event plannerls guide

Transcription

E v e n t
Planner’s
G u i d e
I
magine a ship that once embarked on a 47-year odyssey, an odyssey
that began one week after the end of World War II and ended with
the liberation of Kuwait in 1991. An odyssey that carried that ship
into the crosscurrents of nearly every international crisis in the latter
half of the twentieth century. An odyssey shared by 225,000 American
sailors, most of them only a year or two out of high school.
Now imagine holding your event aboard that ship, the USS Midway –
the longest serving U.S. Navy aircraft carrier of the twentieth century.
The USS Midway, now the most visited floating naval ship museum in the
world, offers you the opportunity to create a lifelong memory for your
guests – most of whom have never stepped foot on an aircraft carrier,
much less one of the most famous carriers in U.S. Navy history.
Opened as a museum in mid-2004, Midway already has been
named Event Site of the Year in a national poll of meeting planners
conducted by Event Solutions magazine. A living piece of American
history, coupled with flexibility as an event venue and an unparalleled
location in San Diego, make Midway the best choice for your event.
Welcome aboard!
welcome aboard the
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USS Midway
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B r e at h ta k i n g
location
T
he Midway Museum is located on the “front porch” of San Diego’s
revitalized downtown. The Midway Museum is less than two miles
from the airport and most airline passengers actually see Midway in
San Diego Bay just before landing. Midway is also less than one mile from
San Diego’s expanded Convention Center. Oftentimes, Convention Center
attendees walk over to Midway for a function or to explore on their own.
The museum is also only three blocks from Amtrak’s downtown station and
the city’s downtown trolley station.
Midway is permanently berthed alongside the historic Navy Pier at 910
North Harbor Drive. The vibrant Gaslamp District, North Embarcadero,
San Diego Zoo, Petco ballpark, and Balboa Park are all less than ten
minutes from the carrier. Midway’s flight deck also features an unmatched
360-degree view of San Diego’s sparkling skyline, Coronado Island, and San
Diego Bay’s bridge. No other venue offers such a panoramic setting for a
one-of-a-kind private event.
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uniquely
s a n d i eg o
F
or locals and visitors alike, San Diego is “Navy
Town, USA.” More than 100 years ago, San Diego
was little more than a U.S. Navy outpost. Over the
years, the Navy presence developed to the point that San
Diego became the largest home port to U.S. Navy ships in
the world.
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© Pacific Event Productions
Today, dozens of Navy ships call San Diego home,
including the aircraft carriers USS Ronald Reagan and
USS Nimitz, berthed only about a quarter mile straight off
Midway’s bow.
The Midway Museum is the only way event attendees can
truly experience this unique aspect of San Diego – aboard a
U.S. Navy aircraft carrier.
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There are no traditional ballrooms or convention center concourses aboard the USS Midway.
Unique event space aboard Midway includes:
FLIGHT DECK: Four acres outdoors with a usable primary event space of 50,000 square feet,
surrounded by meticulously restored airplanes and helicopters. Capacity: 3,500 guests.
HANGAR DECK: Comprised of two sections (called “bays”) indoors totaling approximately
25,000 useable square feet. Capacity: 800 for sit-down banquet; 1,500 for a reception.
FANTAIL SPONSON: Covered patio-style deck overlooking the water, perfect for a
continental breakfast, box lunch, happy hour, or dinner. Capacity: 75 guests.
Ava i l a b l e e v e n t
venues
Hangar Deck one
flight deck
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© Culinary Concepts
Midway’s unique character lends itself to event creativity and a variety
of themes that create lifelong memories for attendees.
Themes can include:
•USO-style shows
•Ports of call (The USS Midway sailed in every ocean except
the Antarctic)
•1940s swing/big-band era
•“You’re in the Navy now!”
•Elegant, black tie at sunset
•M*A*S*H décor
• Steel Beach (mimicking the Navy tradition of periodically
holding a massive picnic on the flight deck with BBQs, fun
games, and team-based contests)
Midway’s staff can provide a great deal of historic and contextual
background for these and other themes, relating each to the
amazing history of the USS Midway.
More than 350 parking spaces (paid by event guests) are available
on Navy Pier, immediately adjacent to the ship. Staging areas are
conveniently located nearby for buses. Elevator access from Navy
Pier to the hangar deck and the flight deck is also available.
Event
options
M
idway features an unusual combination of
spectacular outdoor space on the flight deck
and large “indoor” space on the hangar
deck. Evening functions may begin at 6:30 p.m. and
entertainment must end at 10 p.m. on the flight deck
(noise regulations), or by 12 a.m. on the hangar deck.
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San Diego’s enviable weather enables groups to hold
their entire function on the flight deck, taking advantage
of radiant sunsets and the awakening of the city’s night
skyline. As another option, some groups prefer to hold
their reception/cocktail party on the flight deck and
then adjourn to the hangar deck for an indoor dinner
and entertainment.
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Unique
dimensions
Y
our event could be held in a ballroom or it
could be held in the middle of an historic
aircraft carrier that comes alive with
optional activities that create lifelong memories
for your guests. Subject to availability and other
policies, some of the most popular Midway event
enhancements include:
• Midway’s popular storytelling docents (tour
guides) can provide a unique dimension of
Midway history and Midway as a city at sea,
as they host event guests in specific areas in
the ship, e.g., berthing, the bridge, sick bay,
flight deck, admiral’s and captain’s quarters,
and engine room.
• Imagine dazzling your attendees with
fireworks erupting from Midway’s bow.
•Midway offers a riveting guest speaker, Scott
McGaugh, who is the author of two books
on Midway’s remarkable history and is the
museum’s director of marketing.
•A captivating hardcover book, Midway
Memories (a photo collection), can be
purchased at a discount for your guests and
signed by the author. A great way to extend
the impact of your event.
•The museum’s gift shop and flight simulators
also can be made available to your guests.
•We can offer your guests a photo opportunity
inside a real jet aircraft.
of Events
o n M i d way
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•Our marketing staff also has promotional
resources for meeting planners, including an
extensive digitized Midway photo collection.
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The
reservation
P r o c e s s
T
he Midway Museum is San Diego’s most popular event
venue with reservations being requested as far as three years
in advance. As a result, we’ve developed a detailed approach
to working with you on your preferred date(s).
Group sales will hold space from a phone or e-mail inquiry for two
weeks as a “tentative hold.” If a site visit is desired, the hold will be
extended two additional weeks after the site visit unless we receive
a “push request” from a second-option hold. In that event, we give
the first option four working days to commit and secure a hold with
a 50% deposit. In the absence of a push, the client will be asked at
the end of two weeks to secure the hold by receiving a contract from
the museum. A 50% deposit then will be required within two weeks
of issuing the contract. Once the deposit is received, the space hold
is definite.
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O
nce a date has gone “definite” with a contract, a Midway event manager is assigned to the
event and its planner. Broad-based planning begins almost immediately as our event manager
will suggest different options depending upon the type, size, and nature of the event. As a
result of hosting more than 250 events annually, Midway’s event staff has a wealth of expertise and
experience to offer every meeting planner.
At 30 days in advance of the event, the general parameters, logistical considerations, and optional
activities should be finalized. Event diagrams are due three weeks in advance of the event. Every
Midway event planner is entitled to register for and utilize Midway’s online Meeting Matrix™ event
planning guide. Ship event dimensions have been incorporated into the Meeting Matrix™ software
so that planners can plot footprint and event-flow options with precise detail.
At 10 working days prior to the event, the final 50% of the deposit is due. The attendance guarantee is
required 72 hours in advance of the event and post-event billing then reconciles deposits paid, actual
costs, and the balance due.
H o w We W o r k
together
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f o o d & B e v e r a ge
Not many caterers have the expertise and experience to serve a
quality event aboard a World War II-era aircraft carrier. Midway’s
logistical considerations of loading, setup, catering, and breakdown
are very different from conventional meeting sites.
Therefore, the museum has carefully screened and approved 11 San
Diego-based caterers, all with extensive experience and a proven
track record in events of all sizes and types. They provide a complete
range of catering services and culinary options; some are showcased
in this brochure. For a complete list with contact information, visit
www.midway.org or contact the museum’s sales department for a
copy of our policies and procedures. Beverage service is contracted
separately and must go through the museum’s beverage office.
o t h e r S u pp l i e s
& Ve n d o r s
The following equipment and supplies are
available directly from the museum:
In addition, the museum provides a list of specialists available
to event planners in areas that include:
•Variety of tables and chairs (up to 1,000)
•Audiovisual - Lighting - Buses/Charters
•Dance floor
•Linen - Color Guard - Medical Services
•Rolling staging up to 24' by 32'
(24" or 32" high) with skirting and stairs
•Crane & Rigging - Photography - Trash/Water Removal
•Public-address system suitable up to 400
people, based on event setup
•Skydivers - Floral - Staging
•Entertainment - Security - Fireworks
•Helicopter Services - Décor - Rentals (equipment, décor)
Photo above and to the right © Culinary Concepts
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The Midway sales department has additional
information available. Our policies and
procedures kit addresses the details of event
planning and execution.
USS Midway Museum
910 N. Harbor Drive
San Diego, California 92101
www.midway.org
(619) 398-8207 Sales Offices
(619) 544-0173 Sales Fax
ACCOMMODATIONS
Manchester Grand
Hyatt San Diego
619.232.1234
www.manchestergrand
.hyattcatering.com
Advertisement on page 23
San Diego Marriott
Hotel & Marina
619.234.1500
www.marriott.com/sandt
Sheraton San Diego
Hotel & Marina
619.692.2730
www.sheraton.com/
sandiegomarina
AUDIOVISUAL
The ALLSTAR Group
858.689.1441
www.thecorporateevent
production.com
Bollotta Entertainment
619.295.3522
www.bollotta.com
Planning guide
10 Insider Tips for a once-in-a-lifetime event
•Book and secure a date as soon as possible, given Midway’s popularity.
•An early site visit is highly recommended, given Midway’s unique character
and potential for event creativity.
•Event attendance typically is higher than the norm, given the opportunity to
visit an historic aircraft carrier.
•Docents and a Midway storytelling speaker bring the venue to life for
your guests.
•Tailor the flavor of the event to this unique venue. Opt for a tone of
adventure and exploration over a more formal style.
•Given the lead time of some event reservations, please understand aircraft
and exhibit layout is subject to change.
•A helicopter landing with the CEO, other dignitaries, or celebrity look-alikes
can be a major crowd pleaser.
•Similarly, attendees enjoy watching skydivers land on the flight deck.
•Events aboard Midway become lifelong memories for attendees when they
receive a unique party favor: the pictorial Midway Memories book.
•Don’t overlook Midway’s resources in event promotional materials.
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Cakes & desserts
The French Gourmet
800.929.1984
www.thefrenchgourmet.com
CATERING
Behind the Scenes, Inc.
858.638.1400
www.btscenes.com
Behind the Scenes Inc.,
Fantail Café
619.398.8215
www.fantailcafe.com
Carriage Trade Catering
& Event Planning
858.621.5151
www.carriagetrade-catering.com
Continental Catering
619.698.3500
www.continentalcateringsd.com
CATERING (cont’d.)
Crown Point Catering
619.223.1211
www.crownpointcatering.com
ENTERTAINMENT
The Baytown Band
760.481.4812
www.baytownband.com
Culinary Concepts
888.547.1885
www.cateringspecialist.com
Bollotta Entertainment
619.295.3522
www.bollotta.com
Festivities Catering
& Special Events
858.586.2121
www.festivitiescatering.com
Corporate Helicopters
858.505.5650
www.corporatehelicopters.com
The French Gourmet
800.929.1984
www.thefrenchgourmet.com
Manchester Grand
Hyatt San Diego
619.232.1234
www.manchestergrand
.hyattcatering.com
Peartrees Catering, Inc.
619.575.5500
www.peartreescatering.com
Advertisement on back cover
San Diego Marriott
Hotel & Marina
619.234.1500
www.marriott.com/sandt
Sheraton San Diego
Hotel & Marina
619.692.2730
www.sheraton.com/
sandiegomarina
DESTINATION
MANAGEMENT
The Event Team
888.383.6888
www.eventteam.com
PRA Destination Management
619.234.9440
www.pra.com
Entertainment at Large
858.565.8600
www.djmikehogan.com
Jewell Entertainment
619.303.1867
www.jewellentertainment.com
Music As You
Like It Productions
619.223.5732
www.musicasyoulikeit.com
NRG Music and Productions
888.849.6417
www.nrgband.com
Sensation Showband
760.436.4389
www.sensationshowband.com
EVENT DECOR & DESIGN
The ALLSTAR Group
858.689.1441
www.thecorporateevent
production.com
Festivities Catering
& Special Events
858.586.2121
www.festivitiescatering.com
Metro Floral/
Peggi Walker Designs
619.282.2300
www.peggiwalker.com
preferred p r o f e s s i o n a l s
Ne x t s t ep s
We thank the following companies for their ongoing support of the
Midway and for their contribution to this publication. Please contact
the sales department for a complete list of industry partners.
preferred p r o f e s s i o n a l s
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EVENT DECOR & DESIGN
(cont’d.)
Pacific Event Productions
888.458.9908
www.pacificevents.com
EVENT MANAGEMENT
Destination Concepts, Inc.
800.272.3775
www.destinationconcepts.com
EVENT PLANNING
Behind the Scenes, Inc.
858.638.1400
www.btscenes.com
Carriage Trade Catering
& Event Planning
858.621.5151
www.carriagetrade-catering.com
The Event Team
888.383.6888
www.eventteam.com
Manchester Grand
Hyatt San Diego
619.232.1234
www.manchestergrand
.hyattcatering.com
Peartrees Catering, Inc.
619.575.5500
www.peartreescatering.com
Advertisement on back cover
PRA Destination Management
619.234.9440
www.pra.com
EVENT PLANNING (cont’d.)
White Lotus Productions
858.751.0408
www.whitelotuspro.com
PHOTOGRAPHY
Jack Smith Photography
619.216.6050
www.jacksmithphoto.com
FIREWORKS
Fireworks America
800.464.7976
RENTAL EQUIPMENT
Abbey Party Rents
888.552.2239
www.abbeypartyrentals.com
Pyro Spectaculars
800.624.9360
www.pyrospectaculars.com
FLORISTS
Metro Floral/
Peggi Walker Designs
619.282.2300
www.peggiwalker.com
Mission Hills Florist
619.291.3611
www.missionhillsflorist.com
White Lotus Productions
858.751.0408
www.whitelotuspro.com
LIGHTING
Searchlights of San Diego
619.442.9700
www.searchlightsof
sandiego.com
LINENS & CHAIR COVERS
Raphael’s Party Rentals
858.689.7368
www.raphaels.com
Brudvik Inc. Rental Division
760.250.1351
Classic Party Rentals
858.496.9700
www.classicpartyrentals.com
Kleege Industries
800.995.5822
www.kleegeindustries.com
MSI Production Services
858.348.0626
www.msiprod.com
Raphael’s Party Rentals
858.689.7368
www.raphaels.com
Spanky’s Portable Services, Inc.
760.476.0466
www.spankysps.com
WEDDING RESOURCE
Elegala
www.elegala.com
This brochure was printed on 10% recycled paper.
This brochure was produced by Hawthorn Publications–developers of powerful print and online media packages for the catering and event industry.
No portion may be reproduced or distributed without written permission. www.hawthornpublications.com © 2009
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USS Midway Museum
910 N. Harbor Drive
San Diego, California 92101
www.midway.org
619.398.8207
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event plannerls guide

Transcription

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