THE MARRIOTT RIVERWALK HOTEL 889 East Market Street San Antonio

THE MARRIOTT RIVERWALK HOTEL
889 East Market Street
San Antonio, Texas 78205
April 29 – may 2, 2013
Members & Sponsors
The 2013 Forum will be held at The Marriott Riverwalk Hotel which is located in the heart of
downtown San Antonio with sweeping balcony views of the Riverwalk. You can indulge in your
choice of historical, cultural or culinary experiences with the rich flavors and intoxicating
aromas along the River Walk. The River Walk is commonly referred to as the “world’s largest
hotel lobby” allowing you to stay in a safe area of excitement close to the hotel. No need to
worry about taking a cab as the area is very walkable and transportation is available via the
river taxis.
We have negotiated a discounted group rate of $199.00 per room per night which is available 3
days before and 3 days after the meeting. The room rate includes complimentary internet in
each sleeping room.
Online room reservations are now just a click away with ResLink! Simply enter the link below
and you will be directed to the property's home page with the negotiated rate code already
entered in the appropriate field enabling you to quickly make room reservations.
http://www.marriott.com/hotels/travel/satdt?groupCode=aecaeca&app=resvlink&fromDate=4
/27/13&toDate=5/4/13
If you wish to arrive before 4/27/13 or stay after 5/4/13 you will need to call the hotel at
800 648 4462 for availability.
An Evening at the Knibbe Ranch
On Tuesday, April 30 the off-site event will be held at Knibbe Ranch in Spring Branch Texas.
This is a large ranch owned by the Knibbe family since 1845 after they immigrated from
Germany. Chuck Knibbe and his wife Sharon and their children Shannon & Chad manage the
ranch and have partnered with the Marriott to create a Marriott Destination. The event will be
managed and catered by expert planners and coordinators with the Marriott organization.
We will be transported from the Marriott Riverwalk Hotel to the Knibbe Ranch. Upon arrival
guests will be met and given a photo opportunity featuring the Texas Longhorn cattle who call
the ranch home followed by a tour of the ranch where guests will see the Texas Longhorns,
Tiger Stripe cattle, prehistoric nomadic Indian sites and archeological history and a buffalo jump
used by these Indian tribes. http://www.knibberanch.com/
Beverages can be enjoyed on the decks and patios overlooking the Texas Hill Country. Dinner
will be served in the dining room after which we can enjoy time around the roaring campfire.
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The Educational Committee is working to put together the program and speakers. As usual this
will be an opportunity to network with other consultants and the vendors in our industry while
hearing from industry experts on a variety of subjects.
This time of year should be beautiful in San Antonio. If you plan on coming early or staying on
after the meetings, these are a few events to consider:
April 18-28: Fiesta San Antonio
More than 100 unique events satisfy every taste and interest and draw spectators from
around the city, nation and world. Since 1891 when the first Fiesta event, the Battle of
Flowers, honored the memory of our Texas heroes, Fiesta has expanded the initial
commemoration to include the recognition and celebration of San Antonio's rich and
diverse cultures.
May 5: Cinco de Mayo
Celebrations commemorate the Mexican Army's defeat of the invading French at the
Battle of Puebla on May 5, 1862. Events include a festival with music and food at historic
Market Square, concerts and other commemorations.
For more information visit www.visitsanantonio.com.
Looking forward to your participation.
See you in san Antonio!
Gordon J. Ernst
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Executive Director and Meeting Host
PRELIMINARY Agenda
Monday, April 29, 2013
8:00 a.m. to 5:00 p.m.
12:00 p.m. to 3:00 p.m.
5:00 p.m. to 6:00 p.m.
6:00 p.m. to 8:30 p.m.
8:30 p.m. to 9:30 p.m.
Sponsor Booth Set Up
IAEC Board Meeting
Forum Registration
Opening Night Reception
Boat Tour of San Antonio Riverwalk Area
Tuesday, April 30, 2013
8:00 a.m. to 9:00 a.m.
9:00 a.m. to 9:30 a.m.
9:30 a.m. to 12:00 p.m.
12:00 p.m. to 1:00 p.m.
1:00 p.m. to 5:00 p.m.
6:00 p.m. to 7:00 p.m.
7:00 p.m. to 9:00 p.m.
9:00 p.m. to 10:00 p.m.
Breakfast & Visit Vendor Booths
Forum Opening
Educational Presentations
Lunch & Visit Vendor Booths
Educational Presentations
Transportation to Knibbe Ranch
Dinner at Knibbe Ranch
Return to Hotel
Wednesday, May 1, 2013
8:00 a.m. to 9:00 a.m. Breakfast & Visit Vendor Booths
9:00 a.m. to 12:00 p.m. Educational Presentations
12:00 p.m. to 1:00 p.m. Lunch & Visit Vendor Booths
1:00 p.m. to 3:00 p.m. Educational Presentations
3:00 p.m. to 6:00 p.m. Display Dismantling
4:00 p.m. to 5:00 p.m. IAEC General Membership Meeting
6:00 p.m. to ………?
Open Evening
Thursday, May 2, 2013
8:00 a.m. to 9:00 a.m. Farewell Breakfast
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IAEC FORUM 2013
MARRIOTT RIVERWALK HOTEL
SAN ANTONIO TEXAS
APRIL 29 – MAY 2, 2013
SPONSORSHIP OPPORTUNITIES
HOST – DIAMOND SPONSORSHIP (One) SOLD
Sole sponsorship of Evening at the Knibbe Ranch on Tuesday, April 30, 2013
Conference registration including access to educational programs for four (4)
representatives
Choice of table display location
Handout included in registration packages
Two (2) full-page advertisements in Forum Program (Size 8.5” x 5.5” in color)
One of these will be located on the back cover of the program
The placement of the second advertisement will be decided by IAEC.
PLATINUM SPONSORSHIP $8,000.00 (One)
Sponsorship of a Riverboat Tour at the Conclusion of Opening Night
Conference registration including access to educational programs for three (3)
representatives
Choice of table display location
Handout included in registration packages
Two (2) full-page advertisements in Forum Program (Size 8.5” x 5.5” in color)
One of these will be located on the inside of the back cover of the program
The placement of the second advertisement will be decided by IAEC.
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GOLD SPONSORSHIP - $6,250.00
Conference registration including access to educational programs for three (3)
representatives
Table for Display
Handout included in registration packages
Two (2) full-page advertisements in Forum Program (Size 8.5” x 5.5” in color)
The placement of these advertisements will be decided by IAEC.
SILVER SPONSORSHIP - $4,000.00
Conference registration including access to educational programs for two (2)
representatives
Table for Display
Handout included in registration packages
One (1) full-page advertisement in Forum Program (Size 8.5” x 5.5” in color)
The placement of this advertisement will be decided by IAEC.
BRONZE SPONSORSHIP - $2,500.00
Conference registration including access to educational programs for one (1)
representative
Table for Display
Handout included in registration packages
One (1) half-page advertisement in Forum Program (Size 4.25” x 5.5” in color)
The placement of this advertisement will be decided by IAEC.
PROGRAM ADVERTISING
Include your ad in the program booklet given to all attendees. The program size will be 8.5” x
5.5” and will be in color. Available sizes and costs are listed below.
Inside of Front Cover
Two full page ads as a 2-page spread
Full Page
Half Page
Quarter Page
IAEC Member Announcement (Quarter Page)
$550.00
$500.00
$300.00
$225.00
$155.00
$100.00
Artwork to be mailed in PC based PDF or JPG format to [email protected]
ADVERTISING DEADLINE: 4/1/13
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OTHER OPPORTUNITIES
Reach Attendees in Other Ways
Sign up on next page.
We would like to donate items for inclusion in conference hospitality bags
We would like to donate money to be used for forum events
Other
IF YOU WOULD LIKE TO DONATE AN ITEM TO THE EESF AUCTION PLEASE CONTACT BARBARA
ALLEN (800) 949-6442.
PLEASE COMPLETE FORM FOR SPONSORSHIP AND ADVERTISING ON NEXT TWO PAGES AND
RETURN TO IAEC OFFICE WITH YOUR CHECK (KEEPING A COPY FOR YOUR RECORDS).
IF YOU WANT TO PAY BY CREDIT CARD, E-MAIL US THE COMPLETED FORMS AND WE WILL
PROVIDE YOU WITH AN INVOICE FROM WHICH YOU CAN MAKE PAYMENT.
IAEC OFFICE
15600 NE 8th STREET
SUITE B1, PMB 153
BELLEVUE, WA 98008
Questions:
Gordon Ernst
Telephone: 425 732 3328
E-mail:
[email protected]
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2013 IAEC FORUM
MARRIOTT RIVERWALK HOTEL
SAN ANTONIO, TEXAS
IAEC SPONSORS & FRIENDS
REPRESENTATIVE NAME
COMPANY
ADDRESS
CITY
STATE
ZIP CODE
E-MAIL
TELEPHONE
CELL PHONE
Deadline 4/1/13
Sponsorship Options
Diamond (One)
SOLD
Platinum (One)
$8,000
Gold
$6,250
Silver
$4,000
Bronze
$2,500
Breakfast Break
$1,500
Lunch Break
$3,000
Advertising
Inside of Front Cover
$550.00
Two full page ads as a 2-page spread
$500.00
Full Page
$300.00
Half Page
$225.00
Quarter Page
$155.00
IAEC Member Announcement (Quarter Page)
$100.00
Other Opportunities
Would like to donate money to be used for
forum events
$ _____________
Would like to donate items for inclusion in Please e-mail
Forum Hospitality Bags
[email protected]
Other (please specify)
Please e-mail
[email protected]
Quantity
Total Cost
1
1
TOTAL
Artwork to be mailed in PC based PDF or JPG format to [email protected]
ADVERTISING DEADLINE: 4/1/13
Method of Payment (Please Circle One)
Check
Credit Card
If credit card option is chosen, an invoice will be generated through PayPal and sent to listed contact person via e-mail
for payment.
Please complete following page
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Names of Each Individual Attending
Please attach another sheet if needed
AUTHORIZED SIGNATURE
E-mail address
Cell Phone #
DATE
*Disclaimer: IAEC will not be liable for any loss or damages whatsoever for items, equipment, business or personal
property that are brought to the Forum by attendees, including, without limitation, damages for loss of business profits,
business interruption, loss of business information or other monetary loss. The IAEC reserves all rights not expressly
granted here. All Sponsors who attend the Forum are required to have Business Liability Insurance.
PLEASE RETURN THIS COMPLETED FORM FOR SPONSORSHIP AND ADVERTISING TO IAEC OFFICE
WITH YOUR CHECK (KEEPING A COPY FOR YOUR RECORDS).
IF YOU WANT TO PAY BY CREDIT CARD, E-MAIL US THE COMPLETED FORMS AND WE WILL PROVIDE
YOU WITH AN INVOICE FROM WHICH YOU CAN MAKE PAYMENT.
IAEC OFFICE
15600 NE 8th STREET
SUITE B1, PMB 153
BELLEVUE, WA 98008
Questions:
Gordon Ernst
Telephone: 425 732 3328
E-mail:
[email protected]
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2013 IAEC FORUM
SAN ANTONIO, TEXAS
IAEC MEMBER & NON-MEMBER REGISTRATION
Your Name
Nickname for ID Badge
Company
Address
City
State & Zip Code
Telephone
E-mail Address
Companion Name
Forum Registration Includes access to all educational presentations/seminars, tours, opening night reception including
river boat tour, EESF silent auction, breakfast and lunch on meeting days, and evening at the Knibbe Ranch.
Companion Registration Includes all Companion tours, opening night reception including river boat tour, EESF Silent
Auction, breakfast and lunch on meeting days and evening at the Knibbe Ranch.
COST
IAEC MEMBER REGISTRATION (Before 4/1/13)
IAEC MEMBER REGISTRATION (After 4/1/13)
NON MEMBER REGISTRATION (Before 4/1/13)
NON MEMBER REGISTRATION (After 4/1/13)
COMPANION (Before 4/1/13)
COMPANION (After 4/1/13)
OPENING NIGHT
EVENING AT KNIBBE RANCH
NUMBER OF
ATTENDEES
TOTAL
$450.00
$525.00
$550.00
$625.00
$350.00
$400.00
$150.00
$200.00
TOTAL DUE
Method of Payment (Please Circle One)
Check
Credit Card
IF YOU WANT TO PAY BY CREDIT CARD, E-MAIL US THE COMPLETED FORMS AND WE WILL PROVIDE
YOU WITH AN INVOICE FROM WHICH YOU CAN MAKE PAYMENT.
PLEASE RETURN THIS COMPLETED FORM FOR REGISTRATION TO IAEC OFFICE WITH YOUR CHECK
(KEEPING A COPY FOR YOUR RECORDS). REGISTRATION FOR THE MEETING AND THE HOTEL IS ALSO
AVAILABLE AT www.iaec.org. Link for hotel reservations is also on Page 1 of information packet.
IAEC OFFICE
15600 NE 8th STREET
SUITE B1, PMB 153
BELLEVUE, WA 98008
Questions:
Gordon Ernst
425 732 3328
E-mail: [email protected]
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