councillor Bob McMillan
SECONDED BY: Councillor Mayor Ian Forrest
THAT the Emergency Management Program Committee agenda for Nov 14,
2013 be approved as amended to include 7.2 Shared CEMC Agreement;
Carried
4. Adoption of draft EMPC meeting minutes from Oct 25, 2012
MOVED BY:
Mark Hackett
SECONDED BY: Bill Arthur
THAT the minutes of the Oct 25, 2012 meeting of the Emergency Management
Program Committee be approved as circulated;
Carried
5. Delegations - None
6. Reports
Christel Ivanyshyn reviewed Perth County Joint Emergency Management Program
Committee Report dated November 22, 2013 which included:
6.1
6.2
6.3
6.4
Spring Ice Storm Update
IPM 2013 Update
Training – Human Health and Emergency Management Plan Review
Exercises - Operation “Trouble at the Plowing Match”
EMPC Minutes, Nov 22, 2013
13
Page 2 of 6
6.5 Public Awareness – (Chart on back of report)
6.6 Municipal Update
Township of Perth South advised that the Emergency Control Centre has
been updated with an automatic generator switchover. New CEMC Martin
Feeney has completed CEMC courses.
Township of Perth East – Automatic switching is in place; no changes
Municipality of West Perth - Hosted 72 hour kits and personal preparedness
education session. Cross training has been completed for some positions;
others may be added.
Municipality of North Perth – North Perth was involved in an ice storm in April
2013. Successes and improvements can be learned from this storm. Need
more emergency preparedness for schools. In house exercises held.
County of Perth – Linda Rockwood –International Plowing Match was a good
learning experience. Municipality of West Perth fire and OPP relationships
were important. This was the first time to use the trailer; and learned what we
could do better and improve.
Perth District Health Unit – Public Health exercises were completed; Prov.
Ontario is doing a training of public health geared to first responders. 40 people
(management team and staff). This may be held in April 2014; Donna Taylor to
forward agenda.
Social Services – Social Services will be getting some extra training for new
staff coming in.
OPP – IPM was biggest exercise. Steve porter is back as of last week.
Canadian Red Cross provides training. Have applied for grant funding for a
trailer that would have 50 kits. This is like a small shelter in a trailer.
EMO - providing Public Education and awareness with focus on small
business. If a business was faced with disaster, is data backed up etc. Provide
CEMC course; refresher course June 2014.
6.7 2014 Budget (In report)
6.8 2014 Work plan
Christel Ivanyshyn advised all Chief Administrative Officers and Mayors to sign
compliance reports at the completion of the meeting. Please ensure that contact
information is correct. Updates of emergency plan will be provided at the end of
January/early February.
a. Power Failure Contingency Plan – On last page of work plan
b. Pandemic Plan update to align with provincial revisions – Updates will be
made to emergency plan
c. Continued CBRNE – Hazmat operational capabilities
14
Page 3 of 6
Chief Hunter provided a verbal report on CBRNE (Chemical, Biological,
Radiological, Nuclear, and Explosive Task Force) update. The Perth County
Fire Chiefs held a meeting in July 2013 and agreed to forward an assessment
and analysis survey to be completed. Surveys have been returned and a
more comprehensive HIRA (Hazard Information and Risk Assessment) plan
will be completed. Plans are being made for a centralized, coordinated and
consistent CBRNE-HAZMAT program for all partners including;
I.
Funding
II.
Training
III.
PPE
IV.
Response equipment
V.
Roles and responsibilities of partners and response agencies
VI.
Exercises
VII.
Standard Operating Guidelines
VIII.
Annual renew and maintenance
d. Continued Interoperability Strategies – awareness for all municipalities
e. Continued Emergency planning with vulnerable populations
f. Continued disaster recovery planning
Discussion was held on how to assist nursing homes to be better prepared.
Over 50% of facilities do have a generator. Emergency Preparedness Education
and a letter regarding generators were solution suggestions.
Perth District Health Unit will provide a long term workshop in the fall. Workshop
could include representative from Caressant Care Nursing Homes to provide
information on experience in ice storm.
An Education plan for emergency management in all school systems in Perth
County is needed.
MOVED BY:
Glen Schwendinger
SECONDED BY: Mayor Walter McKenzie
THAT the Reports 6.1 through 6.8 be accepted as presented for information;
Carried
7. New Business
7.1 Draft Municipal Power Outage Emergency Plan – For review.
7.2 Shared agreement distributed at meeting) CEMC lower/upper tiers - For
information.
8. Correspondence – None
15
Page 4 of 6
9. Other Business – None
10. Closed Meeting
MOVED BY:
Mayor Julie Behrns
SECONDED BY: Mayor Bob Wilhelm
THAT the Emergency Management Program Committee move to closed
session at 2.10 PM in accordance with Section 239 of the Municipal Act S.O.
2001 c. 25 (as amended), for the purpose of: a matter in respect of which a
Council, Board, Committee or other body may hold a closed meeting under
another Act;
Carried
11. Reporting out from Closed Meeting
12.1
MOVED BY:
SECONDED BY:
Kriss Snell
Linda Rockwood
THAT the Emergency Management Plan review be accepted; include
power outage contingency plan;
Carried
New procedure: coloured evacuation stickers are to be placed on the front door,
visible from the road once the building has been searched.
12.2
MOVED BY:
SECONDED BY:
Kerri Ann O’Rourke
Jamie Morgan
THAT the Critical Infrastructure review be accepted;
Carried
12.3
MOVED BY:
SECONDED BY:
Matt Ash
Will Jacques
THAT the Hazard Identification and Risk Assessment review be
accepted;
Carried
12. Next Meeting – The date will be set by the CEMC for the fall of 2014.
16
Page 5 of 6
13. Adjournment
MOVED BY:
David Sinko
SECONDED BY: Mayor Ian Forrest
THAT the meeting adjourns at 2.34 PM;
Carried
The meeting then adjourned.
____________________________
Vince Judge, Warden
_______________________________
Pauline Walkom, EOC Duty
Officer/Administrative Support County of Perth
17
Page 6 of 6
PERTH DISTRICT HEALTH UNIT BOARD
November 20, 2013
The Board of Health of the Perth District Health Unit met on the above date at 10:09 am at the
Perth District Health Unit, Multipurpose Room.
Members present: Joan Facey, Chair; Teresa Barresi; Ian Forrest; Bonnie Henderson;
Vince Judge; Bob McMillan; and Don Van Galen.
Members regrets: Paul Nickel
Staff present:
Dr. Miriam Klassen, Medical Officer of Health; Randy Brown, Business
Administrator, Tracy Allan-Koester, Director of Community Health;
Donna Taylor, Director of Health Protection and Irene Louwagie, Recorder.
Joan Facey, Chair presiding.
Agenda Approval
Moved by:
Teresa Barresi
Seconded by: Bonnie Henderson
That the agenda for today’s meeting be adopted as presented.
Carried.
Pecuniary Interest
There were no disclosures of pecuniary interest.
Adoption of Minutes
Moved by:
Vince Judge
Seconded by: Bob McMillan
That the minutes of the previous meeting dated October 16, 2013 be amended.
Carried.
Closed Meeting
Moved by:
Teresa Barresi
That we go into Closed Meeting at 10:12 am to discuss employee negotiations,
labour relations and personal matters. Carried.
The Board reconvened in open meeting at 10:44 am.
Moved by:
Ian Forrest
Seconded by: Bob McMillian
That the Board approve the ONA Ontario Pay Equity Maintenance Plan dated
September 10, 2013 and that the Board Chair and Secretary be authorized to sign.
Carried.
Moved by:
Teresa Barresi
Seconded by: Ian Forrest
That the Board appoint Scott MacInnes from S.D. MacInnes & Associates to
negotiate the renewal of the ONA Collective Agreement.
18 Carried.
Perth District Health Unit Board
-2-
November 20, 2013
Moved by:
Vince Judge
That the Board grant an unpaid leave of absence from January 6 to March 28, 2014
to Employee #385.
Carried.
Business Arising
a. Health Unit Merger
Perth County Council forwarded correspondence they received from the County of Huron
requesting that they support investigating the opportunity to research amalgamating the
Huron and Perth Health Units. Dr. Klassen and Randy Brown will be discussing this matter
further with the CAO’s of Perth County, The City of Stratford and the Town of St Marys next
week to provide whatever background information they require as part of this process.
New Business
a. Board Policy 9-30 “Executive Committee”
Miriam Klassen, Medical Officer of Health presented Board Policy 9-30 “Executive
Committee” for information purposes.
b. Board Policy 1-75 “Job Standards – Medical Officer of Health”
Miriam Klassen, Medical Officer of Health presented Board Policy 1-75 “Job Standards –
Medical Officer of Health” for review and discussion.
Moved by:
Bonnie Henderson
That the Board approve Board Policy 1-75 “Job Standards – Medical Officer of
Health” as presented.
Carried.
c. Board Policy 4-220 “Leaves of Absence – Approval”
Miriam Klassen, Medical Officer of Health presented Board Policy 4-220 “Leaves of Absence
– Approval” for review and discussion. Miriam will incorporate changes and bring back to
the next meeting for approval.
d. Report of the Finance & Personnel Committee dated November 20, 2013
Moved by:
Teresa Barresi
That the minutes from the Finance & Personnel Committee dated November 20,
2013 be approved, including the following 2014 municipally cost-shared budgets:
Mandatory Programs Budget (net offset revenue) ...................................... $6,222,589
Vector Borne Disease ................................................................................... $ 79,285
Children in Need of Treatment (CINOT) Expansion .................................... $ 27,303
Small Drinking Water Systems (SDWS). ...................................................... $ 31,008
One-time Capital Funding (expand paved parking area–653 West Gore) .. $ 40,000
Carried.
Correspondence
a. Timiskaming re Enhancing Access to Oral Care Services
b. Sudbury re Transportation and Public Health
c. Peterborough re International Code of Marketing of Breast milk Substitute (the Code)
d. Haliburton, Kawartha, Pine Ridge re Part 8 19
Program Discontinued
-3-
November 20, 2013
e. Durham re Human Papillomavirus (HPV) Immunization
f. Durham re Air Quality Health Index (AQHI)
g. Durham re Bill 79 The Public Transportation and Highway Improvement Amendment
Act, 2013
h. Toronto re Cost of Nutritious Food Basket Toronto 2013
Moved by:
Don Van Galen
That the Board receive all correspondence for information purposes.
Carried.
Financial Reports and Accounts
Randy Brown, Business Administrator presented the accounts and the financial report for the
period ending October 31, 2013.
Moved by:
Vince Judge
Seconded by: Teresa Barresi
That the Financial Report for October 31, 2013 be adopted as presented.
Carried.
Moved by:
Bonnie Henderson
Seconded by: Bob McMillan
That the accounts totaling $759,753.76 for October 31, 2013 be adopted as
presented.
Carried.
MOH Report
Dr. Miriam Klassen, Medical Officer of Health presented a written report which included
improving health outcomes within the context of our public health mandate; strengthening and
developing leadership capacity; continuing and strengthening strategic community relationships
and partnerships; investment in staff; strengthening the capacity of IT and IS to most effectively
deliver programs and services in Perth County residents; seeking opportunities to use social
media in order to effectively deliver programs and services. She also updated members on the
Business Administrator position and the Provincial Representative position. Teresa Barresi and
Miriam Klassen will proceed with the Provincial Representative interviews.
Staff updates:
 two casual Registered Nurses were hired on October 17, 2013
Moved by:
Teresa Barresi
That the Medical Officer of Health report be adopted as presented.
Carried.
Next Meeting
The next regular meeting of the Perth District Health Unit Board will be held on Wednesday,
December 18, 2013 at 9:30 am in the Multipurpose room followed by the Board Luncheon at
The Army, Navy and Air Force Veterans Unit.
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Education Session
The Education Session for this meeting has been deferred.
Adjournment
Moved by:
Teresa Barresi
That we now adjourn.
Carried.
Meeting adjourned at 11:38 am.
Respectfully submitted,
Joan Facey, Chair
21
November 20, 2013
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24
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4.1
COUNTY OF PERTH LAND DIVISION COMMITTEE
The County of Perth Land Division Committee met on Monday, December 16, 2013 at 9:30 a.m. in the
Court Room at the County Court House, 1 Huron St., Stratford.
Committee Members Present:
Mert Schneider (Chair)
Ian Forrest
Bill French
Jim Aitcheson
Rhonda Ehgoetz
Staff Present:
Leslie Belland (Secretary-Treasurer)
Geoff VanderBaaren (Planning Representative)
1. CALL TO ORDER
With quorum present, Mert Schneider called the meeting to order at 9:30 a.m.
2. ADOPTION OF AGENDA
Moved by:
Seconded by:
Ian Forrest
Jim Aitcheson
THAT the Land Division Committee agenda for December 16, 2013 be approved. Carried.
3. DECLARATION OF PECUNIARY INTEREST
No Disclosure of Pecuniary Interest stated.
4. ADOPTION OF PREVIOUS MINUTES
Moved by:
Seconded by:
Bill French
Rhonda Ehgoetz
THAT the minutes of the November 18, 2013 Land Division Committee meeting be approved.
Carried.
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5. HEARING OF APPLICATIONS FOR CONSENT
5.1 File No.: B09/13 (AMENDED)
Name of Applicant: Rick Boisvert and Denise Konings Boisvert
Legal Description: Part Lot 24, Concession 4, Wallace Ward, Municipality of North Perth
(8639 Road 164)
Nature of Application: To create a new lot by severing a vacant 1.26 hectare (3.11 acre)
agricultural parcel for residential purposes, while retaining a vacant 3.47 hectares (8.57 acres).
The applicants’ agent, Pierre Chauvin, was in attendance. He commented that he was present to
support the applications noting that the subject property is within the Gowanstown settlement area
and that the retained portion is outside of the settlement area and will remain as agriculture. Geoff
VanderBaaren advised that in its review of their growth plan, the Municipality of North Perth is
going through the process of evaluating whether settlement area boundaries should change and
that North Perth is recommending changes to settlement areas, however, the Land Division
Committee should consider policies in place today. Bill French questioned whether the subject
property would be developed in the future. Pierrie Chauvin replied that there is no current plan for
development of the subject property, but by creating these lots it is possible to subdivide in the
future, however, the Ministry of Transportation limits development. He also commented that these
lots would not be out of character for Hwy 23 south and that it is the applicants’ intention to create
the lots within the settlement area. Jim Aitcheson questioned what type of buildings are on the
severed portion and Pierre Chauvin replied there is a residence.
Moved by:
Seconded by:
Ian Forrest
Rhonda Ehgoetz
THAT Application B09/13 (As Amended) be granted provisional consent subject to the following
conditions:
1. Confirmation be received from a solicitor that the Certificate of the Official will be scanned and
attached to the electronic registration of the Transfer.
2. The Committee being provided with a description that is consistent with the application and equal
to that required for registration of a deed/transfer or other conveyance of interest in land under the
provision of the Registry Act or Land Titles Act (2 copies of Registered Reference Plan required).
3. The Committee being provided with an electronic file containing the digital plotting of the
description under the provision of the Registry Act or Land Titles Act, including the textual
description of file format, map standards used, scale, and location information such as lot,
concession and municipality in a geocoded Autocad.dxf format. Alternatively, the Committee being
provided with an Order pursuant to Section 150 of the Land Titles Act, R.S.O. 1990 or Section 80
of the Land Registry Act, R.S.O. 1990 issued by a Land Registrar exempting the transfer from the
requirement that a reference plan be deposited.
4. Confirmation be received by the Perth County Land Division Committee Secretary-Treasurer that
the notice sign and sign frame posted on the subject property has been returned to the issuing
Municipality within 30 days of the decision of the Land Division Committee. If the notice sign is not
returned, confirmation must be received that a replacement sign fee of $100.00 has been paid to
the issuing Municipality prior to the final consent approval.
5. Confirmation of an approved Zoning By-law Amendment to place the severed lot in the “Hamlet
Village Residential Zone (HVR)”.
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6. Confirmation of an approved Zoning By-law to recognize the reduced lot frontage and lot area of
the retained lot in the “Agricultural Zone (A)”.
7. Confirmation be received from the Ministry of Transportation that approval has been obtained for
the proposed access to Highway No. 23 (Road 164).
8. Confirmation be received from the Municipality of North Perth that all financial requirements of the
Municipality have been satisfied (if any). Carried.
File No.: B38/13
Name of Applicant: Rick Boisvert and Denise Konings Boisvert
Legal Description: Part Lot 24, Concession 4, Wallace Ward, Municipality of North Perth
(8639 Road 164)
Nature of Application: To create a new lot by severing 4.66 hectares (11.52 acres) with an existing
house and two storage sheds while retaining a vacant 3.47 hectares (8.57 acres).
Moved by:
Seconded by:
Jim Aitcheson
Bill French
THAT Application B38/13 be granted provisional consent subject to the following conditions:
2. The Committee being provided with a description that is consistent with the application and equal to
that required for registration of a deed/transfer or other conveyance of interest in land under the
3. The Committee being provided with an electronic file containing the digital plotting of the description
under the provision of the Registry Act or Land Titles Act, including the textual description of file
format, map standards used, scale, and location information such as lot, concession and
municipality in a geocoded Autocad.dxf format. Alternatively, the Committee being provided with an
Order pursuant to Section 150 of the Land Titles Act, R.S.O. 1990 or Section 80 of the Land
Registry Act, R.S.O. 1990 issued by a Land Registrar exempting the transfer from the requirement
that a reference plan be deposited.
4. Confirmation be received by the Perth County Land Division Committee Secretary-Treasurer that the
notice sign and sign frame posted on the subject property has been returned to the issuing
returned, confirmation must be received that a replacement sign fee of $100.00 has been paid to the
issuing Municipality prior to the final consent approval.
5. Confirmation of an approved Zoning By-law Amendment to place the severed lot in the “Hamlet
Village Residential Zone (HVR)”.
6. Confirmation be received from the Ministry of Transportation that approval has been obtained for the
proposed access to Highway No. 23 (Road 164).
7. Confirmation be received from the Municipality of North Perth that all financial requirements of the
Municipality have been satisfied (if any). Carried.
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5.2 File No.: B39/13
Name of Applicant: Janet Lee Neumeister
Legal Description: Lot 68, Registrar’s Compiled Plan #511, Ellice Ward, Township of Perth East
(312 Huron Road, Sebringville)
Nature of the Application: To create a new lot by severing an approximate 5585 square metre
vacant parcel for residential purposes while retaining a 921.35 square metre parcel with an existing
single family dwelling.
The applicant, Janet Neumeister was in attendance. She explained her applications, noting one is
for a lot addition to the abutting property which would allow for room to move the septic if the need
ever arose. She also commented that she does not wish any trees to be removed from the
property. Geoff VanderBaaren commented that the severed lots are on the north and south ends
of Holman Court and it would have been preferable to construct Holman Court onto the Neumeister
property but the trees on the property made it impossible. He said that Marvin Smith has inspected
the woodlot on the subject property and has advised that it needs to be preserved. The creation of
the lot as proposed will preserve the woodlot. He also noted that the property subject to B39/13
does not have public road frontage and that the Township of Perth East would need to remove the
0.3 metre reserve.
Moved by:
Seconded by:
Ian Forrest
Bill French
5. Confirmation be received from the Township of Perth East that the apportionment schedule for
municipal drains in this area be updated to the satisfaction of the Township of Perth East in
accordance with Section 65.1 of the Drainage Act R.S.O. to show the new development and that
the applicant will be responsible for all costs associated with this re-apportionment and for
contacting the Township Clerk to satisfy this condition.
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6. Confirmation be received from the Township of Perth East that the parkland dedication fee has
been paid.
7. Confirmation be received from the Township of Perth East that the 0.3 metre reserve at the east
end of Holman Court be opened as a public street.
8. Confirmation be received from the Township of Perth East that the severed lot has been rezoned to
the satisfaction of the Township.
9. Confirmation be received from a Solicitor that Application B39/13 and B40/13 will be completed
concurrently. Carried.
File No.: B40/13
Name of Applicant: Janet Lee Neumeister
Legal Description: Lot 68, Registrar’s Compiled Plan #511, Ellice Ward, Township of Perth East
(312 Huron Road, Sebringville)
Nature of the Application: To create a lot addition by severing a vacant 314.66 square metre
parcel to be added to the abutting parcel described as Lot 67, Registrar’s Compiled Plan #511,
Ellice Ward, Township of Perth East, owned by Danny Christopher Culliton and Janet Lee
Neumeister, while retaining a 921.35 square metre parcel with an existing single family dwelling.
Moved by:
Seconded by:
Jim Aitcheson
Ian Forrest
5.
A solicitor’s undertaking shall be received which shall be to the effect that, at the time of
registration of the transfer to which the certificate under Section 53(42) of the Planning Act, 1990
is affixed, the name(s) of the owner(s) of the abutting lands to which the parcels are being joined,
are the same as the transferee(s) in the said transfers.
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6
6. That the area being severed be added to the abutting property described as Lot 67, Registrar’s
Compiled Plan No. 511, Ellice Ward, Township of Perth East, owned by Danny Christopher
Culliton and Janet Lee Neumeister and that Section 50(3) or (5) of the Planning Act, 1990 shall
apply to any subsequent conveyance or transaction of the severed parcel and the Certificate
under Section 53(42) shall contain reference to this stipulation.
7. Confirmation be received from a solicitor that the resultant lot (severed lands and the land to
which it is being added) will be encumbered by any mortgage(s) as one lot at the time of
registration of transfer or that there are no outstanding mortgages/encumbrances on the lands
to which the severed lands are being added.
8.
An undertaking from a solicitor that the parcels will be consolidated under Land Titles onto one
P.I.N.
9. Confirmation be received from the Township of Perth East that the apportionment schedule for
municipal drains in this area be updated to the satisfaction of the Township of Perth East in
accordance with Section 65.1 of the Drainage Act R.S.O. to show the new development and that
the applicant will be responsible for all costs associated with this re-apportionment and for
contacting the Township Clerk to satisfy this condition.
10. Confirmation be received from the Township of Perth East that the retained lot has been rezoned
to the satisfaction of the Township.
11. Confirmation be received from a Solicitor that Application B39/13 and B40/13 will be completed
concurrently. Carried.
6. REPORTS
6.1
New and Pending Applications
Moved by:
Seconded by:
Ian Forrest
Jim Aitcheson
THAT the December 16, 2013 report on new and pending applications be received for information.
Carried.
7. CORRESPONDECE - None
8. APPEALS - None
9. OTHER BUSINESS
9.1
Policy for limiting the time an applicant and/or member of the public has to address the
Committee.
Moved by:
Seconded by:
Ian Forrest
Bill French
THAT Item 9.1 be deferred. Carried.
10. CLOSED MEETING – No Closed Meeting
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11. REPORTING OUT FROM CLOSED MEETING – N/A
12. NEXT MEETING
The following meeting dates were chosen for 2014, with a proviso to revise, if necessary:
February 10th, April 28th, June 23rd, August 11th, October 20th, and December 15th.
13. ADJOURNMENT
Moved by:
Ian Forrest
Seconded by: Jim Aitcheson
THAT the meeting adjourn at 10:25 a.m. Carried.
_________________________________
Leslie Belland, Secretary-Treasurer
___________________________________
Meredith Schneider, Chairman
33
HUMAN RESOURCES COMMITTEE
OPEN MINUTES
January 23, 2014
Perth County Council Chamber, Court House
1 Huron Street, Stratford, ON
Members Present: Chairperson Councillor Jim Aitcheson, Warden Bob Wilhelm,
Councillor Vince Judge, Councillor Bill French, Councillor
Mert Schneider, Councillor Walter McKenzie, Councillor Bob
McMillan
Member Regrets:
Councillor Rhonda Ehgoetz, Councillor Ian Forrest, Councillor
Julie Behrns
Staff Present:
Bill Arthur, CAO; Julia Opie, Accessibility Coordinator; Tricia
Wilhelm, HR Administration Clerk
Staff Regrets:
Ann McKnight Duralia, Human Resources Manager
1.
CALL TO ORDER
Chairperson Councillor Jim Aitcheson called the meeting to order at 12:20 PM
and verified quorum was present.
2.
Resolution Number HR-6-2014
Moved by: Warden Bob Wilhelm
Seconded by: Councillor Bill French
THAT the Agenda for January 23, 2014 be approved as circulated;
Carried.
3.
DISCLOSURE OF PECUNIARY INTEREST and general nature thereof
No disclosures made.
4.
5.
ADOPTION OF PREVIOUS MINUTES
4.1
Human Resources Committee Minutes – January 9, 2014
Moved by: Councillor Vince Judge
Seconded by: Councillor Mert Schneider
THAT the minutes of the January 9, 2014 meeting of the Human
Resources Committee be approved as circulated;
Carried.
DELEGATIONS – None
34
HUMAN RESOURCES COMMITTEE
OPEN MINUTES
6.
REPORTS
6.1
AODA Accessibility Employment Standards Policy III-11 – Ann McKnight
Duralia, Human Resources Manager
Moved by: Councillor Bob Wilhelm
Seconded by: Councillor Vince Judge
THAT Perth County HR Committee recommends to Perth County Council
that they approve the Employment Standards Policy.
Carried.
7.
CORRESPONDENCE – None
8.
OTHER BUSINESS
Chairperson Councillor Jim Aitcheson is working with Ann McKnight Duralia,
Human Resources Manager, regarding the CAO Evaluation form. The HR
committee agreed to have the evaluation put online using a tool such as Survey
Monkey for anonymity purposes.
9.
CLOSED SESSION - None
10.
NEXT MEETING – At the call of the Chair
11.
ADJOURNMENT
Moved by: Councillor Bob McMillan
Seconded by: Councillor Bob Wilhelm
THAT the meeting adjourn at 12:25 PM;
Carried.
Chairperson Councillor Jim Aitcheson
Tricia Wilhelm, HR Administration Clerk
35
Perth County Accessibility Advisory Committee
Minutes
October 22, 2013, 1:30 PM
Perth East Council Chambers, 25 Mill Street East, Milverton
Members Present: Chairperson, Dennis Manarey, Janice Klages, Judy Nafziger, Mary
McLagan, Ethel Sage, Judy Givens
Members Absent: Shannon Palmer, Perth County Councillor Rhonda Ehgoetz
Staff Present:
Julia Opie, Accessibility Coordinator (Recording Secretary)
1.
CALL TO ORDER
Chairperson Manarey called the meeting to order and verified quorum was
present.
2.
Resolution Number AAC-10-13-09
Moved By Judy Nafziger
Seconded By Judy Givens
THAT the agenda for October 22, 2013 be approved.
Carried.
3.
4.
Perth County Accessibility Advisory Committee – October 1, 2013
Regular Minutes
Moved By Mary McLagan
Seconded By Janice Klages
THAT the minutes of the October 1, 2013 meeting of the Perth County
Accessibility Advisory Committee be approved.
Carried.
5.
PRESENTATIONS – None.
6.
DELEGATIONS – no delegations
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Minutes
7.
REPORTS
7.0
International Day for Persons with Disabilities – 3 December 2013
UN Enable has chosen the following theme for the 2013 International Day for
Persons with Disabilities. Theme: “Break barriers, open doors: for an inclusive
society for all”.
An information package has been sent to the Learning Services Staff at all of the
Avon Maitland District School Board schools as well as to the twelve new
“Learning for All” Coaches across the board. The Coaches are all excited to
support this initiative.
Police checks are not required for this one day event.
Julia is waiting to get more details about the day, including which schools, and
how the AACs would be involved.
There was a question about insurance requirements when students are using
“borrowed” wheelchairs. Julia will look into this.
THAT the Perth County Accessibility Advisory Committee continues to work with
the AMDSB and interested parties in order to plan an event for International Day
for Persons with Disabilities on December 3, 2013.
Carried.
7.1
Accessible Public Washrooms Perth County
A Perth County Public Washrooms Committee was formed consisting of
members from North Perth, Stratford and St. Marys, and the County of Perth.
The Perth County AAC came up with some suggestions for a checklist of
acceptable accessibility criteria for public washrooms. The plan is to have the
data collected and available by January 2014, so that the information can then be
mapped and sent to the various municipalities and tourism agencies within the
County for distribution, whether through websites or hard copy.
The Perth County Public/Accessible Washrooms Committee decided that due to
time and resource constraints, the collection of data should be broken down into
three stages:
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Minutes
1. Municipal Public/Accessible Washrooms
2. Business Washrooms
3. Trails
The AAC suggested including the following criteria when establishing whether a
washroom is accessible:
1.
2.
3.
4.
5.
6.
Grab Bar(s)
Level Access to the building and washroom
Wide Doorway – check minimum width in Ontario Building Code (OBC)
Electronic Access for person in a wheelchair – at an appropriate height
Appropriate Toilet height – as outlined in OBC
Wheel under sink (to wash hands)
Julia is to look into a grant for a summer student for 2014 to collect data from
Businesses and for Trails.
Moved By Janice Klages
Seconded By Ethel Sage
THAT the Perth County Accessibility Advisory Committee continue to give input
on Accessible Public Washroom criteria for the Accessible Public Washrooms
Project.
Carried.
7.3
Coordinator’s Report
Julia updated the AAC on the budget, training on the Integrated Accessibility
Standards Regulation (IASR) and Site Plan Reviews.
Moved By Judy Givens
THAT Julia Opie contacts the Chief Building Officials, Planners and Facilities
Managers and invites them to the November 26, 2013 meeting. The goal will be
to establish a Site Plan Review Working Group, which will include
representatives from the Lower Tiers, County and members from the AAC to:
1. Establish a Terms of Reference for a Site plan Review Sub-Committee
2. Develop County of Perth Site Plan Review Guidelines.
Carried.
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38
Minutes
Seconded By Mary McLagan
THAT Perth County Accessibility Advisory Committee accepts this report as
information.
Carried.
8.
TRAINING
Integrated Accessibility Standards Regulation (IASR) – Information and
Communications Standard. All members of the AAC completed this training.
9.
MEMBER CONCERNS - None
10.
CORRESPONDENCE - None
11.
CLOSED MEETING – no closed session
12.
REPORTING OUT FROM CLOSED MEETING – none
13.
NEXT MEETINGS
The next meeting is to be held on November 26, 2013 at the Perth East Council
Chambers, 25 Mill Street East, Milverton, ON at 1:30 p.m.
14.
ADJOURNMENT
Seconded By Judy Givens
Carried.
_________________________
Dennis Manarey, Chairperson
____________________________
Julia Opie, Accessibility Coordinator
4
39
Minutes
November 26, 2013, 1:30 PM
Perth East Council Chambers, 25 Mill Street East, Milverton
Members Present: Chairperson, Dennis Manarey, Janice Klages, Judy Nafziger, Mary
McLagan, Ethel Sage, Judy Givens, Shannon Palmer, Perth County Councillor Rhonda
Ehgoetz
Members Absent: None.
Staff Present: Julia Opie, Accessibility Coordinator (Recording Secretary)
1.
CALL TO ORDER
present.
2.
Seconded By Rhonda Ehgoetz
THAT the agenda for November 26, 2013 be approved.
Carried.
3.
4.
Perth County Accessibility Advisory Committee – October 22, 2013
Regular Minutes
THAT the minutes of the October 22, 2013 meeting of the Perth County
Accessibility Advisory Committee be approved.
Carried.
5.
6.
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40
Minutes
7.
REPORTS
7.0
International Day of Persons with Disabilities – 3 December 2013
Julia met with the Learning for All (LFA) Coaches at the AMDSB on November
19th. Three schools will be the focus of this day which will include planned
activities for the students with assistance from the LFA Coaches and the AAC’s.
All other schools in the AMDSB will be sent an information package along with
suggested activities for recognizing IDPD on December 3rd. The names and
contact information for the Accessibility Coordinators or contacts for the various
AAC’s throughout Huron Perth will be shared with the schools in the event that
they may want to have a local AAC member come to the school to help with a
planned event.
Moved By Shannon Palmer
Seconded By Ethel Sage
THAT the Perth County Accessibility Advisory Committee establishes who is able
to work with the AMDSB and interested parties for International Day of Persons
with Disabilities on December 3, 2013, and whether the AMDSB wants AAC
members involved at the various schools.
Carried.
THAT the Perth County Accessibility Advisory Committee directs the Accessibility
Coordinator to contact the newspapers and radio stations with a press release
and possible interviews to support International Day of Persons with Disabilities
on December 3, 2013, and to inform the public of the role of the AAC in their
community.
Carried.
7.1
Accessible Public Washrooms Perth County
A Perth County Public Washrooms Committee was formed consisting of
members from North Perth, Stratford and St. Marys, and the County of Perth.
The Perth County AAC came up with some suggestions for a checklist of
acceptable accessibility criteria for public washrooms. The plan is to have the
data collected and available by January 2014, so that the information can then be
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41
Minutes
mapped and sent to the various municipalities and tourism agencies within the
County for distribution, whether through websites or hard copy.
Julia spoke with David Peacock about the Public Washrooms Map Project at
Municipal Day in Mitchell on November 13, 2013. Mr. Peacock is the Chief
Executive Officer of the Ontario Ministry of Tourism’s “Regional Tourism
Organization 4, Inc.”, which encompasses Huron County, Perth County, Waterloo
Region and Wellington County. He was very excited to hear about this initiative
and was confident that he should be able to find some money for the project,
which would help with data collection and entry.
In an email that arrived during the AAC meeting, Mr. Peacock stated that he has
spoken to peers at the Ontario Tourism Summit, and they all thought it was “a
great and overdue idea”. He will be talking to people at the Ministry of Tourism,
Culture and Sport on November 27, 2013 and intends to bring up this project in
the context of the Pan Am Games.
Moved By Janice Klages
Seconded By Judy Nafziger
THAT the Perth County Accessibility Advisory Committee accepts this updated
report as information.
Carried.
7.2
Coordinator’s Report
Julia updated the AAC on the budget, training on the Integrated Accessibility
Standards Regulation (IASR) and Site Plan Reviews.
Moved By Rhonda Ehgoetz
Seconded By Shannon Palmer
THAT Perth County Accessibility Advisory Committee accepts this report as
information.
Carried.
Moved By Ethel Sage
THAT the Perth County AAC directs the Accessibility Coordinator to re-send the
original email that was sent to the Chief Building Officials (CBOs) at the Lower
Tiers, to the Chief Administrative Officers, and ask that that share this information
with the CBOs so that we can meet the requirements of the Accessibility for
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Minutes
Ontarians with Disabilities Act (AODA), which has been mandated. The
Accessibility Coordinator is to copy the AAC members and the Planning
department at the county. A response is requested by January 15, 2014, which is
prior to the next AAC meeting.
Carried.
8.
TRAINING
Integrated Accessibility Standards Regulation (IASR) – Employment Standard.
All members of the AAC completed this training.
9.
MEMBER CONCERNS - None
10.
CORRESPONDENCE - None
11.
12.
13.
NEXT MEETINGS
The next meeting is to be held on January 28, 2014 at the Perth East Council
14.
ADJOURNMENT
Seconded By Shannon Palmer
Carried.
_________________________
____________________________
4
43
Minutes
December 18, 2013, 11:00 AM
Perth East Boardroom, 25 Mill Street East, Milverton
Members Present: Chairperson, Dennis Manarey, Janice Klages, Mary McLagan, Judy
Givens, Judy Nafziger, Perth County Councillor Rhonda Ehgoetz
Members Absent: Ethel Sage, Shannon Palmer
Staff Present: Julia Opie, Accessibility Coordinator (Recording Secretary)
Guests: Lorie Falconer, Huron County AAC Member
1.
CALL TO ORDER
present.
2.
Moved By Rhonda Ehgoetz
THAT the agenda for December 18, 2013 be approved.
Carried.
3.
4.
5.
6.
REPORTS
7.0
International Day of Persons with Disabilities – 3 December 2013
Verbal reports of the activities that went on at the three schools in the Avon
Maitland District School Board were shared with the Committee. Overall, the
students were very receptive to the activities planned for the day, and gained an
understanding of the types of challenges that persons with disabilities face each
day, including barriers to participating fully in society.
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Minutes
Hullett Central Public School, Londesboro by Lorie Falconer, Huron County
AAC
The entire school was involved in a number of activities throughout the day
based on the age/grade of the students. The activities focused on all kinds of
disabilities. The students showed empathy and also found ways to overcome
barriers.
Upper Thames Public School, Mitchell by Janice Klages
Janice was interviewed by Eddie Matthews on CJCS about the activities planned
for the day, and then went to Upper Thames PS. Grade 4/5 classes were
involved in the various activities which gave the students hands-on experience
with various disabilities. Videos were shown and lots of discussion followed
Listowel District Secondary School, by Judy Givens
Large classes and plenty of them were involved in viewing an empowering video
and then working through a series of stations designed to simulate disabilities.
The teachers and students were engaged.
Ideas for future events:
1. Get teachers more involved. Have them experience a disability for the day.
2. Get Occupational Therapists involved. Have them talk about what they do.
Does Parkwood have an informational video?
3. Reach teachers through a PA day talk about IDPD for 2014.
4. Need more help organizing supplies for the day. I.e. Wheelchairs
5. Do something with the schools for National Disabilities Awareness Week
7.
8.
9.
NEXT MEETINGS
The next meeting is to be held on January 28, 2014 at the Perth East Council
10.
ADJOURNMENT
2
45
Minutes
Carried.
_________________________
____________________________
3
46
47
48
49
50
51
52
COUNTY OF PERTH
REPORT
From:
Date:
Subject:
Allan Rothwell, MCIP RPP, Director of Planning and Development
February 6, 2014 (prepared January 29, 2014)
Agreement for Prosecution Services regarding the Forest Conservation By-law
COMMENTS:
For the last number of years the County has retained the prosecution services of Darrell N.
Hawreliak (Barrister and Solicitor) of Darrell N. Hawreliak Professional Corporation for
contraventions of the Forest Conservation By-law.
In keeping with the good business practices, it is suggested that the County enter into an
agreement for these prosecution services. The draft agreement is for a five year term, which
can be extended or renewed on the agreement of both parties.
The attached draft agreement incorporates the County’s requirements and will ensure that
the Prosecutorial Standards of the Province are upheld.
RECOMMENDATION:
That the County of Perth enter into an Agreement for Prosecutorial Services with
Darrell N. Hawreliak, Barrister, Solicitor and Notary Public of Darrell N. Hawreliak
Professional Corporation.
Reference Material Attached: Draft By-law and Agreement for Prosecutorial Services
Author
Reviewed by:
Comments:
Director:
Finance :
53
CAO:
Corporation of the County of Perth
By-law 3394-2014
Being a By-law to Authorize the Entering into and Execution of an
Agreement Between the Corporation of the County of Perth and
Darrell N. Hawreliak, Barrister & Notary Public
of Darrell N. Hawreliak Prosecutorial Services
WHEREAS Section 8(1) of the Municipal Act, 2001, S.O. 2001, c.25
provides that the powers of a municipality under this or any other
interpreted broadly so as to confer broad authority on the municipality
municipality to govern its affairs as it considers appropriate and to
municipality’s ability to respond to municipal issues;
as amended,
Act, shall be
to enable the
enhance the
AND WHEREAS Section 9 of the Municipal Act provides that a municipality has the
capacity, rights and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS Section 11(1) of the Municipal Act provides an upper-tier municipality
may provide any service or thing that the municipality considers necessary or desirable
for the public;
NOW THEREFORE the Council of the Corporation of the County of Perth enacts as
follows:
1. The Agreement, between the Corporation of the County of Perth and Darrell N.
Hawreliak of Darrell N. Hawreliak Professional Corporation for the purposes of
the provision of prosecutorial services, i s attached hereto as Schedule “A” and
forming part of this By-law; and
2. That the Warden and Clerk are hereby authorized to execute the said
Agreement (Schedule “A”); and
3. That this By-law comes into force upon final passing thereof.
Read a first and second time this 6th day of February, 2014.
Read a third and finally passed this 6th day of February, 2014.
_________________________________
Walter McKenzie, Acting Warden
______________________________
54
AGREEMENT FOR PROSECUTORIAL SERVICES
THIS AGREEMENT made this ___ day of February, 2014.
BETWEEN:
THE CORPORATION OF THE COUNTY OF PERTH,
hereinafter referred to as the “Corporation”
OF THE FIRST PART
AND:
DARRELL N.HAWRELIAK, BARRISTER, SOLICITOR & NOTARY PUBLIC
OF DARRELL N. HAWRELIAK PROFESSIONAL CORPORATION
hereinafter referred to as the “Contractor”
OF THE SECOND PART
WHEREAS the Corporation is desirous of retaining the services of a Prosecutor to provide
prosecutorial services to the Corporation;
NOW, THEREFORE, THIS AGREEMENT WITNESSES that in consideration of the mutual
promises hereinafter set forth and other good valuable consideration, the receipt and sufficiency
of which is hereby acknowledged by the parties hereto, the Corporation and the Contractor agree
as follows:
1. The Contractor is to provide prosecutorial services to the Corporation with respect to the
Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, in the Province of Ontario.
Such prosecutorial services shall be carried out in accordance with the Prosecutorial
Standards, attached as Appendix A, and as amended from time to time by the
Corporation.
2. The term of the agreement shall be February 1, 2014 to February 1, 2019, respective of
services noted within this agreement required by the Corporation and provided and
agreed to by the Contractor. The term may be extended as mutually approved by the
Corporation and Contractor.
3. Rates for services rendered shall be agreed to by the parties at regular intervals, but
generally on an annual basis.
Page 1 of 3
55
4. Prosecutorial services and requisite hours of work shall be governed by the Provincial
Offences Court (Ontario Court of Justice) schedule, as required, and time as needed to
prepare cases for trial.
5. The Contractor agrees to provide the Corporation:
a. a criminal records check
b. a copy of the Prosecutor’s oath
c. a WSIB clearance certificate
d. proof of professional liability insurance / E & O insurance
e. completed Form C – Contractor Accessibility Agreement
The Contractor further agrees to adhere to the Corporation’s Health & Safety policies and
guidelines.
6. Either party shall have the right to terminate this agreement by providing the other party
with no less than three (3) months prior written notice or as otherwise agreed to by both
parties.
7. The Contractor will indemnify and save harmless the Corporation against and from any
and all claims and civil proceedings, including without limiting the generality of the
foregoing, for any claims for bodily injury while carrying out duties on the Corporation’s
site while under this or any other contract, or claims for property damage arising from or
by or through any act or omission of the Contractor.
8. This Agreement shall not render the Contractor an employee, partner or agent of the Corporation
for any purpose. The Contractor is and will remain an independent contractor in its relationship to
the Corporation. The Contractor is expressly free to perform services for other parties during the
Term. The Corporation shall not be responsible for withholding, deducting or remitting to any
party or entity any income tax, or other amounts required or permitted to be deducted from the
compensation of an employee in connection with the services of the Contractor hereunder. The
Contractor shall have no claim, and hereby waives any claim, against the Corporation hereunder
or otherwise for standard payroll deductions or employee benefits of any kind.
9. Any notice required to be given to the Contractor shall be sufficiently given if hand
delivered to or sent by registered mail addressed to:
Darrell N. Hawreliak Professional Corporation, Barrister, Solicitor & Notary Public
Suite 12 - 22 Water Street South
Kitchener, ON N2G 4K4 or at [email protected] and such notice shall be deemed to
have been received by the Contractor on the fourth day after the date on which it shall
have been so mailed or on the day it shall be hand delivered or by delivery confirmation
of the e-mail.
Any notice required to be given to the Corporation shall be sufficiently given if hand
delivered to or sent by registered mail addressed to the Director of Corporate Services,
County of Perth, 1 Huron Street, Stratford, Ontario, N5A 5S4 or
[email protected] and such notice shall be deemed to have been received by the
Corporation on the fourth day after the date on which it shall have been so mailed or on
the day it shall be hand delivered or by delivery confirmation of the e-mail.
Page 2 of 3
56
THIS AGREEMENT shall come into force upon execution by all signatories.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on behalf of:
CONTRACTOR
_____________________________
Darrell N. Hawreliak Professional Corporation
Barrister, Solicitor & Notary Public
,
CORPORATION OF THE COUNTY OF PERTH
_______________________________________
Robert Wilhelm, Warden
_______________________________________
Page 3 of 3
57
COUNTY OF PERTH
REPORT
From:
Date:
Subject:
Allan Rothwell, MCIP RPP, Director of Planning and Development
February 6, 2014 (prepared January 29, 2014)
Forestry By-law Deposit
COMMENTS:
In 2009, the County established a “Diversion Program” when dealing with infractions of the
Forest Conservation By-law. The purpose of this program was to deal with property owners
who had been charge with under the Provincial Offences Act for an infraction of the Forest
Conservation By-law outside of the Court System. Property owners, and contractors that
have acknowledged their wrongdoing have made contributions to the County’s Forestry Bylaw Deposit.
The “Diversion Program” has been successfully used on a number of occasions since it was
started. As a result, the Forestry By-law Deposit now has a total of $9,064.64.
Last year, the County provided a combined total of $15,000 to the local municipalities for their
road side tree planting programs. In keeping with the intent of the Forestry By-law Deposit, it
is suggested that the County allocate the $9,064.64 in the Tree Fund to the local
municipalities for their tree planting programs.
RECOMMENDATION:
That the County of Perth allocate the $9,064.64 in the Tree Fund to the local
municipalities for their tree planting programs.
Reference Material Attached: n/a
Author
Reviewed by:
Comments:
Director:
Finance :
58
CAO:
Council Report
From:
Date:
Subject:
Ann McKnight Duralia
January 30, 2014
AODA Employment Policy
Background:
The Accessibility for Ontarians with Disabilities Act (AODA) requires employers
to have a policy outlining all the mandatory requirements of the Employment
Standard. The DRAFT policy was reviewed by the Human Resources (HR)
Committee on January 23, 2014.
Comments:
Following the HR Committee meeting, the policy has been fine-tuned and reformatted and is
submitted for approval of Council.
Conclusion:
This policy meets all components of the AODA Employment Standard.
Financial Implications:
Accommodations of individuals with a disability are a requirement of the Act. These costs are
difficult to predict in advance. The HR budget includes $1000 for accommodation purposes.
Reference to the Strategic Plan:
In adopting this policy Council is reinforcing one of the key principles in our Strategic plan;
Honest and Accountable Operational Performance including integrity and accountability, and
being responsible to commitments and community concerns.
Recommendation:
That in accordance with Resolution Number HR-8-2014, from the HR
Committee minutes of January 23, 2014, Perth County Council approve the
AODA Employment Standards Policy.
Reference Material Attached:
HR Policy III-11 Accessibility Employment Standard.
Author
Reviewed by:
Director
Finance
Comments:
59
CAO
Section III
Policy III - 11
Approved by Council:
Effective: Date: January
1, 2014
County of Perth
Human Resources Policy and Procedures Manual
Employment Conditions
Accessibility Employment Standards Policy
Supersedes Date: Coverage:
N/A
Page 1 of 6
All employees
Policy Statement
This policy is intended to meet the requirements of the Integrated Accessibility
Standards, Ontario Regulation 191/11 (IASR) for the Employment Standard set forth
under the Accessibility for Ontarians with Disabilities Act, 2005, (AODA). This policy
applies to the provision of accessible employment services for people with disabilities.
All employment services provided by Perth County shall follow the principles of dignity,
independence, integration and equal opportunity.
Scope
These standards shall apply to all paid employees (full time, part time, seasonal
employees and students); as a best practice we will apply these standards when
possible to volunteers or other non-paid individuals.
Definitions
Accessible Formats: include but not limited to large print, recorded audio and
electronic formats, braille and other formats usable by persons with disabilities.
Communication Supports: include but not limited to captioning, alternative and
augmentative communication supports, plain language, sign language and other
supports that facilitate effective communications.
Conversion Ready: an electronic or digital format that facilitates conversion into an
acceptable format.
Designated Public Sector Organization: refers to every municipality and every person
or organization listed in Column 1 of Table 1 of Ontario Regulation 146/10 (Public
Bodies and Commission Public Bodies—Definitions) made under the Public Service of
Ontario Act, 2006.
Information: includes data, facts and knowledge that exists in any format, including
text, audio, digital or images, and conveys meaning.
Page | 1
60
Section III
Policy III - 11
1, 2014
County of Perth
N/A
Page 2 of 6
All employees
Kiosk: an interactive electronic terminal, including a point-of-sale device, for public use
that allows users to access one or more services or products.
Large Organization: an organization with 50 or more employees in Ontario.
Mobility Aid: a device used to facilitate the transport, in a seated posture, of a person
with a disability.
Mobility Assistive Device: a cane, walker or similar aid.
Obligated Organization: Organizations may include workplaces, businesses or
services. Refers to the Government of Ontario, the Legislative Assembly, a designated
public sector organization, a large organization and a small organization to which the
standards of this Regulation apply.
Performance Management: activities related to assessing and improving employee
performance, productivity and effectiveness with the goal of facilitating employee
success.
Redeployment: the reassignment of employees to other departments or jobs within the
organization as an alternative to layoff, when a particular job or department has been
eliminated by the organization.
Support Person: in relation to a person with a disability, another person who
accompanies the person with a disability in order to help with communication, mobility,
personal care or medical needs or with access to goods, services or facilities.
Page | 2
61
Section III
Policy III - 11
1, 2014
County of Perth
N/A
Page 3 of 6
All employees
General Principles
In accordance with the Integrated Accessibility Standards, Ontario Regulation 191/11,
this policy addresses the following:
A. General Requirements
a. Establishment of Accessibility Policies and Plans
b. Procuring or Acquiring Goods and Services, or Facilities
c. Training Requirements
d. Self-Serve Kiosks
B. Employment Standards Requirements
a.
b.
c.
d.
e.
f.
g.
Recruitment, Assessment and Selection
Accessible Formats and Communication Supports for Employees
Documented Individual Accommodation Plans
Plans and Processes
Performance Management, Career Development & Redeployment
Return to Work and Redeployment
Workplace Emergency Response Information
A. General Requirements
General requirements that apply across all of the five standards, Customer Service,
Information and Communications, Employment, Transportation and Design of Public
Spaces are outlined as follows.
a) Establishment of Accessibility Policies and Plans
Perth County will develop, implement and maintain policies governing how it will
achieve accessibility. Perth County is committed to meeting the accessibility needs of
persons with disabilities in a timely manner. Perth County’s policies and documents will
be made available to the public in an accessible format upon request.
Perth County will establish, implement, maintain and document a multi-year accessibility
plan outlining its strategy to prevent and remove barriers and meet its requirements
under the IASR regulation. Perth County will post its accessibility plans on their website,
Page | 3
62
Section III
Policy III - 11
1, 2014
County of Perth
N/A
Page 4 of 6
All employees
and provide the plan in an alternate format upon request. Perth County will review and
update its accessibility plan once every five years and will establish, review and update
its accessibility plans in consultation with persons with disabilities or an advisory
committee. Annual status reports will be prepared to report on the progress of steps
taken to implement Perth County’s accessibility plan and post this status on its website.
If requested, the report shall be provided in an alternate format.
b) Procuring or Acquiring Goods and Services, or Facilities
Perth County will incorporate accessibility criteria and features when procuring or
acquiring goods, services or facilities. The only exception is in cases where it is
impracticable to do so.
c) Training Requirements
Perth County will provide training for its employees and volunteers on all of the
accessibility standards and the Ontario Human Rights Code as it pertains to persons
with disabilities. Training will be provided for individuals who are responsible for
developing Perth County’s policies, and all other persons who provide goods, services
or facilities on behalf of Perth County. Individuals will be trained as needed to perform
the duties of their jobs.
d) Self-Serve Kiosks
Perth County will incorporate accessibility features if or when designing, procuring or
acquiring self-service kiosks and be aware of the accessibility features of self-service
kiosks for persons with disabilities.
B. Employment Standards Requirements
Perth County will ensure that the following Employment Standards requirements are
followed and ensure people with disabilities are welcome and supported.
Page | 4
63
Section III
Policy III - 11
1, 2014
County of Perth
N/A
Page 5 of 6
All employees
a) Recruitment, Assessment and Selection
Perth County will notify employees and the public about the availability of
accommodation for job applicants who have disabilities. Applicants will be informed that
accommodations are available, upon request, for the interview process. Perth County
will notify the successful applicant of their policies and supports for accommodating
people with disabilities.
b) Accessible Formats and Communication Supports for Employees
If an employee with a disability requests it, Perth County will provide or arrange for the
accessible formats and communication supports for the following:
1. Information needed in order to perform their job; and
2. Information that is generally available to all employees in the workplace.
Perth County should consult with the employee making the request to determine the
best way to provide the accessible format or communication support.
c) Documented Individual Accommodation Plans
Perth County has written processes for documenting individual accommodation plans
for employees with disabilities. Refer to Health and Safety Policy 9.1, Early and Safe
Return to Work, Section B. Guidelines for Accommodating Workers.
The process for the development of these accommodation plans includes:






Consultation with the employee to develop the plan;
Individualized plans considering the individual needs;
Where required, evaluation by an outside expert (at the employer’s expense) to
determine if accommodation can be achieved, or how it can be achieved;
Assurance to protect the privacy of the employee’s personal information;
A timeframe will be identified on the plan, the frequency required to review or
update the individual accommodation plan;
Where required the accommodation plan will be provided in an accessible
format, based on the employee’s accessibility needs.
Page | 5
64
Section III
Policy III - 11
1, 2014
County of Perth
N/A
Page 6 of 6
All employees
d) Plans and Processes
All departments must respect the accessibility needs of their employees with disabilities
when reviewing performance standards or developing succession plans. Each
department must provide a tailored workplace emergency response plan or information
for employees with disabilities, if their disability makes it necessary.
e) Performance Management, Career Development & Redeployment
The County of Perth will take into account the accessibility needs of employees with
disabilities. This may require adjusting accommodation supports with the employee’s
participation, to meet the employee’s new role or responsibilities in the event of the
employee entering a different position.
f) Return to Work and Redeployment
Perth County must ensure a return to work process is in place for employees who are
absent from work due to a disability and require disability-related accommodations in
order to return to work. The return to work procedure (Health & Safety Policy 9.1)
includes an outline of the steps taken to facilitate the employee’s return to work and use
documented individual accommodation plans. If redeployment is necessary, the
accessibility needs of employees with disabilities will be taken into account.
Redeployment may mean the reassignment of employees to other departments within
the organization as an alternative to a “layoff”, when a particular job or department has
been eliminated.
g) Workplace Emergency Response Information
When required, Perth County will provide individualized workplace emergency response
information for employees who have a disability.
Refer to the Human Resources Policy Manual, Section IV, Health and Safety, Policy IV11, Individualized Workplace Emergency Response.
Page | 6
65
COUNCIL REPORT
From:
Date:
Subject:
Renato Pullia, Director of Corporate Services & Treasurer
February 6, 2014
2014 Budget Approval
Background:
At its January 23, 2014 meeting, Council directed staff to bring back a budget levy change
proposal of under 10%, utilizing the following:
 Remove capital project ‘Road 118’, for consideration in future years
 Reduce the capital levy by $200,000
 Increase revenue related to County’s annexation payments from the 2005 agreement
between the City of Stratford and Perth South.
Comments:
In addition to the above requested changes, updated shared services notional assessment
percentage calculations have decreased the County’s share of costs from 52.03% to 51.73%,
resulting in a decrease of .15% to the County levy. All together, the changes to date have
reduced the 2014 levy increase from 11.84% to 9.40%.
The progression of the levy changes through the budget stages can be summarized as
follows:
Levy
Increase
9.22%
12.62%
11.84%
9.40%
Budget Stage
Dept. submission, SMT review
OMPF reduction change
Initial Council review & insurance adjustment
Capital levy reduction & annexation revenue increase &
shared services notional assessment % change
The tax impact for County taxes on the average Residential property with an assessed value
of $229,500 is a 3.4% increase or $38.03:
Levy Increase
2014 Levy:
$ 11,843,583
RT Tax Rate
Increase
9.40%
3.40%
Tax Impacts
Single Home
Farmland
2014 CVA
% CVA
2014 UT
$ Ta x
Avg Property
Cha nge
CVA Ta xes
Cha nge
229,550
643,250
2.56% $
11.34% $
66
654 $ 38.03
458 $ 60.71
COUNCIL REPORT
Page 2
Recommendation:
That Perth County Council approve the 2014 Capital budget of $10,134,006 with a capital
levy of $3,280,868 and the 2014 Operating budget of $31,014,997 with an Operating levy of
$8,562,715, representing a combined overall levy increase of 9.40% or a residential tax rate
increase of 3.4%.
Reference Material Attached: 2014 Capital Budget Summary
2014 Operating Budget and Overall Levy Change Summary
Author
Reviewed by:
Comments:
Director:
Finance :
67
CAO:
County of Perth
Capital Budget Summary
2014 Budget Year
2014
Budget
Grants
Levy
Reserves
$66,210
$66,210
Financing
Other
Revenue
Capital Network Equpment Projects
CN0001 Network Equipment
Total Capital Network Equpment Projects
Capital Software Projects
$72,000
$72,000
$5,790
$5,790
CS0001 Software Licensing
Total Capital Software Projects
Capital Workstation Projects
$15,600
$15,600
$15,600
$15,600
CW0002 EMS Toughbook Replacement
CW0004 Workstation Replacements
Total Capital Workstation Projects
Capital Concrete Bridge Projects
$9,600
$9,800
$19,400
$9,600
$9,800
$19,400
Structure #026083
Structure #044237
Structure #026018
Structure #113017
Structure 086231
Structure 135025
Structure 135123
Structure 130010
Structure 180121
Structure 180132
Structure #020075
Total Capital Concrete Bridge Projects
Capital Road Surface Projects
$65,000
$75,000
$65,000
$75,000
$3,500
$190,000
$72,000
$3,500
$3,500
$5,000
$39,000
$596,500
$18,500
$75,000
$65,000
$75,000
$3,500
$190,000
$72,000
$3,500
$3,500
$5,000
$39,000
$550,000
RS0005 Rebuild Line 36
RS0009 Road 151
RS0016 Road 130
Total Capital Road Surface Projects
Work in Progress
$700,000
$2,033,000
$930,000
$3,663,000
BC0019
BC0025
BC0026
BC0027
BC0030
BC0031
BC0032
BC0034
BC0035
BC0036
BC0037
WP0001 Work In Progress
$75,000
$1,788,000
$1,863,000
$803,489
$803,489
$46,500
$46,500
$625,000
$245,000
$126,511
$996,511
$50,000
$50,000
$50,000
$50,000
EMS Stratford Base/HQ Construction
New Archives Building
Council Chambers Renovations
Courthouse Fire Alarm System
Courthouse Roof
Milverton Salt Shed
Total Capital Bulding Projects
Capital Furniture Purchases
$45,000
$2,738,000
$35,000
$40,000
$1,200,000
$350,000
$4,408,000
$45,000
$350,000
$470,000
FF0001 Miscellaneous Furniture Replacement
Total Capital Furniture Purchases
Capital Land Projects
$21,000
$21,000
$21,000
$21,000
LD0002 Land Purchase for EMS Stratford Base/HQ
Total Capital Land Projects
Capital Land Improvement Projects
$550,000
$550,000
$75,000
$75,000
LD0001 Clayton Street Development Improvements
Total Capital Land Improvement Projects
Capital Class D Ambulance Projects
$20,000
$20,000
$20,000
$20,000
VD0001 Replacement of 2 Ambulances
Total Capital Class D Ambulance Projects
Capital Class C Pickup Truck Projects
$280,000
$280,000
Total Work in Progress
Capital Bulding Projects
FB0002
FB0008
FB0009
FB0013
FB0014
FB0016
68No: 1
Page
$2,738,000
$35,000
$40,000
$1,200,000
$3,938,000
475,000
475,000
$280,000
$280,000
4-Council Review
County of Perth
Capital Budget Summary
2014 Budget Year
2014
Budget
Grants
Levy
Reserves
VC0001 PW Pickup Replacement
Total Capital Class C Pickup Truck Projects
Capital Class B Tandem Truck Projects
$45,000
$45,000
$45,000
$45,000
VB0001 Tandem Truck Replacement
Total Capital Class B Tandem Truck Projects
Capital Medical Equipment Projects
$265,000
$265,000
$65,578
$65,578
$199,422
$199,422
$1,784,857
$72,106
$6,400
$50,000
$128,506
$2,073,149
EM0004 Replacement of Medical Equipment
$72,106
EM0007 Training Mannequins
$6,400
EM0008 EMS HQ
$50,000
Total Capital Medical Equipment Projects
$128,506
Sub-total
$10,134,006
$1,863,000
RV0001 Transfers to Capital Reserves
TRXCOMPSYS
Computer Systems Reserve
$29,210
($29,210)
TRXFACILITIES
Facilities Reserve
$219,711
($219,711)
TRXFLEET
Fleet Capital Reserve
$100,579
($100,579)
TRXMEDEQUIP
Medical Capital Equipment
$80,000
($80,000)
TRXROADS
Roads Reserve
$1,066,511
($1,066,511)
$1,496,011
($1,496,011)
$1,496,011
$3,280,868
($1,496,011)
$577,138
Total RV0001 Transfers to Capital Reserves
Total
Total
$10,134,006
$1,863,000
69No: 2
Page
Financing
Other
Revenue
$3,938,000
475,000
$3,938,000
475,000
4-Council Review
Levy Summary Change by Division
2013
Budget
Revenues
CA General
11 CAO
12 CLERK
13 HUMAN RESOURCES
14 ACCESSIBILITY
15 ECONOMIC DEVELOPMENT
CS General
22 FINANCE
23 TECHNOLOGY SERVICES
24 PROVINCIAL OFFENCES
25 ARCHIVES
PW General
30 PW ADMINISTRATION
31 ROADS
32 FACILITIES
33 FLEET
PD General
41 PLANNING
42 LAND DIVISION
ES General
52 EMERGENCY MEDICAL SERVICES
54 EMERGENCY MANAGEMENT COORD
Council
80 COUNCIL
Non Departmental
90 NON-DEPARTMENTAL
Sub-total Revenue
Expenses
CA General
11 CAO
12 CLERK
13 HUMAN RESOURCES
14 ACCESSIBILITY
15 ECONOMIC DEVELOPMENT
CS General
22 FINANCE
23 TECHNOLOGY SERVICES
24 PROVINCIAL OFFENCES
25 ARCHIVES
PW General
30 PW ADMINISTRATION
31 ROADS
32 FACILITIES
33 FLEET
PD General
41 PLANNING
42 LAND DIVISION
43 PROTECTION TO PERSONS AND PROP
ES General
52 EMERGENCY MEDICAL SERVICES
54 EMERGENCY MANAGEMENT COORD
Council
80 COUNCIL
92 GRANTS
Non Departmental
90 NON-DEPARTMENTAL
91 COST SHARED PROGRAMS
Sub-total Expenses
2013
Projected
Actuals
2014
Budget
342,879
500
245,354
500
40,000
315,855
325
245,354
0
0
293,885
800
248,092
0
41,250
438,899
368,932
1,823,000
236,433
439,145
368,932
1,605,963
237,293
425,716
380,101
1,676,000
259,060
1,059,436
2,689,840
1,428,168
1,828,435
1,097,442
3,357,450
1,383,170
1,933,376
1,076,800
2,969,345
1,466,446
1,923,855
30,550
39,600
35,936
48,850
35,000
42,351
7,489,730
33,400
7,465,493
31,672
7,703,484
33,400
0
0
0
4,896,102
22,991,758
12,714,018
31,280,274
3,876,697
22,452,282
342,879
194,938
245,354
92,982
184,418
313,503
195,629
234,943
86,620
143,707
293,885
196,858
248,092
97,747
196,510
Expense Chg
-48,994
1,920
2,738
4,765
12,092
438,899
368,932
1,823,000
529,519
413,838
361,259
1,605,963
519,527
425,716
380,101
1,676,000
582,155
-13,183
11,169
-147,000
52,636
-13,183
11,169
-147,000
22,627
0
0
0
30,009
0.00%
0.00%
0.00%
0.28%
1,059,436
6,409,145
1,156,167
1,396,304
1,097,442
7,372,233
1,071,802
1,831,275
1,076,800
6,659,620
1,246,733
1,432,698
17,364
250,475
90,566
36,394
17,364
279,505
38,278
95,420
0
-29,030
52,288
-59,026
0.00%
-0.27%
0.48%
-0.55%
623,048
39,468
79,000
593,964
48,850
65,965
601,493
42,351
81,500
-21,555
2,883
2,500
4,450
2,751
-26,005
132
2,500
-0.24%
0.00%
0.02%
9,834,068
155,208
9,740,275
144,692
10,008,565
159,488
174,497
4,280
213,754
0
-39,257
4,280
-0.36%
0.04%
193,724
157,650
194,569
157,650
196,210
142,650
2,486
-15,000
0
2,486
-15,000
0.02%
-0.14%
1,026,606
4,227,966
30,578,711
1,029,198
4,228,629
31,451,533
962,020
4,307,805
31,014,997
-64,586
79,839
436,286
-1,019,405
954,819
79,839
975,762
8.82%
0.74%
9.01%
Contribution to Net Municipal Position
Rev Chg
Net Levy Chg %Levy Chg
-48,994
0
0.00%
300
1,620
0.01%
2,738
0
0.00%
-500
5,265
0.05%
1,250
10,842
0.10%
-539,476
-171,259
% of Levy
% of Overall
Operating Levy
7,586,953
8,562,715
975,762
12.86%
9.01%
Capital Levy
3,238,554
3,280,868
42,314
1.31%
0.39%
Overall Levy
10,825,507
11,843,583
1,018,076
70
9.40%
Updated Feb 06-14
COUNCIL
REPORT
From:
Date:
Subject:
February 6, 2014
2013 Statement of Remuneration and Expenses
Background:
Pursuant to the Municipal Act, S.O. 2001, c. 25, s. 284 (1)(2)(3)(4) [the Act], attached for review is a
statement of remuneration and expenses for Council, designated committees and designated outside
Boards.
Comments:
The treasurer of a municipality is required in each year to provide to the council of the municipality an
itemized statement of remuneration and expenses paid in the previous year to,
a) each member of council in respect of his or her services as a member of the council or any
other body, including a local board, to which the member has been appointed by council or on
which the member holds office by virtue of being a member of council;
b) each member of council in respect of his or her services as an officer or employee of the
municipality or other body described in clause (a); and
c) each person, other than a member of council, appointed by the municipality to serve as a
member of any body, including a local board, in respect of his or her services as a member of
the body. 2001, c. 25, s. 284 (1).
Per s. 284(2) of the Act, the statement shall identify the by-law under which the remuneration or
expenses were authorized to be paid.
Section 284 (3) of the Act also requires that a local board provide to the municipality an itemized
statement of remuneration and expenses paid for the year to members who were appointed by a
municipality. As such, the remuneration and expenses paid directly by the Perth District Health Unit
and Spruce Lodge Homes for the Aged are as follows:
Perth District Health Unit (mileage reimbursement)
Robert Wilhelm
Vince Judge
Ian Forrest
Total
$29.40
$377.30
$191.10
$597.80
Spruce Lodge Homes for the Aged (meeting pay)
Ian Forrest
Jim Aitcheson
Total
953.93
$ 1,075.85
$ 2,029.78
71
COUNCIL REPORT
Page 2
Per s. 284(4) of the Act, despite the Municipal Freedom of Information and Protection of Privacy Act,
statements provided under subsections (1) and (3) are public records.
(Include amounts and funding source)
N/A
Recommendation:
That pursuant to S. 284 of the Municipal Act, S.O. 2001, c. 25, the 2013 Statement of Remuneration
and Expenses for Perth County Council, designated committees and outside Boards, be hereby
received.
Reference Material Attached: 2013 STATEMENT OF REMUNERATION AND EXPENSES
Author
Reviewed by:
Comments:
Director: N/A
Finance : N/A
72
CAO:
2013 Statement of Remuneration & Expenses
Municipal Act, S.O. 2001, c. 25, s. 284 (1)(2)(4)
County Council
By-laws 3242-2013
Councillor
Julie Behrns
Ian Forrest
Bob McMillan
Bob Wilhelm
James Aitcheson
Rhonda Ehgoetz
Willian French
Vincent Judge
Walter McKenzie
Meredith Schneider
Pay
12,481.48
14,851.52
12,478.56
14,197.21
12,054.04
13,162.20
13,812.12
28,677.03
12,635.20
11,948.64
146,298.00
Accessibility Advisory Committee
By-law 3355-2013
Member
Ethel Sage
Judy Givens
Judy Nafziger
Marion Sage
Mary McLagan
Dennis Manarey
Janice Klages
Shannon Palmer
Pay
632.40
737.80
948.60
105.40
948.60
1,054.00
948.60
210.80
5,586.20
1.30%
Remuneration
CPP
EHT
238.62
162.26
193.07
238.53
162.22
295.24
184.56
224.52
156.70
261.10
171.11
179.56
372.80
243.70
164.26
155.33
1,501.71
1,901.87
Total
12,882.36
15,044.59
12,879.31
14,677.01
12,435.26
13,594.41
13,991.68
29,049.83
13,043.16
12,103.97
149,701.58
1.95%
Remuneration
CPP
EHT
12.33
14.39
3.77
18.50
2.06
3.77
18.50
3.77
20.55
18.50
4.11
11.31
108.93
Total
644.73
752.19
970.87
107.46
970.87
1,078.32
967.10
214.91
5,706.44
Expenses
Mileage
Conf Exp
1,385.15
362.30
993.81
881.64
792.08
2,095.75
1,244.04
403.21
343.95
510.91
407.04
529.05
1,308.23
3,927.43
3,715.60
661.77
27.02
1,256.32
11,644.51
9,200.79
Expenses
Mileage
Conf Exp
251.62
240.00
245.76
19.20
252.00
489.04
327.36
46.08
1,871.06
-
Total
14,629.81
16,920.04
15,767.14
16,324.26
12,779.21
14,512.36
15,828.96
36,692.86
13,731.95
13,360.29
170,546.88
Total
896.35
992.19
1,216.63
126.66
1,222.87
1,567.36
1,294.46
260.99
7,577.50
Agriculture Review Committee
By-law 3236-2011
Member
Murray Brodhagen
John Wouters
Joe Chaffe
Scott Graham
Larry Bertens
Ted Keller
Joanne Groenestege
Bert Vorstenbosh
Joe Vink
Warner DeWeerd
Henry Stevens
Henry Wydeven
Pay
-
Remuneration
CPP
EHT
-
73
Total
-
Expenses
Mileage
-
Conf Exp
-
Total
-
Council Report
From:
Date:
Subject:
February 6, 2014
2014 Tax Policy Recommendations
Background:
Each year, County Council is required to make tax policy decisions that impact the distribution of
the tax burden on the citizenry. Bill 212, the Good Government Act, which received Royal Assent
on December 15, 2009, removed several deadlines that the Act used to impose on a municipality
to enact tax policy by-laws. In particular, April 30th deadlines are removed and replaced with a
requirement to pass a by-law “in each year” (i.e. by December 31) for the following tax policy
matters:
 Upper-tier levy (s. 311 of Municipal Act, 2001, c.25 (MA))
 Graduated tax rates (s. 314 of MA)
 Capping (s. 329.1 of MA)
 Tax reduction for capped class properties (s. 362 of MA)
 Tax ratios (s. 308 and 310 of Municipal Act (MA))
 Tax ratios for farm property (s. 308.1 of MA)
 The October 31st deadline for the establishment of optional classes (s. 2(3.2) of the
Assessment Act) is removed.
While Bill 212 removed the April 30th deadline, it is still desirable to adopt this report’s
recommendation at this time, in order to allow the Lower Tier municipalities to remain within their
tax billing and related by-law timeframe requirements.
Comments:
Since 1998 when MPAC took over the provision of providing assessments to municipalities and
property owners and moved to a Current Value Assessment (CVA) system, various regulatory
measures have been instituted by the Province to govern the year-to-year impacts of assessment
changes to rate payers.
The policy perspective of the
annual decisions relate to
what is a fair and equitable
tax system? While the
answer to this is subject to
varying perspectives, it has
been historically measured in
Perth County as meaning
that all properties should pay
their full CVA value. As such,
since at least 2004, all
regulatory measures
available to the County (see
table on the right) to move
properties to their full CVA
value have been adopted.
74
Page 2
Council Report
For 2014, a summary of the options available to municipalities is as follows:
Capping Protection – Recovery
Of all the property classes, Multi-Residential, Commercial and Industrial receive ‘capping
protection’, meaning that legislation determines how much of the calculated annual tax increase
or decrease the property owners within those classes actually pay. The difference of what they
were supposed to pay with what they actually pay is known as the cost of capping, which needs
to be ‘recovered’ or ‘clawed back’ by one of three ways:
 the clawback percentage calculation can be revenue neutral by class, also known as
‘within-class recovery’, meaning that other rate payers within the same class pay for those
receiving the capping protection; or
 the municipality can set a specific clawback percentage by class, or
 the municipality can choose not to use a clawback and therefore all rate payers across all
classes pay to fund the cost of capping.
Sections 329.1 and 330 of the Municipal Act allow municipalities to pass a by-law indicating the
clawback percentages and the capping parameters they intend to implement for the year.
In 2010, 2011, 2012 and 2013, the recommendation approved by Council has been not to use a
clawback percentage – that is, not pass a by-law, and therefore fund the cost of capping through
the overall levy. The change in 2010 occurred as it was felt inequitable for the remaining fewer
number of properties (see Attachment ‘A’) to fund the capping protection, most of which were in
the same municipality.
Capping Protection – Calculating the tax limit
If this parameter is selected, the capped increase for an individual property will be the greater of:
1. Annualized Tax Limit - Cap based on previous year's annualized tax
Paragraph 1 of Subsection 329.1(1) allows municipalities to pass a by-law to increase the cap
on the previous year’s annualized taxes from 5% to a maximum of 10%.
Or
2. Prior Year's CVA Tax Limit - Cap based on previous year's CVA tax
Paragraph 2 of Subsection 329.1(1) allows municipalities to pass a by-law, which allows the
cap to be calculated with reference to the previous year's CVA tax. The municipality can
specify the amount of the cap on the CVA tax, from 0% to a maximum of 5%.
Capping Protection – Thresholds
CVA Tax Threshold for Protected Properties (Increasers) - Threshold is applied to move
certain protected properties to CVA tax
Paragraph 3 of Subsection 329.1(1) allows municipalities to pass a by-law to move capped
properties whose 2013 Revised Taxes fall within $250 (or a lower specified amount) of the
current year's CVA tax to their full CVA taxes.
CVA Threshold for Claw Back properties (Decreasers) - Threshold is applied to move
certain clawed properties to CVA tax
Paragraph 4 of Subsection 329.1(1) allows municipalities to pass a by-law to move clawed back
properties whose 2013 Revised Taxes fall within $250 (or a lower specified amount) of the
current year's CVA tax to their full CVA taxes.
75
Page 3
Council Report
Capping Protection – Exclusion Options
"Stay at CVA Tax" and "Cross CVA Tax" Options
New in 2009, this initiative allows municipalities to pass a by-law to exclude properties in certain
situations from the capping program.
 The "Stay at CVA Tax" Option excludes properties that were at CVA tax in 2013 from the
capping and claw-back calculation in 2014.
 The "Cross CVA Tax" Option excludes properties that would move from being capped in
2013 to being clawed back in 2014 or from being clawed back in 2013 to being capped in
2014 as a result of the changes to the CVA tax caused by the 2014 phase-in.
If these two options are selected, properties that were at CVA tax in 2013 will be excluded from
the capping program, and they will be liable to pay CVA taxes.
Minimum Tax Level for New to Class/New Construction Properties
Paragraph 5 of Subsection 329.1(1) allows municipalities to pass a by-law that sets the minimum
level of taxation to be applied to "new to class/new construction" properties that become "eligible
property" within the meaning of subsection 331(20). New to class/new construction "eligible
property" is taxed at the average tax level of the up to six comparable properties selected by
MPAC and includes properties that:
 have an assessment increase arising from a new building or structure on vacant land;
 have an assessment increase of 50% or greater as a result of new construction or
improvements;
 change broad property classification (e.g. from Commercial (CT) to Industrial (IT));
 are a new vacant lot as the result of a severance or subdivision of land;
 cease to be exempt from taxes or previously in a non-capped class.
This allows the municipality to tax these properties at the average tax level calculated for the
comparable properties selected, or at a specified percentage of the current year's CVA taxes to a
maximum of 100%, whichever amount is greater.
Capping Protection – Summary
The analysis indicates that if above
options are adopted the same as in
2013, there would be 7 out of 1,236
properties still capped. The chart to
the right shows the historical trend
of adopting all of the regulatory
measures available to the County to
move properties to their full CVA
value.
Attachment ‘A’ provides the full
details from 2006 to 2014 of the number of properties capped and the cost of the capping.
Range of Fairness Range of Flexibility
Tax Ratios
Upper and single tier municipalities are
required to establish tax ratios for the Multiresidential, Commercial, Industrial and
Pipeline classes annually. Established ratios
govern the relationship between the rate of
taxation for each affected class and the tax
rate for the Residential property class.
County
Class
Low
High
Low
High
Residential
1.0000
1.0000
1.0000
1.0000
1.0000
Multi-residential
1.0000
1.1000
1.0000
2.1505
2.1505
Commercial
0.6000
1.1000
0.6000
1.2469
1.2469
Industrial
0.6000
1.1000
0.6000
1.9692
1.9692
Pipelines
0.6000
0.7000
0.6000
1.6391
1.6391
Farm
0.0100
0.2500
0.0100
0.2500
0.2500
Managed Forests
0.2500
0.2500
0.2500
0.2500
0.2500
76
Ratios
Page 4
Council Report
Council may choose to adopt either the current tax ratio for any class (2013 adopted, which
become the 2014 starting ratios) or establish a new tax ratio for the year that is closer to or within
the Range of Fairness and the Range of Flexibility or adopt Revenue Neutral ratios in a reassessment year. As the annual phase-in is considered a re-assessment, Revenue Neutral
ratios can be adopted each year.
The tax ratio for the Residential class is legislated at 1.0, while the Farm and Managed Forest
classes have a prescribed tax ratio of 0.25. Municipalities do have the flexibility to set a tax ratio
for the Farm class that is below 0.25; however, a reduction in tax burden for one tax class results
in increased tax burden for properties in other tax classes, and ratio reductions are typically
approved to relieve tax burden that is perceived to be creating competitive disadvantage or
inequity for properties in one or more classes.
2014 represents the second of the 4-year phase-in of re-assessment values changing from Jan 1,
2008 to Jan 1, 2012.
Conclusion:
The recommendation in this report provides Council with the tools as allowed within legislation to
move properties further to full CVA, and maintain properties at their CVA value once there. In
keeping with historical practice of adopting all such tools, it is recommended that the same
options as approved in 2013 (and since 2004) be adopted for 2014. The related by-laws to effect
the recommendations are included in the agenda’s by-law section.
Reference to the Strategic Plan: N/A, statutory requirement.
Recommendation:
That Perth County adopt the following property tax capping options for the 2014 year:
• Increase capping limit to 10% over previous year’s annualized capped tax; and
• Increase capping limit to 5% of previous year’s annualized CVA tax; and
• Impose a threshold adjustment for increasers for capped properties within $250 of their
CVA tax; and
That Perth County not use a clawback % for the recovery of capping costs; and
That the County implement the allowable 100% minimum tax levy for 2014 for all new
construction that becomes eligible during the year in their respective class, as within the meaning
of subsection 331(20) of the Municipal Act, S.O. 2001, c.25; and
That Perth County adopt both ‘Stay at CVA Tax’ and ‘Cross CVA Tax’ options; and
That Perth County adopt the same tax ratios for 2014 as those of 2013 for all respective classes;
and That the respective by-laws be hereby approved.
A – Historical Trend of Properties Subject to Capping
Author
Reviewed by:
Director:
Finance :
Comments:
77
CAO:
Attachment A
Number of Properties Subject to Capping
Historical Trend
Properties
2006
495
127
622
2007
691
149
840
2008
650
197
847
2009
340
131
471
2010
23
6
29
2011
18
5
23
2012
13
2
15
2013
7
2
9
2014 Total
2014* Properties
39
6
958
1
239
7
1,236
2006
Multi-Residential
Commercial
90,785
Industrial
27,252
Total 118,037
2007
57,041
15,548
72,589
2008
36,748
12,089
48,837
2009
22,427
6,208
28,635
2010
15,939
5,604
21,543
2011
10,358
5,119
15,477
2012
6,563
3,919
10,482
2013
3,513
3,458
6,971
2014*
2,712
2,660
5,372
Multi-Residential
Commercial
Industrial
Total
Cost
* 2014 Cost includes UT levy increase only.
700
600
500
Multi-Residential
400
Commercial
300
Industrial
200
100
2006
2007
2008
2009
2010
2011
78
2012
2013
2014*
By-law 3395-2014
A By-Law To Establish Tax Ratios For Prescribed Property Classes
For The Year 2014
WHEREAS the Corporation of the County of Perth is required to establish tax ratios pursuant
to s.308 of the Municipal Act, 2001, S.0. 2001 c.25, as amended (hereinafter referred to as
the “Act”);
AND WHEREAS the tax ratios determine the relative amount of taxation to be borne by each
property class;
AND WHEREAS the property classes have been prescribed pursuant to Section 7 of the
Assessment Act, R.S.O. 1990, c.A.31, as amended, and Part II of O.Reg. 282/98;
NOW THEREFORE the Council of the Corporation of the County of Perth hereby enacts as
follows:
1. That for the taxation year 2014, the tax ratio for property in:
a) the residential property class is
1.0000
b) the multi-residential property class is
2.1505
c) the commercial property class
1.2469
d) the industrial property class is
1.9692
e) the pipelines property class is
1.6391
f) the farm property class is
0.2500
g) the managed forests property class is
0.2500
2. For the purpose of this By-law, Tax Ratios are the ratios that the tax rate for each property
class must be to the tax rate for the residential property class which is 1.
3. This By-Law shall come into force and take effect upon the final passing thereof.
_________________________________
______________________________
79
BY-LAW 3396-2014
A By-Law to Set Tax Rate Reductions for Prescribed
Property Subclasses for the Year 2014
WHEREAS the Council of the Corporation of the County of Perth is required by s.313
of the Municipal Act, 2001, S.0. 2001 c.25, as amended (hereinafter referred to as the
“Act”) to provide for tax rate reductions for prescribed property subclasses for 2014 for
the municipality and its lower-tier municipalities;
AND WHEREAS the property subclasses subject to tax rate reductions are those
prescribed under s.8(1) of the Assessment Act, R.S.O. 1990, c.A.31, as amended;
AND WHEREAS the Minister of Finance has prescribed the percentage reductions the
subclasses for farm land awaiting development in Ontario Regulation 383/98, as
amended;
AND WHEREAS that tax rate reductions reduce the tax rates that would otherwise be
levied for municipal purposes;
NOW THEREFORE the Council of the Corporation of the County of Perth hereby
enacts as follows:
1. The tax rate that would otherwise be levied for municipal purposes for the
subclasses prescribed under paragraph 1 of subsection 8(1) of the Assessment Act
shall be reduced as follows in accordance with Ontario Regulation 383/98, as
amended:
a) All property classes:
i) Subclass1: 75% *(reduction rates for all subclasses in this part of By-Law
predicated upon the formula in O.Reg. 383/98)*
ii) Subclass 2: 75%
Commercial Vacant Land subclass prescribed under subparagraph i of paragraph 2
of subsection 8(1) of the Assessment Act shall be reduced by 30%;
3. The tax rate that would otherwise be levied for municipal purposes for the Industrial
Vacant Land subclass prescribed under subparagraph ii of paragraph 2 of
subsection 8(1) of the Assessment Act shall be reduced by 35%;
Commercial Excess Land subclass prescribed under subparagraph i of paragraph 3
of subsection 8(1) of the Assessment Act shall be reduced by 30%;
80
5. The tax rate that would otherwise be levied for municipal purposes for the Industrial
Excess Land subclass prescribed under subparagraph ii of paragraph 3 of
subsection 8(1) of the Assessment Act shall be reduced by 35%;
6. This By-law shall come into force and take effect upon the final passing thereof.
_________________________________
______________________________
81
By-law 3397-2014
A By-Law to Adopt Optional Tools for the Purposes of Administering Limits
for the Commercial, Industrial and Multi-Residential Property Classes
WHEREAS the Corporation of the County of Perth (hereinafter referred to as “The
Municipality” may, in accordance with section 329 to 331 of the Municipal Act, 2001, S.0.
2001 c.25, as amended (hereinafter referred to as “The Act”) modify the provisions and
limits set out in section 329 of The Act, with respect to the calculation of taxes for
municipal and school purposes payable in respect of property in the commercial, industrial
and multi-residential property class; and
WHEREAS the municipality must similarly modify the provisions and limits set out in
section 332 of The Act with respect to the “tenant cap” calculations; and
WHEREAS this by-law shall only apply to properties in any of the Commercial, Industrial
and Multi-Residential property classes to which Part IX of the Act applies; and
WHEREAS for the purposes of this by-law the commercial classes shall be considered a
single property class and the industrial classes shall be deemed to be a single property
class; and
WHEREAS “uncapped taxes” means, the taxes for municipal and school purposes that
would be levied for the taxation year but for the application of Part IX of The Act; and
WHEREAS The Council may pass a by-law to apply any one or any combination of the
following options:
a) Increase the annual cap from 5% of last year’s capped taxes up to a maximum of
10% of last year’s capped taxes; and/or
b) Set an upper limit on annual increases at the greater of the amount calculated
under (a) and up to 5% of the previous year’s annualized CVA tax; and/or
c) Up to a maximum $250 threshold may be set for increasing properties, decreasing
properties or both; and
WHEREAS a by-law passed to adopt the provisions of subsection 329.1 paragraphs 1 and
2 of the Act provides that such provisions shall also apply to section 332 of The Act with
respect to the “tenant cap” calculations; and
WHEREAS Section 8.0.2(1) of O. Reg. 73/03, as amended, of The Act, allows a
municipality to exempt certain properties from the application of Part IX of The Act; and
WHEREAS the Council has reviewed the said provisions of The Act and hereby deems it
necessary and appropriate to adopt optional tools for the purpose of administering limits
for the Commercial, Industrial and Multi-Residential property classes;
NOW THEREFORE the Council of the Corporation of the County of Perth hereby enacts
as follows:
82
1. That paragraphs 1, 2, and 3, of Subsection 329.1 (1) of The Act shall apply to the
Commercial, Industrial and Multi-Residential property classes for 2014; and
2. That
(i)
In determining the amount of taxes for municipal and school purposes for the
year under subsection 329 (1) and the amount of the tenant’s cap under
subsection 332 (5), the greater of the amounts determined under paragraphs a)
and b) as set out below shall apply in determining the amount to be added under
paragraph 2 of subsection 329 (1), and the increasing amount under paragraph 2
of subsection 332 (5),
a) The percentage set out in Subsection 329(1) paragraph 2 and in Subsection
332(5) paragraph 2 shall be ten percent (10%), and
b) The amount of the uncapped taxes for the previous year multiplied by five
percent (5%).
(ii)
The amount of the taxes for municipal and school purposes for a property for a
taxation year shall be the amount of the uncapped taxes for the property for the
year if the amount of the uncapped taxes exceeds the amount of the taxes for
municipal and school purposes for the property for the taxation year as
determined under section 329, as modified under section 329.1 of The Act and
this by-law, by two-hundred and fifty dollars ($250.00) or less.
(iii)
That for all properties that become eligible within the meaning of subsection 331
(20) of The Act, the taxes for municipal and school purposes for the year or
portion of the year shall be 100% of the uncapped taxes for the property for 2014;
and
(iv)
A property is exempt from application of Part IX of The Act in 2014 and the taxes
for municipal and school purposes shall be the amount of the uncapped taxes for
the property for 2014 if:
a) The taxes for the property in 2013 were equal to its uncapped taxes for that
year;
b) As a result of Part IX of The Act, the taxes for the property in 2013 were lower
than the property’s uncapped taxes for that year, but in 2013, if Part IX of The
Act applied, the property’s taxes would be equal to its uncapped taxes, or a
tax decrease for the property would be limited; or
c) A tax decrease for the property in 2013 was limited under Part IX of The Act,
but in 2014, if Part IX of The Act applied, the property’s taxes would be equal
to its uncapped taxes, or a tax increase for the property would be limited; and
3. That this by-law shall come into force and take effect on the Third and Final reading
hereof.
83
_________________________________
______________________________
84
Council Report
From:
Date:
Subject:
February 6, 2014
POA Prosecutorial Services Agreement
Background:
The County currently utilizes the contracted services of a lawyer and a paralegal for
prosecutorial services related to the Provincial Offences office administration, pursuant to the
prosecutorial standards set by the Ministry of Attorney General. Due to the departure of the
current contract paralegal, Jim Wittig, the County issued an RFP for his replacement.
Comments:
Three proposals were received in response to the RFP, one of which was received after the
due date. Of the other two accepted proposals, one being from a legal firm that would utilize
various legal professionals, contract pricing ranged from $70/hr to $400/hr.
The lowest cost proposal annual expenditure is forecasted to be within the current POA
budget for such services, subject to the total caseload volume.
Goal 1: The community is served by an efficient and effective government operation.
Recommendation:
That Perth County Council adopt the by-law to enter into an agreement for Prosecutorial
Services with Rod M. Pires.
Agreement for Prosecutorial Services
Author
Reviewed by:
Director
Finance
Comments:
85
CAO
By-law 3398-2014
Being a By-law to Authorize the Entering into and Execution of an Agreement
Between the Corporation of the County of Perth and Rodrigo M. F. Pires
WHEREAS Section 8(1) of the Municipal Act, 2001, S.O. 2001, c.25
provides that the powers of a municipality under this or any other
interpreted broadly so as to confer broad authority on the municipality
municipality to govern its affairs as it considers appropriate and to
municipality’s ability to respond to municipal issues;
as amended,
Act, shall be
to enable the
enhance the
AND WHEREAS Section 9 of the Municipal Act provides that a municipality has the
capacity, rights and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS Section 11(1) of the Municipal Act provides an upper-tier municipality
may provide any service or thing that the municipality considers necessary or desirable
for the public;
AND WHEREAS under the Streamlining of Administration of Provincial Offences Act,
1997, S.O. 1998, c.4, the Corporation of the County of Perth entered into a Transfer
Agreement with the Ministry of Attorney General, for which Schedule 1 of such agreement
provides that the Municipal Partner conduct prosecutions transferred to the Municipal
Partner by the Attorney General under the Transfer Agreement in adherence to the
prosecutorial standards set out in the Schedule;
NOW THEREFORE the Council of the Corporation of the County of Perth enacts as
follows:
1. The Agreement, between the Corporation of the County of Perth and Rodrigo M.
F. Pires for the purposes of the provision of prosecutorial services under the
Transfer Agreement, i s attached hereto as Schedule “A” and forming part of
this By-law; and
2. That the Director of Corporate Services is hereby authorized to execute the said
Agreement (Schedule “A”), and any related amendments or renewals; and
3. That this By-law comes into force upon final passing thereof.
_________________________________
______________________________
86
AGREEMENT for PROSECUTORIAL SERVICES
THIS AGREEMENT made this 1st day of February, 2014.
BETWEEN:
THE CORPORATION OF THE COUNTY OF PERTH,
of the City of Stratford, in the County of Perth
hereinafter referred to as the “Corporation”
OF THE FIRST PART
AND:
RODRIGO M. F. PIRES
hereinafter referred to as the “Contractor”
OF THE SECOND PART
WHEREAS the Corporation is desirous of retaining the services of a Prosecutor to provide prosecutorial
services to the Corporation;
NOW, THEREFORE, THIS AGREEMENT WITNESSES that in consideration of the mutual promises
hereinafter set forth and other good valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by the parties hereto, the Corporation and the Contractor agree as follows:
1. The Contractor is to provide prosecutorial services to the Corporation with respect to the
Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, in the Province of Ontario. Such
prosecutorial services shall be carried out in accordance with the Prosecutorial Standards, the
Paralegal Rules of Conduct, the Paralegal Professional Conduct Guidelines, and the Perth County
Prosecutorial Guidelines, attached as Appendix A, B, C and D, respectively, and as amended
from time to time by the Corporation.
2. The term of the agreement shall be February 1, 2014 to February 28, 2017, respective of services
noted within this agreement required by the Corporation and provided and agreed to by the
Contractor. The term may be extended for a further two (2) three-year periods as mutually
approved by the Corporation and Contractor.
3. Contractor invoices are payable monthly upon receipt of an invoice submitted the first week of
each month for the prior month, detailing a description of the work and hours incurred for the
month. Rates for services rendered will be as mutually agreed upon by the Corporation and
Contractor.
4. Prosecutorial services and requisite hours of work shall be governed by the Provincial Offences
Court (Ontario Court of Justice) schedule, as required, and time as needed to prepare cases for
trial and to conduct resolution discussions.
5. In the event at any time that the Contractor is unable to perform the said prosecutorial services
listed in section 1 above, the Corporation’s assigned lawyer shall fulfill such said duties, and only
in his/her unavailability, such alternate prosecutors as recommended by the Contractor and
otherwise approved by the Corporation shall be allowed to execute the duties under this contract.
87
6. The Contractor agrees to provide the Corporation:
a.
b.
c.
d.
e.
a criminal records check
a copy of the Prosecutor’s oath
a WSIB clearance certificate
proof of professional liability insurance / E & O insurance
completed Form C – Contractor Accessibility Agreement
The Contractor further agrees to adhere to the Corporation’s Health & Safety policies and
guidelines.
7. Either party shall have the right to terminate this agreement by providing the other party with no
less than 90 days prior written notice or as otherwise agreed to by both parties.
8. This Agreement shall not render the Contractor an employee, partner or agent of the Corporation
for any purpose. The Contractor is and will remain an independent contractor in its relationship to
the Corporation. The Contractor is expressly free to perform services for other parties during the
Term. The Corporation shall not be responsible for withholding, deducting or remitting to any
party or entity any income tax, or other amounts required or permitted to be deducted from the
compensation of an employee in connection with the services of the Contractor hereunder. The
Contractor shall have no claim, and hereby waives any claim, against the Corporation hereunder
or otherwise for standard payroll deductions or employee benefits of any kind.
9. The Contractor will indemnify and save harmless the Corporation against and from any and all
claims and civil proceedings, including without limiting the generality of the foregoing, for any
claims for bodily injury while carrying out duties on the Corporation’s site while under this or
any other contract, or claims for property damage arising from or by or through any act or
omission of the Contractor.
Any notice required to be given to the Contractor shall be sufficiently given if hand delivered to or sent
by registered mail addressed to Rod Pires, 11F-1460 Highland Rd. W., Kitchener, Ontario, N2N 3K6, or
at [email protected] and such notice shall be deemed to have been received by the Contractor on the
fourth day after the date on which it shall have been so mailed or on the day it shall be hand delivered or
by delivery confirmation of the e-mail.
Any notice required to be given to the Corporation shall be sufficiently given if hand delivered to or sent
by registered mail addressed to the Director of Corporate Services, County of Perth, 1 Huron Street,
Stratford, Ontario, N5A 5S4 or [email protected] and such notice shall be deemed to have been
received by the Corporation on the fourth day after the date on which it shall have been so mailed or on
the day it shall be hand delivered or by delivery confirmation of the e-mail.
THIS AGREEMENT shall come into force upon execution by all signatories.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on behalf of:
CONTRACTOR
CORPORATION
_____________________________
Rodrigo M. F. Pires,
Licensed Paralegal
_______________________________________
Renato Pullia,
Director of Corporate Services & Treasurer
88
Council
Report
From:
Date:
Subject:
Matt Ash, Public Works
February 6, 2014
Pickup Truck Tenders
Background:
Tenders for two new pickup trucks were sent out to Perth County vehicle dealers on January
17th, 2014. The tender was for a ¾ ton diesel 4x4, and a standard ½ ton pickup.
Comments:
The following tenders were received, net of HST:
Dealer
Larry Hudson GMC
Expressway Motors (Stratford)
McLaughlin Chrysler
Stratford Toyota
Bustard Chrysler
All Roads Chrysler
Downtown Pontiac
¾ Ton
$46,358
$41,300
$41,750
n/a
$41,510
$43,007
n/a
½ Ton
$20,033
$24,970
$20,900
$28,814
$23,545
$20,948
$22,680
Tenders were checked for compliance with specifications, and both low bids passed. As well,
all submissions are evaluated based on both price and fuel consumption. This evaluation did
not change the recommendation.
The 2014 budget includes an amount of $45,000 for the ¾ ton truck, which also includes the
purchase of a light duty snow plow and sander unit. The snow plow is expected to cost
$7,000. The purchase cost of the pickup, including the County’s portion of HST, will be
42,027, bringing the total for this unit slightly over budget.
The ½ ton truck is being replaced as a result of the Mitchell fire, and is covered by insurance.
Recommendation:
That the contract for the supply of a ¾ Ton Pickup be awarded to Expressway Motors Ltd. in
the amount of $41,300 plus HST, and that the contract for the supply of a ½ Ton Pickup be
awarded to Larry Hudson GMC in the amount of $20,033 plus HST.
Matthew Ash, Director of Public Works
Reviewed by:
Director:
Finance :
Comments:
89
CAO:
Council
Report
From:
Date:
Subject:
Matt Ash, Public Works
February 6, 2014
Heavy Truck Tenders
Background:
Tenders for two tri-axle chassis cabs were sent to heavy equipment dealers on January 17th,
2014.
Comments:
The following tenders were received, net of HST:
Dealer
Team Truck Centres
Highway Sterling Western Star
Gerry’s Truck Centre
Total Price for 2 units
$254,938
$259,472
$288,114
Tenders were checked, and are in compliance with specifications.
The 2014 budget includes an amount of $265,000 for the replacement of a tandem plow unit.
The budget was intended to replace the tandem with a larger tri-axle unit for better efficiency.
Further, as a result of the fire in Mitchell, an additional unit is being ordered to replace the
tandem truck that was destroyed in the fire. This unit will be covered by insurance, although
it is unknown at this time if the coverage will be 100%.
The cost of each chassis, including the County’s portion of HST, will be $129,712. Plow
equipment will be tendered separately. The purchase price has increased by $6,000 from
2013 due to the drop in the Canadian dollar.
Recommendation:
That the contract for the supply of two tri-axle chassis cabs be awarded to Team Truck
Centres in the amount of $254,938 plus HST.
Matthew Ash, Director of Public Works
Reviewed by:
Director:
Finance :
Comments:
90
CAO:
91
92
Council Report
From:
Date:
Subject:
Kerri Ann O’Rourke, County Clerk
February 6, 2014
Warden Activity Report – January 2014 – Warden Wilhelm
Comments:
Below is a summary of functions attended by Warden Bob Wilhelm in the month of January,
2014:
09-Jan-14
15-Jan-14
16-Jan-14
17-Jan-14
18-Jan-14
23-Jan-14
23-Jan-14
County Council & Human Resources Committee
Perth District Health Unit Regular Meeting
Western Ontario Warden Caucus - Dinner
Western Ontario Warden Caucus - Meeting
Meeting with St. Marys
County Council
Human Resources Committee Meeting
Financial Implications: N/A
This report supports the goal of promoting the accountability and transparency of municipal
government:
Section 2.3 Key Principles: 
Honest and Accountable Operational Performance • Council and Staff will conduct themselves with
openness, integrity and accountability, being responsible to commitments made and responsive to
community concerns.
Recommendation:
That the January, 2014 Warden’s Activity Report dated February 6, 2014 be received for
information.
None
Author
Reviewed by:
Director
Finance
93
CAO

Council Report

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