Presentation Applications

16
septiembre
2011
Presentation
Applications
Unit 1
1
Office Automation 2011/2012
2
16 septiembre 2011
Introduction
› 
The history of presentation software begins in 1982 with
VCN ExecuVision.
› 
It was designed to create transparent slides which were
printed and then put on a projector.
› 
ExecuVision was a giant leap for people working in
marketing, public relations and the like…
Office Automation 2011/2012
3
16 septiembre 2011
Introduction
› 
Microsoft PowerPoint (from now on PowerPoint) is
part of a suite called “Office 2007 / 2008 / 2010 /
2011” whose price is 180-500 €.
› 
We will learn more about it on the next slides
Office Automation 2011/2012
4
16 septiembre 2011
Introduction
› 
To make PowerPoint do your bidding, you need to know a
little jargon:
› 
Presentation: All the slides, from start to finish, that you show your
audience. Sometimes presentations are called “slide shows.”
› 
Slides: The images you create with PowerPoint. During a
presentation, slides appear on-screen one after the other. Don’t
be put off by the word slide and dreary memories of sitting
through your uncle’s slide-show vacation memories.
› 
Notes: Printed pages that you, the speaker, write and print so
that you know what to say during a presentation. Only the
speaker sees notes.
› 
Handout: Printed pages that you may give to the audience after
a presentation. A handout shows the slides in the presentation.
Handouts are also known by the somewhat derogatory term
“leave-behinds.”
Office Automation 2011/2012
5
16 septiembre 2011
Introduction
› 
PowerPoint offers numerous ways to communicate with an
audience above and beyond what can be said in words:
› 
Colors: Your color choices set the tone and suggest what you want
to convey in your presentation.
› 
Photographs and other images: A picture, they say, is worth a
thousand words. Spare yourself from having to speak thousands of
words by including pictures in your presentation.
› 
Tables: Support your proposal with table data. No one will be able to
refute you.
› 
Charts: For comparing and presenting data, nothing beats a chart.
› 
Diagrams: With diagrams, the audience can literally visualize a
relationship, concept, or idea.
› 
Shapes and text-box shapes: You can use lines, shapes, and textbox
shapes (shapes with words on them) to illustrate your ideas.
› 
Sound and video: Include sound and video to make your
presentation a feast for the ears and eyes.
Office Automation 2011/2012
6
16 septiembre 2011
Introduction
› 
These kinds of presentations can run in your absence:
› 
Self-running presentation: A presentation that runs on its
own and can be exhibited at a trade show or other
public place.
› 
User-run presentation: A presentation that others can
run. Special buttons permit individuals to go from slide to
slide.
› 
A handout: A printed copy of a presentation.
› 
A CD: A packaged CD copy of a presentation that
others can show on their computers (and you can take
on the road). People who don’t have PowerPoint can
view presentations after they are packed for a CD.
› 
A Web page: A version of a presentation formatted for
display on the Internet or an
Office Automation 2011/2012
7
16 septiembre 2011
Introduction
›  Formuling
› 
your presentation:
Before you create any slides, think about what
you want to communicate to your audience.
Your goal is not to dazzle the audience with your
PowerPoint skills, but communicate something:
›  Start
by writing the text
›  Make
clear what the presentation is about
›  Personalize
›  Tell
the presentation
a story
›  Assemble
the content
Office Automation 2011/2012
8
16 septiembre 2011
Introduction
› 
Designing Your Presentation
› 
Keep it simple
› 
Be consistent from slide to slide
› 
Choose colors that help communicate your
message
› 
When fashioning a design, consider the audience
› 
Beware the bullet point
› 
Observe the one-slide-per-minute rule
› 
Make like a newspaper
› 
Use visuals, not only words, to make your point
Office Automation 2011/2012
9
16 septiembre 2011
Finding Your Way
› 
A geography lesson
› 
Titlebar: The stripe along the top of the screen. It lists
your presentation’s name.
› 
Window buttons: These button sare for shrinking,
enlarging, and closing the PowerPoint window.
› 
Office button: The round button you can click to open
a menu with commands for file-management tasks.
› 
Quick Access toolbar: A tool bar with three buttons—
Save, Undo, and Repeat
…Continue…
Office Automation 2011/2012
10
16 septiembre 2011
Introduction
› 
A geography lesson
› 
Ribbon: The place where the tabs are located.
› 
Slides pane: In Normal view, the place on the left side of
the screen where you can see the slides or the text on
the slides in your presentation. Scroll in the Slides pane to
move backward and forward in a presentation.
› 
Slide window: Where a slide (in Normal view)or slides(in
Slide Sorter view) are displayed. Scroll to move
backward or forward in your presentation.
› 
Notes pane: Where you type notes (in Normal view)that
you can refer to when giving your presentation. The
audience can’t see these notes — they are for you and
you alone
…. Continue …
Office Automation 2011/2012
11
16 septiembre 2011
Introduction
›  A
geography lesson
›  Status
bar: Tells you information about your
presentation.
›  View
buttons: Buttons you can click to
switch to(from left to right) Normal, Slide
Sorter, and Slide Show view
›  Zoom
controls: Enlarge or shrink the slide(in
Normal view) or slides(in Slide Sorter view).
Office Automation 2011/2012
12
16 septiembre 2011
Introduction
Office Automation 2011/2012
13
16 septiembre 2011
Introduction
›  Getting
a Better View of Your Work
›  Depending
on the task at hand, some
views are better than others
›  Normal/
Outline
›  Normal/
Slides
›  Slide
Sorter
›  Notes
Page
›  Slide
Master
›  Slide
Show
Office Automation 2011/2012
14
16 septiembre 2011
Inserting and Handling Slides
› 
Before you insert a
slide, PowerPoint
asks you a very
important question,
“What kind of slide
do you want?”
› 
Layout
components:
› 
Text frames
› 
Content frames
Office Automation 2011/2012
15
16 septiembre 2011
Inserting and Handling Slides
›  We
› 
can do several things with Slides
Selecting a Different Layout for a Slide
Creating a duplicate slide
›  Copying and pasting slides
› 
› 
Stealing slides from other presentations
› 
Changing the Size and Orientation of Slides
› 
Selecting, Moving, and Deleting Slides
› 
Hidden Slides for All Contingencies
Office Automation 2011/2012
16
16 septiembre 2011
Handling Master
Slides and Master Styles
› 
Change these styles to reformat the slides in your
presentation:
› 
Master Title Style
› 
Master Text Style
› 
Date
› 
Footer
› 
Slide number
Office Automation 2011/2012