Meeting No - the Oregon International Port of Coos Bay

Transcription

M E M OR A N D U M
TO:
Interested Parties
FROM:
David Kronsteiner, President
DATE:
May 11, 2012
SUBJECT:
Meeting Notice
The Board of Commissioners of the Oregon International Port of Coos Bay will hold their
Regular Commission Meeting on Thursday, May 17, 2012 at 7:00 p.m. in the Port’s
Commission Chambers, located at 125 Central Avenue, Suite 230 Coos Bay, Oregon 97420.
An Executive Session has been scheduled immediately following the Regular Commission
Meeting on Thursday, May 17, 2012, in the Port’s Commission Chambers, located at 125 Central
Avenue, Suite 230, Coos Bay, Oregon 97420, as authorized under ORS 192.660; (e) to conduct
deliberations with persons designated by the governing body to negotiate real property
transactions; (f) to consider information or records that are exempt by law from public
inspection; (g) to consider preliminary negotiations involving matters of trade or commerce in
which the governing body is in competition with governing bodies in other states or nations; and
(h) to consult with counsel concerning the legal rights and duties of a public body with regard to
current litigation or litigation likely to be filed.
DK: ds
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OREGON INTERNATIONAL PORT OF COOS BAY
Coos Bay, Oregon
REGULAR COMMISSION MEETING
Thursday, May 19, 2012
7:00 p.m.
Port Commission Chambers, 125 Central Ave, Suite 230, Coos Bay OR 97420
T E N T A T I V E A G E N D A
(Subject to Change – Check our Website at www.portofcoosbay.com for Updates)
1.
Call Meeting to Order:
2.
Introduction of Guests:
3.
CONSENT ITEMS:
A.
Minutes: Approval of April 19, 2012 Minutes. ....................................................................... 4
B.
Approval of Invoices through May 7, 2012 Totaling $357,451.68. ...................................... 16
C.
Ratification of Crouch Engineering Change Order. .............................................................. 17
4.
Waterfront Walkway Partnership Presentation by Jennifer Groth....................................................... 23
5.
Annual Dredging Report – US Army Corps of Engineers by Kate Groth. ...................................Verbal
6.
MANAGEMENT REPORTS:
A.
Interim Chief Executive Officer
B.
Chief Commercial Officer
C.
Chief Financial Officer
D.
Marine Facilities Manager
7.
PUBLIC COMMENT:
8.
ACTION ITEMS/REPORTS:
A.
Approval of Stantec Contract and Associated
Task Orders for Bridge Engineering Support
B.
Resolution No. FY 11/12-11 for Debt Service
for the Property Reserve Fund
C.
Approval of Resolution No. FY 11/12 – 12
Coos Waterfront Walkway Partnership
D.
Approval of Resolution No. FY 11/12 – 13 for
Marina Revised Fee Schedule
David Koch ..........................Verbal
Martin Callery………..……Absent
Donna Nichols........................ …42
Kathy Wall... ........................Verbal
David Koch ................................ 57
Donna Nichols............................ 58
Donna Nichols............................ 60
Donna Nichols............................ 66
9.
OTHER:
10.
INFORMATION ITEMS:
A.
Business Center May Newsletter…………………………………… ................................... 72
11.
COMMISSION COMMENTS:
12.
NEXT MEETING DATE –Thursday, June 21, 2012
13.
MEETING ADJOURNED:
14.
ADJOURN TO EXECUTIVE SESSION:
2
3
Coos Bay, Oregon
REGULAR COMMISSION MEETING
Thursday, April 19, 2012
7:00 p.m.
Port Commission Chambers, 125 Central Ave, Suite 230, Coos Bay OR 97420
ATTENDANCE
Commission: David Kronsteiner, President; Caddy McKeown, Vice President; Dan Smith, Secretary
(participated by telephone). Jerry Hampel, Commissioner, and Brady Scott, Treasurer, both had
excused absences.
Staff: David Koch, Interim Chief Executive Officer; Donna Nichols, Chief Financial Officer; Kathy
Wall, Harbormaster; Elise Hamner, Communications & Community Affairs Manager; Mike Stebbins,
Port Counsel; Donna Scholl, Executive Assistant.
Media & Guests:
Marvin Caldera, Rick and Kim Osborne, Ingvar Doessing, Teal Hamner, Ken Messerle, Chris and
Richard Dybevik, Jody McCaffree and JC Williams.
1.
The meeting was called to order at 7:00 p.m. by Commissioner Kronsteiner. Commissioner
Kronsteiner said that Commissioners Scott and Hampel had excused absences and Commissioner
Smith was attending by telephone.
2.
Introduction of Guests:
The guests above introduced themselves.
3.
Recess to Executive Session: 7:03 p.m.
Return from Executive Session: 7:50 p.m.
Commissioner Kronsteiner re-adjourned the regular meeting at 7:55 p.m.
4.
CONSENT ITEMS:
A.
B.
C.
Minutes: Approval of March 26, 2012, Special Meeting Minutes
Approval of invoices through April 10, 2012, totaling $504,528.16
Approval of FY 2012/13 Port Budget Officer and Budget Calendar
Upon a motion by Commissioner McKeown (second by Commissioner Smith), the Board of
Commissioners voted unanimously to approve the minutes of the March 26, 2012, Special Meeting,
invoices through April 10, 2012, totaling $504,528.16 and Port Budget Officer and Budget Calendar
for FY 2012/13. Motion carried.
5. MANAGEMENT REPORTS:
A.
Interim Chief Executive Officer: David Koch
Mr. Koch said the Port had received an economic impact assessment for the proposed Project
Mainstay prepared by BST Associates. He said most of the company’s work is on the West Coast, but
it has experience working with projects throughout the United States. The Port has used BST
Commission Meeting Minutes
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Associates in the past. Most recently, the company worked on the channel modification study and
economic cost-benefit analysis, along with various economic analyses. He said the company
primarily focuses on waterfront maritime development projects, demand forecasts and financial
feasibility studies. Recent projects include:
• Port of Portland West Hayden Island Marine Cargo Forecast (2010)
• Port of Long Beach Dry Bulk Cargo Forecast (2010)
• Longview SR432 Corridor Analysis (2007)
• Port of Kalama Comprehensive Plan (2001, 2006, 2010)
• Washington State Marine Cargo Forecasts (1991, 1995, 1999, 2004, 2009 and 2011)
• Port of Astoria Strategic Business Plan (2010)
• Port of Oakland Revenue Bond Study (2007, 2009)
• Ports 2010 - Oregon Port Study (2010)
Mr. Koch said the company is well-known in the region and respected in the ports industry and state
transportation agencies.
The Port engaged BST Associates with funding through Project Mainstay to look at the economic
impact of the proposed project. Project Mainstay is a proposed modest-sized dry bulk terminal that
would be located on the North Spit of Coos Bay. It would involve the transportation of Powder River
Basin (PRB) coal loaded into unit trains and travel by Class 1 Railroad and then on the Coos Bay rail
line. The coal would be transferred to ocean vessels for export to Pacific Rim countries. Export
volumes are estimated as follows:
– Year 1: 3 million metric tons
Total Construction Costs are estimated at $430 million, allocated as follows:
– Terminal Construction: $250 million
– Coos Bay rail line repairs and upgrades: $180 million
–
Mr. Koch said the repairs and upgrades estimate comes from scenario two in the rail capacity study
presented at the March Commission meeting. Commissioner Kronsteiner asked if the estimate was in
addition to current repairs and the estimated $50 million in deferred maintenance. Mr. Koch said the
number includes the deferred maintenance that the Port is not going to be able to address with
existing state and federal rehabilitation funding.
Mr. Koch said the models look at three primary types of economic impacts. The first are direct
impacts associated with the on-site project location, which may include vessel activity, cargo
operations and railroad operations directly involved with the movement of the cargo. Indirect impacts
are the successive rounds of goods and services that are purchased by the firms and companies that
are involved in the projects. Induced impacts are the successive purchases of goods and services
within the community by employees associated with the projects.
Mr. Koch said the models start with the terminal/rail operations that generate business revenue. That
business revenue is diverted to payroll, which supports direct jobs and spending in the community
that lead to induced jobs. Business revenue also goes to local purchases by the firms leading to the
indirect jobs for those producers and suppliers of the goods and services. This all goes into taxes.
There also are retained earnings, dividends and investments by the firms that are directly involved.
These may include infrastructure investments or other investments in their businesses.
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Mr. Koch said there are initial impacts from construction jobs that people sometimes refer to as shortterm or temporary jobs. However, he said, those construction jobs are permanent within the
Construction Industry, which depends on a regular flow of work to retain employees and maintain
equipment. He said these are not companies that spring up overnight when a project comes around
and then close shop when that project is done. They stay in business by having a steady flow of
projects like this and build up a workforce. Jobs are only temporary with respect to the project so the
economic impacts are accounted for from those construction industry jobs during the temporary
period of construction for this project. The average compensation assumed in the study is $54,000
including benefits. Mr. Koch said construction jobs and income in Coos County associated with this
project is calculated as follows:
•
•
Total Coos County Jobs would be 1,433:
– Direct: 895
– Induced: 236
– Indirect: 302
Coos County Personal Income:
– Direct: $48,300,000
– Total: $80,600,000
Mr. Koch said the analysis expanded to look at impacts within the State of Oregon and within the
United States, with the assumption there will be employment beyond the local area due to purchases
of materials, equipment and supplies coming from the employees and the firms outside the area. That
would generate the following:
Total Jobs
Total Personal Income
Coos County
1,433
$80,600,000
Oregon
2,588
$140,500,000
United States
8,007
$466,900,000
Mr. Koch said the United States numbers include the Oregon numbers and the Oregon numbers
include the Coos County numbers.
Mr. Koch said the annual terminal operations include three job categories that are direct jobs
associated with the project as follows:
•
•
Direct jobs:
– Maritime operations: pilotage, tugboat assist, steamship agents and similar jobs
– Terminal operations: stevedores, Longshore workers, janitorial, security and similar
jobs
– Coos Bay Rail Link operations: trainmasters, train crew, inspectors, laborers and
similar jobs
Average Compensation of $110,000, including benefits
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Mr. Koch said the study did not go beyond the Coos Bay Rail Link for direct jobs to consider
employment, for example, by the Union Pacific in Eugene or elsewhere along the Class 1 rail line.
The study also did not look at the Coos Bay Rail Link direct jobs outside of Coos County. However,
jobs will be expected in the Eugene side of this operation as train crews are based there permanently
to handle a steady flow of rail traffic. He said these numbers don’t fully reflect the economic impact
for the Coos Bay Rail Link or the Coos County associated jobs for this study. An average
compensation for Coos County for these jobs is $110,000 including benefits.
Coos County direct jobs were looked at phasing in the operations as depicted below:
Year 1:
3M Tons
Year 2:
6M Tons
Year 5:
10M Tons
Maritime
Terminal
Railroad
Total Direct
Jobs
8
51
22
82
17
70
37
124
28
87
50
165
Mr. Koch said these numbers reflect a more than the “handful of jobs” that economist Mark
McMullen alluded to in his interview with Oregon Public Broadcasting earlier this week.
The chart below looks at Coos County total jobs as the project is phased in, making this a fairly
significant project from an employment standpoint particularly when considering the average wage
these jobs provide.
Year 1:
3M Tons
Year 2:
6M Tons
Year 5:
10M Tons
Direct
Induced
Indirect
Coos County
Total Jobs
82
28
29
139
124
44
46
214
165
59
61
285
Personal
Income
Business
Revenue
Total
Jobs
Year 1:
3M Tons
Year 2:
6M Tons
Year 5:
10M Tons
Total Coos
County Impact
139
$11,400,000 $35,700,000
$47,100,000
214
$17,900,000 $70,800,000
$88,700,000
285
$24,200,000 $116,900,000 $141,100,000
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Mr. Koch said the following chart depicts the total number of annual jobs beyond Coos County. The
Oregon number captures the assumed additional jobs for Coos Bay Rail Link in Eugene as well as the
Union Pacific and related employment for the project. The United States number includes the Oregon
jobs as well.
Coos County
Oregon
United States
139
258
341
214
408
541
285
544
723
Year 1:
3M Tons
Year 2:
6M Tons
Year 5:
10M Tons
Mr. Koch said the following chart depicts the total annual personal income spread among three
locations. These are just payroll numbers.
Coos County
Oregon
United States
Year 1:
3M Tons
$11,400,000
$16,400,000
$21,900,000
Year 2:
6M Tons
$17,900,000
$26,200,000
$34,900,000
Year 5:
10M Tons
$24,200,000
$35,600,000
$47,600,000
B.
Chief Commercial Officer: Martin Callery was absent from the meeting.
C.
Chief Financial Officer: Donna Nichols
Ms. Nichols said she had nothing to add to her written report.
D.
Marine Facilities Manager: Kathy Wall
Ms. Wall said staff was fast approaching the busy season in Charleston. The seasonal RV Park
employee has been hired with Lisa Robertson starting training this weekend preparing the RV Park
for the season kickoff at the end of May. Ms. Wall said she was working with Cardinal Services for
seasonal employees on the maintenance crew. The Marina administrative staff has been working on
slip assignments. Ms. Wall said there were several annual moorage holders that did not renew their
agreements. Staff is sorting through the waiting list trying to match vessel length, beam and draft
with the available slips. Several customers have been placed off the waiting list. Staff has left phone
messages with several others and expects the process will take another couple of months. Due to the
extent of the waiting list, not all customers will be accommodated for the few slips that have opened.
Commissioner McKeown asked if these were primarily local people or coming from out of town to
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moor vessels in Charleston. Ms. Wall said the people looking for annual moorages are more local. A
lot of the transient moorages are monthly.
Ms. Wall said maintenance staff has been working on dock repairs. They repaired two fingers on B
Dock. The boarding floats project has been completed at the Betty Kay moorage location. Staff has
rebuilt float sections that had been stored in the shipyard. The new platform is wider so it will be a
good upgrade for customers boarding the charters.
The repairs to G Dock have been completed and staff will move on to replacing brackets on H Dock.
Marina staff is beginning to see additional ice sales with the start of shrimp season this week. There
are indications there will be a nice salmon season as well. Ms. Nichols reported that Randy Stovall
resigned his position on the maintenance staff. The remaining staff has come together this last week
to increase their knowledge on operations of the ice making equipment and the delivery systems.
They have also established a rotating schedule that will help with after-hours ice delivery. Ms. Wall
wanted to acknowledge and commend the maintenance staff’s team approach and quality customer
service for the fishing fleet in the upcoming season.
Ms. Wall said ice house upgrade associated with the SDAO safety grant has been completed. She
said she worked with the local emergency planning committee and Coos Bay Fire Chief Stan Gibson
to submit a grant application to the State Fire Marshall to bring anhydrous ammonia safety training to
Coos Bay. There are about eight businesses between Hauser and Myrtle Point that operate with
ammonia, so she felt it would benefit to the entire community to bring the training here instead of
trying to get people up to Portland for training.
Ms. Wall said the Boat Basin Drive project continues on schedule and expects the bid opening in
mid-May with construction this summer.
She said the Charleston Avenue property was prepared for a Burn to Learn with the Charleston Fire
Department and the date has been changed from April 21 to April 28. Staff will be monitoring the
burn with the fire department.
Ms. Wall said Mr. Simons was recently elected to the board of directors of the Charleston Merchants
Association. Upcoming events in Charleston include the “Ahh Shucks” Oyster Feed sponsored by the
Charleston Community Enhancement Corporation on Saturday, April 28, at the OIMB dining hall.
The Blessing of the Fleet will be held on Memorial Day. Port staff has delivered the granite plaques
for the memorial for engraving and is working with the committee on promotional and printed
materials for the event.
Ms. Wall said Ms. Hamner has submitted a pre-application for funding through the Resource
Assistant for Rural Environments or RARE program. RARE is an AmeriCorps program administered
through the University of Oregon’s community service center with many funding partners. If
successful, the RARE participant will provide community services in Charleston such as assisting
with the update to the Charleston Master Plan, pursuit of grant funding in the MARAD small
shipyard program and other funding opportunities, as well as support for promotion of community
events.
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Based on the pre-application, the program administrators have requested a site visit in Charleston and
that should be scheduled soon.
Ms. Wall said Port staff met with U.S. Army Corps of Engineers representatives today for an update
on dredging on the federal channel. Dredges removed more than 800,000 cubic yards of material in
the last dredging cycle. Both the Yaquina and the Essayons are scheduled to be in the bay between
June and October of this year. The Port is hosting meetings of the Coos Bay Maritime Council to
discuss upcoming dredging needs for the terminal operators so they are covered for maintenance
dredging under the Port’s unified permit. The kickoff meeting will be held in late May. Ms. Wall said
she would be reviewing permit modification needs with regulatory agencies next week with a followup meeting scheduled for late May. She said one topic of discussion is the high cost to mobilize
dredging equipment into the bay and a need for planning to be prepared for the next in-water work
window.
Ms. Wall said she recently attended the joint Pacific Coast Congress of Harbormasters and
Association of Pacific Ports meeting in Nanaimo, British Columbia, Canada. She said it was the first
time the two associations came together to jointly host the meeting, which was good for her because
the agenda covered many port and marina matters. She said the fall conference of the PCC is
scheduled for October at Salmon Harbor, so the Port will be doing what it can to help with the
planning that event since it will be so close to Coos Bay. Ms. Wall said she would be attending the
AAPA harbors, navigation and environment seminar in early May. She said she appreciated the
learning opportunities that these conferences provide.
Commissioner McKeown asked about the grant application for the AmeriCorps program and would
Americorps members be brought to Coos Bay to do work. Ms. Wall said an AmeriCorps participant
is scheduled to be on the ground in Charleston working with the community on Port and Marinarelated issues. Commissioner McKeown asked how long the position would last. Mr. Koch responded
it would be full time for one year. Ms. Wall said the Port would have an opportunity to apply for
additional time. Commissioner McKeown thought the person could work for two years. Mr. Koch
said the Port of Cascade Locks has been very successful with this program and has had AmeriCorps
volunteers for the past eight years. He said he talked with that port’s director about the types of
projects the RARE person had been involved with and it seemed like a natural opportunity for the
Port of Coos Bay and Charleston Marina. Commissioner McKeown said in a prior life she had run a
program with up to 30 AmeriCorps members a year that she trained and she had great respect for
people who are willing to do that service and take a year or two at a very low wage to do some really
great work. She was happy to see the Port engaging in this program. Ms. Wall said she hoped to
come back to the next Commission meeting with information about the program.
6.
PUBLIC COMMENT:
Jody McCaffree from North Bend said at the last meeting there was discussion about a wind turbine
project that the Port was working on. She said she thought it was said there was a possibility that the
U.S. Department of Energy was looking at one of the sites to invest in for a feasibility study. She said
she would like to volunteer to help with anything and for the public to participate in helping to
encourage the Department of Energy to select Coos Bay.
7.
ACTION ITEMS/REPORTS:
A.
Adoption of Emergency Ordinance No. 145
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Ms. Hamner said staff was proposing to have the Commission adopt Ordinance 145. She said this
winter representatives of the city of Coos Bay, Coos Bay School District, Port of Coos Bay, Oregon
Department of Fish & Wildlife and U.S. Department of Agriculture met this winter to come up with a
plan to control nutria in the Millicoma Marsh interpretive area and surrounding Port and city
property. She described the trail around the marsh starting on the school district property and then
heading out toward the Port property. There are marshes on both sides of the trail. There has been a
lot of damage to the native vegetation and it has been determined it is nutria causing the damage.
Ms. Hamner said nutria are large rodents that look like beavers. They were brought here in the 1880s.
People actually grew them on farms and made coats out of their pelts. They were introduced into this
state in the 1930s and by the 1940s the market evaporated and people released their nutria into the
wild. They thrive because they have no natural predators here. They have started moving into the
entire Coos Bay Estuary and have caused problems over the years at the North Spit. She said they are
now on Port property, school district property and the city’s wastewater property near the marsh. The
nutria are chewing up the electrical components on their equipment and chewing holes in the dikes.
Ms. Hamner said they dig burrows into the dikes, which causes erosion and threatens the water
quality, in addition to destroying native plants. The nutria have chased beavers out of the area, along
with some of the other native animals. Ms. Hamner said there is a plan to partner with these entities
to remove some of them. With the Commission’s permission, a program will attempt to control the
nutria, but it likely will be impossible to get rid of them. The U.S. Department of Agriculture has a
trapper who works around Coos County to help remove invasive animals. Under the proposal, the
trapper will work with the group to start an initial night hunt. They will use a 22-caliber rifle that is
outfitted with night vision gear and sound suppression equipment, so people won’t hear gun shots.
The goal will be to reduce the population. Long term, there will need to be live trapping but the goal
would be to do a temporary project to at least get rid of some nutria.
Ms. Hamner said there have been meetings with the property neighbors. There is also a neighborhood
group in Eastside that will be notified. Jamie Fereday with the stewardship program helped to create a
poster to inform people about nutria, the problems they cause and the control program. It will be
displayed around the marsh to educate people. She said that nutria look cute but since they don’t have
many natural predators, they are unafraid of people and pets. They can bite and/or attack when
approached closely. Some neighbors and visitors have complained that the nutria have gone after
their dogs. They carry parasites like any other animal, but when there’s overpopulation it creates
more problems. Ms. Hamner said initially the proposal is to do a limited hunt over a three-week
period, get the numbers down and then live trap as they become a problem. She said the Port has an
ordinance that prohibits people from discharging firearms on Port property. She said Port staff is
proposing a change to the ordinance to allow the USDA to work on getting rid of the nutria. The
motion is to approve adoption of ordinance No. 145 to allow for the use of firearms for the control of
predators or invasive species. The ordinance was made broad because there are other invasive species
that the Port occasionally deals with and staff didn’t want to always need to come back to the
Commission when a situation like this arises. Commissioner McKeown said she has a friend that
lives in Eastside who walks the dike every day and she has been attacked by nutria and chased in the
daylight. She said nutria are very aggressive and she felt there was a problem. She was glad the
problem was being addressed. Commissioner Kronsteiner asked if staff had narrowly defined who
gets to use firearms on Port property. Mr. Koch said it would require a permit that the CEO would
issue and it would be limited to only invasive species or predator control as necessary.
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Commissioners voted unanimously to approve adoption of emergency Ordinance No. 145 to
allow for the discharge of firearms on Port property for the limited purpose of controlling
predator or invasive species. Motion carried.
B.
Amendment of Land and Rail Capacity Exclusive Negotiating Agreements for Project
Mainstay
Mr. Koch said this action item was for amendment to the Exclusive Negotiating Agreement (ENA)
for Project Mainstay and that staff was seeking Commission approval of the amendment to the ENA
and authorization for the Interim Chief Executive Officer to execute the amendment.
At its August 2011 meeting, the Port Commission adopted Resolution No. FY 11/12-2, which
authorized the CEO to enter into agreements for negotiating exclusive right for purchase or lease of
revenue producing Port property for a period not to exceed six months without prior Commission
approval. In October 2011, CEO Jeff Bishop executed an ENA for the purpose of negotiating the sale
or lease of Port property related to the development of a bulk terminal facility that has been
designated as Project Mainstay. The six-month term of the ENA expires this month. During the initial
six-month term, the Project Mainstay partners have engaged in a due diligence investigation to
determine whether the development of a bulk terminal facility on Port property and the transportation
of bulk commodities by rail to the terminal would be feasible. Project Mainstay partners have
requested additional time to allow for the completion of the feasibility study and an ultimate
determination regarding whether to proceed with the project. Under the terms of the original ENA
documents, the Port received $150,000 for bulk terminal development exclusivity. A subsequent
ENA related to rail access was also executed, requiring the Project Mainstay partners to underwrite
the costs of the recently completed rail capacity study in the amount of $190,000. Under the proposed
terms of the amendment, the ENA will extend until December 31, 2012, for which the Port will
receive $300,000. A portion of the payments are refundable under certain conditions if the Port and
the Mainstay partners do not execute subsequent agreements related to the development of the
project. Certain portions of the Amendment are subject to a Confidentiality/Non-Disclosure
Agreement, therefore the Commission was given a full briefing on the terms of the amendment this
evening in executive session prior to taking action. Mr. Koch said the motion was to approve the first
amendment to the exclusive negotiating agreements and authorization for the interim chief executive
officer to execute the amendment.
Upon a motion by Commissioner Smith (second by Commissioner McKeown), the Board of
Commissioners voted unanimously to approve amendment to the Exclusive Negotiating
Agreements for Project Mainstay and authorization for the Interim Chief Executive Officer to
execute the amendment. Motion carried.
C.
Basin Tackle Lease Assignment
Ms. Nichols introduced Megan Richardson as the Port’s newest employee. She said the Port took
advantage of the Southwestern Oregon Community College intern program to have an accounting
graduate earn her last 30 credits working with the finance department at no cost to the Port. At the
end of the internship, the Port asked her to join staff. The Commissioners welcomed Ms. Richardson.
Ms. Nichols said staff was seeking Commission approval of assignment of lease from Dan and
Donna Morris to Robert and Catherine Gensorek. Dan and Donna Morris have successfully operated
the Basin Tackle Shop in the Charleston facilities since January 2004. They recently sold their
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business to Robert and Catherine Gensorek as sole proprietors and wish to assign the existing lease to
them effective April 2012. A new five-year term lease was completed with the Morrises in June
2011, including five one-year successive term options. This is a triple-net lease at the monthly rate of
$1,518.30 and annual CPI adjustments. Mr. and Mrs. Gensorek are from Ozona, Texas, and are very
excited to be in this area and own a tackle shop. The shop will remain predominately a recreational
and commercial fishing supply retail store. The Gensoreks have met many of the surrounding
merchants and are integrating themselves into the community. Donna Morris is staying on through
the transition period. An assignment of lease from Dan and Donna Morris is required to complete the
transaction. Ms. Nichols said the motion was to approve an assignment of lease from Dan and Donna
Morris, dba Basin Tackle Company to Robert and Catherine Gensorek, dba Basin Tackle Shop.
Commissioner McKeown asked staff to please welcome the Gensoreks to Charleston on behalf of the
Commission. Ms. Wall said she had a meeting scheduled with them next week and would be happy to
extend the welcome.
Commissioners voted unanimously to approve the Assignment of Lease from Dan and Donna
Morris, dba Basin Tackle Company to Robert and Catherine Gensorek, dba Basin Tackle
Shop. Motion carried.
D.
Amendment No. 1 for HDR Task Order #15
Ms. Nichols said staff had a change order request for HDR Engineering Inc., Task Order No. 15 and
the action requested of the Commission was approval of Amendment #1 for Task Order No. 15. HDR
Engineering was selected in May 2009, following the request for qualifications process as the Port of
Coos Bay’s engineer to provide professional engineering services for the planning, design,
development, project analysis and project management of the Coos Bay Rail Line rehabilitation
project. The primary tasks associated with this task order included the track work scope of work to
prepare detail and plans for the CBR track rehabilitation, along with one site visit and one hy-rail
vehicle trip, including various meetings and telephone conference calls. This task was based on a
previously prepared track work inventory. Since that time, there have been changes to the prepared
track work inventory and revisions to the scopes of work and quantities, because of emergency tunnel
and track work performed by LRL Construction and Rail Works Track Systems after the original task
order was approved. Additional work included a second hy-rail trip due to emergency repairs and
budgeted assistance with changes to the original scope of work. Port staff also requested support
related to the ballast bid and geometry results. The original amount of this Task Order was $34,758.
The Amendment requests an increase of $20,800 for a revised total amount not to exceed $55,558.
Both Dan Lovelady and Duke Rodley from CBR have worked closely with HDR to minimize the
additional costs.
With the Port’s Public Contracting Rules, this amendment takes the Port over the $250,000 per fiscal
year budgeted projects limit with HDR. Any additional projects in the current fiscal year will require
Commission approval. Ms. Nichols said staff was seeking a motion to approve Amendment #1 for
HDR Engineering Inc. Task Order No. 15 – Track Rehabilitation Bid Documents in the amount of
$20,800 for a revised total not to exceed $55,558.
Commissioner McKeown asked if the emergency repairs were due to the storm. Mr. Koch said it was
the Tunnel 15 emergency repair contract that the Commissioners had approved a couple of months
ago. Commissioner Smith asked if the work had already been completed. Mr. Koch said Task Order
No. 15 was to assist Port staff in preparing the bid documents for the major rehabilitation work that
4/21/11
Page 10
13
was previously approved by the Commission for going out to bid. He said the bid hasn’t been
completed, but the solicitation package is nearly completed with HDR. Not all of the work has been
completed. Commissioner Smith asked where the funding was coming from. Mr. Koch said the
funding is from the Tiger grant funding.
Commissioners voted unanimously to approve Amendment #1 for HDR Engineering Inc. Task
Order No. 15 – Track Rehabilitation bid documents in the amount of $20,800 for a revised total
not to exceed $55,558. Motion carried.
E.
Ratification of HDR Task Orders #16, #17, & #18
Ms. Nichols said staff was seeking Commission approval of HDR Engineering, Inc. Task Orders 1618 associated with previously approved Oregon Department of Transportation rail projects. Related
to the previous action item, HDR Engineering task orders 16-18 take the Port over the $250,000 limit
per fiscal year budgeted projects for this engineer. Any additional task orders this fiscal year require
Commission approval. Task Order #16 is for HDR to prepare contract documents and bidding
support for the Umpqua Grade Crossing per ODOT’s Crossing Order No. 50871 in an amount not to
exceed $36,700. This is the at-grade rail crossing improvement at Highway 38 and Winchester
Avenue in Reedsport. This project was approved by the Commission at its September 14, 2010,
meeting. No work has begun on this project.
Ms. Nichols said Task Order #17 is for HDR to prepare contract documents and bidding support of
the grade crossing signal updates at seven grade crossings. This project is in support of ODOT
Project No. RR1675 for an amount not to exceed $53,910. Components of this project have been
completed and the actual project has not yet been contracted. She said Mr. Lovelady was able to get
some of the signal equipment at a good price so it is being credited against the ODOT project. This
project received Commission approval at the August 2010, Commission meeting.
Ms. Nichols said Task Order #18 is for HDR to prepare contract documents and bidding support for
the Green Hill grade crossing per ODOT Crossing Order No. 50875/28147 in the amount of $35,146.
The ODOT agreement was completed in December 2011 and no work has begun. This project
received Commission approval at the December 2011 Special Commission Meeting.
Although the actual ODOT projects associated with these three additional task orders were approved
by the Commission, the HDR task orders were not. With the Port’s Public Contracting Rules, task
orders 16-18 take the Port over the $250,000 limit per fiscal year budgeted projects with HDR. All
additional projects in the current fiscal year will require Commission approval. Ms. Nichols said the
action requested was a motion to approve HDR Engineering task orders 16-18 for engineering
services associated with previously approved ODOT rail projects.
Mr. Koch said these projects were being funded by the ODOT money being provided for these
crossing projects. He said it was hard to say how much more work the Port would have HDR do
during this fiscal year. He said Stantec is the new engineering firm that has been engaged for bridge
engineering support. Ms. Nichols said staff didn’t anticipate any further task orders from HDR.
Commissioner McKeown clarified that this was not ConnectOregon money but was ODOT money.
Mr. Koch said it was separate ODOT money that Mr. Lovelady was able to acquire.
4/21/11
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Commissioners voted unanimously to approve HDR Engineering, Inc. Task Orders #16, #17 &
#18 for engineering services associated with previously approved ODOT rail projects. Motion
carried.
8.
OTHER:
9.
INFORMATION ITEMS:
A.
B.
April Business Center Newsletter
Overview of Marine Cargo Diversification and Coos Bay Harbor Deep-Draft
Navigation System Modification Consultant Reports and Related Information 2002-12
10.
COMMISSION COMMENTS:
Commissioner Smith commented on the overview of marine cargo diversification and deep draft
navigation system information that was included in the Commission packet. He said it was a concise
and constructive document that he appreciated. Mr. Koch said he would pass the compliment on to
Mr. Callery who put the document together. Commissioner McKeown commented for those who
were interested the document is available on the Port’s web site and was a nice distinct summary of
what is going on in the Port.
11.
NEXT MEETING DATE: May 17, 2012
12.
MEETING ADJOURNED AT: 8:40 p.m.
By: ___________________________
4/21/11
Page 12
By: _____________________________
Daniel Smith, Secretary
15
MEMORANDUM
TO:
Donna Scholl, Executive Assistant
FROM:
Donna Nichols, Chief Financial Officer
DATE:
May 7, 2012
SUBJECT:
Invoices Paid for Commission Approval through May 7, 2012
April 11, 2012
April 18, 2012
May 1, 2012
May 1, 2012
May 3, 2012
May 4, 2012
Total Invoices Paid for Approval
$
999.00
140,916.95
815.89
212,121.32
1631.37
957.15
$ 357,451.68
16
ACTION/DECISION REQUEST
DATE:
May 10, 2012
PROJECT TITLE:
Ratification of Crouch Engineering, PC Change Order #1
ACTION REQUESTED:
Ratification of Crouch Engineering, PC Change Order #1
in the amount of $21,000 for project oversight on selected
critical bridge work on seven bridges between Danebo and
Cordes
BACKGROUND:
Resolution No. FY10/11 – 4 dated April 21, 2011 authorized emergency repairs to the Coos Bay Rail
Line and included the ratification of the solicitation of quotes and/or proposals for the repair projects by
Port staff.
Quotes were received and Crouch Engineering, PC was awarded a Personal Services contract on April 28,
2011 in the amount of $46,000 to provide an overview of bridge inspection on selected bridges between
Danebo, West Eugene and Cordes. Seven bridges were identified for specific critical repairs.
The Port and CBR wanted construction observation and requested a change order for Crouch
Engineering, PC. The change order in the amount of $21,000 includes three site visits – two during the
repairs and the third visit will occur after all repairs have been completed. Crouch will review all of the
contractor’s work to ensure they are conforming to the requirements of the specifications and project
documents. The Change Order was signed by David Koch on October 21, 2012.
Osmose Railroad Services Inc. was awarded the bridge repair contract December 16, 2011 with a
completion date of June 14, 2012. Notice to Proceed was given on February 15, 2012. Osmose has had a
delay in receiving some materials and work is scheduled to proceed this month. Crouch Engineering is
now ready to proceed with the work inspections.
In order for the Port to implement the change order, there is a requirement that approval be obtained from
the Port Commission acting as the Local Contract Review Board (LCRB). Section 5.2.3 states that
“personal service contracts shall not be amended to exceed 25% of the original contract price without
prior approval of the LCRB.” Since the original contract amount was $46,000 and this change order is
for $21,000, which exceeds the 25% limit of the Interim Chief Executive Officer’s authority, ratification
is required for Commission approval.
RECOMMENDATION:
Commission ratification of Crouch Engineering, PC change order #1 in the amount of $21,000 for project
oversight on the selected critical bridge work on seven bridges between Danebo and Cordes.
MOTION:
Ratification of Crouch Engineering, PC change order #1 in the amount of $21,000 for critical repairs for
project oversight on the selected critical bridge work on seven bridges between Danebo and Cordes.
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18
19
20
21
22
Coos Waterfront
Park and Walkway
Draft Concept Plan
January 2012
Coos Bay/North Bend, Oregon
23
The Big Idea
The Coos Waterfront Park and Walkway will create a sense
of place on the bayfront in downtown Coos Bay and North Bend,
Oregon, by providing recreational opportunities, improved access to the water and the opportunity to observe a working waterfront. The park and walkway concept will improve the quality of life for our community, promote a healthy lifestyle, contribute to a sustainable economy and attract outside visitors to
this beautiful place.
Purpose of the Plan
A concept plan has been developed for the Coos Waterfront
Park and Walkway to document the results of landowner and
public meetings, along with research and progress to date. The
plan further outlines next steps toward implementation of the
Park and Walkway concept.
The finalized plan will be used to move forward with fundraising and technical plans for the park and walkway according
to the priorities agreed upon in this document. In addition,
this document will be used to communicate the park and walkway concept to a broader community audience.
A mix of marine
industrial and
recreational
activities are
important to the
vitality of our
waterfront.
Photos
courtesy
of Port of
Coos Bay
and Nancy
Noble
Post
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24
History of the Coos Bay Waterfront
Almost all of the low, flat shoreland along the proposed walkway was artificially created by placement
of fill over the original tideflats and marshes.
Before filling began in the late 1800s, at high tide
the bay lapped at the foot of the adjacent bluffs
and hills. The lower land (such as that now occupied
by downtown Coos Bay) was brackish marsh. Tidal
flats supported shellfish, including native oysters,
and the marshes would have teemed with ducks and
fish.
Coos Indian villages were established nearby, with
known village sites along the shoreline near Highway
101 and included a large settlement toward the north
end near the McCullough Bridge.
Shoreline transformation began almost immediately with Euro-American settlement in the 1860s.
Asa Simpson‟s sawmill, established in 1858 in North
Bend, triggered construction of wharves and docks
so that milled lumber could be carried across the
tideflats to the deeper water required by oceangoing vessels. The Pershbaker Mill was then built in
Marshfield in 1867, followed by the
Porter sawmill in the 1880s, near what
is now The Mill Casino-Hotel.
Before lands were filled along the water in Coos Bay and
North Bend, boardwalks and piers were abundant.
The North Bend shoreline was lined
by wharves on piling well into the twentieth century. In Marshfield, however,
commercial and retail businesses were
built on pilings next to the wharf. Over
time, the entire area filled in to create
what is today modern Front Street.
A roadway on piling connected
Marshfield and North Bend; this area
was eventually filled to support modern-day Highway 101. Today, the origiPhotos courtesy of Coos Historical & Maritime Museum
nal silt, sand and mud, and evidence of
the clams, oysters, and other bay life that once lived there, is buried 15 feet and more beneath the artificial land surface.
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Early Waterfront Improvement Efforts
During the 1990s, the city of
Coos Bay took the first steps toward waterfront revitalization by
completing a boardwalk along the
bay. It includes a shelter, interpretive signage and retired tugboats.
This project was funded through a
state Land Conservation and Development Commission grant, local donations, and municipal bonds, and
was shepherded by a local group
called the Bay Area Development
Association.
In the early 2000s, a represenPhoto & graphic courtesy of the Flags & Flowers committee
tative from The Mill-Casino and a
local architect developed a plan and
proposal to beautify the waterfront called “Flags & Flowers”.
The idea was to make the major corridors in Coos Bay and
North Bend more aesthetically pleasing with a cohesive theme,
including hanging baskets, planters, benches and decorative
flags. While a walkway and park-like setting for the waterfront was part of the design for this project, access was not a
primary goal. Partners included representatives from both
cities, the Coquille Economic Development Corporation
(CEDCO), The World Newspaper, the Bay Area Chamber of
The Bay Area Development Association was
Commerce, the South Coast Development Council (SCDC) and
responsible for the Coos Bay Boardwalk, completed during the 1990s. The Flags & Flowers
other businesses. This committee has been disbanded in favor
Group developed a marketing campaign in the
of the current concept plan.
2000s to beautify major corridors.
In February 2008, representatives from CEDCO and the Oregon International Port of Coos Bay decided to revisit the idea of improving the look of the waterfront,
but focused more on pedestrian access to the water. Our region‟s congressional representative, Peter
DeFazio, also expressed interest in the concept. A group was formed to research the idea of a walkway, which eventually became the Coos Waterfront Walkway Partnership. A 5-year memorandum of understanding (MOU) was developed and approved by the following partners: City of Coos Bay, City of
North Bend, Coquille Tribe, Coquille Economic Development Corporation, Southwest Oregon Regional
Airport District, Coos County, Oregon International Port of Coos Bay, Coos County Historical Society,
and the South Coast Economic Development Council.
At that time, the city of North Bend was working on a two-block concrete boardwalk along the waterfront between California and Washington Avenues. It was completed in 2010.
4
26
In 2009, the Partnership received a grant for up to
two years of technical assistance from the Rivers,
Trails and Conservation Assistance Program, a National
Park Service grant. The Partnership has utilized technical assistance to gather landowner and general public
input on the Coos Waterfront Park and Walkway concept, and to develop a Concept Plan for the project.
Landowner Meetings
In October 2010, the group held three landowner
meetings to present the Coos Waterfront Park and
Walkway concept and gather feedback. Landowners
were invited via mail according to ownership adjacent
to the proposed route. Approximately 10 people atPhoto courtesy of Dan Miller
tended. A representative from Jones Stevedoring indiLandowner meetings and public meetings were held to
cated the walkway should preserve access to Harbor
gather input.
Avenue in North Bend. In addition, others in attendance
were concerned about ensuring safety along the waterfront, particularly at dusk. Landowners want to
make sure careful decisions are made regarding shelters and bathroom facilities, for reasons of public
safety.
Public Meetings
The group held three well-publicized meetings in March 2011 to gather feedback from the general
public. The first was held at Southwestern Oregon Community College over the lunch hour, and two
evening meetings followed at Blossom Gulch Elementary in Coos
Bay and at North Bend City Council Chambers. The meetings were
structured in an open house format, providing a map of the proposed route, photographs of the existing waterfront and examples from other communities, and a variety of opportunities for
feedback. More than 200 people attended these meetings.
At these three events, attendees were asked to write on sticky
notes, indicating what they would like to see as part of the park
and walkway, expressing their concerns, etc. In tallying the most
frequent comments, people were most interested in seeing vendors or gift shops, restaurants or food stands, and public art.
Participants were most concerned about safety. A full list of
comments is available as an appendix to this plan.
The Port of Coos Bay created the poster
below to generate interest in our March
2011 public meetings.
5
In addition, 175 people responded to an on-line survey about the
Coos Waterfront Park and Walkway idea. Most respondents indicated they would use the walkway to walk or hike, as a way to get
more exercise. Almost 40% of those surveyed would prefer to
prohibit skateboarding along the route. 85% said they were
“excited” or “very excited” about the idea of a walkway. Full survey results are included as an appendix to this plan.
27
Vision, Goals and Objectives
Vision Statement
The Coos Waterfront Park and Walkway will strengthen our
sense of community by fostering active appreciation, pride and
respect for the region‟s natural resources, cultural heritage
and industrial waterfront. The walkway and park concept will
attract people to the water, will continue to revitalize the local economy and will cultivate a sense of place and community
that is genuine and unique.
Destinations along the waterfront will be connected by a
linear park and walkway, providing improved access to the water, an appreciation for industrial waterfront uses, and abundant opportunities for non-motorized recreation.
Guiding Principles of the
Coos Waterfront Park and Walkway
Residents use the Coos Bay Boardwalk to enjoy a
day on the water. The Partnership is working to
connect hubs of activity along the bayfront.
The following principles represent common ground for the future direction of the Coos Waterfront
Park and Walkway. They are intended to ensure the waterfront is recognized and enhanced as a community resource. These principles are referred to throughout the document, as the „umbrella‟ under which
more specific goals and objectives are to be applied.
The waterfront is the natural, recreational, economic and cultural backbone and framework for the
community. Special attention will be required to sustain and enhance its value for future generations.
Management is a shared responsibility between a number of
partners, including government entities, nonprofit organizations, the private sector and community groups. The capacity to coordinate and engage all of these groups constructively as management partners is an important part of this
plan.
Social and natural functions and values of the waterfront
will need to be balanced and integrated. It should be managed to sustain a variety of uses, including commercial activity, recreation, community events and education.
A single and comprehensive development review process
should be developed to accommodate and respond to multiple
use goals for projects in or adjacent to the waterfront to
help ensure activities and projects are consistent with the
Goals and Objectives described in this Master Plan.
The role of the Coos Waterfront Walkway Partnership (the
planning team) is to balance interests and integrate activities for overall community benefit. It will not dictate or
Photos courtesy of Port of Coos Bay
regulate actions, but rather will derive its authority from
the participation, collaboration and common vision of its members.
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Our Project Objectives
Recreation
Wildlife, Water Quality and Aquatic Habitat
Public Safety
Public Relations, Information and Cooperation
Maintenance
Community Cohesion
Signage, Interpretation and Education
Photos courtesy of Nancy Noble Post and Port of Coos Bay
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Recreation Objectives
Create a scenic walkway that is inviting, fun and engaging for all users.
Provide for safe and dependable boating, kayaking and fishing opportunities, in appropriate locations and consistent with public health standards.
Promote healthy/active lifestyles.
Maintain, enhance and expand the
walkway to provide connected, accessible and safe recreational opportunities.
Provide a safe, aesthetically pleasing, multi-use corridor for nonmotorized recreation.
Minimize conflicts between diverse
users of the waterfront. Consider
the impact on the working waterfront of any proposed recreational
developments to assure commercial
activity is not disrupted.
Provide for a wide range of nonFishing enthusiasts line the downtown waterfront during salmon season, sitting
motorized activities such as walk- on the rocky bank. Infrastructure changes could improve their experience.
ing, bicycling and bird watching.
Showcase the working waterfront.
Create a non-motorized route connecting North
Bend and Coos Bay to facilitate a strong pedestrian and cyclist connection between the cities.
Bring greater enrichment to those who live,
work and seek recreation in the Coos Bay/
North Bend area.
Generate increased activity along the waterfront, a reason for people to stop and get out
of their cars.
Provide opportunities for visual and physical access to the water.
Foster sociability and interaction; bring people
A canoe takes off from a local boat landing. Many particitogether.
Create an environment that invites group and indi- pants in our public meetings talked about improving access
to the bay by increasing the number of boat access points,
vidual use. Encourage large and small-scale activities to provide life and variety along the walkway.
Consider opportunities for public art. Specifically identified public spaces can present opportunities to create and display public art. Art can be a celebration of place. It may also invite newcomers and those who are not familiar with the landscape to take time to notice the waterfront and all
it offers to our community.
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30
Wildlife, Water Quality and Aquatic Habitat Objectives
Where possible, use native plant species that provide useful habitat or visual interest in
landscaping.
Landscaping design and maintenance should be in coordination with plantings on private locations along the route and to accommodate the variety of activities along the route.
Plantings along the shoreline should be low-growing native species consistent with the riparian character of the location, furthering the desire for open view of the water.
All plantings should be designed and maintained to promote a sense of security for visitors.
Preserve and enhance
water quality for public health and wildlife
protection.
Community members want access to
nature as part of their recreational
experience in relation to water.
Photos courtesy of
Port of Coos Bay
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Public Safety Objectives
Waterfront park and walkway segments should connect hubs of activity.
Design a park and walkway that maximizes safety and accessibility
for non-motorized users.
Assess, evaluate and recommend a range of security options to improve perception and realization of public safety on the walkway at all
times.
Address issues related to enforcement of existing laws, need for
collaboration between multiple agencies and public/user education.
Meet or exceed ADA standards.
Ensure water access in approved and appropriate locations.
Reduce user conflicts through a combination of physical improvements, education and enforcement, improved design and construction,
uniform and consistent signage, and clear and publicized user etiquette.
Develop design for specific users and high volume areas. Construct
walkway pullouts to minimize user conflicts at points of interest.
Determine multi-agency strategy to address management and liability issues related to user safety.
Integrate public safety issues in all relevant communications.
Incorporate safety design features that consider mixed use,
line-of-sight, lighting, highway crossings, railings, fences and
other safety features. Consider emergency vehicles when
designing width of walkway.
Volunteer Objectives
Celebrate the waterfront as the region‟s key natural, recreational and cultural backbone by encouraging community
events, programs and gatherings there. Connect people to
the waterfront through meaningful volunteer service and
activities that develop a stewardship ethic.
Seek to develop diverse volunteer opportunities – e.g.
longer-term commitments for restoration activities, as well
as on-time clean-up/maintenance events, through a variety
of public and private groups.
Encourage groups to adopt portions of the walkway.
Sponsor at least two major events focused on the waterfront
each year. Support events that educate and engage the public.
Community Cohesion Objectives
Encourage redevelopment of currently blighted areas near
the downtown waterfronts.
Accommodate a broad range of activities throughout the year,
from major civic gatherings to individual recreation or reflection
opportunities.
The tall ship visits are a major attraction
for residents and visitors alike, drawing
attention to our waterfront areas and connecting us to our maritime heritage.
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32
The displays created by Coos
Historical & Maritime Center
Executive Director Anne
Donnelly were used during
public meetings to help
generate ideas
Photo courtesy of Dan Miller
Public Relations, Information and Cooperation Objectives
Provide quality information and communication to the public about opportunities and developments
on the waterfront to engage the community in achieving the plan‟s vision and goals.
Help the public to understand their potential impacts as stewards and users.
Promote the walkway as an economic asset to the region (e.g., increased tourism, sustainable and
non-consumptive, increased property values, attracts businesses and employers to the region).
Market development of the walkway as an investment in the future.
Promote the health benefits of the walkway.
Promote the transportation benefits of the walkway (multi-modal, alternative to motorized transportation, reduction of energy consumption, etc.).
Promote the walkway as a local and regional recreation amenity and destination.
Identify and pursue possible media opportunities for increased project visibility.
Continue to periodically prepare and broadly distribute public information and update materials.
Develop a consistent design approach/style for signage and promotional materials.
Develop an information clearing house on activities for interested community members and walkway
users.
Develop a website for the project as an information resource, considering social media as well.
Through better and more regular communication, promote regional cooperation and collaboration on
vision, projects, funding, events and resolution of difficult issues. Define a set of regional issues
on which regular sharing of information and plans between regional jurisdictions should occur, including: education, maintenance, safety, neighborhood outreach, events and economic development.
Identify governmental jurisdictions and related nonprofit, civic and environmental interests that
should participate in regional discussions.
Share information and lessons learned on a regional basis and learn from the experiences and initiatives undertaken elsewhere.
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33
Maintenance Objectives
Ensure that intergovernmental cooperation and shared vision
for the waterfront adequately addresses maintenance responsibilities.
Develop a public/private “Walkway Management Partnership” to
coordinate various stakeholder interests in the daily management and operation of the trail.
Encourage groups to adopt a portion of the walkway.
Encourage and assist the formation and operation of a voluntary “Friends of the Walkway” organization to allow citizens a
voice in trail management and operations.
Support and maintenance involves many partnerships, coordinated management and citizen involvement.
Design the walkway with long-lasting, natural materials that are
compatible with the environment and require minimal maintenance.
Signage, Interpretation and
Education Objectives
Developing a plan for maintaining our
parks and walkways is essential to our
success.
When developing an interpretive program, it is important to carefully select a few primary themes and keep to them. Some programs
try to do too much and end up diluting messages and missing opportunities. Following are some themes we might develop for an interpretive and educational program for the Coos Waterfront Park and
Walkway:
Human History and Culture
Maritime, Shipbuilding, Fishing, Working Waterfront
Improving access to the water helps us
understand our community’s identity
and our heritage..
Logging, Mills, Lumbermen
Current Land Use (Industry, Recreation, Economic Activity)
Well-placed, thoughtfully worded interpretive signs help people
better understand a place. Whether you‟ve lived here for 50 years,
are new to the community, or are just traveling through, the waterfront provides many opportunities to educate. People who are knowledgeable about a place are more likely to feel pride. Developing an
understanding of how plants, animals and people are interdependent
parts of the same system, influenced by geology, climate, water and
heritage, will help shape environmental values. This place is something special and worth celebrating.
The Coos Waterfront affords uncommon opportunities to share a
wealth of historic and natural resource information with visitors and locals alike.
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Other educational objectives
Educate people about the region‟s natural, historic and cultural resources.
Highlight the historical importance of
the waterfront to the community.
Plan and develop interpretive opportunities on the natural environment and on
the human history of the region.
Utilize a variety of methods and techniques to deliver educational and interpretive information (signs, brochures,
website, guided walks, etc.).
Art can be entertaining and is capable of
Photo courtesy of Coos Historical & Maritime Museum
inspiring a range of emotions, but can also Students in Coos County travel to the waterfront learn about the
be a useful tool for environmental educa- influence of the waterways in the development of their economy.
tion. Research suggests that people may
be more inclined to read interpretive signs and to spend more time in the vicinity of those signs
when sculpture is present.
Expand hands-on learning and other youth programs in concert with local schools.
Develop adult and family-targeted education programs.
Target seniors for learning opportunities and use as mentors/teachers.
Develop signage to support regional connections, guide and teach users about the natural and cultural history and uses of the waterfront, and describe the challenges faced today.
Create destinations along the waterfront that attract visitors and incorporate environmental
and historical interpretation and education into the waterfront experience.
Provide a variety of ways for visitors to learn about the waterfront and its considerable history.
Develop educational and interpretive elements regarding the environmental importance of the
bay, including fish, shellfish and wildlife habitat.
Incorporate interpretive elements into the designs for built and existing elements along the
walkway (walls, light standards, etc.).
Develop a system of informational and directional signs to guide visitors along the
walkway and to other adjacent attractions.
Establish consistent trail design and identification standards. The purpose of interpretation
is to enhance a person‟s experience of the site
and to introduce its stories. To be most effective, signs and exhibits should be unified, uncluttered, vandalism-resistant and compatible with
the site.
Photo courtesy of Port of Coos Bay
Residents and visitors want to see an authentic waterfront.
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Development Priorities
Prioritize development of route sections based upon funding sources,
status of current development,
neighboring development adjacency,
and public interest.
Develop conceptual drawings and cost
estimates for high-priority route
sections.
Apply for funding sources, request
donations, organize volunteers for
high-priority route sections as appropriate.
Priority of projects
(listed from north to south)
1. Property Location: Washington
Avenue to Newmark Street in
North Bend
Property Owner: Coquille Tribe
Length: approx. 3/4 mile
Priority: High
Comments:
This property has a single owner who is supportive of the project, and completion of this section will connect the recently completed North Bend Boardwalk
to The Mill Casino-Hotel boardwalk.
2. Property Location: Newmark Avenue in North Bend to Ivy Avenue in Coos Bay
Property Owner: Various
Length: approx. 1 mile
Priority: Low
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Comments:
Industrial uses such as the Oregon Chip Terminal, and military uses such as the
U.S. Coast Guard Cutter Citrus dock are interesting to view, but regulations
such as the Maritime Transportation Security Act preclude access. Walkway
traffic can be rerouted to North 6th Street and Bayshore Drive as appropriate.
3. Property Location: Ivy Avenue to Greenwood Avenue in Coos Bay
Property Owner: Private
Length: approx .2 miles
Priority: Low
Comments:
Future plans are uncertain.
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4. Property Location:
Greenwood Avenue to
Fir Avenue in Coos Bay
Property Owner: Coos
County Historical
Society
Length: approx. 700
feet
Priority: High
Comments:
This property also has a
single owner who is supportive of the project,
and will continue the
walk currently available
from the Coos Bay
Boardwalk north along
historic Front Street.
5. Property Location: Front Street in Coos Bay from Fir Avenue to Commercial Avenue
Property Owner: City of Coos Bay
Length: approx. 1/2 mile
Priority: Medium
Comments:
Front Street in Coos Bay connects the new Coos Historical & Maritime Center to the
Coos Bay Boardwalk to the south (starting at Commercial Avenue). This section does
not require additional improvements for transportation, but may benefit from signage
or other changes to direct recreational users and visually connect Front Street to the
other sections of park and walkway.
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Funding Options
As is true with any large-scale project, a combination of funding sources will be required, and implementation will likely occur in phases. Sources may include state and federal grants, local match, individual gifts, in-kind contributions and volunteer labor. To solicit individual gifts, for example, waterfront
furnishings (specified built features including landscaping, fixtures or furnishings) can be designated as
memorials and purchased by those wishing to commemorate individuals or events. A process for establishing contribution levels and identification standards would be required.
Planned identification and prioritization of sections of the park and walkway route will ensure budgets reflect real conditions and current circumstances. Funding sources may be tailored to the specific
parameters of each walkway section (e.g. landowner, proximity to water, proximity to Highway 101).
Federal Grant Opportunities:
SAFETEA-LU Pedestrian and Bicycle Facilities (Federal Highway Administration)
Resource Conservation and Development Program (Natural Resources Conservation Service)
Land and Water Conservation Fund (L&WCF) managed by the National Park Service
State Grant Opportunities:
Transportation and Growth Management Program (Oregon Department of Land Conservation and
Development)
Recreation Trails Program (Oregon Parks and Recreation Department)
Local Government Grants Program (Oregon Parks and Recreation Department – Oregon State
Lottery Funds)
Bicycle and Pedestrian Program (Oregon Department of Transportation)
Long-Term Possibilities
As part of the research for this concept plan, a number of excellent projects were suggested or
found to be in progress. While these are beyond the plan‟s scope, the
community may wish to pursue these ideas separately.
Many people who participated in our requests for public input liked
the idea of a trolley car on the downtown rails along the waterfront. The expressed benefit would be greater access to the water for those who have trouble walking long distances, an additional waterfront amenity, and an option to walking during inclement weather.
Some also suggested the idea of a water taxi service connecting
the park and walkway to other locations in our communities, such
as Eastside.
The Port of Coos Bay has been researching the possibility of a bikAstoria’s trolley car has improved
access to waterfront amenities.
ing trail along the rail line to Coquille, which would add significantly
to the current recreational opportunities available in Coos County.
As this concept progresses, it may be helpful to look for additional partners to provide new perspective or specific implementation expertise.
17
39
Coos Waterfront Park and Walkway Core Committee
Greg Aldridge, Coquille Economic Development Corporation
Anne Donnelly, Coos Historical & Maritime Center
John Griffith, former Coos County Commissioner
Jennifer Groth, Coos Bay City Council
Elise Hamner, Oregon International Port of Coos Bay
Loretta Kuehn, Coquille Economic Development Corporation
Sandy Messerle, South Coast Development Council
Coos Waterfront Park and Walkway Advisory Committee
Rodger Craddock, City of Coos Bay
Patrick Erm, Artworks Unlimited
Katherine Hoppe, Coos Bay-North Bend Convention and Visitors Bureau
Jim Hossley, City of Coos Bay
Brett Kenney, Coquille Indian Tribe
Caddy McKeown, Port of Coos Bay
Stuart Mitchell, Civil Engineer/Land Surveyor
Nancy Post, Community Volunteer
Steve Schneiderman, Marshfield Bargain House
Patty Scott, Southwestern Oregon Community College
Crystal Shoji, Shoji Planning LLC, Mayor of Coos Bay
Mike Smith, Coos Regional Trails Partnership
Elizabeth Spona, Community Volunteer
David Voss, City of North Bend
18
40
41
MEMORANDUM
TO:
David Koch, Interim Chief Executive Officer
FROM:
Donna Nichols, Chief Financial Officer
DATE:
May 10, 2012
SUBJECT: Management Report
The cash balances at month end of April were $7,428,716 with interest earnings of $3,617.55.
Current interest rates increased slightly to .61% in all accounts and the Government Pool with
.60%. The new money market account rate for the Rail Capacity Study is .12%.
Pauley Rogers and Co., Port auditor spent three days working with staff reviewing internal
controls and policies and procedures. They spent some time in Charleston and increased their
understanding of Port projects. We are planning to complete a Comprehensive Annual Financial
Report (CAFR) for this current fiscal year-end financial report. This report provides a more
detailed presentation of the Port’s financial condition as well as more in depth information of the
Port’s activities and statistical information. The CAFR is presented to the Government Financial
Officers Association (GFOA) for their review and certification. Megan and I will be working
through the development of the required supplementary information and schedules with our
auditors. Pauley Rogers and Co. is excited to participate as no other entity in Coos County is
currently pursuing a CAFR report at this time. This type of report will be beneficial to Port
financial planning and future projects.
Most of April was dedicated to working with the auditor and working through the Port and Coos
County Urban Renewal Agency’s budget processes. Both budget meetings were held and
budgets were approved.
Special Districts Association of Oregon conducted the recruitment process for the new Chief
Executive Officer position. Advertisements closed on April 26th. Seventeen resumes and
application were received. The CEO recruitment committee will meet May 16th to review the
results and make a decision on interviews to be conducted.
Rail and Special Projects related reimbursements and monthly/quarterly reports are on ongoing.
I continue to work on other projects as needed in support of North Spit and rail development.
Remember that the commission meetings are available in video format on the Port’s web page,
as well as having the entire packet in PDF format. The web site is pretty inter-active; please
take the time to check it out now and then! There are also copies of the video of the meetings for
sale in the Administration office.
42
Total Assets
ASSETS:
Petty Cash-Administraton
Petty Cash-Marina
HB5054 RR Money Market
Alloc Cash in Fund Pool 5347
General Checking
HB5036 Money Market
Contra Allocated Cash in Funds
Money Market Account
US Bank Payroll Checking
Mainstay MM
Accounts Receivable-Operating
Accounts Receivable-Other
Accounts Receivable - Taxes
Note Receivable - SouthPort
Allowance For Doubtful Accounts
Asset/Land
Asset/Buildings and Docks
Asset/Land Improvements
Asset/Machinery-Equipment
Assets/Mobile Equipment
Asset/Constr.in Progress
Accumulated Depreciation
Due From ODOT/TransPacific Deposi
Prepaid Insurance
43
Dredge
Fund 4
Spec Proj
Fund 5
Property
Fund 6
Depre
Fund 7
Bus Cntr
Fund 8
Personnel
Fund 9
Rev
Fund 10
Railroad & Bridg
Fund 12
Total
All
Funds
$80
$0
$0
$0
$0
$50
$0
$0
$0
$130
1,434
0
0
0
0
0
0
0
0
1,434
1,021,241
0
0
0
0
0
0
0
0
1,021,241
2,077,093
0
0
0
0
0
0
0
0
2,077,093
(77,497)
0
0
0
0
0
0
0
0
(77,497)
1,463,500
0
0
0
0
0
0
0
0
1,463,500
(7,117,637)
171,296
1,722,214
481,403
176,566
24,200
80,665
150,000
4,311,294
1
2,695,078
0
0
0
0
0
0
0
0
2,695,078
74,700
0
0
0
0
0
0
0
0
74,700
83,953
0
0
0
0
0
0
0
0
83,953
50,729
0
0
0
0
12,093
0
0
0
62,822
40
0
300,000
0
0
0
0
0
0
300,040
163,645
0
0
0
0
0
0
0
0
163,645
0
0
0
1,325,550
0
0
0
0
0
1,325,550
(8,135)
0
0
0
0
0
0
0
0
(8,135)
476,310
0
0
279,223
0
0
0
0
0
755,533
12,569,791
0
0
108,028
0
0
0
0
0
12,677,819
7,986,178
0
0
0
0
0
0
0
0
7,986,178
1,191,239
0
0
0
0
0
0
0
0
1,191,239
269,378
0
0
0
0
0
0
0
0
269,378
1,597,812
0
0
0
0
0
0
0
21,856,021
23,453,833
(10,066,929)
0
0
(2,677)
0
0
0
0
0 (10,069,606)
126,083
0
0
0
0
0
0
0
0
126,083
14,348
0
0
0
0
0
0
0
0
14,348
------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------14,592,434
171,296
2,022,214
2,191,527
176,566
36,343
80,665
150,000
26,167,315
45,588,360
General
Fund 1
Oregon International Port of Coos Bay
Balance Sheet By Fund
For the Ten Months Ending April 30, 2012
Total Liability & Equity
Total Equity
Total Liabilities
Equity:
Excess/Deficiency Income Over Exp
LIABILITIES:
Deferred Revenue
Accounts Payable
Accounts Payable - Interest Accrd
Accrued Worker's Compensation
Accrued PERS
US Bank F Dock
Note Payable WO3003 RRB
State Loan II Rail Line Purchase
Note Payable J0001B Call Center
Note Payable L01002 Shpyd Upgrd
Note Payable J01001 Skallerud
Note Payable L87001 DWF
Note Payable GO Bond
Note Payable Umpqua Marina Dcks
Note Payable Rail Spur
44
Dredge
Fund 4
Spec Proj
Fund 5
Property
Fund 6
Depre
Fund 7
Bus Cntr
Fund 8
Personnel
Fund 9
Rev
Fund 10
Railroad & Bridg
Fund 12
Total
All
Funds
12,475,325
171,296
377,760
1,920,717
176,566
36,343
80,665
150,000
18,716,063
34,104,735
------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------12,475,325
171,296
377,760
1,920,717
176,566
36,343
80,665
150,000
18,716,063
34,104,735
------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------14,592,434
171,296
2,022,214
2,191,527
176,566
36,343
80,665
150,000
26,167,315
45,588,360
185,915
0
1,644,454
0
0
0
0
0
2,036,038
3,866,407
212,131
0
0
0
0
0
0
0
0
212,131
47,079
0
0
810
0
0
0
0
0
47,889
49
0
0
0
0
0
0
0
0
49
11,094
0
0
0
0
0
0
0
0
11,094
142,056
0
0
0
0
0
0
0
0
142,056
0
0
0
270,000
0
0
0
0
0
270,000
0
0
0
0
0
0
0
0
5,415,214
5,415,214
443,287
0
0
0
0
0
0
0
0
443,287
189,094
0
0
0
0
0
0
0
0
189,094
44,839
0
0
0
0
0
0
0
0
44,839
43,226
0
0
0
0
0
0
0
0
43,226
37,094
0
0
0
0
0
0
0
0
37,094
58,432
0
0
0
0
0
0
0
0
58,432
702,813
0
0
0
0
0
0
0
0
702,813
------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------- ------------------2,117,109
0
1,644,454
270,810
0
0
0
0
7,451,252
11,483,625
General
Fund 1
Balance Sheet By Fund
General Fund
Dredge Reserve Fund
Special Projects Fund
Special Projects Fund/HB5036
Property Reserve Fund
Depreciation Fund
Business Center/Airport
Personnel Fund
Revenue Debt Reserve Fund
Rail Reserve Fund
Total
Fund Name
Channel Deepening
April
2012
Bank
311,078.49
171,295.81
258,713.18
1,463,500.32
481,403.30
176,566.29
24,200.31
80,665.00
150,000.00
4,311,293.75
7,428,716.45
Book
PORT OF COOS BAY
CASH ON HAND
CHECKING AND POOL ACCOUNTS
Special Proj Jordan Cove Energy Project-Reimb
Mainstay
RR Fund
CBRL
ODOT Rail Detection
TIGER
COIII
Lottery Funds Transfer
Total Receivables:
1,100.16
7,706.82
483,234.18 (3)
58,333.99
11,639.90
967,653.59
250,000.00
82,806.73
General Pool
2,077,093.42
US Bank Payroll Checking
77,850.82
General Checking
10,000.00
Money Market
2,695,077.80
Money Market Rail Capacity Study
83,953.05
Money Market HB5054-A Rail
1,021,241.04
Money Market HB5036 Channel
1,463,500.32
Total
7,428,716.45
0.00
Accounts Receivable and Misc Reimbursements at Month End
General General Fund Accounts Receivable
50,729.33
Accounts Receivable - Other:
WWTFP/No. Spit/DEQ Loan
10,009.09
Accounts Receivable - Other Funds
Airport Fund Business Center Accounts Receivable
12,093.39
1
4
5
5
6
7
8
9
10
12
Fund #
45
Rail Reserve Fund
State ST Loan
HB5054
Fund Balance
Special Projects Fund
AR Other/JCEP
Less set aside/Restricted
Fund Balance
* Set aside one year
Mainstay
500,000.00 Option Payment
(125,000.00) Thru Apr
258,713.18
633,713.18
4,311,293.75
2,781,686.00
1,021,241.04
508,366.71
100,000.00
(63,197.58)
36,802.42
Statement of Revenue & Expenses
Administrative
Current Mo
Actual
INCOME:
Interest
Current Property Taxes
Prior Levied Taxes
Leases & Agreements
Transfers From Other Funds
Misc. Income
Urban Renewal Agency
Misc Grants
Planning/Marketing Grants
Total Income
EXPENSES:
Personnel Services:
Management
Administrative
Overtime
Total Salaries
Taxes & Benefits
Net Taxes & Benefits
Net Personnel Services
Materials & Services:
Planning
Insurance
Legal Services
Telephone
Utilities
Auditing
Office Supplies/Expense
Office Rent/Janitorial
Professional Memberships
Subscriptions
Repairs & Maintenance
Staff Travel
Promo & Marketing Expense
Legal Advertising
Commission Expense
Staff Training & Development
Cargo Recruitment & Dev
Professional Services
Land Lease Airport/ACS
Miscellaneous
Equipment Lease
Recognition/Achievement
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
$110
$2,075
$1,500
-38%
$472
10,395
1,345,771
1,485,452
9%
1,363,403
3,922
44,053
95,000
54%
107,223
15,653
156,524
192,300
19%
226,579
16,000
16,000
80,000
80%
254,000
1,315
17,584
4,819
-265%
3,734
0
(792)
5,000
116%
4,859
0
0
0
0%
90,000
0
0
0
0%
9,928
------------------- ------------------- ------------------- ------------------- ------------------47,395
1,581,215
1,864,071
15%
2,060,198
26,812
367,448
480,978
24%
429,688
20,779
187,180
207,089
10%
228,909
286
2,273
6,000
62%
6,294
------------------- ------------------- ------------------- ------------------- ------------------47,877
556,901
694,067
20%
664,891
22,825
232,091
308,345
25%
249,251
------------------- ------------------- ------------------- ------------------- ------------------22,825
232,091
308,345
25%
249,251
------------------- ------------------- ------------------- ------------------- ------------------70,702
788,992
1,002,412
21%
914,142
0
0
0
0%
7,880
647
7,694
7,570
-2%
8,161
0
36,972
65,000
43%
73,011
452
16,118
19,000
15%
19,829
614
7,499
7,000
-7%
7,388
0
63,089
40,000
-58%
51,790
1,862
28,182
45,000
37%
45,153
4,940
51,635
63,000
18%
61,756
595
24,068
25,000
4%
26,775
137
997
1,500
34%
204
0
459
3,000
85%
2,947
7,179
40,346
45,000
10%
73,528
2,744
30,380
95,000
68%
77,191
0
1,124
11,000
90%
4,122
2,686
13,420
20,000
33%
9,829
845
11,031
15,000
26%
14,203
873
5,949
12,000
50%
7,599
0
13,530
57,000
76%
179,817
2,975
29,750
35,700
17%
35,730
398
6,029
5,000
-21%
10,804
476
1,905
5,000
62%
1,704
0
4,942
5,000
1%
5,570
------------------- ------------------- ------------------- ------------------- -------------------
46
Administrative
Current Mo
Actual
Total Material & Services
Net Materials & Services
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
27,423
395,119
581,770
32%
724,991
------------------- ------------------- ------------------- ------------------- ------------------27,423
395,119
581,770
32%
724,991
Capital Outlays
------------------- ------------------- ------------------- ------------------- ------------------Transfer to Other Funds
Fund Transfers
Total Transfers to Other Funds
Debt Service
Debt Service
Total Debt Service
Total Expenses
Excess (Deficiency)
36,958
36,958
36,958
0%
0
------------------- ------------------- ------------------- ------------------- ------------------36,958
36,958
36,958
0%
0
0
123,269
123,269
0%
140,818
------------------- ------------------- ------------------- ------------------- ------------------0
123,269
123,269
0%
140,818
135,083
1,344,338
1,744,409
23%
1,779,951
(87,688)
236,877
119,662
-98%
280,247
=========== =========== =========== =========== ===========
47
Marina
Current Mo
Actual
INCOME:
Leases & Agreements
Transfer from Other Fund
Fishnet
Finance Charges
NSF Charges
Metered Utilities
Misc. Income
Ice Dock Income
Marine Board Grants
SDAO Safety Grant
HUD Ice Dock Grant/Misc Grant
Transportation Grant Boat Basin
Big Grant B Dock
Big Grant Other Funding
Marina Annual
Marina Monthly
Marina Transient
Small Boat Weekly
Small Boat Seasonal
Launch Ramp
Storage Unit
Dry Storage
Public Buying Dock
Total Income
EXPENSES:
Personnel Services:
Management & Admin. Salaries
Operations Salaries
Overtime
Total Direct Salaries
Net Salaries
Taxes & Benefits
Total Personnel Service
EXPENSES:
Insurance
Telephone
Utilities
Refuse Collection/Waste Oil
Operational Supplies
Janitorial Service
Operating Fuel
Safety/Hazard Materials
Repairs & Maint. - Equipment
Repairs & Maint. - Facilities
Ice Dock Utilities -R&M
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
$17,158
$164,703
$236,400
30%
$172,081
0
0
0
0%
350,000
128
3,053
0
0%
4,796
838
5,508
0
0%
9,346
0
0
0
0%
15
3,002
29,259
35,000
16%
37,684
1,416
15,741
0
0%
22,686
26,500
204,880
140,000
-46%
164,362
0
0
183,825
100%
34,638
0
0
3,000
100%
6,000
0
3,825
67,400
94%
360,104
0
0
1,350,880
100%
0
0
0
645,000
100%
0
0
0
562,500
100%
0
33,705
200,839
335,000
40%
311,251
8,178
94,226
115,000
18%
120,766
5,777
48,648
60,000
19%
53,965
0
256
1,500
83%
288
53
1,219
0
0%
1,045
1,779
24,559
35,000
30%
29,881
10,295
108,010
142,000
24%
123,649
767
10,336
0
0%
11,945
480
1,600
0
0%
220
-------------------- -------------------- -------------------- -------------------- -------------------110,076
916,662
3,912,505
77%
1,814,722
22,144
191,211
222,136
14%
213,442
30,841
259,039
333,464
22%
301,709
555
9,459
15,000
37%
18,890
-------------------- -------------------- -------------------- -------------------- -------------------53,540
459,709
570,600
19%
534,041
53,540
459,709
570,600
19%
534,041
-------------------- -------------------- -------------------- -------------------- -------------------27,521
204,995
313,090
35%
211,383
-------------------- -------------------- -------------------- -------------------- -------------------81,061
664,704
883,690
25%
745,424
4,674
353
13,186
974
579
632
130
1,665
0
896
1,117
3,563
51,291
12,865
119,015
18,309
19,865
5,928
1,300
11,391
2,779
9,717
25,873
84,696
55,000
17,000
115,000
21,000
20,000
12,000
1,500
14,000
6,000
15,000
70,000
50,000
7%
24%
-3%
13%
1%
51%
13%
19%
54%
35%
63%
-69%
57,736
18,927
174,647
20,453
17,868
11,602
1,601
11,684
4,045
16,364
74,499
61,248
48
Marina
Current Mo
Actual
Staff Travel
Marketing/Recreational
Security/Contracted Services
Property Tax Expense
Clothing
State Lands Lease & Permits
Bad Debt Expense
Miscellaneous
Direct Material & Services
Capital Outlay
FEMA Repairs
Equipment
Marina Upgrade
Dock Improvements
Total Capital Outlay
Transfer to Other Funds:
Tfr to Dredge Reserve
Total Transfer to Other Funds
Debt Service
SPWF/G&H Dock Loan
Total Debt Service
Total Expenses
Excess (Deficiency)
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
0
3,548
10,000
65%
0
383
16,549
15,000
-10%
18,175
509
41,016
45,000
9%
52,302
0
8,432
6,500
-30%
7,453
45
1,178
2,000
41%
3,365
0
19,866
20,000
1%
19,285
0
9,835
9,500
-4%
16,629
0
79
2,500
97%
15,163
31
771
5,000
85%
2,036
-------------------- -------------------- -------------------- -------------------- -------------------28,737
464,303
512,000
9%
605,082
28,737
464,303
512,000
9%
605,082
14
66,033
0
0%
19,800
0
0
30,000
100%
0
670
18,077
1,393,880
99%
764,943
0
270
1,387,500
100%
2,290
-------------------- -------------------- -------------------- -------------------- -------------------684
84,380
2,781,380
97%
787,033
0
30,000
30,000
0%
0
-------------------- -------------------- -------------------- -------------------- -------------------0
30,000
30,000
0%
0
0
47,963
53,621
11%
53,621
-------------------- -------------------- -------------------- -------------------- -------------------0
47,963
53,621
11%
53,621
-------------------- -------------------- -------------------- -------------------- -------------------110,482
1,291,350
4,260,691
70%
2,191,160
(406)
(374,688)
(348,186)
-8%
(376,438)
49
RV Park
Current Mo
Actual
INCOME:
Misc. Income
Retail Income
RV Park Space Rents
Total Income
EXPENSES:
Personnel Services:
Staff & Security Salaries
Overtime
Taxes & Benefits
Total Personnel Services
Insurance
Telephone
Utilities
Refuse Collection
Cable TV
Propane for Retail
R.V. Park Retail Items
Vending Services
Repairs & Maint Facilities
Temps/Contracted Services
Miscellaneous
Oregon Lodging Tax
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
$456
$8,950
$16,000
44%
$11,349
754
12,234
18,000
32%
13,736
11,571
210,410
255,000
17%
254,067
------------------- ------------------- ------------------- ------------------- ------------------12,781
231,594
289,000
20%
279,152
2,753
27,531
30,608
10%
29,943
0
0
0
0%
27
------------------- ------------------- ------------------- ------------------- ------------------2,753
27,531
30,608
10%
29,970
1,082
10,279
16,102
36%
8,699
------------------- ------------------- ------------------- ------------------- ------------------3,835
37,810
46,710
19%
38,669
144
1,416
1,750
19%
1,595
135
2,636
4,500
41%
3,506
3,830
52,743
60,000
12%
59,589
487
9,518
10,000
5%
10,226
0
2,569
3,500
27%
3,837
0
7,613
6,500
-17%
0
0
1,565
5,000
69%
12,231
57
1,741
2,000
13%
2,004
0
0
500
100%
173
337
1,595
3,000
47%
3,443
873
2,677
2,000
-34%
2,685
265
1,915
6,000
68%
6,980
483
12,192
13,000
6%
8,913
1,018
18,316
25,000
27%
23,139
0
0
500
100%
0
0
38
500
92%
552
0
894
1,200
26%
1,585
------------------- ------------------- ------------------- ------------------- ------------------7,629
117,428
144,950
19%
140,458
------------------- ------------------- ------------------- ------------------- ------------------7,629
117,428
144,950
19%
140,458
Capital Outlay:
Capital Outlay
0
0
6,000
100%
9,210
------------------- ------------------- ------------------- ------------------- ------------------0
0
6,000
100%
9,210
------------------- ------------------- ------------------- ------------------- -------------------
Debt Service:
Total Expenses
Excess (Deficiency)
------------------------------------11,464
------------------1,317
===========
------------------------------------155,238
------------------76,356
===========
------------------------------------197,660
------------------91,340
===========
------------------------------------21%
------------------16%
===========
------------------------------------188,337
------------------90,815
===========
50
Shipyard
Current Mo
Actual
INCOME:
Leases & Agreements
Environmental Fee
Metered Utilities
Misc. Income
Misc Grant/FEMA
Shipyard DWF Annual Moorage
Shipyard DWF Monthly Moorage
Dry Storage
Shipyard Short Term
Shipyard Long Term
Shipyard Moorage
Shipyard Misc.Service
Total Income
EXPENSES:
Maintenance Foreman
Overtime
Taxes & Benefits
Total Personnel Services
Insurance
Telephone
Utilities
Refuse Collection/Waste Oil
Operating Fuel
Safety/Hazard Materials
Environmental/Hazard Materials
Repairs & Maint. - Equipment
Repairs & Maint. - Facilities
Contract Labor
Clothing
State Lands Lease & Permits
Bad Debt Expense
Miscellaneous
Equipment Lease
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
$6,689
$67,062
$90,300
26%
$85,421
1,656
12,270
0
0%
14,003
173
523
600
13%
778
820
6,301
10,600
41%
6,360
0
16,706
0
0%
0
2,322
9,072
18,500
51%
7,047
1,200
3,984
0
0%
2,532
418
3,968
0
0%
4,724
11,690
72,107
0
0%
76,251
4,734
52,197
180,000
71%
69,515
5,420
32,835
31,400
-5%
30,320
925
8,815
0
0%
12,083
------------------- ------------------- ------------------- ------------------- ------------------36,047
285,840
331,400
14%
309,034
7,343
64,430
73,912
13%
73,912
133
625
2,000
69%
406
------------------- ------------------- ------------------- ------------------- ------------------7,476
65,055
75,912
14%
74,318
6,163
45,768
60,545
24%
51,147
------------------- ------------------- ------------------- ------------------- ------------------13,639
110,823
136,457
19%
125,465
575
5,663
6,700
15%
6,379
94
2,247
2,800
20%
2,978
2,444
20,623
20,000
-3%
22,093
162
6,086
5,500
-11%
5,249
33
962
500
-92%
762
271
2,236
3,500
36%
3,391
0
88
500
82%
913
0
238
750
68%
921
82
10,732
10,000
-7%
7,332
109
5,034
20,000
75%
4,136
167
11,819
30,000
61%
35,380
0
3,085
11,000
72%
9,220
0
0
5,000
100%
1,248
0
163
0
0%
0
0
916
2,500
63%
2,068
0
6,250
0
0%
5,324
(20)
4,444
5,000
11%
1,603
0
38
500
92%
272
0
0
6,000
100%
0
------------------- ------------------- ------------------- ------------------- ------------------3,917
80,624
130,250
38%
109,269
------------------- ------------------- ------------------- ------------------- ------------------3,917
80,624
130,250
38%
109,269
51
Shipyard
Current Mo
Actual
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
Capital Outlay:
------------------- ------------------- ------------------- ------------------- ------------------Transfer to Other Funds:
Tfr to Dredge Reserve
Debt Service:
Shipyard Loan - OEDD
Total Debt Service
Total Expenses
Excess(Deficiency)
0
10,000
10,000
0%
0
------------------- ------------------- ------------------- ------------------- ------------------0
10,000
10,000
0%
0
0
------------------0
------------------17,556
------------------18,491
===========
55,391
------------------55,391
------------------256,838
------------------29,002
===========
55,391
------------------55,391
------------------332,098
------------------(698)
===========
0%
------------------0%
------------------23%
------------------4255%
===========
55,391
------------------55,391
------------------290,125
------------------18,909
===========
52
North Spit
Current Mo
Actual
INCOME:
Leases & Agreements
Misc. Income
CCURA
TransPacific Proj OTIA ODOT
DEQ Loans
Total Income
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
$4,941
$54,719
$64,800
16%
$61,623
0
2,100
2,500
16%
0
0
0
90,600
100%
0
0
35,447
0
0%
1,039,612
0
35,231
0
0%
37,094
-------------------- -------------------- -------------------- -------------------- -------------------4,941
127,497
157,900
19%
1,138,329
EXPENSES:
Personnel Services:
-------------------- -------------------- -------------------- -------------------- -------------------Material & Services:
Insurance
Telephone
Utilities
Repairs & Maint. - Facility
Industrial Marketing
791
7,792
9,200
15%
8,777
0
274
0
0%
415
547
4,504
5,000
10%
5,259
0
2,524
1,000
-152%
7,817
0
0
1,000
100%
1,570
0
52,650
230,000
77%
40,606
-------------------- -------------------- -------------------- -------------------- -------------------1,338
67,744
246,200
72%
64,444
-------------------- -------------------- -------------------- -------------------- -------------------1,338
67,744
246,200
72%
64,444
Capital Outlay:
TransPacific ReAlign/Barge Slip
Debt Service:
Principal
Interest
Total Debt Service
Total Expenses
Excess(Deficiency)
0
39,798
0
0%
1,039,612
-------------------- -------------------- -------------------- -------------------- -------------------0
39,798
0
0%
1,039,612
0
0
16,300
100%
36,194
0
0
1,933
100%
41,311
-------------------- -------------------- -------------------- -------------------- -------------------0
0
18,233
100%
77,505
1,338
107,542
264,433
59%
1,181,561
3,603
19,955
(106,533)
119%
(43,232)
=========== =========== =========== =========== ===========
53
Upper Bay
Current Mo
Actual
INCOME:
Leases & Agreements
Misc. Income
Total Income
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
$7,047
$72,984
$98,115
26%
$83,787
0
1,174
300,500
100%
4,460
-------------------- -------------------- -------------------- -------------------- -------------------7,047
74,158
398,615
81%
88,247
EXPENSES:
Personnel Services:
-------------------- -------------------- -------------------- -------------------- -------------------Material & Services:
Insurance
Utilities
Repairs & Maint. Dolphin
Industrial Marketing
360
3,511
4,200
16%
3,988
134
1,782
2,000
11%
2,226
0
0
0
0%
5,284
586
5,412
1,000
-441%
18,592
0
10
2,000
100%
1,058
0
14,524
5,000
-190%
1,507
-------------------- -------------------- -------------------- -------------------- -------------------1,080
25,239
14,200
-78%
32,655
-------------------- -------------------- -------------------- -------------------- -------------------1,080
25,239
14,200
-78%
32,655
Capital Outlay:
Citrus/Dolphin
Tyree
Transfer to Other Funds:
Transfers to Dredge Reserve
0
110,463
350,000
68%
0
0
50,086
0
0%
0
-------------------- -------------------- -------------------- -------------------- -------------------0
160,549
350,000
54%
0
0
10,000
10,000
0%
0
-------------------- -------------------- -------------------- -------------------- -------------------0
10,000
10,000
0%
0
Debt Service:
Total Expenses
Excess(Deficiency)
-------------------- -------------------- -------------------- -------------------- --------------------------------------- -------------------- -------------------- -------------------- -------------------1,080
195,788
374,200
48%
32,655
5,967
(121,630)
24,415
598%
55,592
=========== =========== =========== =========== ===========
54
Statement of Revenue & Expense
BUSINESS CENTER
Current Mo
Actual
INCOME:
Capital Carry Forward
Finance Charges
Leases & Agreements
Miscellaneous/Reimbursements
Total Income
Yr To Date
Actual
Annual
Budget
%
Remaining
FY10/11
Actual
$0
$0
$15,000
100%
$0
246
889
0
0%
0
5,519
68,804
94,850
27%
77,785
25
288
5,300
95%
320
-------------------- -------------------- -------------------- -------------------- -------------------5,790
69,981
115,150
39%
78,105
EXPENSES:
Personnel Services:
-------------------- -------------------- -------------------- -------------------- --------------------------------------- -------------------- -------------------- -------------------- -------------------Materials & Services
Telephone
Utilities
Repairs & Maint. - Facility
Promotional & Marketing
Temps/Contracted Services
Land Lease Expense to Airport
Uncollectible Debt
Equipment Rental/Lease
1
3,330
7,000
52%
4,680
1,056
13,925
15,000
7%
16,069
0
1,517
3,500
57%
4,007
299
9,371
10,000
6%
10,452
0
401
7,000
94%
2,819
0
0
2,000
100%
132
3,497
16,320
25,000
35%
12,654
0
0
100
100%
0
0
5,832
5,832
0%
5,832
0
0
500
100%
0
0
1,715
3,000
43%
2,298
-------------------- -------------------- -------------------- -------------------- -------------------4,853
52,411
78,932
34%
58,943
Transfers:
-------------------- -------------------- -------------------- -------------------- -------------------Capital Outlay:
Bus.Ent.Cntr.Upgrade
0
0
36,218
100%
9,777
-------------------- -------------------- -------------------- -------------------- -------------------0
0
36,218
100%
9,777
Debt Service:
Total Expenses
Excess(Deficiency)
--------------------------------------4,853
-------------------937
===========
--------------------------------------52,411
-------------------17,570
===========
--------------------------------------115,150
-------------------0
===========
--------------------------------------54%
-------------------0%
===========
--------------------------------------68,720
-------------------9,385
===========
55
56
DATE:
May 11, 2012
PROJECT TITLE:
Bridge Engineering Services – 2012 Coos Bay Rail Line
Rehabilitation
ACTION REQUESTED:
Authorization for the Interim Chief Executive Officer to execute a
contract with Stantec Inc. for engineering services related to the
rehabilitation of bridges and/or trestles on the Coos Bay rail line,
and other tasks involving bridge inspections and load-rating
protocols required by the Federal Railroad Administration (FRA).
BACKGROUND:
During the March 2012 OIPCB Board of Commissioners meeting, Port staff presented an action
item seeking approval of the selection of an engineering firm for upcoming repair and
rehabilitation of bridges and trestles on the rail line, and the development of a Bridge
Management Plan as mandated by the FRA.
The Board of Commissioners approved the motion, and Port staff consequently conducted
several conference calls with representatives of Stantec to finalize a scope-of-work and budget
for three of the four tasks delineated in the scope-of-work.
Three of the four tasks identified in the scope-of-work have been finalized and cost estimates
have been agreed to by all parties. Finalizing the remaining task in the scope will depend on
completion of two of the other task items.
Attorneys for both parties – the Port and Stantec – are currently reviewing the proposed contract
and staff expects that process to be completed within the next 10 days. The scope-of-work and
budget will be provided at the May 17, 2012, Commission meeting.
RECOMMENDATION:
Port staff recommends that the Board of Commissioners authorize the Interim Chief Executive
Officer to execute the contract with Stantec, pending final approval by both parties and legal
counsel.
MOTION:
Motion for the Board of Commissioners to authorize the Interim Chief Executive Officer to
execute the contract with Stantec Inc. for bridge engineering services, construction document
preparation, project management and development of a Bridge Management Plan.
57
DATE:
May 9, 2012
PROJECT TITLE:
Authorizing a Resolution Transfer within the Property
Reserve Fund and a Resolution Transfer from the General
Fund to the Depreciation Fund
ACTION REQUESTED:
Approval of Resolution No. FY 11/12 - 11
BACKGROUND:
Local Budget Law allows changes to the current adopted budget by Resolution Transfers and
Supplemental budgets under certain circumstances. ORS 294.450 allows, by Resolution, the transfer of
appropriations within a fund during the fiscal year. It also allows by Resolution to transfer resources and
appropriation authority from the General Fund to any other fund in our budget.
During the budget process for FY2011/12, staff proposed a 5-year payback for a loan borrowing in the
Property Reserve Fund for the purchase of property in Charleston. The loan that was authorized has a 3year term so the debt service amount is larger than budgeted. A resolution is required to increase the debt
service category from $63,000 to $105,000 and the capital outlay category can safely be decreased to
accommodate the $39,000 difference.
Also during the current year, the Port received payment from FEMA in advance of work completed on
behalf of the tsunami event March 2011. The major scope of work is repair of the ways at the Giddings
facility in the Shipyard. The work will not be done until the next fiscal year. Staff recommends
transferring the grant funds received to the Depreciation Fund as restricted and then transfer the funds
back into the Shipyard once the work is completed next year so that the revenue and expense will reflect
at the same time.
A resolution is required to authorize these actions and I have combined the two recommendations in one
resolution. A copy of the resolution is attached.
RECOMMENDATION:
Commission approval of Resolution No. FY11/12 – 11 authorizing a transfer of $39,000 from the Capital
Outlay category to the Debt Service category in the Property Reserve Fund and authorizing a transfer of
resources in the amount of $16,076.41 from the General Fund to the Depreciation Fund.
MOTION:
Motion to approve Resolution No. FY11/12 – 11 authorizing a transfer of $39,000 from the Capital
Outlay category to the Debt Service category in the Property Reserve Fund and authorizing a transfer of
resources in the amount of $16,076.41 from the General Fund to the Depreciation Fund.
58
RESOLUTION NO. FY 11/12 - 11
There is a need for formal Commission authorization to increase the Debt Service category
amount and decrease the Capital Outlay category in the Property Reserve Fund and there is a
need to transfer resources from the General Fund’s Shipyard Cost Center to the Depreciation
Fund for future use; and
WHEREAS Oregon Budget law requires a resolution transfer to move appropriations from one
existing category to another, within the same fund during the fiscal year; and
WHEREAS the FY11/12 budget reflects debt service payments in the Property Reserve Fund in
the amount of $63,000 based on a budgeted 5-year borrowing; and the actual borrowing was for
a 3-year period increasing the annual payment to $102,000; requiring a resolution transfer
decreasing the Capital Outlay category and increasing the Debt Service category by $39,000; and
WHEREAS Oregon Budget law requires a resolution to transfer resources from the General
Fund to any other fund in our budget; and
WHEREAS the General Fund Shipyard Cost Center received FEMA grant revenue this fiscal
year in the amount of $16,076.41 for work that will not be completed until next fiscal year; and
so those funds can be transferred to the Depreciation Fund as restricted for future use on the
Shipyard FEMA repair.
THEREFORE BE IT RESOLVED by the Board of Commissioners of the Oregon International
Port of Coos Bay, under the terms and conditions of Section 294.311 of the Oregon Revised
Statutes, that the Chief Financial Officer of the Oregon International Port of Coos Bay has
approval to move appropriations in the amount of $39,000 from the Capital Outlay category to
the Debt Service category in the Property Reserve Fund and to transfer resources received in the
amount of $16,076.41 from the General Fund to the Depreciation Fund for future use.
APPROVED and ADOPTED by the Board of Commissioners of the Oregon International Port
of Coos Bay this 17th day of May 2012.
Daniel Smith, Secretary
59
DATE:
May 10, 2012
PROJECT TITLE:
Coos Waterfront Walkway Partnership Resolution of Support
ACTION REQUESTED:
Commission Approval of Resolution No. FY 11/12 - 12
BACKGROUND:
Port of Coos Bay staff joined with representatives of the cities of Coos Bay and North Bend, and
other community organizations in 2008 to organize the Coos Waterfront Walkway Partnership.
The Partnership is working collaboratively to develop a public walkway along the Coos
Bay/North Bend waterfront.
The project vision is to foster active appreciation, pride and respect for the region’s natural
resources, cultural heritage and industrial waterfront – and to get people down to the water.
The Partnership has developed a concept plan that documents the results of a series of meetings
with landowners and the public, along with research and progress to date. The plan also outlines
priorities for walkway development and next steps in moving the concept forward. With the
conceptual plan completed, the Partnership is seeking authorization from its member
organizations to partner in pursing grant funding. That funding would pay for technical
assistance, design & engineering, cost estimating and development of construction documents.
RECOMMENDATION:
Commission approval of Resolution No. FY 11/12 – 12.
MOTION:
Motion to approve Resolution No. FY 11/12 – 12.
60
RESOLUTION OF COOS WATERFRONT WALKWAY PARTNERSHIP
RESOLUTION NO. FY 11/12 - 12
APPROVING AND IN SUPPORT OF THE FUNDING FOR
PRIORITY PROJECT AREAS.
The Coos Waterfront Walkway Partnership (“CWWP”), organized as a community
collaborative team in 2008, with members representing: the City of Coos Bay, the City of North
Bend, The Coquille Indian Tribe, Coquille Economic Development Corporation (CEDCO),
Oregon International Port of Coos Bay, South Coast Development Council, Coos Historical and
Maritime Museum, Coos County Airport District and The Commissioners of Coos County,
Oregon, do hereby adopt the following resolution:
WHEREAS, CWWP was organized in February 2008 in a collaborative effort to
facilitate the development of a public walkway along the Coos Waterfront.
WHEREAS, in 2009 the Partners entered into a Memorandum of Understanding which
was intended as a guide for implementing strategies among a varied mix of shareholders with a
shared interest in highlighting and improving access to the historical waterfront of the Coos
Bay/North Bend Area for social and economic benefit, consistent with private property rights.
WHEREAS, the Partners agree that certain areas are a priority for development and that
these areas include the undeveloped waterfront between Washington Street in North Bend and
the Mill Casino-Hotel at Clark Street; the waterfront along the Coos Historical and Maritime
Museum site between Greenwood Avenue and Fir Avenue in Coos Bay; and Front Street in Coos
Bay from Fir Avenue to Commercial Avenue.
WHEREAS, the Partners agrees to pursue grant funding for the completion of the high
priority sections; and the partners agree to collaborate on identified funding requests.
WHEREAS, the initial funding efforts will be for the purposes of:
(a)
(b)
(c)
(d)
Technical Assistance
Design
Engineering
Cost Estimates and Construction Documents
1
5/10/2012
61
WHEREAS, it is the intent and desire of the Coos Waterfront Walkway Partnership,
(CWWP) to:
(a)
(b)
(c)
Identify one or more grants appropriate to the above stated funding efforts.
Cooperate in the grant preparation and submission.
Advance the project
NOW THEREFORE BE IT RESOLVED that:
1.
The members of the Coos Waterfront Walkway Partnership agree to cooperatively
enter into the preparation and submission of one or more grants for the purpose of technical
assistance, design and engineering for the three high priority waterfront locations.
2.
The Oregon International Port of Coos Bay (Port) will represent the Partnership as
applicant and funding agency for the purposes of this resolution.
3.
If it is deemed inappropriate for the Port to serve as funding agency on a specific
opportunity, alternate sources will be identified.
2
5/10/2012
62
CERTIFICATION
This resolution is certified by the following members of the Coos Waterfront Walkway
Partnership:
City of Coos Bay
500 Central
Coos Bay, OR 97420
(541) 269-8912
By: _______________________________________________
Title: _____________________________________________
Date: _____________________________________________
City of North Bend
P.O. Box B
North Bend, OR 97459
(541) 756-8500
By: _______________________________________________
Title: _____________________________________________
Date: _____________________________________________
The Coquille Indian Tribe
3050 Tremont Avenue
(541) 756-0904
By: _______________________________________________
Title: _____________________________________________
Date: _____________________________________________
1
5/10/2012
63
Coquille Economic Development Corporation (CEDCO)
3201 Tremont Avenue
(541) 756-0662
By: _______________________________________________
Title: _____________________________________________
Date: _____________________________________________
P.O. Box 1215
Coos Bay, OR 97420
(541) 267-7678
By: ___________________________
By: __________________________
Title: Commission President
Title: Commission Secretary
Date: __________________________
Date: _________________________
South Coast Development Council
145 Central
Coos Bay, OR 97420
(541) 266-9753
By: _______________________________________________
Title: _____________________________________________
Date: _____________________________________________
Coos Historical and Maritime Museum
1220 Sherman Ave.
(541) 756-6320
By: _______________________________________________
Title: _____________________________________________
Date: _____________________________________________
2
5/10/2012
64
Coos County, Oregon
250 N. Baxter
Coquille, OR 97423
(541) 396-3121
By: _______________________________________________
By:_______________________________________________
By:_______________________________________________
Title: _____________________________________________
Date: _____________________________________________
Coos County Airport District
1100 Airport Lane
(541) 756-8531
By: _______________________________________________
Title: _____________________________________________
Date: _____________________________________________
3
5/10/2012
65
DATE:
May 9, 2012
PROJECT TITLE:
Marina Complex Revised Fee Schedule
ACTION REQUESTED:
Approval of Resolution No. FY11/12-13
BACKGROUND:
As part of the annual budget process, the Marina Complex rates are reviewed and adjusted by the
Consumer Price Index and/or by market analysis and economy of scale. Each year staff surveys
like entities with their rates and schedules for comparisons. The proposed new rates are being
considered in the FY12/13 budget process.
The Charleston Advisory Committee recommends to Port staff that adjustments be made at
regular intervals. Consumer Price Index adjustments and survey comparisons are considered for
each year’s rate adjustments as well. Because of the economic downturn and fishery issues, fee
adjustments have not been made during the last four fiscal years. Operating costs have increased
and our revenues have not. Additionally, budgeted transfers to the Dredge Reserve Fund have
not been made during the last few years. Maintenance dredging is scheduled every five to seven
years and the last maintenance dredge work was completed in 2003. We cannot delay another
year and will be borrowing funds to offset the shortage in the Dredge Reserve Fund to complete
the project this year.
Staff is recommending a 10% increase across the board for all Marina facilities fees. The rates
were recommended and approved at the April 27, 2012 Charleston Advisory Committee meeting
with the understanding that the Dredge Reserve Fund would be funded each year so that there
wouldn’t be a future shortfall.
Attached are the proposed new rate fees. Those sections that are highlighted are being changed.
The fee schedule may be modified by Resolution of the Port Commission and become effective
immediately for new moorages. The attached revised fee schedule will become effective July 1,
2012 so that Port staff has time to notify and mail the schedule to all existing customers.
RECOMMENDATION:
Commission approval of Resolution No. FY11/12-13 revising the Marina Complex Fee
Schedule.
MOTION:
Motion to approve Resolution No. FY11/12-13 revising the Marina Complex Fee Schedule.
66
67
68
69
70
71
May, 2012
VOL 3 ISSUE 11
Safety Time!
It’s time to get together for a safety class.
Mark your calendar
Thursday, May 3rd
Meeting will start at noon in the conference
room.
Bring your lunch.
The topic is
‘Accidental Release Measures and Spill Clean-Up
Procedures
Happy Birthday!
What’s Inside…
Bays Available………………..……..page 2
Business Tip………………………....page 3
Kathy Strickler ~ May 21st
~CCD
By Arlene M. Soto, CMA - SBDC Director
Check it out…The Buz @ the Biz…..page 4
2455 Maple Leaf ~ North Bend, OR 97459
~
Voice: 541.756.6778 ~ Fax:541.756.5404
www.bizcenter.org [email protected] www.portofcoosbay.com
72
May, 2012
VOL 3 ISSUE 11
MANUFACTURING BAY AVAILABLE
FOR EARLY STAGE BUSINESSES
BAY DETAILS
Monthly Rate: $455
Size:
1300 sq. ft. / 52.9 ft. long / 24.6 ft. wide / with Roll-up Bay Door
BENEFITS
No Deposit Required
Month-to-Month Lease
No Required Lease Term
Reception
Conference Room
Mail & Parcel Services
Fax & Copy Machines
Restrooms
Managerial Assistance
Technical Assistance
LOCATION
The Business Center
2455 Maple Leaf
CALL TODAY FOR MORE DETAILS!!
The Business Center ~ 541.756.6778 ~ [email protected]
73
May, 2012
VOL 3 ISSUE 11
BUSINESS SUCCESS ON THE SOUTHERN OREGON COAST
If I spend more money on advertising, will I get more customers?
The definitive answer is, maybe. To get customers, businesses need to promote. Promotion includes advertising,
business cards, social networking, trade shows, press releases, community activities, a website, word of mouth and
all the other ways you let people know your business exists. Most businesses spend between 5% and 10% of their
gross sales on advertising.
Spending more might not be the answer. Sometimes the answer is spending advertising dollars more effectively
by asking customers how they heard about your business and then directing your advertising expenditures accordingly. Repetition is important. Infocomm research shows customers need to hear your business name 8 to 15
times before they buy from you. One ad in any medium is not enough to attract the interest of customers. Each
media outlet will have account representatives who are well versed in helping you design and plan your advertising
campaign.
It is also helpful to know who your customers are. How do they like to get information? What do they read, listen
to, watch, do for entertainment or belong to? The more thoroughly you investigate their habits the better you can
direct your advertising dollars. Information about various sectors of the public and how they buy is available from
industry reports, trade magazines, media representatives, other businesses and government reports. If you are not
sure how to locate market data, you may want to request a market research report from the Southwestern Oregon
Community College Small Business Development Center (SBDC). The SBDC has access to a national marketing
research organization and the service is free. To access this service contact the SBDC at www.BizCenter.org or by
calling 541-756-6866. Prepare a list of questions you would like researched and provide your email address. Allow 3-5 weeks to get the marketing answers from the SBDC.
With some research and communication with existing customers, you can direct your advertising expenditures to
the most effective promotional avenues for your business. Advertising is important for successful businesses.
Find the ways to spend your dollars so they give you the best return on your investment.
The SBDC is a partnership of the U.S. Small Business Administration, the Oregon Small Business
Development Center Network, the Oregon Business Development Department and Southwestern
Oregon Community College. Arlene M. Soto has been the Director of the Southwestern Business
Development Center since July 2007. To ask a question call 541-756-6445. E-mail [email protected],
or write 2455 Maple Leaf, North Bend, OR 97459
Additional help is available at the OSBDCN Web page:
www.bizcenter.org
BUSINESS SUCCESS ON THE SOUTHERN OREGON COAST…
A look at small business questions from the Southwestern Oregon Community College Small Business Development Center (SBDC)
74
May, 2012
VOL 3 ISSUE 11
Check It Out
The Buz @ the Biz
READY, SET, START
Small Business Management:
Skills to Prosper - Series II
Managing by the Numbers
Your Business Workshop
How to understand and manage your business finances!
Thursday, May 3rd, 5:30 - 7:30p
Tuesday, May 8th, 10:00 - Noon
When: Tuesdays 6:00 - 9:00p
Thursday, May 17th, 3:00 - 5:00p
May 8th ‘Budgets and Forecasting’
May 22nd ‘Understanding and Forecasting Cash Flow’
Tuesday, May 22nd, 2:00 - 4:00p
Thursday, May 31st, 5:30 - 7:30p
Cost: $20 per person
Location: The Business Center
Call 541-756-6866 to register!
South Coast Inventors’ Group
Cost: Individual classes are $45
Location: Classes will be held in the Business Center, 2455
Maple Leaf, North Bend and are available from the comfort of
your living room using your computer.
Call early to register so we can make sure the class makes enrollment. Call 541-756-6866 now to register and for more information!
-a support group for inventors dedicated to helping each
other
Who: Inventors, manufacturers, business people, those who
have ideas for inventions, those with experience developing a
product and getting it to market, engineers, and businesses
that support developing, manufacturing and marketing a
product.
What: Exchange ideas – Learn about resources – Solve problems
How: Monthly meeting – Peer support – Evaluation Panels –
Group think tank - Training opportunities
When: Meetings held the first Wednesday each month, 6:30
pm @ The Business Center
How Much: Annual membership dues are $100. There is no
charge to come and try out a meeting to see if you want to
join.
For more information call 541.756.6866 or email
[email protected]
or
[email protected]
Marketing on a Shoestring Workshop
Have too many marketing needs for your money?
Want to increase your businesses’ sales potential?
Learn:
An easy seven step marketing plan
30 ideas for low to no cost marketing
The difference between marketing and sales
How to convert leads to actual sales
Date: Wednesday, May 9th 6:00 - 9:00p
Cost: $45 per person
Location: The Business Center
2455 Maple Leaf, North Bend
Presenter: Arlene Soto, CMA
CONTACT ARLENE SOTO @ 541.756.6445 FOR ALL CLASSES SPONSORED BY SBDC
75

Meeting No - the Oregon International Port of Coos Bay

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